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Home My WebLink About2004 01-26 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 26, 2004 Council Chambers, Municipal Building Meeting No. 04-02 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes from the January 12, 2004 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS G. CONSENT AGENDA 1. Approval of Claims 2. Billing Agreement with St. Paul Regional Water Services 3. Transfers from Tax Increment Funds 4. Disposal of Old Financial Records 5. Personal Service -Massage Therapy -Bonnie Gibson -Maplewood Community Center Sister Rosalind 6. Carver Elementary -Temporary Gambling, Temporary Food -Fee Waiver 7. County Road D Improvements (White Bear to McKnight), City Project 01-15 -Issue Connection Charge Credit to Helen Mehsikomer 8. Planning Commission's 2003 Annual Report 9. Lawful Gambling Resolution, Change of Manager-TSE, Inc. Brian Halgrimson at the Chalet Lounge 10. Donation from Schmelz Countryside Volkswagen-Saab 11. Maplewood Moose Lodge Charitable Gambling License 12. Policy and Procedure Manual Revision H. PUBLIC HEARINGS 1. 7:00 p.m. Easement Vacation - 2416 Teakwood Drive 2. 7:15 p.m. Proposed Mixed Use District Comprehensive Plan Amendment (4 votes) Zoning Code Amendment L AWARD OF BIDS J. UNFINISHED BUSINESS K. NEW BUSINESS l ~ Approve Budget Adjustment and Termination of Lease with Ramsey -Washington Metro Watershed District to Facilitate Relocation of Public Works/Engineering Staff to Public Works Maintenance Building at 1902 County Road B East 2. County Road D Improvements (West of TH 61 to Highridge Court), City Project 02-08 - Resolution Receiving Preliminary Report and Calling Public Hearing 3, Approve Environmental Utility Fund BMP Credit Policy 4. Proposed Cul-de-sac West of Germain Street, Project 04-03 -- Approve Resolution Accepting Petition and Authorizing Preparation of Feasibility Study 5. County Road D Watermain Improvements, City Project 03-09 -Resolution Accepting Report and Calling for Public Hearing 6. Intoxicating Liquor License -Noah Castle -The Rage (Prior Just for Feet Building) 7. Environmental Committee Fact Sheet 8. Legacy Village Development Amendment 9. Alcohol Violation-Singapore Chinese Cuisine L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS Council/Nlanager Workshop Discussion O. ADJOURNMENTS Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR O UR COMMUNITY Following are some rules of civility the City ofMaplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone 's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday January 12, 2004 Council Chambers, Municipal Building Meeting No. 04-01 A. B. C. D. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE City Clerk Guilfoile administered the swearing in of new councilmembers Jackie Monahan- Junek and Will Rossbach. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from City Council Meeting, December 22, 2003 Councilmember Koppen moved to approve the City Council Minutes of December 22, 2003 as presented. Seconded by Councilmember Juenemann Ayes-Mayor Cardinal, councilmembers Juenemann and Koppen Abstain-councilmembers Monahan-Junek and Rossbach 2. Minutes from the Special City Council Meeting, December 29, 2003 Councilmember Koppen moved to approve the Special City Council Meeting Minutes of December 29, 2003 as presented. Seconded by Councilmember Juenemann Ayes-Mayor Cardinal, councilmembers Juenemann and Koppen Abstain-councilmembers Monahan-Junek and Rossbach City Council Meeting 01-12-04 E. APPROVAL OF AGENDA Ml . Appreciation of Service M2. Christmas Trees Councilmember Juenemann moved to a~rove the a,~enda as amended. Seconded by Councilmember Ayes-All F. APPOINTMENTS/PRESENTATIONS 1. Planning Commission and Community Design Review Board (CDRB) Reappointments a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented specifics from the report. Mayor Cardinal moved to Rea~oint Mr. Trifler, Mr. Mueller and Ms. Dierich to serve on the planning commission for another three years. These terms would end on December 31, 2006. Rea~oint Mr. Shankar to serve on the community desi,~n review board for another two years. This term would end on January 1. 2006. Seconded by Councilmember Juenemann Ayes-All 2. Human Relations Commission--Appointment a. City Manager Fursman presented the report. b. City Clerk Guilfoile presented specifics from the report. Mayor Cardinal moved to anoint Jeffre~gle and rea~oint Elmo Mattox and Gordon Heinin~er to the Human Relations Commission. Seconded by Councilmember Koppen Ayes-All G. CONSENT AGENDA 1. Approval of Claims ACCOUNTS PAYABLE: $ 5,130.00 Checks # 62667 thru # 62669 dated 12/16/03 thru 12/17/03 $ 400,980.99 Checks # 62670 thru # 62720 dated 12/23/03 City Council Meeting 01-12-04 2 $ 107,507.68 Disbursements via debits to checking account dated 12/12/03 thru 12/18/03 $ 26,960.00 Checks # 62721 dated 12/23/03 $ 357,075.47 Checks # 62722 thru # 62790 dated 12/30/03 $ 834,777.77 Disbursements via debits to checking account dated 12/19/03 thru 12/29/03 $ 504,489.18 Checks # 62791 thru # 62842 dated 1/06/04 $ 27,189.12 Disbursements via debits to checking account dated 12/23/03 thru 12/31/03 $ 2,264,110.21 Total Accounts Payable PAYROLL $ 407,411.54 Payroll Checks and Direct Deposits dated 12/19/03 $ 3,539.12 Payroll Deduction check # 95998 thru # 96000 dated 12/19/03 $ 406,945.13 Payroll Checks and Direct Deposits dated 1/02/04 $ 5,502.43 Payroll Deduction check # 96142 thru # 96146 dated 1 /02/04 $ 823,398.22 Total Payroll $ 3,087,508.43 GRAND TOTAL 2. Interest Rate on Developer Deposits Approved the interest rate of 1 % on General Fund developer deposits received on or after January 15. City Council Meeting 01-12-04 3 Kennard Street Improvements, Project 03-04 -Resolution for Modification of Existing Construction Contract, Change Order No. 2 Approved the following resolution for Change Order No. 2 in the amount of $81,729.57 with Forest Lake Contracting for Kennard Street, Project 03-04: RESOLUTION 04-01-001 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 03-04, Kennard Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 03-04, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $81.729.57. The revised contract amount is $1,149,565.10 No revisions to the prof ect budget are required at this time, as these changes fall within the original prof ect budget. A final prof ect recap will be done at a later date to reapportion funding based on the cost of work. 4. English Street Improvements, Project 01-14 -Resolution for Modification of Existing Construction Contract, Change Order No. 2 Approved the following resolution directing the Modification of the Existing Construction Contract, Change Order No. 2 for the English Street Improvements, Project 01-14: RESOLUTION 04-01-002 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project O l -14, English Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01-14, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $18,132.50. The revised contract amount is $1,286,233.48. No revisions to the project budget are required at this time, as these changes fall within the original project budget. A final project recap will be done at a later date to reapportion funding based on the cost of work. City Council Meeting 01-12-04 Sale of Surplus City Property, Located Adjacent to 1801 Clarence Street Approved the sale of Lot 16, Block 5 of Gladstone, Parcel 15-29-22-32-0069 to Richard J. and Carol F. Martinson of 1801 Clarence Street North, for the amount of nine hundred and fifty dollars and to direct the city engineer to make the necessary arrangements to prepare the sale of this property. 6. Conditional Use Permit Review - Menard's (2280 Maplewood Drive) Approved to review the conditional use permit for Menard's at 2280 Maplewood Drive again in one year. The council may review this permit sooner if a problem arises or if Menard's proposes a major change to the site. 7. Conditional Use Permit Review - Schlomka Landscaping (2511 Carver Avenue) Approved the conditional use permit for a landscape business for Schlomka landscaping within the Farm Residence zoning district and the conditional use permit for a pole barn that is larger and taller than code allows at 2511 Carver Avenue. Review the conditional use permits again in one year to ensure compliance with all conditions. 8. Conditional Use Permit Review -Carefree Cottages Villas (N) (1735 and 1737 Gervais Avenue) Approved to review the conditional use permit for the planned unit development for the Carefree Cottages Villas (Phase N) again in one year or sooner if the owner proposes a major change to the site. 9. Nonconforming Trucking Business Review -Vernon Potter (1262 McKnight Road) Approved to review the nonconforming trucking business at 1262 McKnight Road North again in July 2004. 10. Purchase of Squad Cars-Police Department Authorized the purchase five 2004 Ford Crown Victoria squad cars. 11. Intoxicating Liquor License Annual Renewals - On Sale Adopted the following resolution approving the renewal of the following On-Sale intoxicating liquor licenses for 2004: City Council Meeting 01-12-04 RESOLUTION 04-01-003 RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 2004, with approval granted herein subject to satisfactory results of required Police, Fire and Health Inspections: 5-8 Tavern & Grill Scott Flewelling Smiley's D.G. Burger James Emison Chipotle Mexican Grill 2425 Highway 61 2289 Minnehaha Avenue 2303 White Bear Avenue Jose Leon Melvin Lindholm Mike Tupa Acapulco Mexican Restaurant Ciatti's Italian Restaurant Stargate Bar & Danceclub 3069 White Bear Avenue 1900 E. County Road D 1700 Rice Street Robert James Selander Paul J. Mateyka, Jr. Suzanne Schilling AMF Maplewood Lanes Deans, Inc. Suzanne's Cuisine 1955 English Street 1986 Rice Street 2100 White Bear Avenue Dorothy Helen Piotrowski Raymond R. Emerfoll Brian Meyer Applebee's Neighborhood Grill Garrity's The Bird 3001 White Bear Avenue 1696 White Bear Avenue 3035 White Bear Avenue Bernard Klarkowski Bernard Diebel Thomas Hecker Bennigan's Goodrich Golf Course The Olive Garden 1749 Beam Avenue. 1820 North Van Dyke 1749 Beam Avenue Stephen Yantes Michael Gengler Michael Paul Miranowski Bleechers Gulden's The Rock 2220 White Bear Avenue 2999 N. Highway 61 2029 Woodlyn Avenue Scott Uttley Patricia Belde Club On-Sale Best Western-Maplewood Inn Keller Clubhouse 1730 E. County Road D 2166 Maplewood Drive Don Standley Loyal Order of Moose 963 Bradley Karl James Ahlman 1946 English Street The Chalet Lounge Noodles & Company 1820 Rice Street 2865 White Bear Avenue Wine On-Sale Judith Landreville Stephen Parr Balbir Singh Champp's Outback Steakhouse Taste of India 1734 Adolphus 1770 Beam Avenue 1745 Cope Avenue Martin Mongoven Ehrick Holland Kin Phing Lee Chili's Restaurants Red Lobster Singapore Chinese Cuisine Southlawn & Beam 2925 White Bear Avenue 1715-A Beam Avenue Gregory Kuhns 12. Intoxicating Liquor License Annual Renewals -Off Sale Approved the renewal for one year, effective January 2004 for the following Off-Sale intoxicating liquor licenses: City Council Meeting 01-12-04 RESOLUTION 04-01-004 RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off-Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 2004, with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections: Todd Norman M.G.M. Liquor Warehouse A-1 Liquor, Inc. 2950 White Bear Avenue 19 North Century Avenue Marvin C. Koppen Laber's Liquors Party Time Liquor Arthur Mark Stein 1835 E. Larpenteur Ave. 1700 D Rice Street Blong Lee Princess Liquor `n Tobacco Lor's Liquor Store 2728 Stillwater Road Charly Lor 1347 Frost Avenue Christopher Sarrack Sarrack's International Wine & Spirits Wendy Lauber 2305 Stillwater Road Maplewood Wine Cellar 1281 Frost Avenue john Heinz Sid's Discount Liquor 70Seph Hurdy 2515 White Bear Avenue 13. Lawful Gambling Resolution Merrick, Inc. - Garrity's -The Rock Adopted the following resolution renewing the Lawful Gambling License with the sate of Minnesota, for a gambling licensee at the Rock (2029 Woodlyn Avenue) and Garrity's (1696 White Bear Avenue): RESOLUTION 04-01-005 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Merrick Companies to operate at The Rock, 2029 Woodlyn Avenue, and Garrity's, 1696 White Bear Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 14. Catholic Charities -Family Service Center -Fee Waiver Food Establishment Approved to issue a food establishment license to Ji-Young Choi, Volunteer Coordinator for Catholic Charities and to waive the fee. City Council Meeting 01-12-04 15. Temporary Gambling & Temporary Liquor License -Church of the Presentation of the Blessed Virgin Mary Adopted the following resolution approving the Temporary Gambling Resolution and a one-day intoxicating liquor license for Presentation of Blesses Virgin Mary Church at 1725 Kennard Street: RESOLUTION 04-01-006 H. I. J. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Presentation of Blessed Virgin Mary Church, 1725 Kennard Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Councilmember Juenemann moved to approve the consent a,~enda items 1-11 and 13-15 as presented. Seconded by Councilmember Koppen Ayes-All Mayor Cardinal moved to approve the consent a,~enda item 12 as presented. Seconded by Councilmember Juenemann PUBLIC HEARINGS None AWARD OF BIDS None UNFINISHED BUSINESS None Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Abstain-Councilmember Koppen City Council Meeting 01-12-04 K. NEW BUSINESS Eldridge Avenue Landscape Improvements, Project 01-29 -Resolutions for Final Recapitulation of Existing Construction Contract and Acceptance of Project City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the followin,~ resolution a~provin,~ the attached resolutions for Final Recapitulation of the Construction Contract and Acceptance the Project: RESOLUTION 04-01-007 FINAL RECAPITULATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered landscape improvements for Eldridge Avenue, Project O l -29 and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project O l -29, Final Recapitulation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Final Recapitulation in the amount of $650. The final contract amount is $32,766.00. No revision to the finance plan is proposed at this time. Seconded by Mayor Cardinal Ayes-All 2. Legacy Parkway, Hazelwood Street to Kennard Street, Project 03-26 -Accept Petition and Approve Resolution Ordering the Preparation of a Feasibility Study City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Rossbach moved to adopt the following resolution ordering the Preparation of a Feasibility Study for Legacy Parkway, Hazelwood Street to Kennard Street, City Project 03-26: City Council Meeting 01-12-04 RESOLUTION 04-01-008 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to construct street and utility improvements as Legacy Parkway, between Hazelwood Street and Kennard Street, City Project 03-26, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, no additional funds need to be appropriated at this time to prepare this feasibility report. Expenses for this phase of the report will be covered under the current Legacy Parkway budget. The project budget will be amended after this phase of the project is ordered. Seconded by Councilmember Koppen Ayes-All 2004 Annual Appointments City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. City Attorney Patrick J. Kelly Kelly & Fawcett Current Rates: $80/hr -civil $95/hr -litigation Mayor Cardinal moved to anoint Patrick Kelly and Kelly & Fawcett as the City Attorney Seconded by Councilmember Juenemann Ayes-All Prosecuting Attorney Patrick J. Kelly Current Rates: $9,825/monthly retainer $ 500/month cap on expenses Mayor Cardinal moved to anoint Patrick Kelly as the Prosecutin,~ Attorney for the cites Seconded by Councilmember Koppen Ayes-All City Council Meeting 01-12-04 10 Official Newspaper Maplewood Review Maplewood Review Mayor Cardinal moved to appoint the Maplewood Review as the Official Newspaper for the cites Seconded by Councilmember Koppen Ayes-All Data Compliance Officers: City Compliance Officer Karen Guilfoile City Personnel Officer Sherrie Le City Law Enforcement Officer David Thomalla Mayor Cardinal moved to appoint Karen Guilfoile, Sherrie Le and David Thomalla as the Data Compliance Officers for the cites Seconded by Councilmember Juenemann Ayes-All Municipal Legislative Commission (Quarterly, Wed - p.m.) Kathy Juenemann City Manager Fursman Mayor Cardinal moved to appoint Kathleen Juenemann and Ci . Manager Fursman to the Municipal Le,~islative Commission. Seconded by Councilmember Koppen Ayes-All Ramsey County League of Local Governments Kathy Juenemann Will Rossbach Mayor Cardinal moved to appoint Kathleen Juenemann and Will Rossbach to the Ramsey Coun . League of Local Government. Seconded by Councilmember Koppen Ayes-All Ramsey/Washington Suburban Cable Commission Kim Facile Robert Cardinal (alt) Marvin Koppen (alt) Mayor Cardinal moved to appoint Kim Facile to the Ramsey/Washington Suburban Cable Commission and Robert Cardinal and Marvin Kobben as alternates. Seconded by Councilmember Rossbach Ayes-All City Council Meeting 01-12-04 11 N.E.S.T (First Thursday @ 7:30 p.m.) Marvin Koppen Will Rossbach Mayor Cardinal moved to anoint Marvin Koren and Will Rossbach to the North East Suburban Transit. Seconded by Councilmember Juenemann Ayes-All Suburban Rate Authority (First month of quarter) Marvin Koppen Melinda Coleman Councilmember Juenemann moved to anoint Marvin Koren and Melinda Coleman to the Suburban Rate Authority. Seconded by Mayor Cardinal Ayes-All St. Paul Water Utility Board of Commissioners (Second Monday @ 5:00 p.m.) Robert Cardinal Jackie Monahan-Junek (alt) Mayor Cardinal moved to anoint Robert Cardinal to the St. Paul Water Utility Board of Commissioners and Jackie Monahan-Junek as an alternate. Seconded by Councilmember Monahan-Junek Ayes-All Suburban Area Chamber of Commerce Robert Cardinal Melinda Coleman (alt) Mayor Cardinal moved to anoint Robert Cardinal to the Suburban Area Chamber of Commerce and Melinda Coleman as alternate. Seconded by Councilmember Koppen Ayes-All The Partnership (Tuesday a.m.) City Council Meeting 01-12-04 12 Jackie Monahan-Junek David Kvam Mayor Cardinal moved to appoint Jackie Monahan-Junek and David Kvam to The Partnership Seconded by Councilmember Juenemann Ayes-All Joint Ice Arena Board Bruce Anderson Jackie Monahan-Junek Marvin Koppen (alt) Mayor Cardinal moved to appoint Bruce Anderson and Jackie Monahan-Junek to the Joint Ice Arena Board with Marvin Koppen servin,~ as alternate. Seconded by Councilmember Rossbach Ayes-All Rush Line Corridor Will Rossbach Chuck Ahl Mayor Cardinal moved to appoint Will Rossbach and Chuck Ahl to the Rush Line Corridor. Seconded by Councilmember Monahan-Junek Ayes-All 800 MHz Representative Kathleen Juenemann Will Rossbach (alt) Councilmember Rossbach moved to abboint Kathleen Juenemann as the 800 MHz Representative and Will Rossbach as an alternate: Seconded by Councilmember Koppen Ayes-All Acting Mayor* Kathleen Juenemann Mayor Cardinal moved to appoint Kathleen Juenemann as the acting Mayor for 2004. Seconded by Councilmember Rossbach Ayes-All *Rotation of acting mayors: 1995-Carlson, 1996-Allenspach, 1997-Koppen, 1998- Rossbach, 1999-Carlson, 2000-Allenspach, 2001-Koppen, 2002 Julie Wasiluk, 2003 Ken Collins, 2005 Will Rossbach and 2006 Mackie Monahan-Junek. 4. Policy and Procedure Manual for City Council Meetings City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. City Council Meeting 01-12-04 13 Councilmember Koppen moved to adopt the following City Council Policy and Procedure Manual and directed staff to make changes and recommendations at the next meeting: CITY OF MAPLEWOOD RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS TABLE OF CONTENTS PAGE Section 1 Meetings ............................................................................................................................. 1 Section 2 Agenda for Regular Meetings and Council Manager Workshop ........................................ 3 Section 3 Limitation on Council Action ............................................................................................ 3 Section 4 Minutes ............................................................................................................................... 4 Section 5 Duties of the Presiding Officer ........................................................................................... 4 Section 6 Rules of Debate ................................................................................................................... 4 Section 7 Addressing the Council ....................................................................................................... 5 Section 8 General Rules of Order ....................................................................................................... 5 Section 9 Decorum and its Enforcement and Rules of Civility for Our Community5 Section 10 Ordinances, Resolutions, Motions and Reports .................................................................. 6 Section 11 Conduct of City Employees at Council Meetings ............................................................... 7 Section 12 Waiver ................................................................................................................................ 7 Section 13 Adjournment ....................................................................................................................... 7 Section 14 Council Administrative Policies ..................................................................................8 & 9 Section 1 MEETINGS A. Regular The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. In addition, the Council shall meet at ~:OI) p.m. on the Thursday preceding the second and fourth Mondays. These meetings may be canceled by the City Council or City Manager if warranted. B. Special City Council Meeting 01-12-04 14 The Mayor ar any two members of the Council by writing filed with the City Clerk at least twenty-four (24) hours before such meeting may call a special meeting. Notice of such meeting shall state the purpose or purposes thereof and shall be personally delivered to each member ar be left at the members usual place ofresidence with a person of suitable age and discretion then residing therein, ar written notice thereof shall be left in a conspicuous place at the residence if no such person can be found there. The notice shall be delivered twelve (12) hours before the meeting time. Except for trivial matters, business transacted at a special meeting shall be limited to that mentioned in the call. Emergency meetings may be called at any time providing all members of the Council sign waivers of notice to such meeting and said waivers shall be filed with the City Clerk. C. Place All meetings shall be held in the Council Chambers of the Maplewood City Municipal Building unless there is a posted and/or published notice designating another location. D. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one of their members as temporary chairperson. E. uorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time. F. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor, ar in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Minutes E. Approval of Agenda F. Presentations G. Consent Agenda H. Public Hearings I. Award of Bids J. Unfinished Business K. New Business L. Visitor Presentations M. Council Presentations N. Administrative Presentations O. Adjournment G. Curfew No additional agenda item will be discussed after 1 l :~)O p.m. Meetings adjourned under this policy will be continued on the next Thursday at ~ : OO p.m. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 10:30 p.m. curfew. H. First Regular Meeting of the Year 15 At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the dunes of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does notrequire investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty-eight (48) hours prior to each regular Council meeting unless authorized by the City Manager. No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. A. AGENDA FOR COUNCIL MANAGER WORKSHOP All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager_ or in his/her absence_ the City Clerk. Workshops are held the Ci rst ~1onilay ufthe month in the ~~1aplewuocl Ruum Crum x:00 p.m. la 7:0(1 p.m. The Council Vlana~,*er ~~~orkshap is desi~~ne~l to look in-depth into upcumin~~ issues, inlerriewin~~ commission and hoard members_ and meetin~~ an~1 discussin~~ issues with other ci~~ic leaders. At the discretion ufthe Cite ~~1ana~~er. Council ~1ana~~er ~~~urkshups may also he held at 6:00 p.m. prior to re~~ularly scheduled council meetin~~s. Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. Section 4 MINUTES A. The City Clerk or Acting City Clerk shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. C. The Council may, by motion carried by a majority vote, amend the minutes. Such amending motion shall become apart of the minutes of the subsequent meeting. Section 5 DUTIES OF THE PRESIDING OFFICER 16 The Presiding Officer shall preserve strict order and decorum at all meetings of the Council He/She shall state every question coming before the Council, announce the decision of the Council on all subjects, and decide all questions or order; subject however, to an appeal to the Council in which event a majority vote of the Council shall govern and conclusively determine such questions of order. He/She shall vote on all questions and on a roll call vote rotate the order in which votes are cast. Section 6 RULES OF DEBATE A. The Mayor, or other Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council member by reason of his acting as the Presiding Officer. B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it be to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he/she shall be permitted to proceed. D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration ofthe action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. Each person addressing the Council shall give his/her name and address in an audible tone for the records, and unless further time is granted by the Presiding Officer, shall limit his address to five (5) minutes. