HomeMy WebLinkAbout2013-05-21 PC Packet
AGENDA
MAPLEWOOD PLANNING COMMISSION
Tuesday,May 21, 2013
7:00PM
City Hall Council Chambers
1830 County Road B East
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
a.May 7,2013
5.Public Hearings
a.7:00 p.m. or later: Conditional Use Permit Revision for the First Evangelical Free Church
Planned Unit Development, 2696 Hazelwood Street
6.New Business
a.Resolution of Appreciation for Stephen Wensman
7.Unfinished Business
8.Visitor Presentations
9.Commission Presentations
a.Commission report for the May 13, 2013 city council meeting.Theitemreviewed was the
conditional use permit revision for the Tubman Center East. Commissioner Bierbaum was
scheduled to attend. Staff will present.
b.Commission representation for the June 10, 2013 city council meeting. Commissioner Kempe
is scheduled to attend. The item scheduled for review is the conditional use permit revision
for the First Evangelical Free Church.
10.Staff Presentations
a.Commissioner’s Handbook for new commissioner (to be handed out)
b.Oath of Office for new commissioner
c.Revised city council meeting attendance chart
11.Adjournment
DRAFT
MINUTESOF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 7,2013
1.CALL TO ORDER
A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order
at 7:00p.m.by Chairperson Fischer.
2.ROLL CALL
Paul Arbuckle, CommissionerPresent
Al Bierbaum, CommissionerPresent
Absent
Tushar Desai,Commissioner
John Donofrio, CommissionerPresent
Larry Durand, CommissionerPresent
Lorraine Fischer, ChairpersonPresent
Allan Ige, CommissionerPresent
Bill Kempe, CommissionerPresent
Absent
Dale Trippler, Commissioner
Staff Present:
Tom Ekstrand, Senior Planner
3.APPROVAL OF AGENDA
CommissionerDonofriomoved to approve the agenda as submitted.
Seconded by CommissionerKempe.Ayes –All
The motion passed.
4.APPROVAL OF MINUTES
CommissionerBierbaummoved to approve theMarch 19,2013, PCminutes as submitted.
Seconded by CommissionerKempe.Ayes –Chairperson Fischer,
Commissioner’s Arbuckle,
Bierbaum, Donofrio, Durand,
& Kempe
Abstention –Commissioner Ige
The motion passed.
5.PUBLIC HEARING
a.Conditional Use Permit Revision for the Tubman Center East Planned Unit
Development, 1725 Monastery Way
i.Senior Planner, Tom Ekstrand gave the presentation for the Conditional Use Permit
Revision for the Tubman Center East Planned Unit Development.
ii.Chief Operating Officer, Christine Brinkman,Tubman Center East, 1725 Monastery Way,
addressed and answered questions of the commission.
May 7, 2013 1
Planning CommissionMeetingMinutes
iii.President, Beverly Dusso, Tubman Center East, 1725 Monastery Way, addressed and
answered questions of the commission.
Chairperson Fisher opened the public hearing.
Nobody came forward to address the commission for the public hearing.
Chairperson Fisher closed the public hearing.
Commissioner Kempemoved to approveresolution amending the conditional use permit the St.
Paul’s Priory planned unit development which allowed the Tubman Family Shelter facility in the
former monastery building located at 1725 Monastery Way. (Deletions are crossed out and
additions are underlined.)
1. This planned unit development shall follow the concept plans date-stamped January 11, 2007.
These plans are considered concept plans because the applicantmust submit design plans to
the city for approval for the proposed apartments, town houses, future monastery, shelter and
any other future use. Staff may approve minor changes.
2. This planned unit development does not give any approvals for Lot 1, Block1 since this site
has not been proposed for any future development and its future use is unknown. The
developmentof this site would require a revision of this planned unit development and must
comply with allcity development requirements.
3. The proposed construction must be substantially started within one year of council approval or
the permit shall become null and void.
4. The city council shall review this permit in one year.
5. The property owner shall be required to dedicate right of way for a roadway to be studied by
theCity Engineer during the next three to five year period. This roadway shall be located
approximately between this property and the property owned by Hill-Murray to the west and
shall extend from Larpenteur Avenue to the intersection at TH 5 and TH 120. The final location
of the roadway shall be studied by the City Engineer and reported with a recommendation to
theCity Council. The final need for the roadway has not been determined but will likely be
necessary if additional development occurs on this property in excess of that currently being
proposed or at higher density levels than approved; and also if property sold includes a major
expansion of uses that generate significant additional traffic to be generated at Hill-Murray.
