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HomeMy WebLinkAbout2013-07-16 PC Minutes July 16, 2013 Planning Commission Meeting Minutes 1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 16, 2013 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Desai. 2. ROLL CALL Paul Arbuckle, Commissioner Present at 7:07 p.m. Al Bierbaum, Commissioner Present Tushar Desai, Chairperson Present John Donofrio, Commissioner Present Larry Durand, Commissioner Present Lorraine Fischer, Commissioner Absent Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Commissioner Present Staff Present: Tom Ekstrand, Senior Planner 3. APPROVAL OF AGENDA Commissioner Trippler moved to approve the agenda as submitted. Seconded by Commissioner Donofrio. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler moved to approve the June 18, 2013, PC minutes as submitted. Seconded by Commissioner Kempe. Ayes – Chairperson Desai, Commissioner’s Donofrio, Durand, Ige, Kempe, & Trippler Abstention – Commissioner Bierbaum The motion passed. 5. PUBLIC HEARING a. 2014 – 2018 CIP (Capital Improvement Plan) Review and Debt Analysis i. City Manager, Chuck Ahl gave the report on the 2014 – 2018 CIP and answered questions of the commission. ii. Maplewood Fire Chief, Steve Lukin addressed and answered questions of the commission. iii. Maplewood Public Works Director, Michael Thompson addressed and answered questions of the commission. July 16, 2013 Planning Commission Meeting Minutes 2iv. Maplewood Parks Director, Jim Taylor addressed and answered questions of the commission. The commission asked questions of the city staff regarding the 2014 – 2018 CIP. Chairperson Desai opened the public hearing. Nobody came forward to speak regarding the public hearing. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve the 2014 – 2018 CIP (Capital Improvement Plan) Review and Debt Analysis. Seconded by Commissioner Bierbaum. Ayes – Chairperson Desai, Commissioner’s Bierbaum, Donofrio, Durand, Ige, Kempe, & Trippler Nay – Commissioner Arbuckle Commissioner Arbuckle voted nay because he didn’t feel comfortable with all the information in the document. The motion passed. This item goes to the city council on July 22, 2013. b. Conditional Use Permit for Maplewood Auto Mall a Used Auto Sales Business at 2529 White Bear Avenue. i. Senior Planner, Tom Ekstrand gave the report on the Maplewood Auto Mall Used Auto Sales Business and answered questions of the commission. Chairperson Desai opened the public hearing. Attorney for the applicant, Dan Westerman, 855 Village Center Drive, St. Paul, addressed and answered questions of the commission. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve the resolution in the staff report approving a conditional use permit for used car sales at 2529 White Bear Avenue. Approval is based on the findings required by the code and subject to the following conditions: 1. All façade improvements for the Maplewood Auto Mall used auto sales business shall follow the plans approved by the city. The director of community development may approve minor changes. 2. The applicant shall comply with the signage requirements of the city code and the auto center’s sign criteria. July 16, 2013 Planning Commission Meeting Minutes 33. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4. All vehicles shall be operational. There have been problems with inoperable vehicles on site. 5. There shall be no parting-out of vehicles outside the building and left in the parking lot. 6. The parking lot shall be kept clear of junk. 7. All service work that is needed on vehicles shall be completed inside a proper service garage. 8. There shall be an after-hours contact person on record with the city’s emergency dispatcher. 9. Verify what was in the space in the past. IF the building occupancy has changed, the applicant shall need to comply with all applicable code requirements relative to his new building use. A building permit may then be required. 10. Verify that the parking used with this business does not obstruct fire department access for their trucks. 11. The proposed motor vehicle sales use must be substantially started within one year of city council approval or the permit shall be come null and void. The council may extend this deadline for one year. 12. The city council shall review this permit in one year. 13. The property owner shall provide city staff a plan for trash removal or design plans for a new enclosed structure, subject to the city’s design review process. 14. