HomeMy WebLinkAbout2013 05-13 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, May 13, 2013
Council Chambers, City Hall
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
1. Commission Candidate Interviews
a. Heritage Preservation Commission
b. Human Rights Commission
E. NEW BUSINESS
1. Presentation of Comprehensive Annual Financial Report – 2012
2. Maplewood Recycling Program
a. Tennis Sanitation, LLC
i. 2012 Annual Report
ii. Work Plans
iii. Extension of Recycling Contract
b. Purchase and Delivery of Recycling Carts
c. Recycling Rates
F. AD JOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
Work Session Agenda Item D1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: May 7, 2013
SUBJECT: Commission Candidate Interviews
a. Heritage Preservation Commission
b. Human Rights Commission
INTRODUCTION
The City Council will be conducting interviews of candidates for the Human Rights Commissions
and Heritage Preservation Commission. There are 4 openings within the commissions. The
Heritage Preservation Commission has three openings and The Human Rights Commission has
one opening. These openings are due to terms expiring and resignations. These interviews are
a continuation from the April 29th workshop.
RECOMMENDATION
Staff recommends that the Council interview the candidates as indicated in the schedule below.
The suggested questions will be submitted under separate cover to the Council. During the
interview process, Council Members should fill out their ballots. Once the Interviews have
concluded, Council Members should submit their ballots to staff, which will be tallied with the
results brought back to the Council during the following regular meeting with recommendations
for appointments.
RECOMMENDATION (continued)
Time Candidate Commission
5:00 Question Selection
5:05 Jeffrey Kringle Human Rights Commission
5:15 Richard Currie Heritage Preservation Commission
5:25 Robert Creager Heritage Preservation Commission
Attachments: Candidate Applications in order of interview schedule
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Agenda Item E1
AGENDA REPORT
To: Jim Antonen, City Manager
From: Gayle Bauman, Finance Manager
SUBJECT: Presentation of Comprehensive Annual Financial Report - 2012
Date: May 6, 2013 for May 13, 2013 council workshop
BACKGROUND
Members of the City Council have received a copy of the Comprehensive Annual Financial
Report (CAFR) and an electronic version is available on our website as well.
The CAFR will be submitted to the State Auditor’s Office after acceptance by the Council. The
due date is June 30th.
A representative with the firm of Kern, DeWenter, Viere, Ltd. will present the results of the audit
at the May 13th workshop. The council will be asked to formally accept the CAFR at the May
13th regular meeting.
HIGHLIGHTS
The General Fund had an increase in its fund balance of $486,089. From 2011 to 2012,
revenues of the general fund decreased 0.8% while expenditures increased 1.1%.
The General Fund balance at the end of 2012 is $8,431,416. Of this amount, $346,780 is
designated for carryovers, $79,320 is designated for encumbrances and $557,490 is designated
for next year’s budget. Fund Balance is required to fund operations during the first half of the
following year until the next property tax payment is received from Ramsey County.
The legal debt limit at the end of 2012 is $95,043,204. The city has $79,477,297 in outstanding
bonds. Of that amount, $3,355,000 is subject to the legal debt margin.
Debt service funds increased by $2,091,898; from $10,298,222 to $12,390,120 mainly due to
issuance of advanced refunding debt in the amount of $2,505,000.
The unrestricted net assets in the six proprietary funds total $1,292,273. Three of the six
proprietary funds have positive balances. The Community Center Operations Fund, Ambulance
Service Fund and Street Light Utility Fund have deficit balances.
The Employee Benefits Fund net assets increased from ($269,095) to $383,676. This was
mainly due to a change in accounting principle regarding our OPEB liability.
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FINDINGS
The two findings noted in the 2011 audit were all addressed during 2012. One finding has been
identified for 2012:
The auditors questioned one of our contractors’ payments and it was determined that the
work was actually completed in 2012 and therefore the expenditure needed to be
recognized in 2012 and removed from 2013.
RECOMMENDATION
No action is requested at this time.
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MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Maplewood Recycling Program
DATE: May 7, 2013, for the May 13 City Council Workshop
INTRODUCTION
Maplewood’s recycling program offers the collection of recycling to 11,345 single family homes
and 4,170 multi-family homes (15,515 total). Recycling is picked up curbside in an 18-gallon
recycling bin once a week, following the City’s five day-certain recycling pick up schedule. The
City contracts with Tennis Sanitation, LLC, for its recycling service. The contract expires
December 31, 2013.
This report updates the City Council on Tennis’ contract requirements, contract extension
scenarios, use of recycling carts, and recycling rates.
DISCUSSION
Tennis Sanitation, LLC
Maplewood’s contract with Tennis for residential recycling service requires them to submit an
annual report and work plan. The annual report should include, at a minimum, quantities of
recyclable materials collected; quantities marketed; quantities stored; quantity of process
residual disposed; recycling service fee; log of all resident addresses where education tags
were left because of non-targeted materials set out for recycling; and log of all complaints. The
work plan should include proposals for recycling system improvements.
2012 Annual Report
The 2012 annual report summarizes the City’s single and multiple family recycling programs
(Attachment 1). Observations made in the report include:
Average pounds per single family household per month = 41.95
Annual net total tons collected for single family were = 2,313.61
Average pounds per multiple family household per month = 11.47
Annual net tons collected for multiple family household = 276.88
Paper tonnage volume increased over the last quarter of the year
Overall tonnage volume increased over the last quarter of the year
Cardboard and paper still make up a large volume due to retail packaging.
Work Plans
2012 Work Plan – Cart Pilot Project
Tennis’ 2012 work plan included a cart pilot project. The project compared recycling
participation and rates with the use of recycling bins versus the use of 65 gallon recycling carts
over a twelve-month period. Included in the project were 213 single family residential properties
located within the City’s Wednesday recycling route (north of Beam Avenue to County Road D,
Agenda Item E.2.
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2
and west of Highway 61 to Walters Street). The project tracked the number of residents that do
not place their recycling out on a weekly basis (not-outs) and weight (in tons) per month.
Analysis of the project (Attachment 2) shows that volume of recyclables increased by 37 percent
and not-outs decreased by 33 percent (which signals an increase in overall participation). The
City and Tennis have received several positive comments about the carts from residents within
the project area. The City also receives several inquiries weekly about when the City will be
switching to carts. Reasons noted for wanting the change include ease of wheeling the
recycling cart to the curb, increased recycling storage space, and cleaner neighborhoods.
2013 Work Plan
The 2013 Work Plan (Attachment 3) proposes the collection of retail plastic bags, the
completion of a participation study and follow up education for nonparticipating residents, and
final analysis of the cart pilot project.
Extension of Recycling Contract
Tennis was awarded Maplewood’s recycling contract in the fall of 2010 for service beginning
January 1, 2011. The contract runs for a period of three years (ending 2013) with the possibility
of two one-year extensions. Tennis currently charges the City $1.75 per unit per month for
recycling service.
During the January Environmental and Natural Resources (ENR) Commission meeting, the
commission recommended that staff begin negotiations with Tennis for an extension of the
recycling contract. Susan Young, Foth Infrastructure and Environment, LLC, assisted staff with
the negotiations. Ms. Young’s consulting service was covered by a grant from Ramsey
County’s Public Entities Recycling/Solid Waste Technical Assistance Program. Staff negotiated
three scenarios of contract extensions including the use of the City’s existing recycling bins,
contractor-supplied recycling carts, and City-supplied recycling carts:
1. Use of Existing Recycling Bins - Tennis proposed no increase to recycling rates for two
years with the continued use of City-supplied recycling bins. The rate would remain at
$1.75 per unit per month for the first two years of a contract extension (2014 and 2015)
and $2.00 per unit per month for two additional extensions (2016 and 2017).
2. Contractor-Supplied Recycling Carts - Tennis proposed to supply recycling carts for
Maplewood residential properties with at least a four-year contract. Cost of the contract
would be $2.50 per unit per month for the first two years of the contract (2014 and 2015)
and $2.75 per unit per month for two additional years (2016 and 2017).
3. City-Supplied Recycling Carts - If the City purchases recycling carts, Tennis proposes no
increase to recycling rates, remaining at $1.75 per unit per month for a two-year
extension (2014 and 2015) with the possibility of two additional one-year extensions.
The City would need to charge an additional fee for carts as discussed later in the report.
Additionally, the City will capture 70 percent of the revenue earned for any increases in
tonnage of materials collected with the use of recycling carts over tonnage collected that
month in 2012 with the use of recycling bins.
Staff updated the existing recycling contract to reflect changes proposed in scenario 3 (two year
extension with City-supplied recycling carts). Review the draft contract on Attachment 4. Other
highlights of the draft contract include:
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Language which allows churches and small businesses to opt into the City’s recycling
program at a cost of $1.75 for the first two 95 gallon carts and $1.75 per cart per month
thereafter. (This does not include the cart fee which would be assessed by the City.)
Removal of the maximum truck weight of 40,000 pounds to allow Tennis to switch to
automated collection trucks.
Change recycling collection start time from 7 a.m. to 6 a.m. to match City Code and the
City’s trash hauling contract.
Requirements for a cart distribution and management plan.
Purchase and Delivery of Recycling Carts
Cart Purchase
The results of the cart pilot project have shown an increase in recycling tonnage and
participation. With this information and the fact that the City recently negotiated pricing for carts
for City-wide residential trash service, the City should consider the purchase of recycling carts
for its recycling program. Ownership of the carts will also assure the best pricing for future
recycling contracts, as the contractor does not have to cover the cost of carts.
Staff negotiated pricing with two cart manufacturers through HGAC BuyBoard Cooperative
Purchasing. Staff estimates the City would need 12,550 recycling carts for curbside recycling
service. The carts would include 65 gallon carts for a majority of the households, and 32 gallon
carts for smaller households. The carts would be manufactured with up to 50 percent post
consumer waste product, black in color with a different color lid to represent recycling, and
include radio frequency identification devices (RFID) installed for future cart and customer
service tracking. Tennis does not currently have RFID readers installed in their trucks, but the
City should pre-install the RFIDs for future recycling contracts and to save money on retrofitting
carts with RFIDs in the future. Following are the price quotes received:
Cart Cost Estimate
Contractor (carts, RFID, freight – no tax included)
Otto Environmental Systems $462,284
The City purchased trash carts through Otto in 2012.
Otto’s estimate includes the same price per cart
as offered for the trash carts last year.
Rehrig Pacific Company $517,133
Tennis currently uses Rehrig carts in its trash and
recycling collection in other cities.
Cart Delivery
Tennis, Otto, and Rehrig have given the City estimates for cart assembly and delivery. This
would include staging of carts once shipped, assembly of carts, delivery to homes, and
scanning all cart RFIDs upon delivery for future contracts. Estimates range from $4.15 to $4.55
per cart, or $52,082 to $57,102 total.
Delivery of carts to residents would take place in December 2013, for service beginning
January 1, 2014.
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Recycling Rates
In 2013 the City increased recycling rates by 15 percent to cover a shortage of reserves in the
recycling fund. Rates had historically been held low, with slight increases every other year.
History of Maplewood Recycling Rates
YEAR Per Household Per Quarter Per Household Per Month % Increase from Previous Year
2007 $6.05 $2.02 0%
2008 $6.35 $2.12 5%
2009 $6.35 $2.12 0%
2010 $6.35 $2.12 0%
2011 $6.66 $2.22 5%
2012 $6.66 $2.22 0%
2013 $7.68 $2.56 15%
Ramsey County reports that Maplewood has the lowest recycling rates in the County. During
2010 and 2011, Maplewood ranked last for pounds of recycling per household and pounds per
person compared to all other communities. The County also reports that Maplewood’s
municipal recycling fee per dwelling unit is low compared to other communities. The range of
municipal yearly recycling rates in 2012 was $24 to $76.18 in Ramsey County. Maplewood’s
yearly rate in 2012 was $26.64.
The City would fund the recycling carts with equipment certificates financed over seven years.
Staff estimates the cost of funding the carts to be 75 cents per household per month at a
minimum. This is also the increase in Tennis’ proposed contract extension scenario with
contractor-supplied carts and the fee charged by the City to fund our trash carts. A 75 cent per
month per household increase would bring recycling rates to $39.72 per year, which is a 30
percent increase. This rate would still place the City at the low end of yearly recycling rates
charged in other communities in the County. The cost of the carts could also be offset by the
proposed 70 percent revenue share the City would receive for tonnages over those collected
with carts.
A more detailed analysis would be conducted during a cart procurement process this summer.
Bonding for the carts would take place in the fall, with delivery in December, for start of service
January 1, 2014.
RECOMMENDATION
Review the Recycling Program information and offer comment and feedback. In addition, staff
recommends that the City Council authorize staff to finalize the two-year recycling contract
extension with Tennis Sanitation, LLC, for approval by the City Council on June 10, 2013.
Additional information on the process for the procurement of recycling carts will follow.
Attachments:
1. 2012 Annual Recycling Report and Attachments (Educational Tags and Complaints/Compliments)
2. Recycling Cart Pilot Project
3. 2013 Recycling Work Plan
4. Draft Contract Agreement Between the City of Maplewood and Tennis Sanitation, LLC for Recycling
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2012
Greg & Willie Tennis
Tennis Sanitation
1/30/2013
Maplewood Recycling Report
Attachment 1
Workshop Packet Page Number 11 of 85
Index of Recycling Report
Letter of Purpose……………………………………...................….………… Page 1
Recycling Data Summary…………………………...................…….…... Page 2
Recycling Data (Single Family)……………….....................…………. Page 3
Recycling Data (Multi-family)…………………...................……….…… Page 4
Multi-family individual summary letter……...................……..….. Page 5
Inquiries, Linens, Cardboard, & Parks Summary ..................... Page 6
Composite Studies………………………………......................………..…… Page 7
Environmental Impact Analysis………………...................…...……… Page 8
Fun Facts to be proud of……………………………...................…….…… Page 9,10,11,12 & 13
Glass Recycling Processor.………..…………..................…….………… Page 14
Market Report - the end markets…………..................…….………… Page 15
Additional Items................................................................ Page 16
Summary of Year-end Recycling Report…….…..................…….. Page 17
Appendix of Recycling Report
Recycling Report Summary (ALL)………….…............….......…….. Appendix A
Recycling Report (Multi-family)……………….............….........……. Appendix B
Monthly Recycling Report Letter (Example)……...................... Appendix C
Monthly Multi-family Report Data (Example)…....................... Appendix D
Monthly Single Family Report Data (Example)…..................... Appendix E
Data Summary Not-outs by route/Participation, Park Weights... Appendix F
Educational Tags and
Complaints/Compliments Log Report
Educational Tags.. (see separate attachment)....................... 3 ring binder
Compliments/Complaints...(see separate attachment)............ 3 ring binder
Workshop Packet Page Number 12 of 85
January 30, 2013
City of Maplewood
Maplewood, MN 55109
1830 County Road B E
RE: LETTER OF PURPOSE
Dear City of Maplewood,
This Year-end recycling report has been prepared for the City of Maplewood.
