Loading...
HomeMy WebLinkAbout2013-02-05 PC Packet AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday,February 5, 2013 7:00PM City Hall Council Chambers 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a.January 15,2013 5.Public Hearings a.7:00 p.m. or later: Plan Amendment from P (park) to LDR (low density residential) for Privately- Owned Property in the Gladstone Neighborhood 6.New Business a.2012 Planning Commission Annual Report b.Planning Commission Rules of Procedure Annual Review 7.Unfinished Business a.Parks and Recreation Committee, Planning Commission Volunteer Requested(noreport) 8.Visitor Presentations 9.Commission Presentations a.Commission report for the city council meeting of January 28, 2013.CommissionerBierbaum was scheduled to attend.The items scheduled for review were the conditional use permit for the Woodland Hills Church food shelf and the Gateway Corridor Study Resolution of Support. b.Commission representation for the city council meeting of February 11, 2013.Commission ChairpersonFischer is scheduled to attend.Theitemsscheduled for review are the Planning Commission 2012 Annual Report, the Plan Amendment from P to LDR and the 3M Company EAW. 10.Staff Presentations 11.Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 15, 2013 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:00p.m.by Chairperson Fischer. 2.ROLL CALL Paul Arbuckle, CommissionerPresentat 7:15 p.m. Al Bierbaum, CommissionerPresent Joseph Boeser, CommissionerPresent Absent Tushar Desai,Commissioner Larry Durand, CommissionerPresent Lorraine Fischer,ChairpersonPresent Dale Trippler, CommissionerPresent Stephen Wensman, CommissionerPresent Staff Present: Tom Ekstrand, Senior Planner 3.APPROVAL OF AGENDA Staff added 10. a. Fish Creek Fundraiser. CommissionerBoesermoved to approve the agenda as amended. Seconded by CommissionerTrippler.Ayes –All The motion passed. 4.APPROVAL OF MINUTES CommissionerTripplermoved to approve theDecember 18, 2012, PCminutes as submitted. Seconded by CommissionerDurand.Ayes –Chairperson Fischer, Commissioner’s Bierbaum, Durand & Trippler Abstentions –Commissioner’s Boeser & Wensman The motion passed. 5.PUBLIC HEARING None. January 15, 2013 1 Planning CommissionMeetingMinutes 6.NEW BUSINESS a.Parks and Recreation Committee, Planning Commission Volunteer Requested. Jim Taylor, Parks Manager Presenting. i.Senior Planner, Tom Ekstrand introduced Jim Taylor to give the presentation. ii.Parks Manager, Jim Taylor gave a brief presentation to the planning commission regarding looking for a planning commission representative to serve on the parks system plan task force. *This was discussed later in the meeting under 9. a. The commission had a lengthy discussion regarding who would serve as the commission member and who would be the alternate. b.EAW forproposed 3M Research and Development Building i.Senior Planner, Tom Ekstrand introduced the speaker for the EAW. ii.Berry Farrington, TKDA, 444 Cedar St., Suite 1500, St. Paul, gave the presentation and answered questions of the commission. iii.Brad Jones, TKDA,444 Cedar St., Suite 1500, St. Paul, answered questions of the commission. iv.Roger Spinner, Principal Project Engineer, 3M Center, St. Paul, answered questions of the commission. Commissioner Trippler moved to approve the draft Environmental Assessment Worksheet and release the draft for the 30-day public and agency comment period. Seconded by Commissioner Arbuckle.Ayes –All The motion passed. This will go to the city council on January 28, 2013. c.Gateway Corridor Presentation by the Washington County Planning Department i.Lyssa Leitner, Planner, Washington County gave the presentation on the Gateway Corridor and addressed and answered questions of the commission. No action or recommendation was needed. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. 9.COMMISSION PRESENTATIONS a.Commission report for the city council meeting of January 14, 2013. Commissioner Durand was scheduled to attend but there were no planning commission items to discuss. b.Commission representation for the city council meeting of January 28, 2013. Commissioner Bierbaum is scheduled to attend. The itemsscheduled for review arethe conditional use permit for the Woodland Hills Church food shelfand the Gateway Corridor Presentation by the Washington County Planning Department. January 15, 2013 2 Planning CommissionMeetingMinutes c.Continuation of 6.a. (the parks and recreation task force volunteer request decision) Commissioner Al Bierbaum would like to serve as the main member on the Parks Commission Task Force and Commissioners Steven Wensman and Paul Arbuckle offered to be the alternates. Commissioner Dale Trippler is also interested but is hoping to serve on the task force as the Environmental and Natural Resources Commission.The planning commission will select a task force volunteer at the next planning commission meeting. 