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. Section 8 GENERAL RULES OF ORDER Robert's Rules of Order and Robert's Parliamentary Law shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. Section 9 DECORUM AND ITS ENFORCEMENT ~~ The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested with a 4/5 vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in this resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law and except that amendments to the comprehensive plan and zoning ordinance shall require at least four (4) votes in favor. C. E~er~~ ordinance. other than emer~rencv ordinances, shall hay e h~o public readin~~ as pru~~ided in Subsection (L3) ul this Section. and at least fourteen (1=l) days steal I elapse between the I first rea~lin~~ or~~ai~~er thereufand the second readin~~ ur ~~ai~~er thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of at least four (4) members of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty-four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. Section 11 CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he/she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota Statutes in regard thereof; however, it is recognized that the City Council is the policy-making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. 18 B. No City employee, other than the City Manager or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER By majority vote of all Council members, these rules may be waived. Section 13 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate. Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City-owned property, should include the street address and a location map. All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council rote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. Procedural Rules When a Council member is absent from a meeting where afour-fifth's (4/5) vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or 19 b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters Council audiotapes shall be retained for two years. A permit fee for an event sponsored by the City may be waived by the City Manager. The City, at the discretion of the City Manager, can allow the building to be closed early on the day before Christmas and the day before New Year's. Commercial and multiple-dwelling traffic should not be directed through single-dwelling neighborhoods, unless there is no reasonable alternative. C~t~~ l/all ~s a nonpnbl~c~ for~tnn ancl~~~~oh~bits all campa~~n~ng for publcc aff~ce u~~th~n all rr~tut~c~~~a/ bt~~lcl~n~~s anti c~gt~~~~ment. Seconded by Councilmember Rossbach Ayes-All L. VISITOR PRESENTATIONS Gerald Peterson-3016 Hazelwood, Maplewood, had questions regarding the updating of the city website with new Councilmember information and the Legacy Village Contract. 2. Bob Zick-1880 East Shore Drive, Maplewood, addresses several issues where he had concerns. M. COUNCIL PRESENTATIONS Ml . Appreciation for Service-Councilmember Juenemann thanked Julie Wasiluk and Kenneth Collins for the time they served as councilmembers. M2. Christmas Trees-Councilmember Juenemann asked residents to call their refuse haulers if their tree has not yet been removed. N. ADMINISTRATIVE PRESENTATIONS CounciUStaff Planning Retreat-March 3rd will be the planned date with March 4~ as the backup date. 20 O. ADJOURNMENT Councilmember Rossbach moved to adjourn the meeting at 9:02 p.m. Seconded by Councilmember Monahan-Junek Ayes -All City Counci101-12-04 21 AGENDA NO. G-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: January 26, 2004 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 128,793.48 Checks # 62843 thru #62848 dated 1/05/04 thru 1/07/04 $ 150,482.20 Checks # 62849 thru 62916 dated 1/13/04 $ 2,278,943.76 Disbursements via debits to checking account dated 1/02/04 thru 1/08/04 $ - Checks # dated $ 175,122.63 Checks #62917 thru #62974 dated 1/20/04 $ 129,536.12 Disbursements via debits to checking account dated 01/09/04 thru 01/15/04 $ 2,862,878.19 Total Accounts Payable PAYROLL $ 560,871.49 Payroll Checks and Direct Deposits dated 01/16/04 $ 3,790.99 Payroll Deduction check #96324 thru # 96326 dated 01/16/04 $ 564,662.48 Total Payroll $ 3,427,540.67 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any question on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 vchlist Check Registar Page 1 01/09/2004 11:34:59AM City of Maplewood Check Date Vendor DescriptionlAccount Amount 62843 1/5/2004 01284 POSTMASTER NEWSLETTER MAILING 3,000.00 62844 1/7/2004 02914 BLUECROSS BLUESHIELD OF MN MONTHLY PAYMENT 111,290.20 62845 1/7/2004 02872 METLIFE SBC MONTHLY PAYMENT 7,495.27 62846 1/7/2004 01085 MN LIFE INSURANCE MONTHLY PREMIUM 4,029.65 62847 1/7/2004 02929 CNAGLAC MONTHLY PREMIUM 866.64 62848 1/7/2004 00529 FORTIS BENEFITS INSURANCE CO LTD PREMIUM 2,111.72 62849 1/13/2004 00008 A M E M 2004 MEMBERSHIP 100 62850 1/13/2004 01024 AGRICULTURE, DEPT OF 2004 RENEWAL PESTICIDE LIC 10 62851 1/13/2004 02074 AHL, R CHARLES REIMB FOR PARKING 12/15 10 62852 1/13/2004 00090 AMERICAN RED CROSS 2004 CHARITABLE GAMBLING DONATIO 3,824.00 62853 1/13/2004 00111 ANIMAL CONTROL SERUICES INC PATROL & BOARDING FEES 12/11 -12/ 886.75 PATROL & BOARDING FEES 12/20 -12/ 1,045.70 62854 1/13/2004 00198 BOARD OF WATER COMMISSIONERS ANNUAL AUTO FIRE SUPPLY 700 QUARTERLY WATER UTIL 9/18 -12/23 129.25 62855 1/13/2004 00240 C.S.C. CREDIT SERUICES APPLICANT BACKGROUND CHECK 50 62856 1/13/2004 00262 CARLE, JEANETTE REIMB MILEAGE & PARKING 9/8 -12/5 24.89 62857 1/13/2004 00279 GEMSTONE PRODUCTS CO. PROJ 01-16 CEMENT 675.1 62858 1/13/2004 00280 CENTRAL STORES OFFICE SUPPLIES M70335 220.26 62859 1/13/2004 02982 CHILDREN'S SAFETY CENTERS 2004 CHARITABLE GAMBLING DONATIO 800 62860 1/13/2004 00340 CRAMER BUILDING SERUICES MCC ENERGY MGMT SYSTEM UPGRAD 2,610.00 62861 1/13/2004 02750 DAWSON, RICHARD REIMB FOR PARKING 12/15 -12/30 44 62862 1/13/2004 00358 DGM INC. TOW SQUAD 53.25 TOW SQUAD 53.25 TOW SQUAD 53.25 TOW FORFEITURE UEHICLE 79.88 TOW FORFEITURE UEHICLE 79.88 TOW FORFEITURE UEHICLE 122.48 TOW FORFEITURE UEHICLE 79.88 62863 1/13/2004 00403 DISPUTE RESOLUTION CENTER 2004 CHARITABLE GAMBLING DONATIO 2,625.00 62864 1/13/2004 00463 EMERGENCYAPPARATUS MAINT REPAIR RESCUE 1 UEH 1,531.93 REPAIRAMB MEDIC 1 732.74 62865 1/13/2004 00464 EMERGENCY AUTOMOTIVE TECH, INC INSTALL UEHICLE EQUIPMENT 2,729.57 62866 1/13/2004 01935 EVENT PRO SOFTWARE UPGRADE & SUPPORT PLAN - 2004 754.2 62867 1/13/2004 00489 FACILITY SYSTEMS, INC OFFICE FURNITURE 2,596.16 OFFICE FURNITURE 3,598.77 62868 1/13/2004 02983 HAZEL RIDGE 2004 CHARITABLE GAMBLING DONATIO 1,544.00 62869 1/13/2004 00660 HENNEPIN TECHNICAL COLLEGE FIRE FIGHTER I TUITION 1,713.53 62870 1/13/2004 00662 HERITAGE THEATER CO 2004 CHARITABLE GAMBLING DONATIO 617 62871 1/13/2004 00677 HOME DEPOT - GECF STATION SUPPLIES 215.39 62872 1/13/2004 00483 IDEACOM MID-AMERICA INSTALL NEW LINE 188 62873 1/13/2004 01605 IFP TEST SERUICES INC PSYCH EXAM 350 62874 1/13/2004 02782 INFRATECH TECHNOLOGIES INC INSTALL LINK PIPE 2,100.00 REPAIR LEAK AT SERVICE 1,495.85 62875 1/13/2004 01894 KELLY & FAWCETT PA LEGAL SERUICES -DEC 16,969.72 62876 1/13/2004 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 02-07 PROF SRUS THRU 11/30 8,738.10 62877 1/13/2004 02984 L C WEBSTER PTO 2004 CHARITABLE GAMBLING DONATIO 5,000.00 62878 1/13/2004 02877 LA METTRY'S COLLISION REPAIR SQUAD 947 4,121.43 62879 1/13/2004 00857 LEAGUE OF MINNESOTA CITIES 2004 MEMBERSHIP MN MAYORS ASSN 20 62880 1/13/2004 02336 M A TAYLOR INC FITNESS CONSULTANT - 4TH QTR 1,550.00 62881 1/13/2004 00936 MAPLEWOOD HISTORICAL SOCIETY 2004 CHARITABLE GAMBLING DONATIO 17,545.00 62882 1/13/2004 00901 MGFOA 2004 MEMBERSHIP DUES 120 62883 1/13/2004 01001 MIDWEST LOCK & SAFE INC FIRE STATION 1 DOOR HARDWARE FO 2,188.03 FIRE STATION 1 DOOR HARDWARE FO 676.63 FIRE STATION 3 DOOR HARDWARE FO 2,248.70 FIRE STATION 4 DOOR HARDWARE FO 2,124.46 FIRE STATION 7 DOOR HARDWARE LAB 1,753.63 c:\My Documents\Exce l\MiscellaneousWprClms1-09,016-03 2 vchlist Check Registar Page 2 01/09/2004 11:34:59AM City of Maplewood Check Date Vendor DescriptionlAccount Amount 62884 1/13/2004 02941 MN AUQUIPCO INC ROTARY SPOA9 SURFACE LIFT 2-POST 9 3,687.91 62885 1/13/2004 01028 MN STATE TREASURER STAX MONTHLY SURTAX -DEC 3,464.29 62886 1/13/2004 02629 NOUACARE CBO PRE-EMPLOYMENT PHYSICALS 450 62887 1/13/2004 00001 ONE TIME UENDOR REF DANIEL MANCHESKI - AMB 010200 808.25 62888 1/13/2004 00001 ONE TIME UENDOR REF E & P WALTERS -MEMBERSHIP 219.66 62889 1/13/2004 00001 ONE TIME UENDOR REF KRISTYANDERSON -MCC PROGRA 72 62890 1/13/2004 00001 ONE TIME UENDOR REF PAM NYBERG -MCC PROGRAM 62.5 62891 1/13/2004 00001 ONE TIME UENDOR REF MAUREEN STEINBRING - ACH 35 62892 1/13/2004 00001 ONE TIME UENDOR REF LISA HEIMDAHL -MCC PROGRAM 35 62893 1/13/2004 00001 ONE TIME UENDOR REF PATRICIA DIKEMAN -MCC PROG 30 62894 1/13/2004 00001 ONE TIME UENDOR REF JIM PNEWSKI -MCC PROGRAM 5 62895 1/13/2004 00001 ONE TIME UENDOR REF JAMES HEIDTKE -MCC PROGRAM 5 62896 1/13/2004 00001 ONE TIME UENDOR REF TED HAUGO -MCC PROGRAM 5 62897 1/13/2004 00001 ONE TIME UENDOR REF LAURISSA STEUENS -MCC PROG 5 62898 1/13/2004 02979 PARIS REALTY LLC REF ESCROW -1570 BEAM AUE 16,161.19 62899 1/9/2004 01283 POST BOARD POST POLICE OFFICER LICENSE 90 62900 1/13/2004 00396 PUBLIC SAFETY, DEPT OF INTOXILYZER RECERTIFICATION - 3 135 62901 1/13/2004 01931 RAMSEY COUNTY FAIR 2004 CHARITABLE GAMBLING DONATIO 5,000.00 62902 1/13/2004 01337 RAMSEY COUNTY-PROP REC & REU ROAD STRIPPING 492.39 62903 1/13/2004 01387 ROSSINI, DR. JAMES FITNESS PROGRAM REUIEW 125 62904 1/13/2004 01417 SALVATION ARMY DIU DIASTER SRUS TRNG SEMINAR 50 62905 1/13/2004 01418 SAM'S CLUB DIRECT PROGRAM SUPPLIES 13.93 MERCH FOR RESALE 115.89 MERCH FOR RESALE 132.34 MERCH FOR RESALE 68.18 VENDING MACHINE SNACKS 154.29 MERCH FOR RESALE 62.43 CHRISTMAS BREAKFAST SUPPLIES 234.7 PROGRAM SUPPLIES 356.3 62906 1/13/2004 01932 SENIOR RECOVERY PROGRAM 2004 CHARITABLE GAMBLING DONATIO 2,250.00 62907 1/13/2004 01452 SHEA TECHNOLOGIES FILE SERVER - 3,528.82 62908 1/13/2004 01556 SPEEDWAY SUPERAMERICA LLC FUEL 18.97 62909 1/13/2004 01504 ST PAUL, CITY OF INSTALL 2" WATER SERVICE 764.85 PARKWAY DRIVE LIFT FINAL BILLING 3,445.53 CRIME LAB SERVICES - NOU 175 RADIO & MAINT COST - NOU 213.63 MEDICAL SUPPLIES 1,027.65 62910 1/13/2004 02981 STORK TWIN CITY TESTING CORP PROJ 02-07 TESTING SRUS 245 62911 1/13/2004 01537 STREAMLINE DESIGN INC. NAME PRINT 42 REPLICA T-SHIRTS 52 62912 1/13/2004 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 5,165.20 62913 1/13/2004 01572 SYSTEMS SUPPLY, INC. INK CARTRIDGES 266.04 INK CARTRIDGES 370.25 INK CARRIDGES 63.01 62914 1/13/2004 01026 TRANSPORTATION, DEPT OF PROJ 01-16 LAB TEST RATE 893.24 62915 1/13/2004 01669 TWIN CITIES TRANSPORT & TOW UEHICLE 195.73 TOW UEHICLE 372.75 62916 1/13/2004 01805 ZIEGLER INC. PROJ 01-16 EXCAVATOR RENTAL 1,816.62 74 Checks in this report Total checks: 279,275.68 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 3 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 12/31 /03 01 /02/04 12/26/03 01 /02/04 01 /02/04 01 /02/04 01 /02/04 01 /02/04 01 /05/04 01 /02/04 01 /06/04 01 /07/04 01 /07/04 01 /07/04 01 /02/04 01 /02/04 01 /02/04 01 /05/04 01 /05/04 01 /05/04 01 /05/04 01 /05/04 01 /06/04 01 /06/04 01 /07/04 01 /07/04 01 /07/04 01 /08/04 MN State Treasurer ICMA (Vantagepointe) Elan Financial Services* MN State Treasurer U.S. Treasurer P.E.R.A. MN Dept of Natural Resources Orchard Trust MN State Treasurer MN State Treasurer MN State Treasurer JP Morgan Chase Dain Rauscher MN State Treasurer TOTAL Description Drivers License/Deputy Registrar Deferred Compensation Purchasing card items Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. DNR electronic licenses Deferred Compensation Drivers License/Deputy Registrar State Payroll Tax Drivers License/Deputy Registrar Investment Purchase Investment Purchase Drivers License/Deputy Registrar *Detailed listings of Elan purchasing card items are attached. Amount 12,055.99 7,464.09 29,449.69 22,162.34 83,244.30 46,841.92 1,808.50 21,819.00 13,416.14 16,021.21 12,433.34 1,499,123.06 499,902.78 13,201.40 2,278,943.76 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 4 Transaction Review For Transactions posted between 12/15/2003 to 12/21/2003 Post Date Vendor Name 12/18/2003 12/15/2003 12/15/2003 12/18/2003 12/18/2003 12/19/2003 12/15/2003 12/15/2003 12/15/2003 12/19/2003 12/19/2003 12/18/2003 12/15/2003 12/15/2003 12/18/2003 12/18/2003 12/18/2003 12/16/2003 12/19/2003 12/17/2003 12/15/2003 12/18/2003 12/15/2003 12/15/2003 12/16/2003 12/15/2003 12/17/2003 12/15/2003 12/15/2003 12/15/2003 12/16/2003 12/16/2003 12/19/2003 12/15/2003 12/16/2003 12/18/2003 12/17/2003 12/17/2003 12/17/2003 12/15/2003 12/19/2003 12/19/2003 12/15/2003 12/15/2003 12/15/2003 S & T OFFICE PRODUCTS MN PHOTO UNIFORMS UNLIMITED INC WEBER & TROSETH INC AIRGAS NORTH CENTRAL 302 STREICHER'S POLICE EQP RYAN PLUMBING & HEATING RYAN PLUMBING & HEATING PAIN ENTERPRISES INC. ALL MAIN STREET ELEC MINUTEMAN PRESS VERIZON WRLESSRCRK2RE3 CUB FOODS, INC. S & T OFFICE PRODUCTS FACTORY CARD OUTLET #284 WALGREEN 00016873 MENARDS MAPLEWOOD C.J. BANKS #864 EMERGENCY MEDICAL PRODUCT METRO ATHLETIC SUPPLY THE HOME DEPOT 2801 FRANKS 00501759 THE HOME DEPOT 2801 INT'L CODE COUNCIL INC EZGOV MN LABOR IND QQEST SOFTWARE SYSTEMS COMPUSA # 197 GANDER MOUNTAIN CUB FOODS, INC. TARGET 00011858 MILLS FLEET FARM #27 T-MOBILE # 1065 DAVIS LOCK AND SAFE RAINBOW FOODS 1-886 VERIZON WRLESSRCRK2RE3 STREICHERS POLICE EQUIPM XPEDX B & HPHOTO-VIDEO-MO/TO S & T OFFICE PRODUCTS SPARTAN PROMOTIONAL GRP MSP COMMUNICATIONS THE STAR TRIBUNE-ADVERTIS EXXONMOBIL34 07915127 VILLAGE INN #832 ROCK BOTTOM 1077 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 12/22/2003 Settlement Amt Cardholder Name 105.65 BRUCE K ANDERSON 230.68 JOHN BANICK 32.95 JOHN BANICK 94.00 JOHN BANICK 770.99 JOHN BANICK 563.07 JOHN BANICK 450.00 JIM BEHAN 585.00 JIM BEHAN 351.04 JIM BEHAN 500.00 JIM BEHAN 286.39 OAKLEY BIESANZ 17.49 CHRISTOPHER CAVETT 137.80 MELINDA COLEMAN -24.45 ROBERTA DARST 35.25 ROBERTA DARST 24.89 RICHARD DOBLAR 55.77 DOUG EDGE 61.00 VIRGINIA A ERICKSON 79.95 PAUL E EVERSON 297.74 GREG FINN 42.54 SHANN FINWALL -42.58 SHANN FINWALL 12.00 DAVID FISHER 164.99 DAVID FISHER 30.00 DAVID FISHER 224.00 MYCHAL FOWLDS 10.64 MYCHAL FOWLDS 69.99 CLARENCE GERVAIS 6.38 MIKE GRAF 82.61 MIKE GRAF 34.08 MIKE GRAF 213.00 MIKE GRAF 25.44 MIKE GRAF 29.06 KAREN E GUILFOILE 66.25 KAREN E GUILFOILE 79.82 KEVIN R HALWEG 288.26 LORI HANSEN 497.45 LORI HANSON 58.85 LORI HANSON 413.42 HEIDI HERSOM 250.00 HEIDI HERSOM 530.82 HEIDI HERSOM 7.70 STEVE HURLEY 8.55 STEVE HURLEY 11.12 STEVE HURLEY 5 12/15/2003 MACAYOS MESA 11.15 STEVE HURLEY 12/15/2003 NEXTEL WIRELESS SVCS 79.86 STEVE HURLEY 12/16/2003 VILLAGE INN #832 8.55 STEVE HURLEY 12/16/2003 SS 29022 09801470015 7.40 STEVE HURLEY 12/16/2003 SHELL OIL 50211870022 7.50 STEVE HURLEY 12/15/2003 NEXTEL WIRELESS SVCS 34.11 ANN E HUTCHINSON 12/17/2003 HEJNY RENTALS INC 115.48 DON JONES 12/18/2003 AMERICAN FASTENER 28.29 MICHAEL KANE 12/18/2003 VERIZON WRLESSRCRK2RE3 74.53 MICHAEL KANE 12/18/2003 SEARS ROEBUCK 1122 170.38 FLINT KARIS 12/19/2003 OFFICE MAX 00002204 117.14 FLINT KARIS 12/18/2003 NDEITA 138.00 MARY B KOEHNEN 12/15/2003 WORLD FOOTLOCKER #5032 49.99 BRETT M KROLL 12/15/2003 TARGET 00007518 5.99 SHERYL L LE 12/19/2003 U OF M- CCE 150.00 RANDY LINDBLOM 12/15/2003 METRO SALES INC -252.42 STEVE LUKIN 12/15/2003 NEXTEL WIRELESS SVCS 708.27 STEVE LUKIN 12/18/2003 VERIZON WRLESSRCRK2RE3 68.59 STEVE LUKIN 12/18/2003 BEST BUY 00000109 937.17 STEVE LUKIN 12/19/2003 KINKO'S #0617 614.50 STEVE LUKIN 12/19/2003 STREICHER'S POLICE EQP 213.53 JASON P MARINO 12/17/2003 HUGOS TREE CARE 426.00 MARK MARUSKA 12/18/2003 VERIZON WRLESSRCRK2RE3 27.91 MARK MARUSKA 12/15/2003 DAVIS LOCK AND SAFE 10.69 ED NADEAU 12/15/2003 CONTINENTAL RESEARCH 469.37 ED NADEAU 12/18/2003 AMERICAN PUBLIC WORKS 58.00 ED NADEAU 12/19/2003 CONTINENTAL SAFETY 252.25 ED NADEAU 12/17/2003 SPRINTPCS AUTOPYMT RCl 58.00 BRYAN NAGEL 12/19/2003 KATH AUTO PARTS 100.11 BRYAN NAGEL 12/15/2003 S & T OFFICE PRODUCTS 9.51 JEAN NELSON 12/16/2003 S & T OFFICE PRODUCTS 7.41 JEAN NELSON 12/18/2003 VERIZON WRLESSRCRK2RE3 28.94 ERICK OSWALD 12/17/2003 DR SCANSOFT.COM 117.09 PHILIP F POWELL 12/18/2003 SAFETY CENTRAL 422.95 PHILIP F POWELL 12/19/2003 MEDTECH FORENSICS INC 36.95 PHILIP F POWELL 12/15/2003 VILLAGE INN #832 8.49 WILLIAM J PRIEFER 12/15/2003 ROCK BOTTOM 1077 9.00 WILLIAM J PRIEFER 12/15/2003 MACAYOS MESA 11.47 WILLIAM J PRIEFER 12/16/2003 VILLAGE INN #832 8.50 WILLIAM J PRIEFER 12/15/2003 GENERATOR SPECIALTY CO 219.90 STEVEN PRISM 12/15/2003 KATH AUTO PARTS 52.50 STEVEN PRISM 12/15/2003 JOHNSON RADIO COMM 80.00 STEVEN PRISM 12/16/2003 WHITE BEAR DODGE 23.43 STEVEN PRISM 12/17/2003 BAUER BULT TRE33200023 351.45 STEVEN PRISM 12/17/2003 COMO LUBE & SUPPLOI OF O1 101.18 STEVEN PRISM 12/17/2003 SUNRAY BTB 32.39 STEVEN PRISM 12/17/2003 KATH AUTO PARTS 101.28 STEVEN PRISM 12/17/2003 ATC COLUMBIA HEIGHTS 14.00 STEVEN PRISM 12/18/2003 TOUSLEY FORD I27200039 88.36 STEVEN PRISM 12/18/2003 SUNRAY BTB 74.79 STEVEN PRISM 12/18/2003 SUNRAY BTB 23.15 STEVEN PRISM c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 6 12/19/2003 BAUER BULT TRE33200023 670.95 STEVEN PRISM 12/19/2003 TRUCK UTILITES INC 74.48 STEVEN PRISM 12/19/2003 H & L MESABI COMPANY 352.83 STEVEN PRISM 12/19/2003 ELLIOTT AUTO SUPPLY 59.82 STEVEN PRISM 12/19/2003 MTI DISTRIBUTING, INC.-PL 58.43 STEVEN PRISM 12/15/2003 THE TAPE COMPANY 215.25 KEVIN RABBETT 12/15/2003 CUB FOODS, INC. 22.97 AUDRA ROBBINS 12/18/2003 ACTION IMPRINTS 125.00 MICHAEL SHORTREED 12/18/2003 VERIZON WRLESSRCRK2RE3 6.34 ANDREA SINDT 12/18/2003 VERIZON WRLESSRCRK2RE3 54.24 ANDREA SINDT 12/19/2003 NEXTEL WIRELESS SVCS 364.08 ANDREA SINDT 12/15/2003 RAINBOW FOODS 1-886 13.95 PAULINE STAPLES 12/19/2003 S & T OFFICE PRODUCTS 20.53 JOANNE M SVENDSEN 12/15/2003 THE HOME DEPOT 2801 19.13 RONALD SVENDSEN 12/15/2003 METRO FIRE 330.00 RUSTIN SVENDSEN 12/15/2003 RED WING SHOES 109.00 RUSTIN SVENDSEN 12/19/2003 FIREHOUSE SUBSCRI01 OF O1 51.95 RUSTIN SVENDSEN 12/15/2003 EXCELLCOM 27.00 LYLE SWANSON 12/15/2003 HIRSHFIELD'S MAPLEWOOD 56.26 LYLE SWANSON 12/15/2003 HIRSHFIELD'S MAPLEWOOD 6.38 LYLE SWANSON 12/17/2003 FOREST PRODUCTS SUPPLY 250.00 LYLE SWANSON 12/18/2003 WEBER & TROSETH INC 544.40 LYLE SWANSON 12/19/2003 DALCO ENTERPRISES, INC 114.89 LYLE SWANSON 12/19/2003 MUSKA LIGHTING CENTER 247.13 LYLE SWANSON 12/19/2003 GANDER MOUNTAIN 47.96 THOMAS J SZCZEPANSKI 12/15/2003 INTL ASSC OF FIRE CHIE 210.00 JOSEPH WATERS 12/18/2003 UNIFORMS UNLIMITED INC 2.95 JAY B WENZEL 12/18/2003 VIKING OFFICE PRODUCTS 32.45 SUSAN ZWIEG 12/18/2003 LYNN CARD CO 63.25 SUSAN ZWIEG 12/19/2003 GARLAND INDUSTRIES INC 32.26 SUSAN ZWIEG 18,466.56 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 7 vchlist Check Registar Page 1 01/09/2004 11:34:59AM City of Maplewood Check Date Vendor Description/Account Amount 62917 1/20/2004 01908 ADMINISTRATION, DEPT OF HARBOR BACKUP - NOV 1,037.85 DATA PROCESSING - OCT 392.00 DATA PROCESSING - NOV 392.00 62918 1/20/2004 00134 ASSN OF METRO MUNICIPALITIES MEMBERSHIP DUES 8,135.00 62919 1/20/2004 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 78.00 MERCH FOR RESALE 195.00 MERCH FOR RESALE 78.00 MERCH FOR RESALE 117.00 MERCH FOR RESALE 195.00 MERCH FOR RESALE 78.00 62920 1/20/2004 00272 CARVER, NICHOLAS REIMB FOR PARKING 1/5 5.00 62921 1/20/2004 02746 CLOVER SUPER FOODS INC MERCH FOR RESALE 113.73 62922 1/20/2004 00348 CRYSTEEL TRUCK EQUIP INC REFURBISH HEIL DUMB BODYS 3,194.85 62923 1/20/2004 00412 DONALD SALVERDA & ASSOCIATES ADVANCED EFFECTIVE MGMT PROG 600.00 62924 1/20/2004 00103 EARL F ANDERSON INC 28" TRAFFIC CONES W/REFLECTIVE BAN 4,249.34 62925 1/20/2004 00449 EDEN SYSTEMS INC SOFTWARE SUPPORT 2004 21,119.85 62926 1/20/2004 01401 FIRST STUDENT INC MCC PROGRAM BUS FEE 1/2/04 226.00 62927 1/20/2004 02071 FISHER, DAVID REIMB FOR PARKING 1/7 - 1/8 6.50 62928 1/20/2004 02988 FORE MECHANICAL INC INSTALL HEAT EXCHANGER 1,565.00 INSTALL WATER HEATER 684.83 62929 1/20/2004 00543 GE CAPITAL RICOH COPIER LEASE 293.94 62930 1/20/2004 00585 GOPHER STATE ONE-CALL BILLABLE LOCATE TICKETS 99.20 62931 1/20/2004 00596 GREATLAND HOMES CORP PROJ 96-12 REFUND DEV ESCROW 122.94 62932 1/20/2004 02818 HOFFMAN & MCNAMARA CO PROJ 01-29 BASE BID FOR LANDSCAPIN 1,638.00 62933 1/20/2004 01605 IFP TEST SERVICES INC PSYCH EXAM FOR POLICE CANDIDATE 350.00 62934 1/20/2004 02990 INSTANT INSTALL INC INSTALL OFFICE FURNITURE 1,100.00 62935 1/20/2004 02985 JACKSON, LINDA REIMB FOR UNIFORM 72.92 62936 1/20/2004 01894 KELLY & FAWCETT PA PROSECUTION SRVS -DEC 9,825.00 62937 1/20/2004 00782 KPMG LLP ANNUAL AUDIT FEES 5,000.00 62938 1/20/2004 00898 M F A P C MEMBERSHIP DUES 35.00 62939 1/20/2004 00908 M R P A 16 TEAM REGISTRATIONS 1,120.00 62940 1/20/2004 00932 MAPLEWOOD BAKERY MERCH FOR RESALE 455.61 62941 1/20/2004 00942 MARSDEN BLDG MAINTENANCE CO CLEAN BASEMENT BACKUP 702.90 62942 1/20/2004 00945 MASYS CORP STRATUS SOFTWARE MAINT - FEB 738.68 62943 1/20/2004 00986 METROPOLITAN COUNCIL MONTHLY SAC -DEC 30,294.00 62944 1/20/2004 02634 MN METRO FIRE OFFICERS ASSN MEMBERSHIP DUES 100.00 62945 1/20/2004 01115 MUNICIPAL LEGISLATIVE COMM 2004 ANNUAL DUES 8,900.00 62946 1/20/2004 01134 NAGEL, BRYAN REIMB FOR MILEAGE 1/5 - 1/8 200.25 62947 1/20/2004 01156 NELSON, JEAN REIMB FOR MILEAGE 11/1 - 12/31 48.69 62948 1/20/2004 01199 NOVAK, JERRY REIMB FOR PARKING 12/16 - 12/31 42.50 62949 1/20/2004 01202 NYSTROM PUBLISHING CO INC CITY NEWSLETTER -JAN 3,399.00 62950 1/20/2004 00001 ONE TIME VENDOR REF JEREMY FIELD -MEMBERSHIP 55.00 62951 1/20/2004 01941 PATRICK GRAPHICS & TROPHIES VOLLEYBALL LEAGUE TROPHIES 897.26 62952 1/20/2004 01254 PEPSI-COLA COMPANY MERCH FOR RESALE 206.35 MERCH FOR RESALE 421.05 MERCH FOR RESALE 443.20 MERCH FOR RESALE 288.75 62953 1/20/2004 01295 PREMIER BANK SAFE DEPOSIT BOX 75.00 62954 1/20/2004 00396 PUBLIC SAFETY, DEPT OF CJDN QUARTERLY SRV - 4TH QTR 1,920.00 62955 1/20/2004 00396 PUBLIC SAFETY, DEPT OF CJDN QUARTERLY SRV - 4TH QTR 1,350.00 62956 1/20/2004 00396 PUBLIC SAFETY, DEPT OF EMER MGMT REGISTRATION FEE 160.00 62957 1/20/2004 01337 RAMSEY COUNTY-PROP REC & REV DATA PROCESSING SRVS - NOV 3,550.00 62958 1/20/2004 02976 RICE, MIKE REIMB FOR PARKING 1/7 - 1/8 10.00 62959 1/20/2004 00069 RISK MANAGEMENT ALTERNATIVES COMMISSION PYMT 15.00 62960 1/20/2004 02001 ROSEVILLE, CITY OF JOINT POWERS AGREEMENT 4TH QTR 2,500.00 62961 1/20/2004 02986 SIFFERLE, CHRIS COMPUTER ROOM FLOOR TILING 600.00 62962 1/20/2004 01463 SISTER ROSALIND GEFRE MASSAGES -DEC 1,645.00 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 vchlist Check Registar Page 2 01/09/2004 11:34:59AM City of Maplewood Check Date Vendor Description/Account Amount 62963 1/20/2004 01489 SPARTAN PROMOTIONAL GROUP INC. PROMOTIONAL BAGS 2,107.04 62964 1/20/2004 02987 ST BERNARD SOFTWARE SOFTWARE MAINT AGREEMENT 298.00 62965 1/20/2004 02086 ST PAUL AREA CHAMBER OF COMM ANNUAL DUES 365.00 62966 1/20/2004 02705 SWAN, DAVE REIMB FOR PARKING 1/6 - 1/9 10.00 62967 1/20/2004 01569 SWEET COMPUTER SERVICES, INC SOFTWARE SUPPORT 1,980.00 62968 1/20/2004 00150 TALLEN & BAERTSCHI POLICE BRIEFS SUBSCRIPTION 90.00 62969 1/20/2004 01635 TOWER ASPHALT INC WINTER MIX 118.77 62970 1/20/2004 01580 TSE, INC. CUSTODIAL SERVICES - 11/13 -12/17 834.73 62971 1/20/2004 01734 WALSH, WILLIAM P. COMM PLUMBING INSPECTIONS 230.00 62972 1/20/2004 01750 WATSON CO INC, THE MERCH FOR RESALE 484.67 62973 1/20/2004 02989 WILS SEMINAR FEES - 2 70.00 62974 1/20/2004 01190 XCEL ENERGY MONTHLY UTIL -STMT DATE 1/06/04 47,396.23 58 Checks in this report 175,122.63 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 01 /08/04 01 /08/04 01 /09/04 01 /09/04 01 /12/04 01 /13/04 01 /14/04 01 /12/04 01 /09/04 01 /14/04 01 /09/04 01 /09/04 01 /12/04 01 /12/04 01 /13/04 01 /14/04 01 /15/04 01 /15/04 01 /15/04 01 /15/04 MN State Treasurer MN Dept of Natural Resources MN State Treasurer ARC Administration MN State Treasurer MN State Treasurer MN State Treasurer MN Dept of Revenue Elan Financial Services* Pitney Bowes TOTAL Description Drivers License/Deputy Registrar DNR electronic licenses Drivers License/Deputy Registrar DCRP & Flex plan payments Drivers License/Deputy Registrar Drivers License/Deputy Registrar Drivers License/Deputy Registrar MN Care Tax Purchasing card items Postage Amount 17,800.82 1,484.00 17,212.76 1,446.94 13,916.45 15,039.75 10,094.80 2,190.00 47,365.60 2,985.00 129,536.12 c:\My Documents\Excel\MiscellaneousWprClms1-09,016-03 ~ ~ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 JUENEMANN, KATHLEEN 358.00 dd 01/16/04 KOPPEN, MARVIN 358.00 dd 01/16/04 COLEMAN, MELINDA 3,760.71 dd 01/16/04 DARST, ROBERTA 1,416.00 dd 01/16/04 FURSMAN, RICHARD 4,903.95 dd 01/16/04 SEEGER, GERALD 491.04 dd 01/16/04 SWANSON, LYLE 1,715.17 dd 01/16/04 EDSON, KAREN 62.50 dd 01/16/04 LE, SHERYL 7,156.56 dd 01/16/04 RAMEAUX, THERESE 2,178.89 dd 01/16/04 FAUST, DANIEL 3,825.33 dd 01/16/04 SCHMIDT, DEBORAH 1,336.92 dd 01/16/04 ANDERSON, CAROLE 1,659.07 dd 01/16/04 BADMAN, GAYLE 2,929.90 dd 01/16/04 JACKSON, MARY 1,751.72 dd 01/16/04 KELSEY, CONNIE 1,692.81 dd 01/16/04 TETZLAFF, JUDY 3,357.56 dd 01/16/04 ERHARDT, DANIELLE 280.50 dd 01/16/04 FRY, PATRICIA 1,699.06 dd 01/16/04 GUILFOILE, KAREN 2,600.47 dd 01/16/04 OSTER, ANDREA 1,698.44 dd 01/16/04 CARLE, JEANETTE 1,613.87 dd 01/16/04 JAGOE, CAROL 1,611.85 dd 01/16/04 JOHNSON, BONNIE 1,230.67 dd 01/16/04 OLSON, SANDRA 2,495.51 dd 01/16/04 WEAVER, KRISTINE 1,686.12 dd 01/16/04 BANICK, JOHN 4,823.57 dd 01/16/04 CORCORAN, THERESA 1,729.13 dd 01/16/04 POWELL, PHILIP 2,035.89 dd 01/16/04 SPANGLER, EDNA 363.00 dd 01/16/04 THOMALLA, DAVID 3,785.19 dd 01/16/04 ABEL, GLINT 