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Home My WebLink About2014-01-21 PC Packet AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday, January 21, 2014 7:00 PM City Hall Council Chambers 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. November 19, 2013 5. Public Hearing 6. New Business a. 2013 Planning Commission Annual Report b. Planning Commission’s Rules of Procedure—Annual Review c. City Council Meeting Attendance Schedule for Planning Commissioners d. Oath of Office for Planning Commissioners Lindstrom and Diatta 7. Unfinished Business 8. Visitor Presentations 9. Commission Presentations a. Commission presentation for the November 25, 2013 city council meeting. Commissioner Ige was scheduled to attend. The only item scheduled was the resolution of appreciation for Larry Durrand. b. Commission presentation for the December 9, 2013 city council meeting. Commissioner Trippler was scheduled to attend. The items scheduled for review were the resolution of appreciation for Lorraine Fischer and the conditional use permit (CUP) review for Agropur at 2080 Rice Street. c. Commission presentation for the December 19, 2013 city council meeting (rescheduled from the rd December 23 meeting). Commissioner Desai was scheduled to attend. The only item scheduled for th review was the resolution of appreciation for Lorraine Fischer (tabled from December 9). d. Commission presentation for the January 13, 2013 city council meeting. Commissioner Arbuckle was scheduled to attend. There were no anticipated items requiring PC representation. e. Commission representation for the January 27, 2014 city council meeting. Commissioner Diatta is scheduled to attend. At this time, there are no anticipated items requiring PC representation. f. Commission representation for the February 10, 2014 city council meeting. Commissioner Bierbaum is scheduled to attend. At this time, there are no anticipated items requiring PC representation. 10. Staff Presentations 11. Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 19,2013 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:00p.m.by Chairperson Desai. 2.ROLL CALL Paul Arbuckle, CommissionerPresent Al Bierbaum, CommissionerPresent Tushar Desai,ChairpersonPresent John Donofrio, CommissionerPresent Absent Lorraine Fischer, Commissioner Allan Ige, CommissionerPresent Bill Kempe, CommissionerPresent Dale Trippler, CommissionerPresent Staff Present: Tom Ekstrand, Senior Planner 3.APPROVAL OF AGENDA Staff stated the applicant for the Battle Creek Preserve at 2501 Londin Lane has withdrawn their application;therefore item 5.b. the Comprehensive Plan Amendment for Battle Creek Preserve and 6.a. Battle Creek Preserve Tax Increment Financing request for a proposed senior housing complex hasbeen removed from the planning commission meeting agenda. Staff added 6.c. Resolution of appreciation in honor of Lorraine Fischer. CommissionerIgemoved to approve the agenda as amended. Seconded by CommissionerTrippler.Ayes –All The motion passed. 4.APPROVAL OF MINUTES CommissionerTripplermoved to approve theOctober 1,2013, PCminutes as submitted. Seconded by CommissionerKempe.Ayes –Chairperson Desai, Commissioner’s Donofrio, Ige, Kempe & Trippler Abstentions –Commissioner Arbuckle & Bierbaum The motion passed. November 19, 2013 1 Planning CommissionMeetingMinutes 5.PUBLIC HEARING a.7:00 p.m. or later: Approval of a Conditional Use Permit Revision for Agropur, 2080 Rice Street i.Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii.Vice President of Operations,Agro Pur, Jim Schultz, 2080 Rice Street, Maplewood, addressed and answered questions of the commission. Chairperson Desai opened the public hearing. There were no visitors to address the commission. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve theresolution amending the conditional use permit for Agropur (formerly the Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540- square-foot building addition. Approval is based on the findings required by city ordinance and subject to the following conditions (additions are underlined): 1.All construction shall follow the site plan approved by the city date-stamped October 31, 2013. The director of community development may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.If the city council determines there is not enough on-site parking, the council may require that the property owner provide additional parking. Seconded by Commissioner Arbuckle.Ayes –All The motion passed. This item goes to the city council on December 9, 2013. b.7:00 p.m. or later: Approval of a Comprehensive Plan Amendment and a Resolution for a Planned Unit Development for Battle Creek Preserve, 2501 Londin Lane–(Withdrawn from the Applicant –public hearing