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2013-05-20 ENR Packet
AGENDA CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCE COMMISSION Monday, May 20, 2013 7 p.m. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. April 15, 2013 5. New Business a. Public Hearing: National Pollutant Discharge Elimination System Phase II and MS4 Permit, 2012 Annual Report b. Screening of A Chemical Reaction and Facilitated Discussion on Lawn Chemical Use by Julia Earl c. Review of Draft 2014-2018 Capital Improvement Plan 6. Unfinished Business 7. Visitor Presentations 8. Commission Presentations 9. Staff Presentations a. Update on Maplewood Recycling Program b. Update on Tree Rebate Program c. Maplewood Green Team – Department Sustainability Challenge d. Waterfest – June 1 e. Maplewood Nature Center Programs 10. Adjourn MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION 7:00p.m.,Monday,April 15, 2013 Council Chambers, City Hall 1830 County Road B East 1.CALL TO ORDER A meeting of the Environmental and Natural Resources Commission was called toorder at 7:01 p.m.by Chair Johannessen. 2.ROLL CALL Randee Edmundson, CommissionerPresent Judith Johannessen, ChairPresent Carol Mason Sherrill, CommissionerPresent Ann Palzer, Vice ChairPresent Cindy Schafer, CommissionerPresent DaleTrippler, CommissionerPresent Ginny Yingling, CommissionerPresent Staff Present Shann Finwall, Environmental Planner 3.APPROVAL OF AGENDA Staff added 9.f. Soil and Water Stewardship Weekunder staff presentations. Commissioner Mason Sherrillmoved to approve the agenda as amended. Seconded by CommissionerTrippler.Ayes –All The motion passed. 4.APPROVAL OF MINUTES The commission had clarifications and changes to the March 18, 2013, ENR minutes which staff will look into and correct. CommissionerTripplermoved to approve theMarch 18, 2013,Environmental and Natural Resources Commission meeting minutes as amended. Seconded by CommissionerPalzer.Ayes –Chair Johannessen, & Commissioner’s Edmundson Mason Sherrill, Palzer, Schafer & Trippler Abstention –Commissioner Yingling The motion passed. April 15, 2013 1 Environmental and Natural Resources Commission MeetingMinutes 5. NEW BUSINESS a. Regional Indicators Initiative Report i. Environmental Planner, Shann Finwall introduced the item and the speaker Rick Carter with LBH, Inc. ii. Rick Carter, FAIA, LEED Fellow, Senior Vice President of LBH, Inc. serving as the project manager for the project addressed the commission and gave the Regional Indicators Initiative Report. The City of Maplewood is participating in the Regional Indicators project. This project is a measurement of city-wide performance which show levels of energy, water, travel, waste and emissions used in the 20 city’s that were studied. This was the initial phase of the project, with additional phases and additional cities to be included in the future. The research will help to quantify best practices for reducing energy use and pollution that are outlined in the GreenStep Cities program. They will also be available and accessible for people to compare information city to city. b. Environmental Utility Fee Credit i. Environmental Planner, Shann Finwall gave the Environmental Utility Fee Credit Report. Commissioner Mason Sherrill said as beneficial as a rainwater garden are, planting a tree is just as beneficial and should be considered for EUF credits. It is less expensive than rainwater gardens and do not need as much maintenance. Commissioner Mason Sherrill discussed drain channels which filter stormwater into channels and ultimately a garden or the yard. Commissioner Trippler expressed support for increasing the credit. However, he was concerned that there would not be enough money in the environmental utility fund the credit and everything else the city uses the fund for. Commissioner Trippler asked if the city will have to look at another funding source to have enough money to fund MDES permits and the implementation of the program. Commissioner Yingling stated that the proposal to fund up to four retrofitted rainwater gardens should include a process to rank the location and style of rainwater gardens so that top priority areas get funded first. Environmental Planner Finwall indicated that staff will continue to work on the EUF credit policy and other policies outlined in the Living Streets Policy, and bring that back to the commission in the near future. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None present. 8. COMMISSION PRESENTATIONS a. Park Clean Up Day – April 20, 2013 April 15, 2013 2 Environmental and Natural Resources Commission Meeting Minutes 9. STAFF PRESENTATIONS a. Update on Maplewood Dump Site Clean Up i. Environmental Planner Finwall gave an update on the cleanup of the Maplewood Dump Site. The culvert was constructed to bury a portion of the creek where exposed debris was located. The tree removal, grading, and seeding were complete last fall. Tree planting will take place fall 2013. The site will remain as open space. b. Spring Clean Up- Saturday, April 20, 2013 i. Environmental Planner Finwall stated the annual Spring Clean Up will be held on Saturday, April 20, 2013, from 8:00 a.m. – 1:00 p.m. at Aldrich Arena. Commissioners are invited to volunteer during the event. c. Earth Day – Monday, April 22, 2013 i. Environmental Planner Finwall reminded the Commission that April 22 is Earth Day. For tips on helping protect the environment go to the EPA’s website at www.epa.gov/earthday. d. Metro Cities Environmental Commissions Meeting, Tuesday, May 14, 2013 i. Environmental Planner Finwall discussed the Metro Cities Environmental Commissions Meeting which is scheduled for Tuesday, May 14, 2013, at 6 pm at the League of the Minnesota Cities. The focus is on living streets. e. Maplewood Nature Programs i. Environmental Planner Finwall presented the upcoming Nature Center Programs. For more information contact the Maplewood Nature Center at (651) 249-2170. f. Soil & Water Stewardship Week April 28 – May 5, 2013 i. Environmental Planner Finwall shared information about the Ramsey Conservation District who is promoting soil and water stewardship week which is April 28 – May 5, 2013. Less than 1% of all the water on our planet is fresh water. The average citizen in the United States uses 70 gallons of water every day and this doesn’t include the water to manufacture the automobiles, clothing and food that we depend on each and every day. Take time to learn about your local community water supplies and volunteer. For more information you can go to the website www.epa.gov/mywaterway. 9. ADJOURNMENT Chair Johannessen adjourned the meeting at 8:35 p.m. April 15, 2013 3 Environmental and Natural Resources Commission Meeting Minutes Agenda Item 5.a. AGENDA REPORT TO: Environmental and Natural Resources Commission FROM: Steve Love, Assistant City Engineer SUBJECT:NPDES Phase II and MS4 Permit, 2012 Annual Report DATE: May 6, 2013 for the May 20 ENR Commission Meeting INTRODUCTION As part of Maplewood’s National Pollutant Discharge Elimination System (NPDES) permit, the City of Maplewood is required to prepare an annual report detailing the progress made in the previous year toward satisfying the requirements of the permit. Part of this process is soliciting public comment. A minimum 30-day comment period and formal public hearing is required as part of updating the permit. The Environmental and Natural Resources Commission (ENR) will hold a public hearing for the City’s permit at their May 20, 2013 regular meeting. BACKGROUND A 1987 amendment to the federal Clean Water Act required implementation of a two-phase comprehensive national program to address pollution from stormwater runoff. This program was named the National Pollutant Discharge Elimination System (NPDES). Since 1991, NPDES Phase I regulated cities with populations of 100,000 or more. NPDES Phase II took effect in 2003, regulating cities with populations of 10,000 or more. Maplewood is among a group of approximately 220 entities in Minnesota listed as a small Mandatory MS4 under the NPDES Phase II permit. The State of Minnesota regulates the disposal of stormwater by a State Disposal System (SDS) permit. The Minnesota Pollution Control Agency (MPCA) administers both NPDES and SDS permits in Minnesota. In turn, the MPCA regulates cities and other public entities through its Municipal Separate Storm Sewer System (MS4) permit. In 2006, the city submitted its permit application to the MPCA. The permit cycle runs five years with the next issuance of the permit scheduled for May 2013. The permit application requires the city to develop a Storm Water Pollution Prevention Plan (SWPPP). The MPCA has established six minimum control measures (MCM) the SWPPP must address. They are: MCM 1 - Public Education and Outreach MCM 2 - Public Participation and Involvement MCM 3 - Illicit Discharge, Detection and Elimination MCM 4 - Construction Site Storm Water Runoff Control MCM 5 - Post-Construction Storm Water Management MCM 6 - Pollution Prevention and Good Housekeeping Maplewood’s SWPPP defines the Best Management Practices (BMPs) the city intends to use to minimize pollution from stormwater runoff for each of the six minimum control measures. DISCUSSION The City’s SWPPP has been available for public viewing at the Public Works Department front counter and is also posted on the City’s website at www.ci.maplewood.mn.us/DocumentCenter/View/9293. An advertisement for the public hearing and the plan viewing was posted on April 17, April 21, and May 1, 2013 in anticipation of the 30-day