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Home My WebLink About2013 10-14 City Council Workshop Packet AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, October 14, 2013 Council Chambers, City Hall A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS E. NEW BUSINESS 1. Commission Interview a. Parks & Recreation Commission 2. Parks System Plan Update 3. Department of Public Safety – Driver & Vehicle Services Claims Review a. Declaration of Intent to Consider Closed Session (§13D.04 subd. 5) F. ADJOURNMENT THIS PAGE IS INTENTIONALLY LEFT BLANK E1 MEMORANDUM TO: City Council FROM: Charles Ahl, Assistant City Manager Sarah Burlingame, Senior Administrative Assistant DATE: October 14, 2013 SUBJECT: Commission Interview a. Parks & Recreation Commission Introduction/Background The City Council will be conducting an interview of candidates for the Parks & Recreation Commission. The Commission has one opening due to a resignation. Staff has advertised for this position and received two applicants. Budget Impact None. Recommendation Staff recommends that the Council interview the candidates as indicated in the schedule below. The suggested questions will be submitted under separate cover to the Council. During the interview process, Council Members should fill out their ballots. Once the Interviews have concluded, Council Members should submit their ballots to staff, which will be tallied and the results will be brought back to the Council during the following regular meeting with recommendations for appointment. Time Candidate 5:00 Question Selection 5:05 Rick Brandon 5:20 Nikki Villavicencio Attachments 1. Candidate Applications in order of interview schedule Workshop Packet Page Number 1 of 47 E1, Attachment 1 Workshop Packet Page Number 2 of 47 E1, Attachment 1 Workshop Packet Page Number 3 of 47 E2 MEMORANDUM TO: Chuck Ahl, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Jim Taylor, Parks Manager DATE: October 7, 2013 SUBJECT: Parks System Plan Update Introduction The City Council has made one of their 2012-2014 goals to explore a referendum for a sustainable parks system and to develop a Comprehensive Parks System Plan. Staff believes these two things can be done simultaneously through the community process that we have started. The City’s Consultant Bob Bierscheid will give a detailed update on The Parks System Plan and the community driven process staff has followed to gather input. Following the presentation staff and the Consultant will answer any questions that the Council may have. Background Information on the community process and the information gathered can be found in the attached report. Budget Impact None Recommendation No recommendation is needed at this time. The purpose of this workshop is to update the Council on the progress that staff, Parks and Recreation Commission, and the Parks System Plan Task Force has made. Attachments 1. Preliminary Report To Council a. Who Lives Here Data b. Who Works Here Data c. Who Plays Here Data d. Parks and Amenities Data e. Benchmark Comparisons f. Trends Data 2. Presentation PowerPoint Workshop Packet Page Number 4 of 47 E2, Attachment 1 1 Maplewood Parks and Recreation Parks and Recreation Master Plan Update Community Study Preliminary Report to City Council October 14, 2013 1. Purpose On January 25, 2010 the City Council adopted the City of Maplewood Comprehensive Plan. In February of 2013, City Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the 2030 Comprehensive Plan. The first phase of the Parks and Recreation Master Plan update involves the engagement of Maplewood residents, businesses, and the users of the Parks and Recreation system. Through this process, comments and concerns regarding issues, needs, updates, trends and improvements are documented that will influence the update of the Parks and Recreation Master Plan. 2. Process a. Task Force City Council appointed a citizen task force comprised of 16 members that began meeting monthly in April 2013. Bob Bierscheid, of Bierscheid Consulting, was selected to guide this process along with DuWayne Konewko, Parks and Recreation Director and James Taylor, Parks Manager. The Task Force has met from 4:00pm – 6:00pm on the fourth Wednesday of each month. Note: This schedule is being expanded to two meetings per month beginning in October. • Task Force Members o Roy Adams o Paul Arbuckle o Margaret Behrens o Al Bierbaum o Peter Boulay o Bob Cardinal o Don Christianson o Ron Cockriel o Mark Jenkins o Marv Koppen o Jason Lamers o Alysyn Morris o Mark Nichols o Scott Schaller o Dale Trippler o Nikki Villavicencio • Task Force Goals and Objectives o Align Maplewood’s Parks Systems Plan with the City’s 2030 Comprehensive Plan relying on a strong public input process that involves both residents and stakeholders. o Identify the needs and desires of our community, and create opportunities for active lifestyles based on current and future demographic trends. o Develop a better understanding of current City parks, green spaces, and recreational components in order to better address existing limitations as they compare to local, regional and national standards and trends. o Establish a vision for our parks, greenways, and recreation facilities with an eye towards sustainable maintenance practices. o Identify sustainable funding sources and strive to match available resources with prioritized park system needs. o Seek opportunities to promote connectivity within