cancelled) 6.NEW BUSINESS a.Battle Creek Preserve TaxIncrement Financing Request for a Proposed Senior Housing Complex –(Withdrawn from the Applicant -item cancelled) b.Resolution of Appreciation for former Planning Commissioner Larry Durand i.Senior Planner, Tom Ekstrand read the resolution of appreciation for Larry Durand. CommissionerTripplermoved to approvethe resolution of appreciation for Larry Durand. Seconded by Commissioner Kempe.Ayes -All The motion passed. November 19, 2013 2 Planning CommissionMeetingMinutes c.Resolution in Honor of Planning Commissioner Lorraine Fischer i.Senior Planner, TomEkstrand gave the report and read the resolution of appreciation in honor of Lorraine Fischer. CommissionerArbucklemoved to approvethe resolution of appreciation in honor of Lorraine Fischer. Seconded by Commissioner Trippler.Ayes -All The motion passed. This item will go tothe city council on December 9, 2013. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. 9.COMMISSION PRESENTATIONS a.Commission presentation for the October 14, 2013, city council meeting. Commissioner Donofrio was scheduled to attend but there were no items requiring planning commission representation. b.Commission representation for the October 28, 2013, city council meeting. Commissioner Kempe was scheduled to attend. The item to be discussed was theMaplewood Fire Station No. 1 on McKnight Rd south of Minnehaha Avenue which was passed by the city council. c.Commission representation for the November 14, 2013, (rescheduled from November 11) city council meeting. Commissioner Fischer was scheduled to attend but therewere no items requiring planning commission representation. d.Commission representation for the November 25, 2013, city council meeting. Commissioner Ige is scheduled to attend. At this time the anticipated item to be discussed is the resolution of appreciation for Larry Durand. e.Commission representation for the December 9, 2013, city council meeting. Commissioner Trippler is scheduled to attend. At this time the anticipated items to be discussed will be the CUP for Agro Pur, 2080 Rice Street, and the resolution of appreciation in honor of Lorraine Fischer. 10.STAFFPRESENTATIONS Staff mentioned there will be two new planning commission members that have been selected by the city council and staff will provide their information at a later meeting. 11.ADJOURNMENT ChairpersonDesaiadjourned the meeting at 7:26p.m. November 19, 2013 3 Planning CommissionMeetingMinutes MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tushar Desai, Planning Commission Chairperson DATE: January 2, 2014 SUBJECT: 2014Planning Commission Annual Report INTRODUCTION The city code requires that the planning commission prepare anannual reporteach January for submittal to the city council. The following is a report of the actions and activities of the planning commission in 2013. 2013REVIEWS In 2013, theplanning commission considered the following: 20132012201120102009 Changesto the comprehensive plan 32121 Changesto the zoning map122194 Preliminaryplats/lot divisions10121 Codeamendments188117 Conditionaluse permits and revisions977712 Vacations02320 Variances/codewaivers 44340 Miscellaneous 2315183424 Total4240438149 COMPREHENSIVE PLAN CHANGES PC ActionCouncil Action Gladstone Neighborhood ApprovedApproved Plan amendmentfrom P (park) to LDR (low density residential) The comprehensive plan had shown a privately ownedparcel as planned for park purposes in error. Tyrus Land Company Single Dwelling Proposal DeniedDenied Plan amendment from R/LDR (rural/low density residential)to LDR (low density residential) Request was to increase density to typical, non-rural single dwelling levels. Maplewood Fire Station on McKnight Road ApprovedApproved Plan amendment from I(industrial) to G(government) This change was needed for the new fire station on McKnight Road south of Minnehaha Avenue. ZONING MAP CHANGES PC ActionCouncil Action Tyrus Land Company Single Dwelling Proposal DeniedDenied Zoning change proposed from R1R (rural single dwelling) to R1 (single dwelling) Request was to increase density to typical, non-rural single dwelling levels. PRELIMINARY PLATS/LOT DIVISIONS Havencrest Preliminary Plat ApprovedApproved Proposal to create nine single dwelling home sites on the large parcel at 2292 County Road D. CODE AMENDMENTS PC ActionCouncil Action Ordinance amendment to allow warehousing in BC (business commercial) districts by conditional use permit.ApprovedDenied CONDITIONAL USE PERMITS(CUP)AND REVISIONS PC ActionCouncil Action Harriet Tubman Center East ApprovedApproved (1725 Monastery Way) This CUP revision was to allow the Tubman Center to expand their facility into the upper floors of the former St. Paul’s Priory