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HomeMy WebLinkAbout2013-10-16 PRC PacketAGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION MEETING Wednesday, October 16, 2013 7:00pm Meeting Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. September 18, 2013 5. Visitor Presentations a. Minnesota Tuj Lub Community 6. Unfinished Business a. Marshlands Trail Updates b. Parks System Plan Update c. Review of 2013 Goals 7. New Business a. City -Wide Parks Survey 8. Staff Presentations a. Spot Light on Parks (Edgerton Park) b. Geranium Park c. November ADA Meeting 9. Commissioner Comments 10. Adjourn — (9:00 p.m.) 2013 Goals 1. Assist in the creation of the Park System Plan 2. Address referendum funding 3. Complete Inventory of our parks 4. Create Commissioner service areas 5. Form Disc Golf Sub Committee 6. Organize a Roselawn Park Buckthorn Removal and Cleanup 7. Schedule a Walk Through at the Gladstone Savannah 8. Continue to work on funding for fish creek to finish the acquisition. 9. Convene a meeting with the Human Rights Commission to discuss increasing multi - cultural inclusion. 10. Plan a parks tour 11. Improve Parks and Trail signs 12. Brainstorm collaboration with county for at risk youth 13. Continuation of a discussion on an off -leash dog area. 4A MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:OOp.m., Wednesday, September 18, 2013 Council Chambers, City Hall 1. CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Cockriel at 7:OOp.m. 2. ROLL CALL Commissioners Commissioner Craig Brannon Present Chair Ron Cockriel Present Commissioner RJ Erhardt Present Commissioner Terri Mallet Present Commissioner Kim Schmidt Present Commissioner Nora Slawik Present Commissioner Mike Wilde Present Commissioner Matt Prom Absent Staff Parks Manager, Jim Taylor Present Assistant City Engineer, Steve Love Present Staff Project Engineer, Jon Jarosch Present 3. APPROVAL OF THE AGENDA Parks Manager Jim Taylor requested to remove Agenda Item 5a. Parks Manager, Jim Taylor requested to add the following items to the agenda: Agenda Item 8b, Update on Bus Tour Agenda Item 8c, Fish Creek Buckthorn Blast Agenda Item 8d, Volunteer Event scheduled for Thursday, September 26 Chair Cockriel requested to add Agenda Item 9a, to recognize the article about the twenty years since Maplewood's decision to preserve Open Space. Commissioner Brannon moved to approve the agenda as amended. Seconded by Commissioner Mallet Ayes — All The motion passed. 4. APPROVAL OF MINUTES a. July 17, 2013 4A Commissioner Erhardt moved to approve the July 17, 2013 minutes. Seconded by Commissioner Mallet Ayes — All Abstain — Commissioner Schmidt The motion passed. 5. Visitor Presentations a. 6. UNFINISHED BUSINESS a. Arkwright /Sunrise Street Improvements Assistant City Engineer, Steve Love, updated the commission on the Arkwright /Sunrise Street Improvements and answered questions of the commission. Staff project Engineer, Jon Jarosch was also available to discuss the project and answer questions of the commission. Staff recommends the commission's approval of the attached resolution supporting the revised design layout for the Arkwrig ht/Su n rise Area Street Improvements, City Project 12 -09. Commissioner Slawik moved to approve the resolution of support for the revised layout of the Arkwrig ht/Su nrise Street Improvements, City Project 12 -09 for passage. Seconded by Commissioner Schmidt Ayes — All The motion passed. b. Parks System Plan Update Parks Manager, Jim Taylor, updated the commission on the progress of the Parks System Plan and discussed it with the commission. 7. NEW BUSINESS a. ADA Accessibility in our Parks Parks Manager, Jim Taylor, is looking for direction from the commission as to how they would like to move forward with ADA accessibility in our parks. The commission discussed the ADA accessibility in our parks. b. Geranium Park Playground Parks Manager, Jim Taylor, presented the final Geranium Park Playground concept and explained the features of the chosen playground. The commission was also informed of the process that was followed to choose the playground design. Staff recommends the approval to bring the proposal of the Geranium Park Playground forward to the City Council for approval. 4A Commissioner Brannon moved to approve the plan as presented by staff. Seconded by Commissioner Mallet Ayes — All The motion passed. 8. STAFF PRESENTATIONS a. Spot Light on Parks (Goodrich) Parks Manager, Jim Taylor, presented the strengths and weaknesses of Goodrich Park. He also updated the commission on the Goodrich Master Plan and how staff envisions this park moving forward. b. Update on Bus Tour Parks Manager, Jim Taylor, updated the commission on the bus tour and discussed it with the commission. c. Fish Creek Buckthorn Blast Parks Manager, Jim Taylor, updated the commission on the Fish Creek Buckthorn Blast that is going to take place October 19, 2013. d. Volunteer Event scheduled for Thursday, September 26 Parks Manager, Jim Taylor, updated the commission on the volunteer event that is scheduled for Thursday, September 26, and encouraged the commissioners to attend. 9. COMMISSIONER COMMENTS a. Article regarding Maplewood's decision 20 years ago to preserve Open Space. Chair Cockriel discussed the article regarding Maplewood's decision 20 years ago to preserve Open Space with the commission. Commissioner Schmidt moved to recognize Commissioner Adams for his time of service to thank him for the time that he served. Seconded by Commissioner Brannon Ayes — All The motion passed. 10. ADJOURNMENT Commissioner Brannon moved to adjourn the meeting. Seconded by Commissioner Erhardt Ayes — All The motion passed. The meeting was adjourned at 9:12PM. 4A Next meeting is October 16, 2013. 