public comment period. On March 6, 2013 the MPCA conducted an audit of Maplewood’s MS4 Permit and SWPPP. The audit was conducted to determine how well the City’s MS4 program is doing in meeting the conditions and requirements of the MS4 Permit and SWPPP. The MPCA audit focused on the SWPPP overall program management, MCM 3, MCM 4, and MCM 5. The audit report rates the City’s performance utilizing the following categories: Satisfactory (S) – Indicates the SWPPP is in fully compliant with the identified permit requirements. Marginal (M) – Indicates the SWPPP is compliant with the identified permit requirements. However, improvements can be made and recommendations are given to follow for successful program implementation. Unsatisfactory (U) – Indicates a potential compliance issue with the identified Permit requirements. Required actions are outlined which need to be taken to address the potential compliance issue. For those areas rated by the MPCA the City received satisfactory in all categories with the exception of one marginal rating. No unsatisfactory findings were identified as part of the audit. The MPCA noted in their transmittal email that we “have a great MS4 program”. For additional information on the audit please see the attached MS4 Transmittal Letter and MS4 Audit Report. Staff has prepared a draft of the City’s annual report, will make a short presentation on the SWPPP, and will report on progress made toward the permit goals in 2012. Following the presentation, the ENR Commission will formally open the meeting floor to public comment. When all comments have been received, staff will address those comments, incorporate the comments and then finalize the report for submittal to the MPCA. No comments had been submitted to the Public Works Department at the time this report was written. RECOMMENDATION AND ACTION Staff recommends the Environmental and Natural Resources Commission provide comments and open the meeting floor to public comment on the City’s 2012 Annual SWPPP report. No further action is needed. City staff will compile and address public comments and incorporate them in the final SWPPP report submittal to MPCA. Attachments 1.www.ci.maplewood.mn.us/DocumentCenter/View/9293 Full Maplewood SWPPP can be viewed at 2. MS4 Transmittal Letter 3. MS4 Audit Report Attachment 1 MinnesotaPollutionControlAgency-- 520lafayetteRoadNorth5t.Paul,Minnesota55155-4194I651-296-6300 II 800-657-3864651-282-5332TTYwww.pca.state.mn.usIEqualOpportunityEmployer March26,2013 Mr.SteveLove AssistantCityEngineer CityofMaplewood 1902EastCountyRoadB, Maplewood,MN55109 RE:CityofMaplewoodMunicipalSeparateStormSewerSystem'GeneralPermitNo.MNR040000 AuditReport DearMr.Love: /OnMarch6,2013,theMinnesotaPollutionControlAgency(MPCA)conductedanauditofthecityof Maplewood(City)MunicipalSeparateStormSewerSystem(MS4)andStormwaterPollutionPrevention Program(SWPPP).Thepurposeoftheauditwastoassessyouroverallsuccessinmeetingtheconditions andrequirementscontainedwithintheMS4Permit(Permit)aswellastheoverallperformanceofyour SWPPP. Sincethattime,wehavebeenreviewingtheinformationobtainedduringtheauditandpreparingafinal report.ThefinalreportoftheMPCA'sauditfindingsisenclosed. Tliereportoutlinesfindingsaccordingto:individual'.PermitrequirementsandMinimumGontrol Measures(MCMs).Eachofthereport'sfindingshasbeencharacterizedassatisfactory(5),marginal(M), orunsatisfactory(U);anindicationofNEdenotesapermitrequirementthatwasnotevaluatedduring theaudit. AsatisfactoryfindingindicatesthatyourSWPPPisfullycompliantwiththeidentifiedPermit requirement.AmarginalfindingindicatesthatyourSWPPPiscompliantwiththeidentifiedPermit requirement,however,improvementscouldbemadeandrecommendationstofollowforsuccessful programimplementationhavebeenprovided.Anunsatisfactoryfindingindicatesapotentialcompliance issuewiththeidentifiedPermitrequirementandrequiredactionsareoutlinedwhichneedtobetaken toaddressthepotentialnoncompliance.Nounsatisfactoryfindingswereidentifiedaspartofthis audit.Basedontheaudit,thefollowingrecomme'ndationsareprovided: •MaplewoodcurrentlyreliesonRamsey-WashingtonMetroWatershedDistricttokeeptrackof TotalMaximumDailyLoad(TMDL)requirements,andactionstomeetWasteLoadAllocations (WLA).TheCitymayfinditprudenttotrackmoreBMPsonitsowni!1ordertofacilitateefficient reportingwiththeupcomingPermit,andinsurethatpropermaintenanceiscarriedout. •MaplewoodhasanefficientIllicitDischargeDetectionandElimination(IDDE)responseprogram; butcouldpotentially.createmoretargetededucationalinformationforbusinessesand homeowners,inordertopreventdischargesandincreaseawarenessofthepresenceofa potentialproblem.. •BMPsinMaplewoodwereinspectedbyaGreenCorpsinternthroughRamsey-Washington MetroWatershedDistrict.TheCitycouldbenefitfromalong-termmainten'anceplanforcity- ownedBMPs,aswellasaplantoinspectprivatelyownedBMPsforfunctionalityonaregular basis. wq-strm4-29c.DocType:PermitApproval Mr.SteveLove Page2 26,2013 March Afterreviewingthefinalreport,ifyoufeelthattherearefindingsthatdonotaccuratelyreflectthecity ofMaplewood'sstormwaterprogram,thenyoumayprovidearesponsewhichincludesdetailed informationtosupportyourposition. TheMPCAwouldliketothankyouandotherMaplewoodstaffforyourwillingnesstoparticipateinthe MPCA'simplementationofourrevisedauditprocess.Yourinvolvementprovidedavaluablelearning 651-757-2881 opportunityforMPCAstaff.Pleasefeelfreetocontactmebyphoneatorbye-mailat c1audia.hochstein@state.mn.uswithanyquestionsyoumayhave. Sincerely, ~~~~. Clau'diaHochstein PollutionControlSpecialist StormwaterSection MunicipalDivision CH:wgp Enclosure _cc:Cityof.MaplewoodMS4file Attachment 2 MS4 Audit Report 0XQLFLSDO6HSDUDWH6WRUP 6HZHU6\VWHPV 06 3URJUDP Doc Type: Permit Approval Audit Information MS4 permittee: City of Maplewood Date of audit (mm/dd/yyyy): 03/06/2013 Permittee contact name: Steve Love MPCA evaluator: Claudia Hochstein Contact phone: 651-249-2404 Evaluator phone: 651-757-2881 Contact e-mail: steve.love@ci.maplewood.mn.us Evaluator e-mail: claudia.hochstein@state.mn.us Audit participants (To add another line to the table, place your cursor in the last column of the last row and hit the tab NameTitlePhoneE-mail Steve Love Assistant City Engineer, 651-249-2404 steve.love@ci.maplewood.mn.us Maplewood Claudia Hochstein Pollution Control Specialist, 651-757-2881 claudia.hochstein@state.mn.us MPCA Dan Miller Pollution Control Specialist, 651-757-2246 daniel.miller@state.mn.us MPCA Scott Fox Hydrologist, MPCA 651-757-2368 scott.fox@state.mn.us Bryan Nagel Street Superintendent, 651-249-2420 bryan.nagel@ci.maplewood.mn.us Maplewood Ginny Gaynor Natural Resources 651-249-2416 virginia.gaynor@ci.maplewood.mn.us Coordinator, Maplewood Jon Jarosch Staff Engineer, Maplewood 651-249-2405 jon.jarosch@ci.maplewood.mn.us John Ducharme Sr. Engineering Tech, 651-249-2411 john.ducharme@ci.maplewood.mn.us Maplewood Michael Thompson City Engineer/PW Director, 651-249-2403 michael.thompson@ci.maplewood.mn.us Maplewood Bob Running Storm Sewer Crew Chief, 651-249-2421 bob.running@ci.maplewood.mn.us Maplewood Steve Lukin Fire Chief, Maplewood 651-775-7316 steve.lukin@ci.maplewood.mn.us MS4 Program Area Program Management (Part V.A-E.) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluatedSMUNE 1. Stormwater program organizational structure to implement the Stormwater Pollution Prevention Plan (SWPPP). 2. Internal communication and coordination to implement the SWPPP. 3. Effective use of outside groups and/or partnerships to implement the SWPPP. 4. Review and evaluation of measurable goals as defined in the SWPPP. 5. Implemented the Best Management Practices (BMPs) identified in the SWPPP for each Minimum Control Measure (MCM). 6. Process or procedures for establishing stormwater priorities. 7. Program documentation and record retention. th 8. Submittal of annual reports by June 30 of each year. 9. Prepared for the permit evaluation and provided materials requested by Minnesota Pollution Control Agency (MPCA) staff. Comments: Mr. Steve Love and the MS4 staff in Maplewood are all in good communication to insure that Maplewood is able to implement its SWPPP effectively. The program focuses on integrating SWPPP activities into the day-to-day operations of the Public Works Department. Individual staff members track measurable goals and other aspects of the program in Short Elliott Hendrickson's (SEH) www.pca.state.mn.us 651-296-6300 800-657-3864 TTY 651-282-5332 or 800-657-3864 Available in alternative formats ZTVWUP 3DJHRI PermiTrack software, and Steve Love is responsible for the compilation of information for MS4 permit annual reporting. Many of the City's decisions, including all street projects, go through the Environmental Commission, which is comprised of 7 resident members, appointed by the City after an interview process. The City works closely with Ramsey-Washington Metro Watershed District (RWMWD) to implement some MS4 requirements, including TMDLs. The program is funded through a stormwater utility fee, on which residents with voluntary BMPs can receive a discount, and many individual projects receive grants. Recommended actions: None Required actions: None MS4 Program Area Impaired Waters/TMDLs (Part IV.D.) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Review of impaired waters and evaluation of SWPPP for appropriate reductions. 