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HomeMy WebLinkAbout1988 06-27 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, June 27, 1988 Municipal Administration Building Meeting 88 -14 IA) CALL TO ORDER (B) ROLL CALL C) APPROVAL OF MIN 1. Meeting No. 2. Meeting No. 3. Meeting No. 4. Meeting No. 5. , Meeting No. UTES 88 -8 (April 25, 1988) 88 -8A 88 -9 (May 9, 1988) 88 -10 (May 16, 1988) 88 -11 (May 23, 1988) (D) APPROVAL OF AGENDA (E CONSENT AGENDA 1. Accounts Payable 2. Budget Transfer - Audit Costs 3. Budget Transfer - Insurance Deductible 4. Employee Assistance Program 5. Water District 6 - Reduction of Retainage 6. Fill Vacancy in Utility Division 7. Overlay Program (F) PUBLIC HEARINGS 1. 7:00 P.M., 2280 Stillwater Avenue (Lincoln Park Seniors Residence) a. Plan Amendment (4 Votes) b. Rezoning (4 Votes) C. Variance - Four Stories d. Variance - Area Unit e. Reduced Parkin f. Conditional Use Permit - Four Stories 2. 7:10 P.M., Code Amendment: Shoreland Overlay District - 2nd Reading (4 Votes) 3. 7:20 P.M., Cope Avenue Public Hearin (G) AWARD OF BIDS 1. Property Liability and Worker's Compensation Insurance (H) UNFINISHED BUSINESS 1. Dental Insurance for Reti 2. Code Amendment: Residential Uses /Home Occupations - 2nd Reading (4 Votes) 3. Newsletter 4. Kennel Permit: 5. Curbside Recycl 6. Ski Jump Pond_ Sylvia Brown (I) NEW BUSINESS 1. Humane Society - Lynda Ahlgren 2. Dege Garden Center 3. Appeal of C.D.R.B. Condition 4. Housing Needs of the Homeless 5. Resolution: Heritage Theatre 6. T.H. 120 Task Force Study 7. Meyer Street - Schedule Assessment Hearing_ 8. Boxwood Avenue - Schedule Assessment Hearin 9. Highway 61 - Schedule Assessment Hearing_ 10. Five Year Capital Improvement Plan (4 Votes (J) VISITOR PRESENTATIONS (K) COUNCIL PRESENTATIONS 1. 2 3 4 5 6 7 8 9 10 11 12 (L) ADMINISTRATIVE PRESENTATIONS (M) ADJOURNMENT MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, April 25, 1988 Council Chambers, Municipal Building Meeting No. 88 -8 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 7:02 P.M., by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilmember Present Gary W. Bastian, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present C. APPROVAL OF MINUTES 1. Meeting No. 88 -7 (April 11, 1988) Councilmember Anderson moved_to approve the Min Seconded by Councilmember Rossbach. Ayes - all. D. APPROVAL OF AGENDA Mayor Greavu moved to approve the Agenda.as amended: 1. Lydia and Furness 2. Policy Manual 3. Sand 4. Ponding Areas 5. Beam Avenue 6. Bidding Procedures 7. Code Amendment 8. Storage 9. Item E -4 to Read "Time Extension: Highwood 2nd Addition" 10. Add Item E -16 "Community Development Block Grant." Seconded by Councilmember Juker. Ayes - all. E. CONSENT AGENDA Councilmember Bastian r7 1. Accounts Payable Approved the accounts (Part 1, Fees, Services, Expenses - Dated 4 -18 -88 - $573,508.08: Part II, Payroll pay period ending 4 -08 -88 - $142,682.89) as presented. 4/25 2. Budget Transfer Approved a budget transfer of $544.00 from the contingency account to the Community Development Department to purchase an additional telephone and have it installed. 3. Final Plat: Highwood Estates Approved the Highwood Estates final plat. 4. Time Extension: Highwood 2nd Addition Approved a one -year time extension for the balance of the preliminary plat (Phase II). 5. Time Extension: Cave's Century 5th Addition Approved a one -year time extension for Cave's Century 5th Addition preliminary plat. 6. Joint Resolution of Appreciation Resolution No. 88 - 4 - 56 WHEREAS, Robert Peterson became a member of the Community Design Review Board of Maplewood on January 23, 1984, and has served faithfully in that capacity; WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership and effort in many ways for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and the citizens of the City, that Robert Peterson is hereby extended our heartfelt gratitude and appreciation for his dedicated service and we wish him continued success in the future. Passed by the Council of the City of Maplewood this 25th day of April, 1988. Passed by the Community Design Review Board of the City of Mapliwood, this day of 1988. Attest: Lucille E. Aurelius, Clerk John Greavu, Mayor Donald Moe, Chairman 7. Budget Transfer for Insurance Deductible Approved a budget transfer from the General Fund Contingency Account is needed to cover settlement of the fireworks damage claims. n /. Mt 8. Renewal of Contract for Insurance Consultant Authorized the renewal of the contract for the insurance consultant, Corporate Risk Managers, Inc. 9. Financial Transfer to Close Project 86 -16 Authorization to close Project 86 -16 by a transfer from Project 86 -12 for all costs incurred to date. 14. McKnight Road Project 81 -20 Supplemental Agreement Resolution No. 88 - 4 - 57 WHEREAS, the City of Maplewood, Minnesota, has heretofore ordered made Improvement Project 81 -20 and has entered into a cooperative agree- ment with Ramsey County, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 81 -20 Supplemental Agree- ment One. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the Mayor and City Clerk are hereby authorized and directed to modify the existing contract by executing said Supplemental Agreement One. 15. Budget Transfer - Utility Billing System Approved the budget transfer of $4559.00 from the Sewer Fund Contingency Account to the Utility Billing Account. 16. Community Development Block Grant Contract Approved the contract to receive the $252,500 Community Development Block Grant from the county for the Cottages of Maplewood project on Woodlynn Avenue. Council approved this project on January 11, 1988, for 60 units of senior housing. Councilmember Anderson moved. seconded by Councilmember Juker. Aves - Mavor 10. Authorization to Fill Vacancy Nature Center, Part -Time Authorized the posting of the Clerk- Typist I position for the Maplewood Nature Center and approve the hiring of a new permanent part -time Clerk - Typist. 11. Authorization to Fill Vacancy - Dispatcher Authorized the hiring of a Public Safety Dispatcher. -12. Authorization to Fill Vacancy - Police Clerk - Part Time Authorized the hiring of a part -time police clerk for the Public Safety Department. - 3 - 4/25 13. Authorization to Fill Vacancy - Motor Vehicle Billing Clerk. Authorized the hiring of a Motor Vehicle - Utility Billing Clerk. F. PUBLIC HEARINGS 1. 7:00 P.M., Harvester Avenue Storm Sewer, Project 87 -31 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct a storm sewer system within the Harvester drainage area, b. Manager McGuire presented the Staff report. c. City Attorney Patrick Kelly explained the legal procedures of the public hearing. d. Director of Public Works Haider presented the specifics of the proposal. e. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following voiced their opinions: Barbara Wood, 2567 Harvester Bernard Kennedy, 2532 Stillwater Road Pete Feist, 950 Ferndale Lloyd Fontaine, 2585 Harvester Mr. Fye, 973 Glendon Kay Emeott- Baldwin, 2550 Stillwater a, Jay Kaufenberg, 2541 Harvester Ruth Boray, 2531 Harvester Gerald Meis, 2551 Harvester Joe White, 932 Sterling Gerry Peterson, White Bear Lake, Mn. Stuart Ward, 2567 Harvester Francis Snavely., 1900 Sterling Kathy Juenemann, f. Mayor Greavu closed the public hearing. g. Councilmember Bastian moved to deny the project. Seconded by Councilmember Rossbach. Ayes - all. 2. 7:10 P.M., Meyer Street Watermain, Project 87 -13 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to extend water main on Meyer Street between Bush and Minnehaha Avenue. b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures of the public hearing. - 4 - 4/25 d. Director of Public Works Haider presented the specifics of the proposal e. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following persons expressed their opinions: Mrs. Norman Whall, 762 Meyer Mrs. Rose Hellige, 2405 E. Minnehaha Dona Young, 777 Meyer Jim Baldwin, 765 Meyer Joseph Whall, 762 Meyer Richard Settig, 739 Meyer f. Mayor Greavu closed the public sharing. g. Councilmember Anderson introduced the following resolution and moved its adoption: WHEREAS, after due notice of public hearing on the construction of water main and services on Meyer Street between Bush Avenue and Minnehaha Avenue, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all per- sons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services on Meyer Street between Bush Avenue and Minnehaha Avenue as'described in the notice of hearing thereof, and orders the same to be made. 2. The City Engineer is designated Engineer for this improvement and is hereby directed to prepare final plans and specifica- tions for the making of said improvement. Seconded by Mayor Greavu. Ayes - Mayor Greavu, Councilmembers Anderson, Bastian and Juker Nay - Councilmember Rossbach 3. 7:20 P.M., Highway 61 Watermain, Project 87 -44 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct water main and services on Highway 61 between Kohl - man and Beam Avenues. ' b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures of the public hearing. d. Director of Public Works Haider presented the specifics of the proposal. - 5 - 4/25 e. Mayor Greavu called for persons for or against the proposal expressed their views: Leo Pritchard, Metro Imported Auto John Cytracek, 2720 Highway 61 f. Mayor Greavu closed the public hearing. The following g. Councilmember Anderson introduced the following resolution and moved its adoption: 88 -4 -59 WHEREAS, after due notice of public hearing on the construction of water main and services on Highway 61 between Kohlman Avenue and Beam Avenue, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services on Highway 61 between Kohlman Avenue and Beam Avenue as described in the notice of hearing thereof, and ,order the same to be made. 2. The City Engineer is designated Engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. Seconded by Councilmember Juker. Ayes - all. 4. 