our parks system o Foster and promote a sense of community pride and stewardship in regards to our parks system. Workshop Packet Page Number 5 of 47 E2, Attachment 1 2 o Establish policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole. b. Staff Involvement Meetings have been held with staff to request their input in the planning process. The key staff involved has been DuWayne Konewko, Parks and Recreation Director, Jim Taylor, Parks Manager, Audra Robbins, Recreation Manager, Shann Finwall, Environmental Planner, Ginny Gaynor, Natural Resources Coordinator, and Steve Love, Assistant City Engineer. c. Community Meetings The following community meetings were held: • June 12, 7:00pm, Maplewood Community Center • July 10, 7:00pm, Carver Community Gym • July 11, (business outreach), 7:30am, Maplewood Community Center • July 24, 7:00pm, Gladstone Fire Station • August 7, 7:00pm, Gladstone Fire Station • August 15, 5:00pm, Hmong Outreach Meeting Hmong American Alliance Church • September 5, 5:00pm, Hmong Outreach Meeting Maplewood Community Center Additional outreach is in process with representatives of the handicapped community. A joint meeting of the Parks and Recreation Commission and the Parks System Task Force is being scheduled to further discuss accessibility issues. A tour of parks and recreation facilities and amenities was held on August 22. Additionally, DuWayne Konewko, Parks and Recreation Director and Jim Taylor, Parks Manager have been visiting local parks and interviewing the individuals at the parks about potential parks and recreation issues. d. Community Surveys A City-Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood’s parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city including funding. The survey will gauge the resident’s attitude on whether or not they support paying for these improvements with tax dollars. Other general surveys will be conducted on the Internet to assess additional public input. e. Benchmark Surveys (Attachment E) f. Trends Analysis (Attachment G) g. Planning Consultants and process The final phase of the project will be the selection and involvement of a parks planning consulting firm to complete the Draft 2013-2033 Parks and Recreation Master Plan. The selection process is expected to begin in early 2014. 3. Study Questions Posed (Data in Attachments) • Who lives here? • Who works here? Workshop Packet Page Number 6 of 47 E2, Attachment 1 3 • Who plays here? • What’s there? • What are the standards? • What do others have? • What are the trends? • What’s missing? • What’s underutilized? • What’s un-accessible? • What’s outdated? o Specifics o Categories • What’s not maintained? • What are priorities? • What other information would be helpful? 4. Master Plan Study Categories a. Funding b. Programming c. Parks and Amenities d. Trails e. Environmental and Sustainability f. General land Use g. Administrative 5. Findings by Category (PRELIMINARY) a. Funding • Cost of improving parks (to be discussed at the October 23 meeting) • How do we pay for park improvements/enhancements; o Parking fees o User fees o Food sales at parks  Generate money by allowing food vendors at local parks  Generate money by allowing or running concession stands  Do not allow the sale of food without a permit o Signs at ball fields and additional marketing opportunities o Overall rental revenue – shelters, fields, rooms, etc. o Sponsorships o Improvement bonds o Infrastructure Replacement Reserve Fund o Referendum o Park Foundation o PAC Funds (Clarify) • Roseville Process - how they came to renewal program • Cost of funding ADA – disabilities, ensuring access for all; Funding Summary (to be completed) b. Programming (additional discussion at October 16 meeting) • Race and Cultural – Activities • Outreach to different demographics • Revenue vs. non-revenue programs • What parks are used? Workshop Packet Page Number 7 of 47 E2, Attachment 1 4 • Shelter revenue (Groups vs. Residents) • Host more Maplewood celebrations • Winter celebration in Maplewood • Ice sculptures • National Night Out participation • Resume the puppet wagon program • Host more special events in south Maplewood (i.e. movie night) • Add park play days or roaming recreation concept into programming • Are we utilizing all of our parks to the fullest? • Develop a monthly volunteer program in our parks • Partner with neighboring cities • South Maplewood not having access to park programs etc. • Engaging volunteers • Provide more education programs within the parks • Host different types of special events • Host the special events in all areas of the city • ADA – disabilities, ensuring access for all • Mobile recreation • Trends: ? • Needs: ? Programming Summary (to be completed) c. Parks and Park Amenities • Provide amenity lists • Bundling of facilities • Trail bikes • Disc golf (4 Comments) • Dog park (4 Comments) • Bandshell • List of other peoples amenities • Self guided tour basic information • Lakes connections • Improve quality of sand • Changing demographics (2 Comments) o What is important to add? o What can be removed as the changes occurs? • Keep seniors in mind o Shade at parks o Sitting areas along trails and parks • Add unique items to parks to create destination parks • Artificial turf fields • Experiment with turf in goal areas • Have smaller practice fields separate from play fields to keep the playing fields in good condition • Sand in our older playgrounds needs to be