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HomeMy WebLinkAbout2012-12-19 PRC PacketAGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION MEETING Wednesday, December 19, 2012 7:00pm Meeting Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. November 21. 2012 5. Visitor Presentations a. 6. Unfinished Business a. 2012 Parks and Recreation Commission Report and 2013 Goals 7. New Business a. Park System Plan 8. Staff Presentations a. 9. Commissioner Comments 10. Adjourn — (9:00 p.m.) MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:OOp.m., Wednesday, November 21, 2012 Council Chambers, City Hall i IItl1910 (919] :11] 4 V A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Roman at 7:OOp.m. Commissioners Commissioner Craig Brannon Present Commissioner Don Christianson Present Commissioner Peter Fischer Present Chair Bruce Roman Present Commissioner Therese Sonnek Absent Commissioner Roy Adams Absent Commissioner RJ Erhardt Present Commissioner Kim Schmidt Present Staff Parks Manager, 3. APPROVAL OF TH nan requested that Agenda Item 6A be moved to Agenda Item 4A, Agenda Item 4A be to Agenda Item 5A, 513, and 5C and Agenda Item 6B changed to Agenda Item 7A. ns regarding Keller Golf Course. Commissioner Bran non Seconded by Commissioner Erhardt Ayes — All The motion passed. 4. UNFINISHED BUSINESS a. Council Directive on Minutes Jim Taylor, Parks Manager, presented the format of the Parks and Recreation Commission minutes as directed by City Council. He discussed and answered questions of the commission. November 21, 2012 Parks and Recreation Commission Meeting Minutes S. APPROVAL OF MINUTES a. June 20, 2012 Commissioner Christianson moved to approve the June 20, 2012 minutes. Seconded by Commissioner Brannon Ayes - All Commissioner Fischer The motion passed. b. July 18, 2012 Commissioner Christianson Seconded by Commissioner Fischer Ayes — All The motion passed. c. September 26, 2012 Commissioner. Brannon r Fischer Ayes - - Commissioner Erhardt [7 a. 7. NEW BUSINESS a. 2012 Parks and Recreation Commission Goals Review and 2013 Annual Report Jim Taylor, Parks Manager, reviewed the 2012 Parks and Recreation Commission Goals and discussed the goals with the commission. Jim Taylor, Parks Manager, discussed the timeline of 2013 Annual Report draft with the commission and which commissioner is going to write the draft of the report. November 21, 2012 Parks and Recreation Commission Meeting Minutes 8. STAFF PRESENTATIONS a. Edgerton Field #10 Jim Taylor, Parks Manager, updated the commission on the progress and timeline of events for Edgerton Field #10. b. Gethsemane Playground Jim Taylor, Parks Manager, updated the commission Playground and answered questions of the commiss of Gethsemane c. Upcoming in December Jim Taylor, Parks Manager, updated the Recreation meeting. on the plan for the December Parks and 9. ADJOURNMENT Commissioner Brannon Seconded by Commissioner Ayes - All The meeting Next meeting is November 21, 2012 Parks and Recreation Commission Meeting Minutes AGENDA REPORT TO: Parks and Recreation Commission FROM: Jim Taylor, Parks Manager SUBJECT: 2012 Parks and Recreation Commission Report and 2013 Goals DATE: December 11. 2012 IL kI :IQ 111,1911IQL In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the Maplewood Parks and Recreation Commission is required to submit an annual commission report. In addition to this report the Parks and Recreation Commission needs to provide a list of 2012 goals to the City Council. QF -10111*11IQL I A draft copy of the report submitted by Chair Roman will be provided to the Commissioners at the meeting. The commission will also brainstorm a list of 2013 goals. RECOMMENDATION Staff recommends the Parks and Recreation Commission review the 2012 annual report and brainstorm a list of 2013 goals to be finalized with the report at the January meeting. FWAR RITHai -ii# 1. 2012 Goals Parks and Recreation Commission Goals for 2012 1. Continue collaboration with the MCC with quarterly meeting 2. Evaluate pilot project and continue to evaluate a possible site for an off leash dog area 3. Work with staff to seek alternative funding sources for capital improvements 4. Convene a meeting with the Human Rights Commission to discuss increasing multi - cultural inclusion. 5. Start a Music in the Parks Program 6. Improve Parks and Trail Maps 7. Expand Social Media Resources — Gather input from the public. QR Codes 8. Plan a parks tour 9. Have a joint meeting with North Saint Paul 10. Develop Fish Creek Master Plan 11. Have a Meet the Commission at the Park night 12. Do a joint event with the library in the Legacy Park area. 13. Name Legacy Park 14. Improve our Parks and Trail signage. 15. Brainstorm a collaboration with county for at risk youth 16. Address handicap accessibility in parks (inventory) AGENDA REPORT TO: Parks and Recreation Commission FROM: DuWayne Konewko, Parks and Recreation Director Jim Taylor, Parks Manager SUBJECT: Park System Plan DATE: December 11, 2012 INTRODUCTION As discussed briefly at the November meeting of the Parks and Recreation Commission, staff will present a plan and timeline for the creation of a Citywide Parks System Plan. This will be a lengthy process that will guide our park system into the future. This plan will be created by the residents of this community. BACKGROUND The City Council has made one of their 2012 -2014 goals to explore a referendum for a sustainable park system and to develop a comprehensive park system plan. Staff believes these two things can be done simultaneously through the community process. The City of Maplewood has a large park, open space and trail system that requires extensive management, maintenance and planning. The Park System Plan will use chapter 6 and 7 of the 2030 Comprehensive Plan as its baseline. At the time the 2030 Comprehensive Plan was created, the city had 860 acres of City owned property. In addition to the City owned property, residents of the city also have access to 1,175 acres of county, state, and agency owned parkland. This number has grown with the purchase of land at Fish Creek and the Union Cemetery. In many of our parks we are seeing the signs of an aging park system. Many of the amenities have effectively reached their life cycle. The Parks System Plan will give the city direction on how to update and maintain our system for future generations. Currently the Comprehensive Plan tries to accomplish the following goals: • All residents should be within a % mile of a park, which could be active or passive and is independent of ownership (city, county, state, etc.) • For every 1,000 people approximately 5 acres of park land should be provided to serve the residents I Q 1-10111*11 IQ L1I It is important to have effective public involvement for the Parks System Plan. Effective public involvement will allow our team to understand expectations and hear ideas. Second, a public forum will allow city staff and elected officials to educate the residents on relevant issues that the city faces when it comes to parks. Third, the public involvement creates a valuable opportunity for our residents to work together and create a plan that is for the people and by the people of the community. In addition to the public involvement staff and the Parks and Recreation Commission, we will need to put together a Maplewood Parks Citizen advisory team made up of 15 to 20 members of the community, commissions and stakeholders. Staff will assist with the recruitment of these members. RECOMMENDATION Staff recommends appointing two members of the Parks and Recreation Commission to serve on the Maplewood Parks Citizen Advisory Team.