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1988 05-09 City Council Packet
AGENDA (A) CALL TO ORDER (B) ROLL CALL MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 9, 1988 Municipal Administration Building Meeting 88 - 9 (C) APPROVAL OF MINUTES 1. Meeting No. 87 -28 (December 28, 1987) 2. Meeting No. 88 - 8 (April 25, 1988) (D) APPROVAL OF AGENDA (E) CONSENT AGENDA 1. Accounts Payable 2. Time Extension: 2614 Brookview Drive (Nelson) 3. BRA Annual Report 4. Final Plat: Markfort Addition 5. Time Extension: Southwinds of Maplewood Second Addition 6. Resolution of Appreciation 7. Manager /Finance Secretary Pay Rate 8. Hiring of Two Part -Time CSO /Paramedics (EA) PRESENTATIONS 1. Patrick M. Vaughan 2. Dan Parker (F) PUBLIC HEARINGS 1. 7:30 P.M., Conditional Use Permit: 1225 Frost (George's Auto Body) 2 3. 7:40 P.M., Frost Avenue (McDonald) a. Alley Vacations b. Lot Width and Area Variances_ 7:50 P.M., Conditional Use Permits: a. Feasibility Study (G) AWARD OF BIDS Gervais (MnDot) (H) UNFINISHED BUSINESS 1. Code Amendment: High Water Speed Limit (I) NEW BUSINESS 1. General Discussion: Emergency Preparedness /Deputy Director 2. Code Amendment: Small Lot Single Dwellings 3. Request North Maplewood Lions and Lioness 4. Cope Avenue: Order Public Hearing 5. Ariel Street: Castle to Cope - Order Feasibility Study 6. Tax Forfeit Property 7. Highway 36 and White Bear Avenue 8. 1987 Annual Financial Report and Audit Meeting to Review 9. City Manager Salary Adjustment (J) VISITOR PRESENTATIONS (K) COUNCIL PRESENTATIONS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. (L) ADMINISTRATIVE PRESENTATIONS (M) ADJOURNMENT `f MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 28, 1987 Council Chambers, Municipal Building Meeting No. 87 -28 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 7:02 P.M. by Acting Mayor Wasiluk. B. ROLL CALL John C. Greavu, Mayor Absent Charlotte Wasiluk, Acting Mayor Present Norman G. Anderson, Councilmember Present Gary W. Bastian, Councilmember Present Frances L. Juker, Councilmember Present C. APPROVAL OF MINUTES 1. Minutes of Meeting No. 87 -21 (October 5, 1987) Councilmember Anderson moved to approve the Minutes of Meeting No. 87 -21 (October 5, 1987) as submitted. Seconded by Councilmember Bastian. Ayes - Councilmembers Anderson, Bastian and Juker Acting Mayor Wasiluk abstained. D. APPROVAL OF AGENDA Acting Mayor Wasiluk meet Seconded by Councilmember Bastian Ayes - all. Councilmember Anderson moved to approve the Agenda as amended: 1. Manager's Evaluation 2. County Road E 3. Council /Staff Workshop 4. Committee's Representation 5. Comments to the Council 6. Sidewalk Ordinances 7. Checks - Council 8. Hirshfield's Parking Lot Seconded by Councilmember Bastian Ayes - all. 12/28 E -A HUMAN RELATION COMMISSION AWARD 1. Scott Rostron, Chairperson of the Human Relations commission, recommended to the City Council that Edward and Delores O'Mara receive the First Annual Human Rights Award for their outstanding services to the Community. 2. Acting Mayor Wasiluk moved to present Edward and Delores O'Mara the First Annual Human Rights Award. Seconded by Councilmember Bastian. Ayes - all. E. CONSENT AGENDA Council removed Items E -9, 10 and 11 to become Agenda Items I -7, 8 and 9. Acting Mayor Wasiluk mov ed_,_ seconded by Councilmember Anderson, aves - all, to 1. Accounts Payable Approved the accounts (Part I - Fees Services Expenses check register dated 12 -17 -87 through 12 -18 -87 - $742,961.48: Part II - Payroll dated pay period ending 12 -4 -87, gross amount $138,631.57) as submitted. 2. Redesignation of Depositories Resolution No. 87 - 12 - 227 BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: American National Bank First Minnesota First National Bank of St. Paul First State Bank of St. Paul Investors Savings Bank Maplewood State Bank Marquette Bank Midwest Federal Savings and Loan Norwest Bank Minneapolis Town and Country Bank Twin City Federal Savings and Loan BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. or F.S.L.I.C. insurance covering such deposit unless collateral or a bond is fur- nished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other official depository of the City by the request of the Finance Director, Assistant Finance Director or Accountant, and BE IT FURTHER RESOLVED, that these depository designations are effec- tive until 12- 31 -90. - 2 - 12/28 3. Authorization of Investment in the 4M Fund Resolution No. 87 - 12 - 228 WHEREAS, Minnesota Statutes Section 471.59 (the "Joint Powers Act ") provides among other things that governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the Minnesota Municipal Money Market Fund was formed in January 1987 pursuant to the Joint Powers Act by the adoption of a joint powers agree- ment in the form of a Declaration of Trust by a group of Minnesota Munici- palities acting as the Initial Participants thereof; and WHEREAS, the Declaration of Trust has been presented to this Council and WHEREAS, the Declaration of Trust authorizes municipalities of the State of Minnesota to adopt and enter into the Declaration of Trust and become participants of the Fund. Municipality shall mean city, county, town, public authority, public corporation, public commission, special district, and any "instrumentality" (as that term is defined in the Joint Powers Act) of a municipality and WHEREAS, this Council deems it to be advisable for this municipality to adopt and enter into the Declaration of Trust and become a Participant of the Fund for the purpose of the joint investment of this municipality's monies with those of other municipalities so as to enhance the investment earnings accruing to each, and WHEREAS, this Council deems it to be advisable for this municipality to make use from time to time, in the discretion of the officials of the munici- pality identified in Section 2 of the following Resolution, of the Fixed -Rate Investment Program available to Participants of the Fund. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: Section 1. This municipality shall join with other municipalities (as such term is defined in the Declaration of Trust) in accordance with the Joint Powers Act by becoming a Participant of the Fund and adopting and entering into the Declaration of Trust, which is adopted by reference here- in with the same effect as if it had been set out verbatim in this resolu- tion, and a copy of the Declaration of Trust shall be filed in the minutes of the meeting at which this Resolution was adopted. The Mayor and the City Manager are hereby authorized to take such actions and execute any and all such documents as they may deem necessary and appropriate to effectuate the entry of this municipality into the Declaration of Trust and the adoption thereof by this municipality. Section 2. This municipality is hereby authorized to invest its avail- able monies from time to time and to withdraw such monies from time to time in accordance with the provisions of the Declaration of Trust. The following officers and officials of the municipality and their respective successors in - 3 - 12/28 office each hereby are designated as "authorized Officials" with full powers and authority to effectuate the investment and withdrawal of monies of this municipality from time to time in accordance with the Declaration of Trust and pursuant to the Fixed -Rate Investment Service available to Participants of the Fund: Daniel F. Faust, Finance Director Carole Anderson, Assistant Finance Director Linda Taylor, Accountant The City Clerk shall advise the Fund of any changes in Authorized Officials in accordance with procedures established by the Fund. Section 3. The Trustees of the Fund are hereby designated as having official custody of this municipality's monies which are invested in ac- cordance with the Declaration of Trust. Section 4. Authorization is hereby given for members of the Board of Directors of the League of Minnesota Cities to serve as Trustees of the Fund pursuant to the provisions of the Declaration of Trust. Section 5. State banks, national banks, and thrift institutions located either within or without the State of Minnesota which qualify as depositories under Minnesota law and are included on a list approved and maintained for such purpose by the Investment Advisor of the Fund are hereby designated as depositories of this municipality pursuant to Minnesota Statutes Section 118.005 and monies of this municipality may be deposited therein, from time to time in the discretion of the Authorized Officials, pursuant to the Fixed -Rate Investment Service available to Participants of the fund. 4. Interfund Transfers for Unassessed Utility Improvements Approved the following ransfers: $ 58,400 71,700 6,010 2,050 $138,160 W.A.C. Fund Hydrant Fund Hydrant Fund Sewer Fund Total Debt Service Funds 1973 Bonds ( #22) 1977 Bonds ( #25) 1979 Bonds ( #27) 1979 Bonds ( #27) 5. Home Occupational Renewal: 1918 Kennard (Roberts) Authorized the renewal of the reupholstering business home occupation at 1918 Kennard Street for five years, subject to the November 24, 1986 conditions of approval. 6. Conditional Use Permit Renewal: 940 Frost (Freitag) Approved the renewal of the conditional use permit for the St. Paul Tourist Cabins - Mobile Home Park for five years. 7. Conditional Use Permit Renewal: Woodlynn and Ariel (Salvation:_ Army) Approved the renewal of the conditional use permit for one year for the Salvation Army Church and adult day care facility at the southeast cor- ner of Ariel Street and Woodlynn Avenue, subject to the December 22, 1986 conditions of approval. - 4 - 12/28 8. Conditional Use Permit Renewal: 1768 McMenemy ( Hmong Church) Approved the renewal of the conditional use permit for the Hmong Christian and Missionary Alliance Church for one year, subject to the oroginal con- ditions of approval. 9. Consent of Sale: Silver Ridge Apartments (Stillwater Road and Stillwater Avenue) Discussed under Item I -9. 10. Final Plat: Carver Heights Discussed under Item I -7. 11. Secretarial Desk and Chair - Manager's Office Discussed under Item I -8. 12. Human Relations Commission Biennial Report. Accepted the 1985 -1986 Human Relations Commission Biennial Report. 13. Intervention Project Agreement Authorized entering into an agreement by the City of Maplewood with Ramsey County Community and Econopic Development Department to facilitate grant monies for the Maplewood Domestic Intervention Project and that Finance Director Faust and Director of Public Safety Collins be named liaison per- sons. 14. Park Availability Charge Approved the recommendation of the Park and Recreation Department that the Commercial PAC charge continue at 7% for 1988. 15. Correction of Minor Assessment Errors Resolution No. 87 - 12 - 229 WHEREAS, the City of Maplewood has levied special assessments on the following projects and for the following services to wit: 1. Frost Avenue Improvement 83 -01 2. Beam Avenue Water Improvement 84 -12 3. Water District 6 Tank Improvement 86 -03 4. County Road C Water Improvement 86 -04 5. Hillwood Drive Improvement 86 -05; and WHEREAS, there are certain minor errors and inconsistancies which the City wishes to correct; NOW, THEREFORE, BE IT HEREBY RESOLVED that the Council of the City of Maplewood authorizes and directs the City Clerk to make such corrections and adjustments as are deemed necessary; and - 5 - 12/28 BE IT FURTHER RESOLVED that a copy of this resolution shall be presented to the Ramsey County Department of Taxation as authority to make such corrections and adjustments in the assessments herein- after set out. F. PUBLIC HEARINGS 1. 7:00 P.M., Code Amendment: BC (M) District - Gas Pumps (2nd Reading - 4 Votes) a. Acting Mayor Wasiluk moved to table this item until it can be discussed before a full Council. Seconded by Councilmember Anderson. Ayes - all. 2. 7:10 P.M., PUD Revision: St. Paul Business Center West a. Acting Mayor Wasiluk convened the Meeting for a public hearing regarding a request of St. Paul Business Center to add 13 parking spaces at the south end of the site. b. Manager McGuire presented the Staff report. c. Director of Community Development Olson presented the specifics of the proposal. d. Commissioner Rossbach presented the Planning Commission report. e. Board Member Kochsiek presented the Community Design Review Board recommendation. f. Acting Mayor Wasiluk called for proponents. The following were heard: Jason Schwartz, Property Manager for St. Paul Business Center g. Acting Mayor Wasiluk called for opponents. None were heard. h. Acting Mayor Wasiluk closed the public hearing. i. Councilmember Anderson introduced the following resolution and moved its adoption: 87 - 12 - 230 WHEREAS, Todd Reid of the St. Paul Business Center initiated a con- ditional use permit to add thirteen parking spaces at the following - described property: E 1/2 of NE 1/4 of Section 18, township 29, lying westerly of the centerline of Trunk Highway No. 10, except the N 900 ft thereof; subject to said Highway 10 and easement for ponding area in the N 195 ft of the S 240 ft thereof, all in Ramsey County, Mn.; This property is also known as 225 -255 E. Roselawn Avenue, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit revision was reviewed by the - 6 12/28 Maplewood Planning Commission on December 7, 1987. The Planning Commission recommended to the City Council that said permit be approved. 2. The Maplewood City Council held a public hearing on December 28, 1987. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described conditional use permit be approved on the basis of the following findings -of -fact: 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detri- mental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area prop- erties. 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. 8. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the original approved site plan, dated January 2, 1981, and the revised parking plan dated October 21, 1987, unless a change is approved by the City's Community Design Review Board. - 7 - 12/28 2. Compliance with the original conditions of approval for this planned unit development. 3. Compliance with the Community Design Review Board's conditions of approval, dated November 10, 1987. Seconded by Acting Mayor Wasiluk. Ayes - Acting Mayor Wasiluk, Council - members Anderson and Bastian. Nay - Councilmember Juker. 3. 7:20 P.M., 2430 Hazelwood (Johnson) a. Lot Width Variance b. Lot Area Variance c. Lot Division 1. Acting Mayor Wasiluk convened the meeting for a public hearing regarding the request of Theodore Johnson, 2430 Hazelwood, for a corner lot width variance of 11.43 feet and lot area variance of 625 square feet to split a parcel into two single dwelling lots. 2. Manager McGuire presented the Staff report. 3. Director of Community Development Olson presented the proposal in detail. 4. Commissioner Rossbach presented the Planning Commission recommendation. 5. Acting Mayor Wasiluk called for proponents. The following were heard: Mr. Theodore Johnson, the applicant. 6. Acting Mayor Wasiluk called for opponents. None were heard. 7. Acting Mayor Wasiluk closed the public hearing. 8. Councilmember Bastian moved to approve the lot division as requested an introduced the following resol ution and moved its adoption: 87 - 12 - 231 WHEREAS, Theodore Johnson applied for a variance for the following - described property: The west 125 feet of the south half of Lot 7, E..G. Rodger's Garden Lots; This property is also known as 2430 Hazelwood Avenue, Maplewood; WHEREAS, section 30 -8 (f) (2) of the Maplewood Code of Ordinances requires at least 100 feet of width for corner lots; WHEREAS, the applicant is proposing 88.57 feet, requiring a variance of 11.43 feet. WHEREAS, Sections 30 -8 (f) (1) and 36 -69 require at least 10,000 square feet of area for single - dwelling lots. - 8 12/28 WHEREAS, the applicant is proposing 9,375 square feet, requiring a variance of 625 square feet. WHEREAS, the procedural history of this variance is as follows: 1. This variance was reviewed by the Maplewood Planning Commission on December 7, 1987. The Planning commission recommended to the City Council that said variance be approved. 2. The Maplewood City Council held a public hearing on December 28, 1987, to consider this variance. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described variance be approved on the basis of the following findings of fact: 1. Strict enforcement would cause undue hardship because of circum- stances unique to this property because: a. Requiring this property to remain as one home site would not be a reasonable use of the land given that the majority of developed corner properties in the area are slightly narrower than the proposed corner lot, and the smaller area of the in- terior lot will not be detectable. b. Approval to split this property into two home sites would not alter the essential character of the neighborhood. In fact, it could enhance it by facilitating the development of the unim- proved north portion of the site. c. Subdivision of the adjoining and nearby properties created the circumstances of this request, not the present land owner. d. Council approved a corner -lot width variance one block to the south which resulted in a corner lot two feet narrower than the proposed lot width. 2. The variance would be in keeping with the spirit and intent of the ordinance because: a. The proposed lots would provide buildable areas compatible with all of the other lots in this area. b. The proposal would not cause the general area to exceed planned density requirements. Seconded by Councilmember Anderson. Ayes - all. - 9 - 12/28 4. 7:30 P.M., Variance: 2648 Minnehaha (Steingraber) a. Acting Mayor Wasiluk convened the meeting for a public hearing regarding the request of Mr. Robert Steingraber, 2648 E. Minnehaha, for approval of a 250 square foot garage size variance. b. Manager McGuire presented the Staff report. c. Director of Community Development Olson presented the proposal in detail. d. Commissioner Rossbach presented the Planning commission recommendation. e. Mr. Steingraber, the applicant spoke on behalf of his request. f. Acting Mayor Wasiluk called for proponents. The following were heard: Chris Lipka Bernard Mehr, 687 Ferndale Harold Peterson, 657 Ferndale g. Acting Mayor Wasiluk called for opponents. None were heard. h. Acting Mayor Wasiluk closed the public hearing. i. Councilmember anderson moved to table this item and instruct Staff to upgrade the ordinance regarding garage sizes. Motion died for lack of a second. j. Councilmember Anderson moved to table request for a variance as submitted by Mr. Steingraber. Seconded by Councilmember Bastian. Ayes - all. k. Councilmember Anderson moved to instruct Staff to f Commission's recommendation to uDarade the ordinance per Seconded by Councilmember Bastian.. Ayes - all. 1. Councilmember Bastian directed legal staff to transmit Planning Commission exDlaining the legal aspects of varian Seconded by Councilmember Anderson. Ayes - all. 5. 7:40 P.M., Variance: Bradley (Desoto Associates) a. Acting Mayor Wasiluk convened the meeting for a public hearing regarding the request of Desoto Associates for approval of a 2.7 foot lot width variance. Code requires that double dwelling lots be at least 85 feet wide; the appli- cant's lot is 82.3 feet wide. b. Manager McGuire presented the Staff report. - 10 - 12/28 c. Director of Community Development Olson presented the proposal in detail. d. Commissioner Rossbach presented the Planning Commission recommenda- tion. e. Mr. Richard Schreier, DeSoto Associates, the applicant, spoke on behalf of his request. f. Acting Mayor Wasiluk called for proponents. None were heard. g. Acting Mayor Wasiluk called for opponents. The following were heard: Carol Brautman Joe McGuire, 2080 Bradley Vivian Soderman h. Acting Mayor Wasiluk closed the public hearing. i. Councilmember Bastian moved to table the variance request to January 11, 1988. Seconded by Councilmember Anderson. Ayes - all. j. Councilmember Bastian moved to direct Staff to prepare an amendment to the .....I- I 1 ....,.- F... -L. .... ...II ♦L. ,. D 7 .... --A ,. ---t.. ...F4. 7S F....,- 4.. ...,.7,-/. Seconded by Acting Mayor Wasiluk. Ayes - all. 6. 7:50 P.M., Code Amendment - Material Extraction (2nd Reading - 4 Votes) a. Acting Mayor Wasiluk convened the meeting for a public hearing regarding the adoption of the proposed Material Extraction and Hauling Ordinance. It. Manager McGure presented the Staff report. c. Director of Public Works Haider explained the proposed ordinance. d. Mr. Vern Jacobsen, Assistant General Manager of St. Paul Water Department presented a letter from the General Manager Tom Mogren, explaining the water department position. e. Councilmember Anderson moved to table this item until the Meeting of Janu- ary 11, 1988. Seconded by Councilmember Juker. Ayes - all. G. AWARD OF BIDS None. H. UNFINISHED BUSINESS 1. Elimination of Special Assessment Fund and Budgeting for Public Improvement Projects. - 11 - 12/28 a. Manager McGuire Presented the Staff report. b. Finance Director Dan Faust explained the proposal. c. Councilmember Anderson introduced the following, resolution and moved its adoption: 87 -12 -232 WHEREAS, the Special Assessment Fund type has been eliminated due to a change in generally accepted accounting principles, and WHEREAS, accounting and budgeting procedures need to be modified to conform with the change in generally accepted principles. NOW THEREFORE BE IT RESOLVED: 1. That the Special Assessment Fund Debt Service Accounts be eliminated and reclassified as Debt Service Funds. 2. That the Special Assessment Fund Construction Accounts that are developer projects be reclassified and included in the Developer Projects Agency Fund. 3. That the Special Assessment Fund Construction Accounts that are public improvement projects be reclassified and included in the Public Improvements Projects fund in the Capital Projects Fund type. 4. That the Finance Director shall establish a budget for each public improvement project when the Council orders the project. 5. That the budget for each project initially be recorded at amounts specified in the feasibility study for the project. 6. That the unspent portion of each budget should automatically be carried over to the next year at year end for incomplete projects. 7. That a 1987 budget is hereby established for each public improvement project in progress during 1987 at amounts equal to the original financing plan less previous year expenditures. 8. That change orders approved by the Council shall cause automatic budget changes in the same amounts. Seconded by Councilmember Juker. Ayes - all. - 12 - 12/28 a. Manager McGuire presented the Staff report. b. Councilmember Anderson introduced the following ordinance and moved its adoption: ORDINANCE NO. 618 AN ORDINANCE AMENDING THE MAPLEWOOD CODE RELATING TO HYDRANTCHARGE RATES BE IT ORDAINED BY COUNCIL OF THE CITY OF MAPLEWOOD AS FOLLOWS: Section 1. That Section 35 -52 of the Maplewood Code is hereby adopted to read as follows: There shall be levied a hydrant charge against all properties benefiting from fire protection created by the availability of water. Such charge shall be imposed only within the St. Paul Water District service area where water mains are located. The hydrant charge shall be levied whether or not the property is connected to water mains. The rates shall be as follows: (1) The quarterly residential rates shall be: Single Family Dwelling $3.00 Townhouse 3.00 Duplex 6.00 Apartment 2.40 Condominium 3.00 Mobile Home 3.00 (2) Non - residential rates shall be as follows: Class A - over 300 MGY - $.07 per 1,000 gallons Class B - 0 - 299 MGY - $.11 per 1,000 gallons Minimum rate - $3.00 per quarter (3) The rate for properties used jointly for residential and commercial purposes that are not metered separately shall be billed at non - residential rates. Section 2. This ordinance shall take effect and be in force beginning January 1, 1988. Seconded by Acting Mayor Wasiluk. Ayes - Acting Mayor Wasiluk, Council - members Anderson and Bastian Nay - Councilmember Juker. - 13.. - 12/28 3. Cottages of Maplewood a. Setback Variance to the south Lot Line b. Units Building Variance c. Tax Increment Financing 1. Manager McGuire presented the Staff report. 2. Mary Ippel, Briggs and Morgan, Bonding Consultant explained the time limits regarding this proposal. 3. John Bossardt, the applicant, spoke on behalf of the proposal. 4. Council directed Staff to write to Ramsey County explaining why this item is being tabled. 5. Councilmember Juker moved to table this item until the January 11, 1988 meeting. Seconded by Councilmember Anderson. Ayes - all. Acting Mayor Wasiluk called for a five - minute recess at 9:25 P.M. Acting Mayor Wasiluk reconvened the meeting at 9:30 P.M. 4. Initiate Rezoning and Plan Amendment: 831 No. Century Avenue (Dege) a. Tabled to the meeting of January 11, 1988. I. NEW BUSINESS 1. Street Name Change: German Street a. Manager McGuire presented the Staff report. b. Director of Community Development Olson presented the proposal in detail. c. Mrs. Ruth Myckleby -Lang, the applicant, explained her request. She stated German Street is similar to Germain Street and has caused confusion. d. No action taken. 2. Driveway Setback: 1210 County Road B ( Timmers) a. Manager McGuire presented the Staff report. b. Director of Community Development Olson explained the proposal. c. Dick Timmers, 1210 E. County Road B, the applicant, spoke on behalf of his request. d. The following area residents spoke against the proposal: Mrs. DeRose, 1202 E. County Road B Mrs. Joran, 1198 E. County Road B - 14 - 12/28 e. Councilmember Anderson moved to deny Mr. Timmers' Seconded by Acting Mayor Wasiluk. Ayes - all. 3. Fee Increase: Duane Grace a. Manager McGuire presented the Staff report. b. Councilmember Anderson moved to approve the fee increase for Duane Grace Seconded by Councilmember Bastian. Ayes - all. 4. Time Extension: Siding, 2695 Fremont (McCloud) a. Manager McGuire presented the Staff report. b. Wayne McCloud, 2695 Fremont Avenue, explained his circumstance and why a time extension is necessary. c. Councilmember Anderson moved to grant a time ext Citv's siding ordinance until September 1. 1988. Seconded by Councilmember Juker. Ayes - all. 5. Council Chambers Tables a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to encumber the funds ($7800) to purchase the Council Chamber tables. Seconded by Acting Mayor Wasiluk. Ayes - all. 6. H.A.Z.M.A.T. a. Councilmember Bastian moved to appoint Mayor John Greavu as the appointee to H.A.Z.M.A.T. Seconded by Councilmember Anderson. Ayes - Acting Mayor Wasiluk, Council - members Anderson and Bastian. Nay - Councilmember Juker. 7. Final Plat: Carver Heights a. Councilmember Anderson moved to approve Carver Heights final plat. Seconded by Councilmember Bastian. Ayes - all. - 15 - 12/28 0 Councilmember Anderson moved to extend the meeting until the Agenda is completed. Seconded by Acting Mayor Wasiluk. 8. Secretarial Desk and Chair a. Councilmember Bastian moved desk and chair for Manager /Finn Seconded by Councilmember bastian. Seconded by Councilmember Anderson. Ayes - all. 9. Consent of Sale: Silver Ridge Apartments (Stillwater Road and Stillwater Avenue) J. VISITOR PRESENTATIONS 1. Don Oren a. Mr. Oren requested Council approve the proplsed plat for the Cub Foods Property. Councilmember Anderson moved to waive the Rules of Procedure to take action on the Cub Foods Property final plat. Seconded by Councilmember Bastian. Ayes - all. b. Councilmember Anderson moved to anorove the Cuh Foods Property final Dl: K. COUNCIL PRESENTATIONS 1. Manager Evaluation Ayes - Acting Mayor Wasiluk, Council - members Anderson and Juker. Nay - Councilmember Bastian. Ayes - Acting Mayor Wasiluk, Council - members Anderson and Bastian. Nay - Councilmember Juker. - 16 - 12/28 Seconded by Councilmember Bastian. Ayes - all. a. Councilmember Anderson requested a date be established for the manager's evaluation. b. January 7, 1988, after the agenda session, was established as the date for the manager's evaluation. 2. County Road E a. Councilmember Anderson requested Council and Staff look at the new construc- tion of County Road E and report back. 3. Council /Staff Workshop a. Councilmember Anderson requested the Manager set up a date for Council / Staff workshop and at a place within the City limits. 4. Committee Representation. a. No discussion. 5. Comments to the Council a. Acting Mayor Wasiluk wished to thank the Council and Staff for their cooperation during her term as a Councilmember. 6. Sidewalk Ordinance a. Councilmember Juker stated Maplewood has a sidewalk ordinance, but in her opinion, it is not enforceable. 7. Council Checks a. Councilmember Juker stated the amount of the checks show in the front window of the envelope. b. Staff will investigate. 8. Hirshfield's Parking Lot a. Councilmember Juker stated that the Hirshfield's parking lot is plowed but remains very icy on the hills and should be sanded. b. Staff will investigate. L. ADMINISTRATIVE PRESENTATIONS. None. M. ADJOURNMENT 11:10 P.M. ty Clerk - 17 12/28 e MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, April 25, 1988 Council Chambers, Municipal Building Meeting No. 88-8 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 7:02 P.M., by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilmember Present Gary W. Bastian, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present C. APPROVAL OF MINUTES 1. Meeting No. 88-7 (April 11, 1988) Councilmember Anderson moved to approve the Minutes of Meeting No. 88-7 (Auril 11. 