HomeMy WebLinkAbout2013-11-26 CDRB Packet
AGENDA
CITY OF MAPLEWOOD
COMMUNITY DESIGN REVIEW BOARD
Tuesday, November 26, 2013
6:00 P.M.
Council Chambers -Maplewood City Hall
1830 County Road B East
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes:
a.September 24,2013
5. Unfinished Business:
6.Design Review:
a.Approval of Design Reviewfor Agropur, 2080 Rice Street
b.Approval of a Parking Reduction for MaplebrookPet Care Center, 2811 White Bear
Avenue
7.Visitor Presentations:
8.Board Presentations:
9.Staff Presentations:
10.Adjourn
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, SEPTEMBER 24, 2013
1.CALL TO ORDER
Chairperson Ledvinacalled the meeting to order at6:00p.m.
2.ROLL CALL
Boardmember, Leo BurgerPresent
Boardmember, Bill KempePresent
Boardmember,Jason LamersPresent
Chairperson,Matt LedvinaPresent
Boardmember,Ananth ShankarPresent
Staff Present:
Michael Martin, Planner
3.APPROVAL OF AGENDA
BoardmemberShankarmoved to approve the agenda as submitted.
Seconded by BoardmemberKempe.Ayes -All
The motion passed.
4.APPROVAL OF MINUTES
BoardmemberKempemoved to approve the August 27, 2013,CDRB minutes as submitted.
Seconded by BoardmemberLamers.Ayes –All
The motion passed.
5.UNFINISHED BUSINESS
None
6.DESIGN REVIEW
a.Approval of Design Review Revisions for CarMax, Highway 61 and Beam Avenue
i.Planner, Michael Martin gave the report and answered questions of the board.
ii.Morgan Landers, Centerpoint Integrated Solutions, Inc. presented and answered
questions of the board.
iii.Paul Schroeder, Westwood presentedand answered questions of the board.
Boardmember Lamersmoved to approvethe plans date-stamped September 4, 2013, for the
proposed CarMax Automobile Superstore. Approval is subject to the developer complying with
the following conditions:(changes or additions are bolded and underlined.)
September 24, 2013
Community Design Review Board Meeting Minutes
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1.This approval is good for two years. After two years, the design-review process shall be
repeated if the developer has not begun construction.
2.All requirements of the fire marshal and building official must be met.
3.The applicants shall obtain all required permits from the Ramsey-Washington Metro
Watershed District and Ramsey County.
4.
The building elevations shall be revised and resubmitted to staff forapproval. The proposed
buildings shall not have smooth-face concrete block. The applicants shall utilize brick and
more decorative materials and apply decorative architectural features to improve the
(The applicant shall addadditional architectural features
appearance of both buildings.
on the north and west elevation in the northwest corner as visible from Highway61.)
5.The design of the six-foot-tall screening wall must be submitted to staff for approval. The wall
shall have brick showing on the outward facing side.
6.The landscaping plan shall be resubmitted for staff approval showing the following revisions:
A.Plan shall show more extensive landscaping along all right-of-way frontages.
B.Plan shall also meet the tree preservation requirements.
C.Plan shall show areas within right-of-way and near the wetlands and rain gardens being
restored with sod, not seed.
7.The applicant shall submit a revised lighting plan for staff approval.The revised plan shall
show the applicant meeting the 0.4 footcandle standard at all property lines.
8.All driveways and parking lots shall have continuous concrete curbing.
9.The applicant shall comply with all requirements of the Maplewood Engineering Report from
Jon Jarosch dated September 17, 2013.
10.The applicant shall comply with all requirements of the Maplewood Engineering Report from
Ron Leaf dated September 10, 2013.
11.The applicant shall comply with all requirements of the Maplewood Environmental Report
from Shann Finwall dated September 17, 2013.
12.The applicants shall:
A.Install reflectorized stop signs at the proposed exits onto Beam Avenue.
B.Install and maintain an in-ground irrigation system for all landscaped areas.
13.The applicants shall provide the city with cash escrow or an irrevocable letter of credit for the
exterior landscaping and site improvements prior to getting a building permit for the
development. Staff shall determine the dollar amount of the escrow.
September 24, 2013
Community Design Review Board Meeting Minutes
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14.All work shall follow the approved plans. The director of community development may
approve minor changes.
