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2003 11-10 City Council Packet
Council /Manager's Workshop C.:OOp.m. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 10, 2003 Council Chambers, Municipal Building Meeting No. 03 -27 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the Council Manager Workshop- October 27, 2003 2. Minutes from the City Council Meeting- October 27, 2003 E. APPROVAL OF AGENDA F. APPOINTMENTS /PRESENTATIONS 1. Planning Commission and Community Design Review Board Appointments 2. Proclamation — Feed America Thursday 3. Proclamation In Support of the Ramsey County Library Foundation G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Increase in Community Development Service Charges (Second Reading) 3. Proclamation In Support of the Ramsey County Library Foundation Item moved to F3 4. Conditional Use Permit Review — 5 -8 Club (2289 Minnehaha Avenue) 5. Conditional Use Permit Review — Forest Products (2650 Maplewood Drive) 6. Conditional Use Permit Review — Quality Restoration Services (1160 Frost Avenue) 7. Conditional Use Permit Review — Hill- Murray High School (2625 Larpenteur Avenue) 8. Conditional Use Permit Review — Ponds of Battle Creek Goff Course (601 Century Avenue S.) 9. Approve Purchase of Tax Forfeited Property Located at Jackson and Larpenteur (PIN 18- 29- 22 -34- 0086) 10. Kennard Street Improvements, City Project 03 -04 — Approve Change Order for Trail Improvements, Roundabout and Parking Bay Construction 11. Kennard/Frost Area Street Improvements, City Project 02 -10 — Resolution Directing Modification of Existing Construction Contract, Change Order 5 12. County Road D Realignment (Southlawn to TH 61), City Project 02 -07, Approve Right of Entry Agreements with Venburg Tire and Mogren Development 13. Juicer Firetruck Purchase Agreement H. PUBLIC HEARINGS 1. 7:00 p.m. Home Occupation License — 1828 Radatz Avenue (Horvath) 2. 7:15 p.m. Hazelwood/County Rd. C Area Street Improvements, Project 03 -18 Resolution Ordering Improvement after Public Hearing 3. 7:30 p.m. Carlton Street Improvements, Conway to Minnehaha, Project 03 -22: Resolution Ordering Improvement after Public Hearing I. AWARD OF BIDS County Road D Realignment (Southlawn to TH 61), Project 02 -07: Awarding Construction Contract for Soils Correction and Wetland Mitigation." J. UNFINISHED BUSINESS Hazelwood Street Improvements, Project 01 -16 — Consideration of Assessment Objections and Resolution Adopting Final Assessment Roll K. NEW BUSINESS 1. Canvass Results of the November 4, 2003 General Election 2. Intoxicating Liquor License — Michael Tupa— Stargate Bar & Dance Club 3. Beaver Lake Trunk Sanitary Sewer, Project 01 -09 — Resolutions Directing Modification of Existing Construction Contract and Acceptance of Project 4. Hazelwood Street Improvements, Project 01 -16 — Order Public Hearing on Roundabout at County Road C and Hazelwood Street 5. County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02 -08 — Resolution Declaring Adequacy of Petition and Ordering Preparation of Preliminary Report 6. Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02 - Resolution Accepting the Project L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS 1. Urban Land Institute (ULI) "Redevelopment 101 " — November 18, 2003 2. Mayor's Breakfast, Thursday, November 20, 2003 O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITYFOR OUR COMMUNITY Following are some rules ofcivility the City of Maplewood expects ofeveryone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following thesesimple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will, follow these principles: Show respect, for each other, actively listen to one another, keep emotions in check and use respec(ful language. MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, October 13, 2003 Council Chambers, City Hall 6:07 p.m. A. CALL TO ORDER B. ROLL CALL Robert Cardinal, Mayor Kenneth V. Collins, Councilmember Kathleen Juenemann, Councilmember Marvin C. Koppen, Councilmember Julie A. Wasiluk, Councilmember Others Present: C. III City Manager Fursman City Clerk Guilfoile Assistant City Manager Coleman APPROVAL OF AGENDA Present Present Present Present Absent (Arrived at 6:25 p.m.) Councilmember Collins moved to approve the agenda as presented. Seconded by Councilmember Juenemann Ayes -All NEW BUSINESS Introduction to Computers IT Technician Mychal Fowlds provided instructions on the use of lap top computers for Councilmembers and presented a short training session on how to access the digital agenda packet. (Order of agenda items adjusted to allow for arrival of presenters) 3. Maplewood Mall Transit Center and Park /Ride Assistant Community Development Director Ekstrand presented the report and introduced Chris Weyer. City Conncil/Managcr Workshop 10 -13 -03 Mr. Weyer, Principal Engineer /Project Manager for Metro Transit provided a brief history on the attempt to find a permanent home for transit operations at Maplewood Mall. Last winter Metro Transit purchased the defunct Maplewood II parcel, and completed a design plan for the facility. The facility will accommodate 426 parking spaces and there will be access to 12 bus routes. The project will include one heated, well-lit shelter with restrooms. Mr. Weyer felt construction should be completed the first part of September 2004. 2. School District 623 Dr. John Thein, superintendent of 623 schools, introduced staff members and presented council with an overview of their 3 -year continuous improvement plan. E. FUTURE TOPICS Sidewalk Study- Overall City Plan F. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 6:45 p.m. Seconded by Mayor Cardinal Ayes -All City Council/Managcr Workshop 10 -13 -03 DRAFT -- MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., October 27, 2003 Council Chambers, Municipal Building Meeting No. 03 -26 IN C. 113 CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councihnember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councihnember Absent APPROVAL OF MINUTES Minutes from the City CounciUManager Workshop, October 13, 2002 E. Councihnember Collins moved to approve the CounciUManager Workshop Minutes of October 23, 2003 as amended. Seconded by Councihnember Juenemann Ayes -All 2. Minutes from the City Council Meeting October 13, 2003 Councihnember Juenemann moved to approve the City Council Meeting Minutes of October 13, 2003 as amended. Seconded by Councihnember Koppen Ayes -All APPROVAL OF AGENDA Ml. Citizens Academy Graduation M2. Maplewood Moose Chapter 563 M3. Campaign Signs N1. Partnership Mayor Cardinal moved to approve the agenda as amended. Seconded by Councihnember Juenemann Ayes -All City Council Mccting 10 -27 -03 F. APPOINTMENTS /PRESENTATIONS Planning Commission and Community Design Review Board Appointments Councilmember Collins moved to table this item until the November 10 "' City_ Council Meeting due to all applicants not being present. Seconded by Councilmember Koppen Ayes -All G. CONSENT AGENDA Approval of Claims ACCOUNTS PAYABLE $266.00 Checks #62082 dated 10/7/03 $662,641.50 Checks #62083 thru #62141 dated 10/11 thru 10/14/03 $74,855.81 Disbursements via debits to checking account dated 10/3 thru 10/9/03 $117,578.76 Checks #62142 thru 62186# dated 10/20 thru 10/21/03 $1,981,818.71 Disbursements via debits to checking account dated 10 /10 thru 10/16/03 $2,837,160.78 Total Accounts Payable PAYROLL $402,418.59 Payroll Checks and Direct Deposits dated 10/10/03 $5,696.56 Payroll Deduction checks #95213 thru #95217 dated 10/10/03 $408,115.15 Total Payroll $3,245,275.93 GRAND TOTAL 2. Increase in City Clerk Service Charges Approved a 1.6% increase in City Clerk services charges effective January 1, 2004. 3. Increase in Community Development Service Charges Approved revisions in Community Development Department license /permit fees and services charges effective January 1, 2004 and approved the first reading of Ordinance 843 to increase planning fees. City Council Mccting 10 -27 -03 2 ORDINANCE NO. 843 PLANNING FEES Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36 -26. Fees. The following nonrefundable application fees shall be required: Zone Change $788 Conditional Use Permit: RI &R2 236 Other 838 Conditional Use Permit Revision: RI and R2 47 Other 168 Variances: RI and R2 154 Other 862 Vacations: RI and R2 148 Other 576 Lot Divisions (Fee per lot created): RI and R2 82 Other 307 Home Occupation Permit (initial permit) 168 (annual renewal) 55 Comprehensive Plan Amendment 1,148 Code Amendment 862 Planned Unit Development 1,270 Preliminary Plat 1,420 Preliminary Plat Revision or Time Extension 224 Final Plat 386 Time Extensions /Renewals 141 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) A sign erection permit fee (except for billboards) shall be $24 (per inspection). (2) The fee for erection of billboards shall be $92. (3) The annual license fee for billboards shall be $361. Section 3. This ordinance shall take effect on January 1, 2004. 4. Increase in Miscellaneous Service Charges Approved to increase miscellaneous service charges by 1.6% effective January 1, 2004 to keep up with inflation. City Council Mccting 10 -27 -03 3 5. Supplemental Appropriation for I.T. Services Approved an $11,300 budget transfer from the IT fund (703- 1540). 6. Transfer To Close Fund For Carver Avenue Trunk Sanitary Sewer, Project 3 -17 Approved a transfer of $9,459.09 from the General Fund to the project fund to finance the feasibility study cost and authorize the appropriate budget changes. Conditional Use Permit Review — Jiffy Lube (Maplewood Mall Ring Road) Agreed to review the conditional use permit for Jiffy Lube automotive garage near Maplewood Mall again in one year or sooner if a problem arises of if the owner proposes a significant change to the site. 8. Conditional Use Permit Review — Kline Nissan (3090 Maplewood Drive) Agreed to review the conditional use permit for Kline Nissan 3090 Maplewood Drive again in one year to ensure landscaping has been installed and all other conditions of approval are being met, or sooner if a problem arises or the applicants proposes a major change to the site. 9. Conditional Use Permit Review — Rose/Rice Auto Sales (1908 Rice Street) Approved to review the conditional use permit for Rose /Rice Auto again in one year. 10. Lawful Gambling Resolution — Breweriana Collectors Club Approve the following resolution after the fact for the purposes of establishing a permanent record: RESOLUTION 03 -10 -202 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Breweriana Collectors Club. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. City Council 10 -27 -03 11. Acceptance of Recodification of City Code of Ordinances — Second Reading Adopted the following ordinance adopting and enacting a new code for the City of Maplewood: ORDINANCE 844 AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF MAPLEWOOD, MINNESOTA; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VILOATION THEREOF; PROVIDING FOR THE MANNER AF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDIANANCE SHALL BECOME EFFECTIVE. THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The code entitled "Code of Ordinances ", City of Maplewood, Minnesota, published by Municipal Code Corporation, consisting of chapters 1 thorough 44, each inclusive, is adopted. Section 2. All ordinances of a general and permanent nature enacted on or before May 27, 2003, and not included in the code or recognized and continued in force by reference therein, are repealed. Section 3. The repeal provided for in section 2 hereof shall not be construed to revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by this ordinance. Section 4. Unless another penalty is expressly provided, every person convicted of a violation of any provision of the Code or any ordinance, rule or regulation adopted or issued in pursuance thereof shall be punished by a fine or not more than $1,000.00 or imprisonment for not more than 90 days or by both fine and imprisonment. Each act of violation and each day upon which any such violation shall continue or occur shall constitute a separate offense. The penalty provided by this section, unless another penalty is expressly provided, shall apply to the amendment of any Code section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to the openly prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief and revocation of licenses or permits. Section 5. Additions or amendments to the Code when passed in such form as to indicate the intention of the council to make the same a part of the Code shall be deemed to be incorporated in the Code, so that reference to the Code includes the additions and amendments. Section 6 . Ordinances adopted after May 27, 2003, that amend or refer to ordinances that have been codified in the Code shall be construed as if they amend or refer to like provisions of the Code. Section 7. This ordinance shall be effective October 28, 2003. Passed and adopted by the City Council this 27th day of October 2003. 12. Cashway Checking — Renewal of Annual Currency Exchange License Approved the annual renewal license for Cashway Checking. City Council 10 -27 -03 13. White Bear Avenue Improvements (Lydia and Woodlyn Intersections), City Project 01- 08:Approve Supplemental Agreements with Ramsey County Approved the following resolution approving supplemental agreements with Ramsey County for City Project 01 -08: RESOLUTION 03 -10 -204 APPROVE SUPPLEMENTAL AGREEMENTS WITH RAMSEY COUNTY WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -08, White Bear Avenue intersection improvements at Woodlyn Avenue and Lydia Avenue, and has entered into a cooperative agreement with Ramsey County, and WHEREAS, it is now necessary and expedient that said agreement be modified by Change Order One and Supplemental Agreement Two. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota that the mayor and city clerk are hereby authorized and directed to approve and execute Change Order One in the amount of $3,240 and Supplemental Agreement Two in the amount of $2,750. 14. Infrastructure Management Software Purchase and Professional Services Agreement with GoodPointeTechnology Authorized staff to enter into an agreement with GoodPointe Technologies in the amount of $27,651 for software purchases and professional consulting services. 15. Fire Department- Full -Time Firefighter's Resolution Adopted the following resolution determining that full-time firefighters experience with and service to the Fire Department would be difficult to replace for those names fisted within the Resolution: RESOLUTION 03 -10 -212 RESOLUTION DETERMINING THAT FULL TIME FIREFIGHTERS' EXPERIENCE WITH AND SERVICE TO THE FIRE DEPARTMENT WOULD BE DIFFICULT TO REPLACE. WHEREAS, in 2002, the City determined that in order to better protect its public safety and health, a certain complement of full time firefighters was necessary; WHEREAS, the City has retained several members of the paid on -call fire department to serve as full-time firefighters, to wit: Steve Lukin, Bob Peterson, Doug Johnson, Jerome Novak, Kirk Duellman, Richard Dawson, Ronald J. Svendsen, Rustin L. Svendsen, and Clarence (Butch) Gervais (the "Full Time City Council 10 -27 -03 Firefighters "); WHEREAS, the City deems that the Full Time Firefighters' collective years of service to and experience with its Fire Department would be difficult to replace; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA THAT: The Maplewood City Council determines that the experience of Steve Lukin, Bob Peterson, Doug Johnson, Jerome Novak, Kirk Duellman, Richard Dawson, Ronald J. Svendsen, Rustin L. Svendsen, and Clarence (Butch) Gervais with the Fire Department would be difficult to replace; and That the City Clerk transmit and file this determination with the Maplewood Firefighters' Relief Association. 16. Purchase of New Squad Car -Police Department Approved the purchase of a replacement police vehicle with the subsequent budget change. Councilmember Collins moved to approve the consent agenda items 1 -8, and 10 -16 as presented. Seconded by Councilmember Koppen Ayes -All Councilmember Collins moved to approve the consent agenda items as presented. Seconded by Councilmember Koppen Ayes- Councilmembers Collins, Juenemann, and Koppen Abstain -Mayor Cardinal H. PUBLIC HEARINGS 7:11 p.m. Street Right -of -Way Vacation ( Karth Road, north of County Road D) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Trippler presented the October 6, 2003, Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Dave Huebl, the applicant, 2191 County Road D, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution for the vacation of the Karth Road City Council 10 -27 -03 Right -of -way, north of County Road D. The reasons for the vacation is as follows: VACATION RESOLUTION 03 -10 -205 WHEREAS, Chris Cavett, representing the Maplewood Engineering Department and the adjacent property owners, applied for the vacation of the following: The Karth Road right -of -way between the north right -of -way line of County Road D and the south right -of -way line of Interstate 694 in Maplewood, Minnesota in Section 35, Township 30, Range 22. WHEREAS, the history of this vacation is as follows: On October 6, 2003, the planning commission recommended that the city council approve the public vacation. 2. On October 27, 2003, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following properties: Except the West 430.42 feet, the part lying southerly of Highway 694 of the SW '/4 of the SE '/4 (subject to roads), in Section 35, Township 30, Range 22 (PIN 35- 30 -22 -44 -0013) and The part lying southerly of Highway 694 of the SE '/4 of the SE '/4 of the SE '/4 (subject to roads) in Section 35, Township 30, Range 22 (PIN 35- 30- 22 -44- 0014). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacation for the following reasons: It is in the public interest. 2. The city is not using the right -of -way for a public street. 3. The right -of -way is not needed for street access purposes as the adjacent properties have street access on County Road D. This vacation is subject to: 1. The city keeping a utility easement over the vacated right -of -way. 2. The property owners signing an easement agreement for the existing driveway that is in the right - of -way. This agreement is to be recorded at Ramsey County. Seconded by Councilmember Juenemann Ayes -All 2. 7:22 p.m. South Maplewood Rezonings (F and R -1 to R -1 (R)) a. City Manager Fursman presented the staff report. City Council 10 -27 -03 b. Associate Planner Roberts presented specifics from the report. C. Commissioner Trippler presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Gary Schlomlca, 1481 Henry Lane, Maplewood Mary Ketrowsld, 2574 Haller Lane, Maplewood Marls Wiegel, 2720 Carver Avenue, Maplewood e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving the zoning change F and R -1 to R -1(R) (with the exception of the three Schlomlca properties ZONING MAP CHANGE RESOLUTION 03 -10 -206 WHEREAS, the City of Maplewood has initiated a change to the city's zoning map from F (farm residence) to R -1(R) (rural residential). WHEREAS, this change is for several properties in south Maplewood as follows: 1. 2510 Carver Avenue (PIN 24- 28 -22 -13 -0001) 2. XXXX Carver Avenue (Vacant) (PIN 24- 28 -22 -13 -0002) 3. XXXX Carver Avenue (Vacant) (PIN 24- 28 -22 -13 -0003) 4. 2620 Carver Avenue (PIN 24- 28 -22 -14 -0002) 5. 2670 Carver Avenue (PIN 24- 28 -22 -14 -0003) 6. XXXX Carver Avenue (Vacant) (PIN 24- 28 -22 -14 -0010) 7. 2700 Carver Avenue (PIN 24- 28 -22 -14 -0011) 8. XXXX Carver Avenue (Vacant) (PIN 24- 28 -22 -14 -0005) 9. 2730 Carver Avenue (PIN 24- 28 -22 -14 -0013) 10. XXXX Henry Lane (Vacant) (PIN 24- 28 -22 -32 -0001) 11. XXXX Henry Lane (Vacant) (PIN 24- 28 -22 -32 -0003) 12. 1491 Sterling Street South (PIN 24- 28 -22 -31 -0015) 13. 1525 Sterling Street South (PIN 24- 28 -22 -31 -0016) 14. XXXX Sterling Street South (Vacant) (PIN 24- 28 -22 -34 -0001) 15. 1615 Sterling Street South (PIN 24- 28 -22 -34 -0002) 16. 1635 Sterling Street South (PIN 24- 28 -22 -34 -0007) 17. 1645 Sterling Street South (PIN 24- 28 -22 -34 -0008) 18. XXXX Sterling Street South (Vacant) (PIN 24- 28 -22 -34 -0006) 19. 1675 Sterling Street South (PIN 24- 28 -22 -34 -0005) 20. 1636 Sterling Street South (PIN 24- 28 -22 -43 -0003) 21. 1670 Sterling Street South (PIN 24- 28 -22 -43 -0004) 22. 1678 Sterling Street South (PIN 24- 28 -22 -43 -0002) WHEREAS, the history of this change is as follows: 1. On October 6, 2003, the planning commission recommended that the city council approve the City Council 10 -27 -03 proposed zoning map changes. 2. On October 27, 2003, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described changes in the zoning map for the following reasons: 1. The proposed changes are consistent with the spirit, purpose and intent of the zoning code. 2. The proposed changes will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed changes will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed changes would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The proposed changes would make the zoning of the property consistent with the existing land use designation. Seconded by Councilmember Collins Ayes -All I. AWARD OF BIDS None J. UNFINISHED BUSINESS Swimming Pool Fence Code Amendment (Second Reading) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. Councilmember Koppen moved to adopt the following Swimming Pool Fence Ordinance Amendment as presented: ORDINANCE NO. 841 City Council 10 -27 -03 10 AN ORDINANCE AMENDING THE FENCING REQUIREMENTS FOR SWIMMING POOLS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: Section 1. This amendment changes Section 12 -498 (additions are underlined and deletions are crossed out): Definition: For the purpose of this chapter, t he term "swim p oor'shall mean an m pool pable ofw e :iirt ugM for r,1m_a4i g4 :mm: rt a swimming pool is defined as anv outdoor structure, hot tub, basin, chamber or tank containing an artificial body of water for swimming diving, or recreational bathing used in connection with a sinele or double dwelline havine the death of more than 24 inches at anv point or a surface area exceeding 150 square feet Section 2. This amendment changes Section 12- 502(8) (additions are underlined and deletions are crossed out): All pools shall be surrounded with a noncfimbable or chain link fence of at least four (4) feet in height. This fence must be setback at least four (4) feet from the water surface, unless the required fence is at 'east s . E (6) feet iii height The walls of an above - ground pool may substitute for a fence, provided the pool walls are at least four feet in height and that the pool has--a has a removable ladder, a self - closing/self- latching eleseabk gate or some other means to prevent access A fence surrounding a yard may also be used to meet this requirement subject to these requirements. Alternatives to the fence requirement, such as a proposal to use a pool cover or some other means of swimming-pool protection, shall be considered an exception request and shall be subject to review and approval by the city council. Section 3. This ordinance shall take effect after publishing in the official newspaper. Seconded by Mayor Cardinal Ayes -All 2. Gruber's Power Equipment (1762 White Bear Avenue) a. Minor Subdivision b. Moratorium Variance c. Parking Lot Setback Variance d. Conditional Use Permit for Expansion of Exterior Storage a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Matt Gruber, the applicant spoke in agreement of staff s proposal. d. Larry Griffith, representing Junior Achievement, spoke to the 5 -year parking lease. Councilmember Koppen moved to adopt the following resolution approving a variance from the City Council 10 -27 -03 11 Hillcrest Village moratorium for Gruber's Power Equipment and Junior Achievement. This variance allows Gruber's to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue ( Gruber's) within the Hillcrest Village redevelopment area: RESOLUTION 03 -10 -207 HILLCREST VILLAGE MORATORIUM VARIANCE RESOLUTION WHEREAS, Gruber's Power Equipment and Junior Achievement have applied for a variance from the Hillcrest Village development and subdivision moratorium ordinance in order to subdivide .258 acres of land from Junior Achievement's property at 1800 White Bear Avenue to combine with Gruber's property at 1762 White Bear Avenue. The legal description for the .258 acres of land is: Parts of Lots 6, 9, and 10, Block 1, Meister's Highlands, According to the Recorded Plat thereof, Ramsey County, Minnesota. WHEREAS, Ordinance No. 834 of the city code establishes a development and subdivision moratorium for the Hillcrest area which includes land located north of Larpenteur Avenue, east of White Bear Avenue, south of Ripley Avenue, and west of Hazel Street, as well as properties on the west side of White Bear Avenue located north of Larpenteur Avenue and south of Frost Avenue. WHEREAS, Gruber's is proposing to expand their exterior storage area into the newly subdivided land. WHEREAS, the subdivision of land requires a variance from the moratorium ordinance. WHEREAS, the history of this variance is as follows: The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approves the Hillcrest Village moratorium variance as described above. This variance is because: 1. The city has no adopted timeline for the Hillcrest Village redevelopment plan at this time. 2. The city has no adopted land use and zoning for the Hillcrest Village redevelopment plat at this time. 3. Gruber's is a longstanding business within the city. 4. Gruber's acknowledges that the minor subdivision and subsequent use of the land for exterior storage is not compatible with the proposed land use and zoning, rather a necessity for their growing business at this time. City Council 10 -27 -03 12 5. Improvements proposed with the minor subdivision and exterior storage expansion will include screening of all exterior storage, landscaping of the site, parking lot improvements, and loading and unloading access improvements. These will improve the aesthetics and safety of the site for Gruber's customers and the city as a whole. Seconded by Mayor Cardinal Ayes -All Councilmember Koppen moved to approve Gruber's Power Equipment's request for a minor subdivision in order to subdivide .258 acres of land from 1800 White Bear Avenue (Junior Achievement) to combine with 1762 White Bear Avenue. Approval is based on the following conditions: a. Deeds describing the two new legal descriptions must be drafted and submitted to city staff for approval prior to recording with the county. b. Access easement between Junior Achievement and Gruber's must be drafted and submitted to city staff for approval prior to recording with the county. The easement must legally describe the area and purpose of the easement, which will allow Gruber's access to their rear lot through two proposed accesses on the north and east side of their exterior storage area. C. Prior to issuance of a building permit for the fence around the exterior storage area, the applicants must submit proof of recording the deeds and easement with the county. The deeds and easements must be recorded within one year of the date of approval (October 27, 2004) or the minor subdivision will become null and void (city code requirement). d. Prior to issuance of a fence permit for the exterior storage area, the applicants must submit proof that Gruber's existing lot was combined with the newly created lot. Seconded by Mayor Cardinal Ayes -All Councilmember Koppen moved to adopt the following resolution approving a 5 -foot parking lot setback variance for Junior Achievement at 1800 White Bear Avenue. This variance is requested in order to allow Gruber's new lot line to be placed right up to Junior Achievement's parking lot, rather than the required 5 -foot setback Approval is based on the following findings: PARKING LOT SETBACK VARIANCE RESOLUTION 03 -10 -208 WHEREAS, Junior Achievement applied for a 5 -foot parking lot setback variance. WHEREAS, this variance applies to 1800 White Bear Avenue. The legal description is: Meister's Highlands, Ramsey County, Minnesota, Subject to Easements and Vacated Van Dyke Street Accruing and Ex. N 201.4 Feet of the East 137 Feet and Vacated Van Dyke Street Adjacent Accruing the Following Tract: Lots 1 through 6 and 9 through 14, Block 1. WHEREAS, Section 44- 20(c)(5) of the city's ordinances requires a parking lot to maintain a 5- foot setback from a side property line. City Council 10 -27 -03 13 WHEREAS, Junior Achievement proposes to subdivide .258 acres of land and sell it to the adjacent property, Gruber's Power Equipment at 1762 White Bear Avenue. WHEREAS, the new lot line will be placed right up to Junior Achievement's parking lot, rather than the required 5 -foot setback. WHEREAS, the history of this variance is as follows: On September 15, 2003, the planning commission recommended that the city council approve this variance. 2. The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. 3. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variance for the following reasons: The portion of Junior Achievement's parking lot requiring a 5 -foot setback variance will be leased and maintained by Gruber's, the adjacent property owner. 2. Gruber's lease of the parking lot will ensure safety for Gruber's customers and employees by allowing them adequate off - street parking. Seconded by Mayor Cardinal Ayes -All Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for exterior storage at Gruber's Power Equipment at 1762 White Bear Avenue. Approval is based on the following conditions: CONDITIONAL USE PERMIT RESOLUTION 03 -10 -209 WHEREAS, Gruber's Power Equipment applied for a conditional use permit for exterior storage for their business. WHEREAS, this permit applies to property located at 1762 White Bear Avenue, Maplewood, Minnesota. WHEREAS, the legal description is Lots 9 and 10, Block 1, Meister's Highlands. WHEREAS, the history of this conditional use permit is as follows: On September 15, 2003, the planning commission recommended that the city council approve this conditional use permit. City Council 10 -27 -03 14 2. The city council held a public hearing on October 13, 2003. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing an opportunity to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. The city council tabled the request to allow city staff time to prepare conditions of approval. 3. The city council held a second hearing on October 27, 2003. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would not depreciate property values. 2. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 3. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 4. The use would not create excessive additional costs for public facilities or services. 5. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: a. This permit shall end on October 27, 2008. b. Proof of the existence of a parking lot lease agreement between Gruber's and Junior Achievement, or subsequent owners of 1800 White Bear Avenue, and yearly thereafter. The parking lot lease agreement language must be submitted to city staff prior to issuance of a fence permit and yearly thereafter, and must cover the following: 1) Junior Achievement allows Gruber's the use of 46 parking spaces within Junior Achievement's parking lot, adjacent Gruber's business. 2) The parking lot lease agreement must be for at least five years. 3) Cancellation of the lease by Junior Achievement must allow Gruber's six months to cease the use of the 46 parking spaces. 4) Because Gruber's conditional use permit is directly tied to the use of the 46 above - mentioned parking spaces, Gruber's conditional use permit for exterior storage will become null and void in the event that they do not have a lease agreement for the use of the 46 parking spaces, unless City Council 10 -27 -03 15 alternative parking arrangements can be made, as approved by the city, or the city approves a special agreement with Gruber's to allow for reduced parking. C. All exterior storage must be screened by a 10- foot -high screening fence. d. There shall be no loading or unloading of tractors, equipment, or other inventory from White Bear Avenue. All loading and unloading must be accomplished on the north or east side of Gruber's exterior storage area, as allowed within the required access easement between Junior Achievement and Gruber's. e. There shall be no noise - malting business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. f. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. g. The conditional use permit shall be reviewed by the city council in one year. Seconded by Mayor Cardinal Ayes -All Councilmember Koppen moved to approve Gruber's site plan date sampled May 29, 2003, for the expansion of their exterior storage area at 1762 White Bear Avenue. Approval is based on the following conditions: a. Provide the following for city staff approval before the city issues a grading or fence permit: 1) A revised grading, drainage and erosion control plan which addresses all conditions as specified in the Maplewood Engineering Department's June 27, 2003, engineering review. 2) A revised site plan showing the following: a) Entire site plan should show Gruber's lot, as well as the area of Junior Achievement's lot held under lease by Gruber's. b) Striping of parking spaces on the front parking lot (west side of the building). Parking must comply with city code and Americans with Disabilities Act requirements. Striping of parking spaces is to be completed by June 1, 2004. 3) Revised fence elevations showing the following: a) No portion of the fence will exceed 10 feet in height. b) A green painted stripe on the top portion of the fence, to match the existing green strip on the building. City Council 10 -27 -03 16 4) A revised landscape plan that shows the 12 proposed amur maples replaced with 12 alternative ornamental trees to be approved by city staff. 5) Prepare a landscaping maintenance easement agreement that explains the duties and responsibilities for the care and, if necessary, the replacement of the landscaping that is for the Grubers site that is on the Junior Achievement property. The applicant shall record this agreement with Ramsey County. 6) A photometrics plan must be submitted to the city for any new outdoor fighting. Freestanding fights shall not exceed 25 feet in height and fight illumination from outdoor fights must not exceed .4 -foot candles at all property lines. 7) Dumpster must be stored behind 10- foot -high screening fence at all times. 8) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of all required exterior work and must be submitted prior to issuance of a grading or fence permit. b. All exterior improvements must be complete by June 1, 2004. C. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Mayor Cardinal K. NEW BUSINESS Ayes -All Van Dyke Street Housing Tax - Increment Financing Development Agreement (Van Dyke Street, north of County Road B) a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Bruce Mogren, the applicant explained the necessity of the TIF. d. Paul Steinman, representing Springsted, provided further specifics of TIF plan. Councilmember Koppen moved to authorize the city and developer to execute the development agreement for the Van Dyke Village town house development on Van Dyke Street. Seconded by Councilmember Juenemann Ayes -All 2. Change of Manager — Big Discount Liquor (Sid's) — 2515 White Bear Avenue a. City Manager Fursman presented the staff report. City Council 10 -27 -03 17 b. City Clerk Guilfoile presented specifics from the report. C. Edwin Koenen, the applicant, 660 Burlington Road, St. Paul, was present for questions. d. Leng Ku, the possible future owner of the business was also present for questions. e. Gregg Heck, CPA for the applicant, Mueller, Liele & Harrington, Roseville, asked questions of the council regarding new ownership requirements and fees. Mayor Cardinal moved to approve the off -sale liquor license for Mr. Koenen at Big Discount Liquor. Seconded by Councilmember Koppen Ayes -All 3. Resolution Supporting School District #622 Locating a Bus Facility on Excess MBDOT Property at TH 5 and TH 120 Intersection a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution in support of School District #622 locating a bus facility on excess MnDOT property at TH 5 and TH 120 (Century Avenue) intersection. Seconded by Mayor Cardinal Ayes -Mayor Cardinal and Councilmember Koppen Nays- Councilmembers Juenemann and Collins Motion failed for lack of a majority. Carlton Street, Conway to Minnehaha, Project 03 -22: Resolution — Accepting Report and Ordering Public Hearing a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to adopt the following resolution accepting the report and calling for a public hearing for 7:30 Monday, November 10, 2003 for Carlton Street: RESOLUTION 03 -10 -210 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted June 9 2003, a report has been prepared by the city engineering division with reference to the improvement of Carlton St, from Conway Ave. to Minnehaha Ave., City Project 03 -22, and this report was received by the council on October 27` City Council 10 -27 -03 18 2003,and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,379,160. 2. A public hearing shall be held on such proposed improvement on the 10th day of November 2003 in the council chambers of city hall at 7:30 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Koppen Ayes -All 5. Hazelwood/County Road C Area Streets, Project 03 -18: Resolution — Accepting Report and Ordering Public Hearing a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Collins moved to adopt the following resolution accepting the report and calling for a public hearing for 7:15 p.m., Monday, November 10, 2003, for the Hazelwood/County Road C Area Improvements project: RESOLUTION 03 -10 -211 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared by the city engineering division with reference to the improvement of Hazelwood/County Road C Area Streets, City Project 03 -18, and this report was received by the council on October 27, 2003, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,898,200. 2. A public hearing shall be held on such proposed improvement on the 10th day of November 2003 in the council chambers of city hall at 7:15 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. City Council 10 -27 -03 19 Seconded by Councilmember Juenemann Ayes -All L. VISITOR PRESENTATIONS None M. COUNCIL PRESENTATIONS The 7th Annual Citizen Academy Graduation will be held on October 30, 2003 at the Fire Station located on 1955 Clarence Avenue at 8:00 p.m. 2. Maplewood Women of the Moose Chapter 563 donated 48 stuffed animals that will be used by police officers for children at times of crisis. 