The report contains summaries of recycling data for both single family and multi-family,
inquiries, composite study information, environmental impact report, fun facts and a market
report of recycling markets, along with a final summary of the repo rt.
The data in this report will assist us in developing a better understanding of the past, present
and future progress of the City of Maplewood’s recycling program.
Our goal is to develop future strategies to enhance the recycling programs already in place.
Sincerely,
Greg and Willie Tennis
Tennis Sanitation
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Maplewood recycling year-end report 2012 page 2
RECYCLING DATA SUMMARY
In this report we have compiled annual data from both single family and multi-family dwellings (SEE
APPENDIX A). This data includes:
Net tonnage of all residential and multi-family dwellings combined (tan)
Break-out of single family tonnage and set-out rates (yellow)
Break-out of multi-family tonnage (blue)
Separate measurement of weights for cardboard and linens (bottom of APPENDIX A)
Break-out of single family recycling materials by type and weight (yellow)
Break-out of multi-family recycling materials by type and weight (blue)
Break-out of combined tonnages (green)
Inquiries tracked per month (bottom of APPENDIX A)
The data is compiled from recyclable materials collected from our drivers on designated Maplewood
routes. Loads are weighed; weights are then compiled over a month’s period of time. Weights are
broken out based on a composite ratio of the entire load.
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Maplewood recycling year-end report 2012 page 3
RECYCLING DATA (SINGLE FAMILY)
The Single Family Data in APPENDIX A (yellow) was compiled from the single family homes after taking
out the multi-family weights. From this data – we are able to illustrate the weight per home (in lbs.) per
month. We also have tracked the number of residents (“Not-outs”) that do not place their recycling out
on a weekly basis. This year we had also monitored "participation" by route. The data from the routes
is compiled from the Single Family data spreadsheet which details each route day and the tota l tons
collected (APPENDIX E) – Please note that only one route is illustrated.
In analyzing the single family data, we are able to provide the following observations:
Average lbs. per household per month (WPH) = 41.95 lbs. per month
Last year (WPH) = 38.91 lbs. per month
Paper tonnage volume increased over the last quarter of the year
Overall tonnage volume increased over the last quarter of the year
Annual Net total tons collected for single family (ANTSF) was 2,313.61 tons
Last year (ANTSF) = 2,146.06 tons for the year
Additional Trends:
Cardboard and paper still make up a large volume due to the retail packaging. And because we provide
a one-sort collection process that offers the residences the convenience of collecting additional
recyclable materials and larger items such as corrugated cardboard boxes we see that paper/fiber
illustrates strong numbers in 2012.
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Maplewood recycling year-end report 2012 page 4
RECYCLING DATA (MULTI-FAMILY)
The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after
factoring-out the multi-family weights. From this data – we are able to illustrate the weight per unit (in
lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This
weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our
drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX
D). These weights are then added at the end of each month to provide us with a net total. From the
report we are able to calculate the weight per unit per month.
In analyzing the multi-family data, we are able to provide the following observations:
Average lbs. per unit per month (WPMF) = 11.47 lbs. per month
Last year (WPMFH) = 12.96 lbs. per month
Paper tonnage volume increased over the last quarter of the year
Overall tonnage volumes were very consistent over the 12 month period
Annual Net total tons collected for multi-family (ANTMF) was 276.88 tons
Last year (ANTSF) = 312.73 tons for the year
How are the weights determined for the multi-family data? On a quarterly basis – we use one truck to
collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get
an average weight per cart. This data is then entered into multi-family spreadsheet. See APPENDIX D
for an example of this report.
This data is significant because we are able to easily separate this data from the total tons collected on
each day of collection. The remaining tonnage is then the actual tonnage which comes from the single
family homes.
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Maplewood recycling year-end report 2012 page 5
MULTI-FAMILY INDIVIDUAL SUMMARY LETTER
From the data compiled over the twelve months we are able to provide each multi-housing property
with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with
some information on how their efforts help with the environment along with additional information to
assist them in enhancing their recycling efforts.
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Maplewood recycling year-end report 2012 page 6
INQUIRIES SUMMARY
Below are twelve months of data documenting the number of residents that called into our office. The
most common calls were comprised of residents asking what additional items they could recycle. Other
less common calls were to see if our driver could come back because they forgot to put out their
materials in time and the occasional request of how to dispose of hazardous waste. You will also notice
the inquiries had decreased from last year by 84 calls.
We are confident that our Customer Service Staff (CSRs) resolved all inquiries to the resident’s
satisfaction. The amount of inquiries to actual residents serviced average less than ½ percent. Our
team of CSRs and professional drivers are committed to providing the best service to the City of
Maplewood – we feel this report is direct result of this commitment.
TOTAL INQUIRIES FOR 2012
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
39 16 24 13 22 14 19 21 30 29 23 10 260
TOTAL INQUIRIES FOR 2011
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
87 64 70 38 16 16 11 15 5 5 5 12 344
LINENS AND SHOES SUMMARY
Linens and shoes for the year totaled 3,692 pounds.
Last year Linens and shoes for the year totaled 6,217 pounds.
CARDBOARD SUMMARY
Cardboard collected from city facilities and buildings totaled 92,850 pounds.
Last Year Cardboard collected from city facilities and buildings totaled 105,615 pounds.
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Maplewood recycling year-end report 2012 page 7
RECYCLING COMPOSITE STUDY
In the 2nd week of October 2012 – our processing facility took three trucks of material from
Maplewood’s Monday through Friday recycling routes. The tare weight of the contents was
documented, the sorting floor was cleared and the three truck’s loads were sorted into 11 categories (as
listed below). All of the categories were then weighed and documented. The results of the composite
study were then entered back into the monthly report. This year we added the collection of "retail"
plastic bags to be processed in our composite study.
Why do a composite study?
Having a good understanding of the recycling composition provides us with data that may assist us in
adjusting it to fit the needs of the Residents of Maplewood. With on-going changes in the economy,
cultural and even changes in the home we can develop more available markets, increase processing
technologies to handle more items and enhance educational materials to instruct residents on proper
recycling procedures.
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Maplewood recycling year-end report 2012 page 8
ENVIRONMENTAL IMPACT ANALYSIS
From the detailed recycling data from this report, we are able to provide the City of Maplewood with
some unique ways that the residents recycling efforts have made a difference. Over the years, recycling
markets have been able to recycle more and more items out of the waste stream. They have also been
able to determine what resources are saved by recycling various materials.
In this report we were able to convert the break-out of the composite of recycling materials and convert
the tonnages into resources saved.
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Maplewood recycling year-end report 2012 page 9
FUN RECYCLING FACTS
PAPER & CARDBOARD
To produce each week's Sunday newspapers, 500,000 trees must be cut
down
About 21 percent of Minnesota’s household garbage is
recyclable paper. You can now recycle all your mail,
office and school paper, magazines and catalogs,
cardboard and other boxes, like cereal boxes, shoe boxes
and toothpaste boxes.
186,400 of tons of recyclable paper is thrown away each year by
residents in the Twin Cities metro area.
Twin Cities metro area residents recycle almost 1 million pounds of
paper every single day.
Recycled paper supplies more than 37% of the raw materials used to
make new paper products in the U.S. There is an ever-growing
demand, so every bit counts.
If every American recycled just one -tenth of their newspapers, we would
save about 25,000,000 trees a year.
If you had a 15-year-old tree and made it into paper grocery bags, you'd
get about 700 of them. A busy supermarket could use all of them in
under an hour! This means in one year, one supermarket can go through
over 6 million paper bags! Imagine how many supermarkets there are
just in the United States!!!
The average American uses seven trees a year in paper, wood, and other
products made from trees. This amounts to about 2,000,000,000 trees
per year!
The amount of wood and paper we throw away each year is enough to
heat 50,000,000 homes for 20 years.
Approximately 1 billion trees worth of paper are thrown away every year
in the U.S.
Americans use 85,000,000 tons of paper a year; about 680 pounds per
person.
The average household throws away 13,000 separate pieces of paper
each year. Most is packaging and junk mail.
In 1993, U.S. paper recovery saved more than 90,000,000 cubic yards of
landfill space.
Each ton (2000 pounds) of recycled paper can save 17 trees, 380 gallons
of oil, three cubic yards of landfill space, 4000 kilowatts of energy, and
Workshop Packet Page Number 21 of 85
Maplewood recycling year-end report 2012 page 10
Fun Recycling facts - continued
7000 gallons of water. This represents a 64% energy savings, a 58%
water savings, and 60 pounds less of air pollution!
The 17 trees saved (above) can absorb a total of 250 pounds of carbon
dioxide
from the air each year. Burning that same ton of paper would create 1500
pounds of carbon dioxide.
Recycling paper doesn’t just save trees! Production of recycled paper uses
80 percent less water, 65 percent less energy and produces 95 percent
less air pollution than paper production using raw materials.
Some people don’t recycle their mail because they are concerned about
protecting their identity. However, mail and other papers are no safer in
the trash. If you shred your paper, you can still recycle it. Place it in a
closed paper bag and label it “shredded paper.”
A newspaper is recycled and back in circulation in less than four weeks.
Don’t forget that you can recycle the inserts along with the newspaper!
Recycled cardboard is used to make new boxes, cereal boxes and other
paper packaging. It can even be used to make paper backing for shingles.
It’s a bit more work to break those boxes down to fit in the bin, but it’s
worth it.
About two million tons of magazines and catalogs are produced each year
in the U.S., but only about 32% of that is recycled. Ma gazines, catalogs,
and other glossy papers are recyclable – add them to your bins!
The average American household receives about 50 pounds of unsolicited
mail each year. Be sure to recycle your unwanted mail, including glossy
and colored papers. You can also recycle envelopes with windows.
In Minnesota, the recycling industry creates more than 19,000 jobs and
creates $3.48 billion in gross economic activity every year. Recycling
helps your community in many ways.
A piece of paper can be recycled seven to fifteen times before the fibers
get too short for making paper. Those fibers are collected and sold to
farmers as an additive for enriching the soil.
Every year, $85 million worth of recyclables are thrown away in
Minnesota. It costs the State $45 million to disposing of those discarded
recyclables.
Every Puffs tissue box is made at the Rock -Tenn Co. facility in St. Paul,
often out of your reclaimed telephone books.
The construction costs of a paper mill designed to use waste paper is 50
to 80% less than the cost of a mill using new pulp. Workshop Packet Page Number 22 of 85
Maplewood recycling year-end report 2012 page 11
Fun Recycling facts - continued
ALUMINUM CANS
A used aluminum can is recycled and back on the grocery shelf as a new
can, in as little as 60 days. That's c losed loop recycling at its finest!
Used aluminum beverage cans are the most recycled item in the U.S., but
other types of aluminum, such as siding, gutters, car components, storm
window frames, and lawn furniture can also be recycled.
Recycling one aluminum can saves enough energy
to run a TV for three hours -- or the equivalent of
a half a gallon of gasoline.
More aluminum goes into beverage cans than any
other product.
Because so many of them are recycled, aluminum cans account for less
than 1% of the total U.S. waste stream, according to EPA estimates.
An aluminum can that is thrown away will still be a “can” 500 years from
now!
Every three months, Americans landfill enough aluminum to rebuild the
entire United States commercial air fleet.
The average person has the opportunity to recycle more than 25,000 cans
in a lifetime. At six ounces of gasoline energy savings per recycled
aluminum can, that represents a potential to save the energy contained in
nearly 1,200 gallons of gasoline!
Recycling one aluminum can saves enough energy to power a TV or
computer for three hours.
It takes 95 percent less energy to recycle aluminum than it does to make it
from raw materials. Making recycled steel results in a 60 percent energy
savings, making recycled plastic results in a 70 percent energy savings,
and making recycled glass results in a 40 percent energy savings.
There is no limit to the amount of times aluminum can be recycled.
We use over 80,000,000,000 aluminum soda cans every year.
At one time, aluminum was more valuable than gold!
A 60-watt light bulb can be run for over a day on the amount of energy
saved by recycling 1 pound of steel. In one year in the United States, the
recycling of steel saves enough energy to heat and light 1 8,000,000
homes!
Workshop Packet Page Number 23 of 85
Maplewood recycling year-end report 2011 page 12
Fun Recycling facts - continued
PLASTICS
Americans use 2,500,000 plastic bottles every hour!
Most of them are thrown away!
Plastic bags and other plastic garbage thrown
into the ocean kill as many as 1,000,000 sea
creatures every year.
The plastic recycling industry provides jobs for more than 52,000
Americans.
Five plastic soda bottles yield enough fiber for one extra large T -shirt,
one square foot of carpet, or enough fiber fill for one ski jacket.
Recycling plastic saves twice as much energy as burning it in an
incinerator.
Americans throw away 25,000,000,000 Styrofoam coffee cups every
year.
GLASS
Every month, we throw out enough glass bottles and jars to fill up a
giant skyscraper. All of these jars are recyclable!
The energy saved from recycling one glass bottle can run a 100 -watt
light bulb for four hours or a compact fluorescent bulb for 20 hours. It
also causes 20% less air pollution and 50% less water pollut ion than
when a new bottle is made from raw materials.
A modern glass bottle would take 4000 years
or more to decompose -- and even longer if it's
in the landfill.
Mining and transporting raw materials for glass
produces about 385 pounds of waste for every
ton of glass that is made. If recycled glass is
substituted for half of the raw materials, the
waste is cut by more than 80%.
Recycling one glass jar saves enough electricity to light a conventional
60-watt bulb for four hours or an 11 -watt compact fluorescent bulb for
20 hours.
Making glass from recycled material cuts related water pollution by 50
percent.
Workshop Packet Page Number 24 of 85
Maplewood recycling year-end report 2012 page 13
Fun Recycling facts - continued
INDUSTRY REFERENCE INFORMATON
http://www.recycling-revolution.com/recycling-facts.html
http://www.ambitpacific.com/industrialrecycling/recycling/recycling-facts.html
http://www.google.com/search?sourceid
http://www.headwatersrecycle.com/why.html
http://www.ambitpacific.com/industrialrecycling/recycling/recycling-facts.html
http://www.deq.state.ms.us/mdeq.nsf/page/Recycling_RecyclingTrivia?OpenDocument
www.students.arch.utah.edu/courses/Arch4011/Recycling%20Facts1.pdf
www.RethinkRecycling.com
What is plastic made into?
Plastics are everywhere in our lives - our kitchens, our vehicles, our purses, and even inside our own bodies.