1988) as submitted. Seconded by Councilmember Rossbach. Ayes - all. APPROVAL OF AGENDA Mayor Greavu moved to approve the Agenda as amended: 1. Lydia and Furness 2. Policy Manual 3. Sand 4. Ponding Areas 5. Beam Avenue 6. Bidding Procedures 7. Code Amendment 8. Storage 9. Item E-4 to Read "Time Extension: Highwood 2nd Addition" 10. Add Item E-16 "Community Development Block Grant." Seconded by Councilmember Juker. Ayes - all. E. CONSENT AGENDA Councilmember Bastian moved, seconded by Councilmember Anderson 1. Accounts Payable Approved the accounts $573,508.08: Part II, as presented. - all (Part I, Fees, Services, Expenses - Dated 4-18-88 - Payroll pay period ending 4-08-88 - $142,682.89) 4/25 2. Budget Transfer Approved a budget transfer of $544.00 from the contingency account to the Community Development Department to purchase an additional telephone and have it installed. 3. Final Plat: Highwood Estates Approved the Highwood Estates final plat. 4. Time Extension: Highwood 2nd Addition Approved a one—year time extension for the balance of the preliminary plat (Phase II). 5. Time Extension: Cave's Century 5th Addition Approved a one—year time extension for Cave's Century 5th Addition preliminary plat. 6. Joint Resolution of Appreciation Resolution No. 88 — 4 — 56 WHEREAS, Robert Peterson became a member of the Community Design Review Board of Maplewood on January 23, 1984, and has served faithfully in that capacity; WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership and effort in many ways for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and the citizens of the City, that Robert Peterson is hereby extended our heartfelt gratitude and appreciation for his dedicated service and we wish him continued success in the future. Passed by the Council of the City of Maplewood this 25th day of April, 1988. John Greavu, Mayor Passed by the Community Design Review Board of the City of Mapliwood, this day of 1988. Donald Moe, Chairman Attest: Lucille E. Aurelius, Clerk 7. Budget Transfer for Insurance Deductible Approved a budget transfer from the General Fund Contingency Account is needed to cover settlement of the fireworks damage claims. J. ion 8. Renewal of Contract for Insurance Consultant Authorized the renewal of the contract for the insurance consultant, Corporate Risk Managers, Inc. 9. Financial Transfer to Close Project 86-16 Authorization to close Project 86-16 by a transfer from Project 86-12 for all costs incurred to date. 14. McKnight Road Project 81-20 Supplemental Agreement Resolution No. 88 - 4 - 57 WHEREAS, the City of Maplewood, Minnesota, has heretofore ordered made Improvement Project 81-20 and has entered into a cooperative agree- ment with Ramsey County, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 81-20 Supplemental Agree- ment One. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the Mayor and City Clerk are hereby authorized and directed to modify the existing contract by executing said Supplemental Agreement One. 15. Budget Transfer - Utility Billing System Approved the budget transfer of $4559.00 from the Sewer Fund Contingency Account to the Utility Billing Account. 16. Community Development Block Grant Contract Approved the contract to receive the $252,500 Community Development Block Grant from the county for the Cottages of Maplewood project on Woodlynn Avenue. Council approved this project on January 11, 1988, for 60 units of senior housing. Councilmember Anderson moved, seconded by Councilmember Juker, Ayes - Greavu, Councilmembers Anderson, Juker and Rossbach; Nay - Councilmem to approve Consent Agenda items 10 through 13 as presented. 10. Authorization to Fill Vacancy - Nature Center, Part -Time Authorized the posting of the Clerk -Typist I position for the Maplewood Nature Center and approve the hiring of a new permanent part-time Clerk - Typist. 11. Authorization to Fill Vacancy - Dispatcher Authorized the hiring of a Public Safety Dispatcher. 12. Authorization to Fill Vacancy - Police Clerk - Part Time Authorized the hiring of a part-time police clerk for the Public Safety Department. - 3 - 4/25 13. Authorization to Fill Vacancy - Motor Vehicle Billing Clerk. Authorized the hiring of a Motor Vehicle -Utility Billing Clerk. F. PUBLIC HEARINGS 1. 7:00 P.M., Harvester Avenue Storm Sewer, Project 87-31 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct a storm sewer system within the Harvester drainage area. b. Manager McGuire presented the Staff report. c. City Attorney Patrick Kelly explained the legal procedures of the public hearing. d. Director of Public Works Haider presented the specifics of the proposal. e. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following voiced their opinions: Barbara Wood, 2567 Harvester Bernard Kennedy, 2532 Stillwater Road Pete Feist, 950 Ferndale Lloyd Fontaine, 2585 Harvester Mr. Fye, 973 Glendon Kay Emeott-Baldwin, 2550 Stillwater Jay Kaufenberg, 2541 Harvester Ruth Boray, 2531 Harvester Gerald Meis, 2551 Harvester Joe White, 932 Sterling Gerry Peterson, White Bear Lake, Mn. Stuart Ward, 2567 Harvester Francis Snavely., 1900 Sterling Kathy Juenemann, f. Mayor Greavu closed the public hearing. g. Councilmember Bastian moved to deny the project. Seconded by Councilmember Rossbach. Ayes - all. 2. 7:10 P.M., Meyer Street Watermain, Project 87-13 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to extend water main on Meyer Street between Bush and Minnehaha Avenue. b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures of the public hearing. - 4 - 4/25 d. Director of Public Works Haider presented the specifics of the proposal. e. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following persons expressed their opinions: Mrs. Norman Whall, 762 Meyer Mrs. Rose Hellige, 2405 E. Minnehaha Dona Young, 777 Meyer Jim Baldwin, 765 Meyer Joseph Whall, 762 Meyer Richard Settig, 739 Meyer f. Mayor Greavu closed the public eharing. g. Councilmember Anderson introduced the following resolution and moved its adoption• WHEREAS, after due notice of public hearing on the construction of water main and services on Meyer Street between Bush Avenue and Minnehaha Avenue, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all per- sons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services on Meyer Street between Bush Avenue and Minnehaha Avenue as'described in the notice of hearing thereof, and orders the same to be made. 2. The City Engineer is designated Engineer for this improvement and is hereby directed to prepare final plans and specifica- tions for the making of said improvement. Seconded by Mayor Greavu. Ayes - Mayor Greavu, Councilmembers Anderson, Bastian and Juker Nay - Councilmember Rossbach 3. 7:20 P.M., Highway 61 Watermain, Project 87-44 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct water main and services on Highway 61 between Kohl - man and Beam Avenues. b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures of the public hearing. d. Director of Public Works Haider presented the specifics of the proposal. - 5 - 4/25 e. Mayor Greavu called for persons for or against the proposal. The following expressed their views: Leo Pritchard, Metro Imported Auto John Cytracek, 2720 Highway 61 f. Mayor Greavu closed the public hearing. g. Councilmember Anderson introduced the following resolution and moved its adoption: WHEREAS, after due notice of public hearing on the construction of water main and services on Highway 61 between Kohlman Avenue and Beam Avenue, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services on Highway 61 between Kohlman Avenue and Beam Avenue as described in the notice of hearing thereof, and order the same to be made. 2. The City Engineer is designated Engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. Seconded by Councilmember Juker. Ayes - all. 4. 7:30 P.M., County Road C, White Bear Avenue to Ariel Street - Project 86-25 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct water main and services, sanitary sewer and services, storm sewer, sidewalk and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street. b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures for a public hearing. d. Director of Public Works Haider presented the Staff report. e. Mayor Greavu call for persons who wished to be heard for or against the proposal. The following expressed their views: Nancy Gastian, St, Paul, Mn. Mrs. Carpenteur, 2607 Ariel Linda LaPitz, 2005 E. County Road C Delores Ethier, White Bear lake, Mn. Curtis Hardenbrook, 1954 E. County Road C Mrs. Curtis Hardenbrook, 1954 E. County Road C - 6 - 4/25 f. Mayor Greavu closed the public hearing. g. Mayor Greavu introduced the following resolution and moved its adoption: LTIESHEWC WHEREAS, after due notice of public hearing on the construction of water main and services, sanitary sewer and services, storm sewer, sidewalk, and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services, sani- tary sewer and services, storm sewer, sidewalk, and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street as described in the notice of hearing thereof, and orders the same to be made. 2. Execution of the cooperative agreement prepared by Ramsey County is hereby authorized. Seconded by Councilmember Rossbach. Ayes - all. 5. 7:40 P.M., Conditional Use Permit, 1686 Gervais Meader Distributing a. Mayor Greavu convened the meeting for a public hearing regarding the request of Meader Distributing for a conditional use permit to construct a building addition onto the south side of their building at 1686 Gervais Avenue. b. Manager McGuire presented the Staff report. c. Director of Community Development Olson explained the proposal in detail. d. Commissioner Fischer presented the Planning Commission recommendation. e. Board Member Deans presented the Community Design Review Board recommen- dation. f. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Bruce Jones, Jones Architect, spoke on behalf of Meader Distributing. g. Mayor Greavu closed the public hearing. - 7 - 4/25 h. Councilmember Anderson moved to refer the question of possible screen- ing to the Community Design Review Board. Seconded by Councilmember Juker. Ayes - all. i. Councilmember Anderson introduced the following resolution and moved its adoption• WHEREAS, Gene and Elaine Meader initiated a conditional use permit to construct an addition onto their building at the following -described property: Vacated street and alley accruing and Lots 1 - 24, Brighton Park. This property is also known as 1686 Gervais Avenue, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on April 18, 1988, The Planning Commission recommended to the City Council that said permit be approved. 2. The Maplewood City Council held a public hearing on April 25, 1988. Notice thereof was published and mailed pursuant to law. All persons present at said hering were given an opportunity to be heard and pre- sent written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described conditional use permit be approved on the basis of the following findings -of -fact: 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detri- mental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties - 8 - 4/25 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. 8. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan, date -stamped March 25, 1988, unless a change is approved by the City's Community Design Review Board. 2. Keeping the yard on the south side of the building mowed to the south property line. Seconded by Councilmember Juker. Ayes - all. 6. 7:50 P.M., On -Sale Liquor License: 2425 Highway 61 a. Mayor Greavu convened the meeting for a public hearing regarding the request of Gregory P. Kuhns for an On -Sale Intoxicating Liquor License to be located at 2425 Highway 61. b. Manager McGuire presented the Staff report. c. Mr. Greg Kuhns, the applicant, spoke on behalf,of his request. d. Mayor Greavu called for persons who wished to be heard for or against the proposal. None were heard. e. Councilmember Rossbach introduced the following resolution and moved its adoption• NOTICE IS HEREBY GIVEN, that pursuant to action by the City Council of the City of Maplewood, on April 25, 1988, an On -Sale Intoxicating Liquor License was approved for Gregory P. Kuhns, dba Smiley's D.G. Burgers, 2425 Highway 61. The Council proceeded in this matter as outlined under the provisions of the City Ordinance. Seconded by Mayor Greavu. Ayes - all. G. AWARD OF BIDS None. - 9 - 4/25 H. UNFINISHED BUSINESS 1. Code Amendment: Residential Uses/Home Occupations (2nd Reading - 4 Votes) a. Manager NkGuire presented the Staff report. b. Director of Community Development Olson explained the proposed ordinance. c. Mrs. Francis Snavely, 1900 No. Sterling, spoke on behalf of her proposal for a home occupation. d. Councilmember Juker moved to table the proposed ordinance for further investigation. Seconded by Councilmember Anderson. Ayes - all. 2.'- Ski Jump Pond a. Councilmember Bastian moved to table this item until the Meeting of May 23, 1988. Seconded by Councilmember Anderson. Ayes - all. I. NEW BUSINESS 1. Code Amendment: Gervais lake High Water Speed Limits (lst Reading) a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to table this matter until further dis- cussions with Little Canada are held. Seconded by Councilmember Juker Ayes - Councilmembers Bastian, Juker and Rossbach. Nays - Mayor Greavu, Councilmember Anderson. 2. Code Amendment: Setback to Residential Zones (lst Reading) a. Manager McGuire presented the Staff report. b. Director of Community Development Olson explained the proposal in detail. c. Commissioner Lorraine Fischer presented the Planning Commission recom- mendation. d. Councilmember Anderson amendment to each commerci Seconded by Councilmember Rossbach. of an ordinance Ayes - Mayor Greavu, Councilmembers Anderson, Juker & Rossbach Nay - Councilmember Bastian. - 10 - 4/25 3. Carey Heights Drive: Order Feasibility Study a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following resolution and moved its adoption: WHEREAS, it is proposed to construct street, concrete curb and gutter, and utilities on Carey Heights Drive from County Road D to approximately 1500 feet south and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all con- venient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Councilmember Anderson. Ayes - all. c. Mr. Jerry Mogren, owner of property in this area, requested that Beam Avenue be added to this proposal. d. Mayor Greavu moved to add the Beam Avenue discussion to the Agenda as Item I-9. Seconded by Councilmember Anderson. Ayes - all. 4. Brooks Avenue Watermain - Order Feasibility Study a. Manager McGuire presented the Staff report. b. Councilmember Anderson introduced the following resolution and moved its adoption• WHEREAS, it is proposed to construct water main and services on Brooks Avenue between Hazelwood Avenue and Germain Street and to assess the benefited property for all or a portion of the cost of the improve- ment, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council will all con- venient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible aand as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. _ 11 _ 4/25 Seconded by Councilmember Juker. Ayes - Mayor Greavu, Councilmembers Anderson, Juker and Rossbach Nay - Councilmember Bastian 5. Holloway Project 87-14 - Schedule Public Hearing a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following resolution and moved its adoption: WHEREAS, the City Engineer for the City of Maplewood has been authorized and directed to prepare a report with reference to the im- provement of Holloway Avenue, Beebe Road to McKnight Road, City Project 87-14 by construction of street with concrete curb and gutter, storm sewer and water main, and WHEREAS, the said City Engineer has prepared the aforesaid report for the improvement herein described: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The report of the City Engineer advising this Council that the proposed improvement on Holloway Avenue, Beebe Road to McKnight Road, City Project 87-14 by construction of street with concrete curb and gutter, storm sewer and water main is feasible and should best be made as proposed, is hereby re- ceived. 2. The Council will consider the aforesaid improvement in accor- dance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement according to MSA Chapter 429, at an estimated total cost of the improve- ment of $139,600. 3. A public hearing will be held in the Council Chambers of the City Hall at 1830 East County Road B on Monday, the 23rd day of May, 1988, at 7:20 P.M. to consider said improvement. The City Clerk shall give mailed and published notice of said hear- ing and improvement as required by law. Seconded by Councilmember Juker. Ayes - Mayor Greavu, Councilmembers Anderson, Juker and Rossbach Nay - Councilmember Bastian. 6. Contract Settlement - A.F.S.C.M.E. a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to approve the 1988 - 1989 Contract settle- ment with A.F.S.C.M.E. as presented in the Manager's memo dated April 18 1988. Seconded by Councilmember Rossbach. Ayes - all. - 12 - 4/25 7. Contract Settlement —Metro Supervisors a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to approve the 1988-1989 Contract settlement with the Metro Supervisory Unit as presented in the Manager's memo dated April 18 1988 Seconded by Councilmember Anderson. Ayes — all. 8. Ariel Street — County Road B to Cope. a. Manager McGuire presented the Staff report. Councilmember Anderson moved to waive the Rules of Procedures and extend the meeting until 11.00 P.M. Seconded by Mayor Greav i. Ayes — all. b. Mayor Greavu moved to authorize Staff to execute the Ariel Street Improvement cost sharing joint agreement with No St Paul and moved Staff to make final adjustments to the agreement language Seconded by Councilmember Anderson. Ayes — all. 9. Beam Avenue a. Councilmember Anderson introduced the following resolution and moved its adoption• 88-4-66 WHEREAS, it is proposed to construct Beam Avenue from U.S. Trunk Highway 61 to County Road ' D" with new roadway, curb, utilities, and appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD , MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Mayor Greavu. Ayes — all. b. Mr. Jerry Mogren, owner of property affected, spoke on behalf of his request. c. Councilmember Anderson moved to extend a service road to the west with same conditions that were listed in reports of 1986 Seconded by Councilmember Juker. Ayes — all. d. Councilmember Bastian moved to reconsider the previous motion Seconded by Councilmember Anderson. Ayes — all. - 13 - 4/25 Councilmember Bastian moved to waive the Rules of Procedures and extend the meeting to 11:20 P.M. Motion died for lack of a second. Councilmember Anderson moved to waive the Rules of Procedures and extend the meeting to 11:30 P.M. Seconded by Councilmember Juker. Ayes — Mayor Greavu, Councihnembers Anderson, Juker and Rossbach Nay — Councilmember Basitan. f. Mayor Greavu moved to hold a special meeting Thursda , April 28, 1988, at 5:30 P.M., to discuss the Beam Avenue Proposal. Seconded by Councilmember Bastian. Ayes — all. J. VISITOR PRESENTATIONS Harry Zacho, 4356 Cottage Park Road, White Bear Lake, Minnesota a. Mr. Zacho and his son, Gene Zacho, reviewed the problems they have experienced with the construction of Beaver Lake Drainage Improvement. b. Council directed the Manager to put Mr. Zacho on the next agenda. 2. Paul Larson, 2251 Valley View Place, St. Paul, Minnesota a. Mr. Paul Larson, representing the Capital City Seventh Day Advantists School, presented a list of objections against the Boxwood Avenue Improvement. K. COUNCIL PRESENTATIONS 1. Lydia and Furness a. Councilmember Bastian stated the sod at Lydia and Furness was to be replaced after this construction. When will this be? b. Staff stated the sod would be replaced as soon as it warms up. 2. Policy Manual a. Councilmember Bastian questioned how the policy manual is progressing. b. Staff stated it is being worked on. 3. Sand a. Not discussed. 4. Ponding areas a. Councilmember Anderson reviewed several ponding areas and their problems: 1. Pond on 11 b Street in North St. Paul is filled with dirt 2. County Road B 3. Across from Anchor Block 4. Stillwater Avenue — John property - 14 - 4/25 5. Bidding Procedures a. Not discussed. 6. Code Amendment a. Mayor Greavu moved to initiate a code amendment to allow Staff to approve the issuance of building permits to undersized lots. Seconded by Councilmember Bastian. Ayes - all. 7. Storage a. Councilmember Juker stated the present City hall does not have adequate storage facilities. The tapes of the Council meetings from previous years have been placed in storage at the public works building and are inaccessible. b. Councilmember Juker moved to place the storage item in a future Agenda. Seconded by Councilmember Anderson. Ayes - Mayor Greavu, Councilmembers Anderson and Juker Nay - Councilmembers Bastian and Rossbach L. ADMINISTRATIVE PRESENTATIONS None. M. ADJOURNMENT 11:30 P.M. City Clerk - 15 - 4/25 _ I V I ICIK I In I N N 4 0 0 w Y r M M O N f? U N N Q W V r w 1 2 M W � U V? 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W 0 00 0 w O c z: - - / PAYROLL EMPLOYEE NAME GREAVU, JOHN ROSSBACH, GEORGE BASTIAN, GARY JUKER, FRAN ANDERSON, NORMAN McGUIRE, MICHAEL BEHM, LOIS JAHN, DAVID SWANSON, LYLE CUDE, LARRY ZUERCHER, JOHN OSTER, ANDREA FAUST, DANIEL TAYLOR, LINDA MATHEYS, ALANA VIGNALO, DELORES ANDERSON, CAROLE AURELIUS, LUCILLE SELVOG, BETTY SCHADT, JEANNE KELSEY, CONNIE HOSCHKA, GERMAINE VIETOR, LORRAINE HENSLEY, PAT CARLE, JEANETTE GREEN, PHYLLIS COLLINS, KENNETH RICHIE, CAROLE SVENDSEN, JOANNE NELSON, ROBERT DOLAN, RITA OMATH, JOY MARTINSON, CAROL ZAPPA, JOSEPH STILL, VERNON SKALMAN, DONALD NELSON, CAROL MORELLI, RAYMOND STEFFEN, SCOTT ARNOLD, DAVID BANICK, JOHN BOHL, JOHN CAHANES, ANTHONY CLAUSON, DALE MOESCHTER, RICHARD PELTIER, WILLIAM SZCZEPANSKI, THOMAS WELCHLIN, CABOT LANG, RICHARD PALMA, STEVEN HERBERT, MICHAEL DREGER, RICHARD MEEHAN, JR., JAMES CITY OF MAPLEWOOD CHECKS ISSUED FOR PAY PERIOD ENDING 4 -22 -88 CHECK # 3138 - CHECK # 3299 GROSS PAY 458.33 383.33 383.33 383.33 383.33 2,330.59 907.70 960.47 1,236.97 242.40 157.60 1,321.26 1,934.90 719.63 1,734.86 1,668.91 1,463.98 1,788.50 108.50 1,537.59 829.13 620.87 1,484.69 910.92 1,510.98 1,179.34 1,996.50 1,499.82 1,658.04 1,735.70 702.49 1,526.38 1,453.90 1,561.48 1,352.68 1,518.31 1,548.47 1,378.28 1,619.68 1,561.48 1,645.09 1,530.74 1,735.70 1,403.88 1,636.89 1,561.48 1,197.48 1,318.12 1,403.88 1,035.88 1,454.28 1,561.48 1,352.68 PAYROLL EMPLOYEE NAME STAFNE, GREGORY BECKER, RONALD HALWEG, KEVIN STOCKTON, DERRELL PAULOS, JR., PAUL BOWMAN, RICK KARIS, FLINT HEINZ, STEPHEN GRAF, DAVID THOMALLA, DAVID YOUNGREN, JAMES RAZSKAZOFF, DALE VORWERK, ROBERT BERGERON, JOSEPH MELANDER, JON EMBERTSON, JAMES WILLIAMS, DUANE RABINE, JANET STAHNKE, JULIE BOYER, SCOTT SARAFOLEAN, JULIA RYAN, MICHAEL NELSON, KAREN THOLEN, SHAWN FLAUGHER, JAYME HAIDER, KENNETH CHLEBECK, JUDY WEGWERTH, JUDITH MEYER, GERALD KANE, MICHAEL LUTZ, DAVID KLAUSING, HENRY SCHMOOCK, JOHN HELEY, RONALD OSWALD „ ERICK TEVLIN, JR., HARRY FREBERG, RONALD CASS, WILLIAM ELIAS, JAMES PECK, DENNIS PRIEBE, WILLIAM IRISH, BRUCE GESSELE, JAMES GEISSLER, WALTER METZ,TERRY LOFGREN, JOHN ODEGARD, ROBERT BRENNER, LOIS KRUMMEL, BARBARA STAPLES, PAULINE TRAVERS, DANIEL ANDERSON, ROBERT CITY OF MAPLEWOOD CHECKS ISSUED FOR PAY PERIOD ENDING 4 -22 -88 CHECK # 3138 - CHECK # 3299 GROSS PAY T 1,481.39 1,758.59 1,427.47 398.00 1,522.68 1,390.28 1,390.28 1,467.08 1,497.27 1,585.63 1,454.28 1,602.46 1,480.00 1,516.83 1,482.90 1,432.12 1,548.53 1,563.51 1,382.62 1,227.69 1,706.96 1,571.24 1,553.51 1,621.74 1,934.10 1,597.02 830.59 1,592.06 1,551.59 1,474.18 1,504.45 1,017.58 1,583.18 1,018.15 1,555.23 1,433.30 2,262.30 1,699.09 1,671.20 1,624.36 2,113.58 1,925.55 1,594.77 848.86 1,092.94 1,797.30 1,626.87 781.67 2,404.06 99.00 1,358.14 PAYROLL EMPLOYEE NAME LINDORFF, DENNIS YUKER, WALTER HELEY, ROLAND MARUSKA, MARK BURKE, MYLES GERMAIN, DAVID STARK, RICHARD MISKELL, CRAIG SHELDON, LEO RONQUIST, KURT CARLE, MARK MICKELSON, LISA GREEN, GUY YORKOVICH, SUSAN BESETH, JR., RONALD HECK, STACY WARD, ROY TAUBMAN, DOUGLAS GREW, JANET CONNERS, KIM HORSNELL, JUDITH HUTCHINSON, ANN BARTA, MARIE DOHERTY, KATHLEEN OLSON, GEOFFREY LIVINGSTON, JOYCE EKSTRAND, THOMAS JOHNSON, RANDALL OSTROM, MARJORIE CARVER, NICHOLAS WENGER, ROBERT LACASSE, CASEY NADEAU, EDWARD MULWEE, GEORGE NUTESON, LAVERNE BREHEIM, ROGER EDSON, DAVID OWEN, GERALD MULVANEY, DENNIS SPREIGL, GEORGE PAYROLL DEDUC CITY OF MAPLEWOOD CHECKS ISSUED FOR PAY PERIOD ENDING 4 -22 -88 CHECK # 3138 - CHECK # 3299 ICMA RETIREMENT CORPORATION Z1 AFSCME 2725 U1 MN MUTUAL LIFE INS. 19 -3988 METRO SUPERVISORY ASSOC U3 GRAND TOTAL GROSS PAY 1,417.15 81.00 1,416.26 1,621.65 1,522.31 1,487.43 69.00 113.50 42.50 32.50 53.75 42.00 29.70 42.00 35.00 21.00 406.40 2,151.98 1,852.04 575.08 847.71 693.62 1,596.38 1,518.09 1,786.11 938.71 2,429.25 2,288.14 1,967.98 1,428.30 1,639.84 285.00 1,467.93 1,432.56 1,965.11 1,428.69 1,502.95 99.63 1,579.18 1 1. 84, 88 54 AMOUNT 7,633.92 453.25 160.00 18.00 8,265.17 192,453.82 i Action by Council:. Endorse _..._ — Modifie -- MEMORANDUM Re,j ected_®_.m_— Date TO: City Manager FROM: Director of Community Development SUBJECT: Time Extension for Siding DATE: April 27, 1988 The attached letter from Charles Nelson requests a time extension to Labor Day to complete the siding on his house at 2614 Brookview Drive. Recommendation Approve a time extension to Labor Day to complete the siding at 2614 Brookview Drive. J Attachment Letter Charles A. Nelson 2614 Brookview Dr. Maplewood, MN. 55119 Ph. 738 -1468 April 23, 1988 The Mayor and City Council City of Maplewood 1830 E. County Rd. B Maplewood, MN. 55109 Dear Mr. Mayor and Councilmen: In the Spring of 1986, I began a project to insulate and add new siding to my home at the above address. Unfortunately, I became very ill in Midsummer. This illness lasted for over one year until last fall and I was unable to comlete this pro- ject. I request to be allowed to have a time extension until Labor Day to substantially complete this project. I was unable to respond to a letter sent to me by Mr. Robert Wenger last June because my mail was collected and read by a friend during the most debilitating times of my illness. Therefore, I did not know of this code violation until I re- ceived dated April 6, 1988 from Mr. Wenger. I would like to point out that I became unemployed in Feb- ruary of 1986 in anticipation of contiuing my education. This also has been delayed. Since I am taking classes at the U of M this Spring, I will be unable to spend much time on my house until June. Also, last Fall I was hired as a school bus driver which has a low salary and I cannot afford to hire anyone to help me. I have been attempting to contact my doctor so that I could include a note from him with this letter but I have been un- successful so far. His name is John E.Mulvahill, M.D. at 90 S.9th St., 204 Doctors Bldg., Minneapolis, MN. 55402- ph:338- 4136. I hope to have a note before the council meeting. Thankyou for your consideration. Sincerely, Charles A. Nelson '��� c�~, MEMORANDUM Autlmu by 0unun1Ii Eoduroed~.~_.-.-_- TO: City Manager Modified_ FROM: Randy Johnson, Associate Planner IioJectu SUBJECT: HRA Annual Report Dat DATE: April 29, 1988 The HRA/s annual report is enclosed for council's acceptance. owwwWatim Accept the HRA annual report for March, 1987 through February, 1988^ jl Enc. \ ' CITY OF 1MV 1380 FROST AVENUE MAPLEWOOD, MINNESOTA 55109 _ MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY April 12, 1988 City Council Maplewood City Hall 1830 E. County Road B Maplewood, MN 55109 Following is the Maplewood Housing and REdevelopment Authority's Annual Report for the period March 1987 through February 1988. A copy of the at- tendance report is enclosed as Exhibit A (Page 4). John Prey was appointed in November to replace Clemence Kwapick, the HRA /HRC liaison, who resigned because he was unable to attend meetings. As you can see, this was another slow year (only 4 meetings) with staff extremely busy with the planning workload. Pra Participation During the year we participated in three programs administered by the Metro HRA and four administered by local lenders (Exhibits B and C, pages 5 thru 7 ). Through these programs 514 units have received rental assist- ance. For information on loans, see Exhibit B. While the number of exist- ing section 8 assisted households (151) is still below the 169 of 4 years ago, it is an increase over the 140 last year. Because of the data privacy act, we cannot obtain sufficient information to draw an accurate conclusion for the drop in the nurrber of units. Housing and Planning Items Considered In addition to the items listed on Exhibit D (page 8 ), Commissioners Carlson and Fischer have served on the Home Share Task Force Commission, and Commissioner Fischer also serves on the Ramsey County Long Term Care Work Group and one the Living at Home Advisory Committee. Share -A -Home - statistics are included on Exhibit (page 9). The budget for 1988 (the third and final year of the pilot program) is $12,639, down 2.6% from the previous year. Of this armunt,$3,115 will be funded by the Minnesota Housing Finance Agency (MHFA), $7,900 by the CDBG from the County, and the reminder from fees collected. No additional funding will be required from the participating communities. Discussions on whether or not to con- tinue this program, and possible expansion of the service area will be discussed during upcoming months. 