2. Review and modification of SWPPP to meet Waste Load Allocation (WLA) associated with Total Maximum Daily Load(s) (TMDLs). Comments: The City of Maplewood relies on RWMWD to review impaired waters and initiate the TMDL process, as well as to implement several BMPs. Recommended actions: The 2013 Permit will have more reporting requirements for TMDLs, so the City may find it useful to incorporate tracking of actions to meet any WLAs into the PermiTrack software already used for other permit reporting. Required actions: None MS4 Program Area MCM 1 Public Education and Outreach (Part V.G.1) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Educational program distributed materials or conducted equivalent outreach activities. 2. Identified target audiences. 3. Coordinated and made effective use of other entities as appropriate to implement an educational program. 4. Education program measurable goals reviewed for adequacy and updated as necessary. 5. Permittee implemented the BMPs identified in their SWPPP. 6. Permittee held public meeting on the SWPPP prior to submittal of annual report. Comments: N/A Recommended actions: N/A Required actions: N/A MS4 Program Area MCM 2 Public Participation and Involvement (Part V.G.2) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Process to notice annual meeting complies with applicable public notice requirements. www.pca.state.mn.us 651-296-6300 800-657-3864 TTY 651-282-5332 or 800-657-3864 Available in alternative formats ZTVWUP 3DJHRI 2. Procedures to solicit public input and opinion on the adequacy of the SWPPP. 3. Afforded interested persons opportunity to make oral statements. 4. Considered relevant written materials submitted by interested persons. 5. Process to consider input and make appropriate modifications to the SWPPP. 6. Adequate documentation of activities and events. Comments: N/A Recommended actions: N/A Required actions: N/A MS4 Program Area MCM 3 Illicit Discharge Detection and Elimination (Part V.G.3) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Permittee completed a storm sewer system map showing the location of items 1-4 in Part V.G.3.a. 2. Ordinance or other regulatory mechanism in place that prohibits illicit discharges into MS4 conveyances and establishes appropriate enforcement procedures and actions. 3. Illicit discharge detection and elimination program development and implementation. 4. Employee Illicit Discharge Detection and Elimination training. 5. Inform businesses and the general public about illicit discharges/improper dumping. 6. Evaluated nonstormwater discharges as described in Part V.G.3.e. Comments: The City of Maplewood's comprehensive stormwater standards, which are codified, prohibit any non-stormwater discharge aside from certain exemptions that do not contain pollutants. The standard that prohibits illicit discharge provides a legal backing to charge an offender with a misdemeanor, carrying a fine of up to $1000. However, City staff prefer to educate offenders, especially when the offender has responded properly and taken correct care of the cleanup. No hotspots or priority areas have been identified; there has never been a repeat complaint of an IDDE offense. The Maplewood Fire Department deals with spills over 5 gallons, and the City requires the responsible party for any spill on a roadway to call Bay West for cleanup. IDDE complaints and reports come in through a link on the City website or via phone calls. The City has a complete map of the MS4, which includes private storm sewers from as-built specifications and project plans for redevelopment. The map is GIS based, but public works crews carry a paper version with them. Staff members receive training in-house, or occasionally from outside sources, and are on the lookout for any signs of illicit discharges. The City coordinates household hazardous waste disposal efforts with Ramsey County. Sewers are televised when problems are apparent, and during road construction. Recommended actions: Develop and distribute more targeted educational material on IDDE to businesses and homeowners. The IDDE section of the website is somewhat tucked away, and no efforts are made to reach out specifically to business owners for prevention of illicit discharges. While staff educate offenders and have not found any repeat illicit dischargers, preventive action could be effective. Required actions: None MS4 Program Area MCM 4 Construction Site Stormwater Run-off Control (Part V.G.4) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Ordinance or other regulatory mechanism in place that establishes erosion and sediment controlsand appropriate enforcement procedures and actions. 2. Requirements for construction site operators to implement appropriate erosion and sediment control BMPs. 3. Requirements for construction site operators to implement waste controls. 4. Procedures for site plan review which incorporate consideration of water quality impacts. 5. Procedures for inspection and enforcement of control measures. www.pca.state.mn.us 651-296-6300 800-657-3864 TTY 651-282-5332 or 800-657-3864 Available in alternative formats ZTVWUP 3DJHRI 6. Public outreach and education on MCM 4. 7. Procedures for receipt and consideration of reports of noncompliance or other information. Comments: The City is almost completely fully developed, and so most construction is redevelopment. The City's stormwater standards and erosion and sediment control ordinance provide the procedure for how any construction project must submit a SWPPP to obtain grading permit coverage. Sites of any size must obtain coverage, as long as they meet the volume requirement of 30 cubic acres for a grading permit. The permit requires taking an escrow to be used if the City has to replace erosion and sediment controls on a site, and the City is able to levy a special tax on the property if that becomes necessary, though enforcement usually consists of a call to the developer. Projects over 1 acre are also permitted by RWMWD. City staff are certified in SWPPP review or construction inspector/installer training from the University of Minnesota, based on job duties. Jon Jarosch, staff engineer, reviews SWPPPs and personally discusses plans with developers on a case-by-case basis, and John Ducharme, senior engineering tech, does most of the inspections. Projects are tracked from beginning to end using inspection worksheets and a spreadsheet, and a Certificate of Occupancy will only be extended after a final inspection. Inspections occur once a week and within 48 hours after rainfall, though large projects will be inspected twice weekly. The City operates on the principle of education before enforcement in interactions with developers and other permit applicants. Recommended actions: None Required actions: None MS4 Program Area MCM 5 Post Construction Stormwater Management in New Development and Redevelopment (Part V.G.5) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE 1. Ordinance or other regulatory mechanism to address post-construction storm water run-off from new development and redevelopment 2. Structural and non-structural BMP strategies for post-construction stormwater management. 3. Long-term operation and maintenance of BMPs. 4. Public outreach and education on MCM 5. Comments: The City's stormwater standards require that the first inch of runoff from new impervious surfaces must be infiltrated on site, and no private construction company has requested to mitigate due to an inability to meet this requirement. These BMPs are part of the SWPPPs required in MCM 4, and undergo the same process of review. There is not a city-wide plan for installing BMPs to meet TMDL requirements and water quality standards, though RWMWD suggests locations based on goals for specific subwatersheds, and the city requires BMPs as projects are proposed. BMPs are planned based on numerous soil borings at each project, and must be approved before they are installed Public works staff maintains stormwater BMPs for the first year of their operation and function, and privately owned BMPs have maintenance agreements that grant right of access to both the District and the City, but there is not currently a maintenance plan for city-owned BMPs. Maintenance agreements for big projects are tied to the property title. With RWMWD, a Green Corps intern created a report and evaluation of BMPs throughout the District, but the City itself has done no inspections or enforcement. Usually, they hear from a resident if a BMP is having trouble infiltrating, and the City has plans to do more infiltration tests to make sure that BMPs are working properly, not just healthy as gardens. Ginny Gaynor, natural resources coordinator, and her staff from the Maplewood Nature Center, take great care in educating residents on their raingardens, and recruiting new volunteers to install raingardens on their property. They also offer workshops and classes on raingardens. Staff in the City attend conferences and training to keep up-to-date on BMP technology. Recommended actions: As the City mentioned, it plans to increase the capability of the GIS map to track BMPs. This should increase the ability to keep a good record of BMPs and insure maintenance is being carried out to keep them effective. Required actions: None. MS4 Program Area MCM 6 Pollution Prevention/Good Housekeeping for Municipal Operations (Part V.G.6) S = Satisfactory M = Marginal U = Unsatisfactory NE = Not evaluated S M U NE www.pca.state.mn.us 651-296-6300 800-657-3864 TTY 651-282-5332 or 800-657-3864 Available in alternative formats ZTVWUP 3DJHRI 1. Operation and Maintenance Program to prevent or reduce pollutant runoff from municipal operations. 2. Adequate written documentation of maintenance activities, maintenance schedules, inspections of BMPs, and employee training. 