Check out the many ways plastics can be found all around you:
Polyethylene terephthalate (PET) plastic #1: Beverage bottles, food film, microwaveable
packages
High-density polyethylene (HDPE) plastic #2: Beverage containers, cleaning product
containers, shopping bags, cabling, pipes, wood composites
Polyvinyl chloride (PVC) plastic #3: Toys, pipes, shower curtains, flooring, windows, food films
Low-density polyethylene (LDPE) plastic #4: Produce bags, flexible food containers, shrink
wrap, lining for cardboard, wire coverings, toys
Polypropylene (PP) plastic #5: Large and small appliances, food containers, auto parts, pipes
Polystyrene (PS) plastic #6 : Food and beverage containers, CD and DVD cases, plates and cups
Polycarbonate (PC) plastic #7: Beverage bottles, DVDs and CDs, eyeglasses, traffic lights,
lenses
http://www.ecolife.com
Workshop Packet Page Number 25 of 85
Maplewood recycling year-end report 2012 page 14
GLASS RECYCLING PROCESSORS
Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor.
This is in response to the City’s request to create a glass contingency plan that achieves the overall goal
of recycling 100% of the material into the original raw material.
We are excited to announce that Strategic Materials has developed a technology that optically sorts
broken glass mechanically without manually sorting. This results in minimizing the amount of glass
being used for aggregate material.
Workshop Packet Page Number 26 of 85
Maplewood recycling year-end report 2012 page 15
MARKET REPORT
2012 was a fair year for all commodities. Demand was down with markets in need of fiber and plastics.
Fiber markets noticed a drop in demand around August of 2012.
Aluminum and tin markets were semi-strong due to the steady demand from local markets.
Glass market remains strong especially now that there is a new local processor of broken glass in the
Metro area. Their newest technology sorts broken glass using computerized optical sorters and a
complex but innovative blower system. 90% of the broken glass is now being processed into post-
consumer food and beverage containers.
The outlook for 2013
Year 2012 was a pretty challenging year for all commodities. Future markets are anticipating to gear-up
for survival mode due to reduced local, national and export demand.
Workshop Packet Page Number 27 of 85
Maplewood recycling year-end report 2012 page 16
ADDITIONAL ITEMS
RESIDUALS:
2012 Residuals (in tons) from recycling was as follows:
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2 % 2 % 2 %
4.40 tons 4.0 tons 4.59 tons 4.53 tons 5.12 tons 4.68 tons 4.77 tons 4.73 tons 4.37 tons 4.68 tons 5.02 tons 4.67 tons 55.55 tons
Residuals consisted of items such as styro foam, foam, shoes, diapers and general garbage.
In comparison to 2011: Residuals are down 26.88 tons from last year
TRUCK WEIGHTS:
During the 2012 Calendar - none of our vehicles exceeded the maximum loaded weight of 40,000
pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are
available upon request.
RECYCLING SERVICE FEE:
The recycling service fee is $1.75 per unit per month which is based upon the contracted price.
STORAGE OF EXTRA RECYCLABLE MATERIALS:
During the 2012 calendar year our recycling facility had sorted all recyclable materials within 45 days of
processing to recycling markets. The only exception are the milk cartons - which are baled and stored
until there is enough volume to meet the vendor's minimum shipping requirements and "rare-type"
plastics which are stored until a larger enough quantity is available to make a mill size bale.
Workshop Packet Page Number 28 of 85
Maplewood recycling year-end report 2012 page 17
SUMMARY OF YEAR-END RECYCLING REPORT
The 2012 Maplewood Year-end Recycling Report provides up-to-date information from the City’s
recycling activities over the past year. Each section of this report reflects the various ways data was
collected, entered and calculated to contribute to meeting our goals.
In the report we have illustrated the composition of recyclables, itemized volumes of recyclables from
both single family and multi-family dwellings as they relate to each break-out of each separate
commodity. We also provide information on how the City's recycling efforts will impact our
environment. This year's report also reflects "participation" which is calculated from every route sheet
which will help us to identify those residents who do not participate.
As we grow into 2013, we will maintain our traditional, core activities as well as newer areas of focus in
developing ways to enhance our recycling program. These include the search for creative ways to
overcome problems associated with contamination, increasing recycling volumes, as well as addressing
ways to increase recycling participation.
Together with the support of The City of Maplewood we will achieve the goals - responding to the
realities of today as well as to the challenges of tomorrow.
Workshop Packet Page Number 29 of 85
APPENDIX A - RECYCLING DATA SUMMARY
2012 MAPLEWOOD
RECYCLE TONNAGE DATA JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 2012 TOTALS
MONTHLY DATA/RTE UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS UNITS TYPE
TOTAL TONS (MON)57.93 40.90 46.89 58.46 48.83 48.59 57.02 46.98 47.69 60.58 52.48 66.63 632.98 TotalTons
TOTAL TONS (TUES)27.80 24.42 26.29 28.15 34.01 29.79 35.98 27.10 26.83 33.68 32.46 29.62 356.13 Total Tons
TOTAL TONS (WED)44.76 54.29 48.07 48.40 63.64 47.56 49.66 59.95 50.49 62.56 57.20 56.03 642.61 Total Tons
TOTAL TONS (THUR)29.33 26.95 36.80 30.53 44.44 32.55 32.05 40.18 31.58 33.32 46.53 37.29 421.55 Total Tons
TOTAL TONS (FRI)44.32 39.27 54.94 44.85 46.79 58.82 46.93 45.24 46.43 49.36 68.10 49.26 594.31 Total Tons
Single Family Percentage Break-out
RECYCLED MATERIALS Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons TONS Description
PAPER 127.67 115.51 134.33 131.70 149.44 136.16 138.59 134.65 125.64 146.82 160.79 147.61 1648.91 TONS
ALUMINUM 2.19 1.98 2.31 2.26 2.57 2.34 2.38 2.31 2.16 2.54 2.78 2.56 28.38 TONS
TIN 4.20 3.80 4.42 4.33 4.92 4.48 4.56 4.43 4.13 4.87 5.34 4.90 54.38 TONS
PLASTICS 17.35 15.70 18.26 17.90 20.31 18.51 18.84 18.30 17.08 20.76 22.74 20.87 226.61 TONS
GLASS 27.40 24.79 28.83 28.26 32.07 29.22 29.74 28.89 26.96 31.99 35.03 32.16 355.34 TONS
TOTAL TONS 178.81 161.78 188.14 184.45 209.30 190.70 194.10 188.59 175.97 206.98 226.68 208.10 2313.61 TONS
# of HOMES ON ROUTE 9,193 9,193 9,193 9,193 9,193 9,193 9,193 9,193 9,193 9,193 9,193 9,193
AVERAGE LBS / HOME /
MONTH 38.90 35.20 40.93 40.13 45.54 41.49 42.23 41.03 38.28 45.03 49.32 45.27 41.95 Avg, Lbs. /Unit
Multi- Family Percentage Break-out
RECYCLED MATERIALS Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons TONS Description
PAPER 15.02 14.39 14.54 15.36 16.72 15.74 16.34 18.75 16.27 19.15 17.15 17.90 197.33 TONS
ALUMINUM 0.26 0.25 0.25 0.26 0.29 0.27 0.28 0.32 0.28 0.33 0.30 0.31 3.39 TONS
TIN 0.49 0.47 0.48 0.51 0.55 0.52 0.54 0.62 0.54 0.64 0.57 0.59 6.52 TONS
PLASTICS 2.04 1.96 1.98 2.09 2.27 2.14 2.22 2.55 2.21 2.71 2.43 2.53 27.12 TONS
GLASS 3.22 3.09 3.12 3.30 3.59 3.38 3.51 4.02 3.49 4.17 3.74 3.90 42.52 TONS
TOTAL TONS 21.04 20.15 20.37 21.52 23.42 22.04 22.88 26.26 22.79 27.00 24.18 25.23 276.88 TONSWorkshop Packet Page Number 30 of 85
# of MF UNITS ON
ROUTE 4,023 4,023 4,023 4,023 4,023 4,023 4,023 4,023 4,023 4,023 4,023 4,023
AVERAGE LBS / HOME /
MONTH 10.46 10.02 10.12 10.70 11.64 10.96 11.38 13.05 11.33 13.42 12.02 12.54 11.47 Avg, Lbs. /Unit
COMBINED BREAK-OUT
RECYCLED MATERIALS Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons Tons TONS Description
PAPER 142.69 129.90 148.88 147.06 166.16 151.90 154.93 153.40 141.91 165.97 177.94 165.51 1846.25 TONS
ALUMINUM 2.45 2.23 2.56 2.52 2.85 2.61 2.66 2.63 2.44 2.87 3.08 2.87 31.77 TONS
TIN 4.70 4.27 4.90 4.84 5.47 5.00 5.10 5.05 4.67 5.51 5.91 5.49 60.90 TONS
PLASTICS 19.39 17.65 20.23 19.99 22.58 20.64 21.06 20.85 19.29 23.47 25.16 23.41 253.73 TONS
GLASS 30.62 27.87 31.95 31.56 35.66 32.60 33.25 32.92 30.45 36.16 38.77 36.06 397.87 TONS
TOTAL TONS 199.85 181.93 208.52 205.97 232.72 212.75 216.99 214.85 198.76 233.98 250.86 233.34 2590.50 TONS
CARDBOARD & LINENS
CARDBOARD 5,740 5,170 6,720 6,550 8,830 6,930 7,360 7,360 7,570 7,960 10,410 12,250 92,850 LBS
LINENS 328 268 - 228 234 398 222 445 465 402 - 702 3,692 LBS
TOTAL INQUIRIES 39 16 24 13 22 14 19 21 30 29 23 10 260
% of contamintation 2.2%2.2%2.2%2.2%2.2%2.2%2.2%2.2%2.2%2.0%2.0%2.0%
Residuals (Tons)4.40 4.00 4.59 4.53 5.12 4.68 4.77 4.73 4.37 4.68 5.02 4.67 55.55 Tons
Workshop Packet Page Number 31 of 85
APPENDIX B RECYCLING DATA SUMMARY (MULTI-FAMILY)
2012
Annual Weight RECAP REPORT January February March April May June July
Multi-Family Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit
Apt Name Units for mo. /Month for mo. /Month for mo. /Month for mo. /Month for mo. /Month for mo. /Month for mo. /Month
1426 Frost Avenue 7 24 3 16 2 105 15 71 10 56 8 28 4 181 26
Emmas Place 13 0 0 0 0 81 6 42 3 42 3 28 2 28 2
English Manor 37 628 17 499 13 475 13 479 13 416 11 395 11 649 18
Homestead at 62 580 9 419 7 483 8 479 8 451 7 367 6 502 8
Maplewood Mobile 17 346 20 290 17 354 21 338 20 254 15 268 16 405 24
Park Edge Apartments 51 354 7 258 5 290 6 282 6 197 4 113 2 279 5
Parkview Court 72 877 12 741 10 708 10 705 10 592 8 592 8 725 10
Phoenix Treatment 1 113 113 161 161 113 113 56 56 71 71 0 0 42 42
Sherwood Glen 96 2447 25 1996 21 1868 19 1974 21 1579 16 1579 16 2009 21
Greengate Apartments 108 1594 15 1143 11 966 9 959 9 818 8 1100 10 1228 11
Maple Pond Homes 168 1707 10 1320 8 1385 8 1424 8 1213 7 1241 7 1423 8
Maplewood Apartments 240 3494 15 2624 11 2673 11 2820 12 2369 10 2200 9 3125 13
Maplewood Manor 18 322 18 290 16 322 18 254 14 254 14 874 49 446 25
Saint Paul's Monastery 70 290 4 258 4 193 3 282 4 226 3 226 3 279 4
Maplewood Community Center1 644 644 451 451 451 451 508 508 395 395 479 479 446 446
Maplewood City Hall 1 708 708 483 483 419 419 677 677 409 409 479 479 698 698
Maplewood Public Works 1 354 354 258 258 258 258 338 338 226 226 254 254 335 335
Fire Station 2 1 161 161 129 129 113 113 99 99 71 71 71 71 84 84
Cobblestone Court 74 242 3 161 2 188 3 200 3 300 4 200 3 381 5
Silver Ridge Apartments 186 1302 7 926 5 1033 6 1450 8 1300 7 1150 6 1631 9
Summer Hills Of 45 616 14 348 8 429 10 533 12 600 13 400 9 833 19
Beaver Creek Condos 60 832 14 537 9 765 13 967 16 1233 21 1067 18 1353 23
Century Trails 40 268 7 215 5 215 5 200 5 333 8 267 7 347 9
Lakeview Commons 98 228 2 215 2 242 2 267 3 400 4 300 3 347 4
Pondview Apartments 180 1208 7 1127 6 1074 6 1200 7 1600 9 1200 7 1837 10
Nature Center 1 94 94 27 27 27 27 33 33 50 50 67 67 69 69
Fire Station 1 1 47 47 27 27 27 27 0 0 67 67 0 0 17 17
Birch Glen 60 434 7 490 8 302 5 459 8 542 9 500 8 542 9
Cardinal Pointe 108 377 3 339 3 377 3 334 3 417 4 292 3 492 5
Carefree Cottages 254 3355 13 4392 17 3808 15 4233 17 5609 22 4128 16 4346 17
Concordia Arms 125 1904 15 2281 18 1715 14 1460 12 2460 20 1877 15 1722 14
Heritage Square Condos 18 566 31 603 34 377 21 375 21 459 25 1376 76 451 25
Maple Knoll Townhomes 57 434 8 566 10 490 9 584 10 573 10 500 9 492 9Workshop Packet Page Number 32 of 85
Maple Ridge Apartments 100 603 6 867 9 641 6 917 9 751 8 626 6 779 8
Maplewood Townhomes 31 38 1 0 0 38 1 0 0 42 1 0 0 41 1
Norgard Apartments 60 349 6 320 5 283 5 334 6 375 6 250 4 277 5
Seasons at Maplewood 150 603 4 754 5 641 4 709 5 1001 7 709 5 738 5
Sibley Cove Apartments 80 1320 16 1621 20 1395 17 1460 18 1960 24 1501 19 1353 17
Town and Country 120 1206 10 1546 13 1206 10 1334 11 1668 14 1376 11 1353 11
Village on Woodlynn 60 999 17 1263 21 1093 18 1251 21 1501 25 1251 21 1148 19
Walker at Hazel Ridge 75 980 13 905 12 905 12 834 11 1188 16 959 13 861 11
