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HomeMy WebLinkAbout2013-06-18 PC Minutes June 18, 2013 Planning Commission Meeting Minutes 1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 18, 2013 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Fischer. 2. ROLL CALL Paul Arbuckle, Commissioner Present at 7:02 p.m. Al Bierbaum, Commissioner Absent Tushar Desai, Commissioner Present John Donofrio, Commissioner Present Larry Durand, Commissioner Present Lorraine Fischer, Chairperson Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Commissioner Present Staff Present: Tom Ekstrand, Senior Planner 3. APPROVAL OF AGENDA Commissioner Trippler moved to approve the agenda as submitted. Seconded by Commissioner Desai. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler moved to approve the June 4, 2013, PC minutes as submitted. Seconded by Commissioner Kempe. Ayes – Chairperson Fischer, Commissioner Arbuckle, Durand, Ige, Kempe, & Trippler Abstentions – Commissioner’s Desai & Donofrio The motion passed. 5. PUBLIC HEARING a. Conditional Use Permit Revision for a planned unit development for the proposed Harmony Learning Center Greenhouse, 1961 County Road C East. i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. Community Education Director for ISD 622, 2520 – East 12th Avenue, North St. Paul, Chuck Ericksen, addressed and answered questions of the commission. June 18, 2013 Planning Commission Meeting Minutes 2iii. Brian Schlottman, Century College, addressed and answered questions of the commission. Commissioner Trippler moved to approve the resolution amending the conditional use permit for a planned unit development for the Harmony Learning Center, located at 1695 County Road C East, to allow the construction of a greenhouse. This resolution deletes the 1985 PUD approval for senior housing, which was never built, and incorporates the more recent CUP approval for the T-Mobile cell phone tower (deletions are crossed out and additions are underlined.) Now, therefore, be it resolved by the Maplewood City Council that a conditional use permit be granted for the Harmony School site planned unit development, including the following variances: 1. Allow 79 parking spaces for the 52-unit senior’s residence, rather than the 104 required by code. 2. Allow 26 enclosed parking spaces rather than the 52 enclosed spaces required by the code. Approval of the conditional use permit and variances is subject to: 1. If council determines that there is insufficient on-site parking for the 52-unit seniors residence, within one year of 95% occupancy, additional parking may be required. 2. Maplewood and North St. Paul shall have continued use of the athletic facilities in the northeast portion of the site until that part of the site develops, provided the use of these facilities do not interfere with the applicant’s use of the property. 3. The 52-unit seniors residence shall not be converted shall to non seniors housing without revision of the planned unit development. For purposes of this permit, senior’s housing is defined as a residence occupied by persons in their retirement years with a significant number of one person households. 4. The auditorium attached to the 52-unit senior’s residence shall only be used by the residents of that building. Public assembly unrelated to senior use would be prohibited without a revision of this permit. 5. The commercial portion of the development shall be limited to the uses allowed in the BC(M), business commercial (modified) zoning district. 6. The eight parking spaces (marked “future”) located south of the driveway to the garage for the 64 structure shall be constructed. 7. The proposed 575 square foot units in the 52 unit residence (October 8, 1985 plans) shall be increased in area to at least 580 square feet of habitable floor area. 8. Move the 64 unit residence to the west to comply with the required minimum setback of 50 feet. 9. Adherence to the site plan dated October 8, 1985, except as required in these conditions, unless a change is approved by the community design review board. 1. All construction shall follow the site plans approved by the city. The community development staff may approve minor changes. June 18, 2013 Planning Commission Meeting Minutes 32. The proposed construction must be substantially started within one year of council approval of the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T-Mobile allowing the co-location of other provider’s telecommunications equipment on the proposed tower. T-Mobile shall submit a letter to staff allowing co-location before a building permit can be issued. 5. If any required landscaping for the T-Mobile tower dies, plantings must be replaced pursuant to the city policy and standards. 6. The school district shall provide a site plan with their building permit submittal that verifies that the proposed greenhouse would be placed no closer than 75 feet to the wetland to the north. For the purposes of defining the edge of the wetland, that shall be considered to be the edge of the cat tails. 7. This approval acknowledges that the school district’s educational activities are permitted by this permit. Any new construction or exterior improvements are subject to compliance with the design-review requirements in the city code, and perhaps, may required amendment of this conditional use permit. Seconded by Commissioner Arbuckle. Ayes - All The motion passed. This item goes to the city council on July 8, 2013. b. 2014 – 2018 CIP (Capital Improvement Plan) Review and Debt Analysis i. Senior Planner, Tom Ekstrand introduced Maplewood Finance Director, Gayle Bauman to address the 2014-2018 CIP Plan Review and Debt Analysis. ii. Maplewood Finance Director, Gayle Bauman addressed and answered questions of the commission regarding the 2014-2018 CIP. iii. HEDC Commissioner, Gary Kloncz addressed the commission regarding the HEDC report for the 2014 – 2018 CIP. iv. ENR Commissioner, Dale Trippler addressed the commission regarding the ENR report for the 2014 – 2018 CIP. Chairperson Fischer opened the public hearing. There were no residents to address the commission. The commission is concerned about funding for the Maplewood Community Center and day to day maintenance. There are issues with the roof that leaks, the windows and equipment costs. The cost burden of the community center is a concern and the residents were promised that the MCC would make money. It has never brought additional money into the city. They are also concerned about delaying road projects until 2019 and patching on top of patching and further deterioration of the roads. The commission would like specific language about the details about the work that is needed at the fire stations. The commission asked about deer management and the cost of that. The commission requested better descriptions of the projects in the CIP. There were concerns about soccer fields, volleyball and stated the CIP needs to be cleaned up. The commission requested additional time to review the CIP and recommended tabling it. Chairperson Fischer closed the public hearing. June 18, 2013 Planning Commission Meeting Minutes 4The Planning Commission is scheduled to meet July 2, 2013, and the commission requested the revisions be made by city staff to the CIP and brought back to the commission to review and comment on. The commission preferred and requested a hard copy of the CIP and not reviewing the document online. Commissioner Trippler moved to table the 2014 – 2018 CIP (Capital Improvement Plan) until the planning commission meeting of July 2, 2013. Seconded by Commissioner Desai. Ayes - All The motion to table passed. This item goes to the city council July 8, 2013. c. Election of Chair and Vice Chair Chairperson Fischer moved to recommend Commissioner Desai as Chairperson. Seconded by Commissioner Kempe. Ayes – All The motion passed. Chairperson Fischer moved to recommend Commissioner Arbuckle as Vice Chairperson. Seconded by Commissioner Donofrio. Ayes – All The motion passed. 6. NEW BUSINESS None. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. Commission presentation for the June 10, 2013, city council meeting. Commissioner Kempe attended. The items reviewed were the conditional use permit revision for the First Evangelical Free Church and the Resolution of Appreciation for Stephen Wensman which were approved by the city council. b. Commission representation for the June 24, 2013, city council meeting. Chairperson Fischer is scheduled to attend. Presently there are no planning commission items scheduled for review. c. Commission representation for the July 8, 2013, city council meeting. Commissioner Ige is scheduled to attend. The items scheduled for review are the Harmony School CUP revision and the CIP review. June 18, 2013 Planning Commission Meeting Minutes 5 10. STAFF PRESENTATIONS a. Cancellation of July 2, 2013, planning commission meeting. Staff said because the commission would like to meet to review the changes the commission requested to the CIP there will be a Planning Commission meeting now. b. Date new chairperson and vice chairperson duties begin after the re-election of commissioners. 11. ADJOURNMENT Chairperson Fischer adjourned the meeting at 8:28 p.m.