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HomeMy WebLinkAbout2013-05-28 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, May 28, 2013 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.February 26, 2013 5. Unfinished Business: 6.Design Review: a.Design Review and Parking Waiver Request –Concordia Arms, 2030 Lydia Avenue East , b.Design Review –First Evangelical Free Church2696 Hazelwood Street 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: a.Draft Capital Improvement Plan 2014 –2018(No Report) 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 26, 2013 1.CALL TO ORDER Chairperson Ledvinacalled the meeting to order at6:01p.m. 2.ROLL CALL Planner, Michael Martinswore in new CDRB members Leo Burger and Bill Kempe. Boardmember, Leo BurgerPresent Boardmember, Bill KempePresent Boardmember,Jason LamersPresent Chairperson,Matt LedvinaPresent Boardmember,Ananth ShankarPresent Staff Present: Michael Martin, Planner 3.APPROVAL OF AGENDA BoardmemberLamersmoved to approve the agenda as submitted. BoardmemberShankarsecondedthe motion.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve theNovember 27, 2012,CDRB minutes assubmitted. Boardmember Lamers secondedthe motion.Ayes –Chairperson Ledvina, Boardmember’s Lamers, &Shankar Abstentions –Boardmembers Burger, & Kempe The motion passed. 5.UNFINISHED BUSINESS None 6.DESIGN REVIEW a.Arkwright-Sunrise Area Street Improvements, City Project 12-09, Project Update and Preliminary Design Concept February 26, 2013 Community Design Review Board Meeting Minutes 1 i.Assistant City Engineer, Steve Love gave the presentation on the Arkwright Sunrise Area Street Improvements and answered questions of the board. No action was requiredbut the board would like to see this proposal again for landscaping for the project. 7.VISITOR PRESENTATIONS None 8.BOARDPRESENTATIONS Chairperson Ledvina and Boardmember Shankar provided updates on recent city council meetings they attendedas board representatives. 9.STAFF PRESENTATIONS a.Election of Officers i.Planner, Mike Martin introduced the election of officers Boardmember Lamers nominated Matt Ledvina to continue serving as Chairperson. Chairperson Ledvina nominated Jason Lamers as Vice Chairperson. Chairperson Ledvina moved to approveserving as Chairperson and BoardmemberLamers to serve as Vice Chairperson. Seconded by Boardmember Lamers.Ayes –All The motion passed. b.CDRB Orientation i.Planner, Michael Martin gave a brief introduction of CDRB orientation material. c.2012 CDRB Annual Report i.Planner, Michael Martin reviewed the 2012 CDRB Annual Report Boardmember Lamers would like to see a materials list of building products that the board would like to see used in the city. As well as in-service for the boardmembers. Boardmember Shankar would like to see the city reinstate the city bus tourin the summer. Boardmember Shankar moved to approve the 2012 CDRB Annual Report. Seconded by Boardmember Kempe.Ayes –All The motion passed. 10.ADJOURNMENT The meeting was adjourned by Chairperson Ledvinaat6:52p.m. February 26, 2013 Community Design Review Board Meeting Minutes 2 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager SUBJECT: Design Review and Parking Waiver Request –Concordia Arms LOCATION: 2030 Lydia Avenue East DATE: May 20, 2013 INTRODUCTION Project Description CommonBond Communities is proposing to rehabilitate the exterior and interior of the Concordia Arms senior housing complex. CommonBond has managed this facility for three years and is in the process of purchasing the property. Requests CommonBond Communitiesis requesting the city approve the following requests to move forward with its remodel plans: 1.Design review. 2.Parking waiver to reduce the number of required parking stalls. Background January 3, 1980, the citycouncil approved the original plans (including architectural styles and colors) for this development.The approvals included a parking waiver of 147 spaces. DISCUSSION Building Design CommonBond is proposing to replace the existing metal lap siding on the Concordia Arms building. The applicant’s letter indicated the new siding with either be vinyl or fiber cement lap siding. Colors for the siding have yet to be determined. The current ratio of brick to siding will remain. Currently 40 percent of the building is brick and 60 percent is siding. In addition to the siding replacement, all the complex’s windows will also be replaced. Landscaping The Concordia Arms complex has a courtyard which is approximately a half acre in size and faces out towards Maplewood Heights Park.The applicant is proposing to add new sidewalk connections and additional landscaping. The applicant will be required to follow the city’s tree replacement ordinance for any trees removed. Parking The city’s parking ordinance would require this housing complex to have 250 spaces, with halfof them required to be covered spaces. In 1980 the city council granted a waiver allowing 103 parking spaces. When CommonBond started managing this site they found the lot to have been restriped to include 98 parking spaces but with more handicap parking spaces that what would be required. The applicant would prefer to keep the additional handicap spaces and have requested a further waiver to provide 98 spaces. Staff does not have any issues with this request and has visited the site multiple