Wyngate Apartments 50 679 14 528 11 603 12 459 9 542 11 584 12 738 15
1860 McMenemy Street 12 237 20 208 17 208 17 306 25 420 35 306 25 281 23
Arcade Apartments 27 297 11 237 9 267 10 229 8 306 11 229 8 352 13
Edgerton Highlands 225 1156 5 1216 5 1483 7 1568 7 2046 9 1606 7 1496 7
Rosoto Villa on Roselawn 70 534 8 445 6 593 8 497 7 803 11 574 8 493 7
Western Hills 54 133 2 222 4 326 6 382 7 382 7 191 4 352 7
2048 Mississippi Street 40 326 8 430 11 534 13 554 14 612 15 612 15 528 13
Golden Star Apartments 109 312 3 282 3 520 5 459 4 612 6 459 4 493 5
Century Ridge 75 394 5 251 3 322 4 204 3 326 4 449 6 240 3
Connemara I 96 1092 11 1199 12 1790 19 1469 15 1469 15 1795 19 1280 13
Connemara II 96 1754 18 1522 16 1539 16 1632 17 1918 20 2203 23 2000 21
Maplewood Gardens 32 90 3 72 2 179 6 1224 38 204 6 286 9 160 5
McKnight Townhomes 190 3329 18 3687 19 4726 25 4060 21 4121 22 5447 29 4040 21
ANNUAL NET TOTALS (lbs)42,980 41,162 41,612 43,962 47,827 45,028 46,746 Workshop Packet Page Number 33 of 85
August September October November December 2012 TOTALS
Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Wgt/unit Total Wgt Average
for mo.Units /Month for mo. /Month for mo. /Month for mo. /Month for mo.per Month for Year wgt for yr
84 7 12 70 10 159 23 130 19 174 25 1098 13
0 13 0 28 2 58 4 29 2 0 0 336 2
363 37 10 453 12 566 15 450 12 609 16 5981 13
363 62 6 419 7 464 7 435 7 479 8 5439 7
335 17 20 265 16 355 21 203 12 305 18 3717 18
446 51 9 530 10 580 11 551 11 609 12 4489 7
586 72 8 565 8 827 11 667 9 870 12 8456 10
167 1 167 223 223 232 232 261 261 348 348 1787 149
1786 96 19 1786 19 2320 24 1769 18 2378 25 23491 20
781 108 7 921 9 1059 10 1131 10 1450 13 13148 10
1172 168 7 1228 7 1479 9 1276 8 1711 10 16577 8
2595 240 11 2372 10 3234 13 2349 10 3335 14 33188 12
446 18 25 446 25 566 31 464 26 609 34 5293 25
223 70 3 223 3 290 4 232 3 290 4 3011 4
446 1 446 307 307 493 493 377 377 377 377 5374 448
614 1 614 586 586 711 711 522 522 638 638 6943 579
307 1 307 307 307 290 290 145 145 493 493 3564 297
167 1 167 112 112 261 261 232 232 232 232 1730 144
520 74 7 347 5 375 5 289 4 318 4 3520 4
1909 186 10 2082 11 2052 11 1503 8 1301 7 17637 8
798 45 18 763 17 780 17 694 15 665 15 7460 14
1180 60 20 868 14 1214 20 1012 17 1040 17 12066 17
277 40 7 277 7 289 7 231 6 231 6 3150 7
277 98 3 312 3 289 3 231 2 260 3 3367 3
1352 180 8 1074 6 1358 8 1185 7 1098 6 15313 7
35 1 35 69 69 87 87 58 58 58 58 673 56
69 1 69 104 104 145 145 87 87 58 58 647 54
626 60 10 542 9 548 9 487 8 447 7 5918 8
902 108 8 820 8 974 9 812 8 812 8 6949 5
5556 254 22 4285 17 5664 22 4608 18 4486 18 54469 18
2337 125 19 2009 16 2598 21 2071 17 1989 16 24423 16
820 18 46 656 36 853 47 650 36 893 50 8078 37
800 57 14 779 14 974 17 629 11 721 13 7542 11Workshop Packet Page Number 34 of 85
1107 100 11 984 10 1177 12 934 9 974 10 10360 9
41 31 1 41 1 41 1 20 1 20 1 321 1
451 60 8 349 6 345 6 325 5 365 6 4023 6
1189 150 8 984 7 1218 8 974 6 974 6 10495 6
1394 80 17 1107 14 1299 16 1218 15 1218 15 16845 18
1722 120 14 1312 11 1624 14 1340 11 1299 11 16987 12
1435 60 24 1189 20 1421 24 1259 21 1137 19 14947 21
1333 75 18 984 13 1218 16 1015 14 1117 15 12298 14
1066 50 21 656 13 1502 30 1096 22 771 15 9224 15
501 12 42 387 32 413 34 541 45 472 39 4280 30
563 27 21 370 14 404 15 581 22 512 19 4347 13
1830 225 8 1382 6 1655 7 2000 9 1655 7 19091 7
915 70 13 739 11 788 11 847 12 867 12 8094 10
387 54 7 352 7 483 9 315 6 355 7 3882 6
458 40 11 458 11 453 11 670 17 433 11 6067 13
669 109 6 704 6 768 7 709 7 709 7 6696 5
760 75 10 560 7 305 4 687 9 382 5 4880 5
1680 96 18 1640 17 1412 15 1297 14 1526 16 17649 15
2280 96 24 1920 20 2136 22 2175 23 2175 23 23253 20
160 32 5 240 8 153 5 191 6 153 5 3110 8
5360 190 28 4360 23 4317 23 5539 29 4527 24 53512 23
53,638 46,543 55,274 49,501 50,924 565,197 Pounds
Workshop Packet Page Number 35 of 85
APPENDIX C
Workshop Packet Page Number 36 of 85
APPENDIX D
Workshop Packet Page Number 37 of 85
Maplewood 2012 NOVEMBER w
MON RTE # 1 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.06 3.94 4.70 5.15 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 4.06 3.94 4.70 5.15 0.00 17.85
# of Stops 933 933 933 933 933 Averages
Not outs 385 412 352 365 0 379
% of Participation 59%56%62%61%100%59%w
Lbs per Stop Recycled 14.82 15.12 16.18 18.13 0.00 16 MONDAY ROUTE SUMMARY FOR NOVEMBER 2012
MON RTE # 2 Week 1 Week 2 Week 3 Week 4 Week 5 MONDAY Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 3.79 3.80 4.10 4.83 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total Net Total
TOTAL Tons 3.79 3.80 4.10 4.83 0.00 16.52 TOTAL Tons 12.00 11.80 13.30 15.38 0.00 52.48
# of Stops 553 553 553 553 553 Averages # of Stops 2510 2510 2510 2510 2510 Averages
Not outs 207 221 173 217 0 205 Not outs 991 1035 889 960 0 969
% of Participation 63%60%69%61%100%63%% of Participation 61%59%65%62%100%61%
Lbs per Stop Recycled 21.91 22.89 21.58 28.75 0.00 24 Lbs per Stop Recycled 15.80 16.00 16.41 19.85 0.00 17
MON RTE # 3 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.15 4.06 4.50 5.40 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 4.15 4.06 4.50 5.40 0.00 18.11
# of Stops 1024 1024 1024 1024 1024 Averages
Not outs 399 402 364 378 0 386
% of Participation 61%61%64%63%100%62%
Lbs per Stop Recycled 13.28 13.05 13.64 16.72 0.00 14
TUE RTE # 1 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.17 3.37 4.02 4.46 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 4.17 3.37 4.02 4.46 0.00 16.02
# of Stops 736 736 736 736 736 Averages
Not outs 342 358 301 320 0 330
% of Participation 54%51%59%57%100%55%
Lbs per Stop Recycled 21.17 17.83 18.48 21.44 0.00 20 TUESDAY ROUTE SUMMARY FOR NOVEMBER 2012
TUE RTE # 2 Week 1 Week 2 Week 3 Week 4 Week 5 TUESDAY Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.24 3.78 3.94 4.48 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total Net Total
TOTAL Tons 4.24 3.78 3.94 4.48 0.00 16.44 TOTAL Tons 8.41 7.15 7.96 8.94 0.00 32.46
# of Stops 469 469 469 469 469 Averages # of Stops 1205 1205 1205 1205 1205 Averages
Not outs 134 155 115 0 0 101 Not outs 476 513 416 320 0 431
% of Participation 71%67%75%100%100%78%% of Participation 60%57%65%73%100%64%
Lbs per Stop Recycled 25.31 24.08 22.26 19.10 0.00 23 Lbs per Stop Recycled 23.07 20.66 20.18 20.20 0.00 21
WED RTE # 1 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.37 4.53 4.89 5.90 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 4.37 4.53 4.89 5.90 0.00 19.69
# of Stops 516 516 516 516 516 Averages
Not outs 164 134 139 134 0 143
% of Participation 68%74%73%74%100%72%
Lbs per Stop Recycled 24.83 23.72 25.94 30.89 0.00 26 WEDNESDAY ROUTE SUMMARY FOR NOVEMBER 2012
WED RTE # 2 Week 1 Week 2 Week 3 Week 4 Week 5 WEDNESDAY Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 3.76 4.24 4.29 5.47 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total Net Total
TOTAL Tons 3.76 4.24 4.29 5.47 0.00 17.76 TOTAL Tons 12.91 13.42 14.08 16.79 0.00 57.20
# of Stops 707 707 707 707 707 Averages # of Stops 1989 1989 1989 1989 1989 Averages
Not outs 215 196 199 195 0 201 Not outs 648 606 601 595 0 613
% of Participation 70%72%72%72%100%72%% of Participation 67%70%70%70%100%69%
Lbs per Stop Recycled 15.28 16.59 16.89 21.37 0.00 18 Lbs per Stop Recycled 19.25 19.41 20.29 24.09 0.00 21
WED RTE # 3 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.78 4.65 4.90 5.42 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 4.78 4.65 4.90 5.42 0.00 19.75
# of Stops 766 766 766 766 766 Averages
Not outs 269 276 263 266 0 269
% of Participation 65%64%66%65%100%65%
Lbs per Stop Recycled 19.24 18.98 19.48 21.68 0.00 20
Appendix E
Workshop Packet Page Number 38 of 85
THUR RTE # 1 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 0.00 0.00 0.00 0.00 0.00
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 0.00 0.00 0.00 0.00 0.00 0.00
# of Stops 333 333 333 333 333 Averages
Not outs 138 125 132 159 130 137
% of Participation 59%62%60%52%61%59%
Lbs per Stop Recycled 0.00 0.00 0.00 0.00 0.00 0 THURSDAY ROUTE SUMMARY FOR NOVEMBER 2012
THUR RTE # 2 Week 1 Week 2 Week 3 Week 4 Week 5 THURSDAY Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 3.88 3.72 3.95 3.71 3.73
Tons - Load 2 0.00 0.00 0.00 0.00 0.99 Net Total Net Total
TOTAL Tons 3.88 3.72 3.95 3.71 4.72 19.98 TOTAL Tons 9.05 8.62 8.86 9.31 10.69 46.53
# of Stops 780 780 780 780 780 Averages # of Stops 1595 1595 1595 1595 1595 Averages
Not outs 275 289 278 362 275 296 Not outs 565 579 563 734 545 597
% of Participation 65%63%64%54%65%62%% of Participation 65%64%65%54%66%63%
Lbs per Stop Recycled 15.37 15.15 15.74 17.75 18.69 17 Lbs per Stop Recycled 17.57 16.97 17.17 21.63 20.36 19
THUR RTE # 3 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 5.17 4.90 4.91 5.60 5.97
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 5.17 4.90 4.91 5.60 5.97 26.55
# of Stops 482 482 482 482 482 Averages
Not outs 152 165 153 213 140 165
% of Participation 68%66%68%56%71%66%
Lbs per Stop Recycled 31.33 30.91 29.85 41.64 34.91 34
FRI RTE # 1 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 2.11 2.10 2.38 2.65 2.31
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total
TOTAL Tons 2.11 2.10 2.38 2.65 2.31 11.55
# of Stops 348 348 348 348 348 Averages
Not outs 129 119 119 137 125 126
% of Participation 63%66%66%61%64%64%
Lbs per Stop Recycled 19.27 18.34 20.79 25.12 20.72 21 FRIDAY ROUTE SUMMARY FOR NOVEMBER 2012
FRI RTE # 2 Week 1 Week 2 Week 3 Week 4 Week 5 FRIDAY Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 4.73 4.69 4.48 5.38 4.91
Tons - Load 2 0.00 0.00 0.00 0.00 0.00 Net Total Net Total
TOTAL Tons 4.73 4.69 4.48 5.38 4.91 24.19 TOTAL Tons 12.85 13.07 12.95 15.29 13.94 68.10
# of Stops 511 511 511 511 511 Averages # of Stops 1894 1894 1894 1894 1894 Averages
Not outs 140 149 144 163 141 147 Not outs 551 553 538 676 522 568
% of Participation 73%71%72%68%72%71%% of Participation 71%71%72%64%72%70%
Lbs per Stop Recycled 25.50 25.91 24.41 30.92 26.54 27 Lbs per Stop Recycled 19.14 19.49 19.10 25.11 20.32 21
FRI RTE # 3 Week 1 Week 2 Week 3 Week 4 Week 5
Tons - Load 1 3.37 3.34 3.48 4.11 3.62
Tons - Load 2 2.64 2.94 2.61 3.15 3.10 Net Total
TOTAL Tons 6.01 6.28 6.09 7.26 6.72 32.36
# of Stops 1035 1035 1035 1035 1035 Averages
Not outs 282 285 275 376 256 295
% of Participation 73%72%73%64%75%72%
Lbs per Stop Recycled 15.96 16.75 16.03 22.03 17.25 18
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APPENDIX F
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CITY OF MAPLEWOOD EDUCATIONAL TAGS
ISSUED IN 2012
Reason Why Left Number of Tags Issued
Batteries 4
Branches 2
Carpet 2
Ceramic 6
Compost 4
Diapers 2
Dishware 7
Drinking Glass 2
Fabric Softener Sheets 2
Food 7
Hose 2
Light Bulb 20
Mirror Glass 5
Oil 14
Other 40
Plastic Bags 1883
Styrofoam 376
Tissue 74
Toaster 2
Trash 59
Window Glass 7
Wood 26Wood26
Wrapping Paper 29
Educational Tags
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Light Bulb
Mirror Glass
Oil
Other
Plastic Bags
Styrofoam
Tissue
Toaster
Trash
Window Glass
Wood
Wrapping Paper
EDUCATIONAL TAGS LEFT IN 2012
Number of Tags Issued
0 500 1000 1500 2000
Batteries
Branches
Carpet
Ceramic
Compost
Diapers
Dishware
Drinking Glass
Fabric Softener Sheets
Food
Hose
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Complaints/Compliments (Redacted)Workshop Packet Page Number 43 of 85
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2013
Greg & Willie Tennis
Tennis Sanitation
5/6/2013
Maplewood Recycling Pilot Report
Attachment 2
Workshop Packet Page Number 48 of 85
May 6th, 2013
City of Maplewood
Maplewood, MN 55109
1830 County Road B E
Dear City of Maplewood,
This recycling pilot report has been prepared for the City of Maplewood.