1,929.60 dd 01/16/04 ALDRIDGE, MARK 2,738.66 dd 01/16/04 ANDREWS, SCOTT 3,416.31 dd 01/16/04 BAKKE, LONN 2,288.81 dd 01/16/04 BELDE, STANLEY 2,519.43 dd 01/16/04 BIERDEMAN, BRIAN 1,703.98 dd 01/16/04 BOHL, JOHN 4,662.22 dd 01/16/04 BUSACK, DANIEL 2,562.66 dd 01/16/04 COFFEY, KEVIN 1,703.98 dd 01/16/04 GROTTY, KERRY 2,456.91 dd 01/16/04 DOBLAR, RICHARD 2,447.21 dd 01/16/04 FRASER, JOHN 2,494.42 dd 01/16/04 HALWEG, KEVIN 3,424.35 dd 01/16/04 HEINZ, STEPHEN 2,448.64 11 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 HIEBERT, STEVEN 4,941.85 dd 01/16/04 JOHNSON, KEVIN 3,153.90 dd 01/16/04 KAKIS, FLINT 3,043.82 dd 01/16/04 KONG, TOMMY 2,149.16 dd 01/16/04 KROLL, BRETT 2,341.56 dd 01/16/04 KVAM, DAVID 2,893.06 dd 01/16/04 CARSON, DANIEL 2,291.92 dd 01/16/04 LU, JOHNNIE 2,390.28 dd 01/16/04 MARINO, JASON 1,414.36 dd 01/16/04 MARTIN, JERROLD 1,929.60 dd 01/16/04 METRY, ALESIA 1,811.57 dd 01/16/04 PALMA, STEVEN 4,751.99 dd 01/16/04 RABBETT, KEVIN 3,611.81 dd 01/16/04 STEFFEN, SCOTT 4,891.57 dd 01/16/04 SZCZEPANSKI, THOMAS 2,679.77 dd 01/16/04 THIENES, PAUL 2,388.54 dd 01/16/04 TRAN, JOSEPH 1,703.98 dd 01/16/04 WENZEL, JAY 2,604.27 dd 01/16/04 XIONG, KAO 2,056.86 dd 01/16/04 BARTZ, PAUL 2,840.98 dd 01/16/04 BERGERON, JOSEPH 3,188.07 dd 01/16/04 DUGAS, MICHAEL 2,099.55 dd 01/16/04 DUNN, ALICE 2,936.28 dd 01/16/04 ERICKSON, VIRGINIA 2,388.54 dd 01/16/04 EVERSON, PAUL 2,093.18 dd 01/16/04 FLOR, TIMOTHY 2,757.35 dd 01/16/04 HALWEG, JODI 1,811.32 dd 01/16/04 KATZMAN, BARBARA 1,990.28 dd 01/16/04 L'ALLIER, DANIEL 487.25 dd 01/16/04 LANGNER, SCOTT 1,633.48 dd 01/16/04 OLSON, JULIE 2,319.66 dd 01/16/04 PARSONS, KURT 3,925.76 dd 01/16/04 PIKE, GARY 2,389.15 dd 01/16/04 ROSSMAN, DAVID 2,347.05 dd 01/16/04 BECKER, SHANE 1,510.00 dd 01/16/04 CHRISTENSEN, CHARLES 677.90 dd 01/16/04 DAWSON, RICHARD 1,775.14 dd 01/16/04 DUELLMAN, KIRK 1,775.14 dd 01/16/04 FITZGERALD, EDWARD 1,016.80 dd 01/16/04 GRILL, CARL 952.00 dd 01/16/04 HEMQUIST, MICHAEL 3,720.60 dd 01/16/04 HJELLE, ERIK 1,577.40 dd 01/16/04 JOHNSON, DOUGLAS 1,787.85 dd 01/16/04 KUSKEY, JOSEPH 876.00 dd 01/16/04 MELANDER, BOBBIE 557.60 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 MELANDER, SCOTT 598.40 dd 01/16/04 NOVAK, JEROME 1,775.14 dd 01/16/04 OPHEIM, JOHN 1,376.00 dd 01/16/04 PETERSON, MARK 780.40 dd 01/16/04 PETERSON, ROBERT 1,855.20 dd 01/16/04 REYNOSO, ANGEL 1,076.00 dd 01/16/04 ROBERTSON, STEVEN 1,038.40 dd 01/16/04 SVENDSEN, RONALD 1,843.04 dd 01/16/04 GERVAIS-JR, CLARENCE 2,480.54 dd 01/16/04 BOYER, SCOTT 2,801.72 dd 01/16/04 FEHR, JOSEPH 1,959.24 dd 01/16/04 FLAUGHER, JAYME 2,075.90 dd 01/16/04 JACKSON, LINDA 2,090.99 dd 01/16/04 LINN, BRYAN 2,459.77 dd 01/16/04 PACOLT, MARSHA 2,124.16 dd 01/16/04 RABINE, JANET 3,742.68 dd 01/16/04 SCHAULS, ADAM 255.00 dd 01/16/04 STAHNKE, JULIE 2,029.87 dd 01/16/04 LUKIN, STEVEN 3,325.12 dd 01/16/04 SVENDSEN, RUSTIN 5,179.20 dd 01/16/04 ZWIEG, SUSAN 1,883.70 dd 01/16/04 DOLLERSCHELL, ROBERT 266.30 dd 01/16/04 AHL, R. CHARLES 3,979.62 dd 01/16/04 NIVEN, AMY 1,143.63 dd 01/16/04 PRIEFER, WILLIAM 3,602.87 dd 01/16/04 WEGWERTH, JUDITH 1,700.65 dd 01/16/04 BRINK, TROY 1,537.64 dd 01/16/04 DEBILZAN, THOMAS 1,744.76 dd 01/16/04 EDGE, DOUGLAS 1,774.68 dd 01/16/04 JONES, DONALD 1,827.84 dd 01/16/04 KANE, MICHAEL 2,699.46 dd 01/16/04 LUTZ, DAVID 1,775.13 dd 01/16/04 MEYER, GERALD 1,841.73 dd 01/16/04 NAGEL, BRYAN 1,945.31 dd 01/16/04 OSWALD, ERICK 2,127.07 dd 01/16/04 TEVLIN, TODD 1,536.64 dd 01/16/04 CAVETT, CHRISTOPHER 3,030.30 dd 01/16/04 DUCHARME, JOHN 2,211.88 dd 01/16/04 ENGSTROM, ANDREW 1,441.00 dd 01/16/04 JACOBSON, SCOTT 896.00 dd 01/16/04 LINDBLOM, RANDAL 2,479.51 dd 01/16/04 MURRA, AARON 634.50 dd 01/16/04 PECK, DENNIS 2,274.44 dd 01/16/04 PRIEBE, WILLIAM 2,259.85 dd 01/16/04 SCHACHT, ERIN 2,077.72 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 TATE, FRANK 1,966.44 dd 01/16/04 VERMEERSCH, CHARLES 1,952.44 dd 01/16/04 ANDERSON, BRUCE 3,732.11 dd 01/16/04 CAREY, HEIDI 1,880.36 dd 01/16/04 HALL, KATHLEEN 1,700.66 dd 01/16/04 MARUSKA, MARK 3,676.24 dd 01/16/04 NAUGHTON, JOHN 1,533.64 dd 01/16/04 SCHINDELDECKER, JAMES 1,770.68 dd 01/16/04 BIESANZ, OAKLEY 1,374.10 dd O 1 /16/04 HAYMAN, JANET 1,142.61 dd 01/16/04 HUTCHINSON, ANN 2,074.38 dd 01/16/04 KOS, HEATHER 416.00 dd 01/16/04 NELSON, JEAN 1,021.05 dd 01/16/04 GAYNOR, VIRGINIA 1,865.16 dd 01/16/04 EKSTRAND, THOMAS 2,612.83 dd 01/16/04 KROLL, LISA 1,088.04 dd 01/16/04 LIMNGSTON, JOYCE 1,014.00 dd 01/16/04 SINDT, ANDREA 1,469.57 dd 01/16/04 THOMPSON, DEBRA 536.72 dd 01/16/04 YOUNG, TAMELA 1,359.32 dd 01/16/04 FINWALL, SHANN 2,083.90 dd 01/16/04 ROBERTS, KENNETH 2,321.88 dd 01/16/04 CARVER, NICHOLAS 2,394.83 dd 01/16/04 FISHER, DAVID 5,566.55 dd 01/16/04 RICE, MICHAEL 1,444.20 dd 01/16/04 SWAN, DAVID 1,794.44 dd 01/16/04 KONEWKO, DUWAYNE 2,301.32 dd 01/16/04 ANZALDI, MANDY 377.00 dd 01/16/04 BJORK, BRANDON 512.13 dd 01/16/04 DAMSON, LINCOLN 732.50 dd 01/16/04 FINN, GREGORY 2,783.69 dd 01/16/04 GRAF, MICHAEL 2,514.26 dd 01/16/04 HADDAD, JULIE 102.00 dd 01/16/04 KELLY, LISA 1,081.47 dd 01/16/04 NIEMAN, JAMES 256.00 dd 01/16/04 NIEMCZYK, BRIAN 180.00 dd 01/16/04 ROBBINS, AUDRA 1,768.02 dd 01/16/04 SHERRILL, CAITLIN 280.00 dd 01/16/04 TAUBMAN, DOUGLAS 2,616.95 dd 01/16/04 BREHEIM, ROGER 1,775.13 dd 01/16/04 NORDQUIST, RICHARD 1,770.68 dd 01/16/04 SCHULTZ, SCOTT 2,181.94 dd 01/16/04 CROSSON, LINDA 3,257.91 dd 01/16/04 EASTMAN, THOMAS 2,345.93 dd 01/16/04 FONTAINE, ANTHONY 665.90 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 LEIER, SARA 49.70 dd 01/16/04 PELOQUIN, PENNYE 606.57 dd 01/16/04 SCHMIDT, RUSSELL 2,561.07 dd 01/16/04 STAPLES, PAULINE 5,262.62 dd 01/16/04 ABRAHAMSON, DANIEL 56.00 dd 01/16/04 ABRAHAMSON, REBECCA 266.18 dd 01/16/04 BENDTSEN, LISA 63.00 dd 01/16/04 BRENEMAN, NEIL 330.77 dd 01/16/04 CORNER, AMY 21.60 dd 01/16/04 EDSON, JAMIE 123.75 dd 01/16/04 ERICKSON, CAROL 22.50 dd 01/16/04 GREDVIG, ANDERS 46.20 dd 01/16/04 GUZIK, JENNIFER 37.68 dd 01/16/04 HALEY, BROOKE 130.20 dd 01/16/04 HORWATH, RONALD 3,284.66 dd 01/16/04 IRISH, GRACE 189.00 dd 01/16/04 IRISH, KARL 420.69 dd 01/16/04 JONES, LACEY 19.50 dd 01/16/04 KOEHNEN, AMY 42.70 dd 01/16/04 KOEHNEN, MARY 714.32 dd 01/16/04 KRONHOLM, KATHRYN 547.68 dd 01/16/04 LAWSON, JOSHUA 70.75 dd 01/16/04 LINDSTROM, AMANDA 41.10 dd 01/16/04 MARUSKA, ERICA 46.35 dd 01/16/04 OVERBY, ANNA 55.95 dd 01/16/04 SCHULTZ, PETER 34.25 dd 01/16/04 SHAW, KRISTINA 37.00 dd 01/16/04 SIMONSON, JUSTIN 668.90 dd 01/16/04 TUPY, HEIDE 121.55 dd 01/16/04 TUPY, MARCUS 267.09 dd 01/16/04 GROPPOLI, LINDA 307.75 dd 01/16/04 KURKOSKI, STEPHANIE 14.00 dd 01/16/04 BEHAN, JAMES 1,565.65 dd 01/16/04 CRAWFORD - JR, RAYMOND 378.50 dd 01/16/04 LONETTI, JAMES 2,063.12 dd 01/16/04 MILES, LAURA 249.38 dd 01/16/04 PATTERSON, ALBERT 1,065.50 dd 01/16/04 PRINS, KELLY 865.96 dd 01/16/04 REILLY, MICHAEL 1,492.52 dd 01/16/04 STEINHORST, JEFFREY 168.18 dd 01/16/04 AICHELE, CRAIG 1,813.75 dd 01/16/04 PRIEM, STEVEN 1,991.16 dd 01/16/04 BERGO, CHAD 2,054.02 dd 01/16/04 FOWLDS, MYCHAL 1,747.66 dd 01/16/04 HURLEY, STEPHEN 2,853.75 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/16/04 ANDERSON, ROBERT 0.00 dd 01/16/04 ARNOLD, DAVID 0.00 dd 01/16/04 BECKER, RONALD 0.00 dd 01/16/04 BURKE, MYLES 0.00 dd 01/16/04 CAHANES, ANTHONY 0.00 dd 01/16/04 CLAUSON, DALE 0.00 dd 01/16/04 DREGER, RICHARD 0.00 dd 01/16/04 ELIAS, JAMES 0.00 dd 01/16/04 EMBERTSON, JAMES 0.00 dd 01/16/04 MARTINSON, CAROL 0.00 dd 01/16/04 MEEHAN, JAMES 0.00 dd 01/16/04 MELANDER, JON 0.00 dd 01/16/04 MOESCHTER, RICHARD 0.00 dd 01/16/04 MORELLI, RAYMOND 0.00 dd 01/16/04 NELSON, CAROL 0.00 dd 01/16/04 OSTROM, MARJORIE 0.00 dd 01/16/04 PEIL, CLAUDETTE 0.00 dd 01/16/04 RYAN, MICHAEL 0.00 dd 01/16/04 SKALMAN, DON 0.00 dd 01/16/04 STAFNE, GREG 0.00 dd 01/16/04 STOCKTON, DERRELL 0.00 dd 01/16/04 URBANSKI, HOLLY 0.00 dd 01/16/04 VORWERK, ROBERT 0.00 dd 01/16/04 WINGER, DONALD 0.00 wf 96156 01/16/04 CARDINAL, ROBERT 406.78 wf 96157 01/16/04 MONAHAN-JUNEK, JACQUELINE 358.00 wf 96158 01/16/04 ROSSBACH, WILLIAM 358.00 wf 96159 01/16/04 INGVOLDSTAD, CURTIS 50.00 wf 96160 01/16/04 JAHN, DAVID 1,532.67 wf 96161 01/16/04 MALDONADO, JUANA 727.78 wf 96162 01/16/04 MORIN, TROY 147.25 wf 96163 01/16/04 MATHEYS, ALANA 3,573.41 wf 96164 01/16/04 GENNOW, PAMELA 524.88 wf 96165 01/16/04 HANSEN, LORI 1,585.40 wf 96166 01/16/04 VIETOR, LORRAINE 1,633.20 wf 96167 01/16/04 PALANK, MARY 1,680.56 wf 96168 01/16/04 RICHIE, CAROLE 1,573.05 wf 96169 01/16/04 SVENDSEN, JOANNE 2,017.89 wf 96170 01/16/04 SHORTREED, MICHAEL 3,718.74 wf 96171 01/16/04 STEINER, JOSEPH 450.00 wf 96172 01/16/04 WELCHLIN, CABOT 2,305.56 wf 96173 01/16/04 ACOSTA, MARK 992.80 wf 96174 01/16/04 AMBORN, JASON 1,156.00 wf 96175 01/16/04 ANDERSON, BRIAN 1,892.00 wf 96176 01/16/04 BAHL, DAVID 1,618.90 ~6 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96177 01/16/04 BADMAN, ANDREW 1,540.90 wf 96178 01/16/04 BOURQUIN, RON 1,845.80 wf 96179 01/16/04 BUCHE, JOETTE 2,196.40 wf 96180 01/16/04 BUSCH, STEVEN 884.00 wf 96181 01/16/04 CAHILL, CHRISTOPHER 1,205.30 wf 96182 01/16/04 CAPISTRANT, JOHN 448.80 wf 96183 01/16/04 CAVE, GEORGE 894.40 wf 96184 01/16/04 CROMETT, MARK 1,948.70 wf 96185 01/16/04 DIETZ, EDWARD 1,325.00 wf 96186 01/16/04 DITTEL, MICHAEL 1,513.20 wf 96187 01/16/04 DOREE, KURT 830.00 wf 96188 01/16/04 DUELLMAN, AMY 1,528.80 wf 96189 01/16/04 DUELLMAN, JOSEPH 625.60 wf 96190 01/16/04 FASULO, WALTER 1,229.20 wf 96191 01/16/04 FETTERS, JEFFREY 2,158.30 wf 96192 01/16/04 GERARD, JAMIE 1,800.40 wf 96193 01/16/04 GJERTSON, MARK 788.80 wf 96194 01/16/04 HAKSETH, NATHAN 1,834.40 wf 96195 01/16/04 HALE, JOSEPH 1,633.80 wf 96196 01/16/04 HASKINS, KEVIN 2,797.90 wf 96197 01/16/04 HEFFERNAN, PATRICK 1,702.60 wf 96198 01/16/04 HERLUND, RICK 2,269.40 wf 96199 01/16/04 HUTCHINSON, JAMES 1,174.00 wf 96200 01/16/04 KALKA, THOMAS 1,604.80 wf 96201 01/16/04 KANE, ROBERT 1,769.00 wf 96202 01/16/04 KARNOWSKI, SANDRA 2,615.60 wf 96203 01/16/04 KNAPP, BRETT 384.00 wf 96204 01/16/04 KOEHN, CORY 981.80 wf 96205 01/16/04 KONDER, RONALD 1,262.70 wf 96206 01/16/04 KORTUS, WILLIAM 930.70 wf 96207 01/16/04 KUMMER, CORINNE 1,056.80 wf 96208 01/16/04 L'ALLIER, TED 476.00 wf 96209 01/16/04 CARSON, SHANNON 642.40 wf 96210 01/16/04 LIDBERG, MICHAEL 1,192.80 wf 96211 01/16/04 LINN, BRYAN 666.40 wf 96212 01/16/04 LOCHEN, MICHAEL 2,274.10 wf 96213 01/16/04 MALLORY, GORDON 1,831.50 wf 96214 01/16/04 MARTY, MARK 4,677.40 wf 96215 01/16/04 MCGOVERN, JOHN 788.80 wf 96216 01/16/04 MELANDER, JON 1,833.30 wf 96217 01/16/04 MELLEN, RICHARD 2,217.00 wf 96218 01/16/04 MEYERS, PAUL 312.80 wf 96219 01/16/04 MILLER, NICHOLAS 1,438.80 wf 96220 01/16/04 MONK, JOHN 421.60 wf 96221 01/16/04 NALIPINSKI, STEPHEN 1,239.40 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96222 01/16/04 NOLAN, PAUL 1,088.90 wf 96223 01/16/04 PLANK, DANIEL 1,043.20 wf 96224 01/16/04 RIDER, JEFFREY 1,455.20 wf 96225 01/16/04 RINDAL, DONALD 1,442.00 wf 96226 01/16/04 ROMANIK, JAMES 2,125.60 wf 96227 01/16/04 SACKETT, JAMES 1,686.80 wf 96228 01/16/04 SCHADT, JEFFREY 1,300.50 wf 96229 01/16/04 SCHARFFBILLIG, GREGORY 504.00 wf 96230 01/16/04 SCHOENECKER, THOMAS 884.00 wf 96231 01/16/04 SCHULTZ, THOMAS 901.90 wf 96232 01/16/04 SEDLACEK, JEFFREY 1,414.00 wf 96233 01/16/04 SEVERSON, DAVID 334.60 wf 96234 01/16/04 SINGER, SCOTT 421.60 wf 96235 01/16/04 SKOK, STEPHEN 1,253.90 wf 96236 01/16/04 SMITH, RICHARD 1,129.30 wf 96237 01/16/04 SOLHEID, DALE 819.60 wf 96238 01/16/04 STELLA, JAMES 1,734.40 wf 96239 01/16/04 STENE, MARK 1,332.50 wf 96240 01/16/04 TRONNES, JOHN 1,089.60 wf 96241 01/16/04 WATERS, JOSEPH 2,359.10 wf 96242 01/16/04 WHISLER, MICHAEL 244.80 wf 96243 01/16/04 WHITE, JOEL 1,033.20 wf 96244 01/16/04 ENGSTRAN, STEVEN 34.00 wf 96245 01/16/04 FREBERG, RONALD 1,810.73 wf 96246 01/16/04 EDSON, DAVID 1,814.45 wf 96247 01/16/04 HELEY, ROLAND 1,806.95 wf 96248 01/16/04 HINNENKAMP, GARY 1,932.77 wf 96249 01/16/04 LINDORFF, DENNIS 1,775.14 wf 96250 01/16/04 NOVAK, MICHAEL 1,655.08 wf 96251 01/16/04 GERNES, CAROLE 269.38 wf 96252 01/16/04 ANZALDI, KALI 150.75 wf 96253 01/16/04 FREYBERGER, RACHEL 81.56 wf 96254 01/16/04 GEBHARD, MADELINE 102.00 wf 96255 01/16/04 GOODRICH, CHAD 536.00 wf 96256 01/16/04 OHLHAUSER, MEGHAN 430.60 wf 96257 01/16/04 SHOBERG, KARI 82.00 wf 96258 01/16/04 STOREBY, SHAWN 554.00 wf 96259 01/16/04 WERNER, KATIE 148.75 wf 96260 01/16/04 WISTL, ZACHARY 153.75 wf 96261 01/16/04 ZWICK, NICHOLAS 167.50 wf 96262 01/16/04 GERMAIN, DAVID 1,779.57 wf 96263 01/16/04 HAAG, MARK 1,608.37 wf 96264 01/16/04 NADEAU, EDWARD 2,699.46 wf 96265 01/16/04 BROWN, LAURIE 286.40 wf 96266 01/16/04 DISKERUD, HEATHER 274.50 "~ $ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96267 01/16/04 GLASS, JEAN 1,391.26 wf 96268 01/16/04 MOY, PAMELA 390.95 wf 96269 01/16/04 SHOBERG, GARY 173.53 wf 96270 01/16/04 TOLBERT, FRANCINE 201.65 wf 96271 01/16/04 LINGER, MARGARET 445.22 wf 96272 01/16/04 WEISMANN, JENNIFER 379.25 wf 96273 01/16/04 YOUNG, DILLON 204.00 wf 96274 01/16/04 ANDERSON, CALEB 70.21 wf 96275 01/16/04 BACHMAN, NICOLE 58.90 wf 96276 01/16/04 BOTHWELL, KRISTIN 176.55 wf 96277 01/16/04 DEMPSEY, BETH 86.40 wf 96278 01/16/04 DIXON, REGINALD 248.00 wf 96279 01/16/04 DUNN, RYAN 400.41 wf 96280 01/16/04 FONTAINE, KIM 407.61 wf 96281 01/16/04 FRETZ, SARAH 97.18 wf 96282 01/16/04 GRANT, MELISSA 109.30 wf 96283 01/16/04 GRUENHAGEN, LINDA 289.95 wf 96284 01/16/04 HOULE, DENISE 43.10 wf 96285 01/16/04 JOHNSON, ROBERT 620.80 wf 96286 01/16/04 JOYER, MARTI 33.25 wf 96287 01/16/04 KERSCHNER, JOLENE 133.98 wf 96288 01/16/04 KROLL, MARK 132.00 wf 96289 01/16/04 MARTINEZ, AMY 52.06 wf 96290 01/16/04 MCMAHON, MELISSA 164.78 wf 96291 01/16/04 MILLS, ANNE 40.98 wf 96292 01/16/04 MOSSONG, ANDREA 89.65 wf 96293 01/16/04 OLSON, ABIGAIL 51.10 wf 96294 01/16/04 OLSON, MARGRET 47.60 wf 96295 01/16/04 OTTESON, JANET 150.00 wf 96296 01/16/04 PEHOSKI, JOEL 210.90 wf 96297 01/16/04 PROESCH, ANDY 98.93 wf 96298 01/16/04 SMITLEY, SHARON 201.80 wf 96299 01/16/04 WARNER, CAROLYN 161.40 wf 96300 01/16/04 WEDES, CARYL 64.95 wf 96301 01/16/04 WHITE, NICOLE 39.40 wf 96302 01/16/04 WHITE, TIMOTHY 95.55 wf 96303 01/16/04 WOODMAN, ALICE 103.50 wf 96304 01/16/04 BOSLEY, CAROL 195.23 wf 96305 01/16/04 HANSEN, ANNA 118.00 wf 96306 01/16/04 ODDEN, JESSICA 32.50 wf 96307 01/16/04 OIE, REBECCA 19.50 wf 96308 01/16/04 QUINN, KELLY 21.00 wf 96309 01/16/04 VAN HALE, PAULA 42.00 wf 96310 01/16/04 COLLINS, ASHLEY 98.20 wf 96311 01/16/04 DOUGLASS, TOM 925.00 19 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96312 01/16/04 HER, CHONG 25.40 wf 96313 01/16/04 NAGEL, BROOKE 53.20 wf 96314 01/16/04 O'GRADY, ZACHARY 59.85 wf 96315 01/16/04 PETSCHEN, DANIEL 178.80 wf 96316 01/16/04 QUIWONKPA, THOMAS 15.88 wf 96317 01/16/04 RHODE, ERIC 178.10 wf 96318 01/16/04 SCHULZE, BRIAN 494.40 wf 96319 01/16/04 VERDELL, TRAQUEZ 138.18 wf 96320 01/16/04 VOSS, NICOLE 98.90 wf 96321 01/16/04 WILLIAMS, NICK 50.80 wf 96322 01/16/04 ZIEMER, NICOLE 147.85 wf 96323 01/16/04 MULVANEY, DENNIS 1,950.93 560,871.49 20 AGENDA NO. G-2 AGENDA REPORT Q~~ City Manager ~~~ Finance Director ~: BILLING AGREEMENT WITH ST. PAUL REGIONAL WATER SERVICES ~ ~ January 20, 2004 Approval of the attached agreement is required for the billing of the new environmental utility charge by the St. Paul Regional Water Services. P\agn\SPRW billing agreemet.doc AMENDMENT N0.4 to AGREEMENT BETWEEN BOARD OF WATER COMMISSIONERS and CITY OF MAPLEWOOD This AMENDMENT NO. 4 TO AGREEMENT entered into this 13th day of January, 2004, by and between the BOARD OF WATER COMMISSIONERS, a municipal corporation of the State of Minnesota (the "Board"), and the CITY OF MAPLEWOOD, a municipal corporation of the State of Minnesota ("Maplewood"). WITNESSETH: WHEREAS, Maplewood and the Board entered into an agreement dated October 30,1996 for the provision of water service by the Board to properties within Maplewood (the "Agreement"); and WHEREAS, Article XIV of the Agreement allows for amendments to the original agreement, of which Amendment No. 1 provides for additional billing services and storage of equipment within elevated tanks; and WHEREAS, Maplewood wishes to have the Board bill an environmental utility charge to its customers as an additional billing service; and WHEREAS, the Board is willing and able to provide this service; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement according to the following guidelines: I. Board Responsibilities 1. The Board will provide electronic files and paper reports to Maplewood to assist Maplewood in determining the appropriate environmental utility charge for each account. 2. The Board will develop the software necessary to load the information related to environmental utility charges in its water billing database. 3. The Board will modify the back of the water bill form and customer information box on the front to include text supplied by Maplewood. The text on the back of the bill will be printed in each billing cycle; the text in the customer information box will be printed the first time the customer is billed the environmental utility charge. 4. The Board will modify its billing application to calculate the environmental utility charge and appropriately display it on the bill form. C:\DOCUME--1\BPRIEF-I.MW-\LOCALS--1\Temp\Maplewood amend4 01-13-04.doc 5. The Board will provide the necessary number of black and white copies and will insert a letter size information sheet (the "Inserts") in each bill the first time an account is billed the environmental utility charge. 6. The Board will modify month-end reports to indicate the number of bills containing an environmental utility charge. II. Maplewood Responsibilities 1. Maplewood will provide the Board with the text that it wishes the Board to include on the front and the back of the bill form. 2. Maplewood will provide the Board electronic files that contain the property address, amount of the environmental utility charge and the Board's account number. 3. Maplewood will provide the Board with the information to be included in the Inserts. III. Mutual Responsibilities The Maplewood and the Board agree to implement the environmental utility charge billing according to a schedule acceptable to both parties. IV. Compensation Maplewood agrees to reimburse the Board for all costs related to the required software development. Maplewood agrees to reimburse the Board for the duplicating costs associated with providing the Inserts. In addition to the prevailing base per-bill charge, Maplewood agrees to pay an additional $.08 for each bill that includes an environmental utility charge. V. Previous Agreement and Amendments All provisions of the original Agreement and all Amendments thereto shall remain in full force and effect. [The remainder of this page left intentionally blank] C:\DOCUME-1\BPRIEF-I.MW-\LACAIS-1\Temp\Maplewood amend4 01-13-04.doc IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to Agreement to be executed as of the day and year first above written. Approved: Stephen P. Schneider, General Manager Saint Paul Regional Water Services BOARD OF WATER COMMISSIONERS By Approved as to Form: Assistant City Attorney STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) By By Patrick Harris, President Janet Lindgren, Secretary Mathew G. Smith, Director Office of Financial Services The foregoing instrument was acknowledged before me this day of , 2004, by Patrick Harris and Janet Lindgren, President and Secretary of the Board of Water Commissioners of the City of Saint Paul, a Minnesota municipal corporation, on behalf of the corporation. Signature of person taking acknowledgment C:\DOCUME~I\BPRIEF-I.MW-\LOCALS--1\Temp\Maplewood amend4 01-13-04.doc CITY OF MAPLEWOOD By Its Mayor STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) By Its City Manager The foregoing instrument was acknowledged before me this day of , 2004, by and Mayor and City Manager, respectively of the City of Maplewood, a Minnesota Municipal Corporation, on behalf of the corporation. Signature of person taking acknowledgment C:\DOCUME-1\BPRIEF-I.MW-\LOCALS~1\Temp\Maplewood amend4 01-13-04.doc 4 AGENDA NO. G-s AGENDA REPORT TO: City Manager FROM: Finance Director RE: TRANSFERS FROM TAX INCREMENT FUNDS DATE: January 20, 2004 PROPOSAL It is proposed that the Council authorize the appropriate 2003 budget adjustments and 2003 transfers totaling $234,000 from the Tax Increment Funds to the Debt Service Fund. BACKGROUND Annually transfers are made from the Tax Increment Funds to finance expenditures in other funds. The 2003 transfers from the Tax Increment Funds will finance debt service costs on tax increment bonds totaling $234,000. A breakdown by fund and comparison with the original budget is listed on the attachment. RECOMMENDATION It is recommended that the Council authorize the appropriate 2003 budget adjustments and 2003 transfers totaling $234,000 from the Tax Increment Funds to the Debt Service Fund. P:\FINANCE\WORDWGN\TIFTRAN.DOC FILE NAME: TIFTRAN LOCATION: C:\EXCEL\MISC DATE: 16-Jan-04 PREPARED BY: DF TRANSFERS FROM TAX INCREMENT FUNDS TO DEBT SERVICE FUNDS (To eliminate cash deficits) 2003 2003 2003 BUDGET CHANGES BUDGET* RE-EST.* ACTUAL AMOUNT ACCT. NO. OPERATING TRANSFERS IN TO DEBT SERVICE FUNDS: Fund #343 1992 Tax Increment Bonds 273,650 295,220 234,000 (39,650) 343 -999 -3999 OPERATING TRANSFERS OUT FROM TIF FUNDS: Fund #413 Housing District 1-1 99,940 91,230 70,000 (29,940) 413 -999 -4999 Fund #414 Housing District 1-2 138,170 162,940 146,000 7,830 414 -999 -4999 Fund #415 Housing District 1-3 35,540 41,050 18,000 (17,540) 415 -999 -4999 Total transfers 273,650 295,220 234,000 (39,650) *PER P:\FINANCE\BUDMISC\TRSF0304 AND 2004 BUDGET FILE NAME: TIFTRAN LOCATION: C:\EXCEL\MISC DATE: 16-Jan-04 PREPARED BY: DF TAX INCREMENT TRANSFERS ON 12-31-03 Cash Balance Transfers in From Adjusted Fund Name Fund No. 12-31-03 Fund 413 Fund 414 Fund 415 Balance 2002 Tax Increment Bonds 343 (220,085.66) 70,000.00 146,000.00 18,000.00 13,914.34 Housing District 1-1 413 95,805.97 (70,000.00) 25,805.97 Housing District 1-2 414 171,211.30 (146,000.00) 25,211.30 Housing District 1-3 415 43,012.99 (18,000.00) 25,012.99 Total 89,944.60 0.00 0.00 0.00 89,944.60 2002 Tax Increment Bonds-financed by Housing District 1-1 ends 12-31-2012 Housing District 1-2 ends 12-31-2012 Housing District 1-3 ends 12-31-2012 AGENDA NO. G-4 AGENDA REPORT TO: City Manager FROM: Finance Director RE: DISPOSAL OF OLD FINANCIAL RECORDS DATE: January 20, 2004 Annually the City disposes of financial records that have passed their legally required retention period. However, before the records can be destroyed, the City is required bylaw to submit the attached resolution and application for approval to the State. It is recommended that the attached resolution be adopted so that the appropriate financial records can be destroyed. /ds Attachments C:\DOCUMENTS AND SETTINGS\DSCHMIDT\MY DOCUMENTS\MS WORD\RECORDS RETENTION\RECDISP.DOC RESOLUTION WHEREAS, M.S.A. 138.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. ~~ , MINNESOTA HISTORICAL SOCIETY STATE ARCHIVES DEPARTMENT APPLICATION FOR AUTHORITY TO DISPOSE OF RECORDS FOR USE BY RECORDS PANEL Application No. Date Instructions: 1. This form does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention schedule. 2. Complete original and three copies. Photocopies are acceptable. 3. Complete items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, use plain paper. 4. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West, St. Paul, MN 55102-1906. 5. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It should be retained permanently. 6. Additional copies of this form are available from the address above or by telephoning (651) 297-4502. (FAX: (651) 296-9961). NOTE: Laws of 1971, Chapter 529, Section 3 reads as follows: "It is the policy of the legislature that the disposal and preservation of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by such chapter or by this act and no general or special statute enacted subsequent to this act shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly exempts such records from the provision of such chapter and this act by specific reference to this section." 1. Agency or Office 2. Division or Section 3. Quantity of Records CITY OF MAPLEWOOD Finance Department 22 cubic Feet 4. Location of Records 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the Maplewood Public Works Building records: None to our knowledge 6. I certify that the records listed on this application are accurately described, and AUTHORIZATION: Under the authority of M.S. 138.17, it is hereby ordered that that they have no further administrative, legal, or fiscal value for this agency. The records listed on this application be destroyed, except as shown in item 7. Authorized Signature (Type name below) Director, Minnesota Historical Society Date Daniel F. Faust Name Date Legislative or State Auditor Date Finance Director 651/249-2901 Title Phone Attorney General Date nx~cYuuu~ w ric~u u~uuu. ~r ui u~c uy newiu~ rii~Yu~iuuu rauci~. 