1987 -8 HRA Annual Report Emerging Concerns Page 2 At the Council's request, we will be looking at the problem of homeless- ness in the city. After a few years of looking at senior housing needs, it has become apparent that support services are an integral part of the hous- ing picture for them. There are a wide variety of services available from an equally wide variety of sources --some government, some quasi public, some private, some available to a greater extent than others when compared to the need. Information on what is available and how to obtain it may not always be readily available to those in need. What is the appropriate role of the city in the resolution of these problems? Another, more traditional, area of concern to an HRA is that of neigh- borhoods with deteriorating housing. As we have some areas of older, pre - code housing which have the potential to have this problem, we will (if time permits) address the issue and consider possible solutions to alleviate the problem. 1988 Work Program General Objectives 1. Continue to participate in Metropolitan Council and ETA programs. 2. Continue to review ordinances /policies relating to housing costs. 3. As appropriate, seek out partnerships with local lending institu- tions to deliver hone improvement and home loan programs at no expense to the city other than normal up -front staff time. 4. Monitor subsidized housing proposals for consistency with the city housing plan and the guidelines for tax -exempt financing, tax - increment and CDBG financing, as appropriate. 5. Keep informed on current trends and changes that will influence the provision of affordable housing. 6. Utilize Maplewood in Motion, the Maplewood Review and the North- east Area Section, and sewer bill inserts to keep the public aware of the availability of various housing- related programs and developments. 7. Encourage and facilitate the provision of life -cycle housing, and continue to work toward the establishment of alternative housing op- tions for the city's older -adult population. These efforts are to include, but not be limited to, participation on the Older Adult Home -Share Steering Commission and on the County's long -term care study group, as well as eval- uating the need for senior group homes. 8. Hold a ,joint meeting with the city council to review the year's performance and outline a work program for the coming year. Task Objectives 1. Revise the design upgrade options required for approval of tax - exempt financing to distinguish between senior and family housing. 1987 -8 HRA Annual Report Page 3 2. Evaluate and make a recommendation on the continuance of the Home - Share program and possible changes in the service area. 3. Revise the housing section of the comprehensive plan to reflect current and possible future programs, housing needs and conditions. In- clude as city policy the general objectives listed above, as appropriate. 4. Monitor the progress of the subdivision code amendment which would permit developers the option of having the cost of public improve- ments, internal to a plat, assessed to the property. 5. Address the issue of homelessness in Maplewood --does it exist, its causes, possible solutions. 6. Address the issue of what is the appropriate level of government to provide various support services for the elderly to remain in their homes, and which level of government should be responsible for having information on where to call to obtain the service. 7. Establish criteria and identify residential and comtercial target areas for rehabilitation, redevelopment and stricter enforcement of codes intended to help prevent deterioration and blight. 8. A tour for HRA /Council and interested commission members of areas of interest and /or concern to the BRA Admittedly this is an ambition program, and it may be partially dream and scheme, or pie in the sky, depending on how much staff time will be available to bring it to fruition, but our intentions are good. Communication with the Council If at any time it is felt that additional input or guidance from the Council is desirable for proper functioning of the HRA, a request will be made for a shirtsleeve session, or a presentation made under the "Visitor Presentation "item on your agenda. Also included with this report, as Exhibit F, is an item we thought might be of interest to you --a summary of Rental Housing Developed with I`a.x- Exempt Financing to date, including number of units, amount of the bond issue, fees paid to the city to date, and the Federal financing restrictions on these units. LORRAINE B. FISCHER Chairmen Maplewood Housing and Redevelopment Authority EXHIBIT A HRA COMMISSIONERS 4 Dale Carlson i/B4, 3/88 3/93 1890 Barclay (55109) x ConnelIy Thomas Connelly 1/84, 3/85 3Y90 1193 East County Road B (55109) n x Lorraine Fischer 4/75 3/81 3/86 3/91 1812 North Furness (55109) N/A (resigned) Schmit Clemence Kwapick 1/86 (resigned 9/87) 3/89 773 Bellwood Avenue N/A N/A (HRA/HRC Liaison) Greg Schmit 3/82, 3/87 3/92 2369 Linwood (55119) John Prey 11/87 3/89 2370 Stillwater Avenue Apartment 204 (55119) (HRA/HRC Liaison) 4 Carlson x x x ConnelIy x x x Fischer n x x x Kwapich N/A (resigned) Schmit x x x Prey N/A N/A x » 4 EXHIBIT B ACTIVE HOUSING PROGRAMS IN MAPLEWOOD 1" 2 a^ Rehabilitation Loan Program--Owner-occupied (Funded by MHFA): One deferred loan: $ 7,499 Maximum loan amount per application: $7 Households with an adjusted annual income of $7,000 or less are eligible for this assistance" The program offers deferred payment loans" Loan payment may be deferred unless the borrower transfers property within 10 years of the loan date, in which case the loan must be repaid to the MHFA, but without interest. The purpose of this loan program is to assist eligible applicants repair their homes to correct deficiences directly affecting safety, habitability, energy usage and handicap accessibility. The maximum loan amount available is $7,500 per aplicant" The location cannot be given because rehab loan borrowers are protected from identification under the state's data privacy act" b. Section 8 and Section 236 Rental Subsidy Programs (Funded by HUD): Eligible tenants pay a maximum of thirty percent of their gross income toward the monthly rent payment. The difference between the tenant's affordable rent and the total rent is the Section 8 subsidy paid to the landlord by HUD" In December 1997 514 Maplewood households (211 senior and 303 family) were receiving rental assistance. See Exhibit D for the income and rent ceilings. a, Home Improvement Loan Program (Funded by MHFA): Data are not available from the MHFA between 6/86 and 12/87 at the present time due to the conversion to a new data base program" Households with an adjusted annual income of $27,000 or less may be eligible for home improvement loans of up to $15,000. Loan interest rates of between 3 and 9 percent are set dependent upon the borrower's income. b, Home Energy Loan Program (Funded by MHFA) : Four loans: $7,992 Homeowners may be eligible for loans at B 7/8 percent interest rate" Loans of $1 to $5,000 are available for energy efficiency~ related improvements only, under this program, � c" MHFA Howe Mortgage Loan Program (Funded by MHFA)-, This program is for first-time home buyers (FTHB) " To qualify, an applicant's adjusted gross household income cannot exceed $35,000 for a new-dwelling unit or $31,000 for an existing-dwelling unit" The below market interest rate mortgage money is available for purhcase of single-family units, townhomes, condominiums or existing duplexes. 1987 program--January-June: One mortgage for $66,899 July-December: Data cannot be extracted from the new computer system at this time at the city level. d^ Housing Assistance Fund (Funded by Legislature) Through this program qualifying lower-income MHFA home mortgage recipients could receive downpayments and monthly payment assistance" No loans were purhcased for property in Maplewood during 1987. Six loans totalling $20,010 were make in 1985~1986" These six persons also received $1,437,748 in mortgage loans uner the FTHB program outlined above. EYHIBIT C RENTAL ASSISTANCE PROGRAMS Existing Units — Section 8 Household Types Family Elderly Totals One bedroom 4 14 18 Two bedroom 97 8 105 Three bedroom 25 1 26 Four bedroom 2 One bedroom 2 128 23 Of these 151 units, 141 are in multiple dwellings, 5 are in double dwellings and 5 are in single dwellings. New Construction - Section 8 and Section 236 Family Units Archer Heights Lundgren Maple Knolls Totals One bedroom 30 - 3 33 Two bedroom 55 ** 13 32 100 Three bedroom 4 * ** 16 20 40 Handicapped - - 2 2 89 N 57 1� Elderly Units Archer Heights Concordia Arms Totals One bedroom 64 * * ** 124 188 *Archer Heights has 121 Section 8 units, 33 Section 236 units and 14 market - rate units. Section 8 and 2?s rent an4 inca� nYvir":�lines are th? same. * *There are also 8 market -rate units. ** *There are also 2 market rate traits. * ** *There are also 4 market rate traits. SECTION 8 AND 236 INCOME AND RENT CEILINGS Household Size Maacimum Annual Household Size MaximL n Annual (Persons) Gross Family Income (Persons) Gross Family Income 1 $13,500 5 $20,850 2 15,450 6 22,400 3 17,350 7 23,950 4 19,300 8 or more 25,500 Maximum Allowable Rent Unit INjpe (I ncludes gas and electricity One bedroom $435 a month Two bedroom $516 a month Three bedroom $645 a month In the metro area the Section 8 program is available only to the very low income - 50% or less of the median income for the metro area. - 7 - EXHIBIT D HOUSING AND PLANNING PROPOSALS CONSIDERED item Action Taken 4-14~87 1. Developer Project Financing Recommended Approval (Residential Construction) 2^ Code Amendment--Exterior Siding Recommended Approval 3. CDBG Gross Income/Rent Limits Letter to Metro HRA 10~6-87 Cottages of Maplewood PUD/Tax Recommended Condi~ Financing tional Approval 12-^8^87 Tax-Exempt Financing Design Tabled Upgrade Requirements 2-9-88: 1. Ramsey County Home Rehabilitation Approved Deferred Loan Program 2" Work Program for 1988 Adopted 3^ Tax-Exempt Financing Design Tabled Upgrade Requirements W F O. L N L v Q r y M = qq C C L u 0 7 U t► � J N C 'O 4 01 F CI N r r N 00 V 01 0 L J 9 O A rY ! 3 N 01 1 B f q L U ^EE 00 N r N N N N co L N � ^ CL = L N O 10 0 U � N i 1 d 1 A 1 n 1 y O O � L C u r 1 p L co E Jo L b L u al CO N O a L. 4 A a G N d Qj ~ a1 ri ^ S r teE• Go N r N O N r• co W L 01 d C ) � co a v v 0 U L 5 N r 41 ca W O u c u W co L. 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N q A J n L L W T E 3# a q N C d q o v J N U Y O W OV-a L O A a N a d N a NI-d J n 0 E L O 3 O a t u 0 O O d c � J d E d a L O C Ew N I 1 C M O d d c a o q C d L A r-• J O U J N A d C N L •� O Y N C g q Y LL Y C N g 0 T N C v N N V w OIO V d O W O i+ O L d �!•! N 3 9 0 w U r H o � 0 d N W N n 31 0 N 0 w 31"o 0 =a N z i^ N N O q i Y N r d A w O w N P C N A N U M Y W L b c 0 q O W L 0 d U J V Y > o c v d L o > C O U c L L W r 3 E 0= 3 U1A NL Na OIt P N U U N n 3+ r L N d ^N - A NO T O E A U c a^ O q 0 ^ O O Y •�- x U E 6 N E O 0 O L d C A •r- O N' .�- O H 1- QE UQ QU I I I I I 1 1 _a d O V E s O 0 A U N C J d o M> L d d N N d 0.0 L b Y O U N LL d d V d U N OI d L J C 0 Y u O N UL N J O C N J V# Y O NL L 1p d 'O C T r' J Y W A O N 3^ N N O L V N C Nr O 1 d L O N W Y L 00 3 a A d a�F d0 Sp LYO N U d 0N N W c E Q E M T e O u E L o W a C O V- x N� d A N d A q U a L ca E 3 ,Q'x d9 d O U d 6 E a Y C L d d Y J L A A Y E O U W 0 � - C d L� C > O A q O d > - . d a a+ L W N 0 d 0 N Y C E d E u 'O d Y N d J N N 0 J U U L 3 C J NNW r9 Cd. C -9 L u 'r w O t E E N E d E ro N O O w d O Y N 0 Y N U I J u a N Y N 0 0 m c C' U 2 0 I I 1 11 1 A M N L N s ~ O q d d V- L O 0 O U Y w-cc O E N N Y N L H O q La C OQ N U V L L O Y a s d a J N N J O TtY a q pp A J a O > ^� d U V � q .� A U U U rL O— U - O E d A L = d O av u L O N Y O O C 0 i H U9 d> W c u 0 Y E dd Y = O N ^l J um 9 V C L Arm Action by Council: MEMORANDUM TO: FROM: SUBJECT: LOCATION: APPLICANT/OWNER: PROJECT: DATE: City Manager Randall Johnson, Final Plat Desoto Street and Leo Markfort Markfort Addition May 2, 1988 Associate E ndorsed ._~.~~~~.+^ Modified_ _- Rejected ---- ._~~� Dut Planner Ripley Avenue SUMMARY The applicant is requesting final plat approval for the first phase of the Markfort Addition preliminary plat to create twelve single-dwelling lots and an outlot" RRcomMqndatAon Approve the Markfort Addition final plat" REFERENCE Past i or, 8^^24-87: Council approved the Markfort Addition preliminary plat (page 5 ) subject to the following conditions being met prior to final plat- approval: 1" Final platting shall be limited to Phase I until a construction contract<s) is signed for a storm water project to drain this area to Round Lake. Phase II must be platted as an outlot until this contract is signed. 2° The Ripley Avenue right^-of-way shall be moved five feet south, at its intersection with Desoto Street. The length of the west property line for each corner lot need not be altered" (Satisfied.) 3" A drainage easement shall be shown on the o'tlot or buildable lots for Phase II for any portion of the planned two~acre-foot pond that will encroach upon this site" (Phase I satisfied" If storm sewer approved for Desoto, this easement will not be needed") The location of this pond must be approved by the city engineer. All future lots that will adjoin this easement shall have at least 10,000 square feet of area above the easement" (Phase II.) 4. A twenty~foot-wide drainage easement shall be shown on Phase II from the south property line to the north property line, ending at the future two-acre-foot pondin9 easement" (Phase I - satisfied") This storm sewer shall be constructed by the developer as owner of the outlot when the outlot is platted into buildable lots, (Phase II.) The city engineer shall approve the location of the easement to insure that it is properly located to drain the property to the south and this site to the future pond° 5. A recordable quit-claim deed shall be submitted to the city engineer for a 100-foot-diameter temporary cul~de-sac bulb for the west end of Ripley Avenue" 6. Before final plat approval for Phase II the owner of the multiple~ dwelling property to the north must be given the opportunity to document his preference to route sanitary sewer for his property through the applicant's site, rather than to McMenemy Street" This documentation shall include the depth of the proposed multiple-dwelling service connections and the depth of the sanitary sewers that will be available to the property. (Phase II") If this information cannot be provided before final platting of Phase I is requested, a twenty-foot-wide utility easement shall be shown on the outlot between future Ripley Avenue and the north line of the outlot" The city engineer must approve the location. The elevation of the sewer in Phase I shall accommodate this requested sewer" The owner of the outlot shall deed to the city a five-foot-wide temporary construction easement along each side of the permanent easement, if the outlot will be platted before this sanitary sewer will be constructed. The property owner shall pay for this sanitary sewer if the city engineer determines there is a public need to route it through the applicant's site. If there is no public need, then the easement shall be vacated unless the property owner to the north guarantees its construction and the owner of the outlot and the city engineer agree to the routing. 7. The city engineer shall approve final grading, utility drainage and erosion control plans. A construction easement(s) shall be obtained . for any off-site grading" The drainage plan shall include a temporary pond if Phase I is developed before the area storm water project is under contract. This temporary pond must limit storm water discharge from the site to current levels. (Phase I ^^ satisfied") B" A signed developer's agreement shall be submitted to the city engineer, with the required surety, for all required on-site public improvements including: (a) a storm water pond, (b) storm sewer and (c) street and utilities, 9" If council does not initiate a public improvement project to acquire right-of-way for Ripley Avenue, west of the plat, Phase II must be redesigned as a permanent cul-de-sac. (Phase II - council initiated acquisition on 8~24-87^) m Attachments: 1. Location Map 2" Drainage Plan 3° Preliminary Plat 4" Final plat (8 1/2 x 11) 5^ Final plat (separate enclosure) C /7r OF '6w a �3 ` v R caul' R F R a 1 1 ` F y B C /TY F OF L/T7LE CA4(4OA R O�� R R. F Be N e 'i. R t v / E R R W R "r (R2 u aC " I�fLLSOdI_J �I ffQp 1.1 raLiy 1 L_ R ✓ ,{P Be R w[ 'f (PU • f r y , DC- F l R Ls�, vfnxpH m ROMA.. YI L o �• �° R�� F F D n _ BC suwcn ,N,f -�L. R3 KL nv / FfNT PLL V 3 N A• R9 h yf MRfY L ,Nf A f F x= F . 3 R F .R R J Be , " Seta i • R3 rR /R F 9 Li R-! F C /Tr OF ST. PAUL LOCATION MAP. 4 3 N Attachment 7 MAJOR WATERSHED DIVIDE INTERIOR WATERSHED DIVIDES PROPOSED STORM SEWER 42 EXISTING STORM SEWER --------- OPEN CHANNEL STORM WATER STORAGE AREA ^ �✓ INUNDATION AREA STORAGE AREA VOLUME 4 IF DISCHARGE IN Ci8 19 CITY LIMITS .. :} EXCERPT FROM THE DRAINAGE PLAN Q 4 N Attachment 2 � PREY AVENUE MARKFORT ADDITION PRELIMINARY PLAT (Approved 8- 24 -87) s Attachment 3 At PHASE II PHASE I GARAGE THAT MUST 1 780 DE RELOCATED 12 - II 10 9 6 I 7 6 5 4 3 2 I I F II "M = �a 1` A:P E�— - =- RIPLEY AV ENUE veao !t - - : ti_ _ ---- _ w t � I 1774 .. •.9 .. ne .. n�.r nb .. ...g .. n2V 12 Il 10 4 Zn3� I �— rr �r rnorosEO rA6nEa VPOP09Epl —_� r I � —J i ! OHIINGM i I ! 11 L— PROPOSED HMO CH URCH SITE i �. - -- —T - -- � PREY AVENUE MARKFORT ADDITION PRELIMINARY PLAT (Approved 8- 24 -87) s Attachment 3 At / � � N l /Nl OI rA' f J Va y I♦y J YJ r /il .m W y Jaf J h y yC. n ZIP, o.. =) /uw/rwer twelviwr N C9'tT09'f I I aD 3�s {{ll --- aarar�rr i W m ! • R w W � � •' �� a a" a ax 2 �� v.s e ; w vsv /f /P R. � ,I✓ENVE; R �� _ • � � l � R �if.}� �Inra.w d '/ ws+a.i OUTLOT ♦ A ! ar•» u, �uvr�K.n % oi Y �8 6 3= g ay 4 W 3 kd 2 ;x + g� r N � a A /X y AY j I�Af aIYN M -'�BO.O I -�• y !1� v arc. n, r. •r, w. r. N /9'J�' / I _ MARKFORT ADDITION FINAL PLAT 6 Attachment 4 0 N �__� �� r MEMORANDUM TO: FROM: SUBJECT: LOCATION: APPLICANT: OWNER: DATE: Action by CounoiK City Manager Endorsed �~�~_~~_ Associate Planner--Johnson Modlfled~�_~~_, Time Extension- Plat Rajonted,�~�_~_^ Beebe Road North of Larpenteur Avenue � Dato_-~~~~~— John Sauro George Town Commons, Limited Partnership April 29, 1988 SUMMARY MUM Approval of a one-year time extension for the Southwinds of Maplewood 2nd Addition preliminary plat" Comments A requirement of the preliminary plat approval was to obtain a containment easement from Williams Brothers Pipeline Company for the three pipelines that cross the north boundary of the site" The negotiations for this easement are taking longer than expected" Also securing clear title for this previously tax-forfeited property has caused some unexpected delays. The applicant expects to make application for final plat approval in May or June. There have been no changes made to the code or to the adjoining land uses which would warrant denial or amendment of the original conditions of approval" Approve a one-year time extension for the Southwinds or Maplewood 2nd Addition" 5-22~86: Council approved the Southwinds of Maplewood Second Addition preliminary plat, subject to 1^ Submittal of a developer's agreement with required surety, to extend sanitary sewer service to the southerly lots on the west side of Beebe Road. 2" An easement(s) shall be shown on the final plat, west of Beebe Road, for the sanitary sewer required in Condition 1^ The width and location of the easement shall be approved by the city engineer. 3^ Right-o+-way for Beebe Road shall be shown on the final plat, 30 feet on either side of the center line of the existing roadway. The city engineer shall approve the legal description for the center line" 4^ City engineer approval of final grading, drainage and utility plans. 5. The existing pondin9 and storm sewer easement shall be shown on the final plat" 6" The private driveway easement through Block Two shall be shown on the final plat in its present location or relocated as approved by he city engineer" This easement shall not he eliminated without approval by council of and amendment of the conditional use permit for Fred Moore planned unit development (Forest Green apartments)" 7" A containment easement for Williams Brothers pipeline shall be shown on the final plat" The location shall be determined by the Williams Brothers pipeline and the applicant" 8. A ton-foot wide trail easement/walkway shall be granted to the city in the vicinity of the north property line of the site between the Furness and Beebe Road rights-of-way" Prior to final plat approval, the location of the trail shall be approved by the parks director and Williams Brothers pipeline. The trail corridor may be granted to the city by quit-claim deed, as a provision of the containment easement from William Brothers pipeline or as a platted walkway, at the discretion of the applicant" 9" Thirty-foot wide street right~of-way shall be shown on the final plat west of a perpendicular to the Beebe Road right-of-way along the north line of Lot Five to provide access to the school district administration building" 5~11-87: Council approved a one-year time extension" Elannia 1. Section 30~5 of the subdivision code provides that for one year following preliminary approval and for two years following final plat approval "unless the subdivider and the city agree otherwise, no amendment to a comprehensive plan or official control shall apply to or affect the use, development density, lot size, lot layout or dedication or platting required or permitted by the approved application. Thereafter, pursuant to its regulations, the city may extend the period by agreement with the subdivider and subject to all applicable performance conditions and requirements, or it may require submission of a new application, unless substantial physical activity and investment has occurred in reasonable reliance on the approved application and the subdivider will suffer substantial financial damage as a consequence of a requirement to submit a new application" In connection with a subdivision involving planned and staged development, the city may by resolution and agreement grant the rights referred to herein for such periods of time longer than two (2) years which it determines to be reasonable and appropriate.'' � 2" The building proposed for Lot One, Block One feet from the closest pipeline. A setback of 100 generally being accepted as adequate. mt.:) Attachments: I. Location Map 2" Preliminary Plat Map 3" Applicant's Letter of Request will he more than 150 to 150 feet is ] R R R LBC 9C 1. LOCATION MAP " 4 Attachment 7 iQ 1 Fnr-=s� ! G�enn� Ylcc CA (Pc - cfu r0.a SL 418�J \ $lot Z x9V >vn [ a 26L11 �✓ x99 ,in[ 1 �' �• I� 2B�]is \� tld•• - S 9 I- ARCpGMTC:A.I ^ ilrl I 1 �1 �. my 1 I I I I I I r I I I I / / Ayt 1•A • AVE 4 � SOUTHWINDS OF MAPLEWOOD 2ND ADDITION Preliminary Plat 5 Attachment 2 t. �O.V Residential Sales Office — 644 -3216 100 Englewood Office Park Investment Properties Counselling Management Real Saul' ty f ain �5 Milmwo 1365 Englewood Avenue St. Paul, Minnesota 55104 April 18 X988 City of Maplewood 1830 East County Road E Maplewood, MN 55109 Attn Randy Johnson Dear Randys Please Allow me an extension of time on Maplewoods South, Due to procedural problems with the County Register of Titles. Yours truly /John F. Sauro R MEMORANDUM Eudorno0~.~.~~�� Modif1ad..-.~~_~~. Bojootod~-..~.�~~~� Date TO: City Manager FROM: Director of Community Development SUBJECT: Resolution of Appreciation DATE: April 29, 1968 Due to an oversight, a resolution of appreciation was not prepared for George Rossbach, recognizing his term on the planning commission" A resolution is attached. Approve the attached resolution. k Attachment a0IN7 i2£SOLVION OF 4/)/)/VCI,47ION 6111£ /2£AS, gjeozge Roah&ach hae Been a mem8en o/ the Peanning Commi.6eion of 9lapeewood, (U neaota eince Novem &e2 24, 9986, and has eeaved laithluUy in that capacity to aanuazy 99, 9988; and bilo £AS, the Aeanning Commizzion hah appzec-&Led h 6 expezience, ine.ighth and good judgments and 01£12£AS, he hah 1zee.ey given o him, time and enzagy, without compeneat.ion, /oz the 9etteluwat o� the City o� llapiewood, and GJfovAS, he ha.a zhown eince/re dedication to hi i duties, and has conziatenUy con zi8ated hie &adeaAhip, time and e)gort /oz the kenel t o the city. NOW 7K£R OAS, BE 17 K£R£By R£SOLMD Zoz and on 8ehae� o�P the City o/ Oapeewood, /liunewta, and Lte citizen, #beet geozge Rom9ach iz hezay extended ouz hearzgp- t gzatLtude and appzeciation /oz h,e dpcUcated eezvice and we wi3h him continued hucce'm in. the /utaze. P".6ed ey the Counci.e o/ the City o,' Napeewood thih 91-h day o/ (lay, 9988. aohn C. 9zeavu, ilagoz Pa.aaed gy the leannLng Commihh.ioa o the City 4 Napeewood thlh 2nd day o/ (lay, 9988. Leatez AxdaU, Chairman Attest: Luc.ZUP- E. AuAe.Qiue, C&Ak Agenda Number ' Action by Counoi:L :, Endorsed_ Modified �_ v Rejected Da:Le— TO: Mayor & City Council FROM: City Manager�c0�. -.e RE: Manager /Finance Secretary Pay Rate DATE: May 2, 1988 Introduction When the AFSCME contract was adopted, it created a disparity in the pay rate for the secretaries covered by the contract vs. the non -union secretary. Discussion The pay rates for the union /non -union secretaries vary as follows: 1) The union secretaries received a 1.25% greater increase for pay equity 2) The union secretaries were granted two longevity steps Recommendation It is recommended that the non -union secretary be granted the same pay rate as the union ( AFSCME). MM /ch E Ii d April 21, 1988 Action by Counoil:l MEMORANDUM Endor. sed- Modified To: City Manager Michael McGuire Rejected From: Chief of Police Kenneth V. Collins; vW&- Date.... Subject: Hiring of Two Part —Time CSO /Paramedics In the 1988 budget, the City Council approved the hiring of two part —time Community Service Officer /Paramedics. We would like to begin that process by advertising for those positions. KVC:js cc Paramedic File CSO File ,14 -/ May 3, 1988 To: City Manager City Council Members Action by Council: Endorsed Modified— Rejecte Date — I would like to address the traffic problem on Phalan Place between Frost and Ripley Streets. Phalan Place is not designed for the traffic flow it presently has. I would estimate that it is 20 times heavier that a normal residential street. This traffic flow creates an extra hazard for pedestrians, specifically small children. Our children must use the street to walk to and from the bus stops. There is a blatant disregard for the safety of our children by the drivers of vehicles using Phalen Place. We have many small children using the street, also a handicapped little girl in a wheel chair. I have witnessed people speeding by this girl in her wheel chair and also speeding /swerving around the bus that picks her up for school. The residents of Phalen Place met with the city police, engineers, and council members several years ago. The engineers stated that there was excessive traffic (gauged by the traffic monitor they set up) but that the new East Shore Drive to Frost Avenue and the improvement of Frost Avenue would alleviate this problem. They were wrong, we still have a problem with excessive traffic. I have made some observations on the street and have several suggestions: 1. Make Phalen Place a one way street 2. Put in 3 way stop signs at Phalen Place and Fenton Street 3. Lower the speed limit 4. Put in speed bumps 5. Alternate streets should be put through to Frost such as Frank Street 6. Block off one end of Phalan Place so only residents use the street as many streets are in St. Paul & Mpls. I have talked to the residents of Phalen Place over the years and they feel the same as I do. Thank you. Patrick M. Vaughan WelshCompanies May 4, 1988 Mayor and City Council ATTN: Mike McGuire, City Manager City of Maplewood 1840 East County Road B Maplewood, MN 55109 RE: Hillside Shopping Center 1680 North McKnight Road Maplewood, Minnesota Dear Mayor and Council: Welsh Companies, Inc. 11200 West 78th Street Eden Prairie, Minnesota 55344 6129445810 Action by Council: Endorsed —_ Modified- - Rejecte Date. The owners and developers of Hillside Center and the tenants of our shopping center would like to appear before you on Monday, May 9, 1988 to formally request that the address of our shopping center remain as 1680 North McKnight Road. Background In the fall of 1987, at the time we requested building permits for the construction of the Hillside Center, the issue of address was raised with us by when a Larpenteur Street address was assigned to our project. After several discussions with Ms. Aurelius, the city clerk, I requested that the project be assigned a to North McKnight Road address. We made our request based on the fact that McKnight Road was soon to be a four lane road and the McKnight Road was considered the main street of Maplewood and that as we were marketing our space to tenants, tenants were requesting McKnight Road since McKnight Road is a well known street in Maplewood and ran from I -94 to Highway 36. After discussions with Ms. Aurelius she indicated that if we really wanted to change to McKnight Road that she would be agreeable to that. We said that we preferred McKnight Road as an address for our shopping center and we proceeded forward. We have marketed Hillside Center as a center with a McKnight Road address since 1680 McKnight Road was assigned to us last fall. All of the permits which we have received and which our tenants have received from the City of Maplewood since that time, as well as permits from the St. Paul Water Department and other utilities, telephone companies, etc. have been with the McKnight Road address. Our tenants operated with the McKnight Road address and during this period of time have taken yellow pages advertising, created business cards, business forms and have expended a great deal of money on other forms of advertising using McKnight Road as an address. Approximately 30 days ago, after several of our tenants were actually open for business, an unidentified public safety official indicated to them that McKnight Road was no longer the address for the shopping center, that Larpenteur address had been reassigned to the shopping center. Real Estate Development • Construction • Brokerage • Properly Management • Investment Services WelshCompanies May 4, 1988 Page 2 At the request of the tenants, I called Police Chief Collins to seek a clarification of the matter. Chief Collins indicated to me that, yes, the address had been changed to Larpenteur for public safety reasons. I explained to him that neither the developer and owner nor any of the tenants had been involved in any of the discussions relating to the change of address and that everyone had expended sums of money as well as advertising to establish a McKnight Road address. I asked why this change had occurred unilaterally without anyone being notified or participating in any discussion. The Chief indicated that he would get back to me and when he did not, I assumed that 1680 McKnight Road had been reassigned to Hillside Center. Late last week, I was informed by our tenants, again, that an unidentified public safety officer had indicated that the street addresses had not been changed back to McKnight. Again, at the request of the tenants, I contacted Chief Collins who again repeated to me that the address had not been changed. He apologized for any inconvenience that might happen as a result of this, especially since neither the owner /developer nor the tenants had been involved in any discussion, but that he was not going to change to address. He indicated that I could contact the City Manager. I have contacted and met with the City Manager who indicates that he is not in a position to overrule the Chief of Police, therefore, we are petitioning you, the City Council, for relief. The relief requested is to permanently assign the address of the Hillside Shopping Center in Maplewood, Minnesota to 1680 North McKnight Road. The owner /developer and tenants of Hillside Shopping Center have relied on the determination by the city clerk that the address of our shopping center is 1680 North McKnight Road since the beginning of the project. To have the address changed at this time causes undue hardship in the following ways: 1. Monies expended for advertising. 