replaced • Hazelwood Park o Bathrooms o Artificial turf o Experiment with turf in goal areas • Need workout equipment in our parks Workshop Packet Page Number 8 of 47 E2, Attachment 1 5 • Install emergency buttons in our parks • Are we utilizing all of our parks to the fullest and best use • Look for additional way to partner with Ramsey County • Leave rakes at the park and encourage our residents to help • Restaurants/concession stands in our parks to generate revenue • Food Trucks in parks • Meals on W heels to users of our parks • Control the geese population - they have become a nuisance • Work with MTC to put more bus stops at our parks • The trash is not adequately maintained at parks when large groups use the parks • Post numbers to call if people see issues in our parks • Track accidents in our parks so we know where there may be issues • Partner with neighboring cities • Park maps inside of our parks • Offer part time employment to members of the community for maintaining parks • Provide additional education on park offerings, bike trails, park amenities, locations etc. • Amphitheater located in South Maplewood or other location • Overall park safety • Educate residents on the Adopt – A – Park program • Design the park system with safety in mind o Bike o Pedestrian o Children o Nighttime • Trash Issues-Overflowing after the weekend • Pleasantview Park (good job on keeping it clean) • Use trashcans that are colored or decorated so they fit into the system better • Lights - This would increase use of the parks at night • Do not install lights • ADA – disabilities, ensuring access for all • Trash Pickup in Parks o Early pickup of trash after weekends o Have residents send in photos of them picking up trash for a chance to win a prize each week or month o Have residents send in photos of them picking up trash for a chance to win a prize each week or each month • Encourage the Adopt – A – Park program • Have a posted contact number to report overflowing trash containers • Emergency stations o If you are in a park and need help how do you call someone Park Trends: • More soccer fields • Artificial Fields • Outdoor Volleyball - TAKRAW • Technology in our parks (QR codes, etc.) Able to track customers • Archery • Paintball – Can we do it? Workshop Packet Page Number 9 of 47 E2, Attachment 1 6 • Horseshoe pits • Off-leash dog recreation area • Obstacle course • Splash Pads • Skate park • Swimming beach • Tuj Lub • Neighborhood trails • More Community Gardens • Climbing mazes • Pickle Ball Courts • Shared facilities • Adult exercise equipment in parks • Outdoor refrigerated ice rinks/trails • Coffee stands • Community built play lots • Play trails • Shaded play areas Park Needs: • Do we need more soccer fields? • Disconnect between schools and Maplewood – do we have the capability of using those facilities? • Do we have relationships with Hill Murray, other schools and the school district? Are we doing enough? • Access to a gun range, gun safety etc. • Youth Football program and fields (Hmong Community) • Better facilities for rental • Maplewood Community Center Skating Rink • Cross country skiing • Lodge for winter gatherings • Camping area • Outdoor amphitheater • Skate Park at the YMCA in White Bear • Playground replacement program • Amenities outdated because of changing demographics • Quality vs. Quantity • Overuse – working with our neighbors • Park signage Underutilized Park Amenities • Tennis courts (study on tennis courts) • Nature Center • Preserves • Opportunities for more use in the MCC Workshop Packet Page Number 10 of 47 E2, Attachment 1 7 • Ball field utilization (are we using them enough for the amount of space that they take up?) • Ice Rinks (Are they utilized properly?) • Park accessibility issues • Community Center (24 hour access) • Parking on the soccer fields (County Road C) • Open Spaces • Lack of knowledge on what we have • Trail connectivity • Bruentrup Farm • Are programs inaccessible (programming section) • More signage saying who and how to contact people Outdated Parks Not Maintained Parks • Do we have things over maintained? d. Trails • Living Streets Plan on the trail corridor section • Keep biking and walking routes in mind as the plan is developed • Sidewalks o Provide connection to existing pieces of sidewalks o Keep plowed during the winter o Consider all types of users o Trim plants overhanging existing sidewalks o Use of alternate playground material • Provide connections between different parks systems • Bike and pedestrian safety o Location markers for crossing and at blind corners • More trail continuity and continue to make connections • Connectivity in our trail system is very important • Fix “bird baths” on our trails • Location markers on our trails in case there are accidents. • Adding crosswalks • Trail connectivity • Trails and sidewalks o Connectivity is very important o Educate residents on biking opportunities in the city  Where you can bike to  Routes • More sidewalks and connectivity • Outreach to People with Disabilities • New paths should be graded to ADA requirements o Clean geese droppings from paths Workshop Packet Page Number 11 of 47 E2, Attachment 1 8 Parks and Park Amenities Summary (to be completed) e. Environmental and Sustainability • Need to prioritize sensitive areas • Request to have neighborhood level park maps • As part of process would like metrics on open space priorities, park facilities, etc. • Do not need