7:30 P.M., County Road C, White Bear Avenue to Ariel Street - Project 86 -25 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct water main and services, sanitary sewer and services, storm sewer, sidewalk and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street. b. Manager McGuire presented the Staff report. c. City Attorney Kelly explained the legal procedures for a public hearing.. d. Director of Public Works Haider presented the Staff.report. e. Mayor Greavu call for persons who wished to be heard for or against the proposal. The following expressed their views; Nancy Gastian, St, Paul, Mn. Mrs. Carpenteur, 2607 Ariel Linda LaPitz, 2005 E. County Road C Delores Ethier, White Bear lake, Mn. Curtis Hardenbrook, 1954 E. County Road C Mrs. Curtis Hardenbrook, 1954 E. County Road C 6 - 4/25 f. Mayor Greavu closed the public hearing. g. Mayor Greavu introduced the following resolution and moved its adoption: i 88 -4 -60 WHEREAS, after due notice of public hearing on the construction of water main and services, sanitary sewer and services, storm sewer, sidewalk, and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street, a hearing on said improvement in accordance with the notice duly given was duly held on April 25, 1988, and the Council has heard all persons desiring.to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main and services, sani- tary sewer and services, storm sewer, sidewalk, and street with concrete curb and gutter on County Road C from White Bear Avenue to Ariel Street as described in the notice of hearing thereof, and orders the same to be made. 2. Execution of the cooperative agreement prepared by Ramsey County is hereby authorized. Seconded by Councilmember Rossbach. Ayes - all. 5. 7:40 P.M., Conditional Use Permit, 1686 Gervais Meader Distributing a. Mayor Greavu convened the meeting for a public hearing regarding the request of Meader Distributing for a conditional use permit to construct a building addition onto the south side.of their building at 1686 Gervais Avenue. b. Manager McGuire presented the Staff report. c. Director of Community Development Olson explained the proposal in detail. d. Commissioner Fischer presented the Planning Commission recommendation. e. Board Member Deans presented the Community Design Review Board recommen- dation. f. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Bruce Jones, Jones Architect, spoke on behalf of Meader Distributing. g. Mayor Greavu closed the public hearing. - 7 - 4/25 h. Councilmember Anderson moved to refer the question of possible screen- ing to the Community Design Review Board i Seconded by Councilmember Juker. Ayes - all. i.. Councilmember Anderson introduced the following resolution and moved its adoption: 88 -4 -61 WHEREAS, Gene and Elaine Meader initiated a conditional use permit to construct an addition onto their building at the following - described property: j Vacated street and alley accruing and Lots 1 - 24, Brighton Park. This property is also known as 1686 Gervais Avenue, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on April 18, 1988. The Planning Commission recommended to the City Council that said permit be approved. 2. The Maplewood City Council held a public hearing on April 25, 1988. Notice thereof was published and mailed pursuant to law. All persons present at said'hering were given an opportunity to be heard and pre- sent written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described conditional use permit be approved on the'basis of the following findings -of -fact: 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detri- mental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties. - 8 - 4/25 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. 8. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan, date - stamped March 25, 1988, unless a change is approved by the City's Community Design .Review Board. 2. Keeping the yard on the south side of the building mowed to the south property line. Seconded by Councilmember Juker. Ayes - all. 6. 