3. Annual inspections of all structural pollution control devices. 4. Inspections of outfalls, sediment basins, and ponds (20% a year). 5. Annual inspections of all exposed stockpiles, storage and material handling areas. 6. Repairs, replacement, or maintenance activities. 7. Employee Training Program as described in Part V.G.6.a. Comments: N/A Recommended actions: N/A Required actions: N/A www.pca.state.mn.us 651-296-6300 800-657-3864 TTY 651-282-5332 or 800-657-3864 Available in alternative formats ZTVWUP 3DJHRI Agenda Item 5.b. AGENDA REPORT TO: Environmental and Natural Resources Commission FROM: Shann Finwall, AICP, Environmental Planner SUBJECT:Screening of A Chemical Reaction DATE: May 16, 2013 for the May 20 ENR Commission Meeting The Environmental and Natural Resources Commission Task Force researching lawn chemicals has invited Julia Earls to screen a documentary titled A Chemical Reaction. Julia is the executive director of Preventing Harm Minnesota, a children’s health organization. After the documentary, Ms. Earl will facilitate a discussion on lawn chemical use. Ms. Earl has submitted the attached documents as reading material for the presentation. Agenda 5.b. 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Attachment %GGSVHMRKXS)4%PMJIXMQII\TSWYVIXSEXVE^MRIEXPIZIPW XLIWIGSQTSYRHWQE]GEYWIFMVXLHIJIGXWERHQE]HIGVIEWI EFSZIXLIHVMROMRK[EXIVWXERHEVHLEWXLITSXIRXMEPXSGEYWI JIVXMPMX]0SRKXIVQI\TSWYVIGERGEYWIPMZIVHEQEKI [IMKLXPSWW GEVHMSZEWGYPEVHEQEKI VIXMREPERHWSQIQYWGPI ERHPMRHERILEWWLS[RIRHSGVMRIHMWVYTXMRKTVSTIVXMIW HIKIRIVEXMSR ERHQEQQEV]XYQSVW%XVE^MRILEWEPWSFIIR WLS[RXSGEYWIGLVSQSWSQEPHEQEKIEXPS[GSRGIRXVEXMSRW 3VKERSTLSWTLEXI-RWIGXMGMHIW GSQTEVEFPIXSXLI)4%HVMROMRK[EXIVWXERHEVH MRERMQEP ERH3XLIV4IWXMGMHIW GIPPGYPXYVIW7IZIVEPVIGIRXWXYHMIWLEZIEHHIHXSXLI -REHHMXMSRXSXLITIWXMGMHIWHIWGVMFIHEFSZIE[MHIZEVMIX] IZMHIRGIXLEXEXVE^MRIERHSXLIVXVME^MRILIVFMGMHIWEVI SJSXLIVTIWXMGMHIWGSQQSRP]GSRXEQMREXIXVIEXIHHVMROMRK IRHSGVMRIHMWVYTXSVW0SRKXIVQLYQERI\TSWYVIXS [EXIVERH[EXIVWSYVGIW8LILIVFMGMHIWEPEGLPSVERH WMQE^MRIGERGEYWIXVIQSVW HEQEKIXSXIWXIWOMHRI]WPMZIV QIXSPEGLPSVLEZIFIIRJVIUYIRXP]HIXIGXIHMRTYFPMGHVMROMRK ERHXL]VSMH KIRIQYXEXMSRWERHGERGIV%R [EXIVHIVMZIHJVSQWYVJEGI[EXIV%GGSVHMRKXS97+7HEXE ITMHIQMSPSKMGEPWXYH]MR-S[EJSYRHEREWWSGMEXMSRFIX[IIR GIVXEMRSVKERSTLSWTLEXIMRWIGXMGMHIWMRGPYHMRKGLPSVT]VMJSW QEXIVREPI\TSWYVIXSXVME^MRILIVFMGMHIWMRHVMROMRK[EXIV HME^MRSRERHQEPEXLMSREVIGSQQSRP]JSYRHMRWXVIEQW ERHMRXVEYXIVMRIKVS[XLVIXEVHEXMSRERHPS[FMVXL[IMKLX ERHVMZIVWFYXEVIRSXSJXIRHIXIGXIHMRKVSYRH[EXIV 7II476¬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©MREHIUYEXIIZMHIRGIJSVGEVGMRSKIRMGMX] TIWXMGMHIW,S[IZIVTSTYPEXMSRWWYGLEWTVIKRERX[SQIR MRLYQERWª)TMHIQMSPSKMGEPWXYHMIWLEZIEPWSVITSVXIH MRJERXWERHGLMPHVIRQE]FIQSVIWYWGITXMFPIXSXLIEHZIVWI EREWWSGMEXMSRFIX[IIRI\TSWYVIXS(ERHRSR IJJIGXWSJTIWXMGMHIWXLERXLIKIRIVEPTSTYPEXMSR-RJERXWXLEX ,SHKOMR¬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genda 5.b. Attachment 8EFPI'SQQSRP]3GGYVVMRK4IWXMGMHIW MR974YFPMG(VMROMRK;EXIV7]WXIQW &EWIHSRHEXETVIWIRXIHMR97)4%VITSVX 3JJMGISJ;EXIV2SZIQFIV ;W E H W W H W2 E Q H P E ] H ] Agenda 5.b. Attachment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¬WI\TSWYVIXSTIWXMGMHIW TVSXIGXMSRW4VIWW)4%ERH'SRKVIWWXSMQTPIQIRX VIWYPXIHMRXLIVIGSQQIRHEXMSRXLEX)4%GLERKIMXW LIEPXLTVSXIGXMZIWXERHEVHWJSVXLIQER]TIWXMGMHIWXLEX HIGMWMSRQEOMRKTVSGIWWJSVIWXEFPMWLQIRXSJEGGITXEFPI XLVIEXIRSYVHVMROMRK[EXIVWYTTPMIW%HZSGEXIJSV PIZIPWSJTIWXMGMHIWMRJSSHORS[REWXSPIVERGIW6EXLIVXLER IREGXQIRXSJWXVSRKIVHVMROMRK[EXIV©VMKLXXSORS[ª JSGYWMRKSRIGSRSQMGWERHEKVMGYPXYVEPTVEGXMGIWHIGMWMSRW TVSZMWMSRWXLEX[MPPMRJSVQEPPGSRWYQIVW¨MREXMQIP] WLSYPHFIHVMZIRF]LIEPXLGSRWMHIVEXMSRW8LMW QERRIV¨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§I\XIRWMZIMRJSVQEXMSRSRTIWXMGMHIW XLI4YFPMG,IEPXL8LVIEXJVSQ4IWXMGMHIW# ERHLIEPXL SV[[[TERRESVK 9VKITEVIRXW[LSTPERXSFSXXPIJIIHXLIMVMRJERXWERH 2EXMSREP4IWXMGMHI-RJSVQEXMSR'IRXIV 24-' §JSVWGMIRGI PMZIMREVIEW[LIVI[EXIVGSRXEQMREXMSRMWORS[RSV FEWIHMRJSVQEXMSREFSYXTIWXMGMHITVSHYGXWVIGSKRMXMSRERH WYWTIGXIHXSYWIVIEH]XSJIIHMRJERXJSVQYPEMRWXIEHSJ QEREKIQIRXSJTSMWSRMRKWXS\MGSPSK]ERHSXLIVXSTMGW JSVQYPEVIGSRWXMXYXIH[MXLXET[EXIV SVLXXT RTMGSVWXIHY )RGSYVEKITEXMIRXW[LSYWITVMZEXI[IPPWXSLEZIXLIMV[EXIV XIWXIHJSVTIWXMGMHIGSRXEQMREXMSR0SGEPLIEPXL 6IJIVIRGIW HITEVXQIRXWSV)4%¬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genda 5.b. 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Attachment Agenda 5.b. Attachment Agenda 5.b. Attachment Agenda 5.b. Attachment Agenda Item 5.c. Agenda Report TO:Environmental and Natural Resources Commission FROM:Shann Finwall, AICP, Environmental Planner Review of Draft 2014-2018 Capital Improvement Plan SUBJECT: DATE:May 16, 2013 for the May 20 ENR Commission Meeting INTRODUCTION The Capital Improvement Plan (CIP) is an annually prepared document that begins the process for preparation of the 2014 Budget. The CIP is being released for review by the various commissions and a public hearing to be held at the Planning Commission on June 18, 2013. Following the receipt of recommendations from commissions, the City Council will be asked to adopt the CIP. Adopting the CIP does not commit the City Council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2014 budget as the City prepares that document. Attached to this report are environmental-related sections of the draft 2014 – 2018 CIP for review. The full report can be found on the City’s website at http://www.ci.maplewood.mn.us/DocumentCenter/View/9423. RECOMMENDATION Each Commission should review and comment on the impact of the assumptions and recommended projects within the CIP. A recommendation of approval, approval with conditions, or denial should be made and forwarded to the Planning Commission for consideration during Public Hearing. The Commission should appoint a member to attend the City Council meeting on July 8, 2013, when final adoption of the CIP will be considered. Attachment/Link: 1. Draft 2014–2018 Capital Improvement Plan (Environmental-Related Sections) 2. Draft 2014-2018 Capital Improvement Plan (Full Document: http://www.ci.maplewood.mn.us/DocumentCenter/View/9423 Attachment 1 (Portions of Draft CIP) TABLE OF CONTENTS Page SECTION I – INTRODUCTION Principal City Officials .......................................................................................................................... 1 City Manager's Letter of Transmittal .................................................................................................... 3 Highlights .............................................................................................................................................. 6 New Projects ......................................................................................................................................... 7 Projects by Category ............................................................................................................................. 8 Schedule for Construction and Financing of 2014 Projects ................................................................ 10 Schedule for 2014 Bond Issue ............................................................................................................. 11 Projects by Category for 2014 ............................................................................................................. 12 Projects Scheduled for 2014 ................................................................................................................ 13 Funding Sources for the Capital Improvement Plan ........................................................................... 15 General Community Development Information ................................................................................. 19 Undeveloped Land Map ...................................................................................................................... 20 Maplewood Population Statistics ........................................................................................................ 21 – SECTION II DEBT CAPACITY AND FINANCING STRATEGY Debt Capacity ..................................................................................................................................... 25 Debt Transactions Past Five Years and Next Five Years .................................................................... 26 C.I.P. Impact on City Debt .................................................................................................................. 27 Debt Per Capita ................................................................................................................................... 28 Debt to Market Value ......................................................................................................................... 30 Legal Debt Margin .............................................................................................................................. 32 Capital Improvement Plan Financing Strategy .................................................................................... 33 Impact on Property Taxes .................................................................................................................... 34 – SECTION III PROJECT DETAILS Project Details ..................................................................................................................................... 37 Map of City by Neighborhood ......................................................................................................... 