8. Descripfion or Records. Describe each record series or type of record separately. Number each series, beginning with "1". A. Item No. B. Name of record, form numbers, content, usage, arrangement, original C. Inclusive Dates duplicate, or microfilmed. FINANCIAL RECORDS (6-year retention) Cash Treasurer Report Original A/P Check Register Original Bank Statements/Bank Reconciliation Original Deposit Slips Original Cancelled A/P Checks Original 1997 1997 1997 1997 1997 A. Item No. I B. Name of record, form numbers, content, usage, arrangement, original I C. Inclusive Dates duplicate, or microfilmed. (1 cont.) 2 3 4 FINANCIAL RECORDS (6-year), Continued• FINANCIAL RECORDS (10-year retention) Invoice Registers/Journals Paid Invoices & Claim Vouchers PAYROLL RECORDS (6-year retention) UTILITY BILLING RECORDS (2- to 6-year retention) Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Original Adjustment Reports (6-yr.) Original Billings (Register) (5-yr) Original Daily Transaction Reports (5-yr) Original Receipts: Utility Bill Stubs & Cash Register Tape (6-yr) Original 1997 1997 1997 1997 1997 1997 1997 1993 1993 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1996 1996 1997 PRl (6/97) Agenda Item #GS MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 20, 2004 RE: Personal Service License -Individual Introduction Bonita G. Gibson is requesting an individual personal service license at Maplewood Community Center working for Sister Rosalind Gefre. Background Ms. Gibson graduated from Minneapolis School of Massage and Bodywork, Inc. and has completed the requirements of training in theory, method and techniques of massage to be licensed by the City of Maplewood. In accordance with Maplewood ordinances, an extensive background investigation has been conducted on the applicant. Nothing has been found that would prohibit issuing a personal service license to Ms. Gibson. Recommendation It is recommended that above named applicant be approved for an individual personal service license. Agenda Item # G6 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk RE: Temporary Gambling Resolution DATE: January 20, 2004 Catherine Boehm, representing Carver Elementary PTO, has applied for a temporary gambling license to be used on April 3, 2004 from 10:00 noon to 2:00 p.m. to conduct a raffle. The raffle will be conducted at the school located at 2680 Upper Afton Road. Proceeds from the raffle will be used for programs for educational purposes. In order for the State of Minnesota to issue a temporary license, approval of the following resolution from the City is required: RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for Carver Elementary PTO, 2680 Upper Afton Road. Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Additionally, the school is requesting approval for temporary food and a carnival permit. Ms. Boehm, on behalf of the school is requesting a fee waiver for the permits and licenses requested. AGENDA ITEM G-7 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director/City Engineer SUBJECT: County Road D Improvements (White Bear to McKnight Road) -City Project 01-15 - Issue Connection Charge Credit to Helen Mehsikomer DATE: January 20, 2004 Introduction The property owner at 2205 County Road D East, Helen Mehsikomer, is requesting a credit on the established connection charges for the County Road D Improvement project. City Council approval of the disbursal of funds to Mrs. Mehsikomer is recommended. Background The improvement project on County Road D was completed in 2002. The assessments to some of the vacant properties were deferred until development and established as connection charges at the time of development. This was done due to the unknown number and intensity of future development. The property at 2205 County Road D was identified for the potential of 5 future lots. Mrs. Mehsikomer has sold one of the lots and is proceeding to finalize payment of the connection charges for all the lots. One of the connection charges appears to be in error and requires adjustment. A credit of $1,860.00 is due to Mrs. Mehsikomer, who has paid the entire amount due even though the funds are not due until actual construction. Recommendation It is recommended that the city council approve payment of $1,860.00 from the Project Fund for County Road D Improvements, City Project 01-15, to Helen Mehsikomer as a refund of charges for the calculation error for the property at 2205 County Road D East. RCA MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Planning Commission's 2003 Annual Report DATE: January 6, 2004 INTRODUCTION Agenda #G8 The city code requires that the planning commission prepare an annual report to the city council by their second meeting in February. This report should include the planning commission's activities from the past year and the major projects for the upcoming year. 2003 ACTIVITIES The commission considered the following requests as noted: 2003 2002 2001 2000 changes to the comprehensive plan 8 3 3 5 changes to the zoning map 4 2 2 2 preliminary plats 5 6 3 6 ordinance changes 3 3 5 3 conditional use permits and revisions 18 18 25 21 vacations 5 5 7 0 variances 4 1 2 7 miscellaneous requests and presentations 14 17 7 6 Total 61 55 54 50 In 2003, the commission also finished work on the comprehensive sanitary sewer plan amendment and update, finished the south Maplewood study (including the R-1(R) zoning ordinance and map changes) and took a tour of development sites. In addition, the planning commission had a training session with the city attorney and Ms. Coleman, had several sessions to review the County Road D extension and Legacy Village projects and also discussed the new mixed-use zoning district during several meetings. NOTE: For all the items listed below, the planning commission recommended approval ayes all, unless I have noted otherwise. 2003 COMPREHENSIVE PLAN CHANGES The commission considered eight changes to the comprehensive plan in 2003. Changes PC Action Council Action Highwood Farms Townhouses (Highwood Ave.) Denied Approved From R-1 to R-3(M) (5-2) This change was for an 18-unit town house development on the south side of Highwood Avenue. St. Paul Soccer Center (County Road B) Approved Approved From OS (open space) to P (park) (4-2) This change was for the development of an outdoor soccer center on the Saint Paul Water Utility property south of County Road B, west of I-35E. Sibley Cove (County Road D) From BC to R-3(H) Approved Approved This change was for the development of a 100-unit apartment building on the south side of County Road D, west of Ariel Street. Larpenteur Ave Redevelopment (Carp. Ave.) Approved From R-1 to R-3(M) (4-2) Approved This change was for the redevelopment of the property on the north side of Larpenteur Avenue, west of Adolphus Street. Van Dyke Village Housing (Van Dyke Street) Denied From BC and R-3(M) to R-3(H) (6-2) Denied The proposed change was for the development of 24 town house units on the west side of Van Dyke Street, north of County Road B. The city approved a maximum of 20 units on the site. Comprehensive Sanitary Sewer Plan Update Approved Approved This change was to update and amend the sanitary sewer plan to reflect the expected land uses and the corresponding sewer flows in several parts of the city, including Legacy Village near Maplewood Mall. Legacy Village (County Road D) Approved From BC to BC, R-3(H) and OS (open space) Approved This change was made to reflect the approved land uses in the Legacy Village development on the south side of County Road D, west of Southlawn Drive. Hmong Alliance Church (2515 Maplewood Drive) Approved From M-1 to C (church) Approved This change was for the proposed reuse of an existing light-industrial building as a church. 2003 ZONING MAP CHANGES The commission considered four changes to the zoning map in 2003. Change Larpenteur Avenue Redevelopment (Carp. Ave.) From R-1 (single-family residential) to R-3 (multiple-family residential) PC Action Council Action Approved Approved (4-2) 2 This change was for city-owned property slated for redevelopment to town houses. Saint Paul Area Realtors Expansion Approved Approved (1955 McMenemy Street) From R-1 (single-family residential) to LBC (limited business commercial) This change was for the property north of the realtor's office for the future expansion of their facilities. Maplewood Office Park Approved Approved (East of 2035 County Road D) From F (farm residence) to BC-M (business commercial modified) This change was for the new Maplewood Office Park complex on County Road D, east of the office building at 2035 County Road D. South Maplewood Rezonings Approved Approved (South of Carver Avenue) From F (farm residence) and R-1 to R-1(R) (rural residential) The city proposed and made these zoning map changes to implement the new R-1(R) (rural residential) zoning district on several properties in south Maplewood. 2003 CONDITIONAL USE PERMITS AND REVISIONS The commission considered the following conditional use permits and permit revisions in 2003: PC Action Council Action Oversized Accessory Building Approved Approved (2776 Keller Parkway) Highwood Farm Townhouses PUD Approved Approved (2666 Highwood Avenue) (6-1) Ohlson Landscaping Approved Approved CUPs for a metal building and outdoor storage (1949 Atlantic Street) Saint Paul Soccer Center Approved Approved (County Road B) (4-2) Sibley Cove Apartments PUD Approved Approved (County Road D and Ariel Street) Van Dyke Village PUD Denied Approved (Van Dyke Street, north of County Road B) (6-2) Countryside Motors Expansion Approved Approved (Repair Facility and Sales Lot) (1180 Highway 36) Frontline Church CUP Approved Approved (2055 White Bear Avenue) Dearborn Meadow East PUD Approved Approved (Castle Avenue) Legacy Village PUD Approved Approved (County Road D and Southlawn Drive) Woodlynn Ponds Townhouses PUD Approved Approved (County Road D) Liberty Classical Academy Approved Approved (1717 English Street) Gruber's Power Equipment Approved Approved (1762 White Bear Avenue) Hmong American Alliance Church Approved Approved (2515 Maplewood Drive) Heritage Square Townhouse PUD Revision Approved Approved (County Road D and Kennard Street) (6-1) University Auto Sales Revision Approved Approved (1145 Highway 36 East) MEMBER WHO RESIGNED IN 2003 Matt Ledvina MEMBER WHO WAS APPOINTED IN 2003 Jeff Bartol 2003 ATTENDANCE Name Appointed Term Expires 2003 Attendance Lorraine Fischer 1970 12-04 18 out of 20 Jackie Monahan-Junek 3-11-02 12-05 18 out of 20 Gary Pearson 12-10-90 12-05 18 out of 20 William Rossbach 10-10-89 12-05 19 out of 20 Tushar Desai 7-22-02 12-04 17 out of 20 Matt Ledvina 12-08-97 12-04 (Resigned) 7 out of 13 4 Dale Trippler 6-08-98 12-03 18 out of 20 Paul Mueller 7-13-98 12-03 15 out of 20 Mary Dierich 12-11-00 12-03 18 out of 20 As a point of comparison, the planning commission had 17 meetings in 1999, 18 meetings in 2000, 18 meetings in 2001 and 17 meetings in 2002. 2004 ACTIVITIES The following are the possible activities of the planning commission for 2004: 1. Have an annual tour of development and other sites of interest. 2. Have quarterly in-service training sessions or provide educational materials for the planning commission. This might include training or information to help prepare the commission for the upcoming redevelopment topics or have a session about septic systems and/or wells. 3. Work with the consultants and city staff on any code or land use plan changes that result from the Hillcrest and Gladstone Area studies. 4. Review the PUD ordinance for possible changes. 5. Provide input to the HRA on housing redevelopment and program issues. 6. Study the area west of Hazelwood (along the future County Road D extension) for land use and transportation issues. 7. Have a tour of the Legacy Village development as construction progresses and of the Gladstone neighborhood as part of the redevelopment study. COMMISSION ACTION On January 5, 2004, the planning commission recommended approval of this report. P:\...\miscell\PC\ pc2003annrep.doc DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JANUARY 5, 2004 VI. NEW BUSINESS c. Planning Commission's 2003 Annual Report Mr. Roberts said the city code requires that the planning commission prepare an annual report to the city council by their second meeting in February. This report should include the planning commission's activities from the past year and the major projects for the upcoming year. Commissioner Trippler said he would like to see a short explanation of the items that the planning commission recommended denial and the city council approved the item anyway. He said there appear to be three items in the 2003 Planning Commission Annual Report that could define the reason the planning commission chose to deny an item and the city council did not agree with the planning commissions reasoning for a denial. Chairperson Fischer asked staff if the HRA would be meeting more frequently than they had in the year 2003? Mr. Roberts said he was not sure. Commissioner Desai asked staff if the quarterly in-service training session was realistic? Mr. Roberts said staff hopes so as time allows. It may be more like twice a year. Commissioner Trippler said he would like to have an opportunity for the planning commissioners to go out to the Legacy Village site as a group or during a field trip to see what was approved and see if it is being constructed as it was proposed? He said a lot will be happening with the realignment of County Road D and the development going on at the Legacy Village. Chairperson Fischer said that would be nice to do separately from the annual tour. Commissioner Rossbach said he thinks that would be a good thing to do as a group. There has been a lot of discussion done in the planning stage and he thinks it would be a nice idea to see things as they develop in the Legacy Village. Commissioner Dierich moved to recommend to the city council approval of the planning commission's 2003 Annual Report as amended. Commissioner Bartol seconded. Ayes -Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. 6 This item goes to the city council on January 26, 2004. Agenda Item # G9 MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Lawful Gambling Change of Manager DATE: January 20, 2004 TSE, Inc. has submitted an application for a change of manager for their gambling license held at The Chalet, 1820 Rice Street. As required by City Code, the necessary background check has been completed on Brian Halgrimson. There was nothing found that would prohibit Mr. Halgrimson from operating a lawful gambling license in the City. It is recommended that council approve the application for change of manager for the TSE, Inc. at the Chalet. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the change of manager (Brian Halgrimson) is approved for TSE, Inc. to operate at the Chalet, 1820 Rice Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. AGENDA REPORT To: City Manager Richard Fursman From: Chief of Police David J. Thomalla Subject: Donation From Schmelz Countryside Volkswagen-Saab Introduction G-10 Schmelz Countryside Volkswagen-Saab has made a donation to the Maplewood Police Department, and City Council approval is required before the donation maybe accepted. Background The Police Department has received a $2,500 donation from John Schmelz to show his appreciation for the work done by the department this past year. He has asked that the donation be used at our discretion for needed programs or equipment during 2004. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made to expend the funds as needed by the department. Action Required Submit to the City Council for review and approval. DJT:js Agenda Item Gl 1 AGENDA REPORT To: City Council From: Richard Fursman, City Manager Subj: Letter of support for Maplewood Moose Lodge Charitable Gambling License Date: January 26, 2004 Background: Ten years ago the Moose Lodge of Maplewood agreed to close down their charitable gambling operation permanently. The action was taken as part of an agreement with the State involving violations of gambling rules. The Moose Lodge would like to petition the State for another chance at Charitable Gambling. Report: The Moose Lodge is requesting the City send a letter to the State indicating our support for the Moose Lodge's attempt at reacquiring a charitable gambling license. (See attached letter from Mr. Gary Lonetti.) Recommendation: Instruct the City Manager to write a letter of support for the Moose Lodge. (See attached letter.) JAS 9 2004 ~ap[¢wood ~ami[~ Center q63- 1946 ~En~sh Str¢et J~(ap[¢wood, ~nnesota ~~oq phone ~65~1 n6-2830 max 16511776'3iz5 January 9, 2004 Richard Fursman City Manager 1830 E. County Road B Maplewood, Minnesota 55109 Re: Gaming License Dear Mr. Fursman, In line with our telephone conversation, here is our formal request for the City of Maplewood to issue a letter of support favoring our effort to have our gaming license reinstated. It is our intention to go before the Gaming Commission, and this letter would be very helpful. It has been about ten years since our license was revoked, and the penalty that has resulted, has not only hurt the Moose Lodge, it has hurt the City of Maplewood, the State of Minnesota ,and of course, the recipients of the charity itself. With the access to records that has been available, we estimate the annual taxes that were paid to the City of Maplewood at $25,000 and the annual taxes to the state of Minnesota at close to $100,000. It certainly seems that this is much more detrimental to others, than it is to the Moose Lodge. The Moose Lodge, and its members, have continued to be active on a local level with Meals on Wheels, Red Cross Drivers, Red Cross Blood Drives, Dorothy Day and other shelters, adult Boy and Girl Scout leaders, road-side clean-up, local churches, and many other volunteer community service activities. An particular recent activity comes to mind. The Women of the Moose organized a fund raiser that netted $1,800 for prepaid telephone cards for ow troops in Iraq. If there is anything further we can do to help your presentation to the City Council, please contact us. Thank you in advance for your help. Sincerely, Gary Lonetti (On behalf of the Gambling Committee) Home Phone #651-777-8220 (GL) lay 10/195~~ 713e Lodge settles gambling ; case By Robert Franklin ! Staff Writer Two years ago, 13 law officers raided a Moose Lodge in Maplewood, look- ~ ing fqr evidence of more than- $100,0 in profits from unreported, untaxed gambling. , As the investigation ground forward, ; o!I-icials revised their calculations of profits from unreported games to more than $200,000. They uncovered .' a pattern of willful violations, includ-' ing failure by the suburban St. Paul lodge to file complete and accurate j tax returns. And one of the lodge's i chief executives, a retired Maple- } wood deputy police chief, died. ! Now the case has been closed with' the lodge agreeing to pay $32,777 in back taxes and to give up charitable gambling permanently. The Moose . Lodge could allow another group to use its building for gambling, but only if it pays the misstng $201,342 into its gambling account. Officials said that seems unlikely. No criminal charges were filed. ~ .+ It is one of perhaps a dozen cases in which the state has permanently barred organizations from the $1.25- billiona-year pulltab, bingo and raffle i industry. The penalty is usually used' only against groups that show a will- ful pattern of violating state gambling laws, said Nan Connor, compliance i officer for the state Gambling CoA- trol Board, which reached the agree- ment with the lodge. "It's definitely rare." Maplewood Moose Lodge 963 :wa§ identified as a violator by undercover agents from the special taxes division of the Minnesota Revenue Depart• rnent. They made hundreds of visits to bars and clubs across the state to make sure that gambling taxes were being paid. ~,~ At the Moose Lodge, they said, they found that bingo, raffles, paddle- wheels and tipboards brought in $201,342 that the lodge failed to de- posit in its gambling account from February 1959 through February 1992. Some records were kept in spi- ralnotebooks, money was transferred among seven bank accounts and "it's difficult to state precisely where. it went," said Greg Price, the Revenue Departtnent's assistant director of special taxes. He said authorities guess that the money went to pay a mortgage, operating expenses and other debts, including some to mem- bers. The deplrtment did not deter- mine that anyone had stolen the money, he said. It was difficult to continue the inves- tigation after the death in July 1993 of Tom Hagen, the lodge's governor and chief executive for eight months in 1991, Price said. Hagen, a retired Maplewood deputy police chief, had signed some of the tax returns that were later found to be false. _The Moose lodge admitted the violations in a stipulation signed by its gover- nor, Edward Eggers, before he left office May 1. He declined to com- ment further, as did Leon Cich, the gambling manager from 1988 through 1991. The Gambling Control Board also stopped gambling permanently at other organizations recently. They in- clude: ~u~~~~u January 27, 2004 State Gambling Control Board St. Paul, Minnesota RE: Charitable Gambling for Maplewood Moose Lodge Dear Gaming Commission: The City Council of Maplewood took action on January 26, 2004 to direct a letter be written in support of the Maplewood Moose Lodge and their attempt to acquire a new charitable gaming license. The City is aware that the license for the Moose Lodge was revoked indefinitely after the Lodge had agreed to permanently give up charitable gambling. The City of Maplewood also supports the Gaming Commissions efforts to enforce and uphold the laws governing charitable gambling in the State. The Moose Lodge of Maplewood continues to be a steward of the Maplewood Community as well as regionally and nationally. The members of the Moose Lodge want the opportunity to impact more lives in a positive way. The City Council of Maplewood supports the Lodge's efforts on behalf of the community and offers support for the reinstatement of gaming privileges in the City of Maplewood. Very truly yours, Richard Fursman City Manager Agenda # G12 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 20, 2004 RE: Policy & Procedure Manual Revision At the January 12, 2004, meeting council discussed a change in the Policy and Procedure Manual that was passed on August 11, 2003. The intent of the change was to restrict city hall and municipal buildings from the appearance of candidate endorsement and to prevent disruption of daily city hall business. The change in the policy, however, was so restrictive that it was questionable that the League of Women Voter's for the purpose of a candidate forum could use city hall council chambers. The following language was submitted by the City Attorney's office for council consideration and approval: City Hall is a nonpublic forum and prohibits all campaigning for public office within all municipal buildings and equipment except for candidate forums held during designated hours at a designated place by non-partisan political organizations which are scheduled in coordination with the City. Agenda #H1 MEMORANDUM TO: FROM: SUBJECT: LOCATION: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Easement Vacation 2416 Teakwood Drive January 6, 2004 Mr. Chris Cavett, representing the city and the property owners, is asking the city to vacate an existing drainage and utility easement on the property at 2416 Teakwood Drive (See the maps on pages four through six). This easement is shown on the survey on pages seven and eight. Please also see the applicant's statement on page three and the maps on pages four through six. DISCUSSION Mr. Cavett is requesting the vacation because the city has no need for the existing easement in its current location. This is because the drainage patterns on the lot are such that water actually drains to the south and east across the rear of the property. In trade for the city vacating the existing easement, the owners have agreed to provide a new easement over the area where the drainage actually occurs. Maplewood has no plans to develop or use the existing easement and it is not needed for any utilities. COMMISSION ACTION On January 5, 2004, the planning commission recommended approval of the proposed easement vacation. RECOMMENDATION Approve the resolution on page nine. This resolution is for the vacation of an unused drainage and utility easement on the property at 2416 Teakwood Drive. The reasons for the vacation are as follows: 1. It is in the public interest. 2. The existing easement is not used or needed for drainage or utility purposes in its current location. This vacation is subject to the owner providing the city a 15-foot wide drainage and utility easement that follows the centerline of the existing drainage swale and signing the necessary agreements to allow the city to con-ect the drainage problems on the property. REFERENCE INFORMATION Application Date The city received the complete application and plans for this request on December 15, 2003. State law requires that the city take action within 60 days of receiving complete applications for a land use proposal. As such, city action is required on this proposal by February 14, 2004. P:\sec12-28\2416 teakwood drive Attachments: 1. Applicant's Statement 2. Location Map 3. Area Map 4. Property Line/Zoning Map 5. Site Survey 6. Site Survey 7. Vacation Resolution 2 Attachment 1 Easement Vacation: 2416 Teakwood Drive East The City of Maplewood currently has a drainage and utility easement over the west 15 feet of the property located at 2416 Teakwood Drive East. For a number of years there have been drainage problems at this address and the adjoining property at 2406 Teakwood Drive. The problem at 2406 is particularly acute as it occasionally results in basement flooding. The drainage problem could be eliminated with a minimal amount of grading. Public works crews could do this work. However, the existing drainage swale is not located within the drainage and utility easement the city currently holds. The owner of the property at 2416 Teakwood will not allow the city to perform work outside of the easement and is not inclined to give the city additional easement. The engineering department has reached a verbal agreement with the property owner under which the city would vacate the existing easement, and the property owner would provide the city with a 15-foot wide easement that follows the existing drainage swale (see attached map and legal descriptions). The terms under which this would occur are outlined in the attached letter sent to the property owner, his neighbor, his attorney, and members of city staff. The engineering department sees this as a good solution as it allows for elimination of the drainage problem and also provides the city with access in the event future maintenance is required. CJV 3 Attachment 2 P~ B ~ ~ ~ ~ ° REp~ ~ ~ ~ Z ~ ~ ~ ~ uPPI?z AFTON RD. `` z ® o ~ ~ o ~ ~ c~ ~ ` ~~ -~ ` _ ~ ~. z ~ ~. 