3. Campaign Signs need to by posted according to city regulations. City Clerk Guilfoile clarified that the city sign ordinance is regulated by the Community Development Department and other signs generally regulated between the City Clerk's Office and Police Department. N. ADMINISTRATIVE PRESENTATIONS Councilmember Wasiluk will be unable to attend the October 28 "' Partnership meeting, which will be held in the Maplewood Room if another Councilmember is available. O. ADJOURNMENT Councilmember Juenemann moved to adjourn the meeting at 9:22 p.m. Seconded by Councilmember Koppen Ayes - All City Council 10 -27 -03 20 Agenda #F -1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT. PLANNING COMMISSION and COMMUNITY DESIGN REVIEW BOARD APPOINTMENTS DATE: November 3, 2003 INTRODUCTION The planning commission (PC) has a vacancy created by the resignation of Matt Ledvina and the community design review board (CDRB) has a vacancy created by the resignation of Craig Jorgenson. The city received three applications from persons interested in serving on one or both boards. I have attached location maps of the planning commissioners, CDRB members, and applicants, as well as the three candidates' applications. (See pages three through twelve.) BACKGROUND On October 27, 2003, the city council interviewed Jeff Bartol for the two vacancies. The council tabled appointing anyone to the PC or to the CDRB because the other two applicants were not at the city council meeting. As such, the council did not have a chance to interview them. The council directed staff to contact the other two applicants to verify their interest in serving on the PC or on the CDRB. DISCUSSION I telephoned Mr. Hendrickson and Mr. Posch after the October 27, 2003 City Council meeting to try to confirm their interest in serving the city on either the planning commission or on the CDRB. I left Mr. Hendrickson a telephone message asking for him to confirm if still wants to serve the city and have not yet heard from him. Mr. Posch said that he had been ill on the night of October 27 but that he was still interested in serving on one of the boards. The planning commission's rules of procedure state that the commission shall recommend candidates based on qualifications and by trying to have a representative geographical distribution of members. The CDRB ordinance specifies that the city council shall appoint CDRB members as follows: two architects, if available; two members shall be from a related design or construction field, and at least two members shall be citizen laypersons. All members shall be able to read and interpret architectural drawings to judge the effect of a proposed building, structure, or sign upon the surrounding community. The city council's policy for advisory board appointments is as follows: A description of the advisory board's purpose and responsibilities will be included with each application. 2. The advisory boards will conduct their own interviews with candidates and make a recommendation to the city council. 3. The applicants will attend a meeting prior to the advisory board's interview. 4. The city council may request that advisory boards or staff submit questions to ask the candidates. 5. Prior to the city council making their selection, all information provided by staff, advisory boards, and the applicants will be considered. Other factors such as longevity or geography in the community may be considered as well when making their selection. COMMISSSION ACTIONS On October 6, 2003, the planning commission interviewed two applicants for their vacancy. The commission voted as follows (the lower the points, the higher the ranking): Jeff Bartol — 6 points Roger Posch —12 points On October 14, 2003, the CDRB interviewed three applicants for their vacancy. The CDRB voted as follows (the lower the points, the higher the ranking): Jeff Bartol - 4 points Larry Hendrickson — 9 points Roger Posch —11 points RECOMMENDATIONS A. Interview the applicants and appoint a person to serve on the planning commission. This person would fill the unfinished term on the planning commission that would end on December 31, 2004. B. Interview the applicants and appoint a person to serve on the community design review board. This person would fill the unfinished term on the CDRB that would end on December 31, 2004. kr /p:planning commission /pc and cdrb appt(3).03 Attachments: 1. Planning Commissioners' Location Map 2. Planning Commission Applicants' Location Map 3. CDRB Members /Applicants Map 4. Jeff Bartol Application and Resume 5. Larry Hendrickson Application 6. Roger Posch Application CITY OF MAPLEWOOD Y It n County of Ramsey Minnesota 1910 East County Road & MoPis --. 4a P E •� (651) T10 -x500 55109 LEGEND ! wow II ijea mYn vP w � xeexx p � ivoy nxn MAPLEW PLANNING COMMISSION Lorraine B. Fischer, Chair 8 9 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 q © Dale Trippler ©William Rossbach e 1201 Junction Avenue !� Maplewood MN 55109 -3433 Maplewood, MN 55109 &3 Paul Mueller OGary Pearson � 1209 Antelope Way a ` ✓� Mary Dierich t 'P ''JZ... e • Maplewood MN 55119 � 1lLPv s V t,cd .awp a1m' maY • f f l ' ✓ �xMM MAPLEW PLANNING COMMISSION Lorraine B. Fischer, Chair &ushar Desai 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 q © Dale Trippler ©William Rossbach e 1201 Junction Avenue !� Maplewood MN 55109 -3433 Maplewood, MN 55109 &3 Paul Mueller OGary Pearson 1820 Onacrest Court 1209 Antelope Way a Maplewood MN 55119 Mary Dierich ®Jackie Monahan -Junek 2624 Promontory Place 2430 Larpenteur Avenue Maplewood MN 55119 Maplewood MN 55119 s V t,cd .awp a1m' maY :SS 'e r — I>iax MAPLEW PLANNING COMMISSION Lorraine B. Fischer, Chair &ushar Desai 1812 Furness Street 2937 Edward Street Maplewood MN 55109 Maplewood MN 55109 q © Dale Trippler ©William Rossbach e 1201 Junction Avenue 1386 County Road C Maplewood MN 55109 -3433 Maplewood, MN 55109 &3 Paul Mueller OGary Pearson 1820 Onacrest Court 1209 Antelope Way Maplewood MN 55117 Maplewood MN 55119 Mary Dierich ®Jackie Monahan -Junek 2624 Promontory Place 2430 Larpenteur Avenue Maplewood MN 55119 Maplewood MN 55119 3 9 i0 —non —,.Pa � u i a —W .dPa PdP, ,PP= S i..aS �a 8 CITY OF MAPLEWOOD a a z —xww County of Ramsay. Minn ... to u , 100 F t County Raotl B. Moue —c. Mn. ° (01) 7/0 -0.500 °w'tOB auc ° E ••. t Sz LEGEND r r u —ut nto n o, mrt ..rTm m... w. t r oxum ame w 1wwN a I , — otoon, u I I me mm. ^f mnr • 13. — 1xWM I� I •I I° I I° I x l l° I x l PLANNING COMMISSION APPLICANTS 1. Jeff Bartol 2702 Pinkspire Lane Maplewood, MN 55119 2. Roger Posch 1583 County Road B Maplewood, MN 55109 �rmn 9 xeean . —ze�ox � N 1 z —xww u , —raw auc ° t Sz -- a 3 — gaq 13. � 1xWM 9 —m h r0 3 ]. 3 � 1•x$ 21N5 9[qi a Applicants CDRB Members/ Jeffrey Bartol 2702 Pinkspire Attachment 4 AUG 2 1 2003 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME J EVf 3ART OL ADDRESS 2-702 PIn�<5pIre- L Cne r KaflewnoA MN 5s'!! el PHONE NO. Work: &SI- 331 - IOVv Home: DATE 3/.2�03 1) How long have you lived in the City of Maplewood? 6 rnn A ( 2 6 hears I n 7w 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: 3) On which Board or Commission are interested in serving? (please check) Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? 1 have_ c hacl 0�vun� In arC.� -+Ufe- ( -5 i3 cc, r5 a' 4 U o� M� so Y n vG 5o+ne �� 111onJ 1 w ll C14 Flannlnl and H / owS.A C- evelcal�rvreni . r alp �nav¢ ¢- f�ensl v¢. eX�cn �n �c wl��t and 0.ccess 4. CAO l 0 —po Al,8&6 t7esl�yn�. 5) List other organizations or clubs in the Community in which you have been or are an active participant: Tho-a,L, Yea �oee , nai di,soua+en= cvnd m our G U/1 +1� n.0 ,j nv� 1^�� ��n¢ }'^ L or o��or��nl�� -o bxcn�c More Involved Corm unl {y 15Sue.5. 6) Why would you like to serve on this Board or Commission? I HP1Vllb PtWU.y Bff x'41 .�rka . = S ILA- 6C glV�n.� MOet 1 ID G.G 1<. 'Iu M4� CJmmyni.. {�, N ow Yn OJr lY rCE C�I \�Ien QfG C,fOwn 1 Wvulp 14k2 '1.? pa- r''h-pt lc wA �¢ Plannlnu� (rpnnms +car. anZ -> asses+ IA keeelnc NaPo d�03 u success l ADDITIONAL COMMENTS: THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. S9CTY MGRWARDS AND COMMISSIONS APPIICAMN dx 4/4/112 r Jeffrey A. Bartol ... an opportunity to deploy 28 years of computer experieno content management, file archives, database integration and' identifying production, automation and communication needs integrating, and maintaining user - friendly systems and techry vendor relations, marketing communications, and sales oppor I seek a business environment that is challenging yet ttexil creative approach while committed to professional standards, I believe strongly in incentive -based compensations, advanc approach and exercise it with those that work with me and for corporations that function as smaller, intimate teams with a i the opportunity to minimize bureaucratic obstacles. Over the last 28 years, I have reinvented myself several timm industry. The company I work for must recognize this, suppoi share this same commitment; exchanging information and g our economy, determine team success, and ensure the long -t Integral was incorporated in December of 2000 by a group We were convinced, however, that the World Wide Web w business tool; and that integration services and developmen be in demand. As the director of content managamenL I dery opportunities in areas such as document management ass couple years we've developed web -based business apptical government, the DoD, defense contractors, and local com legal services and low -income housing regulations. During the last two economically challenged years; Integral have developed a reputation for project management and d fixed price. BrighTech was a small verb- application developer arripsysterii and success with the dot.co n and eCommerce osionArr0ii Banta, I often outsourced high -end technical problemsandcusCoi instrumental in developing both Colorhouse's Rover and Beat product development and marketing of what was to become Unfortunately, the dot.com craze imploded, Bngfdecfys traditior product was woefully under - funded. After severr months, iq 6 against a rapidly growing number of well- tmanced° eomiletitots Vignette and over a hundred others. The Banta Digital Group is a division of the billion-dollar p", software development group, Banta Integrated Media (based in high -end content management solution to be sold' both as a F prepress and corporate marcom entities. However, since their was brought on board to basically recreate the same low -end i Colorhouse as a stopgap measure. In less than a year; w successfully addressed the internal workflow, OPI and archive sold to Banta's prepress customers for their DAM, workflow and The continued success of this lower -end solution, Image - Seger,' stop selling services that competed with Banta's million -doll Though relocating to Massachusetts to work with B -Media w Banta were limited. This was a new position at Colorhouse that reported directl application and service of Digital Asset Management or DAM solution (MediaAssets) as well as a 1.4 terabyte laser disk ju solution could be successfully deployed in a prepress prod) product; and then integrate that product with both the laserj server and their existing OPI ( prepress file workflow system). The decision was made to replace the 'embedded image' open -ended, customizable Telescope by NorthPlains — a soli all major platforms including SUN Souris. We also replaced FullPress by Xinet. We integrated both these products .l addressed the in -house workflow, job - tracking and archival n I then worked closely with Colorhouse's marketing and sale` prepress customers. By working closely with the Technics integrators, and outsource programmers — I was able to acco MediaWay was a relatively new company (established in tt digital asset management solution based' on their own pn reported directly to the CEO and President of Sales FA quite broad, and during these early years of asset merle designed and conducted various.seminam and tirarihi4oc accounts, ad agencies, printers, prepress and photo labs - channel, my responsibilities included idertifyng, selecting After each sale, I participated in the installation and inteW users, and assisted with database schema design, populati Though the top salesman in '96, 1 did fall short of my per fundamental flaws resulting in very difficult andotten unsuk list of reference accounts. 2 of 3 Jeffrey A. Bartol 651331 -1044 MicroFrame was a start up company in 1967 of five engineers- yet fastest growing CAD VARs in the upper mid -west. My nespo product selection, market analysis and corporate level sales, , H was on the software products with APIs sufficient to enable cm enough to justify development costs. The most frequently ue RDBMS's. Accomplishments included being the country's #1 IBM- CADAM° CADD system to be used in storage rack and mezzanine design layout and test for circuit logic and ladder diagrams for 31%, anc solutions and services including: FMC, TetraFlak, Telex Commie GIS was one of the first CAD VARS in the Twin Citiies- represen the manufacturing, engineering and architectural communities I i and system integration. I developed one of the first pararr architectural specification and was responsible for the sale and manufacturinq firths incudinq: Ellerbe Becket, KKE & Associates, FMC is a design and manufacturer for the federal govemme responsible for identifying needs and solutions for various° Manufacturing) including: mechanical engineering,_ electrical element analysis, NC (numerical control), and tooling. Respor scheduling and utilization, software testing, troubleshooting ar As the CADD Supervisor for the largest architectural firm in ramifications and ROI for implementing one of the first ar supervised the initial operating staff and coordinated the u was also responsible for maintaining system security & fi company standard operating procedures, file naming. systen comprehensive library of construction details, symbols and n Various CAD, CAM, FEA, Solid Modeling, Database Me Administrative Gasses - Over 1,000 hours between TW hours of sales training including curriculum provided by'll included the MasterMind Sales Training program offan available upon request.) Bachelor of Architecture, University of Wrinesota (1376 -1 Professional Associations include American Institute a Engineers, AIIM, International Prepress Association, P American Advertising Federation. (AdFed), and. Communications Association where I assisted ° in; dove Production in the Graphic Arts" - available upon 'regpestk speaker at conferences for most of these associatlonsu References available upon request. 3 of 3 Jeffrey A. Banal 651-331 -1044 Attachment 5 �y CITY OF MAPLEWOOD ✓� BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM ,LWIMEll ADDRESS VR30 PR \CE k\j zip SSIoct PHONE NO. Work: 66I - - I Home: 65 1 -7 - f1 - 'iS4oy DATE S EPT • f pol FAC; (051��310 - 2Mt�k: Ltc en r�crsonl� mmm.covn 1) How long have you lived in the City of Maplewood? i a _Y S 2) Will other commitments make regular attendance at meetings difficult? Yes _ No Comments: Q CC t� s \ o±�l�? �L _- Tg *`Je , _ 1:4 M y__ _L tWve tlea,J q�KP•oycn kc 3r'a, tom a.,?- P ye*tts W T �-_NM- I" caMs�Nc .0e, E 1LPcK6Er+aiT �6PoNS�st��Ti6 . 3) On which Board or Commission are you interested in serving? (please check) --Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? , y ��g,yr S�N Mkt�kss+ -�af� I�EbKEE ��"� MECRoPoc,t S -� Ut�ivsCSm� W 1LC. �t E3s� 41c�� i N F}�_PitJ 6 r�S 5 L� 5 S'TKRTE6;C ��T E�-cP N.61 �iT P Lkw1 S oR et6 C„y� O> w144 l 5ra.ccz�css oeF� SK:�� irs Pty Mt�tcsEr,ssr�o oveeati> cssr EU c �cN m-y s s o f V Et,x6 - dam Pc�rv.t w mcrF Wits +y ' V' - TSt� G'cy S Gk,±ti 5) List other organizations or clubs in the Community in which you have been or are an active participant: o>Je lei MR��„Joe� 6) Why would you like to serve on this Board or Commission? p S1 N�Lra tAt"s 1 M ?oCTPcNT M \SS�e /^P�tficPS ^ fit � . Letc�1.1 \v.)G.S � PAL- tiPC`thV� `To Couraut� S��ts�gt= Gc�vv o F c C. ey ka e tTs w ADDITIONAL COMMENTS: Z F y E`iCCB.�.9 -rC WWttB� M-�� ORht Co r'�Mu�1�c+c'c\ONS SKID -S t > =1JScY �EVE1- o��sl� l � \t G.oA'LS �ttRo`�6K � C � "hr '� - atc5Ep MQT1�oeoLO 6 &1t, "�yKj �kt'PCT Pub -L8.1T O�O�rt.tN�Tl65 �iZ L,oN6- �E'Zt1 �RcwZH � Tea `Ca C3E �E34t'CS O�,�aa - rte k.�a Ew1:ao�I wottCin1(. ;.u�nt CRASS- P,WCTIo►1P TE7cT'�S TO t-NEV� �EStRtlS �FSuuTs i k'fcV6 S1'R.Gti16 PRWEC'C Mkr.�Kbfr� SK���S TH I NFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC... I}rJA I-eft(ER"kup i l��c1ES tNCtiva1N6 I lA�c�- TtcsK N6 16 �Yy Ai )fl t.�E�oT14fCm1 SK1�15 FORM51BRU&COMMAPI. I 10 `� �S t�N. kt1 qc- �ov�� ©�CO2 I N-kv�uc ss2VaL �o(� Y es 0 R6\1 QL �f, 1 ��hV� �. U�� `�'��`F re�kA1�Q tl� �E�a109.1T ♦'C'L_ h'{p N.6 �ONSTR+�R1c �KiC YE cRS . 11 Attachment 6 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM ADDRESS I 4' PHONE NO. Work: . " - L Home: LS I- 7 740 EMAIL fzPPOSC IY 6) C 3 A ajz4 Z'ra Co rn FAX !mss ) - -7 00— 1) How long have you lived in the City of Maplewood? 2 2) Will other commitments make regular attendance at meetings difficult.) P 6Sfoi Yes No Comments: On which Board or Commission are you interested in serving? (please check) A description of the duties of each committee is on back. Community Design Review Board P ark & Recreation Commission Housing & Redevelopment Authority _�/ Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commisison's scope of responsibilities? M o , 5) List other organizations or clubs in the Community in which you have been or are an active participant: ,t A ..,. „J r?- s.ti+�'e✓_'" C�ia�� �oa� -s wf5 f•'S 5 rju��P�. S�/o..rvsr`r �acre,�/ -lI•� i?bw3 6) Why would you like to A serve on the Board or Commission? n A bi 0. V V k_CL f e 2" y rtG rld i.J / C 4, 6. 4a de fir, • $1119 W L /c1 Weis ML, h�:r�-3 THE INFORMATION CONTAINED IN THIS APPLICATION AND ANY ATTACHMENT PROVIDED ARE CONSIDERED PUBLIC INFORMATION. WORDIBRD &COMM 04/02 12 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 6, 2003 VI. NEW BUSINESS e. Planning Commission Applicant Interviews Mr. Roberts said the planning commission has a vacancy created by the resignation of Matt Ledvina. Attached in the staff report is a map of where the current planning commissioners reside and where the two candidates live along with their application forms. The first applicant to be interviewed was Mr. Jeff Bartol, 2702 Pinkspire Lane. Chairperson Rossbach asked if Mr. Bartol has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Bartol said he has no problem working the two meetings of the month or working late into the evening. Chairperson Rossbach asked if Mr. Bartol would have any difficulty finding the time to review the planning commission packet and doing some site inspections? Mr. Bartol said no his current employment is very flexible and he can work it into his schedule reviewing the planning commission packet and doing the site inspections. Chairperson Rossbach asked Mr. Bartol what he does for a living? Mr. Bartol said he is heavily involved with computers with system integration, consulting, website design and earlier in his career he did engineering work with a computerized design in the architectural field. His background is in architecture from his studies at the University. Commissioner Pearson said he assumed with Mr. Bartol's background he would not have any difficulty deciphering blueprints? Mr. Bartol said no. Chairperson Rossbach asked how Mr. Bartol felt about affordable housing in the City of Maplewood? Mr. Bartol said like Commissioner Pearson he is concerned about the children in affordable housing and where they will go to play. Many people that live in affordable housing have several children and they need someplace to play. He commended the commission on the process these projects go through and the questions that are asked. He asked the commission what a CUP and a PUD are? The planning commission members explained what the two meant and how they are used. Commissioner Monahan -Junek asked what Mr. Bartol could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Bartol said that is a difficult question to answer. He said he has only lived in Maplewood for 6 to 8 months and prior to that he lived in the Como Park area. He has really enjoyed the Battle Creek area and wished he had known about it long ago. He thinks that would be a wonderful area to have a citywide get together for people to gather and get to know the people in their community better. He said his daughter lives in St. Paul and uses the dog walk there to walk her dog. Commissioner Trippler said in reviewing Mr. Bartol's application he noticed he wanted to give back to the community and he wondered how Mr. Bartol decided to apply for the planning commission opening with his background and not for the community design review board? Mr. Bartol said he applied for both the commission and the board opening at the request of Mary Dierich who recommended he apply for the commission and one of the city staff members suggested he apply for the board. He said he would feel useful and productive on either the commission or the board. He wants to get back into the urban development, city planning and architectural skills that he acquired 25 years ago and let go by the wayside. The second applicant to be interviewed was Roger Posch, 1583 County Road B. Chairperson Rossbach asked if Mr. Posch has any problem with the time commitment to meet twice a month and possibly staying late into the evening? Mr. Posch said no. Chairperson Rossbach asked if Mr. Posch would have any difficulty finding the time to review the planning commission packet and doing site inspections? Mr. Posch said no. Chairperson Rossbach asked Mr. Posch what he does for a living and on a day -to- day basis? Mr. Posch said he is a realtor at Coldwell Banker Burnet Realty. Outside of work he belongs to a church and is part of the loaves and fishes program and is involved with Weaver Elementary school fundraising. Commissioner Monahan -Junek asked Mr. Posch what he could do as a planning commission member to foster a sense of community to the residents that live in the south end of the community and the people that live in the north end of Maplewood? Mr. Posch said he is open- minded and is not sure about pulling people together. Commissioner Dierich said Mr. Posch's application said he wants to be a voice for his neighborhood. She asked what issues Mr. Posch would like to be able to impact if he were on the planning commission? Mr. Posch said it's not so much any particular issue as much as he would like to help notify all residents to let them know what is going on or what will be happening in the community. Commissioner Dierich asked Mr. Posch if there was a particular issue he would be more interested in such as density, affordable housing, traffic or protection of water that he could speak to? Mr. Posch said there are no individual issues that he is interested in; he just wants to have an understanding of the issues and have a voice in what is going on in Maplewood. Commissioner Desai said there has been a lot of discussion about workforce housing. As a realtor, in your opinion, where do you stand in terms of workforce housing in the City of Maplewood? Mr. Posch said in the past Maplewood has had affordable housing but property continues to increase and homes are getting more expensive. If Maplewood had more affordable housing as one of the first ring suburbs to downtown St. Paul, people could live here and bus downtown to work so there could be more affordable housing for the city. Mr. Roberts asked Mr. Posch what he thinks the City of Maplewood did really well in terms of development and what the city has done that he did not care for? Mr. Posch said he thinks the Maplewood Mall was something the city did very well with the proximity of the freeway and he also likes the bike trails in the city. The Maplewood Community Center is something he does not like that the city developed. He said he heard the community center is not making money for the city and the only reason he goes there is for the plays and shows in the theatre. Commissioner Pearson asked if Mr. Posch has any problem reading blueprints or plans? Mr. Posch said no. Commissioner Pearson asked if Mr. Posch thought there was anything the planning commission could have addressed during the items that were reviewed tonight? Mr. Posch said nothing comes to mind. Chairperson Rossbach asked staff what Mr. Posch could do if for example he had some real estate listings and he had a conflict of interest with something the planning commission was reviewing? Mr. Roberts said potentially Mr. Posch would have a conflict of interest if the listing he had were going to be redeveloped. Mr. Posch said he understands that he would abstain from the discussion or recommend that another agent take the listing. Mr. Roberts said the two applicants also applied for the opening on the Community Design Review Board and those interviews will be held Tuesday, October 12, 2003. The applicant with the lowest score is the candidate of choice and that person would be recommended to the city council. The results of the voting by the planning commission members were as follows: The first applicant interviewed, Jeff Bartol scored 6 points. The second applicant interviewed, Roger Posch scored 12 points. Mr. Roberts said the candidates would be notified of the city council meeting date for the final interview for the city council to make the final decision. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 14, 2003 IX. STAFF PRESENTATIONS a. Interview of Applicants for CDRB Membership Ms. Finwall said there are three applicants for the community design review board (CDRB) vacancy, which include Jeffrey Bartol, Larry Hendrickson, and Roger Posch. The three applicants are to be interviewed and ranked by the board. The vacancy is for the remainder of Craig Jorgenson's two -year term that would end January 1, 2004. a. Jeffrey Bartol, 2702 Pinkspire Lane, Maplewood. Mr. Bartol said he moved to south Maplewood last March and prior to that he lived in St. Paul in the Como area for over 20 years. After moving from St. Paul he felt guilty never having given back to the city. When he moved to Maplewood he made a personal commitment to give back to the city and that is why he is applying for this board position. Chairperson Ledvina asked if Mr. Bartol understood the commitment of being on this board that meets at 6:00 p.m. twice a month on the second and fourth Tuesday's of the month? Mr. Bartol said yes, he has a flexible work schedule and there should not be any difficulty making the meeting dates and times. Chairperson Ledvina asked Mr. Bartol if he had any problems taking time to read the packets that are sent in the mail and going out to do site inspections prior to the meeting time? Mr. Bartol said his work schedule is very flexible and he has no problem taking time in the evening to read the packets and leaving work a bit early to do the site inspections. Chairperson Ledvina asked Mr. Bartol what development he thinks was .done well in Maplewood? Mr. Bartol said he likes the New Century development in his neighborhood with the Arts and Craftsman style homes that have been built. They did a very nice job combining single family and multi - family dwellings together with a very high standard making the neighborhood look nice. Each home has its own architectural detail and character and it all blends in so well. Chairperson Ledvina asked Mr. Bartol if there was anything he didn't like that was developed in Maplewood? Mr. Bartol said he would be reluctant to come up with a derogatory or critical statement of the city. Because of the shape of Maplewood he thinks the city is challenged with being surrounded by other suburbs. Board member Shankar said he noticed Mr. Bartol applied for the opening on the planning commission as well as the board. He asked Mr. Bartol which opening he was more interested in? Mr. Bartol said he is interested in both the commission and the board opening and will be going before the city council as an applicant for both openings. Board member Olson said Mr. Bartol's application says he has a background in architecture and she would like more information on that background? Mr. Bartol said architecture was his first love when he was a child. He attended the University of Minnesota for his Bachelor degree in architecture. He also worked for Ellerbe Architects as a junior draftsman/architect. Working with the CAD system he gravitated towards his second love, which was computers. Because of his love for computers he continued in that field and has not practiced architecture for years now. Board member Longrie -Kline asked Mr. Bartol what he does in his current position? Mr. Bartol said he does a fair amount of project management, systems integration, needs assessment, computer database integration, and Internet data exchange. Board member Shankar asked if Mr. Bartol's passion was more towards setbacks, wetland, and density issues, which would be approved by the planning commission or would it be towards aesthetics, building materials, and landscaping, which would be approved by the community design review board? Mr. Bartol said he is torn and the planning commission asked the same question of him in his last interview. He would enjoy working with either group and he feels he is qualified for either opening. b. Larry Hendrickson, 1930 Price Avenue, Maplewood. Mr. Hendrickson said he has lived in the city over 14 years now. He has worked for 3M for 24 years now and his job function is sewing surplus and byproducts and many other things in between. He has communication skills and leads the organizational effort in both the newsletter and both work -based products at 3M. Prior to working at 3M he worked in residential and commercial construction. Chairperson Ledvina said the community design review board meets the second and fourth Tuesday's of each month at 6:00 p.m. and he asked if that would be a problem with Mr. Hendrickson's schedule? Mr. Hendrickson said no. Chairperson Ledvina asked if Mr. Hendrickson had any questions or comments regarding what was discussed at the meeting tonight? Mr. Hendrickson said no questions but he thinks the input the board members offered to the staff is very valuable. Chairperson Ledvina asked if Mr. Hendrickson could give an example of a recent development that he felt was done very well in terms of building and site design? Mr. Hendrickson said he thinks the city hall is a great service to the community. He likes the senior housing that has been developed in the city and there is a definite need for it. The Maplewood Mall needs some very good guidance and redevelopment is key to the area. Board member Longrie -Kline asked Mr. Hendrickson if there was an old building in the city would he prefer that the building be renovated and be reused as a new use or totally start new with an architectural plan and develop something new. Mr. Hendrickson said in St. Louis, Missouri, they took a huge old train depot and added new shops and a hotel inside it. Aesthetically, it looks phenomenal, so he would prefer to reuse the building depending on the condition. Board member Longrie -Kline asked Mr. Hendrickson what he does with web -based applications in his job? Mr. Hendrickson said his organization communicates to the external and internal customers and clients. They have an "Internet" and an " intranet' to communicate items of interest, and surplus equipment that is available. The intranet is a marketing tool of resource recovery and they conduct some monthly sales and advertisements at the distribution center. The rest is confidential information. Board member Longrie -Kline said the reason she asked is that the city is moving towards a paperless society with the Internet. One day the public will access the city's Internet site for board packet information and access information so the public can be more knowledgeable. One -day society will be a paperless world and this will be very important to use web -based applicants. Mr. Hendrickson said it is a very good marketing tool and with all the ecological issues today paper will be a thing of the past. It will not be easy and it can be done but the end result will be phenomenal. Board member Olson asked what Mr. Hendrickson's background is in construction and landscaping and what could he contribute to the board? Mr. Hendrickson said he can read blue prints and can understand the infrastructure of the house and the elevations. He can look at something for the aesthetics and has the ability to decide if something will look sharp or not. As far as landscaping, he does not have a formal background in landscaping other than by trial and error. He said he could offer the board his perception of what would look nice. Board member Shankar asked Mr. Hendrickson what the drawbacks and potential are for White Bear Avenue? Mr. Hendrickson said traffic is the number one drawback of White Bear Avenue. He sees pockets of development that need to be redeveloped. He uses the roundabout at English and Frost and thinks it would be nice to have more in the city. Mr. Hendrickson said the city has some big issues with the population increasing and the traffic growing and the roundabout idea may help traffic in certain areas. C. Roger Posch, 1583 County Road B, Maplewood. Chairperson Ledvina asked Mr. Posch to tell the board something about himself? Mr. Posch said he grew up in North St. Paul and has lived in his current home in Maplewood for 24 years now. He worked at West Publishing for 22 years, and was downsized, and now he works for Coldwell Banker Burnet Realty as a realtor in north Maplewood. He has two children in first and second grade at Weaver Elementary. He does volunteer work at school and church and is a member of the Red Cross. Chairperson Ledvina said the board meets the second and fourth Tuesday's of each month at 6:00 p.m. he asked Mr. Posch if that would be a problem with his schedule? Mr. Posch said no Chairperson Ledvina asked Mr. Posch if he would have any problem reviewing the packets that come in the mail and going out to do site inspections prior to the meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he had any questions or comments in regards to the proceedings at this evenings meeting? Mr. Posch said no. Chairperson Ledvina asked Mr. Posch if he could give an example of developments in Maplewood that he thinks were done well regarding aesthetics and design? Mr. Posch said he thinks Maplewood Mall was done well because of the relationship to the freeway. Chairperson Ledvina asked if there was something more recently developed such as in the last five years? Mr. Posch said no, not off -hand. Board member Olson asked if he has any experience in reading blueprints and working with different types of landscaping and plant identification? Mr. Posch said he studied architectural drafting after he finished high school. The house that he is in he had built so he studied the blueprints. As far as landscaping he has been doing neighbors landscaping for some extra money. Plant identification he is not familiar with yet. Board member Olson asked Mr. Posch if he were presented with a landscaping plan would he be able to decide if the landscaping was too sparse and needed some additional plantings? Mr. Posch said yes. Board member Longrie -Kline asked what Mr. Posch does in his position? Mr. Posch said he is a realtor. Board member Longrie -Kline asked if it is residential or commercial real estate? Mr. Posch said residential. Board member Longrie -Kline said she noticed on his application that Mr. Posch wanted to be a voice for his neighborhood? Mr. Posch said in the past he has talked to people and many people are not aware of what is going on in the city. He said he would go door to door and let people know what is going on in the city. Board member Longrie -Kline said that takes a lot of personal commitment, she asked if Mr. Posch has that kind of time on his hands? She asked if he would see his role on the board as a collaborative of not just driving around to the sites but going to the residents homes and letting them know about future developments and for their input? Mr. Posch said he has not done anything yet because he is not on the board yet but if he were on the board that is what he would do. Many people don't have the time to come to the meetings at the city hall and that is why he would go and knock on doors. Board member Longrie -Kline asked Mr. Posch if he has a lot of spare time because that is a very time consuming job. Mr. Posch said he would make that kind of time. Board member Olson asked as a realtor if he works with developers? Mr. Posch said no he does not; he works with existing residential homeowners Board member Shankar said there are several car dealerships on Highway 61 and he asked if there was one dealership in particular that catches Mr. Posch's eye as far as building design? Mr. Posch said by KSTP Maplewood Imports has a nice building design and the Saturn dealership somewhere. Board member Olson asked if Mr. Posch sees anything in the city that he has a concern for that the board may be able to help address? Mr. Posch said no not at the moment. The board rated each candidate. The candidate with the lowest score is the person the board will recommend to the city council. a. Jeffrey Bartol received 4 points b. Larry Hendrickson received 9 points C. Roger Posch received 11 points. The candidates for the board opening will be interviewed on October 27, 2003, by the city council. AGENDA ITEM F -2 AGENDA REPORT TO: Mayor and City Council FROM: Richard Fursman, City Manager RE: Proclamation — Feed America Thursday DATE: November 3, 2003 To help address the problem of hunger in America, several cities across the United States participate in an effort to help benefit those who are in great need during the Thanksgiving holiday season. On the Thursday before Thanksgiving, Americans are asked to not eat for two meals and then donate the money they would have otherwise spent on those meals to a local food bank or homeless shelter of their choice. Even those who still choose to eat those meals are encouraged to give the value of two meals to a charity that provides food to people in need. It is recommended that the City Council approve the attached proclamation and declare Thursday, November 20, 2003, as Feed America Thursday in the City of Maplewood. Whereas, Thanksgiving Day celebrates the spirit of sefess giving and an appreciation for family and friends; and Whereas, the spirit of Thanksgiving Day is a virtue upon which our nation was founded; and Whereas, thirty -three million Americans, including thirteen million children, live in households without an adequate supply of food; and Whereas, almost three million of these children experience hunger; and Whereas, sefess sacrifice hreeds a genuine spirit of Thanksgiving, both affirming and restoring fundamental principles in our society. NOW, THEREFORE, I, Mayor Bob Cardinal, do hereby proclaim Thursday, November 20, 2003, one week before the traditional Thanksgiving, as FEED AMERICA THURSDAY and call upon the people of Maplewood to sacrifice, or fast, for two meals on Thursday, November 20, 3003, and to donate the money they would have spent on food to a charitable organization of their choice for the purpose of feeding the hungry. Mayor Bob Cardinal Date City of Maplewood, Minnesota Agenda # F3 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Cleric DATE: October 24, 2003 RE: Proclamation In Support of the Ramsey County Library Foundation PROCLAMATION WHEREAS, the Ramsey County Library system serves over 220,000 residents living in suburban Ramsey County by providing them with a wide range of information and community resources; and WHEREAS, six suburban libraries located in the cities of Arden Hills, Maplewood, Mounds View, Roseville, Shoreview, and White Bear Lake are part of the Ramsey County Library system; and WHEREAS, plans are under way to explore restoring library services to the City of North St. Paul and to make library improvements that respond to increasing community demands and the ever changing technologies; and WHEREAS, the Ramsey County Library system continues to grow with an 18 percent increase in circulation and over 1.6 million people using the libraries in 2002; and WHEREAS, BookerTM