The report contains summaries of recycling data for single family homes that were chosen to
perform a recycling pilot study using recycling carts.
The data in this report will assist us in developing a better understanding how using carts for
recycling impacts the City of Maplewood’s recycling program.
Our goal is to develop future strategies to enhance the recycling programs already in place.
Sincerely,
Greg and Willie Tennis
Tennis Sanitation
Workshop Packet Page Number 49 of 85
Maplewood recycling pilot report 2012 page 2
PILOT RECYCLING REPORT DATA SUMMARY
During the 12 month period we had monitored data for participation and volume by weight.
NON-PARTICIPATION (UNITS PER MONTH AVERAGE)
April May June July Aug Sept Oct Nov Dec Jan Feb March
Bins 306 373 292 312 379 290
Carts 254 199 224 280 259 251
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Maplewood recycling pilot report 2012 page 3
TONNAGE (VOLUME BY WEIGHT) TOTAL PER MONTH
April May June July Aug Sept Oct Nov Dec Jan Feb March
Bins 4.05 4.95 4.15 4.26 5.96 4.76
Carts 7.19 6.69 6.33 7.04 5.14 6.05
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Maplewood recycling pilot report 2012 page 4
RECYCLING PILOT DATA
The Single Family Data was compiled from the 214 single family homes for a 12 month period. We have
tracked the number of residents (“Not-outs”) that do not place their recycling out on a weekly basis.
From this data, we were also able to illustrate the weight (in tons) per month.
In analyzing the pilot project data, we are able to provide the following observations:
Tons of recycling per month ranged from 4.05 tons to 7.19 tons per month
In comparison from the 1st six months (with bins) to the 2nd six months (with carts) the average
volume of tonnage increased 37%.
In comparison from the 1st six months (with bins) to the 2nd six months (with carts) the average
not-outs decreased by 33%. Which signals an increase in overall participation.
SUMMARY RECYCLING PILOT REPORT
The 2012 Maplewood Year-end Recycling Pilot Report provides up-to-date information from the City’s
recycling activities over the past year. Each section of this report reflects the various ways data was
collected, entered and calculated to contribute to meeting our goals.
We are confident that this report provides a good indicator of how we can enhance our recycling
program through usage of carts. The carts provide us creative ways to overcome problems with how to
increase recycling volumes, as well as addressing ways to increase recycling participation.
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City of Maplewood Recycling
Work Plan 2013
Presented by: Tennis Sanitation
For: City of Maplewood
Attachment 3
Workshop Packet Page Number 53 of 85
The work plan for 2013 includes adding additional recycling volumes and developing communication and edu-
cation to those residents who do not participate in recycling. We will accomplish this by:
1) Accept retail / grocery plastic bags from the curb on collection day -
Tennis Sanitation will develop educational annual flyer that will educate residents that we will be collecting plas-
tic bags. This will include:
A) What types of plastic bags are acceptable and unacceptable.
B) How the bags should be prepared.
C) Publish additional information regarding environmental benefits of recycling plastic bags.
Example: (how much energy is saved).
2) Communicate and motivate residents who do not participate in recycling -
Tennis Sanitation will be working closely with the City of Maplewood to develop the following recycling strategic
plan to assist in maximizing the recycling volumes generated by the residents of Maplewood. This will include
the following parameters to assist in satisfying the County’s and City’s overall recycling goals:
2a. Determine the non-participating residents to recycle by implementing the following:
A) Tennis will monitor routing information which will determine residents that do not participate in curb
side recycling collection.
B) Data will be analyzed and recycling information will be distributed with City funding to the residents
that do not participate.
C) A separate report will be generated and provided to the City of Maplewood.
D) Tennis will then compare future reports to determine if there has been any improvement.
2b. Understand the demographics of Maplewood to determine any patterns that may affect recycling volumes
which may include:
A) Types of residents that may be living in specific areas where strengths and/or weaknesses of
recycling efforts show differing results.
B) Understanding communication /language barriers and developing enhanced communication tools
that will educate those residents on how to recycle. We will utilize additional resources which will
include “Rethink Recycling” website.
2c. Have the City of Maplewood provide a thank you letter for the non-participating residents that are now par-
ticipating. Along with re-educational materials which may include:
A) The importance of recycling how it will help save the environment and how it will lower their costs
through waste reduction.
B) What items are now included in recycling - including plastic bags.
C) Include a brief survey to assist us in understanding the residents positives and negatives with the
existing recycling program. This will also assist us in determining some of the barriers.
2013 Maplewood Recycling Work Plan
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2d. Analysis of Pilot project (cart) for one-sort recycling. Determine the following:
A) Determine if the pilot had increased recycling volumes
B) Determine the impact of how the usage of a cart may increase recycling volumes and efforts
C) Analyze the pros and cons to utilizing a cart vs bins
Authorization
IN WITNESS WHEREOF, the parties agree to the 2013 Maplewood Recycling Work Plan.
Tennis Sanitation City of Maplewood
X_______________________________ X______________________________
Authorized signature Authorized signature
Date:___________________ Date:___________________
Workshop Packet Page Number 55 of 85
CONTRACT AGREEMENT BETWEEN THE
CITY OF MAPLEWOOD
AND
TENNIS SANITATION, LLC
FOR RECYCLING SERVICES
May 6, 2013 (DRAFT)November 8, 2010
Attachment 4
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2
Table of Contents
1. Definitions .................................................................................................................... 7
2. Term of Contract ........................................................................................................ 11
3. Annual Work Plan ...................................................................................................... 11
4. Annual Performance Review ..................................................................................... 12
5. “Single Stream” Recyclables Collection/Processing System ..................................... 12
6. Payment Terms .......................................................................................................... 12
7. Cart Distribution and Management Plan .................................................................... 14
8. RFP and Contractor’s Proposal ................................................................................. 14
GENERAL REQUIREMENTS FOR ALL COLLECTIONS ................................................ 15
9. Missed Collections ..................................................................................................... 15
10. Severe Weather ......................................................................................................... 15
11. Collection Hours and Days ........................................................................................ 15
12. Customer Complaints ................................................................................................ 15
13. City Retains Right to Specify Resident Preparation Instructions ................................ 16
14. City Shall Approve Contractor’s Public Education Literature ..................................... 16
15. Weighing of Loads ..................................................................................................... 16
16. Monthly and Annual Reports ...................................................................................... 16
17. Ownership of Recyclables ......................................................................................... 17
18. Scavenging Prohibited ............................................................................................... 17
19. Cleanup of Spillage or Blowing Litter ......................................................................... 17
20. Recyclable Materials Transported to Markets ............................................................ 17
21. Designated Primary Glass Market ............................................................................. 18
22. Processing Facilities .................................................................................................. 18
23. Estimating Materials Composition as Collected ......................................................... 18
24. Estimating Process Residuals.................................................................................... 18
25. Lack of Adequate Market Demand ............................................................................. 19
26. Vehicle Requirements ................................................................................................ 19
27. Personnel Requirements ........................................................................................... 20
28. Licenses and Permits ................................................................................................. 20
29. Performance Monitoring ............................................................................................. 20
30. Liquidated Damages .................................................................................................. 21
CURBSIDE COLLECTION REQUIREMENTS .................................................................. 22
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31. Weekly Collection ...................................................................................................... 22
32. Point of Collection ...................................................................................................... 22
33. Curbside Collection Schedule Deadline ..................................................................... 22
34. Procedure for Handling Non-Targeted Materials ........................................................ 22
35. Participation Study ..................................................................................................... 22
36. Set Out Information .................................................................................................... 23
37. Public Education Information for Single Family Residents ......................................... 23
MULTIPLE FAMILY COLLECTION REQUIREMENTS .................................................... 24
38. MFD Building Owners May Elect to Subscribe to City’s Recycling Service ............... 24
39. Multiple Family Collection Stations ............................................................................ 24
40. Multiple Family Service Standards ............................................................................. 24
41. Multiple Family Recycling Container Requirements ................................................... 24
42. Responsibility for Providing and Maintaining Multiple Family Recycling Containers .. 25
43. Public Education Information for Tenants with Multiple Family Recycling Service ..... 25
44. Other Public Education Tools to Residents with Multiple Family Recycling Service .. 25
45. Annual Report to MFD Building Owners .................................................................... 25
46. Municipal Facilities Collection Requirements ............................................................. 26
1. City Hall - 1830 County Road B East ......................................................................... 26
INSURANCE AND OTHER LEGAL REQUIREMENTS .................................................... 26
47. Insurance ................................................................................................................... 26
48. Transfer of Interest ..................................................................................................... 27
49. Non-Assignment and Bankruptcy ............................................................................... 27
50. Dispute Resolution and Arbitration Procedures ......................................................... 27
51. Performance Bond ..................................................................................................... 27
52. General Compliance .................................................................................................. 27
53. Independent Contractor ............................................................................................. 28
54. Hold Harmless ........................................................................................................... 28
55. Accounting Standards ................................................................................................ 28
56. Retention of Records ................................................................................................. 28
57. Data Practices ............................................................................................................ 28
58. Inspection of Records ................................................................................................ 29
59. Applicable Law ........................................................................................................... 29
60. Contract Termination ................................................................................................. 29
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61. Employee Working Conditions and Contractor’s Safety Procedures ......................... 29
62. Agreement Amendments ........................................................................................... 29
1. Definitions .................................................................................................................... 5
2. Term of Contract .......................................................................................................... 7
3. Annual Work Plan ........................................................................................................ 9
4. Annual Performance Review ...................................................................................... 9
5. “Single Stream” Collection/Processing system ............................................................ 9
6. Payment Terms .......................................................................................................... 10
7. RFP and Contractor’s Proposal ................................................................................. 10
GENERAL REQUIREMENTS FOR ALL COLLECTIONS ................................................ 10
8. Missed Collections ..................................................................................................... 10
9. Severe Weather ......................................................................................................... 10
10. Collection Hours and Days ........................................................................................ 11
11. Customer Complaints ................................................................................................ 11
12. City Retains Right to Specify Resident Preparation Instructions ................................ 11
13. City Shall Approve Contractor’s Public Education Literature ..................................... 11
14. Weighing of Loads ..................................................................................................... 11
15. Monthly and Annual Reports ...................................................................................... 12
16. Ownership of Recyclables ......................................................................................... 12
17. Scavenging Prohibited ............................................................................................... 12
18. Cleanup of Spillage or Blowing Litter ......................................................................... 13
19. Recyclable Materials Required to be Transported to Markets ................................... 13
20. Designated Primary Glass Market ............................................................................. 13
21. Processing Facilities Must be Specified ..................................................................... 13
22. Estimating Materials Composition as Collected ......................................................... 13
23. Estimating Process Residuals.................................................................................... 14
24. Lack of Adequate Market Demand ............................................................................. 14
25. Vehicle Requirements ................................................................................................ 14
26. Personnel Requirements ........................................................................................... 15
27. Licenses and Permits ................................................................................................. 15
28. Performance Monitoring ............................................................................................. 15
29. Liquidated Damages .................................................................................................. 16
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CURBSIDE COLLECTION REQUIREMENTS .................................................................. 16
30. Weekly Collection ...................................................................................................... 17
31. Point of Collection ...................................................................................................... 17
32. Curbside Collection Schedule Deadline ..................................................................... 17
33. Procedure for Handling Non-Targeted Materials ........................................................ 17
34. Public Education Information for SingleFamily Residents .......................................... 17
MULTI FAMILY COLLECTION REQUIREMENTS ........................................................... 18
35. MFD Building Owners May Elect to Subscribe to City Recycling Service ................. 18
36. Multiple Family Collection Stations ............................................................................ 18
37. Multiple Family Container Location(s) ........................................................................ 18
38. Multiple Family Service Standards ............................................................................. 18
39. Multiple Family Recycling Container Requirements ................................................... 18
40. Responsibility for Providing and Maintaining Multiple Family Recycling Containers .. 19
41. Public Education Information for Tenants with Multiple Family Recycling Service ..... 19
42. Other Public Education Tools to Residents with MultipleFamily Recycling Service ... 19
43. Annual Report to MFD Building Owners .................................................................... 19
44. Municipal Facilities Collection Requirements ............................................................. 20
INSURANCE AND OTHER LEGAL REQUIREMENTS .................................................... 20
45. Insurance ................................................................................................................... 20
46. Transfer of Interest ..................................................................................................... 21
47. Non-Assignment and Bankruptcy ............................................................................... 21
48. Dispute Resolution and Arbitration Procedures ......................................................... 21
49. Performance Bond ..................................................................................................... 21
50. General Compliance .................................................................................................. 21
51. Independent Contractor ............................................................................................. 22
52. Hold Harmless ........................................................................................................... 22
53. Accounting Standards ................................................................................................ 22
54. Retention of Records ................................................................................................. 22
55. Data Practices ............................................................................................................ 22
56. Inspection of Records ................................................................................................ 23
57. Applicable Law ........................................................................................................... 23
58. Contract Termination ................................................................................................. 23
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59. Employee Working Conditions and Contractor’s Safety Procedures ......................... 23
60. Contract Amendments ............................................................................................... 23
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This Agreement is made this _____8th day of ____________November 20130,
between the City of Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109
(the “City”) and Tennis Sanitation, LLC, with its current local place of business at 720 4th
Street, St. Paul Park, Minnesota 55071 (the “Contractor”).
WITNESSETH:
WHEREAS, the City supports a comprehensive residential recycling program and
desires that high-quality recycling services be available to all its residents; and
WHEREAS, the City supports curbside recycling as part of an overall landfill
abatement program; and
WHEREAS, the City supports multi-family recycling services as another part of an
overall landfill abatement program; and
WHEREAS, Ramsey County has funding available for such residential recycling
services; and
WHEREAS, the Contractor and the City have negotiated an extension of the
Contractor’s Contract; has submitted a proposal for comprehensive recycling services to the
City;
NOW, THEREFORE, the City and Contractor mutually agree as follows, in
consideration of the mutual promises and covenants contained herein:
Definitions
1.1 “Aerosol cans”
Aerosol cans include but are not limited to spray paint, hairspray, deodorant, etc.
1.2 “Aluminum cans”
Disposable containers fabricated primarily of aluminum, commonly used for soda, beer, juice,
water or other beverages. Also includes aluminum foil and trays.
1.3 “Church”
A commercial building for public worship which is capable of having its recyclables collected
in carts rather than dumpsters.
1.31.4 “Contractor’s annual recycling public education flyer”
The City requires the Contractor to publish and distribute an annual public education flyer that
contains the following recycling information for City residents:
Annual calendar and map of curbside recycling districts for “single family
dwellings”
List of materials to be included for recycling
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List of non-targeted materials that cannot be recycled in the City’s recycling
program
General information about curbside recycling and multi-family recycling
instructions
How to prepare materials.