4 D01 DAR. LOWER S OOIIIAlD q0. s oaa~ro R. ~ ~ ~' a no~ cf. ~ ~ ~ CO/iR£CT 10NA Q U LONDIN W. ~ FAI:IUTY ~~ 0 3 O'pAY ~ 4 ~- POND ~ ' " Z ~ YAFN W ~ ~ 7 ~ `~~ ~ n LN. ~Np ~ c wVE • Q~ p ~ UAY O O a 7 NMVGAVE ~' p ~ pONDS ~ ~ C o GOLF o ~ Ask DR 3 ~ OMUCRI p~ z qR cr. $ 16 w ~ Z ~ ~ - 1. HUNTINGTON CT. ~ ~ 2 DR" HRJ Q'1K ""~,t 2 QAKRIDGE LA. - ip o 1 • ~ CT, ~ S ~ ~ ~ ~ ~ g ~Op _~+ ~ AVE d~ AVE. UN~y~DOp p~'~ a c Zo r, w ~~. ~ ' '~ ~ ~~~o ~ ~ ~ ~ ~ 17 "~ ~~ ~ ~ 8 ' ~- nw eER Z ~ ~ ¢ iR. ~ ~ ~ ~ PHYLIS CT. '~ ~ _ _ 1. CURRIE CT. 2 VALLEY VlE1N CT. VALLEY VALLEY VIEW AVE. VIEW ~ 3 W 2 NEIM CFNRIRI' TFR 3 NEw ctxrtxtr tH 3. LAKEWOOD CT. AV v ~ 2 11 ~ ~ Fi1GFNV00D ~ ~ ~ o N ~ '~A//f AVE ~ ~- z ~ ~ ~ Z c WIE NVE. ~ ~ ~ W K i ~ma~yy.. ~ ~ Y~~, NEIRTZ AVE - ~ ~ ~ ~ A LOCATION MAP 4 4 N Attachment 3 MAILAND RD 3 D 482 7 ~6 2 ~ ~ ~ 483 ~ z ~i n ~ 491 rn aso ~~, m --I 498 506 514 522 HILLWOOD DRIVE s3o Sao 5so 560 570 s8o of of sso soo 2469~~ 2479 ~ 248! ~ ~ ~ ~~ 2449 AREA MAP 5 4' TEAKWOOD DRIVE OAKRIDGE DRIVE ~ ~ ~ ~ ~ rn ~ 2380 rn ~~~ ~!L-'' z3ss ~ m Attachment 4 19 ~ ~18 515 514 rn 5~7 + ` 52 U 0 522 ~ 2417 2425 53 C 4 530 ~--1 rn TE~-KWOOD DRIVE R1 C 2408 2416 2426 540 551 ~ 550 ~ ~'~70 rn u 561 560 7 rn ~ 571 570 238 8 30 D 5~y 580 ~ 2413 2423 23$9 rn 594 591 590 PROPERTY LINE /ZONING MAP 6 N __._.___..__._ __.r__ ~____----__.___,~,_-~r._._ ~. Attar.hmPnt. 5 TEAKWC~OCa DRt ICE _1 __ 15.00' ~ 7.50' , PROPERTY LINE EXISTING 15' DRAINAGE & UTILITY EASEMENT (TO BE VACATED) TOTAL AREA = 2,172.91 S0. FT., MORE OR LESS POU!_ 5 0 ~ PROPOSED 15' PERMANENT DRAINAGE ~ & UTILITY EASEMENT TOTAL AREA = 2,226 SO. Pf., MORE OR LESS -30.00'--' EXISTING DRAINAGE & UTILITY EASEMENT 0 20 40 - - - - I I SITE PLAN N Attachment 6 \ 1 _ _ _~ ~ 1 Z~~Q~~ DFi11~E ~ ~/ ~. ~ ~ ~ r ~~ ~~ ~- _ 0~ 20 40 I ~ / ,I --~` - ~ 5.00' ~~/ ~ ~ N ~ ~ ~ f~ ~ - ~ ~ ~~~ \ -" _- ~ \ --~-~--- 7.50' - ~i-- -_~~I_ /~~ ---~~-~\~\~ II ~ i 1 ~8 ~ I „ ~ \ ~ X426 1 -~ I .~ \ 7 ~ I\ I ~~ t 1 DXI INAGE 1& UTILITY ~ ~~~ ~ I I \ ~ / ~~ - // I i I TO EBE VA 1>,TED) ~ ~ ~ / / I I RO)20SED 15' / / ~ G \ ~- ~- .-` ~ ~ ____ ~ ~ ~' ~ P ~. / ~ ~OTAL ARF~ _ ~ ~ ~ ~ I 1~ERMAY~ENT DRAINAGE ~ I D .~ J 2,172.91 $Q. fT.L \ &11 UTILITY~ASEMENT ~ ~ ~ _ ~ ~ _ i ~ ~J MOR,E OR (LESS ` & \ ~ TOTAL AREA = \ ~ ~ - ,.- --~ _ _ L 1 1 12,26 SQ. FT., / - ~ ~ ~~ ~ ~ \ 1 I I MORE OR LESS ~ "r ~ ~' ~ ~ -~ - ~ ~ '~ ~ ~ - \ ~ / ~ ~ `~.0'6;~ s ~ s\ss s~ e'er ~ ~ ~ ~ ~ _ ~ ~ ~~ ~ / \ ~ EXISTIN A\,N~GE~&\'~ \~ ~- -~ L /~ \ \. j -~ \ ~ ~ \ ~ r ~\ \ I i UTILITY F~S M T ((III ~ ~ / / ~ 1 ~ -~ ~ ~ - SITE PLAN 4 N Attachment 7 VACATION RESOLUTION WHEREAS, Chris Cavett, representing the City of Maplewood and the property owners, applied for the vacation of the following: A 15-foot-wide drainage and utility easement located on the property at 2416 Teakwood Drive, Maplewood (Property Identification Number: 12-28-22-31-0049) and described as follows: The 15-foot-wide drainage and utility easement on Lot 1, Block 4, Huntington Hills Addition in Section 12, Township 28, Range 22 WHEREAS, the history of this vacation is as follows: On January 5, 2004, the planning commission recommended that the city council approve the public vacation. 2. On January 26, 2004, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the above-mentioned property (Lot 1, Block 4, Huntington Hills Addition). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation for the following reasons: It is in the public interest. 2. The existing easement is not used and is not needed for drainage or utility purposes in its current location. This vacation is subject to the owner providing the city a 15-foot-wide drainage and utility easement that follows the centerline of the existing drainage swale and signing the necessary agreements to allow the city to correct the drainage problems on the property. The Maplewood City Council adopted this resolution on , 2004. DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JANUARY 5, 2004 VI. NEW BUSINESS a. Easement Vacation - 2416 Teakwood (Maplewood Engineering Department) Mr. Roberts said Mr. Chris Cavett, Maplewood's Assistant City Engineer, representing the city and the property owners, is asking the city to vacate an existing drainage and utility easement on the property at 2416 Teakwood Drive. Commissioner Trippler asked if it is the responsibility of the city to maintain this drainage and utility easement once it is vacated, and if so, how does the city get to the easement to maintain it? Mr. Roberts said yes it would be the city's responsibility. The homeowner's have verbally given the city permission to access and maintain the easement but the homeowner's have not signed the appropriate forms yet. Mr. Roberts said the city would not record the easement vacation until the homeowner's have signed the necessary agreement papers. Commissioner Trippler moved to approve the resolution on page nine of the staff report. This resolution is for the vacation of an unused drainage and utility easement on the property at 2416 Teakwood Drive. The reasons for the vacation are as follows: 1. It is in the public interest. 2. The existing easement is not used or needed for drainage or utility purposes in its current location. This vacation is subject to the owner providing the city a 15-foot-wide drainage and utility easement that follows to the centerline of the existing drainage swale and signing the necessary agreements to allow the city to correct the drainage problems on the property. Commissioner Desai seconded. Ayes - Bartol, Desai, Dierich, Fischer, Monahan-Junek, Pearson, Rossbach, Trippler The motion passed. This item goes to the city council on January 26, 2004. Agenda #H2 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Mixed-Use Zoning District and Comprehensive Plan Changes APPLICANT: City of Maplewood DATE: January 20, 2004 INTRODUCTION Project Description The Metropolitan Council chose the Hillcrest area as one of six metropolitan area opportunity sites in which to show the potential of smart growth. Smart growth is a balanced approach to promoting growth, protecting the environment and effectively using resources to save tax dollars. The goal is to create a livable community that is more walkable and convenient to transit, with easy access to services and shops, affordable housing and open spaces. Since that time several studies have been conducted in the Hillcrest area, including the Metropolitan Council's strategic planning study and the City of Maplewood's market feasibility study for redevelopment opportunities within Maplewood's portion of Hillcrest. In addition, staff has been working with the planning commission and community design review board on the creation of zoning and design standards for the Hillcrest area. These standards are based on smart-growth development principles. Staff has now completed the zoning and design standards in the form of a new zoning district entitled the mixed-use zoning district. The purpose of this zoning district is to provide areas in the city with a mixture of land uses, made mutually compatible through land use controls and high- quality design standards, such as that envisioned by the city for the Hillcrest Village Redevelopment Area (refer to map attached on page 6). Implementing these standards in the Hillcrest area is the first step to redevelopment within the area. Request Maplewood city staff is requesting that the city council approve comprehensive plan and zoning code amendments to create a new zoning district entitled the mixed-use zoning district. This new zoning district will allow for the mixture of low-impact commercial developments along with higher density residential developments. DISCUSSION Comprehensive Plan The purpose of the Maplewood Comprehensive Plan is to help the public and private sector in planning for physical, social and economic development within the city, while considering surrounding cities and the region. Because of the projected 500,000 people moving to the metro region in the next 20 years, there will be challenges in managing growth in ways that maintain and enhance the region's and the city's quality of life. The Metropolitan Council's smart growth principles are designed to address this growth by developing walkable, higher density, mixed-use neighborhoods that take advantage of existing investments in transportation and sewers. The city's implementation of the mixed-use zoning district is consistent with regional policies and will help manage the projected growth by enhancing the viability of an area by fostering more residential and employment opportunities. The city must reflect these zoning changes in the comprehensive land use plan that will include a new land use definition and densities allowed within the district. Higher densities will be an important aspect of making the redevelopment of an area into atransit- oriented development feasible. In addition, higher housing densities will help make more affordable and alternative life-cycle housing possible. Currently the city allows densities as high as 16.3 units per acre for apartment buildings with 50 or more units. Density bonuses are allowed for underground parking, 25 percent open space, additional landscaping, and buildings higher than three stories. If all bonuses are utilized, the 16.3 units per acre could be increased to 16.5 units per acre. Allowable townhouse densities range from 5.4 to 10.4 units per acre. These densities are low by urban standards, and may not be able to support the mixed-use development envisioned in the Hillcrest area. For this reason, the city should consider increasing densities within the new mixed-use zoning district. The city's market feasibility study completed by Maxfield Research, Inc. found that the Metropolitan Council's Hillcrest Village concept plan and design standards would be marketable over the long- term. In this plan, the Metropolitan Council suggests densities of up to 30 units per acre for residential units over commercial (mixed use) and townhouse developments with up to 15 units per acre. After much debate, staff and the planning commission are recommending densities as high as 20 units per acre for multi-family and mixed-use buildings. The same density bonuses would be allowed as the existing code, plus an additional density bonus for units that are built as affordable. If all bonuses as proposed in the mixed-use zoning district are used, the 20 units per acre could be increased to 20.4 units per acre. Zoning Code The attached resolution on pages 7 through 20 consists of four sections pertaining to changes or additions to the city code with the implementation of the new mixed-use zoning district. Section one proposes changes to the subdivision code. Section two adds language to the city's zoning code definitions. Section three creates the mixed-use zoning district and includes the purpose and intent statement, allowed uses, dimensional standards (i.e., setbacks), off-street parking, design standards, landscaping and lighting. Section four proposes changes to the sign code. A brief summary of these sections follows below: Section 1 -Subdivision Requirements To create a cohesive neighborhood environment where all street and walkways interconnect, the subdivision requirements for the mixed-use zoning district will require smaller blocks, sidewalks on both sides of the street, encourage the use of alleys, and discourage the use of cul-de-sacs. Mixed-Use Zoning Code/Comp Plan 2 January 20, 2004 Section 2 -Definitions Thirteen new use definitions are proposed to the zoning code. These definitions will clarify terms used in the mixed-use zoning district. Section 3 -Mixed-Use Zoning District Uses Because there will be a mix of land uses in the new zoning district, both commercial and residential, it is important to ensure that there are no commercial uses that would cause negative impacts on surrounding residential properties. Therefore, staff recommends prohibiting the following uses in the mixed-use zoning district: adult uses and sexually oriented businesses, antennas which are freestanding and not located on existing structures, currency exchange businesses, drive-through sales and services, drive-up food or beverage windows, exterior storage, major motor vehicle fuel stations, motor vehicle wash and maintenance garages and pawnbrokers. Pre-existing nonconforming commercial uses would be covered by the city's existing nonconforming ordinance that would allow these uses to remain until such time as the use ceased for one year or more. In addition, the nonconforming use could be expanded if the city council approved a conditional use permit. The mixed-use zoning district allows for several variations of residential units including: single- family dwelling, double dwelling, townhouse, multiple-family, secondary dwelling and mixed use (commercial and residential together in one building). Pre-existing nonconforming single and double-dwelling residential uses and structures would be allowed to expand as long as the expansion would be allowed within the single and double-dwelling residential zoning district or the new mixed-use zoning district. Parking One of the purposes of the mixed-use zoning district, as stated in the ordinance's purpose and intent statement, is to promote the redevelopment or development of an area into amixed-use urban center with compact, pedestrian-oriented commercial and residential land uses that are within an easy walk of a major transit stop. Therefore, public transit, not private vehicles, will be emphasized. Because of this, developments located next to a transit stop will be allowed to reduce their required number of parking spaces. On-street parking will also be an important element in the new mixed-use zoning district. On-street parking located in front of a development may count toward the required number of parking spaces. In addition, shared parking and parking districts will be strongly encouraged to ensure that developments do not overbuild parking facilities. Dimensional Standards The new zoning district will allow commercial and mixed-use buildings to be constructed up to all property lines (0 setback), except when the commercial or mixed-use building is adjacent to a mixed-use-zoned residential use, in which case the setback is increased to at least 10 feet. To ensure there are no negative impacts from amixed-use zoning district to surrounding residential properties, when a commercial or mixed-use building is adjacent an existing single- or double- dwelling residential zoning district, the building must comply with the city's existing setback Mixed-Use Zoning Code/Comp Plan 3 January 20, 2004 requirements for commercial buildings adjacent residential, which is a minimum of 50 feet and a maximum of 100 feet depending on the size of the wall. Residential buildings will be allowed less restrictive setbacks also including a 20- to 25-foot front yard setback, 5-foot side yard setback and a 15-foot rear yard setback. To ensure no negative impacts from the new residential uses to existing residential uses, amixed-use-zoned residential use that is adjacent an existing residential zoning district must comply with the residential zoning district's side and rear yard setbacks. Design Standards The treatment of buildings, parking areas and pedestrian spaces are essential elements in creating the pedestrian-friendly and livable environment envisioned by the city in a mixed-use area. To ensure this, several design standards are proposed that will create high quality buildings and developments. These standards would be reviewed in detail during the community design review board's initial review of a building or development located in a mixed-use zoning district. Landscaping The City of Maplewood's existing landscaping ordinance deals mainly with screening. The language is vague and can lead to a sparsely landscaped site. In the new mixed-use zoning district, street trees and landscaping will be an important element. They will help soften the urban environment and bring color, texture, and seasonal interest to the street. Language has been added to the mixed-use zoning district to ensure quality landscaping in a mixed-use area. Section 4 - Sians Signage within the mixed-use zoning district should be designed at a pedestrian scale, not an automobile scale. Sign changes proposed will ensure this is achieved while complementing the architecture of buildings and developments. RECOMMENDATIONS 1. Approve a comprehensive plan amendment to revise the City of Maplewood's May 2002 Comprehensive Ptan as follows (additions are italicized): a. Page 31: Land Use Plan Definitions Mixed Use: The mixed-use land class cation allows for a mixture of commercial and residential land uses that will create an urban center with compact, pedestrian- oriented developments. Commercial uses include low-impact uses that are compatible and complementary to surrounding residential uses. Residential uses include higher density housing that will help promote the viability of surrounding commercial uses. b. Page 32: Neighborhood Land Use Plan Legend Mixed Use (Commercial and Residential) Land Uses: M-U Mixed-Use Mixed-Use Zoning Code/Comp Plan 4 January 20, 2004 c. Page 33: Maximum Density of Dwelling Units Land Use Designation Mixed-Use People/Gross Acre (approximate) 40.0 Type of Dwelling People/Unit Planned Maximum Density (Units per gross acre) Single Dwelling 2.9 6.0 Double Dwellings 2.2 15.0 Townhomes 2.2 15.0 Multi-Family/Mixed-Use 2.0 20.0 *From the 1990 Census. 2. Approve the resolution on pages 7 through 20. This resolution creates a new zoning district within the City of Maplewood that will allow for the mixture of low-impact commercial developments along with higher density residential developments. P:mixed use\01-26-04 mixed use report Attachments: 1. Hillcrest Village Redevelopment Area Map 2. Mixed-Use Resolution Mixed-Use Zoning Code/Comp Plan 5 January 20, 2004 Attachment 1 N W E S 6 ~ • ~ ,. ^ ~ - . . • . . HILLCREST VILLAGE REDEVELOPMENT AREA r - ~ ~ - r~ Ave nil. '~ ~ n , ~ ~ -~ ~ ~~ _ , , Attachment 2 ORDINANCE NO. AN ORDINANCE CREATING THE MIXED-USE ZONING DISTRICT The Maplewood City Council approves the following additions to the Maplewood Code of Ordinances: Section I. This section adds Section 34-16 to Chapter 34 (subdivisions) to the city code: Section 34-16. Special subdivision regulations in the M-U mixed-use district. Chapter 34 (subdivisions) of the city code applies to the mixed-use zoning district unless specified differently below. (a) Blocks: Maximum block length of six hundred (600) feet. (b) Right-of-way width: Subject to discretion of the director of public works and approval by the city council. (c) Road pavement widths: Subject to discretion of the director of public works and approval by the city council. (d) Alleys: Interconnected roads and alleys are strongly encouraged within the mixed-use zoning district. (e) Alley right-of--way and pavement widths must be adequate for the following: vehicle passing, vehicle loading and unloading and storage of snow. Alley right-of-way and pavement widths are subject to the discretion of the director of public works and approval by the city council. (f) Cul-de-sacs: Cul-de-sacs are prohibited within the mixed-use zoning district. (g) Sidewalks: Sidewalks are required on both sides of roads. Section 11. This section adds the following language to Section 44-6 (definitions) to the city code: Bed and breakfast means a transient lodging establishment located in asingle-family dwelling unit or other approved building in which guest rooms are rented on a nightly basis for periods of less than a week and where at least one meal is offered in connection with the provision of sleeping accommodations only. Drive-through sales and service means an opening in the wall of a building designed and intended to be used to provide sales and/or service to patrons who remain in their vehicles. 7 Drive-up food or beverage window means an opening in the wall of a building or restaurant designed and intended to be used to provide food and/or beverage sales and/or food and/or beverage service to patrons who remain in their vehicles. Dry cleaning and laundry pick-up station means an establishment or business maintained for the pick up and delivery of dry cleaning without the maintenance or operation of any dry cleaning equipment or machinery on the premises. Dry cleaning plant means an establishment or business maintained for cleaning clothing or other fabrics by immersion and agitation, or by immersions only, in volatile solvents including, but not limited to, solvents of the petroleum distillate type and/or the chlorinated hydrocarbon type, and the processes incidental thereto. Dwelling, secondary means an additional dwelling unit located within and subordinate to the principal dwelling on asingle-dwelling lot, designed for a single occupant or small family. Standards and conditions for such a unit shall include the following: 1. A secondary dwelling unit shall be located within asingle-family dwelling or above its accessory structure. 2. In the case of an addition to an existing structure, the exterior finish, roof pitch, windows, eaves and other architectural features must be the same or visually compatible with those of the original building. 3. The additional dwelling unit may not contain more than thirty percent (30%) of the principal dwelling's total floor area or eight hundred (800) square feet, whichever is less. 4. There shall be no more than two (2) dwelling units on a lot. 5. At least one (1) dwelling unit on the lot shall be owner-occupied. Dwelling, townhouse means a residence for one family that is attached either horizontally or vertically to at least two other residences, each with a private outside entrance. Laundry means an establishment or business where patrons wash and dry clothing or other fabrics in machines operated by the patron. Limited production and processing are those uses that produce minimal off-site impacts due to their limited nature and scale, are compatible with commercial and residential uses and may include wholesale and off-premise sales. Odors, noise, vibration, glare and other potential side effects of manufacturing processes shall not be discernable beyond the property line or to other tenants located in a building. Limited production and processing includes, but is not limited to, the production, processing, repair or service of the following: 1. Apparel and other finished products made from fabrics. 2. Computers and accessories, including circuit boards and software. 3. Electronic products, components, assemblies and accessories. 4. Film, video and audio production. 5. Food and beverage products, except no live slaughter, grain milling, cereal, vegetable oil or vinegar processing. 6. Jewelry, watches and clocks. 7. Milk, ice cream and confections. 8. Musical instruments. 8 9. Novelty items, pens, pencils and buttons. 10. Precision dental, medical and optical goods. 11. Signs, including electric and neon signs and advertising displays. 12. Toys. 13. Wood crafting and carving. 14. Wood furniture and upholstery. Live-work unit means a dwelling unit in combination with a shop, office, studio or other workspace within the same unit, where the resident occupant both lives and works. Standards and conditions for these shall include: 1. The workspace component must be located on the first floor or basement of the building, with an entrance facing the primary abutting road. 2. The dwelling unit component must be located above or behind the workspace and maintain a separate entrance accessible from the primary abutting road. 3. The office or business component of the workspace shall not exceed thirty percent (30%) of the total gross floor area of the principal dwelling unit and shall meet all building code requirements. 4. A total of two (2) off-street parking spaces shall be provided on site for alive-work unit, located to the rear of the unit, or underground/enclosed (including attached or detached garage parking spaces). 5. No more than one (1) passenger or light commercial vehicle (i.e., delivery truck) associated with the office or business component of the workspace may be stored on site. Heavy commercial vehicles are prohibited. 6. The size and nature of the workspace shall be limited so that the building type may be governed by residential building codes. An increase in size or intensity beyond the specified limit would require the building to be classified as a mixed-use building and will require different construction standards. 7. The workspace component of the building may include the following uses: offices, small service establishments, home crafts which are typically considered accessory to a dwelling unit or limited retail associated with fine arts or crafts. The workspace component shall be limited to those uses otherwise permitted in the district that do not require a separation from residentially zoned or occupied property. The workspace component may not include a wholesale business, manufacturing business, motor vehicle service or repair for any vehicles other than those registered to residents of the property and a commercial food service requiring a license, except for a catering business which meets all conditional use permit requirements as specified in Article V (conditional use permits). 8. Signage for alive-work unit is restricted to one (1), fifteen-square-foot (15 s.f.) wall sign and shall not be internally illuminated. Over story tree means a large deciduous shade-producing tree with a mature height over thirty (30) feet. Photocopying establishment means a business engaging in the reproduction of written or graphic materials through processes that do not include the use of volatile organic compounds which are subject to federal or state air emissions regulations. Publishing or printing establishment means a business engaging in the reproduction of written or graphic materials through processes that include the use of volatile organic compounds which are subject to federal or state air emissions regulations. 