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated July 8, 2013, as submitted by the property owner to city staff. Seconded by Commissioner Arbuckle. Ayes – Chairperson Desai, Commissioner’s Arbuckle, Donofrio, Durand, Ige, Kempe & Trippler Nay – Commissioner Bierbaum Commissioner Bierbaum voted nay because he didn’t feel this was an appropriate location for a car lot. The motion passed. c. Conditional Use Permit for the Our City/Our Neighborhood Church at 1812 North St. Paul Road i. Senior Planner, Tom Ekstrand gave the report on the CUP for Our City/Our Neighborhood Church and answered questions of the commission. Chairperson Desai opened the public hearing. The applicant, Samuel Lee, Our City/Our Neighborhood Church, 1812 North St. Paul Road, addressed and answered questions of the commission. July 16, 2013 Planning Commission Meeting Minutes 4The applicant’s design professional answered a question of the commission. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve the resolution approving a conditional use permit for Our City – Our Neighborhood Church, located at 1812 North Saint Paul Road. Approval is based on the findings required by ordinance and subject to the following conditions: (changes are in bold and underlined.) 1. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. 3. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. 5. All of the applicant’s parking shall be confined to the site and not be allowed on city streets or neighboring properties, unless there is a parking agreement made between the applicant and a neighboring property owner. 6. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. 7. The applicant shall submit a parking restriping plan for staff approval. 8. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. Seconded by Commissioner Arbuckle. Ayes - All The motion passed. This item goes to the city council August 12, 2013. 6. NEW BUSINESS a. 3M Company Tax Increment Financing Request i. Senior Planner, Tom Ekstrand introduced the item. ii. Analyst, Tom Denaway with Springsted Inc., 380 Jackson St, Ste. 300, St. Paul, gave the presentation on the 3M Company Tax Increment Financing Request and addressed and answered questions of the commission. Commissioner Bierbaum moved to approve the resolution for the 3M Company Tax Increment Financing request. Seconded by Commissioner Kempe. Ayes – Commissioner’s Arbuckle, Bierbaum, Desai, Durand, Ige, Kempe & Trippler Abstention – Commissioner Donofrio July 16, 2013 Planning Commission Meeting Minutes 5 The motion passed. This item goes to the city council July 22, 2013. b. Discussion – Ordinance Amendment Request to Allow Indoor Storage/Warehousing in BC (business commercial) Zoning Districts i. Senior Planner, Tom Ekstrand gave the report on the Ordinance Amendment Request to Allow Indoor Storage/Warehousing in BC Zoning Districts and answered questions of the commission. ii. Bill Piette, Representing U-Haul, 2242 White Bear Avenue, Maplewood, addressed and answered questions of the commission. They did however, direct staff to bring back an ordinance amendment for indoor warehousing in a BC district for their consideration. The commission did not like the Goodwill building sitting vacant but they also had concerns regarding changing the ordinance for indoor storage/warehousing. Staff will bring a draft of the ordinance amendment for indoor storage/warehousing back to the planning commission for their recommendation to the city council. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. Commission presentation for the June 24, 2013, city council meeting. Chairperson Fischer was scheduled to attend, but there were no planning commission items to present. b. Commission presentation for the July 8, 2013, city council meeting. Commissioner Ige was scheduled to attend but staff reported the Harmony School CUP revision was approved. c. Commission representation for the July 22, 2013, city council meeting. Commissioner Trippler is scheduled to attend. The anticipated items for review will be the review of the 2014 – 2018 CIP and the 3M Company TIF request. d. Commission representation for the August 12, 2013, city council meeting. Commissioner Desai is scheduled to attend. The anticipated items for review are the Cooper Auto Sales CUP and the Cornerstone Our City/Our Neighborhood Church CUP requests. 10. STAFF PRESENTATIONS a. Staff stated the August 6, 2013, planning commission meeting is cancelled due to National Night Out. b. Staff mentioned to the new planning commission members that plans must be turned in at the end of the meetings to reuse for other meetings. 11. ADJOURNMENT Chairperson Desai adjourned the meeting at 9:51 p.m.