access to all open space, but need access to some wetlands • People need information on where wetlands are, what they are, and why important. Wetland is an environmental buzzword that has little meaning to many people. City needs to really explain what they are and why we need to care about them. • Concern about using parks for storm water filtration/infiltration. Are we dumping toxins into our parks? Shouldn’t we be concerned about kids playing in polluted rain gardens –and playing in them after a storm when they fill up? • Identify “special” trees in our parks and make a registry of them • Neighborhood Preserve Guidelines • Educate people to go green • Tree education program o What trees grow well where o What soils do trees like o Where to plant types of trees o How to identify trees • Concern, if you travel south of Minnehaha on Century to Lions Park. Should we have kids in places where we are treating water? Is it safe? Are we doing the right thing treating water in our parks? • Active spaces have all been purposed. Have the preserves been? How many of them have master plans? Spell out what places have higher value. Consider making sure every park and preserve have a master plan. • Honor the commitment to it being passive • Future, if we don’t have the flexibility to get things into our active parks, we should not be close-minded to what should happen in our preserves. • Don’t be too restrictive because changes in management plan. • Funding to purchase the preserves was sold as passive. • Do we have enough money to operate a parks system? If not, we shouldn’t be talking about developing new ones • Don’t shut the door to opportunity • Remind people of what the preserves are there for (look do not touch) • Preserves are changing regardless of if we want to or not. Preserve what? We need management plans • Work with property owners to encourage them to manage their property • Breakdown the whole system to percentages of land • Benefits wildlife. Greenways in many regards are private property • Invitation on the environmentally side to owners to manage their property ecologically responsible. • Best way to preserve the Greenways? • Confusing from a park standpoint • Is there adequate access to natural areas? Workshop Packet Page Number 12 of 47 E2, Attachment 1 9 o Enough sites? o Parking? o Right mix of hard surface vs. rustic trails • Response to above: o It depends on what that area is for neighborhood, or community as a whole o Great for neighborhood but not as attractions o Can’t answer it until you know how many users you have. o Will you bring more people in if you increase the parks? o Difficulty determining what adequate would be. How do you quantify it? What is intended and defined for “access”? o Having access to those areas, having maps right there in the preserve or open space. It plays into access • Should the City be parkland for storm water runoff? o Function of cost if it saves the residents money then we should use parks o When Public Works take land to make a storm water pond or rain garden. Should we still bring in people when we are treating water? Should the parks be compensated? Making people pay for storm water treatment as we go. • What does the City need to do to be leaders in natural resources and sustainability? o Is the City not already a leader? Just continue to do what we are doing and continue to look for opportunities. How do we define a leader? o Lead by example, best practices, when we preach it, practice it. Educate our residents on best practices. o Lead by example and use that example to educate the public. o We are already leaders, first cities in the USA to take the steps we have with rain gardens and preserves, how do we maintain that status. • Educate, educate, educate • Is there a need to better integrate our park and open space classifications? • They don’t know anyway. It is fine for the average citizen • Active spaces have all been purposed. Have the preserves been? How many of them have master plans? Spell out what places have higher value. Consider making sure every park and preserve have a master plan. • Identify ALL our space. • Too many categories already, it makes it too complicated, they are ALL parks. • Discuss further our “classification” system • Chart of how we have received all of our properties • Can these extra OPEN SPACES be used • Somehow help advertise Ramsey County properties as well • Pressure to have other uses in our preserves (dog park, disc golf, community gardens) o Do we need changes in open space classifications? o Do we need changes in which sites are preserves vs. open space? o Do we need changes in how we think about the preserves? Or in the preserve policies? • Honor the commitment to it being passive. • Future, if we don’t have the flexibility to get things into our active parks, shouldn’t be close-minded to what should happen in our preserves. • Don’t be too restrictive, because changes in management plan. • Funding to purchase the preserves was sold as passive Workshop Packet Page Number 13 of 47 E2, Attachment 1 10 • Do we have enough money to operate a parks system? If not, we shouldn’t be talking about developing new ones. • Don’t shut the door to opportunity • Remind people of what the preserves are there for (Look do not touch) o Preserves are changing regardless of if we want to or not. Preserve what? We need management plans. o Work with property owners to encourage them to manage their property