9 Section III. This section adds Chapter 44, Article II, Division 14 to the city code to create the mixed-use zoning district (M-U): Division 14. M-U Mixed-Use District Section 44-679. Purpose and intent The purpose of the mixed-use zoning district is to provide areas in the City of Maplewood with a mixture of land uses, made mutually compatible through land use controls and high-quality design standards. With this district, the City of Maplewood intends to promote the redevelopment or development of an area into amixed-use urban center with compact, pedestrian-oriented commercial and residential land uses that are within an easy walk of a major transit stop. The intent of the mixed-use zoning district is to enhance viability within an area and foster more employment and residential opportunities. The placement and treatment of buildings, parking, signage, landscaping and pedestrian spaces are essential elements in creating the pedestrian-friendly and livable environment envisioned by the city in a mixed-use area. To ensure these elements are achieved, basic design standards are included in the district. Section 44-670. Uses. Uses allowed within an M-U mixed-use zoning district are as follows: Permitted (P) Conditional Use Permit (CUP) Tyge of Use Prohibited (PR) Residential Uses Single-family dwelling P' Double dwelling P' Multiple dwelling P Secondary dwelling CUP Mixed Commercial-Residential Uses Multiple-dwelling residential and commercial P Live-work unit CUP2 Commercial Uses Adult uses and sexually oriented businesses PR Antennas which are freestanding and not PR3 located on existing structures Bakery/candy shop/catering, which produces P goods for on-premise retail sale Bank, credit union P Bed and breakfast P/CUP/PR4 Cemetery, crematory or mausoleum PR Clinic, medical or health related P Clinic, veterinary P/PRS 10 Type of Use Commercial Uses (cont.) Permitted (P) Conditional Use Permit (CUP) Prohibited (PR) Currency exchange business PR Drive-through sales and service PR Drive-up food or beverage window PR Dry cleaning and laundry pick-up station P Dry cleaning plant P/PR6 Exterior storage, display, sale or distribution of goods or materials PR Health/sports club P Indoor recreation P Indoor theater P Laundry P Limited production and processing P/CUP' Maintenance garage PR Major motor fuel station PR Mining PR Minor motor fuel station CUPS Motor vehicle wash PR Office P Off-street parking as a principal use PR Off-sale liquor business P9 On-sale liquor business P9 Pawnbroker PR Planned Unit Development PR Photocopying establishment P Publishing or printing establishment P/PR10 Restaurant P Retail P Small appliance and electronic component or equipment repair P Accessory use customarily incidental to any of the above uses. P The city may allow commercial uses similar to the above if they would not create a nuisance and if they are not noxious or hazardous. The city council shall review uses that are not clearly similar for determination of compatibility. 'Nonconforming single and double-dwelling residential uses and structures: Any pre-existing conforming or npnGpnforming sin ~e or double-dwe~ling residential use or structure which would become nonconforming by ~~~,~ pf ~(~~ ~11~ed-u~~ zoning district and may be expanded, extended or intensified so long as such expansion, extension, or intensification would be permitted under the R-1 single-dwelling residential district or the R-2 double-dwelling residential district and/or M-U mixed-use district. 11 2Live-work units are a conditional use in the mixed-use zoning district if they meet all standards and conditions as defined in the live-work definition. Live-work units do not require a home occupation license as specified in Section 14-56 (home occupations). 3All other antenna requirements as specified in Article XI (commercial use antennas and towers) shall apply. 46ed and breakfast establishments are allowed as follows: 1)single-dwelling residential: permitted if the bed and breakfast has four (4) or fewer guest rooms and as a conditional use permit if the bed and breakfast has more than four (4) guest rooms; 2) commercial or mixed-use building: permitted; 3) double dwelling, townhouse, ormulti-family: prohibited. All bed and breakfast establishments must meet the required number of off-street parking spaces as specified in Section 44-17 (off-street parking). 5Veterinary clinic with exterior kennels are a prohibited use in the mixed-use zoning district. sA dry cleaning plant is a permitted use in the mixed-use zoning district only if located within a commercial-only building. A dry cleaning plant is a prohibited use in the mixed-use zoning district if located within amixed-use building (i.e., residential and commercial). 'Limited production and processing is a conditional use in the mixed-use zoning district only if such use has more than five thousand (5,000) square feet of gross floor area, in which case total floor area shall not exceed ten-thousand (10,000) square feet. 8A minor motor fuel station is a conditional use in the mixed-use zoning district subject to the following: 1. All parts of the minor motor fuel station shall be at least 100 feet from any residential use within the mixed-use zoning district, including mixed-use buildings that comprise at least 50 percent residential uses. 2. All parts of the minor motor fuel station shall be at least 350 feet from any single, double or multi-family residentially zoned land. 3. All new or replacement underground fuel storage tanks shall meet the standards of state statutes and the standards of the state pollution control agency. Such tanks shall also have a UL listing appropriate for their use. In addition, installation plans shall be submitted to the state fire marshal's office for approval. 4. There shall be leak detection equipment on all new and existing tanks according to the federal environmental protection agency schedule deadlines. Leak detection facilities shall include electronic (in tank) monitoring equipment and manual measurement and recording equipment of tank levels for daily records. Records of daily tank levels, fuel purchases and fuel sales shall always be available on site for inspection by the fire marshal. 9All alcoholic beverage licensing requirements apply as specified in Chapter 6 (alcoholic beverages). 10Publishing and printing establishments are a permitted use in the mixed-use zoning district only if located within acommercial-only building. A pubNshing and printing establishment is a prohibited use in the mixed-use zoning district if located-within a mixed-use building (i.e., residential and commercial). 12 Section 44-671. Dimensional standards. Lot Size Per Unit Structure Setbacks (Feet) Building Type (Square Feet) Height (Feet) Front Side Rear Single dwelling 7,260 35' 20 to 25 52 152 Double dwelling/ n/a 35' 20 to 25 52 152 townhouse Residential garage n/a Per Section n/a 5 0 to 6 accessed from alley 44-114 Residential garage not n/a Per Section 20 to 25 5 5 accessed from alley 44-114 Multiple dwelling n/a 35' 0 to 20 03 03 Mixed-use/residential n/a n/a 0 to 10 03 03 and commercial Commercial/including n/a n!a 0 to 10 03 03 structure parking 'No single dwelling, double dwelling, townhouse ormulti-dwelling building shall exceed a height of thirty-five (35) feet, or three stories, unless the city council approves a conditional use permit. 2When a mixed-use zoned single ordouble-dwelling/townhouse adjoins a single ordouble-dwelling residential zoning district, the side and rear yard setbacks of the adjacent single or double- dwelling residential zoning district shall apply, or a side yard setback of ten (10) feet and a rear yard setback of twenty (20) feet, whichever is greater. 3The zero (0) setback specified above is allowed except as otherwise specified in the building code. Side and rear yard setbacks of at least ten (10) feet shall be required when amixed-use zoned commercial, mixed-use (residential and commercial) ormulti-family use adjoins amixed-use zoned single ordouble-dwelling/townhouse residential use. Side and rear yard setbacks shall be as specified in Section 44-20 (c)(6)(b) (additional design standards) when amixed-use zoned commercial, mixed-use (residential and commercial), or multi-family use adjoins a single or double- dwelling residential zoning district. Section 44-672. Maximum density. The density of the mixed-use zoning district shall not exceed the maximum density permitted by the land use classification and people per unit designated in the city's adopted comprehensive plan. Density bonuses are allowed per Section 4~1-300 (density credits). In addition, the net acreage for calculating density may be increased by three hundred (300) square feet for each affordable dwelling unit, as defined by the Metropolitan Council guidelines. 13 Section 44-673. Off-Street Parking. Section 44-17 (off-street parking) of the city code applies in the mixed-use zoning district unless specified differently below. Placement of surface parking within the mixed-use zoning district must meet the following: 1. Surface parking must be located to the rear of a principal building, or an interior side yard if parking in the rear is impractical. 2. Surface parking must maintain aten-foot (10') setback to a road when constructed on the side or rear of a building on a corner lot. 3. Surface parking must maintain afive-foot (5') side and five-foot (5') rear yard setback, unless the surface parking adjoins a single ordouble-dwelling residential zoning district, in which case the required setback is as specified in Section 44-19(a) (landscaping and screening). 4. The city may approve variances to the surface parking placement standard if a building has special needs and site constraints. In these cases, there should be good pedestrian connections between the sidewalk and building entrance, and the area in front of the parking lot should be well landscaped. Amount of parking: 1. The minimum amount of required parking spaces shall be as specified in Section 44-17 (off- street parking). 2. The maximum amount of surface parking spaces shall not exceed the specified minimum by more than ten percent (10%), or two (2) spaces, whichever is greater. If additional parking is desired, it must be placed underground, within an enclosed building, or in a tuck- undergarage. 3. On-street parking located in front of a commercial or mixed-use building may count toward the required number of parking spaces. 4. For retail, medical, service and office uses, if a transit shelter is provided on site or in front of the building, then the minimum required number of parking spaces may be reduced by five percent (5%), but not to exceed five (5) parking spaces total. 5. Commercial parking district: For retail, medical, service and office uses, required parking may be reduced by the establishment of a commercial parking district for the purpose of sharing parking with varying peak parking hours or availability of off-street public parking. The establishment of a commercial parking district to allow a reduction in parking required shall be subject to review and approval by the community design review board during the development's initial site plan review or subsequent site plan changes. 6. In addition to the above-referenced allowances for parking reduction, the city council may authorize other reduced off-street parking requests through a special agreement. The reduction must be based on proven parking data for a specific development. Parking space size: 1. 90-degree parking: 9 feet x 18 feet 2. 45-degree parking: 8.5 feet x 18 feet 3. Parallel parking: 8 feet x 21 feet 14 Section 44-674. Design standards. Section 44-20 (additional design standards) of the city code applies to the mixed-use zoning district unless specified differently below. Awnings: Awnings must be properly maintained, and if in poor repair must be repaired or replaced in a timely manner. Metal awnings are prohibited unless the design of the awning is compatible with the building, as determined by the director of community development (if the awnings require administrative review) or the community design review board (if the awnings require design review). Awnings may extend up to five (5) feet over the public right-of-way, where approved by the city, and must meet all building code requirements. Commercial/mixed-use building facade: Any exterior building wall, except for single and double- dwelling/townhouse residential buildings, adjacent to or visible from a public right-of-way or public open space may not exceed forty (40) feet in width. New buildings of more than forty (40) feet in width are allowed if the building wall is divided into smaller increments, between twenty (20) and forty (40) feet in width, through articulation of the facade. This can be achieved through combinations of the following techniques and others that may meet the objective: 1. Facade modulation -stepping back or extending forward a portion of the facade. 2. Vertical divisions -using different textures or materials (although materials should be drawn from a common palette). 3. Division into storefronts, with separate display windows and entrances. 4. Variation in rooflines by alternating dormers, stepped roofs, gables, or other roof elements to reinforce the modulation or articulation interval. 5. Arcades, awnings, window bays, arched windows and balconies. Exterior building materials: Exterior-building materials shall be classified primary, secondary or accent material. Primary materials shall cover at least sixty percent (60%) of all facades of a building. Secondary materials may cover no more than thirty percent (30%) of all facades of a building. Accent materials may include door and window frames, lintels, cornices and other minor elements, and may cover no more than ten percent (10°~) of all facades of a building. Allowable materials are as follows: 1. Primary exterior building materials may be brick, stone or glass. Bronze-tinted or mirror glass are prohibited as exterior materials. 2. Secondary exterior building materials may be decorative block or stucco. 3. Synthetic stucco may be permitted as a secondary material on upper floors only. 4. Accent materials may be wood or metal if appropriately integrated into the overall building design and not situated in areas that will be subject to physical or environmental damage. 5. All primary and secondary materials shall be integrally colored with no painted materials. Fences: Fences over four (4) feet in height are prohibited in all front yards, except as required for storage/service/loading as specified below. First floor height: The first floor of commercial or mixed-use (residential and commercial) buildings shall be designed with a minimum ceiling height of twelve (12) feet. 15 Material change: The front facade building material changes shall not occur at external corners (toward a public right-of-way or public open space), but may occur at reverse or interior corners or as a return at least six (6) feet from external comers. Mixed-use building and development remodeling/additions/alterations: Remodeling, additions or other alterations to mixed-use buildings and development (buildings and developments previously approved and built with mixed-use design standards) shall be done in a manner that is compatible with the original building or development. Original materials shall be retained and preserved to the extent possible. Model variety: Each single or double-dwelling development of one hundred (100) or more units must have at least four (4) models with three (3) elevations and material treatments each. For single or double-dwelling developments of less than one hundred (100) units, at least three (3) models with three (3) variations each are required. No road block should have more than two (2) consecutive single-dwelling houses with the same house model. Nonconforming buildings and developments: Additions to nonconforming buildings or developments (buildings or developments built before mixed-use design standards) must be constructed with materials required by this ordinance if the addition exceeds twenty-five percent (25%) of the floor area. Exterior remodeling or alterations to a nonconforming building or development must be constructed with materials required by this ordinance. The director of community development (if administrative review is required) or the community design review board (if design review is required) may authorize the use of other materials if the addition, remodeling or alteration is deemed to be minor in nature and not visible from a public right-of-way. One-story buildings: One-story buildings taller than eighteen (18) feet in height shall be architecturally detailed to simulate atwo-story appearance. Parks/playgrounds: The city may require that a reasonable portion of any proposed subdivision or development be dedicated to the public or preserved for public use as parks, playgrounds, trails or open space. Pedestrian access: Each ground floor space with road frontage shall have its primary entrance on the front facade. Additional entrances may be provided off of a parking area or an access corridor. Porches and entries: Porches, steps, pent roofs, roof overhangs and hooded front doors or similar architectural elements shall be used to define all primary residential entrances. Decks shall be prohibited on all primary residential entrances. Front porches must have a minimum depth of six (6) feet clear. Porches may extend six (6} feet into the required setback in the mixed-use zoning district. Residential garages: Single ordouble-dwelling/townhouse attached garages must not be located in front of the primary facade and must have architectural elements to minimize the impact of the garage door or be recessed from the primary front facade (not including porches, bay windows or other minor projections) by a minimum of eight (8) feet. Single or double-dwelling/townhouse garages, either attached or detached, which are placed in the rear yard must be accessed by either an alley or a side-yard driveway. Setbacks: Within the mixed-use zoning district, all setbacks shall be measured from the outlying property line of a development and either a public right-of--way or from the edge of a private road, 16 whichever applies. The term "road" as used to define setbacks within the mixed-use zoning district applies to public right-of-ways and private roads. Storage/service/loading: If an outdoor storage, service or loading area is visible from adjacent residential uses, or a road or walkway; it shall be screened by a decorative fence, wall or screen of plant material at least six (6) feet in height. Fences and walls shall be architecturally compatible with the primary structure. Windows: Buildings containing office and retail uses shall maintain forty percent (40°k) minimum window coverage on the first floor that faces a road or public open space. These windows shall extend to a minimum of two (2) feet to the front fagade elevation. Exceptions and Appeals to Design Standards: Exceptions: The director of community development (if administrative review is required) or the community design review board (if design review is required) may consider exceptions to the above-mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by this ordinance. Appeals: Appeals to the approved design conditions for a building or development are permitted as specified in Section 2-285 (approval of plans). Section 44-675. Landscaping. Section 44-19 (landscaping and screening) of the city code applies in the mixed-use zoning district unless specified differently below. Landscape requirements: 1. All areas of land not occupied by buildings, parking, driveways, sidewalks or other hard surface shall be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery and trees. 2. Hard surfaced areas, including sidewalks and patios, must include amenities such as benches, planters and bike racks. 3. For parking lots consisting of twenty (20) or more spaces, interior landscape islands are required. Interior landscape islands shall be at a rate of one (1) landscape island for every ten (10) parking spaces. Landscaping areas located along the perimeter of a parking lot beyond the curb or edge of pavement shall not be included toward satisfying this requirement. Landscape islands shall be a minimum of one hundred and forty-four. (144) square feet in area and shall be a minimum of eight (8) feet in width, as measured-`from back of curb to back of curb. The landscape islands shall be improved as follows: a. One (1) over story tree with a trunk size a minimum of two and one-half (2-1/2) inches in caliper shall be provided for every landscape island. b. A minimum of fifty percent (50°~) of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within 17 two (2) years. Mulch may only be used around the base of the plant material to retain moisture. 4. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the full length of the parking lot and be located between the property line and the edge of the parking lot as follows: a. Perimeter parking lot landscaping adjacent the road shall be at least ten (10) feet in width, as measured from the property line or edge of a private road to the back of curb. b. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. c. Perimeter parking lot landscaping along the rear and sides of a parking lot (not adjacent the road) shall be planted with a minimum of fifty percent (50%) ground cover approved by the city to achieve complete cover within two (2) years. Mulch may only be used around the base of the plant material to retain moisture. d. In lieu of, or in addition to, perimeter parking lot landscaping, a pedestrian wall along the perimeter of the parking lot may be constructed. The pedestrian wall is limited to four (4) feet in height, must be at least eighty percent (80%) opaque and must be architecturally compatible to the principal building or development. 5. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five (5) feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. Section 4-676. Lighting. All outdoor lighting shall be of a design and size compatible with the building and as specified in Section 44-19(c)(1) (outdoor lighting), except that light pole height maximum is limited to sixteen (16) feet. Section IV. This section adds Subdivision VII, Schedule No. VI, to Article III (sign regulations). Subdivision Vll. Schedule No. VI Section 44-990. Scope. This schedule No. VI applies to signs in the M-U mixed-use district. Article III (sign regulations) of the city code applies to the M-U mixed-use district unless specified differently below. Section 44-991. Sign review. The community design review board shall review all signage on new buildings or developments to ensure that the signs meet mixed-use sign requirements and are architecturally compatible with 18 the new building or development. In addition, the community design review board shall review all comprehensive sign plans as required in Section 44-736 (comprehensive sign plan). All signage on mixed-use buildings or developments (buildings or developments previously approved and built with mixed-use design standards) shall be reviewed by the director of community development and shall be done in a manner that is compatible with the original scale, massing, detailing and materials of the original building. All signage on non-mixed-use buildings or developments (buildings or developments not built with mixed-use design standards) shall be reviewed by the director of community development and shall comply with the mixed-use sign requirements, unless classified as apre-existing nonconforming sign in which case it shall comply with Section 44-12 (nonconforming buildings or uses). Section 44-992. Projecting signs. Projecting signs are allowed as part of the overall signage. Projecting signs may not extend more than four (4) feet over a public right-of-way and a private road or sidewalk, and must not project out further than the sign's height. Section 44-993. Overall wall signs. Allowable area of overall wall and projecting signage for each establishment is one and one-half (1 '/z) square feet of signage per lineal foot of building or frontage on a road, public open space or private parking area, or thirty (32) square feet, whichever is greater. Each wall shall be calculated individually and sign area may not be transferred to another side of the building. Minor motor vehicle stations with canopies are allowed to place signage on the canopy and the building as long as they do not exceed the requirements above. Wall and projecting signs shall not cover windows or architectural trim and detail. Section 44-994. Freestanding signs. One (1) freestanding sign for each establishment is allowed if the building is set back at least twenty (2Q) feet or more from the front property line. Freestanding signs must meet the following requirements: 1. Limited to six (6) feet in height and forty (40) square feet in area. 2. Maintain afive-foot (5') setback from any side or rear property line, but can be constructed up to the from property line. 3. Must con~i~t Gf a base constructed of materials and design features similar to those of the front fagade of the building or development. 4. Must be landscaped with flowers or shrubbery. 