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Home My WebLink About2013-02-21 ENR Packet AGENDA CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCE COMMISSION Thursdav, February 21, 2013 7 p.m. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. January 17, 2013 5. New Business a. Election of Chair and Vice Chair b. Maplewood Recycling Program: 1) Tennis Sanitation's 2012 Yearly Report and 2013 Work Plan 2) Extension of Tennis Sanitation's Recycling Contract c. Arkwright-Sunrise Area Street Improvements 6. Unfinished Business a. 2013 Goal Implementation Strategies 7. Visitor Presentations 8. Commission Presentations 9. Staff Presentations a. Maplewood Nature Center Programs 10. Adjourn Agenda Item 4.8. MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION 7:00 p.m., Thursday, January 17, 2013 Council Chambers, City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Environmental and Natural Resources Commission was called to order at 7:04 p.m. by Vice Chair Johannessen. 2. ROLL CALL Randee Edmundson, Chair Judith Johannessen, Vice Chair Carol Mason Sherrill, Commissioner Ann Palzer, Commissioner Cindy Schafer, Commissioner Dale Trippler, Commissioner Ginny Yingling, Commissioner Absent Present Absent Absent Staff Present Shann Finwall, Environmental Planner Ginny Gaynor, Natural Resource Ann Hutchinson, Lead Naturalist 3. APPROVAL OF AGENDA Commissioner Trippler Seconded by Ayes - All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler moved to approve the December 17. 2012. Environmental and Natural Resources Commission MeetinQ Minutes as submitted. Seconded by Commissioner Schafer. Ayes - All The motion passed. 5. NEW BUSINESS a. Election of Chair and Vice Chair Commissioner Trippler moved to table the election of chair and vice chair until the February 21. 2013. ENR meetinq. Seconded by Commissioner Yingling. Ayes - All The motion passed. January 17, 2013 Environmental and Natural Resources Commission Meeting Minutes 1 b. Environmental Assessment Worksheet for the Proposed 3M Research and Development Building Environmental Planner, Shann Finwall introduced the item and turned the discussion over to the following speakers: Sherri Bus, Planner, TKDA, addressed the commission. Darren Schwanki, Engineer, TKDA, addressed the commission. Roger Spinner, Principal Project Engineer, 3M, addressed the commission. The commission had the following comments/questions regarding the EAW: . Why doesn't the building concept match the overall plans? TKDA - there were some modifications to the plans during the initial phases. The changes will be reflected on the final plans. . Are other 3M campus buildings closing with this new building? TKDA - a portion of the new building will house employees that will be relocated from existing buildings on the campus. The existing buildings will eventually be remodeled. . Will the building be LEED certified or any other green code certification? TKDA - 3M will follow guidelines to create the most energy efficient building as possible. No formal certification will be pursued. . Have the St. Paul residents located on the we:;;!$ide of McKnight Road been notified of the development. TKDA - the EA W will be m~ilegJo all properties within 500 feet of this property. Also, to ensure the St. Paul resjg~llts are!)ptified, the EAW will be mailed to those residents across McKnight if theygite np! withill!pat distance. . Will there be any impervious surface? TKPe\lThere is no impervious surface proposed at this time. But the plans are veryprelimillgiry. . Will 3M add bike lanes to McKnightRO~g7 TKPA - McKnight is a County Road. 3M will review the traffic and bike/peg€,striagi:;;$Uesfor this new building with the County to determine if bike lanes could be included. . Is an EIS necessary? TKPA -,Jip€",corpments received during the notification and public hearing phase, and Yl!imat~~ilY CoUncil review, will determine the need for an EIS. But nothing in the EAYMpoillt1!lJotp€, need for an EIS. . Is there enough pgirking?1iKDA- for the building size the parking lot does not meet the City's standards forl9~rking;i However, 3M will propose shared parking scenarios at all of their other parking lots g!)g ramps within the campus. TKDA will present the EAW and request release of the document during the February 11, 2013, City Council meeting. After the required 30-day notification period, a public hearing is tentatively scheduled in March with the Planning Commission. . c. Maplewood Recycling Program - Consideration of an Extension to Tennis Sanitations Recycling Contract Environmental Planner, Shann Finwall gave a report and answered questions of the commission. The contract for Tennis Sanitation expires December 31, 2013, with two, one-year extensions possible. The commission should consider extending the recycling contract and bring any concerns up before this item is brought back at the February ENR meeting. The commission had the following comments/questions regarding the recycling contract: . A commission expressed concern over a city contractor participating in negative attacks on city councilmembers running for re-election. Is there something the city can add in the contract that would prohibit the contractor from doing this again? . The city should look at the results of the recycling cart study in the annual report before determining if the city should continue using recycling bins or switch to recycling carts. January 17, 2013 2 Environmental and Natural Resources Commission Meeting Minutes . There was a concern regarding the charge of switching from the current red bins to the recycling carts. . When there is a cart for garbage and a cart for recycling sometimes there can be a residual because people mistakenly put their garbage in the recycling cart. . Recycling won't blow around the neighborhood with the use of carts. . What is the timeframe for negotiations for extending the recycling contract with Tennis Sanitation? If negotiations fall through, the City will have to go out for proposals, which can be a lengthy process. Willie Tennis, one of the owners of Tennis Sanitation, addressed and answered questions of the commission. The commission recommended that staff begin negotiations with Tennis Sanitation for an extension of the contract. Staff should obtain information on recycling costs with the use of the existing bins, contractor supplied carts, and city supplied carts. Staff will meet with Tennis to begin those negotiations, with hopes of bringing a draft contract for review in February. d. Goal Setting Environmental Planner, Shann Finwall status of goals, action items and upcoming memo. Natural Resources Coordinator, that the commission will review in 201 Lead Naturalist, Ann Hutchinson, 2013. 2013 ENR Goals. Staff discussed the the ENR for 2013 as noted in the the natural resources projects Maplewood Nature Center Goals for The commission discussed up with the following list for 2013: . Plastic bags - . Greenways . Urban . Environmental . Chemical Use . Tree Ordinance Series Staff will summarize the goals and propose implementation strategies during the February meeting. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS None. January 17, 2013 Environmental and Natural Resources Commission Meeting Minutes 3 9. STAFF PRESENTATIONS a. Parks Citizen Advisory Team Natural Resources Coordinator, Ginny Gaynor gave the presentation for the Maplewood Parks Citizen Advisory Team. Staff is looking for a volunteer from the ENR commission to meet the 4th Monday of the month around 4 or 5 p.m. for 12-18 months beginning in March/April of 2013. Commissioner Trippler volunteered to serve as the ENR member on the Parks Citizen Advisory Team. Commissioner Schafer volunteered to serve as the alternate. b. Tree Program Update (Presentation Only) Natural Resources Coordinator, Ginny Gaynor gave an update on the tree program. Arbor Day is May 4, 2013, so mark your calendars. c. Maplewood Nature Center Programs Lead Naturalist, Ann Hutchinson presented the upcoming Maplewood Nature Center Programs. For more information contact the Nature Center at (651) 249- 2170. 10. ADJOURNMENT Acting Chair Johannessen adjourned the p.m. January 17, 2013 Environmental and Natural Resources Commission Meeting Minutes 4 Agenda Item 5.B. MEMORANDUM TO: FROM: SUBJECT: DATE: Environmental and Natural Resources Commission Shann Finwall, AICP, Environmental Planner Election of Chair and Vice Chair February 14, 2013 for the February 21 ENR Commission Meeting The Environmental and Natural Resources (ENR) Commission ordinance requires that the commission elect a chair and vice-chair to run the meetings each year. In 2012, the Environmental and Natural Resources Commission elected Commissioner Edmundson to be the chair and Commissioner Johannessen to be the vice-chair of the Commission. During the January 17 ENR Commission meeting the Commission should appoint commissioners to serve as chair and vice- chair for 2013, and vote on those appointees. Agenda Item 5.b.1. MEMORANDUM TO: FROM: SUBJECT: DATE: Environmental and Natural Resources Commission Shann Finwall, AICP, Environmental Planner Tennis Sanitation's 2012 Yearly Recycling Report and 2013 Work Plan February 14, 2013 for the February 21 ENR Commission Meeting INTRODUCTION Maplewood's contract with Tennis Sanitation, LLC, for city-wide residential recycling service requires them to submit an annual work plan and report. The work plan should include proposals for recycling system improvements. The annual report should include, at a minimum, quantities of recyclable materials collected; quantities marketed; quantities stored; quantity of process residual disposed; recycling service fee; log of all resident addresses where education tags were left because of non-targeted materials set out for recycling; and log of all complaints. DISCUSSION Annual Report The 2012 annual report summarizes the City's single and multiple family recycling programs (Attachment 1). Observations made in the report include: . Average pounds per single family household per month = 41.95 . Annual net total tons collected for single family were 2,313.61 . Average pounds per multiple family household per month = 11.47 . Annual net tons collected for multiple family household = 276.88 . Paper tonnage volume increased over the last quarter of the year . Overall tonnage volume increased over the last quarter of the year . Cardboard and paper still make up a large volume due to the retail packaging. Annual Work Plan The 2013 Work Plan includes the collection of retail plastic bags; a participation study; education; and final analysis of the cart pilot project (Attachment 2). The 2012 Work Plan included the cart pilot project, which includes a study of 240 homes' recycling rates and participation with the use of recycling carts versus bins. The study will be complete April 2013. Tennis has included two tables which summarize the preliminary results of the study (Attachments 3 and 4). The tables show an increase in recycling rates and participation with the use of the carts. Tennis will discuss the preliminary results of the study during the meeting. RECOMMENDATION Review the 2012 Annual Recycling Report and 2013 Work Plan and offer feedback and comment on the reports and the City's recycling program. The reports will go to the City Council in March for final review. Attachment: 1. 2012 Annual Recycling Report and Attachments (Educational Tags and Complaints/Compliments) 2. 2013 Recycling Work Plan 3. Carts vs Bins - Residents Not Participating 4. Carts vs Bins - Tons of Recyclable Materials Index of Recycling Report Letter of Purpose............................................................................. Page 1 Recycling Data Summary.............................................................. Page 2 Recycling Data (Single Family).................................................... Page 3 Recycling Data (Multi-family)........................................................ Page 4 Multi-family individual summary letter...................................... Page 5 Inquiries, Linens, Cardboard, & Parks Summary..................... Page 6 Composite Studies...................................... ......... ......... ................... Page 7 Environmental Impact Analysis.................................................... Page 8 Fun Facts to be proud of................................................................. Page 9,10,11,12 & 13 Glass Recycling Processor. .......... ....... ....................... .................... Page 14 Market Report - the end markets............................ ........ ............. Page 15 Additional Items................................................................ Page 16 Summary of Year-end Recycling Report.................................... Page 17 Appendix of Recycling Report Recycling Report Summary (ALL).............................................. Appendix A Recycling Report (Multi-family).................................................. Appendix B Monthly Recycling Report Letter (Example)............................ Appendix C Monthly Multi-family Report Data (Example).......................... Appendix D Monthly Single Family Report Data (Example)........................ Appendix E Data Summary Not-outs by routejParticipation, Park Weights... Appendix F Educational Tags and Complaints/Compliments Log Report Educational Tags.. (see separate attachment)....................... ComplimentsjComplaints...(see separate attachment)... .... ..... 