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HomeMy WebLinkAbout2013-09-24 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, September 24, 2013 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.August 27,2013 5. Unfinished Business: 6.Design Review: a.Approval of Design Review Revisions for CarMax, Highway 61 and Beam Avenue b.Approval of a Design Review and Parking Waiver for Maplewood Fire Station No. 1, McKnight Road 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 27, 2013 1.CALL TO ORDER Chairperson Ledvinacalled the meeting to order at6:00p.m. 2.ROLL CALL Boardmember, Leo BurgerPresent Boardmember, Bill KempePresent Boardmember,Jason LamersPresent Chairperson,Matt LedvinaPresent Boardmember,Ananth ShankarPresent Staff Present: Michael Martin, Planner 3.APPROVAL OF AGENDA BoardmemberKempemoved to approve the agenda assubmitted. Seconded by BoardmemberLamers.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve the July 23, 2013,CDRB minutes as submitted. Seconded by BoardmemberBurger.Ayes –Chairperson Ledvina, Boardmember Burger & Shankar Abstentions –Boardmember’s Kempe & Lamers The motion passed. 5.UNFINISHED BUSINESS None 6.DESIGN REVIEW a.Approval of Design Review for Exterior Remodel, Kohl’s, 3001 White Bear Avenue i.Planner, Mike Martin gave the report and answered questions of the board. ii.Kohl’s representativeAdam Stein addressed and answered questions of the board. August 27, 2013 Community Design Review Board Meeting Minutes 1 BoardmemberLamersmoved to approvethe design plans date-stamped August 6, 2013, for exterior remodeling andthe sign relocation proposal for Kohl’s at the Maplewood Mall. Seconded by BoardmemberBurger.Ayes –All The motion passed. b.Approval of Design Review for Tennis Court Addition, Hill Murray School, 2625 Larpenteur Avenue i.Planner, Mike Martin gave the report and answered questions of the board. ii.Larry Wacker, with Sanders Wacker Bergly, representing Hill Murrayaddressed and answered questions of the boardand gave a brief presentation. BoardmemberShankar moved to approvethe project plans date-stamped July 29, 2013, (site plan, landscape plan, grading and drainage plans and elevations) for the tennis court complex addition at Hill Murray School at 2625 Larpenteur Avenue. The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Complete the following before the city issues a building permit: a.Have the city engineer approve final construction andengineering plans. These plans shall include: grading, utility, drainage, erosion control, tree and sidewalk plans. The plans shall meet all the conditions and changes noted in Jon Jarosch’s memo dated August 1, 2013, and in Ginny Gaynor’s memo dated August 6, 2013. b.Provide the city with a letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 3.Complete the following before occupying the addition: a.Replace property irons that areremoved because of this construction. b.Restore and sod damaged turf areas. c.Complete all landscaping for the addition. d.Install and maintain all required trees and landscaping (including the plantings around the pond) and an in-ground sprinkler system forall landscaped areas (code requirement). 4.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 of the next year if the building is occupied in the fall or winteror within six weeks of occupancy if the building is occupied in the spring or summer. August 27, 2013 Community Design Review Board Meeting Minutes 2 5.All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by BoardmemberLamers.Ayes –All The motion passed. c.Approval of Design Review and Parking Waiver for Lab and Office Building, 3M Company, McKnight Road and Conway Avenue i.Planner, Mike Martin gave the reportand answered questions of the board. ii.Roger Spinner, 3M addressed the board. iii.Jim DavyBWBR Architect, Chuck Evens, Landscaping DesignwithDamon Farber Associates, Darren Schwankl, Civil Engineer, TKDA addressed and answered questions of the boardregarding the 3M project. Boardmember Lamersmoved to approvethe plans date-stamped August 12, 2013, for the proposed 3M Company Research Building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: 1.Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review mustbe repeated. 2.Comply with the requirements in the Engineering Plan Review by Michael Thompson, the Environmental Plan Reviewby ShannFinwall and those of the Assistant Fire Chief, Building Official and Lieutenant Doblar. 3.Submit a revised landscape plan for staff approval for additional landscaping along Conway Avenue and McKnight Road. 4.Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer’s agreement. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. The letter of credit shall be for a one-yearduration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. 5.All landscaped areas shall have a lawn-irrigation system installed, except for those areas proposed to be left natural. The applicant must, however, make sure to use hoses and sprinklers until turf, plant and tree growth is established. 6.If outdoor trash storage is used in the future, the applicant shall provide a screening enclosure that is compatible in design with the building. August 27, 2013 Community Design Review Board Meeting Minutes 3 7.Any proposed signs shall comply with the comprehensive sign plan and shall be submitted for approval by the community design review board. 8.The applicant must submit a summary of how the site is meeting the city’s volume reduction requirements in order to qualify for the 11 percent impervious surface area bonus. The bonus shall be approved by the city engineer based on the installation and maintenance of manmade facilities for reducing stormwater flow or the treatment or runoff for non-point-source water pollutants. 9.The applicant must submit the following information in order to determine if the site meets the city’s tree preservation ordinance: a.Tree inventory which includes all significant trees located on the site (not just the developed area) and the size and number of significant trees removed with the development. b.Planting schedule which shows the tree species, tree size, and number of each species being replaced on the site. 10.All work shall follow the approved plans. Staff may approve minor changes. 11.Submit for staff approval, the color chosen for glass wall and a site plan indicating any visitor parking, if provided. B.Approve a parking waiver to allow for 580 surface parking spaces. The parking spaces shall be at least 9.5 feet in width. This is a parking reduction of 1,420 parking spaces (2,000 parking spaces are required per city code). Seconded by BoardmemberKempe.Ayes –Chairperson Ledvina, Boardmember’s Burger, Kempe & Lamers Abstention–Boardmember Shankar The motion passed. Boardmember Shankar abstained from the vote because he is on the design team for 3M. 7.VISITOR PRESENTATIONS None 8.BOARDPRESENTATIONS Staff requested a board representative for the September 9, 2013, City Council meeting. Boardmember Shankar stated he could represent theCDRB. 