6A AGENDA REPORT TO: Parks and Recreation Commission FROM: James Taylor, Parks Manager SUBJECT: Marshland Trail Update DATE: October 9, 2013 INTRODUCTION The council has approved a Permitted Facilities Agreement with both Ramsey County and Hill Murray School. These agreements were requested by the City to construct a turn trail through properties owned by both parties as part of The East Metro Public Safety Training Center, City Project 09 -09. This project was approved as part of bid package three. BACKGROUND The new turf trail will provide a connection from the City owned trail on Sterling Street to Holloway Avenue as shown in Attachment A. The trail passes through land owned by the Ramsey County, Hill Murray School, and the City. Staff has worked with representatives from both organizations to come up with an amicable agreement for the installation and maintenance of the trail. All parties agree the trail will give much needed pedestrian access to the area. Attached you will find the trail concept plan. A broader discussion on how the Marshlands concept will fit into the greater greenway will occur at the November meeting of the Parks and Recreation Commission. RECOMMENDATION Staff is not requesting a recommendation at this time. This is just an update. ATTACHMENTS 1. Proposed Trail map 6A, AUachmentl 6B MEMORANDUM TO: Parks and Recreation Commission FROM: Jim Taylor, Parks Manager DATE: October 9, 2013 SUBJECT: Parks System Plan Update Introduction Staff and the City's Consultant Bob Bierscheid will giving a detailed update on The Parks System Plan and the community driven process staff has followed to gather input at a City Council Workshop on October 14, 2013. Attached you will find a detailed preliminary report on findings to date. Background Information on the community process and the information gathered can be found in the attached report. Recommendation No recommendation is needed at this time. The purpose of this is to update the commission on the progress that the Parks and Recreation Commission, Parks System Plan Task Force, and staff have made. Attachments 1. Preliminary Report to Council M K — 3 �1"OOD Maplewood Parks and Recreation 6B, Attachment 1 Parks and Recreation Master Plan Update Community Study Preliminary Report to City Council October 14, 2013 1. Purpose On January 25, 2010 the City Council adopted the City of Maplewood Comprehensive Plan. In February of 2013, City Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the 2030 Comprehensive Plan. The first phase of the Parks and Recreation Master Plan update involves the engagement of Maplewood residents, businesses, and the users of the Parks and Recreation system. Through this process, comments and concerns regarding issues, needs, updates, trends and improvements are documented that will influence the update of the Parks and Recreation Master Plan. 2. Process a. Task Force City Council appointed a citizen task force comprised of 16 members that began meeting monthly in April 2013. Bob Bierscheid, of Bierscheid Consulting, was selected to guide this process along with DuWayne Konewko, Parks and Recreation Director and James Taylor, Parks Manager. The Task Force has met from 4:OOpm — 6:OOpm on the fourth Wednesday of each month. Note: This schedule is being expanded to two meetings per month beginning in October. • Task Force Members • Roy Adams • Paul Arbuckle • Margaret Behrens • Al Bierbaum • Peter Boulay • Bob Cardinal • Don Christianson • Ron Cockriel • Mark Jenkins • Mary Koppen • Jason Lamers • Alysyn Morris • Mark Nichols • Scott Schaller • Dale Trippler • Nikki Villavicencio • Task Force Goals and Objectives • Align Maplewood's Parks Systems Plan with the City's 2030 Comprehensive Plan relying on a strong public input process that involves both residents and stakeholders. • Identify the needs and desires of our community, and create opportunities for active lifestyles based on current and future demographic trends. • Develop a better understanding of current City parks, green spaces, and recreational components in order to better address existing limitations as they compare to local, regional and national standards and trends. • Establish a vision for our parks, greenways, and recreation facilities with an eye towards sustainable maintenance practices. • Identify sustainable funding sources and strive to match available resources with prioritized park system needs. • Seek opportunities to promote connectivity within our parks system • Foster and promote a sense of community pride and stewardship in regards to our parks system. 6B, Attachment 1 o Establish policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole. b. Staff Involvement Meetings have been held with staff to request their input in the planning process. The key staff involved has been DuWayne Konewko, Parks and Recreation Director, Jim Taylor, Parks Manager, Audra Robbins, Recreation Manager, Shann Finwall, Environmental Planner, Ginny Gaynor, Natural Resources Coordinator, and Steve Love, Assistant City Engineer. c. Community Meetings The following community meetings were held: • June 12, 7:OOpm, Maplewood Community Center • July 10, 7:OOpm, Carver Community Gym • July 11, (business outreach), 7:30am, Maplewood Community Center • July 24, 7:OOpm, Gladstone Fire Station • August 7, 7:OOpm, Gladstone Fire Station • August 15, 5:OOpm, Hmong Outreach Meetinga °. Hmong American Alliance Church • September 5, 5:OOpm, Hmong Outreach Meeting Maplewood Community Center Additional outreach is in process with representatives of the handicapped community. A joint meeting of the Parks and Recreation Commission and the Parks System Task Force is being scheduled to further discuss