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Home My WebLink About2004 03-22 City Council Manager Workshop PacketAGENDA CITY COUNCIL/MANAGER WORKSHOP Monday, March 22, 2004 Maplewood Room, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. Advisory Board Policy 2. South Maplewood Focus GroupsNo Report 3. Interview Candidate for Police Civil Service Commission E. UNFINISHED BUSINESS F. FUTURE TOPICS 1. Sidewalk Study-Overall City Plan G. ADJOURNMENT City CounciUManager Workshop Agenda #D 1 MEMORANDUM TO: City Manager FROM: Melinda Coleman SUBJECT: Commission and Board Appointment Policy DATE: March 11, 2004 INFORMATION Following is a summation of the discussion and directions taken by city council over the past month relating to Commission appointments. Please review and if this is on track, we will add to the city council agenda under new business for adoption. 1. The city council will hold the interviews for the commission vacancies and make appointments. The city council will accept prepared questions from the advisory boards to use during the interview process if provided by the appropriate board. 2. The chair of each commission may attend the interview session and provide input to the city council. However, the chair would not have a vote in the process. Chair appointments will be made every two years, starting in 2005, by the city council at the beginning of the calendar year. Each commission will be required to submit two names for nomination and selection of the chair will be made by the city council. 4. The city council will not impose term limits. However, they will make annual appointments or re-appointments through an open or community wide process. Each year, every commissioner seeking re-appointment will re-apply and possibly interview again with the city council and other candidates if there are others. The council will then have 3 options: re-appoint the existing commissioner, appoint a new person to a new term or leave the vacancy open to a later date. 5. The city council will establish a liaison relationship with each advisory board or commission. The council will make the appointments among themselves at a city council meeting (generally, the first or second council meeting of the year). The term of the liaison appointment will be for one year or another mutually agreed upon timeframe. 6. City council may remove any commissioner from their board for un-ethical behavior or other misconduct. Three or more un-excused absences from meetings during a year will result in an automatic resignation. 7. Each commission will have the chair or other member attend city council meetings to present on topics/actions taken at commission meetings. This is currently done by CDRB and PC and should be extended to other commissions. It should be noted that the term limits and chair appointments adopted under this new policy would not apply to the police civil service commission. They are governed by Minnesota State Statutes on these issues. SUMMARY City council should review and direct staff to make any necessary changes. If the policy changes are in order, please address this on the regular March 22nd city council agenda under New Business. If you find it is not ready to move forward, staff can pull it from the agenda. P: Com_Dvpt.advisorybd.2 .~~,r" 7 CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM r NAME ~~ ~ ADDRESS _~., `~~.7 a C.,_~ ads` S~ ~~- PHONE NO. Work: Home: DATE 1) How long have you lived in the City of Maplewood? .