9.STAFF PRESENTATIONS None. August 27, 2013 Community Design Review Board Meeting Minutes 4 10.ADJOURNMENT The meeting was adjourned by Chairperson Ledvinaat7:14p.m. August 27, 2013 Community Design Review Board Meeting Minutes 5 MEMORANDUM TO:CharlesAhl, City Manager FROM:Michael Martin, AICP, Planner DATE:September 18,2013 Approval of Design ReviewRevisionsforCarMax, Highway 61 and SUBJECT: Beam Avenue Introduction Request CarMax Auto Superstoreis requesting approval of their design reviewrevisions for itsproposed auto dealership at the northeast corner of Highway 61 and Beam Avenue. The community design review board approved the original plans on December 12, 2006.Refer to the applicant’s narrative and plans. Project Description The proposed project will include an 11,645 square foot sales building with an attached 2,167 square footpresentation area and 6,506 square footservice area as wellas a detached 923 square foot non-public carwash. The site is currently undeveloped. Background December 12, 2006: The community design review board (CDRB) approved the CarMax plans, which were submitted to the city council for their review as well. December 18, 2006: The city council approved a conditional use permit (CUP) for a planned unit development (PUD), the preliminary plat and moved to have the CDRB review the design revisions discussed at the council meeting.The council also adopted a resolution ordering the public improvements for the CarMax/Mogren Addition. January 9, 2007: The CDRB approved the revisions to the building elevations. February 12, 2007: The city council approved the final plat. Discussion Architectural CarMax’s approved design plans from 2006 and 2007 incorporated the use of a brick surface and EIFS. The current proposed designs of the CarMax buildings would be somewhat lacking in terms of both material selection and design. Theelevations for this proposed projectwould have four highly-visible views. The primary building material in each of these views would be a combination of smooth and split-face block. Staff voicedits concern to the applicant regarding the use of concrete blocks and stated the use of brick face would be more appropriate. The applicant did respond to staff’s concerns regarding the use of concrete blocks and agreed to use brick in accordance to the original 2006 and 2007 approvals. Staff is recommendingrevised building elevations be submitted for staff approval. Site Plan The applicant is proposing a singlecurb cut on Beam Avenue.Thiswould allow right and left turns into the site and right-turn exits only. The parking lot would meet the minimum 15 foot setback. The building setback is 30 feet from any right-of-way, which the applicant has also met. Parking Requirements CarMax received approval from the city council in 2006, as part of the planned unit development request, which allows the applicantto have 9-foot-wide parking stalls in their “inventory parking” area. City ordinance does not have a parking requirement for inventory parking and these smaller spaces would merely create tighter parking stalls for the CarMax vehicle inventory. Auto dealers typically provide smaller spaces for their vehicle inventory. The applicant is proposing to have customer and employee parking meet ordinance requirements for dimensions. All spaces will be 9.5 feet wide and 20 feet deep, with 24 foot drive aisles. City ordinance would require 102 parking spaces, based on the proposed building size. The applicant is proposing to provide 201 parking spaces, which does not include any of the inventory parking. Carwash and Staging Area The location of the staging area and carwash remain north of the proposedbuildings and is shown in two development phases. Phase 1 includes a staging area of 1.37 acres and a single bay Carwash. Phase 2, if CarMax chooses to expand, would create an expanded staging area of approximately 0.86 acres and a three bay carwash/quality control building. Upon full build-out of the site, the staging area wouldextend from the building up to County Rd D. The applicant is proposingasix-foot masonry wall surrounding the staging area.The 2006and 2007 approvals required this wall to at least have brick showing on the outward facing side of the wall. Shoreland Ordinance The southwest corner of the CarMax site is within the Kohlman Lake Shoreland Boundary Area. The City’s Shoreland Ordinance allows for a maximum of 30 percent impervious surface coverage for a lot located within this District, and up to 50 percent impervious surface coverage with bonuses. The city engineer shall determine whether bonuses are allowed based on the installation and maintenance of manmade facilities for reducing stormwater flow or the treatment of runoff for non-point-source water pollutants. The applicant proposes 26,683 square feet of porous paving to comply with the pervious pavement requirements. With the pervious pavement and minimal green space required with the parking lot setback and landscaping adjacent the boulevard, the applicant’s site plan shows 57 percent (50,488 square feet) of impervious surface area within the Kohlman Lake Shoreland District boundary. This is 7 percent over the allowable 50 percent impervious surfaceallowed with bonuses.The applicant must submit a revised plan which shows an increase of 8,200 square feet of bituminous porous pavement in order to maintain a maximum of 50 percent impervious surface coverage within the Shoreland District. Landscaping Theoveralllandscaping plan is attractive.There are opportunities along Beam Avenue and Highway 61 to add more trees, where there are currently a few gaps. The plan does show areas where the applicant is proposing to seed for grass instead of usingturf. The applicant will be grading into portions of the right-of-way and the code does not allow this area to be restored with seed, turf must be used. Staff is also concerned about the use of seed in other places throughout the site, given the location within the shoreland overlay and its proximity to wetlands. Staff feels turf would be a more appropriate method of restoration than relying on seed. Tree Preservation The applicant’s landscape plan shows a total of 161 replacement trees (including 111 –2.5 caliper inch deciduous trees, 24 ornamental trees, and 31 8-foot high evergreen trees). This equals 404 caliper inches of replacement trees, which does not meet the original Planned Unit Developmenttree replacement requirement of 523 caliper inches. The applicant must submit a revised landscape plan showing an additional 119 caliper inches of trees to be planted on the site. This can be accomplished by adding trees to the site or increasing the size of the replacement trees. Site Lights The lighting plan indicates a heavily-lit site. The