3 ring binder 3 ring binder BAHTAHGN LLC.. ~ HOLL O"'FLLO; !i;T. PAULA'AH:<, fJN ,$ \tVILLII2 :2:NNIS January 30,2013 City of Ma plewood Maplewood, MN SS109 1830 County Road B E RE: LETTER OF PURPOSE Dear City of Maplewood, This Year-end recycling report has been prepared for the City of Maplewood. The report contains summaries of recycling data for both single family and multi-family, inquiries, composite study information, environmental impact report, fun facts and a market report of recycling markets, along with a final summary of the report. The data in this report will assist us in developing a better understanding ofthe past, present and future progress of the City of Maplewood's recycling program. Our goal is to develop future strategies to enhance the recycling programs already in place. Sincerely, Greg and Willie Tennis Tennis Sanitation Maplewood recycling year-end report 2012 page 2 RECYCLING DATA SUMMARY In this report we have compiled annual data from both single family and multi-family dwellings (SEE APPENDIX A). This data includes: . Net tonnage of all residential and multi-family combined (tan) . Break-out of single family tonnage and set-out rates . Break-out of multi-family tonnage . Separate measurement of weights for cardboard and linens (bottom of APPENDIX A) . Break-out of single family recycling materials by type and weight . Break-out of multi-family recycling materials by type and weight . Break-out of combined tonnages . Inquiries tracked per month (bottom of APPENDIX A) The data is compiled from recyclable materials collected from our drivers on designated Maplewood routes. Loads are weighed; weights are then compiled over a month's period of time. Weights are broken out based on a composite ratio of the entire load. Maplewood recycling year-end report 2012 page 3 RECYCLING DATA (SINGLE FAMILY) The Single Family Data in APPENDIX A was compiled from the single family homes after taking out the multi-family weights. From this data - we are able to illustrate the weight per home (in Ibs.) per month. We also have tracked the number of residents ("Not-outs") that do not place their recycling out on a weekly basis. This year we had also monitored "participation" by route. The data from the routes is compiled from the Single Family data spreadsheet which details each route day and the tota I tons collected (APPENDIX E) - Please note that only one route is illustrated. In analyzing the single family data, we are able to provide the following observations: . Average Ibs. household month = 41.9S Ibs. per month . Paper tonnage volume increased over the last quarter of the year . Overall tonnage volume increased over the last quarter of the year . Annual Net total tons collected for was 2,313.61 tons Additional Trends: Cardboard and paper still make up a large volume due to the retail packaging. And because we provide a one-sort collection process that offers the residences the convenience of collecting additional recyclable materials and larger items such as corrugated cardboard boxes we see that paper/fiber illustrates strong numbers in 2012. Maplewood recycling year-end report 2012 page 4 RECYCLING DATA (MULTI-FAMILY) The Data in APPENDIX A is the actual data compiled from net total weight family homes after factoring-out the multi-family weights. From this data -we are able to illustrate the weight per unit (in Ibs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX D). These weights are then added at the end of each month to provide us with a net total. From the report we are able to calculate the weight per unit per month. In analyzing the multi-family data, we are able to provide the following observations: . Average Ibs. unit month 11.47 Ibs. per month . Paper tonnage volume increased over the last quarter of the year . Overall tonnage volumes were very consistent over the 12 month period . Annual Net total tons collected for was 276.88 tons How are the weights determined for the multi-family data? On a quarterly basis - we use one truck to collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get an average weight per cart. This data is then entered into multi-family spreadsheet. See APPENDIX D for an example of this report. This data is significant because we are able to easily separate this data from the total tons collected on each day of collection. The remaining tonnage is then the actual tonnage which comes from the single family homes. Maplewood recycling year-end report 2012 page 5 MULTI-FAMILY INDIVIDUAL SUMMARY LETTER From the data compiled over the twelve months we are able to provide each multi-housing property with an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some information on how their efforts help with the environment along with additional information to assist them in enhancing their recycling efforts. AU Deaf Ptoperty Mahager, Belew it &r&6~HYfYOilrribCVt:ll{)g cft'Q1t$ frCIh, ftist ye;t;f^ P!I;NH& notice 1M aMt)wMCf:t~I~ mat1\mlt VOIL tehtl?(1!'i re')'tH0:f !1M thi" t:5tirrtatf"d t!0>outtl?:o yoo 2vedtrbft! EZith i1itl?,gor'(_ please w')t<la l$ffvoowoold like tunner lnfowmaticn en ',",,:WSw enhan:evouI recydini_ Yow can oortfKt us zt651-45i*-180l .AwesDmoe ;00 01\ re:y;:*f'~:! Th:ank yOUtDr recy<:lmg, ~ & "3t1tt.&:e '7_" Greg 300 'A'she Ti!r1f\iS El'l\llronmentallmpact Summary RetOOftJeS AmclJrfts OOil$SllV1td "''';;.\1:\4:14:1$,,:; 111w~oot'f1b1tt$l'$N$fff1tf$tW$($k>nt ft4i't;hdJ$'lfi;J-! $O{!It~llng marYoo. Ttm* M\.lmbers are SSTlM>Tti:' r<;;1iWPP;$ .HYwU,e,H;;;:oowlij,i;;n:f:ijifl;! ,")wl! fnnH0T0to?! tgt,,1t9n<ffiKf\Mapnnvomll"inol f4n;:ydiingl",cpi,i1rt Maplewood recycling year-end report 2012 page 6 INQUIRIES SUMMARY Below are twelve months of data documenting the number of residents that called into our office. The most common calls were comprised of residents asking what additional items they could recycle. Other less common calls were to see if our driver could come back because they forgot to put out their materials in time and the occasional request of how to dispose of hazardous waste. You will also notice the inquiries had decreased from last year by 84 calls. We are confident that our Customer Service Staff (CSRs) resolved all inquiries to the resident's satisfaction. The amount of inquiries to actual residents serviced average less than Y, percent. Our team of CSRs and professional drivers are committed to providing the best service to the City of Maplewood - we feel this report is direct result of this commitment. TOTAL INQUIRIES FOR 2012 JAN FEB MAR APR 39 16 24 13 MAY JUN 22 14 JUL 19 AUG SEP 21 30 OCT 29 NOV DEC 23 10 TOTAL 260 LINENS AND SHOES SUMMARY Linens and shoes for the year totaled 3,692 pounds. CARDBOARD SUMMARY Cardboard collected from city facilities and buildings totaled 92,850 pounds. Maplewood recycling year-end report 2012 page 7 RECYCLING COMPOSITE STUDY In the 20' week of October 2012 - our processing facility took three trucks of material from Maplewood's Monday through Friday recycling routes. The tare weight of the contents was documented, the sorting floor was cleared and the three truck's loads were sorted into 11 categories (as listed below). All of the categories were then weighed and documented. The results of the composite study were then entered back into the monthly report. This year we added the collection of "retail" plastic bags to be processed in our composite study. Why do a composite study? Having a good understanding of the recycling composition provides us with data that may assist us in adjusting it to fit the needs of the Residents of Maplewood. With on-going changes in the economy, cultural and even changes in the home we can develop more available markets, increase processing technologies to handle more items and enhance educational materials to instruct residents on proper recycling procedures. Nti\<ernte, 6th, 2011 !'Ie:: COMPOSITE B:tEAP::-Olff fJERCErUAGE De"'l Recydil:g:CDOrdinatm Tetnis:Sanitatioh iT plea>eoli to provide .thtJ. Todowi1\j; cOffi0oshe s:ampte bteak"'tiut deuilJrij percem:llge rarib$ of ~at:h woe of recydlng -Category. Catdbt;'$t(j Milk (arriOns Tin 0:.1% SlaB . {Jear Gla55.;;r-t'&' 1..30/" 1A% Glatt" sm'Pin SlaB' ltl2!H, 010/" linEns :v:estic Y:03t!cS: Rei-lottill:; *'" r:lew addition to thrive<<'::: rety;;:liog :items 2.Co/", ICC% IM!!il>bve .pert:errtagebn!a.k<iut of r-e<:ycilng material Wllli bated on the fbllbviit;g 54Anp Ie :!tlJdy tJOM jjh thf' w0'&Kol OcrniltiY 15th. DUt f'*'OC2':';If1€ t6Zm had TAkEA IOtHl,> of itery<!tng and hZdNelghe:l !t:1C &Itflr&loacl thoenltem$ '..,iere blokeo out intQ 5petifk type:;; eslb:ted e01Jv-e <<lG Te'vreighed tQge'tthe: pen;:entage odata, be renacted in Cit'ts u$'oated Thank YO'S ror recy;;;:ifGg:, SincerE'!'r'; Wliltle Tennis Tex:nirSCinitatic-h Maplewood recycling year-end report 2012 page 8 ENVIRONMENTAL IMPACT ANALYSIS From the detailed recycling data from this report, we are able to provide the City of Maplewood with some unique ways that the residents recycling efforts have made a difference. Over the years, recycling markets have been able to recycle more and more items out of the waste stream. They have also been able to determine what resources are saved by recycling various materials. In this report we were able to convert the break-out of the composite of recycling materials and convert the tonnages into resources saved. ENVIRON!\fIEI\ffAL U\1PM:T ANALYSIS CITY OF MAPtEWOOO :R2CYCLlNG 1012 KVi~dfi;1#d11t'Ji Kvtt!~of~ tiiiiii......:N;NfurnJ~...:ito0:,;;~btij% .~ M;S5;S:tii;m Envrronm@ntal Impact III 1iIB&tx:iwooml:Rn ~;HBMfitf:?W!eNY;;mtF:0'l)'fYi'Jnrii);md R<:','!';j)ne:jmllrt'M3Yf1E1&Il\l~lINt U;;MATI:Ote:tO\Jftill):Phild A,,"*t1:a1it8tx..ta!<&tfromlttMil1tGiill'kOt{H/bAtapl&</i(J0Ji Allj)fMcyt~~, Maplewood recycling year-end report 2012 page 9 FUN RECYCLING FACTS PAPER 8r. CARDBOARD To produce each week's Sunday newspapers, 500,000 trees must be cut down About 21 percent of Minnesota's household garbage is recyclable paper. You can now recycle all your mail, office and school paper, magazines and catalogs, cardboard and other boxes, like cereal boxes, shoe boxes and toothpaste boxes. 186,400 of tons of recyclable paper is thrown away each year by residents in the Twin Cities metro area. Twin Cities metro area residents recycle almost 1 million pounds of paper every single day. Recycled paper supplies more than 37% of the raw materials used to make new paper products in the U.S. There is an ever-growing demand, so every bit counts. If every American recycled just one-tenth of their newspapers, we would save about 25,000,000 trees a year. If you had a 15-year-old tree and made it into paper grocery bags, you'd get about 700 of them. A busy supermarket could use all of them in under an hour! This means in one year, one supermarket can go through over 6 million paper bags! Imagine how many supermarkets there are just in the United States!!! The average American uses seven trees a year in paper, wood, and other products made from trees. This amounts to about 2,000,000,000 trees per year! The amount of wood and paper we throwaway each year is enough to heat 50,000,000 homes for 20 years. Approximately 1 billion trees worth of paper are thrown away every year in the U.S. Americans use 85,000,000 tons of paper a year; about 680 pounds per pe rson. The average household throws away 13,000 separate pieces of paper each year. Most is packaging and junk mail. In 1993, U.S. paper recovery saved more than 90,000,000 cubic yards of landfill space. Each ton (2000 pounds) of recycled paper can save 17 trees, 380 gallons of oil, three cubic yards of landfill space, 4000 kilowatts of energy, and Maplewood recycling year-end report 2012 page 10 Fun Recycling facts - continued 7000 gallons of water. This represents a 64% energy savings, a 58% water savings, and 60 pounds less of air pollution! The 17 trees saved (above) can absorb a total of 250 pounds of carbon dioxide from the air each year. Burning that same ton of paper would create 1500 pounds of carbon dioxide. Recycling paper doesn't just save trees! Production of recycled paper uses 80 percent less water, 65 percent less energy and produces 95 percent less air pollution than paper production using raw materials. Some people don't recycle their mail because they are concerned about protecting their identity. However, mail and other papers are no safer in the trash. If you shred your paper, you can still recycle it. Place it in a closed paper bag and label it "shredded paper." A newspaper is recycled and back in circulation in less than four weeks. Don't forget that you can recycle the inserts along with the newspaper! Recycled cardboard is used to make new boxes, cereal boxes and other paper packaging. It can even be used to make paper backing for shingles. It's a bit more work to break those boxes down to fit in the bin, but it's worth it. About two million tons of magazines and catalogs are produced each year in the U.S., but only about 32% of that is recycled. Magazines, catalogs, and other glossy papers are recyclable - add them to your bins! The average American household receives about 50 pounds of unsolicited mail each year. Be sure to recycle your unwanted mail, including glossy and colored papers. You can also recycle envelopes with windows. In Minnesota, the recycling industry creates more than 19,000 jobs and creates $3.48 billion in gross economic activity every year. Recycling helps your community in many ways. A piece of paper can be recycled seven to fifteen times before the fibers get too short for making paper. Those fibers are collected and sold to farmers as an additive for enriching the soil. Every year, $85 million worth of recyclables are thrown away in Minnesota. It costs the State $45 million to disposing of those discarded recyclables. Every Puffs tissue box is made at the Rock- Tenn Co. facility in St. Paul, often out of your reclaimed telephone books. The construction costs of a paper mill designed to use waste paper is 50 to 80% less than the cost of a mill using new pulp. Maplewood recycling year-end report 2012 page 11 Fun Recycling facts - continued ALUMINUM CANS A used aluminum can is recycled and back on the grocery shelf as a new can, in as little as 60 days. That's closed loop recycling at its finest! Used aluminum beverage cans are the most recycled item in the U.S., but other types of aluminum, such as siding, gutters, car components, storm window frames, and lawn furniture can also be recycled. More aluminum goes into beverage cans than any other product. Recycling one aluminum can saves enough energy to run a TV for three hours -- or the equivalent of a half a gallon of gasoline. Because so many of them are recycled, aluminum cans account for less than 1% of the total U.S. waste stream, according to EPA estimates. An aluminum can that is thrown away will still be a "can" 500 years from now! Every three months, Americans landfill enough aluminum to rebuild the entire United States commercial air fleet. The average person has the opportunity to recycle more than 25,000 cans in a lifetime. At six ounces of gasoline energy savings per recycled aluminum can, that represents a potential to save the energy contained in nearly 1,200 gallons of gasoline! Recycling one aluminum can saves enough energy to power a TV or computer for three hours. It takes 95 percent less energy to recycle aluminum than it does to make it from raw materials. Making recycled steel results in a 60 percent energy savings, making recycled plastic results in a 70 percent energy savings, and making recycled glass results in a 40 percent energy savings. There is no limit to the amount of times aluminum can be recycled. We use over 80,000,000,000 aluminum soda cans every year. At one time, aluminum was more valuable than gold! A 60-watt light bulb can be run for over a day on the amount of energy saved by recycling 1 pound of steel. In one year in the United States, the recycling of steel saves enough energy to heat and light 18,000,000 homes! Maplewood recycling year-end report 2011 page 12 Fun Recycling facts - continued PLASTICS Americans use 2,500,000 plastic bottles every Most of them are thrown away! Plastic bags and other plastic garbage thrown into the ocean kill as many as 1,000,000 sea creatures every year. The plastic recycling industry provides jobs for more than 52,000 Americans. Five plastic soda bottles yield enough fiber for one extra large T-shirt, one square foot of carpet, or enough fiber fill for one ski jacket. Recycling plastic saves twice as much energy as burning it in an incinerator. Americans throwaway 25,000,000,000 Styrofoam coffee cups every year. GLASS Every month, we throw out enough glass bottles and jars to fill up a giant skyscraper. All of these jars are recyclable! The energy saved from recycling one glass bottle can run a 100-watt light bulb for four hours or a compact fluorescent bulb for 20 hours. It also causes 20% less air pollution and 50% less water pollution than when a new bottle is made from raw materials. A modern glass bottle would take 4000 years or more to decompose -- and even longer if it's in the landfill. Mining and transporting raw materials for glass produces about 385 pounds of waste for every ton of glass that is made. If recycled glass is substituted for half of the raw materials, the waste is cut by more than 80%. Recycling one glass jar saves enough electricity to light a conventional 60-watt bulb for four hours or an ll-watt compact fluorescent bulb for 20 hours. Making glass from recycled material cuts related water pollution by 50 percent. Maplewood recycling year-end report 2012 page 13 Fun Recycling facts - continued INDUSTRY REFERENCE INFORMATON What is plastic made into? Plastics are everywhere in our lives - our kitchens, our vehicles, our purses, and even inside our own bodies. Check out the many ways plastics can be found all around you: . Polyethylene terephthalate (PET) plastic #1: Beverage bottles, food film, microwaveable packages . High-density polyethylene (HOPE) plastic #2: Beverage containers, cleaning product containers, shopping bags, cabling, pipes, wood composites . Polyvinyl chloride (PVC) plastic #3: Toys, pipes, shower curtains, flooring, windows, food films . Low-density polyethylene (LOPE) plastic #4: Produce bags, flexible food containers, shrink wrap, lining for cardboard, wire coverings, toys . Polypropylene (PP) plastic #5: Large and small appliances, food containers, auto parts, pipes . Polystyrene (PS) plastic #6 : Food and beverage containers, CD and DVD cases, plates and cups . Polycarbonate (PC) plastic #7: Beverage bottles, DVDs and CDs, eyeglasses, traffic lights, lenses Maplewood recycling year-end report 2012 page 14 GLASS RECYCLING PROCESSORS Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor. This is in response to the City's request to create a glass contingency plan that achieves the overall goal of recycling 100% of the material into the original raw material. We are excited to announce that Strategic Materials has developed a technology that optically sorts broken glass mechanically without manually sorting. This results in minimizing the amount of glass being used for aggregate material. 