accessibility issues. A tour of parks and recreation facilities and amenities was held on August 22. Additionally, DuWayne Konewko, Parks and Recreation Director and Jim Taylor, Parks Manager have been visiting local parks and interviewing the individuals at the parks about potential parks and recreation issues. Community Surveys A City -Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood's parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city including funding. The survey will gauge the resident's attitude on whether or not they support paying for these improvements with tax dollars. Other general surveys will be conducted on the Internet to assess additional public input. e. Benchmark Surveys (Attachment E) 4 ",4-3 f. Trends Analysis (Attachment G) COMI 11(� Yel g. Planning Consultants and process The final phase of the project will be the selection and involvement of a parks planning consulting firm to complete the Draft 2013 -2033 Parks and Recreation Master Plan. The selection process is expected to begin in early 2014. 3. Study Questions Posed (Data in Attachments) • Who lives here? • Who works here? 6B, Attachment 1 • Who plays here? • What's there? • What are the standards? • What do others have? • What are the trends? • What's missing? • What's underutilized? • What's un- accessible? • What's outdated? • Specifics • Categories • What's not maintained? • What are priorities? • What other information would be helpful? 4. Master Plan Study Categories a. Funding b. Programming c. Parks and Amenities d. Trails e. Environmental and Sustainability f. General land Use g. Administrative Funding Summary (to be completed) b. Programming (additional discussion at October 16 meeting) • Race and Cultural — Activities • Outreach to different demographics • Revenue vs. non - revenue programs • What parks are used? 6B, Attachment 1 • Shelter revenue (Groups vs. Residents) • Host more Maplewood celebrations • Winter celebration in Maplewood • Ice sculptures • National Night Out participation • Resume the puppet wagon program • Host more special events in south Maplewood (i.e. movie night) • Add park play days or roaming recreation concept into programming • Are we utilizing all of our parks to the fullest? • Develop a monthly volunteer program in our parks • Partner with neighboring cities • South Maplewood not having access to park programs etc. • Engaging volunteers • Provide more education programs within the parks • Host different types of special events • Host the special events in all areas of the city • ADA — disabilities, ensuring access for all • Mobile recreation • Trends: ? • Needs: ? Programming Summary (to be completed) c. Parks and Park Amenities 6B, Attachment 1 • Install emergency buttons in our parks • Are we utilizing all of our parks to the fullest and best use • Look for additional way to partner with Ramsey County • Leave rakes at the park and encourage our residents to help • Restaurants /concession stands in our parks to generate revenue • Food Trucks in parks • Meals on Wheels to users of our parks • Control the geese population - they have become a nuisance • Work with MTC to put more bus stops at our parks • The trash is not adequately maintained at parks when large groups use the parks • Post numbers to call if people see issues in our parks • Track accidents in our parks so we know where there may be issues • Partner with neighboring cities • Park maps inside of our parks • Offer part time employment to members of the community for maintaining parks • Provide additional education on park offerings, bike trails, park amenities, locations etc. • Amphitheater located in South Maplewood or other location • Overall park safety • Educate residents on the Adopt — A — Park program • Design the park system with safety in mind • Bike • Pedestrian • Children • Nighttime • Trash Issues - Overflowing after the weekend • Pleasantview Park (good job on keeping it clean) • Use trashcans that are colored or decorated so they fit into the system better • Lights - This would increase use of the parks at night • Do not install lights • ADA — disabilities, ensuring access for all • Trash Pickup in Parks • Early pickup of trash after weekends • Have residents send in photos of them picking up trash for a chance to win a prize each week or month • Have residents send in photos of them picking up trash for a chance to win a prize each week or each month • Encourage the Adopt — A — Park program • Have a posted contact number to report overflowing trash containers • Emergency stations o If you are in a park and need help how do you call someone Park Trends: • More soccer fields • Artificial Fields • Outdoor Volleyball - TAKRAW • Technology in our parks (OR codes, etc.) Able to track customers • Archery • Paintball — Can we do it? • Horseshoe pits • Off -leash dog recreation area • Obstacle course • Splash Pads • Skate park • Swimming beach • Tuj Lub • Neighborhood trails • More Community Gardens • Climbing mazes • Pickle Ball Courts • Shared facilities • Adult exercise equipment in parks • Outdoor refrigerated ice rinks /trails • Coffee stands • Community built play lots • Play trails • Shaded play areas Underutilized Park Amenities • Tennis courts (study on tennis courts) • Nature Center • Preserves • Opportunities for more use in the MCC 6B, Attachment 1 6B, Attachment 1 • Ball field utilization (are we using them enough for the amount of space that they take up ?) • Ice Rinks (Are they utilized properly?) • Park accessibility issues • Community Center (24 hour access) • Parking on the soccer fields (County Road C) • Open Spaces • Lack of knowledge on what we have • Trail connectivity • Bruentrup Farm • Are programs inaccessible (programming