the cuddly canine mascot of the Ramsey County library system, can be seen throughout Ramsey County communities spreading the joy of reading to people of all ages at community and school events and encouraging residents to support local libraries; and WHEREAS, the Ramsey County Library Foundation, which supports the Ramsey County Library system by cultivating donations and financial grants, is sponsoring the fourth annual Taste of Books on November 15, 2003 at the Roseville Library from 7:00 — 10:00 p.m. to highlight the efforts of Ramsey County Library employees, volunteers, and donors to enrich our local libraries; NOW, THEREFORE, I, Robert Cardinal, Mayor of the City of Maplewood, do hereby proclaim Saturday, November 15, 2003, to be RAMSEY COUNTY LIBRARY FOUNDATION DAY in the CITY OF MAPLEWOOD And urge all citizens of Maplewood to join with the Ramsey County Library Foundation in recognition of the Ramsey County Library system and its employees, volunteers, and donors who have contributed to the vital and important role that libraries play in our community life. Mayor of Maplewood AGENDA N0. G -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: November 3, 2003 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $2,500.00 Checks #62187 dated 10/23/03 $454,726.91 Checks #62188 thru #62248 dated 10/24 thru 10/28/03 $116,776.06 Disbursements via debits to checking account dated 10/17 thru 10/23/03 $335,822.55 Checks #62249 thru #62303 dated 10/31 thru 11/04/03 $1,866,017.60 Disbursements via debits to checking account dated 10/23 thru 10/30/03 $2,775,843.12 Total Accounts Payable PAYROLL $507,874.21 Payroll Checks and Direct Deposits dated 10/24/03 $4,162.12 Payroll Deduction checks #95419 thru #95421 dated 10/24/03 $512,036.33 Total Payroll $3,287,879.45 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments FmSccP41 CMWOMAGNWpCIAR 110303.doc E vchlist Check Register Page: 2 10124/2003 10:57:43AM City of Maplewood Check Date Vendor Descrlptlon /Account Amount 62228 10/28/2003 01337 RAMSEY COUNTY -PROP REC & REV (Continued) LAMPING SERVICE 121.56 TAMPING SERVICES 20.05 INTERSECTION IMPRV ON WBA AT LYD 86,952.80 62229 10/28/2003 01340 REGIONS HOSPITAL PARAMEDIC SUPPLIES 460.32 62230 10/2812003 01025 REVENUE, MN DEPT OF RENEW SPECIAL FUEL LICENSE 25,00 62231 1012812003 01377 ROCHESTER MIDLAND CORP JANITORIAL SUPPLIES 350.81 62232 10/2812003 01387 ROSSINI, DR. JAMES FITNESS PROG CONSULTANT - OCT 100.00 62233 10128/2003 01409 S.E.H. PROJ 02 -22 PROF SRVS - JUL 2,651.93 PROJ 01 -14 PROF SRVS - JUL 497.86 PROJ 02 -07 PROF SRVS - JUL 3,500.00 PROJ 0207 PROF SRVS - JUL 2,685,18 PROJ 03-04 PROF SRVS - JUL 87,833.18 PROJ 02 -02 PROF SRVS - JUL 321.93 PROJ 01 -14 PROF SRVS - JUL 441.77 PROJ 02 -22 PROF SRVS - AUG 2,533.79 PROJ 02 -07 PROF SRVS - AUG 3.032.54 PROJ 01 -14 PROF SRVS -AUG 706.41 PROJ 01 -14 PROF SRVS -AUG 868.73 PROJ 03-04 PROF SRVS - AUG 33,578.35 62234 10/26/2003 01473 SMITH DIVING SNORKELING CLASS INSTRUCTOR 101.50 62235 10/2812003 02229 SNELL MECHANICAL INC HVAC MAINT CONTR - PARKS GARAGE 354.00 62236 10/28/2003 01823 ST CROIX RECREATION CO INC ROPE CABLES 1,757.29 62237 10/28/2003 01504 ST PAUL, CITY OF CRIME LAB SERVICES - SEP 335.00 MEDICAL SUPPLIES ORDER 853 & 54 2,361.91 62238 10/28/2003 01836 ST PAUL, CITY OF PROJ 00-01 TEMP & PERM EASEMENT 21,600.00 62239 10/28/2003 01566 SVENDSEN, RON REIMB FOR COAT REPAIR 28.76 62240 10/28/2003 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 463.33 RECYCLED BASE - SEP 238.05 62241 10/28/2003 01580 TSE, INC. REMOVE BUCKTHORN 8121 - 9/3 259.95 CUSTODIAL SERVICE 8/21 - 9/17 375.09 62242 10/28/2003 01669 TWIN CITIES TRANSPORT & TOW FORFEITURE VEHICLE 159.76 62243 10/28/2003 01675 U.H.L. CO. INC. REPAIR COMPRESSOR 8,008.19 62244 10/28/2003 02069 ULTIMATE DRAIN SERVICES INC PROJ 01 -16 TELEVISE SEWER SRV 185.00 62245 10/28/2003 02915 UNITED IRRIGATION INC RESTORE DAMAGED IRRIGATION ZONE 1,222.90 62246 10/28/2003 01728 VOYAGEUR ASSET MGMT INC INV MGMT FEES 986.00 62247 10/28/2003 01734 WALSH, WILLIAM P. COMM PLBG INSP 340.00 62248 10128/2003 02410 WELLS FARGO LEASING INC RICOH AFICIO COPIER LEASE -OCT 1,420.71 62 Checks in this report Total checks : 457,226.91 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/16103 10/17/03 MN State Treasurer Drivers License /Deputy Registrar 8,837.00 10/09/03 10/17/03 MN Dept of Revenue Sales Tax 6,731.00 10/17/03 10/20/03 MN State Treasurer Drivers License /Deputy Registrar 7,869.75 10/17/03 10/20/03 MN Dept of Natural Resources DNR electronic licenses 118.00 10/20/03 10/21/03 MN State Treasurer Drivers License /Deputy Registrar 18,031.53 10/21/03 10/22/03 MN State Treasurer Drivers License/Deputy Registrar 9,002.25 10/09 /03 10/22/03 MN Dept of Revenue Fuel Tax 248.00 10/22/03 10/23/03 MN State Treasurer Drivers License /Deputy Registrar 11,115.65 10/17/03 10/23/03 Elan Financial Services* Purchasing card items 54,822.88 TOTAL 116,776.06 *Detailed listings of Elan purchasing card items are attached 0 Transaction Review For Transactions posted between 10/05/2003 to 10/11/2003 Post Date Vendor Name 10/09/2003 STREICHER'S POLICE EQP 10/082003 UNIFORMS UNLIMITED INC 10/10/2003 CUB FOODS, INC. 101062003 AT &T WS #10236388 10/09/2003 LIFE LINK III 10110/2003 DOWNTOWNER CAR WASH 10/10/2003 STREICHER'S POLICE EQP 10/10/2003 SHRED IT 10/06/2003 UNIFORMS UNLIMITED INC 10/06/2003 KOALA CORPORATION 10/062003 POOLSIDE 10/06/2003 GRAINGER 500 10/08/2003 THERMO -DYNE INC 10/082003 UHL COMPANY INC 10/09/2003 UNIFORMS UNLIMITED INC 10/09/2003 KNOWLAN'S SPRMKT. #2 10/062003 RAINBOW 1 -8852 10/06/2003 BLUE RIBBON BAIT & TACKLE 10/06/2003 MENARDS OAKDALE 10/09/2003 THE HOME DEPOT 2801 10/06/2003 NEXTEL WIRELESS SVCS 10/09/2003 BERGMANN'S GREENHOUSES 10/07/2003 GARCEAU HARDWARE AND POWE 10/09/2003 S & T OFFICE PRODUCTS 10/062003 PIONEER PRESS ADVERTISIN 10/10/2003 G & K SERVICES 006 10/06/2003 ICI -DULUX -PAINTS #0092 10/09/2003 UNIFORMS UNLIMITED INC 10/0612003 VERIZON WRLS 33007 -0] 10/08/2003 OXYGEN SERVICE CO INC 10/06/2003 SPRINIPCS AUTOPYMT RC 10/08/2003 THE HOME DEPOT 2801 10/092003 TOYS R US #6046 10/092003 TARGET 00011858 10/062003 DRUGSTORE COM 10/08/2003 ECAMERAFILMS.COM 10/10/2003 ST PAUL STAMP WORKS IN 10/10/2003 ST PAUL STAMP WORKS IN 10/08/2003 FACTORY CARD OUTLET #284 10/10/2003 MSP COMMUNICATIONS 10/06/2003 HEJNY RENTALS INC 10/09/2003 AMERICAN RED CROSOI OF 01 10/07/2003 UPS 1Z9866T20395006010 10/06/2003 MENARDS OAKDALE 10/062003 WILD BIRD STORE 92 10/092003 MOGREN BROTHERS 10/10/2003 MENARDS OAKDALE 10/06/2003 TRUCK UTILITES INC 10/08/2003 VALLEY TROPHY 10/09/2003 PANERA BREAD 43459 10/06/2003 HENRIKSEN ACE HARDWARE 10/06/2003 BROCK WHITE 10/06/2003 ON SITE SANITATION, IN 10/06/2003 COMMONWEALTH ELECTRIC MN 10/06/2003 VIDEO PROFESSOR INC 10/092003 AQUA CITY IRRIGATION INC 10/102003 VIKING INDUSTRIAL CENTER 10/10/2003 G & K SERVICES 006 10/06/2003 THE HOME DEPOT 2801 10/14/2003 Settlement Amt Cardholder Name -10.60 "TIMOTHY FLOR 68.95 SCOTT A ANDREWS 4.67 MANDY ANZALDI 28.52 JOHN BANICK 100.00 JOHN BANICK 108.00 JOHN BANICK 1,900.97 JOHN BANICK 146.52 JOHN BANICK 14.80 PAUL BARTZ 112.37 JIM BEHAN 58.52 JIM BEHAN 211.29 JIM BEHAN 751.03 JIM BEHAN 881.44 JIM BEHAN 134.97 STANLEY BELDE 6.00 OAKLEY BiESANZ 86.70 RON BOURQUIN 9.59 RON BOURQUIN 7.41 RON BOURQUIN 4.73 TROY BRINK 279.32 CHRISTOPHER CAVETT 30.58 ROBERTA DARST 6.67 THOMAS DEBILZAN 11.91 KATHLEEN DOHERTY 486.92 TOM EASTMAN 487.80 TOM EASTMAN 119.28 DAVE EDSON 52.00 PAUL E EVERSON 63.89 DANIEL F FAUST 31.78 RONALD FREBERG 110.91 RICHARD FURSMAN 58.06 VIRGINIA GAYNOR 21.28 MIKE GRAF 40.46 MIKE GRAF 77.70 LORI HANSON 520.00 LORI HANSON 120.02 LORI HANSON 21.53 LORI HANSON 18.05 HEIDI HERSOM 250.00 HEIDI HERSOM 362.02 GARY I-IINNENKAMP 285.00 RON HORWATH 9.56 STEVE HURLEY 152.76 ANN E HUTCHINSON 58.55 HEATHER KOS 64.17 DENNIS LINDORFF 164.31 DENNIS LINDORFF 17.53 STEVE LUKIN 586.70 STEVE LUKIN 21.98 STEVE LUKIN 156.97 MARK MARUSKA 278.20 MARK MARUSKA 1,371.36 MARK MARUSKA 1,500.19 MARK MARUSKA 69.95 MARK MARUSKA 148.98 MARK MARUSKA 206.08 MARK MARUSKA 498.22 MARK MARUSKA 24.88 GERALD MEYER J 10/06/2003 TRUGREEN - CHEMLAWN 4635 -99.05 ED NADEAU 10/06/2003 TRUGREEN - CHEMLAWN 4635 -99.05 ED NADEAU 10/10/2003 TRUGREEN - CHEMLAWN 4635 718.88 ED NADEAU 10/08/2003 DEMCO INC 254.90 JEAN NELSON 10/10/2003 MINN COR INDUSTRIES 423.87 JEAN NELSON 10/06/2003 ROAD RUNNER TRANSPORTATIO 28.35 AMY NIVEN 10/10/2003 G & K SERVICES 006 242.00 AMY NIVEN 10/10/2003 G &K SERVICES 006 406.92 AMY NIVEN 10/10/1003 G & K SERVICES 006 121.76 AMY NIVEN 10/082003 IAPE 260.00 PHILIP F POWELL 10/06/2003 CATCO PARTS AND SERVICE 54.21 STEVEN PRIEM 10/062003 KATH AUTO PARTS 209.34 STEVEN PRIEM 10/06/2003 SUNRAYBTB 45.84 STEVEN PRIEM 10/06/2003 MAC QUEEN EQUIPMENT IN 688.01 STEVEN PRIEM 10/07/2003 JOHN FRYE DISTRIBUTING 17.03 STEVEN PRIEM 10/08/2003 MERIT CHEVROLET 122.62 STEVEN PRIEM 10/08/2003 KATH AUTO PARTS 103.84 STEVEN PRIEM 10/10/2003 ZARNOTH BRUSH WORKS INC 1,369.06 STEVEN PRIEM 10/10/2003 MERIT CHEVROLET 25.92 STEVEN PRIEM 10/10/2003 ELLIOTT AUTO SUPPLY 63.11 STEVEN PRIEM 10/082003 AMOCO 07847502 426.00 KEVIN RABBETT 10/072003 MENARDS OAKDALE 7.00 JAMES SCHNDELDECKER 101072003 MENARDS MAPLEWOOD 236.82 JAMES SCHINDELDECKER 10/10/2003 MILLS FLEET FARM #27 109.56 JAMES SCHINDELDECKER 10/09/2003 HENRIKSEN ACE HARDWARE 4.37 PAUL SCHLINGMAN 10/09/2003 HENRIKSEN ACE HARDWARE 53.27 PAUL SCHLINGMAN 10/10/2003 G & K SERVICES 006 755.90 PAUL SCHLINGMAN 10/10/2003 G & K SERVICES 006 643.18 PAUL SCHLINGMAN 10/10/2003 G & K SERVICES 006 262.84 PAUL SCHLINGMAN 10/10/2003 G & K SERVICES 006 201.24 PAUL SCHLINGMAN 10/102003 G & K SERVICES 006 245.39 GERALD SEEGER 10/062003 KOHL'S #0052 407.36 SCOTT L STEFFEN 10/062003 DE LAGE LANDEN OPERATIONA - 450.34 JOANNE M SVENDSEN 10/062003 CUB FOODS, INC. 36.87 JOANNE M SVENDSEN 10/06/2003 ASPEN MILLS, INC 535.95 RUSTIN SVENDSEN 10/08/2003 PANERA BREAD #3459 21.98 RUSTIN SVENDSEN 10/09/2003 LIFE LINK I1I 100.00 RUSTIN SVENDSEN 10/09/2003 LIFE LINK 1II 200.00 RUSTIN SVENDSEN 10/06/2003 HENRIKSEN ACE HARDWARE 372.45 LYLE SWANSON 10/06/2003 VIKING ELECTRIC ST PAUL 57.48 LYLE SWANSON 10/08/2003 HIRSHFIELD'S MAPLEWOOD 29.01 LYLE SWANSON 10/10/2003 VIKING ELECTRIC DISTRIBUT 143.57 LYLE SWANSON 10/07/2003 WALGREEN 00016873 17.02 DOUGLAS J TAUBMAN 10/072003 QWESTCOMM TN612 57.51 HOLLY URBANSKI 10/072003 QWESTCOMM TN612 5251 HOLLY URBANSKI 10/082003 QWESTCOMM TN612 57.51 HOLLY URBANSKI 10/082003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 86.27 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 115.02 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 138.45 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN6I2 237.90 HOLLY URBANSKI 10/08/2003 QWESTCOMM TN612 369.53 HOLLY URBANSKI 10/072003 SUPERAMERICA 4371 3.19 JOSEPH WATERS 10/082003 UNIFORMS UNLIMITED INC 36.21 JAY B WENZEL 10/062003 ANDIAMO 2,000.00 SUSAN ZWIEG 10/062003 AFFORDABLE ENGRAVING 35.21 SUSAN ZWIEG 10/102003 OFFICE MAX 00002204 21.26 SUSAN ZWIEG 26,251.57 la Transaction Review 10/21/2003 For Transactions posted between 10/12/2003 to 10118/2003 Post Date Vendor Name Settlement Amt Cardholder Name 10/13/2003 JOANN ETC #1902 186.30 MANDY ANZALDI 10116/2003 JOANN ETC 41970 109.13 MANDY ANZALDI 10/13/2003 GLOCO -TUFF 1,570.40 JOHN BANICK 10/13/2003 STREICHER'S POLICE, EQP 1,436.95 JOHN BANICK 10/15/2003 RENTAL SERVICE COP P #322 372.00 JIM BEHAN 10116/2003 TACO MORELOS #3 12.41 JIM BEHAN 10/16/2003 PAIN ENTERPRISES INC. 326.81 JIM BEHAN 10/1612003 ALL MAIN STREET ELEC 480.00 JIM BEIIAN 10/17/2003 FCC FRANKLIN COVEY CLG 40.74 CHRISTOPHER CAVETT 10/162003 PANERA BREAD 43459 144.49 MELINDA COLEMAN 10/162003 CUB FOODS, INC. 2.22 ROBERTA DARST 10/162003 SENSIBLE LAND USE COAL 30.00 ROBERTA DARST 10/17/2003 S & T OFFICE PRODUCTS 151.62 ROBERTA DARST 10/14/2003 SCHONSTEDT INSTRUMENT CO 605.39 JOHN DUCHARME 10/15/2003 C.S. BANKS #864 150.48 VIRGINIA A ERICKSON 10/13/2003 LASTAR.COMINC #1 35.27 MYCHAL FOWLDS 10/13/2003 COMPUSA #197 340.78 MYCHAL FOWLDS 10/13/2003 COMPUSA #197 31.94 MYCHAL FOWLDS 10/142003 DR REGSOFT.COM 17.00 MYCHAL FOWLDS 10/142003 BEST BUY 00000109 212.98 MYCHAL FOWLDS 10/152003 CIRCUIT CITY SS #3137 85.19 MYCHAL FOWLDS 10/152003 COMPUSA #197 74.54 MYCHAL FOWLDS 10/172003 KAM COM TECHNOLOGIES INC 452.63 MYCHAL FOWLDS 10/13/2003 NORTHERN TOOL EQUIPMNT 106.49 RONALD FREBERG 10/17/2003 MENARDS OAKDALE 144.61 RONALD FRF,BERG 10/14/2003 S & T OFFICE PRODUCTS 124.86 PATRICIA FRY 10/13/2003 EXCELLCOM 95.85 CLARENCE GERVAIS 10/15/2003 MN PHOTO 10.51 CLARENCE GERVAIS 10/17/2003 S S S ARTS CRAFT 148.21 MIKE GRAF 10/15/2003 KNOWLANS SPRMKT. #2 3.98 JANET M GREW HAYMAN 10/13/2003 REMAP INC 50.00 KAREN E GUILFOILE 10/132003 INKQUIK 110.15 LORI HANSON 10/152003 DRUGSTORE COM 38.85 LORI HANSON 10/172003 DIGI GRAPHICS INC 40.20 HEIDI HERSOM 10/152003 HEJNY RENTALS INC 63.98 GARY HINNENKAMP 10/162003 AMERICAN RED CROS01 OF 01 45.00 RON HORWATH 10/17/2003 ORIENTAL TRADING CO 52.60 RON HORWATH 10/13/2003 AT &T ARBOR/ESB 1,013.60 STEVE HURLEY 10/14/2003 NEXTEL WIRELESS SVCS 128.45 STEVE HURLEY 10/14/2003 ON THE GO PC 317.37 STEVE HURLEY 10/14/2003 CABLING SERVICES CORPORAT 257.80 STEVE HURLEY 10/16/2003 NCO UTILITY BILL PMT 714.55 STEVE HURLEY 10/16/2003 ON THE GO PC 1,269.48 STEVE HURLEY 10/16/2003 BEST BUY 00000109 85.19 STEVE HURLEY 10/142003 NEXTEL WIRELESS SVCS 41.44 ANN E HUTCHINSON 10/132003 MOGREN BROTHERS 37.54 DON JONES 10/132003 EMERGENCY MEDICAL01 OF 01 35.03 BARB KATZMAN 10/132003 SPARTAN PROMOTIONAL GRP 204.19 DAVID KVAM 10/172003 BATTERIES PLUS 42.59 SHERYL L LE 10/1312003 RAINBOW FOODS 1 -886 113.63 STEVE LUKIN 10/132003 NORM'S TIRE SALES INC 293.99 STEVE LUKIN 10/132003 CLAREY'S SAFETY EQUIP,IN 73.69 STEVE LUKIN 10/14/2003 ANOKA HENNEPIN COLLEGE - 105.00 STEVE LUKIN 10/14/2003 ANOKA HENNEPIN COLLEGE 620.00 STEVE LUKIN 10/14/2003 NEXTEL WIRELESS SVCS 717.06 STEVE LUKIN 10/14/2003 3M RESOURCE RECOVERY 218.28 STEVE LUKIN 10/15/2003 WASTE MANAGEMENT 237.35 STEVE LUKIN 10/16/2003 WEBER ELECTRIC 1,022.94 STEVE LUKIN 10/1712003 KINKO'S 40617 103.60 STEVE LUKIN 10/15/2003 EXXONMOBIL26 09909706 49.95 GORDON MALLORY 1011512003 CUB FOODS, INC. 74.92 GORDON MALLORY 10/16/2003 CUB FOODS, INC. 12.34 GORDON MALLORY 10/16/2003 VIKING ELECTRIC ST PAUL 34.51 GORDON MALLORY 10/13/2003 HUGOS TREE CARE 1,453.73 MARK MARUSKA 10/15/2003 WASTE MANAGEMENT 97174 MARK MARUSKA 10/14/2003 BEST BUY 00000109 692.21 JON A MELANDER 10/13/2003 MENARDS MAPLEWOOD 5.52 ED NADEAU 10/16/2003 DEMCO INC - 222.00 JEAN NELSON 10/16/2003 BROCK WHITE COMPANY -ST PA 264.56 ERICK OSWALD 10/13/2003 REMAP INC 50.00 DENNIS PECK 10/15/2003 CPD INDUSTRIES 88.95 PHILIP F POWELL 10/13/2003 MERIT CHEVROLET 22.34 STEVEN PRIEM 10/14/2003 JOHN FRYE DISTRIBUTING 31.94 STEVEN PRIEM 10/14/2003 KATH AUTO PARTS 72.58 STEVEN PRIEM 10/14/2003 KATH AUTO PARTS 23.32 STEVEN PRIEM 10/15/2003 MCCOLLISTER & CO 1,298.29 STEVEN PRIEM 10/15/2003 SUNRAYBTB 4.57 STEVEN PRIEM 10/16/2003 AMERICAN FASTENER 49.94 STEVEN PRIEM 10/162003 KATH AUTO PARTS 101.49 STEVEN PRIEM 10/172003 KATH AUTO PARTS 8.51 STEVEN PRIEM 101142003 NEXTEL WIRELESS SVCS 128.22 KEVIN RABBETT 10/15/2003 NEW HONG KONG BUFFET 13.53 KEVIN RABBETT 10/162003 SUBWAY # 16727 -1 9.67 KEVIN RABBETT 10/15/2003 WONDERLIC INC. 224.50 TERRIE RAMEAUX 10/14/2003 COSTUME CUZZINS 1ST FANT 373.46 AUDRA ROBBINS 10/14/2003 BEST BUY 00000075 47.90 AUDRA ROBBINS 10/15/2003 WASTE MANAGEMENT 328.80 PAUL SCHLINGMAN 10/152003 WASTE MANAGEMENT 328.80 PAUL SCHLINGMAN 10/162003 TACO MORELOS #3 25.00 PAUL SCHLINGMAN 10/15/2003 VIKING INDUSTRIAL CENTER 73.62 SCOTT SCHULTZ 10116/2003 CC SHARROW CO INC 106.98 SCOTT SCHULTZ 10/17/2003 GANDER MOUNTAIN 7.44 SCOTT SCHULTZ 10/152003 T- MOBILE 23.81 ANDREA SINDT 10/16/2003 NEXTEL WIRELESS SVCS 851.77 ANDREA SINDT 10/15/2003 CUB FOODS, INC. 5.08 PAULINE STAPLES 10/17/2003 WALGREEN 00016873 8.28 PAULINE STAPLES 10/132003 CUB FOODS, INC. 21.93 JOANNE M SVENDSEN 10/142003 ANCOM COMMUNICATIONS INC 103.84 RUSTIN SVENDSEN 10/142003 BEST BUY 00000109 491.96 AUSTIN SVENDSEN 10/162003 MED TECH RESOURCE INC 235.73 RUSTIN SVENDSEN 10/172003 ANOKA HENNEPIN COLLEGE 125.00 RUSTIN SVENDSEN 10/17/2003 ANOKA HENNEPIN COLLEGE 125.00 RUSTIN SVENDSEN 10/172003 ANOKA HENNEPIN COLLEGE 125.00 RUSTIN SVENDSEN 10/13/2003 LAB SAFETY SUPPLY INC 110.89 LYLE SWANSON 10/15/2003 HIRSHFIELD'S MAPLEWOOD 11.89 LYLE SWANSON 10/16/2003 ALL MAIN STREET ELEC 418.00 LYLE SWANSON 10/162003 ALL MAIN STREET ELEC 371.00 LYLE SWANSON 101132003 DATA BUSINESS SYSTEMS 318.85 JUDY TETZLAFF 10/162003 ZIEGLER INC - RETAIL 1,214.20 JUDY TETZLAFF 10/172003 CURTIS 1000 1,183.85 JUDY TET7LAFF 10/14/2003 BEST BUY 00000109 692.21 JOSEPH WATERS 10/15/2003 LINCOLN PAWN & JEWELRY 12.50 JOSEPH WATERS 10/13/2003 UNIFORMS UNLIMITED 13.86 JAY B WENZEL 28,571.31 vchlist Check Register Page: 1 10/31/2003 11:26:46AM City of Maplewood Check Date Vendor Description /Account Amount 62249 1114/2003 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 10/11 - 101 1,477.20 62250 111412003 02733 ARM OF MN CONCRETE FIELD RECERT TRNG 100.00 62251 11/412003 00171 BEHAN, JAMES REIMB FOR MILEAGE 8128 -10127 61.69 62252 11/4/2003 00174 BELDE, STAN REIMB FOR GUN SAFE 100.00 K -9 HANDLER - NOV 35.00 62253 1114/2003 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 39.00 MERCH FOR RESALE 117.00 MERCH FOR RESALE 39.00 62254 11/412003 00195 BLAKE BUILDERS INC REF GRADING ESC - 752 NEW CENTUR 1,056.30 62255 111412003 00211 BRAUN INTERTEC CORP. PROJ 03 -18 PROF SRVS THRU 1013 4,158.50 62256 11/4/2003 00216 BRIGGS & MORGAN, P.A. LEGAL FEES ON BOND ISSUES 5,080.00 LEGAL FEES ON BOND ISSUE 4,080.00 62257 11/4/2003 00494 CHILDREN HOME & FAMILY SERVICE YOUTH DIVERSION FROG - 3RD QTR 10,270.25 62258 1114/2003 02917 CORBETT, HEIDI FIELD SUPV FOR LIGHTS 400.00 62259 11/4/2003 00384 DE LAGE LANDEN FINANCIAL SRVS COPIER LEASE 511.20 62260 11/4/2003 00413 DON MARTY'S LANDSCAPING REPAIR & SOD SOCCER FIELDS 1,250.00 62261 11/4/2003 02625 DRAGONFLY GARDENS NATIVE PLANTS 1,086.80 62262 11/4/2003 01906 EDSON, DAVE REIMB FOR BOOTS 109.95 62263 11/4/2003 02856 FOERG, ELIZABETH REIMB FOR MILEAGE 9125 - 10/17 28.76 REIMB FOR MILEAGE 9/25- 10/17 34 62264 11/4/2003 02481 FRANK, PETE SOCCER REFEREE COORDINATOR 1,000.00 62265 11/4/2003 00543 GE CAPITAL LEASE COPIER 10/13 - 11112 293,94 COPIER LEASE 149.10 62266 1114/2003 00589 GRAF, DAVE KARATE INSTRUCTOR 191,75 62267 11/4/2003 01965 HEALTH PARTNERS REFUND AMB B HUGHES 03012353 275,89 62268 11/412003 00657 HEMQUIST, MICHAEL REIMB FOR MEALS 10/16. 10/18 87.60 62269 11/4/2003 00668 HIEBERT, STEVEN K -9 HANDLER - NOV 35.00 62270 11/412003 00483 IDEACOM MID - AMERICA FURNISH & INSTALL CORDLESS PHONE 986.73 62271 11/4/2003 00789 KATH FUEL OIL SERVICE CO DIESEL LOW SULPHUR, RED DYED 7,244.95 62272 11/4/2003 00790 KELLER ELECTRIC INC WIRE STORAGE SHED AT NC 470.23 62273 11/412003 02728 KIMLEY -HORN & ASSOCIATES INC PROJ 03-31 PROF SRVS THRU 8/31 4,850.38 PROJ 02 -07 PROF SRVS THRU 9/30 1,387.33 PROJ 02 -07 PROF SRVS THRU 9/30 1,229,08 PROJ 03 -26 PROF SRVS THRU 9130 1,550.85 PROJ 02 -07 PROF SRVS THRU 9/30 10,473.53 62274 11/4/2003 00856 LE, SHERRIE L REIMB FOR REFRESHMENTS AT EVENT 107.00 62275 1114/2003 01083 M O R A MDRA COMPUTER TRNG - 2 40.00 62276 11/4/2003 02901 MCDONOUGH, PATRICIA ANNE REF GRADING ESC - 1750 HOWARD ST 1 1,060.82 62277 11/4/2003 01819 MCLEOD USA LOCAL PHONE SRV 10/16 - 11115 3,906.11 62278 11/4/2003 02364 MET LIFE MONTHLY PREMIUM 7,444,42 62279 11/4/2003 00985 METROPOLITAN COUNCIL WASTEWATER -NOV 183,178.67 62280 1114/2003 02918 MN CHAMBER OF COMMERCE REGISTRATION FOR SPEECH EVENT 30.00 62281 11/4/2003 01085 MN LIFE INSURANCE MONTHLY PREMIUM 3,894.75 62282 11/4/2003 00001 ONE TIME VENDOR REIMB D KESSLER - PROJ 02 -10 ROCKS 360.46 62283 11/4/2003 00001 ONE TIME VENDOR REF MATT TUDOR - MEMBERSHIP 341.66 62284 11/4/2003 00001 ONE TIME VENDOR REF KELLY GIES - MEMBERSHIP 179,70 62285 11/4/2003 00001 ONE TIME VENDOR REF LINDA THIEL- MCC PROGRM 50.00 62286 11/4/2003 00001 ONE TIME VENDOR REF ST CROIX CHRISTIAN - NC PROGRP 3.00 62287 11/4/2003 01248 PARTY TIME LIQUOR BEV FOR VOLUNTEER/BOARD APPR PI 72.30 62288 11/4/2003 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 497.55 62289 11/4/2003 01269 PIPE SERVICES INC PROJ 02 -10 SAN SWR TV INSP 1,577.18 PROJ 02 -10 SANITARY SEWER TV INSP 935.32 62290 11/4/2003 01289 PRAIRIE RESTORATIONS INC PRAIRIE FARM PRESERVE - PRAIRIE M 726.86 62291 1114/2003 02249 QWEST GOVERNMENT SRVS INC 911 MAINT CONTRACT - SEP 587.00 vchlist 1013112 Check Register page: 2 City of Maplewood Check Date Vendor Description /Account 62291 11/4/2003 02249 QWEST GOVERNMENT SRVS INC (Continued) 911 MAINT CONTRACT -OCT 62292 10131/2003 02227 RABINE, JANET REIMS FOR UNIFORM 62293 11/412003 01360 REINHART FOODSERVICE MERCH FOR RESALE 62294 11/4/2003 02920 ROVIE,JESSIE SOCCER COACH 62295 11/412003 01409 S.E.H. PROJ 01 -14 PROF SRVS - SEP PROJ 02 -22 PROF SRVS - SEP PROJ 02 -07 PROF SRVS - SEP PROJ 03-04 PROF SRVS -SEP PROJ 01 -14 PROF SRVS - SEP 62296 1114/2003 01418 SAM'S CLUB DIRECT PROGRAM SUPPLIES COFFEE PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE OPEN HOUSE SUPPLIES MERCH FOR RESALE 62297 111412003 02755 SANDSTROM, ERIC INSTALL SQUAD EQUIP INSTALL SQUAD EQUIP INSTALL SQUAD EQUIP 62298 11/4/2003 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS NO 62299 11/412003 01625 TICKETS.COM INC PRORATED TICKETMASTER SUPPORT 62300 11/412003 02919 TSCHIDA, CHRIS OAKDALE SOCCER REFEREE COORD 62301 11/4/2003 01580 TSE, INC. GROUNDSKEEPING 8/21 - 9/3 62302 11/4/2003 01669 TWIN CITIES TRANSPORT & TOW SQUAD TOW SQUAD 62303 11/412003 02069 ULTIMATE DRAIN SERVICES INC PROJ 01 -15 TELEVISE SEWER LINE 55 Checks in this report Total checks Amount 587.00 227.13 485.43 200.00 154.58 880.39 21,521.75 41,644.79 342.36 97.75 121.32 269.09 80.06 27.50 113.08 70.74 487.50 600.00 525.00 261.97 114.13 1,000.00 497.59 37.28 37.28 185.00 335,822.55 C —I CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 10/23/03 10/24/03 10/24/03 10/27/03 10/27/03 10/28103 10/28/03 10129/03 10/29/03 10/30/03 MN State Treasurer ICMA (Vantagepointe) DCRP /Flex account MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. Orchard Trust MN State Treasurer MN State Treasurer MSA/Dispatcher Unions Federal Reserve Bank MN State Treasurer JP Morgan Chase Pitney Bowes MN State Treasurer TOTAL Description Drivers License /Deputy Registrar Deferred Compensation DCRP & Flex plan payments DNR electronic licenses Drivers License /Deputy Registrar Federal Payroll Tax P.E.R.A. Deferred Compensation Drivers License /Deputy Registrar State Payroll Tax Union Dues Savings Bonds Drivers License /Deputy Registrar Investment purchase Postage Drivers License /Deputy Registrar Amount 10,121.48 8,309.28 437.78 222.50 9,494.61 107,705.43 47,917.36 19,385.00 17,482.35 21,146.59 246.00 300.00 12,316.04 1,599,667.11 3,000.00 8,266.07 1,866,017.60 1i CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/24/03 COLLINS, KENNETH 357.47 dd 10/24/03 JUENEMANN, KATHLEEN 357.47 dd 10/24/03 KOPPEN, MARVIN 357.47 dd 10/24/03 COLEMAN, MELINDA 3,682.46 dd 10/24/03 DARST, ROBERTA 1,386.79 dd 10/24/03 FURSMAN, RICHARD 4,638.25 dd 10/24/03 SCHLINGMAN, PAUL 1,854.09 dd 10/24/03 SEEGER, GERALD 511.11 dd 10/24/03 SWANSON, LYLE 1,765.65 dd 10/24/03 EDSON, KAREN 100.00 dd 10/24/03 LE, SHERYL 3,592.64 dd 10/24/03 RAMEAUX,THERESE 2,133.34 dd 10/24/03 FAUST, DANIEL 3,745.90 dd 10/24/03 URBANSKI, HOLLY 97.87 dd 10/24/03 ANDERSON, CAROLE 481.39 dd 10/24/03 BAUMAN, GAYLE 2,869.17 dd 10/24/03 JACKSON, MARY 1,715.85 dd 10/24/03 KELSEY, CONNIE 739.09 dd 10/24/03 TETZLAFF, JUDY 1,683.05 dd 10/24/03 FRY, PATRICIA 1,592.65 dd 10/24/03 GUILFOILE, KAREN 2,546.16 dd 10/24/03 OSTER, ANDREA 1,663.75 dd 10/24/03 CARLE, JEANETTE 1,545.95 dd 10/24/03 JAGOE, CAROL 1,550.66 dd 10/24/03 JOHNSON, BONNIE 949.98 dd 10/24/03 OLSON, SANDRA 951.07 dd 10/24/03 WEAVER, KRISTINE 1,611.77 dd 10/24/03 BANICK, JOHN 3,201.24 dd 10/24/03 CORCORAN, THERESA 1,585.85 dd 10/24/03 POWELL, PHILIP 1,993.26 dd 10/24/03 SPANGLER, EDNA 275.00 dd 10/24/03 THOMALLA, DAVID 3,546.50 dd 10/24/03 ABEL, CLINT 1,732.00 dd 10/24/03 ALDRIDGE, MARK 2,218.78 dd 10/24/03 ANDREWS, SCOTT 3,689.57 dd 10/24/03 BAKKE, LONN 2,857.60 dd 10/24/03 BELDE, STANLEY 2,830.56 dd 10/24/03 BIERDEMAN, BRIAN 1,996.05 dd 10/24/03 BOHL, JOHN 2,894.25 dd 10/24/03 BUSACK, DANIEL 3,157.47 dd 10/24/03 COFFEY, KEVIN 1,568.55 dd 10/24/03 CROTTY, KERRY 2,633.92 dd 10/24/03 DOBLAR, RICHARD 2,231.72 dd 10/24/03 HALWEG, KEVIN 3,044.01 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/24/03 HEINZ, STEPHEN 2,590.89 dd 10/24/03 HIEBERT, STEVEN 3,116.05 dd 10/24/03 JOHNSON, KEVIN 3,859.35 dd 10/24/03 KARIS, FLINT 2,594.47 dd 10/24/03 KONG, TOMMY 2,474.43 dd 10/24/03 KROLL, BRETT 2,283.78 dd 10/24/03 KVAM, DAVID 2,832.91 dd 10/24/03 LARSON, DANIEL 2,437.38 dd 10/24/03 LU, JOHNNIE 2,082.82 dd 10/24/03 MARINO, JASON 1,986.71 dd 10/24/03 MARTIN, JERROLD 2,502.22 dd 10/24/03 METRY,ALESIA 2,190.20 dd 10/24/03 PALMA, STEVEN 2,781.57 dd 10/24/03 RABBETT, KEVIN 2,945.80 dd 10/24/03 STEFFEN, SCOTT 3,218.66 dd 10/24/03 SZCZEPANSKI, THOMAS 2,746.10 dd 10/24/03 THIENES, PAUL 2,384.48 dd 10/24/03 TRAN, JOSEPH 2,135.84 dd 10/24/03 WENZEL, JAY 2,297.37 dd 10/24/03 XIONG, KAO 1,809.66 dd 10/24/03 BARTZ, PAUL 2,574.50 dd 10/24/03 BERGERON, JOSEPH 3,934.71 dd 10/24/03 DUGAS, MICHAEL 2,332.74 dd 10/24/03 DUNN, ALICE 2,406.43 dd 10/24/03 ERICKSON, VIRGINIA 2,735.60 dd 10/24/03 EVERSON, PAUL 1,937.81 dd 10/24/03 FLOR, TIMOTHY 3,481.73 dd 10/24/03 FRASER, JOHN 2,827.94 dd 10/24/03 HALWEG, JODI 1,792.13 dd 10/24/03 KATZMAN, BARBARA 1,583.85 dd 10/24/03 VALLIER, DANIEL 907.50 dd 10/24/03 LANGNER, SCOTT 1,597.37 dd 10/24/03 OLSON, JULIE 2,257.49 dd 10/24/03 PARSONS, KURT 1,845.92 dd 10/24/03 PIKE, GARY 2,364.04 dd 10/24/03 ROSSMAN, DAVID 2,774.16 dd 10/24/03 BECKER, SHANE 1,559.60 dd 10/24/03 CAVE, GEORGE 718.00 dd 10/24/03 CHRISTENSEN, CHARLES 489.60 dd 10/24/03 DAWSON, RICHARD 1,628.85 dd 10/24/03 DUELLMAN, KIRK 1,628.85 dd 10/24/03 FITZGERALD, EDWARD 693.60 dd 10/24/03 GRILL, CARL 1,101.60 dd 10/24/03 HEMQUIST, MICHAEL 2,218.80 dd 10/24/03 HJELLE, ERIK 1,333.20 dd 10/24/03 JOHNSON, DOUGLAS 1,727.85 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 ___. CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/24/03 KUSKEY, JOSEPH 1,118.00 dd 10/24/03 MELANDER, BOBBIE 367.20 dd 10/24/03 MELANDER, SCOTT 380.80 dd 10/24/03 NOVAK, JEROME 1,727.85 dd 10/24/03 PETERSON, MARK 875.60 dd 10/24/03 PETERSON, ROBERT 1,705.85 dd 10/24/03 REYNOSO, ANGEL 1,006.00 dd 10/24/03 ROBERTSON, STEVEN 1,074.40 dd 10/24/03 SVENDSEN, RONALD 1,804.85 dd 10/24/03 GERVAIS -JR, CLARENCE 2,429.15 dd 10/24/03 BOYER, SCOTT 1,784.65 dd 10/24/03 FEHR, JOSEPH 1,542.55 dd 10/24/03 FLAUGHER, JAYME 1,774.65 dd 10/24/03 JACKSON, LINDA 1,656.56 dd 10/24/03 LAFFERTY, WALTER 1,756.65 dd 10/24/03 LINN, BRYAN 1,695.85 dd 10/24/03 PACOLT, MARSHA 1,999.85 dd 10/24/03 RABINE, JANET 1,917.26 dd 10/24/03 STAHNKE, JULIE 1,917.25 dd 10/24/03 LUKIN, STEVEN 3,255.62 dd 10/24/03 SVENDSEN, RUSTIN 2,599.72 dd 10/24/03 ZWIEG, SUSAN 1,661.45 dd 10/24/03 DOLLERSCHELL, ROBERT 268.49 dd 10/24/03 AHL, R. CHARLES 3,896.70 dd 10/24/03 NIVEN, AMY 1,077.49 dd 10/24/03 PRIEFER, WILLIAM 2,391.25 dd 10/24/03 WEGWERTH, JUDITH 1,666.06 dd 10/24/03 BRINK, TROY 1,433.45 dd 10/24/03 DEBILZAN, THOMAS 1,700.05 dd 10/24/03 EDGE, DOUGLAS 1,734.26 dd 10/24/03 KANE, MICHAEL 2,643.39 dd 10/24/03 LUTZ, DAVID 1,953.06 dd 10/24/03 MEYER, GERALD 1,805.08 dd 10/24/03 NAGEL, BRYAN 1,906.15 dd 10/24/03 OSWALD, ERICK 1,948.41 dd 10/24/03 TEVLIN, TODD 1,502.26 dd 10/24/03 CAVETT, CHRISTOPHER 2,967.22 dd 10/24/03 DUCHARME, JOHN 2,167.05 dd 10/24/03 JACOBSON, SCOTT 1,057.00 dd 10/24/03 LINDBLOM, RANDAL 2,408.21 dd 10/24/03 MURRA, AARON 279.06 dd 10/24/03 PECK, DENNIS 2,584.17 dd 10/24/03 PRIEBE, WILLIAM 2,701.38 dd 10/24/03 SCHACHT, ERIN 2,005.45 dd 10/24/03 TATE, FRANK 1,551.85 dd 10/24/03 VERMEERSCH, CHARLES 1,912.65 14 ___. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/24/03 ANDERSON, BRUCE 3,654.44 dd 10/24/03 CAREY, HEIDI 1,842.25 dd 10/24/03 DOHERTY, KATHLEEN 1,666.06 dd 10/24103 MARUSKA, MARK 2,439.86 dd 10/24/03 NAUGHTON, JOHN 1,502.25 dd 10/24/03 SCHINDELDECKER, JAMES 1,734.25 dd 10/24/03 BIESANZ, OAKLEY 1,231.24 dd 10/24/03 HAYMAN, JANET 1,052.38 dd 10/24/03 HUTCHINSON, ANN 2,031.16 dd 10/24/03 KOS, HEATHER 403.00 dd 10/24/03 NELSON, JEAN 1,008.50 dd 10/24/03 FOERG, ELIZABETH 738.75 dd 10/24/03 GAYNOR, VIRGINIA 1,827.05 dd 10/24/03 EKSTRAND, THOMAS 2,558.52 dd 10/24/03 KROLL, LISA 1,065.49 dd 10/24/03 LIVINGSTON, JOYCE 923.37 dd 10/24/03 SINDT, ANDREA 1,439.86 dd 10/24/03 THOMPSON, DEBRA 651.98 dd 10/24/03 YOUNG, TAMELA 1,331.85 dd 10/24/03 FINWALL, SHANN 1,968.65 dd 10/24/03 ROBERTS, KENNETH 2,399.71 dd 10/24/03 CARVER, NICHOLAS 2,346.15 dd 10/24/03 FISHER, DAVID 2,794.18 dd 10/24/03 RICE, MICHAEL 1,415.05 dd 10/24/03 SWAN, DAVID 1,757.45 dd 10/24/03 KONEWKO, DUWAYNE 2,254.26 dd 10/24/03 ANZALDI, MANDY 840.00 dd 10/24/03 BJORK, ALICIA 36.25 dd 10/24/03 BJORK, BRANDON 218.63 dd 10/24/03 FINN, GREGORY 1,862.74 dd 10/24/03 GRAF, MICHAEL 1,678.82 dd 10/24/03 KELLY, LISA 1,199.14 dd 10/24/03 LUSHANKO, ADAM 126.00 dd 10/24/03 ROBBINS, AUDRA 1,731.22 dd 10/24/03 TAUBMAN, DOUGLAS 2,562.64 dd 10/24/03 BREHEIM, ROGER 1,738.86 dd 10/24/03 NORDQUIST, RICHARD 1,734.25 dd 10/24/03 SCHULTZ, SCOTT 1,930.44 dd 10/24/03 CROSSON, LINDA 2,162.18 dd 10/24/03 EASTMAN, THOMAS 2,345.93 dd 10/24/03 LEIER, SARA 152.65 dd 10/24/03 PELOQUIN, PENNYE 523.65 dd 10/24/03 SCHMIDT, RUSSELL 1,643.88 dd 10/24/03 STAPLES, PAULINE 2,641.74 dd 10/24/03 ABRAHAMSON, DANIEL 39.30 dd 10/24/03 ABRAHAMSON, REBECCA 291.90 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/24/03 BADEN, ALISON 145.80 dd 10/24/03 BENDTSEN, LISA 126.00 dd 10/24/03 BRENEMAN, NEIL 290.55 dd 10/24/03 CORNER, AMY 21.60 dd 10/24/03 EDSON, JAMIE 70.88 dd 10/24/03 ERICKSON, CAROL 45.00 dd 10/24/03 FONTAINE, ANTHONY 760.85 dd 10/24/03 GREDVIG, ANDERS 23.10 dd 10/24/03 GUZIK, JENNIFER 41.10 dd 10/24/03 HALEY, BROOKE 39.00 dd 10/24/03 HAUSER, KATHRYN 19.80 dd 10/24/03 HORWATH, RONALD 1,648.82 dd 10/24/03 IRISH, GRACE 44.21 dd 10/24/03 KOEHNEN, MARY 578.02 dd 10/24/03 KRONHOLM, KATHRYN 339.51 dd 10124/03 LAWSON, JOSHUA 219.50 dd 10/24/03 LINDSTROM, AMANDA 133.58 dd 10/24/03 MARUSKA, ERICA 55.80 dd 10/24/03 OVERBY, ANNA 36.00 dd 10/24/03 POWERS, JESSICA 41.20 dd 10/24/03 SCHULTZ, PETER 58.23 dd 10/24/03 SHAW, KRISTINA 498.35 dd 10/24/03 SIMONSON, JUSTIN 589.30 dd 10/24/03 THOEMKE, MARIE 26.00 dd 10/24/03 TUPY, HEIDE 60.78 dd 10/24/03 TUPY, MARCUS 245.90 dd 10/24/03 GROPPOLI, LINDA 280.50 dd 10/24/03 KURKOSKI, STEPHANIE 69.88 dd 10/24/03 RENSLOW, RITA 338.00 dd 10/24/03 SHERRILL, CAITLIN 297.50 dd 10/24/03 BEHAN, JAMES 1,590.15 dd 10/24/03 CRAWFORD - JR, RAYMOND 225.55 dd 10/24/03 LONETTI, JAMES 934.48 dd 10/24/03 PATTERSON, ALBERT 948.36 dd 10/24/03 PRINS, KELLY 848.29 dd 10/24/03 REILLY, MICHAEL 1,462.25 dd 10/24/03 STEINHORST, JEFFREY 173.60 dd 10/24/03 ZIEMER, NICOLE 57.20 dd 10/24/03 AICHELE, CRAIG 1,743.85 dd 10/24/03 PRIEM, STEVEN 2,003.88 dd 10/24/03 BERGO, CHAD 1,933.93 dd 10/24/03 FOWLDS, MYCHAL 1,711.45 dd 10/24/03 HURLEY, STEPHEN 2,794.18 Wf 95227 10/24/03 CARDINAL, ROBERT 406.20 Wf 95228 10/24/03 WASILUK, JULIE 357.47 Wf 95229 10/24/03 INGVOLDSTAD, CURTIS 128.13 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 95230 10/24/03 KARSTENS, BRAD 50.00 Wf 95231 10/24/03 JAHN, DAVID 1,555.93 Wf 95232 10/24/03 MALDONADO, JUANA 587.49 Wf 95233 10/24/03 MORIN, TROY 212.50 Wf 95234 10/24/03 MATHEYS, ALANA 1,793.85 Wf 95235 10/24/03 HANSEN, LORI 1,553.45 Wf 95236 10/24/03 VIETOR, LORRAINE 1,585.83 Wf 95237 10/24/03 FOSTER, LUCILLE 124.00 Wf 95238 10/24/03 JEFFERSON, GWENDOLYN 120.00 Wf 95239 10/24/03 JOHANNESSEN, JUDITH 132.00 wf 95240 10/24/03 MAHRE, GERALDINE 132.00 Wf 95241 10/24/03 MOEN, WILLIAM 40.00 Wf 95242 10/24/03 OLSON, MARY 132.00 Wf 95243 10/24/03 OLSON, NORMAN 112.00 Wf 95244 10/24/03 UNGER, CONSTANCE 104.00 Wf 95245 10/24/03 PALANK, MARY 1,536.65 Wf 95246 10/24/03 RICHIE, CAROLE 1,681.21 Wf 95247 10/24/03 SVENDSEN, JOANNE 1,962.85 Wf 95248 10/24103 SHORTREED, MICHAEL 4,025.59 Wf 95249 10/24/03 SPIESS, APRIL 40.00 Wf 95250 10/24/03 STANSELL, DARYL 85.00 Wf 95251 10/24/03 STEINER, JOSEPH 273.00 Wf 95252 10/24/03 WELCHLIN, CABOT 2,851.92 Wf 95253 10/24/03 ACOSTA, MARK 952.00 Wf 95254 10/24/03 AMBORN, JASON 1,360.00 Wf 95255 10/24/03 ANDERSON, BRIAN 1,892.00 Wf 95256 10/24/03 BAHL, DAVID 1,460.40 Wf 95257 10/24/03 BAUMAN, ANDREW 1,650.40 Wf 95258 10/24/03 BOURQUIN, RON 1,593.20 Wf 95259 10/24/03 BUCHE, JOETTE 1,973.60 wf 95260 10/24/03 BUSCH, STEVEN 1,006.40 Wf 95261 10/24/03 CAHILL, CHRISTOPHER 1,066.00 wf 95262 10/24/03 CAPISTRANT, JOHN 870.40 wf 95263 10/24/03 CROMETT, MARK 1,759.60 wf 95264 10/24/03 DIETZ, EDWARD 1,088.00 wf 95265 10/24103 DITTEL, MICHAEL 1,433.20 Wf 95266 10/24/03 DOREE, KURT 782.20 wf 95267 10/24/03 DUELLMAN, AMY 1,419.60 Wf 95268 10/24/03 DUELLMAN, JOSEPH 489.60 Wf 95269 10/24/03 FASULO, WALTER 1,365.20 Wf 95270 10/24/03 FETTERS, JEFFREY 2,439.60 Wf 95271 10/24/03 GERARD, JAMIE 1,669.20 Wf 95272 10/24/03 GJERTSON, MARK 435.20 Wf 95273 10/24/03 HAKSETH, NATHAN 1,742.40 Wf 95274 10/24/03 HALE, JOSEPH 1,400.80 Wf 95275 10/24/03 HASKINS, KEVIN 938.40 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ®' CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95276 10/24/03 HEFFERNAN, PATRICK 1,746.00 wf 95277 10/24/03 HERLUND, RICK 1,746.00 wf 95278 10/24/03 HUTCHINSON, JAMES 974.00 wf 95279 10/24/03 KALKA, THOMAS 952.00 wf 95280 10/24/03 KANE, ROBERT 1,659.20 wf 95281 10/24/03 KARNOWSKI, SANDRA 2,393.60 wf 95282 10/24/03 KOEHN, CORY 1,101.60 wf 95283 10/24/03 KOLASA, MARK 81.60 wf 95284 10/24/03 KONDER, RONALD 1,125.20 wf 95285 10/24/03 KORTUS, WILLIAM 952.40 wf 95286 10/24/03 KUMMER, CORINNE 929.60 wf 95287 10/24/03 VALLIER, TED 612.00 wf 95288 10/24/03 LARSON, SHANNON 290.00 wf 95289 10/24/03 LIDBERG, MICHAEL 1,256.40 wf 95290 10/24/03 LINN, BRYAN 571.20 wf 95291 10/24/03 LOCHEN, MICHAEL 2,276.00 wf 95292 10/24/03 MALLORY, GORDON 1,783.60 wf 95293 10/24/03 MARTY, MARK 4,054.40 wf 95294 10/24/03 MCGOVERN, JOHN 1,088.00 wf 95295 10/24/03 MELANDER, JON 1,266.80 wf 95296 10/24/03 MELLEN, RICHARD 1,605.20 wf 95297 10124/03 MEYERS, PAUL 285.60 wf 95298 10/24/03 MILLER, NICHOLAS 1,428.00 wf 95299 10/24/03 MONK, JOHN 380.80 wf 95300 10/24/03 NALIPINSKI, STEPHEN 1,465.20 wf 95301 10/24/03 NOLAN, PAUL 1,102.00 wf 95302 10/24/03 OLSON, KENNETH 231.20 wf 95303 10/24/03 OPHEIM, JOHN 32.00 wf 95304 10/24/03 PETERSON, THEODORE 333.40 wf 95305 10/24/03 PLANK, DANIEL 1,065.60 wf 95306 10/24/03 RIDER, JEFFREY 1,373.60 wf 95307 10/24/03 RINDAL, DONALD 1,496.40 wf 95308 10/24/03 ROMANIK, JAMES 2,012.80 wf 95309 10/24/03 SACKETT, JAMES 1,455.60 wf 95310 10/24/03 SCHADT, JEFFREY 1,061.20 wf 95311 10/24/03 SCHARFFBILLIG, GREGORY 200.00 wf 95312 10/24/03 SCHOENECKER, THOMAS 693.60 wf 95313 10/24/03 SCHULTZ, THOMAS 924.80 wf 95314 10/24/03 SEDLACEK, JEFFREY 1,160.80 wf 95315 10/24/03 SINGER, SCOTT 408.00 wf 95316 10/24/03 SKOK, STEPHEN 1,297.20 wf 95317 10/24/03 SMITH, RICHARD 1,305.60 wf 95318 10/24/03 SOLHEID, DALE 572.00 wf 95319 10/24/03 STELLA, JAMES 1,424.00 wf 95320 10/24/03 STENE, MARK 1,373.60 wf 95321 10/24/03 TRONNES, JOHN 962.40 ®' CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 19 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT Wf 95322 10/24/03 WATERS, JOSEPH 2,422.80 Wf 95323 10/24/03 WHISLER, MICHAEL 884.00 wf 95324 10/24/03 WHITE, JOEL 684.80 wf 95325 10/24/03 ENGSTRAN, STEVEN 119.00 Wf 95326 10/24/03 FREBERG, RONALD 1,985.96 Wf 95327 10/24/03 JONES, DONALD 1,701.45 Wf 95328 10/24/03 EDSON, DAVID 1,768.46 Wf 95329 10/24/03 HELEY, ROLAND 1,770.77 Wf 95330 10/24/03 HINNENKAMP, GARY 1,746.13 Wf 95331 10/24/03 LINDORFF, DENNIS 1,736.55 Wf 95332 10/24/03 NOVAK, MICHAEL 1,621.45 Wf 95333 10/24/03 BERGREN, KIRSTEN 143.00 Wf 95334 10/24/03 GERNES, CAROLE 568.75 Wf 95335 10/24/03 SOUTTER, CHRISTINE 256.50 Wf 95336 10/24/03 ANZALDI, KALI 310.25 Wf 95337 10/24/03 BALLESTRAZZE, THAD 70.00 wf 95338 10/24/03 BANICK, STEVE 33.00 Wf 95339 10/24/03 BEAVER, ELIZABETH 153.00 Wf 95340 10/24/03 BRADLEY, SAMANTHA 55.00 Wf 95341 10/24/03 BROZAK, ANNA 88,00 Wf 95342 10/24/03 BROZAK, KATHERINE 132.00 Wf 95343 10/24/03 CONLIN, NICOLE 84.00 Wf 95344 10/24/03 FRANK, SARAH 49.00 Wf 95345 10/24/03 FRANK, STEVE 260.00 Wf 95346 10/24/03 GEBHARD, MADELINE 297.50 wf 95347 10/24/03 GOODRICH, CHAD 85.00 wf 95348 10/24/03 GRAF, ASHLEY 10.00 wf 95349 10/24/03 HAWKINS, COURTNEY 66.00 Wf 95350 10/24/03 HELKAMP, KAYLA 49.00 Wf 95351 10/24/03 JOHNSON, ALEXANDER 30.00 Wf 95352 10/24/03 KLEM, JOSH 280.00 Wf 95353 10/24/03 LANG, THOMAS 68.00 wf 95354 10/24/03 LIUKONEN, SHAWN 22.00 wf 95355 10/24/03 LO, CHUEPHENG 252.00 wf 95356 10/24/03 LO, SAO 45.00 Wf 95357 10/24/03 MERRITT, LINDSEY 22.00 wf 95358 10/24/03 O'GRADY, ZACHARY 176.00 wf 95359 10/24/03 OHLHAUSER, MEGHAN 121.24 Wf 95360 10/24/03 PETERSON, BRYNN 56.00 Wf 95361 10/24/03 PINOTTI, ALICIA 99.00 Wf 95362 10/24/03 RASMUSSEN, KEVIN 66.00 Wf 95363 10/24/03 ROVIE, JESSICA 55.00 Wf 95364 10/24/03 SHOBERG, KAKI 100.00 wf 95365 10/24/03 WEGNER, CHRISTOPHER 66.00 Wf 95366 10/24/03 WERNER, KATIE 263.50 wf 95367 10/24/03 WOULFE, CHELSEY 66.00 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 20 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95368 10/24/03 YORKOVICH, BRADLEY 59.00 wf 95369 10/24/03 GERMAIN, DAVID 1,742.68 wf 95370 10/24/03 HAAG, MARK 1,684.74 wf 95371 10/24/03 NADEAU, EDWARD 2,643.39 wf 95372 10/24/03 BEHR, HEATHER 53.20 wf 95373 10/24/03 BROWN, LAURIE 455.10 wf 95374 10/24/03 DISKERUD, HEATHER 203.75 wf 95375 10/24/03 GLASS, JEAN 1,362.89 wf 95376 10/24/03 MOY, PAMELA 386.66 wf 95377 10/24/03 SHOBERG, CARY 750.57 wf 95378 10/24/03 TOLBERT, FRANCINE 185.00 wf 95379 10/24/03 LINGER, MARGARET 335.59 wf 95380 10/24/03 WEISMANN, JENNIFER 199.80 wf 95381 10/24/03 ANDERSON, CALEB 179.81 wf 95382 10/24/03 BACHMAN, NICOLE 22.80 wf 95383 10/24/03 BOTHWELL, KRISTIN 366.58 Wf 95384 10/24/03 CHAPMAN, JENNY 131.36 wf 95385 10/24/03 COSTA, JOSEPH 315.43 wf 95386 10/24/03 DEMPSEY, BETH 43.20 wf 95387 10/24/03 DUNK, RYAN 401.85 wf 95388 10/24/03 FENGER, JUSTIN 56.35 wf 95389 10/24/03 FONTAINE, KIM 590.30 wf 95390 10/24/03 GRANT, MELISSA 42.58 wf 95391 10/24/03 GRUENHAGEN, LINDA 40424 wf 95392 10/24/03 HOLMGREN, LEAH 33.31 wf 95393 10/24/03 HOULE, DENISE 21.55 wf 95394 10/24/03 JOHNSON, ROBERT 663.58 wf 95395 10/24/03 OTTESON, JANET 277.50 wf 95396 10/24/03 PEHOSKL JOEL 65.60 wf 95397 10/24/03 PROESCH, ANDY 306.08 wf 95398 10/24/03 RENSTROM, KEVIN 172.13 wf 95399 10/24/03 SMITLEY, SHARON 244.20 wf 95400 10/24/03 WARNER, CAROLYN 207.80 wf 95401 10/24/03 WEDES, CARYL 129.90 wf 95402 10/24/03 WOODMAN, ALICE 60.00 wf 95403 10/24/03 BOSLEY, CAROL 147.93 wf 95404 10/24/03 BREITBACH, GARY 388.50 wf 95405 10/24/03 HANSEN, ANNA 20.00 wf 95406 10/24/03 ODDEN, JESSICA 16.25 wf 95407 10/24/03 OIE, REBECCA 48.75 wf 95408 10/24/03 VAN HALE, PAULA 42.00 wf 95409 10/24/03 COLLINS, ASHLEY 345.18 wf 95410 10/24/03 DOUGLASS, TOM 904.84 wf 95411 10/24/03 HER, CHONG 208.10 wf 95412 10/24/03 LOGAN, HEATHER 52.80 wf 95413 10/24/03 NAGEL, BROOKE 199.50 20 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 21 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 95414 10/24/03 PETSCHEN, DANIEL 50.80 wf 95415 10/24/03 QUIWONKPA, THOMAS 50.80 wf 95416 10/24/03 SCHULZE, BRIAN 482.60 wf 95417 10/24/03 VERDELL, TRAQUEZ 25.40 wf 95418 10/24/03 MULVANEY, DENNIS 1,928.76 507,874.21 21 AGENDA NO. G-2 AGENDA REPORT TO: City Manager FROM: Finance Director and Community Development Director RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES (Second Reading) DATE: October 31, 2003 On October 27 the City Council approved first reading of an ordinance to increase planning fees effective 1 -1 -04. Attached is a copy of the agenda report from