6. The applicant must obtain all necessary and required permits from the Minnesota Department
of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District.
7. The applicant must provide a right-turn lane on Century Avenue into the site, subject to
MnDOT’s approval.
8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee
andMichael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007.
9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue.
10. Staff may approve minor changes to the plans.
11. Establish a neighborhood committee of no less than nine members whose membership
composite shall be one representative from Hill-Murray administration or trustees, one day
careparent from Maple Tree Day Care, one parent whose child attends Hill-Murray, three
May 7, 2013 2
Planning CommissionMeetingMinutes
neighborhood citizens who are from the yellow cards received by the city. The committee’s
purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood
concerns, and provide feedback to all parties subject to the planned unit development. The
committee shall report periodically to the council and disband when no longer needed.
12. Establish a transportation task forcefor neighbors and parties to the planned unit development
to work on public transportation service and option for the site, to work in coordination with the
neighborhood committee.
13. The proposed project shall be reviewed by the community design reviewboard and all
requirements of that board shall be followed.
14. Include two playground areas within the planned unit development as discussed at the hearing
that were to be added to the plans.
15. Develop a security plan in partnership with all of the parties subject to the planned unit
development and the neighborhood committee.
16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm
water,public street infrastructure and city water shall be borne by the developer.
17. The applicant shall install sidewalks along applicant’s property on Larpenteur Avenue and
internal streets.
1. This planned unit development shall follow the concept plans date-stamped January 11, 2007
and the subsequent, specific design approvals fornew town homes, apartments and
monasteryapproved by the community design review board. Staff may approve minor
changes.
2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site
hasnot been proposed for any future development and its future use is unknown. The
developmentof this site would require a revision of this planned unit development and must
comply with allcity development requirements.
3. The applicant shall comply with all requirements of the engineering reports by Erin Laberee
andMichael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007.
4. This permit revision allows the Tubman Center East to expand their shelter housing to the
remaining two upper floors in the building. This permit also permits the applicant’s support
activities such as: a legal center, offices, counseling services group rooms, child care,
playground, classrooms, community gathering spaces, space for collaborative community
partnerships, community gardens, bus shelters and expanded use of the commercial kitchen
forresidents and other facility users and collaborative community groups.
5. The applicant shall work with city staff on the placement and possible screening of future
community gardens.
6. The applicant shall work with city staff on the appearance and location of bus shelters. These
bus shelters may require the review and approval of the community design review board.
7. The applicant shall enlarge the parking lot in the northeast corner of the building to 33 spaces
as originally proposed and approved. This parking lot expansion shall take place within one
year of this approval.
May 7, 2013 3
Planning CommissionMeetingMinutes
Seconded by Commissioner Donofrio.Ayes -All
The motion passed.
This will go to the city council May 13, 2013.
6.NEW BUSINESS
None.
7.UNFINISHEDBUSINESS
None.
8.VISITOR PRESENTATIONS
None.
9.COMMISSION PRESENTATIONS
a.Commission report for the April 8, 2013,city council meeting. Staff reported that the item
reviewed and approved by the city council was the swimming pool wetland-setback variance
at 660 Eldridge Avenue East.
b.Commission report for thespecial city council meeting of April 29, 2013. Staff reported the
item reviewed was the 3M EAW (Environmental Assessment Worksheet.
c.Commission representation for the May13, 2013, city council meeting. Commissioner
Bierbaum was scheduled to attendbut unable to represent the commission. The item for
review is the conditional use permit revision for the Tubman Center East which staff will report
on.
10.STAFFPRESENTATIONS
Mr. Ekstrand welcomed the newest planning commission member, Allan Ige and said staff would
add Mr. Ige to the list of commissioners to represent the commission at the city council meetings.
11.ADJOURNMENT
Chairperson Fischer adjourned the meeting at7:35p.m.
