HomeMy WebLinkAbout2004 02-09 City Council Manager Workshop PacketAGENDA
CITY COUNCIL/MANAGER WORKSHOP
Monday, February 09, 2004
Council Chambers, City Hall
6:00 p.m.
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. NEW BUSINESS
Appointment Process For Boards and Commissions
E. FUTURE TOPICS
Sidewalk Study-Overall City Plan
F. ADJOURNMENT
City CounciUManager Workshop 02-09-04
Agenda D1
MEMORANDUM
TO: City Manager
FROM: Melinda Coleman, Assistant City Manager and Ken Roberts, Associate
Planner
SUBJECT: COMMISSION AND BOARD APPOINTMENTS
DATE: February 2, 2004
INTRODUCTION
Staff has been asked to gather information from other communities about how they
make appointments to various advisory boards. Ken Roberts has surveyed five other
cities and received information about their process. The summary of that survey follows.
In addition to the appointment process, city council may wish to consider revamping the
entire policy. Changes could include other matters such as chair appointments and
rotation and term limitations. Another topic that council should review is the matter
relating to public hearings and who should hold them. Maplewood is one of the rare
cities that have the city council hold public hearings for such things as re-zonings and
conditional use permits. In Maplewood, the planning commission only holds public
hearings on land use plan amendments and the capital improvement plan. In most
cities, the planning commission holds public hearings on all of those matters.
BACKGROUND
Back in 2001, staff reviewed the appointment process and the following summarizes the
decision from the council at that time.
1. Advisory boards will continue to conduct their own interviews with all the
candidates, will make recommendations to the council and share their rankings.
Minutes of the board meetings would be included for council review.
2. Applicants for appointments should attend a meeting of the commission they are
applying for. Applicant interviews would then be conducted at the end of the
meeting.
3. Each advisory board or commission will provide a description of the board's
purpose and responsibilities with each application.
4. The city council may request that board members or city staff submit questions
that the council could ask when doing interviews.
5. To decide appointments, the city council will take into account all information
provided by staff, advisory boards and the applicants. They may also consider
other factors such as longevity or geography in the community when making their
selection.
Staff has been following these guidelines and would comment that Number 1 has not
worked very well. The practice of disclosing rankings has caused some candidates to
withdraw from the process before getting to city council. The applicants have indicated
that in cases where they are not ranked well, or the highest, that it is not in their best
interest to proceed. They do this in spite of being told that the council makes the
decision and does their own interview process.
DISCUSSION
Here are the results from the five cities surveyed.
Woodbury
I spoke to Gary Berg in the planning office and got information from the city web site. In
Woodbury, they advertise for commission and board applicants every fall (see the
information on pages three and four). Their city application is on page five and the
Woodbury city guidelines are on pages six -ten. The city council makes the
appointments by December of each year so the members start their 3-year terms in
January. The city council does the interviews and makes the appointments with no
commission input. In addition, the city council appoints the chair and the vice chair for
each commission.
Oakdale
Brent Brommer told me that the boards and commissions have no input in the
appointment process in Oakdale. The city council does the interviews and makes the
appointments to the commissions for their city. I have attached the Oakdale City
Commission application form and information sheet on pages 11 and 12.
Roseville
I talked to Dennis Welch, Roseville Community Development Director, about the
interview and appointment process in Roseville. As in Oakdale, he told me that the
boards and commissions have no input in the appointment process in Roseville. The city
council does the interviews and makes the appointments to the boards and
commissions. I have attached the Roseville application for Citizen Advisory Commission
on pages 13 through 15.
White Bear Lake
According to Cory Vadnais of the White Bear Lake City Manager's office, the mayor
makes the appointments to the boards and commissions in their city. In fact, there is not
any formal board or council input in the appointment process in White Bear Lake. On
page 16 is an information sheet about the White Bear Lake advisory groups.
Shoreview
Kathy Nordine of the Shoreview Planning Office told me that the city council does the
interviews, with the commission chair sitting in for vacancies on their boards and
commissions. After the interviews, the city council makes the appointments to the
commissions in Shoreview. I have attached a copy of Shoreview's open appointment
policy on page 17.
2
RECOMMENDATION
Review the enclosed information and direct staff as to what, if any, changes the council
wants to make to the appointment process or related policies for the Maplewood boards
and commissions.
