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HomeMy WebLinkAbout2012-11-08 HPC Minutes MINUTES OF THE MAPLEWOOD HERITAGE PRESERVATION COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA THURSDAY, NOVEMBER 8,2012 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Acting Chairperson Currie. 2. ROLL CALL Lucille Aurelius, Commissioner Peter Boulay, Chairperson Robert Creager, Commissioner Richard Currie, Commissioner Leonard Hughes, Commissioner Brenda Rudberg, Commissioner Present Absent Present Present Absent Present Staff Present: David Fisher, Building Official 3. APPROVAL OF AGENDA Staff stated the speaker under 6. a. visitor presentations, David Mather, is unable to be present. Commissioner Rudberg moved to approve the aqenda as amended. Seconded by Commissioner Creager. Ayes - All The motion passed. 4. APPROVAL OF MINUTES On page 3. Item 9. a. remove Peter Fischer's name from the motion. The commission stated they would like additional information added to the minutes in bullet form. Acting Chairperson Currie moved to approve the October 11. 2012. HPC minutes as amended. Seconded by Commissioner Rudberg. Ayes - All The motion passed. 5. CHAIR OPENING STATEMENTS/PRESENTATIONS None. 6. VISITOR PRESENTATIONS a. David Mather, National Register Archeologist with MN Historical Society was scheduled to be the speaker during visitor presentations but was unable to attend the meeting. November 8, 2012 Heritage Preservation Commission Meeting Minutes 1 7. OLD BUSINESS a. Grant Application Process 1. Certified Local Government Grant Process - Commissioner Rudberg discussed the process for the HPC to apply for CLG grants. She stated this is a lengthy process and can be costly. Pre-applications are due mid February. Late March final applications are due. In early May the Historical Society reviews the applications and the applicants are invited to do a presentation before they decide who is going to receive the grants. They award the grants and the work has to begin June 2013 and be completed by the following July 2014. Staff Liaison, Dave Fisher discussed the Tubman foundation and the Forest Lawn Cemetery Mausoleum as historic sites and the historic and national register process to go through. A fast track Legacy Grant is up to $7,000 and a CLG Grant is up to $50,000. The level of detail and information that is needed for these grants differs based on the type of grant to apply for. The question is what do you want the result of the survey to be? Where do you want to start? What is the priority of the survey? Some of the original properties in the book that was done in 2002 are not in the same condition they once were and some don't exist anymore and it's just the land. The HPC may need to pick out 10 properties and then go forward with the grant process. The question is which properties are worth saving or worth going through the application process for the grant or grants? What is the area that has the most significance to the city? The idea was shared to go in sections and designate one section to do now with the intent being to go to the other sections as time goes by. Maplewood Area Historical Society representative, Bob Jensen said regarding going through the process to apply for the grants he could recommend two companies who has done consultant work that he has worked with to assist the Heritage Preservation Commission in applying for the CLG grants. He stated the commission would not necessarily have to pick the lowest bidder but there should be 3 bids and then you need to identify why the commission chose that company. The process to write these grants is becoming much more detailed by the Minnesota Historical Society at the request of the Minnesota Legislation. There is a fast track grant for $7,000. First you meet those goals and then move on to the next part and another grant will be granted. By breaking things down it into smaller pieces the Minnesota Historical Society feels you are able to succeed in the process. The society doesn't want to award a grant if the project is too much to handle. Staff Liaison, Fisher said it sounds like an RFP is needed so bidders know what they are bidding on and then list the items in the survey to make it work for a smaller legacy grant. The survey needs to be updated and the HPC can go from there. Criteria should be listed in the survey before going out for bids. To provide something concrete to show them this is what the HPC wants. The HPC liked the idea of dividing the city geographically. Updating the 100 year old historical house project. Looking at what should be added or deleted to the survey since it was done in 2002. The commission also recommended looking at the open space in the city to see if those should be added as historical. November 8, 2012 Heritage Preservation Commission Meeting Minutes 2 2. Quick - Outline for Minnesota Historical Society Grant Application Staff Liaison, Dave Fisher went over the outline for the MHS Grant application process Narrative less than 3250 characters Project description Need and rationale Work plan and timeline Project personnel Evaluation Enduring value Sustainability Budget The survey should be done to designate the properties that are worth preserving. If by district or the overall city and a district map would be necessary to provide for the grant process. The grant should be proofread before it is sent out to make sure it's complete and accurate. Bob Jensen knows a consultant who could proofread the grant application before it is sent out. Commissioner Rudberg offered to work with staff on the grant proposal. b. Historic Site Survey - Discussion Only This topic was discussed at length during the grant discussions. 8. NEW BUSINESS None. 9. COMMISSION PRESENTATIONS None. 10. MAPLEWOOD AREA HISTORICAL SOCIETY UPDATE Maplewood Historical Society representative, Bob Jensen stated George Rossbach had passed away in August 2012. The family of George Rossbach has offered to donate a gazebo for the Bruentrup Farm property. This would be a perfect place for a bride and groom to exchange their vows. It is required that the Bruentrup Farm work with the city regarding approval. The gazebo would be ready in June of 2013. Staff will bring the plans for the gazebo before the H PC in the near future. Acting Chairperson Currie moved to approve the qazebo dedicated from the familv of Georqe Rossbach be approved bv the HPC. Seconded by Commissioner Aurelius. Ayes - All The motion passed. November 8, 2012 Heritage Preservation Commission Meeting Minutes 3 Mr. Jensen said the dairy exhibit that the Bruentrup Farm received approval for will have an open house June 14-15, 2013. Upcoming events include the last history talk of the year with David Ledo is Tuesday November 13, 2012, at 7 p.m. at the Ramsey County Library in Maplewood. There will be a card and Bunco party July 16, 2013, from 6 p.m. -10 p.m. and admission is $3, call 651-426-4718 to make reservations. On Saturday, December 8, 2013, there is the winter wonderland at the Bruentrup Farm, 2170 County Road D, Maplewood, from 11 a.m. - 3 p.m. Mr. Jensen gave a brief update on Look Out Park regarding a discussion with Jim Taylor with Parks & Recreation. For the past few years the Maplewood Area Historical Society has been scanning pictures and documents if you are looking for something or would like to find out about something contact the MAHS. 11. STAFF PRESENTATIONS a. Election of Chair and Vice Chair Commissioner Aurelius moved to vote for Peter Boulav as the Chairperson for the remainder of 2012 until April 2013. Seconded by Commissioner Rudberg. Ayes - All The motion passed. Commissioner Rudberg moved to vote for Lucille Aurelius as the Vice Chairperson for the remainder of 2012 until April 2013. Seconded by Commissioner Creager. Ayes - All The motion passed. b. Keller Golf Course Demo Staff Liaison, Dave Fisher discussed the Keller Golf Course demo at 2166 Maplewood Drive and stated there is a blog of the demo of the site. The building permits for the Pro Shop and Club House were recently issued from the community development department. The BP gas station that was torn down on White Bear Avenue and County Road D now has a new office complex called Venner Plaza currently being built. 12. ADJOURNMENT Acting Chairperson Currie adjourned the meeting at 8:34 p.m. November 8, 2012 Heritage Preservation Commission Meeting Minutes 4