1\1'5; ~jjit'1ti:i.tD:;r~ AV1& Sf:P,rntIL MN.. 551Slfl . (65 n: 224<5100 Maplewood recycling year-end report 2012 page 15 MARKET REPORT 2012 was a fair year for all commodities. Demand was down with markets in need of fiber and plastics. Fiber markets noticed a drop in demand around August of 2012. Aluminum and tin markets were semi-strong due to the steady demand from local markets. Glass market remains strong especially now that there is a new local processor of broken glass in the Metro area. Their newest technology sorts broken glass using computerized optical sorters and a complex but innovative blower system. 90% of the broken glass is now being processed into post- consumer food and beverage containers. The outlook for 2013 Year 2012 was a pretty challenging year for all commodities. Future markets are anticipating to gear-up for survival mode due to reduced local, national and export demand. Maplewood recycling year-end report 2012 page 16 ADDITIONAL ITEMS RESIDUALS: 2012 Residuals (in tons) from recycling was as follows: JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2.2 % 2 % 2 % 2 % 4.40 tons 4.0 tons 4.59 tons 4.53 tons 5.12 tons 4.68 tons 4.77 tons 4.73 tons 4.37 tons 4.68 tons 5.02 tons 4.67 tons 55.55 tons Residuals consisted of items such as styro foam, foam, shoes, diapers and general garbage. TRUCK WEIGHTS: During the 2012 Calendar - none of our vehicles exceeded the maximum loaded weight of 40,000 pounds when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available upon request. RECYCLING SERVICE FEE: The recycling service fee is $1.75 per unit per month which is based upon the contracted price. STORAGE OF EXTRA RECYCLABLE MATERIALS: During the 2012 calendar year our recycling facility had sorted all recyclable materials within 45 days of processing to recycling markets. The only exception are the milk cartons - which are baled and stored until there is enough volume to meet the vendor's minimum shipping requirements and "rare-type" plastics which are stored until a larger enough quantity is available to make a mill size bale. Maplewood recycling year-end report 2012 page 17 SUMMARY OF YEAR-END RECYCLING REPORT The 2012 Maplewood Year-end Recycling Report provides up-to-date information from the City's recycling activities over the past year. Each section of this report reflects the various ways data was collected, entered and calculated to contribute to meeting our goals. In the report we have illustrated the composition of recyclables, itemized volumes of recyclables from both single family and multi-family dwellings as they relate to each break-out of each separate commodity. We also provide information on how the City's recycling efforts will impact our environment. This year's report also reflects "participation" which is calculated from every route sheet which will help us to identify those residents who do not participate. As we grow into 2013, we will maintain our traditional, core activities as well as newer areas of focus in developing ways to enhance our recycling program. These include the search for creative ways to overcome problems associated with contamination, increasing recycling volumes, as well as addressing ways to increase recycling participation. Together with the support of The City of Maplewood we will achieve the goals - responding to the realities of today as well as to the challenges of tomorrow. APPENDIX A C~ ! . llllil ill : ~ o~ Il illlil $; " '" n Il m ;:: " .( '" " ~ ::; c:II Il . i:; *'~ N : <t '" :Ii" :Ii" I*';:'!*!!: :II'" " . "" ",=::1*_ *l,- ~ ::i ~ '" ~ ~ t! ."':!!U= i!, . ~ !~ . .. .""'!:l''' . - . '" !il: - ~ . ,,' ~ z a l!l C~I#.Il;:lt !! i!, . I ;; t g:;",,=~:l ,,' ;!l N - "" ----- -;i.t <t III ~= ,., :;;~ "" :Jl - '" 25 z J!l ~ - .. :!l ., . "- <t i IJJiij ~ nnl .....-""'- . ::l . ~Nid==: . liil liJ:lI:'!lIill " 1I I'd ::l Q APPENDIX B APPENDIX C December 14tilt, 20:i2 Rf I<OVEMBfR 2012. 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'"" ';l: 0 '" cici ..... ;,; ~ ..... N N N N N ..... ..... ..... 0 0 ..... 0 N N 0 N ~ -- N -- N -- '" ..... N " -- C> C> -- 0 N ..... ..... ..... ..... ""0 :!:: t a. 0 ""0 ::> 0 c:- c: VI. 0 ::> t "" OJ ::> ;: u ,~ 11l 11l > e 0 ,!;: a. "" u OJ "":<; ::> c: ..r::; ""0 "" u "" OJ c: :;2 ,!;: c: ""0 OJ :n ::> ..r::; c: c: VI CO ~ VI :;2 ... VI VI u tl:: '~ :n 'E VI ;: OJ u OJ '0. 0 OJ :Q ..... OJ 0 OJ ..r::; VI 0 ~ -0 ..r::; o...r::; ... OJ Vi ""0 ... ::> ... VI ~ '~ ..... VI ~ 11l ... OJ "" c: 0 ::> OJ OJ c: > c: OJ ... 0 > ... 11l 'c: .0 :.c: ..r::; ::> ..r::; 'c: V> ::: Cl ,Q, ... ;: 0 '" ""0 ,!;: ... ... ... ... c: c: c: c: OJ OJ OJ OJ ""0 ""0 ""0 ""0 'in 'in 'in 'in OJ OJ, ~ OJ ~ ~ ~ Attachment 2 City of Maplewood Recycling Work Plan 2013 Presented by: Tennis Sanitation F or: City of Maplewood 2013 Maplewood Recycling Work Plan The work plan for 2013 includes adding additional recycling volumes and developing communication and edu- cation to those residents who do not participate in recycling. We will accomplish this by: 1) Accept retail/grocery plastic bags from the curb on collection day- Tennis Sanitation will develop educational annual flyer that will educate residents that we will be collecting plas- tic bags. This will include: A) What types of plastic bags are acceptable and unacceptable. B) How the bags should be prepared. C) Publish additional information regarding environmental benefits of recycling plastic bags. Example: (how much energy is saved). 2) Communicate and motivate residents who do not participate in recycling - Tennis Sanitation will be working closely with the City of Maplewood to develop the following recycling strategic plan to assist in maximizing the recycling volumes generated by the residents of Maplewood. This will include the following parameters to assist in satisfying the County's and City's overall recycling goals: 2a. Determine the non-participating residents to recycle by implementing the following: A) Tennis will monitor routing information which will determine residents that do not participate in curb side recycling collection. B) Data will be analyzed and recycling information will be distributed with City funding to the residents that do not participate. C) A separate report will be generated and provided to the City of Maplewood. D) Tennis will then compare future reports to determine if there has been any improvement. 2b. Understand the demographics of Maplewood to determine any patterns that may affect recycling volumes which may include: A) Types of residents that may be living in specific areas where strengths and/or weaknesses of recycling efforts show differing results. B) Understanding communication /Ianguage barriers and developing enhanced communication tools that will educate those residents on howto recycle. We will utilize additional resources which will include "Rethink Recycling" website. 2c. Have the City of Maplewood provide a thank you letter for the non-participating residents that are now par- ticipating. Along with re-educational materials which may include: A) The importance of recycling how it will help save the environment and how it will lower their costs through waste reduction. B) What items are now included in recycling - including plastic bags. C) Include a brief survey to assist us in understanding the residents positives and negatives with the existing recycling program. This will also assist us in determining some of the barriers. 2d. Analysis of Pilot project (cart) for one-sort recycling. Determine the following: A) Determine if the pilot had increased recycling volumes B) Determine the impact of how the usage of a cart may increase recycling volumes and efforts C) Analyze the pros and cons to utilizing a cart vs bins Authorization IN WITNESS WHEREOF, the parties agree to the 2013 Maplewood Recycling Work Plan. Tennis Sanitation City of Maplewood x x Authorized signature Date: Authorized signature Date: ~ ~ t C <U in u . ~ <U :J C ~ b.O u Q) l: 0 .... nl a. .- 1i u .- z .... ... nl c.. ~ u 0 "'0 0 0 III 3: .... ~ l: "- Q) CI.I CI.I Vl a. "'0 nl 'iij ~ CI.I ~ a::: ~ :J - - OJ) :J 0 0 <( > ... .~ CI.I U .0 E 2- :J :J Z l: Q) .- C CO :J III > .... ... >- nl <U U 2' Attachment 3 'C "- <( o o " o Vl M o o M o Vl N o o N o Vl <-< o o <-< o Vl o llu!~.dp!~.d ~N s~ap!salll" JaqwnN ~ c in . ~ t <U U Attachment 4 ~ <U :J C <U u Q) o > 0 z E m lo... be 0 ~ u lo... cu 0 c.. be .... m 0 c - c .- c.. {:. ~ "- Q) "C Vl 0 C 0 .- S CC . ~ CU III ~ :J - > OJ) C. :J .... <! m lo... ~ m U - 0 2=- :J > .... .- U Q) C :J 00 <D M " " Vl N <-< I- 0 C tn >- <U :;!; .~ <! o Agenda Item 5.b.2. AGENDA REPORT TO: FROM: SUBJECT: DATE: Environmental and Natural Resources Commission Shann Finwall, AICP, Environmental Planner Extension of Tennis Sanitation's Recycling Contract February 15, 2013 for the February 21 ENR Commission Meeting INTRODUCTION Tennis Sanitation, LLC, was awarded Maplewood's recycling contract in the fall of 2010 for service beginning January 1, 2011. The contract runs for a period of three years (ending 2013) with the possibility of two one-year extensions. During the January Environmental and Natural Resources (ENR) Commission meeting, the commission recommended that staff begin negotiations with Tennis for an extension of the recycling contract. During the negotiations, staff should review pricing with the use of the City's existing recycling bins, contractor supplied recycling carts, and City supplied recycling carts. DISCUSSION Recycling Bins Tennis proposed no increase to recycling rates with the continued use of City supplied recycling bins. The rate would remain at $1.75 per unit per month for the first two years of a contract extension (2014 and 2015) and $2.00 per unit per month for two additional extensions (2016 and 2017). Contractor-Supplied Recycling Carts Tennis proposed to supply recycling carts for Maplewood residential properties with at least a four-year contract. Cost of the contract would be $2.50 per unit per month for the first two years of the contract (2014 and 2015) and $2.75 per unit per month for two additional years (2016 and 2017). City-Supplied Recycling Carts If the City purchases recycling carts, Tennis proposes no increase to recycling rates, remaining at $1.75 per unit per month, for a two-year extension (2014 and 2015) with the possibility of two additional extensions. Additionally, the City will capture 70 percent of the revenue earned for any increases in tonnage of recyclables with the use of recycling carts over the tonnage of that month in 2012 with the use of recycling bins. Cart Assembly, Distribution, and Management If the City purchases recycling carts, Tennis will assemble, deliver, maintain, and manage the carts for the term of the contract at a cost of $2.65 per cart. Summary The preliminary results of the cart pilot project have shown an increase in recycling rates and tonnage. With this information and the fact that the City recently negotiated pricing for carts for City-wide residential trash service, the City should consider the purchase of recycling carts for its recycling program. Ownership of the carts will also assure the best pricing for future recycling contracts, as the contractor does not have to cover the cost of carts. The draft contract with the option of the City purchasing the carts and revenue share is attached for the ENR Commission's review. Tracking changes to the original contract caused some of the margins and numbering to be incorrect. This will be corrected in the final version of the contract. RECOMMENDATION Review the attached draft recycling contract. Consider approval of the two-year extension of Tennis Sanitation's recycling contract with the use of City carts. The draft contract will go to the City Council for final review and determination. Attachment: 1. Draft Contract Agreement Between the City of Maplewood and Tennis Sanitation, LLC for Recycling 2 Attachment 1 CONTRACT AGREEMENT BETWEEN THE CITY OF MAPLEWOOD AND TENNIS SANITATION, LLC FOR RECYCLING SERVICES February 15. 2013 (DRAFT) Table of Contents 1. Definitions............................................................. .......................................................7 2. Term of Contract ........................................................................................................11 3. Annual Work Plan ...................................................................................................... 11 4. Annual Performance Review..................................................................................... 11 5. "Single Stream" Recyclables Collection/Processing System .....................................12 6. Payment Terms.......................................................................................................... 12 7. RFP and Contractor's Proposal................................................................................. 14 GENERAL REQUIREMENTS FOR ALL COLLECTIONS ................................................ 14 8. Missed Collections.....................................................................................................14 9. Severe Weather............................................................. ............................................ 14 10. Collection Hours and Days ........................................................................................ 14 11. Customer Complaints ................................................................................................ 15 12. City Retains Right to Specify Resident Preparation Instructions................................ 15 13. City Shall Approve Contractor's Public Education Literature .....................................15 14. Weighing of Loads .....................................................................................................15 15. Monthly and Annual Reports...................................................................................... 