section) • More signage saying who and how to contact people Outdated Parks Not Maintained Parks • Do we have things over maintained? d. Trails • Living Streets Plan on the trail corridor section • Keep biking and walking routes in mind as the plan is developed • Sidewalks • Provide connection to existing pieces of sidewalks • Keep plowed during the winter • Consider all types of users • Trim plants overhanging existing sidewalks • Use of alternate playground material • Provide connections between different parks systems • Bike and pedestrian safety o Location markers for crossing and at blind corners • More trail continuity and continue to make connections • Connectivity in our trail system is very important • Fix "bird baths" on our trails • Location markers on our trails in case there are accidents. • Adding crosswalks • Trail connectivity • Trails and sidewalks • Connectivity is very important • Educate residents on biking opportunities in the city • Where you can bike to • Routes • More sidewalks and connectivity • Outreach to People with Disabilities • New paths should be graded to ADA requirements o Clean geese droppings from paths 6B, Attachment 1 Parks and Park Amenities Summary (to be completed) e Environmental and Sustainability • Need to prioritize sensitive areas • Request to have neighborhood level park maps • As part of process would like metrics on open space priorities, park facilities, etc. • Do not need access to all open space, but need access to some wetlands • People need information on where wetlands are, what they are, and why important. Wetland is an environmental buzzword that has little meaning to many people. City needs to really explain what they are and why we need to care about them. • Concern about using parks for storm water filtration /infiltration. Are we dumping toxins into our parks? Shouldn't we be concerned about kids playing in polluted rain gardens —and playing in them after a storm when they fill up? • Identify "special" trees in our parks and make a registry of them • Neighborhood Preserve Guidelines • Educate people to go green • Tree education program • What trees grow well where • What soils do trees like • Where to plant types of trees • How to identify trees • Concern, if you travel south of Minnehaha on Century to Lions Park. Should we have kids in places where we are treating water? Is it safe? Are we doing the right thing treating water in our parks? • Active spaces have all been purposed. Have the preserves been? How many of them have master plans? Spell out what places have higher value. Consider making sure every park and preserve have a master plan. • Honor the commitment to it being passive • Future, if we don't have the flexibility to get things into our active parks, we should not be close- minded to what should happen in our preserves. • Don't be too restrictive because changes in management plan. • Funding to purchase the preserves was sold as passive. • Do we have enough money to operate a parks system? If not, we shouldn't be talking about developing new ones • Don't shut the door to opportunity • Remind people of what the preserves are there for (look do not touch) • Preserves are changing regardless of if we want to or not. Preserve what? We need management plans • Work with property owners to encourage them to manage their property • Breakdown the whole system to percentages of land • Benefits wildlife. Greenways in many regards are private property • Invitation on the environmentally side to owners to manage their property ecologically responsible. • Best way to preserve the Greenways? • Confusing from a park standpoint • Is there adequate access to natural areas? 6B, Attachment 1 • Enough sites? • Parking? • Right mix of hard surface vs. rustic trails • Response to above: • It depends on what that area is for neighborhood, or community as a whole • Great for neighborhood but not as attractions • Can't answer it until you know how many users you have. • Will you bring more people in if you increase the parks? • Difficulty determining what adequate would be. How do you quantify it? What is intended and defined for "access "? • Having access to those areas, having maps right there in the preserve or open space. It plays into access • Should the City be parkland for storm water runoff? • Function of cost if it saves the residents money then we should use parks • When Public Works take land to make a storm water pond or rain garden. Should we still bring in people when we are treating water? Should the parks be compensated? Making people pay for storm water treatment as we go. • What does the City need to do to be leaders in natural resources and sustainability? • Is the City not already a leader? Just continue to do what we are doing and continue to look for opportunities. How do we define a leader? • Lead by example, best practices, when we preach it, practice it. Educate our residents on best practices. • Lead by example and use that example to educate the public. • We are already leaders, first cities in the USA to take the steps we have with rain gardens and preserves, how do we maintain that status. • Educate, educate, educate • Is there a need to better integrate our park and open space classifications? • They don't know anyway. It is fine for the average citizen • Active spaces have all been purposed. Have the preserves been? How many of them have master plans? Spell out what places have higher value. Consider making sure every park and preserve have a master plan. • Identify ALL our space. • Too many categories already, it makes it too complicated, they are ALL parks. • Discuss further our "classification" system • Chart of how we have received all of our properties • Can these extra OPEN SPACES be used • Somehow help advertise Ramsey County properties as well • Pressure to have other uses in our preserves (dog park, disc golf, community gardens) • Do we need changes in open space classifications? • Do we need changes in which sites are preserves vs. open space? • Do we need changes in how we think about the preserves? Or in the preserve policies? • Honor the commitment to it being passive. • Future, if we don't have the flexibility to get things into our active parks, shouldn't be close- minded to what should happen in our preserves. • Don't be too restrictive, because changes in management plan. • Funding to purchase the preserves was sold as passive 6B, Attachment 1 • Do we have enough money to operate a parks system? If not, we shouldn't be talking about developing new ones. • Don't shut the door to opportunity • Remind people of what the preserves are there for (Look do not touch) • Preserves are changing regardless of if we want to or not. Preserve what? We need management plans. • Work with property owners to encourage them to manage their property that benefits wildlife. Greenways in many regards are private property. • Invitation on the environmentally side to owners to manage their property ecologically responsible. • Best way to preserve the Greenways? • Confusing from a Park standpoint • Breakdown the whole system to percentages of land Environmental and Sustainability Summary (to be completed) f. General Land Use ? " • Remove homeless camps in the City's open space. • Our parks are a well kept secret. EA • Overall condition of Harvest Park is poor V • Identify ALL our space. R • Discuss our "classification" system further • Share maintenance duties with neighboring cities or schools • Encourage other cities to have more open spaces • Make more destination type parks to bring people in from outside the community • Too many categories already, it makes it to complicated, they are ALL parks. • Chart of how we have received all of our properties • Can these extra OPEN SPACES be used? • Somehow help advertise County properties as well • Gladstone should be a main component of the future as the gateway to Maplewood. • Storm water management in our parks; should some language be added into the system? • The Parks and Recreation Comprehensive Plan Goal #2 states: To adequately provide and maintain open spaces and natural areas to ensure each resident has access to green spaces and nature. How do you measure adequate? • The Nature Center — very rare, it should be included that we should do more to encourage use of our nature center • Our approach to connectivity should be added to the plan • Be careful about putting acquisition and greenways together • Define what acquire means when it comes to greenways etc. • Goal #3: To acquire land for parks, natural areas & open spaces that can be maintained and used by the community and the City. Instead of acquisition, should it be inclusion. Need to define this goal better. • Develop official policy to require inter - departmental cooperation as exemplified in recent Living Streets projects. 6B, Attachment 1 General Land Use Summary (to be completed) g. Administrative How do we get them to the community? • Establish effective communication about what? Such as, ideas to establish Community Partnerships o Community Goal #1 • How do the maps get there? effective communication (blogs, website, mailings etc.)? • Various aspects or parks, trails, and open space • Beyond signage, other means to educate • More directional signs in or trail system • Working together with surrounding communities on signage • Partner with 3M on signage • What is the action plan to communicate effectively with our residents? • Continue with engaging under - represented members of the community • Tell our story better on partnerships and people that help with things in our community • Communication, communication, communication • Tell our story • Meeting with surrounding communities about how they fit in to our plans • Ramsey County discussion - how they fit in? • Collaboration with government entities to impact funding • Not adjacent jurisdiction, surrounding communities Partnerships • MCC Partnerships ➢ Employment Endeavors and the ISD #622 Next Step program to provide a training site where participants can learn on- the -job skills. ➢ JPA's with the Cities of Mahtomedi and North St. Paul to run Mahtomedi Beach and Silver Lake Beach. ➢ Contract with ISD 622 to provide supervision of their aquatic programs at John Glenn Middle, Maplewood Middle and Skyview Community School pools. ➢ Court- ordered community service hours for individuals needing to complete the hours ➢ Contract partnership with Ashland Productions for use of the Maplewood Performing Arts Theatre. ➢ Discounted memberships for large groups such as ISD 622 and 3M Employees — other large employers as well. • Natural Resources and Maplewood Nature Center ➢ Ramsey - Washington Metro Watershed District ➢ Ramsey County Parks ➢ Friends of the Mississippi River ➢ Great River Greening ➢ MN DNR (for grants, Fishing in the Neighborhood) ➢ Metro Bowhunters Resource Base ➢ Ramsey County Cooperative Weed Management Assoc ➢ Friends of Maplewood Nature ➢ Century College ➢ St. Thomas University ➢ District 622 Community Ed ➢ Many local elementary schools (service learning) ➢ Ramsey County Master Gardeners 6B, Attachment 1 ➢ University of Minnesota ➢ St. Paul Audubon ➢ First Evangelical Free Church ➢ Elpis Enterprises ➢ Minnesota Naturalists Association (Provides three free staff and volunteer trainings annually) ➢ Ramsey County Conservation District Rain Gauge network ➢ First Evangelical Free Church on the organic garden programs • Parks and