15.All roof-top mechanical equipment shall be painted to match the building.
16.The applicant shall work with staff on the requirements within Shann Finwall’s report
dated September 17, 2013, in order to meet current shoreland standards while meeting
the intention of the 2007 approved plan.
Seconded by BoardmemberShankar.Ayes –Boardmember’s Kempe,
Lamers & Shankar
Abstention –Chairperson Ledvina
The motion passed.
Chairperson Ledvina abstained from the vote because the company he works for is working with
CarMax on another site in the Twin Cities.
b.Approval of a Design Review and Parking Waiver for Maplewood Fire Station No. 1,
McKnight Road
i.Planner, Michael Martin gave the report and answered questions of the board.
ii.Jon Horn, Kimley-Horn presentedand answered questions of the board.
iii.Larry Koch, SEH presentedand answered questions of the board.
iv.Steve Lukin, Maplewood Fire Chief answered questions of the board.
BoardmemberKempemoved to approve the plans, date-stamped September 11,2013, for the
proposed Maplewood Fire Station No. 1, based on the findings required by the code. The
property owner shall do the following:
1.Repeat this review in two years if the city has not issued a building permit for this project.
2.Submit a revised photometric plan showing compliance with code at all property lines.
3.Complete the following before occupying the building:
a.Install all landscaping as shown on the approved plan.
b.Screen any roof-top mechanical equipment that would be visible from the homes along
McKnight Road. All other roof-top units that are visible from non residential areas must be
painted to match the building.
c.Provide handicap-accessible parking spaces and signs as required by the ADA
(American’s with Disabilities Act).
4.All workshall follow the approved plans. The director of community development may
approve minor changes.
Boardmember Kempe moved to approve a parking waiver to allow for 23 surface parking spaces.
This is a parking reduction of 42 parking spaces (66 parking spaces are required per city code).
September 24, 2013
Community Design Review Board Meeting Minutes
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Seconded by BoardmemberLamers.Ayes –All
The motion passed.
This item will have a public hearing with the planning commission October 1, 2013. Then it will
go onto the city council meeting for final approval.
7.VISITOR PRESENTATIONS
None
8.BOARDPRESENTATIONS
Boardmember Shankar updated the board on the items at the September 9, 2013,city council
meeting.
9.STAFF PRESENTATIONS
a.Staff reminded the board of the Appreciation Event September 26, 2013, at 6:30-9:30 p.m. at
the Maplewood Community Center.
10.ADJOURNMENT
The meeting was adjourned by Chairperson Ledvinaat7:20p.m.
September 24, 2013
Community Design Review Board Meeting Minutes
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MEMORANDUM
TO:
Charles Ahl, City Manager
FROM:
Tom Ekstrand, Senior Planner
Melinda Coleman, Assistant City Manager
DATE:
November 7, 2013
SUBJECT:
Approval of a Conditional Use PermitRevision and Design Plans for Agropur,
2080 Rice Street
Introduction
Dick Behling, of Agropur (formerly Schroeder Milk), located at 2080 Rice Street, is requesting
approval to build a3,540-square-foot building additiononto the back of the facility. The
proposed addition would be a tank-room addition needed to replace milk product tanks for their
milk processing operation. Refer to the attachments.
Mr.Behling is requesting approval of a conditional use permit (CUP) revision and approval of
design plans for the proposed addition. City ordinance requires a CUP for “processing and
distribution stations for beverages.”
Background
June 27, 1994: The city council granted a CUP for Schroeder Milk to expand the facility.
June 28, 1999: The city council approved a CUP revision for a three-phase facility expansion
project.The council also approved design plans and tax increment financing. TheCUP
revision was subject to:
1.All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2.The proposed construction must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for one year.
3.The city council shall review this permit in one year.
4.If the city council determines there is not enough on-site parking, the council, may require
that the property owner provide additional parking.
April 28, 2003: The city council approved the vacation of an unneeded water main easement
within the applicant’s property.
Discussion
Building Design and Parking
Staff does not see any problem with the proposed addition. It will match the exterior of the
existing building and will not be visible from the street. The site is large and there is sufficient
parking on the site for the applicant’s needs, therefore, parking is not an issue. Also, there are
no new employees to be hired because of the proposed addition.