7:50 P.M., On -Sale Liquor License: 2425 Highway 61 a. Mayor Greavu convened the meeting for a public hearing regarding the request of Gregory P. Kuhns for an On -Sale Intoxicating Liquor License to be located at 2425 Highway 61. b. Manager McGuire presented the Staff report. c. Mr. Greg Kuhns, the applicant, spoke on behalf,of his request. d. Mayor Greavu called for persons who wished to be heard for or against the proposal. None were heard. e. Councilmember Rossbach introduced the following resolution and moved its adoption: 88 -4 -62 NOTICE IS HEREBY GIVEN, that pursuant to action by the City Council of the City of Maplewood, on April 25, 1988, an On -Sale Intoxicating Liquor License was approved for Gregory P. Kuhns, dba Smiley's D.G. Burgers, 2425 Highway 61. The Council proceeded in this matter as outlined under the provisions of the City Ordinance. Seconded by Mayor Greavu. Ayes - all. G. AWARD OF BIDS None. - 9 - 4/25 H. UNFINISHED BUSINESS 1. Code Amendment: Residential Uses /Home Occupations (2nd Reading - 4 Votes) a: Manager &Guire presented the Staff report. b. Director of Community Development Olson explained the proposed ordinance. c. Mrs. Francis Snavely, 1900 No. Sterling, spoke on behalf of her proposal for a home occupation. d. Councilmember Juker moved to table the proposed ordinance for further investigation. Seconded by Councilmember Anderson. Ayes - all. 2. Ski Jump Pond a. Councilmember Bastian moved to table this item until the Meeting of 23, 1988. _ Seconded by Councilmember Anderson. Ayes - all. I. NEW BUSINESS 1. Code Amendment: Gervais lake High Water Speed Limits (1st Reading) a. Manager McGuire presented the Staff report. b. Councilmember Bastian Seconded by Councilmember Juker. Ayes - Councilmembers Bastian, Juker and Rossbach. Nays - Mayor Greavu, Councilmember Anderson. 2. Code Amendment: Setback to Residential Zones (1st Reading) a. Manager McGuire presented the Staff report. b. Director of Community Development Olson explained the proposal in detail. c. Commissioner Lorraine Fischer presented the Planning Commission recom- mendation. d. Councilmember Anderson amendment to each commerci Seconded by Councilmember Rossbach. Ayes - Mayor Greavu, Councilmembers Anderson, Juker & Rossbach Nay - Councilmember Bastian. - 10 - 4/25 3. Carey Heights Drive: Order Feasibility Study a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following resolution and moved its adoption: 88 -4 -63 WHEREAS, it is proposed to construct street, concrete curb and gutter, and utilities on Carey Heights Drive from County Road D to approximately 1500 feet south and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all con- venient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Councilmember Anderson. Ayes - all. c. Mr. Jerry Mogren, owner of property in this area, requested that Beam Avenue be added to this proposal. d. Mayor Greavu moved to.add the Beam Avenue discussion to the Agenda as Item I -9. Seconded by Councilmember Anderson. Ayes - all. 4. Brooks Avenue Watermain - Order Feasibility Study a. Manager McGuire presented the Staff report. b. Councilmember Anderson introduced the following resolution and moved its adoption; 88 -4 -64 WHEREAS, it is proposed to construct water main and services on Brooks Avenue between Hazelwood Avenue and Germain Street and to assess the benefited property for all or a portion of the cost of the improve- ment, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council will all con- venient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible sand as to whether it should beat be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. - 11 - 4/25 Seconded by Councilmember Juker. Ayes - Mayor Greavu, Council.members Anderson, Juker and Rossbach Nay - Councilmember Bastian 5. Holloway Project 87 -14 - Schedule Public Hearing a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following resolution and moved its adoption: 88 -4 -65 WHEREAS, the City Engineer for the City of Maplewood has been authorized and directed to prepare a report with reference to the im- provement of Holloway Avenue, Beebe Road to McKnight Road, City Project 87 -14 by construction of street with concrete curb and gutter, storm sewer and water main, and WHEREAS, the said City Engineer has prepared the aforesaid report for the improvement herein described: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The report of the City Engineer advising this Council that the proposed improvement on Holloway Avenue, Beebe Road to McKnight Road, City Project 87 -14 by construction of street with concrete curb and gutter, storm sewer and water main is feasible and should best be made as proposed, is hereby re- ceived. 2. The Council will consider the aforesaid improvement in accor- dance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement according to MSA Chapter 429, at an estimated total cost of the improve- ment of $139,600. 3. A public hearing will be held in the Council Chambers of the City Hall at 1830 East County Road B on Monday, the 23rd day of May, 1988, at 7:20 P.M. to consider said improvement. The City Clerk shall give mailed and published notice of said hear- ing and improvement as required by law.. Seconded by Councilmember Juker. 