that benefits wildlife. Greenways in many regards are private property. • Invitation on the environmentally side to owners to manage their property ecologically responsible. o Best way to preserve the Greenways? o Confusing from a Park standpoint • Breakdown the whole system to percentages of land Environmental and Sustainability Summary (to be completed) f. General Land Use • Remove homeless camps in the City’s open space • Our parks are a well kept secret • Overall condition of Harvest Park is poor • Identify ALL our space. • Discuss our “classification” system further • Share maintenance duties with neighboring cities or schools • Encourage other cities to have more open spaces • Make more destination type parks to bring people in from outside the community • Too many categories already, it makes it to complicated, they are ALL parks. • Chart of how we have received all of our properties • Can these extra OPEN SPACES be used? • Somehow help advertise County properties as well • Gladstone should be a main component of the future as the gateway to Maplewood. • Storm water management in our parks; should some language be added into the system? • The Parks and Recreation Comprehensive Plan Goal #2 states: To adequately provide and maintain open spaces and natural areas to ensure each resident has access to green spaces and nature. How do you measure adequate? • The Nature Center – very rare, it should be included that we should do more to encourage use of our nature center • Our approach to connectivity should be added to the plan • Be careful about putting acquisition and greenways together • Define what acquire means when it comes to greenways etc. • Goal #3: To acquire land for parks, natural areas & open spaces that can be maintained and used by the community and the City. Instead of acquisition, should it be inclusion. Need to define this goal better. • Develop official policy to require inter-departmental cooperation as exemplified in recent Living Streets projects. Workshop Packet Page Number 14 of 47 E2, Attachment 1 11 General Land Use Summary (to be completed) g. Administrative • Community Partnerships o Community Goal #1  How do the maps get there? How do we get them to the community?  Establish effective communication about what? Such as, ideas to establish effective communication (blogs, website, mailings etc.)?  Various aspects or parks, trails, and open space  Beyond signage, other means to educate  More directional signs in or trail system  Working together with surrounding communities on signage  Partner with 3M on signage  What is the action plan to communicate effectively with our residents?  Continue with engaging under-represented members of the community  Tell our story better on partnerships and people that help with things in our community  Communication, communication, communication  Tell our story  Meeting with surrounding communities about how they fit in to our plans  Ramsey County discussion - how they fit in?  Collaboration with government entities to impact funding  Not adjacent jurisdiction, surrounding communities o Partnerships  MCC Partnerships  Employment Endeavors and the ISD #622 Next Step program to provide a training site where participants can learn on-the-job skills.  JPA’s with the Cities of Mahtomedi and North St. Paul to run Mahtomedi Beach and Silver Lake Beach.  Contract with ISD 622 to provide supervision of their aquatic programs at John Glenn Middle, Maplewood Middle and Skyview Community School pools.  Court-ordered community service hours for individuals needing to complete the hours  Contract partnership with Ashland Productions for use of the Maplewood Performing Arts Theatre.  Discounted memberships for large groups such as ISD 622 and 3M Employees – other large employers as well.  Natural Resources and Maplewood Nature Center  Ramsey-Washington Metro Watershed District  Ramsey County Parks  Friends of the Mississippi River  Great River Greening  MN DNR (for grants, Fishing in the Neighborhood)  Metro Bowhunters Resource Base  Ramsey County Cooperative Weed Management Assoc  Friends of Maplewood Nature  Century College  St. Thomas University  District 622 Community Ed  Many local elementary schools (service learning)  Ramsey County Master Gardeners Workshop Packet Page Number 15 of 47 E2, Attachment 1 12  University of Minnesota  St. Paul Audubon  First Evangelical Free Church  Elpis Enterprises  Minnesota Naturalists Association (Provides three free staff and volunteer trainings annually)  Ramsey County Conservation District Rain Gauge network  First Evangelical Free Church on the organic garden programs  Parks and Recreation  Maplewood Athletic Association  North Saint Paul Athletic Association  North East Soccer Association  Kokoro Volleyball  ISD 622  ISD 623  Oakdale Athletic Association  North Polars Fastpitch  Multiple additional associations and communities for youth athletics  Saint Paul Soccer Club  Minnesota Women’s Soccer League  C.L.A.S.S. - Consortium of Lake Area Senior Services o Quantify our relationships with youth associations o Partnerships with disabled groups? o Humanize some of the language in master plan o Would like to see a city wide survey o Provide a collage of maps at the MCC, City Hall etc. o Engagement with Hmong community is essential o Help settle neighbor feuds o Target neighborhoods with maps of trails and parks in their area. o Liability issues or risk management o MAA – future partnerships