that meeting. Due to an oversight, the report included two fees that were eliminated by an ordinance change that had been made earlier. The fees that are no longer in effect are for erection of billboards and the annual license fee for billboard. The attached fee listing and ordinance have been corrected. It is recommended that second reading of the attached ordinance (Exhibit B) be approved. C1agnluserfeescomdev2nd.doc AGENDA NO. G -3 AGENDA REPORT TO: City Manager FROM: Finance Director and Community Development Director RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: October 27, 2003 INTRODUCTION It is proposed that the Community Development Department service charges be increased by 1.6% effective January 1, 2004. BACKGROUND It has been past practice to raise service charges annually to keep up with inflation. In 1993 a User Fee Study was completed for the Community Development Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 50 individual license /permit fees and service charges for the Community Development Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase -in schedule covering five years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount afterthe recommended fee is phased in. On 5- 24 -93, the Council approved the recommended fees for 1993. There have been annual increases in the service charges since then. At this time, it would be appropriate to increase all Community Development Departmentfees by 1.6% to keep up with inflation. RECOMMENDATION It is recommended that the Council (1) approve revisions in Community Development Department license /permit fees and services charges listed in Exhibit A effective January 1, 2004 and (2) approve first reading of an ordinance (Exhibit B) to increase the planning fees. RTINANCEMORMAGMUSERFEE_CD.00C Nwembe 4,2003 Exhibit A Page 1 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Estimated Fee Annual 2002 2003 2004 Volume Fee Fee Fee PLANNING FEES (Set by Ordinance) Zone Change 1 756 * 776 * 788 * Conditional Use Permit: R1 and R2 1 226 * 232 * 236 * Other 11 803 * 825 * 838 * Conditional Use Permit Revision: R1 and R2 1 45 * 46 * 47 Other 2 161 * 165 * 168 Variances: R1 and R2 7 148 * 152 * 154 Other 5 826 * 848 * 862 Vacations: R1 and R2 10 142 * 146 * 148 Other 2 552 * 567 * 576 Lot Divisions (Fee per lot created): R1 and R2 11 79 81 82 Other 1 294 302 307 Home Occupations: Initial 2 161 165 168 Renewal 5 53 54 55 Sign Erection Permit (per inspection) 100 23 24 24 Comprehensive Plan Amendment 3 1,100 * 1,130 * 1,148 Code Amendment 1 826 848 862 Planned Unit Development 1 1,220 * 1,250 * 1,270 * Plus a surcharge for each affected property to pay for the County's filing fee for resolutions P:1Finance\Exce1\Misc\FEES CD 10/31/2003 Exhibit A Page 2 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2002 Fee 2003 Fee 2004 Fee Preliminary Plat 7 1,360 1,400 1,420 Preliminary Plat Revision or Time Extension 9 214 220 224 Final Plat 5 370 380 386 Time Extensions /Renewals 9 135 139 141 LICENSES DUE JANUARY 1st Commercial Fertilizer Application License 0 112 114 Contractors License 600 109 112 114 Motels: 1 - 15 Units 16 - 35 Units 36 - 100 Units Over 100 Units 1 2 1 2 104 142 261 300 107 146 268 308 109 148 272 313 Special Food Handling Establishment 35 87 89 90 MISCELLANEOUS SERVICE CHARGES Woodlot Alteration Permit 1 14 14 14 Building Relocation 5 789 810 823 Moving Permit 3 51 52 53 Community Design Review Board: R1 & R2 Other 2 16 182 664 187 682 190 693 Demolition Permit 1 60 62 63 Mobile Home Permit 1 39 40 41 On -Site Sewage Systems 6 64 66 67 Residential Siding Replacement Permit 0 50 51 Truth -In- Housing Filing Fee 100 30 31 31 Truth -In- Housing Evaluators License 29 101 104 106 Zoning Compliance Letter 23 24 24 Project Notification Sign 1 12 1 100 100 100 P:\Finance \Excel\Misc \FEES_CD 10/31/2003 Exhibit A Page 3 of 3 COMMUNITY DEVELOPMENT DEPARTMENT Service Charges Fee Estimated Annual Volume 2002 Fee 2003 Fee 2004 Fee PUBLICATIONS (Includes Sales Tax): Zoning Code 6 6 6 Platting Code 3 3 3 Sign Code 3 3 3 Comprehensive Plan 15 15 15 Zoning Map 11 11 11 City Map 3 3 3 Section Map 3 3 3 Planning Commission or Community Design Review Board: Minutes - Per Year Agenda Packet - Per Year Property Owner List 15 109 63 15 112 65 15 114 66 PAFinance\Exce1\MiscTEES CD 10/31/2003 Exhibit a ORDINANCE NO. PLANNING FEES Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows: Section 36 -26. Fees. The following nonrefundable application fees shall be required: Zone Change $788 Conditional Use Permit: R1 & R2 236 Other 838 Conditional Use Permit Revision: R1 and R2 47 Other 168 Variances: R1 and R2 154 Other 862 Vacations: R1 and R2 148 Other 576 Lot Divisions (Fee per lot created): R1 and R2 8 Other 307 Home Occupation Permit (initial permit) 168 (annual renewal) 55 Comprehensive Plan Amendment 1,148 Code Amendment 862 Planned Unit Development 1,270 Preliminary Plat 1,420 Preliminary Plat Revision or Time Extension 224 Final Plat 386 Time Extensions /Renewals 141 Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. (1) The sign erection permit fee shall be $24 (per inspection). Section 3. This ordinance shall take effect on January 1, 2004. Passed by the Maplewood City Council on .2003. Mayor Attest: Clerk Ayes- - Nayes-- Agenda #G -4 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Conditional Use Permit Review LOCATION: 2289 Min nehaha Avenue PROJECT: 5 -8 Tavern and Grill DATE: November 3, 2003 INTRODUCTION The conditional use permits (CUPs) for the 5 -8 Tavern and Grill, 2289 Minnehaha Avenue, are due for review. The CUPs are for a restaurant in the BC -M (business commercial modified) zoning district and for the expansion of a nonconforming structure. BACKGROUND On September 24, 2001, the city council made several approvals for the 5 -8 Tavern and Grill. They included: A comprehensive land use plan amendment from single - dwelling residential (R -1) to business commercial modified (B- C(M)); A rezoning from single dwelling residential to business commercial modified (B- C(M)); 3. Two conditional use permits including: a. A conditional use permit to allow a restaurant within the business commercial (modified) (B -C(M)) zoning district; and b. A conditional use permit for the expansion of a nonconforming structure (deck addition) (50 -foot setback toward residential property required, 10 -foot setback approved; and a 30 -foot front yard setback required, 11 -foot setback approved); 4. A parking lot setback variance (20 -foot setback required, 5 -foot setback approved); The design approval for exterior improvements. (See the council minutes starting on page seven.) DISCUSSION The restaurant has been in operation for almost two years. During this time the city has not received any complaints regarding the business. Upon inspection of the site, however, staff found three areas which need improvement: First, one dumpster is stored on the north side of the parking lot, outside of the enclosure. Second, some of the boards located on the screen patio need to be stained. And finally, some of the required landscaping has died. Staff will work with the general manager of the 5 -8 Tavern and Grill, Jill Skogheim, to ensure all of the above - mentioned items are corrected including the immediate storage of the dumpster within the enclosure and the staining of boards and replacement of landscaping by June 1, 2004. RECOMMENDATION Review the conditional use permit for the 5 -8 Tavern and Grill at 2289 Minnehaha Avenue again in one year. The city council may review this permit sooner if a problem arises or if the owner proposes a significant change to the site. p:sec25/5 -8 Tavern and Grill review 03 Attachments: 1. Location Map 2. Property Line2oning Map 3. Surrounding Structures Map 4. Site Plan 5. September 24, 2001 City Council Minutes 5 -8 Tavern and Grill 2 November 3, 2003 ATTACHMENT 1 V rrclw court �... nLSEN O COY01E t A WERIA E WAY I Q A 3 RD I V Q 1 , s a COCCER m 1N RE AVF O E. MARttAND A . 31 ROSE n. G L y • �. MAGNOLLA �p -,qL �z a BeaBeaver � Po SS 5 r � i E A PL O W W. BRAND AVE. a.a..�w. 5T. is 7 m sr. � � nn sr. vie a J � r c sNA Q E. MINNENANA AVE 10 O MARGAREr A& �3m-) . Lake( Sm s m 3 y i FRE CONWA7 w m AYE S CE OR ® m Me 1 m m ` m / ( s ® T..m Lake 12 NWSO)NO R O. 12 HUDSON ff PL s NLEW OR ' p �tfe mu Creek U N. LOCATION MAP ATTACHMENT 2 -- ---- - - - - -- ' G I w 9 ------- - - - - -- I � }w � 1 N 6w nu R I 1 as m}- isr a � as I. N� I I as — � ' owaam lJ}} I - cmr d !�I I � Y } .sr � r - - - - - Ib w4 3' 1 10 wa J ' t ' / j: aw AAJ}' 9 N / L / J 12 16 d M W I I � w I _ — nw I na B na na tat g 7 6 5 4 nw 19 II 20 21 122 23 24 25 o: ' °z •C • Y' it Y• E. M I-N AFE-H A-- — — — — — — — — — aoc / i N �3- acyCJas� H'Elbttl'S mrwae ��� I I w 1 I I 'I I / I I I I I I F 1 JMf} PROPOSED ZONING MAP 4 o d'. .., 7 4,01 x 4 N ATTACHMENT Minnehaha Avenue N Surrounding Structures 61 ATTACHMENT 4 ` s 3 z m L D L D D m 4 � I !I � i' I! I I e i I� I Q I $ AAI 61 6 I Y i a I I `LI �i P I i I i I i I I r ■ 0 Y X . 1 i Y i Y I b - i S b b i 4 g a y 5. 8 CLUB s H MAME WOOD, MN SITE PLAN MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 24, 2001 Council Chambers, Municipal Building Meeting No. 01 -22 2. 7:10 5 -8 Club Inc. (Beau's) (2289 Minnehaha Avenue) a. Land Use Plan Amendment (Rl- to BC -M) b. Zonging May Change (R -1 to BC -M) C. Conditional Use Permit (Restaurant) d. Conditional Use Permit (Expansion of Nonconforming Use) e. Parking Lot Setback Variance E Design Approval ATTACHMENT 5 a. Assistant City Manger Melinda Coleman introduced the staff report. b. Associate Planner Finwall provided specifics of the report. c. Boardmember Shankar presented details from the August 28, 2001 Design Review Board. d. Commissioner Rossbach provided details from the August 20, 2001 Planning Commission Meeting. e. Mayor Cardinal opened the public meeting. The following people were heard: Jill Skogheim, the applicant, 9531 West 78" Street, Eden Prairie Kathleen Juenemann, 721 Mount Vernon Ave. E., Maplewood f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving the land use plan amendment for the 5 -8 Club Restaurant from single- dwelling residential (R -11 to business commercial modified (B -C (M)1: RESOLUTION 01 -09 -84 LAND USE PLAN CHANGE RESOLUTION WHEREAS, Food Services, Inc., d/b /a 5 -8 Club, made application to the City of Maplewood for a change to the city's land use plan from single dwelling residential to business commercial (modified) (BC(M)) for the remodeling and expansion of an existing restaurant located at 2289 Minnehaha Avenue. WHEREAS, this change applies to 2289 and 2299 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the history of this change is as follows: On August 20, 2001, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the plan amendments. 2. On September 24, 2001, the city council discussed the land use plan changes. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described land use plan change for the following reasons: This site is proper for and consistent with the city's policies for commercial use. This includes: a. Require adequate off -street parking and loading facilities. b. Avoid disruption of adjacent or nearby residential areas. C. Require commercial developers to make all necessary improvements to ensure compatibility with surrounding residential uses. d. Require adequate screening or buffering of new or expanded commercial areas from any adjacent existing or planned residential development. This development will minimize any adverse effects on surrounding properties because: a. Expansion of the parking area will supply adequate off -street parking and loading facilities for the site. b. Expansion of the restaurant bar has been designed in the best manner to avoid disruption of adjacent or nearby residential areas including placing the new deck in the front of the building as opposed to the rear, installing a 6 -foot high privacy fence along all shared residential property lines, and locating the dumpster along the building wall which is away from the residential property lines. C. Expansion and remodeling of the restaurant/bar improves upon the existing structure, creating a neighborhood restaurant which is compatible with surrounding residential uses. d. Expansion and remodeling of the restaurant/bar includes adequate screening from adjacent existing residential properties with a 6 -foot high privacy fence. Seconded by Councilmember Collins. Ayes -All Councilmember Koppen moved to approve the following resolution approving the zoning map change (R -1 to BC -M): RESOLUTION 01 -09 -85 ZONING MAP CHANGE RESOLUTION WHEREAS, Food Services, Inc., d/b /a 5 -8 Club has proposed the following change to the City of Maplewood's zoning map: single dwelling residential (R -1) to business commercial (modified) (BC(M)). WHEREAS, this change applies to 2289 and 2299 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the legal description of these properties are: Minnehaha Suburb Heights: Subject to the highway, the E 60' of Lot 13, the S 148.5' of Lot 14, and the S %z of Lot 15. WHEREAS, the Ramsey County Property Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29 -22 -33 -0028, respectively. 91 WHEREAS, the history of this change is as follows: On August 20, 2001, the planning commission recommended that the city council approve the rezoning change. On September 24, 2001, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described change in the zoning map for the following reasons: The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. The proposed change will reflect the existing land use on the property. Seconded by Councilmember Allenspach Ayes -All Councilmember Koppen moved to approve the resolution (01- 09 -86) approving a Conditional Use Permit (Restaurant). Seconded by Councilmember Wasiluk Ayes -All Councilmember Koppen moved to approve the resolution (01- 09 -87) approving a Conditional Use Permit (Expansion of Nonconforming Use). Seconded by Councilmember Collins Ayes -All RESOLUTIONS 01 -09 -86 & 87 CONDITIONAL USE PERMIT RESOLUTIONS WHEREAS, Food Services, Inc., d/b /a 5 -8 Club applied for two conditional use permits including: Expansion of a nonconforming building; and 2. Operate a restaurant within the business commercial (modified) (BC(M)) zoning district. 0 WHEREAS, these permits apply to property located at 2289 and 2299 Mirmehaha Avenue, Maplewood, Minnesota. The legal description is: Minnehaha Suburb Heights: Subject to the highway, the E 60' of Lot 13, the S 148.5' of Lot 14, and the S %z of Lot 15. WHEREAS, the Ramsey County Property Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29 -22 -33 -0028, respectively. WHEREAS, the history of this conditional use permit is as follows: On August 20, 2001, the planning commission recommended that the city council approve the conditional use permits. 2. On September 24, 2001, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permits based on the building and site plans. The city approved this permit because: The use would not change the existing or planned character of the surrounding area. 2. The use would not depreciate property values. 3. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 4. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 6. The use would not create excessive additional costs for public facilities or services. 7. The use would cause minim adverse environmental effects. Approval of the two conditional use permits is subject to the following conditions: All construction of the 5 -8 Club shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed restaurantlbar remodeling must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. The city council shall review this permit in one year. fill 4. The use of the deck is limited to the following hours: Sunday through Thursday — opening of business until 10 p.m.; Friday and Saturday — opening of business until 11 p.m. Councilmember Koppen moved to approve the following resolution approving the Parkin Setback Variance for the 5 -8 Club Inc: RESOLUTION 01 -09 -88 VARIANCE RESOLUTION WHEREAS, Food Services, Inc., d/b /a 5 -8 Club, applied for a variance from the zoning ordinance. WHEREAS, this variance applies to 2289 and 2299 Minnehaha Avenue, Maplewood, Minnesota. The legal description is: Minnehaha Suburb Heights: Subject to the highway, the E 60' of Lot 13, the S 148.5' of Lot 14, and the S Y2 ofLot 15. WHEREAS, the Ramsey County Property Identification Numbers for these properties are as follows: 25- 29 -22 -33 -0066 and 25- 29 -22 -33 -0028, respectively. WHEREAS, Section 36 -26(a) of the zoning code requires a 20- foot -wide landscaped and screened buffer when a commercial property abuts a residential property. WHEREAS, the applicant is proposing a 5- foot -wide buffer between commercial and residential property. WHEREAS, this requires a variance of 15 feet. WHEREAS, the history of this variance is as follows: On August 20, 2001, the planning commission recommended that the city council approve the conditional use permits. 2. On September 24, 2001, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described variance for the following reasons: 1. Strict enforcement of the code would cause undue hardship because of circumstances unique to the property and not created by the property owner. The 20- foot -wide buffer requirement would not allow the creation of a sufficient number of parking spaces for the facility. 2. The variance would be in keeping with the spirit and intent of the ordinance, since the applicant is providing adequate screening and buffering to protect the adjacent homeowners. Approval is subject to the applicant providing a 6 -foot high screening fence as proposed. 11 Seconded by Councilmember Collins. Ayes -All Councilmember Koppen moved to approve the Design Plans for the 5 -8 Club Inc. The city is approving these plans based on the findings required by the code. The applicant, Food Services, Inc., shall do the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading permit for the parking lot expansion, the city engineer must approve a final grading and drainage plan. This plan shall include: water retention calculations and the location of all existing trees on the site to be preserved and the means of protecting the trees. C. Prior to issuance of a building permit, the applicant must supply the city with the following: (1) A revised landscape plan to staff for approval that incorporates the following details: (a) Obtain approval from the Minnesota Department of Transportation and Ramsey County to install landscaping within the Stillwater Road and Minnehaha Avenue rights -of -way. Any required landscape revisions in these areas must also be approved by the city. (b) Details for the perennial garden to be located on the north side of the deck. (c) In- ground sprinkler for all landscaped areas. If the installation of a sprinkler system is not feasible because of existing pavement, the applicant must submit written agreement to hand water all landscaping. (d) In addition to the above, all common grounds shall be sodded (except for mulched and edged planting beds). d. Prior to certificate of occupancy the applicant must: (1) Complete all required exterior improvements including landscaping and underground irrigation, parking lot, screening fence, exterior lighting. (2) Install stop signs at both driveway exits. e. If any required work is not done, the city may allow temporary occupancy if: (1) The city determines that the work is not essential to the public health, safety or welfare. (2) The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. (3) The city receives an agreement that will allow the city to complete any unfinished work. 12 f. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Allenspach Ayes -All 13 Agenda #G -5 MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION Richard Fursman, City Manager Shann Finwall, Associate Planner Conditional Use Permit Review Forest Products 2650 Maplewood Drive November 3, 2003 The conditional use permit (CUP) for Forest Products is due for review. The CUP is for an 8,400 square foot office /warehouse building constructed closer than 350 feet to residential property. The business is a woodworking shop with wood storage and showroom space at 2650 Maplewood Drive. BACKGROUND On May 8, 2000, the city council approved the following for this project: 1. A CUP to construct a building closer than 350 feet to residential property. 2. A 22 -foot building setback variance from the Highway 61 right -of -way. 3. A 7 -foot parking lot setback variance from the frontage road right -of -way. 4. A 5 percent impervious surface variance. 5. The design plans. On July 23, 2001, the city council reviewed this permit and agreed to review it again in one year. On August 26, 2002, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION Last year's review included one outstanding item with the project including the construction of a dumpster enclosure. The owners of Forest Products completed the dumpster enclosure last October. In the past year the city has not received any complaints about Forest Product's business, and staff is not aware of any problems at the site. As such, staff does not see a problem with approving the CUP and reviewing it again only if a problem arises or if Forest Products proposes an expansion or major change. RECOMMENDATION Review the conditional use permit for Forest Products at 2650 Maplewood Drive again in the future only if a problem arises or if they propose an expansion or major change. Sec 4 /forestproducts03 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Elevations 5. City Council minutes dated 5 -8 -2000 Attachment 1 VADNA/S HEIGHTS .. 1. G 2 2 caHmr E a. � CR. sr. J. LYDA si . @ 4 wu . G /p BEAM AVE. BEAM O C7- 2 Po CS Kohk fgn V cervb �l°P°J � ti e�i Uj Law OMLMAM AVE. > z tg i Cou Roru G MTY C war t, x'.44. U �� 1= ar PNAI G. W z y� DoNNOR C01" � � AYERGR � � �a A VE � '" B AYE G CT. AVE LGR VAI V S TA AVE CEMAIS AVE a AVE. DR. SNERREN AVE. KZ COPE L�- LARK CT. h W G VIKING DR. KNMr W % Lake / CO. < RD. �{ �i LVIRIE RD. M awr S< y W LAIR@ CT. \ \ \il o La" RD. tai L� URSf ^ eVBXE cr . ANCTIOL AVE. b ® B OR A AVE A (1) CHAMBERS STi 0 AVE. 8ULL1� aOE Q y ELOR IOGE AVE. �g{ LN O�Arfint BELMONT LAr COLIR`E' G AE BELMOMI 3 SMLUTAR AV. KERW OOD KCB" GOLF y(LL AV E SKILLMM AVE. LOCATION MAP N 4 N Attachment ? (2) N C 8 F O I. ■ 94a< i � Ij >, I r Rl ... ��� ♦___1333 SSS � _ ` �A <COUNTY ROAD C •` ��` '`'' �� 49y O s ANG�US MEATS 2694 e� I 40. ❑ TIMBER ' & TURF NORTH STAR AUTO BODY & x or 'STANDARD PROPOSED ELECTRIC SITE ��6 ]6 o J \r 4 2 ice° 1215 X1227 ° i S TS TS p .1122 ! % , ]���YYYY1rrr Q , 121 0- ' n ' 1216 1 24 5 Q puo l.34� I ry.. _ •:w 934.5 LAKEVIEW _ LUTHERAN — -- �IA1 r cs2, <.o= >l c,b, P P v N m 3 31 ��• r O1 J I ,12 0 3! n Q a 7 V KIINE AUTO WORLD F4 PROPERTY LINE I ZONING MAP 3 N Attachment 3 COWTY Mao •c' SITE PLAN 2 Attachment 4 MMUTES MAPLEWOOD CITY COUNCIL Attachment 5 7:00 P.M., Monday, May 8, 2000 Council Chambers, Municipal Building Meeting No. 00 -09 3. 7:20 P.M. (8:10 P.M.) Forest Products Shop (Highway 61 and County Road C) a. Mayor Cardinal convened the meeting for a public hearing. b. Acting City Manager Haider introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Mike Trenda, 2474 Adele Street Rick Sorenson, 1215 County Road C Conrad Solaberg, Property Owner Frederick Richter, Steiner Development, Architect for the Project f. Mayor Cardinal closed the public hearing. A. Setback Variance .., ., M. . , .., .. , �.�I I 1 " �. _ . • 1 . - ls ANNE • N . , _ - .. •J a - l . R .1 - ISM 1 . _ • . _ RESOLUTION 00 - 05 - 054 VARIANCE RESOLUTION WHEREAS, Conrad Solberg, of Forest Products, applied for a 22 -foot building setback variance to build a cabinet -shop building eight feet from the Highway 61 right -of -way, for a seven -foot parking lot setback variance to build a comer of a parking lot eight feet from the frontage road right -of -way and for a 5 percent lot - coverage variance to exceed the maximum permitted lot coverage in a shoreland boundary area. WHEREAS, these variances apply to the undeveloped property at the northeast comer of Highway 61 and County Road C. The legal description is: THE EAST 150 FEET OF THE WEST 394.54 FEET OF THE SOUTH 316.30 FEET OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4, TOWNSHIP 29, RANGE 22; ALSO THAT PART OF THE SOUTH 349.31 FEET OF THE WEST 199.54 FEET AT SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4 LYING EASTERLY OF THE ORIGINAL CENTER LINE OF WHITE BEAR LAKE ROAD. WHEREAS, Section 36- 28(c)(5 and 6) requires that buildings be set back 30 feet from street right -of- way and that parking lots be set back 15 feet from street right -of -way. WHEREAS, the applicant is proposing that their building have an eight foot setback, that their parking lot also have an eight foot setback at one point and that the total impervious - surface area exceed the allowed lot coverage by 5 percent. WHEREAS, this requires variances of 22 feet, seven feet and 5 percent. WHEREAS, the history of these variances is as follows: On April 11, 2000, the community design review board recommended that the city council approve these variances and on April 17, 2000 the planning commission recommended the same. 2. The city council held a public hearing on May 8, 2000. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described variances since: Compliance with the code would cause the developer undue hardship because of the unusual triangular- shaped lot. The lot shape makes it difficult to meet setback requirements because of its tapered shape. 2. Approval of the building setback variance would be in keeping with the spirit and intent of the ordinance because of the wide highway boulevard. 3. Approval of the parking lot setback variance would be in keeping with the spirit and intent of the ordinance because only a point of the parking lot would encroach into the setback area. 4. The narrow strip of land east of the frontage road that is part of this property is not needed as part of this development and need not be considered in the total square foot area of the site. It's omission from the lot area, however, causes the need for the lot coverage variance. The Maplewood City Council adopted this resolution on May 8, 2000. Seconded by Mayor Cardinal Ayes - all B. Conditional Use Permit • - 1 _ @T43 ' 1I• 11• • 1 .11I I }- / • }. '.- • •1 rr • }' .r }r •} - I } }! • Rllll ! v.lr •_ }� �r.r ;rr • ! : _"r • J.- r f._ 1! - r J' • r !..! - ._!r r • mar • I!' RESOLUTION 00 - 05 - 055 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Conrad Solberg, of Forest Products, applied for a conditional use permit to construct a building closer than 350 feet to property zoned for residential. WHEREAS, this permit applies to the undeveloped property at the northeast corner of Highway 61 and County Road C. The legal description is: THE EAST 150 FEET OF THE WEST 394.54 FEET OF THE SOUTH 316.30 FEET OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4, TOWNSHIP 29, RANGE 22; ALSO THAT PART OF THE SOUTH 349.31 FEET OF THE WEST 199.54 FEET AT SAID SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 4 LYING EASTERLY OF THE ORIGINAL CENTER LINE OF WHITE BEAR LAKE ROAD. WHEREAS, the history of this conditional use permit is as follows: 1. On April 17, 2000, the planning commission recommended that the city council approve the conditional use permit for the proposed building placement. 2. The city council held a public hearing on May 8, 2000. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Seconded by Mayor Cardinal Ayes - all C. Design Approval • - �- .�� 11.• -� ..�� e ,.I �• n0 413 _►1 111 . 1. .6• . M Product cal rtheast corner of Highway 61 and Cooly Road C. The owner shall do the f ollowin i a m Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Work should not be done with the doors open. If the dust collector system by the dock causes excessive noise, the property owner should take steps to provide sound dampening. 5. There shall not be any outdoor storage unless the city council approves a conditional use permit for outdoor storage. The Maplewood City Council approved this resolution on May 8, 2000. Seconded by Mayor Cardinal Ayes - all Agenda #G -6 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Quality Restoration Services 1 160 Frost Avenue October 28, 2003 INTRODUCTION The conditional use permit (CUP) for the property at 1160 Frost Avenue is due for review. The CUP is for Quality Restoration Services, Inc. to use this property for an outside storage yard for their business. The city code requires a CUP for a parking lot as a principal use, for trucking terminals and for outdoor storage in an M -1 (light manufacturing) district. (See the maps on pages four through six and the city council minutes starting on page eight.) Quality Restoration uses this storage facility for storing their ground restoration equipment such as trucks, trailers and earth - moving machinery. They also keep signs, sandbags and barricades on the site. In addition, there are dirt piles and miscellaneous materials, like cable spools brought back from a site, that Quality keeps on the property for disposal later. BACKGROUND On October 28, 2002, the city council approved an amendment to the existing CUP for this site. (See the council minutes starting on page eight.) This approval included several conditions that Quality Restoration Services was to complete. DISCUSSION Site Conditions The site is neater than it was when Maplewood Auto Clinic was in operation. Quality Restoration has completed some, but not all, of the city conditions of approval set by the city council in 2002. Specifically, they were to complete several landscaping and clean -up provisions for the site by June 1, 2003. As of today, they have not completed the work specified in Items 3b and 3f (tree planting and screening) of the city council approval. Jay Osborn of Quality Restoration Services is requesting that the city not require the planting of the trees and the additional screening until August 1, 2004 as they are now marketing the property for sale. (Please see the letter from Mr. Osborn on page seven.) This is a reasonable request and the city should review the status of the planting and screening again in 2004. Potential Concerns - Noise, Traffic and Effect on Property Values Staff does not have any major concerns with Quality Restoration's operation. They have been operating from this site since 1997. We have not received any complaints recently from neighbors about their operation. As mentioned above, the site is cleaner and neater than it was. As for effect on property values, the owners have been using this site as a storage yard for many years and want to continue to use the site for such. Staff cannot make the determination that there would be any negative impact on property values, especially since the site is considerably cleaner and more orderly than in the past. Future Building Proposal and Parking Lot Paving The applicant has not yet determined if they will build a permanent building on the site. If they choose to construct a permanent building, the owner must submit the architectural and site plans to the city for a revision to the CUP and to the community design board approval (CDRB) for approval. The letter from Mr. Osborn dated October 23, 2003 indicates that they are now actively marketing the property to sell. As such, they will probably not be building on the site and Quality may be done using the property for their yard in the next year or two. RECOMMENDATION Review the conditional use permit for the outdoor storage yard for Quality restoration Services, Inc. at 1160 Frost Avenue again in September 2004 or sooner if a problem arises or if the owner proposes a significant change to the site. 2 REFERENCE INFORMATION SITE DESCRIPTION Site size: 2.35 acres Existing land use: outdoor storage yard SURROUNDING LAND USES North: Frost Avenue and Flicek Field South: Gloster Park West: Maplewood Marine and single dwellings East: Undeveloped property owned by Maplewood and designated as Open Space PLANNING Land Use Plan designation: M -1 Zoning: M -1 Ordinance Requirements Section 36 -151 (b)(4) requires a CUP for exterior storage. Section 36 -187 (a)(3) requires a CUP for a trucking yard or terminal in an M -1 district. Section 36 -437 (4) requires a CUP for an off - street parking lot as a principal use in an M -1 zone. p:secl6\qual2003 CUP Review.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. Applicant's letter dated October 23, 2003 5. October 28, 2002 City Council minutes Attachment 1 SAINT PAUL LOCATION MAP M 4 N Attachment 2 PROPERTY LINE 1 ZONING MAP 5 4 N Attachment 3 FROST AVENUE RESTORE BARE AREAS RESTORE HILLSIDE ADD SCREENING IN THIS AREA RESTORE THIS AREA Yard Entrance FENCE Employee Parking F RF] lob Trailer (EXISTING) W U 2 W LL Storage Shed (EXISTING) W I U Z W LL 0000 1111 Truck and Trailer Parking FENCE PROVIDE ADDITIONAL SCREENING SITE PLAN i 4 N Attachment 4 //�� [ R LF 7 cF e --------------- QUALITY RESTORATION SERVICES INC. October 23, 2003 Ken Roberts Associate Planner City of Maplewood 1830 County Road B East Maplewood, MN 55109 RE. 1160 FrostAvenue, Maplewood, MN— Conditional Use Permit Review Dear Ken: This letter is in response to our conversation October 16'`. I apologize for the delay in resolving the issues on the property on Frost Avenue, but we have had some changes within our organizations that required full and immediate attention. We would like to respond to the items below: • Item 3 A and C: We will dirt and seed by October 31, 2003. • Item 3B and 3F: We are actively marketing this property to sell as we are looking at consolidating all our company yards into one location in the Minneapolis area. This is due to the shift in the geographic location of our business and we have found that this location does not fit our needs as it has in the past. If it would be acceptable to the City, we respectfully ask if those requirements could be waived until the property is sold or by August 1, 2004. Thank you for your cooperation in this matter and I can be reached at (612) 369 -2927. Sincerely, QUALITY RESTORATION SERVICES, INC. y o Jay P. Osborn President lt►G ei 7 3225 Neil Armstrong Boulevard, Suite 400 • Eagan, MN 55121 • 651- 224 -2424 • Fax 651 - 224 -2220 Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, October 28, 2002 Council Chambers, Municipal Building Meeting No. 02 -23 1. 7:00 p.m. Quality Restoration Services (1160 Frost Avenue) Conditional Use Permit Review Design Approval a. City Manager Fursman presented the staff report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Pearson provided the Planning Commission Report. d. Boardmember Shankar provided the Community Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: 1k , 25 - C. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit revision to allow an outdoor storage yard south of Frost Avenue, east of Edward Street: RESOLUTION 02 -10 -169 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mr. Roger McGuire, representing Quality Restoration Services, applied for a conditional use permit revision to continue to operate an outdoor storage yard. WHEREAS, this permit applies to the property located on the south side of Frost Avenue, formerly addressed as 1160 Frost Avenue. The legal description is: VACATED ALLEY ACCRUING AND FOLLOWING, LOTS 1 THRU 10 AND LOTS 16 THRU 20, BLOCK 1, KAVANAGH AND DAWSONOS ADDITION TO GLADSTONE, AND VACATED ALLEY ACCRUING AND FOLLOWING, LOTS 11 THRU LOT 15, BLOCK 1, KAVANAGH AND DAWSON'S ADDITION TO GLADSTONE. WHEREAS, the history of this conditional use permit revision is as follows: 1. On October 7, 2002, the planning commission recommended that the city council approve this City Council Meeting 10 -28 -02 0 permit revision. 2. The city council held a public hearing on October 28, 2002. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. At this meeting, the council tabled action on this request. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following The additions are underlined and the deletions struck -out. 1. All construction shall follow the site plan date- stamped June 11, 1997. The director of community development may approve minor changes. 2. The city council shall review this permit revision in one year. Th a "°' use .,,. flnit w eyq*e on Septembef- 10, . In addition this permit shall end on November 1, 2007. City Council Meeting 10 -28 -02 2 3 The property owner shall submit a plan for staff approval showing the following site improvements a. Restore the ground area north of the north fence with aground cover. b Plant screening trees to help hide the storage yard from Frost Avenue. The screening should include 8- foot -tall Black Hills spruce and white cedar in staggered rows. These plantings should cover the area from the east edge of the gate to a point about 60 feet to the east Quality may place the screening rows near their fence or on top of the hill closer to Frost Avenue. c Restore the areas of gravel and bare ground near Frost Avenue This restoration will involve removing the gravel and weeds within about 50 feet of Frost Avenue and restoring the areas with turf, ground cover and landscaping. d. Remove all the Siberian elm trees from the property. e When the city restores the open space site to the east Quality shall remove and eradicate the knapweed and sweet clover from their property and then restore the hillside with ground cover, landscaping and trees. f Providing additional screening on the south side of the site by adding landscaping or by providing a screening in the fence. The applicant or owner shall complete these improvements by June 1 2003. 4. The temporary storage of work - related materials, such as dirt piles and cable spools, for example, may be permitted. These materials may be kept on site for no more than one month. No more than 25 percent of the site shall be used for the storage of such materials. 5. Normal hours of operation shall be 6:30 a.m. to 7:30 p.m. Monday through Friday. Exceptions will be allowed to provide emergency service to customers. 6 The city council will need to approve a revision to this permit if the owner wants to put a permanent building on the site. 7 The owner or operator shall provide a dump_ster in the storage yard for business garbage. 8 The owner or operator shall provide a paved driveway to the gate of the storage yard. Seconded by Councilmember Wasiluk Ayes -All City Council Meeting 10 -28 -02 10 Agenda #G -7 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review LOCATION: 2625 Larpenteur Avenue East PROJECT: Hill- Murray High School DATE: October 23, 2003 INTRODUCTION The conditional use permit (CUP) for Hill- Murray High School, 2625 Larpenteur Avenue, is due for review. The CUP is for a school in an R -3 (multiple - family residential) zoning district. (See the maps on pages two through five and the city council minutes starting on page six.) BACKGROUND On November 13, 2001, the city council approved a CUP revision for the school. This revision was for plans for an addition on the west side of the school that included a chapel and a student entrance. (See the council minutes starting on page six.) On November 13, 2002, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION The school's contractor has completed the chapel addition. Since the construction is now complete, the city should review this permit again only if the school proposes a major change to their site or if a problem develops. The city has not had any complaints about this school and staff is not aware of any problems at this site. RECOMMENDATION Review the conditional use permit for Hill- Murray High School at 2625 Larpenteur Avenue again only if a problem arises or if the owner proposes a significant change to the site or to the school. Kr /p:sec 13 /hill high review.03 Attachments: 1. Location Map 2. Property Line /Zoning Map 3. Site Plan 4. Site Plan (Proposed Chapel Addition) 5. November 13, 2001 City Council Minutes Attachmentl CITY STREETS COUNTY ROADS STATE HIGHWAYS (a. SL Pa 1. wuergE W. 2. nunEr �v x MPAOOw aL 4. PitEY •v. � I♦ NORTH ST. PAUL Pre om at anaMew at LOCATION MAP F 4 N Attachment 2 �MEA N WUb I •, wug 1i1 Mn 251 RI PLEY .,. 