6. Contract Settlement - A.F.S.C.M.E. Ayes - Mayor Greavu, Councilmembers Anderson, Juker and Rossbach Nay - Councilmember Bastian. a. Manager McGuire presented the Staff report. b. Councilmember Bastian t j Seconded by Councilmember Rossbach. Ayes - all. - 12 4/25 7. Contract Settlement —Metro Supervisors a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to approve the 1988 -1989 Contract settlement with the Metro Supervisory Unit as presented in the Mana ir's memo dated April 18 1988 Seconded by Councilmember Anderson. Ayes — all. 8. Ariel Street- County Road B to Cope. a. Manager McGuire presented the Staff report. Councilmember Anderson moved to waive the Rules of Procedures and extend the meeting until 11 00 M Seconded by Mayor Greavu. Ayes — all. b. Mayor Greavu moved to authorize Staff to execute the Ariel Street Improvement cost sharing i oint agreement with No. St Paul and moved Staff to make final adjustments to the aueement language Seconded by Councilmember Anderson. Ayes — all. 9. Beam Avenue a. Councilmember Anderson introduced the following resolution and moved its adoption: 88 -4 -66 WHEREAS, it is proposed to construct Beam Avenue from U.S. Trunk Highway 61 to County Road "D" with new roadway, curb, utilities, and appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD , MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Mayor Greavu. Ayes — all. b. Mr. Jerry Mogren, owner of property affected, spoke on behalf of his request. c. Councilmember Anderson moved to extend a service road to the west with same conditions that were listed in reports of 1986 Seconded by Councilmember Juker. Ayes — all. d. Councllmember Bastian moved to reconsider the previous motion Seconded by Councilmember Anderson. Ayes — all. -13- 4/25 Comoihnember Bastian moved tQ waive the Rules of Procedures and extend the meeting to 11:20 P. Motion died for lack of a second. Councilmember Anderson moved to waive the Rules of Procedures and extend the meeting to 11:30 P.M. Seconded by Councilmember Joker. Ayes —Mayor Greavu, Couhcihnembers Anderson, Joker and Rossbach Nay — Councilmember Basitan. f. Mayor Greavu Seconded by Councilmember Bastian. Ayes - all. J VISITOR PRESENTATIONS 1. Harry Zacho, 4356 Cottage Park Road, White Bear Lake, Minnesota a. Mr. Zacho and his son, Gene Zacho, reviewed the problems they have experienced with the construction of Beaver Lake Drainage Improvement. b. Council directed the Manager to put Mr. Zacho on the next agenda. 2. Paul Larson, 2251 Valley View Place, St. Paul, Minnesota a. Mr. Paul Larson, representing the Capital City Seventh Day Advantists School, presented a list of objections against the Boxwood Avenue Improvement. K COUNCIL. PRESENTATIONS 1. Lydia and Furness a. Councilmember Bastian stated the sod at Lydia and Furness was to be replaced after this construction. When will this be? b. Staff stated the sod would be replaced as soon as it warms up. 2. Policy Manual a. Councilmember Bastian questioned how the policy manual is progressing. b. Staff stated it is being worked on. 3. Sand a. Not discussed. 4. Pending areas a. Councilmember Anderson reviewed several pending areas and their problems: 1. Pond on I P" Street in North St. Paul is filled with dirt 2. County Road B 3. Across from Anchor Block 4. Stillwater Avenue — John property 14- 4/25 5. Bidding Procedures s a. Not discussed. 6. Code Amendment a. Mayor Greavu moved to initiate a code amendment to allow Staff to approve Seconded by Councilmember Bastian. Ayes - all. 7. Storage a. Councilmember Juker stated the.present City hall does not have adequate storage facilities. The tapes of the Council meetings from previous years have been placed in.storage at the public works building and are inaccessible. b. Councilmember Juker moved to place the storage item in a future Agenda. Seconded by Councilmember. Anderson. Ayes —Mayor Greavu, Councilmembers Anderson and Juker Nay - Councilmembers Bastian and Rossbach L. ADMINISTRATIVE PRESENTATIONS None. : M. ADJOURNMENT 11:30 P.M. City Clerk - 15 - 4/25 MINUTES OF MAPLEWOOD CITY COUNCIL 5:30 P.M., Thursday, April 28, 1988 Conference Room A, Municipal Building Meeting No. 88 -8A A. CALL TO ORDER A special meeting of the City Council of Maplewood, Minnesota was held in Conference Room A, Municipal Building, and was called to order at 5:34 P.M., by Mayor Creavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson., Councilmember Absent Gary W. Bastian, Councilmember Present Frances L. Juker, Councilmember Absent George F. Rossbach, Councilmember Present C. NEW BUSINESS 1. Kohlman Lake Overlook Discussion a. City Attorney Kelly stated this meeting was called to discuss the various conditions and interpretations of the Kohlman Lake Overlook plat approval. Mr. Kelly further reviewed the Council adopted conditions. b. Mr. Jerry Mogren, representing Kohlman Lake Overlook, spoke on behalf of the proposal. c. Councilmember Bastian moved to anorove the finhl plat of Kohlman i:ake Ovarin 1. $33 application fee for final plat. 2. Final plat prints. 