16 16. Ownership of Recyclables ......................................................................................... 16 17. Scavenging Prohibited ...............................................................................................16 18. Cleanup of Spillage or Slowing Litter .........................................................................17 19. Recyclable Materials Transported to Markets............................................................ 17 20. Designated Primary Glass Market .............................................................................17 21. Processing Facilities .................................................................................................. 17 22. Estimating Materials Composition as Collected ......................................................... 17 23. Estimating Process Residuals ...................................................................................18 24. Lack of Adequate Market Demand............................................................................. 18 25. Vehicle Requirements............................................................. ................................... 18 26. Personnel Requirements ...........................................................................................19 27. Licenses and Permits.................................................................................................19 28. Performance Monitoring............................................................. ................................20 29. Liquidated Damages............................................................................................. .....20 CURBSIDE COLLECTION REQUiREMENTS.................................................................. 20 30. Weekly Collection ......................................................................................................21 2 31. Point of Collection ...................................................................................................... 21 32. Curbside Collection Schedule Deadline..................................................................... 21 33. Procedure for Handling Non-Targeted Materials .......................................................21 34. Participation Study....................................................... Error! Bookmark not defined. 35. Public Education Information for Single Family Residents......................................... 21 MULTIPLE FAMILY COLLECTION REQUIREMENTS .................................................... 23 36. MFD Building Owners May Elect to Subscribe to City's Recycling Service ...............23 37. Multiple Family Collection Stations ............................................................................ 23 38. Multiple Family Service Standards............................................................................. 23 39. Multiple Family Recycling Container Requirements................................................... 23 40. Responsibility for Providing and Maintaining Multiple Family Recycling Containers.. 24 41. Public Education Information for Tenants with Multiple Family Recycling Service..... 24 42. Other Public Education Tools to Residents with Multiple Family Recycling Service.. 24 43. Annual Report to MFD Building Owners .................................................................... 24 44. Municipal Facilities Collection Requirements............................................................. 25 1. City Hall - 1830 County Road B East......................................................................... 25 INSURANCE AND OTHER LEGAL REQUIREMENTS .................................................... 25 45. Insurance............................. ...................................................................................... 25 46. Transfer of Interest............................................................................................. ........26 47. Non-Assignment and Bankruptcy...............................................................................26 48. Dispute Resolution and Arbitration Procedures ......................................................... 26 49. Performance Bond............................................................................................. ........27 50. General Compliance ..................................................................................................27 51. Independent Contractor ............................................................................................. 27 52. Hold Harmless............................................................................................. ..............27 53. Accounting Standards............................................................. ...................................27 54. Retention of Records .................................................................................................27 55. Data Practices............................................................. ...............................................28 56. Inspection of Records ................................................................................................28 57. Applicable Law............................................................................................. ..............28 58. Contract Termination............................. ....................................................................28 59. Employee Working Conditions and Contractor's Safety Procedures ......................... 28 60. Agreement Amendments ...........................................................................................29 3 1. Definitionc............................................................. .......................................................5 2. Term of Contract .......................................................................................................... 7 3. ,^,nnual Worl{ Plan ........................................................................................................9 IJ. ,^,nnual Performance Review...................................................................................... 9 5. "ginqle gtream" Collection/Proceccinq cvctem ............................................................ 9 6. Payment Termc.......................................................................................................... 10 7. RFP and Contractor'c Propocal.................................................................................10 GENERAL REQUIREMENTS FOR ALL COLLECTIONS ................................................10 8. Micced Collectionc............................................................................................. ........ 10 9. gevere '-!'leather............................................................. ............................................ 10 10. Collection Hourc and Dayc ........................................................................................ 11 11. Cuctomer Complaintc ................................................................................................ 11 12. City Retainc Riqht to gpecify Recident Preparation Inctructionc................................11 13. City ghall ,^.pprove Contractor'c Public Education Literature .....................................11 11. Weiqhinq of Loadc .....................................................................................................11 15. Monthly and ,^.nnual Reportc...................................................................................... 12 16. Ownerchip of Recvclablec ......................................................................................... 12 17. gcavenqinq Prohibited ............................................................................................... 12 18. Cleanup of gpillaqe or Blowinq Litter .........................................................................13 19. Recvclable Materialc Required to be Trancported to Marl<etc ...................................13 20. Deciqnated Primary Glacc Marl<et ............................................................................. 13 21. Proceccinq Facilitiec Muct be gpecified.....................................................................13 22. Ectimatinq Materialc Compocition ac Collected ......................................................... 13 23. Ectimatinq Procecc Recidualc ................................................................................... 11 21. Lacl< of ,^.dequate Marl<et Demand............................................................................. 11 25. Vehicle Requirementc............................................................. ................................... 11 26. Perconnel Requirementc ...........................................................................................15 27. Licencec and Permitc.................................................................................................15 28. Performance Monitorinq............................................................. ................................ 15 29. Liquidated Damaqec............................................................................................. ..... 16 4 CUR8SIDE COLLECTION REQUiREMENTS.................................................................. 16 30. 'Neeld\' Collection ......................................................................................................17 31. Point of Collection ...................................................................................................... 17 32. Curbside Collection gchedule Deadline..................................................................... 17 33. Procedure for Handlinq Non Tarqeted Materials .......................................................17 31. Public Education Information for ginqleFamil\' Residents.......................................... 17 MULTI FAMILY COLLECTION REQUIREMENTS ...........................................................111 35. MFD Bblildinq OWner8 Ma'! Elect to Sblb8cribe to Cit'! Rec'!c1inq Service .................18 36. Mblltiple Familv Collection Station8 ............................................................................ 18 37. Mblltiple Familv Container Location(8)........................................................................ 18 38. Mblltiple Familv Service Standard8............................................................................. 18 39. Mblltiple Familv Reolclinq Container Reqblirement8................................................... 18 10. Re8Pon8ibilitv for Providinq and Maintaininq Mblltiple Familv Reolclinq Container8.. 19 11. Pblblic Edblcation Information for Tenant8 with Mblltiple Familv Reolclinq Service..... 19 12. Other Pblblic Edblcation Tool8to Re8ident8 with MblltipleFamilv Recvclinq Service... 19 13. Annblal Report to MFD Bblildinq O\^mer8 .................................................................... 19 11. Mblnicipal Facilitie8 Collection Reqblirement8............................................................. 20 INSURJ'.NCE P.ND OTHER LEGAL REQUIREMENTS .................................................... 20 15. Insurance............................. ...................................................................................... 20 16. Transfer of Interest............................................................................................. ........21 17. Non ,^,ssiqnment and Banl<ruptcy............................................................................... 21 18. Dispute Resolution and ,^.rbitration Procedures ......................................................... 21 19. Performance Bond............................................................................................. ........21 50. General Compliance ..................................................................................................21 51. Independent Contractor ............................................................................................. 22 52. Hold Harmless............................................................................................. ..............22 53. ,^,ccountinq gtandaFds............................................................. ...................................22 51. Retention of Records .................................................................................................22 55. Data Practices............................................................. ...............................................22 56. Inspection of Records ................................................................................................23 57. ,^,pplicable Law............................................................................................. ..............23 58. Contract Termination............................. ....................................................................23 5 59. Emplovee Worl<inq Conditions and Contractor's gatet\' Procedures ......................... 23 60. Contract ,^,mendments............................................................................................... 23 6 This Agreement is made this mR day of November 201 ~G, between the City of Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 (the "City") and Tennis Sanitation, LLC, with its current local place of business at 720 4th Street, Sl. Paul Park, Minnesota 55071 (the "Contractor"). WITNESSETH: WHEREAS, the City supports a comprehensive residential recycling program and desires that high-quality recycling services be available to all its residents; and WHEREAS, the City supports curbside recycling as part of an overall landfill abatement program; and WHEREAS, the City supports multi-family recycling services as another part of an overall landfill abatement program; and WHEREAS, Ramsey County has funding available for such residential recycling services; and WHEREAS, the Contractor has submitted a proposal for comprehensive recycling services to the City; NOW, THEREFORE, the City and Contractor mutually agree as follows, in consideration of the mutual promises and covenants contained herein: 1. Definitions 1.1 11Aerosol cans" Aerosol cans include but are not limited to spray paint, hairspray, deodorant, etc. 1.2 11Aluminum cans" Disposable containers fabricated primarily of aluminum, commonly used for soda, beer, juice, water or other beverages. Also includes aluminum foil and trays. 1.3 "Contractor's annual recycling public education flyer" The City requires the Contractor to publish and distribute an annual public education flyer that contains the following recycling information for City residents: . Annual calendar and map of curbside recycling districts for "single family dwellings" . List of materials to be included for recycling . List of non-targeted materials that cannot be recycled in the City's recycling program . General information about curbside recycling and multi-family recycling instructions . How to prepare materials. 7 1.4 "City's designated contact person" The City has designated the Community Development Director as the contact person for management and administration of this Agreement. 