~ y eAes 2) Will other commitments make regular attendance at meetings difficult? Yes No Comments: 3) On which Board or Commission are interested in serving? (please check) Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission ~- Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? 5) List other organizations or clubs in the Community in which you have been or are an active participant: 6) Why would you like to serve on this oard or Commission? ~ ~~-:`R-~c~- ~c~:c~ ~~~ ~` ~'" ~ ~~-:~;~-y ~~~ cZ:~' ~ `~ . ~: t~~ mac. ~ ~ ~~U~?~\ ~~~ ~ z. ~~ '~ ~~~~~ . rte- ~~~~ -~,-' ~ ~ , ~~~ Q.v S r"~ `1\0 ,, ~ ~ ~ ` ~ ~-~ y-v (Z Ci~tv~+z T ~ ~4-~ ~L ~ ~ N L~ v )~ 1 ~ L."~-~ L,.,. ~~Sl ~::Q1M-~( ~`t • mil(,. ADDITIONAL COMMENTS: THE INFORMATION CONTAINED /N THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. Return or mail this application to: City of Maplewood, 1830 County Road B East, Maplewood, MN 55109 S:\CTY_MGR\BOARDS AND COMMISSIONS APPLICATION.doc 1 I /05/03 v; :~A J U Lw~'r POLICE CIVIL SERVICE COMMISSION f' ~ ;~ .;~ Training and Experience Questionnaire January 2004 Name: ~ `c~~~~s ~~~~ ~~~ The Maplewood Police Civil Service Commission is athree-member unpaid Commission that oversees and approves job descriptions and hiring processes for all sworn officers -including approval or rejection of candidates based on background investigation reports. The backgrounds are done by Police Department staff. They also have aquasi-judicial function in that sworn officers can appeal disciplinary suspensions, discharges and reductions in rank to the Commission and the Commission has the authority to overrule the City's action, to reinstate employees and to order back pay. The Commission would also act as a Veteran's Review Panel if a Veteran requested a hearing after receiving notice from the City that they are being removed from their position. There have been i-e three hearing of this nature in the past seven years. The majority of the work involves overseeing the hiring process. The Commissioners are normally appointed to three-year terms by the City Council and volunteer their services as interested residents. The City has afull-time Human Resource Director who handles most of the hiring process and serves as a staff liaison for the Commission. The Commission decides which of several types of tests to use for sworn positions, the weighting of the exam components, and the minimum qualifications. They also certify names to the City Manager from eligibility lists. They may oversee test administration or an individual Commissioner may act as a panel member on a structured panel interview (oral exam) of candidates. They may review applications for upper level positions and rank candidates but usually limit their oversight to establishment of the process and weighting. Most Commission meetings are held either at 8:30 a.m. or 5:00, 5:30 or 6 p.m. on weekdays. There are no set meeting dates except for the first Monday in February for election of officers. Otherwise they meet as often as needed. Meetings can last from 20 minutes to three hours, averaging 1 to 1'/2 hours.- When a hearing is needed, it is usually held on a weekday during the day for as many days as needed. The Police Civil Service Commission is not a civilian review board. They do not take complaints from the public nor do they review or conduct internal investigations. They do not direct or oversee police operations nor do the have input into the Police Department budget. They have no involvement in compensation or benefits for the officers. Based on the number of interested candidates and the responsibilities described above, we are asking each candidate to complete the short