lighting plan does show areas where the ordinance maximum of 0.4 footcandles is exceeded. Staff recommends a revised plan be submitted showing a repositions of the light poles so the ordinancerequirements are met. Care should be taken so that site lights, either building mounted or pole mounted, do not shine outward. Department Comments BuildingOfficial’s Comments Dave Fisher, the Maplewood Building Official, had these comments: The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. A separate building permit is required for each building. All exiting must go to a public way. Provide adequate fire department access to the buildings. The buildings are required to be fire sprinklered. I would recommend a pre-construction meeting with the contractor, the project manager and the city building inspection department. Fire Marshal’s Comments Butch Gervais, the Maplewood Fire Marshal, had these comments/requirements: Need 20-foot emergency access road at all times. Fire protection system per codes and monitored. Fire alarm system per code and monitored. Fire department lockbox required. Get the paperwork from the fire marshal. There must be proper protection for any tanks stored above ground. The applicant must get proper permits for any tanks installed above or below ground. Police Department Comments Police Chief Paul P. Schnellhas reviewed the plans and has no concerns. Engineering Comments Please see Jon Jarosch and Ron Leaf’sreports, attached to this memo. EnvironmentalComments Please see Shann Finwall and Virginia Gaynor’sreport, attached to this memo. Recommendations Approve the plans date-stamped September 4,2013, for the proposed CarMax Automobile Superstore. Approval is subject to the developer complying with the following conditions: 1.This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2.All requirements of the fire marshal and building official must be met. 3.The applicantsshall obtain all required permits from the Ramsey-Washington Metro Watershed District and Ramsey County. 4.The building elevations shall be revised and resubmitted to stafffor approval. The proposed buildings shall not have smooth-face concrete block. The applicantsshall utilizebrick and more decorative materials and apply decorative architectural features to improve the appearance of both buildings. 5.The design of the six-foot-tall screening wall must be submitted to stafffor approval. The wall shall have brick showing on the outward facing side. 6.The landscaping plan shall be resubmitted for staff approval showing the following revisions: A.Plan shall show more extensive landscaping along all right-of-way frontages. B.Plan shall also meet the tree preservation requirements. C.Plan shall show areas within right-of-way and near the wetlands and rain gardens being restored with sod,not seed. 7.The applicant shall submit a revised lighting plan for staff approval. The revised plan shall show the applicant meeting the 0.4 footcandle standard at all property lines. 8.All driveways and parking lots shall have continuous concrete curbing. 9.The applicant shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated September 17, 2013. 10.The applicant shall comply with all requirements of the Maplewood Engineering Report from Ron Leafdated September 10, 2013. 11.The applicantshall comply with all requirements of the Maplewood Environmental Report from Shann Finwalldated September 17, 2013. 12.The applicants shall: A.Install reflectorized stop signs at the proposed exits onto Beam Avenue. B.Install and maintain an in-ground lawn irrigation system for all landscaped areas. 13.The applicantsshall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow. 14.All work shall follow the approved plans. The director of community development may approve minor changes. 15.All roof-top mechanical equipment shall be painted to match the building. Reference Site Description Site Size:12.4acres Existing Use:Undeveloped Surrounding Land Uses North:County Road D Extension and Lexus ofMaplewood South:Beam Avenue and wetlands East:An undeveloped commercial property and Costco West:Highway 61, Maplewood Toyota and LaMettry Collision Planning Land Use Plan Designation: C(commercial) Zoning: PUD Application Date Staffreceived the complete applications and plans for these requests onSeptember 4,2013. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City action is required on this proposal by November 4, 2013. Attachments 1.Location Map 2.Aerial Site Map 3.Entire-Project Site Plan 4.Landscaping Plan 5.Building Elevations, 2013 6.Building Elevations, 2006 7.Applicant’s Narrativedated September 3, 2013 8.Engineering Report from Jon Jarosch,dated September 17,2013 9.Engineering Report from Ron Leaf,dated September 10,2013 10.Environmental Report from Shann Finwall, dated September 17, 2013 11.Community Design Review Board Minutes, dated December 12, 2006 12.Community Design Review Board Minutes, dated January 9, 2007 13.Plans date-stamped September 4,2013 (separate attachments) p:sec 3\CarMax Resubmittal 2013\CarMax Design Revisions_CDRB_092413 Attachment 1 Costco CarMax Proposed CarMax Location Map Attachment 2 CarMax Proposed CarMax Aerial Site Map Attachment 4 Attachment 5 Attachment 5 Attachment 5 Attachment 6 Attachment 6 Attachment 7 September 3, 2013 City of Maplewood Attn: Tom Ekstrand 1830 County Rd B East Maplewood, MN 55109 Re: Site Narrative for the CarMax Maplewood Site Development – CDRB Application Dear Tom: This letter is to serve as an overview of the CarMax Maplewood development plan for consideration by the City of Maplewood staff and the Community Design Review Board. The CarMax development is located on the northeast corner of Beam Avenue and US Highway 61. The attached revised plan will allow CarMax to develop the property consistent with the intent of the previously approved plan from 2007. We believe these revisions are minor and that the overall site will function very much the same as the previous plan approved in 2007. Proposed Development: The proposed development consists of the construction of a CarMax pre-owned automobile dealership, service building and non-public carwash with associated access drives, parking lots and landscaped areas. The site is currently undeveloped. The proposed project will include a 11,645 sf sales building with an attached 2,167 sf presentation area, and 6506 sf service area as well as a detached 923 sf non- public carwash. More detail on the site layout and an overview of revisions from the 2007 approved plan are discussed in the table below. Hours of Operation Store management will set operating hours closer to the opening date; however, the showroom (sales) areas are typically open to the public Monday through Saturday from 9:00 a.m. to 9:00 p.m. with limited hours on Sundays, if permitted by local law. The retail service areas are typically open to the public Monday through Friday from 7:30 