o Growing community partnerships o South Maplewood not included in the mix o Social media – www.nextdoor.com o Maps o Keep maps updated o Show how parks are connected o A one stop shop for all of Parks and Recreation o ADA – disabilities, ensuring access for all o Working with nonprofits – bring into the discussion o Cultural diversity o Publishing materials in different languages o Hmong outreach o Educating area businesses on what the park system has to offer o Outreach o Outreach to people with disabilities o Improve way to access information about the parks system o Better web pages o Maps  What is available  Mapping of parks and trails Workshop Packet Page Number 16 of 47 E2, Attachment 1 13  More available  More usable  Routes to bike on  Maps available within parks to show where you can go and how to get to other nearby parks o Review Park Usage  Discourage night time usage  Cut down vandalism  Patrol park areas  Install cameras Administrative Summary (to be completed) Additional Items to Study: • Hispanic population • Age breakdown • Include chapter 2 of Comprehensive Plan • Income – levels • Percentage of race • Somali representation • Outreach to people with disabilities • School district demographic numbers • Housing (Chapter 2 added to the website) • Poverty • Do a count at our parks (beginning this process) • GIS tracking of where things are • Church usage (outreach) • Survey for programs • Park map with neighborhood layer (Do this one to have) • Bus stops o Who maintains them? o Add more stops near parks • Keep a map or data base that tracks bike and pedestrian accidents on the trail system Additional Comments: • Farm/Open Space o 200 People using basketball court every night o Not throwing trash away o Drag racing o Police never get there in time o Trash is always overthrowing • Vista Hills Park • We should use more decretive trash barrels • The tire swing at Pleasantview is too low • Hmong Community Outreach is key Workshop Packet Page Number 17 of 47 E2, Attachment 1 14 • Maintenance has not been good this year- grass is long, branches down, and the park at Pleasantview is starting to look run down. • Need to do more for the apartment complexes in the area. • Free cable, make sure that the residents know so we get the word out we might be missing a large population 6. Report Summary Attachments: a. Who Lives Here Data b. Who Works Here Data c. Who Plays Here Data d. Parks and Amenities Data e. Benchmark Comparisons f. Trends Data Workshop Packet Page Number 18 of 47 Who Lives Here? Population 1990 2000 2010 2030 Estimate 30,954 35,258 37,500 40,900 Households 1990 2000 2010 2030 Estimate 11,496 13,758 15,561 18,150 Race White Asian Two or More Races Black 28,719 3,963 1,097 3,122 Other Race American Indian Native Hawaiian 899 197 21 E2, Attachment 1A Workshop Packet Page Number 19 of 47 Who Works Here? Employee and Employers 2000 2010 2020 2030 29,259 36,600 41,000 44,500 E2, Attachment 1B Workshop Packet Page Number 20 of 47 Major Employers Employer Products/Services Total Employees •3M Company Diversified Production 11,960 •Health East General Medical and Surgical Hospitals 950 •Macy's Department Stores 450 •Maplewood School District Education 400 •Sears Roebuck Department Stores 350 •Cub Foods East Grocery Stores 250 •Cub Foods West Grocery Stores 250 •Volunteers of America Community Care Facilities 190 •Home Depot Building Materials 185 •Menard's Building Materials 180 •City of Maplewood Local Government 178 E2, Attachment 1B Workshop Packet Page Number 21 of 47 Youth Outdoor Programs: Youth Soccer, Youth Sonball, Spring/Summer Soccer, Tennis, and T-‐Ball: • Residents 467 Individuals • Non-‐Residents 105 Individuals Meaning 83% of the par3cipants in Maplewood youth programs are City Residents. In addi3on there are3 Athle3c Associa3on made up of residents that play on our parks: Maplewood Athle3c Associa3on, Northeast Soccer Associa3on, and North Polars Fastpitch. Adult Sonball • Residents 71 Teams • Non-‐Residents 202 Teams Meaning only 26% of the adult sonball teams are residents of the community. Who Plays Here? E2, Attachment 1C Workshop Packet Page Number 22 of 47 Picnic Shelters • 51 Total Rentals The percentage is 50-‐50 on residents to non-‐residents for these rentals. There are a lot of St. Paul residents that rent the shelters. Field Permits There were issued 137 Baseball, Sonball, and Soccer Field permits in 2012. Resident to non-‐resident permits are not tracked. It is es3mated to be 80% residents, since most of them are for Maplewood local associa3ons. E2, Attachment 1C Workshop Packet Page Number 23 of 47 E2, Attachment 1D Neighborhood/Park Classification Acreage Western Hills Western Hills Mini/Neighborhood Park 5.7 Parkside Maplecrest Mini/Neighborhood Park 2 Edgerton Youth Athletic 18.3 Roselawn Mini/Neighborhood Park 5.2 Kenwood Mini/Neighborhood Park 0.2 Mississippi Tot-Lot Mini/Neighborhood Park 0.9 Kohlman Lake Sunset Ridge Mini/Neighborhood Park 6.1 Lower Sunset Ridge Mini/Neighborhood Park 0.6 Kohlman Mini/Neighborhood Park 4.8 Hidden Marsh Neighborhood Preserve 6.3 Fisher's Corner Neighborhood Preserve 17.4 Spoon Lake Neighborhood Preserve 27.6 Hazelwood Four Seasons Mini/Neighborhood Park 9.5 Hazelwood Youth Athletic 48.1 Harvest Community Athletic Complex 30.1 Legacy Mini/Neighborhood Park 10 Legacy Pines Mini/Neighborhood Park Kohlman Creek Neighborhood Preserve 10.9 Maplewood Heights Maplewood Heights Mini/Neighborhood Park 25.3 