times and can confirm the parking lot has not been at capacity. OTHER COMMENTS Building Department: Dave Fisher, building official, statedthe applicant will need a building permit and signed plans from Minnesota licensed design professionals. Fire Department: Butch Gervais, fire marshal, stated the applicant will need to comply with all fire codes for any work that is done inside the buildingandthey will be required to obtain the proper permits for such work prior to starting any work. Public Works Department: Jon Jarosch, staff engineer, reviewed the plans and his report is attached to this memo. RECOMMENDATIONS 1.Approvethe design and landscape plans for Concordia Armsto revise its exterior facades and courtyard area forits location at 2030 Lydia Avenue East.Approval is subject to the following conditions: 1.Repeat this review in two years if the city has not issued a building permit for the approved work. 2.If any existing trees are removed the applicant must comply with the city’s tree replacement ordinance. 3.Submit acash escrow or an irrevocable letter of credit prior to receiving a building permit for all required landscapeimprovements. The amount shall be 125percent of the cost of the work. 4.All work shall follow the approved plans. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. 2.Approveaparking waiver to allowfor 98 surface parking spaces. The parking spaces shall be at least 9.5 feet in width. This is a parking reduction of 152 parking spaces (250 parking spaces are required per city code). REFERENCE SITE DESCRIPTION Site size:4.13Acres Existing Use:Senior housing complex SURROUNDING LAND USES North:Shopping center South:Maplewood Heights park East:Single-family homes West:Shopping center PLANNING Land Use Plan:High Density Residential(HDR) Zoning:Planned Unit Development(PUD) Criteria for Approval Design Review: Section 2-290 of the city code requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Design Review: Section 44-17 of the city code allows the city council to reduce the number of required parking spaces. Application Date Staffreceived the complete application and plans for this proposal on May 15, 2013. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City council action is required on this proposal by July 14, 2013, unless the city needs an extension. P:\SEC2N\Concordia Arms\2030 Lydia_Parking_DESIGN_CC_052813 Attachments: 1.Location Map 2.Applicant’s Narrative 3.Site/LandscapingPlan 4.Parking Waiver City Council Minutues, January 1, 1980 5.Engineering Report, dated May 17, 2013 6.Large Plans (Separate Attachment) Attachment 1 Concordia Arms Chad Bergo 2030 Lydia Avenue East Location Map and Aerial Photo Attachment 3 Attachment 4 Attachment 5 Engineering Plan Review PROJECT: Concordia Arms PROJECT NO: 13-04 COMMENTS BY: Jon Jarosch, P.E. –Staff Engineer DATE:5-17-2013 PLAN SET:Preliminary Plans dated 5-8-2013 REPORTS:Project Narrative The Applicant is proposing a significant renovation to the existing Concordia Arms housing development. The majority of the improvements are limited to the interior of the building, however a significant modification to the existing courtyard area is proposed.The proposed courtyard modifications include the removal of the existing patio, the installation of a new patio, the installation of sidewalks throughout the courtyard, the installation of additional storm sewer, and the grading of the courtyard area. According to the plans submitted, the project will disturb 0.69 acres of the property. This amount of disturbance will require the project to meet the City’s water quality and rate control requirements detailed in the Stormwater Management Standards. The following are engineeringreview comments on the design review, and act as conditions prior to issuing permits: Drainage and Stormwater Management 1)As this project disturbs more than ½ acre of land it shall adhere to the requirements set forth in Maplewood’s stormwater management standards. This includes rate control and water quality requirements. Additionally, stormwater computations shall be provided for the proposed storm sewer and any water quality or rate control facilities. 2)The applicant shall provided calculations showing the existing and proposed impervious surfaces on the site (specifically as it pertains to the courtyard area). 3)The existing storm sewer is shown to terminatenear the southwest corner of the existing building. According to the City’s records, this system ties into the 72-inch trunk line which discharges into the pond in Maplewood Height’s Park. These storm sewer lines shall be shown on the plans. 4)Any roof drains discharging into the courtyard area shall be identified on the plans. 5)Emergency overland overflowsshall be identified for the low areas shown on the plans. These areas shall be adequately stabilized to prevent erosion. Attachment 5 6)Details shall be provided for the construction of new catch-basins as well as the connection to the existing catch-basin. Grading and Erosion Control 7)Slopes shall be 3H:1V or flatter. 8)All pedestrian facilities (sidewalks and patio area) shall be ADA compliant. 