May 7, 2013 4
Planning CommissionMeetingMinutes
MEMORANDUM
TO:James Antonen, City Manager
FROM:Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT:Conditional Use Permit Revisionand Design Review for the First
Evangelical Free Church Planned Unit Development
LOCATION:2696 Hazelwood Street
VOTE REQUIRED:Simple Majority Vote Required to Approve
DATE:May 14,2013
INTRODUCTION
First Evangelical Free Church, located at 2696 Hazelwood Street, is requesting an amendment of
the conditional use permit (CUP)for their planned unit development (PUD). The reason for the
proposed revision is to add onto their gymnasium. As stated in the applicant’s letter, the proposed
addition is needed to “enhance ministry opportunities to the youth of the church and further develop
ministry to youth in the community. The addition will consist of added equipment storage, gender
specific and handicap accessible restrooms, classrooms and a large gathering space.” Refer to the
attached letter from the applicant.The applicant is also requesting approval of the building and site
design plans for the proposed addition.
Requests
City ordinance requires a conditional use permit for churches and schools. Expansions of facilities
with an existing CUP must also obtain a CUP revision from the city council.
Approval of a CUP revision to construct the proposed building addition.
Approval of site and building design plans.
BACKGROUND
The church building previously was an elementary school (Hazelwood School) (for grades K –8)
untilabout 1978. This school had about 20 classrooms with an average of 20 students per room.
On August 13, 1990, the city council approved a revision to the existing conditional use permit. This
revision was to allow the church to remodel the building for a church and day-care center. At that
time, Health East had been using the building for office and wellness functions related to St. Johns
Hospital and a day care center. This site is part of a larger PUD which includes the Hazel Ridge
Seniors’ Residence.
The church uses this building for church programs such as Sunday school, youth activities, church
dinners, administration and day care. Since 1990, the church expanded the existing parking lot to
the south and east and added a looped drive and parking for day care drop-off. They also added a
new sanctuary and expanded the gymnasium on the west side of the building.
On July 24, 1995, the city council approved a CUP revision and approved a revised site plan for the
church for a parking lot expansion.
On July 10, 2006, the city council approved a CUP revision for the PUD to allow Liberty Classical
Academy to use the classrooms at First Evangelical for school.
DISCUSSION
Proposed Expansion/Parking
Staff does not see any problem with the proposal. Even though there would be 24 parking spaces
lost because of the gymnasium addition, there will still be enough parking spaces to comply with
code requirements. Code requires one parking space for each four seats in the church. The
applicant stated that thechurch has a seating capacity of 620 persons. Therefore, code would
require 155parking spaces. Presently, the parking lot has 337parking spaces. After the removal
of 24 for the expansion, there would be 313 remaining.
Design Review
The existing gymnasium is built of rock-face concrete block with a center band of vertical-scored
block. The proposed building addition would match the existing structure in materials and color.
Engineer’s Report
Refer to the engineer’s report from Jon Jarosch.
Assistant Fire Chief and Building Official Comments
The assistant fire chief and building official commented that all code requirements shall be met.
CUP Findingsfor Approval
The zoning ordinance requires that the city council find that all nine “standards”for CUP approval
be met to allow a CUP. In short, these state that the use would (refer to the resolution for the
complete wording):
Comply with the city’s comprehensive plan and zoning code.
Maintain the existing or planned character of the neighborhood.
Not depreciate property values.
Not cause any disturbance or nuisance.
Not cause excessive traffic.
Be served by adequate public facilities and police/fire protection.
Not create excessive additional costs for public services.
Maximize and preserve the site’s natural and scenic features.
Not cause adverse environmental effects.
The proposed gymnasium addition would meet theabovecriteria and would not create any
negative issues.
2
Revision to Previous Conditions
Many of the existing PUD conditions have been met and are no longer needed. Staff has deleted
those that are no longer relevant.
RECOMMENDATION
A.Adopt the resolution amending the conditional use permitfor the First Evangelical Free Church,
located at 2696 Hazelwood Street, to allow the expansion of the gymnasium. (Deletions are
crossed out and additions are underlined.)
1.All construction shall follow the plans that the city stamped July 24, 1995with the building
addition shown on plans date-stampedsubject to the following conditions:April 18, 2013.
City staff may approve minor changes.
a.All construction shall follow the site plan approved by the city and the school shall follow
the building and floor plans submitted to the city. The interim director of community
development may approve minor changes. The city council may approve major
changes.
b.Dropping the two parking spaces along the south property line at the east end of the
parking lot.