10.STAFFPRESENTATIONS a.Fish Creek Fundraiser Mr. Ekstrand announced that there will be a Fish Creek Fundraiser onFriday, February 22, 2013, at 5:30 p.m. at the Maplewood Community Center for dinner and a cash bar. This is a benefit to celebrate and help raise funds for the land near Fish Creek. Tickets are $30 if purchased by January 25, 2013 or tickets can be purchased at the door for $35. The proceeds from the fundraiser go towards park acquisition. 11.ADJOURNMENT Chairperson Fischer adjourned themeeting at8:25p.m. January 15, 2013 3 Planning CommissionMeetingMinutes MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Land Use Plan Amendment for the Correction of aPark (P) Designation in SUBJECT: the Gladstone Neighborhood on Privately-Owned Land (4/5vote required to approve) DATE:January 28, 2013 INTRODUCTION Staff recently found a mapinconsistency on the Gladstone Neighborhood land use plan map. The property shown on the attached map is privately owned but designated as P (Park). This property is also zoned R1 (single dwelling residential). Research of the previous four comprehensive land use plans show that this property hadbeen designated Pfor Park since the city’s 1982 Comprehensive Plan(attached). Staff cannot say why this property was ever included with the Gloster Park Pclassification.It may have been intended as such when the city approved the first comprehensive land use plan. The city’s park records show that this property has never been owned by the city as part of Gloster Park.Even if it had been, it is not currently owned by the city and labeling as Pon the land use plan is inappropriate because the city should not guide private lands for public purposes. Request Amend the land use plan to change the P designation to LDR (low density residential) for the property lying west of Gloster Park. Refer to the attachments. DISCUSSION This propertywas neverowned by the city for incorporation into Gloster Park.In early versions of the Gladstone Neighborhood land use plan, the depiction of land use boundaries was not very clear. Even if this property was once intended to be part of Gloster Park, it currently is not. Private lands should simply not be guided or planned for public use. An LDR reclassification would match the current R1 zoning and would eliminate a zoning map/land use plan map inconsistency. Staff has spoken to the property owner who is supportive of this reclassification of her property. COMMISSION ACTIONS January 16, 2013: The parks and recreation commission discussed this matter and recommended that the Park classification be removed from this lot. RECOMMENDATION Adopt the resolution approving a comprehensive land use plan amendment from P(Park) to LDR (low density residential) for the propertylocated west of Gloster Park.Approval is based on the following reasons: 1.The reclassification to LDR would eliminate an inconsistency between the zoning map and the land use plan. 2.Private property should not be guided for public use. This actionis subject to the Metropolitan Council approving this land use plan amendment before it is official. 2 REFERENCE INFORMATION SITE DESCRIPTION Lot Size:1.17 acres Existing Land Use: Undeveloped SURROUNDING LAND USES North:Maplewood Marine outdoor storage yard South:Undeveloped property East:Gloster Park West:Single dwellings PLANNING Land Use Plan: existingP; proposed LDR Zoning: R1 REVIEW DEADLINE This review wasgenerated by staff. There is no deadline for action by the city council. P:COMPPLAN\Land Use Plan Map Correction Gladstone Neighborhood P Designation #2 1 13 te Attachments: Land Use Plan Map 1. Zoning Map 2. Ariel Photo 3. 1982 Comprehensive Land Use Plan Map 4. Plan Amendment Resolution 5. 3 Attachment 5 LAND USE PLAN AMENDMENT RESOLUTION WHEREAS, the City of Maplewood Planning Staffhas requested a change to the City of Maplewood’s land use plan from P(park) to LDR (low density residential). WHEREAS, this change applies to the propertylocated west of Gloster Park. The property identification number is: 16 29 22 42 0057 WHEREAS, the history of this change is as follows: 1.On ___________, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council ________the land use plan change. 2.On ____________,the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described change for the following reasons: 1.The reclassification to LDR would eliminate an inconsistency between the zoning map and the land use plan. 2.Private property should not be guided for public use. This action is subject to the Metropolitan Council approving this land use plan amendment before it is official. The Maplewood City Council _________ this resolution on ____________. 