1.S"City-designated recye/ables" or "Recye/able materials" or "Recye/ables" The following recyclable materials: aluminum cans; steel cans; glass jars and bottles; paper recyclables; phone books; plastic bottles; plastic tubs (yogurt, margarine, sour cream; plastic toys; plastic containers for shrubs, trees and flowers; egg cartons; motor oil bottles (drained); aerosol cans; household scrap metal; textiles; boxboard; corrugated cardboard; and milk cartons and juice boxes as defined and further described in the "City's annual recycling public education flyer". This list of recyclable materials can be amended through negotiation between the City and its Contractor at any time within the duration of the contract term. Such negotiations must be reduced to a written amendment to this Agreement and duly executed before it shall go into effect. 1. 6 "Collection" The aggregation and transportation of recyclable materials from the place at which it is generated and includes all activities up to the time when it is delivered to a recycling facility. 1.7"Contractor" The City's recycling service Contractor under the new contract beginning operation on January 1 , 2014~ 1.S"Corrugated cardboard" Cardboard material with double wall construction and corrugated separation between walls but not plastic, wax or other coated cardboard. 1.9"Curbside recye/ing bins" Uniform curbside recycling bins (e.g., red, plastic recycling tubs) supplied by the City in which recyclables can be stored and later placed for curbside collection, as specified by the City. The recycling containers remain the property of the City and are the only receptacles approved for use under this contract without further agreement in writing. 1.10 "Curbside recye/ing service" The recycling collection service, together with related public education and other customer services, specified within this contract utilizing curbside recycling bins. Multi-family dwellings may receive curbside recycling service as selected by the City and the Contractor. 1.11 "Glass jars and bottles" Unbroken Glass jars, bottles, and containers (lids/caps and pumps removed) that are primarily used for packing and bottling of food and beverages. 8 1.12 "Household Scrap Metal" Household scrap metal includes, but is not limited to, silverware, pots, pans and wire hangers. 1.13 "Holidays" Holidays refers to any of the following: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day and any other holidays mutually agreed upon by the City and the Contractor. In no instance will there be more than one holiday during a Collection week. When the scheduled Collection day falls on a holiday. Collection for that day will be collected one day later. The Contractor shall publish the yearly calendar including alternate Collection days, with assistance from the City. 1.14 "Holiday weeks" A week where a holiday falls on a Monday through Friday and requires the Contractor to collect recyclables on a Saturday, of which Saturday will be agreed upon by the City. 1.15 "Market demand" The economic and technical capacity of markets to use recyclable material to make new products. 1.16 11Markets" Any person or company that buys (or charges) for recycling of specified materials and may include, but are not limited to, end-markets, intermediate processors, brokers and other recycling material business. 1.17 "Milk cartons and juice boxes" Gable top and Tetra Pak cartons for milk, soy, broth, and juice boxes. 1.18 "Multiple family dwellings (MFD)" A building or a portion thereof containing five (5) or more dwelling units. 1.19 "MFD recycling containers" Recycling containers used for multiple family dwellings (MFD) including any bin, cart, dumpster or other receptacle for temporary storage and collection of designated recyclables from residents in MFD's prior to Collection. Such recycling containers must be separate, explicitly labeled on the lid and the front of the containers as to recyclables included, and colored differently from other containers for mixed solid waste or trash. 1.20 "Multiple family recycling service" Recycling Collection service, together with related public education and other customer services, provided to multiple family residents that utilize multiple family recycling containers (i.e., carts) and use multiple family recycling stations. 1.21 "Multiple family recycling stations" The location of multiple family recycling containers designated by the recycling Contractor with agreement of the MFD building owner. Multiple family recycling stations will likely be a cluster of recycling carts and/or recycling dumpsters. 9 1.22 "Non targeted materials" Materials that are not included in the City's recycling program. Examples of typical non- targeted items include, but are not limited to, pumps on plastic bottles, ceramic material in glass streams, window glass and mirrors, paper cups and plates. 1.23 npaper" Paper includes the following: newspapers (including inserts); household office paper and mail; cereal, cake mix, chips and cracker boxboard; egg cartons; old corrugated cardboard; phone books; Kraft bags; pop/beer boxes; pizza boxes, frozen food boxes, tissue boxes, and magazines/catalogs. ~Jo bOl(board containers used for food product ctorage in refrigerators or freezers are included, m<eept for the tops of pizza bo)(es. 1.24 nplastics" All plastics with plastic resin codes #1 (PET & PETE); #2 (HOPE); #3 (PVC); #4 (LOPE); #5 (PP); and #7 (other). These will include, but not be limited to, plastic beverage bottles; liquor; juice; milk; soft drinks; certain foods; soap and cosmetics; plastic tubs (yogurt, sour cream, margarine); tree, flower and shrub containers; plastic toys; a+l4-motor oil bottles (drainedt and retail plastic baqs. Plastic lids, caps, rings and pumps are not included. 1.25 "Process residuals" The normal amount of material that cannot be economically recycled due to material characteristics such as size, shape, color, cross-material contamination, etc. and must be disposed as mixed municipal solid waste. Process residuals include subcategories of process residuals including, but not limited to, bulky items, contaminants, sorted tailings, floor sweepings and rejects from specific processing equipment (e.g. materials cleaned from screens, etc). "Process residuals" does not include clean, separated products that are normally processed and prepared for shipment to markets as commodities but are of relatively low-value because of depressed market demand conditions. The maximum percent of process residuals shall not exceed six percent (6%). 1.26 nprocessing" The sorting, volume reduction, baling, containment or other preparation of recyclable materials delivered to the processing center for transportation or marketing purposes. 1.27 "Processing center" A recycling facility in which recyclable materials are processed. The facility will conform to all applicable rules, regulations and laws of state, local or other jurisdictions. 1.28 11Revenue share" Any increases in tonnaqe of recYclables with the use of recyclinq carts over the tonnaqe of that month in 2012 with the use of recYclinq bins will result in a seventy percent (70%) revenue share paid to the City for the blended value of all commodities collected usinq the followinq procedure: Total tonnaqe for the month shall be apportioned to the individual commodities by use of the most recent composition study conducted by the Contractor and monitored and approved by the City. The value of the commodity for a particular month shall 10 be determined by the price quoted in Recyclinqmarkets.net on the fifth business day of that month. ~1.29 "Steel cans" Disposable containers fabricated primarily of steel or tin, used for food and beverages. ~1.30 "Textiles" Textiles include unwanted but reusable linens such as towels, sheets, blankets, curtains, tablecloths and clothes (including belts, coats, hats, gloves, shoes and boots that are clean and free of mold, mildew and excessive stains). Textiles must be dry. ~1.31 "Work Plan from Contractor" The annual work plan proposal for recycling system improvements submitted from the Contractor and approved by the City. 2. Term of Contract The term of this recycling contract will be a period of twotMee (~J) years from January 1, 2011-1- through December 31 , 201 ~J. The City may consider up to two (2), one (1) year extensions for years 20124 and 201Ze, at the City's sole discretion. 3. Annual Work Plan The Contractor shall submit an annual work plan proposal no later than October 1 for the upcoming calendar year to outline key priorities for system improvements. Public education tools shall be itemized and approximate timelines described. Other service improvements may also be included in the work plan. The City shall review and approve the work plan by no later than November 1 each year. The annual work plan shall be incorporated by reference as an amendment to this contract. 4. Annual Performance Review Upon receipt of the Contractor's annual report, the City shall schedule an annual meeting with the Contractor and the City's Environmental and Natural Resources (ENR) Commission. Once concluded, the report from the ENR Commission shall be presented to the City Council, and a meeting will be held between the Council and Contractor to review the performance of the contract. The objectives of this annual meeting will include, but not be limited to: . Review Contractor's annual report, including trends in recovery rate and participation rate. . Efforts the Contractor has made to expand recyclable markets. . Review Contractor's performance based on feedback from residents to the ENR Commission, City Council, and City staff. . Review Contractor's recommendations for improvement in the City's recycling program, including enhanced public education and other opportunities as contained within the annual work plan for the upcoming year. . Review City staff recommendations for Contractor's service improvements. 11 . Discuss other opportunities for improvement with the remaining years under the current contract. s. "Single Stream" Recyclables Collection/Processing System Single stream recyclables collection and processing system shall be the basic service system design for this contract. Under this single stream design, residents will be instructed to comingle all city designated recyclables in the feG.-City of Maplewood sixty-five (65) or thirty- two (32) qallon recYclinq cart. fourteen (11) gallon bin In addition, residents may place clean, reusable textiles separate from other recyclables in water-proof bags labeled "Clothes and Linens". The Contractor shall not make any changes to the single stream collection or processing system without written approval of the City. 6. Payment Terms The Contractor will invoice the City of Maplewood on a monthly basis and the City will pay the contractor no later than net 30 days of receipt of the invoice. The billing system will include the following elements: 6.1Per Unit Fee A charge for collection services calculated by multiplying the number of single family units and multiple family units times the per unit fee of one dollar and seventy-five cents ($1.75) per unit per month, plus any revenue share as described in sections 1.28 and 6.3. 6.2Households Currently, the City has determined that there are eleven thousand three hundred forty-five s* hblndred and eighty (11 ,345GW) single family units and four thousand one hundred seventy eighty two (4, 170~) multiple family units in the City of Maplewood. The City will pay the Contractor for all single family units in the City, but will only pay one dollar and seventy-five cents ($1.75) per unit per month for those multiple family units that the Contractor actually services. January 1 of each year the Contractor and the City will review household counts to determine chanqes in household numbers. The review will include a study of the City's trash collection and recyclinq routes, water utility billinq, Community Development Department housinq counts, Census housinq data, Metropolitan Council housinq data, and Contractor route inspections to come up with the most accurate housinq counts. The household counts and recyclinq invoices to the City will be modified yearly by February 1 of each year based on this review. The City will notify the Contractor of any changes in the number of single family units (e.g., ne\"! construction and/or demolition of e)(icting single family units). 6.3Revenue Share The City and the Contractor intend to implement more effective recYclinq education proqrams and the use of carts for sinqle stream recyclinq for Contract years 2014 and 2015. Any increases in tonnaqe of all commodities collected with the use of carts over the tonnaqe of that month in 2012 with the use of bins shall result in a share of recyclinq revenue to be returned to the City as follows: . Each month seventy percent (70%) of the blended value of all commodities, net processinq, shall be returned to the City usinq the followinq procedure: 12 o The current year's monthly tons minus the 2012 monthly tons for that same month. Any increase in tons based on this calculation will triqqer the revenue share procedure as follows: o Total tonnaqe for the month shall be apportioned to the individual commodities by use of the most recent composition study conducted by the Contractor and monitored and approved by the City. o The value of the commodity for a particular month shall be determined by the price quoted in Recyclinqmarkets.net on the fifth business day of that month. o Values for each commodity will be divided by the apportioned percent of each commodity from the composition study. o Addition of the apportioned commodity values will equal the blended value per ton of all commodities. o Minus the processinq fee of eiqhty dollars ($80.00) per ton equals the total revenue increase over 2012. o Seventy percent (70%) of the total revenue share qoes to the City for its revenue share. Example: January 2013 Recyclinq Tons January 2012 Recyclinq Tons Current Net Tons = 4,000 = 3,920 = 80 Blended Value Per Ton (Based on January RecYclinqmarkets.net) Minus Processinq Fee Equals Increase in Revenue Multiplied by 70% Equals City's Share of Revenue Increase Multiplied by Current Net Tons Equals the City's January Revenue Share $104.06 - 80.00 $24.06 x .70 $16.84 80.00 $1 ,347.00 . The City shall not be penalized for decreases in tonnaqe. If there is a decrease in tonnaqe, there is no revenue share due to the City. Additionally, if markets drop to the point that there is no revenue to share, there is no revenue share due to the City. e.i!6.4 Other Any other mutually agreed upon charges or credits for any other future efforts outside of the scope of this contract (e.g., organics and food waste collection, public space recycling, etc.). 