3. Temporary cul -de -sac easements for Duluth Street and Carey Heights Drive. 4. Developer's agreement with required surety, including lien waivers. 5. Revise the lot line between Lots 18 and 19, Block One, to be radial to the right -of -way line. 6. An easement for the dike and wetland, including access for mainten- ance. 7. A binding contract, acceptable to the City, must be signed to guarantee year -round access from County Road D over Carey Heights Drive until a permanent street is constructed. This contract must include a stipulation that snowplowing shall be accomplished with the same standards as required for City streets. A letter of credit may be required by the City to guarantee performance. The amount shall be determined by the Director of Public Works. As an alternative, a.public street to County Road D must be guaranteed. Seconded by Mayor Greavu. 'Ayes — all. D. ADJOURNMENT 6:45 P.M. City Clerk MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 9, 1988 Council Chambers, Municipal Building Meeting No. 88 -9 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 7:02 P.M., by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilmember Absent Gary W. Bastian, Councilmember Present Frances L. Joker, Councilmember Present George F. Rossbach, Councilmember Present C. APPROVAL OF MINUTES 1. Minutes No. 87 -28 (December 28, 1987) Councilmember Bastian moved to approve the Minutes of Meeting No. 87 -28 (Dpromber 28. 1987) as submitted. Seconded by Councilmember Juker. Ayes - Councilmembers Bastian and Joker. Mayor Greavu and Councilmember Rossbach abstained. D. APPROVAL OF AGENDA Mayor Greavu moved to approve the Agenda as amended: 1. Contractor's Responsibility 2. Library 3, Little Canada Water 4. John Glenn School 5. Footprint Lake 6. Add Item E-a - Harry Zacho Seconded by Councilmember Joker. Ayes - all. E. CONSENT AGENDA Council removed Item E -8 from the Agenda until Councilmember Anderson returns. Mayor Greavu 1. Accounts Payable Approved the Accounts Part 1 - Fees, Services, Expenses dated 05 -03 -88 ($47,294.54; Payroll pay period ending 4 -22 -88 - $184,188.65) as submitted. 5/9 2. Time Extension: 2614 Brookview Drive (Nelson) Approved a time extension to Labor Day to complete the siding at 2614 Brookview Drive. 3. H.R.A. Annual Report Accepted the H.R.A. Annual Report for March, 1981, through February, 1988. 4. Final Plat: Markfort Addition Approved the Markfort Addition Final Plat. 5. Time Extension: Southwinds of Maplewood Second Addition Approved a one -year time extension for the Southwinds of Maplewood Second Addition'` preliminary plat. 6. Resolution of Appreciation Resolution No. 88 - 5 - 67 WHEREAS, George Rossbach has been a member of the Planning Commission of Maplewood, Minnesota, since November 24, 1986, and has served faithfully in that capacity to January 11, 1988; and WHEREAS, the Planning Commission has appreciated his experience, insights and good ,judgment; and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, BE IT HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens, that George Rossbach is hereby ex- tended our heartfelt gratitude and appreciation for his dedicated service and we wish him continued success in the future. 7. Manager /Finance Secretary Pay Rate Approved the recommendation that the non -union secretary be granted the same pay rate as union (A.F.S.C.M.E.) secretaries. E -A PRESENTATIONS 1. Patrick M. Vaughan a. Mr. Vaughan described the traffic problems on Phalan Place between Frost and Ripley Streets. - 2 - 5/9 b. Councilmember Rossbach moved to refer the matter to Staff for investiga- tion and possible solutions. Seconded by Councilmember Juker. Ayes - all. c. Councilmember Bastian referred the question of the legality of lowering Seconded by Councilmember Juker. Ayes - all. 2. Dan Parker, Welsh Companies, Inc. _ a. Mr. Parker prefers the address for the Hillside Center be 1680 McKnight Road instead of addressed off of Larpenteur. b. Staff recommended Larpenteur because the Center faces that street and has access to Larpenteur. c. Mayor Greavu moved to assign 1690 McKnight Road.to the Hillside Center. Seconded by Councilmember Rossbach. Ayes - Mayor Greavu, Councilmembers Bastian and Rossbach Nay - Councilmember Juker 3. Harry Zacho a. Mr. Gene Zacho, representing his father, Harry Zacho, explained the many problems his father has experienced because of the City of Maplewood. b. Councilmember Bastian moved to table this item "for normal processing. Seconded by Councilmember Juker. Ayes - all. F. PUBLIC HEARING 1. 