4 MEMORANDUM TO:James Antonen, City Manager FROM:Lorraine Fischer, Planning Commission Chairperson 2012Planning Commission Annual Report SUBJECT: DATE:January 15, 2013 INTRODUCTION The city code requires that the planning commission prepare an annual reporteach January for submittal to the city council. The following is a report of the actions and activities of the planning commission in 2012. 2012REVIEWS In 2012, theplanning commission considered the following: 20122011201020092008 Changesto the comprehensive plan 21212 Changesto the zoning map221940 Preliminaryplats/lot divisions01213 Codeamendments881173 Conditionaluse permits and revisions7771210 Vacations23204 Variances/codewaivers 43401 Miscellaneous (includes one home occ)1518342429 Total4043814952 COMPREHENSIVE PLAN CHANGES PC ActionCouncil Action East Metro Public Safety Training Center ApprovedApproved Plan amendmentto G(government) There was no previous classification since this land was highway right-of-way. Azure Properties Senior Housing Development ApprovedDenied Plan amendment from LDR (low density residential) and P (park) toHDR (high density residential) ZONING MAP CHANGES PC ActionCouncil Action East Metro Public Safety Training Center ApprovedApproved Zoning approved to PUD (planned unit development). There was no previous zoningsince this land was highway right-of-way Azure Properties Senior Housing Development ApprovedDenied Rezoning from R1 (single dwelling residential) and OSP (open space and park) to PUD (planned unit Development) PRELIMINARY PLATS/LOT DIVISIONS None CODE AMENDMENTS PC ActionCouncil Action 1.Variance wording for cell phone antennasApprovedApproved 2.Variancewording for metal buildingsApprovedApproved 3.Temporary reinforced turf parking lotsApprovedApproved 4.Flexibility in placement of dynamic displaysApprovedNo action 5.Reinforced turf parking for single-familyDeniedNo action 6.Reinforced turf parking for multi-familyDeniedNo action 7.HRA and BEDC combination ApprovedApproved 8.PC and CDRB combinationApprovedReconsider in one year CONDITIONAL USE PERMITS AND REVISIONS PC ActionCouncil Action Kline Auto World used car sales ApprovedApproved (2610 Maplewood Drive) A CUP was required for used car sales at this location after switching from a major auto dealer that sold “new and used” cars to another operator that only sold “used” cars Keller Golf CourseCUP ApprovedApproved (2166 Maplewood Drive) This proposal was to allow the replacement of the old Keller Golf Course clubhouse and pro shop buildings and parking lot expansion East Metro Public Safety Training CenterCUP ApprovedApproved (Century Avenue, south of Holloway Avenue) This proposal was to allow this proposed public facility(public uses require a CUP) RSI Metals Recycling Facility CUP ApprovedApproved (1255 Cope Avenue) This CUP was to allow a metal recycling business within 350 feet of residential property and for outdoor activities Woodland Hills Church CUP ApprovedApproved (1740 Van Dyke Street) Woodland Hills Church requested a CUP revision to operate a food shelf. Buffalo Wild Wings CUP ApprovedApproved (3085 White Bear Avenue) Buffalo Wild Wings requested a CUP for a PUD (planned unit development) revision to enlarge their restaurant Cornerstone Church CUP ApprovedApproved (1616 Gervais Avenue) Cornerstone Church requested a CUP to movetheir church to the industrial center at this location VACATIONS PC ActionCouncil Action Edgemont Street for Azure Props Snr Housing ApprovedNone-App.Withdrawn (Edgemont Street north of Roselawn Avenue) This request was to vacate Edgemont Street and an alley for the proposed Azure Properties 71-unit senior housing development on Roselawn Avenue across from St. Jerome’s church Edgemont Street for Azure Props Snr Housing ApprovedDenied (Edgemont Street north of Roselawn Avenue) This request was revised to vacate the easterly 10-feet of Edgemont Street and an alley for the proposed Azure Properties 71-unit senior housing development on Roselawn Avenue across from St. Jerome’s church VARIANCES AND WAIVERS PC ActionCouncil Action Building setback variance for Venner Plaza ApprovedApproved (1987 County road D) This waiver was needed to allow the proposed building to locate closer than 30 feet to the I-694 right- of-way Holiday Station Store sign setback variance ApprovedApproved (280 McKnight Road South) This request was for sign setback variances for dynamic display sign panels proposed on existing pylon signs due to their proximity to residential propertyand Battle Creek Regional Park Wetland Buffer Waiver ApprovedApproved (Former Maplewood Dump) This request was