building. First Evangelical Free Church ApprovedApproved (2696 Hazelwood Street) This CUP revision was to allow the building expansion for a gymnasium addition. Harmony Learning Center ApprovedApproved (1961 County Road C East) This CUP revision was to allow the learning center to construct a greenhouse. Maplewood Auto Mall ApprovedApproved (2529 White Bear Avenue) This CUP revision was to allow a new used car sales business. Our City/Our Neighborhood Church ApprovedApproved (1812 North St. Paul Road) This CUP was to allow a church to operate from this former medical office building. Bruentrup Farm ApprovedApproved (2170 County Road D East) This CUP revision was to allow the Maplewood Historical Society to expand their parking lot with a turf-parkingsurface. Hill Murray High School ApprovedApproved (2625 Larpenteur Avenue) This CUP revision was to allow the school to add tennis courts to the property. Agropur ApprovedApproved (2080 Rice Street) This CUP revision was to allow a building addition on the back of the plant. MaplewoodFire Station ApprovedApproved (McKnight Road south of Minnehaha Avenue) This CUP was to allow the proposed Maplewood Fire Station to be constructed adjacent to the 3M campus. VACATIONS None. VARIANCES AND WAIVERS PC ActionCouncil Action Private Residence Request for three variances for a back-yard swimming pool. (660Eldridge Avenue East) 1.Shoreland setback varianceApprovedApproved 2.Wetland buffer setback varianceApprovedApproved 3.Pool Fence Waiver to allow a pool coverApprovedApproved Maplewood Fire Station ApprovedApproved (McKnight Road south of Minnehaha Avenue) This variance approval was for a wetland buffer setback on the proposed Maplewood Fire Station siteadjacent to the 3M campus. MISCELLANEOUS Theplanning commission had otherreviews, discussionsandactionsthat were not part of any other specific proposal.These reviews were: Annual Review of PC Rules of Procedure 2012Annual Report Election of Officers Update of the planning commissions schedule for attending city council meetings Resolution of Appreciation for Joe Boeser Resolution of Appreciation for Stephen Wensman Resolution of Appreciation for Larry Durand Resolution of Appreciation for Lorraine Fischer 2014-2018Capital Improvement Plan Staff presentation—Fish Creek Fundraiser Staff presentation—Parks and Recreation Committee, PC volunteers requested Washington County Planning Department Presentation—Gateway Corridor 3M Company Environmental Assessment Worksheet (EAW) Discussion 3M EAW public hearing 3MTax Increment Financing (TIF) review Presentation by Steve Love—Arkwright/Sunrise Area Street Improvements Staff distributes Commissioner Handbook to new members and gives Oath of Office Discussion: would PC support a commercial to residential rezoning for Van Dyke Street Properties Discussion: going paper-free with PC packets Discussion: cancelling August 6 PC meeting due to National Night Out Discussion: policy adoption for the selling of excess city-owned land—PC approved Approval of the sale of city-owned land on Van Dyke Street Staff presentation, informing PC members of upcoming commissioner-appreciation event 2013ATTENDANCE, MEMBERSHIP REVIEWAND CURRENT ROSTER In 2013,planning commission membership went through several changes. We saw the resignations of Joe Boeser, Larry Durand andStephen Wensman, but welcomed as newly appointed membersBill Kempe, John Donofrio and Allan Ige.The planning commission also welcomes the two newest members,appointed by the city council in November 2013,Donn Lindstom and Yaya Diatta. Commissioners Lindstrom and Diatta will begin serving in 2014. Most notably, though, the planning commission wishes to recognizeLorraine Fischer. Commissioner Fischer resigned at the end of 2013 after serving on the planning commission for 43 years since her appointmentby the city councilin 1970.Lorraine served as the planning commission chair since the 1990’s through the election of officers in June of 2013. The planning commission will miss Lorraine’s expertise and good judgment on land use, zoning and landdevelopment matters. The current planning commission membership and meeting attendance for 2013 is: NameAppointedTermsExpire(12/31)2013 Attendance-13Meetings Paul Arbuckle05-14-12201412 of 13 John Donofrio02-11-1320149 of 11 (started mid-year) Donn Lindstrom11-14-132014to begin in 2014 Dale Trippler06-08-98201510 of 13 Al Bierbaum 02-08-10201511 of 13 Allan Ige04-29-1320159 of 9 (started mid-year) Tushar Desai07-22-0220168 of 13 Bill Kempe02-11-13201611 of 11 (started mid-year) Yaya Diata11-14-132016to begin in 2014 2013 REVIEW AND ANTICIPATED2014DEVELOPMENT ACTIVITIES Last year was normal in terms of the types of reviews the planning commission considered. Many of the