39 Western Hills – Neighborhood #1 Map Legend and Population Data .................................................................................................... 40 Neighborhood Map .......................................................................................................................... 41 Parkside – Neighborhood #2 Map Legend and Population Data .................................................................................................... 42 Neighborhood Map .......................................................................................................................... 43 Arkwright/Sunrise Area Streets ........................................................................................................ 45 Kohlman Lake – Neighborhood #3 Map Legend and Population Data .................................................................................................... 46 Neighborhood Map .......................................................................................................................... 47 Hazelwood – Neighborhood #4 Map Legend and Population Data .................................................................................................... 48 Neighborhood Map .......................................................................................................................... 49 Harvest Park ..................................................................................................................................... 50 Replacement of Fire Station ............................................................................................................. 51 Maplewood Heights – Neighborhood #5 Map Legend and Population Data .................................................................................................... 52 Neighborhood Map .......................................................................................................................... 53 i TABLE OF CONTENTS Page – SECTION III PROJECT DETAILS (continued) Sherwood Glen – Neighborhood #6 Map Legend and Population Data .................................................................................................... 54 Neighborhood Map .......................................................................................................................... 55 Maplewood Community Center Improvements ............................................................................... 57 Gladstone – Neighborhood #7 Map Legend and Population Data .................................................................................................... 58 Neighborhood Map .......................................................................................................................... 59 Rehabilitation of Fire Station ........................................................................................................... 61 Gladstone – Phase II ........................................................................................................................ 62 Gladstone Savanna Improvements ................................................................................................... 63 Hillside – Neighborhood #8 Map Legend and Population Data .................................................................................................... 64 Neighborhood Map .......................................................................................................................... 65 Public Safety Training Facility ........................................................................................................ 67 Goodrich Park Improvements .......................................................................................................... 68 Beebe Road Street Improvements .................................................................................................... 69 Beaver Lake – Neighborhood #9 Map Legend and Population Data .................................................................................................... 70 Neighborhood Map .......................................................................................................................... 71 Replacement of Fire Station ............................................................................................................. 72 Farrell/Ferndale Area Street Improvements ..................................................................................... 73 Battle Creek – Neighborhood #10 Map Legend and Population Data .................................................................................................... 74 Neighborhood Map .......................................................................................................................... 75 Dennis/McClelland Area Street Improvements ................................................................................ 77 Vista Hills – Neighborhood #11 Map Legend and Population Data .................................................................................................... 78 Neighborhood Map .......................................................................................................................... 79 Highwood – Neighborhood #12 Map Legend and Population Data .................................................................................................... 80 Neighborhood Map .......................................................................................................................... 81 Fish Creek Open Space .................................................................................................................... 82 Lakewood/Sterling Area Streets ....................................................................................................... 83 Carver Ridge – Neighborhood #13 Map Legend and Population Data .................................................................................................... 84 Neighborhood Map .......................................................................................................................... 85 Sterling Street Bridge Replacement ................................................................................................. 87 Projects without a Neighborhood Designation .................................................................................... 88 Housing Replacement Program ........................................................................................................ 89 Commercial Property Redevelopment ............................................................................................. 90 Historic Preservation Improvements ................................................................................................ 91 Replacement of Fire Truck ............................................................................................................... 92 Ambulance Replacement ................................................................................................................. 93 Ambulance Replacement ................................................................................................................. 94 Election Equipment .......................................................................................................................... 95 ii TABLE OF CONTENTS Page – SECTION III PROJECT DETAILS (continued) Police Department Mobile Video ..................................................................................................... 96 Park Systems Plan ............................................................................................................................ 97 Community Field Upgrades ............................................................................................................. 98 Park Equipment, Fence and Court Replacement .............................................................................. 99 Open Space Improvements ............................................................................................................ 100 Lift Station Upgrade Program ........................................................................................................ 101 Two Trailers ................................................................................................................................... 102 Three Wheel Truckster ................................................................................................................... 103 One Snow Plow Truck ................................................................................................................... 104 1-Ton Truck ................................................................................................................................... 105 Two Toro Lawn Mowers and One 4 Wheel Truckster .................................................................. 106 Parallelogram Lift .......................................................................................................................... 107 Single Axle Plow Truck ................................................................................................................. 108 One ½ Ton Pickup ......................................................................................................................... 109 One Ton Truck ............................................................................................................................... 110 Three Trailers ................................................................................................................................. 