7:30 P.M., Conditional.Use Permit: 1225 Frost (George's Auto Body) a. Mayor Greavu convened the meeting for a public hearing regarding the request of George Hirsch for a conditional use permit to erect a 40 by 40 foot metal building in a BC (business commercial) district. b. Manager McGuire presented the Staff report. c. Director of Community Development Olson presented the specifics of the proposal. d. Commissioner Frank Dempsey presented the Planning Commission recommenda- tion. e. Roxanne Hirsch, representing her father, George Hirsch, the applicant, spoke on behalf of the proposal. - 3 - 5/9 A letter of opposition was entered into the record from Michael Herron, 1106 Ryan Avenue. h. Mayor Greavu closed the public hearing. I. Councilmember Bastian introduced the following resolution and moved its adoption: 88 -5 -68 WHEREAS, George Hirsch initiated a conditional use permit to construct a metal storage building at the following= described property; Vac Alley accruing & fol; Ex E 103.57 ft; Lots 1 thru 5 & Ex E 103.57 ft; the S 10 ft of Lot 6, the S 10 ft of E 8.57 ft of Lot 14 & Part of Vac Alley Adj to Lot 15 & the E 8.57 ft of Lots 16 thru Lot 19, B1k 3, Lincoln Park (Plat 03174); This property is also known as 1225 Frost Avenue, Maplewood; WHEREAS, the procedural history Of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on April 18, 1988. The Planning Commission recommended to the City Council that said permit be approved. 2. The Maplewood City Council held a public hearing on May 9, 1988. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described conditional use permit be approved on the basis of the following findings -of -fact: 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detri- mental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run -off, - 4 - 5/9 ...... vibration, general unsightliness ,electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area proper - ties. 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. 8. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use would cause minimal adverse environmental effects. 11, The building would be substantially screened, as defined in Section 36 -27, as viewed from streets or residentially zoned land. 12. The building would not be of lesser quality than surrounding development. Approval is subject to the following conditions: 1. Adherence to the site plan, dated April 12, 1988, unless a change is approved by the City. 2. The property owner shall not be allowed exterior storage of junked vehicles, parts, debris or refuse. 3. Compliance with the screening ordinance, Section 36 -27. Seconded by Councilmember Juker. Ayes - all. 2. 7:40 P.M., Frost Avenue (McDonald) a. Alley Vacation b. Lot Width and Area Variance 1. Mayor Greavu convened the meeting for a public baring regarding the request of Theresa McDonald (Administrator and Niece of one of the owners, Clara Nelson) to vacate the undeveloped alley right of way and approval of lot width and area variance to sell a' 51.7 x 107 foot lot for a homesite. 2, Manager McGuire presented the Staff report. - 5 - 5/9 3. Director of Community Development Olson presented the Staff report. 4. Terry McDonald, the applicant, spoke on behalf of the request. 5. Mayor.Greavu called for persons who wished to be heard for or against the proposal. The following expressed their views; Don Kopelke, 1950 Dieter Street Resident, 1920 Barclay Street Claudia DuBord, 1937 Dieter 6. Mayor Greavu closed the public hearing. 7. Mayor Greavu introduced the following resolution and moved its adoption: 88 -5 -69 WHEREAS, Theresa McDonald initiated proceedings to vacate the public interest in the alley right of way: Located in Block 31, Gladstone Plat 2 lying north of the easterly extension of the south line of Lot 15, north to the easterly extension of a line parallel to and ten feet south of the north of Lot 13. WHEREAS, the procedural history of this vacation is as follows: 1. A majority of the owners of property abutting said alley right - o£ -way have signed a petition for this vacation. 2. This vacation was reviewed by the Planning Commission on April 18, 1988. The Planning Commission recommended to the City Council that this vacation be approved. 3. The City Council held a public hearing on May 9, 1988, to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The Council also con- sidered reports and recommendations of the City Staff and Planning Commission. WHEREAS, upon vacation of the above - described alley right -of -way, public interest in the property will accrue to the following- described abutting properties: Lots 13, 14, and 15, Block 31, Gladstone Plat 2 and Lot 3, Johnson Subdivision of Lots 16, 17 and 18, Block 31, Gladstone Plat 2, Ramsey County (Plat 03155); NOW, THEREFORE, BE IT RESOLVED by the Maplewood City Council that it is in the public interest to grant the above - described vacation on the basis of the following findings of fact: - 6 - 5/9 1. The alley does not, and is not, proposed to serve a public purpose other than as a corridor for overhead utilities and a storm sewer. 