2.The proposedgymnasium expansion shall begin in one year or this approval shall end.
school use on the property parking lot expansion construction must be started within one
year after the council approves this permit or the permit shall end.The council may extend
this deadline for one year.
3.The council shall review this permit revisionin one year.
4.The school shall have no more than 500 students.
5.The property owner or manager shall sweep and restripe the parking lot before the school
occupies their space. This includes having the required handicapped parking spaces in the
parking area near the building entrance.The applicant shall comply with all requirements of
the engineer’s report dated May 9, 2013.
6.The applicant shall comply with all conditions of the assistantfire chiefand building official.
re marshal and the city building official shall agree on a plan
The school, the church, the fi
for the school and church to make any necessary or required life safety and building
improvements to the building. This plan shall include the installation and maintenance of:
a.The required fire protection (sprinkler) systems.
b.An early warning fire protection system (smoke detection and monitoring).
c.Additional emergency lights and exit signs (if necessary).
d.Updated doors and hardware (if necessary).
e.A proper address on the building.
f.Any other changes the fire marshal or the building official deem necessary.
3
B.Approve the design plansdate-stamped April 18, 2013 for the gymnasium addition to First
Evangelical Free Church, located at 2696 Hazelwood Street, subject to the following conditions:
1.The materials and color of the proposed gymnasium addition shall match the existing
building.
2.The applicant shall comply with all requirements of the assistant fire chiefand building
official.
3.The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013.
4.The applicant shall provide maintained lawn around the proposed addition as shown on the
plans.
4
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 6.68 acres
Existing land use: First Evangelical Free Church
SURROUNDING LAND USES
North: Hazel Ridge Senior’s Housing
South: Single dwellings
East: Hazelwood Park
West: Hazelwood Street and single dwellings
PLANNING
Land Use Plan designation: I(institution)
Zoning: PUD
CODE REQUIREMENTS
Section 44-1092(3)of the city ordinances requires a CUP for churches and schools.
Findings for CUP Approval
Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to
the findings for approval in the resolution.
APPLICATION DATE
The applicationfor this request was considered complete on April 18, 2013.State law requires that
the city decide on theseapplications within 60 days. The deadline for city council action on this
proposal is June 17, 2013.
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Attachments:
1.PUDRevision Resolution
2.Location/ZoningMap
3.Land Use Plan Map
4.Plans date-stamped April 18, 2013
5.Applicant’s Narrativedated April 8, 2013
6.Engineer’s Report Dated May 9, 2013
6
Attachment 1
PLANNED UNIT DEVELOPMENT
REVISION RESOLUTION
WHEREAS, First Evangelical Free Churchhas applied for a conditional use permitrevision to their
planned unit developmentto construct a gymnasium addition at their church campus.
WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for
churches and schools.
WHEREAS,this permit applies tothe property located at 2696and 2730 Hazelwood Street.The
property identification numbers for these properties are:
032922430008 and 032922430007
WHEREAS, the history of this conditional use permit is as follows:
1.On May 21, 2013, the planning commission held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present written statements.
The planning commission also considered the reports and recommendation of city staff. The
planning commission recommended that the city council _________this permit.
2.On ____________, 2013, the city council considered reports and recommendations of the city
staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described
conditional use permit, because:
1.The use would be located, designed, maintained, constructed and operated to be in conformity
with the City's Comprehensive Plan and Code of Ordinances.
2.The use would not change the existing or planned character of the surrounding area.
3.The use would not depreciate property values.
4.The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air
pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or
other nuisances.
5.The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
7
6.The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7.The use would not create excessive additional costs for public facilities or services.
8.The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9.The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1.All construction shall follow the plans that the city stamped July 24, 1995with the building
addition shown on plans date-stampedApril 18, 2013. City staff may approve minor
changes.
2.The proposed gymnasium expansion shall begin in one year or this approvalshall end. The
council may extend this deadline for one year.
3.The council shall review this permit revision in one year.
4.The school shall have no more than 500 students.
5.The applicant shall meet all requirements of the engineer’s report dated May 9, 2013.
6.The applicant shall comply with all conditions of the assistant fire chief and building official.