Recreation ➢ Maplewood Athletic Association ➢ North Saint Paul Athletic Association ➢ North East Soccer Association ➢ Kokoro Volleyball ➢ ISD 622 ➢ ISD 623 ➢ Oakdale Athletic Association ➢ North Polars Fastpitch ➢ Multiple additional associations and communities for youth athletics ➢ Saint Paul Soccer Club ➢ Minnesota Women's Soccer League ➢ C.L.A.S.S. - Consortium of Lake Area Senior Services • Quantify our relationships with youth associations • Partnerships with disabled groups? • Humanize some of the language in master plan • Would like to see a city wide survey • Provide a collage of maps at the MCC, City Hall etc. • Engagement with Hmong community is essential • Help settle neighbor feuds • Target neighborhoods with maps of trails and parks in their area. • Liability issues or risk management • MAA —future partnerships • Growing community partnerships • South Maplewood not included in the mix • Social media— www.nextdoor.com • Maps • Keep maps updated • Show how parks are connected • A one stop shop for all of Parks and Recreation • ADA — disabilities, ensuring access for all • Working with nonprofits — bring into the discussion • Cultural diversity • Publishing materials in different languages • Hmong outreach • Educating area businesses on what the park system has to offer • Outreach • Outreach to people with disabilities • Improve way to access information about the parks system • Better web pages • Maps • What is available • Mapping of parks and trails 6B, Attachment 1 • More available • More usable • Routes to bike on • Maps available within parks to show where you can go and how to get to other nearby parks o Review Park Usage • Discourage night time usage • Cut down vandalism • Patrol park areas • Install cameras Administrative Summary (to be completed) Additional Items to Study: • Hispanic population • Age breakdown • Include chapter 2 of Comprehensive Plan • Income — levels • Percentage of race • Somali representation • Outreach to people with disabilities • School district demographic numbers Additional Comments: • Farm/Open Space • 200 People using basketball court every night • Not throwing trash away • Drag racing • Police never get there in time • Trash is always overthrowing • Vista Hills Park • We should use more decretive trash barrels • The tire swing at Pleasantview is too low • Hmong Community Outreach is key 6B, Attachment 1 • Maintenance has not been good this year- grass is long, branches down, and the park at Pleasantview is starting to look run down. • Need to do more for the apartment complexes in the area. • Free cable, make sure that the residents know so we get the word out we might be missing a large population 6. Report Summary Attachments: a. Who Lives Here Data b. Who Works Here Data c. Who Plays Here Data d. Parks and Amenities Data e. Benchmark Comparisons f. Trends Data C N L U N Q ai U N E E r-I w O w O GJ � Z N O ( O O U') O U') O O) �' - O > ° m ° r m J � O rn U 00 00 .. U') u) m 0 N 0 0 0 I� • c� �° rn 0 m 0 O v •- O O cn DC 0 L 0 0 cn 4J ++ r-i 4J 01 cn cn U s r�- s 01 cn 0 ar- i -i 00 401 ' o0o C N L U N Q m N N O O O LA l O Ln E O O W N N O O i N O O N NO Rcl 0 O O CL � w O O S m O �1O ca N M N N O O Ln E O 01 W N N C N L U N Q m N N L N _O a E W W @ L H O r 5 O L N (A U O i a a E W O / 0 � m � � m cv cv � � � � V) v O U = fB LL u U L =3 O U U cn cn i O i1 =3 U1 O w (/) L O E .L (n O 'U c/) O cB cB (D U1 U�1 41 O N E i i U a--+ U U u M O i a -J _ fB UO 0 L 0 +, N Q m 3 O Q m cB p O U1 N w 3 0 0 0 cB u E v 2 cii U U� 2 U • • • • • • • • • • • 6B, Attachment 1 Neighborhood /Park Classification Acreage Western Hills Western Hills Mini /Neighborhood Park 5.7 Parkside Maplecrest Mini /Neighborhood Park 2 Edgerton Youth Athletic 18.3 Roselawn Mini /Neighborhood Park 5.2 Kenwood Mini /Neighborhood Park 0.2 Mississippi Tot -Lot Mini /Neighborhood Park 0.9 Kohlman Lake Sunset Ridge Mini /Neighborhood Park 6.1 Lower Sunset Ridge Mini /Neighborhood Park 0.6 Kohlman Mini /Neighborhood Park 4.8 Hidden Marsh Neighborhood Preserve 6.3 Fisher's Corner Neighborhood Preserve 17.4 Spoon Lake Neighborhood Preserve 27.6 Hazelwood Four Seasons Mini /Neighborhood Park 9.5 Hazelwood Youth Athletic 48.1 Harvest Community Athletic Complex 30.1 Legacy Mini /Neighborhood Park 10 Legacy Pines Mini /Neighborhood Park Kohlman Creek Neighborhood Preserve 10.9 Maplewood Heights Maplewood Heights Mini /Neighborhood Park 25.3 Joy Park Community Park 14.6 Joy Park Neighborhood Preserve 35.9 Playcrest Mini /Neighborhood Park 13.7 Prairie Farm Neighborhood Preserve /Special Use Park Sherwood Glenn Timber Mini /Neighborhood Park 0.5 Sherwood Mini /Neighborhood Park 12 Robinhood Mini /Neighborhood Park 4.1 Gladstone Gladstone Savanna Neighborhood Preserve 26.7 6B, Attachment 1 Wakefield Community Park 34.5 Flicek Youth Athletic 6.3 Look Out Mini Park 0.3 Hillside Nebraska Mini /Neighborhood Park 4.4 Hillside Mini /Neighborhood Park 9.8 Goodrich Community Athletic Complex 20.5 Priory Neighborhood Preserves 45.8 Sterling Oaks Mini /Neighborhood Park 11.5 Beaver Lake Geranium Mini /Neighborhood Park 9 Gethsemane Mini /Neighborhood Park 9.4 Lions Mini /Neighborhood Park 3.4 Jim's Prairie Neighborhood Preserve 11.5 Beaver Creek Neighborhood Preserve 9.1 Nature Center Neighborhood Preserve /Special Use 37.2 Battle Creek Afton Heights Youth Athletic 17.9 Vista Hills Crestview Mini /Neighborhood Park 3.8 Mailand Mini /Neighborhood Park 2.2 Vista Hills Mini /Neighborhood Park 13.2 Highwood Applewood Mini /Neighborhood Park 4 Pleasant View Mini /Neighborhood Park 14.4 Applewood Neighborhood Preserve 25.3 Carver Neighborhood Preserve 22.4 Timber Mini /Neighborhood Park 2.4 Carver Ridge Fish Creek Neighborhood Preserve O N o O rl m V1 O rl O O O O rl rl O O rl O O 0 m N n > o o a m 0 m J O o O a m v m m N O � J — 1p C A ¢ o m O a o 0 U N rl N V1 O ri l0 h l0 N ri V1 ri N V1 ri ri ri O w 0 N O O O m O 0 o 1p N N N K L O N O 2 \O v > W N O \O m rI N v Y > C N 1p d N of O °o O N lO m V N N h m m n m m 0 o O E v m o m o o 2 � � a v 3 v `v K O C v o u v O 0 0 v oL v v w v LL O N Y o a cri m N O O N `m io o m �n N m o 0 0 .