2. Monies spent for business forms and business cards. 3. Permits required by the City of Maplewood and other municipalities.. 4. Permits required by the State and national associations such as the American Association of Travel Agents. 5. Insurance and bonding. 6. Yellow pages advertising. The identity of the Hillside Shopping Center in the minds of the public at this point, both in terms of radio and print advertising as well as forms and arrangements with regulating bodies and the public, is at 1680 North McKnight Road, Maplewood. To change this would not only be costly in terms )%IshCompanies May 4, 1988 Page 3 of the additional funds required to change all of the advertising, but extremely confusing to the public in terms of the specific location of Hillside Center. Summary We chose to locate the Hillside Shopping Center on McKnight Road in Maplewood because of the publics identification with the street as being part of Maplewood. From a marketing point of view, our customers know that McKnight Road is in Maplewood and they know how to reach us on that street. Our customers tend to think of Larpenteur as basically a St. Paul street. The Department of Public Safety is concerned that the building faces Larpenteur more than it faces McKnight and therefore it will be confusing to public safety workers. I submit that everybody is going to know where Hillside Shopping Center is. As I explained to Chief Collins, one of the reasons we tend to be facing Larpetneur rather than McKnight, is that it is a result of the compromise that we worked out with the neighbors to preserve the- hills- and trees - and - not -to- build- -our commercial venture northward. I have agreed further with the City Manager that we will be placing a monument sign at the corner of our building once the storm sewer and highway construction is finished and that the monument sign, like the monument sign in front of City Hail, will have 1680 North McKnight Road on the sign for increased identification. We have relied upon the address provided to us by the City Clerk of Maplewood to create a location and identity for our shopping center. To change the address would confuse the consuming public and would cost us sales and customers. The implications of an address change would take years to overcome in the minds of the consuming public since all of our tenants have taken yellow pages advertising with 1680 North McKnight Road, again, in reliance upon the address given us by the City Clerk. While we share the public safety concerns of the Chief of Police, we think that if customers from St. Cloud and other distant points can find our shopping center that surely Maplewood natives would be able to know exactly where we are. We very urgently request that we be permanently given 1680 North McKnight Road so that we can go on about our business. Thank you very much for your consideration. Very truly yours, 1 D i Parker Welsh Companies, Inc. DNP /lmy TO: FROM: SUBJECT: LOCATION: APPLICANT/OWNER: PROJECT: DATE: MEMORANDUM City Manager Thomas Ekstrand, Associate Planner Conditional Use Permit 1225 Frost Avenue George Hirsch George's Body Shop Storage Building April 13, 1988 SUMMARY Introduction �. Action by, Council: Eudorood- Mod1f1od..~~~-^~~ Rejected Dut*- ~~- The applicant is requesting approval of a conditional use permit to erect a 40 by 40 foot metal pole building in a BC, business commercial district. The building would store auto parts and vehicles that are presently being stored outside, (See page 8.) Background On December 4, 1987, council amended the metal building ordinance to permit metal storage buildings in BC districts by conditional use permit, When the building would be substantially screened and when the building would not be of lesser quality than surrounding development. The city has been trying to get this area cleaned up for some tim�� now. This proposal would help serve that purpose by providing the applicant with inside storage area" The proposed structure would be compatible with the surrounding property, which is heavily developed with other automobile repair garages and also with the Blake metal pole building to the west. The building would also be substantially screened from adjacent residential properties by existing trees to the north" Recommendation Adoption of the resolution on page 10 granting a conditional use permit for the construction of a 40 by 40 metal storage building at 1225 Frost Avenue" Approval is based on the findings required by code and subject to: 1" Adherence to the site plan dated April 12, 1988, unless a change is approved by the c 2 The property owner shall not be allowed exterior storage of junked vehicles, parts, debris or refuse" 3" Compliance with the screening ordinance, Sectibn 36-27^ CITIZEN COMMENTS Staff surveyed the 19 surrounding property owners within a 350 foot radius for their comments concerning this request. Of the 10 replies, five were in favor, four had no comment and one objected. In Favor Comments I am in favor of this proposal because: 1. it would clean up the area. 2. its good to help eliminate outside storage but make sure the building looks ok, even if it will not be directly visible from the street . 3. he needs the building for storage and also would help to cut down vandalism and theft. 4. it would greatly improve the lot in front and to the rear of the body shop and to provide secure storage for the owner's vehicles and parts. 5. it will clean up the area and is commercial property. My only concern is that it is built on the proper survey line. Staff comment: A condition of the site plan /building design approval would be to require that surveyor irons be in place prior to construction. Objection (From Robert Klebe - 1 Ryan I object to this proposal because the to store junk cars that do not run. get what he wants and then clutter it hazard and a place for kids to drink. eyesore and he told me he didn't have taxpayer. Staff comments If approved, that the site be continually for permit renewals to assure man uses the back part of his lot ie will probably clean up the lot to up again afterwards. It is a fire I once asked him to clean up this to. I am a neighbor and a this conditional cleaned up. Code compliance. use permit would require requires periodic checks 2 REFERENCE Si te Description 1. Site size: 10,160 square feet 2. Existing land use: George's Body Shop Surrounding Land Uses Northerly: Minnesota Department of Natural Resources trail (abandoned Soo Line tracks) Southerly: Frost Avenue and undeveloped property zoned R -3 Multiple Dwelling Residential Easterly: Classic Car Wash Westerly: Maplewood Dairy and Sandy's Family.Hair Care Past Actio 2 -8 -83: The Community Design Review Board approved plans for the applicant to add a dwelling -unit addition on top of the body shop, subject to: 1. The owner's side and rear yards shalt be cleaned up and all refuse, old auto parts and usable junk cars shall be removed prior to the issuance of a building permit. 2. The owner shall thereafter keep his lot cleaned up and free of old parts, junked vehicles, refuse and debris. 3. The owner shall keep those vehicles which have been brought in for repair, behind the building while they are waiting to be worked on. 4. The owner shall agree to the above conditions in writing. 5. All exposed exterior concrete block walls shall be repainted an earth -tone color compatible with the brick and stucco. The concrete block has not been repainted. The applicant proposes to have the blue paint sandblasted off of the walls this summer. Planning Considerations 1. Land Use Plan designation: SC, service commercial 2. Zoning: BC 3. Section 9- 6(a)(4) will allow metal storage buildings by conditional use permit in a BC district as required by Section 36- 153(2)(+). 4. Section 36- 153(2)(+) states that metal storage buildings are allowed in BC districts by conditional use permit provided that in addition to 3 the general findings required for a conditional use, the following additional findings shall be included: a. The building would be substantially screened as defined in Section 36 -27, as viewed from streets or residentially zoned land. b. The building would not be of lesser quality than surrounding development. If the screening is removed or dies and is not replaced, the city council may require removal of the building. If the value of the building exceeds $25,000, the city council shall allow at least a five -year amortization period. 5. Section 36- 442(b) states that in order to approve a condi- tional use permit, the city council must make the ten findings for approval listed in the resolution (see findings 1 -10 on page 10.) kd Attac hments 1. Location /Land Use Flan Map 2. Property Line /Zoning Map 3. Site Plan 4. Applicant's Letter Dated December 17, 1987 5. Landscaping /Screening Ordinance 6. Resolution 4 tot r. w s r 0 e E Saint Paul n �' w c a` m m a a 3 L .a c x REVISED 4 -08 -86 GLADSTONE LAND USE PLAN 5 ATTACHMENT 1 0 N c `u 7 • m o N O E = r E tot r. w s r 0 e E Saint Paul n �' w c a` m m a a 3 L .a c x REVISED 4 -08 -86 GLADSTONE LAND USE PLAN 5 ATTACHMENT 1 0 N It o l6 GSM \"4 S _ 33 o 8 , Y 20 RY cr t sPr 34 4 9 6 --1�7 \ _5 �i'� ^,� o 1 52 —1.7; ze.c /.ri °c.i ` T 100 17 1 16 19 k , 35 1 1 15 (2N (5•s) f(a) $ 51 0 36 e 1 2 ,' 13 4 21) ') V 6.i� 4 6S , (GV) .t+. q 37 : R N (ry (se) 4 1 47146'.1 49 o wo- 6 O (W +.� (4 42 43 1 441'45' 40 0 41 36 7 39 40 1 ' , 13 ' 11 _ is 10 � III IG 10 14 �.. 9 • —qf�� �r.r --{ n D zo Q �n115 �,,,. �� l.9 � I I I o a• 'r, , Dr Z�.� Q 1 9D � 492 !'•. zq.45� � I I 'J, co h II o' D is a 4'7 4 Iz j: e 11 6- . N i Car Nis Ix 9 ` 1� X91 ?4 ° °• •� 4 19 9 +u • I ■ s�. � ■ 13 ' 11 _ is 10 � III IG 10 14 �.. 9 • —qf�� �r.r --{ n D zo Q �n115 �,,,. �� l.9 � I I I o a• 'r, , Dr Z�.� Q 1 9D � 492 !'•. zq.45� � I I 'J, co PROPERTY LINE / ZONING MAP 6 ATTACHMENT 2 ■ oe' ■ 6- . N i Car Nis N zo.e1 o ly ■ s�. � ■ ■ J ■ qxs ■ tee, xo °O �■ 9.94 oc, ■ ■ R3 0 mmmmm ---- -- .._.. PROPERTY LINE / ZONING MAP 6 ATTACHMENT 2 4 u v v. ° V a V 7 , 4 A o' ' � / y pan �'�:• �i':��'° . ,/0,x.57 ! %'` °" Y , f k 1 Ac s 3 / A-1 C4 B /oak ' p :g 1 5C Co /J7/p I 8/d gr /C F� J10A a N w i //G 43 /Roh � 'Z I/99 . n , ..... /O.�SY AC• I r 103.57 -- . M FR o sT AVEN!!E' �rieP.bts Boar ShIo SITE PLAN APR 12 10 7 ATTACHMENT 3 0 N December 17, 1987 City of Maplewood Geoff Olson, AICP 1830 East County Road B Maplewood, MN 55109 Dear Mr. Olson: I own and operate an auto body repair business in the Maplewood area and would like to construct a metal structural building behind my present location. The metal building would be used to store auto parts and vehicles which are currently being stored outside and are targets of theft and vandalism. The metal building would be located behind my present shop in a business commercial area and would not be visible from the street or neighboring residential area. One of the most important reasons for this building is to clean up the area in the rear of my property. (See attached letter from the City of Maplewood.) I am sending this letter along with my application for a conditional use permit and type of building we would like to construct. If you have any questions, feel free to contact me. •, I would appreciate any recommendations you may have. Sincerely; >> l George M: 'Hirsch C/O George's Body Shop 1225 Frost Avenue Maplewood, MN 55109 Tele: 774 -1442 GMH:jr Enclosures ATTACHMENT 4 E:] LANDSCAPING AND SCREENING ORDINANCE SEC. 36 -27 (a) A landscaped area of not lees thantwenty (20) feet in width shall be provided wherai (1) A nonresidential use would be within two hundred (200) feet of a residentially zoned property. (2) A multiple dwelling abuts property zoned for single or double dwellings. (b) Screening shall be provided where: (1) The light from automobile headlights and other sources would be directed onto residential windows. (2) There would be exterior storage of goods or materials which could unreasonably annoy or endanger surrounding prop. erty owners. (3) Except for mobile homes, town houses, single and double dwellings, all mechanical equipment on the ground or roof shell be screened on all aides so as not to be visible from public streets or adjoining property. Such screening shall be designed and constructed of a ma. terial(s) that is compatible with the principal building and subject to community design review board approval. (c) Screening shall be satisfied by the use of a screening fence, planting screen, berm or combination thereof. If the topography, natural growth of vegetation, permanent buildings, or other bar. riers meet the standards of subsections (1) and (2) below, they may be substituted for all or part of the screening fence or plant- ing screen: (1) A planting screen shall consist of evergreen plantings. Trees shall be a minimum of two and one -half (255) inches in trunk diameter, two (2) feet above grade. Shrubs may be used in combination with a berm and shall be a minimum of two (2) feet in height. Spacing of trees and shrubs shall be so as to create an eighty (80) percent opaque screening at least six (6) feet in height. (2) Berme shall have mowable side slopes. Slopes greater than two and one -half (255) to one may be used if the slopes are stepped with retaining walla. Plant materials resistant to erosion may be substituted for sod when approved by the community design review board. (3) Screening fences shall be painted or stained whenever nec. essary, so as not to fade, chip or discolor. Broken or knocked down fences shall be repaired. Planting screens shall be maintained in a neat and healthy condition. Plantings that have died shall be promptly replaced. (d) Screening may be satisfied with a screening fence. A screen. ing fence shall be attractive, compatible with the principal build. ing and surrounding land uses, at least six (6) feet in height, and provide a minimum opaqueness of eighty (80) percent. (e) Trash container enclosures shall be provided around all trash containers and shall be one hundred (100) percent opaque. They shall be protected by concrete - filled steel posts, or the equiva. lent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. In all Instances, the enclosure must be of a design, material and color compatible with the building and be kept in good repair. A gate that provides one hundred (100) percent opaqueness shall be provided. The community design review board may waive any part of these requirements if they rind that the trash container would be hid. den from adjacent properties and streets. (Ord. No. 630, 1 1, ATTACHMENT 11. 22.82; Ord. No. 680, 4 1, 2.11.86) Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said city on the day of , 19B7 at 7 p.m. The following members were present; The following members were absent: WHEREAS, George Hirsch initiated a conditional use permit to construct a metal storage building at the following- described property: VAC ALLEY ACCRUING & FOL; EX E 103.57 FT; LOTS 1 THRU 5 & EX E 103.57 FT; THE S 10 FT OF LOT 6 THE S 10 FT OF E 8.57 FT OF LOT 1.4 & PART OF VAC ALLEY ADJ TO LOT 15 & THE E 8.57 FT OF LOTS 16 THRU LOT 19 BLK 3 This property is also known as 1225 Frost Avenue, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on April 18, 19BB. The planning commission recommended to the city council that said permit be 2. The Maplewood City Council held a public hearing on , 1988. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above - described conditional use permit be approved on the basis of the following findings -of -fact: 1. The use is in conformity with the city's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detrimental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 10 Attachment 6 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties. 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. S. The use would not create excessive additional requirements at Public cost for public facilities and services; and would not be detrimental to the welfare of the city. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use would cause minimal adverse environmental effects. 11. The building would be substantially screened, as defined in Section 36 -27, as viewed from streets or residentially zoned land. 12. The building would not be of lesser quality than surrounding development. Approval is subject to the following conditions: 1. Adherence to the site plan, dated April 12, 1988, unless a change is approved by the city. 2. The property owner shall not be allowed exterior storage of junked vehicles, parts, debris or refuse. 3. Compliance with the screening ordinance, Section 36 -27. 11 Adopted this day of , 1988. Seconded by Ayes- - STATE OF MINNESOTA ) COUNTY OF RAMSEY > SS. CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 198 , with the original on file in my office, and the same is a full, true and complete transcript insofar as the same relates to a conditional use permit. Witness my hand as such clerk and the corporate seal of the city this day of , 1988. City Clerk City of Maplewood 12 Planning Commission Minutes 4 -18 -88 submitted. Commiss -2- er Sigmundik seconded V. PUBLIC HEARI VI. VISITOR PRESENTWYIONS VII. COMMUNE. ;.; IONS VIII. NEW BUSINESS A. Conditional Use P 6 it Distributing) \ , Secretary Olson explain Ayes -- xdahl, Ayers, Barr t, Cardinal, Dempsey, Fio1 , Fischer, Gains, Si mundik 1686 Gervais Ave. (Meader e staff report. Bruce Jones, the architf�ct 0` Paul, was present at the meet questions concerning the staf the project, 1624 Hillcrest, St. ng. He said he didn't have any \report. Commissioner Ayers moved the pla Wing commission recommend adoption of the resg(lution approv'ng a conditional use permit for the proposed bLfilding addition onto the south side of Meader Distributing at 1686 Gervai Avenue for•an indefinite time period. Approval is based on a findings required by code and subject adherence to the ite plan date - stamped March 25, 1988, finless a change is ap oved by the city's community desig� review board. Commissioner Fischer seconded Ayes-- Axxdahl, Ayers, Barrett, Cardinal, Dempsey, Fiala, Fischer, Gains, Sigmundik B. Conditional Use Permit: 1225 Frost Ave. (George's Auto Body) The staff report was given and discussed with the commissioners. Roxanne Hirsch, 1225 Frost Avenue, was present at the meeting. Commissioner Cardinal moved the planning commission recommend adoption of the resolution granting a conditional use permit for the construction of a 40 by 40 metal storage building at 1225 Frost Avenue. Approval is based on the findings required Planning Commission Minutes 4 -18 -88 by code and subject to: -3- 1. Adherence to the site plan dated April 12, 1988, unless a change is approved by the city. 2. The property owner shall not be allowed exterior storage of junked vehicles, debris or refuse. 3. Compliance with the screening ordinance, Section 36 -27. Commissioner Ayers seconded Ayes-- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fiala, Fischer, Gains, Sigmundik C. Frost Ave. (McDonald) L� hley Vacations t Width and Area Variances Theresa Mc Do ' d was present as admini trator for the owners. She discussed he proposals and other similar requests in the past. She sai the homes in the ar are small to moderate in size and if the roposals are appr ved, a similar home will be constructed. She said if the variances are denied, ahe would still want the all y vacations a proved so the property can l;�e�� sold to an adjacent property aw er. The commissioners discussed the fact t at the pr perty was owned long before the zoning code was amend d. Gary Gerke, 1262 Cope A pnue, questioned the commissi• concerning the location \pf the alley vacations. Commissioner Cardinal movL* the planning commission recommend: 1. Approval of the.resolut�'on to vacate the undeveloped alley right -of -way that adjoins the west line of that property, subject to retentioh of a utility easement over the entire vacated alley. % 2 Approval of 'the resolution t vacate the alley right -of- way north and ast of the applican 's site, subject to retention of utility easement for NSP and the storm sewer. 3. Denial /of the lot width and are a\ ariances on the basis that: a. ' Strict enforcement of the code would not cause undue hardship because of circumstances unique to the subject property: � � | � � i � TO: FROM: SUBJECTi LOCATION: APPLICANT: OWNERS: DATE: MEMORANDUM City Manager- Director of Community Development Alley Vacations and Lot Width and Frost Avenue } Action by Councilfl Emlorood..~._._~~ Modlflod~.`-.-.~~ Bojootod~.~.-.~~~.~ Duto~__°�~~°~°°°� Area Variances �� Ther esa McDonald (Administrator and Niece of one of the Owners--Clara Nelson) Clara Nelson, Caroline Muddell and Caroline, Marie, Oscar, Edna and Harold Olsen April 13, 1988 SUMMARY The applicant is requesting the vacation of 107 feet of undeveloped alley right-of-way and approval of lot width and area variances to sell a 51^7 x 107-foot (5,532 square foot) lot for a homesite (4,462 square feet without the vacation of the alley). Staff is recommending the vacation of the east/west alley ri9ht~ of~way that adjoins the north boundary of the site and the remainder of the north/south alley right-of-way. The vacation of the east/west right-of-way would increase the site to 51°7 x 117 feet or 6 square feet. The zoning code requires single~ dwelling lots to have at least 10,000 square feet of area and 75 feet of width, (Refer to the map on page 10^) The applicant has not been able to sell the lot to adjacent owners" (Refer to the letter on page 12") Comments Alley vacations: There is no public need to retain either of these alley right-of~ ways. Neither is needed as a primary access to adjoining property. In most cases, the adjoining owners are maintaining this property as rear or side-yard area. The only public need is to retain easements for existing NSP lines and a storm sewer. Variances� There are several problems with approving this variance: 1" It would create a precedent that may weaken the previous denials of three variances for substandard lots; two are in this neighborhood" Approvin9 a variance may also create a precedent for similar requests in the future. 2^ The density of the neighborhood already exceeds the maximum density allowed by the comprehensive city plan. 3" The easement in the alley would limit the buildable width of the lot to 36,7 feet. The buildable width on a minimum legal lot is 65 feet. 4° Another drive would be added to Frost Avenue" Recommendation 1" Approve the resolution on page 15 to vacate the undeveloped alley right-of-way that adjoins the west line of that property, subject to retention of a utility easement over the entire vacated alley. 2" Approve the resolution on page 17 to vacate the alley right- of-way north and east of the applicant's site, subject to retention of a utility easement for NSP and the storm sewer" (Approval requires at least four votes,) 3" Denial of the lot width and area variances on the basis that: a. Strict enforcement of the code would not cause undue hardship because of circumstances unique to the subject property: (1) The city has denied variances for three other substandard lots; two are in this neighborhood. Approving this variance may weaken the city's denial of these lots. (2) This lot is not in character with the neighborhood. Most of the lots within a one-block radius are at least 60 feet wide with 8,100 square feet in area. b" These variances would not be in keeping with the city's comprehensive plan. The maximum density allowed by the p] an in low-density residential areas is 14 people per net acre" This would allow 3"4 units per acre under the current density formula and 4"1 units per acre under the proposed formula. The current density in the neighborhood is 4.3 units per acre" 2 CITIZEN COMMENTS 51 persons who own property within 350 feet of this property were asked their opinion of this proposal. Of the 23 respondents, four were in favor, nine had no comment, and ten are opposed. One of the persons in favor stated: "If you look at the other property around this area, there are a lot of small lots. These lots were bought a long time ago when land was cheaper and not so crowded. It would be different if everybody had big lots and big houses. " Those opposed raised the following concerns: 1. a. Vacation of the alley would cut off my (1948 Barclay Street) alley access to Frost Avenue because the alley to the north is blocked by fences. b. I object to the small lot, but not to the alley vacation, unless it will raise my taxes (1928 Barclay Street). Staff reply: The city's policy is to vacate alley right -of -way wherever possible because it is an unnecessary liability to the city and it unnecessarily restricts the development or expansion of development on the abutting lots. Alley right -of -way is retained only if it serves as the primary access to a property. This is not the case in this instance. The garages on each of the properties abutting this alley are accessed from a public street. The County Assessor states that the vacation of an alley will have a negligible effect on property taxes. Corner lot owners would be affected the most because their amount of street frontage would increase. Depending upon the value of the property, corner lot owners could expect a tax increase of between $30 and $40 per year. Interior lot owners could be increased by $10 to $15 per year, if at all. The increases would not take effect until at least 1989. 2. Frost Avenue is a freeway, the way it is now. Just leave it alone. 3. a. The law requires 75 feet of width. The type of house that would be built would not fit our neighborhood. You let this person build and all of the people who have 40 -foot lots in the neighborhood will want to do the same. b. It will be squeezed in like the little house across the street from this property which has been there before the 40s. We alt need 75 feet. c. The lot would be too small, making an overcrowded neighborhood. 