1.41.5 “City’s designated contact person”
The City has designated the Community Development Director or his or her designee as the
contact person for management and administration of this Agreement.
1.51.6 “City-designated recyclables” or “Recyclable materials” or “Recyclables”
The following list of materials are accepted as part of the Contract Agreement: recyclable
materials: aluminum cans; steel cans; glass jars and bottles; paper recyclables; phone
books; plastic bottles; plastic tubs (yogurt, margarine, sour cream; plastic toys; plastic
containers for shrubs, trees and flowers; egg cartons; motor oil bottles (drained); aerosol
cans; household scrap metal; textiles; boxboard; corrugated cardboard; and milk cartons and
juice boxes. as defined and further described in the “City’s annual recycling public education
flyer”. This list of recyclable materials can be amended through negotiation between the City
and its Contractor at any time within the duration of the contract term. Such negotiations
must be reduced to a written amendment to this Agreement and duly executed before it shall
go into effect.
1.61.7 “Collection”
The aggregation and transportation of recyclable materials from the place at which it is
generated and includes all activities up to the time when it is delivered to a recycling facility.
1.71.8 “Contractor”
The City’s recycling service Contractor under the new contract beginning operation on
January 1, 20141.
1.81.9 “Corrugated cardboard”
Cardboard material with double wall construction and corrugated separation between walls
but not plastic, wax or other coated cardboard.
1.91.10 “Curbside recycling bins”
Uniform curbside recycling bins (e.g., red, plastic recycling tubs) supplied by the City during
the previous Recycling Agreement which ended December 31, 2013. Curbside recycling bins
were used to in which recyclables can be stored and later placed for curbside collection., as
specified by the City. The recycling containers remain the property of the City and are the
only receptacles approved for use under this contract without further agreement in writing.
1.11 “Curbside recycling cart”
Standardized recycling carts equipped with wheels and a lid as specified and
purchased by the City in the following standardized sizes (approximate/nominal
capacities):
30-gallon
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60-gallon
90-gallon
Actual trash cart capacities by cart size will depend on the cart manufacturer selected
by the City through a separate procurement process.
1.101.12 “Curbside recycling service”
The recycling collection service, together with related public education and other customer
services, specified within this contract utilizing curbside recycling carts. bins. Multi-family
dwellings may receive curbside recycling service as selected by the City and the Contractor.
1.111.13 “Glass jars and bottles”
Unbroken Gglass jars, bottles, and containers (lids/caps and pumps removed) that are
primarily used for packing and bottling of food and beverages.
1.121.14 “Household Scrap Metal” Household scrap metal includes, but is not limited
to, silverware, pots, pans and wire hangers.
1.131.15 “Holidays”
Holidays refers to any of the following: New Year’s Day, Memorial Day, Independence Day,
Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually agreed upon
by the City and the Contractor. In no instance will there be more than one holiday during a
Collection week. When the scheduled Collection day falls on a holiday,. Collection for that
day will be collected one day later. The Contractor shall publish the yearly calendar including
alternate Collection days, with assistance from the City.
1.141.16 “Holiday weeks”
A week where a holiday falls on a Monday through Friday and requires the Contractor to
collect recyclables on a Saturday, of which Saturday will be agreed upon by the City.
1.151.17 “Market demand”
The economic and technical capacity of markets to use recyclable material to make new
products.
1.161.18 “Markets”
Any person or company that buys (or charges) for recycling of specified materials and may
include, but are not limited to, end-markets, intermediate processors, brokers and other
recycling material businesses.
1.171.19 “Milk cartons and juice boxes”
Gable top and Tetra Pak cartons for milk, soy, broth and juice boxes.
1.181.20 “Multiple family dwellings (MFD)”
A building or a portion thereof containing five (5) or more dwelling units.
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1.191.21 “MFD recycling containers”
Recycling containers used for multiple family dwellings (MFD) including any bin, cart,
dumpster or other receptacle for temporary storage and collection of designated recyclables
from residents in MFD’s prior to Collection. Such recycling containers must be separate,
explicitly labeled on the lid and the front of the containers as to recyclables included, and
colored differently from other containers for mixed solid waste or trash.
1.201.22 “Multiple family recycling service”
Recycling Collection service, together with related public education and other customer
services, provided to multiple family residents that utilize multiple family recycling containers
(i.e., carts) and use multiple family recycling stations.
1.211.23 “Multiple family recycling stations”
The location of multiple family recycling containers designated by the recycling Contractor
with agreement of the MFD building owner. Multiple family recycling stations will likely be a
cluster of recycling carts and/or recycling dumpsters.
1.221.24 “Non targeted materials”
Materials that are not included in the City’s recycling program. Examples of typical non-
targeted items include, but are not limited to, pumps on plastic bottles, ceramic material in
glass streams, window glass and mirrors, paper cups and plates.
1.231.25 “Paper”
Paper includes the following: newspapers (including inserts); household office paper and
mail; cereal, cake mix, chips and cracker boxboard; egg cartons; old corrugated cardboard;
phone books; Kraft bags; pop/beer boxes; pizza boxes, frozen food boxes, tissue boxes, and
magazines/catalogs. No boxboard containers used for food product storage in refrigerators
or freezers are included, except for the tops of pizza boxes.
1.26 “Participation rate”
Percentage of residents participating in curbside or multi-family recycling. Participation is
defined as a resident who places recyclables at the curb or utilizes their multi-family recycling
carts at least once per month.
1.241.27 “Plastics”
All plastics with plastic resin codes #1 (PET & PETE); #2 (HDPE); #3 (PVC); #4 (LDPE); #5
(PP); #6 (PS - except Styrofoam), and #7 (other). These will include, but not be limited to,
plastic beverage bottles; liquor; juice; milk; soft drinks; certain foods; soap and cosmetics;
plastic tubs (yogurt, sour cream, margarine); tree, flower and shrub containers; plastic toys;
and motor oil bottles (drained), and retail plastic bags. Plastic lids, caps, rings and pumps
are not included.
1.251.28 “Process residuals”
The normal amount of material that cannot be economically recycled due to material
characteristics such as size, shape, color, cross-material contamination, etc., and must be
disposed as mixed municipal solid waste. Process residuals include subcategories of
process residuals including, but not limited to, bulky items, contaminants, sorted tailings, floor
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sweepings and rejects from specific processing equipment (e.g. materials cleaned from
screens, etc). “Process residuals” does not include clean, separated products that are
normally processed and prepared for shipment to markets as commodities but are of
relatively low-value because of depressed market demand conditions. The maximum percent
of process residuals shall not exceed six percent (6%).
1.261.29 “Processing”
The sorting, volume reduction, baling, containment or other preparation of recyclable
materials delivered to the processing center for transportation or marketing purposes.
1.271.30 “Processing center”
A recycling facility in which recyclable materials are processed. The facility will conform to all
applicable rules, regulations and laws of state, local or other jurisdictions.
1.31 “Revenue share”
Any increases in tonnage of recyclables with the use of recycling carts over the tonnage of
that month in 2012 with the use of recycling bins will result in a seventy (70%) revenue share
for the blended value of all commodities collected using the following procedure: Total
tonnage for the month shall be apportioned to the individual commodities by use of the most
recent composition study conducted by the Contractor and monitored and approved by the
City. The value of the commodity for a particular month shall be determined by the price
quoted in Recyclingmarkets.net on the fifth business day of that month.
1.32 “Small business”
A commercial building capable of having its recyclables collected in carts rather than a
dumpster.
1.281.33 “Steel cans”
Disposable containers fabricated primarily of steel or tin, used for food and beverages.
1.291.34 “Textiles”
Textiles include unwanted but reusable linens such as towels, sheets, blankets, curtains,
tablecloths and clothes (including belts, coats, hats, gloves, shoes and boots that are clean
and free of mold, mildew and excessive stains). Textiles must be dry.
1.301.35 “Work Plan from Contractor”
The annual work plan proposal for recycling system improvements submitted from the
Contractor and approved by the City.
Term of Contract
The term of this recycling contract will be a period of twothree (23) years from January 1,
20141 through December 31, 20153. The City may consider up to two (2), one (1) year
extensions for years 20164 and 20175, at the City’s sole discretion.
Annual Work Plan
The Contractor shall submit an annual work plan proposal no later than October 1 for the
upcoming calendar year to outline key priorities for system improvements. Public education
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tools shall be itemized and approximate timelines described. Other service improvements
may also be included in the work plan. The City shall review and approve the work plan by
no later than November 1 each year. The annual work plan shall be incorporated by
reference as an amendment to this contract.
Annual Performance Review
Upon receipt of the Contractor’s annual report, the City shall schedule an annual meeting
with the Contractor and the City’s Environmental and Natural Resources (ENR) Commission.
Once concluded, the report from the ENR Commission shall be presented to the City Council,
and a meeting will be held between the Council and Contractor to review the performance of
the contract. The objectives of this annual meeting will include, but not be limited to:
Review Contractor’s annual report, including trends in recovery rate and
participation rate.
Efforts the Contractor has made to expand recyclable markets.
Review Contractor’s performance based on feedback from residents to the ENR
Commission, City Council, and City staff.
Review Contractor’s recommendations for improvement in the City’s recycling
program, including enhanced public education and other opportunities as contained
within the annual work plan for the upcoming year.
Review City staff recommendations for Contractor’s service improvements.
Discuss other opportunities for improvement with the remaining years under the
current contract.
“Single Stream” Recyclables Collection/Processing System
Single stream recyclables collection and processing system shall be the basic service system
design for this contract. Under this single stream design, residents will be instructed to
comingle all city designated recyclables in the red curbside Cityrecycling carts. of
Maplewood fourteen (14) gallon bin
In addition, residents may place clean, reusable textiles separate from other recyclables in
water-proof bags labeled “Clothes and Linens”.
The Contractor shall not make any changes to the single stream collection or processing
system without written approval of the City.
Payment Terms
The Contractor will invoice the City of Maplewood on a monthly basis and the City will pay the
contractor no later than net thirty (30) days of receipt of the invoice. The billing system will
include the following elements:
6.1 Per Unit Fee
A charge for collection services calculated by multiplying the number of single family units
and multiple family units times the per unit fee of one dollar and seventy-five cents ($1.75)
per unit per month, plus any revenue share as described in sections 1.28 and 6.4.
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6.2 Households
Currently, the City has determined that there are eleven thousand three hundred forty-five six
hundred and eighty (11,345680) single family units and four thousand one hundred seventy
eighty two (4,17082) multiple family units in the City of Maplewood. The City will pay the
Contractor for all single family units in the City, but will only pay one dollar and seventy-five
cents ($1.75) per unit per month for those multiple family units that the Contractor actually
services. January 1 of each year the Contractor and the City will review household counts to
determine changes in household numbers. The review will include a study of the City’s trash
collection and recycling routes, water utility billing, Community Development Department
housing counts, Census housing data, Metropolitan Council housing data and Contractor
route inspections to come up with the most accurate housing counts. The housing count
numbers will be modified yearly by February 1 of each year based on this review. The City
will notify the Contractor of any changes in the number of single family units (e.g., new
construction and/or demolition of existing single family units).
6.3 Churches and Small Businesses
Churches and small businesses which are capable of having recyclables collected in
curbside recycling carts are eligible to opt into the City’s recycling program. The City will pay
the Contractor for all churches and businesses that opt into the recycling program at a rate of
one dollar and seventy-five cents ($1.75) per one (1) or two (2) ninety-five (95) gallon
recycling carts used by the church or small business, and one dollar and seventy-five cents
($1.75) for each subsequent cart beyond one (1) or two (2). The City will work with the
Contractor in determining which churches and small businesses are cable of opting into the
City’s recycling program, with final approval by the City. The Contractor will break out the
pricing for churches and small businesses separately in its invoice to the City and will report
on the number of churches and small businesses in the Monthly and Yearly reports.
6.4 Revenue share
The City and the Contractor intend to implement more effective recycling education programs
and the use of curbside recycling carts for single stream recycling for Contract years 2014
and 2015. Any increases in tonnage of all commodities collected with the use of carts over
the tonnage of that month in 2012 with the use of curbside recycling bins shall result in a
share of recycling revenue to be returned to the City as follows:
Each month seventy percent (70%) of the blended value of all commodities, net
processing, shall be returned to the City using the following procedure:
o The current year’s monthly tons minus the 2012 monthly tons for that same
month. Any increase in tons based on this calculation will trigger the revenue
share procedure as follows:
o Total tonnage for the month shall be apportioned to the individual
commodities by use of the most recent composition study conducted by
the Contractor and monitored and approved by the City.
o The value of the commodity for a particular month shall be determined by
the price quoted in Recyclingmarkets.net on the fifth (5th) business day of
that month.
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o Values for each commodity will be divided by the apportioned percent of
each commodity from the composition study.
o Addition of the apportioned commodity values will equal the blended
value per ton of all commodities.
o Minus the processing fee of eighty dollars ($80.00) per ton equals the
total revenue increase over 2012.
o Seventy percent (70%) of the total revenue share goes to the City for its
revenue share.
o Revenue share is credited on the City’s invoice for the next month.
Example:
January 2013 Recycling Tons 4,000
January 2012 Recycling Tons 3,920
Current Net Tons 80
Blended Value Per Ton $104.06
(Based on January Recyclingmarkets.net)
Minus Processing Fee - 80.00
Equals Increase in Revenue $24.06
Multiplied by 70% x .70
Equals City’s Share of Revenue Increase $16.84
Multiplied by Current Net Tons 80.00
Equals the City’s January Revenue Share $952.26
The City shall not be penalized for decreases in tonnage. If there is a decrease in
tonnage, there is no revenue share due to the City.
6.26.5 Other
Any other mutually agreed upon charges or credits for any other future efforts outside of the
scope of this contract (e.g., organics and food waste collection, public space recycling, etc.).
7. Cart Distribution and Management Plan
Within two (2) weeks after the City adopts its cart purchasing plan, the Contractor shall
develop a cart distribution and management plan in coordination with the City. The City
may elect to include its cart manufacturer as part of the team to plan for cart distribution
and management. The Contractor may elect to include any cart management
subcontractor as part of the cart distribution and management team.
7.8. RFP and Contractor’s Proposal
The contents of the City’s original Request for Proposal (RFP) for Recycling Services (dated
June 1, 2010) and the Contractor’s original proposal (dated June 30, 2010) are part of the
contractual obligations and are incorporated by reference into this contract. If any provision
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of the contract is in conflict with the referenced RFP or proposal, the contract shall take
precedent.
GENERAL REQUIREMENTS FOR ALL COLLECTIONS
The following general requirements are pertinent to all recycling collections (i.e., both
curbside recycling collection and multiple family recycling collection services). However, the
City acknowledges that collection service frequencies and other factors will vary between
residential, and multiple family and church and small business collection programs.