Kr/misc/commission and board appointments.doc
Attachments:
1. Woodbury Advisory Commissions Information Sheet
2. Woodbury Application Form
3. Woodbury Guidelines and Practices
4. Woodbury Ordinance 1680 (Boards and Commissions)
5. Woodbury Term Limit Information
6. Oakdale Application Form
7. Oakdale Commission Information Sheet
8. Roseville Application Form
9. White Bear Lake Information Sheet
10. Shoreview Appointment Policy
Woodbury Minnesota City Government
Attachment 1
!~
City of Woodbury
8301 Valk:y Creek Road
IW nnesota Search Our Site:
Wbodbury, MN 55125
~
(651) 7143500
Tuesday, January 13, 2004
•
Cll~ ~iOYeIRrneA1 +
Mayor & City Council Advisory Commissions
Advisory Commissions
Elections
City administration The City Council is assisted in its decision-making process by five appointed advisory
Community Survey commissions that work on a volunteer basis. These commissions are as follows:
Communications
City Code
City Budget Economic Development Authority
Property Taxes The Economic Development Authority studies and analyzes economic
Property Valuation development needs of the city and implements programs to attract business. The
EDA is also responsible for administering several financial incentive programs. The
PQ~ ~ ~11eOnO^ + authority usually meets at 7:30 a.m. on the second Thursday of each month. Call
PlannMy, ZonJny d~ + (651) 714-3533 to confirm dates.
/nspeci'lvns
Economk Deve/oAmeni + Economic Development Commission
Emrronmant + The Economic Development Commission acts as a coordinating agency for
Pollee d~ Flre + economic development. Its general purpose is to study, review and prepare
Streets dr t1NNhles + recommendations for the City Council regarding matters of economic development.
The EDC meets quarterly at 7:30 a.m. Please call Community Development at (651)
Tronslt ; 714-3533 for specific dates.
Jobs A YvluMeerrsrn
Communlf~ Events + Environmental Education Commission
i3usi'ness f7tredory • The Environmental Education Commission advises the City Council and other
advisory commissions regarding matters relevant to environmental education issues
including solid waste, air, water, land, energy and other natural resources. The EEC
meets on the fourth Monday of the month on an as needed basis. Meetings are
cablecast in January, April, July, and October at 7:30 p.m. on Channel 16 and are
also rebroadcast throughout the week. Check the Woodbury Bulletin or call the South
Washington County Telecommunications Commission at (651) 458-9241 for
rebroadcast dates and times.
Park and Recreation Commission
The Park and Recreation Commission works to protect natural resources, studies
park site planning and reviews recreation programs. It makes recommendations
relating to the location of parks and the layout of amenities within city parks. The
commission also monitors operations at Bielenberg Sports Center and Eagle Valley
Golf Course. Agendas are posted at City Hall, the Woodbury branch library and on
cable Channel 16 the Friday before the meeting. Agendas also are available on the
Woodbury web site. The commission meets on the first Tuesday of each month at
7:30 p.m. These meetings are cablecast live on Channel 16 and are also rebroadcast
throughout the week. Check the Woodbury Bulletin or call the South Washington
County Telecommunications Commission at (651) 458-9241 for rebroadcast dates
and times.
Planning Commission
The Planning Commission is responsible for all questions relating to planning and
zoning regulations. It reviews all applications for development and recommends
approval or denial based on conformance with the comprehensive plan and zoning
regulations. The commission meets on the first and third Monday of each month at 7
p.m. The meetings are cablecast live on Channel 16 and are also rebroadcast
throughout the week. Check the Woodbury Bulletin or call the South Washington
http://www. ci.woodbury.mn.us/govt/advisory.html
1/13/2004
4
Woodbury Minnesota City Government
Couniy Telecommunications Commission at (651) 458-9241 fw rebroadcast dates
and times.
When to Apply for Advisory Commissions
The City of Woodbury fills aA vacancies on the advisory commissions each fall. All of
the openings are volunteer positions that are appointed by the City Council. The
terms begin in January following Council approval, and appointments are fw three
years unless noted otherwise.
How to Apply for Advisory Commissions
• Generally, the city announces the openings on the advisory commissions in
the Woodbury Bulletin, Woodbury Review, in the City Update newsletter, and
on the city web site. October is the usual time frame.