3 d. The small lot size and Frost Avenue access would detract from the recently remodeled home to the west. (Opinion from the owner of 1963 Barclay Street.) Sell the lot to a neighbor either as is or split it. I live on a small lot that should have been sold to a neighbor. Staff reply: The applicant has attempted to sell this property to the adjoining owners. Neither neighbor has been willing to pay the applicant's asking price. The applicant believes that the neighboring owners have been uncooperative because they do not believe the applicant's variances will be approved. e. One person opposes the small lot because they believe it will result in a small house with a low market value. Staff reply: According to county taxation records, on .January 8, 1987 the estimated market value of the 36 dwellings within 350 feet of this site averaged $63,581. According to a local builder, 50 x 120 -foot lots in North St. Paul sell for $15,000 to :1;19,000, unimproved. With a dwelling on it, it should sell for at least $75,000 to $80,000 which is higher than the average market value of the homes in that area. This builder also indicated that 36 feet of buildable width is adequate to support a variety of 1 foot floor area plans that have been designed for narrow lots. REFERENCE Site Description Existing land use: Undeveloped. The applicant's aunt is one of sip: owners who received title to the property in 1928. Surrounding Properties North: An unimproved ten - foot -wide alley right -of -way. It was platted after the lot to the north, therefore, if vacated, the entire ten feet will accrue to the properties to the south. An NSP' power pole is located (or appears to be located) on this right -of -way. North of the right -of -way is the rear yard of an 80 x 125 -foot single dwelling lot. East: A substandard 83.32 x 107 -foot corner lot. The dwelling has less than one -half of the minimum required setback from Dieter Street and Frost Avenue. South: Frost Avenue. Across the street is a substandard 70 x 117 -foot interior lot and a 65 x 117 -foot corner lot. West: An unimproved 20- foot -wide alley right -of -way. NSP power poles and fences are located within this right -of -way. A storm sewer is also located within the south 231+ feet of this right - of -way. West of the right -of -way is a 117�x 125 -foot corner lot. 2 P1 annin 1. Land Use Plan Designation: RL, residential lower density 2. Zoning. R -1, residence district (single dwelling) 3. Density: a. Planned: 14 persons /net acre b. Existing: (Attachment 2-- Blocks 25 -27, 30 -32 and 34- 36, Gladstone Plat 2): 17.6 persons /net acre C. Proposed: (area in item four) 17.8 persons /net acre Note: Pages 1B -28 of the land use plan state: "It is recognized in the plan that there will be areas within each of the planned density areas which exceed the average and in other instances which are lower than the average, depending on unique conditions of the area such as planned open space, soil conditions, surrounding land uses, views and vistas, and topography. It is the intent of these projected residential densities to be used as general guidelines in the implementation of future land use regulations, as well as, for reviewing residential land use proposals in all areas of the community." 4. Compliance with Land Use laws: a. State law: (1) Section 462.357 of State Statutes states that "variances from the literal provisions of the zoning code can be granted if: "(a) Strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration. 'Undue hardship' means the property in question cannot be put to a reasonable use if used under conditions allowed by the official controls, the plight of the landowner is due to circumstances unique to his property not created by the landowner, and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. 5 "(b) When it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance." (2) State law: Chapter 412.851 of state law states that "the council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted only by a vote of four - fifths of all members of the council. No such vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks published and posted notice." b. City Code: (1) Section 36 -69 states that a single dwelling lot must be no less than 10,000 square feet in area. Variance i This parcel would contain 6 square feet, requiring a lot area variance of 3,951 square feet or 39.5 percent. (Assumes both adjoining alley rights -of -way are vacated.) (2) Section 36 -69 states that a single- dwelling interior lot must have at least 75 feet of width at the building setback line. Variance This parcel would be 51.7 feet wide, requiring a width variance of 23.3 feet or 31 percent. (3) Section 29 -90 (e) requires a driveway turn - around with the construction of a new home on an arterial street. Frost Avenue is a minor arterial street. Finance 1. In 1959, an assessment of $247.88 was levied for a sanitary sewer main. This assessment has been paid. A service was not extended to the property line. 2. In 1978, an area assessment of $92.11 was levied against this property for a water tower improvement. 3. In 1984, this property was assessed $401.99 for the Frost Avenue street improvement and $389.54 for water main. A service was not extended to the property line. 2 4. Real estate taxes payable in 1988 will be $174.80 plus $121.18 for special assessments. Legal 1. The assessments levied against this property do not imply buildability. Services were not constructed to the property line. 2. The city is under no obligation to recognize existing lots of record, even if they have been owned by the same person for many years. The city is free to change its codes to protect the general health, safety and welfare of its citizens. Small lots, such as the applicant's, were abandoned many years ago because they resulted in significantly higher concentrations of population than desired. P ublic Works 1. Water and sewer are available in Frost Avenue. However, the services have not been extended to the property line. Extension will involve open cutting of the recently constructed Frost Avenue. A conservative estimate is that this will cost at least x•4,000 to :85 plus the cost of extending the utilities from the property line to the dwelling. 2. A storm sewer has been constructed within the north /south alley to drain the southerly of two depressions. An easement should be kept over the entire alley way along this storm sewer because it was constructed on a diagonal alignment. An easement should be retained from the pipe to Ryan Avenue in the event a storm sewer is found to be necessary to drain the north depression. j Attachments J.. Location Map 2. Property Line /Zoning Map 3. Property Line Map - Applicant's Proposal 4. Property Line Map - Permissible Development Concept 5. Applicant's letter of justification b. Resolution (alley vacation /applicant) 7. Resolution (alley vacation /staff 7 CITY OF // ! I oy ml loc —IF R 11 DA 8CIM1 r F d R R3 PUFD �LBC R2 F F _. R.3c I R F x R PJD R Lh ]= F. R .� R. / UL R _ ov.xn R _ WOAD .1}L_:— 2. .�.. PLED R R PUD :' .. 1 S F �L I C I R N L F .J �I I / ,.J LLI� h I R�I R a F R ., r F .r.i F ;,[wnr .� . �L. R W — M I o/ R �'"� __� 1 C � F R CO I .} �I I Av l LBC 1 Q: \\ F �R I / . —. a 4 Erax E a R L. C L ° MI Y � MI MI MI ,'�_;artx� AvE lI R F A Li!1GL� l,? J M I reEwe MP . -- r F N E- L I A A MI MI ml R' R I (L Q P R LJ a R -3_C .. - awry C. . R sIl a it A W e (R 2)) JJ F � � R E aF r n h.� P R s„nxE R3 AvE MI lP2 J i I \� F; F � 9 F I K (R- F .� F J _ E 0 Sd.J •� m MI .��0�' / WOO F a Ew N MA avE _ �+•-- •.. -.-. ' —' (((ttt777 / F xvAn b I q R n sEWOOD F i .�• ( '�f (R2 � F4 nl •• F �R AVE ,r F \ f' a 1q I �R I RI ®i CJ sc. I R ail R� R nnI,AJI avE VVV ' C 44NE � i;9� REO� IF R x 9C• Av �L LAKE F R �' ! _ L R ` �R R NC� C/TY OF ST PAUL LOCATION MAP 4 8 ATTACHMENT 1 1� Applicant's site (includes the East 10 feet of alley row requested for vacation.) Now combined with the property to the Undeveloped 40 foot wide North C '��•• parcels for which variances w l r) denied \ N N O 4 2.) 5/23/83 +••�• ,,, a ( °! 6 Z ��sz9 1i9)ze 7 F- __zs_' Q Refer to maps A3 abd A4 for enlargements of this area. it i! 2, 1 i u r Q J u o: PROPERTY LINE / ZONING MAP 9 ATTACHMENT 2 5 Q i �t© cul '69 c lr3) i W L S 4 V r Q J u o: PROPERTY LINE / ZONING MAP 9 ATTACHMENT 2 AWM ®1 I Ill ® Alley vacation proposed by applicant Alley right —of —way proposed for vacation by city staff Property Line Map (Applicant's Proposal) ATTACHMENT 3 10 RM � 26 Q V L 22 ' 21 1937 1503 Ij tae8 2l 1 1490 3 „ 1 4 I 1 (5 ' FROST 00 5 �s �r a7 4. 0 N M2 41 4 ( I 'Q 6 (T3) —J 22 Q 1 (TI) 0 _ : 193811 . •w 1 I Ill ® Alley vacation proposed by applicant Alley right —of —way proposed for vacation by city staff Property Line Map (Applicant's Proposal) ATTACHMENT 3 10 RM � 26 Q V L 22 ' 21 1937 1503 Ij tae8 2l 1 1490 3 „ 1 4 I 1 (5 ' FROST 00 5 �s �r a7 4. 0 N NOTES: 1. Building site res— tricted to the east side of utility ease— ment. 2. A utility easement must be retained over the east ten feet of the North /South alley and over the entire west half of the East /West alley. 3. A storm sewer easement to be retained over the west one half of the North /South alley South of Lot 21 -T2 . x ?� Q 13 W 61 1 i (C-J� t �"�5 � A • , 2. I f35�4 n N O I r A ITM M 91 p 101.2' � 85.5' p � ' /53 I f E W #' r pY— 2+ z 22 + AU p 101.2' � 85.5' .• U1 p � ' I f E W #' r pY— 111 x's .• U1 W W i•(1 W 9 p � ' i Q Q3 21i #' r pY— 111 x's W W i•(1 W 9 PROPERTY LINE MAP (PERMISSIBLE DEVELOPMENT CONCEPT) 11 ATTACHMENT 4 K 0 N p � ' AU PROPERTY LINE MAP (PERMISSIBLE DEVELOPMENT CONCEPT) 11 ATTACHMENT 4 K 0 N W ZkV march 1,1988 Randy Johnson City of !?aplewood 1830 E. Co. Rd. B Maplewood, P::d 55109 Dear Randy, As per your request, this is my statement that I have exhausted every option opened to me to sell Lot 3, Johnson's subdivision of lots 16, 17 and 18, block 31, 3ladstone Plat 2 Ramsey County, 1Minnesota, before requesting a variance. my records indicate that I contacted Jim Payzant (owner of the property west of lot 3) prior to November, 1985. I contacted the Coopers at 1503 Frost Ave. shortly after that. You know the historyt Coopers, V.A., Tholes. The interest was minimal, would not even return our monetary investment, to say nothing for our time. My Aunts tried for years before turning it over to me. Arguments for a variances 1) My grandfather, Edward Olsen Gangestad, purchased this land as a buildable lot in 1890, (unique) 2) My aunt, Marie Olsen Troedson, paid and the City.of 12 ATTACHMENT 5 Maplewood accepted, all tax and assessment monies on this pro- perty. 3) The possibility exists that some day someone may purchase all the property from the corner of Barclay and Frost to the east end of our lot and split the land into two buildable lots. Jim Payzant indicated that would be his interest in the lot when_.be_znovE(I. 4) The present houses on either side of this lot are confined within 40 lots leaving plenty of space between our lot and theirs. I feel I have a right to sell this property at a fair market price, and that it is discriminatory if I am not. Respectfully, Theresa c . t;cDonald 1101 -Abley i ^emorial Fwy. rt. Paul, ; N 55118 452 -6939 (H) 227 -7803 (W) 13 Additional argument for a variances There is a small house facing Frost on the South side of the street directly Opposite Lot 3. There are three houses facing Frost on the :5orth side of the street between Dieter and Hazelwood. Therefore a house on Lot 3 would unify and enhance the area. (Because of the easement (alley) and where the present buildings are (028 Barclay house and garage, and 1503 Frost house) a house could not be appropriately placed except on Lot 3) 14 Pursuant to due call and notice thereof, a City Council of the City of Maplewood, Minnesota held in the council chambers in said city on the 1988 at 7 p.m. The following members were present: The following members were absent: regular meeting of the was duly called and day of , WHEREAS, Theresa McDonald initiated proceedings to vacate the public interest in the alley right of way: Located in Block 31, Gladstone Flat 2 lying north of the easterly extension of the south line of Lot 15, north to the easterly extension bf a line parallel to and ten feet south of the north of Lot 13. WHEREAS, the procedural history of this vacation is as follows: 1. A majority of the owners of property abutting said alley right -of -way have signed a petition for this vacation; 2. This vacation was reviewed by the planning commission on , 1988. The planning commission recommended to the city council that this vacation be 3. The city council held a public hearing on , 1988 to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The council also considered reports and recommendations of the city staff and planning commission. WHEREAS, upon vacation of the above - described alley right -of -way, Public interest in the property will accrue to the following- described abutting properties: Lots 13, 14 and 15, Block. 31 Gladstone Flat 2 and Lot 3, Johnson Subdivision. NOW, THEREFORE, BE IT RESOLVED by the Maplewood City Council that it is in the public interest to grant the above- described vacation on the basis of the following findings of fact: 1. The alley does not, and is not, proposed to serve a public purpose other than as a corridor for overhead utilities and a storm sewer. 2. The right -of -way is being used as a rear yard area by adjacent land owners. 3. It is in the public interest to vacate the subject alley right -of -way and return the property to the tax rolls. 15 1 ATTACHMENT 6 This vacation is subject to the retention of a utility easement over the entire 20 feet of width of right -of -way to be vacated. Adopted this day of , 198B. Seconded by Ayes -- STATE OF MINNESOTA ) COUNTY OF RAMSEY ) SS. CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 1988 with the original on file in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to vacation of said alley right -of -way. Witness my hand as such clerk and the corporate seal of the city this day of , 1988. City Clerk ^ City of Maplewood, Minnesota 16 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said city on the day of , 1988, at 7 p.m. The following members were present: The following members were absent: WHEREAS, the City of Maplewood initiated proceedings to vacate the public interest in the following- described property: 1. Alley right -of -way adjoining the north property lines of Lots I - 3, Johnson's Subdivision. 2. Alley right -of -way located in Block 31, Gladstone Plat 2 lying between the easterly extension of the north line of Lot One and the easterly extension of a line parallel with and ten feet south of the north line of Lot 13. WHEREAS, the procedural history of this vacation is as follows: 1. This vacation was reviewed by the planning commission on , 1988. The planning commission recommended to the city council that this vacation be 2. The city council held a public hearing on , 1988 to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The council also considered reports and recommendations of the city staff and planning commission. WHEREAS, upon vacation of the above- described alley right -of -way, public interest in the property will accrue to the following- described abutting properties: 1. The east /west right -of -way along the north line of Lots i - 3, Johnson's Subdivision: to said lots. 2. The north /south right -of -way in Block 31: to Lots 1 - 13 and Lots 19 - 30. NOW, THEREFORE, BE IT RESOLVED by the Maplewood City Council that it is in the public interest to grant the above- described vacation on the basis of the following findings of fact: 1. The alley does not, and is not, proposed to serve a public purpose other than as a corridor for overhead utilities and a storm sewer. 17 1 ATTACHMENT 7 2. The right -of -way is being used as a rear yard area by adjacent land owners. 3. It is in the public interest to vacate the subject alley right -of -way and return the property to the tax rolls. This vacation is subject to the retention of: 1. A utility easement over the entire ten feet of width for the right -of -way to be vacated north of Lots 1 - 3, .Johnson's subdivision. 2. A 20- foot -wide utility easement from a line parallel to and ten feet south of the easterly extension of the north line of Lot 13, Block 31, north to the easterly extension of the north line of Lot 9 Block 31, Gladstone Plat 2. 3. A 15- foot -wide utility easement over the easterly portion of the alley right -of -way, lying south of the easterly extension of the north line of Lot One, south to the easterly extension of the north line of Lot 9, Block 31, Gladstone Plat 2. Adopted this day of , 1988. Seconded by Ayes -- STATE OF MINNESOTA ) COUNTY OF RAMSEY ) SS. CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 1988 with the original on file in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to vacation of said alley right -of -way. Witness my hand as such clerk and the corporate seal of the city this day of , 1988. City Clerk City of Maplewood, Minnesota IF, Planning Commission _3- Minutes 4- -18 -88 by code anc"ubject to: 1. Adherence o the site plan da d April 12, 1988, unless a change is approv by the city. 2 The property own sha not be allowed exterior storage of junked vehicles, deb or refuse. 3. Compliance with he sc ening ordinance, Section 36 -27. Commissioner Ay s seconded Ayes-- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fiola, Fischer, Goins, Sigmundik C. Frost Ave. (McDonald) Alley Vacations Lot Width and Area Variances Theresa McDonald was present as administrator for the owners. She discussed the proposals and other similar requests in the past. She said the homes in the area are _small to moderate in size and if the proposals are approved, a similar home will be constructed. She said if the variances are denied, she would still want the alley vacations approved so the property can be sold to an adjacent property owner. The commissioners discussed the fact that the property was owned long before the :zoning code was amended. Gary Berke, 1252 Cope Avenue, questioned the commissioners concerning the locations of the alley vacations. Commissioner Cardinal moved the planning commission recommend: 1. Approval of the resolution to vacate the undeveloped alley right -of -way that adjoins the west line of that property, subject to retention of a utility easement over the entire vacated alley. 2. Approval of the resolution to vacate the alley right -of- way north and east of the applicant's site, subject to retention of a utility easement for NSP and the storm sewer. 3. Denial of the lot width and area variances on the basis that: a. Strict enforcement of the code would not cause undue hardship because of circumstances unique to the subject property: Planning Commission Minutes 4 -18 -88 -4- (1) The city has denied variances for three other substandard lots; two are in this neighborhood. Approving this variance may weaken the city's denial of these lots. (2) This lot is not in character with the neighborhood. Most of the lots within a one - block: radius are at least 60 feet wide with 8,100 square feet in area. b. These variances would not be in keeping with the city's comprehensive plan. The maximum density allowed by the plan in low- density residential areas is 14 people per net acre. This would allow 3.4 units per acre under the current density formula and 4.1 units per acre under the proposed formula. The current density in the neighborhood is 4.3 units per acre. Commissioner Sigmundik seconded Commissioner Fischer requested Items 1 and 2, and 3 of the staff report be voted on as two separate votes. Voting on Items 1 and 2: Voting on Item 3: Ayes -- Axdahl, Ayers, Barrett, Cardinal, Fiala, Fischer, Gains, Sigmundik Nays-- Liempsey Ayes -- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fiala, Sigmundik Nays -- Fischer. Gains ` MEMORANDUM TO: FROM: SUBJECT: LOCATION: APPLICANT/OWNER: PROJECT: DATE: City Manger Thomas Ekstrand—Associate Planner Conditional Use Permit Highway 36, West of Barclay Street Minnesota Department of Transportation Laboratory and Research Center April 27, 1986 SUMMARY Introduction Action byCounoliv Eudorood~...-.~�~~ Modified._.~.~_. Dojoctod.~.~._~.~° Duto—,—~~~~-~� Mn/DOT is requesting a conditional use permit to construct and operate a laboratory and research facility" (Refer to pages 7 through 11°) The - hours of operation would be from 7 a.m. to 5 p"m, weekdays with minimal weekend activity. Vehicles and equipment would be stored indoors, with the exception of paint samples in a weathering yard behind the vehicle storage building. City code requires a conditional use permit to construct a building within 350 feet of residential district. The property to the north and east is zoned R'~1, single-family residential. This site is being used as an open storage yard for Mn/DOT dirt stockpiles and construction materials" Discussion (Highway Interchange and Gervais Avenue) The comprehensive plan designates a highway interchange at Highway 36 and the railroad tracks, The Mn/DOT 20-year plan indicates a need for improvements along Highway 36 in the early 2,000's. A possible interchange at Hazelwood Avenue or the BN corridor is included" Two alternative designs for the interchange are included with this report" (See page 13.) One alternative does not effect this site. The other would require removing the storage building when the interchange is constructed" This building could be relocated to another part of the site^ The only other issue is getting access to the site from Gervais Avenue" MnDOT has requested that Gervais Avenue be constructed from English Street to Barclay Street" A building permit for this facility should not be issued until the city has entered into a construction contract for the road and utility construction. Adoption of the resolution on page permit for the proposed laboratory (::lased on the findings required by conditions: 14, approving a conditional use and research center. Approval is code and subject to the following 1. Adherence to the site plan, date - stamped 1988, unless a change is approved by the city's community design review board. 2. A building permit shall not be issued until the city has ordered the construction of Gervais Avenue. :3.1 There shall be no odors or noises from this site that are detectable at the east property line other than those normally associated with the ingress and egress of trucks and cars. 2 CITIZEN COMMENTS Staff surveyed the 29 surrounding property owners within 350 feet of this site for their comments concerning this proposal. Of the 16 replies, four had no comment, 11 were in favor and one objected" In Favor Comments 1" It is an improvement over the eye-sore that exists. Staff Comment: Mn/Dot intends to remove their materials and equipment whether or not they develop the site. 2^ I am in favor because of the easier access to the neighborhood" 3" It might lower real estate taxes" However, if the plant would cause odors and fumes, I would not be in favor of it. Staff Comment: The applicant states that there would be no odor, fumes or unusual noise, 4" l am in favor, but want to know if we will be assessed with any of these street improvements" Staff Comment: The only assessments would be for Gervais Avenue. 5" It will enhance the area visually and financially. 6. I am in favor because the current site is a playground for three- wheelers, etc" I object because of the site layout. The building orientation should be turned 180 degrees, so that the vehicle storage building would be in the northeast corner of the site and the laboratory and offices in the southwest corner. Leave the entrance and exit as is. Staff comment: As proposedv the structures would be positioned to best protect the adjacent residential neighborhood from potential disturbances" (This respondent's property is sPuth of Highway 36") Other Comments 1° I have no comment because I am not either pro or con about this, but we do not want Gervais Avenue extended east of this site, as was tried 25 years ago" We have enough traffic already" Staff Comment: The extent to which Gervais Street wou7d be constructed would be determined by the city council. The land use plan, however designates Gervais Avenue as a major collector and proposes this as a through road. Gervais Avenue would serve as a remote Frontage Road for Highway 36" 3 2" Truck utilities suggested a larger culvert under Gervais Avenue" Staff Comment. A larger culvert is proposed in the Footprint Pond feasibility study. A public hearing is scheduled for May 16" REFERENCE Site Description Site Size: 11^23 acres Existing land use: A Mn/DOT storage yard for miscellaneous materials. Surrounding Land Uses Northerly: Undeveloped state property zoned R-1 single-dwelling residential. Southerly: Highway 36, Dayton's Bluff Sheet Metal and single dwellings Easterly: Barclay Street and single dwellings. Westerly: Abandoned Burlington Northern railroad line" Plannin 1° Land Use Plan designation: M, municipal facility 2, Zoning: M-1, light manufacturing 3" City code requirements: a" "No building or exterior use, except parking, may be erected, altered or conducted within three hundred fifty (350) feet of a residential district without a conditional use permit"" (Section 36-187 [b]") b" The approval of a conditional use permit shall be based upon the ten findings listed in the resolution on page ]8(Section 36-442 [b]"� ~ / mb Attachments: 1" Land Use Map 2. Properly Line/Zoning Map 3. Site plan reduction 4" Intended Use of property 5^ CUP application explanation 6° Letter from Kermit McCrae 7" Interchange study B" Resolution 9" CDRB minutes 10° Site Plan (separate attachment) 4 1 Interchange Vadnals Heights �1r B W I f . major Collector :valor coil act orjt . 4 3� B Ili, ill II' i �� i I I C 4 l Cotd, C J I I igor rter CSC i C _P_ «/ , Bw osllwf� If Major coils >w ■■ t I BW-1 ...:., — m j rte al . -r- 1 d� %Ntt w` X . 111 prIncipal arterial 894 Interchange T � SC major Iu■= ■.. ■■ ■ ==■ ■ .. ==mums Co. R .'D collaoto ■ r- - � RB 'o ■ , DC `o J_ minor Kim 0 III ' Rq ii RL 0S 1 M �1 r _ — , R iii r OS (l� I I .♦ m= w � L SC RL ■tumm■mu BW LSC H j ay 3q I ' In' he oe , L� w o` o v _o < o `m 0 0 M `o _o E i 3 HAZELWOOD LAND USE PLAN Q Attachment 1 N 5 10 >v state of Minn. Gravel Pit . S' 4191 -C , ` a)a J 70 a! A7s/r Ewoov It .' n it V (17) CAVE'S BARCLAY ( ADDITION O h9 'g a...i,a�,9. yMw ... J . }.. .... , ERY fG0 1.9 6 at. c;.i ?ti,;�s• .'��, .+ tr +S:.:. } ' �,s�er:;.:a59;et 1470 IG Langer Lard 2 � s ?:<c.w' :.. 'F{tr,.'.J •• "� 1481 1489 1-70 w Igo ;; PROPOSED MNDOT CENTRAL LABORATORY t; 13 13 51 ti r 4G AND RESEARCH CENTERyAt, ►,a a� .. { : } < ,. : } •. tr tr'`�.:.: '= G R A S : {:}:J V`+: v + " " '��S F q f. }j '•ti•• tr F ': vY :•,: } {�f?ti.::. ,:. '+Y.:{ {: C:: } +4• tr Y"} vJF • �� tr• J:. ;OHO: 19x0. 7482 1470 i 'ef;:kja:F ;s ' �'�yy6 ri tr. .i• .�q.,tr�. tr <.� S{ K lL7l Il � }` ?t °;�.:::tr:,'9?Fii• �. >.. ^.�.. • {y::tr ' �Y ::: •, its,. }:a?}�,,�,':yr•' 481 1489 is `r { #x;:F. �.;,,'.,•; .2.... },:{�.:: . �, G:. ?�� �::.. + :r { <+ }:0{.3e��Se. .� TRUCK UTILITIES y ,+:f `O �•" +� }::^F " tr +L: OFv,. C y ' •> ¢" F 0. v O'� }q. _ �� jn.. � :?,:".::. k, }.o � <:2.�' ' a . .. •�' a. .F{Syie,k c r • L li.e. I:l4u 1 1 (w) �i 14 IaN 12 11 10 j s �. C 6` 3 pap .i Na! -1J " t l � -as c.'. �: SHERREN� m To 1 10 .1 9 7 4 PROPERTY LINE It ZONING MAP Attachment 2 6 �n EI r 4c,.`'QO7 a. �\ 11 \ 1 11 1 \ 11 � i ; ;III f 1 ! Ili i I I \ 1 II i II I i 1 \ \ I I 1 \ ) 9� I, Ir III I I J I _ I t M1.� 1 Ii Barc1hy Ave" .7 MWtesotaDepaftwldltatuhortatfon % Central Laboratory and Research Center ` Attachment 3. kalcl�st ��aesocla0asiro Intended Use of the P The proposed facility will be a replacement for the present Minnesota Department of Transportation Central Laboratory and Research Group now located in the State Transportation Building at the State Capitol Complex in St. Paul. A 16,000 square foot office complex is proposed to accomodate professional engineers, technicians and clerical personnel. A variety of engineering and technical services are provided primarily to Mn /DOT personnel for the construction and maintenance of its transportation facilities. These same services are also provided to cities and counties for federal aided projects and others upon request. Some of these services include design recommendations for bridge foundations, bituminous and concrete mix design, structural pavement thicknesses and research reports. A 48,000 square foot laboratory facility is proposed to accomodate the inspection and testing of a variety of materials used in the construction and maintenance of State, County and Municipal transportation facilities. Some examples of materials commonly tested are soils, aggregates, cement, concrete cylinders, reinforcing steel, prestressing steel strand, bridge bearing pads, fencing and fence posts, bituminous materials, joint seals, signs, paints and traffic markers. Attachment 4 Ell CONDITIONAL USE PERMIT APPLICATION: Minnesota Department of Transportation Central Laboratory and Research Center Gervais Avenue - East of Barclay Street The Minnesota Department of Transportation is proposing to relocate its Office of Materials and Research to the above mentioned site from the Transportation Building located within the State Capital Complex. A letter is enclosed describing the work to be performed at this Laboratory and Research center. WHY APPLICATION SHOULD BE APPROVED The site for the Central Laboratory and Research Center is located within a M -1 District, a use which is in conformance with the City of Maplewood Comprehensive Plan. None of the testing or research operations to be conducted at the site will adversly affect the public health, safety, or general welfare of the surrounding neighborhoods. None of the testing and research work will be hazardous, detrimental or disturbing to the present or future environment or land use of the surrounding neighborhoods. The construction on the Central Laboratory and Research Center will have a positive effect on the property values of the surrounding area. The existing vacant lot will be transformed into a landscaped, well maintained site that will a have a minimal visual effect of the neighbors. With the improvement and extension of Gervais Avenue (from English Street to the site), there will be minimal, if any, additional traffic added to the residential neighborhoods east of the site. The Gervais Avenue Extension will provide better access to the entire neighborhood. The Central Laboratory and Research Center will be served by all essential public services. The construction of the Central Laboratory and Research Center will not create any excessive additional requirements at public cost for public facilities and services since the Gervais Avenue improvement and extension will be part of the Mn /DOT State Aid Program. The natural slope at the east part of the site will be maintained and landscaped to provide a buffer between the site and the residential neighborhood. All storage and parking of state owned vehicles 'will be at the southwest corner of the site away from residential neighborhoods. 