1822 ;IO 1'1812 4# �R P■a..T. r ■ A L. o t. ml Y U.L. A tIIl M uz!iuffrrm w w ;F Z rn W NJ V'i_/ 2 \ r . R3 T scn; Jai MMM WMJ " MM11t a —4 °i 3 w ST. PAUL'S PRIORY w a R 3 HILL - MURRAY HIGH SCHOOL PROPERTY LINE I ZONING MAP 3 _aR PENTEUR AVENUE OWE - MAPLEWOOD R3 OPEN SPACE ■ I ■ =ffffflfZYf7t� W F 'nni a sJ c 1673* ' a 1 25201 `2 2 2580 E 1 a , ¢ s. 1654 • r.�o rtd lu.lr r re r �I ° ��sr. 0e �' 4- `l 3 10 lam ! " v I] w IS I6 I] 1E. IDAHO Y , J AVE, r♦ ooa� IS 2 '!WS l3a'1. n .9 '.� ♦ Y . 'ai ♦ `4, N. I. •.. a J be)• ,Zi -_.b_{ Y �6 5 M1 3 2 1 1 Z_ Is a Is K le = Ln 1 • �c� v1� n qo, �C� A"E -♦ 1 PROPERTY LINE I ZONING MAP 3 _aR PENTEUR AVENUE OWE - MAPLEWOOD R3 OPEN SPACE ■ I ■ =ffffflfZYf7t� W F 'nni a Attachment 3 PROPOSED PARKNO LOT EXPANSION RECENT SITE PLAN 4 Attachment 4 SITE PLAN (PROPOSED CHAPEL ADDITION) 5 4 N Attachment 5 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, November 13, 2001 Council Chambers, Municipal Building Meeting No. 01 -27 2. 7:10 P.M. Hill- Murray High School Chapel Addition (2625 Larpenteur Avenue) a. Conditional Use Permit b. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. City Manager Fursman introduced the staff report. C. Assistant Community Development Director Tom Ekstrand presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Boardmember Matt Ledvina presented the Community Design Review Board report f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Joe Peshges, President of Hill Murray High School g. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following resolution approving the resolution and design approval for Hill Murray High School: RESOLUTION 01 -11 -108 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Hill- Murray High School requested that the city revise their conditional use permit for a school. WHEREAS, this permit applies to 2625 Larpenteur Avenue East. The legal description is: Part of the S 1/2 of the SE 1/4 of S 13, T 29N, R22W, Ramsey County, MN (PIN 13- 29 -22 -43 -0001) WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this revised permit. 2. The city council held a public hearing on November 13, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements for a public building or utility structure, provided the council shall first make a determination that the balancing of public interest between governmental units of the state would be best served by such waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans as noted below: a. For the athletic fields, follow the plans date - stamped March 6, 1998. b. For the school and parking lot addition, follow the plans date - stamped May 19, 1999. c. For the chapel addition, follow the plans date - stamped October 1, 2001. The director of community development may approve minor changes. 2. The proposed construction for the chapel addition must be substantially started within one year of council approval or the permit revision shall end. The council may extend this deadline for one year. 3. The city council shall review this permit annually to monitor the traffic and parking situations related to the use of the athletic fields. 4. Any new lights shall be installed to meet the city code. This requires that they be screened or aimed so they do not cause any light -glare problems on streets or residential properties. 5. Post and maintain signs on the edge of the wetland - protection buffer prohibiting any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer signs in the mowed area shall be placed at the 7 edge of the lawn. 6. That portion of the proposed walking/running path that is within 50 feet of the wetland shall be built with a pervious material. 7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street and Larpenteur Avenue right -of -ways. 8. The city may require the applicant to plant 30 native species of trees for screening between the playing fields and the homes on Knoll Circle, as may be determined at a future hearing on the Conditional Use Permit. 9. The school shall prepare for city approval a turf management plan for the athletic fields. This plan shall include the mowing, watering and fertilizing practices that the school will follow in the care of their athletic fields and grounds. The school shall prepare and follow the plan so the practices will minimize the impact of the storm water runoff on the nearby wetlands. 10. Submit a grading and drainage plan for watershed district approval to provide sedimentation control at the stormwater discharge point before it dumps into the south wetland area. 11. The school shall sweep and restripe the west parking lot before August 15, 2002. B. Approve the plans, date - stamped October 1, 2001, for the proposed chapel addition to Hill- Murray High School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code and the project shall be subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit the following for city staff approval: a. Grading, drainage, utility and erosion control plans to the city engineer. b. Plans that show the trees that the school wants to plant will meet city standards for size and species. The applicant or contractor shall complete the following before occupying the addition: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. c. Post a no left turn sign at the easterly curb cut. d. Paint the roof -top mechanical equipment to match the building color if the units are visible. The applicant shall provide screening enclosures around the units if they are visible from residential properties. e. Install site - security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. Sweep and restripe the west parking lot. g. Meet all the requirements of the fire marshal. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the addition is occupied in the fall or winter or within six weeks if the building is occupied in the spring or summer. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Wasiluk Ayes -All Agenda #G -8 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Conditional Use Permit Review LOCATION: 601 Century Avenue South (south of Lower Afton Road) PROJECT: Ponds of Battle Creek Golf Course DATE: October 29, 2003 INTRODUCTION The conditional use permit (CUP) for the Ponds of Battle Creek Golf Course, 601 Century Avenue South, is due for review. The CUP is for a golf course in an F (farm residence) zoning district. (See the maps on pages two through five and the city council minutes starting on page nine.) BACKGROUND On November 13, 2001, the city council approved a CUP and the design plans for the golf course. (See the council minutes starting on page nine.) On November 13, 2002, the council reviewed this permit and agreed to review it again in one year. DISCUSSION The county's contractor has completed the major construction for the golf course. The county opened the practice and driving range in August 2003 and they expect to open the course for play in the spring of 2004. After the county opened the driving range this summer, both the city and the county received complaints about the lights being poorly aimed and for being too bright. Kevin Finley of the Ramsey County Parks Department had the lights evaluated by their engineers and contractor. As a result of this review, they made several adjustments and changes to the lights to meet the city's outdoor lighting ordinance. (Please refer to the letter from Mr. Finley on page six and the report from Paulson and Clark Engineering on pages seven and eight.) The lighting problems should now be resolved and city staff has not received any complaints since the county made the changes to the lights. Since the county has not yet opened and operated the entire golf course, the city should review this permit again in one year to ensure that the golf course is meeting all city conditions. RECOMMENDATION Review the conditional use permit for the Ponds of Battle Creek Golf Course at 601 Century Avenue South again in one year. The council may review this permit sooner if a problem arises or if the owner proposes a significant change to the site or to the golf course. Kr /p:sec 12 -28 /ponds golf review.03 Attachments: 1. Location Map 2. Neighborhood Map 3. Site Plan 4. Site Plan Enlargement 5. Letter from Kevin Finley dated October 16, 2003 6. Report from Paulson and Clark Engineering dated September 22, 2003 7. November 13, 2001 City Council Minutes Attachment 1 LOCATION MAP z 4 Attachment 2 RAMSEY COUNTY CORRECTIONAL LOWER AFTON - FACILITY T Rp 113 IT MAINTENANCE BUILDING SITE PD - .- LJJ� 17 t — "F6WN46MES PRODUCTIVE DAY GOLF COURSE * o, CITY OF WOODBURY ST. PAUL POLICE L-1 FIRING RANGE LINWOOD AVENUE — � �� LU NEIGHBORHOOD MAP I I N Attachment 3 0 SITE PLAN 4 it Attachment 4 W c Ip d m ` O. CL Go P Moos 3 4 oom # q d o� A yy +' ao l i i 7 m fD I I Ml Qn � rt E.9 l_ v � li l , j � 1 I m ; 6 �q I s 8 / `E ; � - �_� � �F� •5 t5 g +:,ego SITE PLAN ENLARGEMENT OF PRACTICE RANGE, CLUB HOUSE AND PARKING LOT i Attachment 5 RaMsEr courm Parks and Recreation Department Gregory A Mack, Director 2015 N. Van Dyke Street Maplewood, MN 55109 -3796 October 16, 2003 Mr. Tom Ekstrand Assistant Community Development Director City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Ekstrand: Tel: 651- 748 -2500 Fax: 651 - 748 -2508 www.co.ramsey.mmus On the evening of Monday, September 22, 2003, a meeting was held to address the lighting concerns at The Ponds at Battle Creek Golf Course. Attached for your file is a memorandum from Dan Paulson, Paulson and Clark Engineering. to Gary Rolling, Arnt Construction Company. The memorandum describes the steps that were taken to reduce light spillage and glare to acceptable levels. The foot candle readings are compliant with the City of Maplewood's code requirements as documented in Mr. Paulson's memorandum. If you have any questions or concerns, please call me at 651- 748 -2500, ext. 328. Sincerely, Kevin C. Finley Director of Administration and Golf Operations KCF /jh Attachment Minnesota's Fhat Home Rine County pdnM on reoyoW paper with a ruinMUm of 10%poriconsumer content oar UU I �1.J GG�'J.J 11'GG inVVVVn u V�nnn u�4 Attachment 6 Paulson & Clark Engineering, Inc. 2352 East County Road J. W}ute Bear Lake, Minnesota. 55110 Phone 651/407 -6056 Fax 651/407 -6476 Email dpaulson@paulsonclark.com MEMORANDUM 11W I Gary Rohling (Amt Construction Co., Inc.) Fax (651) 426 - 3760 Dan Paulson Qg(Q PAGES: 2 ATTD: Kevin Finley (Ramsey County Parks) Garrett Gill (Gill- Miller Architects) Rob Adams (Course Superintendent) Ed McCumber (Arcade Electric) Craig Gallop (iviusko Lighting) Dan Paulson (PAC) Bruce Clark (PAC)/File COPY: Attendees DATE: September 22, 2003 Fax (651) 748 — 2508 Fax (715) 425 — 2962 Fax (651) 266 - 1505 Fax (651) 483 — 5066 Fax (763) 525 - 0070 PROJECT: Ponds at Battle Creek Golf Course Driving Range PAC Project No. 02346.00 RE: Minutes from Driving Range Flood Lighting Meeting A meeting was held on September 22, 2003 at approximately 7:00 PM on site for the purpose of addressing the lighting concerns as outlined in a letter received from the City of Maplewood (see attached). The following is a list of what steps were taken: The light fixture heads were aimed/adjusted to reduce light spillage on neighboring property located on the east side of the property line. Two heads required adjustment on each pole assembly. 2. Glare problems were obvious on two light heads; each were retrofitted with glare control donated by Craig Gallup (Musko Lighting) at this time. After the installation glare was substantially reduced. Paulson & Clark Engineering representatives walked along the East side of Century Avenue and took light meter readings to measure the amount of light spillage remaining. The meter used was a Osram- Sylvania Model DS 2050, measurements were taken at approximately three feet above grade (waist height). The measurements taken are as follows: OCT -15 -2683 11 PRULSON & CLRRK ENG b51 40v bµrb r. eeu ee • At the intersection of Century and Parkwood Drive South side .2 fc North side .7 fe (includes contributions from nearby street ltg) • Near stop sign 1.4 fc (directly across from street ]tg) • 25' north of street ]tg 2.4 fc (includes contributions from nearby street ltg) • 25' north .9 fc (includes contributions from nearby street ltg) 25' north .5 fc • 25' north .4/.5 fc • 25' north .41.5 fc • 25' north .4 fc • 25' north .4 fc • Near Jct 16 road sign .4 fc • 25' north .4 fc • 25' north .4 fc • 25' north .3 fc • 25' north .3 fc • 25' north .3 fe • 40' south of "No pass" road sign .21.3 fc • At "No pass" sign .2/3 fc • 40' north of "No pass" sign .2 fc The readings measured are compliant in areas other than near the street lighting. It should also be noted that the lamps used in these fixtures require a "bum in" time period after which the initial lighting levels will be reduced by approximately 20 %. If you have any questions or comments please feel free to call us at your earliest convenience. t:\hcm \Conde at battle creek \mcg minutes frcm flcodlighr aiming mcg 973 C3 -doc 1i Attachment 7 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, November 13, 2001 Council Chambers, Municipal Building Meeting No. 01 -27 3. 7:15 P.M. Ramsey County Productive Day Golf Course (Century Avenue and Lower Afton Road) a. Conditional Use Permit b. Design Approval a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. C. Assistant Community Development Director Ekstrand presented the specifics of the report. d. Commissioner Dale Trippler presented the Planning Commission report. e. Boardmember Matt Ledvina presented the Community Design Review Board report f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: GaylePoradek, 376 O'Day Street, Maplewood Tom Loven, 589 S. Sterling Street, Maplewood Kevin Finley, Ramsey County Parks and Recreation Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approved the following resolution for a Conditional Use Permit and Design _apnroval for the Ramsey County Productive Day Golf Course: RESOLUTION 01 -11 -109 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Ramsey County applied for a conditional use permit to construct a nine -hole golf course. WHEREAS, Section 36 -52(4) of the city code requires a conditional use permit for golf courses in an F (farm residence) district and Section 36- 437(1) requires a conditional use permit for any public service or public building use. WHEREAS, this permit applies to the property located on the west side of Century Avenue between Lower Afton Road and Linwood Avenue. The legal description is: THE E'' /2 OF THE SE' /4 AND THE SE' /4 OF THE NE t/4 OF SECTION 12, TOWNSHIP 28, RANGE 22, RAMSEY COUNTY, MINNESOTA. WHEREAS, the history of this conditional use permit is as follows: 1. On October 15, 2001, the planning commission recommended that the city council approve this permit. 2. On November 13, 2001, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the approved site plan. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 3. The city council shall review this permit in one year. 4. If Ramsey County sells this golf course to a private individual or company, they must request an amendment to the Maplewood Comprehensive Plan to change the plan for this site from G (government) to P (park) or OS (open space). 10 The applicant shall dedicate wetland- buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. (code requirement) The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 6. The applicant shall install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 7. The driving range lights shall not be on later than 10:30 p.m. B. Approve the plans (date - stamped September 13, 2001 and September 20, 2001) for the proposed Productive Day Golf Course on the west side of Century Avenue between Lower Afton Road and Linwood Avenue, based on the findings required by the code. The property owner, Ramsey County, shall do the following: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Provide the following for staff approval before the city issues grading or building permits: a. A detailed grading, drainage and erosion control plan, subject to the city engineer's approval. b. A final landscape plan that clearly depicts the perimeter landscaping across from or behind all dwellings. The applicant shall work with all adjacent homeowners to develop this plan to meet citizens' needs. c. A final, detailed photometric plan for all proposed outdoor lighting. d. A revised site plan showing a right -turn lane into the site from Century Avenue and a signed and striped crossing area between the maintenance building and the golf course. e. The dedication of wetland- buffer easements around each wetland on the golf course property. These easements shall describe the boundaries of the buffers and prohibit any building, mowing, cutting, filling or dumping within the buffers. The applicant shall record the deeds for these easements before the city will issue grading and building permits. The applicant shall check with the city staff for the width of each buffer easement prior to drafting any easement documentation. 3. Complete the following before opening the golf course for business and occupying the clubhouse building: a. Install a reflectorized stop sign at the exit from the Century Avenue driveway. b. Construct a trash dumpster enclosure for any outside trash containers for this facility. (code requirement) The enclosures must be 100 percent opaque, match the color of the building and have a closeable gate that extends to the ground. c. Install all required landscaping around the driveway, parking lot and clubhouse. It is understood that the landscaping of the golf course will take place over a five -year time period. d. Install wetland buffer signs that prohibit any building, mowing, cutting, filling or dumping within each wetland buffer. (code requirement) 11 4. If any required work is not done on or around the clubhouse, clubhouse parking lot, maintenance building and maintenance building parking lot, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Signs shall comply with the requirements of the sign code and are not part of this approval. 7. Black vinyl- covered chain link fencing is approved around the golf course. The applicant may install a lesser amount but should attempt to install fencing according to the wishes of abutting property owners. Seconded by Councihnember Wasiluk Ayes -AI 12 AGENDA ITEM G -9 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Approve Purchase of Tax - Forfeit Property from Ramsey County for Storm Pond Purposes at Jackson and Larpenteur DATE: November 3, 2003 Introduction The city has been advised of the tax - forfeited status of a parcel located in the northwest quadrant of Jackson Street and Larpenteur Avenue. The city has the opportunity to acquire this parcel (PIN 18- 29 -22 -34 -0086) to be used for ponding purposes for a small sum of unpaid back taxes in amount of $11,624.08. Background The parcel concerned (PIN 18- 29 -22 -34 -0086) is part of an extremely deep ponding area depression, which takes runoff from a large area of Maplewood to the north and east of this area, as well as a good segment of Larpenteur Avenue. A number of years ago the city began acquiring parcels in this ponding area. The last time was in 2001, when the city acquired a number of parcels between Beaumont Street and Jackson Street. Acquisition of the last remaining parcel (PIN 18- 29 -22 -34 -0086) will place the entire ponding area under city control. Discussion The pond itself has long been identified as Pond TB 14A in the city's drainage study and is considered necessary for containment of approximately 3 -acre feet of sub - district drainage water. Eventually a high water overflow outlet structure maybe deemed necessary for optimum safety and efficiency. If this parcel is not acquired at this time for the existing back tax amounts, it will be put up for auction in December of this year. This property could then be again sold off to a private party for possible development. Most or all of the property is essentially unbuildable. If not acquired by the city, the city's position should be that any building permit applied for would be denied unless a developer could achieve the 3 -acre foot pond storage area. A sufficient dedicated area would be required for drainage and ponding, including the high water outflow structure and perimeter fencing for safety. Imposition of the ponding requirements would most probably deter any possible private development which could again set the tax delinquent and forfeiture condition in motion. Should the city find it necessary in the future to acquire and pay for the properties, land values and /or condemnation cost would be significantly greater than the tax forfeiture costs which are offered at this time. The city does need a 3 -acre foot subdrainage area pond for storm water containment in that part of the Trout Brook drainage area. Acquisition will never be easier or less costly than at this time. The city council should act to acquire the four tax - forfeited properties from Ramsey County. Recommendation It is recommended that the Maplewood City Council adopt the attached Resolution for Tax Forfeited Property Acquisition of Parcel 18- 29 -22 -34 -0086, for purposes of storm water management. Budget Impact It is proposed that the purchase of the subject parcel (PIN 18- 29 -22 -34 -0086) be funded from the Environmental Utility Fund in amount $11,624.08 CIVIC jw Attachments Resolution Location Map RAMCO Calculation Statement 01- 10 -XXX TAX FORFEITED PROPERTY ACQUISITION RESOLUTION WHEREAS, The State of Minnesota has declared certain property held in trust located within the City of Maplewood, County of Ramsey, State of Minnesota to be Tax Forfeited; WHEREAS, The Office of Tax Forfeited Lands, Department of Revenue and Taxation, Ramsey County, Minnesota has granted the City of Maplewood opportunity to acquire said property pursuant to Minnesota Statutes, Section 282.01, Subdivision 1; WHEREAS, it is incumbent upon the city to provide for control of storm water runoff and drainage containment; WHEREAS, said property is identified as necessary for drainage and storm water ponding purposes as prescribed by the Maplewood Comprehensive Storm Water plan; NOW THEREFORE BE IT RESOLVED, that the city council deems it in the public interest and approves the acquisition of the following described tax forfeited property (PIN 18- 29- 22 -34- 0086): ST. AUBIN AND DION'S RICE, STRE SUBJ TO ST; E 1/2 OF VAC ALLEY ACCRUING & FOL S 15 FT OF LOT 9 & ALL OF LOTS 10 THRU LOT 15 BILK 14, All in Section 18, Township 29, Range 22 North in Ramsey County, for the purchase price of $11,624.08 to be funded from the Environmental Utility fund. The City Clerk is directed to make provision for the acquisition of said properties with the Ramsey County Department of Revenue and Taxation. Cey d Maplewood KINGSTON AVE E ❑1731 0 171b d ❑ 17150 1702 65 65 • --i 76 T �16 ❑ ❑ 17LJ C_J 12 ❑ 170 GrT4t c+-rK TAX AOM& ClTk YAatfu /6 -22 -34 -tlG8(, di KPvA u C) 7 1 CIS 17 O (f} (100 103 E] LARPENTEUR AVE W Ramsey County Department of Property Records and Revenue ?ax Fortalted Lantls Section 50 Kellogg BNd West Suite 620B Saint Paul MN 55102-1557 Calculation Statement City of Maplewood, Minnesota Attn: Shann Finwall 1830 County Road B E Maplewood, MN 55109 -2797 PIN: 18- 29 -22 -34 -0086 PA: Jackson St N NW corner of Larpenteur Ave & Jackson St N Itemized Fees Purchase Price 3% Assurance Fee State Deed Fee Recording Fee type I Ag ( Con Stamp Deed Tax Stamp Total Cost of Services Total Amount Due 10116;2003 Total Cost of Property $ 11,200.00 $ 336.00 $ 25.00 $ 20.00 S 5.00 $ 38.08 $ 11,624.68 If your department plans to proceed with acquisition, you will need to submit the following information: 1) A certified copy of your Board Resolution, approving the purchase, including a statement of intended public purpose. 2) Your name as it is to appear on the state deed, plus complete mailing address. 3) A check payable to Ramsey County in the amount stated above. If you have any question regarding this statement, please contact Colette Votel at (651)- 266 -2082 AGENDA ITEM G -10 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: Kennard Street Improvements (Beam to County Road D), Project 03-04- - Approve Change Order for Trail, Roundabout and Parking Bay Construction DATE: November 4, 2003 Introduction The Legacy Village project requires the extension of Kennard Street between Beam Avenue and County Road D as part of the internal roadway system. A contract for construction of the improvements was awarded on September 8, 2003. Revisions to the contract were anticipated for the improvements after the award. These revisions are ready to be implemented into the construction contract through a construction change order. Background On September 8, 2003, the city council awarded a construction contract to Forest Lake Contracting in the amount of $878,178.63. Prices for the roundabout were included in the bid but not awarded due to final approvals being required from MnDOT. Those approvals have been received and an increase in the contract of $62,652.90 is required. On October 13, 2003, the city council, based upon a recommendation from the planning staff, added parking bays to Kennard Street for the Heritage Square development. Heritage Square has agreed to pay 100 percent of the cost of the parking bays. An increase in the construction contract of $24,116.00 is required. As part of the Legacy Parkway plans, a tunnel has been approved within the development agreement with Hartford Companies. The tunnel will provide a safe crossing of Kennard Street for the Lake Links Trail through the property. Hartford has agreed to pay 50 percent of the cost of the tunnel with the remainder paid by tax abatement. An increase in the construction contract of $102,888.00 is required. A summary of the change order is: • Roundabout = $ 62,652.90 • Parking Bays = $ 24,116.00 • Trail tunnel = $102,888.00 • TOTAL = $189,656.90 Budgetlmpact The project budget was established at $2,646,942. Additional costs for right of way, roundabout costs, and trail improvements were anticipated. This project is $250,000 under budget. Recommendation It is recommended that the city council approve Change Order No. 1 in the amount of $189,656.90 with Forest Lake Contracting for Kennard Street, Project 03 -04. RCA Attachments: Change Order No. 1 'SEIFI CHANGE ORDER 3535 Vadnats Center Drive, 5i. Paul, MN 55110.19 6 651490.2000 854326.2055 661,490 V 5 0 FAX City of Maplewood November 3 003 OWNER DATE Maplewood 0304 1 OWNERS PROJECT us CHANGE ORDER NO. 138 - 142 -01 sfordE NO Kennard Street Improvements A- MAPLE0304 -00 PROJECTOESCRIPTION SEHFILENO. The following changes shall be made to the contract documents: Deseriebon: Add underground bike trail crossing. See attachment. Add on- street parking. See attachment. Add roundabout. See Attachment. Purpose of Change Order: To compensate the contractor in full for all tabor and materials required to complete work_ Basis of Cost: ❑ Actual 0 Estimated Attachments (list supporting documents) Contract Status Original Contract _ Net Change Prior C.O.'s _ to _ Change this C.O. Revised Contract _ Recommended forApprovat: Shan Elliott Hendrickson Inc. by Agreed to by Contractor. By Foos: Lake COntracbng L i,urn.dm Conhscu t Cwaet t X: KOINOpleI(IiWJSn"'Ils. rcONerl tl' Time Cost $878,178.63 $0.00 5189,656.90 $1,067,835.53 Soo, F Heir, PE. Approved for Owner: BY crty of Meplewo.s VNE Prctoc RorruafetNe 1 ant On- i mDrt HAalt Hend riaiion lvc Yn, uldPesoece EGUal Op pvtrr Employ e: AGENDA ITEM G -11 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Erin Schacht, Civil Engineer 1 SUBJECT: Kennard /Frost Area Street Improvements, City Project 02 -10: Resolution for Modification of the Existing Construction Contract, Change Order 5 DATE: November 3, 2003 Introduction /Summary During construction there are often unforeseen changes from the original plans and specifications The city council will consider approving the attached resolution directing the modification of the existing construction contract. Background The changes described in this change order (CO #5, $8,916.01) are for changes in the scope of sanitary sewer service work from what was initially planned. Budget Impact Approval of this resolution would increase the construction contract by $8,916.01 and will be funded through the sewer utility fund. Change Order #5 will increase the construction costs for the project to $2,270,474.97 from $2,261,558.96. No increase in the project budget is proposed with this change order, as these changes will still fall within the approved budget. The project is nearing completion and a final reconciliation of the project budget will be done shortly to reapportion funding from the various sources. This will also include apportioning revenue from the private driveway agreements, which were intentionally left out of the original budget estimate. Recommendation It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract for the Kennard /Frost Area Street Improvement Project, City Project 02 -10. EMS jw Attachments: Location Map Resolution Change Order No. 5 RD. LAV"p 1E < RE) "'I! j; Ic 7 1 SAN < 1 0 HURST in Av F V" 0 J! - r LJ � L a IRD If � --------- i�BURKE AVE UPKE/zl AVE, I EL:�D IDGE AVE 19 LN. CA TEWA Y CA, 1 SKILLMAN! AVE H H PRJS tN > CAI D - VE COUD RAMSt Dry NURSIDO FrOME AN FAR GROUMDS f 0 0 : Y ;7 L AVE < &1;(_,'OGR4CH COURSEVI 'ZU E. 'VVE ARENA 'N z. —V LJ —j J RIPLEY Lake 7 KINGSTC FM A �AVE 7s z Pit A Lc < n 3C L ENTE Project location, no scale Exhibit 1 Project Location Kennard/Frost Area Improvement 02-1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02 -10, Kennard /Frost Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -10, Change Order No. 5. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 5 in the amount of $8,916.01. The revised contract amount is $2,270,474.97. No revisions to the project budget are required at this time, as these changes fall within the original project budget. CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Kennard Frost Area Street Improvement Project Change Order No.: 5 Project No.: 02 -10 Date: 11 -3 -03 Contractor: T.A. Schifsky & Sons, Inc. The following changes shall be made in the contract documents: (Work not covered under contract) Description Unit Quanti Price Total Mainline sewer repair at LS 1 $4,514,89 $4,514.89 1771 Maryknoll Ave. Mainline sewer repair at LS 1 $4,401.12 $4,401.12 1871 Maryknoll Ave. Original Contract: $2,206,112.28 Net Change of Prior Change Orders No. 1 to No. 4 : $64,362.69 Change This Change Order: 58,916.01 Revised Contract: $2,270,474.97 TOTAL $8,916.01 Approved r Recommended Engineer Agreed to by Contractor by iid�1[,l 7 Its U LCL, �YP 5 C AGENDA ITEM G -12 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: County Road D Realignment (Southlawn to TH 61), City Project 02 -07 -- Approve Right of Entry Agreements with Venburg Tire and Mogren Development DATE: November 4, 2003 Introduction The improvement /realignment of County Road D, east of TH 61, will begin with a project this fall that will place fill material in the area of poor soils, along with creation of replacement wetland areas. Agreements with the property owners at Venburg Tire and Countryview Golf Course are required prior to beginning that project. Agreements have been prepared and are recommended for approval by the city council. Background The Soils Correction and Wetland Mitigation Contract is proposed for an award of bid later within this agenda. That work will be mainly on the northern and western portions of Countryview Golf Course, although a small segment of the work will be on the eastern edge of the Venburg Tire property. Attached are right of entry agreements with each of the property owners. These agreements are needed before the construction project begins. Each agreement identifies the area to be disturbed and identifies that the City of Maplewood intends to proceed with acquisition of the necessary right of way for the entire project through next year. Final agreements on the right of way acquisition have not been finalized with either Venburg Tire or Mogren Development, although progress is being made. These agreements allow the construction of this soils correction and wetland replacement to begin while those negotiations continue. The financial implications of these agreements are that the city is committed to reimburse the property owner for the cost of appraisals. That requirement is a state law and cannot be waived. The cost of the right of way is included within the project cost estimates. Approval of the agreements is recommended. Recommendation It is recommended that the city council approve the right of entry agreements with Keith Venburg and Countryview Golf for the County Road D Realignment Improvements, City Project 02 -07, and authorize the Mayor and City Manager to execute the agreements. RCA Attachment: Agreements Location Map CITY OF MAPLEWOOD Ramsey County, Minnesota Agreement for Right of Entry and Right of Way Acquisition City Project 02 -07 THIS AGREEMENT, made this day of , 2003, between the City of Maplewood, Minnesota, acting by and through its Mayor and City Manager, herein called the CITY and Keith E. Venburg, II, herein called the OWNER. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 1. The OWNER warrants that he is the owner of the property identified as Tract A, Registered Land Survey No. 466, Ramsey County, Minnesota, proposed for improvement as part of the CITY's County Road D Extension Improvement, City Project 02 -07, and that he may incur obligations necessary to construct said improvements and to incur property obligations including special assessments. Special assessments will be determined following a special assessment hearing in accordance with the provisions of Minnesota Statute 429 or by separate agreement. 2. It is agreed that the CITY will pay up to $500.00 toward an independent appraisal to be conducted for the OWNER. Said appraisal shall consider the value of permanent right -of -way, further described in Exhibit A, to be acquired by CITY for construction of the County Road D Extension Improvement, City Project 02 -07. Said appraisal shall only consider the value of the permanent right -of -way. Upon completion of said appraisal, OWNER shall submit a copy of the invoice for said appraisal to the CITY's engineer, who shall pay up to $500.00 to OWNER within 30 days. OWNER agrees to supply a completed copy of said appraisal to CITY's engineer prior to submitting invoice. 3. In consideration of CITY agreeing to pay for appraisal, OWNER grants CITY, its employees, successors, contractors and assigns, the right to enter onto OWNER'S property. The right of entry shall be as defined on attached Exhibit A, as all property for temporary easement. This right of entry is hereby granted to CITY as of the date of signature of this agreement by OWNER, and shall expire on December 31, 2004. The CITY and OWNER hereby agree that the value of the right of entry shall be $1.00 plus the valuable consideration listed within this agreement and other agreed site improvements. 4. The CITY has conducted an appraisal of the value of the permanent right -of way. OWNER may have an appraisal conducted as listed previously within this agreement. If CITY and OWNER cannot agree on which appraisal value shall apply, CITY and OWNER shall agree to settle the amount of compensation through the eminent domain process. 5. The CITY shall furnish all engineering services for the improvements for the project and any agreed improvements to OW NER's property. 6. The CITY agrees that the work shall be done and performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications for the County Road D Extension Improvement, City Project 02 -07, and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the City or a duly authorized engineer of the City; and in case any material or labor supplied shall be rejected by the City or engineer, as defective or unsuitable, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the City's engineer and at the sole cost and expense of the CITY. 7. It is further agreed anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the OWNER, or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or the improvements provided herein, and that the OWNER will save CITY harmless from all such claims, demands, damages, actions or causes of actions or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for City administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with the defending such claims as may be brought against CITY due to actions by the OWNER. It is further agreed that CITY will furnish OWNER with proof of insurance through the CITY's contractor in the amount as required by the approved specifications covering any public liability or property damage by reason of the operation of the CITY's equipment, laborers, and hazard caused by said improvements. 8. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 9. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. SIGNATURES FOR OWNER 0 Title Title STATE OF MINNESOTA )ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2003, by and Notary Public SIGNATURES CITY OF MAPLEWOOD Mayor City Manager STATE OF MINNESOTA )ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2003, by Robert J. Cardinal and Richard F. Fursman of the City of Maplewood, a municipal corporation. Notary Public CITY OF MAPLEWOOD Ramsey County, Minnesota Agreement for Right of Entry and Easement Acquisition City Project 02 -07 THIS AGREEMENT, made this day of , 2003, between the City of Maplewood, Minnesota, acting by and through its Mayor and City Manager, herein called the CITY and Country View Golf Center, Inc. herein called the OWNER. IN CONSIDERATION of the following mutual agreements and covenants, the parties hereby agree as follows: 10. The OWNER warrants that he is the owner of the property identified as Tract B, Registered Land Survey No. 466 and Tracts C, D, E, and I, Registered Land Survey No. 210, Ramsey County, Minnesota, proposed for improvement as part of the CITY's County Road D Extension Improvement, City Project 02 -07, and that he may incur obligations necessary to construct the said improvements and to incur property obligations including petitioning for special assessments. The OWNER hereby expressly waives all procedural, irregularity and legal rights to object to the amount of the assessment, including any claim that the amount of the assessment thereof levied against OW NER's property is excessive, together with all rights to appeal in the courts. 11. It is agreed that the CITY will pay up to $500.00 toward an independent appraisal to be conducted for the OWNER. Said appraisal shall consider the value of permanent right -of -way and permanent easement, further described in Exhibit A, to be acquired by CITY for construction of the County Road D Extension Improvement, City Project 02 -07. Said appraisal shall only consider the value of the permanent right -of -way and permanent easement. Upon completion of said appraisal, OWNER shall submit a copy of invoice for said appraisal to the CITY's engineer, who shall pay up to $500.00 to OWNER within 30 days. OWNER agrees to supply a completed copy of said appraisal to CITY's engineer prior to submitting invoice. 