a.m. to 6:00 p.m. Associates will be present at the store several hours before and after the public operating hours. Deliveries of vehicles, parts and supplies are made on-site and typically require the presence of associates to receive the delivery. Vehicle carriers will enter the site through the main access on Beam Ave and load and unload vehicles towards the rear of the customer and employee parking lot. Unloaded vehicles will be driven by employees from the parking lot into the staging area to await preparation for resale. Sales & Marketing CarMax operates differently from traditional car dealerships in that it physically separates its inventory area from customer and employee parking. This is both for loss prevention control as well as operational efficiency and safety. All inventory display areas will be separated from the general public by means of highway guardrail, gates, and fencing. Ornamental wrought-iron fencing is used to separate the customer and employee parking from the display area. 1240 Bergen Pkwy | Suite A-250 | Evergreen, CO 80439 | 303.670.4111 | Fax: 877.736.9960 www.centerpoint-is.com Attachment 7 CarMax Maplewood Plan Revisions September 3, 2013 Vehicular access to the display areas is controlled by embassy-style security gates through the use of a secured key-card. Prospective customers are typically accompanied by an employee when they are in the display area. Only employees are permitted to drive cars within the display area. Emergency access will be provided within staging and display area as required by the local fire department. CarMax does not use outdoor loudspeakers as associates carry pagers and / or cell phones for communications. In addition, CarMax does not use flags, balloons, inflatable gorillas (or any other animal), placards in open car hoods, painted window lettering or the like in its marketing. Instead, they promote a high-end retail operation, and a welcoming environment to their customers and associates. Service Operations An integral part of the CarMax used car consumer offer is the reconditioning process that is performed on all vehicles offered for sale. This process includes a comprehensive Certified Quality Inspection of the engine and all major systems. Most routine mechanical and cosmetic repairs required to bring the vehicle up to the CarMax quality standards are performed in house; however, for some reconditioning services, third parties specializing in those services are engaged. CarMax currently offers limited retail vehicle service (routine maintenance, tires, diagnostic, and mileage services) and provides repairs of vehicles covered by their extended service plans. All service work is performed inside fully-conditioned buildings equipped with rollup doors, providing the associates with a great work environment and eliminating the need to conduct operations with open bay doors. Retail service vehicles and vehicles awaiting disposition off-site are stored in the secured non-public staging area on a temporary basis. As a visual screen and to provide security for these vehicles, the staging area is surrounded by a six foot high masonry wall. Vehicular access to that area is strictly controlled through the use of embassy-style security gates. Because the staging and storage of vehicles within this area is constantly changing on a daily basis, parking spaces are not designated on the plan. The non-public carwash is located in the secured staging area and is used only by CarMax associates before vehicles are either placed in the vehicle display area or presented to customers. An above ground fuel storage tank with a non-public fuel pump is proposed for this site. The tank and fuel pump will be located adjacent to the carwash within the secured staging area to fuel inventory vehicles as needed. Site Lighting & Security CarMax uses “shoebox” type lighting fixtures mounted on 26-foot tall light poles for visibility and security. Fixture heads are full cut-off shoe box style heads that use a flat lens. Lighting is downcast to reduce light spill onto adjacent properties. Exterior lighting will be reduced after operating hours. CarMax typically does not use on-site security guards, but uses interior and exterior security cameras for safety and inventory protection Proposed Revisions The following table lays out major components of the site plan and any revisions that have been proposed from what was approved in 2007. It is important to note that the development boundaries of the plan have not been changed from the original plan approved in 2007. Setbacks to US Highway 61 and Beam Avenue also remain unchanged, as are the setbacks to the wetland and watershed areas. 2 Attachment 7 CarMax Maplewood Plan Revisions September 3, 2013 Site Plan ComponentProposed Changes Sales/PresentationBuildingThe orientation of the sales building and presentation area remains Orientation the same with customer entrance and exit on the south and west sides of the building. Service BuildingOrientationThe general location of the service building remainsthe same (north of the Sales/Presentation buildings) Carwash and Staging AreaThe general location of the Staging Area and Carwash remain north Orientation of the service/sales/presentation buildings, and is now shown in two development phases. Phase 1 includes a staging area of 1.37 acres and a single bay Carwash. Phase 2, if CarMax chooses to expand, would create an expanded staging area of approximately 0.86 acres and a three bay carwash/quality control building. Upon full build-out of the site, the staging area would extend from the building up to County Rd D and is anticipated to have a 6’ masonry wall surrounding the area. SalesDisplayAreaOrientationThe Sales Display Area remains along the western boundary of the property extending north from the corner of Beam Ave and US 61. The proposed plan also reflects the full build-out of the sales area in two phases. Phase 1 would be approximately 2.53 acres of Sales Display Area from Beam Ave. north toward County Rd D along US 61. Phase 2, if CarMax chooses to expand, would include the extension of the Sales Display Area north to the property boundary along County Rd D for a total of approximately 0.29 acres. Customer/Employee ParkingThe Customer/Employee Parking area is consistent with the requirements of the 2007 plan, reflecting 9.5’x20’ parking spaces with 24’ drive aisles. As described below, the customer/employee parking lot is the location of the pervious surface required by the Shoreland Overlay District. Access and CirculationAccess to the site is off Beam Ave on the far east side of the property. The original 2007 plan showed an additional access point to the sales area from County Rd D. After the approval of the plan, conversations held jointly with CarMax, the City of Maplewood, and the County did not result in an approved access on County Rd D and therefore the proposed