• Interested candidates are encouraged to pick up an application at City Hall,
8301 Valley Creek Road.
• All applicants are interviewed by the City Council at a meeting scheduled
sometime after the application deadline. This meeting most often occurs in
November or early December.
• Criteria used by the City Council to evaluate candidates include: personal and
professional experience which may relate to the subject areas of the board w
commission; knowledge of the community; knowledge of city government
process; contribution to creating or maintaining a diversity of membership with
respect to geographic location, gender or race; experience from similar
appointments.
For more information, call the Administration Department at (651) 714-3523, or send
an a-mail to Woodbury@ci.woodbury.mn.us.
http://www. ci.woodbury.mn.us/govt/advisory.html
1/13/2004
5
Attachment 2
` Forms~REV.3/02
CITY OF WOODBURY
WOODBURY, MINNESOTA
Application -~'~~~ ~ `-' ~Q~~f
For Appointment to a Volunteer Advisory Board/Commi~i ~~ ~~~
Name: Date:
Address: Home telephone:
Work telephone:
1. How long have you lived in Woodbury? Years/months
2. What Wood"bury community activities have you been involved in?
3. Please describe any previous experience you have which is similar to serving on a volunteer
advisory board/commission.
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes (fill in name) No
5. Would you consider an alternate appointment? Yes No If yes, which one?
6. Please describe any schedule conflicts with regular meeting schedules for the board/commissions.
(i.e. routine travel, work schedules, etc.).
7. Why do you wish to be on a board/commission?
8. Have you been involved in any activities, other than those already mentioned, which may have
given you knowledge of City government? Please describe.
9. Please describe any other information you would like us to know
Please do not attach a resume; attach additional sheets if necessary.
*Please be advised that if you are appointed to a commission your home telephone number will be public in
order for residents and others to reach you. This may include a special listing in the Woodbury Directory.
6
Attachment 3
CITY OF WOODBURY
CITY COUNCIL AND COMMISSION GUIDELINES AND PRACTICES
,z"v ;~;
City Council Role and Authority
The City Council is the chief governing body of the City whose responsibility it is to see that the City isRp E eCrE I V E D
exercising its functions, fulfilling the duties law imposes, and not exercising powers which it does not legally possess.
The City Council, as a body, has 12 major areas of authority and responsibility. These are: judging the qualifications
and election of its own members, setting and interpreting rules governing its own proceedings, exercising all the powers
of cities which the law does not delegate to others, legislating for the City, directing the enforcement of City ordinances,
appointing administrative personnel, transacting city business, managing the City's financial operations, appointing
members of the boards conducting the City's inner governmental affairs, protecting the welfare of the City and its
inhabitants, and providing community leadership.
The most important single responsibility of individual Council members is participation at Council meetings. As
individuals, Council members have no administrative authority, they cannot give orders or otherwise supervise City
employees unless the Council specifically directs them to do so. As a Council, however, they have complete authority
over all administrative affairs in the City. Council members should devote their official time to issues of basic policy
and to acting as liaisons between the City and the general public. Council members should be concerned, not only with
the conduct of daily affairs, but also with the future development of the City.
Commission Role and Authorit
City Commissions have a primary role to advise the City Council in the determination of City policies and procedures.
Commissions facilitate public participation.
City staff members are available to provide general assistance to Commissions. City Commissions are not involved in
the administration or operation of City departments. Commissions may not conduct major studies, or establish official
policy without the approval of the City Council.
Despite Commissions' differing tasks, all share some basic responsibilities. Members need to stay informed on subjects
of interest to their specific Commission. Conscientious attendance is also a fundamental responsibility, as irregular
attendance lessens one's ability to study all aspect of items under consideration.
Guidelines
During meetings, members shall preserve order and decorum and shall obey the rules of the
Council/Commission. Discussions shall be conducted in an orderly fashion. Private conversation between
members during meetings is inappropriate.
A member once recognized, shall not be interrupted while speaking unless called to order by the chair, or the
speaker chooses to yield to questions from another member. All members shall accord the utmost courtesy
to each other, to city employees and to the public appearing before the body. Members shall also refrain at all
times from rude and derogatory remarks. Members shall confine their remark`s to the issues before the body
and shall not attempt to revisit or reopen issues already addressed and settled with one exception: a member
of the prevailing side on an issue may move for formal reconsideration of that issue.