Joy Park Community Park 14.6 Joy Park Neighborhood Preserve 35.9 Playcrest Mini/Neighborhood Park 13.7 Prairie Farm Neighborhood Preserve/Special Use Park Sherwood Glenn Timber Mini/Neighborhood Park 0.5 Sherwood Mini/Neighborhood Park 12 Robinhood Mini/Neighborhood Park 4.1 Gladstone Gladstone Savanna Neighborhood Preserve 26.7 Workshop Packet Page Number 24 of 47 E2, Attachment 1D Wakefield Community Park 34.5 Flicek Youth Athletic 6.3 Look Out Mini Park 0.3 Hillside Nebraska Mini/Neighborhood Park 4.4 Hillside Mini/Neighborhood Park 9.8 Goodrich Community Athletic Complex 20.5 Priory Neighborhood Preserves 45.8 Sterling Oaks Mini/Neighborhood Park 11.5 Beaver Lake Geranium Mini/Neighborhood Park 9 Gethsemane Mini/Neighborhood Park 9.4 Lions Mini/Neighborhood Park 3.4 Jim's Prairie Neighborhood Preserve 11.5 Beaver Creek Neighborhood Preserve 9.1 Nature Center Neighborhood Preserve/Special Use 37.2 Battle Creek Afton Heights Youth Athletic 17.9 Vista Hills Crest view Mini/Neighborhood Park 3.8 Mailand Mini/Neighborhood Park 2.2 Vista Hills Mini/Neighborhood Park 13.2 Highwood Applewood Mini/Neighborhood Park 4 Pleasant View Mini/Neighborhood Park 14.4 Applewood Neighborhood Preserve 25.3 Carver Neighborhood Preserve 22.4 Timber Mini/Neighborhood Park 2.4 Carver Ridge Fish Creek Neighborhood Preserve Workshop Packet Page Number 25 of 47 Maplewood New Brighton Roseville Inver Grove Heights Cottage Grove Population 22,206 34,058 33,000 34,500 Total Acreage 860 172.6 680 581 2035 Includes 238 State and 558 County Full Time Staff 13.6 9 Full Time 7 Part Time 24 FTE 6 12 Maintenance Staff 7 3.5 and (2) 180 Day 7 14 Seasonal Operating Budget $3,881,300 2,963,100 $4,500,000 Park $1,628,600 Rec. $666,700 1,789,000 Capital Budget Parks $100,000 $4,829,539 $19,000,000 Renewel Program $200,000 $100,000 Amenity Total Parks 36 15 30 26 30 Mini Park 1 2 2 1 Neighborhood Park 28 13 16 12 23 Community Park 2 0 3 1 5 Youth Athletic Park 4 0 4 5 0 Community Athletic Park 2 0 2 1 1 Park-School 2 Community Gyms 1 2 0 Special Use 2 0 7 2 0 Neighborhood Preserve 14 0 3 5 0 Natural Area Greenway 4 1 1 20 Acres City Open Space 308 0 133 acres 10 County Open Space 1,175 1 90 acres 1 Agency Open Space 0 1 Other (Note Below)0 1 0 Community Centers 1 1 1 Skating Center 1 0 County Parks 6 1 3 1 Park Trails (Distance)81.1 6.58 Miles 25 Miles 26 Miles 50 Miles Connector Trail (Distance)47.35 0 45 Miles On Street Bike Way Included in 81.1 Yes 30 Miles Notes New Brighton Community Center and Gold Coarse E2, Attachment 1E Workshop Packet Page Number 26 of 47 Trends In Park Facili3es • Dog Park • Neighborhood Trails • Splash Pads • More Community Gardens • Climbing Mazes • Pickleball Courts • Shared Facili3es • Adlt Exer. Equip. in Pks • Outdoor Refrigerated Ice Rinks/Trails • Skate Parks • Coffee Stands • Community Built Play Lots • Play Trails • Shaded Play Areas E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F OPPORTUNITIES FOR SHARED FACILITIES Opportunities for Shared Facilities determine if public service costs can be reduced as a result of identification and development of opportunities for sharing facilities and resources. As part of the MSR process, LAFCO is responsible for evaluating possible opportunities for sharing facilities and resources between jurisdictions and districts. The benefits of sharing building/up‐keep costs for facilities are numerous, including: 1. pooling of funds to enjoy economies of scale, 2. reduced service duplications, 3. diversion of administrative functions of some facilities, 4. reduced costs, and 5. providing better overall services. Maximizing the opportunities to share facilities allows for a level of service to citizens that may not otherwise be possible under normal funding constraints. Liabilities of such facility‐sharing opportunities are not to be forgotten, however. When a municipality enters into a shared agreement it generally relinquishes a portion of its control of the respective facilities. Additionally, the facilities may not be entirely suited to what the municipality’s needs are (e.g., facilities may be at an inconvenient locale, be under‐sized or over‐sized to suit needs, or have limited facility availability). E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F E2, Attachment 1F PLAY TRAILS E2, Attachment 1F E2, Attachment 1F 1 Parks System Plan Update To City CouncilCity Council Monday, October 14, 2013 PURPOSE On January 25, 2010 the City Council adopted the City of Maplewood Comprehensive Plan. In February of 2013, the Council authorized the beginning of an update of the Maplewood Parks and Recreation Master Plan that is based on the Comprehensive Plan The first phase of this planningComprehensive Plan. The first phase of this planning update is a thorough engagement of the residents, businesses and park and recreation users to elicit their comments on issues, needs, updates, trends and improvements that could influence the Master Plan Update. PROCESS The Council appointed a citizens task force comprised of 16 members that began meeting monthly in April 2013. The Task h f h thForce has met from 4‐6 pm on the 4th Wednesday of each month. Note: This schedule is being expanded to two meetings per month beginning in October. E2, Attachment 2 2 TASK FORCE MEMBERS Roy Adams Paul Arbuckle Margaret Behrens Al Bierbaum Peter Boulay Mark Jenkins Marv Koppen Jason Lamers Alysyn Morris Mark NicholsPeter Boulay Bob Cardinal Don Christianson Ron Cockriel