The Maplewood City Council _________this resolution on _______, 2013.
8
Attachment 3
MEMORANDUM
TO:James Antonen, City Manager
FROM:Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manger
Resolution of Appreciation for Stephen Wensman
SUBJECT:
DATE:May 14, 2013
INTRODUCTION
Stephen Wensman hassubmitted his resignation as a member of the Maplewood
Planning Commission.Stephen has served the city on the planning commission since
October 24, 2012.
RECOMMENDATION
Accept the attached resolution of appreciation for Commissioner Wensmanand forward
this acknowledgementto the city council for their approval.
P:Planning Commission\Resolution of Appreciation for Stephen Wensman May 2013te
Attachment:
Resolution of Appreciationfor Stephen Wensman
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Stephen Wensmanhas been a member of the Maplewood Planning
Commission since October 24, 2012and has served faithfully in that capacity; and
WHEREAS, Stephenhas freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, the membership of the planning commission haveappreciatedthe
experience, insights and good judgmentStephen has provided; and
WHEREAS, Stephen has shown sincerededication to hisduties and has
consistently contributed hisleadership, timeand effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Stephen Wensmanis hereby
extended our gratitude and appreciation for hisdedicated service.
Passed by the Maplewood
City Council on ___________, 2013
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Planning Commission
On_____________, 2013
____________________________________
Lorraine Fischer, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
MEMORANDUM
TO:James Antonen, City Manager
FROM:Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
Oath of Office
SUBJECT:
DATE:May14, 2013
State Statute Section 358.05, requires that all elected or appointed officials must swear an oath of
office prior toconducting or participating in any business of the commission or board. The oath of
office is as follows:
I, [name], do solemnly swear that I will support the Constitution of the United States and of
the State ofMinnesota and faithfully discharge the duties of the Planning Commissionin the
City of Maplewood, inthe County of Ramsey and the State of Minnesota, to the best of my
judgment and ability. So help me God.
Staff will be swearing in Mr. Ige at the upcoming planning commission meeting on May 21, 2013.
The signed oath of office will then be filed with the City Clerk.
Planning Commissioner Signature: _______________________________________
Date: ___________________
P:planning commission\Oath of Office PC membership 513 te
MEMORANDUM
TO:Planning Commissionr
FROM:Tom Ekstrand, Senior Planner
2013-2014Planning Commission Schedule for City Council
SUBJECT:
MeetingAttendance
DATE:May14, 2013
INTRODUCTION
The planning commission has established a schedule for their attendance at city council
meetings when there are commission actionsto present.Attached is the revised 2013-
2014planning commission schedule for future city council meetings.Please review this
schedule and provide staff with any revisions to yourtelephone numbers if they are
different than shownor if you wish different numbers listed.
P:planning commission\2013 schedule for city council meetings
Attachment:
2012-2013Schedule
2013-2014PLANNING COMMISSION SCHEDULE
FOR CITY COUNCIL MEETINGATTENDANCE
(Last Revised 5/14/13)
Lorraine Fischer02-11-1306-24-1311-11-1303-24-14
651-777-5037 (h)
Allan Ige02-25-1307-08-1311-25-1304-14-14
(651-503-6295)(c)
Dale Trippler03-11-1307-22-1312-09-1304-28-14
651-490-1485(h)
Tushar Desai03-25-1308-12-1312-23-1305-12-14
651-484-2132 (h)
Paul Arbuckle04-08-1308-26-1301-13-1405-26-14
651-303-0347 (c)
Larry Durand04-22-1309-09-1301-27-1406-09-14
651-770-2097 (h)
Al Bierbaum05-13-1309-23-1302-10-1406-23-14
651-330-9088 (h)
John Donofrio05-27-1310-14-1302-24-1407-14-14
651-578-1885 (h)
651-331-0041 (c)
Bill Kempe06-10-1310-28-1303-10-1407-28-14
651-226-7933 (c)
ndth
City Council meetings are held the 2and 4Mondays of each month. If you
cannot attend a city council meeting on your scheduled date, please arrange to
trade dates with another commissioner and alsoplease inform staffas well.
Tom Ekstrand651-249-2302tom.ekstrand@ci.maplewood.mn.us
P:planning commission\2013schedule for city council meetings