Council and Commission Guidelines
Page 2
Citizens and staff attending meetings shall also- observe the same rules of propriety, decorum and good conduct
applicable to Counci]/Commission members. Any person making personal, impertinent, or slanderous remarks
or anyone who becomes boisterous while addressing the body or while attending the meeting shall be asked
by the mayor/chairperson to conduct themselves properly and if they fail to do so shall be asked to leave the
room.
4. If the Council or a Commission conducts public hearings, members shall not express their views on a proposal
until after a public hearing is closed. Members' comments and questions shall not suggest a position. After
a public hearing is closed, members shall be invited to discuss their views on the proposal. Members shall try
City Council and Commission Guidelines and Practices to achieve win-win solutions whenever possible.
5. Outside of deliberations,. it is a member's responsibility to present views and recommendations representing
the Council or Commission as a body. Members expressing views not represented by the majority of the body
shall identify them as such.
6. Public statements shall not. include promises that may be construed to be binding on the Commission, City
Council or staff. When making a public statement, members shall indicate that Commission actions are
recommendations and that final action will be taken by the City Council.
7. The success or failure of CounciUCommission efforts maybe dependent upon the degree of cooperation evident
among the individual members of the body, therefore members shall work to establish a good relationship with
each other.
8. Each member shall keep in mind these important points:
° Show respect for another's viewpoint.
° Allow others adequate time to fully present their views before making comments.
° Be open and honest.
° Make new members welcome and help them become acquainted with their duties.
9. Members shall not vote on, nor participate in the discussion of, issues in regard to which the member has a
conflict of interest. Conflict of interest is generally defined as having a personal fmancial interest in the
outcome. Further information can be obtained from the City Attorney by contacting the City Administrator.
10. Members are also expected to consider issues in terms of the good of the City as a whole and should, as much
as possible, be perceived as considering issues on this basis. To this end, members are requested to publicly
disclose any relationships to parties involved in an issue or possible perceived conflicts which might be viewed
as impacting their ability to objectively consider an issue before them.
11. The City of Woodbury does not discriminate on the basis of race, color, national origin, sex, religion, age,
sexual orientation or disability in the admission or access to, or treatment or employment in, its programs,
activities, or services. CounciUCommission members must adhere to this city policy.
12. All local officials in the State of Minnesota, including appointed commissioners, are required to adhere to
Minnesota Statute 471.895 which states that "an interested person may not give a gift or request another to give
a gift to a local official. A local official may not accept a gift from an interested person". A complete
description of this law is available in the administration department.
13. Non-adherence to these guidelines may be subject to review by the City Council.
Comm\Guidelines\2001
8
Attachment 4
ORDINANCE N0.1680
AN ORDINANCE OF THE CITY OF WOODBURY, WASHINGTON COUNTY, MINNESOTA, PROVIDING
THAT THE CITY CODE BE AMENDED BY ADDING SECTION 2-356 AND AMENDING SECTIONS 2.367,
16-17 AND 17-17
THE CITY COUNCIL OF THE CITY OF WOODBURY, WASHINGTON COUNTY, MINNESOTA, DOES
ORDAIN:
1680.01 That Chapter 2 of the City Code of the City of Woodbury is hereby amended by adding Section 2-356 to read
as follows:
Section 2-356. Boazds, Committees, Commissions and Task Forces
(a) The City Council may, by Resolution or Ordinance, create from time to time such boards, committees,
or task forces as it deems to be necessary for the proper management and operation of the City, and by
Resolution appoint individual members to serve on the same.
(b) The City Council shall prescribe the rules, regulations, procedures and duties of the boazds,
committees, commissions and task forces that it appoints in the Resolution or Ordinance creating
them
(c) The boazds, committees, commissions or task forces appointed by the City Council may exercise all
duties that the City Council has legally assigned to them. They can have the authority to conduct
investigations and to make recommendations. They may not, however, make decisions on behalf of
the City Council.
(d) The City Council may from time to time appoint individuals to represent the City on boards,
committees, commissions or task forces to which the City belongs.
(e) Absences from one-third (1/3) of the duly called meetings of the board, committee, commission or
task force shall constitute the automatic resignation of the appointed member."