111 Single Axle Plow Truck ................................................................................................................. 112 Street Sweeper ................................................................................................................................ 113 Pond Clean Out/Dredging Projects ................................................................................................ 114 Tandem Axle Plow Truck .............................................................................................................. 115 ToolCat 5600 ................................................................................................................................. 116 SECTION IV – APPENDIX Project Listings: Grouped by Department ................................................................................................................. 117 Grouped by Funding Source .......................................................................................................... 118 Grouped by Project Category ......................................................................................................... 121 Grouped by Neighborhood............................................................................................................. 122 Grouped by Department – Declined .............................................................................................. 124 Projects Deferred/Declined ............................................................................................................ 125 Financial Projections for Capital Project Funds and Fleet Management Fund: Ambulance Service Fund ............................................................................................................... 126 Capital Improvement Projects Fund ............................................................................................... 127 Community Center Operation Funds ............................................................................................. 128 Environmental Utility Fund ........................................................................................................... 129 Fire Truck Replacement Fund ........................................................................................................ 130 Fleet Management Fund ................................................................................................................. 131 Maplewood Area EDA Fund .......................................................................................................... 132 Park Development Fund ................................................................................................................. 133 Redevelopment Fund ..................................................................................................................... 134 Sanitary Sewer Fund ...................................................................................................................... 135 Street Light Utility Fund ................................................................................................................ 136 Water Availability Charge Fund-St. Paul Water District ............................................................... 137 iii CITY OF MAPLEWOOD, MINNESOTA PRINCIPAL CITY OFFICIALS JANUARY 2013 CITY COUNCIL WILLIAM ROSSBACH, MAYOR Term Expires 01-05-2014 KATHLEEN JUENEMANN, COUNCILMEMBER REBECCA CAVE, COUNCILMEMBER Term Expires 01-05-2014 Term Expires 01-05-2014 MARV KOPPEN, COUNCILMEMBER ROBERT CARDINAL, COUNCILMEMBER Term Expires 01-04-2016 Term Expires 01-04-2016 CITY MANAGERIAL STAFF Emloee Position Date Aointed pypp James W. Antonen City Manager March 9, 2009 R. Charles Ahl Assistant City Manager March 24, 2009 R. Charles Ahl Director of Community & Economic January 1, 2011 Development Gayle Bauman Finance Manager May 10, 2010 DuWayne Konewko Director of Parks & Recreation January 1, 2011 Mychal Fowlds Director of Information Technology February 6, 2006 Karen Guilfoile Director of Citizen Services August 5, 1996 Steve Lukin Fire Chief March 17, 2000 Michael Thompson Director of Public Works June 4, 2012 Dave Kvam Acting Police Chief November 10, 2012 1 Mayor and City Council Honorable Mayor and Council Members: The 2014 – 2018 Proposed Capital Improvement Plan (CIP) for the City of Maplewood is submitted herewith. The intent of this document is to coordinate the planning, financing and timing of major equipment purchases and construction projects. The document is divided into four sections: Introduction, Debt Capacity and Financing Strategy, Project Details, and Appendix. The focus of this CIP is on the maintenance and protection of the City’s existing assets, its buildings and streets/infrastructure, as well as to continue implementation of investment into Public Safety facilities. This Public Safety facility investment is a major Council goal as established at the February 2011 City Council – Staff Retreat. The staff has begun implementation of this goal with the Police Department Expansion project in 2013 and continues with analysis to provide the most cost-effective plan to construct a new Fire Station within the southern leg of Maplewood and abandon 3 stations. These efforts to focus on Public Safety have provided for a revision in previously prioritized projects. The City has been involved in a major expansion of street improvement projects in recent years, and added a once-in-a-decade interchange improvement at TH 36-English in 2013. Adding the Public Safety projects, as well as the TH 36 – English project, has resulted in revisions to the investment in the street projects and delays to those street needs for 2014 - 2018 to meet the Public Safety facility focus and control City debt to manageable and acceptable levels. The combination of this effort includes a summarized look forward at the 2014 Budget and provides an outlook for the budget based upon Council input on the level of a levy increase for the priorities within this plan. Many of the projects scheduled for 2014-2018 will result in the accomplishment of several City goals that are as follows: 1. The proposed construction of a new Fire Station in 2014 within the southern leg of Maplewood near or on the 3M Campus. This new Fire Station would replace the stations on Century Avenue, near Maryland Avenue, and the Fire Station at Londin Lane. This is part of a revamping and consolidation of fire service that provides for enhanced fire delivery over the next 40 – 50 years for Maplewood. As the construction of a new Fire Station allows for the abandonment of the stations on Century Avenue and on Londin Lane, the consolidation of service also provides for the abandonment of the Fire Station on McMenemy Road. The sale of these old stations and the property, which are in need of repair, should generate funds for the reconstruction, in 2017, of Fire Station #7, located at Hazelwood Avenue and County Road C. 2. The Gladstone redevelopment initiative is reflected in this plan. Major improvements totaling $5,100,000 are planned for Phase II but, due to the focus on Public Safety, have been delayed to 2017-2018. The third phase has been delayed in this plan until post 2018 due to lack of funding. 3. It is proposed that $50,000 of tax levy funds be dedicated in 2014 for Community Field Upgrades, as well as an additional $50,000 in tax levy for Park Equipment replacements. This allocation is provided due to a commitment for a $50,000 reduction in operating expenses within the Parks Department operating expenditures. 3 4. Additional improvements are proposed to continue maintenance of City facilities at the Maplewood Community Center (MCC). The Maplewood Community Center has been unable to support operational costs over the past years. A multi-year plan has been proposed by the management staff to bring a definite operational component along with a facility investment component into the annual subsidy discussion. This plan proposes an increase to the current tax levy of $460,000 per year with $150,000 being allocated to capital replacement and upgrades at the MCC. This increased allocation to MCC comes at the expense of replacement funding for projects at City Hall as well as within the Park Development Fund. 5. An annual expenditure of $272,100 to $302,000 is proposed for the planning period for replacement of vehicles and equipment in the Fleet Management Fund. This investment is necessary to keep maintenance costs to a minimum. 6. The East Metro area is lacking in a quality fire training facility. This facility will allow firefighters to enhance their skills in a safe environment. Much of the cost of this facility is proposed to be financed with grants including the grant of the land from MnDOT along with an allocation of state bonding funds. 7. Five major street projects and one bridge replacement are proposed for 2014-2018. The costs of these projects range from $1,290,000 to $4,991,000. One of the factors that will be considered before any project is authorized will be the City’s debt capacity. 8. A new city initiative under the direction of the Housing and Economic Development Commission is the Commercial Property Redevelopment Program. If a commercial property deteriorates to the point of becoming a detriment or an eyesore, it will have an effect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown property. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. It is anticipated that the EDA function of property resale is net neutral. 