for the restoration of the former Maplewood Dump west of Rolling Hills Manufactured Home Park Wetland Buffer Waiver ApprovedApproved (1978 Kennard Street) A wetland buffer variance was required for the swimming pool installation at this address for a residential homeowner MISCELLANEOUS Theplanning commission had otherreviews, discussionsandactionsthat were not part of any other specific proposal.These reviews were: Annual Review of PC Rules of Procedure 2011Annual Report Election of Officers Update of the planning commissions schedule for attending city council meetings Resolution of Appreciation for Jeremy Yarwood Resolution of Appreciation for Robert Martin 2013-2017Capital Improvement Plan Comparison of Robert’s Rules of Order and Rosenburg’s Rules of Order Discussion of the status of planning commissioner appointments by the city council Resolution of Appreciation for Tanya Nuss Discussion of the possible combination of the planning commission and design board Gladstone Savannah improvements—update by Ginny Gaynor Resolution of Appreciation for Gary Pearson Living Streets program—update by Michael Thompson Staff update of the council’s decision to not combinethe planning commission and design board 2012MEMBERSHIP REVIEWAND CURRENT ROSTER In 2012, the planning commission had the resignation of Gary Pearson, a 22-yearmemberand Tanya Nuss, a 2-year member. The PC is happy to welcome its newest members:Paul Arbuckle, Larry Durand and Stephen Wensman appointed mid-year in 2012.Joe Boeser hasresigned, but has agreed to serve until the city council appoints another to his position. The city deferred refilling vacancies when the city council was considering combining the planning commission and the community design review board. Since the council postponed this combination, the city staff has resumedseeking applicants for the remaining vacancy. The current planning commission membership roster, with term expirations,is: NameAppointedTermsExpire(12/31) Lorraine Fischer19702013 JosephBoeser07-09-072013 Tushar Desai 07-22-022013 Paul Arbuckle05-14-122014 Larry Durand05-14-122014 Vacancy2014 Dale Trippler06-08-982015 Al Bierbaum 02-08-102015 Stephen Wensman06-11-122015 2012and 2013 ACTIVITIES Last year was normal in terms of the types of reviews the planning commission considered. There were nopreliminary plat applications to reviewin 2012, but this is indicative of the fact that Maplewood is 95 percent developed and there are not many single-family sites available for subdivision. The planning staff is aware of a pending single-family preliminary plat soon to be submitted for a 2.46- acre parcel on County Road D east of McKnight Road. The planning commission will considerthis proposal in the upcoming months.Possible development projects anticipated for 2013 may be the development of land in the Gladstone neighborhood. There are no pending or foreseen proposals,but Gladstone is one neighborhood wherewe expect development to continuefollowing the recent completion of The Shores senior housing complex. Further development may be soon to follow. SUMMARY The planning commission looks forward to serving the City of Maplewood in 2013andproviding the city council with advice and guidance on all land use matters. RECOMMENDATION Approvethe planning commission’s2012annual report. p:\planning commission pc\pc Annual Reports\pc 2012annreport1 13te MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Planning Commission Rules of Procedure—Annual Review SUBJECT: DATE:January 15, 2013 INTRODUCTION The planning commission’sRules of Procedure requiresthat theyreview these Rulesat the beginning of each year.If thecommission recommends anychanges, those revisions would then be forwarded to the city council for consideration. Refer to the attachment. BACKGROUND January 17, 2012: The planning commission moved to amend the wording underAgenda, section G.3.,to improve the sentence structure.No content changes were recommended. The wording was changed as follows: G.3. Only items that are on the agenda or added to the agenda prior to its adoption shall be considered by the Commission.No item that is not on the agenda shall be considered by the Commission. February 13, 2012: The city council accepted this revision. DISCUSSION Staff is not recommending any revisions. RECOMMENDATION If the planning commission wishes to revise the Rulesof Procedure, please advisestaff of any changes you would like made. Staff will then forward the revisions to the city council. p:Planning Commission\PC Rules\2013annual review of PCRules PC Report 01 13te Attachment: Planning Commission Rules of Procedure PLANNING COMMISSION RULES OF PROCEDURE Originallyadopted by the Planning Commission on February 21, 1983 Last Changedby the City Council on February 13, 2012 We, the members of the Planning Commission of the City of Maplewood, Minnesota, created pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby made a part of these rules: A.MEETINGS 1.All meetings shall be held in City Hall unless otherwise directed by the chairperson, in which case at least 24 hours notice will be given to all members. 