1680.02 That Section 16 of the City Code of the City of Woodbury is hereby amended by amending Section 16-17(e) to
read as follows:
"(e) Commissioners may resign voluntarily or may. be removed from office by the Mayor with the consent
of a majority of the City Council. Absences from one-third (1/3) of the duly called Commission
meetings shall constitute automatic resignation from office. A vacancy in the Commission shall be
filled by the appointment of the Mayor with the majority consent of the City Council. Each member
shall, before entering upon the disposition of the members duties, take an oath that the member will
faithfully perform the duties of the member's office."
1680.03 That Section 17 of the City Code of the City of Woodbury is hereby amended by amending Section 17-17(c) to
read as follows:
"(c) All members shall serve without compensation and may be removed by unanimous vote by the City
Council. Absences from one-third (1/3) of the duly called Commission meetings shall constitute
automatic resignation from office."
1680.04 Repeal of Inconsistent Ordinances. Any and all ordinances of the City of Woodbury inconsistent with this
ordinance or codes herein adopted aze expressly repealed.
9
1680.05 Effective Date. This Ordinance shall become effective upon its passage and publication according to law.
Passed and adopted by the City Council of the City of Woodbury, Washington County, Minnesota, this 13TH
day of August, 1998.
...
William J. H s, Mayor
ATTEST:
Barry P. Jerson, A~jrfiinistrator
Approved: August 12, 1998
Published: Plugust 18, 1998
10
Attachment 5
~~~ L~TATIONS
Ordinance Amendment to add:
No individual shall serve more than two consecutive terms on a
commission, authority or board unless approved by the City Council in
accordancE with this section. The City Council may appoint an
individual to serve more than two consecutive terms if:
1• The City Council makes a finding that there are extraordinary
~'c~~Ces which make such appointment desirable, and;
2. At least 3/4 of the Council votes to make such fuiding and
appointment.
to the following sections:
° Economic Development Board
Article VIII, Division Z, Section 2-367(f)
° Park and Recreation Commission
Chapter 16, Article II, Section 16-17~)
° Planning and Zoning
Chapter 17, Article IICSe~ n117-17(
° Economic Development Authority
Resolution 1988-158-1-{h)
° Solid Waste Advisory Board
Appointed with no terms
° Woodbury Charter Commissioa
"No person may serve more than two successive terms on the
Charter Commission" lYlarch 1, 1993 Rules.
~o g~Y
>>
Office Use Only
Interview Date:
Attachment 6
City of Oakdale
APPLICATION FOR APPOINTMENT TO CITY COMMISSIONS
I am malting application for appointment to:
Planning and Park Commission
Economic Development Commission
Environmental Management Commission
Summerfest Committee
Other
Name
Address
Telephone Number (Home)
(Work)
Presently Employed at:
State the reason(s) for seeking appointment to the above selected commission:
Provide knowledge or training that you have that maybe useful to the above selected commission:
Commission meetings ate held in the evening once, twice, and sometimes more o per month. Do
you foresee any problem making a commitment to attend required meetings on a regular basis?
Please list any community or other organizations to which you now belong:
Please feel free to attach any relevant materials to your application.
Date Signature
12
Attachment 7
- OAKDALE CITY COUNCIL COMMISSIONS -
PLANNING AND PARK COMMISSION -Planning and Park Commission members serve
three-year, staggered terms. The Commission plans and reviews devebpments, including street
arrangement, public utilities, and park land. The Commission reviews property use requests,
such as special use permits and variances. The Commission also plans the development and
use of park land and recreational fatalities. Recommendations of the Planning and Park
Commission are presented to the City Countal. City staff liaison for the Planning and Park
Commission is Brent Brommer, Community Development Director.
ECONOMIC DEVELOPMENT COMMISSION - Economic Development Commission
members serve three-year, staggered terms. The Economic Devebpment Commission promotes
economic development to strengthen the financial base and enhance the quality of life in the City.
Recommendations of the Economic Development Commission are presented to the City Council.
City staff liaison for the Economic Devebpment Commission is Rich McNamara, Assistant City
Administrator.
ENVIRONMENTAL MANAGEMENT COMMISSION - Commission members serve
three-year, staggered terms. The Commission oversees the environmental policies of the City
including the recycling program, and follows changes in environmental issues and regulations.