8.9. Missed Collections
The Contractor shall have a duty to pick up missed recycling collections. The Contractor
agrees to pick up all missed collections on the same day the Contractor receives notice of a
missed collection, provided notice is received by the Contractor before 11:00 a.m. on a
business day. With respect to all notices of a missed collection received after 11:00 a.m. on
a business day, the Contractor agrees to pick up that missed collection before 4:00 p.m. on
the following business day.
9.10. Severe Weather
The Contractor may postpone recycling collections due to severe weather at the sole
discretion of the Contractor. “Severe Weather” shall include, but not be limited to, those
cases in which snow, sleet, ice or cold temperatures might jeopardize the safety of the
Contractor’s staff or result in unsafe driving conditions. If collections are postponed, the
Contractor shall notify the City. Upon postponement, collection will be made on a day agreed
upon between the Contractor and the City.
10.11. Collection Hours and Days
The City requires all such collections to begin no sooner than 67 a.m. and shall be complete
by 7 p.m. Furthermore, the City requires scheduled collection days to be Monday through
Friday, and agreed upon Saturdays during holiday weeks. The Contractor may request City
approval of exceptions to these time and day requirements (e.g., pursuant to the “Severe
Weather” section - Section 109 above). The Contractor must request such exception from
the City’s Designated Contact Person via telephone or email prior to the requested collection
event, and specify the date, time and reason for the exception.
11.12. Customer Complaints
The Contractor shall provide staffing of a telephone equipped office to receive missed
collection complaints and other complaints between the hours of 7:00 a.m. until 5: 00 p.m. on
all days of collection as specified in this Agreement. The Contractor shall have an answering
machine or voice mail system activated to receive phone calls after hours. The address and
telephone numbers of such office shall be given to the city in writing, with ten (10) days prior
notice of changes therein. The address of this office as of the execution of the contract is
720 4th Street, St. Paul Park, Minnesota 55071 and the telephone number is 651-459-1887.
The Contractor shall also allow complaints to be made electronically.
Each month the Contractor shall provide the City with a list of all customer complaints, the
nature of these complaints and a description of how each complaint was resolved. The
names of the complainants and contact numbers or e-mail addresses must also be included.
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Complaints on service will be taken and collected by the City and the Contractor. The City
will notify the Contractor of all complaints it receives. The Contractor is responsible for
corrective actions. The Contractor shall answer all complaints courteously and promptly.
12.13. City Retains Right to Specify Resident Preparation
Instructions
The Contractor shall agree that it is the City’s sole right to clearly specify the resident sorting
and set out requirements. The Contractor shall publish and distribute, on an annual basis,
the detailed recyclable preparation instructions for its residents as part of its annual public
education flyer.
13.14. City Shall Approve Contractor’s Public Education Literature
The Contractor shall conduct its own promotions and public education to increase
participation and improve compliance with City-specified recycling resident preparation
instructions as per the public education elements of the annual work plan. At a minimum,
this shall include: production and distribution of an annual flyer to each home; and
distribution of “resident education tags” to be left by curbside collection crews if any non-
targeted material is rejected and left at the curb. The Contractor shall submit a draft of any
public education literature for approval by the City, at least one (1) month before printing and
release of any such literature.
14.15. Weighing of Loads
Contractor will keep accurate records consisting of an approved weight slip with the date,
time, collection route, driver’s name, vehicle number, tare weight, gross weight, net weight
and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed
after completion of a route or at the end of the day, whichever occurs first. A copy of each
weight ticket shall be kept on file and made available for inspection upon request by the City.
15.16. Monthly and Annual Reports
The Contractor will submit to the City monthly and annual reports. At a minimum, the
Contractor shall include the following information in these reports:
Total quantities of recyclable materials collected, by material type (in tons) for
single family, multi-family, city facilities, parks, churches and small businesses.
Net quantities of recyclable materials marketed, by material type (in tons).
Quantities stored, by type of material, with any notes as to unusual conditions (in
tons).
Quantity of process residual disposed of (in tons).
Recycling service fee (based upon the contracted price of one dollar and seventy
five cents ($1.75) per unit per month or one dollar and seventy five cents ($1.75)
for up to two ninety five (95) gallon recycling carts for churches or small
businesses).
Log of all resident and church or small business addresses where education tags
were left because of non-targeted materials set out for recycling.
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Log of all complaints, including the nature of the complaints, to include the
following: names, addresses, and contact numbers of the complainants; the date
and time received; the Contractor’s response; and the date and time of the
response.
List of single family addresses that do not set out recycling carts at least once a
month.
Recycling cart data including cart inventory, replacement, repair, warranty issues,
etc.
Log of vehicle load weights which exceed the allowable maximum loaded weight of
40,000 pounds.
Monthly reports shall be due to the City by the fifteenth (15th) day of each month. Annual
reports shall be due by January 31 of each year. The Contractor will be encouraged to
include in its annual report recommendations for continuous improvement in the City’s
recycling program (e.g., public education, multiple family recycling, etc.).
16.17. Ownership of Recyclables
Ownership of the recyclables shall remain with the person placing them for collection until
Contractor’s personnel physically touches them for collection, at which time the ownership of
the recyclables shall transfer to the Contractor.
17.18. Scavenging Prohibited
All recyclable materials placed for collection shall be owned by and are the responsibility of
the occupants of residential or church or small business properties until the Contractor
handles them. Upon collection of the designated recyclable materials by the Contractor, the
recyclable materials become the property and responsibility of the Contractor.
It is unlawful for any person other than the City’s recycling Contractor or owner’s independent
hauler to collect, remove or dispose of designated recyclables after the materials have been
placed or deposited for collection in the recycling containers. The owner, owner’s
employees, owner’s independent hauler’s employees, or City’s recycling Contractor’s
employees may not collect or “scavenge” through recycling in any manner that interferes with
the contracted recycling services.
18.19. Cleanup of Spillage or Blowing Litter
The Contractor shall clean up any material spilled or blown during the course of collection
and/or hauling operations. All collection vehicles shall be equipped with at least one broom
and one shovel for use in cleaning up material spillage. Designated recyclables shall be
transported in a covered vehicle so that the recyclables do not drop or blow onto any public
street or private property during transport.
19.20. Recyclable Materials Transported to Markets
Upon collection by the City’s recycling Contractor, the Contractor shall deliver the designated
recyclables to a recyclable material processing center, an end market for sale or reuse, or to
an intermediate collection center for later delivery to a processing center or end market. It is
unlawful for any person to transport for disposal or to dispose of designated recyclables in a
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mixed municipal solid waste disposal facility. The Contractor shall not landfill, incinerate,
compost or make fuel pellets out of the recyclable materials.
20.21. Designated Primary Glass Market
The City and Contractor hereby agree that eCullet (St. Paul, MN) and Anchor Glass
Corp.Strategic Materials (St. PaulShakopee, MN) will process and sort glass bottles and jars
and shall remain the primary market of choice for glass bottles and jars collected from the
City’s recycling program. The Contractor shall develop a proposed glass marketing
contingency plan in writing for review, comment and approval by the City. This contingency
plan shall be based on recycling glass into markets with the highest and best use of this
commodity. The Contractor shall provide an annual assessment of eCullet’s performance
and the Anchor Strategic Material’s performance and glass market as part of its annual report
to the City.
The Contractor shall provide as much notice as possible if the eCullet or Anchor Strategic
Materials Glass plant closes, stops accepting recyclable glass cullet or otherwise becomes
economically unfeasible as the primary glass market outlet. If eCullet or Anchor Strategic
MaterialsGlass are no longer a viable primary market for glass, and if the Contractor must
adjust its glass processing and/or marketing operations, the Contractor must submit a
proposed plan amendment to the City so that glass continues to be recycled as glass with the
highest and best use of this commodity rather than being used for road aggregate, sandblast
media, fiberglass or other alternative uses.
21.22. Processing Facilities
The Contractor shall assure the City that adequate recyclable material processing capacity
will be provided for City material collected. The Contractor shall provide written notice to the
City at least sixty (60) days in advance of any substantial change in these or subsequent
plans for receiving and processing recyclables collected from the City.
22.23. Estimating Materials Composition as Collected
The Contractor shall conduct at least one materials composition analysis of the City’s
recyclables during October of each year to estimate the relative amount by weight of each
recyclable commodity by grade. The results of this analysis shall include: (1) percent by
weight of each recyclable commodity by grade as collected from the City; (2) relative change
compared to the previous year’s composition; (3) percent by weight of the Process Residuals
collected from the City; and (4) a description of the methodology used to calculate the
composition, including number of samples, dates weighed, and City route(s) used for
sampling. The City shall be notified of the composition analysis and be offered the
opportunity to view the sorting and weighing of materials. The Contractor shall provide the
City with a copy of the analysis for each year of the contract.
23.24. Estimating Process Residuals
In October of every year the Contractor shall estimate the City’s process residuals. The
Contractor shall provide the City a written description of the means to estimate process
residuals derived from the City’s recyclables. This written description shall be reviewed and
approved in writing by the City. This written description shall be updated by the Contractor
immediately after any significant changes to the processing facilities used by the Contractor.
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The City may audit the records of the Contractor to verify that the agreed upon process is
being followed (see Section 586, Inspection of Records).
The quantities of Process Residuals must not exceed the agreed upon residual rate of six
percent (6%). This percentage must be reported to the City in the annual composition
analysis as described in Section 232. In addition, the Contractor must report to the City, on
an annual basis, the disposal location of Process Residuals.
24.25. Lack of Adequate Market Demand
In the event that the market for a particular recyclable ceases to exist, or becomes
economically depressed that it becomes economically unfeasible to continue the Collection,
processing and marketing of that particular recyclable, the City and the Contractor will both
agree in writing that it is no longer appropriate to collect such item before collection ceases.
The Contractor shall give the City as much notice as possible about the indications of such
market condition changes.
The City and Contractor shall agree on a date in a written Contract amendment to cease
Collection of the recyclable item in question. The Contractor shall at all times be under a duty
to minimize the quantity of recyclable materials disposed in a landfill, incinerator or other
facility receiving mixed municipal solid waste. If disposal of any recyclable commodity
becomes necessary, upon receiving written permission from the City, the Contractor shall
dispose of the recyclable materials at a facility specified in writing by the City or an alternative
agreed upon by the City and the Contractor. The City and the Contractor will negotiate a cost
for disposal as a substitute for a Processing fee for that material.
25.26. Vehicle Requirements
Vehicles shall be clearly signed on both sides as a recycling Collection vehicle. In addition,
all Collection vehicles used in performance of the Contract shall:
Be marked with the name and telephone number of the Contractor prominently
displayed on both sides of the truck. The lettering must be at least three (3) inches
in height.
Operate within the weight allowed by Minnesota Statures and local ordinances;
Be duly licensed and inspected by the State of Minnesota;
Have a maximum loaded weight not to exceed 40,000 pounds;
Have a two (2) way communication device;
Have a first aid kit;
Have an approved fire extinguisher;
Have warning flashers;
Have a broom and shovel for cleaning up spills;
Have warning alarms to indicate movement in reverse;
Have a sign on rear of vehicle which states “This vehicle makes frequent stops”;
All of the required equipment must be in proper working order.
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All vehicles must be maintained in proper working order and be as clean and free
of offensive odors as possible.
26.27. Personnel Requirements
Contractor shall retain sufficient personnel and equipment to fulfill the requirements and
specifications of this Agreement. Contractor’s personnel shall be trained both in program
operations and in customer service, and insure that all personnel maintain a positive attitude
with the public and in the work place, and shall:
Conduct themselves at all times in a courteous manner and use no abusive or foul
language.
Make a concerted effort to have at all times a presentable appearance and attitude.
Wear a uniform and employee identification badge or name tag.
Drive in a safe and considerate manner.
Manage curbside recycling carts bins and multiple family containers in a careful
manner so as to avoid spillage and littering, or damage to the cart bin or container.
Containers should not be thrown once emptied.
Monitor for any spillage and be responsible for cleaning up any litter or breakage.
Avoid damage to property.
Not perform their duties or operate vehicles while consuming alcohol or illegally
using controlled substances or while under the influence of alcohol and/or such
substances.
27.28. Licenses and Permits
The Contractor shall ensure that all driver and truck licenses and permits are current and in
full compliance with local, state and federal laws and regulations. Any processing facility used
to handle material from the City of Maplewood must have current permits and licenses as
required by the appropriate city, county, state and federal laws and ordinances. Contractor
shall make available for inspection all such licenses and permits upon request by the City.
Contractor must have a Collection license issued by the City per City Code, Chapter 30.
Section 30-41.
28.29. Performance Monitoring
The City will monitor the performance of the Contractor against goals and performance
standards required within this Agreement. The City reserves the right to inspect Contractor
facilities or vehicles at any time during normal business hours for compliance with the
language of the Agreement, and the performance measures and goals contained herein.
Substandard performance as determined by the City in its sole discretion will constitute non-
compliance. If action to correct such substandard performance is not taken by the Contractor
within sixty (60) days after being notified by the City, the City will initiate contract termination
procedures.
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29.30. Liquidated Damages
The Contractor shall agree, in addition to any other remedies available to the City, that the
City may withhold payment from the Contractor in the amounts specified below as liquidated
damages for failure of the Contractor fulfilling its obligations:
1. Failure to respond to legitimate service complaints within twenty four (24) hours in
a reasonable and professional manner – fifty dollars ($50) per incident.
2. Failure to collect properly notified missed collections – two hundred and fifty dollars
($250) per incident.
3. Failure to provide monthly and annual reports – one hundred dollars ($100) per
incident.
4. Failure to complete the collections within the specified timeframes without proper
notice to the Ccity – one hundred dollars ($100) per incident.
5. Failure to clean up from spills during collection operations – two hundred fifty
dollars ($250) per incident.
6. Failure to report on changes in location of recyclable processing operations – two
hundred fifty dollars ($250) per incident.
7. Failure to provide written description of the means to estimate relative amount of
process residuals derived from the City’s recyclables – one thousand dollars
($1000) per incident.
8. Exceeding the maximum process residual rate of six percent (6%) – one thousand
dollars ($1,000) per incident.
9. Making changes to the Collection and Processing systems prior to receiving City
approval to implement any such change – five thousand dollars ($5,000) per
incident.
10. Failure to conduct and report results of the annual composition analysis – one
thousand dollars ($1000) per incident.
These amounts will be for liquidated damages for losses suffered by the City and not
penalties. Three (3) or more such incidents in a six (6) month period shall constitute grounds
for termination of Agreement and not subject to cure.
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CURBSIDE COLLECTION REQUIREMENTS
The following collection requirements are for curbside recycling services only (single family
dwellings, and buildings with up to four units, churches, small businesses, manufactured
homes and townhomes), and do not pertain to multiple family household (buildings with more
than four units) type of collection services.