plan does not reflect that access point. Circulation internal to the site functions in a circular pattern. Customers/Employees will enter the site off Beam Ave and park in the C/E lot as indicated on the plan. There is a delta gate at the southern end of the sales area into the C/E lot allowing access for customers test driving vehicles. There is a second delta gate on the south side of the staging area adjacent to the service building which allows access to the rear of the building. Shoreland Overlay District The proposed plan calculates the Shoreland Overlay District Compliance requirements for pervious pavement consistent with the approved 2007 plan, which requires 43% pervious pavement. The proposed plan reflects 43% (50,488 sf/117,415 sf)of the Shoreland Overland District Area as pervious pavement contained in the 3 Attachment 7 CarMax Maplewood Plan Revisions September 3, 2013 Customer/Employeelot. Building SizeThe proposed plan shows a total building square footage of 21,241sf in Phase 1 with a possible carwash/quality control building expansion in Phase 2 of an additional 2,768 sf. Expansion of the carwash would occur concurrently with the expanded sales and staging areas if CarMax chooses to do so. Tree Replacement and Treereplacement calculations were based off of correspondence Landscaping Plan from Michael Thompson, City Engineer for the City of Maplewood, in January of 2008 as well as email correspondence in August of 2012. The landscape plan was designed to be closely representative of the plan approved in 2007 to be consistent with past approvals. As mentioned above, we believe these changes to be minor and that the spirit of the 2007 approval is still consistent with the intent of the development plan moving forward. CarMax is excited about its growth into the Twin Cities area and we look forward to working with you to get this project across the finish line. Sincerely, Morgan Landers CenterPoint Integrated Solutions, Inc. Enclosed:Community Design Review Board application and submittal requirements 4 Attachment 8 Engineering Plan Review PROJECT: CarMaxAuto Dealership PROJECT NO: 13-11 SUBMITTAL NO: 4 REVIEWED BY: Jon Jarosch, Civil Engineer I DATEOF REVEW:September 17, 2013 CarMax is ready to build at the corner of Highway 61 and Beam Avenue. They have made some minor changes to the design approved in 2006. The developer shall address the following questions and comments. Stormwater 1.Please refer to the attached review performed by Ron Leaf, Senior Engineer with SEH, Incorporated. All conditions noted in this report shall be addressed. Miscellaneous 1.The developer or project engineer shall submit a copy of the MPCA’s construction stormwater permit (SWPPP) to the city before the city will issue a grading permit. 2.The proposed water service shall be reviewed and approved by Saint Paul Regional Water Services. A copy of a letter confirming their approval of the proposed service shall be submitted to the City prior to the issuance of a grading permit. 3.The developer shall meet all requirements set forthin thesigned Development Agreement(s) for this project. 4.The owner and project engineer shall satisfy the requirements of all permitting agencies. 5.The owner shall sign a maintenance agreement, prepared by the city, for all stormwater treatment devices (list devices i.e.…sumps, basins, ponds, etc). The city shall prepare this agreement upon plan approval. 6.The developer shall pay all permit fees, escrows, and charges (SAC, WAC, PAC) associated with this project prior to permit issuance. The developer shall work with the Parks Director in regards to the PAC fee. Attachment 9 MEMORANDUM TO:Steve Love, PE,PLS Assistant City Engineer, City of Maplewood FROM:Ron Leaf, PE | Principal Sr. Water Resources Engineer, SEH DATE:September 10, 2013 RE:Carmax - Review of August 2013 Stormwater Analysis and Plan Submittal SEH has completed a review of the following information provided by the City and relating to the proposed Carmax Development on TH 61 and Beam Avenue in Maplewood, MN: Stormwater Analysis, August30, 2013.Westwood Professional services, Inc. (Westwood) Preliminary Plans, September 3, 2013. Westwood. The goal of this review was to evaluate the general conformance of the proposed stormwater system with City standards for treatment and rate controls,and to the existing system analysis presented in the 2010 Stormwater and Wetland System Report for the MMATI Project Area (SEH, November 2010).Our comments/questions are: 1.Check the impervious/pervious summary on page 1 in the Project Description section of the Stormwater Report. The areas are listed wrong in the pervious and impervious lines for the proposed conditions.This appears to be the only location where the impervious area is listed incorrectly. 2.An exfiltration rate of 1.0 in/hr is used in HydroCADmodeling for the filtration basins. Note thatthe RWMWD worksheet usesa maximum value of0.8 in/hr for filtration systems.We recommend that this value be updated. It does not appear that this change will impact maximum ponding depths in any of the filtration/rain water garden areas (i.e., maintaining a maximum 48 hour drawdown time). 3.Rain garden soil filtration media volumes appear to assume vertical sidewalls excavated below the surface outlet invert elevation instead of the bottom of each RG (for example at elevation 871 instead of 872 for RG #1). A40% voids is used in the filtration soils for volume reduction credit calculations.We believe this value is too high for the soil media. We typically assume 30% voids. The 40% value is reasonable for the porous pavement section. 4.Notes specify completion of infiltration test by contractor prior to placement of plants in basins. Please add a note that requires notification of the City and RWMWD at least 2 days in advance of this testing. Is there a specific test method that you will require the contractor to use? 5.Planting media soil specifies 70% sand with 5% passing the #200 sieveand 30% organic.We would generally recommend clean washed sand to further limit the fine material. Should this item be read as a maximum 5% passing the 200 sieve? 6.Will drain tile systems have a cleanout? We suggest adding a cleanout detailand a temporary overflow at a depth of less than 1.0 footto allow the basins to drain down faster during theplant establishment period (i.e., will the newly planted plants be able to withstand up to 1+ foot of inundation for expected draw down time in each basin)? 7.Sheets C4 and C5 show the general routing of stormwaterinto the rain gardens through direct runoff or storm sewer. The plans do not appear to show any pretreatment devices (e.g., sump manholes, Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax Carmax – 2013 Submittal Review September 10, 2013 Page 2 RainGuardian, etc.) to capture sediment and gross solids/debris priorto discharge into the rain water gardens. Someform of pretreatment must be provided. 