13 7. Cart Distribution and Manaaement The Contractor shall assemble, deliver, maintain, and manaqe the City recYclinq carts for the term of the contract at a cost of $2.65 per cart. Within two (2) weeks after the City adopts its cart purchasinq plan, the Contractor shall develop a cart distribution and manaqement plan in coordination with the City. The City may elect to include its cart manufacturer as part of the team to plan for cart distribution and manaqement. The Contractor may elect to include a cart manaqement subcontractor with City approval as part of the cart purchase / distribution team. ~8. RFP and Contractor's Proposal The contents of the City's Request for Proposal (RFP) for Recycling Services (dated June 1, 2010) and the Contractor's proposal (dated June 30, 2010) are part of the contractual obligations and are incorporated by reference into this contract. If any provision of the contract is in conflict with the referenced RFP or proposal, the contract shall take precedent. GENERAL REQUIREMENTS FOR ALL COLLECTIONS The following general requirements are pertinent to all recycling collections (i.e., both curbside recycling collection and multiple family recycling collection services). However, the City acknowledges that collection service frequencies and other factors will vary between residential and multiple family collection programs. &:-9. Missed Collections The Contractor shall have a duty to pick up missed recycling collections. The Contractor agrees to pick up all missed collections on the same day the Contractor receives notice of a missed collection, provided notice is received by the Contractor before 11 :00 a.m. on a business day. With respect to all notices of a missed collection received after 11 :00 a.m. on a business day, the Contractor agrees to pick up that missed collection before 4:00 p.m. on the following business day. 9-:-10. Severe Weather The Contractor may postpone recycling collections due to severe weather at the sole discretion of the Contractor. "Severe Weather" shall include, but not be limited to, those cases in which snow, sleet, ice or cold temperatures might jeopardize the safety of the Contractor's staff or result in unsafe driving conditions. If collections are postponed, the Contractor shall notify the City. Upon postponement, collection will be made on a day agreed upon between the Contractor and the City. -!-&:-11. -Collection Hours and Days The City requires all such collections to begin no sooner than 2+ a.m. and shall be complete by 7 p.m. Furthermore, the City requires scheduled collection days to be Monday through Friday, and agreed upon Saturdays during holiday weeks. The Contractor may request City approval of exceptions to these time and day requirements (e.g., pursuant to the "Severe Weather" section - Section 9 above). The Contractor must request such exception from the 14 City's Designated Contact Person via telephone or email prior to the requested collection event, and specify the date, time and reason for the exception. -14-:-12. -Customer Complaints The Contractor shall provide staffing of a telephone equipped office to receive missed collection complaints and other complaints between the hours of 7:00 a.m. until 5: 00 p.m. on all days of collection as specified in this Agreement. The Contractor shall have an answering machine or voice mail system activated to receive phone calls after hours. The address and telephone numbers of such office shall be given to the city in writing, with ten (10) days prior notice of changes therein. The address of this office as of the execution of the contract is 720 4th Street, St. Paul Park, Minnesota 55071 and the telephone number is 651-459-1887. The Contractor shall also allow complaints to be made electronically. Each month the Contractor shall provide the City with a list of all customer complaints, the nature of these complaints and a description of how each complaint was resolved. The names of the complainants and contact numbers or e-mail addresses must also be included. Complaints on service will be taken and collected by the City and the Contractor. The City will notify the Contractor of all complaints it receives. The Contractor is responsible for corrective actions. The Contractor shall answer all complaints courteously and promptly. -!-t.-13. City Retains Right to Specify Resident Preparation Instructions The Contractor shall agree that it is the City's sole right to clearly specify the resident sorting and setout requirements. The Contractor shall publish and distribute, on an annual basis, the detailed recyclable preparation instructions for its residents as part of its annual public education flyer. ~14. City Shall Approve Contractor's Public Education Literature The Contractor shall conduct its own promotions and public education to increase participation and improve compliance with City-specified resident preparation instructions as per the public education elements of the annual work plan. At a minimum, this shall include: production and distribution of an annual flyer to each home; and distribution of "resident education tags" to be left by curbside collection crews if any non-targeted material is rejected and left at the curb. The Contractor shall submit a draft of any public education literature for approval by the City, at least one (1) month before printing and release of any such literature. -i4:-15. Weighing of Loads Contractor will keep accurate records consisting of an approved weight slip with the date, time, collection route, driver's name, vehicle number, tare weight, gross weight, net weight and number of recycling stops for each loaded vehicle. Collection vehicles will be weighed after completion of a route or at the end of the day, whichever occurs first. A copy of each weight ticket shall be kept on file and made available for inspection upon request by the City. 15 -!-5-:-16. Monthly and Annual Reports The Contractor will submit to the City monthly and annual reports. At a minimum, the Contractor shall include the following information in these reports: . Total quantities of recyclable materials collected, by material type (in tons) for sinqle family, multi-family, city facilities, and parks. . Net quantities of recyclable materials marketed, by material type (in tons). . Quantities stored, by type of material, with any notes as to unusual conditions (in tons). . Quantity of process residual disposed of (in tons). . Recycling service fee (based upon the contracted price of one dollar and seventy five cents ($1.75) per unit per month). . Log of all resident addresses where education tags were left because of non- targeted materials set out for recycling. !.-Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor's response; and the date and time of the response. . List of sinqle family addresses that did not set out recYclinq carts each collection day. The list shall be supplied to the City in an electronic Excel spreadsheet format. . RecYclinq cart data includinq cart inventory, replacement, repair, warranty issues, etc. . Log of vehicle load weights which exceed the allowable maximum loaded weight of '10,000 pOl.lnd8. Monthly reports shall be due to the City by the fifteenth (15th) day of each month. Annual reports shall be due by January 31 of each year. The Contractor will be encouraged to include in its annual report recommendations for continuous improvement in the City's recycling program (e.g., public education, multiple family recycling, etc.). -!-&17. Ownership of Recyclables Ownership of the recyclables shall remain with the person placing them for collection until Contractor's personnel physically touches them for collection, at which time the ownership of the recyclables shall transfer to the Contractor. ~18. Scavenging Prohibited All recyclable materials placed for collection shall be owned by and are the responsibility of the occupants of residential properties until the Contractor handles them. Upon collection of the designated recyclable materials by the Contractor, the recyclable materials become the property and responsibility of the Contractor. It is unlawful for any person other than the City's recycling Contractor or owner's independent hauler to collect, remove, or dispose of designated recyclables after the materials have been placed or deposited for collection in the recycling containers. The owner, owner's 16 employees, owner's independent hauler's employees, or City's recycling Contractor's employees may not collect or "scavenge" through recycling in any manner that interferes with the contracted recycling services. -Hh19. Cleanup of Spillage or Blowing Litter The Contractor shall clean up any material spilled or blown during the course of collection and/or hauling operations. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Designated recyclables shall be transported in a covered vehicle so that the recyclables do not drop or blow onto any public street or private property during transport. -!-9-:-20. Recyclable Materials Transported to Markets Upon collection by the City's recycling Contractor, the Contractor shall deliver the designated recyclables to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclables in a mixed municipal solid waste disposal facility. The Contractor shall not landfill, incinerate, compost or make fuel pellets out of the recyclable materials. ~21. Designated Primary Glass Market The City and Contractor hereby agree that eCullet (St. Paul, MN) and ,^,nchor Strateqic MaterialsGlacc Corp. (St. Paulghal<opee, MN) will process and sort glass bottles and jars and shall remain the primary market of choice for glass bottles and jars collected from the City's recycling program. The Contractor shall develop a proposed glass marketing contingency plan in writing for review, comment and approval by the City. This contingency plan shall be based on recycling glass into markets with the highest and best use of this commodity. The Contractor shall provide an annual assessment of eCullet's performance and the ,^.nchor Strateqic Materials glass market as part of its annual report to the City. The Contractor shall provide as much notice as possible if the eCullet or ,^,nchor Strateqic Materials GJa.ss plant closes, stops accepting recyclable glass cullet, or otherwise becomes economically unfeasible as the primary glass market outlet. If eCullet or ,^,nchor Strateqic MaterialsGlacc are no longer a viable primary market for glass, and if the Contractor must adjust its glass processing and/or marketing operations, the Contractor must submit a proposed plan amendment to the City so that glass continues to be recycled as glass with the highest and best use of this commodity rather than being used for road aggregate, sandblast media, fiberglass or other alternative uses. -t!-:-22. Processing Facilities The Contractor shall assure the City that adequate recyclable material processing capacity will be provided for City material collected. The Contractor shall provide written notice to the City at least sixty (60) days in advance of any substantial change in these or subsequent plans for receiving and processing recyclables collected from the City. -tt.-23. Estimating Materials Composition as Collected The Contractor shall conduct at least one materials composition analysis of the City's recyclables during October of each year to estimate the relative amount by weight of each 17 recyclable commodity by grade. The results of this analysis shall include: (1) percent by weight of each recyclable commodity by grade as collected from the City; (2) relative change compared to the previous year's composition; (3) percent by weight of the Process Residuals collected from the City; and (4) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. The City shall be notified of the composition analysis and be offered the opportunity to view the sortinq and weiqhinq of materials. The Contractor shall provide the City with a copy of the analysis for each year of the contract. ~24. Estimating Process Residuals The Contractor shall provide the City a written description of the means to estimate process residuals derived from the City's recyclables. This written description shall be reviewed and approved in writing by the City. This written description shall be updated by the Contractor immediately after any significant changes to the processing facilities used by the Contractor. The City may audit the records of the Contractor to verify that the agreed upon process is being followed (see Section 56, Inspection of Records). The quantities of Process Residuals must not exceed the agreed upon residual rate of six percent (6%). This percentage must be reported to the City in the annual composition analysis as described in Section 22. In addition, the Contractor must report to the City, on an annual basis, the disposal location of Process Residuals. ~2S. Lack of Adequate Market Demand In the event that the market for a particular recyclable ceases to exist, or becomes economically depressed that it becomes economically unfeasible to continue the Collection, processing and marketing of that particular recyclable, the City and the Contractor will both agree in writing that it is no longer appropriate to collect such item before collection ceases. The Contractor shall give the City as much notice as possible about the indications of such market condition changes. The City and Contractor shall agree on a date in a written Contract amendment to cease Collection of the recyclable item in question. The Contractor shall at all times be under a duty to minimize the quantity of recyclable materials disposed in a landfill, incinerator or other facility receiving mixed municipal solid waste. If disposal of any recyclable commodity becomes necessary, upon receiving written permission from the City, the Contractor shall dispose of the recyclable materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Contractor. The City and the Contractor will negotiate a cost for disposal as a substitute for a Processing fee for that material. -ts-:-26. Vehicle Requirements Vehicles shall be clearly signed on both sides as a recycling Collection vehicle. In addition, all Collection vehicles used in performance of the Contract shall: . Be marked with the name and telephone number of the Contractor prominently displayed on both sides of the truck. The lettering must be at least three (3) inches in height. . Operate within the weight allowed by Minnesota Statures and local ordinances; . Be duly licensed and inspected by the State of Minnesota; 18 o Have a maximum loaded weight not to exceed 10,000 pounds; o Have a two (2) way communication device; o Have a first aid kit; o Have an approved fire extinguisher; o Have warning flashers; o Have a broom and shovel for cleaning up spills; o Have warning alarms to indicate movement in reverse; o Have a sign on rear of vehicle which states "This vehicle makes frequent stops"; o All of the required equipment must be in proper working order. o All vehicles must be maintained in proper working order and be as clean and free of offensive odors as possible. -i!-&27. Personnel Requirements Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. Contractor's personnel shall be trained both in program operations and in customer service, and insure that all personnel maintain a positive attitude with the public and in the work place, and shall: o Conduct themselves at all times in a courteous manner and use no abusive or foul language. o Make a concerted effort to have at all times a presentable appearance and attitude. o Wear a uniform and employee identification badge or name tag. o Drive in a safe and considerate manner. o Manage curbside recycling bins and multiple family containers in a careful manner so as to avoid spillage and littering, or damage to the bin or container. Containers should not be thrown once emptied. o Monitor for any spillage and be responsible for cleaning up any litter or breakage. o Avoid damage to property. o Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. ~28. Licenses and Permits The Contractor shall ensure that all driver and truck licenses and permits are current and in full compliance with local, state and federal laws and regulations. Any processing facility used to handle material from the City of Maplewood must have current permits and licenses as required by the appropriate city, county, state and federal laws and ordinances. Contractor shall make available for inspection all such licenses and permits upon request by the City. Contractor must have a Collection license issued by the City per City Code, Chapter 30. gection 30 11. 