2.Regular meetings shall be held at 7 p.m. on the first and third Tuesdaysof each month. If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a special meeting, if needed. 3.Special meetings shall be held upon call by the chairperson, or in his or herabsence, by the vice chairperson or by any other member with the concurrence of five other members of the Commission. At least 72hours notice shall be given to all members for special meetings. B.QUORUM 1.A simple majority of the current membership of the Commission shall constitute a quorum. 2.Any member having a conflict of interest shall declare the same before discussion of the item in which he or she has a conflict. Any member who abstains from voting on a question because of possible conflict of interest shall not be considered a member of the Commission for determining a quorum for the consideration of that issue. 3.Approval of any motion shall require the affirmative vote of a majority of the members present. C.DUTIES OF CHAIRPERSON In additionto the duties prescribed in Section 2-249 of the Code of Ordinances, the chairperson shall appoint such standing committees and temporary committees as are required, and such committees will be charged with the duties, examinations, investigations, and inquiries about the subjects assigned by the chairperson. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission to the full Commission. D.ELECTION OF OFFICERS 1.A chairperson and vice chairperson shall be elected at the first planning commission meeting in June,and will serve until their successors have been elected. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer on the planning commission, the vice chairperson shall become the acting chairperson.The planning commission shall elect a new chairperson at the next possible planning commission meeting. If the vice chairperson resigns or is otherwise no longer on the planning commission, the planning commission shallelect a new vice chairperson at the next possible planning commission meeting. E.REPRESENTATION AT COUNCIL MEETINGS A representative from the Commission shall appear at each Council meeting, where a planning item is on the agenda, to present the Commission's recommendation and to answer questions from the City Council regarding the decision. The Commission shall adopt a rotating schedule of its members at the first meeting of each year to attend these meetings. F.COMMUNITY DEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in Section 2-254 of the Code of Ordinances, theCommunity Development staffshall: 1.Prepare the agenda and minutes for each meeting of the Commission. 2.Act as technical advisor to the Commission. 3.Present written alternatives and make recommendations on matters referred to the Commission. 4.Maintain a record of all agenda items from application to final action by the City Council. G.AGENDA 1.Copies of the agenda, together with pertinent planning office reports and copies of the minutes of the previous meetingshall be distributed so that the members of the Commission shall have a copy at least three days prior to the meeting concerned. 2.The agenda shall consist of the following order of business: a.Call to Order b.Roll Call c.Approval of Agenda d.Approval of Minutes e.Public Hearings f.New Business g.Unfinished Business h.Visitor Presentations I.Commission Presentations j.Staff Presentations k.Adjournment 3.Only items that are on the agenda or added to the agenda prior to its adoption shall be considered by the Commission. H. Except as herein provided, Rosenberg’s Rules ofOrdershall be accepted as the authority on parliamentary practice. I. Amendments to the comprehensive plan shall require thatthe Planning Commission follow the same procedure for hearings and notices as required by State law for zoning ordinances. J. APPOINTMENTS The City Council shall make all appointments to the Planning Commissionby following the current city appointment policy. K.AMENDMENT 1.Any of these rules may be temporarily suspended by the vote of two-thirds majority of the members present. 2.These Rules of Procedure may be amended at any regular meeting of the Commission by a majority vote of the entire membership and submitted to the City Council for approval. L. These Rules of Procedureshall be reviewed by the Planning Commission at the first meeting of each year.