8.Rate control. Rate controls appear to be consistent with the previous submittals and the information available in the 2010 Stormwater and Wetland System Report for theMMATI Project Area report. 9.The EOF elevation forpond “PR Pond” is not designated on the plans and is not identified in the HydroCAD modeling summary. As it is currently graded, it appears that the EOF could go to the east into the existing wetland system. Please revise/clarify that EOF routes to the south to Beam Avenue. Attachment 10 Environmental Review Project: CarMaxAuto Superstore Dateof Plans: September 3, 2013 Date of Review: September 16, 2013 Location: Northeast Corner of Beam Avenue and Highway 61 Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@ci.maplewood.mn.us Ginny Gaynor, Natural Resources Coordinator (651) 249-2416, virginia.gaynor@ci.maplewood.mn.us Background: CarMax Auto Superstore is proposing to construct an auto dealership at the northeast corner of Highway 61 and Beam Avenue. The development is located within the Mogren Addition plat, which was approved by the City in 2006 and 2007. The plat included a Planned Unit Development (PUD) for three sites including CarMax, Costco, and a proposed medical office building. Only the Costco development has been constructedto date,in addition to grading, wetland mitigation, and stormwater system improvements for the overall site. The City Council has approved several extensionsto the CarMax projectand PUD conditions since then. Therefore, a majority of the PUD conditions will still apply for CarMax’s updated proposal. Tree Preservation Ordinance A.:The City’s tree preservation ordinance was adopted in 2006. The ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree witha minimum of 12 inches in diameter. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. Tree Removal and Required Replacement :The Mogren Addition plat was required to follow the City’s tree preservation guidelines. Based on a tree inventory and tree removal plan submitted with the Mogren Addition plat in 2007, the City required the following tree replacements for each site: Caliper Inches Replacement Caliper SiteRemoved InchesRequired Costco 585702 523 Carmax436 Medical Office494593 Total Removed1515 1 Attachment 10 Proposed Tree Replacement: The applicant’s landscape plan shows a total of 161 replacement trees (including 111 – 2.5 caliper inch deciduous trees, 24 ornamental trees, and 31 8-foot high evergreen trees). This equals 404 caliper inches of replacement trees, which does not meet the original PUDtree replacement requirement of 523 caliper inches. Tree replacement guidelines specify that a developer must install as many trees as feasible on the site. After putting in as many trees as feasible, if the developer still has not met the replacement requirements, mulched beds of native or drought tolerant shrubs will qualify towards tree replacement. A #2 or #3 shrub will be equivalent to .5 caliper inches. The rationale for allowing shrubs is that mulched beds of hardy native shrubsrequire less fertilizer, pesticide, and water than lawn. The applicant’s landscape plan shows a total of 389 shrubs to be planted throughout the site. This does not include the required rainwater garden plantings on the north side of the site. This equals a total of 119 caliper inches of replacement shrubs. If the City allows the inclusion of the shrubs, the applicant will meet the tree replacementrequirements for a total of 523 caliper inches of replacement trees. City staff is not convinced that the applicant has installed as many trees as feasible on the site. The applicant is proposing very large tree spacing along the Highway 61 and Beam Avenue frontageswhere there is ample room to plant additional trees. Tree Preservation Recommendation : The applicant must submit a revised landscape plan showing an additional 119 caliper inches of trees to be planted on the site. This can be accomplished by adding trees to the site or increasing the size of the replacement trees. Wetland Ordinance B. :The wetland to the north of the site was constructed as part of the Mogren Addition plat wetland mitigation requirements. The mitigated wetland buffer requirements included the creation of up to 1.60 acres (69,853square feet) of buffer, with an average buffer of 100 feet and a minimum of 50 feet.The original CarMax development approved as part of the Mogren Addition plat showed an average buffer of 100 feet and a minimum of 50 feet. Additionally, the plans allowed for rainwater gardens to be constructed within the buffer. In 2007 the Ramsey-Washington Metro Watershed District reclassified all wetlands within their district. The mitigated wetland is now classified as a Manage A wetland. In 2009 the City adopted a new wetland ordinance which requires the following for a Manage A wetland: 100-foot average buffer with a minimum of 75 feetand stormwater ponds prohibited within a buffer. Regardless of the City’s new wetland ordinance, the CarMax site is bound by the original PUDwetland requirements of a 100-foot average and 50-foot minimum buffer. Wetland Impacts: The applicant’s grading, drainage, and erosion control plan show the site developed to within 62 feet of the wetland edge on the north side of the parking lot.The remainder of the developed site averages 100 feet. Grading 2 Attachment 10 will take place to within 5 or 10 feet of the wetland edge. This grading is needed to construct the rainwater gardens which will be located between the parking lot and the wetland. The rainwater gardens will be constructed within the wetland buffer. The applicant’s landscape plan shows that these gardens will be seeded with native grass. Seeding infiltrationbasins is rarely successful since the seed is usually washed away as water flows into the garden. As such, the City of Maplewood requires that the rainwatergardens be planted, not seeded.Additionally, two of the shrub plants shown in the plan are becoming invasive in our area – barberry and miscanthus grass. Wetland (Rainwater Garden Planting) Recommendations: 1.Submit a revised landscape plan for the rainwater gardens which includes: a.planting of native plants throughout the rainwater garden.If the rainwatergardens exceed 5,000 square feet in total, seeding of slopes could be permitted. However, because of the visibility to the public the two gardens along Beam Avenue and Highway 61 should be planted. b. replacement of the barberry and miscanthus grass with a replacement species. 