30.31. Weekly Collection
The Contractor shall collect curbside recycling materials weekly from the authorized curbside
recycling cartsbins, as hereinbefore defined, and provided by the City. No other different or
unapproved receptacles shall be used in performance of this Agreement unless negotiated by
the City and Contractor in writing. Violation of this provision shall be grounds for termination
of the Agreement. Recyclables shall be collected on the same days corresponding to City
trash collection days whenever possible (with the exception of curbside collection on
Saturdays within agreed-upon “holiday weeks”).
31.32. Point of Collection
All curbside collection service will occur at the curbside, with the exception of elderly
residents or those with short or long-term physical limitations who require house-side
collection service.
32.33. Curbside Collection Schedule Deadline
If the Contractor determines that the collection of recyclables will not be completed by 7:00
p.m. on the scheduled collection day, the Contractor shall notify the City by 4:30 p.m. that
same day and request an extension of the collection hours. The Contractor shall inform the
City of the areas not completed, the reason for non-completion and the expected time of
completion. If the City’s designated contact person cannot be reached, the Contractor will
request the City Manager.
33.34. Procedure for Handling Non-Targeted Materials
If Contractor determines that a resident, church or small business has set out non-targeted
materials, the driver shall use the following procedure:
1. Contractor shall leave the non-targeted materials in the resident’s curbside
recycling cartbin and leave an “education tag” indicating acceptable materials and
the proper method of preparation.
2. The driver shall record the address and the Contractor shall report the address to
the City in the required monthly report.
If this procedure for handling non-targeted materials is not feasible for automated or semi-
automated Collection systems, the Contractor must specify and demonstrate alternative
public education methods to the City for its approval so that the quality of recyclable materials
set out by City residents will be maintained.
35. Participation Study
The Contractor shall conduct at least one analysis of household participation per year. The
results of the analysis shall include number and addresses of single family households not
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participating. The Contractor will then target nonparticipating households with educational
material approved by the City. The Contractor shall provide the City with a copy of the
analysis for each year of the contract.
36. Set Out Information
The Contractor shall provide the City with the addresses of single family households not
setting out recycling carts at least once a month. The addresses will be supplied to the City
in the Monthly Reports.
37. Public Education Information for Curbside CollectionSingle Family
Residents
The Contractor shall be responsible for the following:
1. 1. Annual distribution of the Contractor’s recycling public education flyer as
described in Section 1.43 and Section 143.
2. 2. Distribution of resident education tags to be left by curbside Collection crews if
any non-targeted material is reflected and left at the curb.
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MULTIPLE FAMILY COLLECTION REQUIREMENTS
The following collection requirements are for multiple family recycling services only and do
not pertain to curbside collection services.
34.38. MFD Building Owners May Elect to Subscribe to City’s
Recycling Service
MFD building owners are be able to use the City’s recycling Contractor to provide recycling
services. Alternatively, MFD building owners may independently contract with another
licensed recycling contractor to provide the recycling services at the owner’s expense.
35.39. Multiple Family Collection Stations
Multiple family recycling stations will be specified with agreement of the MFD building owner
on a case-by-case basis. MFD recycling stations will likely be a cluster of recycling bins,
carts and/or recycling dumpsters (e.g., for old corrugated cardboard). The number and
location of MFD recycling stations shall be adequate to be reasonably convenient and
accessible to all MFD residents.
40. 36.1Multiple Family Container Location(s)
Multiple family recycling containers shall be placed in a location(s) on the MFD premises
which permits access for collection purposes but which does not obstruct pedestrian or
vehicular traffic. Recycling containers must also comply with the City’s zoning and other
ordinances.
36.41. Multiple Family Service Standards
At a minimum, multiple family collection services shall be available on the premises and shall
be provided on a regularly scheduled weekly basis, or as the City and Contractor agree is
adequate. The Collection schedule and recycling containers’ capacity shall provide for
regular removal of the recyclables such that there is adequate storage capacity available in
the recyclable containers to avoid overflowing containers.
37.42. Multiple Family Recycling Container Requirements
The recycling containers for buildings of eleven (11) units or more shall be:
1. Sufficient in number and size to meet the demands for recycling services created
by the occupants.
2. Equipped with hinged lids.
3. Equipped with standardized labels approved by the City, attached to the lid and the
front of the carts, and which identify the type of recyclable material to be deposited
in each container. Recycling containers shall be colored differently from other
containers for mixed solid waste or trash.
4. Maintained in proper operating condition and reasonably clean and sanitary.
5. Repaired or replaced on a reasonable schedule if broken due to regular wear and
tear.
6. Provided at no cost to the City or residents.
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7. Receptacles shall be of a sort approved by City staff for use prior to entering
service.
38.43. Responsibility for Providing and Maintaining Multiple Family
Recycling Containers
If the MFD building owner uses the City’s Contractor, adequate multiple family recycling
containers shall be provided and maintained by the City’s Contractor.
39.44. Public Education Information for Tenants with Multiple Family
Recycling Service
At least once per year, the City’s recycling Contractor shall supply the multiple family building
owner with the sufficient number of recycling fact sheets with instructions for the tenants in
their building(s). The information should specifically address multiple family recycling service,
and should not be the same educational material distributed to single-family residents.
40.45. Other Public Education Tools to Residents with Multiple Family
Recycling Service
The Contractor shall provide other public education tools (e.g., educational material in
languages other than English such as Spanish, Hmong, Somali, etc.) that the Contractor will
provide, in cooperation and coordination with multiple family building owners, as part of the
annual work plan. The City will work with the Contractor regarding the quantities needed and
the locations for distribution.
41.46. Annual Report to MFD Building Owners
The City’s Contractor shall provide an annual report by January 31 of each year to the
multiple family building owners served by the City’s Contractor. A copy of each report to the
multiple family building owners shall also be submitted to the City. The report shall contain,
at a minimum, the following information:
1. Name of owner, building manager and contact information (mailing address,
telephone numbers, e-mail, etc.)
2. Street address of each multiple family building served.
3. Number of dwelling units for each multiple family building.
4. Description of collection services made available to occupants, including number of
multiple family recycling stations, number of multiple family recycling containers,
location of stations (or curbside service provided for multiple-family buildings under
eleven (11) units) and dates of collection.
5. Description of public education tools used to inform occupants of availability of
services.
6. Tonnage quantities for each type of material recycled.
7. Recommendations for future improvements to increase recovery rates (e.g.,
specific public education tools).
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42.47. Municipal Facilities Collection Requirements
The Contractor shall provide, at no charge, recycling containers and collection services once
per week at the following City buildings:
1. City Hall - 1830 County Road B East
2. Public Works Building - 1902 County Road B East
3. Park & Recreation Maintenance Building - 1810 County Road B East
4. Fire Station One - 1177 Century Avenue North
5. Fire Station Two - 1955 Clarence Street
5.6. Fire Station Three – 1530 Hazelwood Street
7. Maplewood Community Center - 2100 White Bear Avenue
6.8. Nature Center – 2659 East 7th Street
7.9. Staging Areas for Public Space Recyclables as designated by the City.
(beginning in March 2010). Staging areas to be determined by City.
INSURANCE AND OTHER LEGAL REQUIREMENTS
43.48. Insurance
Insurance secured by the Contractor shall be issued by insurance companies acceptable to
the City and admitted in Minnesota. The insurance specified may be in a policy or policies of
insurance, primary or excess. Such insurance shall be in force on the date of execution of
the contract and shall remain continuously in force for the duration of the contract. The
Contractor shall have the City of Maplewood named as an additional insured on each
insurance policy specified below, unless the Contractor submits in writing this is not feasible
for a specific insurance policy. The Contractor shall then provide certificates of insurance to
the City by approximately December 15 of each year. The Contractor and its sub-contractors
shall secure and maintain the following insurance:
43.148.1 Workers Compensation Insurance
Workers compensation insurance as specified by the Minnesota Department of Occupational
Health and Safety and federal law. shall meet the statutory obligations with Coverage B -
employer’s liability limits of at least $100,000 each accident, $500,000 disease - policy limit
and $100,000 disease each employee.
43.248.2 Commercial General Liability Insurance
Commercial general liability insurance shall be at the limits of at least $1,, 5000,000 bodily
injury, per occurrence, or combined single limit general aggregate, and $500,000 property
damage. $1,000,000 personal and advertising injury, $1,000,000 each occurrence, $50,000
fire damage and $1,000 medical expense for any one person. The policy shall be on an
"occurrence" basis, shall include contractual liability coverage and the City shall be named an
additional insured.
This insurance includes up to $10,000 in additional coverage for expenses incurred to extract
pollutants from land or water at the "premises" if the discharge, dispersal, seepage, migration,
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release, escape or emission of the pollutants is caused by or results from a covered cause,
including any deliberate, willful and negligent conduct on the part of Contractor or their
laborers, employees or assigns.
43.348.3 Commercial Automobile Liability Insurance
Commercial automobile liability insurance covering all the Contractor’s owned, non-owned
and hired automobiles with limits of at least $1,000,000 per person, $5,000,000 per
occurrence, and $500,000 property damage or combined single limit. accident. This
insurance includes a cause of loss where there is a spill of fuels and lubricants used in the
vehicle for its operation.
44.49. Transfer of Interest
The Contractor shall not assign any interest in the contract, and shall not transfer any interest
in the contract, either by assignment or notation, without the prior written approval of the City.
The Contractor shall not subcontract any services under this contract without prior written
approval of the City. Failure to obtain such written approval by the City prior to any such
assignment or subcontract shall be grounds for immediate contract termination.
45.50. Non-Assignment and Bankruptcy
The parties hereby agree that the Contractor shall have no right to assign or transfer its rights
and obligations under said Agreement without written approval from the City. In the event the
City or its successors or assigns files for bankruptcy as provided by federal law, this
Agreement shall be immediately deemed null and void relieving all parties of their contract
rights and obligations.
46.51. Dispute Resolution and Arbitration Procedures
The parties agree that any controversy or claim arising out of or relating to this Agreement or
the breach thereof, shall be settled, at the option of the Contractor, by arbitration in
accordance with the Rules of the American Association of Arbitration and judgment upon the
award by the arbitrator(s) may be entered in any court with jurisdiction thereof.
47.52. Performance Bond
This contract specifies requirements for a performance bond in the case of the Contractor’s
failure to perform contracted services. The performance bond shall be for a minimum of
$300,000. The responsibility for renewal is the responsibility of the Contractor.
48.53. General Compliance
The Contractor agrees to comply with all applicable local, state and federal laws and
regulations governing funds provided under this Agreement.
The Contractor pays its employees a living wage based on the recycling industry in the State
of Minnesota and Washington County. The Contractor does not use temporary labor
arrangements to avoid paying a living wage. Additionally, the contractor provides health
insurance for all full time employees and a pro rata share for employees working more than
twenty (20) hours but less than forty (40) hours a week.
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49.54. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the parties. The
Contractor shall at all times remain an independent Contractor with respect to the services to
be performed under this Contract. Any and all employees of Contractor or other persons
engaged in the performance of any work or services required by Contractor under this
Contract shall be considered employees or subcontractors of the Contractor only and not of
the City; and any and all claims that might arise, including worker's compensation claims
under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf
of said employees or other persons while so engaged in any of the work or services provided
to be rendered herein, shall be the sole obligation and responsibility of the Contractor.
50.55. Hold Harmless
The Contractor agrees to defend, indemnify and hold harmless the City, its officers and
employees, from any liabilities, claims, damages, costs, judgments, and expenses, including
attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its
employees, its agents, or employees of subcontractors, in the performance of the services
provided by this contract, any resulting environmental liability that is a result of this
Agreement or by reason of the failure of the Contractor to fully perform, in any respect, any
of its obligations under this Agreement. If a Contractor is a self-insured agency of the State
of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with
respect to liability bonding, insurance and liability limits. The provisions of Minnesota
Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota.
51.56. Accounting Standards
The Contractor agrees to maintain the necessary source documentation and enforce
sufficient internal controls as dictated by generally accepted accounting practices to properly
account for expenses incurred under this contract.
52.57. Retention of Records
The Contractor shall retain all records pertinent to expenditures incurred under this contract
for a period of six (6) years after the resolution of all audit findings. Records for non-
expendable property acquired with funds under this contract shall be retained for six (6) years
after final disposition of such property.
53.58. Data Practices
The Contractor agrees to comply with the Minnesota Government Data Practices Act and all
other applicable state and federal laws relating to data privacy or confidentiality. The
Contractor must immediately report to the City any requests from third parties for information
relating to this Agreement. The City agrees to promptly respond to inquiries from the
Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and
employees harmless from any claims resulting from the Contractor’s unlawful disclosure or
use of data protected under state and federal laws.
All proposals shall be treated as non-public information until the proposals are opened for
review by the City. At that time the proposals and their contents become public data under
the provisions of the Minnesota Government Data Practices Act, Minn. Stat. C. 13.
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54.59. Inspection of Records
All Contractor records with respect to any matters covered by this Agreement shall be made
available to the City or its designees at any time during normal business hours, as often as
the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant
data.
55.60. Applicable Law
The laws of the State of Minnesota shall govern all interpretations of this Agreement, and the
appropriate venue and jurisdiction for any litigation which may arise hereunder will be in
those courts located within the County of Ramsey, State of Minnesota, regardless of the
place of business, residence or incorporation of the Contractor.
56.61. Contract Termination
The City may cancel the Contract if the Contractor fails to fulfill its obligations under the
Contract in a proper and timely manner, or otherwise violates the terms of the Agreement if
the default has not been cured after sixty (60) days written notice has been provided. The
City shall pay Contractor all compensation earned prior to the date of termination minus any
damages and costs incurred by the City as a result of the breach. If the Agreement is
canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps,
models, photographs, reports or other materials prepared by the Contractor under this
Agreement shall, at the option of the City, become the property of the City, and the
Contractor shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents or materials prior to the termination.
57.62. Employee Working Conditions and Contractor’s Safety
Procedures
The Contractor will ensure adequate working conditions and safety procedures are in place to
comply with all applicable local, state and federal laws and regulations. The City reserves
the right to inspect on a random basis all trucks, equipment, facilities, working conditions,
training manuals, records of claims for worker's compensation or safety violations and
standard operating procedures documents.
58.63. Agreement Amendments
Any amendments to this Agreement shall be valid only when reduced to writing, and duly
signed by the parties.
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IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written.
Tennis Sanitation, LLC City of Maplewood:
By_______________________ By_________________________
Chief Executive Officer City Manager
Date:_____________________ Date:_______________________
By_______________________ By________________________
Chief Operating Officer Mayor
Date:_____________________ Date:_______________________
APPROVED TO FORM
By__________________________
City Attorney
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