The URL can be used to link to this page

Home My WebLink About07-08-2013 500 CMW July 8, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, July 8, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:02 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Cave moved to approve the agenda as submitted. Seconded by Mayor Rossbach Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Discussion on Reappointment Process for Commissioners City Manager Ahl gave the staff report and answered questions of the council. 2. Major Project Planning Updates: a. Police Department Expansion b. East Metro Public Safety Facility IT Director Fowlds gave the staff report on the Police Department Expansion and answered questions of the council. Public Works Director Thompson gave the staff report on the East Metro Public Safety Facility. Fire Chief Lukin gave additional input on the East Metro Public Safety Facility. Ron Leaf, Architect from SEH addressed and answered questions of the council. 3. Fire Station Planning Report: a. Fire Department Staffing Approach b. Fire Station Number 1 on 3M Campus Planning c. Future Station Upgrades d. Funding Proposal Fire Chief Lukin gave the staff report and answered questions of the council. City Manager Ahl gave additional information on the Fire Station Planning Report. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:45 p.m. 7/Ϭϴ/2013 1 Major Projects Update July 8, 2013 Major Building Projects •Police Department Expansion Project –Major remodeling at 1902 & 1830 –Presented by Mychal Fowlds •East Metro Public Safety Training Center –New build at 1881 Century Avenue North –Presented by Michael Thompson Police Department Expansion Project •Broken Into 4 Phases/Bids –Phase 1 – Remodeling of existing office space at 1902 along with completion of new office area –Phase 1A –Remodel mezzanine area toPhase 1A Remodel mezzanine area to accommodate Parks & Recreation –Phase 2 – Remodel former Community Development area to accommodate Investigations –Phase 3 – Remodeling & adding on to existing Police Department For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 2 Phase 1 Phase 1 •Contract awarded to Derau Construction •Construction 95% completed •Still working with contractor on a couple of i iminor items •No major construction issues •Areas to improve on internally Phase 1 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 3 Phase 1 Phase 1 Phase 1 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 4 Phase 1 Phase 1A Phase 1A •Contract awarded to Weber Inc. •Construction 80% completed •Move‐in estimated the week of July 22nd •No major construction issues •Improved communication with staff For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 5 Phase 1A Phase 1A Phase 1A For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 6 Phase 2 Phase 2 •Contract Awarded to Weber Inc. •Construction 50% completed •Move‐in estimated week of August 26th •No major construction issues •Continue to work with staff Phase 2 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 7 Phase 2 Phase 3 Phase 3 •Looking to bring project before Council in August •More obstacles than previous phases i•Measure twice, cut once For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 8 Phase 3 Phase 3 Phase 3 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 9 Phase 3 Phase 3 Project Schedule •July 2013 •July 2013 •August 2013 •Aug –Sept 2013 Phase 1A completed Phase 3 taken to CDRB Phase 2 completed Phase 3 taken to Council•Aug –Sept 2013 •Oct ‐Nov 2013 •November 2014 Phase 3 taken to Council Phase 3 construction begins Phase 3 completed For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 7/23/2013 10 Project Budget Total Revenues $4,345,000 Expended to Date ‐$1,300,000 Revised PDEP Budget $3,045,000 Original Phase 3 Estimate $2,750,000 Questions? For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2a 1 EAST METRO PUBLIC SAFETY TRAINING CENTER July 8, 2013 Project Update Status of Work on Three Main Site Uses –MnDOT Mhld–Marshlands –Public Safety Training Center Phase 1 Budget Schedule Three Main Site Uses 5 Acres for MnDOT Operations –Snow storage and material processing Marshlands –Clean-up of soils –Enhanced wetland functions / trails / education Public Safety Training Center –Buildings and Site Improvements –Joint Powers Agreement For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 2 Site Layout MnDOT Site Property Transfer –Completed in December 2012 MDOT i i 62–MnDOT maintains 6.2 acres Site Grading –Completed in 2012 –Soil correction area expanded in utility corridor –Continue to coordinate with MnDOT to improve site drainage conditions Site Grading For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 3 Marshlands Clean up of contaminated soils –Completed in 2012 Bid Package 3 (2013) –Wetland and natural area enhancements –Turf trail with boardwalk sections –Small