19 Section 44-995. Prohibited signs. Signs painted directly on the wall of a building; reader boards located in permanent signage, except for reader boards advertising gasoline prices at minor motor vehicle stations; signs which advertise a product and not a specific business. Section IV. This ordinance shall take effect after the city publishes it in the official newspaper. The Maplewood City Council approved this ordinance on , 2004. Mayor Attest: City Clerk Ayes - Nays - 20 AGENDA ITEM K-1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer Melinda Coleman, Assistant City Manager/Director of Community Development Bruce Anderson, Director of Parks and Recreation Dan Faust, Finance Director Sherrie Le, Director of Human Resources Karen Guilfoile, City Clerk Steve Hurley, Director of Information Technology SUBJECT: Approve Budget Adjustment and Termination of Lease with Ramsey-Washington Metro Watershed District to Facilitate Relocation of Public Works/Engineering Staff to Public Works Maintenance Building at 1902 County Road B East DATE: January 19, 2004 Introduction Space limitations for staff at City Hall and at the Community Center require the relocation of the Public Works/Engineering staff to the Public Works Maintenance Building. A budget adjustment to pay for the expenses of the relocation and termination of the lease with the Ramsey-Washington Metro Watershed District, who currently lease the upper floors of the Maintenance Building, is required from the City Council. Background Office space for City Hall and Community Center staff has reached a critical level. The addition of various positions over the past years has required staff to be placed in temporary quarters, some spaces as small as coat closets. Additionally, conference room space and meeting rooms have been converted to staff office spaces, personnel have been doubled into small work areas and storage space for various files and equipment has been placed in various locations around City Hall. All of these measures, while necessary to maximize the use of space, have led to inefficient operations and poor management of resources. Additionally, the City Clerk area continues to expand their customer base, which dramatically impacts counter space. The number of times that the Clerk area is badly congested has increased in frequency and led to complaints about poor or delayed service. A long-term solution for office space would be an expansion of City Hall by extending the Public Works wing as a connection to the Police Services area, creating a second courtyard area. This solution is estimated between $1.5 and $2.0 million dollars and would likely require a voter referendum. Given the uncertain state economy and budget concerns, this does not seem a wise expenditure. The Management staff has jointly developed a plan to address the space issues: • The lease with the Ramsey-Washington Metro Watershed District (RWMWD) for the upper floor of the Public Works Maintenance Building will be terminated on March 31, 2004. • Public Works staff will relocate from their existing spaces to the office areas of the upper floors of the Public Works Maintenance Building, which is currently leased to RWMWD. • The Director of Parks and his support staff will relocate to the existing Public Works area. • The 5-member Parks Recreation Division will relocate from the Community Center to the existing cubicle spaces and counter space at the Public Works area of City Hall. City Council Agenda Background Relocation Of Public Works Staff January 26, 2004 Page Two • The City Clerk's counter area will be expanded to the existing Parks area. • The Building Maintenance staff will relocate to an area of the existing Public Works staff space near to the employee lunchroom. • The Information Management staff will relocate to the Parks and Building Maintenance office areas. • Storage and conference room adjustments, including vacating the Council's office area, will be made to facilitate other needs. Discussion The impacts of this relocation are significant. There will be financial benefits in that an expansion of City Hall would arguably be cost prohibitive. This move should provide adequate work areas for each department over the next 5-10 years as we project a stabilization in staff growth. Better use of office space should provide increased staff productivity. Concerns regarding counter space for the growing City Clerk/Deputy Registrar needs will be addressed with this proposal. The biggest negative to this proposal will be the separation of the Public Works staff from the City Hall management. The original plan for construction of City Hall in 1985-86 was to combine all functions to a single facility. As time has passed, this has changed with numerous Parks staff relocating to the Community Center in 1994 and Fire Department personnel relocating to Fire Station Number 2 in 2001. The Public Works and Planning Staff were originally located in the upper floors of the Public Works Maintenance Building prior to construction of the existing City Hall building in 1985. There is a benefit in that the entire Public Works staff, both engineering and maintenance personnel, will be located in one central facility. This should facilitate improved operations for Public Works. If approved by the City Council, the relocation would occur during the first 2-3 weeks of April 2004. Budget Impact There will be a need to allocate funds to this relocation effort that was not anticipated in the 2004 budget. The termination of the lease with RWMWD will result in lost revenue for the entire year due to reimbursement to them for expenses they incurred to the building that are reimbursable under the lease terms. Following are the itemized expenses for the move: • Loss of RWMWD Lease Revenue: 12 months @ $2380 per month $28 570 • New offices at Pub Wks Maintenance: 7 @ $3,500 each • New cubicle areas at Pub Wks Maint: 6 an $3.000 each • Moving expenses for Pub Wks • New carpet at Pub Wks Maintenance • New cubicle areas for new Parks Area: 2 @ $3,500 each • New copy machine for Parks/Planning: 1 @ $3,000 • Painting for Parks/Planning • Expansion of Deputy Registrar Area Counter: • Miscellaneous Costs $24,500 $18,000 $ 7,500 $15,000 $ 7,000 $ 3,000 $ 6,000 $ 5,000 2 430 TOTAL ESTIMATED COST $117,000 City Council Agenda Background Relocation Of Public Works Staff January 26, 2004 Page Three The $117,000 expense will need to be allocated from contingency expenses in the 2004 budget. The approved budget included anticipation that additional state aid cuts would be forthcoming. Early indications are that those cuts may not materialize. Contingency expenses were included in the overall fund balance allocation. A transfer of $117,000 from the fund balance is recommended for this relocation effort. Recommendation It is recommended that the city council approve a budget transfer of $117,000 from the contingency allocation of the fund balance for the relocation of the Public Works staff to the Public Works Maintenance Building and termination of the lease with the Ramsey Washington Metro Watershed District effective on March 31, 2004. RCA AGENDA ITEM K-2 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08: Resolution Receiving Preliminary Report and Calling Public Hearing DATE: January 20, 2004 Introduction The property owner who owns a majority of the re-alignment of County Road D, west of TH 61, submitted a petition to begin the improvements. The petition was received on November 10, 2003, and a preliminary report was authorized to identify the scope and extent of the improvements. That report is complete and a public hearing should be called for February 9, 2004. Background On September 8, 2003, the city council conducted a public hearing on the realignment/ improvement of County Road D east of Trunk Highway 61 from immediately north of Venburg Tire's building to the Hazelwood/County Road D intersection and then along existing County Road D from Hazelwood to Southlawn Avenue. The city council approved the project and construction began in December 2003 on that segment. Included within the study of those improvements was consideration of realignment of County Road D to the west of TH 61. Those improvements were placed on hold pending resolution of property owner issues. On November 10, 2003, the city council received a petition from Trout Land, LLC, who purchased the former Frattalone property north of Gulden's restaurant. Trout Land, LLC also has a purchase agreement with the Prokosch family on the north end of the project, making Trout Land, LLC the owner of 95 percent of the project area. They are requesting that the city proceed with the improvements for realignment of County Road D. The council adopted a resolution receiving the petition and authorizing preparation of a preliminary report. The preliminary report identifies project costs and financing, along with necessary right of way and additional improvement considerations. Process for Consideration When a property owner of more than 35 percent of the adjacent property petitions the city council for an improvement project, the city council should proceed based upon the petitioning process. This differs slightly from the normal improvement process in that the petition is the basis for initiating the project. The resolution adopted on November 10, 2003, declared that the council found the petition to be adequate. This petition was published to allow any aggrieved person 30 days to appeal the council's determination (Minn. Stat. 429.036). The resolution can be adopted by a simple majority of the city council and, unless reversed upon appeal, the determination that the petition was sufficient is final and conclusive. City Council Agenda Background January 26, 2004 County Road D Realignment West of TH 61 Page Two The city must provide information regarding the amount of assessments consistent with the petition. Attached is a copy of a letter to Mr. Jim Kellision, who is the Trout Land, LLC representative. The letter spells out the conditions for right of way acquisition and assessment amounts for the project. These conditions are consistent with the original reports reviewed with the city council in August and September 2003. The assessment amounts are listed within the letter, and a condition of the project is that the property agrees not to contest the assessment. When a project is initiated by petition of not less than 35 percent in frontage of the real property abutting the streets named in the petition by the property owners, a resolution ordering the project to be constructed may be adopted any time within six months of the public hearing by a simple majority of the council (Minn. Stat. 429.031). This voting requirement is different from a council-initiated project in that the resolution ordering the project to construction must be adopted by 4/5 of all members of the council under that project scenario. The mayor has declared a potential for a conflict of interest on this western side improvement. The property owner is aware of the mayor not voting and requests that the council, since they will have only four voting members that would all need to vote affirmative to proceed under the council-initiated process, use the petition process which requires a simple majority to proceed. Project Consideration The attached preliminary report for Segment No. 2 of the County Road D Realignment Project identifies the particular improvements proposed for the area of the petition. The total estimated cost of the improvements is $2,321,400. Approximately 50 percent of the project cost is proposed to be paid with assessments, with the remainder paid by Municipal State Aid Street (MBAs) funds and through a contribution from Ramsey County. A summary of the various right of way, easement and legal considerations for this project will be presented to the city council in the work session of February 2, 2004, at 5:00 pm. Various properties are proposed to exchange owners with the city as facilitator. The public hearing will be the final approval phase of the project before staff proceeds to execute many of these exchanges. All costs are within the original budget estimated for the overall improvements in 2002. Approval of the resolution calling for the public hearing is recommended. Recommendation It is recommended that the City Council adopt the attached resolution receiving the Preliminary Report for the Realignment of County Road D (TH 61 to Highridge Court), City Project 02-08 and calling a Public Hearing for 7:30 pm on February 9, 2004. RCA Jw Attachment: Resolution Letter and Petition from Kelco and Trout Land LLC Letter from City Engineer to Jim Kellison of Kelco Real Estate Preliminary Report (under separate cover) RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, a certain petition requesting the improvement and realignment of County Road D between Trunk Highway 61, north of Guldens Restaurant and Highridge Court at existing County Road D, was filed with the City Council on November 10, 2003, and WHEREAS, the petition represented not less than 35 percent in frontage of the real property abutting the streets named in the petition, and WHEREAS, the City Engineer reported that the petition was valid and appropriate, and WHEREAS, the petition was published consistent with M.S. 429.036 and no persons appealed this determination within the required 30 day period from publication, and WHEREAS, pursuant to resolution of the council adopted November 10t", 2003, a report has been prepared by URS, Inc. the city's engineering consultant, under the direction of the City Engineer, with reference to the improvement of County Road D, west of TH 61 to Highridge Court, City Project 02-08, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,321,400. 2. A public hearing shall be held on such proposed improvement on the 9th day of February 2004 in the council chambers of city hall at 7:30 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 26th day of January, 2004. MAYOR City Clerk KELCO 7300 Hudson blvd. Suite 247 Oakdale, D9N 55128 Office: 16511 730-2020 Fak:16511730-2055 Real Estate Development Services October 16, 2003 Mr. Chuck Ahl Director of Public Services City of Maplewood 1830 East County Road B Maplewood, MN 55109 RE: Trout Land, LLC Petition for Improvements Dear Chuck: Please find enclosed a letter from Kami, Inc. requesting the City to proceed with the requisite process to complete the improvements for the new alignment of County Road D across the Trout Land, LLC property. We recognize that there are still issues that are to be determined with respect to the Prokosch property and other adjacent neighbors; however, we feel it is in the best interests of all parties to at least move this process forward. Although I believe the City and Jon Horn have been doing an excellent job, time is starting to erode and we need to be making forward progress. You or your staff, or Jon Horn may contact me directly with any questions regarding this matter. Respectfully yours, ames E. Kellison President Enclosure C: Gonzalo Medina/Kami, Inc. Jon Horn/I{imley Horn KAMI, INC. Real Estate Investments 2695 Town Lake Drive Phone: (651) 702-3860 Woodbury, MN 55125 Fax: (S51) 702-3855 October 15, 2003 City Councii Members City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Cauncil Members We, the undersigned Qwners of not less than 35% of the frontage of the real property abutting the proposed new alignment of County Road D in that area west of Highway 61 and its continuance northward to tie-back into the existing County Road D, hereby petition that such street and utility improvements be made by the City of Maplewood pursuant to MN Statutes, Chapter 429. The improvements being petitioned for are to be in basic accordance with the Feasibility Study and Report for County Road D Realignment, City Project No. 02-07, 02-08 as prepared by URS Corporation. The property owned by petitioner and affected by these improvements is legally described on the enclosed survey (Exhibit "A"). The proposal improvements would generally conform to the preliminary engineering plan by URS Corporation enclosed as Exhibit "B". Thank you for your consideration in this matter. We look forward to working with the City of Maplewood on this improvement which will benefit not only adjacent landowners, but the entire City of Maplewood. Respectfully yours, Gonzalo Medina Trout Land, LLC /tm Enclosures ---, I I '~ .~: i .-_ ~ x- ~ - ~-;~ i I _.:Lp i ~ ,~ C z s ~ n ~ ~ A D1 m ~ m~ N .~ ~k ~-l1~IT''~,,, -- _ .. ~ ~ ~ i r -~ E _ ~\ ~ ... i ~ i ~ ~ sot°~ e'ss^E ~~got.tt ~~ ~~ ... ~ I I P PIPELINE EASEMENT j ELECTP.1~ i pp~_ NG 1148862 ~ pOC. N0. I ` °~ ~, I ~ ~ ~ I Cn i i I ~ i I '~ ~ ~ ~ G ~ ~; r i ~- .- ~ j 1 ~ ~ I C11 rwt ~ ~ ® ~ I ~ ' o $ ~ j M ~ ; ~ [7 I 93 ~ i ~ ~~ ~ Pm n ~~ i \~ ~js~ i EAS=AIENT 1 166741] -- -'~ N ~ n a m o V ~ O ~ ~ O C u` rZ ~`j n N o o 502°75'38°511.71.---__ _ g v 4~ ° 2s•25~ `"`;^ ~ l3v a 1 ~.LI. i39 i t e /9J.51~``~ J]~ m -_-_ i ® STATE TRUNK HIGHWAY N0. 61 ~ _ .~'. ; ~=>.-- - r--- o e z;ln i _ - - ~ m !rrEST EINE of " - _ `~ E ~~~ SEC. 3, T.29, R. 22 .,... ,. _.... ~ -. .. ,-, ., ._ .. ~ ...._ ..._. ... ....-~ ~ ~_ i ~ vO T~ in NtD ~ LM ve ~ ~ N - .. \ ., S V II II II \~~ ~~ ;_\ m ~= _ ~'' lpp~ ~~: A O _ ~ \ \ \' " Off, ~\ ~j'~~, si ~§v ;F4Fs ~ p§ r,s \\ ~ _~~ gg 9~:e~ _ a~ ~~ +' ~; ~ Tq~os '~s _ [~ E E € ~ ~ x a. ~~. ~R9a €xacrs,u . ~ i' ~ ~ ;~ ~E s~ r g 3 d:u ~~ ~?du'd pies s~ a s'" ; k~ ~~~ @~8p ~I~~s`2 { ~ ~ ~ g ~- '~_ ~~ r leg 6` ~~ gg g I d ~ e ~ i~ ~ Fgl'_ d R =~ ' : 6 _~ 1 ~=°4 ~a~~ zg IB ~9 :~~F F1R~ ~~ ~ ¢ ~, I s sf iR'_ f 1 ~ I1`C~~ ° f}f~g~ 1@ ~ ~ g ~ ~M ~° ~9Y 8 S pg F w IM yf r~° L~~~~dr ~•~~, ~n i f l I I _J.__~ --~---~ ~\ ~, ~- ~i ~~~- -ae,o' a ~- _' ~-~- / b' 6171t1MdJ6 PATI-~ ~~--~ ~~._~t---`~ ' ~_ ~ I ~~ ,, I 1 ~ I ( ~ ~~~~ ~_~~~._~ __ -T_I _______,___________T,____,.~__...__~ I ~ ~_ T ~~ F-F ~~ ~ ~ '~ ,~ ~ ,, ~ , ai ~~ ~ ~ , ~~, _ r ~; %~ ,~ ; r ;`l ,~ ~ 7 , i a % ~r i i i i r / ~ ~-!C I I I 1 __ _-_-- 3 -~ 1 ~~________-~ I' // I ~~ ~~ I I I i 11 I I ~ r ~' ~ I ~ 1 ~\ u \ \` ilk I; r ~ „i ___'~~~~ ao~-- i ~ na'- ~~ ~ j ~ i --~ ~~ o~ SCVF IN r r ,„ ~ ~ r I r ~ ~ I r r r f 1 I r ~ r r r 1 r ~ r r r r r 1 ~ ~ t 1 r r ~ i r rr ~ r r r rrt 1 ; '1 1 r !r ~ r rl ~ r 1 r ! r ~ I ' I r I I I r r rr ~I j i r I I r ~ I~ r ~ , ~ ' l rr r / i ~ City ofMa1 r t l ~ r ~ DEPARTaIlENlOF r ~ ENCINEERIfV1 i' r r~' r a I r ~s~o rr eo. I,.~. ~.. r , , ,m,~ r ,r;,-, ' . rr r ' ' ' ' r ~ r r .,r,.( i I~ ,rr -~~ n r COUNTY ROB '~' ; ~' ~ TEAL ICsT9MEN ~, ,r,r r, ,~,~~ 5ECa1"1ETiT 2/~ ''~ '~ CITY PROJEt ... r, ~ r r r I CITY PROJEt r i '; ~~ EXHIBIT 8 ~~ !-\ ~' TogetYeer 1Ne Can October 30, 2003 a ~ -ate Mr. Jim Kellison Kelco Real Estate Development Services 7300 Hudson Boulevard Suite 245. Oakdale, Iv1N 55128 Re. County Road D (West} Improvements City of Maplewood Project 02'-08 Dear Mr. Kellison: As discussed at our meeting on Friday, October 24_, 2003, we have reviewed assessrrrent and right-of--way acquisition issues for the proposed construction of CountyRoad D west of TH 61 Specifically, we liave reviewed these~issues as they relate to theKami and Prokoseh properties The following is an outline of a plan that the City would be willing to consider to address the issuesthat we discussed last Friday." Theplan is based upon the assumption that Kami would. acquire the Prokoseh properly: Kami Property 1. Kami agrees to execute an Exchange Agreement including the following provisiops: • The City will pursue the vacation ofits easement interests in excess right-of--way along the west side of TH 61, and will, on behalf of Kami, undertake a proceeding subsequent process to allow Kami to obtain Certificate of Title to the excess TH 61 right-of--way property. 'Phis would include the excess TH 61 right~of--way directly abutting the Kami property. • In return for the vacation of the TH 61 easement and. the proceeding subsequent efforts, Kami will dedicate to the City the right-of--way required for the construction of new County Road D throu4h the Kami property. Tlus includes approximately 111,560 square feet of permanent right-of-tivay and 83,000 square feet of temporary easement. The actual right-of--way and easement areas may change based upon the final alignment of the roadtivay. • Kami will also dedicate to the City a triangle shaped parcel beau een the proposed County Road Dright-of--way and the north line of the Gulden's property to allow for I~~PARTMENT of FIiBLIG WORKS 65i-770-4550 F,qx: 651-748-3089 r-.~rv nr nn .: n~~~.,,...... - scorer". ~~.-_.._.__. ,-,-.-.-,-- "-------- _._, _.-.~__. Mr: Jim Kellison Page 2 October 30, 2003 the construction of a frontage road in this area: The estimated area for this dedication is approximately.0.5 acres. v • Kami agrees to total assessments for this property of $658,806 for roadway; storm drainage, sanitary sewer and watermain improvements. The assessments will be levied over a 1~-year term at an.interest rate of 6.0%. 2. The developer.will perform the mass grading required for the construction of County Road D. We will require that the roadway subgrade be graded to within 0.5 feet of established roadway profiles and cross-sections. 3. The City will provide a full driveway access to new County Road D at a location approximately 450 -feet. west of TH 61. This access will-serve the. Kami property on the north anal the Gulden's property on the south: The proposed dm eway location has been determined based upon sight distance issues on County Road D and the need to provide adequate spacing for the queuing of vehicles at the County Road D and TH 61 intersection. 4. -The City will waive the requirement for storm-water ponding on the property. ;The City will .construct storm sewer along County Road D and will provide ser~•ice stubs for runoff from the Kami property. The specifics of the storm sewer design will need to be worked. out as plans are developed forthe Kami property. Prokosch Property 1. The City will purchase the right-of--way required for the construction of County Road D at a cost of up to $4.25/square foot.. The total estimated areafor the right-of--way acquisition is approximately62,000 square feeC. Any necessary temporary construction easements will be dedicated to the City at no cost. 2. The storm water ponding easement along the west side of County Road D will be dedicated to the City at no cost. The total estimated area of this easement is approximately 1.25 acres. The actual easement area may change based upon the final design of the storm water pond. We are requiring the dedication of this easement is xeturn for the waiver of the storm water ponding requirement on both the Kami and Prokosch properties. 3. The developer will perform the mass grading required for the construction of County Road D. We will require that the roadway subgrade be graded to within 0.5 feet of established roadway profiles and cross-sections. ~Ir. Jim Kellison Page 3 , October 30, 2003 ~. The total assessments to this property will be $283,836 for roadway, storm drainage, .sanitary sewer and wateririain improvements. The assessments will be levied over a 15-" year term at an interest rate of 6.0%. 5. ~ The-City will pay a lump sum amount of $25,000 to facilitate the lowering of the existing BP pipeline through the project site. Coordination of the lowering work with BP would be the responsibility ofthe developer. 6. The City willpay a lump sum amount of $100,000 for the mass b adin~ required for the construction of County Road D. Please. review this proposal and let me know if it is acceptable or you have any suggested changes or additions. You may call either me or Jon Horn if you have any questions or you need. additional information. Sincerely, CITYOF LEWOOD ,~- ~ ~- R. Charles AhI, P:E. Director of Public Works/City Engineer cc: Jon Horn/Kimley-Horn AGENDA ITEM K-3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Approve Environmental Utility Fund BMP Credit Policy DATE: January 19, 2004 Introduction The city council will consider approving the attached Best Management Practices (BMP) Credits policy for the Environmental Utility Fund. Background On August 25, 2003, following publications, public notifications, public hearings and a second reading of the ordinance, the Maplewood City Council approved the implementation of an Environmental Utility Fund (EUF) as a means to enhance the City's commitment to environmental protection by improving the management of storm water runoff in Maplewood. The Environmental Utility Fund is now in operation, with the fourth quarter (Sept-Dec 2003) billings having been received in the homes. As part of the approved ordinance, Section 5 established a provision to provide credits to properties demonstrating the use of permanent storm water best practices or that have large areas of under utilized property. Section 5 of the Ordinance reads as follows: The Council may adopt policies, by resolution, for adjustment of the Environmental Utility Fees for parcels based upon hydrologic data to be supplied by property owners, which data demonstrates a hydrologic response substantially different from the standards. Such adjustments of fees shall not be retroactive. Credits will be reviewed regularly by a city staff committee with a recommendation to the Council for final action. The Environmental Utility Fund BMP credit policy (see attached) outlines the storm water management practices and land use practices for which a property owner can receive a credit. Credits will be provided for properties that can demonstrate a reduction in the amount of storm water leaving their property through the use of BMPs such as retention and infiltration systems and rain gardens. In addition, a property owner can receive vacant land and green space credits for larger properties that are under utilized. The following criteria regarding the issuance of credits was established in the approved Environmental Utility Ordinance: 1. The Public Works Director shall administer a system of credits as defined below. It shall be the responsibility of the property owner to provide justification for the fee adjustment. a. Storm Water Retention - If it can be demonstrated that an individual parcel retains all or a portion of the rainfall that it receives, the environmental utility fee shall be reduced by a percentage equal to that percent of the parcel which produces no external runoff. A fee reduction of 20 percent or greater must be demonstrated if the credit is to be applied. b. Low Income - A portion of the utility fee may be waived for any property owner with income that is demonstrated to be below the Ramsey County general assistance level. This credit shall not exceed 50 percent of the total fee. c. Property Under-utilization - If it can be demonstrated that a parcel's existing land use is developed to a lower density than assumed in the fee determination, and that no downstream improvements have been constructed based on potential development of the parcel, a proportional reduction of the fee shall be administered. d. Water quality factor - If it can be demonstrated that the parcel has facilities constructed specifically for the purpose of water quality enhancement, a credit will be considered. The credit should be based on the removal efficiency of the facility. The property owner should provide the calculations demonstrating the phosphorus removal efficiency of the facility. The credit will be equal to 60 percent of the phosphorus reduction percentage. A fee reduction of 20 percent or greater must be demonstrated if the credit is to be applied. 