19 ~29. Performance Monitoring The City will monitor the performance of the Contractor against goals and performance standards required within this Agreement. The City reserves the right to inspect Contractor facilities or vehicles at any time during normal business hours for compliance with the language of the Agreement, and the performance measures and goals contained herein. Substandard performance as determined by the City in its sole discretion will constitute non- compliance. If action to correct such substandard performance is not taken by the Contractor within sixty (60) days after being notified by the City, the City will initiate contract termination procedures. ~30. Liquidated Damages The Contractor shall agree, in addition to any other remedies available to the City, that the City may withhold payment from the Contractor in the amounts specified below as liquidated damages for failure of the Contractor fulfilling its obligations: 1. Failure to respond to legitimate service complaints within twenty four (24) hours in a reasonable and professional manner - fifty dollars ($50) per incident. 2. Failure to collect properly notified missed collections - two hundred and fifty dollars ($250) per incident. 3. Failure to provide monthly and annual reports - one hundred dollars ($100) per incident. 4. Failure to complete the collections within the specified timeframes without proper notice to the city - one hundred dollars ($100) per incident. 5. Failure to clean up from spills during collection operations - two hundred fifty dollars ($250) per incident. 6. Failure to report on changes in location of recyclable processing operations - two hundred fifty dollars ($250) per incident. 7. Failure to provide written description of the means to estimate relative amount of process residuals derived from the City's recyclables - one thousand dollars ($1000) per incident. 8. Exceeding the maximum process residual rate of six percent (6%) - one thousand dollars ($1,000) per incident. 9. Making changes to the Collection and Processing systems prior to receiving City approval to implement any such change - five thousand dollars ($5,000) per incident. 10. Failure to conduct and report results of the annual composition analysis - one thousand dollars ($1000) per incident. These amounts will be for liquidated damages for losses suffered by the City and not penalties. Three (3) or more such incidents in a six (6) month period shall constitute grounds for termination of Agreement and not subject to cure. CURBSIDE COLLECTION REQUIREMENTS 20 The following collection requirements are for curbside recycling services only (single family dwellings and buildings with up to four units), and do not pertain to multiple family household type of collection services. 3&:-31. Weekly Collection The Contractor shall collect curbside recycling materials weekly from the authorized curbside recycling cartsGiAs, as hereinbefore defined, and provided by the City. No other different or unapproved receptacles shall be used in performance of this Agreement unless negotiated by the City and Contractor in writing. Violation of this provision shall be grounds for termination of the Agreement. Recyclables shall be collected on the same days corresponding to City trash collection days whenever possible (with the exception of curbside collection on Saturdays within agreed-upon "holiday weeks"). 34-:-32. Point of Collection All curbside collection service will occur at the curbside, with the exception of elderly residents or those with short or long-term physical limitations who require house-side collection service. 3-t.-33. Curbside Collection Schedule Deadline If the Contractor determines that the collection of recyclables will not be completed by 7:00 p.m. on the scheduled collection day, the Contractor shall notify the City by 4:30 p.m. that same day and request an extension of the collection hours. The Contractor shall inform the City of the areas not completed, the reason for non-completion and the expected time of completion. If the City's designated contact person cannot be reached, the Contractor will request the City Manager. 33-:-34. Procedure for Handling Non-Targeted Materials If Contractor determines that a resident has set out non-targeted materials, the driver shall use the following procedure: 1. Contractor shall leave the non-targeted materials in the resident's curbside recycling bin and leave an "education tag" indicating acceptable materials and the proper method of preparation. 2. The driver shall record the address and the Contractor shall report the address to the City in the required monthly report. If this procedure for handling non-targeted materials is not feasible for automated or semi- automated Collection systems, the Contractor must specify and demonstrate alternative public education methods to the City for its approval so that the quality of recyclable materials set out by City residents will be maintained. 35. Public Education Information for Single Family Residents The Contractor shall be responsible for the following: 4-,- LAnnual distribution of the Contractor's recycling public education flyer as described in Section 1.3 and Section 13. J.,-LDistribution of resident education tags to be left by curbside Collection crews if any non-targeted material is reflected and left at the curb. 21 22 MULTIPLE FAMILY COLLECTION REQUIREMENTS The following collection requirements are for multiple family recycling services only and do not pertain to curbside collection services. 34:-36. MFD Building Owners May Elect to Subscribe to City's Recycling Service MFD building owners are be able to use the City's recycling Contractor to provide recycling services. Alternatively, MFD building owners may independently contract with another licensed recycling contractor to provide the recycling services at the owner's expense. 3-&:-37. Multiple Family Collection Stations Multiple family recycling stations will be specified with agreement of the MFD building owner on a case-by-case basis. MFD recycling stations will likely be a cluster of recycling bins, carts and/or recycling dumpsters (e.g., for old corrugated cardboard). The number and location of MFD recycling stations shall be adequate to be reasonably convenient and accessible to all MFD residents. 373e.1 Multiple Family Container Location(s) Multiple family recycling containers shall be placed in a location(s) on the MFD premises which permits access for collection purposes but which does not obstruct pedestrian or vehicular traffic. Recycling containers must also comply with the City's zoning and other ordinances. 3&38. Multiple Family Service Standards At a minimum, multiple family collection services shall be available on the premises and shall be provided on a regularly scheduled weekly basis, or as the City and Contractor agree is adequate. The Collection schedule and recycling containers' capacity shall provide for regular removal of the recyclables such that there is adequate storage capacity available in the recyclable containers to avoid overflowing containers. ~39. Multiple Family Recycling Container Requirements The recycling containers for buildings of eleven (11) units or more shall be: 1. Sufficient in number and size to meet the demands for recycling services created by the occupants. 2. Equipped with hinged lids. 3. Equipped with standardized labels approved by the City, attached to the lid and the front of the carts, and which identify the type of recyclable material to be deposited in each container. Recycling containers shall be colored differently from other containers for mixed solid waste or trash. 4. Maintained in proper operating condition and reasonably clean and sanitary. 5. Repaired or replaced on a reasonable schedule if broken due to regular wear and tear. 6. Provided at no cost to the City or residents. 23 7. Receptacles shall be of a sort approved by City staff for use prior to entering service. 3&:-40. Responsibility for Providing and Maintaining Multiple Family Recycling Containers If the MFD building owner uses the City's Contractor, adequate multiple family recycling containers shall be provided and maintained by the City's Contractor. 39-:-41. Public Education Information for Tenants with Multiple Family Recycling Service At least once per year, the City's recycling Contractor shall supply the multiple family building owner with the sufficient number of recycling fact sheets with instructions for the tenants in their building(s). The information should specifically address multiple family recycling service, and should not be the same educational material distributed to single-family residents. 4&:-42. Other Public Education Tools to Residents with Multiple Family Recycling Service The Contractor shall provide other public education tools (e.g., educational material in languages other than English such as Spanish, Hmong, Somali, etc.) that the Contractor will provide, in cooperation and coordination with multiple family building owners, as part of the annual work plan. The City will work with the Contractor regarding the quantities needed and the locations for distribution. 44-:-43. Annual Report to MFD Building Owners The City's Contractor shall provide an annual report by January 31 of each year to the multiple family building owners served by the City's Contractor. A copy of each report to the multiple family building owners shall also be submitted to the City. The report shall contain, at a minimum, the following information: 1. Name of owner, building manager and contact information (mailing address, telephone numbers, email, etc.) 2. Street address of each multiple family building served. 3. Number of dwelling units for each multiple family building. 4. Description of collection services made available to occupants, including number of multiple family recycling stations, number of multiple family recycling containers, location of stations (or curbside service provided for multiple-family buildings under eleven (11) units) and dates of collection. 5. Description of public education tools used to inform occupants of availability of services. 6. Tonnage quantities for each type of material recycled. 7. Recommendations for future improvements to increase recovery rates (e.g., specific public education tools). 24 4-t.-44. -Municipal Facilities Collection Requirements The Contractor shall provide, at no charge, recycling containers and collection services once per week at the following City buildings: 1. City Hall - 1830 County Road BEast 2. Public Works Building - 1902 County Road BEast 3. Park & Recreation Maintenance Building - 1810 County Road BEast 4. Fire Station One - 1177 Century Avenue North 5. Fire Station Two - 1955 Clarence Street &'6. Fire Station Three - 1530 Hazelwood Street ecL-Maplewood Community Center - 2100 White Bear Avenue 7-,L-Staging Areas for Public Space Recyclables as desiqnated by the City. (beginning in March 2010). Staging area8 to be determined by City. INSURANCE AND OTHER LEGAL REQUIREMENTS 4&-4 S. -Insurance Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the contract and shall remain continuously in force for the duration of the contract. The Contractor shall have the City of Maplewood named as an additional insured on each insurance policy specified below, unless the Contractor submits in writing this is not feasible for a specific insurance policy. The Contractor shall then provide certificates of insurance to the City by approximately December 15 of each year. The Contractor and its sub-contractors shall secure and maintain the following insurance: 13.145.1 Workers Compensation Insurance Workers compensation insurance as specified by the Minnesota Department of Occupational Health and Safety and federal law. shall meet the statutory obligations with Coverage B employer's liability limits of at lead $100,000 each accident, $500,000 disease policy limit and $100,000 di8ea€e each employee. 13.::H5.2 Commercial General Liability Insurance Commercial general liability insurance shall be at the limits of at least $1 ",2QOO,000 bodily iniury, per occurrence, or combined sinqle limit general aggregate, and $500,000 property damaqe. $1,000,000 personal and advertising injury, $1,000,000 each occurrence, $50,000 fire damage and $1,000 medical expen8e for anyone per€On. The policy shall be on an "occurrence" basis, shall include contractual liability coverage and the City shall be named an additional insured. 25 This insurance includes up to $10,000 in additional coverage for expenses incurred to extract pollutants from land or water at the "premises" if the discharge, dispersal, seepage, migration, release, escape or emission of the pollutants is caused by or results from a covered cause, including any deliberate, willful and negligent conduct on the part of Contractor or their laborers, employees or assigns. 13.315.3 Commercial Automobile Liability Insurance Commercial automobile liability insurance covering all the Contractor's owned, non-owned and hired automobiles with limits of at least $1 ,000,000 per person, $5,000,000 per occurrence, and $500,000 property damaqe or combined sinqle limit. accident. This insurance includes a cause of loss where there is a spill of fuels and lubricants used in the vehicle for its operation. 1~.1 S-R\f.L~RRfeRta.' 15al3.:.\:ty IJ'i5u.~REe The Contractor agrees that they shall obtain and maintain environmental liability insurance in compliance with local, state and federal regbllation8 for all matter8 related to in thi8 recycling services agreement. The Contractor shall add the City as an additional insured under said insurance policy(s). The policy coverage shall include environmental impairment liability. The Contractor 8hall provide the City 'Nith appropriate docblmentation of 8aid environmental liability insurance for verification upon written request from the City. The Contractor further indemnifies the City, its employees, agents and licensees from all liability related to hazardobl8 contaminationipollbltion re8b1lting from the act8 of the Contractor, its employee8 or agents. 44:-46. Transfer of Interest The Contractor shall not assign any interest in the contract, and shall not transfer any interest in the contract, either by assignment or notation, without the prior written approval of the City. The Contractor shall not subcontract any services under this contract without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate contract termination. 4-S-:-47. Non-Assignment and Bankruptcy The parties hereby agree that the Contractor shall have no right to assign or transfer its rights and obligations under said Agreement without written approval from the City. In the event the City or its successors or assigns files for bankruptcy as provided by federal law, this Agreement shall be immediately deemed null and void relieving all parties of their contract rights and obligations. 4&48. Dispute Resolution and Arbitration Procedures The parties agree that any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be settled, at the option of the Contractor, by arbitration in accordance with the Rules of the American Association of Arbitration and judgment upon the award by the arbitrator(s) may be entered in any court with jurisdiction thereof. 