seating/education area Marshlands - Trail Training Center Bid Package 1 – Utilities –Water main and sanitary completed in 2012 Xl/NhSPl li k M 2013–Xcel / North St. Paul power line work –May 2013 Bid Package 2 – Grading and Soils –Contaminated soil removal - 2012 –Soil correction in building site area – 2012 –Removal of surcharge soils – May 2013 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 4 Utilities and Grading Complete! Training Center Bid Package 3 – Site Improvements (2013) –Traffic/Roadway Si l d TH 120 t lSignal and TH 120 turn lane Site access road and training site pavement –Site utilities Hydrants, propane supply, electric service, lighting –Fencing and access gates –Marshlands Wetland, natural areas, trails, rain gardens Training Center Bid Package 4 – Simulation Building –Shifted to Phase 2 to better prioritize burn building training facilities in Phase 1training facilities in Phase 1 –Pending additional funds Bid Package 5 – Burn Buildings –Burn Equipment contract awarded to Kidde –Burn Building Bids opened on July 2nd –Costs came in higher than anticipated For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 5 Updated Site Layout Burn Building and Tower Phase 1 Budget Feasibility Report $4,335,000 Additional SPRWS Funds $54 800Additional SPRWS Funds $54,800 MnDOT Signal Contribution* $102,000 Revised Phase 1 Budget $4,491,800 * MnDOT will also supply a signal cabinet at an estimated cost of $30,000 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 6 Phase 1 Costs Expended to Date*$1,774,484 Bid Pkg 3 Estimate $825 000Bid Pkg. 3 Estimate $825,000 Bid Pkg. 5 Burn Eqt./Liner $513,215 Bid Pkg. 5 Burn Buildings Bid $2,200,000 Total Estimated Cost $5,312,699 * Includes preliminary eng., Bid Package 1 and 2 construction, Bid Package 3, 4 and 5 Design, City costs. Training Center Given Higher Bid Costs Discussion Needed with Major Joint Powers Agreement Players and Steering Committee on How to Proceed How to Best Allocate Available Resources to Maximize Training Benefit/JPA Interest Look to Continue Build Out through Additional Financing: 2014 Bonding Bill Request $1.8 Million Schedule July 2013 Review Status with Steering Committee and Training Group July - Aug. 2013 Award Construction Contracts Late 2013 Open to Operation (Discussions) Fall – Spring 2014 Bonding Bill Request $1.8M Summer 2014 Bid Package 4 – Simulation Building Construction For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E2b 7/Ϭϴ/2013 1 July 8, 2013 Create a more sustainable Fire Department, building capacity in our personnel, financial, physical and organizational infrastructures. Improve existing services that respond to a changing economy and the changing demographics of Maplewood. Consolidate with other communities to create a Fire District. 1. Present Information to QI Committee in August 2010 2. Present Information to Manager and Council in November 2010 3. Present Information to Fire Department Personnel in September 2010 4. Hold Public Information Sessions – Jan. 2011 5. Started Implementation - April 2011 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E3 7/23/2013 2 Inconsistent response 7 hours of the day when using paid-per-call employees Cannot use full capacity of all our personnel due toCannot use full capacity of all our personnel due to different response systems (FT vs PPC) Major repairs are needed to several stations to keep them operational Major remodeling will also be needed to some stations to accommodate future needs and operations Department Stations FF on 24/7 Calls ALS Transport First Responders Brooklyn Park 4 6 7,500 No Yes Burnsville Fire 2 9-11 5,000 Yes Coon Rapids 3 6-9 4,800 No Yes Cottage Grove 3 2-3 2,600 Yes Edina 2 6-8 5,000 Yes Fridley 3 2-4 2,700 No Yes Lake Johanna 4 4 6 2 000 No YesLake Johanna 4 4-6 2,000 No Yes Maplewood 3 7-8 4,100 Yes Oakdale 2 2 2,000 Yes Richfield 2 6-8 4,000 No Yes Roseville 1 4-5 4,300 No Yes St. Anthony 1 2 1,000 No Yes St. Louis Park 2 5-6 4,500 No Yes South Metro 2 8-10 4,900 No Yes Stillwater 2 3 1,400 No Yes Woodbury 4 4 (days) 3,100 Yes 3 (nights) For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E3 7/23/2013 3 Station 1 Station 2 Station 3 Full-time FF/Medic Full-time FF/Medic Full-time FF/Medic Part-time FF/EMT Full-time FF/EMT Part-time FF/EMTParttime FF/EMT Full time FF/EMT Part time FF/EMT Full-time FF/Medic Part-time FF/EMT (Jump Car) Part-time FF/EMT Earnings & Benefits Total Three (3) Full-time FF/Medics $82,410 $247,230 One (1) Part-time FF/EMT $125,000 (24/7) $125,000()/$, (/)$, Total Per Station $372,230 Additional Costs ◦Upgrading of three stations $0.8 million to $1.5 million ◦(Rough estimate) ◦Requiring Five Year Ambulance Replacement Cost $180,000 ◦Additional Equipment Needed $100,000 2007 2008 2009 2010 2011 2012 3,783 3,922 3,836 3,818 4,084 4,303 For The Permanent Record Meeting Date: 07-08-2013 Agenda Item #: E3