Landscaping
There will be no affect on landscaping since the proposed addition does not involve any
alteration to the existing planted areas. Also, the proposed addition will not be visible from the
street or any neighboring viewsto warrant additional landscaping.
Engineer’s Report
Jon Jarosch, staff engineer, has the following comments:
The plans look fine from our end.
A grading/erosion control permit will be required.
There may be SAC, sewer availability charges, associated with the proposed addition. The
engineering staff will determine this.
Assistant Fire Chief and Building Official Comments
The applicant must meet all applicable building codes and provide fire protection according to all
applicable codes as well.
Police Comments
Chief Paul Schnell commented that there were no obvious police issues with this proposed
project.
CUP Findingsfor Approval
The zoning ordinance requires that the city council find that all nine “standards” for CUP
approval be met to allow a CUP. In short, these state that the use would (refer to the resolution
for the complete wording):
Comply with the city’s comprehensive plan and zoning code.
Maintain the existing or planned character of the neighborhood.
Not depreciate property values.
Not cause any disturbance or nuisance.
Not cause excessive traffic.
Be served by adequate public facilities and police/fire protection.
Not create excessive additional costs for public services.
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Maximize and preserve the site’s natural and scenic features.
Not cause adverse environmental effects.
The proposed tank room addition would meet the above criteria and would not create any
negative issuesor concerns.
Budget Impact
None.
Recommendation
A.Adoption of the resolution amending the conditional use permit for Agropur(formerly the
Schroeder Milk site), located at 2080 Rice Street for their proposed 3,540-square-foot
building addition. Approval is based on the findings required by city ordinance and subject
to the following conditions(additions are underlined):
1.All construction shall follow the site plan approved by the citydate-stamped October 31,
2013.The director of community development may approve minor changes.
2.The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3.The city council shall review this permit in one year.
4.If the city council determines there is not enough on-site parking, the council, may
require that the property owner provide additional parking.
B.Approve the plans date-stamped October 31, 2013for the proposed tank room addition to
Agropur, located at 2080 Rice Street. Approval is subject to the following conditions:
1.The materials and color of the proposed tank room addition shall match the exterior
materials and color of the contiguous part of the existing building.
2.The applicant shall comply with all requirements of the assistant fire chief and building
official.
3.The applicant shall comply with all requirements of the city’s engineering department.
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Reference Information
Site Description
Site size: 18.83acres
Existing land use: Agropur, Inc.
Surrounding Land Uses
North:Victory Auto Service and Glass, Cub Foods
East:Undeveloped
South: Maplewood Collision Center
West: Rice Street Business Center, Dulux Paints
Planning
Land Use Plan designation: C(commercial)
Zoning: BC (business commercial)
Code Requirements
Section 44-512(2) requires a CUP for processing and distribution stations for beverages.
Findings for CUP Approval
Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to
the findings for approval in the resolution.
Application Date
The application for this request was considered complete on October 31, 2013. State law
requires that the city decide on these applications within 60 days. The deadline for city council
action on this proposal is December 30, 2013.
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Attachments
1.Conditional Use Permit Revision Resolution
2.Location/Zoning Map
3.Land Use Plan Map
4.Neighborhood Map
5.Site Plan
6.Building Elevations
7.Applicant’s Written Narrative date-stamped October 31, 2013
8.Photograph of the Building Exterior
9.Plans date-stamped October 31, 2013 (separate attachments)
p:sec18\Agropur CUP and Design Review PC and CDRB Report 1013 te
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Attachment 1
CONDITIONAL USE PERMIT
REVISION RESOLUTION
WHEREAS, Agropur, Inc. has applied for a conditional use permit revision to their
to construct a 3,540-square-foot tank room addition at their facility.
WHEREAS, Section 44-512(2) of the city ordinances requires a conditional use permit for
processingand distributing stations for beverages.
WHEREAS, this permit applies to the property located at 2080 Rice Street. The property
identification numbers for these properties are:
182922220016 and 182922220017
WHEREAS, the history of this conditional use permit is as follows:
1.On November 19, 2013, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners. The
planning commission gave everyone at the hearing a chance to speak and present written
statements. The planning commission also considered the reports and recommendation of
city staff. The planning commission recommended that the city council _________ this
permit.