26 ~49. Performance Bond This contract specifies requirements for a performance bond in the case of the Contractor's failure to perform contracted services. The performance bond shall be for a minimum of $300,000. The responsibility for renewal is the responsibility of the Contractor. 4&:-50. General Compliance The Contractor agrees to comply with all applicable local, state and federal laws and regulations governing funds provided under this Agreement. The Contractor pays its employees a living wage based on the recycling industry in the State of Minnesota and Washington County. The Contractor does not use temporary labor arrangements to avoid paying a living wage. Additionally, the contractor provides health insurance for all full time employees and a pro rata share for employees working more than twenty (20) hours but less than forty (40) hours a week. 49-:-51. Independent Contractor Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an independent Contractor with respect to the services to be performed under this Contract. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this Contract shall be considered employees or subcontractors of the Contractor only and not of the City; and any and all claims that might arise, including worker's compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Contractor. 5&:-52. Hold Harmless The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract, any resulting environmental liability that is a result of this Agreement or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this Agreement. If a Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. 54-:-53. Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this contract. 5-t.-54. Retention of Records The Contractor shall retain all records pertinent to expenditures incurred under this contract for a period of six (6) years after the resolution of all audit findings. Records for non- 27 expendable property acquired with funds under this contract shall be retained for six (6) years after final disposition of such property. 53-:-55. Data Practices The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. All proposals shall be treated as non-public information until the proposals are opened for review by the City. At that time the proposals and their contents become public data under the provisions of the Minnesota Government Data Practices Act, Minn. Stat. C. 13. 54:-56. Inspection of Records All Contractor records with respect to any matters covered by this Agreement shall be made available to the City or its designees at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. 5-&:-57. Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Ramsey, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. 5&58. Contract Termination The City may cancel the Contract if the Contractor fails to fulfill its obligations under the Contract in a proper and timely manner, or otherwise violates the terms of the Agreement if the default has not been cured after sixty (60) days written notice has been provided. The City shall pay Contractor all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. If the Agreement is canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Contractor under this Agreement shall, at the option of the City, become the property of the City, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. ~59. Employee Working Conditions and Contractor's Safety Procedures The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable local, state and federal laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for worker's compensation or safety violations and standard operating procedures documents. 28 5&:-60. Agreement Amendments Any amendments to this Agreement shall be valid only when reduced to writing, and duly signed by the parties. 29 IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written. Tennis Sanitation, LLC City of Maplewood: By By Chief Executive Officer City Manager Date: Date: By By Chief Operating Officer Mayor Date: Date: APPROVED TO FORM By City Attorney 30 Agenda Item 5.c. AGENDA REPORT TO: FROM: DATE: Environmental & Natural Resources Commission Steven Love, Assistant City Engineer Jon Jarosch, Staff Engineer Arkwright-Sunrise Area Street Improvements, City Project 12-09, Project Update and Preliminary Design Concept February 12, 2013 SUBJECT: Introduction The Maplewood Public Works Department received authorization from the City Council to proceed with the preparation of a feasibility study for the Arkwright-Sunrise Area Street Improvements, City Project 12-09. This report provides the commission an update on the project and Staff is seeking input from the Environmental and Natural Resources Commission on the preliminary design concept. Background The Arkwright-Sunrise Area streets, which make up the main area of the reconstruction project, are generally located east of McMenemy Street, north of County Road B, west of Edgerton Street, and south of Highway 36 (see attached drawing). These streets are listed in the approved 2013 - 2017 Maplewood Capital I mprovement Plan (CI P) as a proposed project for the 2013 construction season (however it has since been delayed to 2014 construction as a result of balancing bonding needs amongst other city projects). The feasibility study is currently being prepared by the City of Maplewood's Engineering staff. The general nature of the proposed improvements for the Arkwright-Sunrise neighborhood includes the reconstruction of the streets with new concrete curb and gutter, replacement of the pavement and supporting base materials, installing a new storm water management system (i.e. storm drains, piping, and rain gardens), sanitary sewer upgrades, replacement of existing water main, and proposed sidewalks on certain streets. The streets are proposed to be reconstructed based on concepts from the newly adopted Living Streets Policy. The existing streets range from 24-feet to 30-feet wide. As part of the feasibility study process staff is looking into a possible pavement rehabilitation project for Eldridge Avenue and Burr Street North. These streets have continued to deteriorate over the years and lie just east of Desoto Street and south of County Road B East (see attached drawing). Eldridge Avenue and Burr Street are paved residential streets with curb and gutter. Additionally, staff is exploring the feasibility of constructing a sidewalk/trail along County Road BEast from Interstate 35E to Edgerton Street and Edgerton Street from County Road B to Highway 36. These segments are County Roads and are identified in the City's 2030 Comprehensive Plan for trail and sidewalk improvements. The 2030 Comprehensive Plan identifies these sections as major east/west and north/south routes for pedestrian and bike traffic. This work is in line with a Living Streets approach for improving walkability and pedestrian movements; improving pedestrian and bicyclist safety . A neighborhood meeting was held on January 14, 2013 for the main reconstruction area. A number of concerns were raised by residents in the project area. These concerns, along with information on storm water quality requirements are listed below. . Drainage issues within the neighborhood o Residents discussed drainage issues in the neighborhood and specific problems at several of the neighborhood street intersections. . Sidewalk location o Residents were generally in favor of the proposed sidewalk along County Road B. o Residents were concerned with or against including sidewalks on all of the neighborhood streets. . Street lighting o Residents commented on the need to review the existing street lighting that serves the main area of the Arkwright-Sunrise project . Storm water volume reduction requirements o City is required to reduce volume of runoff by 1" over the impervious areas. o Federal requirement to reduce pollutants before reaching lakes and wetlands. . These requirements are generally met through the creation of rain water gardens, reduction of impervious areas, and underground treatment systems. A separate neighborhood meeting was held for Eldridge Avenue and Burr Street North. The main comments received from this neighborhood meeting were related to minor street drainage issues and the desire for the opportunity to incorporate rain gardens as part of the improvements to Eldridge Avenue and Burr Street North. Proposed Improvements Based on the feedback from the first neighborhood meeting City Staff has developed a revised layout (see attached layout). The revised layout includes sidewalks along several of the north/south streets. These sidewalks would connect the two neighborhoods with a proposed sidewalk along the south side of County Road B from Interstate 35E to Edgerton Street, and along Edgerton Street from County Road B to Highway 36 County Road B. The proposed streets are to be designed to standards recommended in the City's Living Streets Policy. The proposed streets will range from 24-feet to 28-feet wide. The streets with proposed sidewalk will be designed similar to the attached Local Street Option 1 diagram. These streets will be 24-feet wide with sidewalk on one side. The existing access to Edgerton Street from Sunrise Drive is proposed to be closed to improve the intersection safety and reduce the amount of cut-through traffic from Edgerton Street to County Road B. The benefits from the living streets concept include the following: . Improved storm water quality / reduction of storm water quantity . I mproved pedestrian and bicycle safety . Slow existing traffic speeds . Enhancement of the urban forest The revised design includes the use of rain gardens to improve the storm water quality and reduce the amount of storm water runoff. Additionally, staff is planning on planting boulevard trees to enhance the urban forest. The attached street cross-section images represent the concept of the revised design. Streets in the neighborhood will generally be 28-feet with parking limited to one side. Rain gardens and boulevard trees will be placed within the public right-of-way. For streets with proposed sidewalk a boulevard area will separate the 4-5 foot wide sidewalk from the 24 foot wide streets. This will allow for the construction of rain gardens and trees in the boulevard area. City staff will coordinate with residents on the species of trees placed in their boulevards and on rain garden planting options throughout the design and construction process. Schedule The following is an outline schedule for the proposed project: . February 19, 2013 - Meeting with Residents Along County Road B (Proposed Sidewalk) . February 20, 2013 - Parks and Recreation Commission Meeting . February 21, 2013 - Second Neighborhood Meeting (Revised Layout) . February 21, 2013 - Environmental and Natural Resources Commission Meeting . February 26, 2013 - Community Design Review Board . March 5, 2013 - Planning Commission . April 2013 - Accept Feasibility Report . May 2013 - Public Hearing . Winter of 2013 - Assessment Hearing / Award of Contract . May - September 2014 - Construction RECOMMENDATION Staff is requesting the Environmental and Natural Resources Commission provide input on the proposed Arkwright-Sunrise Area Street Improvement Project. Attachments: 1. Project Location Map 2. Street Layout Concept Drawings Attachment 1 [3~~ @ VIKING DR/VE; @ f- LARK AVENUE llJ f- llJ llJ f- [)) llJ a: llJ llJ f- f- 0:: 0:: rJ) f- llJ W (j) ROAD f- llJ >- LAURIE (f) 0:: ~ @ :;; f- 0:::" llJ (f) f- Z I f--' 0 0:: <( llJ (9 f- 0:: :;; (f) W 0 => U 0:: 0<: (f) ell [)) :;; OS 0:: llJ 0<: -< 0 0:: ...J I u CO U N TY ROAD B f-- f-- [)) f-- [)) [)) 0:::" 0- 0:::" (j; 0- ELDRIDG AVE, ~ - rn [)) [)) z BELMONT I @ c - <( [)) 0 LN. f-- [)) ~ - ~ SKILLMAN I [)) ::2 [)) f- AVE. If] f- f- >- Z f-- z :r:: l W 0 f-- [)) 0 CJ 0:::" ~ [)) - f-- :2 Il:: <( 0 0- W 5 ~ <( w [)) ~ [[J CJ 0:::" 0 l U D- C) ~ W Il:: rn ! 0 ::r:: <C 0- Z MT VERNON AVE. w ~ <( Edgerton & 0 0 TOENJES! Rose/own Pork S 0 ~ <( [)) PL Pork ROSELAWN AVE. In \ \ h \ \ Ii PROPOSED STREET IMPROVEMENT NO SCALE Arkwright/Sunrise Area Streets G Project Location Map City Project 12-09 P:\WORKS\ENG\LIB\STREETS\Auto(AD Files\dwg\C!P SITE BORDER.~wg, 7/25/2012 9:15:06 AI\'I \\11\ ~;iI ~, Attachment 2 , I" \ I .kL ~ ;=- 1 I ,I~ / II: I II ~ ,1 , ~ I- -,; = 1- -a Fe c - 1= ~ ~ I ^^; "^ "' \ I I rI , I III I::: = , ~ CO- I,u , l \ ' I I IF' IH 'T ~ h f- = l n -r~f-,- I 0 ~ I '1 II 'I" ;~ ~ I "'II . . , 10 r "I' <;: F / ; ~ f,il - [:j (') - o '" z ~ ~ ~ R ^:::! = l1 :: ( I II II Illn II , I, cuH" II / II I I ;= ~ ~M M/ ~ "^""' = 1~~Lj c'<~'::i II ~ '" '< . - S I.......J ^^^^... I I'I I \~ --Jj f 1 -/' ,} {( ~c:5f'!J",,, - ~ 7 = -c = ~- = ~ - ~~l,....\L\ 'II . =' -i , ) 11' III "lL 1III ~ \ I) 1111\\ j'i! J " , 1'/' II I 'i'l I .- I I' ,'" I = \ \?~;~ .~ \~ \ r~~ \( :. '" ~ \~;;;::!/ " ,If , STREET - > ;;On ~~ ;;0>-< -s; ~r -1>-< ,~ r./"l""d ~~~ ;;o<N -.......' r./"ll"J 0 rrJ~\O >rrJ ;;0'2 rrJ-1 >>-0 r./"l;;o -10 ~tI1 rrJn -1-1 r./"l Attachment 3 Concrete Curb and Gutter Boulevard Trees Rainwater Gardens Right-of-Way [ '., ." .~u~~t,~~ t, J 26 ROADWAY WIDTH l'J 1 25 5' 105 8 8 WALK BOULEVARD BOULEVARD 60' TYPICAL RIGHT-OF-WAY Note. 24' roadway width may be considered in appropriate context Concrete Curb . and Gutter Boulevard Trees Ri9ht-Of-WaY~: -Lt. T 8' BOULEVARD 28' - 30' ROADWAY WIDTH 50' TYPICAL RIGHT-OF-WAY Note: Sidewalk required if street abuts or is in vacinity of a school or park Agenda Item 6.a. MEMORANDUM TO: FROM: SUBJECT: DATE: Environmental and Natural Resources Commission Shann Finwall, AICP, Environmental Planner 2013 Goal Implementation Strategies February 14, 2013 for the February 21 ENR Commission Meeting INTRODUCTION In January the Environmental and Natural Resources (ENR) Commission held a goal setting session. The following goals were discussed: 1) plastic bags - reduce or eliminate; 2) greenways - educational materials or programs; 3) urban agriculture - review of existing ordinances to promote and eliminate barriers to urban agriculture; 4) environmental education - speakers; 5) chemical use - lawn and garden; 6) tree ordinance - review existing ordinance and propose updates based on Living Streets Policy. During the February meeting, the ENR Commission should finalize the goals and discuss how best to implement them. DISCUSSION The goals can be separated into three areas: ordinances, education, and research. 1) Ordinances include a review of the city code or creation of new codes to promote urban agriculture and updates to the tree ordinance to meet the new Living Streets Policy. Ordinances can be accomplished during regular commission meetings with assistance by staff. 2) Education can involve a speaker series, or one speaker event this year, and could include speaker who would focus on one of the Commission's goals such as lawn and garden chemical use. Greenway education will include the completion of Greenway brochures and the creation of a Greenway webpage. A majority of the Greenway education will be staff driven. Environmental education can also take place at events such as Waterfest or National Night Out, articles in the City Newsletter, and information on the City's website and brochures. 3) Research will be needed to review issues involved with reducing or eliminating plastic bags and chemical use. RECOMMENDATION The ENR Commission should finalize the 2013 goals and discuss how best to implement the goals.