9 Attachment 5 779 -1178 February 2. 1988 Mr. Michael McGuire City Manager City of Maplewood 1830 East County Road B Maplewood. Minnesota 55109 Dear Mr. McGuire SUBJECT: Request for Extension of Gervals Avenue From English Street of Barclay Avenue The Minnesota Department of Transportation is the present owner of several parcels of property located north of Trunk Highway 38 and west of Barclay Avenue in Maplewood. As you are aware, a Conditional Use Permit application was made to the city on November 5. 1987, for the development of the Department's Central Laboratory and Research Center, It is proposed to locate this facility just north of Trunk Highway 3B and between the Burlington Northern Railroad right of way and Barclay Avenue. Access to this site at the present time is limited to possible entrances from Viking Drive at the southeast corner of the property or an extension of Gervaie Avenue on the north. An extension of Gervals Avenue from English Street to Barclay Avenue would be the most practical The Department is negotiating with Burlington Northern to purchase a crossing of the railroad right of way for projected Gerveis Avenue to expedite this extension. The acquisition of this small portion of the abandoned railroad right of way will not jeopardize any potential acquisition that Remsey County may be considering. The Department Is willing to vacate that portion of the property It owns necessary for the right of way for Gervals Avenue provided that the assessment for street and utilities can be mitigated. Accordingly. we hereby request an extension of Gervals Avenue from English Street to Barclay Avenue. Gervals Avenue is on Maplewood's Municipal State Aid System and would thus be eligible for State Aid. Mr. Ken Haider requested an indication of whet Mn /DOT's long -range plans are for upgrading Trunk Highway 36 and the possibility for an Interchange In the vicinity of English Street. The District 20 year plan indicates the need for Improvement Attachment 6 10; - 94,K Mr. Michael McGuire Page two 6ebruary 2. 1988 of Trunk Highway 36 In the early 2000 Building site plans have been adjusted to provide maximum flexibility for potential Interchange development In the future. In separate correspondence that we received on December 23. 1987, Mr. Robert Odegerd expressed an Interest in acquiring the Mn/DOT owned property north of proposed Gervals Avenue for city park purposes. Our Right of Way Engineer. Mr. Adeel Larl, will be contacting the city to provide information on this process. Sincerely. Kermit K. McRae, P.E. District Engineer cc: Ken Helder - City of Maplewood Robert Odegard - City of Maplewood bcc: E. E. Of stead - 413 R. H. Sullivan - 612 B. F. Himmelman - 120A Ron LagerquistR. A. Elasky R. H. Cartford Adeel Lari Karl Rasmussen Phil Keen KKMC:drl Z 11 MN /DOT - DISTRICT 9 (4- 27 -88) A Study for an Interchange at T.H. 36 and the B.N. Railroad in the City of Maplewood This study was conducted to explore ways to accommodate a highway interchange at Trunk Highway 36 (T.H. 36) and the abandoned B.N. Railroad just east of English Street. The study shows two possible alternatives and discusses some of the positive and negative aspects associated with each. Other alternatives may also be possible depending upon traffic projections and local needs and development considerations. An interchange in this vicinity will be studied in more depth if T.H. 36 is upgraded to freeway status in the future. ALTERNATE 1 - Slip Ramp Interchange (See Exhibit 1) This type of interchange was developed assuming that the B.N. Railroad property will be used for a Light Rail Transit System or some kind of development other than a roadway. The interchange is comprised of slip ramps for traffic entering and exiting T.H. 36. These ramps connect with Gervais and Cope Avenues to provide local access. Exhibit 1 shows a Light Rail Transit Bridge over T.H. 36 at the B.N. Railroad property. A second bridge would be required to make the interchange function and to provide traffic with a way to travel from one side of T.H. 36 to the other side. This bridge is shown at English Street but it might be possible to construct it elsewhere. Positive Aspects a. An interchange here should allow enough distance to the T.H. 61 and White Bear Avenue interchanges for adequate traffic operations. This will need further study when specific traffic projections are available. b. Local access needs can be served well by this interchange with some minor circuity for traffic now using English and Hazelwood Streets. c. This alternate would require the least amount of new right of way (two commercial buildings are needed). Negative Aspects a. A slip ramp interchange such as this. having the exit and returning entrance points far removed from one another. can cause confusion for an unfamiliar driver trying to find his or her way back to the freeway. Special signing would be required to lessen this problem. b. Since interchanges along principal arterial roads like T.H. 36 usually occur only at other arterial roads. obtaining the necessary approvals for a slip ramp interchange might be difficult at the regional planning level. Attachment 7 ALTERNATE 2 - Diamond Interchange (See Exhibit 2) This interchange configuration assumes that the B.N. Railroad property can be used for a new roadway. A standard diamond type interchange is shown with the T.H. 36 ramps connecting to a new four lane roadway. This new road would carry traffic to Gervais and Cope Avenues and perhaps beyond. Only one bridge over T.H. 36 is needed for interchange functions and to carry traffic from one side of T.H. 36 to the other. Positive Aspects a. This interchange should provide adequate operational distances to the T.H. 61 and White Bear Avenue interchanges. This will need further study when specific traffic projections are available. b. In addition to providing localized access this alternative could serve existing and future commercial development in the northern portion of the Hazelwood Planning Area if the new road were projected northerly. c. If the new road were given continuity to the north and south. regional planning approvals should be more easily obtained for this alternative. d. Drivers are usually familiar with a diamond type interchange. Negative Aspects a. Currently there is no road at this location and no plans for one exist. Several political and environmental issues would need to be addressed before this alternate could become a reality. b. Three existing commercial buildings would be needed for right of way. Also required would be the proposed Mn /DOT storage building in the northeast quadrant. 11, i ca T- x Lu l 3 09 I III 6- 6r S-TA, 427+00 [ij - . fL4 - w w 1. lk 7 0 CL 0 IC Ile 101 I ��. i � I Ll w ° CAI ti I I I . It tu a - . m 6- 6r S-TA, 427+00 [ij - . fL4 - 0 101 I ��. i � I Ll w ° � I I I . CQ 1,1 ID III II + cl dwvU II 1 I II I f -- Vk�� J q dLuvV i. V dwvU I OKA • � I O m I --- I S-TA, 427+00 0 fj % I --- I 1 ,ij Cr ..... 1 a, j: l i l ..... 1 VA t ! U1 4 1 L.0 f ly k, 1 cc i f + %z oz. N r 1-. 1 1 0. �: � I .t I . 14� LU f 9 sna �i IIx l `� �� g at ^ 1 I I 10 0 STA. 427+0 _ it � • • � 1 I I %f CONDITIONAL USE PERMIT RESOLUTION Pursuant to due call and notice thereof a regular meeting City Council of the City of Maplewood, Minnesota was duly called in the council chambers in said city on the day of , 1988 at 7 p.m. The following members were present: The following members were absent: of the and held WHEREAS, the Minnesota Department of Transportation initiated a conditional use permit to construct a laboratory and research center on the following-described properties in Section 10, T 29 R 22: 1° Subject to street the W 365 ft. of the E 39 acres of N 1/2 of SW 1/4 lying N of Sth 36~118; and 2. Ex Northern Pacific RY R/W & EX E 39 acres; part of N 1/2 of SW 1/4 lying N of N L of HWY 36 & lying Ely of a L run NEly from intersection of E L or W 19 acres & N L of SD Hwy 36 to a point 260 feet S of N L of SD SW 1/4 & 140 ft. E of E L of SD W 19 acres TH E Par with N L of SDSW 1/4 to Wly L of Sd N P RY R/W TH NEly to N L of SD SW 1/4. WHEREAS, the procedural history of this conditional use permit is as follows: 1° This conditional use permit was reviewed by the Maplewood Planning Commission on February 29, 1988° The planning commission recommended to the city council that said permit be 2. The Maplewood City Council held a public hearing on , 1988" Notice thereof was published and mailed pursuant to law" All persons present at said hearing were given an opportunity to be heard and present written statements" The council also considered reports and recommendations of the city staff and planning commission" NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above-described conditional use permit be approved on the basis of the following findin9s-of~fact: 1" The use is in conformity with the city's comprehensive plan and with the purpose and standards of this chapter. 2" The establishment or maintenance of the use would not be detrimental to the public health, safety or general welfare" 3" The use would be located, designed, maintained and operated to be compatible with the character of that zoning district" 14 Attachment 8 4. The use would not depreciate property values° 5" The use would not be hazardous detrimental or disturbing to present and potential surrounding land uses due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 6° The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties, 7^ The use would be serviced by essential public services, such as streets police fire protection utilities schools and ` � ' v parks. 8° The use would not create excessive additional requirements at Public cost for public facilities and services; and would not be detrimental to the welfare of the city. 9° The use would preserve and incorporate the site's natural and scenic features into the development design" 10" The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan, date-stamped 1988, unless a change is approved by the city's community design review hoard, 2^ A building permit shall not be issued until the city has signed a contract for the construction of Gervais Avenue" 3" There shall be no odors of noises from this site that are detectable at the east property line other than those normally associated with the ingress and egress of trucks and cars" Adopted this day of , 1988° Seconded by Ayes-~ STATE OF MINNESOTA } ) COUNTY OF RAMSEY ) SS, ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of'minutes of a regular meeting of the City of Maplewood, held on�the day of v 1988, with the original on file in my office, and the same is a ful l v true and complete transcript insofar as the same relates to a conditional use permit. Witness my hand as such clerk and the corporate seal of the city this day of , 1988° pg 15 City Clerk City of Maplewood Community Design Review - 4 - Board Minutes of 2 -9 -88 B. Site Plan Review - Minnesota Department of Transportation Laboratory and Research Facility Ron Lagerquist (architect) and Blain Himmelman of MnDOT gave a presentation describing the proposal. Revised site plans were passed out by staff. Staff presented the fire marshal's concerns and requests, which were: 1. Widen the entrance driveway to 35 feet. 2. Loop a driveway east of the building to connect the two parking lots. 3. Provide a second access to the site. At least provide a blocked -off access for emergency vehicle use only. 4. Provide fire hydrants. Board Member Deans moved: Approval of a site plan dated - stamped 2 -9 -88 for the MnDOT testing laboratory and research center, subject to the following conditions: 1. Approval of a conditional use permit by the city council. 2. A building permit shall not be issued until the city has entered into a contract for the construction of Oervais Avenue and utilities. 3. Approval of plans by the Community Design Review Board does not constitute approval of a building permit. 4. All trash dumpsters shall be stored in screening enclosures with a 100% opaque wooden gate and shall be a color and material compatible with the building. Enclosures shall be protected by concrete - filled steel posts, or the equivalent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. 5. An erosion control plan acceptable to the city engineer shall be submitted prior to the issuance of a building permit for erosion control during construction. 6. Parking areas shall be striped and all bituminous areas shall have continuous concrete curbing. Parking lots shall be kept in a continual state of repair. 7. If construction has not begun within two years of approval, board review shall be repeated. 16 Attachment 9 Community Design Review — 5 — Board Minutes of 2 -9 -88 8. Site security lighting shall be provided and shall be directed or shielded so not to cause any undue glare onto adjacent properties or roadways. 9. If any adjacent property is disturbed or property irons removed due to construction of the site, that property shall be restored and irons replaced by the applicant. 10. Grading. drainage and utility plans shall be subject to the city engineer's approval. 11. Reflectorized stop signs and handicap parking signs shall be provided. 12. All public boulevard that is disturbed due to this construction shall be restored and resodded. 13. The applicant shall provide a monetary guarantee, in a form acceptable to staff, in the amount of 150% of the estimated cost of any site improvements that are not completed by occupancy. 14. The address for the building shall be clearly posted, subject to the approval of the director of public safety. 15. Emergency vehicle access shall be provided in a location subject to the review and approval by staff. Board Member Erickson seconded Ayes —all Annual Report Board mber Erickson moved acceptance of the annual report for referral o the city council. Board Member How seconded r'., Ayes - -all o D. Election of ew Board Board Member Deans moved n Moe be elected chairman for 1988. Board Member Marlow seconded Ayes - -all Board Me r Erickson moved Tom Dean a elected vice chairman for 19 B rd Member Marlow seconded Aye all 17 AGENDA ITEM F' ,3 d MEMORANDUM Action by Council:; Endorsed. TO: City Manager Modifie FROM: City Engineer Rejected • SUBJECT: Gervais Avenue, English— Kennard -- Feasibility Study Date. DATE: May 3, 1988 One of the recommended conditions for approval of the proposed MnDOT lab is ordering improvement of Gervais Avenue an MSA street. It is proposed to investigate construction of Gervais from English to Kennard. The feasibility study would be presented in sections to allow consideration of all or parts of the project. It is recommended the city council order a feasibility study for this section of Gervais Avenue. jc ON IANESO Tq a,� Z o a 0 � TPP�� Minnesota Department of Transportation District 9 3485 Hadley Avenue North Oakdale, Minnesota 55109 Telephone 779 -1178 February 2. 1988 Mr. Michael McGuire City Manager City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 Dear Mr. McGuire: SUBJECT: Request for Extension of Gervais Avenue From English Street of Barclay Avenue The Minnesota Department of Transportation is the present owner of several parcels of property located north of Trunk Highway 36 and west of Barclay Avenue in Maplewood. As you are aware, a Conditional Use Permit application was made to the city on November 5. 1987, for the development of the Department's Central Laboratory and Research Center. It is proposed to locate this facility just north of Trunk Highway 36 and between the Burlington Northern Railroad right of way and Barclay Avenue. Access to this site at the present time is limited to possible entrances from Viking Drive at the southeast corner of the property or an extension of Gervais Avenue on the north. An extension of Gervais Avenue from English Street to Barclay Avenue would be the most practical. The Department is negotiating with Burlington Northern to purchase a crossing of the railroad right of way for projected Gervais Avenue to expedite this extension. The acquisition of this small portion of the abandoned railroad right of way will not jeopardize any potential acquisition that Ramsey County may be considering. The Department is willing to vacate that portion of the property it owns necessary for the right of way for Gervais Avenue provided that the assessment for street and utilities can be mitigated. Accordingly, we hereby request an extension of Gervais Avenue from English Street to Barclay Avenue. Gervais Avenue Is an Maplewood's Municipal State Aid System and would thus be eligible for State Aid. Mr. Ken Haider requested an indication of what Mn /DOT's long -range plans are for upgrading Trunk Highway 36 and the possibility for an interchange in the vicinity of English Street. The District 20 year plan indicates the need for improvement An Equal Opportunity Employer Mr. Michael McGuire Page two February 2. 1968 of Trunk Highway 38 in the early 2000'x. Building site plans have been adjusted to provide maximum flexibility for potential interchange development in the future. In separate correspondence that we received on December 23, 1907, Mr. Robert Odegard expressed an interest in acquiring the Mn /DOT owned property north of proposed Gervais Avenue for city park purposes. Our Right of Way Engineer, Mr. Adeel Lari, will be contacting the city to provide information on this process. Sincerely. Kermit K. McRae, P.E. District Engineer cc: Ken Haider - City of Maplewood Robert Odegard - City of Maplewood MEMORANDUM TO: City Manager ReJecie FROM: Director of Community Development Date SUBJECT: Code Amendment -- Gervais Lake High Water Speed Limits DATE: April 15, 1988 The City of Little Canada has adopted a high water speed limitation ordinance for Lake Servais. They are requesting that Maplewood adopt a similar ordinance. Maplewood must adopt this ordinance if Little Canada is to enforce theirs. Recommendatio Approve the attached ordinance. kd Attachments 1. Letter 2. Ordinance 1 j MEMORANDUM T0: City Manager FROM: Public Works SUBJECT: Little Canada DATE: May 3, 1988 Director Water Connection Charge Several years ago Little Canada bonded for system —wide water improvements. They constructed water storage and pumping facilities with major transmission mains. The bonds are being paid off over a period of time with increased property taxes to property owners in Little Canada. The cash connection charge to property outside Little Canada is based on the improved value of the property and the time left to retire the bonds. In other words, Little Canada charges the additional taxes a property would pay if they were taxed by Little Canada. The connection charge is consistently applied and comparable to the cost within Little Canada. jw ORDINANCE NO. AN ORDINANCE REGULATING THE SPEED OF WATERCRAFT ON LAKE GERVAIS WITHIN THE CITY OF MAPLEWOOD THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 21 -96 is amended as follows (additions underlined): Sec. 21 -96. Definitions. For the purposes of this division, the following words, terms and phrases shall have the following meanings respectively ascribed to them by this section: Channel: The word "channel" means any waterway or canal between lakes and includes any so- called lagoon or pond within such waterway. Motorboat: The word "motorboat" includes every vessel propelled by machinery. mph. Section 2. Section 21 -97 is amended by adding sub- sections (f) and (g): (f) High Water Speed Limitations. During periods of high water, defined as 86Ci.9 feet or greater above mean sea level on Lake Gervais, the director of public safety may, at his discretion and upon notification of the Ramsey County Sheriff, impose a slow -no wake speed on such areas of the lake as may be necessary. Such restrictions shall become effective upon publication in a local newspaper as a news item on a specified date. Such restrictions shall be enforced by local and county licensed police officers. All public water accesses and private launch ramps shall be posted prior to and during the time the restrictions are in place. In addition, notice of said restrictions shall be posted at the Maplewood City Hall. Said restrictions shall be promptly removed when high water levels have subsided. (g) Exemptions. Authorized resource management, emergency and enforcement personnel, when acting in the performance of their duties, shall be exempt from the restrictions of this section. 3 Attachment 2 Section 3. This ordinance shall take effect and be in force after r ^1 approval by the Commissioner of Natural Resources and after its passage and publication. Passed by the Maplewood City Council this day of , 19ea. John Greavu, Mayor ATTEST: Ayes -- Lucille Aurelius, City Clerk Nays- - 4 CITY OF LITTLE CANADA 1..' 1.1 f , RAMSEY COUNTY, MINNESOTA Office of: JOSEPH G. CHLEBECK, Clerk 515 Little Canada Road Little Canada, Minn. 55117 484 -2177 December 3, 1987 Michael McGuire Maplewood City Manager 1830 East County Road B Maplewood, MN 55109 Dear Mr. McGuire: ff Td The City of Little Canada has Q .p:4eaed an Ordinance regulating the speed of watercraft on Lake Gervais within the City, hereafter referred to as a Wake Ordinance. In order for us to adopt this Ordinance the Department of Natural Resources informed us that it would be necessary for the City of Maplewood to adopt a similar Qrdinance for this to be effective. review. Yours sincerely, /Joseph G. Chlebeck Clerk- Treasurer JC:bj Enclosure cc: Jeffrey Olson 2 Attachment 1 MAYOR Michael Fahey COUNCIL Beverly Scalxe Bill Ble,ener Rick Collove Jim Le Valle ,1m.•,e .1 Action by Counoili MEMORANDUM TO: City Manager Mike McGuire FROM: Director of Emergency Services Larry J. Cude DATE: April 26, 1988 RE: Deputy Director Position Endorsed Modifie A?eJeoted_.... , D Please be advised that John Zuercher will be leaving his position as Deputy Director of Emergency Services on August 26, 1988. His reason for resigning is a transfer to Austin, TX by 3M Corporation. For the purpose of hiring a replacement, we request authorization to post the position for 10 days and place a notice in Maplewood Review, the official newspaper for Maplewood. If you have any questions, please feel free to give me a call. Thank you. �7 LJC:ajo i C/ �Iscu. -SS 110 — P , - - &l- 015 Chapter 11 ON Cg CIVIL DEFENSE* Sec. 11 -1. Declaration of necessity and policy Because of the existing and increasing possibility of the occurrence of disasters of unprecedented size and destructiveness resulting from enemy attack, sabotage, or other hostile action, or from fire, flood, earthquake, man -made or other natural causes, and in order to insure that preparations of this city will be adequate to deal with such disasters, it is hereby found and declared to be necessary: (1) To establish a local emergency management rservicesl agency; (2) To provide for the exercise of necessary powers during civil defense emergencies; (3) To provide for the rendering of mutual aid between this city and other political subdivisions of this state and of other states with respect to the carrying out of civil defense functions. (Ord. No. 378, S 601.010, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) State law reference -- Similar provisions, M.S. S 12.02, subd. 1. Sec. 11 -2. Definitions. For the purpose of this chapter, the following words, terms and phrases shall have the following meanings respectively ascribed to them: Civil defense emergency means an emergency declared by the governor under Minnesota Statutes, Section 12.31. Civil defense forces means any personnel employed by the city and any other volunteer or paid member of the local civil defense agency engaged in carrying on civil defense functions in accordance with the provisions of this chapter or any rule or order thereunder. Emergency management rservicesl means the preparation for and the carrying out of all emergency functions, other than functions for which military forces are primarily responsible, to prevent, minimize and repair injury and damage resulting from disasters caused by enemy attack, sabotage, or other enemy hostile actions, or from fire, flood, earthquake, man -made or other natural causes. These functions include, without limitation, firefighting services, police services, medical and health services, rescue, engineering, air -raid warning *Cross reference -- Administration, Ch. 2. State law reference -- Minnesota civil defense act of 1951, M.S. Ch. 12. LEGEND: Bold -- additions to ordinance rBracketsl -- deletions from ordinance services, communications, radiological, chemical and other special weapons defense, evacuation of persons from stricken areas, emergency welfare services, emergency transportation, existing or properly assigned functions of plant protection, temporary restoration of publi utility services, and other functions related to civilian protection, together with all other activities necessary or incidental to preparation for and the carrying out of the foregoing functions. (Ord No. 378, S 601.020, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) Sec. 11 -3. Office of emergency management [services] (civil defense agency); director of emergency management [services] etc. - There is hereby created within the city government a civil defens agency which shall be named the office of emergency management [services] which shall be under the supervision and control of a director of emergency management [services] hereafter called the director. The director shall be appointed by the mayor, ratified by the council, report administratively to the city manager, [andl shall serve for an indefinite term, and shall receive a salary determined by the council. In a civil defense emergency he may be removed by the mayor summarily or suspended, and at other times he may be removed by the mayor, ratified by the council, for cause after an opportunity to be heard. The director shall have direct responsibility for the organization, administration and operation of the emergency management [services] agency, subject to the direction and control of the council The emergency management [services] agency shall b organized into such divisions and bureaus, consistent with state and local civil defense plans, as the director deems necessary to provide for the efficient performance of local civil defense functions during a civil defense emergency. The emergency management [services] agency shall perform civil defense functions within the city and in addition shall conduct such functions outside the city as may be required pursuant to the provisions of the Minnesota civil defense act of 1951, Minnesota Statutes, Chapter 12, or this chapter. (Ord. No. 378, S 601.030, 10- 17-74; Ord. No. 565, S 1, 2- 27 -84) State law references -- Requirement that each city organization for civil defense, M.S. S 12.25, subd. 1; powers, duties, etc., of director, M.S. S 12.25, subd. establish a loca, appointment, 1 . Sec. 11 -4. Powers and duties of director of emergency management [services] (a) The director of emergency management [services] with the consent of the council, shall represent the city on any regional or state organization for civil defense. He shall - develop proposed mutual aid agreements with other political subdivisions within or outside the state for reciprocal civil defense aid and assistance in civil defense emergency too great to be dealt with unassisted, and he shall present such agreements to the council for its action. Such arrangements shall be consistent with the state civil defense plan and during a civil defense emergency it shall be the duty of the civil defense agency and civil defense forces to render assistance in accordance with the provisions of such mutual aid agreements. Any mutual aid arrangement with a political subdivision of another state shall be subject to the approval of the governor. (b) The director shall make such studies and surveys of the manpower, industry resources, and facilities of the city as he deems necessary to determine their adequacy for civil defense and to plan for their most efficient use in time of a civil defense emergency. (c) The director shall prepare a comprehensive general plan for the emergency management [services] agency of the city and shall present such plan to the council for its approval. When the council has approved the plan by resolution, it shall be the duty of all municipal agencies and all emergency services forces of the city to perform the duties and functions assigned by the plan as approved. The plan may be modified in like manner from time to time. The director shall coordinate the civil defense activities of the city to the end that they shall be consistent and fully integrated with the civil defense plan of the federal government and the state, and correlated with the civil defense plans of other political subdivisions within the state. (d) In accordance with the state and city emergency management [services] plan, the director shall institute such training