2.On ____________, 2013, the city council considered reports and recommendations of the city
staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council ________ the above-described
conditional use permit, because:
1.The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
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6.The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions(additions are underlined):
1.All construction shall follow the site plan approved by the citydate-stamped October 31,
2013.The director of community development may approve minor changes.
2.The proposed construction must be substantially started within one year of council
approval or the permit shall become null and void. The council may extend this deadline
for one year.
3.The city council shall review this permit in one year.
4.If the city council determines there is not enough on-site parking, the council, may
require that the property owner provide additional parking.
The Maplewood City Council _________ this resolution on _______, 2013.
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Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
Attachment 7
Attachment 7
Attachment 7
Attachment 8
MEMORANDUM
TO:
Charles Ahl, City Manager
FROM:
Tom Ekstrand, Senior Planner
Melinda Coleman, Assistant City Manager
DATE:
November 7, 2013
SUBJECT:
Approval of a Parking Reduction for Maplebrook Pet Care Center,
2811 White Bear Avenue
Introduction
Dr. Kristina Andrusko-Bipes, of the Maplebrook Pet Care Center, 2811 White Bear
Avenue, is requesting that the city council approve a parking reduction. Shewould like
to remove two parking spaces and install a rain water garden in thislocation.
The applicant feels they do not need these spaces for their clinic’sparking needs and
the rain water garden will resolve an erosion problem.Sheis working with the
Watershed District on this project.
Refer to the attached letter drawings from the applicant.
Background
June 12, 1995: The city council approved the plans for this building and site, then the
Maplewood Pet Center, another owner. The council also approved a parking reduction
waiver to allow 18 parking spaces rather than 25 spaces which code required.The
developer was required to provide proof-of-parking for seven additional spaces.
Discussion
The city council had required 18 parking spaces. Over time, this number has reduced to
17. Because the site already has one space less than the city council originally required,
the applicant is essentially requesting a reduction of three more parking spaces.
There is not room for any proof-of-parking spaces due to the grade on the site. The
building and parking lot are on high ground. Therest of the site drops to low ground on
the south.
Staff agrees that the veterinarian clinic can function with 15 parking stalls;therefore, the
loss of two more spaces would not be a problem for them. The problem is that, with no
room available on sitefor additional parking spaces to be added, the site may end up
with a parking shortage for a future business.
Staff feels, though, that it is worth the minimal risk of a possible parking shortage by
assisting the applicant to improve the drainage ontheir site. Rain water gardens serve
not just as a means to control runoffbut are very attractive landscaped elements that
enhance a property.
Staff’s suggestion is to allow the parking reduction to 15 spaces, but should a parking
shortage develop inthe future, the applicant or future owner, may be required to attain
the right to park on the abutting parking lot to the south (subject to that property owner’s
approval) or restore the proposed rain water garden back to two parking spaces.
Trash Enclosure Required
Staff observed that the pet care center did not have a trash enclosure for the two
dumpsters they had. To comply with city ordinance, the applicant needs to provide a
trash enclosure as code requires.This is required by code whether they proceed with
the rain water garden project or not.
Budget Impact
None.
Recommendation
Approve the parking reduction to allow 15 parking spaces at the Maplebrook Pet Care
Center, located at 2811 White Bear Avenue. This parking reduction is based on the
following reasons:
1.The pet care center does not need more than the proposed 15 parking spaces for
their staff and customers.
2.By reducing the number of parking spaces to 15, the property owner can resolve an
erosion problem by installing a rain water garden in the parking lot.
If a parking shortage develops, the property owner shall restore parking to the area
planned for the new rain water gardenor seek to use parking from an adjacent or nearby
parking lot.
3.The property owner shall construct atrash enclosure to contain and conceal their two
dumpsters as required by city code. The property owner shall work with staff for
approval of the design which must be compatible with the building and must have a
closeable gate which also conceals the dumpsters. The trash enclosure shall be
constructed even if the rain water garden project does not take place. The trash
enclosure shall be constructed by May 30, 2014.
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Attachments
1.Location Map
2.Zoning Map
3.Aerial Photo
4.Site Plan
5.Applicant’s Letter of Request dated September 14, 2013
6.Rain Garden Details
p:2S\Maplebrook Pet Care Center\Maplebrook Parking Reduction Request #2 10 13 te
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Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
Attachment 6