2.After grading and planting of the site the applicant must install city approved wetland signs at the edge of the approved wetland buffer (minimum of 50 feet to the wetland edge). The signs will specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. The signs must be placed every 100-feet along the edge. 3. The applicant must sign a wetland buffer restoration maintenance agreement with the city which will require the applicant to ensure the native plants are established within the buffer within a three-year period. Shoreland Ordinance: C.The southwest corner of the site (117,415 square feet) is located within the Shoreland Overlay District of Kohlman Lake. Kohlman Lake is a Class IV water. The City’s Shoreland Ordinance allows for a maximum of 30 percent impervious surface coverage for a lot located within this District, and up to 50 percent impervious surface coverage with bonuses. The city engineer shall determine whether bonuses are allowed based on the installation and maintenance of manmade facilities for reducing stormwater flow or the treatment of runoff for non-point-source water pollutants. Impervious Surface Area: The applicantproposes 26,683 square feet of porous paving to comply with the pervious pavement requirements. With the pervious pavement and minimal green space required with the parking lot setback and landscaping adjacent the boulevard, the applicant’s site plan shows 57 percent (50,488 square feet) of impervious surface area within the Kohlman Lake Shoreland District boundary.This is 7 percent over the allowable 50 percent impervious surface allowed with bonuses. 3 Attachment 10 Shoreland Recommendation: The applicant must submit arevised plan which shows an increase of 8,200 square feet of bituminous porous pavement in order to maintain a maximum of 50 percent impervious surface coverage within the Shoreland District. 4 Attachment 11 Attachment 11 Attachment 11 Attachment 12 MEMORANDUM TO:Charles Ahl, City Manager FROM:Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE:September 18, 2013 Approval of a Resolution for a Comprehensive Plan Amendment, SUBJECT: Resolution for a Conditional Use Permit, Design Reviewand Parking Waiver for Maplewood Fire Station No. 1,McKnight Road A.Approval of a Resolution for a Comprehensive Plan Amendment B.Approval of Resolution for a Conditional Use Permit C.Approval of Design Review D.Approval of a Parking Waiver Introduction Project Description The Maplewood Fire Department is proposing to build a 16,409-square-foot, one-story fire station north of the new 3M Company research building.The fire station will be built on land dedicated to the city by 3M Company. The facility will also include space for a police substation. Requests The applicant is requesting that the city council approve: 1.A comprehensive land use plan amendment from I(Industrial) to G (Government). The code requires that, to approve a conditional use permit (CUP), the land use plan designation for a property must be in conformance with the proposed use. 2.A CUP for a public building. The city code requires a CUP for “public utility, public service or public building uses.” 3.Design plans, which include building, site and landscape plans. 4.A parking waiver to allow for fewer parking spaces than required by ordinance. Background June 28, 2013, city staff approved a minor lot division which divides the site for the proposed fire stationfrom the rest of the 3M campus. This approval also creates a separate legal parcel for the recently approved research building on the 3M campus. Discussion Comprehensive Plan Amendment The city council must approve the proposed land use plan change to G if they wish to approve the CUP. Staff recommends approval of this change since the proposed use complies with the general development policies in the comprehensive plan. Public buildings are allowed in all zoning districts so a zoning amendment is not required. Conditional Use Permit The proposed fire station would be compatible with this neighborhood.Staff surveyed property owners within 500 foot of this site, both in Maplewood and Saint Paul, and did not receive any responses. Traffic Traffic will increase, but a fire station is not a high traffic generating use. The proposed fire station will, in fact, create much less traffic than if this land were developed as currently zoned and planned. Noise Noise associated with the fire station would be the occasional fire call with siren and vehicle noise associated with it. Design Review The proposed building would be attractive.The exterior of the building will include brick and concrete masonry units designed to look like Kasota stone and surface mounted LED lighting. A light colored, thermo-plastic polyolefin, low pitched roof system is designed to reflect heat and control rainwater runoff to the rain gardens located on the site. LED site lighting will be provided and controlled to minimize spill to adjacent properties. The proposed site is elevated above 3M Lake, along McKnight Road, between a service road to the south of Minnehaha Avenue and a service road into the 3M campus. The building will be placed on the northwest corner of the site, which is elevated, treeless and provides access to the north boundary service road and McKnight Road. The building layout and site will allow itself to promote the use of rain gardens for control and filtration of runoff before entering 3M Lake. Evergreens and ornamental trees will be provided on the west side of the building, providing a screen from the residential use across McKnight Road. Environmental Review The site is near 3M Lake, which is also a Manage B wetland, which requires a 75-foot buffer. The proposed building project will meet the wetland setback requirements from 3M Lake. 3M Lake is classified as aClass 1 Lake in the City’s shoreland ordinance.Buildings need to maintain a 50 foot setback from a Class 1 Lake.Maximum impervious surface area is 50 percent.The site can have up to 70 percent impervious with approved best practices bonuses. The entire site is within the Shoreland area.The site is 3.23 acres and the impervious coverage is 2.20 acres or 68 percent.The city engineer has agreed to allow an 18 percent bonus for impervious surface for the use of raingardens on site which will double the amount of stormwater required to be collected on site. No trees are to be removed during the building of this project, so therefore no additional trees are required to be planted. The landscape plan does show 39 trees are to be planted. Photometric Plan The photometric plan submitted by the applicant displays the light intensities within the actual project area, but not at all property lines. The applicant shall submit a revised photometric plan showing compliance with the ordinance’s requirement of not exceeding 0.4 footcandles at the north and west property lines. Parking Waiver The applicanthas proposed 19 visitor parking spaces tobe included on the north side of the fire station as well as 4 employee parking spaces on the south side of the station.Code would typically require 66parking spaces. The office area of the building totals 6,965.5 square feet which requires 35 spaces. The apparatus bays and support areas total 9,443.5 square feet, which required 31 