2. Credits must be applied for by December 15th of the year preceding the year in which the credit is to be considered. 3. A property owner may appeal to the City Council regarding a determination of the credit once per calendar year. 4. The Public Works Director shall establish and utilize a credit application form for consideration of fee reduction. It is the responsibility of the property owner to apply for the credit. It is anticipated that the Maplewood Engineering department will review the credit application on a regular basis and periodically (no more than quarterly nor less than annually) present recommended credit adjustments to the city council for final approval. Recommendation It is recommended that the City Council approve the attached Environmental Utility Fund BMP Credit Policy and authorize the Public Works Director and City Manger to administratively implement the approved Policy. CMC Jw Attachments: Environmental Utility Fund BMP Credit Policy (DRAFT), 2 pgs Credit Form (DRAFT), 1 pg Best Management Practices Credit Background On August 25, 2003 the Maplewood City Council approved an Environmental Utility (Ordinance No. 839) to finance the City's Storm Water Management Program. In addition, the Utility will be utilized to finance compliance with the City's National Pollution Discharge Elimination System Phase II (NPDES Phase II) Storm Water Pollution Prevention Plan (SWPPP) for the City's Municipal Separate Storm Sewer Systems (MS4) as outlined in the City's Storm Water Permit. The Utility provides for credits for the use of Storm Water Best Management Practices (BMPs) such as storm water ponds, green space, undeveloped land, etc. Credits must be applied for by Dec. 15`'' of year preceding the year in which the credit is to be considered. The amount of the credit will be determined by Maplewood's Public Works Department and approved by the City Council. A property owner may appeal to the City Council regarding a determination of the credit once per calendar year. Commercial, Industrial, Institutional A credit maybe granted to a Commercial, Industrial or Institutional parcel that can demonstrate a minimum reduction of 20% of the amount of storm water leaving the parcel via the use of an approved Storm Water Best Management Practice (BMP). Credits can be combined to account for a total reduction of up to 75% of the Environmental Utility Fee. Documentation must be provided to the City of Maplewood's Public Works Department for evaluation of the claim. It is strongly suggested that the documentation be prepared by a licensed professional engineer of the State of Minnesota and provide the necessary drawings and calculations to support the claim. It is the applicant's responsibility to prove the claim. Examples of Best Management Practices 1. Storm water retention and infiltration systems (ponds), grassed swales and drainage from parking lots into grassed surfaces. 2. Storm Water Detention ponds are not eligible for a credit since the water from the ponds is discharged to the City's storm sewer system. MS4. Land Use Credits Vacant Land Credit Vacant land meeting the following criteria is to be excluded from the area used to calculate the monthly charge. 1. The property must not be developed in any way, or have been developed in the past ten (10) years. The property must reflect land in an "undisturbed, natural state" with non-impacted soils (i.e., the soils are not compacted). Environmental Utility 2. The vacant land must represent at least 50% of the total parcel 3. Vacant land does not include "green space" as outlined below Green Space Credit Green space areas meeting the following criteria can receive up to a 75% reduction from the area used to calculate the monthly charge. 1. Green spaces shall be contiguous pervious vegetated areas incorporated into the developed parcel. 2. The space shall not have more than 25% impacted, compacted soils. Examples of impacted spaces are trails, ball fields, gravesites, golf courses and picnic areas. 3. Green space must be 20 feet or more away from the nearest impervious surface or structure. 4. The green space must be a minimum of 1 acre in size and not less than 25% of the total parcel. Grassed parking areas that are utilized more than 15 days per year are excluded from the green space credit, as these are impacted, compacted soils. Residential Properties and Rain Gardens A Residential Property can apply for a credit of 30% per month if the property installs and maintains a rain garden or other city approved BMP. The Rain Garden or other appropriate BMPs must meet current city standards and be approved by the City of Maplewood's Engineering Department prior to and a$er it's construction. Authority The Maplewood City Council reviewed administrative implementation of this policy on January 26, 2004. The Best Management Practices Credit Application, if not attached, can be obtained on the city's website at www.ci.maplewood.mn.us in the storm water management section, or by calling Maplewood Public Works at 651-249-2400, or at Maplewood Public Works. Environmental Utility Best Management Practices Credit Application Property Owner: Street Address: Maplewood, MN Parcel I.D. # Contact Name: Phone Number: Email Address: How should we contact you? Phone or Email? When can we contact you with any questions? Brief Description of the BMP or Land Use Credit: For commercial, industrial and institutional properties only: Estimated reduction in storm water volume: (If unknown, leave blank) Please attach any documentation supporting this claim to this application. It is the applicant's responsibility to prove the claim. M ] ~~ " ~ " lic 'Norlcs 1 X30 C" " ~at~ '~ T o ~ " ~ ] ~~ ",Minnesota 55109 AGENDA ITEM K-4 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chuck Vermeersch, Civil Engineer I SUBJECT: Proposed Cul-de-Sac west of Germain Street, Project 04-03--Accept Petition and Approve Resolution Ordering Preparation of Feasibility Study DATE: January 18, 2004 Introduction The city council will consider approving the attached resolution ordering the preparation of a feasibility study for the construction of a cul-de-sac and associated utilities and services on the property located west of Germain Street between Sextant and Brooks Avenues. Background The properties proposed for development are located within the project area for Hazelwood/County Road C Area Street Improvements, City Project 03-18, which is currently in the design phase (see attached project location). A figure showing the prospective cul-de-sac is attached as well. Petitions have been received from the two property owners requesting that the council order a feasibility study for the above-referenced proposed project. One of the petitions is attached, but the other was received too late to be included with the report (see attached petition). Discussion There are currently two petitions before the council representing both property owners who would be affected by the project. Staff has met with the property owners to discuss the proposal and its probable cost, and they are aware that all costs associated with the proposed project would be assessed to the two benefiting properties. They also understand that they will be required to escrow $4,000 to cover the cost of the feasibility study. The property owners intend to file a preliminary plat application for the proposed development as soon as possible. Preliminary review of the prospective cul-de-sac indicates that it meets all applicable city ordinances. Staff has examined the possibility of constructing a cul-de-sac at this location before. As part of the Hazelwood Street Improvements, City Project 99-07, sanitary and storm sewer were stubbed to the Hazelwood Street right of way in anticipation that this property would eventually develop as is currently proposed. Staff feels that since the surrounding area will be reconstructed this year as part of city project 03-18, constructing the proposed cul-de-sac at this time would prevent the possibility of damage to the new streets if the cul-de-sac were constructed later. Recommendation Staff recommends that the city council approve the attached resolution Ordering the Preparation of a Feasibility Study for the Proposed Cul-de-sac west of Germain Street, Project 04-03. CJV Attachments: Resolution City Project 03-18 Location Map Prospective Cul-de-sac Property Owner Petitions RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to construct street and utility improvements as part of the proposed cul-de-sac west of Germain Street, Project 04-03, and to assess the benefited properties for all of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. z U ~ F-i i ~ I AVE. L- ~I % ~ ~ >- _~ ~ I/g J ~ ii ~ ~' it Q ~ ii m T n ~ cn ` BROOK ~ ~ Harvest U Park (Y Q _~- S EX T 'E. ~ el wood II w '' ~ Q I 'i~'/ ~ C~ g ~ ,~ ~ ~ _~, ~~ w ~I ~ w I _`~~ J w I ED EHILL RD. DEMONT ~ AVE. G~ E. ~ :) v~i I' ~ AVER 1 1 th Four ~ ~ ~ ~~ ~~~ AVE. SParkns ~ ~JP Z ~ I ~ ~ ~' ~ ~ ~ERVAIS~ CT. ~,~~~~ . ~ ~ couRr Y KOHLMAN z ~ N~ h ~ p ~l E W ii ~~f o~ z Q ~ ~ I w c~ AVE. IEWI~ AVE. VIKI G DR. c~n S__H_ER AVE. j !~ -~~ -=f i Knuckle Head L ~~E AVE. 'E VE, Q AVE. a~ Q~ COPE r __ o r,~ ~' AV ~ ~ LA K o AVE. ~ c~n - v ~ I ~ !- ~, z~ o z ~/ ~ i ~n QI i w~' ~ LAURIE ~ RD. ~~ ~ URIE Q RDA/ w ~' ~ ~ ~ ~I p ~ ~- ~ ~ SherwoodZ ~ l J Y j W Q~~ - J ~ ~_ SAND _ ~ H U RST ~''' ~_ Park z~l ' in AVE. ~ z ~~ z ~ ~ w tone ~ B IJ I' ~ ~ Y CO. RD. > i B 4 h ZI I r----~ ~~ r-, r-. no scale Proposed Cul-de-sac Project location ~ PROPOSED STREET IMPROVEMENT Exhibit 1 Exhibit 1: Project Location Hazelwood/County Road C Area Streets City Project 03-18 i 1561 ~ ~ ~v~J L~ I 1549 III 111 !!! ' I I ------- ----~~------ ----- ---------_J 1 1 1551 5i2 ~ I I I I 1 1 I ~ __ O ^ 1 I -----. \ 150' 90' 75' 75' • I I ~ ~. \ I\ \ , I i ~ \\ . ~ ~ ~' I \ ~' ~ ~ ~ ~ \~\ I ... I m \ \ \~ \ \ 1 I ~ VIII-~-7II'1 I .l \ 5 \ ~ I I L~ N ``~__~_____~__~__ v ~ I I I o _ ~___` < ~56 ;~ ~ ~---1--~-----~------ ~ II ^^ / I i I l I 440 / I ~I ' 1 so' so' 75' 7s' 100' I 2434 ~ i I ~o ^ i ~ ~~ 15]3 1581 156] ^° I ~ __ __~__ __-__ __-__~ I -Q~_-__ -_-__ __~'_ ~ ~. EXT _ ~~-----T--------~-----~ h I I ~_____T__-__~__~ ~ 1586 ~ I ' q a m a M U vl A O 3 a a a m a 0 X a PROSPECTIVE CUL DE SAC 1" = 100' 1 /14/04 Evelyn Hiil 1586 Brooks Avenue Maplewood, MN 55109 January ] 6, 200d Ta: The City of Maplewood We would like to ask the City to conduct a feasibility study to determine the feasibility of constructing a roadlcul de sac and utilities on the southern end of our property. Sincerely, Evelyn Hill AGENDA ITEM K-5 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: County Road D Water Main Improvements, City Project 03-09 -Resolution Accepting Report and Calling for Public Hearing DATE: January 19, 2004 Introduction The feasibility study for the County Road D Water Main Improvements has been completed. Attached is the executive summary. The full report can be reviewed in the office of the city engineer, and will be distributed to the city council prior to the public hearing. The city council will consider accepting the report and ordering a public hearing for Monday, February 9, 2003. Background In 2001, the city council received a petition from the owner of the Hillcrest Animal Hospital to provide municipal water service. The feasibility study for that improvement recommended a number of system improvements for the area as development progressed. In 2002 and 2003, the city council reviewed and approved an Alternative Urban Areawide Review (AUAR) that further studied municipal water needs in the area and recommended a further extension and completion of the water mains within this northern section of the city. The original feasibility study conducted in 2001 required updating due to changes in financing related to agreements with St. Paul Regional Water Services (SPRWS) and construction phasing. The financing agreements with St. Paul Regional Water Services have been addressed in the current study. The report also outlines projects to be done in Phases 2, 3 and 4. (Phase 1 was completed as part of the 2001 Hillcrest Animal Hospital Water Main project.) Phase 2 will be the completion of water east and north of the Guldens Property. Phase 3 will be the completion of water mains along the proposed County Road D realignment, west of T.H. 61. Phase 4 will be the completion of water mains along the existing County Road D alignments, east and west of T.H. 61. With the proposed improvement of County Road D, west of TH 61, it is an appropriate time to proceed with these necessary water system improvements. It is proposed to hold a public hearing for February 9, 2004, immediately following the hearing for the County Road D Realignment, west of TH 61. As part of the hearing process and planning consideration, it is likely that these two improvements will be combined into various bidding packages for the best economic and construction planning. Separate hearings are required at this point. Approval to proceed is recommended. Recommendation It is recommended that the City Council adopt the attached resolution Accepting the Preliminary Report and Calling for Public Hearing for 7:45 p.m., Monday, February 9, 2004 for the County Road D Water Main Improvements, Project 03-09. Jw Attachments: Resolution Location Map Executive Summary RESOLUTION ACCEPTING REPORT CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared under the direction of the city engineer with reference to County Road D Water Main Improvements, City Project 03-09, and this report was received by the council on January 20, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider such water main improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost for the improvement of $445,150. 2. A public hearing shall be held on such proposed improvement on the 9th day of February 2004 in the council chambers of city hall at 7:45 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 26th day of January 2004. 9 i t f PROJECT LOCATION ~~ ~ Ht~ REST nrun+nn~ HOSPirA~ s it al~~ ~~w 3 _ ~ ~ ~ 1~~ ~ ~ vcom~° ~~~ 1PV > ~ _~ iI a nPLEV00~ ~ ~ :~ ~ _ ~A MALL ~~a ylH ~ € d, £ o~ , ~ ~ y, ~ 1~~ I I U 3? w 9 S 5~ I ~r- d 4 Z ~I ~~ 3 W ~ 'c .. a ~ I .` e ~ 9 ~~°o e[ ¢'ZI~'TL ~ .~ E.x.~ aE .2~ ~ xY CANA Vin.I o ~, I~ o - a a~~ ,~ ' °° zzj ohl n ~ f Case 9~ ~ ~ ~~ ~ Lak~~x ?2 .~ ~ 61 ~y'r. ~ ~ww.vr-~ c zi ~ Gervai ~oo~~ier ;°o.o~ II'" ,I © ~ ~~,~°~~I~„~'~"- E, Lake ~,~. s '~+v~vzan - oas a •°E ? ~~ e t ~~..~ ~ ~ sE.,.w, ac, ~ °`s ~~"w a k w w. a~ ~ g~~E~.~~ ~ ~~~ a E <` FORT w~~a. = ~ ~ I ~l ~ _ ~ ° Kel .~~,~~~ u ~ ~~ ~~ PA L u ~ ~Cr NG a. ~, L, ~f ~exo ~. ~ L ~'~ ~ atn ce~ ff welE;~ g o J .IW.`¢ nua o sv[g~ ` _~~ ©.~ _ „ ~ ^eh ~rc ~a a ~.°~~~;. E W,_~.~c.; Y3 a> ~a~.Eo _ Q evE, y Q'a ~~° N aix~te6, 65 ~, 5'nv N aI p /J n lY ~F,tYP.t ~ x. iNSEVWE .V ~o~S~Ca v _ U MAPLEWI7 ASE ~ "~ w '° ~~ „i~a N s` ~i ~~ ~-- ~ ei ~ x t ~a ~~ (~1 g°' Y E ` `~ ~ c~' ~ ~W~k'eu~~~,d. ~ ~}e~~ ~I\1 ~ l °4,~~~ uu Boa°i. Ate. ~V I ~~ °°~ ` w - "I / ~ - - ~ ~~ ll ~~ ~ City of Maplewood, Minnesota - Department ofPu6lic Works ~ Engineering Division ~ Kimley-Horn ~ ^ and Associates, Inc. zsso uwvEr+vm +vE. xESr, wrre a+aV ht. ua. Isst) s+s-+ts~ Si, PWI. YMNESOTA SSIt+ F+x. NO. (b51) 6+5-511fi PROJECT LOCATION MAP COUNTY ROAD D W ATERMAIN IMPROVEMENTS CITY PROJECT 03-09 EXHIBIT 1 CITY OF i11APLEWOOD COUNTY ROAD D WATERNI,AIN INIPROVE1tiIENTS CITY PROJECT D3-09 EXECUTIVE SUMM~IRY This Feasibility Study and Report has been prepared for the County Road D Watermain Improvements, City Project 03-09. The project includes the installation of watermain along portions of the existing and proposed alignments of County Road D in the vicinity of TH 61. These improvements are necessary to provide water service for proposed development in the project area and to provide for the overall water system needs of the City of Maplewood. The watermain improvements included in this feasibility report are proposed to be constructed in three phases. The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 31.5 % allowance for indirect costs. Proposed Imurovement Estimated Cost Phase 2 Improvements $ 96,700 Phase 3 Improvements $ 166,550 Phase 4 Improvements $ 181900 Total Project Cost $ 445,150 The improvements are proposed to be financed through a combination of special assessments to benefiting properties and St. Paul Regional Water Services {SPRWS) funds. The following is a summary of the estimated funding amounts from the proposed financing sources: Financing Source Amount Assessments- $ 295,230 SPRWS Funds $ 149,920 Total $ 445,150 The following is a summary of the proposed schedule for the project. City Council Accepts Feasibility Study & Calls Public Hearing January 26, 2004 Public Hearing/Authorize Preparation of Plans & Specs February 9, 2064 A majority of the watermain improvements will be constructed in conjunction with roadway improvement projects. The construction schedules for the various phases of the watermain improvements will be coordinated with the construction schedules for the roadway improvements. Generally, the watermain improvements will be constructed in 2004 and 2005. Based upon the analysis completed as a part of this report, the proposed County Road D Watermain Improvements, City Project 03-09 are feasible, necessary and cost effective and would benefit both the City of Maplewood and the SPRWS. MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 20, 2004 RE: Intoxicating Liquor License Introduction Agenda # K6 Noah Castle has submitted an application for an on-sale intoxicating liquor license to be used at a new establishment that will be located at 3090 Southlawn Avenue. This location previously was the Just for Feet business and is anticipated to open this summer. Background Mr. Castle has been residing at his current residence in St. Paul for the past one and one- half years. He is originally from Montana and has spent time in Washington, D.C., San Francisco, C.A. and most recently in Los Angeles, C.A. for three and one-half years prior to moving to Minnesota. While conducting this investigation Mr. Castle advised Deputy Chief Banick, who performed the investigation, that he had been the manager of Shooter's in Los Angeles, for two and one-half years. However, it has since been bought out by another restaurant and Mr. Castle's previous supervisor from Shooter's was unable to be located. Christopher McGuire, a business reference, and a representative of Capitol Beverage stated that Mr. Castle is trustworthy, law abiding, and a good friend. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Castle. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, any law enforcement contact with Ramsey County, Hennepin County, Metropolitan Police Department in Washington, D.C. and the San Francisco Police Department. Mr. Castle has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and he has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Recommendation Recommendation for approval of the on-sale liquor license for Mr. Castle is sought for use at 3090 Southlawn Avenue. Agenda #K7 MEMORANDUM TO: City Manager FROM: DuWayne Konewko, Environmental Health Official SUBJECT: Environmental Committee Fact Sheet DATE: January 12, 2004 INTRODUCTION: The city council requested that we provide them with additional information concerning the formation of an Environmental Committee for the City of Maplewood. We have prepared an Environmental Committee Fact Sheet that defines the role of this committee and also establishes a framework for the committee to operate within. This fact sheet is a "work in progress document" subject to change by the city council. DISCUSSION: Following are the elements of the proposed fact sheet. ROLE OF ENVIRONMENTAL COMMITTEE The Environmental Committee is an ad-hoc committee responsible for advising the city council and other boards on matters relevant to the environment including recycling, solid waste, environmental education, water resources, wetlands, and storm water management. ENVIRONMENTAL COMMITTEE STRUCTURE The Environmental Committee consists of seven residents appointed by the city council to three-year staggered terms. Staff is recommending that one of the seven candidates be a teacher to assist in facilitating involvement with the area schools. One of the committee members will serve as chair. City staff and other quasi-government officials will support the committee and also serve in a technical capacity role. A city council member will serve as a liaison. The technical support/liaison representatives will be comprised of the following members: • City Council member • Community Development representative • Nature Center (Parks) representative • Watershed District representative • Public Works representative • Others/Business representative RESPONSIBILITIES OF THE ENVIRONMENTAL COMMITTEE • Promote and encourage recycling participation from Maplewood residents including multi-unit complexes. • Promote and encourage recycling participation from Maplewood businesses. • Promote and encourage reduction and prevention of solid waste generation from Maplewood residents and businesses. • Educate residents and businesses about storm water management and reducing pollutants that may adversely impact surface and ground water. • Encourage students to take on a leadership role in promoting environmental causes. • Continue to maintain a close working relationship with Ramsey County and other regulatory bodies. • Support the mission and goals of the city council. TOPICS FOR DISCUSSION • Recycling at multi-unit complexes. • Promotion of Earth Day activities/development of contest for schools. • Work with residents and businesses on proper storm water management practices and water conservation. • Promotion of source reduction and waste prevention programs. • Explore different options for solid waste collection activities. • Promotion of natural landscaping techniques including the use of rain gardens, composting, low-impact lawns and increase awareness of exotic plant and animal species. • Other issues as defined by the city council. TIME COMMITMENT The committee will meet on a monthly basis. Workgroups maybe established that meet more frequently. Some events and activities maybe scheduled on weekends. Additional training and educational opportunities will also be available to the committee. TIMELINE FOR IMPLEMENTATION OF ENVIRONMENTAL COMMITTEE Pending city council approval, we would begin advertising and taking applications in February/March of 2004. A general announcement on the formation of the Environmental Committee will be included in the February issue of the Maplewood City News and will refer the reader to the City's website. The City's website will contain information on the Environmental Committee and will provide the reader/resident with an opportunity to obtain an application. Applications will be accepted until March 26, 2004. The city council will review the applications and select the seven candidates at the April 12, 2004, city council meeting. The Environmental Committee will hold its first meeting in May/June of 2004. RECOMMENDATION: Staff recommends that city council approve the formation of the Environmental Committee. 2 Agenda Item #K9 MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Alcohol Violations DATE: January 20, 2004 Introduction The city has just completed the second round of alcohol compliance checks for 2003. There was only one failure during the second cycle of checks, Singapore Chinese Cuisine. Singapore Chinese Cuisine, 1715-A Beam Avenue, is licensed to sell wine in the City of Maplewood. On October 17, 2003, Kimloaon Huynh failed the compliance check by selling alcohol to an underage buyer and was issued a criminal complaint for that offence. Background While the city does not have specified fines for compliance failures, past practice has been to follow State guidelines of imposing a penalty of $500 for the first offense, $1,000 for the second offense, $2,000 if there is a third offense and then revocation or possibly suspension of the license. Prior council opted not to have a strict guideline for imposing penalties because some compliance failures are more severe and warrant stricter penalties. In Apri12000, Singapore Chinese Cuisine failed a compliance check and the city council imposed a civil penalty of $500 against them. Recommendation Following past practice, it is recommended that the council impose a fine of $1,000 against Singapore Chinese Cuisine for their second compliance failure for selling alcohol to an underage buyer.