questionnaire that follows. Please complete and return the questionnaire by January 31, 2004. The Police Civil Service Commission will then review your responses and will interview all candidates and make recommendations to the City Council. The City Council will normally also conduct interviews. If we do not receive your completed questionnaire by the deadline, we will assume you are either no longer interested or are unable to meet the expectations for the appointment. We appreciate your time and interest. For each question listed below, please include approximate dates you completed the training or experience, as well as the name of an individual who can verify this information. Question 1. Describe any training or experience you have establishing qualifications or exam processes for jobs of any kind. Please note if this experience or training a with law enforcement ositi ns in articular. ~ ~ - ~ >c~~~ ~~; ~~~~~ -~-:~~~~: r~ car~c~ e~s_e~`~°'~'=mss ~ ° Nw~zQ(JA~:or1~\ ~~'e~cu.~~ S~-~.~-~z, C.c,u ~-y T ~ ~\ \o caa\ ~~~ L r~~~~C~+~x~ c~~ C.c ~S O ~u SV~c~ '~e c5 iaS ~ ~~\~ Ls~ G~n~=N~'~'CL~•N~~Y,- v v.sS`c~ 1 ~,o`_ 'A[~ ~\Q~o~ n'~r~or~SJ 1\\~ ~ '~S '.~~~~~~~~~*~~ ~S ~~h\ C2'.~~ a ~s~r~~~~r~.~n~.~y ~~~\.c..~ \\ c~ \ \ • ~ ~_~ °-~`~ ~~~~. Al N.c~..~w~ . ~ ~~-o N~4>5~4., ~2~ . ~ hAV.SC S1\So ti ~~c.s ~1~~`S~ L1P.~ p`nSSCf V~V-~~HS c~ ~"~1a~,`tiC'~~~ S `Yt ~ N ~ C~\\ \~'~l.Qt-\ v~ ~ c~.~1> 1 ~C ~GU ~S A S ~~ \\ ~ s M~ N .` ~ mcM,. n~ ~ ~ ~ Qv~• ~S ~ ~. ~ ("~ ~ },~ ~Z.e°~- ~ o ~.t 5 . ~\" ~ 5 ~" A. S ew ~vt c~ QCs: ,cam ~~~ 1 ~ .:~~ a O e\ ks . ~~, ~s Question 2. Describe any training or experience you have reviewing documents, taking testimony and evaluating disciplinary actions to en in an emplo ment ettin ~~~ ~ ~nw ~ Eac~ cwz r`b~ o,~S ~=to • ~~ ~ . ' ,~: o !~t-~ * ~ ~ G q,~ ~ ~ K`~-~ 0.y ; ~ ~..l ~ ~ ~~ L~ Qtr"~"u~, @.`~~ZC~Sx ~G1R~ to A C~ N~ ~l ~> `' L~. `~?~~n ~u~-.r...e~~~~~~.MS.~ ~ ~-vet-c 1~~ 5 L2. ~ • L.~:~~ ~ ~ = H PAS-~~ys ~ ~ . ~ ~, ~ •~. ~~ ~ ~.~ s~ ~ . ~: ~,.-~ ~~~~ Question ~ Describe any training or experience you have managing or chairin public meetings. ~ ~ ~.~~ ; ~~~ tia~c~ ~~~s ~ a~;~s~ ~~-4.~' ~~~s ~-c. ~~ ~~~ ~ ~ c_; :c~.~.~,. ~.~ °~ ~~~~ ~.~~~ L~,~0.9Ncst y'~~NSs.. c,~r. ~ iG~RS. Question 4. Describe any experience you have as an objective third party in reviewing and making determinations on disputed claims. ~ ~v . ~~ s ~~ ~~ ~ 5 ~ ~,~ RS , ri ~ Aw \ ~\ ~~ E' ~u~ ~~<..~ ~ h.~ ~ `~'A ~ b~tk ~N~~ ,~a+.~ (Z ~ ~~q ~~ ~j~~ Cy (L C.t'~ ~l ~ 1-x-2 Q~~-` cs its 1 n~~~-~~CL~ ~~h'ZC.~~'LS G-~'~-~Cs~ ~) ~~v~~ C~' zh~c ~QS.~S ~t,'O~S~`T ~~.'l`'`s~ ~~~.~-st ~J~-ucLtsL.~ A~`+ c`~~~i~~ c`~M,~.acL ar~ ~~c2_\``~c S;`~1~\ C2;~~>>s~ \~~C~~ ~-hc~ M ~ C`~.i M ~, ~i~ ~~,~~~ ~ CQ. ~ . \ ~ ,N ~_c~\\~q (: a~~c cLS~I ~ s~ M ~t c1•>, ~y ASS , c' ~ r~ ~ 1~:~ >~tZ. ~C2es~ N '~ .\.~ ~~~ c°~' •V.~t- `~^~•~~ t~~ci°t~t . r~ ~2s~>i~ e~s~ r~ ' A~*c~ C'nA.~~ ~''` ' ~~ ~M ~~~a.`~~ct,~ s :~ ~: ~~S ..~°!-~~ L~ ~~~, 3 ~~~aPt~.~L4~iS ~1-'l`~S tai~~ \[1t>r~ C~c,~.sc SL ~ ~~l Mv,\~~ L~\~ti `~ .~~.A'~.;~%1-u, ~~.c•~~-y C~;~;..~-~~ OVER -> S~~z:~~~~~~~~'~ C..~:c^c~;>r~~ ~ ~u N ~y~N M ~~ , Cam roc:, S~-2• ~-t ~~ ~-csL Question 5. Now that you know more about the commission, describe why are you interested in b`ei`ng a member.. `\ \ S~ ~;~~ ~~p~ . ky~i~l. • 1~~ ,uS~ ~Z-~°t~ • ~~ ~C~c-~ °~Y~s~~nch~ ~1 ~~.cn~ ~~ '~- ~l e~1 V \\~ c2.~ M ~ c r'~` ~ ,.l`~ e ~ S sec` • ~ ~ ~'~-`-~ Question 6. Will you be able to attend most of the scheduled meetings? (We normally provide 10 days notice except for emergency meetings.) Yes No Explain. SigneC d ~~`~~-~ C~, Date: ~ ' ~~ ~ ~ ~