spaces. This is not a facility that would expect to see a high number of visitors. Staff is comfortable with approving a parking waiver of 43parking spaces. Department Comments Building Official’s Comments The building will need to comply with the State Building Code.We are recommending that the architect follows the City’s new Green Building Ordinance and we have about this as well. Fire Marshall’s Comments Will need to comply with all state and local fire codes concerning fire protection and fire alarm systems. City Engineer’s Comments Michael Thompson, city engineer reviewed thisproposal and commented;“No commenthere. The plan is consistent with ongoing coordination and discussions.” Committee Review September 24, 2013: The community design review board will review this project. October 1, 2013: The planning commission will review this project. Recommendations A.Approve the plans, date-stamped September 11, 2013for the proposed Maplewood Fire Station No. 1, based on the findings required by the code. The property owner shall do the following: 1.Repeat this review in two years if the city has not issueda building permit for this project. 2.Submit a revised photometric plan showing compliance with code at all property lines. 3.Complete the following before occupying the building: a.Install all landscaping as shown on the approved plan. b.Screen any roof-topmechanical equipment that would be visible from the homes along McKnight Road. All other roof-top units that are visible from non residential areas must be painted to match the building. c.Provide handicap-accessible parking spaces and signs as required by the ADA (American’s with Disabilities Act). 4.All work shall follow the approved plans. The director of community development may approve minor changes. B.Approve a parking waiver to allow for 23 surface parking spaces. This is a parking reduction of42parking spaces (66parking spaces are required per city code). NeighborhoodSurvey Staffsurveyed the 52property owners within 500feet of this site for their comments. Staff did not receive any comments regarding this project. Reference Information Site Description Site size:3.23acres Existing land use:Undeveloped Surrounding Land Uses North:Wells Fargo South:3M Company West:McKnight Road and Single-Family Homes East:3M Lake Planning Land Use Plan designation:Existing –I(Industrial); Proposed –G (Government) Zoning: M1(Light Manufacturing) Attachments 1.Location Map 2.Aerial Site Map 3.Land Use Map 4.Zoning Map 5.Site Plan 6.Landscape Plan 7.Building Elevations 8.Photometric Plan 9.Applicant’s Letters 10.Plans date-stamped September11, 2013(separate attachments) P:\SEC36\MCKNIGHT_00_Firestation 1 Attachment 1 Fire Station 3M Campus Proposed Maplewood Fire Station Location Map Attachment 2 Wells Fargo Fire Station 3M Campus Proposed Maplewood Fire Station Aerial Site Map Attachment 3 Wells Fargo Fire Station (I) Industrial 3M Campus Proposed Maplewood Fire Station Future Land Use Map Attachment 4 Wells Fargo Fire Station (M1) Light Manufacturing 3M Campus Proposed Maplewood Fire Station Zoning Map Attachment 6 Attachment 7 Attachment 7 Attachment 7 Attachment 8 Attachment 9 WRITTEN NARRATIVE The project proposes to construct a new City of Maplewood Fire Station #1 at the northwest corner of the 3M campus, near the intersection of McKnight Road and Minnehaha Avenue. The facility will be comprised of 16,409 square feet of space to house four fire department apparatus bays, departmental offices and staff support spaces. The facility will also include space for a police department substation. The facility size, scope and plan were determined through planning work sessions with department staff and consideration of the site and context of the 3M campus. The building will accommodate the city’s fire department needs for the foreseeable future. The exterior of the building will include brick and concrete masonry units designed to look like Kasota stone and surface mounted LED lighting. A light colored, thermo-plastic polyolefin, low pitched roof system is designed to reflect heat and control rainwater runoff to the rain gardens located on the site. LED site lighting will be provided and controlled to minimize spill to adjacent properties. The proposed site is elevated above 3M Lake, along McKnight Road, between a service road to the south of Minnehaha Avenue and a service road into the 3M campus. The building will be placed on the northwest corner of the site, which is elevated, treeless and provides access to the north boundary service road and McKnight Road. The building layout and site will allow itself to promote the use of rain gardens for control and filtration of runoff before entering 3M Lake. Evergreens and ornamental trees will be provided on the west side of the building, providing a screen from the residential use across McKnight Road. Native trees, shrubs, perennials and seed mixes will be provided around the remaining portions of the site to provide positive growth year after year while also providing minimal maintenance. 19 visitor parking spaces will be included on the north side of the fire station as well as 4 employee parking spaces on the south side of the station. Flashing beacons controlled with an emergency vehicle preemption device will be placed at the McKnight Road exit to warn motorists that fire trucks are leaving the premises. It is anticipated construction will begin in March 2014 and continue until November 2014. Approval of a Conditional Use Permit for this project will not result in any adverse traffic or environmental impacts to the surrounding area. Attachment 9 Filing Requirement 1.b Narrative: A variance is requested for the required number of parking spaces for the City of Maplewood Fire Station No. 1 project. The project includes a four stall, drive thru apparatus bay with a support space and a storage mezzanine and fire department support space consisting of offices, a conference/training room, dormitory space, an exercise room, kitchen and dayroom. A police department substation is also included within the proposed fire station building. The City’s Zoning Code has been reviewed regarding parking requirements. The office area of the building totals 6,965.5 gross square feet requiring 35 parking stalls by Ordinance. The apparatus bay and support area totals 9,443.5 gross square feet requiring an additional 31 parking stalls. The number of stalls required by City Ordinance for the entire building is 66. We are requesting a variance in the parking requirements to reduce this number to 23 stalls. The station will be occupied by a maximum of five fire fighters and one police officer at any given time and does not contain spaces that will be open for public use. The 23 stalls requested will provide more than an adequate number of spaces for the rare occasion when events are held at the fire station that require additional parking.