12. In consideration of CITY agreeing to pay for appraisal, OWNER grants CITY, its employees, successors, contractors and assigns, the right to enter onto OWNER'S property. The right of entry shall be as defined on attached Exhibit A, as all property for permanent right -of -way, permanent easement and temporary easement. This right of entry is hereby granted to CITY as of the date of signature of this agreement by OWNER, and shall expire on December 31, 2003. The CITY and OWNER hereby agree that the value of the right of entry, temporary easement, shall be $1.00 plus the valuable consideration listed within this agreement and other agreed site improvements. 13. The CITY and OWNER hereby agree that CITY shall pay fair compensation for the permanent right -of -way and permanent easement. The CITY has conducted an appraisal of the value of the permanent right -of -way and permanent easement. OWNER may have an appraisal conducted as listed previously within this agreement. OWNER and CITY agree that the value from either appraisal may be used for the final agreement of compensation to OWNER. If CITY and OWNER cannot agree on which appraisal value shall apply, CITY and OWNER shall agree on a third independent appraiser who shall determine a final appraisal amount which shall be binding upon both parties. 14. The CITY shall furnish all engineering services for the improvements for the project and any agreed improvements to OW NER's property. 15. The CITY agrees that the work shall be done and performed in the best and most workmanlike manner; and all materials and labor shall be in strict conformity with respect to the approved Plans and Specifications for the County Road D Extension Improvement, City Project 02 -07 and improvement standards of the City of Maplewood, and shall be subject to the inspection and approval of the City or a duly authorized engineer of the City; and in case any material or labor supplied shall be rejected by the City or engineer, as defective or unsuitable, then such rejected material shall be removed and replaced with approved material to the satisfaction and approval of the City engineer and at the sole cost and expense of the CITY. 16. It is further agreed anything to the contrary herein notwithstanding, that the City of Maplewood City Council and its agents or employees shall not be personally liable or responsible in any manner to the OWNER, or to any other person or persons whomsoever, for any claim, demand, damages, actions or causes of action of any kind or character arising out of or by reason of the execution of this agreement or the performance and completion of the work or the improvements provided herein, and that the OWNER will save CITY harmless from all such claims, demands, damages, actions or causes of actions or the costs disbursements and expenses of defending the same, specifically including, without intending to limit the categories of said costs, cost and expenses for City administrative time and labor, costs of consulting engineering services, and costs of legal services rendered in connection with the defending such claims as may be brought against CITY due to actions by the OWNER. It is further agreed that CITY will furnish OWNER with proof of insurance through the CITY's contractor in the amount as required by the approved specifications covering any public liability or property damage by reason of the operation of the CITY's equipment, laborers, and hazard caused by said improvements. 17. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 18. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns and the benefits and burdens shall run with the land and may be recorded against the title to the property. 61 [e7kq Fill lI1 V :97i]:Z91VTIkq IA V BY By Title Title STATE OF MINNESOTA )ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2003, by and Notary Public SIGNATURES CITY OF MAPLEWOOD Mayor City Manager STATE OF MINNESOTA )ss COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of 2003, by Robert J. Cardinal and Richard F. Fursman of the City of Maplewood, a municipal corporation. Notary Public WATERSHED DISTRICT i FUTURE / 7z 2' PERM ROW 1901`8 sf - - - -- - - - -- 4 acres 6 1 - f1 } _ 32-_C f S FUTURE tX / PERW.,ROW� " 43' LTEMP EASEMENT FOR SURCHARGE PROJECT '21 SS 5075.9 sf 1 i 1 ac COUNTRYSIDE GOLF COURSE i — ------ � i too' COUNTY ROAD D City of Maplewood REALIGNMENT U DEPARTMENT OF PUBLIC WORKS IMPROVEMENTS i ENGINEERING DIVISION V E N B U R G TIRE 1830 E.�t Ce ty R' 8 PROPOSED TEMPORARY Mepiswood, Minnesota 55108 (651) 770 -4550 FAX (651) 770 -s506 EASEMENT— SURCHARGE PROJECT EXHIBIT A AGENDA ITEM G -13 AGENDA REPORT TO: Mayor and City Council FROM: Richard Fursman, City Manager RE: Juker Fire Truck Purchase DATE: November 4, 2003 As directed by the Council, the Purchase Agreement for the fire truck is attached. Staff recommends approval. PURCHASE AGREEMENT This Agreement is made and entered into by and between Richard J. Juker and Frances L. Juker, husband and wife (Seller) and the City of Maplewood Historical Society (Buyer). 1. Sale of Property Seller agrees to sell to Buyer and Buyer agrees to purchase from Seller the following: One (1) 1923 Peter Pirsch Fire Truck (fire truck), along with good and marketable title thereto, identified in part by Pioneer Licence Plate 6414, said fire truck to be sold equipped with the following: i. one (1) Dietz lantern; ii. three (3) fire extinguishers; iii. three (3) sections of hard suction hose, each ten (10) (approximate) feet in length; iv. one (1) extension ladder; v. one (1) hose reel with one(1) twenty -five (25) (approximate) foot long hose; vi. one (1) chrome bell; and vii. one (1) breathing apparatus. 2. Purchase Price Purchase price to be paid by Buyer to Seller for the entire property shall be the sum of $ 20.000.00 (twenty thousand dollars). 3. Payment Plan Buyer shall purchase said fire truck from Seller by three (3) year installment plan, to be paid by Buyer to Seller as follows: (a) $6,000.00 (six thousand dollars) immediately due and payable upon Buyer taking possession of the fire truck; (b) $7,000.00 (seven thousand dollars) due and payable on the second Wednesday of July, 2004; and (c) $7,000.00 (seven thousand dollars) due and payable on the second Wednesday of July, 2005. 4. Special Provisions (a) Buyer shall have made, and pay for the costs of same, a placard to be displayed with the fire truck. Said placard shall display the " Juker" family name and list the names of the following members of the Juker family: (i) Richard Juker; (ii) Frances Juker; (iii) Mark Juker; (iv) Pamala (Juker) Remer; (v) Gregory Juker; and (vi) Diane (Juker) Schnoor. (b) The fire truck shall bear the "Gladstone Fire Department" name. (c) Upon Resolution by the City of Maplewood, the City of Excelsior Volunteer Fire Department shall be allowed to use the fire truck for special events, and the City of Excelsior Volunteer Fire Department shall bear the costs of transporting the fire truck for all such events. 5. Conditions to Closing All obligations of Buyer and Seller under this Agreement are subject to the fulfillment of each of the following conditions: (a) Marketability of title to the property shall have been established in accordance with this Agreement. (b) Seller shall, once the final payment has been made in 2005, immediately furnish to Buyer title to the fire truck . (c) Within 2 days of final acceptance of this Agreement, Buyer shall have determined, from inspections of the property, that the property is acceptable to Buyer, in its sole discretion. By signing this Agreement, Seller authorizes Buyer to view the property and to make such inspections, tests, and inquiries as Buyer deems necessary, provided Buyer does not in any way deface or remove anything from the property. Seller agrees to cooperate fully with Buyer in its performance of the inspections, tests, and inquiries referred to herein. (d) The representations and warranties of Seller contained in this Agreement shall be true on the date of sale as though such representations and warranties were made at such time. (e) In the event of Seller Richard J. Juker's death, the City of Maplewood Historical Society shall make all payments due and owing under this Agreement to Frances L. Juker. In the event of Seller Frances L. Juker's subsequent death, the City of Maplewood Historical Society shall make all payments due and owing under this Agreement to the Estate of Frances L. Juker. 6. Representation of Seller Seller warrants and represents the following, each and every one of which shall be true on the date hereof and on the date of sale and the delivery of the title provided for herein unless specifically waived in writing by Buyer. (a) There is no pending or (to the best of Seller's knowledge) threatened litigation, proceeding, claim or investigation, including without limitation any pending or threatened litigation, etc., and there is no contract or agreement which relates in any way to the fire truck or which on or after the closing date will affect the property or Buyer's use thereof. (b) On the date of sale, Seller will be the owner in fee simple of the property, free and clear of any and all liens, claims of liens, security interests, or restrictions of any kind, except those acceptable to Buyer and specified in writing by Buyer. (c) Seller has the right, power and authority to enter into this Agreement, to perform Seller's obligations hereunder and to sell and convey the property in accordance with the terms and conditions hereof. (d) All representations and covenants of seller contained in this Agreement shall be true on the date of sale and shall survive the date of sale and the delivery of the title provided for herein as well as any investigation made by or on behalf of Buyer, except to the extent the breach of any covenant or the inaccuracy of any representation is waived in writing by Buyer. 7. Date of Sale Subject to the fulfillment or waiver of the conditions hereof, and provided the terms and time periods provided for in this Agreement with respect to examination of title are met, and provided further that all of the covenants representations and warranties of Seller contained in this Agreement are true and correct on the date of sale as though made on such date, shall occur on or before , 2003. 8. Legally Binding Contract This is a legally binding contract between Buyer and Seller. This Purchase Agreement, any exhibits and addenda or amendments signed by both parties shall constitute the entire agreement between Buyer and Seller and supersedes any other written or oral agreements between Buyer and Seller. This Purchase Agreement can be 3 modified only in writing signed by both Buyer and Seller. The parties agree that the laws of the State of Minnesota shall govern this Agreement. 137 By: Its Date: SELLERS By: Richard J. Juker Date: State of Minnesota ) County of ) By: Frances L. Juker Date: Subscribed, sworn to and acknowledged before me by Buyer, this day of State of Minnesota ) County of ) 2003. , on behalf of Notary Public Subscribed, sworn to and acknowledged before me by Richard Juker and Frances Juker this day of 2003. Notary Public 4 Agenda #H -1 MEMORANDUM TO: FROM: SUBJECT: APPLICANT: LOCATION: DATE: INTRODUCTION Project Description City Manager Ken Roberts, Associate Planner Home Occupation License Christine Horvath 1828 Radatz Avenue October 30, 2003 Ms. Christine Horvath is requesting a home occupation license to start and operate a naturopathic healing clinic in the house at 1828 Radatz Avenue. Please see applicant's letter on pages 5 and 6 and the maps on pages 7 through 12. DISCUSSION Proposed Business The applicant's business would be using naturopathic medicine (therapeutic natural health care) to help heal various ailments of individuals. Ms. Horvath would be using much of the lower level of the home for the business, including having an office and two bedrooms for treatment rooms. The city's home occupation ordinance limits a home occupation to occupy a maximum of 20 percent of the floor area of house. Her proposed business would use about 620 square feet of the lower level of the home, which is 20 percent of the floor area of the house. This space limit also is important to David Fisher, the Maplewood Building Official, as he noted in his memo on page 18. Ms. Horvath would be living in the home and would be the only employee in the home occupation. The applicant states that she would receive client visits between the hours of 9 a.m. and 6 p.m., Monday through Friday (except Wednesdays) and on Saturday mornings. She expects a maximum of 32 clients per week in the home. Neighborhood Comments Of the 43 neighboring property owners the city surveyed, I received six written replies and two telephone calls. One was fine with the request, one had no objections and four were against the proposal, primarily because of traffic concerns. I also received two telephone calls from neighbors who said they were against the proposal, primarily because of traffic concerns. Ms. Horvath told me that she expects to have up to seven clients per day at the home business. If the city approves this home business, the city's home occupation ordinance (on pages 14 — 17) allows only residents of the home, plus one outside employee, to be employed within the business. In addition, the city council may place conditions on the business to ensure that surrounding residential properties are not negatively impacted. Other Comments Butch Gervais, the Maplewood Fire Marshal, stated, "Provide a five -pound ABC dry chemical fire extinguisher." SUMMARY The city council has approved home occupation licenses for hair salons and other small businesses in the past. Although many home occupation requests generate concerns from neighbors, our office has found that most small home occupations are a good fit in residential neighborhoods. COMMISSION ACTION On October 20, 2003, the planning commission recommended approval of the proposed home occupation, subject to the staff recommendation. At this meeting, one commission member expressed concerns about patient privacy and record keeping with this proposed home occupation. In response to this, Ms. Horvath provided additional information about her practice that I have included on pages 20 and 21. RECOMMENDATION Approve the home occupation license for Ms. Christine Horvath to have a naturopathic healing clinic in the house at 1828 Radatz Avenue. This approval shall be subject to the following conditions: Meeting all conditions of the city's home occupation ordinance. This includes that the area of the home occupation is limited to a maximum of 20 percent of the floor area of the house. 2. Customer hours for this home occupation are limited from 9 a.m. to 6 p.m., Monday through Saturday. 3. There shall be no more than 30 customers visiting the home per week. 4. All customers or visitors to the business shall park on the driveway. 5. Provide a five -pound ABC dry chemical fire extinguisher in the lower level of the home. CITIZEN COMMENTS I surveyed the owners of 43 properties within 500 feet of this site and received seven written replies. The written replies were as follows: Against 1. No! We do not need a business on a residential street. We are effected enough by the businesses on Beam Avenue. (Ricke —1809 Radatz Avenue) 2. 1 object to any further commercialization of any property along Radatz Avenue west of White Bear Avenue. The house in question is already an unmarried mothers residence and there are two group homes along Southlawn at the end of Radatz. (Whyte —1850 Radatz Avenue) 3. No - We have a great number of small children on this street and we do not need any extra traffic. The cars travel up and down on this road as it is now, over the speed limit and this is a bad enough situation as it is. This street is used by several school buses and has the children walking from the stops. This is a family neighborhood, not a commercial neighborhood. This area is not zoned commercial. Also, this area includes members who have been family residents for many years and we prefer to keep it that way. (Owner — 1840 Radatz Avenue) 4. Also see the letter on page 19 from Richard McKane of 1825 Radatz Avenue. Comments: No comments — seems fine to me. (Glenna —1816 Radatz Avenue) 2. We do not have any objections to this proposal. (Morgan —1861 Kohlman Avenue) 3. Our only concern is increased traffic on Radatz. With the new development on Beam and Southlawn, this is already a neighborhood concern. We have no issues with the business itself. (Pearson —1808 Radatz Avenue) REFERENCE INFORMATION SITE DESCRIPTION Existing Land Use: Single - Family Home SURROUNDING LAND USES Single- family homes to the north, east and west Town houses to the south PLANNING Existing Land Use Designation Existing Zoning: CRITERIA FOR APPROVAL Single Dwelling Residential Single Dwelling Residential Article 11, Section 17 -21(b) of the city's zoning code gives 12 requirements for approval of a home occupation license. I have attached these requirements on pages 14 - 17. Application Date We received the complete application for this home occupation license on September 23, 2003. State law requires that the city take action within 60 days of receiving complete applications for any land use proposal, unless the applicant agrees to a time extension. The 60 -day requirement on this proposal ends November 22, 2003. P /sec2S/Horvath Home Occupation Attachments: 1. Applicant's Letter 2. Location Map 3. Property Line/Zoning Map 4. Area Map 5. Area Map 6. Site Survey 7. Floor Plan 8. Diploma 9. Home Occupation Ordinance 10. September 30, 2003, memo from David Fisher 11. September 30, 2003, letter from Richard McKane 12. October 21, 2003 memo from Ms. Horvath 13. Client Bill of Rights Attachment 1 To: City of Maplewood From: Christine F. Horvath, NMD 504 S. Park Avenue Park Rapids, MN 56470 218 - 732 -8150 SEP 2 3 2003 Concerning: Home Occupation License RECEIVED I am considering the purchase of a house at 1828 Radatz Avenue in Maplewood to live and work in. I am relocating from Park Rapids which is about 200 miles northwest of Maplewood. I am 55 and have been self - employed for the last 19 years. I am currently practicing in Park Rapids and I see clients twice a month at a business office location in Minnetonka. I would like to be able to practice in the new home to establish my business and reduce expenses since the house affords plenty of room. What I do: I am a Naturopath (Doctor of Naturopathic Medicine, see enclosed diploma) which is a scientific system of Natural Healing and incorporates the use of air, water, light, heat, food and herb therapy to assist the body in healing itself. I use two reflex therapies using the hands and feet. The information of our bodies' current condition is projected to every other part of the body, like a hologram. Using a map which represents corresponding areas on the hands and feet, I use pressure on these points to find tenderness or sensitivity which indicates an imbalance in organs or tissues. This information is transmitted to the brain through various means including nerve conduction and biochemical information transfer. The information transfer stimulates appropriate areas of the brain that in turn initiates a healing cycle, including the release of the body's painkillers, endorphins, as well as other healing processes. In addition to this therapy, I use information gathered from an extensive health questionnaire to adjust the diet and recommend herbal and nutritional supplements to fiirther assist the body in healing itself. I see clients in one hour increments, five to seven clients per day from 9:00 AM to 6:00 PM up to four and a half days per week, taking Wednesday off. This would be a maximum of 32 clients per week should I have a full booking. The driveway is suitable for up to five cars at one time, and only one or two cars will be there at any one time. The house is a split level entry and the lower level has a family room that can be used as a waiting area and four bedrooms; two of which can be used as treatment rooms, one for storage, and one as an office. Treatment requires no special equipment, just an easy chair and a stool on rollers. The only supplies are supplements, delivered by UPS or Federal Express I am familiar with the Minnesota Statues concerning Complementary and Alternative Health Care. I do not use the title Doctor on my business cards or in advertising. I do not diagnose disease but rather assist the body in returning to health. My clients are required to sign the Client Bill of Rights before assessment and therapy. Attachment 2 ' WHITE BkAR LAKE T^ j COUNN ROAD D GALL AVE d WOODLYNN AVE o`>7p � BREW" cl � F LYDIA a o o AVE ST. JOHN'S z W..3,"�`�_Y �.. a o j :T. BLVD. i g �'" o m yc ? .. o f AVER VIEW CIR w F ^ o w� N �P Cl STANDRIDGE 3 CT. �-. y LL 2 = MAPLE AVE. BEAM rat AVE. cc> U rn MAPLE VIEW AVE z a RADAR 8 AVE � o U AV �Pond' NORTH SAINT PAUL fay N de couRr it Caeey e: m c AVE �Lcu P.rR \ S 7 3 r ® G 3 e EDGEHILL RD. o DEMOMT AVE . BROOKS AVE BROOKS � — N EL t SIX TANT Z �na�. o W TH AV � o: o D t GERVAIS 4 GERVAIS (n p GRANDVIEW AV D E i CT. VIKING R x SHERREN AVE �� CASTLE AVE' Z Knuckle }lend Lake �-� AVE. COPE AVE G�. AVE `^-� }�n LARK < AVE a s �n LAURIE RD. LAURIE RD. =y rogg LAURIE z F w v _ 3400 SAND uRS7 fay 3 AVE v W v 0' 1 700' rc z y B �i x Co. RD. > B 3 �n BURKE AVE v ® BURKE AVE cra. v / n o >' o 0 n iTrZF AVE 3 Adn GM. ' n � / 2 LOCATION MAP 7 Attachment 3 OOC. NO. /67e588 -7 569.03 p' - -` I .i D ° . OrC.vice /ST. COURT 671f 4— N [- N ' F /LE No. 309160 ^ y R %' r mi 36.=01 143676 . 53 29 MOR[ TAKKN P q nn I W 0 Z r N� N O C- 625.2') ��■ RADATZ AVE. (- 6,31.z) 33 157 12a Tr 7 S' 55' 9s' 95' 805 -S 100' 100 Io0' 180' loo ( 9 ) .O c .:to, -3� N ..30:..1c..10 m _3 CS. !��c. .46 au .46 ac.„ .ssae. M .46ar 1800 0 0 ro p y '� n ro; a n m (cs) 3 q ���G (35)¢ (s41 SITE (90) "(29) V C<I°� (397 (Z 7) (ZG) t (25) 260 Zsp 190 IBJ 12D 110 090 190 160 ob0 04 157 s 32 ("j3) 52 52 52 5L 52 52 SL ze QQ /E4 n ( V Tv 47G (. (4J� 1 or 1o.94R s 050 _ ,r ._ �. m (45) 6 RU ^ - a M 40 d' ' `♦ ,�' ■ , 0 - .`21.91 F77 �" /! JI V✓ .f �RPRIV6r453.5E fn ES+NT' - -- (1 01,04 - -�� 160.15 /001 100' f2o 1,16 ac. 33 ` �L m RAM S 1 CDV • o 5.00a r. 2.9aac. 3.05ec. D0 r Ibo' NTY L\ 57 (II) ° 5 . 6 2.44 Pc. `M'I SE S9 157 µPtq�N (1) 1.11 ac- .4G -I 1 57 PROPERTY LINE / ZONING MAP I o �12) -zoo 4 N N IOO' oa ME rq AV C. I CT F1�H 349160 B -a -71 i _ 6. 100' loo' 100' � l i¢O' �- 2_ OK -4 RA. ? ?l fifHi J9____ - RO. a51�5 4 R.D.CSn2_�15wGG4 , �i Pr..�zN514R -- - - 2 710 ,96 ac. ■ .B46c. 1______ N __j T40 "1 d (65� m m o olv / .87ar. m seo 0 SO P '�� O a v� p ?-.Cos o-c • N ^� N F t y P N yj R ( +290.2 a 0 � 120 $0 SO 6 0 GOO - Q ED .59x. 10 �1c. do m � W S„l .GOoG• 119' loo' loo' lO0' 100' loo' loo' 100' 120' 10d 85' Io0' Iq0' 90' Attachment 4 Maplewood e Beam Avenue 0 ❑ o o F p Radatz Avenue Q � 1828 l Go I Go T 1 . F % C �� % Mesabi ADCA RMAD O 9 cay or Maplewood L�J 1825 1835 =1 El 1809 1815 0 1845 Attachment 5 e �I 1851 Radatz Avenue ri D 0 ,828 1840 1846 1850 1800 1808 8 1826 SITE 1 ' Mesabi AoCA MAP 10 A Tess ISze R zJ.&4t Ave, malte-WrO64 MM Attachment 6 _. R A J M 610. 0 -J 1'{oVSE L a c q`y, CV Ch . Scalc; I " =30� — LEGEND— \' �. Ja Denotes °Iron Monument 5 "P ,a - Denotes Wood Hub Set . 914.3 Denotes Existing Spot Elevation I0 Denotes Proposed Spot Elevation Denotes Drainage Direction - PROPERTY DESCRIPTION- The East 75.00 feet of the West 610.00 feet of the North 200.00 feet of that part of the Southwest quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota; lying South of Radatz Avenue. m 1 z - w e X �I 1 FA �x _ PROPOSED GARAGE FLOOR ELEVATION= 918.E PROPOSED TOP OF BLOCK ELEVATION= 919.0 PROPOSED BASEMENT FLOOR ELEVATION= . 91( 'G *NOTE: Verify all Bldg. Dimensions and -- Floor Heights with Final House Plans. — SURVEYORS CERTIFICATION— I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a dul l,,, Registered Land Surveyor under the.J1aW the State of Min / � _ s ' ota. °" W a' Date Wayne D. Cordes, Minn. Reg. Not. r4675:J% 0 11 N i � {[•N,•o[ •NO unuri [•s[N(Nra u[ fNar„ rNUf� — _L_ J 4^a O L_L 1V` ft i[ ([T IN Y`IOTN VNL[S{ OTNl,1O,f( f 4.N0 •zo O lOT LINSa •FO O ii * f TWIK T 1TM[T� IYKS N ft A Tess ISze R zJ.&4t Ave, malte-WrO64 MM Attachment 6 _. R A J M 610. 0 -J 1'{oVSE L a c q`y, CV Ch . Scalc; I " =30� — LEGEND— \' �. Ja Denotes °Iron Monument 5 "P ,a - Denotes Wood Hub Set . 914.3 Denotes Existing Spot Elevation I0 Denotes Proposed Spot Elevation Denotes Drainage Direction - PROPERTY DESCRIPTION- The East 75.00 feet of the West 610.00 feet of the North 200.00 feet of that part of the Southwest quarter of Section 2, Township 29, Range 22, Ramsey County, Minnesota; lying South of Radatz Avenue. m 1 z - w e X �I 1 FA �x _ PROPOSED GARAGE FLOOR ELEVATION= 918.E PROPOSED TOP OF BLOCK ELEVATION= 919.0 PROPOSED BASEMENT FLOOR ELEVATION= . 91( 'G *NOTE: Verify all Bldg. Dimensions and -- Floor Heights with Final House Plans. — SURVEYORS CERTIFICATION— I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a dul l,,, Registered Land Surveyor under the.J1aW the State of Min / � _ s ' ota. °" W a' Date Wayne D. Cordes, Minn. Reg. Not. r4675:J% 0 11 _ _ Attachment 7- Y� J I T� ? w O v v X� M, FLOOR PLAN I trof Waftanal n ut.rot w an ztg rastaawrl A TYjiq ig; to Certifp t(jat Ilus suttsfuctartfu conrpletrb the Mourse In fife science of Naturropathic Medicine as requtreb b y tiffs QIv(Iege. Mits course consists of fife stubu of Anatomy. 11 3Ifstolusy. 39 fola9u. Fut[lolagy. unb of the Ulfearg. Practice anb ?Pflflosoplly of Nuturopatfiy, f.is. Aflerfluno tf2erupu. Neuroputfly. 3lybro- t1lerupu. fectra- tllerapy, Wilolagy. ,49yncptoncutology, Wic. Aub fiat by rcusun of intellertuul uttutnments nnb goab moral rflurarter unb Ifuvfng pnsseb u satisfactory exumfnutton (up confer on Am, the besree of N.A.3B. DOCTOR OF NVAITUROPATIIIC MEDICINE ?Ire 311ltitness 31111I1creof fur fife officers unb faculty [lave uruseb fife great scut of Nile 316iteb "etutes Scilool of Nuturopert[ly unb AlIfeb Jgctences to be ufftxcb to tilts 3Dtplanur tagetfler fult[l our stguutures tlfis bay of {§14 Z GAL aI 3lUTusflingtan. 3@istrtct of OIo1rn l�Uu,3tI. ,S.A. D r+ r� a s e m rr ME Attachment 9 LICENSES § 17 -21 license will be automatically suspended or revoked five (5) days after date of hearing. (Ord. No. 324, § 8, 6- 22 -72) Sec. 17.5. Same —Period of suspension. When a license is suspended under section 17 -4 of this article, the period of suspension shall be not less than thirty (30) days nor more than one (1) year, such period being determined by the city council. (Ord. No. 324, § 9, 6- 22 -72) Sec. 17 -6. Same — Mandatory revocation for certain Code violations. When any person, partnership, firm or corporation holding a license issued under this Code has been convicted for the second time by a court of competent jurisdiction for violation of any of the provisions of this Code relating to the subject matter of such license, the city council shall revoke the license of the person, partnership, firm or corporation so convicted. Such person, part- nership, firm or corporation may not make application for a new license for a period of one (1) year. (Ord. No. 324, § 10, 6- 22 -72) Seca. 17- 7- 17 -20. Reserved. ARTICLE II. HOME OCCUPATIONS' Sec. 17 -21. License requirements. (a) Home occupations shall require a license approved by the city council if any of the following circumstances would occur more than thirty (30) days each year: (1) Employment of a nonresident in the home occupation. *Editor's note — Section 8 of Ord. No. 627, adopted June 27, 1988, amended Art. II in its entirely to read as set out herein. Formerly, Art. 11 comprised §§ 17- 21- 17 -25, pertaining to licensee for home occupations and deriving from Ord. No. 521, § 1, adopted Aug. 23, 1982. Cross reference —Fee for home occupation permit, § 36 -26. Supp. No. 11 1045 14 § 17 -21 MAPLEWOOD CODE (2) Customers or customers' vehicles on the premises. (3) Manufacture, assembly or processing of products or mate- rials on the premises. (4) More than one vehicle associated with the home occupation which is classified as a light commercial vehicle. (5) A vehicle(s) used in the home occupation, and parked on the premises, which exceeds a three- quarter -ton payload capacity. (6) If the home occupation produces any waste that should be treated or regulated. (b) Home occupations requiring a license shall be subject to, but not limited to, the following requirements: (1) No traffic shall be generated by a home occupation in greater volumes than would normally be expected in a residential neighborhood. The need for off - street parking shall not exceed more than three (3) off - street parking spaces for home occupation at any given time, in addition to the parking spaces required by the residents. (2) No more than one (1) nonresident employee shall be allowed to work on the premises. Nonresident employees who work off - premises may be allowed to visit the prem- ises. If an on -site employee is parking on -site, off -site employees shall not leave their vehicles on -site. If there is no on -site employee vehicle parked on -site, one (1) off -site employee vehicle may be parked on -site. (3) No vehicle associated with the home occupation, including customers or employees, shall be parked on the street or block sidewalks or public easements. Private vehicles used by the residents shall not be included in this requirement. (4) An area equivalent to no more than twenty (20) percent of each level of the house, including the basement and garage, shall be used in the conduct of a home occupation. (5) There shall be no change visible off - premises in the outside appearance of the building or premises that would indicate the conduct of a home occupation, other than one (1) sign meeting the requirements of the city sign code. Supp. No. 11 1046 15 LICENSES $ 17 -22 (6) No more than twenty (20) percent of business income shall come from the sale of products produced off -site unless approved by the city council. (7) No equipment or process shall be used in such home occupation which creates noise, vibration, light, glare, fumes, smoke, dust, odors or electrical interference detect- able to the normal senses off the lot. In the case of electrical interference, no equipment or process shall be used which creates visual or audible interference in any radio or television receivers off the premises, or causes fluctuations in line voltage off the premises. (8) There shall be no fire, safety or health hazards. (9) A home occupation shall not include the repair of internal combustion engines, body repair shops, spray painting, machine shops, welding, ammunition manufacturing or sales, the sale or manufacture of firearms or knives or other objectionable uses as determined by the city. Ma- chine shops are defined as places where raw metal is fabricated, using machines that operate on more than one hundred twenty (120) volts of current. (10) Any noncompliance with these requirements shall consti- tute grounds for the denial or revocation of the home occupation license. (11) The city may waive any of these requirements if the home occupation is located at least three hundred fifty (350) feet from a residential lot line. (12) The city council may add any additional requirements that it deems necessary to insure that the operation of the home occupation will be compatible with nearby land uses. (Ord. No. 627, § 8, 6- 27 -88; Ord. No. 729, § 1, 11- 14-94) Sec. 17 -22. original license approval procedure. An application for home occupation shall be filed with the director of community development. Upon receipt of a complete application, the director of community development shall prepare a recommendation to the planning commission. The planning commission's recommendation shall be forwarded to the city Supp. No. 11 1047 16 § 17.22 MAPLEWOOD CODE council for a public hearing. The city council shall hold a public hearing on the request. Notice of the hearing shall be mailed to the owners of all properties located within three hundred fift (350) feet of the home occupation at least ten (10) days prior to the date of the hearing. The notice shall also be published in the official newspaper at least ten (10) days prior to the date of hearing. (Ord. No. 627, § 8, 6- 27 -88) Sec. 17 -23. Renewal. Each license holder shall apply to the city clerk each January for renewal. Prior to issuance of a license renewal, the city shall determine that all licensing conditions and city ordinances are being met. The city clerk shall revoke the license where compli- ance with the licensing conditions or city ordinances cannot be obtained or where the home occupation has been discontinued. Revocation may occur at any time that compliance with license conditions or city ordinance cannot be obtained. (Ord. No. 627, § 8, 6- 27 -88) Sec. 17 -24. Appeal. The owner or his assign of a home occupation whose license has been revoked by the city clerk may appeal the decision to the city council. To request an appeal, a written letter or request must be submitted to the city clerk within thirty (30) days of the license revocation. The city council may revoke, - approve or add addi- tional conditions to the license. The city council shall hold a public hearing, using the notification procedures in section 17 -22, before deciding on the appeal. (Ord. No. 627, § 8, 6- 27 -88) Sec. 17 -25. Transfer of license. No license granted for a home occupation shall be transferable from person to person or place to place.. (Ord. No. 627, § 8, 6- 27 -88) [The next page is 10571 Supp. Na. 11 104$ 17 Attachment 10 September 30, 2003 From: David Fisher, Building Officia4, To: Ken Roberts, Associate Planner Re: Home Occupation at 1828 Radatz Avenue After reviewing the letter and information submitted by Christine Horvath the following code issues would have to be addressed: 1. If the home occupation space exceeds more than 20 percent of the overall gross square footage of the home the building code would call it a mixed occupancy. This requires an accessible route from the driveway and throughout the home occupation area. A fully accessible bathroom will be required. Also a fire extinguisher and smoke detector would be required in the basement. 