CUP reviews were the result of proposed expansions of existing uses. Therewas one preliminary plat application to reviewin 2013. This was the Havencrest Plat, a nine-lot subdivision proposal within an existing single-family neighborhood. In-fill development such as Havencrest will likely becomethe norm for the city since Maplewood isapproximately95 percent developed and there are not manyremainingsingle-family sites available for subdivision. However, the city will see the further redevelopment of the Gladstone Neighborhood as time goes on. One major development proposal we anticipate is the redevelopment of theMaplewood Bowl property. The Maplewood Bowl is presently for sale and the potential buyer, Sherman and Associates hasplans to develop this site with town homes, senior housing and commercial uses. SUMMARY The planning commission looks forward to serving the City of Maplewood in 2014andproviding the city council with advice and guidance on all land use matters. BUDGET IMPACT None. RECOMMENDATION Approvethe planning commission’s2013annual report. p:\planning commission pc\pc Annual Reports\pc 2013annreport1 14te MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: January 2, 2014 SUBJECT: Planning Commission Rules of Procedure—Annual Review Introduction The planning commission’sRules of Procedure requiresthat theyreview these Rulesat the beginning of each year.If thecommission recommends anychanges, those revisions would then be forwarded to the city council for consideration. Refer to the attachment. Background February 5, 2013: The planning commission reviewed the Rules of Procedure and did not make any changes. The Rules were not forwarded to the city council since there were no changes madeby the commission. Discussion Staff is not recommending any revisions. Recommendation If the planning commission wishes to revise the Rulesof Procedure, please informstaff of any changes you would like made. Staff will then forward the revisions to the city council. Attachment 1.Planning Commission Rules of Procedure P:Planning Commission\PC Rules\2014annual review of PC Rules PC Report 01 14te PLANNING COMMISSION RULES OF PROCEDURE Originallyadopted by the Planning Commission on February 21, 1983 Last Changedby the City Council on February 13, 2012 We, the members of the Planning Commission of the City of Maplewood, Minnesota, created pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby made a part of these rules: A.MEETINGS 1.All meetings shall be held in City Hall unless otherwise directed by the chairperson, in which case at least 24 hours notice will be given to all members. 2.Regular meetings shall be held at7 p.m. on the first and third Tuesdays of each month. If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a special meeting, if needed. 3.Special meetings shall be held upon call by the chairperson, or in his or her absence, by the vice chairperson or by any other member with the concurrence of five other members of the Commission. At least 72 hours notice shall be given to all members for special meetings. B.QUORUM 1.A simple majority of the current membership of theCommission shall constitute a quorum. 2.Any member having a conflict of interest shall declare the same before discussion of the item in which he or she has a conflict. Any member who abstains from voting on a question because of possible conflict of interest shall not be considered a member of the Commission for determining a quorum for the consideration of that issue. 3.Approval of any motion shall require the affirmative vote of a majority of the members present. C.DUTIES OF CHAIRPERSON In addition to the duties prescribed in Section 2-249 of the Code of Ordinances, the chairperson shall appoint such standing committees and temporary committees as are required, and such committees will be charged with the duties, examinations, investigations, and inquiries about the subjects assigned by the chairperson. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission to the full Commission. D.ELECTION OF OFFICERS 1.A chairperson and vice chairperson shall be elected at the first planning commission meeting in June, and will serve until their successors have been elected. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer on the planning commission, the vice chairperson shall become the acting chairperson.The planning commission shall elect a new chairperson at the next possible planning commission meeting. If the vice chairperson resigns or is otherwise no longer on the planning commission, the planning commissionshallelect a new vice chairperson at the next possible planning commission meeting. E.REPRESENTATION AT COUNCIL MEETINGS A representative from the Commission shall appear at each Council meeting, where a planning item is on the agenda, to present theCommission's recommendation and to answer questions from the City Council regarding the decision. The Commission shall adopt a rotating schedule of its members at the first meeting of each year to attend these meetings. F.COMMUNITY DEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in Section 2-254 of the Code of Ordinances, the Community Development staff shall: 1.Prepare the agenda and minutes for each meeting of the Commission. 