9)It appears from the preliminary grading plan that runoff will not be able to reach the proposed catch-basin #1. It appears that this may be due to a simple typographical error. The grading in this area shall be reviewed by the applicant to ensure proper drainage. Other 10)The developer shall submit a copy of the MPCA’s construction stormwater permit (SWPPP) to the city beforethe city will issue a grading permit for this project. 11)The Owner shall satisfy all requirements of all other permitting and reviewing agencies. 12)The Owner shall sign a maintenance agreement, prepared by the City, for all storm- water treatment devices (sumps, basins,infiltration basins, etc.). MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager SUBJECT:Conditional Use Permit Revisionand Design Review for the First Evangelical Free Church Planned Unit Development LOCATION:2696 Hazelwood Street VOTE REQUIRED:Simple Majority Vote Required to Approve DATE:May 14,2013 INTRODUCTION First Evangelical Free Church, located at 2696 Hazelwood Street, is requesting an amendment of the conditional use permit (CUP)for their planned unit development (PUD). The reason for the proposed revision is to add onto their gymnasium. As stated in the applicant’s letter, the proposed addition is needed to “enhance ministry opportunities to the youth of the church and further develop ministry to youth in the community. The addition will consist of added equipment storage, gender specific and handicap accessible restrooms, classrooms and a large gathering space.” Refer to the attached letter from the applicant.The applicant is also requesting approval of the building and site design plans for the proposed addition. Requests City ordinance requires a conditional use permit for churches and schools. Expansions of facilities with an existing CUP must also obtain a CUP revision from the city council. Approval of a CUP revision to construct the proposed building addition. Approval of site and building design plans. BACKGROUND The church building previously was an elementary school (Hazelwood School) (for grades K –8) untilabout 1978. This school had about 20 classrooms with an average of 20 students per room. On August 13, 1990, the city council approved a revision to the existing conditional use permit. This revision was to allow the church to remodel the building for a church and day-care center. At that time, Health East had been using the building for office and wellness functions related to St. Johns Hospital and a day care center. This site is part of a larger PUD which includes the Hazel Ridge Seniors’ Residence. The church uses this building for church programs such as Sunday school, youth activities, church dinners, administration and day care. Since 1990, the church expanded the existing parking lot to the south and east and added a looped drive and parking for day care drop-off. They also added a new sanctuary and expanded the gymnasium on the west side of the building. On July 24, 1995, the city council approved a CUP revision and approved a revised site plan for the church for a parking lot expansion. On July 10, 2006, the city council approved a CUP revision for the PUD to allow Liberty Classical Academy to use the classrooms at First Evangelical for school. DISCUSSION Proposed Expansion/Parking Staff does not see any problem with the proposal. Even though there would be 24 parking spaces lost because of the gymnasium addition, there will still be enough parking spaces to comply with code requirements. Code requires one parking space for each four seats in the church. The applicant stated that thechurch has a seating capacity of 620 persons. Therefore, code would require 155parking spaces. Presently, the parking lot has 337parking spaces. After the removal of 24 for the expansion, there would be 313 remaining. Design Review The existing gymnasium is built of rock-face concrete block with a center band of vertical-scored block. The proposed building addition would match the existing structure in materials and color. Engineer’s Report Refer to the engineer’s report from Jon Jarosch. Assistant Fire Chief and Building Official Comments The assistant fire chief and building official commented that all code requirements shall be met. CUP Findingsfor Approval The zoning ordinance requires that the city council find that all nine “standards”for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessive traffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. Not cause adverse environmental effects. The proposed gymnasium addition would meet theabovecriteria and would not create any negative issues. 2 Revision to Previous Conditions Many of the existing PUD conditions have been met and are no longer needed. Staff has deleted those that are no longer relevant. RECOMMENDATION A.Adopt the resolution amending the conditional use permitfor the First Evangelical Free Church, located at 2696 Hazelwood Street, to allow the expansion of the gymnasium. (Deletions are crossed out and additions are underlined.) 1.All construction shall follow the plans that the city stamped July 24, 1995with the building addition shown on plans date-stampedsubject to the following conditions:April 18, 2013. City staff may approve minor changes. a.All construction shall follow the site plan approved by the city and the school shall follow the building and floor plans submitted to the city. The interim director of community development may approve minor changes. The city council may approve major changes. b.Dropping the two parking spaces along the south property line at the east end of the parking lot. 2.The proposedgymnasium expansion shall begin in one year or this approval shall end. school use on the property parking lot expansion construction must be started within one year after the council approves this permit or the permit shall end.The council may extend this deadline for one year. 3.The council shall review this permit revisionin one year. 4.The school shall have no more than 500 students. 