2. If home occupation space is less than 20 percent of the overall gross square footage of the home it would remain an R -3 or a single - family home. A fire extinguisher and smoke detector would be required in the basement. W3 Attachment 11 Kenneth Roberts _ September 30, 2003 Associate Planner Maplewood, MN. C'CT - 3 2003 Reference; Occupation License Request R F C E I V E 0 I live across the street at 1825 Radatz Ave. and I'm against the city approving a home occupation license at 1826 Radatz Ave. Maplewood, MN.. Radatz Ave. between White Bear and Southlawn does not need the added traffic from a home clinic. If Ms Horvath is looking for a place to conduct a clinic in this neighborhood, she could took a block north to Beam Ave. She mentions seeing up to 32 clients per week for treatments, that amounts to an additional 64 travelers per week along with UPS and Fed Express deliveries. We choice this area in part because of the quite neighborhood, along with the easy access to the metro highway system and shopping areas. In the 9 years our family has lived at 1825 Radatz Ave. the traffic has increased due to added restaurants at Beam and Southlawn along with drivers turning at White Bear and Radatz and driving to Southlawn to avoid the traffic lights at White Bear and Beam Avenues. Our .2 block area between White Bear and Southlawn is a residential neighborhood and should be kept free from any non residential business. If you would like to discuss this future please contact me at 651 770 6492 Richard J McKane 1825 Radatz Ave. Maplewood, MN 55109 19 Attachment 12 Date: October 21, 2003 To: Ken Roberts - City of Maplewood From: Christine Horvath In response to the opposition expressed at City Council Meeting of October 20, 2003, am enclosing the Client Bill of Rights required by the State of Minnesota to be signed before treatment. Further information can be found on this office's website. I have been in alternative practice for 13 years and have had no problems keeping the records private. My present office is just in front of my residence in a separate building. There are other employees present and family members have access to this building. No one but me has had access to the records. I will be the sole resident in the new home. There have been no break ins here, but that could be a possibility anywhere, commercial or residential if that is a concern. As I stated at the meeting, when the business becomes well established I will move it. My preference is to have it separated from the residence. This is temporary to ease the expenses of the transition. Building the business takes some time. The traffic should not be a concern and for the most part at present will be well under 30 visits per week. Thank you for your consideration. Christine F. Horvath, NMD �[, C FIIVEtD 0CT 7 3 2 003 COMPLEMENTARY AND ALTERNATIVE HEALTH CARE CLIENT BILL OF RIGHTS (1) Practitioner Name and Address Christine F. Horvath, EZT, NMD Mailing address: 11900 Wayzata Blvd. Ste. 216A 504 Park Avenue South Minnetonka, MN 55305 Park Rapids, MN 56470 218- 732 -8150 or 1- 800 -250 -4974 (2) EZT, Ersdal Zone Therapist, a therapy applied to the feet to treat the entire body. CPT, Certified Therapist for emotional issues and goal setting. NMD, Naturopath (Namropathic Medicine), treatment employing natural means and remedial agents, such as homeopathy, nutrition, and herbs. Muscle Response Testing to assess the body's nutritional needs and other energetic modalities. THE STATE OF MINNESOTA HAS NOT ADOPTED ANY EDUCATIONAL TRAINING STANDARDS FOR UNLICENSED COMPIEMENTARY AND ALTERNATIVE HEALTH CARE ro PRACTITIONERS. THIS STATEMENT OF CREDENTIALS IS FOR INFORMATION PURPOSES ONLY. Under Minnesota law, an unlicensed complementary and alternative health care practitioner may not provide a medical diagnosis or recommend discontinuance of medically prescribed treatments: If a client desires a diagnosis from a licensed physician, chiropractor, nurse, osteopath, physical therapist, dietitian, nutritionist, acupuncture practitioner, athletic trainer, or any other type of health care provider, the client may seek such services at any time. (3) Any client may file a complaint with the following office: Office of Complementary and Alternative Health Care Practice, Health Occupations Program, Minnesota Department of Health 121 East 7th Place, Suite 400 P. O. Box 64975 St. Paul, MN 55164 -6975, 651 -282 -6319 or 1- 800 -657 -3957 (4) Practitioner fees for unit of service are $120 for initial consultation one and a half hours $80 for follow up visits one hour, $40 for 30 minute visit Cash practice only. Payment due when services are rendered. No insurance accepted. (5) Clients have a right to reasonable notice of changes in services or charges. (6) The theoretical approach used is to provide non - invasive natural health care, using therapies that work with body's own innate healing intelligence, and natural remedies consisting of homeopathy and phytotherapy (herbs), and nutritional and lifestyle counseling. (7) Clients have a right to complete and current information concerning the practitioner's assessment and recommended service that is to be provided, including the expected duration of the service to be provided. (8) Clients may expect courteous treatment and to be free from verbal, physical, or sexual abuse by the practitioner. (9) Client records and transactions with the practitioner are confidential, unless release of these records is authorized in writing by the client, or otherwise provided by law. See Attachment O. (10) Clients have a right to be allowed access to records and written information form record: in accordance with Minnesota Statute 144.335. (11) Other services may be available in the community. Ask for a referral. (12) Clients have the right to choose freely among available practitioners and to change practitioners after service have begun, within the limits of health insurance, medical assistance, or other health programs. (13) Clients have a right to coordinated transfer when there will be a change in the provider of services. (14) Clients may refuse services or treatment, unless otherwise provided by law. (15) Clients may assert the client's rights without retaliation. ACKNOWLEDGMENT BY CLIENT I hereby acknowledge receipt of the Client BID of Rights and the attached documents incorporated therein, and I have had a full opportunity to ask any question I have about this document and my rights as a client. I understand my rights as a client. Client Signature Date D c+ h tv i3 rD C r+ w MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 20, 2003 VI. NEW BUSINESS a. Home Occupation License —1828 Radatz Avenue (Horvath) Mr. Roberts said Ms. Christine Horvath is requesting a home occupation license to start and operate a naturopathic healing clinic in the house at 1828 Radatz Avenue. The applicant's business would be using naturopathic medicine (therapeutic natural health care) to help heal various ailments of individuals. Ms. Horvath would be using much of the lower level of the home for the business, including having an office and two bedrooms for treatment rooms. The city's home occupation ordinance limits a home occupation to occupy a maximum of 20 percent of the floor area of the house. Her proposed business would use about 620 feet of the lower level of the home, which is 20 percent of the floor area of the house. This space limit also is important to David Fisher, the Maplewood Building Official. Commissioner Rossbach asked if the current recommendation was for the applicant to have a limit of 30 customers per day? It states in the staff report that the applicant would have about 32 customers per day. Mr. Roberts said he did state 30 customers per day in the staff report but that was only to limit the potential impact on the neighborhood, however, 30 to 32 is not a large impact on the neighborhood as far as traffic either way. Commissioner Desai asked staff if 30 customers per day is a city ordinance or was that just an arbitrary number from staff? Mr. Roberts said 30 was only an arbitrary decision from staff. Commissioner Dierich asked staff how many other medical home occupation businesses there are in the city of Maplewood? Mr. Roberts said there are no other medical home occupation businesses that have gone through the home occupation process. Chairperson Fischer asked the applicant to address the commission. Ms. Christine Horvath, Park Rapids, addressed the commission. She said this is a transitional move. She has six clients that she sees twice a month at this current time so the expectation of 32 clients a week will take awhile to accomplish. She said if it got to that many clients she would gladly move her business to an office instead of a home occupation location. Commissioner Dierich asked Ms. Horvath who oversees her license as a naturopathic person? Ms. Horvath said there is no licensing for a naturopathic person. She has the client sign a Client Bill of Rights before they except service. Commissioner Dierich asked if there is oversight by the state or anybody else? Ms. Horvath replied no there is not. She said this was enacted in July 2001, and the only requirement is to have the client sign the Client Bill of Rights before treatment. Commissioner Dierich asked about the privacy issues and records? Ms. Horvath yes that is included in the Client Bill of Rights. Chairperson Fischer asked the applicant if she had any questions of the staff report? Ms. Horvath said no she did not. Chairperson Fischer asked if anybody in the audience would like to speak regarding this issue? Nobody came forward. Commissioner Pearson moved to approve the home occupation license for Ms. Christine Horvath to have a naturopathic healing clinic in the house at 1828 Radatz Avenue. This approval shall be subject to the following conditions: 1. Meeting all conditions of the city's home occupation ordinance. This includes that the area of the home occupation is limited to a maximum of 20 percent of the floor area of the house. 2. Customer hours for this home occupation are limited from 9 a.m. to 6 p.m., Monday through Saturday. 3. There shall be no more than 30 customers visiting the home per week. 4. All customers or visitors to the business shall park on the driveway. 5. Provide a five -pound ABC dry chemical fire extinguisher in the lower level of the home. Commissioner Rossbach seconded. Ayes — Desai, Fischer, Monahan - Junek, Mueller, Pearson, Rossbach Nay — Dierich Commissioner Rossbach said he would like to comment regarding the residents that wrote into staff regarding the traffic concerns in the area. These comments show another instance where residents are commenting on the traffic from the commercial areas using residential streets. Commissioner Dierich said for the record the reason she voted Nay was because she thinks the city should reconsider the ordinances for home businesses. In her opinion this is a very inappropriate place to be running a medical business especially for reasons of record storage and privacy issues. The motion passed. This item goes to the city council on November 10, 2003. AGENDA ITEM H -2 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Chuck Vermeersch, Civil Engineer I Charles Ahl, Pubic Works Director /City Engineer SUBJECT: Hazelwood /County Road C Area Streets, Project 03 -18 a. Public Hearing 7:15 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: November 3, 2003 Introduction The public hearing for this project has been scheduled for 7:15 p.m., Monday, November 10, 2003. Notices of the public hearing have been mailed and published. The feasibility study has been provided as a supplement to the council packet. The study includes information on the proposed improvement, proposed financing and probable assessments. The city council should consider ordering the improvement following the public hearing. Background The city council ordered the preparation of this feasibility study at the May 26, 2003, regular meeting. Street improvement for this neighborhood was listed on the city's capital improvements project plan. A neighborhood meeting was held October 15, 2003, to discuss the project with residents and they seemed generally accepting of the proposed project. A second neighborhood meeting was held November 5, 2003, to give residents the opportunity to view the completed feasibility study and discuss its findings prior to the public hearing. Recommendation It is recommended that the city council approve the attached resolution ordering the improvement of the Hazelwood /County Road C Area Streets, City Project 03 -18. Budget Impact The resolution calls for establishing a project budget of $2,898,200. The financing plan is outlined specifically in the feasibility study and calls for funding from five sources: assessments, sanitary sewer utility funds, environmental utility bonds, SPRWS obligation and city general tax levy. CJV Attachment: Resolution Feasibility Study RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 27th day of October, 2003, fixed a date for a council hearing on the proposed street improvements for the Hazelwood /County Road C Area Streets, City Project 03 -18, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on November 10, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Hazelwood /County Road C Area Streets, City Project 03 -18. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10th day of November 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $2,898,200 shall be established. The proposed financing plans is as follows: Street assessments: Storm assessments: Sanitary Sewer Utility Fund: Environmental Utility Fund: SPRWS Obligation: City general tax levy: Total $ 734,200 (25%) $57,800 (2 %) $174,000 (6%) $665,800 (23 %) $164,400 (6 %) $ 1,102,000 k38N $2,898,200 (100 %) AGENDA ITEM H -3 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Erin Schacht, Civil Engineer 1 SUBJECT: Carlton Street Improvement, Project 03 -22 a. Public Hearing 7:30 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: November 3, 2003 Introduction The public hearing for this project has been scheduled for 7:30 p.m., Monday, November 10, 2003. Notices of the public hearing have been mailed and published. The feasibility study has been provided as a supplement to the council packet. The study includes information on the proposed improvement, proposed financing and probable assessments. The city council should consider ordering the improvement following the public hearing. Background Due to the limited number of residents on the project, originally no neighborhood meeting was held; rather, informational letters were sent requesting residents to call with questions. Following a number of calls with questions, staff scheduled a meeting for November 6th to address resident questions before the public hearing. A meeting was held on 10/16/03 with 3M staff to share the project with them and to address any of their concerns. Recommendation It is recommended that the city council approve the attached resolution ordering the improvement of the Carlton Street Improvement, City Project 03 -22. Budget Impact The resolution calls for establishing a project budget of $1,379,160.00. The financing plan is outlined specifically in the feasibility study and calls for funding from assessments and Mn /DOT State Aid funds. EMS jw Attachments: Resolution Site Plan RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 10th day of November, 2003, fixed a date for a council hearing on the proposed street improvements for the Carlton Street Improvement, City Project 03 -22, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on November 10, 2003, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost - effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Carlton Street Improvement, City Project 03 -22. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 10th day of November 2003. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $1,379,160 shall be established. The proposed financing plans is as follows: Assessments $ 339,220 Mn /Dot State Aid Funds $ 1,039,940 Total $ 1,379,160 1 : ° 0._ L Flo -- a a EJ� 4 E� o Ef oo� ED „ Q J _ o L u -- �, L o Ef oo� ED „ Q J o Exhibit 2 Project Location Carlton Street, from Conway Ave to Minnehaha Ave. City Project 03 -22 0 NOV-10'2003 16:48 651 778 7149 REAL ESTAT 42 8E 06 A%CaJ J NPAIN: AMALU UP %AJ9 -z6VJ- W -I 1 and Internstfonni Fngi erring Sp Mces 9M Bah A,vc:ni.�,c St. PAI MN 551.44 -1.000 6517784389 65 1 778 71.49 3M N ovember. 10, 2003 Mayor anal. City Council Members City Of Maplewood 1.830 bast. County Road. }3 M,apl, ewood, MN 551.09 #1748 P. 002/003 �o�d3 RE: Carlton Street Jmprovemen is — Conway to Minnebalza. City of Maplewood project 03 - Tear Mayor' and City Co unci l Mem 3M received notice of the improvem.en.ts associated witli the captioned. project and representatives of 3M and t1ie City lizve met to revi w the proposed. p . j ect. we gener. l y support reconstnitt;ion of this sel—p ent of Ca.0to)]. Street, but do ha-ve several, con.cems about; t-be plan. proposed at this t1ime. T will comment on eazli Portion Of project. 1.. Road, We are in. agreement that 1:1i.is segment of Carlton. Strcel. does need, xeGOn t v.ct art.. Tie current road plan. calls for mducin.g I. street. from fola.r. tO two Isms based. upon. today's tra.fne counts. Our conceni is that constructing a. road. for today "s capacity is unlikely to meet: future needs. First, utilization, of f-acil.i.ties a.t 3M Center is not nearly at. A.M. capacity and add itional h ea.d.co).int and 11he related. tra.f_lc a l. the campus wa.l.l increase greatly within the existing fa.cilitics. Ncxt, 3M Center has the capacit to expand by an additional four nii1lron. square ,feet �n.�1ch. af. wl�rch. coU.1d occur gin. tie northwest area of the campus along Minueb.ab.a Avenije and along Carlton Sheet. Carlton. Street could ultimately provide a direct link between. this development and. the rest of tliz 3M Campus and increase tr_af i.c along Carlton. Expansion. at 3M, .. Center will. be d%rectly related to biasin.ess growth. anal needs and we th mf.ore caimot predict wlwn. tbis w ill occur.. However, the expected life of the road. recon.sianxction. is 30 years an al we must be ready to acco rnm.o d a.t;e growth wi lliin t ia#: p exl od if it sh.ould, occur, Anolbcx strong concern. is related to anticipated MN OT reconstrtid on. projects for 1-34, McKnight and Century Avcnucs. MNDOT has a-dvised. that: direct ac cess f rom the 3M campus to I -94 will be substantially reduced or eIiminated. This t:ra.fEc will. ult:ima.tely leave to be ac+cQnirnodai ;ed at oxli.er points of ingress .and egress, some of which, is likely to occur to the north at Corhon., in addition, we anticipate significant congcstion dl.txir.g the constmcfion peniods for these' road. improvements since they will affect 2:11 Imin.ts of access to 1 - 94. NOV-1012003 16:48 651 778 7149 REAL ESTATE 42 8E 06 #1748 We Therefor. e, cannot cominit to a 30 year horizon, for a road. w4h. si g nificantl y reduced capacity. Aq Toad reconstatetion. should take Unto account ffie potenfl.a.1- gmwth at 3M Center, ilia reiWt dl.,a mu 11. o f t C 0 off' trafflic wil.). occur dufin. marnm and_ evenin pealc rush pm.ods. and inebide priorities for safe travel throu turnin lanes and reasonable confrols. 2. Trafl.. 3M has no objections to inclusion of asix-foot sidewalk / trail between Conwa an* d Minnebaha — on. the assumption that this can be accon-imodated widnn. th.e existin n, 3, Storm. Water. Pond .3M a in. principle with the concept of a stom.iwater poi ad ire lie general area 'bed. However, we have not y et received specific P lans re Size and location of lh.is pond and. cannot: y et commem. on the plans. We would re q uire that g rantin g of an. easement for storm.wax-r fiftrafion and/or. retention. Would not impact ex is n f ull enti1. tlemenis for an Future d.evelopm ent of this area and would seek to ti memon o1jze this arran with tho Cit of M 4. - Street Li alon Conwa 3M. supports replace n.ent of sweet fi alon Conwa but an li pl= would .have to be sul) j ect to input and final. ap oval b 3Nf. Secijrif pr We wish to worIc witli Ile City of Maplewood to addrcss our concerns and brin this project to a. successful conclusloil. 3M has a lon rind. confinnin g interest in tb.e success and econ.0mic vitalit of Oic communit ai.7d would. Id.ce to confinue thi,s P excellent workin relationship Willi the Cit and g .catcr communit Please cal-1. Jill. Smilli, at 651-778-6555 to discuss the above comments and concerns. Sincerel - 07n N-ark A. Beattie, Mana 3M Real Estate Dep wi--mc- nt cc: R. Charles Ali I - PW Director. / ClA En g ineer, Cit of Maplewood John. Horn - KbAb Robert C. Jacobs - Dire clor, FERFE'&IE, 3M Conipan T K. Ra - Mana Govemment Affairs, 3M Compan Jill SmIdi, — Real Estate L)epartmcnf, 3M C onIp.-3,r).y AGENDA ITEM 1 -1 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Public Works Director /City Engineer Chuck Vermeersch, Civil Engineer I SUBJECT: County Road D Realignment (Southlawn to TH 61), City Project 02 -07 - Resolution Awarding Construction Contract for Soils Correction and Wetland Mitigation DATE: November 4, 2003 Introduction Final plans and specifications for the County Road D Realignment Soil Stabilization and Wetland Mitigation Improvements were approved by the city council on September 22,2003, and authorization was given to advertise for bids. Those bids were received and opened on Tuesday, October 28, 2003. Background The bids were received and publicly read aloud at 10:00 a.m., on Tuesday, October 28, 2003. The following six bids were received: Contractor 1. F.M. Frattalone Excavating 2. Forest Lake Contracting Inc. 3. Arnt Construction Company 4. Eureka Construction 5. Park Construction Company 6. Carl Bolander & Sons Co. Total Base Bid $1,141,861.91 $1,155,525,85 $1,275,534.90 $1,298,476.60 $1,421,543.58 $1,520,543.35 All bids have been checked and tabulated. The engineer's estimate for the project was $1,088,000. The low bid from F. M. Frattalone Excavating of $1,141,861.91 is 5% greater than the engineer's estimate. A Bid Alternate 1 was for a reduction in price if the city made a borrow site available within '/ mile. Development of the prospective borrow site is still in the preliminary stages, and cost savings under Bid Alternate 1 were relatively low. Consequently, it is recommended Bid Alternate 1 not be awarded. Discussion F. M. Frattalone Excavating and Grading Inc. has provided contracting services to the City of Maplewood and other north metro communities for many years and has a good reputation in the construction community. Recommendation It is recommended that the city council approve the attached resolution accepting the bids and awarding the contract to F. M. Frattalone Excavating and Grading Inc. in the amount of $1,141,861.91. Budget Impact Staff feels that the bids received were good, competitive bids for this phase of Segment 1 (County Road D from Hazelwood to TH 61). This phase of construction represents approximately 17% of the total engineer's estimate for segment 1. The fact that the low bid was 5% over the engineer's estimate for this phase increases its percentage of the total for phase 1 less than 1 %. Given that this is perhaps the most complex phase of construction, no budget impacts are anticipated. Jw Attachments: Resolution Memo from Karl Keel, PE, V.P. — URS RESOLUTION FOR AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of F. M. Frattalone Excavating and Grading Inc. in the amount of $1,141,861.91 is the lowest responsible bid for the construction of County Road D Realignment Soil Stabilization and Wetland Mitigation Improvements (Hazelwood to TH 61), City Project 02 -07, and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. October 28, 2003 Mr. R. Charles Ahl, PE Director of Public WorkslCity Engineer City of Maplewood 1830 East County Road B Maplewood, MN 55109 RECE!VED RE: Award of Contract— County Road D Realignment, Surcharge and Wetiand Mitigation City Project 02 -07 Dear Mr. Ahl: Bids were opened for this project on October 28, 2003. The following is a summary of the six bids received- Contra;;" Segment A- _Surcharge Segment B Pon dand Wefl and ____ Alternate I — Total City Provided BaseBid 7 Borrow Site & M. F ine $983.424.Ic $158.432.76 $1,141,861.91 t$25.000.OQ) Forest , Ina $906.339,50 $249,18635 $1,155,525.851 $0.00 Amt Can - $999,049.10 $276,485.80 $1 75,534.90 ($6,800.00) Eureka $1.042,55225 $255.924.35 $1,298,476.60: $10,owtoo) j Park Construct Compan - y _ $1,085,57698 $335,966.60 $1421,5_4 ($4_9,800100)_ Carl Bolander & Sons Co. ,$1 224 61.6 90 � $29 5,926.45 3.35 F ($15,000.00 All bids have been checked and tabulated. The engineer's estimate for this project was $1,088,000. The low base bid from FAT, Frattalone Excavating & Grading, Inc. of $1,141,86191 is 5% greater than the engineer's estimate. Bid Alternate 1 is for a reduction in price for common borrow (soil) if the Citv made available a borrow site within '' mile of the project This alternate was included to determine if it was cost effective to accelerate the proposed development of properties west of TH 61. Currently, the shape of development west of TH 61 is still in the preliminary design phase and detailed grading plans have not been developed. Considering the relatively low cost savings and unresolved development issues west of TH 61, we recommend that the City not award Bid Alternate 1. F.M. Frattalone Excavating & Grading Inc. has provided contracting services to the City of Maplewood and other north metro communities for many years and has a good reputation in the construction community. Accordingly, URS recommends that construction contract for the County Road D Realignment, Surcharge and Wetland Mitigation - City Project 02 -07, be awarded to F.M. Fratramne Excavatng & Grading, Inc. in the amount of $1,141,861.91- Since ly, p , gw . Karl P. Keel. PE Vice President KPK1ch Attachments (Bid Tab and Engineer's Estimate) Thresher Sau re - 700I7tud Street South • Mfnneapolfs. ,If.V 55415 • Phone- f622) 370 -0760 • Par: (612) 370 -±378 AGENDA ITEM J -1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: Hazelwood Street Improvements, Project 01 -16: Assessment Objections DATE: November 3, 2003 Introduction On October 13, 2003, the city council received five assessment objections at the Hazelwood Street Improvements assessment hearing. A recommendation on action for these objections is provided for the council to revise or confirm the final assessment roll for the project. Background The proposed assessments for the Hazelwood Street Improvements project were submitted to the city council for adoption at the October 13, 2003 meeting. Residents were provided with the required 14- day advanced notice of the city's intent to levy the assessments, and the residents were required to file a written notice if they objected to the assessment amount. Five property owners provided written objection as follows: 1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North (PIN: 032922340024) 2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005) 3. Barbara Stone, 2731 Hazelwood Street North (PIN: 032922340003) 4. Christine and Victor Stone, 2727 Hazelwood Street North (PIN:032922340004) Owners of these four properties are requesting cancellation of their assessments because they do not believe the improvements result in an increase in the value of their property. 5. Patrick and Anne O'Brien, 2759 Hazelwood Street North (PIN 032922310014) Due to a clerical error (two residents with the same name), the O'Briens were mistakenly sent assessment notices for two parcels. That issue has since been corrected. However, the O'Briens are requesting a reduction in the amount of their assessment on the grounds that their property does not abut Hazelwood Street. The O'Brien residence's only access is via their driveway on Hazelwood Street. Recommended Adjustments The following actions are recommended for these requests: 1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North (PIN: 032922340024): Deny request for cancellation of their assessment. The property does increase in property value based upon the overall improvement benefit. A prospective buyer would pay more for a property with an improved street and driveway than for a property with a deteriorated street and driveway. An appraisal is being conducted to confirm this. 2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005): Deny request for cancellation of their assessment. The property does increase in property value based upon the overall improvement benefit. A prospective buyer would pay more for a property with an improved street and driveway than for a property with a deteriorated street and driveway. An appraisal is being conducted to confirm this. 3. Barbara Stone, 2731 Hazelwood Street North (PIN: 032922340003): Deny request for cancellation of their assessment. The property does increase in property value based upon the overall improvement benefit. A prospective buyer would pay more for a property with an improved street and driveway than for a property with a deteriorated street and driveway. An appraisal is being conducted to confirm this. 4. Christine and Victor Stone, 2727 Hazelwood Street North (PIN:032922340004): Deny request for cancellation of their assessment. The property does increase in property value based upon the overall improvement benefit. A prospective buyer would pay more for a property with an improved street and driveway than for a property with a deteriorated street and driveway. An appraisal is being conducted to confirm this. 5. Patrick and Anne O'Brien, 2759 Hazelwood Street North (PIN 032922310014): Deny request for reduction of their assessment. The property's only access to a public street is via Hazelwood. Without access, the property's value decreases substantially. The improvements provide for an increase in value of all area properties and assessments are justified. Recommendation Staff recommends that the city council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Hazelwood Street Improvements, Project 01 -16. Attachment: Objection letters Resolution Assessment Roll Location Map CJV ASSESSMENT HEARING APPEAL FORM HAZELWOOD STREET IMPROVEMENTS PROJECT 01 -16 Address of assessed parcel _ ZERO 40 ZeI Property identification number: G 3 2 _ z: z _3`f- o 0 Z4- (12 digit number) Do you wish to address the city council tonight? N ❑ Yes No Please complete this form if you intend to appeal to the city council to defer, revise or cancel your assessment This form must be completed and filed with the city clerk no later than the close of tonight's city council assessment hearing. Your request will become part of the public hearing record. I request that the city council consider (Check one): a. ❑ Senior citizen deferment (over 65 years of age) b. ❑ Disability hardship deferment (where retired by virtue of a permanent and total disability) C. ❑ Undeveloped property d. K Cancellation of assessment e. ❑ Revision of assessment Reason fo r the request: .Sew rrtlad"Q4 reascv tzw s ^ec�ti'C -5 Rid-CO Erl4se «n Print Name. %O -jam r> Date 777 -6c'2-7 Address of Property Owner Fade Telephone Stale Zip October 13,2003 Attachment to Assessment Appeal Form Charles Ahl and Chris Cavett said I could select an appraiser to appraise my property at 2699 Hazelwood Street relating to the street improvement. I was told they would accept the findings of the appraisal I obtained. Chris Cavell was sent the attached letter by Minnesota Appraisal Services. It states my property will not increase in value because of the street improvement. I therefore request a cancellation of the assessment, because Minnesota statutes provide that a property must increase in value at least by the amount of the assessment Minnesota Appraisal Services, Inc. Real Estate Appraisers * Consultants 3450 Lexington Ave. N, Shoreview, -NINI 55126 Ph. (651) 483 -4700 Fax (651) 483-816' 11, 2003 Chris Cavett Assistant City Engineer City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Re: Street Improvement for 2699 Hazelwood St, Maplewood, MN 55109 Owner: Ronald Erickson Dear Chris: Please be advised our fee for appraising the Erickson property would be $300 each time. It is my understanding an appraisal is needed prior to the proposed street improvement and one would be required upon completion of the street improvement, It is my professional opinion that the value of the Erickson's property would not increase in value due to the street improvement. Homes appreciate in value over periods of time (months and years) based on home sales in the immediate area. Should you have any further questions or comments please feel free to call me. Sincerely, Mary Anne Scott President CC: Ronald Erickson Willa H. Stack W. Kathryn (Stack) Irvin 2707 Hazelwood Avenue Maplewood, Minnesota 55109 (651) 777.9022 October 13, 2003 City Clerk City Council. of Maplewood City of Naplewood 1830 County Road B East Maplewood, Minnesota 55109. RE: STATHNENT OF .ASSESSMENT PROJECT NUMBER -01 -16 HAZELWOOD STREET RECONSTRUCTION IN9PROVLKEdr PIN 032922340005 LOT 5 GARDENA ,ADD Dear City Officials, We are writing to you to express, once again, our opposition to being accessed as residential (Homestead) property owners for the referenced Hazelwood Street Reconstruction Improvement. Ile feel this project serves to benefit the surrounding businesses, such as St. John's Hospital, medical offices, Maplewood Mall, etc, and will not benefit us as residential property owners. We have lived here for 60 years and have paid high property taxes. Now you say we ;will benefit by our property increasing in value because of the Hazelwood Street Improvement 'With adding higher property value cones, again, higher property taxes. We do not plan on selling this property anytime soon, but by requesting a deferment as homestead property owners, the interest would accumulate to a point of being a negative, or an enctm'brance to selling the property many years down the road. You put us limited income property owners in a "catch 22" situation. We can't afford to stay and we can't afford to sell. We have prided ourselves in maintaining a pristine wooded landscape all these 60 years and we feel you are not really hearing what our concerns are and are not looking out for our long term interests as tax paying Maplewood residents. Sincerely, `- ) Willa H. Stack W. Rat p ack I - i n n z� Px rL j,�Jt3 - 7`C) Gt rr m t 2©o3, �J f fc c-z l y (J l 2727 Hazelwood St Maplewood, MN 55109 October 12, 2003 T0: Maplewood City Council: On April 14, 2003 we spoke in protest of the work, and our assessment for that work which would be done on Hazelwood Street for the benefit as businesses and other developments on our street. We have been a community very content with our rural living. We have paid higher taxes to keep our acreage open land, to benefit our community and the wild life that has been driven off all other available land, with the ever increasing development. We will not benefit from this collector street but of course you have said it will make our property more valuable. Right? More valuable means we pay more taxes, so it's only more profitable if you plan to sell. We don't pla »".to sell, 2So_we ::lose twice. It has certainly caused a lot of anger and annoyance since they started working September 2nd. Driving and living on our street has been extremely hazardous, noisy and stressful. Perhaps we could sue the city for mental anguish and recover our loss. We feel it is very unjust to assess us for something which does not benefit us and we will protest to the end such unfair assessment. Sincerely, Christeen. if Stone Vicl;'r V. tS one Patrick G. O'Brien 2777 Hazelwood Stree Maplewood, MN 55109 651 - 748 -4715 (home) 651 -486 -5313 (work) 651- 486 -5318 (fax) October 9, 2003 Charles Ahl Director of Public Works City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 651-249-24021651-249-2409 fax Re: Project 01 -16 HAZELWOOD STREET RECONSTRUCTION STATEMENT OF ASSESSMENT PIN 032 9223 1 0014 STATEMENT OF ASSESSMENT PIN 032922310015 Dear Mr. Alit: We received a STATEMENT OF ASSESSMENT for two parcels for this project. Please take this as my formal objection to these assessments. According to our property tax records, we own only one parcel of land: PIN: 032922310014 Certificate of Title: 515369 That art of the North half of Lot 2, Gardena Addition, lying West of the East 350 feet of said lot. Together with an easement for driveway and utilities purposes over the North 30 feet of the South 105 feet of North half of Lot 2 for the benefit of the above property. We also ask you to consider the Apportionment of costs for nonabutting property. We agree we benefit from project 01 -16. However, as a nonabutting property owner, our benefit is not as great as those of abutting property owners. Thank you for your review of this platter. If you have any questions or need additional information, please contact me. Sincerely, Pat O'Brien Enclosures: Cc: C1nis Cavet, Assistant City Engineer RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the assessment roll for the Hazelwood Street Improvements, City Project 01 -16, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, five property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North, (PIN: 032922340024) request cancellation of their assessment because they do not believe the improvements result in an increase in the value of their property. 2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005) request cancellation of their assessment because they do not believe the improvements result in an increase in the value of their property. 3. Barbara Stone, 2731 Hazelwood Street North (PIN: 032922340003) requests cancellation of their assessment because she does not believe the improvements result in an increase in the value of their property. 4. Victor Stone, 2727 Hazelwood Street North (PIN:032922340004) requests cancellation of their assessment because he does not believe the improvements result in an increase in the value of their property. 5. Patrick and Anne O'Brien, 2759 Hazelwood Street North (PIN 032922310014) request a reduction in their assessment on the basis that their property does not abut Hazelwood Street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Hazelwood Street Improvements, City Project 01 -16: 1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North (PIN: 032922340024): Deny request for cancellation of their assessment because they do not believe the improvements result in an increase in the value of their property. 2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005): Deny request for cancellation of their assessment because they do not believe the improvements result in an increase in the value of their property. 3. Barbara Stone, 2731 Hazelwood Street North )PIN: 032922340003): Deny request for cancellation of their assessment because she does not believe the improvements result in an increase in the value of their property. 4. Victor Stone, 2727 Hazelwood Street North (PIN:032922340004): Deny request for cancellation of their assessment because he does not believe the improvements result in an increase in the value of their property. 5. Patrick and Anne O'Brien, 2759 Hazelwood Street North (PIN 032922310014): Deny request for a reduction in their assessment on the basis that their property does not abut Hazelwood Street. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against B. For the case of homesteaded, single family residential properties located in the MMATI Improvement area, it has been deemed that they shall be treated as undeveloped property until all roadway improvements in the designated MMATI area have been completed. The duration of construction in the MMATI area is proposed to extend for the duration of five years. Assessments for all homesteaded, single - family residential properties shall be deferred without interest for a period of five years. C. Assessments on all homesteaded, single family residential properties shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or after the first Monday in January 2009, and shall bear interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment, no interest will be due on any of the assessment from the date of this resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. D. For all other commercial, multi - family and non - homesteaded residential properties, the assessment shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or after the first Monday in January 2004, and shall bear interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2003. To each subsequent installment when due shall be added interest for one year on all unpaid installments. E. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. F. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 429.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. G. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Pto ecU HAZELWOOD S IMP M-16 PRPPOSEP 1 Rt510MTU A49ESSMENT HEARING ROLL pWlk NenNn Daze Onober 14.1013 PW.inM Iwl. Rerbw Se MMer N.OnoEert. 40IX1 lAil NOficac 00 PHASE i � CO BD C TO BEAM AVENUE PM 1 2 PW MN223IMN MM231WW Ab9Rf99 M13 2781 9iREET WaWOODSTN WELWWO STN Res. ST. ei I.W 1.W Res UM 4, 60 $4,2W.00 SW'T $4,2W.W $426.00 STM i 1 Reef 660.00 66000 . SubT 6W.OD $ 66000 WKSVC 0 0 RnE $1,285.00 $1 26,500 SubT $0.6 30X0 Rvt SVn 0 0 Pw $1,925.00 $1,925.W 9uPT 00 $0.00 iOT% d,6W.u0 $ 4.6W.00 3 W29223IMa 2775 WRWOOD STN 1.00 $4,200.00 $42W.W 1 68000 $ 6800D 0 $1,265.00 50.00 0 $1,92500 WX0 $ 4.860.00 4 00022310000 2767 HAZELWOODSTN 100 $4,200.00 842600 1 680.00 $ MOM 0 $1,285.00 $0.00 0 $1925.00 3000 $ 4,68000 6 092922310012 2800 HAZELWODD STN 100 $4200.00 $4,20p.W 1 $680.00 $ 6W.OD 0 $1,28500 $0.00 0 $1.325.00 30.60 $ 4,86000 fi 032022310013 2785 HA ELWOOD STN 100 $4,2M 00 $426.00 i §66000 $ fi6000 0 $1,28500 $000 0 $1,925.00 $000 $ 4.860.00 7 00292231614 2277 HPZELW006 STN 100 $4,200.00 54,200.6 1 88000 $ 66000 0 §1,285.00 $000 0 $1,92500 80.00 $ 4,86.00 I W292231W15 2759 HAZELWOODSTN I00 51,200.00 34,200M 1 68000 $ 66000 0 $1,285.00 $0.00 0 $1,925.0 30.00 $ 4,860.00 9 W2922340001 2742 HAZELWDOD STN 1.00 $4,200.00 $4200.00 1 660.00 $ 66000 0 $1,285,00 $000 0 $1,92500 $000 $ 4,86000 10 032922340002 2732 H02ELW000 STN 1.00 $4200.00 $4,20.800 4 §660.00 8 660.00 0 $1,285.00 $OW a $1.925.00 W,W $ 4,88000 11 W29223400W 2731 HFZELWDOD STN 100 $4,200.00 $4.2W.W 1 §65000 $ 66000 0 $1,28500 $000 0 $1.925.00 $000 $ 4 S 00 12 W2922301004 2727 HA LWOODSTN IM $4,200.00 $4,200.00 1 600.0 $ OOOD 0 $1,285.00 $000 0 $1,925.00 $0.00 $ 4,880.00 13 W292234W05 2707 Hp ELWOOD STN 1X0 $410000 $4,2W .W 1 66000 8 MOM 0 $1,285.00 $000 1 $1,92500 1,92500 $ 8,785.00 U W202234W07 2% HRELWOOO STN IM 84,200.00 $4,2W.W 1 $65000 $ 660.00 0 $1,285.00 $000 0 $1,925.00 $0.6 $ 4,880.00 t5 W392234DOW 2661 Hh2ELWDDD STN 100 $4,2W.00 $4.290.00 1 §65000 $ 86000 0 $1,285.00 $0.00 0 $1.925.00 W. $ 4.8W.00 i6 002922340003 2645 HA2ELWDQO STN 0.50 $416.00 $2,1W.6 1 3860X0 $ 93000 6 $1,285.00 $D.pD 0 $1.925.00 mm 5 2.449.00 17 032922300021 2BJ9 HAZELWOOD STN 1.00 8420 ,000 $4100.6 1 8600D $ 68000 0 $ 1,285,00 $0.00 0 $1y25.W §0.90 $ 4,800.00 18 03292234623 2661 HAZELWCgD STN 1.W $416.00 $4,2W.W 1 66000 $ 68000 0 $1,285.00 $0.00 0 $1,925.00 EOW $ 4,85000 16 032922340621 2699 HAZELWODD STN 2W $4,20000 $8,400.00 2 66000 $1 1,32000 0 $1,285.00 $0.00 1 $1¢25.6 8 1025X0 $ 11,64500 20 W29224W006 2600 HAZELWOOD STN 100 $4,20000 $4,2WAD 1 600.00 $ 660.6 0 $1,285,6 $000 0 $1,9256 TAro $ 4,850.00 21 ON22430006 2654 HAZELWOOD STN Gm §4,20000 $2,3W,OD 1 $660.00 $ 330.6 0 $1.26500 $000 0 $1,925.00 WM $ 2,4W.00 "22' W2922430Ot6 2680 HALELWODD STN 100 $4009.00 $4,2000D 1 $660.6 $ 6W.W 0 $11&5.09 $0,00 0 $192500 MW $ 4.850 00 23 W292R4WD17 26]2 HAZELWODD STN 1.09 5420.86 $4,200.OD t 5660.6 $ 6606 0 1265.W $000 0 1 .6 $O.W $ 4,80000 Summ - 6,SOD.OD 23.00 5,16D.6 9.00 Pia O. HA ELWOOD ST IMP 01 -16 STREET P ROPOSEP Gmnme aI 4u5E55MEM1 HEARING ROIL Sun�T Pn55c xeatl Clafe odMelfa]oua SuYT Pna A MPAVLL RaNew onaeee t ZIXii —._._ _ S�4�i bail Na3o� m r26 sWGaner2a. xma SW -T PHASE 1- CO M C TO BEAM AVENUE %N %N POORESS. STREET Comm.ST. L.F. Comm Ml Sun�T STN denim SuYT Wrydua CammE S�4�i Swr SvC CammT SW -T 19LPL t 032UY242000> 1569 BEAM AVEE 1ffiI4 840.0 $34846.16 7 4 $13 Z0 $ 2:3329] 0 $ 285.00 SO.W 0 $U YIAO $ 1]RB.t3 2 (1328Y262W03 1580 BEAM AVEE 610.20 $0.6.00 596,656.8[1 41 2 410 813.29 $ ' 14.69 1 2285:00 523PS.00 1 $ 240.500 M 2995W $ dS,iS1.d9 $ W S 0.3292243WW 2622 HAZELWb0O5TN .14500 $8400 165 00 813.20 1 ib� 0 $2285.00 W £0011 $ $ iC094.b0 6 032922i3WD8 2693 H EL 00O STN 655.00 80.00 _$12180.00 5,020.00 S55.pp $13.2p $ 8;046.M 0 2;28500 $O.W __9 9 Q1A0. SO:W. $ 03,866.90' Summafbns: 1,3BG84 1!