Recommendations of the Environmental Management Commission are presented to the City
Council. City staff liaison for the Environmental Management Commission is Ron Rogstad,
Administrative Services Director.
SUMMERFEST COMMITTEE - TheSummerfest Committee is comprised of City staff
members and vohmteers in the community who meet monthly to plan the City's Annual
Summerfest held in June of each year. The Summerfest Committee meets the 3rd Wednesday of
each month at 7 pm. in the Oak Conference Room at the Oakdale Municipal Building. City stag'
liaison for the Summerfest Committee is Councibrember Ted Hearth.
CABLECASTING OF COMMISSION MEETINGS. All regular Commission meetings, with
the ezception of the Economic Devebpment Commission, are cabtecast Live on Channel 1 b.
COMMISSION MEETING LOCATIONS. All meetings, ezcept Economic Development
Commission meetings, are held in the Council Chambers at the Oakdale Municipal Building, 15th
Street and Hadley Avenue. Economic Devebpment meetings are held in the 2nd Floor Hadley
Conference Room.
COMMISSION MEETING TIMES:
Planning & Park Commission 7 p.m. on 2nd and 4th Thursdays (Monthly)
Environmental Mgmt Commission 7 p.m. on 3rd Monda~Ionthly)
Economic Development Commission S p.m. on lst Wednesday (Bi-Monthly)
COMMISSION COMPENSATION - Commission members are compensated as follows:
Chairpersons - $12Jmeeting; Commissioners - $ l Ohneeting.
13
www.ci. rosevil le. inn. us
City of Roseville • 2660 Civic Center Drive • Roseville MN 55113
Phone: 651.792.7001 • Fax: 651.792.7020
Attachment 8
Application for Citizen Advisory Commission
Please check commission applying for:
Grass Lakes Water Management Organization
Human Rights Commission
Park and Recreation Commission
Planning Commission
Police Civil Service Commission
Public Works and Transportation Commission
Community Committee/Task Force (name)
Name•
City/StatelZip:
Work Experience:
Education•
Civic and Volunteer Activities: (Past and Present)
Please state your reasons for wanting to serve on the Commission/Conunittee/Task Force:
(Be as specific as possible -use additional sheet if necessary)
14
What is your view of the role of this CommissiodCommitteelTaskFnrce?
Other Comments: (Include any further information you would like the City Council to consider or
that you feel is relevant to the appointment you are seeking. You may also attach other materials you
would like the Council to consider.)
Tennessen Warning -Some or all the information that you are asked to provide is classified by State law as either private or
confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data.
Confidential data is information that generally cannot be given to either the public or the subject of the data.
The City of Roseville is collecting the information to determine qualifications to serve on a Citizen Advisory Commission.
You are not legally required to provide this information. However, if you do not supply the information, you may not serve on
a Citizen Advisory Commission.
Other persons or entities authorized by law to receive this information are City Council members, staff, residents of Roseville
and interested others.
I understand that all information provided in this application, except my telephone numbers, fax number and
email address, may be distributed by the City to the public including, but not limited to, being posted on the
City of Roseville website. I agree to waive arty and all claims under the Minnesota Government Data
Practices Act, or any other applicable state and federal law, that in arty way related to the dissemination to the
public of information contained in this application that would be classified as private under such laws. I
understand that I may contact the responsible authority for the City of Roseville if I have any questions
regarding the public or private nature of the information provided
I understand that the City will not publish my phone or fax numbers or email address without my authorization
and do hereby allow the City to publish (check all that apply).
_home telephone number
work telephone number
email address
Applic~ion 031017
Signature of Applicant
Date of Application
15
Attachment 8
The following information is requested to process your application.
Name:
Address:
City/State/Zip:
Roseville Resident:
Home Telephone: _
Home Fax:
Home Email:
Work Email:
Years
Work Telephone:
Work Fax:
Student Applicant: o Yes, Grade
o No
May we contact you using your work email or fax: Yes
No
16
CITY OF WHITE BEAR LAKE
Attachment 9
~~
~ ~~ ~r
CITY OF WHITE BEAR LAKE -ADVISORY GROUP
The City of V1~ite Bear has openings on many of its advisory boards and commissions.