9. The Park Development Fund is continuing to show a slow down of revenues as the housing market and building of commercial industrial facilities slows due to the fact that Maplewood is nearly full developed. The request for a major levy increase for park funding was reviewed, but does not appear doable within the next 3 – 5 years due to the commitment to Public Safety Facilities and the Maplewood Community Center. Park projects listed in this plan will only move forward if the Park Availability Charge (PAC) revenue comes in as projected. The 2013 – 2017 CIP was a $67.7 Million plan, while the proposed 2014 – 2018 CIP is listed for $46.7 Million in expenditures. The main reason for the decrease is that the once-in-a-decade interchange improvement at TH36-English was included in the 2013 – 2017 CIP for $16,180,000. If you remove this project from the equation, this CIP shows a 9.4% decrease from the previous year’s program or $4,828,380. Another reason for the decrease in investment of capital assets from the previous year is the City’s shift in focus from an accelerated streets program to controlling our debt levels. Re- prioritizing of funds shows that investment is proposed to increase for redevelopment and equipment and decrease for buildings, parks and public works infrastructure. As with the previous year, Deferred Projects are listed within the Appendix section of this CIP. These are projects that were recommended by staff and Commissions and are significant needs within the City. An analysis of the impacts of these projects identified that funding is not available under current programs totaling $6,809,900. Due to the lack of funding dedicated to capital replacement and Council priorities established in February 2011, a number of projects were not proposed or have been removed. If other funds become available, these projects may be reconsidered in future years. 4 The property tax impact of projects included in this CIP was evaluated. Estimates were prepared of the new tax levies that will be required to support these projects assuming that new bonds will be issued to finance CIP projects. For 2013, the city’s total tax levy was $18,528,400 and of that amount, $4,313,530 was for debt service on bond issues. The total Debt outstanding for Maplewood is proposed to be $78,377,839 in 2013 based upon the current plan within this CIP. 2012 total debt is $79,477,297. The City’s total debt is limited by statute to not more than 3% of market value of taxable property of the City. Very little of the debt of the City, approximately $3,355,000 in 2012, is actually subject to the legal debt margin. Staff continues to monitor total city debt as a percent of market value with the intention of keeping total debt within 2%. With the new debt projected by this CIP, the City will not meet that objective until 2015 when the rate drops to 2.0%. It is recommended that the CIP be formally adopted by the City Council following a Public Hearing that is required to be held by the Planning Commission. As part of this adoption process, a strong commitment is needed to follow the construction and financing schedule for the public improvement projects planned for 2014. This allows the City’s engineering staff to be fully utilized and will minimize the need for consultant engineers. Also, it will facilitate the planning for the year 2013 & 2014 bond issues by the Finance Department. The CIP, by design, is a planning tool for City staff and elected officials. The CIP gives the City Council the flexibility to proceed with the proposed projects based on the political, economic, and financial realities of each year. After the CIP has been formally adopted by the City Council, the projects scheduled for 2014 will be included in the Proposed 2014 Budget document. This will provide the City Council another opportunity to review the proposed 2014 projects. The 2014 – 2018 CIP presents an excellent combination of maintenance and redevelopment projects. By proceeding with these scheduled improvements, the City Council can be assured the City’s infrastructure, facility and equipment needs meet those of its citizens. R. Charles Ahl James W. Antonen Assistant City Manager City Manager 5 HIGHLIGHTS OF THE CAPITAL IMPROVEMENT PLAN The five-year total expenditures within the 2014-2018 C.I.P. are $46,684,500. Changes by project category over the last C.I.P. are as follows: 2012-20162013-20172014-2018Increase(Decrease) C.I.PC.I.PC.I.PAmountPercent Buildings $7,814,400$12,038,400$11,500,000($538,400)-4.5% Redevelopment 5,375,0006,840,0008,050,0001,210,00017.7% Equipmen t2,947,4702,273,4802,671,500398,02017.5% Parks 6,750,0005,450,0004,217,000(1,233,000)-22.6% Public Works 42,435,00041,091,00020,246,000(20,845,000)-50.7% TOTALS $65,321,870$67,692,880$46,684,500($21,008,380)-31.0% The six largest projects within the C.I.P. are as follows: 1. Public Safety Training Facility - $6,950,00 0 The construction of this facility is currently underway. Additional phases are planned for this facility through 2017. The phases will be completed as grant monies are secured. 2. Gladstone Area Streetscape Phase II - $5,100,00 0 Construction of this project is planned for 2017-2018. The improvements will include burial of power lines, streetscape, new roadways for development, new storm water initiatives and utility extensions. 3. Arkwright/Sunrise Area Streets - $4,991,00 0 Contruction of this project is planned for 2014. The streets in this area are in bad condition and in need of major reconstruction. 4. Dennis/McClelland Area Streets - $4,370,00 0 Contruction of this project is planned for 2018. The streets will require full reconstruction with the addition of concrete curb and gutter. 5. Replacement of Fire Station - $4,250,00 0 Four out of the five stations are over 30 years old and were built when the city was just starting to expand in its commerical and residential growth. This proposal assumes a new fire station within southern Maplewood in 2014. 6. Farrell/Ferndale Area Streets - $4,210,00 0 Contruction of this project is planned for 2017. The streets will require full reconstruction including significant drainage improvements. Details regarding the projects included within the C.I.P. are in the third section of this document. The projects are grouped by neighborhoods and there is a separate page for each project. There are 44 projects in the current C.I.P. The 2013-2017 C.I.P. had 45 projects. 6 NEW PROJECTS IN THE CAPITAL IMPROVEMENT PLAN Changes in project expenditures for the years 2014-2018 within this C.I.P. compared to the previous C.I.P. are as follows: 2013-20172014-2018Increase (Decrease) YearC.I.P.C.I.P.AmountPercent 201415,395,55013,218,000(2,177,550) -14.1% 20156,769,7305,044,100(1,725,630) -25.5% 20165,798,2407,805,1202,006,880 34.6% 201712,496,01012,985,280489,270 3.9% TOTALS$40,459,530 $39,052,500 ($1,407,030) -3.5% Some of the changes listed above are due to changes in the time schedule for projects. The new projects total $3,917,000. These projects are as follows: BUILDINGS $1,000,000Rehabilitation of Fire Station $1,000,000 EQUIPMENT $152,000Police Department mobile video 190,000Single axle plow truck 230,000Tandem axle plow truck 40,000ToolCat 5600 $612,000 PARKS $400,000Harvest Park 115,000Park System plan $515,000 PUBLIC WORKS $300,000Pond clean out/dredging projects 1,290,000Beebe Road street improvements $1,590,000 REDEVELOPMENT $200,000Historic preservation improvements $200,000 $3,917,000Grand Total 7 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 – 2018 Projects Located in Gladstone - Neighborhood #7 MapC.I.P. LegendProject Description Project # ARehabilitation of Fire Station FD10.012 BGladstone – Phase II CD09.020 Gladstone Savanna Improvements PM08.050 C Neighborhood Population 2010 – 3,034 Breakdown by density: Fully developed – 3,586 3,027– Low density 422– medium density 137– Highdensity 58 +PEHWXSRI7EZERRE 2IMKLFSVLSSH 4VIWIVZI 7911)6%:) ;EOIJMIPH 4EVO 6-40)=%:) ;EOIJMIPH 0EOI 734,-%%:) 0EOI 4LEPIR +PEHWXSRI 2IMKLFSVLSSH 59 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Gladstone - Phase II$5,100,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:CD09.020PROJECT CATEGORY:Redevelopment DESCRIPTION:Redevelopment of Gladstone JUSTIFICATION: The second phase of Gladstone is proposed to include improvements from Walter Street (the terminus of Phase I) and extend easterly through and include English Street. The improvements will include burial of power lines, streetscape, new roadways for development, new storm water initiatives and utility extensions. It is proposed that this be a cooperative project with a developer although it may be necessary for the City to show investment to spur the development community. The grants are not secured at this time but are part of the future proposed financing needs to proceed with projects. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Bonds-Special Assessment00001,500,000150,0001,650,000 Bonds-M.S.A.0000350,0000350,000 Grants00001,250,000250,0001,500,000 Sanitary Sewer Fund0000250,0000250,000 Environmental Utility Fund0000150,0000150,000 Bonds-Tax Increment00000600,000600,000 Street Light Utility Fund0000600,0000600,000 PROJECT COSTS January 2017$1,000,000 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:November 2018Construction:$4,100,000 $0 Equipment and Other: NEIGHBORHOOD:07 - GladstoneProject Costs:$5,100,000 62 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Gladstone Savanna Improvements$1,580,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:PM08.050PROJECT CATEGORY:Parks DESCRIPTION:Restore Native Plant Communities and Install Trails and Interpretive Signage JUSTIFICATION: Gladstone Savanna is a 23-acre neighborhood preserve that formerly housed railroad maintenance facilities. Located in an area undergoing redevelopment, the improvements at the preserve will add much to the neighborhood and will celebrate Maplewood's cultural and natural heritage. In 2012, improvements at the Savanna included: 1) remediated soils, 2) installed raingarden/storm basins, 3) removed brush, 4) installed trails, 5) historical/archeological investigation, 6) seeded temporary cover crop. Activities anticipated for 2013 include: 1) seed prairie, 2) plant trees, 3) plant shrubs and plugs in focal areas, and 4) remove brush along Frost and English. Future improvements called for additional restoration work and installation of: playground, sitting area, landscape features, interpretive features (historical and natural resources). PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Environmental Utility Fund100,00000050,00050,000200,000 Bonds-Special Assessment400,00000000400,000 Bonds-G.O. Improvement200,00000000200,000 Park Development Fund280,000000250,000250,000780,000 PROJECT COSTS July 2012$300,000 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:November 2018Construction:$1,280,000 $0 Equipment and Other: NEIGHBORHOOD:07 - GladstoneProject Costs:$1,580,000 63 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 – 2018 Projects Located in Hillside - Neighborhood #8 MapC.I.P. LegendProject Description Project # APublic Safety Training Facility FD09.030 BGoodrich Park Improvements PM11.020 Beebe Road Street Improvements PW14.060 C Neighborhood Population 2010 – 4,253 Breakdown by density: Fully developed – 5,023 2,257– Low density 2,517– medium density 249– Highdensity 64 +SSHVMGL 4EVO 4VMSV] 2IMKLFSVLSSH ª 4VIWIVZI ,MPPWMHI 2IMKLFSVLSSH 65 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Public Safety Training Facility$6,950,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:FD09.030PROJECT CATEGORY:Building Maintenance DESCRIPTION:East Metro Public Safety Training Facility JUSTIFICATION: The East Metro area is lacking a quality public safety training facility. This facility will allow public safety personnel to enhance their skills in a safe environment and will be operated under a joint powers agreement. The facility will also bring a sustainable green environment to this location. We have already received the property along with site cleanup funds totaling $1.95 million. We have received a grant from the state in the amount of $3 million and applied for bonding to continue to finish phase I and start additional phases going out to 2017. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Grants3,000,0001,000,00001,000,0001,000,00006,000,000 Ramsey County450,00000000450,000 Environmental Utility Fund250,00000000250,000 C.I.P. Fund250,00000000250,000 PROJECT COSTS January 2012$500,000 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:November 2017Construction:$6,450,000 $0 Equipment and Other: NEIGHBORHOOD:08 - HillsideProject Costs:$6,950,000 67 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 – 2018 Projects Located in Highwood - Neighborhood #12 MapC.I.P. LegendProject Description Project # AFish Creek Open Space PM11.010 BLakewood/Sterling Area Streets PW08.050 Neighborhood Population 2010 – 3,028 Breakdown by density: Fully developed – 3,106 2,906– Low density 200– medium density 0– Highdensity 80 %TTPI[SSH 2IMKLFSVLSSH 4VIWIVZI 4PIEWERXZMI[ 4EVO 'EVZIV 2IMKLFSVLSSH 4VIWIVZI ,MKL[SSH 2IMKLFSVLSSH 81 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Fish Creek Open Space$2,810,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:PM11.010PROJECT CATEGORY:Parks DESCRIPTION:Fish Creek Open Space JUSTIFICATION: The City Council approved a Joint Powers Agreement with Ramsey County and RWMWD to acquire a 70- acre site south of Carver Avenue. Commitments include: $425,000 plus interest from City of Maplewood, $425,000 from Ramsey County, and $175,000 from RWMWD. Staff is seeking grants and other funding for the remaining funds needed for this $2-$2.2 million acquisition. It is proposed that the northern 8 acres will be developed to accomplish payment of a portion of the initial purchase. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Ramsey County425,00000000425,000 Grants783,00000000783,000 Sanitary Sewer Fund060,000000060,000 Park Development Fund425,00042,0000000467,000 RWMWD175,00000000175,000 Sale of Property0840,0000000840,000 St. Paul W.A.C. Fund060,000000060,000 PROJECT COSTS June 2011$260,000 PROJECT STARTING DATE:Preliminaries: $1,900,000 Land Acquisition: PROJECT COMPLETION DATE:December 2014Construction:$650,000 $0 Equipment and Other: NEIGHBORHOOD:12 - HighwoodProject Costs:$2,810,000 82 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 – 2018 Projects without a Neighborhood Designation CIP Project Description Project # Housing Replacement ProgramCD02.010 Commercial Property Redevelopment CD09.010 Historic Preservation Improvements CD13.010 Replacement of Fire Truck FD03.020 Ambulance ReplacementFD08.010 Ambulance ReplacementFD09.020 Election EquipmentIT12.010 Police Deartment Mobile Video PD14.010 p Park Sstems Plan PM14.030 y Communit Field UradesPM07.010 ypg Park Euiment, Fence and Court Relacement PM08.040 qpp Oen Sace ImrovementsPM08.060 ppp Lift Station Uprade ProramPW03.210 gg Two Trailers PW06.010 Three Wheel TrucksterPW06.060 One Snow Plow Truck PW06.070 1-Ton Truck PW07.030 Two Toro Mowers and One 4-Wheel Truckster PW09.020 Parallelogram LiftPW11.030 Single Axle Plow Truck PW11.040 One ½ Ton PickupPW12.040 One Ton Truck PW12.050 Three Trailers PW13.010 Single Axle Plow Truck PW13.030 Street SweeperPW13.040 Pond Clean Out/Dredging Projects PW14.010 Tandem Axle Plow Truck PW14.020 ToolCat 5600 PW14.030 88 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Park Systems Plan$115,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:PM.14.030PROJECT CATEGORY:Parks DESCRIPTION:Develop a comprehensive Park Systems Plan JUSTIFICATION: The City Council has made one of their 2012-2014 goals to explore a referendum for a sustainable park system and to develop a comprehensive park system plan. The City of Maplewood has a large park, open space and trail system that requires extensive management, maintenance and planning. The Park System Plan will use chapter 6 and 7 of the 2030 Comprehensive Plan as its baseline. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Park Development Fund0115,0000000115,000 PROJECT COSTS January 2014$115,000 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:December 2014Construction:$0 $0 Equipment and Other: NEIGHBORHOOD:Not DesignatedProject Costs:$115,000 97 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Open Space Improvements$310,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:PM08.060PROJECT CATEGORY:Parks DESCRIPTION:Provide funding for open space improvements JUSTIFICATION: This project covers ongoing improvements at open space sites. In 2008-2010, trails and buckthorn removal were done at Applewood Preserve. In 2011-2012, prairie and woodland restoration was completed at Beaver Creek Preserve. Future projects include trails and natural resources management. Rustic trails will be constructed at: Joy Park (preserve, not park), Prairie Farm (short segment), Kohlman Creek (short segment), Spoon Lake (full system). Natural areas will be restored and enhanced at: 1) Jim's Prairie--buffer restoration; 2) Joy Park (park, not preserve)--woodland and wetland restoration; 3) Priory--woodlands, savanna, wetland, prairie restoration; 4) Prairie Farm--savanna and woodland edge plantings, 5) Kohlman Creek--woodland planting, 6) Carver preserve--buckthorn removal, 7) Spoon Lake preserve--phase I buckthorn removal. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Park Development Fund60,00050,00050,00050,00050,00050,000310,000 PROJECT COSTS January 2012$0 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:October 2018Construction:$310,000 $0 Equipment and Other: NEIGHBORHOOD:Not DesignatedProject Costs:$310,000 100 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 Pond Clean Out/Dredging Projects$300,000 PROJECT TITLE:TOTAL COST: PROJECT NUMBER:PW14.010PROJECT CATEGORY:Public Works DESCRIPTION:Dredge and clean out ponds JUSTIFICATION: Stormwater ponds, also known as wet ponds, “NURP” ponds, or retention basins, are a necessary component for land development in order to manage stormwater runoff. These basins within the City of Maplewood were typically built to control runoff rates to minimize downstream flooding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Due to the buildup of sediment over time, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability to improve quality of stormwater runoff. Maintaining the City’s stormwater ponds requires the removal of sediment by conducting dredging projects. This program would also coordinate with our flood mitigation projects and may be used for finalizing out identified projects as a result of the July 2011 flood event if they are of a higher priority than a pond cleanout. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding SourcePrior Years20142015201620172018Funding Total Environmental Utility Fund0100,0000100,0000100,000300,000 PROJECT COSTS April 2014$0 PROJECT STARTING DATE:Preliminaries: $0 Land Acquisition: PROJECT COMPLETION DATE:September 2018Construction:$300,000 $0 Equipment and Other: NEIGHBORHOOD:Not DesignatedProject Costs:$300,000 114