@;502: B T.B1 1 0 2,2@5.00 - 2;99500 140, .5! [4co- ion /AAP •' Nazelwood StrCet, pro ec4 of -r( Agenda #K1 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: November 5, 2003 RE: Canvass of General Election It is recommended that Council approve the following resolution canvassing the results of the general election on November 4, 2003. CANVASS OF ELECTION RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 10, 2003, hereby declares the following results in the November 4, 2003, City General Election. COUNCIL MEMBER: Diana Longrie -Kline 1918 Jackie Monahan - Juneck 2093 Will Rossbach 2498 Bob Zick 1478 Will Rossbach and Jackie Monahan- Juneck, being the top two voter getters for the general election will be sworn into office at the first meeting of the year on January 12, 2004. Write -In Votes: Ken Collins 196 Agenda # K2 MA TO reTI.T.-I 6 FlawkTA TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Cleric DATE: November 4, 2003 RE: Change of Owner/Manager Intoxicating Liquor License Introduction Michael Tupa has submitted an application for an on -sale intoxicating liquor license to be used at 1700 Rice Street. Mr. Tupa will be the owner and manager of the Club. The license is currently held by Cheri Ottem at the Stargate Bar and Dance Club. Back rg ound Mr. Tupa currently resides in Burnsville and owns three liquor establishments in Minnesota: The Peppermill Neighborhood Grill & Bar in Faribault, Babes Sports Bar & Grill in Lakeville and BeBops Sports Bar & Grill in Blaine. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Tupa. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, and any law enforcement contact with Ramsey, Hennepin and Dakota Counties and the Burnsville Police Department. Deputy Chief Banick contacted the Faribault, Lakeville and Blaine police departments as part of the background investigation. Deputy Chief Banick received positive remarks about Mr. Tupa's alcohol compliance and his willingness to cooperate with the cities that he operates in. There was nothing found that would prohibit him from holding a liquor license in the City of Maplewood. Mr. Tupa has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and he has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. There are no statutory or current city ordinances to complete a criminal background investigation on owner's or partners of intoxicating liquor license businesses unless they are also the acting as the manager. Mr. Tupa is planning on opening on December 1, 2003 and has requested that the city prorate his liquor license fee. Past City policy has been that fees exceeding $500 can be prorated on a monthly basis. The annual city liquor license fee is $6,670 or $556.00 per month. Recommendation It is recommended that the City Council approve the off -sale liquor license for Mr. Tupa and pro -rate his fee for the month of December. AGENDA ITEM K -3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Chris Cavett, Assistant City Engineer RE: Beaver Lake Trunk Sanitary Sewer Replacement, Project 01 -09 Resolutions Directing Modification of the Existing Construction Contract and Acceptance of Project DATE: November 4, 2003 Introduction /Summary During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order Nos. 3 & 4. In addition, the city council will consider approving the attached resolution accepting the project and closing out the construction contract. Background The changes described in Change Orders 3 & 4 (C.O. #2, $10,013.05 and C.O. #3, $10,650.11) are due to necessary changes in the scope of the work or for work items that were not part of the original bid. Two memos from URS are attached which describe in detail the purpose of those changes. The construction contract is ready to be finalized. There were a few final punch list items that were completed this past week. There is also an apparent problem in a small area of the trail, which will be covered under the contractor's warrantee bond. This segment of the trail appears to be failing due to a possible subgrade problem. It was staff's, and the contractor's, recommendation that the best plan of action would be to let the trail sit over the winter and to review the trail next spring. Any necessary corrections would be made at that time. Again, this work will be covered under the warrantee bond and staff does not feel a need to keep the contract open for this purpose. Budget Impact All costs described in Change Orders #3 & #4 would be funded entirely from the sanitary sewer fund. These changes have no impact to the other project funding sources or the general tax levy. Approval of this resolution would change the construction contract to $1,138,108.46. The final amount earned by the contractor will actually be less than the construction contract ($1,128,930.57). An estimated final project cost and final budget is listed below. Assessments Park Development Fund General Tax Levy Sewer Utility Fund Approved Budaet $217,772 94,000 16,317 $ 986,208 Estimated "Revised" Budaet $217,772 94,000 16,317 $1,073,611 Total $1,314,300 $1,401,700 Recommendation It is recommended that the city council approve the attached resolutions Directing the Modification of the Existing Construction Contract for the Beaver Lake Trunk Sanitary Sewer Replacement, Project 01 -09 and Accepting the Project. CIVIC jw Attachments: Resolutions (2) Location Map Memo from URS, CO #3, (2 pgs) Change Order No. 3, (1 pg) Memo from URS, CO #4, (2 pgs) Change Order No. 4, (2 pgs) RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01 -09, Beaver Lake Trunk Sanitary Sewer Replacement and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01 -09, Change Order Nos. 3 and 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 in the amount of $10,013.05 and said Change Order No. 4 in the amount of $10,650.15. The revised contract amount is $1,138,108.49. The finance director is hereby authorized to make the financial transfers from the Sanitary Sewer Utility Fund to implement the financing plan for the project. The revised financing plan is listed below: Assessments Park Development Fund General Tax Levy Sewer Utility Fund IG • • = M s 1:IRi1541%i $217,772 94,000 16,317 $ 986,208 Estimated "Revised" Budaet $217,772 94,000 16,317 $1,073,611 Total $1,314,300 $1,401,700 is M91101tr1.r►i r_0Kyaira04 1yx.»U:zaix.111 WHEREAS, the city engineer for the City of Maplewood, Minnesota has determined that Beaver Lake Trunk Sanitary Sewer Improvements, City Project 01 -09, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that City Project 01 -09 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. A H L City of Maplewood DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION 1830 East County Road B Maplewood, Minnesota 55109 (651) 770 --4550 FAX (651) 770 -4506 L___. PROJECT LOCATION North CITY PROJECT 01 -09 a 2000 S CAI—E Um .a ,AAA Sn.a swan aeaIS euava.a'rao n eixaroma R.. EXHIBIT 1 � W a < T D W MR 2RN Si. N AVC i '� 5 � a A T t �' 2]N ° Q ® A AYE. 45 PVE. AVE AYE. z a AVE. PRLIXGTtl qK. 11IYITANA AVE. .M A w VPiiMW % t++ TEVLS �JC C3R. w NEBRPSKA CT. A'E4 AVE P y¢i, t Cp4 y ..n a!£ RU' PVE.i Troller Court ` Trailer Court K u Wa < Cj $ Y gyp. yj wY 3 2 A £p'F a c ST. as S ` � XXXy ��YYYSZ St' KJ a& 26t. 4 �. 26 iF 25 ST Tr.7 25tM1 ST. N. . CT. m �+ < S t.K< qy S ST. 1L 4 A N' Q 3 PNA EBRASK4 VACA LINGT@I HERt21 ®` w TTAGE EAR !VY AVE. r iILSEN z 6 Hvq CINTN PVE. p N AVE. AVE i V pp���` ry z 22M S '�M � OR ANGC P 1 l \ LSE it ° P .»',IRIS AVE. r AVE N E. , RtlSEd' AVE. NA mn RVE. .. OSEsH gy1 � WYfIdME AV t'T N ST Q 21Yt Si. N , v W9 29tH ST. K b G:. 2MM1 ST. x L d l Vt IXMY u 4 i E. R GERANICM AYE, c " FR]N/ .i % co y E E JESSANIN� PVE. 2 S0. AVE ST JPtf4' ] tF {i $' y S NALNO MECt XANIC LIA PVE. I E. NAfM0.1AZ RVE. .AV�1 O AVE. esµ ver a - AYE. i u AVE $T. g s 2 PMS LA CROSS"', K CP o CASE AVE w W w HARVESTER v'i a l5M z ES NtI�nS E $ 11i1 = N PJ o W SitLL VRP� y LA ¢VPND AVE 1th f A RCN P R0.SSt 7w Si. l BuSN AVE. REA NET .ii AVE. E. 1 y �, u S BUSH S L`. AVE. W $ � w " E NIN.W.IWbE. LOVER i Sit 12 iF ST. N W �` �4 � 12tF a r � of a I1tX $T. N .t. - E 1MF Si, w u` u N E E AVE AYE. BEEL N ST. TR m F ( 3 > °- 7 ST. 5 O MAPLE ❑ MNKARET Si. gtP Sr. ` < Q RGAFET St. E. stn Sr, FE 1 9 POP. 3 ,954 Q % z n k g E. 5ffi St'. 3 � ]tM1 ST. L___. PROJECT LOCATION North CITY PROJECT 01 -09 a 2000 S CAI—E Um .a ,AAA Sn.a swan aeaIS euava.a'rao n eixaroma R.. EXHIBIT 1 11/84!2683 14 :16 6123735647 Ti� t t „, to t TO: Chris Cavell Copy City of Maplewood From: Dave Brandt Date: 3amtary 28.2003 Subject= !leaver lake Trunk Sewer — Change Order 3 MEMORANDUM Thresh „. S4un'c 706 Ted.d 9ncG $.Ash swvn i,rnG<_M1rN 55615 i'hor. =' i�t�3elt -blDs r (612) g -68 Fite: 49392- 001 -0201 Chance Order 3 consists of 6 separate items of work that were not identif;.ed in the scope of the o: contract, This wick was required to eempicte the project 1. Valley Gutter. The curb and guttex t and replacement on Maryland included commercial driveway entrances. There was no unit price for Valley Gutter in the .,.ig;nal contract. The amount of Valley Gutter required to complete the work is 40.0 Sy, the contractor offered a unit price of %32.625tSY for an additional cost of 51.305.00. 2. Concrete Drive The curb and gutter removal and replacement on Maryland included commercial driveway ertrance5 There was no unit price for Concrete Drivewugs in the original contract. The amount of Concrete Driveway required to complete tine work is 17.3 SY, the contractor offered a unit price of $32.40/SY for an additional cost of $560.52. 3. 18” RCP Storm Sewer. Tile design dcptns of the Trunk Sanitary Sewer Adjacent to the back of curb along Sterling Street, required that the existing storm sewer catch basin And 8 LP OAS" RCP Storm Sewer be removed from the edge of the trench. The condition of the existing catch basin and the storm sewer made replacement necessary. 8.0 LF of 18" RCP Stnrn Sewer was required to complete the work. The contractor offered a unit price of $28.00 /L for at,, additional cost of $224 -00. 4. 2' X 3' Catch Ba sin a Gyrate. The design depths of the Trunk Sanitary Sewer adjacent to the back of curb along Sterling Street, required that the existing storm Sewer catch basin and 8 LP of 18" RCP Storm Sewer be removed from the edge of the trench. The condition of the existing catch basin and the storm sewer made replacement necessary. 1- 2' X 3' Catch Basin was required to complete the work. The contractor offered a unit price of $950.00 LA for an additional cost of $950.00. UPS PAGE 82!93 11104 /7003 14:16 6i ?3736B47 11P_- P4Gg 03/23 j, Offset existine l0° Sewer and Canstruct Siphon. The contractor identified a grade conflict will' Tile existing sewer between the proposed TAN 107 annu MH 109 Ancndeca at *,he project mceflng held on December 4. 2002. agreed that an inverted siphon be used to in t7ow in v c existing aewat natil the proposed sewer was completed to M.14 ! 12. Tie contractor agreed t pczforin this work for time and materials as calculated for NLtlDC7T project force account. Tae added amount for this work is an additional cost of .$1,72 ,..., t. Addition to Brid =e Abunncnts, Lower f votines and Fxienc w in9 Wars_ . e t ......• .. the elevations at the bike path creek crossing, provided by the developer, detc pined that the elevation giver For d of the bridge abutments was a top of creek. and not the bottom o,`thc channel, The design was altered to change the bottom of footing elevation, which changed the dimension :--cleared to construct the abutments to the proposed trail profile. This change req. , extra depth exeavatian for the foolings, changes be made to the dimensions of the reinforcing steel, and additional quantity of concrete for the wing walls and abutments. The contractor has or7crcd a iurp sum pr for ibis work for an additional cost of 45,246.20. tr ^�� have any quesri, or comments regarding this matter, please call me at 6121490 -6251. CHANCE ORDER NO. 3 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name : Beaver Lake Trunk Sanitary Sewer and Trail Change Order No,: 3 Project No 01 -09 Date : 3/14/03 Contractor : Barbarossa and Sons, Inc. The following changes shall be made in the contract documents: Descioation Quantity / Unit Unit Price Extended Cost Vallev Cutter. 40 / SY $32.625 51,305.00 Concrete Driveway. 17.3 ,r SY $32.40 $560.52 18" RCP Storm Sewer. 8 / LF $28.00 $224.00 2` X T Catch Basin- I f FA $950.00 $950.00 Offset 10" Scw er and I /LS $1,727.33 SL72733 Construct Siphon. Addition to Bridge I / LS $5.246.20 $5,246.20 Abutments, Lower Footings, and Extend Wing Walls. subtotal 1 U77 ontract Status I tme Cost Completion Original Contract: Segment t - October 15, 2002 $1,332,373 -15 Segment 2, Phase I - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Net Change of Prior Change Order No. I to No. 2 _ Change "Chis Change Order: Revised Contract: Segment I Segment 2, Phase I Segment 2, Phase 2 / Segment 3, Phase 3 Substantial Completion Final Completion Approved Approved Agreed to by Contractor Its 0, days - $185,787.85 0, days $10,013.05 October 15, 2002 $1,156,598.35 September 23, 2002 July 1, 2003 July I, 2003 July 15, 2603 Lij; � To: Chris Cavett City of Maplewood Copy: Karl Keel Dave Brandt Thresher Squzre 700 Third Street South Minneapolis, MN 55415 Phone_ (632) 370-0700 Fax- (622) 3701378 File: 49392 -001 -0201 From: Randal Tweden Date: October 22, 2003 Subject: Beaver Lake Townhomes Trunk Sanitary Sewer and Trail Change Order 4 consists of 8 separate items of work that were not identified in the scope of the original contract. L Mobilization. This cost is for the remobilization required to perform the work. The added amount of this item is 1 unit for an additional cost of $50090_ 2, Class 11 R R an- The design of the bridge abutments had not called for np -rap in front of the abutments. Due to erosion that took place after some large rainfalls it was determined that 12.02 CY of Class B rip -rap should be placed to prevent any additional erosion. The contractor offered a unit price of $100.00 /CY for an additional cost of $1,202.00. 3. Manhole Section. The new manhole that replaced existing manhole 13 was constructed to the same elevation as the previous structure. After some large rainfall events the City of Maplewood requested that this manhole should be raised 2.01-F- The contractor offered a unit price of $250.00tLF for an additional cost of $500.00. 4. Adjust Casting The casting at manhole 13 required adjusting after being raised. This casting adjustment was required to complete the work. The contractor offered a unit price of $300.00/EA for an additional cost of $300.00. 5. Grading. The raising of manhole 13 required the grades to be raised around the structure. This grading was required to complete the work. The contractor offered a unit price of $300.00/EA for an additional cost of $300.00_ 6. Relocate Trail from Sta. 6 +00 to 8 +00 The trail was relocated between these stations to remove a curve. This was at the request of the City of - Maplewood. R was determined that the grade prior to the curve was more than desired and that bike riders would have to make an abrupt movement to negotiate the curve so it was removed. The Contractor performed this work on a per - hourly rate of $115.67 for 10.5 hours, for an additional cost of $1,214.50. Mill Bituminous Pav ement on Sterling It was determined, during construction, that only half of Sterling Street that was scheduled for removal would have to be removed. The remaining portion was milled and patched prior to the placement of the wear course. The added cost for this additional work is $2,419.96. 8. Repair of Trail A portion of the trail was damaged by others during the removal of some trees. The added cost for this repair is an additional $2,513.65. Net Change of Prior Change Order No. _1 to No. _3_: CHANGE ORDER NOA - $204,914.80 Change This Change Order: DEPARTMENT OF PUBLIC WORKS See page 2 of 2 Revised Contract: CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Segment I - Project Name: Beaver Lake Townhomes Trunk Sanitary Sewer and Trail Change Order No. A Project No. 01-09 Segment 2, Phase 21 Segment 3, Phase 3 - Date: 10106103 Contractor: Barbarossa and Sons, Inc. July 1, 2003 The Following changes shall be made in the contract documents: Description Quantity! Unit Unit Price Extended Cost Mobilization 1 LS $ 500.00 $ 500 -00 CL II Rip Rap 1202 CY $ 100.00 $1,202.00 Manhole Sec. 2 LF $ 25000 $ 500.00 Adjust Casting I EA $ 300.00 $ 300.00 Grading 1 LS $2000.00 2000.00 Subtotal= $4,502.00 Contract Status Time Cost Original Contract: Completion Segment I - October 15, 2002 $1,332,37115 Segment 2, Phase I - September 23, 2902 Segment 2, Phase 2 t Segment 3, Phase 3 - July 1, 2003 Substantial Completion- July 1, 2003 Final Completion - July 15, 2003 Net Change of Prior Change Order No. _1 to No. _3_: 0, days - $204,914.80 Change This Change Order: 0, days See page 2 of 2 Revised Contract: Segment I - October 15, 2002 $ 1,127,458.35 Segment 2, Phase I - September 23, 2002 Segment 2, Phase 21 Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July 1, 2003 Final Completion - July 15, 2003 Approval Mayor y Approval Engineey- — Agreed to by Contractior by - Its t�-- Title J CHANGE ORDER NOA DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: Beaver Lake Townhomes Trans Sanitary Sewer and Trail Change Order No.-4 Project No. 01 -09 Date: 10/06/03 Coniractoc Barbarossa and Sons, Inc. The Following changes shall be made in the contract documents: Description Ouantitv / Unit Unit Price Extended Cost Relocate Trail 10.5 HR $ 115.67 $ 1,214.50 From Sta. 6 +00 to 8 +00 Mill Edges of Bit 1 LS $ 2,419.96 $ 2,419.96 On Sterling & Patch Repair Bit Trail 1 LS $ 2,513,65 $ 2,513.65 Contract Status Time Cost Original Contract: Completion Segment 1- October 15, 2002 $1,332 Segment 2, Phase 1 - September 23, 2002 Segment 2, Phase 21 Segment 3, Phase 3 - July 1, 2003 Substantial Completion - July L 2003 Final Completion - July 15, 2003 Net Change of Prior Change Order No. _t to No. —3—: 0, days -$ 204,914,80 Change This Change Order: 0, days $ 10,650.11 Revised Contract: Segment 1 - October 15, 2002 $1,138,108.46 Segment 2, Phase 1 - September 23, 2002 Segment 2, Phase 2 / Segment 3, Phase 3 - July 1, 2003 Substantial Completion- July 1,2003 Final Completion - July 15, 2003 Approval Mayor Approval Engineer Agreed to by Contractior by Its Title AGENDA ITEM K -4 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Chuck Vermeersch, Civil Engineer I SUBJECT: Hazelwood Street Improvements, Project 01 -16 -- Resolution Ordering Public Hearing on Roundabout at County Road C and Hazelwood Street DATE: November 3, 2003 Introduction Preliminary plans have been completed for the proposed roundabout to be located at the intersection of County Road C and Hazelwood Street. The plans are currently being reviewed by MnDOT. They will be presented to the city council at the 11/10/03 city council meeting and again at the 11/24/03 public hearing. The council will consider ordering a public hearing for 11/24/03. Background The proposed roundabout reflects a modification to the existing contract for the Hazelwood Street Improvements, City Project 01 -16. The proposal was discussed with the council at the September 8, 2003, regular meeting. At that time, staff was directed to explore the possibility of constructing a roundabout at this location to provide better traffic control, enhance traffic flow, and provide traffic calming. The design was completed by TKDA, the consulting engineers for the Hazelwood Street Improvements project. It is now recommended that the council order a public hearing on the proposed roundabout before ordering the improvement and modification of the existing contract. Staff has already met with the three property owners directly affected by the proposed roundabout. Though no formal agreements have been finalized, they are in agreement with the proposal. Residents in the immediate area will be notified of the public hearing. In addition, signs will be placed at the intersection to also notify the driving public of the public hearing. Recommendation It is recommended that the city council approve the attached resolution for the Hazelwood Street Improvements, Project 01 -16 — Ordering the Public Hearing on the Proposed Hazelwood /County Road C Roundabout for 7:15 p.m., Monday, November 24, 2003. CIVIC jw Attachments: Resolution Ordering Public Hearing Location Map Proposed Roundabout Plan RESOLUTION ORDERING PUBLIC HEARING FOR PROPOSED HAZELWOOD /COUNTY ROAD C ROUNDABOUT WHEREAS, plans and specifications have been completed for a proposed roundabout at the intersection of County Road C and Hazelwood Street, and; WHEREAS, this proposed improvement would represent a modification to the contract for the Hazelwood Street Improvements, City Project 01 -16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the modification of the contract for the Hazelwood Street Improvements, City Project 01 -16 to include the construction of a roundabout at the intersection of County Road C and Hazelwood Street. 2. A public hearing shall be held on such proposed modification on the 24th day of November 2003 in the council chambers of city hall at 7:15 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. City of Maplewood CO. RD. C 191 a«. amnoN I atlli.l 1 V// 14- - it W it Gil — ADD 15'x4' DW SECTION El X11 I UNDER CO E. AO.UST RI EL. 922+150 (SEE PTA 400) om R I L L It c u= it �e ma�>� f s / _ _ _ ! f� I I I it w N Ij I it II 1�� 11111 I.T 11 1 A D . 1�.Q roc �dw 1 w � Wx'T OF �All JTKDA_ I,. .a iS621 ENGINEERS • ARCHITECTS • PLANNERS SsaNT 'AUL, MiNMC OTA I MAPI; 32 P i 36 cn I LT caPEl �i I : 7 tAR Keller -' fJ Lake �� °I L CO� LRD Q r g �.` . T of LEALAND; RD _I I Fz I _ no scale �SOS< °� G �•.O VET? S L :; /2CCC oK Z9i Project Location Maplewood Drive C.P. 03 -02 Project location F- VI c.� wl = a, =i Exhibit 1 LO Kchlman i; - Vais ; - Lake �;z r% UJ to - 1 KOHLMAN E i. - — AVE. �? COUNTY ROAD C Q o 23 `h" —J �CIiT QP 0" l K Park V PALM U � � PcrkTrailerm S T- N �� _ Cf -� CT. -' o~ yr 7 Court 2 J � jl �G 1lw CO.NNOR i N%F i> S 4 3 ° CO J Cr w �l CL I DEMO, l; AVE.. ID AVE. - z w o; BRO KKS Ji0 SEXTANT 4�g AVE. 6d f! AVE. D role 32 P i 36 cn I LT caPEl �i I : 7 tAR Keller -' fJ Lake �� °I L CO� LRD Q r g �.` . T of LEALAND; RD _I I Fz I _ no scale �SOS< °� G �•.O VET? S L :; /2CCC oK Z9i Project Location Maplewood Drive C.P. 03 -02 Project location F- VI c.� wl = a, =i Exhibit 1 AGENDA ITEM K -5 I _T e ] :1 011 By—AV : 7 O 1 i ] :419 TO: City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02 -08: Resolution Declaring Adequacy of Petition and Ordering Preparation of Preliminary Report DATE: November 4, 2003 Introduction The property owner who owns a majority of the re- alignment of County Road D, west of TH 61, has submitted a petition to begin the improvements. The improvement process requires receipt of the petition and authorization to prepare a preliminary report on the improvements. Background On September 8, 2003, the city council conducted a public hearing on the realignment/ improvement of County Road D east of Trunk Highway 61 from immediately north of Venburg Tire's building to the Hazelwood /County Road D intersection and then along existing County Road D from Hazelwood to Southlawn Avenue. The city council approved the project and construction is proposed to begin this month. Included within the study of those improvements was consideration of realignment of County Road D to the west of TH 61. Those improvements were placed on hold pending resolution of property owner issues. Attached is a letter and petition from Trout Land, LLC, who purchased the former Frattalone property north of Gulden's restaurant. Trout Land, LLC also has a purchase agreement with the Prokosch family on the north end of the project, making Trout Land, LLC the owner of 95% of the project area. They are requesting that the city proceed with the improvements. Process for Consideration When a property owner of more than 35% of the adjacent property petitions the city council for an improvement project, the city council should proceed based upon the petitioning process. This differs slightly from the normal improvement process in that the petition is the basis for initiating the project. The resolution declares that the council finds the petition to be adequate and orders the preliminary report. This petition must then be published to allow any aggrieved person 30 days to appeal the council's determination (Minn. Stat. 429.036). This resolution may be adopted by a simple majority of the city council and, unless reversed upon appeal, the determination that the petition is sufficient is final and conclusive. The city must provide information regarding the amount of assessments consistent with the petition. Attached is a copy of a letter to Mr. Jim Kellision, who is the Trout Land, LLC representative. The letter spells out the conditions for right of way acquisition and assessment amounts for the project. These conditions are consistent with the original reports reviewed with the city council in August and September 2003. The assessment amounts are listed within the letter, and a condition of the project is that the property agrees not to contest the assessment. City Council Agenda Background November 10, 2003 County Road D Realignment West of Th 61 Page Two Process for Consideration (cont.) When a project is initiated by petition of not less than 35% in frontage of the real property abutting the streets named in the petition by the property owners, a resolution ordering the project to be constructed may be adopted any time within six months of the public hearing by a simple majority of the council (Minn. Stat. 429.031). This voting requirement is different from a council- initiated project in that the resolution ordering the project to construction must be adopted by 4/5 of all members of the council under that project scenario. The mayor has declared a potential for a conflict of interest on this western side improvement. The property owner is aware of the mayor not voting and requests that the council, since they will have only four voting members that would all need to vote affirmative to proceed under the council - initiated process, use the petition process which requires a simple majority to proceed. Recommendation It is recommended that the City Council adopt the attached resolution declaring the petition as adequate and ordering preparation of a preliminary report for the Realignment of County Road D (TH 61 to Highridge Court), City Project 02 -08. RCA jw Attachment: Resolution Letter and Petition from Kelco and Trout Land LLC Letter from City Engineer to Jim Kellison of Kelco Real Estate RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF PRELIMINARY REPORT WHEREAS, a certain petition requesting the improvement and realignment of County Road D between Trunk Highway 61, north of Guldens Restaurant and Highridge Court at existing County Road D, has been filed with the City Council on November 10, 2003, and WHEREAS, the petition represents not less than 35% in frontage of the real property abutting the streets named in the petition, and WHEREAS, the City Engineer has reported that the petition is valid and appropriate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council hereby declares said petition to be adequate and signed by the required percentage of owners affected thereby. This declaration is made in conformity to Minnesota Statutes, Chapter 429.035. 2. A copy of this resolution shall be published to allow any and all persons who may be aggrieved by said declaration to appeal to the City Council this determination. Any person aggrieved by this determination shall have 30 days to appeal to the City Council after adoption and publication of this resolution. Unless reversed upon the appeal, the City Council's determination that the petition is sufficient shall be considered final and conclusive consistent with Minnesota Statutes, Chapter 429.036. 3. The petition is hereby referred to the City Engineer and his consultant designee. The City Engineer is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost - effective and feasible and as to whether it should be best made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 10th day of November, 2003. u: •C City Clerk 120 Hadsm Ely d. 4Me 245 Oakda.C. MN >5i3 01f e [6511 ;3 -'_020 raN, l I Services October 16, 2003 Mr_ Chuck Alit Director of Public Services City of Maplewood 1830 East County Road B Maplewood, MN 55109 RE: Trout Land, LLC Petition for Improvements Dear Chuck: Please find enclosed a letter from Kann, Inc. requesting the City to proceed with the requisite process to complete the improvements for the new alignment of County Road D across the Trout Land, LLC property. We recognize that there are still issues that are to be determined with respect to the Prokosch property and other adjacent neighbors; however, we feel it is in the best interests of all parties to at least move this process forward_ Although I believe the City and Jon Horn have been doing an excellentjob, time is starting to erode and we need to be making forward progress. You or your staff, or Jon Horn may contact me directly with any questions regarding this matter. Respectfully yours, k es E. Kelliso� sident Enclosure C: Gonzalo MedinaJKami, Inc. Jon Horn!IC.imley Horn KAMI, INC. Real Estate Investments 2695 Town Lake Drive Phone: (651) 702.3860 Woodbury, MN 55125 Fax: (651) 702 -3855 October 15, 2003 City Council Members City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Council Members We, the undersigned Owners of not less than 35% of the frontage of the real property abutting the proposed new alignment of County Road D in that area west of Highway 61 and its continuance northward to tie -back into the existing County Road D, hereby petition that such street and utility improvements be made by the City of Maplewood pursuant to MN Statutes, Chapter 429. The improvements being petitioned for are to be in basic accordance with the Feasibility Study and Report for County Road D Realignment, City Project No. 02 -07, 02 -08 as prepared by URS Corporation. The property owned by petitioner and affected by these improvements is legally described on the enclosed survey (Exhibit "K), The proposal improvements would generally conform to the preliminary engineering plan by URS Corporation enclosed as Exhibit `B ". Thank you for your consideration in this matter_ We look forward to working with the City of Maplewood on this improvement which will benefit not only adjacent landowners, but the entire City of Maplewood. Respectfully yours, \ > 6 �� Gonzalo Medina Trout Land, LLC Itm Enclosures I 629,506 SQ. FT. = 14.45 ACRES 5 c N 89. 46'45" E 622.13 TINE W ML N.E. 1/4. S'' c N.F. 1/4 SEC, 4 T a, K 22 'p II di I I I .1.1S." 1 I S'i L . CERTMCATE OF SURVEY FOR: S 89'57*28j L 709 D5 '2120"F S00 11, Imuse. 1.1111 llmSI n n I[i75SI 6 0 420.84 ---------- '�4 10 -------- 4Y.45 I 629,506 SQ. FT. = 14.45 ACRES 5 c N 89. 46'45" E 622.13 TINE W ML N.E. 1/4. S'' c N.F. 1/4 SEC, 4 T a, K 22 'p II di I I I .1.1S." 1 I S'i L . LXl4161T "�7" n I �F - - - -- - f � I ,,j Y 6RIMMN6 PA 1 i o l a —t — _ J i , , r I � r , t lr I I � r it r � I r / yy� C;, �fMa, DEPAKTMLrNT OF ENGMEERINf - fan rr d. J ' l tuns I , p COWTY Ro< REALICO EN I I ; SEC4 NT 218 CITY PROJE< %� ' r ciTr PROJE! EXHIBIT 8 a lo, Coe We Cm_a October ' 2003 oa Mr. Jim Kellison K-leo Real Estate Development Services 7300 Hudson Boulevard Suite 245 - Oakdale, MN 55128 Re: County Road D (Nest) Improvetnents G tyoPMapf vkood Project 02' -O8 Dear Mr. Kellison: As discused at our meeting on Ftnday, October 24, 2001 we have reviewed assessment and - right of way acquisition issues for the proposed construction of County Road D west of TH 61 Specifically, we have reviewed these issues us they relate to the Kann and Prakosch properties. The following is an outline of a plan that the City would he wilting .o consider to address the issues that we discussed last Friday. The plan is based upon the assumption that Kahn would. .acquire the Piokoscb property. Kami Prow L Kann agrees to execute an Exchange A-greemcnt Including the following provisions • The City will pursue the vacation of its easement mtcrests in excess right- of-way along the west side of TH 61, and will, on behalf of Kami, undertake aproceeding subsequent process to allow Kami to obtain Cartiticam of Title to the excess TH 61 right -of way property. ']'his would include the excess TH 61 right -of -way directly abutting the Kann propenq. • Ili retum or the vacation of the TH 61 easement and the proceeding subsequent efforts, Kami will dedicate to the City the right -of -way requh:ed for the const tc on of new County Road D through the Kami prope¢y. [his includes approximately 111,560 square feet of permanent - ight-of- -way and 83,000 square feet of temporary easement. The actual tight -of -way, and easement areas may change based upon the final alomment of the roadway. • Kami will also dedicate to the CI y a to angle shaped parcel between the proposed Comity Road D ngiar of -wag and the north line of ire Gulden's proper.v ;o allow for DE P 4 ,RTMENT OF PUBLIC WORKS 651 - 4550 Fax: 631 748 - 3089 IT— 11 11 ,— —F— — — Mr. Jin;. Kcllu on Page 2= October 36, 2003 the consruction of a frontage road in this area. The esn mated area for this dedication isapprosimatcly0.5acres. • Kant agrees to total assessments for this property of 5'658,306 for roadway; storm drainage, sanitary sewer and wate naih improvements. The assessments will be levied .over a 15 -year term at an interest rate of 6.0 %a. 2. The developer wi l l perform the mass grading required For the construction of Cowrty Road l) Ns will require that the roadway subruadebe graded to within 0.5 feet of established roadwayprofiles aitd cross - sections. - - 3- The City will provide full driveway access to new County Road D at a location approximately450 feet west of Tl-I6f. This access will servetho K and property on the north and the Cnecon's property on the south The proposed driveway Location has been determined based upon sight distance issues on County Road D and the need to provide adequate spacing for the queuing of vehicles at the Comity Road D and 1'H 61 intersection. 4 _ The City will waive the requirement for storm water pond mg on the proper City will construct storm Serer along County Road U and will provide service stubs for runoff front the Kami property. The specifics of the atone sewer design will need to be worked . cut as plans are developed for the Karni property, - Pr okosch Property 1 1 h City " purchase the right- of-wav required for the construction of County Road D at a cost of up to 54.25 /square foot. The total estimated area for the right -of -way acquisition is approximately 62 ,000 squire feet Any necessary temporary construction easements will be dedicated to the City at no cost. - 2. The storm water pond mg easement along the west side of County Road D will be dedicated to the City at no cost. The total estimated area of this casement is approxmately 1 25 .cres. The actual easement area may change based upon the final design of the storm water pond. We are roqui tig the dedication of this easement is return for the waiver of the storm eater ponding Tegtnrement on both the Kami and Prokosch properties. 3. The developer will perform the mass grachoa r yuuod for ttrc Construction of County Road D. We will require that the roadway subgrade be graded to within 0.5 feet of established roadwayprofiles and cross- sections. Mr. Jim Kellison Page 3 October 30, ?pcj 4. The total assessments to this properh� will 'oe$283,836 for roadway, storm drainase, sanitary sewer and watermain improvements i he assessments wile be levied over a� i_- ?eat teen at an interestrate of 6.0 ° ir.. - - 8. The Cit v will pay a temp sum amount of to facilitate the lowering o1 'the exist mg BP pipeline through the prcjCct site. Coordination of the lowering work with BP would be the responsibility of the developer. - 6. The City will pay a lun_p sum amount of $ l OG.000 for the mass ' gradnig required for the - constructionof County Road D. _ Please review this proposal and let me know if it is acceptable or you have any suested changes of additions. You may call either me or Jon Horn if you have any questions or you need additional information. - - Sincerely, _ I Y OF MAPLFWOOD - R. Clue Les Ahl Y.E. - - - Director Of Public WorksiCiry Engineer cc: Jon Horn/Kimley -llom - Agenda Item K -6 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Chuck Vermeersch, Civil Engineer 1 SUBJECT: Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02: Resolution Accepting the Project DATE: November 3, 2003 Introduction /Summary The above referenced project consisted of work that was done by city forces, through force account, and by contract. Background Other than paving of the wear course, the bulk of the work associated with this project was completed by public works crews. These work items included storm sewer installation, grading, and some restoration. Although final project costs have not been completely tabulated at this time, the total cost of the project is expected to come in at least $100,000.00 under budget. Recommendation It is recommended that the city council approve the attached resolution accepting City Project 03 -02, Maplewood Drive /Keller Parkway Resurfacing. CJV jw Attachments: Resolution Location Map RESOLUTION /_ T K N:1 i IF_ 1► N 7 00 0 a: Z� 1 1 1 x� I WHEREAS, the city engineer for the City of Maplewood, Minnesota has determined that Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that City Project 03 -02 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. 32 ke � 36 O n Kchlman COPE %OR = q� .�/ � vacs Lake I co o 0 L Co. . RD. — ��� RD. w <e � -� KOHLMAN AVE. J 7 11. \1 COUNTY RO C CI) Ld an Cn �l PALM 3i Park d' Trailer a �C� CD CT. °z ;v iiw Court �,I �GeNi�L JlW CIR� p OR ��} 5 3 CT, CO_NNOR iCO� `eT% 4 CO NOR DEMON] AVE.. — AVE. z w H co of 2 C BROOKS �iow w CT ' a SEXTANT w S� !6 AVE. 32 ke � 36 CO?E CT COPE %OR = l �;, Keller 60 ° J LARK �, I co o 0 L Lake LEALAND Co. . RD. — ��� RD. w a -� no scale c=r'„J sJ =eC Project location Exhibit 1 Project Location Maplewood Drive C.P. 03 -02 RRAI WV9 V VN RR V W n R flVV AA3. AV 9 MRiA. VAAV �Y I°^ - - Ei S ri.91. f 4 Whereas, Thanksgiving Day celebrates the spirit of self ess giving and an appreciation for family and friends; and i' Whereas, the spirit of Thanksgiving Day is a virtue upon which � XX our nation was founded; and Whereas, thirty-three million Americans, including thirteen million children, live in households without an adequate supply offood; and Whereas, almost three million of these children experience hunger; and Whereas, seWess sacrifice breeds a genuine spirit of Thanksgiving, both affirming and restoring fundamental principles in our society. NOW, THEREFORE, I, Mayor Bob Cardinal, do hereby proclaim Thursday, November 20, 2003, one week before the traditional Thanksgiving, as r " FEED AMERICA THURSDAY and call upon the people of Maplewood to sacrifice, or fast, for two meals ° on Thursday, November 20, 3003, and to donate the money they would have _ spent on food to a charitable organization of their choice for the purpose of feeding the hungry. Mayor Bob Cardinal y Date City of Maplewood, Minnesota w