Mark Nichols Scott Schaller Dale Trippler Nikki Villavicencio •Align our Park Systems Plan with the city’s 2030 Comprehensive Plan relying on a strong public input process that involves both residents and stakeholders. Task Force Goals and Objectives •Identify the needs and desires of our community, and create opportunities for active lifestyles based on current and future demographic trends. •Develop a better understanding of current City park, greenspaces, and recreational components in order to better address existing limitations as they compare to local, regional and national standards and trends. •Establish a vision for our parks, greenways, and recreation facilities with an eye towards sustainable maintenance practices. •Identify sustainable funding sources and strive to match available resources with prioritized park system needs. E2, Attachment 2 3 •Seek opportunities to promote connectivity within our park system. •Foster and promote a sense of community pride and stewardship in regards to our park system. Eblih li i d iii f i•Establish policies and priorities for preserving and restoring existing natural features and amenities for the benefit of the community as a whole. STAFF INVOLVEMENT Meetings have been held with staff to request their input in the planning process. The key staff involved has been •DuWayne Konewko, Director of Parks and Recreation •Jim Taylor, Parks Manager •Audra Robbins, Recreation Manager •Shann Finwall, Environmental Planner •Ginny Gaynor, Natural Resources Coordinator •Steve Love, Assistant City Engineer COMMUNITY MEETINGS –June 12, 7 pm, MCC –July 10, 7 pm, Carver Comm. Gym –July 11, (Business Outreach), 7:30 am, MCC –July 24, 7 pm, Gladstone Fire Station –August 7, 7 pm, Gladstone Fire Station –August 15, 5 pm, Hmong Outreach Mtg, Hmong American Alliance Church –September 5, 5 PM, Hmong Outreach Mtg. MCC E2, Attachment 2 4 COMMUNITY SURVEYS A City‐Wide Parks Needs Assessment Survey is a critical piece in the development of the parks master plan. The statically valid survey will provide the task force, commissions, and council with meaningful data regarding Maplewood’s parks, trail, and open spaces. Survey questions will address a full range of strategically important issues to the city, as identified by the Task Force including funding The survey will gauge theForce including funding. The survey will gauge the resident’s attitude on whether or not they support paying for these improvements with tax dollars. Other general surveys will be conducted on the Internet to assess additional public input. BENCHMARK SURVEYS Surveys were given to neighboring communities. The cities of Cottage Grove, New Brighton, Roseville and Inver Grove Heights responded. (The data is Attached) A city benchmark is a comparative measure that illuminates city performance Like a traffic lightilluminates city performance. Like a traffic light report, what you want to know in which areas are below and above the competitive threshold for selected cities you compare yourself with. Statistical data does not reflect actual performance. Another tool‐PRORAGIS from NRPA. TRENDS ANALYSIS •More Soccer Fields •Artificial Fields •Outdoor Volleyball ‐TAKRAW hl k •Skate Park •Swimming Beach •Skate Parks b Trend Analysis is used to collect information and attempt to spot a pattern, or trend, in the information. Trend analysis is often used to predict future needs or possibilities. It helps stimulate ideas for improvement. Listed below are a sample of trends to study. •Tec hnology in Parks •Archery •Horseshoe Pits •Mobile Recreation •Off‐Leash Dog Recreation Area •Coffee Stands •Obstacle Coarse •Splash Pads •Tuj Lu b •Pickleball •Shared Facilities •Development Parks E2, Attachment 2 5 PLANNING CONSULTANTS The final phase of the project will be the selection and involvement of a park planning consulting firm to complete the f k d iDraft 2013‐2033 Parks and Recreation Master Plan. The selection process is expected to begin in November with a firm selected by February, 2014. STUDY QUESTIONS •Who lives here? • Who works here” •Who plays here? •What’s there? •What are the •What’s un‐accessible? •What’s outdated? –Specifics –Categories •What’s Not What are the standards? •What do others have? •What are trends •What’s missing? •What’s underutilized? Maintained? •What are priorities? •What other information would be helpful? Master Plan Study Categories A. Funding B. Programming C. Parks and Park Amenities D. Trails E. Environmental and Sustainability F. General Land Use G. Administrative E2, Attachment 2 6 Questions/Comments ?? E2, Attachment 2 E3 MEMORANDUM TO: City Council FROM: Charles Ahl, City Manager Alan Kantrud, City Attorney DATE: October 9, 2013 SUBJECT: Department of Public Safety – Driver & Vehicle Services Claims Review a. Declaration of Intent to Consider Closed Session (§13D.04 subd.5) Introduction/Background City Attorney Alan Kantrud will update the Council on litigation matters related to the lawsuits regarding the Driver & Vehicle Services Claims. City Attorney Kantrud will discuss status and progress on the various litigation matters. It is expected that due to the litigation decisions and update on client-attorney issues, that this meeting will be closed per statute. Budget Impact None. Recommendation The City Council will receive the update during the closed session. No action will be taken during this closed session. Attachments None. Workshop Packet Page Number 47 of 47