programs and public information programs and shall take all other preparatory steps, including the partial or full mobilization of civil defense forces in advance of actual disaster, as may be necessary to the prompt and effective operation of the city emergency management [services] plan in time of a civil defense emergency. He may, from time to time, conduct such civil defense exercises as he may deem necessary. (e) The director shall utilize the personnel, services, equipment, supplies and facilities of existing departments and agencies of the city to the maximum extent practicable. The officers and personnel of all such departments and agencies shall, to the maximum extent practicable, cooperate with and extend such services and facilities to the local emergency management [services] agency and to the governor upon request. The head of each department and agency, in cooperation with and under the directions ofl the director, shall be responsible for the planning and programming of such civil defense activities as will involve the utilization of the facilities of his agency or department. (f) The director shall, in cooperation with existing city departments and agencies affected, organize, recruit and train [auxiliary police, emergency medical personnel, andl any [other personnel that may be required on a volunteer basis to carry on the emergency management [services] plans of the city and the state. To the extent that such emergency personnel is recruited to augment a regular city department or agency for civil defense emergencies, it shall be assigned to such department or agency for purposes of administration and command. The director may dismiss any civil defense volunteer at any time and require him to surrender any equipment and identification furnished by the city. (g) Consistent with the emergency management [services] plan, the director shall provide plans and develop resources necessary to make available reaui emergency hospitals, casualty stations, ambulances,] canteens, evacuation centers, and other facilities, or conveyances for the care of injured or homeless persons. (h) The director shall carry out all orders, rules and regulations issued by the governor with reference to civil defense. (i) The director shall [direct and coordinate the general operations of all local emergency management [services] forces during a civil defense emergency in conformity with controlling regulations and instruction of state civil defense authorities. [The heads of departments and agencies shall be governed by his orders in respect thereto.] (j) Consistent with the emergency management [services] plan, the director shall provide and equip at some suitable place in the city a control center and, if required by the state civil defense plan, an auxiliary control center to be used during a civil defense emergency as headquarters for rdirection and] coordination of emergency services forces. He shall arrange for representation at the control center by municipal departments and agencies, public utilities and other agencies authorized by federal or state authority to carry on civil defense activities during a civil defense emergency. He shall arrange for the installation at the control center of necessary facilities for communication with and between heads of civil defense divisions, the stations and operating units of municipal services and other agencies concerned with emergency management [services] and for communication with other communities and control centers within the surrounding area and with the federal and state agencies concerned. (k) During the first thirty (30) days of a civil defense emergency, if the legislature is in session or the governor had coupled his declaration of the emergency with a call for a special session of the legislature, the director may, when necessary to save life or property, require any person, except members of the federal or state military forces and officers of the state or any other political subdivision, to perform services for civil defense purposes as he directs, and he may commandeer, for the time being, any motor vehicle, tools, appliances or any other property, subject to the owners's right to just compensation as provided by law. (Ord. No. 378, S 601.040, 10- 17 -74; Ord. No. 565, S I 2- 27 -84) Sec. 11 -5. Workers and volunteers; compensation; oath; identifying insignia; carrying firearms; applicability of city personnel procedures. (aj No person shall be employed or associated in any capacity in the emergency management [services] agency who advocates or had advocated a change by force or violence in the constitutional form of government of the United States or in this state or the overthrow of any government in the United States by force or violence, or who has been convicted of or is under indictment for information charging any subversive act against the United States. Each person who is appointed to serve in the emergency services agency shall, before entering upon his duties, take an oath in writing before a person authorized to administer oaths in this state, or before any officer of the state department of civil defense or the director. The oath shall be substantially in the form prescribed by Minnesota Statutes, Section - 12.43, and reads as follows: - -- "I , do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of Minnesota against all enemies; foreign or domestic; that I will bear true faith and allegiance to the same, that I take this obligation freely, without any mental reservation of purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. And I do further swear (or affirm) that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the Government of the United States or of this state by force or violence; and that during such time as I am a member of the City of Maplewood, Minnesota, civil defense agency, I will not advocate nor become a member of any political party or organization that advocates the overthrow of the Government of the United States, or of this state, by force or violence." (b) Emergency management [services] volunteers shall be called into service only in case of a civil defense emergency or a natural disaster for which the regular municipal forces are inadequate or for necessary training and preparation for such emergencies. All volunteers shall serve without compensation. (c) Emergency management [servicesl volunteers shall be provided with such suitable insignia or other identification as may be required by the director. Such identification shall be in the form and style approved by the federal government. No volunteer shall exercise any authority over the persons or property of others without his identification. No person, except authorized volunteers, shall use the identification of a volunteer or otherwise represent himself to be an authorized volunteer. (d) No emergency management [services] volunteer shall carry any firearm while on duty, except on written order of the chief of police department. (e) Personnel procedures of the city applicable to regular employees shall not apply to volunteer emergency management [services] workers, but shall apply to paid employees of the emergency management [services] agency. (Ord. No. 378, S 601.050, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) State law reference -- Similar provisions to subsection (a), M.S. S 12.43. Sec. 11 -6. Emergency regulations. (a) wherever necessary to meet a civil defense emergency or to prepare for such an emergency for which adequate regulations have not ben adopted by the governor or the city council, the mayor may by proclamation promulgate regulations, consistent with applicable federal or state law or regulation respecting: Protection against air raids; the sounding of air -raid alarms; the conduct of persons and the use of property during alarms; the repair, maintenance and safeguarding of essential public services; emergency health, fire and safety regulations; trial drills or practice periods required for preliminary training; and all other matters which are required to protect public safety, health and welfare in civil defense emergencies. No regulation governing observation of enemy aircraft, air attack, alarms or illumination during air attacks shall be adopted or take effect unless approved by the state director of civil defense. (b) Every proclamation of emergency regulations shall be in writing and signed by the mayor, shall be dated, shall refer to the particular civil defense emergency to which it pertains, if so limited, and shall be filed in the office of the city clerk, where a copy shall be kept posted and available for public inspection during business hours. Notice of the existence of such regulation and its availability of reinspection at the clerk's office shall be conspicuously posted at the from of the city hall or other headquarters of the city and at such other places in the affected area as the mayor shall designate in the proclamation. Thereupon the regulation shall take effect immediately or at such later time as may be specified in the proclamation. By like proclamation, the mayor may modify or rescind any such regulation. (c) The city council may rescind any such regulation by resolution at any time. If not sooner rescinded, every such regulation shall expire at the end of three (3) days after its effective date or at the end of the civil defense emergency to which it relates, whichever occurs first. Any ordinance, rule or regulation inconsistent with an emergency regulation promulgated by the mayor shall be suspended during the period of time and to the extent that such conflict exists. (d) During a civil defense emergency, the city is, notwithstanding any statutory provision to the contrary, empowered, through its governing body acting within or without the corporate limits of the city, to enter into contracts and incur obligations necessary to combat such disaster by protecting the health and safety of persons and property, and providing emergency assistance to the victims of such disaster. The city may exercise such powers in the light of the exigencies of the disaster without compliance with time consuming procedures and formalities, prescribed by law pertaining to the performance of public work, entering into contracts, incurring of obligations, employment of temporary workers, rental equipment, purchase of supplies and materials, limitations upon tax to, publication of ordinances and resolutions, publication of calls for bids, provision of civil service laws and rules, provisions relating to low bids, requirements for budgets. (Ord. No. 378, S 601.060, 10- 17 -74) State law reference - -Local emergencies, M.S. s 12.29. Sec. 11 -7. Fiscal matters; reports. (a) There is hereby established an account in the general fund to be known as the emergency management [services] account. Into this account shall be placed the proceeds of taxes levied for civil defense, money transferred from other funds, gifts and other revenues of the emergency management [services] agency. From it shall be made expenditures for the operation and maintenance of the emergency management [services] agency and other civil defense expenditures. (b) The director shall, as soon as possible after the end of each fiscal year, prepare and present to the city council for the information of the council and the public, a comprehensive report of the activities of the emergency management [services] agency during the year. (Ord. No. 378, S 601.070, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) Sec. 11 -8. Intergovernmental cooperation; supremacy of controlling federal and state law; deputizing of federal or state .officers as special policemen. (a) Every officer and agency of the city shall cooperate with federal and state authorities and with authorized agencies engaged in civil defense and emergency measures to the fullest possible extent consistent with the performance of their other duties. (b) The provisions of this chapter and of all regulations made thereunder shall be subject to all applicable and controlling provision of federal and state laws and of regulations and orders issued thereunder and shall be deemed to be suspended and inoperative so far as there is any conflict therewith. (c) The city chief of police may appoint any qualified person holding a position in any agency created under federal or state authority for civil defense purposes as a special policeman of the city, with such police powers and duties within the city incident to the functions of his position, not exceeding those of a regular policeman of the city as may be prescribed in the appointment. Every such special policeman shall b subject to the supervision and control of the chief of police and such other police officers of the city as the chief may designate. (Ord. No. 378, S 601.080, 10- 17 -84) State law reference - -State policy that civil defense functions be coordinated amongst and between governments, M.S. S 12.02, subd. 2. Sec. 11 -9. Governmental immunity; nonliability of workers and volunteers; exceptions. All functions hereunder and all other activities relating to emergency management [services] are hereby declared to be governmental functions. The city, and except in cases of willful misconduct, its officers, agents, employees or representatives engaged in any emergency management [services] activities, while complying with or attempting to comply with the Minnesota civil defense act of 1951, Minnesota Statutes, Chapter 12, or with this chapter or any rule, regulation or order made thereunder, shall not be liable for the death of or injury to persons, or damage to property as a result of such activity. The provisions of this section shall not affect the right of any person to receive benefits to which he would otherwise be entitled under this chapter or under the workmen's compensation law, or under any pension law, nor the right of any such person to receive any benefits or compensation under any act of Congress. (Ord. No. 378, S 601.090, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) Sec. 11 -10. Prohibited illumination a nuisance. Any illumination within the city contrary to the provisions of this chapter or any other ordinance pertaining to emergency management fservicesl or of any regulation adopted thereunder or of any federal or state law, regulation or order shall be deemed a public nuisance. Any regular (or auxiliary) policeman may abate such nuisance summarily or may take any other action necessary to enforce such provisions, including entry on private property and the use of whatever reasonable force is necessary. (Ord. No. 378, S 601.100, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) Sec. 11 -11. Political activities. The emergency management ]services] agency shall not participate in'any form of political activity nor shall it be employed directly or indirectly for political purposes, nor shall it be employed in a legitimate labor dispute. (Ord. No. 378, S 601.110, 10- 17 -74; Ord. No. 565, S 1, 2- 27 -84) State law reference -- Similar provisions, M.S. S 12.44. Sec. 11 -12. Penalty for violations of chapter. Any person who violates any provision of this chapter or of any regulation adopted thereunder relating to acts, omissions or conduct, other than official acts of the city officers or employees, shall be guilty of a misdemeanor. (Ord. No. 378, S 601.120, 10- 17 -74) State law reference -- Penalty for violation of Minnesota civil defense act of 1951, M.S. S-12.45. EMERGENCY SERVICES The function of Emergency Services is often misunderstood by the public and frequently by the jurisdictions that actively support and /or directs it's operation. For that reason, we would take this opportunity.to define the roll and responsibilities of this office as applicable to this city. The function of Emergency Services may be divided into three major categories: Preplanning As with any provider of a product, whether hard goods or services, commercial or governmental, a regular and necessary activity is that of planning. Capitol equipment purchases, budgeting, expansion of services and so on are all planned to maximize the expected benefit from capital invested. Relating this to Emergency Services, one of the primary responsibili- ties of this office is to develop plans and to identify resources to be utilized in time of emergency. The first step in this process is to identify the potential hazards to the city, then to prioritize them in terms of the likelihood that such an event would take place. Even though we have had an earthquake in Minnesota, little, if any, time would,be spent planning for another one. A tornado however is a much more viable event and would therefore be at, or near, the top of the priority list. Preplanning may be defined in five general statements. For purposes of clarity, additional examples and /or comments are added. 1. Provide information to the public to allow maximum self - protection. Distribution of published pamphlets provided by federal and state agencies. Surveys of businesses, schools and nursing homes, providing information on emergency procedures and shelter areas and assisting in the development of their plan. Publish articles in local newspapers and other print media. Develop and distribute posters and /or other appropriate materials. Sponsor training sessions such as First Aid, CPR, Skywarn, 4X4, radiological and warning siren monitoring. Actively participate in programs such as Tornado Awareness Week, and Maplewood Awareness Days. Develop and give such as schools, departments, day presentations to a variety of organizations nursing homes, city departments, fire care, etc. 2. Develop methods to warn the public of impending danger. Outdoor Warning Sirens. Within the past year this office has had major involvement in the selection and local installation of the new radio controlled warning system. This new system will enable us to selectively activate warning sirens in specific geographic locations. The old system did not provide this flexibility. Local radio and television. We are currently working with the Cable Commission to provide access to specific channels to disseminate warning messages. In addition we have provided television news interviews in a number of situations. Promote the purchase of weather alert monitors. In each of our presentations, the purchase of weather alert monitors is consistently stressed. It is also stressed to have an effective shelter plan in place for employees and the public. In the event of a long term event, such as a developing winter storm, the print media. Door to door and public address. In the event of an emergency involving a specific area these methods would be employed. 3. Define and develop the resources within the city, and to establish access to resources outside of the city. [Due to the complexity of this area, only the highlights will be noted.] Establish lists of personnel and equipment within the city. Through mutual aid agreements and agreements of understanding, develop lists of support equipment available when ours is fully utilized. Real time assistance from other Metro Emergency Services Directors. Through the State Duty Officer access to the: (partial listing) Environmental Pollution Agency Dept. of Natural Resources National Guard Hazmat truck Dept of Health Regional Director Poison Control Center which, in addition to poisons, also provides information on chemicals in the event of chemical spills. 4. Work with city departments and businesses to develop individual plans and procedures to be activated in time of emergency. Over the past several years this office has worked with various departments, as requested, to assist them in developing plans to provide for the continuance of necessary city emergency functions. Regularly test written plans to insure their workability and to correct deficiencies. We work with businesses, schools, nursing homes, day care centers, mobile home parks, etc. on a continuing basis to review and update plans. Two major plans for the city exist today. The first is formatted per state and federal guidelines. This plan is reviewed annually and is required by federal and state agencies to maintain eligibility for federal funding support. The second plan consists of several subplans addressing specific potential hazards to the city. These plans are based on past experiences within our city and in real time emergency assistance to other communities. With our past experiences and training, we have developed plans needed in an emergency. 5. Develop communications nets that will effectively meet our needs in an emergency. The police and fire radio network located in City Hall is the primary net for the city. However, it has been demonstrated that in time of emergency primary nets will become overloaded quickly. There is a need therefore for secondary means of communication for the non - emergency traffic. For that reason Emergency Services applied for and received a separate channel from the FCC for such traffic. Over the years we have purchased radio equipment supplemented with donated used equipment. A base station has been developed in the EOC area with the capability of communicating on the primary fire and police channels should they be lost and to provide a base for the Maplewood Emergency Services net. In addition, the equipment provides direct communication with Ramsey County and other area Emergency Services organizations. This Emergency Services net is used frequently by our volunteers in Skywarn, 4X4 and other units. Arrangements have been made with Ramsey County to provide assistance as needed to supplement our operation. In addition, contacts have been established with amateur radio clubs to provide a communications net in an emergency. To provide the necessary support for this communication net, the Director and Deputy Director are actively studying to become licensed amateur radio operators. While the above steps are simplistic in appearance, each requires significant effort to put in place a viable and useful operational plan with appropriate support personnel training, and equipment. SITUATION A common misconception is that during an emergency, Emergency Services takes over and directs the activities of the various departments in city government. This preconceived fear not only creates turf problems during the planning stages, but during an emergency situation it can have a significant negative impact on the overall effectiveness of all concerned. There is no logical reason for Emergency Services personnel to: preempt the expertise of police, fire, public works, or any other department in the city. We are fully cognizant of the existing ordinance that specifies the function of this department in an emergency. Perhaps at the time of writing it was appropriate, however it's validity today is question- able. For that reason we are currently reviewing the existing city ordinance as it relates to the function and responsibility of Emergency Services during an emergency, and will recommend changes to the Mayor, City Council and City Manager. The function of Emergency Services is to preplan for a variety of emergencies, then assist the individual disciplines in developing theirs. During an actual situation it is our responsibility to: 1. Work with the various departments to coordinate their efforts with other departments or agencies. 2. Provide experts to assist the first responder in the identification and /or size up of the incident, particularly in the case of a chemical situation, and to assist in the development of the protocol. 3. Assist in evacuation planning and execution, and to arrange for transportation, food, and shelters. 4. Provide an on -site communication /command post capable of handling on -site communication traffic, and provide an operational base for incident commanders. 5. Keep the Mayor, City Council and City Manager fully appraised of the situation as it develops and to recommend courses of action in areas such as emergency declaration, securing national guard assistance, contracting with private agencies, etc.. 6. Solicit assistance of area Emergency Services Directors. 7. Disseminate information to the public and the media. 6. Maintain appropriate logs for potential expenditure recovery. 9. Make appropriate notifications to State agencies as required by law. It is recognized that a brief period of time will be needed to establish the size and location of the disaster and to appropriately respond to it. A well developed plan is intended to minimize this time frame. RECOVERY Many of the activities of recovery are the continuation of actions initiated during the actual emergency. This is the period of time, usually 2 to three days following a major disaster, when the reconstruction process begins. federal agencies for reimbursement. 3. Assessment of damages and surveying of affected areas can take several hours or days depending on the severity of the disaster Plans have been developed to put the damage assessment teams in action immediately following a disaster. 4. To provide for religious and psychological support for victims. Considerations at this time include but are not limited to: 1. Determine state and federal assistance programs, such as low cost loans. 2. Consolidate records of expenditures, resources consumed, payroll expenditures, equipment repairs, mutual aid resource incurred costs damage to public property, etc. for submittal to state and SUMMARY It is recognized that Maplewood i configuration. In severe weather a significant exposure to storms s unique, particularly in it's such as tornadoes, Maplewood presents out of the southwest. materials, many assur y city daily. Our best defense is to plan, train and equip to effectively meet the need should it arise. For that purpose the Office of Emergency Services develops a variety of programs to mitigate potential disasters. In addition to weather, the city also has three major Interstates adjacent to or bisecting the city, plus two railroads. These commercial arteries are always subject to a major transportation accident. We recognize that we have no control or knowledge of the edl extremely hazardous, that pass through our In other communities, the responsibility of Emergency Services is shared by another department or an individual with other city related duties. In most cases there is a loss of continuity, lack of time to d to ffective rograms and Emergency Services becomes just a lip eve p e p service to getting federal funding. To be effective, Emergency Services must be a standalone organization with people dedicated to it's purpose and not the subject of irresponsible power plays and politics. � Eudorood.~.^__-_~� Modlf1od.~~-~.^.._ MEMORANDUM Rojeotod~~�~~.