2.Act as technical advisor to the Commission. 3.Present written alternatives and make recommendations on matters referred to the Commission. 4.Maintain a record of all agenda items from application to final action by the City Council. G.AGENDA 1.Copies of the agenda, together with pertinent planning office reports and copies of the minutes of the previous meetingshall be distributed so that the members of the Commission shall have a copy at least three days prior to the meeting concerned. 2.The agenda shall consist of the following order ofbusiness: a.Call to Order b.Roll Call c.Approval of Agenda d.Approval of Minutes e.Public Hearings f.New Business g.Unfinished Business h.Visitor Presentations I.Commission Presentations j.Staff Presentations k.Adjournment 3.Only items that are on the agenda or added to the agenda prior to its adoption shall be considered by the Commission. H. Except as herein provided, Rosenberg’s Rules ofOrder shall be accepted as the authority on parliamentary practice. I. Amendments to the comprehensive plan shall require thatthe Planning Commission follow the same procedure for hearings and notices as required by State law for zoning ordinances. J. APPOINTMENTS The City Council shall make all appointments to the Planning Commission byfollowing the current city appointment policy. K.AMENDMENT 1.Any of these rules may be temporarily suspended by the vote of two-thirds majority of the members present. 2.These Rules of Procedure may be amended at any regular meeting of the Commission by a majority vote of the entire membership and submitted to the City Council for approval. L. These Rules of Procedureshall be reviewed by the Planning Commission at the first meeting of each year. MEMORANDUM TO: Planning Commission FROM: Tom Ekstrand, Senior Planner DATE: January 2, 2014 SUBJECT: 2014-2015Planning Commission Schedule for City Council Meeting Attendance Introduction The planning commission has established a schedule for their attendance at city council meetings when there are commission actionsto present.Attached is the revised 2014- 2015planning commission schedule for future city council meetings.Please review this schedule and provide staff with any revisions to your telephone numbers if they are different than shown. Attachment 1.2014-2015 City CouncilMeeting Schedule p:planning commission\2014schedule for city council meetings 2014-2015PLANNING COMMISSION SCHEDULE FOR CITY COUNCIL MEETINGATTENDANCE (Last Revised 1/2/14) Donn Lindstrom11-11-1303-24-1408-11-1412-22-14 651-238-0930 (c) Allan Ige11-25-1304-14-1408-25-1401-12-15 (651-503-6295)(c) Dale Trippler12-09-1304-28-1409-08-1401-26-15 651-490-1485(h) Tushar Desai12-23-1305-12-1409-22-1402-09-15 651-484-2132 (h) Paul Arbuckle01-13-1405-26-1410-13-1402-23-15 651-303-0347 (c) Yaya Diatta01-27-1406-09-1410-27-1403-09-15 651-248-6342(c) Al Bierbaum02-10-1406-23-1411-10-1403-23-15 651-330-9088 (h) John Donofrio02-24-1407-14-1411-24-1404-13-15 651-578-1885 (h) 651-331-0041 (c) Bill Kempe03-10-1407-28-1412-08-1404-27-15 651-226-7933 (c) ndth City Council meetings are held the 2and 4Mondays of each month. If you cannot attend a city council meeting on your scheduled date, please arrange to trade dates with another commissioner and alsoplease inform staffas well. Tom Ekstrand651-249-2302tom.ekstrand@ci.maplewood.mn.us P:planning commission\2014schedule for city council meetings MEMORANDUM TO: Chuck Ahl, City Manager FROM: Tom Ekstrand, Senior Planner DATE: January 2, 2014 SUBJECT: Oath of Office Introduction State Statute Section 358.05, requires that all elected or appointed officials must swear an oath of office prior toconducting or participating in any business of the commission or board. The oath of office is as follows: I, [name], do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the Planning Commissionin the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Staff will be swearing in Commissioners Lindstrom and Diattaat the upcomingplanning commission meeting on January 21, 2014. The signed oath of office will then be filed with the City Clerk. Planning Commissioner Signature: _______________________________________ Date: ___________________ p:planning commission\Oath of Office PC membership 114te