5.The property owner or manager shall sweep and restripe the parking lot before the school occupies their space. This includes having the required handicapped parking spaces in the parking area near the building entrance.The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013. 6.The applicant shall comply with all conditions of the assistantfire chiefand building official. re marshal and the city building official shall agree on a plan The school, the church, the fi for the school and church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: a.The required fire protection (sprinkler) systems. b.An early warning fire protection system (smoke detection and monitoring). c.Additional emergency lights and exit signs (if necessary). d.Updated doors and hardware (if necessary). e.A proper address on the building. f.Any other changes the fire marshal or the building official deem necessary. 3 B.Approve the design plansdate-stamped April 18, 2013 for the gymnasium addition to First Evangelical Free Church, located at 2696 Hazelwood Street, subject to the following conditions: 1.The materials and color of the proposed gymnasium addition shall match the existing building. 2.The applicant shall comply with all requirements of the assistant fire chiefand building official. 3.The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013. 4.The applicant shall provide maintained lawn around the proposed addition as shown on the plans. 4 REFERENCE INFORMATION SITE DESCRIPTION Site size: 6.68 acres Existing land use: First Evangelical Free Church SURROUNDING LAND USES North: Hazel Ridge Senior’s Housing South: Single dwellings East: Hazelwood Park West: Hazelwood Street and single dwellings PLANNING Land Use Plan designation: I(institution) Zoning: PUD CODE REQUIREMENTS Section 44-1092(3)of the city ordinances requires a CUP for churches and schools. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. APPLICATION DATE The applicationfor this request was considered complete on April 18, 2013.State law requires that the city decide on theseapplications within 60 days. The deadline for city council action on this proposal is June 17, 2013. 5 p:sec3\First EvangelicalFree Church\First Evangelical CUP for Gym Addition PC Report 5 13 te Attachments: 1.PUDRevision Resolution 2.Location/ZoningMap 3.Land Use Plan Map 4.Plans date-stamped April 18, 2013 5.Applicant’s Narrativedated April 8, 2013 6.Engineer’s Report Dated May 9, 2013 6 Attachment 1 PLANNED UNIT DEVELOPMENT REVISION RESOLUTION WHEREAS, First Evangelical Free Churchhas applied for a conditional use permitrevision to their planned unit developmentto construct a gymnasium addition at their church campus. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and schools. WHEREAS,this permit applies tothe property located at 2696and 2730 Hazelwood Street.The property identification numbers for these properties are: 032922430008 and 032922430007 WHEREAS, the history of this conditional use permit is as follows: 1.On May 21, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council _________this permit. 2.On ____________, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 7 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the plans that the city stamped July 24, 1995with the building addition shown on plans date-stampedApril 18, 2013. City staff may approve minor changes. 2.The proposed gymnasium expansion shall begin in one year or this approvalshall end. The council may extend this deadline for one year. 3.The council shall review this permit revision in one year. 4.The school shall have no more than 500 students. 5.The applicant shall meet all requirements of the engineer’s report dated May 9, 2013. 6.The applicant shall comply with all conditions of the assistant fire chief and building official. The Maplewood City Council _________this resolution on _______, 2013. 8 Attachment 3 6) Hazelwood Street shall be swept as needed to keep the road clear of sediment and construction debris. 7) All new pedestrian facilities shall be ADA compliant. Sanitary Sewer and Water Service 8) Provide details for construction and connection to the existing sanitary sewer service. 9) Calculations shall be provided detailing the adequacy of the existing sanitary sewer service considering the proposed building addition. 10) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City. Other 11) It appears that there is an existing easement within the proposed building expansion area. The applicant shall clarify the status and location of this easement. 12) All civil plans shall be signed and dated by a licensed professional engineer. 13) The developer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this project, 14) The Owner shall satisfy all requirements of all permitting and reviewing agencies including the MPCA, DNR, SPRWS and the Ramsey -Washington Metropolitan Watershed District.