+ o o .+ o 0 .+ o o .+ .+ o � u 0 0 N ^ o ,� ,� U N ri m O N l0 N U v m E N � C 0 m d O C y� ^ U O v R Y oL E v c m ~ J E 3 LL v m E v v O z m m o } u O l0 h l0 ri of N V N N V V of V1 ri l0 ri V1 l0 m O m N rl O b y m w rvi E n O O O > w a O o 0 3 E v E v o O Y O J U d N C Y N N v i i u C V V N O +' C D m py d d L d V O. 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In February of 2013, the Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the Comprehensive Plan. The first phase of this planning update is a thorough engagement of the residents, businesses and park and recreation users to elicit their comments on issues, needs, updates, trends and improvements that could influence the Master Plan Update. The Council appointed a citizens task force comprised of 16 members that began meeting monthly in April 2013. The Task Force has met from 4 -6 pm on the 41h Wednesday of each month. Note: This schedule is being expanded to two meetings per month beginning in October. TASK FORCE MEMBERS Roy Adams Paul Arbuckle Margaret Behrens Al Bierbaum Peter Bou lay Bob Cardinal Don Christianson Ron Cockriel Mark Jen kin s Mary Koppen Jason Lamers Alysyn Morris Mark Nichols Scott Schaller Dale Trippler Nikki Villavicencio Task Force Goals and Objectives • Align our Park Systems Plan with the city's 2030 Comprehensive Plan relying on a strong public input process that involves both residents and stakeholders. • Identify the needs and desires of our community, and create opportunities for active lifestyles based on current and future demographic trends. • Develop a better understanding of current City park, greenspaces, and recreational components in order to better address existing limitations as they compare to local, regional and national standards and trends. • Establish a vision for our parks, greenways, and recreation facilities with an eye towards sustainable maintenance practices. • Identify sustainable funding sources and strive to match available resources with prioritized park system needs. 6B, Attachment 1 2 • Seek opportunities to promote connectivity within our park system. • Foster and promote a sense of community pride and stewardship in regards to our park system. • Establish policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole. [.9 /_19a1►►VA191I LVA 1:10111 Meetings have been held with staff to request their input in the planning process. The key staff involved has been • Du Wayne Konewko, Director of Parks and Recreation • Jim Taylor, Parks Manager • Audra Robbins, Recreation Manager • Shann Finwall, Environmental Planner • Ginny Gaynor, Natural Resources Coordinator • Steve Love, Assistant City Engineer COMMUNITY MEETINGS —June 12,7 pm, MCC —July 10, 7 pm, Carver Comm. Gym —July 11, (Business Outreach), 7:30 am, MCC —July 24, 7 pm, Gladstone Fire Station — August 7, 7 pm, Gladstone Fire Station — August 15, 5 pm, Hmong Outreach Mtg, Hmong American Alliance Church — September 5, 5 PM, Hmong Outreach Mtg. MCC 6B, Attachment 1 3 COMMUNITY SURVEYS A City -Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood's parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city, as identified by the Task Force including funding. The survey will gauge the resident's attitude on whether or not they support paying for these improvements with tax dollars. Other general surveys will be conducted on the Internet to assess additional public input. BENCHMARK SURVEYS Surveys were given to neighboring communities. The cities of Cottage Grove, New Brighton, Roseville and Inver Grove Heights responded. (The data is Attached) A city benchmark is a comparative measure that illuminates city performance. Like a traff ic light report, what you want to know in which areas are below and above the competitive threshold for selected cities you compare yourself with. Statistical data does not reflect actual performance. Another tool - PRORAGIS from NRPA. TRENDS ANALYSIS Trend Analysis is used to collect information and attempt to spot a pattern, or trend, in the information. Trend analysis is often used to pred ict future needs or possibilities. It helps stimulate ideas for improvement. Listed be low area sample oft rend sto study. • More Soccer Fields Skate Park • Artificial Fields Swimming Beach • Outdoor Volleyball- TAKRAW Skate Parks • Technology in Parks TujLub • Archery Pickleball • Horseshoe Pits Shared Facilities • Mobile Recreation Development Parks • Off Leash Dog Recreation Area • Coffee Stands • Obstade Coarse • Splash Pads 6B, Attachment 1 0 PLANNING CONSULTANTS The final phase of the project will be the selection and involvement of a park planning consulting firm to complete the Draft 2013 -2033 Parks and Recreation Master Plan. The selection process is expected to begin in November with a firm selected by February, 2014. STUDY QUESTIONS • Who lives here? • What's un- accessible? • Who works here' • What's outdated? • Who plays here? — specifics • What's there? — Categories • What are the • What's Not standards? Maintained? • What do others have? • What are priorities? • What are trends • What other • What's missin g' information would be helpful? • What's underutilized? Master Plan Study Categories A. Funding B. Programming C. Parks and Park Amenities D. Trails E. Environmental and Sustainability F. General Land Use G. Administrative 6B, Attachment 1 5 6B, Attachment 1 0 6C MEMORANDUM TO: Parks and Recreation Commission FROM: Jim Taylor, Parks Manager DATE: October 9, 2013 SUBJECT: Review of Parks and Recreation Commission Goals Introduction At the September meeting of the Parks and Recreation Commission staff was asked to add a review of the Commission's 2013 goals. Background The Commission has made the following their goals for 2013: 1. Assist in the creation of the Park System Plan 2. Address referendum funding 3. Complete Inventory of our parks 4. Create Commissioner service areas 5. Form Disc Golf Sub Committee 6. Organize a Roselawn Park Buckthorn Removal and Cleanup 7. Schedule a Walk Through at the Gladstone Savannah 8. Continue to work on funding for fish creek to finish the acquisition. 