Positions to these advisory boards and commissions are appointed by the Mayor, and meet
once a month. If you are interested in serving on any of these groups, please contact City
Clerk, Cory Vadnais, by phone 651-429-8508, or by email at cvadnais at'dwhitebearlake org, for
information or an application.
* * * There are currently three vacancies on the Human Relations Commission
WHITE BEAR LAKE OFFICIALS
AND ADVISORY GROUPS
clrir couNCIL
The White Bear Lake City Council meets on the 2nd and 4th Tuesdays or each month in the City
Council Chambers at City Hall.
Paul Auger (Mayor) 2532 Orchard Lane PH# 651-770-3814
Darryl LeMire (Ward 1) 4779 Otter Lake Road PH# 651-429-6422
Tom Frazer (Ward 2) 2344 8th Street PH# 651-429-0375
LeRoi Anderson (Ward 3) 2228 Lakeaires Blvd. PH# 651-429-4011
Jerry Briggs (Ward 4) 2287 Orchard Lane PH# 651-777-0779
Chuck DeVore (Ward 5) 3419 Buckbee Road PH# 651-777-1418
PLANNING COMMISSION
The Planning Commission is an advisory body of the City Council and shall make recommendations
to the Council in areas including, but not limited to, the adopting and amendment of the City's
Comprehensive Plan, amendments to and variances from the Zoning Code, issuance of special use
permits, and consideration of proposed subdivisions.
Meetings: Fourth Monday at 7:00 p.m.
Ken Baltzer, 4335 Cottage Park Road. PH# 651-426-5655
Janet Johnson, 4364 Cottage Park Road. PH# 651-653-6569
Glenda Mooney, 2090 Douglas Lane. PH# 651-429-9065
http://www. ci .white-bear-lake.mn.us/Citizens%20Advisory%20Group/Official%20List%200ct.%... 1 /13!2004
17
JAN-13-2004 15:15 FROM: CITY OF SHOREVIEW 6514904696 70:2492319 P:2~2
Attachment 10
QPEN APPOWTMENT POLICY
i
A. PURPOSE
Ta provid.e an open, accessible appoi~r~sent pmoess wIueh invites a1T interested. citizens
to beco»ie involved in city government to seek available appointments. It is the
Council's desire to effect full citizen partscipation in the development and
implementation of the policies of the:~ity c~€-Shorctiricw. Therefore, it is their declared
policry that membership on the various boards and commissions shall he open to al.l
residents, consistcrr~=tfiteir eotnmihrient rmpro~~dinb equal employment opportunities
pursuant to affinilati_vc action. cax~cepts.
I3. GENERAL GU.LnELTN.ES
l . Announcement of vacancies will be published in the official city newspaper and other
usual sources.
2. A minimum application period of t"eur weeks will be provided and a deadline date will
be specified, however, the City Council tray consider a.pplicatians received after the
deadline date as tong as tl'tcy are received prior-to review by the City Council.
3. Applications shall remain active for a. period of one year unless H~ithdrawn by the
applicant.
4. The City Manama '.. tra} ftlc withapprapriate security.
5. Nc~inin~~tions will be m;pde only fi-catn those with applications on file.
C. Ordinatrces, resc3l-~ic~ns;-and budg~y data relating to the board or commission will
be available for the applicants to review.
7. Applications f~malt ~tdidates will be provided tv~the City Council prior to
consideration of appointirents.
8. Except in unusuat`statrati:os~s, individuals will serve on-only one con~tn.ittee or
cotnmissiOn at a Lit11e.
C. APPOINTMEI~I~16CQf:E,S~-- -
1. Applications will be forwarded to the Council as soon as pt~.tctical following the close
of th.e applicatiot2
2. Applications will'=bE inr-a-ttrzte}yrrtarrrzerand scheduled for a Council
tnecting at which titre tllc Council inay: -
(a) Schedule interviews with the applicants;
(b) Procce~l..tct-;'n31cc the s~peirthzent:.at.that.titale if, in their jud:glnent, enough
data is available; .-
(c) Seek reeo~mnendationsfr~ a~dviseFy commrttces and. commissions; and/or
(d) Re-advertise th.e vacancy. - -~
-~ dy~~e~ ~/ ~~u~
JAN 1 3 2004
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