~� Date ----------- TO: City Manager FROM: Thomas'Ekstrand Associate Planner SUBJECT: Code Amendment ~ Design Review for Dwellings on Small Single-Dwelling Lots DATE: May 2, 1988 SUMMARY IntradMcwtilon On April 25, 1988, council directed staff to prepare a code amendment to allow staff, rather than design review board approval of single dwellings on lots between 7,500 and 9,999 square feet.' Dndinanje Requirements Code requires approval by the Community Design Review Board for homes on small single-dwelling lots to assure that dwellings of similar design are located no closer to each other than 500 feet. This is to avoid repetition of design in those areas that have a higher density than the typical single-dwelling neighborhood. _tye Chang Board review for these small-lot dwellings results in unnecessary construction delays and creates extra work for the design review board" This delay could prevent a homeowner from occupying the new house for two to four weeks, which may even cause them to find interim housing if they were forced to move from a previous dwelling. Staff review would allow these structures to be reviewed in a timely manner" Adoption of the code amendment requiring staff approval of single dwellings on lots between 7,500 and 9 square feet" kd Attachment: Ordinance Amendment ORDINANCE NO" An ordinance requiring staff approval for small-lot single dwellings" THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 25^67 is amended as follows (additions are underlined and deletions are crossed out): Sec 25~67 ^ " Homes on smaller lots; determination of similar exterior design and appearance " (a) The shall have the power to determine whether or not single- family dwellings g�^_��[b� c ontaining b v thousand five hundred (7 500) ff�*� nine thousand nine hundred ninety nine (9,999) square s are similar in exterior design and appearance the_ director's decision all be made to the Community Board Design Review ' Dwell in9s e having a similar exterior design and appearance, shall be located at least five hundred (500) feet from each other" (c) Dwellings shall be considered similar in exterior design and appearance, f�r' if they have one or more of the following characteristics: (1) The same basic dimensions and floor plans are used without substantial differentiation of one or more exterior elevations" (2) The same basic dimensions and floor plans are used without substantial change in orientation of the houses on the lots" (3) The appearance and arrangement of the windows and other- openings in the front elevation, including the appearance and arrangement of the porch or garage, are not substantially different from adjoining dwellings. (4) The type and kind of materials used in the front elevation is substantially the same in design and appearance as adjoining dwellings. (Ord" No. 473, § 1, 9-20-79; Ord. No. 475, § 1, 10^~ 4-79) Section 2" This ordinance shall take effect upon its passage and publication. Passed by the Maplewood City Council this day of 1988 , " Mayor Attest: City Clerk Ayes-- Nays-- 1- l.e :.cn by Cccncil: 3 t Enffcrsed — _ 1' _ifi.cd, RQ 80 Lc;, North Maplewood Lions and Lioness Date 1310 Frost Ave Maplewood, MN 55109 f April 18, 1988 Mr. Mike McGuire City Manager City of Maplewood 1830 E County Road B Maplewood, MN 55109 Dear Mr. McGuire; As per our previous conversation the North Maplewood Lions and Lioness are requesting permission from the City Council of Maplewood to operate pull tabs, in Maplewood, on an off site basis. The North Maplewood Lions and Lioness have a commitment to the community and people of Maplewood and wish to continue to work towards that commitment. Recently our organizations have been unable to meet all the requests for contributions from individuals and groups, both charitable and civic. Off site pull tabs would enable our organizations to do this. The North Maplewood Lions and Lioness wish to cooperate fully, in any manner, with you and the City Council in this matter. We wait for your response so we can take the appropriate action. Thank you for your consideration of our request. Sincerely Yours, 4 MI Charitable Gambling Committe Claire Zuercher Dennis Damico Greg Moos AGENDA ITEM Z r MEMORANDUM Action by Council; TO: City Manager EndorsecL _ FROM: City Engineer Modifie SUBJECT: Ariel Street, Cope — Castle; Order Feasibility Study Rejecte DATE: May 3, 1988 Date. Hillcrest Development has requested the city to investigate construction of Ariel Street from Cope Avenue to Castle. This project fits in well with other projects being considered in the area. It is recommended the city council order a feasibility study for this section of Ariel Street. jc f u March 21, 1988 HILLCREST DEVELOPMENT Since 1948 r, f Executive and Adminlstrative Offices a 440 Century Plaza 1111 Third Avenue South a Minneapolis, Minnesota 55404 a (612) 371.0123 Honorable Council of the City of Maplewood 1830 East County Road B Maplewood, MN 55109 To Whom it My Concern: On March 7, 1988, Hillcrest Development had a meeting with Sherman Boosalis (developer) concerning the proposed plan for their property South of Highway 36 between Ariel and 7th Street (on file in your office). The plan shows Ariel Street terminating with a cul- de-sac on Hillcrest South property line. We now petition and request that Ariel Street continue to the Highway 36 South Frontage Road, as without this we would be denied access to our property which abuts Ariel Street on the East and West. In our conversation with the city of North St. Paul, they have no objection to Ariel Street continuing to Highway 36 Frontage Road. We future petition and request that the council assess the cost of improvement against our property in Maplewood. As you know, on March 14th a conditional use permit for our property was denied (Leer Inc.). We would like to request a feasability study on utilities for the land, as we are convinced without utilities the council will continue to deny us the use of our property. Sincerely, H ILLCRVT DEVELOPMENT '. 7 Richard J. Ord Construction Manager RJN /lmp I I IL ^i 1S 331LIV C 0 II- VJ /1 i / O 0 U fr W N Z _ Q _r Q —1 (A m �Q0 r ¢ W 0 0 = 00 M n yFl. - ^ - -- y/ W LL • i . '1S'131tlV _ ',I— c G Iv 0 AA � ^`• 'I' ^ :t' . 1.� - .. � 4 r / 'T^. ♦ ` 9: >'y ".'; ; I I \ 'I '1S N IVWtl3•J I — — � _r / ' J.5 ' DIV85 W 11 Qi I • n. -- o -- 'IS'1 _- 0 W U W N LU Z W N o Q WO Lu oL CL O ui U W ( 1 ) cc 6 ^oi cc ^ J c" ir: I a I� .b L- UJ � N xw' °� E fix �" W Q LL r y AGENDA ITEM .y MEMORANDUM TO: City Manager FROM: City Engineer SUBJECT: Tax Forfeited Land DATE: May 4, 1989 Action by Council- Endorsed.®.._____ Modified. Rejecte Date. Attached is a letter from Ramsey County indicating certain tax forfeit property will be offered at auction in the near future. The city can acquire the parcels at $242.65 each at this time. Each parcel was reviewed by the various city departments. Those parcels shown on the maps are recommended for acquisition for either current or future drainage ponds. The seven parcels will cost approximately $1700. It is recommended this be financed by the Street Construction State Aid Fund because of the close association of streets and drainage projects. �w Attachment (1f ) -ass ' ST. PAUL CE m PLAT A I 1 50 �I $ COURT ( 20) )13.4 ' `! • 326.75 aD 6 —=— . ------ _____'R ,`�7y'vac dl / 40 66 O .7 I Oq 60 O 66 120. 20.7 I " /• $, 1'., 61A 8 0 . I<sz)1 za 1 _ 1 a3 1 !3 i P ' •(00)29 2 7 - 6 f 5 1 4 ' 1 / 1 5 1 2 27 2 (c) 21 I o ° oi 22 �, 8 - ± 20 3 (I)�� $ i •P ? ° -- 71y11o1u 1 n za 5Ca)• ='e�+) 5 z"' ` �,/ • 3^S25 6_ • N - (8s) 140 1 _ 23 6 f9)' l0 17 —6 —. Y 1;11 ec 24 7(y9)• 22 7(19)• :GOe'167.xxu •(3s)23� 8 21 (5)IS T -- r $ 22 g 0 61.2 140 J 40 , ,(A 0 9 � _14 �O 2 zo a e I 6 5 1 4 131 2�I IY 19 10 u)' >� '� i(�h6: 251 A 20 I - �J /I� I , % I - ' I _ I I (1y s . • °J 20 V _ . o '(31)19 12 17 125 )9 Q� 8 _� ,n I6)19 m F ( 2 4� 2SI •r I01 16 '63 j,!f \'C/� � � _1'18 �7 I� 00.' 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E— �-- o T - - i — r - 3 —�— -- p16�14 i131 i3OI9I 116 11 t5 14 1 3 lz it il' N13 I I$ 111 I 10 9 I 8 17 16 I S. as � - T 1'1 f ill I 1 1 14 � I I z Ic 17 i 19 Ixv i zt ��L, z5I26I z'lj?Airn I(39 )I 30 ! N 15 16 17 IB 19 I 20 I 21 I Z } u 1 -1 b6 L _ _tea l _u� 1 I«• ►:_ �_. —. _- pOih \ . I - 106 N L1Yfl�i J (A" M L n Co - 1 473 3 (49 ) 30-1) T 1 s6a, (a5) ze.a o l6 v (46) 31 ut0 r n NI 213 / P 1-Y 1 A a �) IO (59) 9 (58) A 60 27 )2! $1 S Ga (3 9 y Q6(M) _j — 7 V a (a2 m ' 1.0 19 .a +7- _l901 1 15 114 13 Iz 11 5a1 20 • (19 5 2s 4 W 7 13(5 ' W ( 21_ 29i _h 2s _ O w ui Q Im I I 1� 2 O rl N � 1 L...lYllllY. N _ 16 nw W (42 \s o 15 (/) I A 0 (55) ,C 1'1.3 \•, o f 1 \ g w b h 14 Q 441 o q moo? 0 Gw'• � 09 (51) 10 I � ni N Q 12 1 �1 6O r 06 — ' w AVE. DEPARTMENT OF TAXATION AND RECORDS ADMINISTRATION COUNTY OF RAMSEY 113.138 COURT HOUSE ST. PAUL, MINNESOTA 55102 RAMSEY LOU McKENNA Director ROGER VIK Asst. Director John Greavu, Mayor City of Maplewood 1830 E. County Rd. B St. Paul, MN 55109 Dear Mr. Greavu: March 23, 1988 DIVISION MANAGERS RICHARD D. WARD Property Valuation LEONARD F. OLSON Revenue C. THOMAS OSTHOFF PEGGY RECTOR Records JOHN C. McLAUGHLIN Abstract, Title and Ownership Submitted herewith is a list of tax forfeited lands lying within Maplewood that have been withheld from sale at your request. These lands may be with- held for one year to allow the local governmental subdivisions the opportunity to acquire them. This time period has elasped and no action has been taken by your city. If these lands are still required for specific public purposes, such as streets, drainage, etc., then they can be acquired within the next 60 days for the fol- lowing costs per parcel: Appraised Value $ 200.00 Deed fees 20.00 Deed tax 1.65 Agricultural/con- servation fee 5.00 Recording fees 10.00 3% Assurance Acct. 6.00 Total cost per parcel $ 242.65 If any parcel is to be acquired for redevelopment or re -sale purposes, a re- appraisal will have to be made in order to comply with County Board Resolution No. 80 -485 dated May 19, 1980. In the event we do not receive any response, we will have to proceed with a public auction in order to comply with Minnesota Statutes, Chapter 282, Sub. 1, which reads, in part, as follows: "It is the general policy of this state to encourage the best use of tax - forfeited lands, recognizing that some lands in public ownership should be retained and managed for public benefits while other lands should be returned to private ownership." John Greavu, Mayor City of Maplewood - 2 - March 23, 1988 Checks should be made payable to the Director of Property Taxation, and mailed to the Office of the Land Commissioner, Room 109, Court House, St. Paul, Minnesota 55102. If you have any questions, please feel free to call,292 -7087. Yours truly, LOU McKENNA Land Commissioner BY � � ker ames A. Parker eal Estate Appraiser IV Enc. CITY OF MAPLEWOOD Dearborn Park N. 30 ft. of Blk. 1 (PIN 11- 29 -22 -31 -0018) King's Add. to the City of St. Paul Page 1 of 2 Withheld for utility Lots 1, 2 and 3, Blk. 7 (PINS 17- 29 -22 -34 -0048; 0049; 0050) Lot 4, Elk. 7 (PIN 17- 29 -22 -34 -0051) drainage drainage Lot 26, Blk. 7 (PIN 17- 29 -22 -34 -0043) Outlot A (PIN 17- 29 -22 -34 -0036) Maplecrest Vac. St. S. of & adj. & fol.: Part lying NEly, of ext. NEly. L. of lot 13 & SWly. of ext. NEly. L. of lot 12 of Lot 10, Blk. 3 (PIN 17- 29 -22 -12 -0035) drainage St./utility drainage Lot 25, Blk..3 drainage (PIN 17- 29 -22 -12 -0050) �� Unplatted Lands - Township 29, Range 22 (Ex. S. 290 ft.) part SEly. of City Hts. of drainage E. 1/2 of SW 1/4 of SE 1/4 of Section 18, Township 29, Range 22 (PIN 18- 29 -22 -43 -00 Subj. to rd. & esmts., com. on CL of Hwy. recreation 1070.5 ft. N. thereon from S. L. of SE 1/4 of SE 1/4, th W to W L of Hwy. for beg., th W to pt. 510 ft. W of.sd CL; th N 110 ft.; th NEly. to N L of sd.1/4 1/4 and W L of hwy.; th S thereon to beg., in Section 18, Township 29, Range 22 (PIN 18- 29 -22 -44 -0017) CITY OF MAPLBWOOD Page 2 of 2 Sabin Add. to Gladstone Vac. alley adj. and part W. of ext. [d. L. Withheld for drainage of Lots 5 and 27 and Nally, of Co. Rd. B of Blk. 14 (PIN 10- 29 -22 -33 -0026) Wakefield Manor Subj. to pipe line esmts.; Lot 7, Blk. 1 drainage (PIN 15- 29 -22 -21 -0044) a 0. AGENDA ITEM -X Attached is a report from MnDOT describing proposed improvements on Highway 36 at White Bear Avenue. The proposal includes bridge deck replacement, approach widening and related construction. The bridge deck and approaches are not critical items from the city's perspective. However, as part of the project it is proposed to close the access to north and south frontage roads at Ariel Street. This item has been discussed in the past resulting in the closure of the median at Ariel. This project would completely close the access. MnDOT has requested approval of the proposed project. is MEMORANDUM Action by Council:. TO: City Manager Endorsed. ___ FROM: City Engineer Modi£ied._.._,_--- SUBJECT: T.H. 36 Improvements at White Hear Avenue Rejected___ DATE: May 3, 1988 Date_,_— Attached is a report from MnDOT describing proposed improvements on Highway 36 at White Bear Avenue. The proposal includes bridge deck replacement, approach widening and related construction. The bridge deck and approaches are not critical items from the city's perspective. However, as part of the project it is proposed to close the access to north and south frontage roads at Ariel Street. This item has been discussed in the past resulting in the closure of the median at Ariel. This project would completely close the access. MnDOT has requested approval of the proposed project. is STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION DIVISION OF OPERATIONS PROJECT, MEMORANDUM S. P. 6211 -72 T.H. 36 over White Bear Ave. Bridge No. 9258 City of Maplewood in Ramsey County `BRIDGE DECK REPLACEMENT AND WIDENING and Related Approach Construction FIRST APPROVAL A District Engineer Date FINAL APPROVAL (N Assistant Commi loner- Operations Division Date I concur in the design exceptions doc- M edon pages 4 DISTRICT NINE OAKDALE r c r, e/ n bervices Date TABLE OF CONTENTS Page TITLE SHEET PROJECT IDENTIFICATION Purpose of Report Index Map PROJECT DISCUSSION Existing Facility Proposed Project Alternatives PROJECT DEVELOPMENT 8 Funding Cost Estimate o 8 Project Schedule 8 Project Management 8 Project Development Path g DESIGN CRITERIA 10 Traffic 10 Speed 10 Drainage 10 Method of Handling Traffic During Construction 10 Temporary and Permanent Erosion Control Features 11 Criteria for Landscaping Design 11 Lighting 11 Utilities 1p Right of Way 12 ENVIRONMENTAL EVALUATIONS 13 4(f) Land 13 Wetlands 13 Water Quality 13 Farmland Protection Policy Act 14 Intergovernmental Review 14 Floodplains 14 Historical and Cultural Preservation 14 Threatened and Endangered Species 15 Noise Levels 15 Air Quality 15 Social and Economic 16 Access Control 16 SUMMARY 17 APPENDIX Bridge Inspection Report, Improvement Recommendations 18 Typical Section /Layout P6 PROJECT IDENTIFICATION State Project 6211 -72. Bridge Number 9258. TH 36 over White Bear Avenue, located in Maplewood. Ramsey County. Purpose of Report The Project Memorandum for this Class II (Categorical Exclusion) action documents the location, as well as the social, economic and environmental impacts and design, of the project. Funding information, project descrip- tion. anticipated schedule. and project manager are also discussed. The need for the project is documented as well. The Project Memorandum is one part of the broader Highway Project Development Process in Mn /DOT. -I- Li R v m m m �P CJ SIANDRIDCE 04 I v _ =a = MAPLE LA. U m 19 w AVL. BEAM w 4 AVE. 19 > o w MAPLE VIEW NDIAN Wt ° o c RADATZ O a '` AVE. S HOSHONE RD 3 ¢ = MESA 1 AVE. NAVAJO ao w 4i m �tp� BUHL SH AWNEE DR n z a AVE. a o = a a x AVE. 4 4A o KOHLMAN = Casey cc a a s 19th w J a F O ; z ; MOHAWK Q a 04 v x g in 13 m Lu > COUNTY N v~i = PE D GEHILL. w 16th r a 15th z ' 0 w RD. 65 14 th 0 -j AVE. 14th u DEMONT w F - 13th AVE. u 13th > BRO OKS AVE. ~ w F(pNDERS 12th u °° it NORTH AVE a tlth m SEX TANT AVE. f h ST. PAUL 21 10t GERVAIS AVE. 1980 POP, i-01 GRAND VIEW AVE. �+ ' 11921 VIKING DR. 36 CASTLE AVE SHERREN nuciv d AVE. o Head lake qy COPE AVE. J g Atn 9 LARK AVE. - LARK AVE. S'�� z ^ PENN r 3 LAURIE RD. i N LAURIE N Ln 69 = PL SANDH URST AVE. 5 n z i m /� N M ao >r CO. 15 RD.> B = 25 SOUTH BURKE y BURKE AVE. PROJECT LIMITS RKE p�F. AVE EL DR IDGE G 6+ GE AVE. of BEL MONI LA. g h am' S.P. 6211 T.H. 36 NT LA. r it BRIDGE NO. 9258 > ° IK ILIAIAN AVE. -r `" w N ` SK 1LLMAN � ROSEWOp N v i o SHR 29 AVE. WOOD ,, ,nvE ST. RY AN AV. a�P~~ AVE. �pJ PL. HOR A o p COWERN c l� V) LA AVE. 0. in NOEL OWAY w N P p. w Q� >>- X 11 �V E. u w 4 SU MMER AVE. 28 = QV J o I m z ¢ o > > 15 5 � r- m Ln o ti = m J Q 12 ��• Z w O z o a III RIPLEY AVE. RI PLEY F' W z oW; kefie d y a N W �+ m a Fy �` / / /it,e a z 9 KINGSTON AVE. IA b� .H �N � PRICE AVE. w a z LD J O Y = w :E m ZlE CAl I N D E X MAP m L ARPE 1 �i7 rif 4"4-1; IDAHO AVE. � "I PROJECT DISCUSSION Existing Facility The interchange at White Bear Avenue and TH 36 is a diamond interchange that was constructed in 1959. Bridge Number 9258 is a 4 -span continuous and cantilevered steel beam structure on concrete piers. Vertical under clearance is 15.7 feet and structure length is 184.67 feet. Roadway width on the bridge is 58 feet. which provides four 12 foot through lanes. 1 foot inside reaction to the median. and 4 foot outside shoulder. The existing bridge deck is in poor condition. Refer to the 1986 Bridge Inspection Report in the appendix for data regarding deterioration of the structure. The deck was 19% delaminated in 1982. Proposed Prodect The proposed project will not require any additional right of way. The project will include redecking and widening the existing bridge. Eastbound centerline will be moved 10 feet to accommodate widening for inside shoulders. The bridge will be widened approximately 8 feet on the north side and 18 feet on the south side. to provide full inside and outside shoulders. The < eastbound , approaches will be shifted south to tie into the new bridge section. from .3 mile west to .4 mile east of the bridge abutments. -3- Since TH 36 and the interchange at White Bear Avenue were designed and built during the late 1950s. several design features that were standard then are now considered substandard. Rebuilding the interchange to today's standards was explored but rejected because of the disruption to existing development and the high dollar cost. One substandard feature that exists is a crest vertical curve on TH 36 (0.3 mile east of White Bear Avenue) which by today's standards allows for a 50 mph stopping sight distance. The posted speed limit here is 55 mph, therefore,the minimum design criteria should be in accord with today's 55 mph standards. However. to correct this 5 mph variance would require much additional work including the reconstruction of the westbound off ramp and both the eastbound and westbound TH 36 roadways for a distance of about 112 mile east of White Bear Avenue. This would be very disruptive and costly for the small gain in sight distance. Near the top of this crest vertical curve is an at -grade intersection that allows access to existing north and south parallel frontage roads along TH 36. During a four year period from 1984 through 1987 six accidents occurred near this intersection. This is not an unusual number of accidents for an intersection of this type. Nevertheless. Mn /DOT has already closed the median crossover here and is proposing to close both frontage road accesses when this project is built. This will be done if the Maplewood City Council approves the remaining closures. The median crossover closure by itself is expected to reduce accidents and potential conflicts here. -4- The existing vertical clearance of 15.8 feet under the bridge at White Bear Avenue will remain the same. The eastbound entrance ramp will have a 12 degree horizontal curve and 6.2% grade, as the inplace ramp has now. In order to use the preferred taper acceleration lane type, the last curve on the entrance ramp generally cannot exceed 6 degrees, which corresponds to a design speed of 55 mph. Therefore. a standard parallel acceleration lane will be provided. which will improve sight distance and allow for proper acceleration prior to merging. Because of right of way constraints. a non - standard nose must be used. The standard design for an entrance ramp nose provides a 2 degree transition curve after the ramp curve. The eastbound entrance ramp will carry the 12 degree curve through the nose to the point where the parallel acceleration lane begins. Providing a standard taper type design would cause the relocation of the frontage road and would require additional right of way. A standard deceleration taper will be constructed for the eastbound exit ramp. but it will tie into the existing ramp, which has a 12 degree horizontal curve. Therefore. this ramp will not meet the standard of a maximum 6 degree curve for the taper type design, since reconstruction to the standard would require additional right of way. The existing westbound exit ramp has an 11 degree horizontal curve and a 10:1 deceleration taper. Therefore. this ramp does not meet the standard of a maximum 6 degree curve and .a minimum 15:1 taper for the taper type design. The westbound entrance ramp has no substandard features. Since the bridge widening does not require any changes in the westbound mainline alignment, no -5- changes will be made to the westbound ramps. Furthermore. reconstruction of the westbound exit ramp to a standard taper type ramp would cause the relocation of the north frontage road and require the purchase of additional right of way. A review of the accident records did not show an extraordinary high number of severity of accidents at this interchange. The proposed improvements are as follows: 1. Remove the existing eastbound pavement and rebuild in the new alignment. This is consistent with the 1989 pavement rehabilitation program and would be coordinated with the total pavement rehabilitation project scheduled for TH 36. 2. Remove eastbound exit ramp and deceleration taper up to state 4 +40. Rebuild on the new alignment. 3. Remove eastbound entrance ramp and acceleration taper beginning at station 3 +10. Rebuild ramp with parallel acceleration lane on new alignment. 4. Close median crossovers and frontage road access. M 5. Redeck and widen bridge to provide 4' inside and 10' outside shoulders, plus 2' reaction to barriers. The temporary J- barrier median would be replaced with permanent barrier. Alternatives The no build alternative was considered but dismissed, since the proposed redecking is considered necessary to provide a safe and efficient transportation facility. Redecking and widening for outside shoulders only was also considered. Although this would not have required any major construction on the roadway or ramps, it was dismissed since it did not address the safety need of having adequate reaction to the median barrier. -7- PROJECT DEVELOPMENT Funding Cost Estimate The prel- iminary estimate for construction costs are as follows: Bridge widening and redecking E 665.000 Roadway approaches and ramps 735.000 Total Cost 81.400.000 No Federal funds will be requested for this project. No local participation is anticipated. Project Schedule Project Memorandum October 1987 Plans. Specifications & Estimate October 1988 Project Letting January 1989 Project Management Any questions concerning this project may be directed to: Maureen Jensen. P.E. Minnesota Department of Transportation 3485 Hadley Avenue North Oakdale. MN 55109 Telephone (612) 779 -1205 Project Development Path This project will not produce any significant changes in road use, land development, traffic volumes. transportation services, or natural environment. Therefore. it is considered a Class II level project and Categorical Exclusion (23 CFR 771.115 #9 - Reconstruction or Modification of an Existing Bridge Structure). EAW Exemption This project is being reviewed under the alternate state environmental review process, proposed by Mn /DOT and adopted by the Minnesota Environmental Quality Board on August 18. 1983. Under that process these projects are exempt from environmental review. No further state environmental documents will be proposed or circulated. No hearing or opportunity for public hearing will be afforded. In DESIGN CRITERIA Traffic The current daily traffic (ADT) is 30,290 east and 38.380 west at White Bear Avenue (1987 counts). Speed The posted speed is 55 mph with a minimum design speed of 50 mph on the vertical crest curve, located .3 mile east of the bridge. Drainage There will not be any major changes in the drainage system within the project area. The new proposed eastbound entrance ramp will need an urban section with curb and gutter. Method of Handling Traffic During Construction Because this area does not have alternate east /west routes that could adequately handle TH 36 high traffic demands, one lane of traffic in each direction should remain open at all times. This can be accomplished by staging construction in two phases. The first phase would remove. widen, and replace the south half of the existing structure, restricting traffic to the remaining inplace facility. The new eastbound roadway and ramps would be constructed. The second phase would shift traffic to the new portion of the MOM structure. Exact details.for these operations will be developed during the detail design stage of the Project Development Process. The ramps will be temporarily closed during construction. Temporary lane closures on White Bear Avenue will also be necessary. The traffic control during construction will be in accordance with the MMUTCD. Temporary and Permanent Erosion Control Features Appropriate turf establishment and erosion control measures will be provided during and after the construction. Mn /DOT guidelines will be observed for the above control. Criteria for Landscaping Design Any landscaping needed for this project will be done according to "A Guide for Highway Landscape and Environmental Design" (1970 AASHTO). Lighting The overall lighting system on the bridge may be modified. Any work will be done according to AASHTO standards. Boa Utilities If moving of any public or private utilities will be necessary, adjustments will be made according to the Mn /DOT Utility Accommodation Policy. Moving of utilities will be determined in the detail design stage of project development. Right of Way According to the present design plans, there will not be any need for additional right of way. -12- ENVIRONMENTAL EVALUATIONS The potential for social. economic and environmental effects relating to this project has been considered and no significant adverse social. economic. or environmental effects are foreseen. The purpose of this project is to improve rideability. traffic safety. and reduce maintenance. The project will not increase traffic volumes or vehicle speeds. w 4(f) Land No public park. recreational land. wildlife and waterfowl refuges will be affected by this project. Therefore. the provisions of Section 4(f) of the Department of Transportation Act do not apply. Wetlands No wetlands will be involved with this project. Water Quality This project should have no significant effect on any public waters utilizing the - standards - adopted.and established by the Minnesota Pollution Control Agency. -13- The contractor will be required to comply with the provisions of Mn /DOT Standard Specifications 1717 on Air and Water Pollution. Farmland Protection Policy Act This project does not require any additional right of way, therefore the Farmland Protection Policy Act does not apply. Intergovernmental Review In accordance with the Memorandum of Understanding with the Metropolitan Council, this project is exempt from an Intergovernmental Review. Floodplains There are no floodplains involved in this project. Historical and Cultural Preservation This project has been submitted to the State Historic Preservation Office for review as a result of the proposed work being outside the past work area. No impact on cultural, architectural. archaeological. or historic sites is anticipated. Approvals of this report are contingent upon a "no involvement" finding by.the SHPO. -14- Threatened and Endangered Species The proposed project is within the ranges given in the United States Fish and Wildlife Service Red Book of the Arctic and American Peregrine,Falcons and the Bald Eagle. Mn /DOT's Wi.ldlife.Biologist has determined that this project will not adversely impact the species or their habitat because both the Falcons and the Bald Eagle only migrate through the area and do not currently nest in or adjacent to the proposed construction limits. Noise Levels This proposed highway project is not on a new location. is not a significant change in horizontal or vertical alignment. and is not an increase in the number of through lanes, therefore. the Procedures for Abatement of Highway Traffic Noise and Construction Noise (FHPM 7 -7 -3. effective August 9. 1982) do not apply. Air Quality This project is in an area where the State Implementation Plan (SIP) is required to contain transportation control measures. This project is covered by the Memorandum of Understanding (MOU) between Mn /DOT and the Minnesota Pollution Control Agency. This project meets the MOU criteria as contained In II.b.3. or 4. Therefore. a detailed.air quality analysis and consultation is not required and this.project is considered to be consistent with the SIP. -15- This project is located in an area designated nonattainment for particulates. The Contractor is subject to MPCA 7005.0550 regulation, and will be required to apply specific strategies to control dust. Social and Economic Because of the limited scope of this project, it will not significantly affect the adjacent environment. This project will not require any additional right of way, or relocate any business establishments or private residences. No social or economic impacts are foreseen. Access Control The median crossovers and frontage road accesses near the bridge will be closed. This will prevent slow vehicles from entering the traffic stream. and slowing excessively to turn off or cross over the roadway. This may cause some inconvenience, but there is access to both frontage roads from White Bear Avenue and McKnight Road. -16- SUMMARY The bridge will be redecked and widened approximately 8 feet on the north and 18 feet on the south side. This will provide 4 foot inside and 10 foot outside shoulders. The eastbound approaches and ramps will be modified to match the new bridge section. The ramps will remain substandard in order to stay within the existing right of way. A parallel acceleration lane has been added for eastbound ramp for acceleration from low speed ramp. No changes in vertical alignment. Median crossovers and frontage road access will be closed. arm v in t T' ,^ T N T Z O m �, 111 U ' N V! r J Q. N t W U) 0 N C r cc C f1 N' T v r —26— (D (D cyj Q L a) m Q� L L a� o' c U U) U 'a L / m W M H t - LZ- Ck yl I I I I I� : r r , I1 : I ' 1 11 1 i I I I I I: kq \. i . 1 Agenda Number / —6 Action by Council :, Endorse Modifie Rejected —_ Date.. AGENDA REPORT TO: City Manager FROM: Finance Director RE: 1987 Annual Financial Report and Audit DATE: April 29, 1988 Recently the City's 1987 Annual Financial Report and audit were completed. Three documents have been prepared: 1) General Purpose Financial Report - contains data extracted from the Comprehensive Annual Financial Report and provides a concise summary of the City's financial condition. Copies of this report will be distributed to the City's advisory boards and commissions. Also, a limited supply will be available to the public. 2) Comprehensive Annual Financial Report - contains detailed financial and statistical information to provide complete information on all financial transactions during the year. Copies of this report will be distributed to the Council, State Auditor, Moody's Investors Service, Standard and Poors, bond investors and the Maplewood Library. 3) Management Letter - contains the auditor's comments and recommendations regarding financial management. Copies of this letter will be distributed to the Council and Finance staff. It is recommended that the Council schedule a meeting with the auditors to discuss these reports. Last year a special meeting was held to allow more time for discussion and review of the reports. DFF /ch 1/1