9. Convene a meeting with the Human Rights Commission to discuss increasing multi - cultural inclusion. 10. Plan a parks tour 11. Improve Parks and Trail signs 12. Brainstorm collaboration with county for at risk youth 13. Continuation of a discussion on an off -leash dog area. Recommendation Staff recommends reviewing the goals made by the commission. 7A AGENDA REPORT TO: Parks and Recreation Commission FROM: DuWayne Konewko, Parks and Recreation Director James Taylor, Parks Manager SUBJ: City -Wide Parks Needs Assessment Survey DATE: October 9, 2013 INTRODUCTION On September 23, 2013, Staff requested council's approval to solicit quotes for a City -Wide Parks Needs Assessment Survey and to establish a not -to- exceed budget of $30k for these services. We are at a point in the process of the development of the Parks Comprehensive Master Plan where we need to engage the residents of the city to better understand their support for the Parks Master Plan. The purpose of the survey is to gauge support and begin to establish priorities for future improvements to community parks, recreation, facilities, programs and services. The survey will also speak to future funding needs and identify options to pay for these improvements. The survey will be designed to obtain statically valid results from households throughout the City of Maplewood. The survey will be administered by mail and phone. Staff feels a randomized, unbiased survey of residents throughout the city will provide the Parks System Plan Task Force and City Council with impartial data to better make informed decisions. BACKGROUND After receiving authorization from council to establish a Park System Task Force, staff working directly with the task force members as well as the Parks and Recreation Commission, has completed the following: • The Park System Task Force has met a total of six times thus far to discuss the development of the Parks Master Plan. Beginning in October, we will be meeting twice a month through the end of this year; • The Parks and Recreation Commission continues to discuss the development of the Parks Master Plan at their commission meetings; • The Maplewood Business Community was invited to a meeting at the Maplewood Community Center to provide an opportunity for these stakeholders to participate in the process; • Four Community Meetings were held at various locations throughout the city to gather citizen input and comments regarding Maplewood's Park System; • Two Hmong Community Outreach meetings were held to provide a forum for citizen input; • Staff visited various parks during the day and in the evenings to better understand who was using our parks and why; • Invited representatives from the Parks System Task Force, Parks and Recreation Commission, Environmental and Natural Resource Commission and the City Council to join staff on a city parks tour; • Staff continues to receive comments from residents via email and phone regarding Maplewood's parks, trails, and open spaces; • Staff has set -up a link on the city's website that chronicles the development of this master plan. 7A DISCUSSION The City -Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood's parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city including funding. The survey will gauge the residents' attitude on whether or not they support paying for these improvements with tax dollars. A typical question might read as follows: From the list below, please select the three improvements or additions to City of Maplewood neighborhood and community parks that you and members of your household would Most Support being funded with your tax dollar. Choices might include, upgrading playgrounds, adding additional picnic shelters, improving walking and biking trails, additional drinking fountains, upgrading accessibility, improving or adding additional tennis and basketball courts; adding permanent volleyball courts; adding splash pads, including public arts in the parks; adding a dog park, adding a disc golf course; upgrading park buildings and warming houses; adding courts for Tuj Lub and Takraw (traditional Hmong sports) and so on. The questions on the survey will be further vetted out with regard to demographics: i.e. income, age, household type, race, education, own or rent, and so on. The questions will also speak to the amount of additional taxes they would be willing to pay for improved parks and facilities (nothing per month up to $16 -$20 per month). Questions on the survey will be developed in partnership with the Park System Task Force and the Parks and Recreation Commission. The questions will capture the essence of the comments that have been received thus far from the stakeholders in the community. Proposals are due to the City by October 10, 2013 at 12:OOPM. Staff will update the Commission on how many proposals we receive at their meeting. RECOMMENDATION No recommendation at this time. This will come back to the Commission at a later date to discuss further.