2. The right of way is being used as a rear yard area by adjacent land owners. 3. It is in the public interest to vacate the subject alley right of way and return the property to the tax rolls. This vacation is subject to the retention of a utility easement over the entire 20 feet of width of right of way to be vacated. Seconded by Councilmember Juker. Ayes - all 8. Mayor Greavu introduced the following resolution and moved its adoption: 88 -5 -70 WHEREAS, the City of Maplewood initiated proceedings to vacate the public interest in the following described property: 1. Alley right of way adjoining the north property lines of Lots 1 - 3, Johnson's Subdivision of Lots 16, 17 and 18, Block 31, Gladstone Plat 2, Ramsey County. (Plat 03155) 2. Alley right -of -way located in Block 31, Gladstone Plat 2, lying between the easterly extension of the north line of Lot One and the easterly extension of a line parallel with and ten feet south of the north line of Lot 13. WHEREAS, the procedural history of this vacation is as follows: 1. This vacation was reviewed by the Planning Commission on April 18, 1988. The Planning Commission recommended to the City Council that this vacation be approved. 2. The City Council held a public hearing on May 9, 1988, to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommen- dations of the City Staff and Planning Commission. WHEREAS, upon vacation of the above- described alley right of way, public interest in the property will accrue to the following- described abutting properties: 1. The east /west right of way along the north line of Lots 1 - 3, Johnson's Subdivision: to said lots. 2. The north /south right of way in Block 31: to Lots 1 - 13 and Lots 19 - 30. - 7 - 5/9 lu NOW, THEREFORE, BE IT RESOLVED bythe Maplewood City Council that it is in the public interest to grant the above - described vacation on the basis of the following findings of fact: 1. The alley does not, and is not, proposed to serve a public purpose other than as a corridor for overhead utilities and a storm sewer. 2. The right of way is being used as a rear yard area by adjacent land owners. 3. It is in the public interest to vacate the subject alley right of way and return the property to the tax rolls. This vacation is subject to the retention of: 1. A utility easement over the entire ten feet of width for the right of way to be vacated north of Lots 1 - 3, Johnson's Subdivision. 2. A 20- foot -wide utility easement from a line parallel to and ten feet south of the easterly extension of the north line of Lot 13, Block 31, north to the easterly extension of the north line of Lot 9, Block 31, Gladstone Plat 2. 3. A 15 -foot -wide utility easement over the easterly portion of the alley right -of -way, lying south of the easterly extension of the north line of Lot One, south to the easterly extension of the north line of Lot 9, Block 31, Gladstone Plat 2. Seconded by Councilmember Juker. Ayes - all 9. Councilmember Juker Seconded by Councilmember Bastian. Ayes - all. 3. 7:50 P.M., Conditional Use Permits: Gervais (Mn. Dot.) a. Feasibility Study 1. Mayor Greavu convened the meeting for a public hearing regarding the request of the Minnesota Department of Transportation for a condi- tional use permit to construct and operate a laboratory and research facility on Highway 36 west of Barclay Street. 2. Manager McGuire presented the Staff report. 3. Director of Community Development Olson presented the specifics of the proposal. 5/9 i'.L'i 4. Director of Public Works Haider presented the Staff report regarding ordering the improvement of Gervais Avenue. 5. Commissioner Dempsey presented the Planning Commission recommenda- tion. 6. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following voiced their opinions: Dick Sullivan, Mn. D.O.T. Ron Lagerquist, Architect for Mn. D.O.T. Robert Hartshorn, 1470 Gervais LeRoy Tuil, 2352 Barclay Mark Henry 7. Mayor Greavu closed the public hearing. 8. Mayor Greavu introduced the following resolution and moved its adoption: 88 -5 -71 WHEREAS, the Minnesota Department of Transportation initiated a conditional use permit to construct a laboratory and research center on the following- described properties in Section 10, T. 29, R. 22: 1. Subject to street the W 365 ft of the E 39 acres of N 1/2 of SW 1/4 lyitlg N of STH 36 -118; and 2. Ex Northern Pacific Ry R/W & Ex E 39 acres; part of N 1/2 of SW 1/4 lying N of N L of Hwy 36 & lying Ely of a L run NEly from intersection of E L or W 19 acres & N of'Sd Hwy 36 to a point 260 feet S of N L of Sd SW 1/4 & 140 ft E of E L of ad W 19 acres Th E Par with N L of Sd SW 1/4 to Wly L of Sd N P Ry R/W Th NEly to N L of Sd SW 1/4. WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on February 29, 1988. The Planning Com- mission recommended to the City Council that said permit be approved. 2. The Maplewood City Council held a public hearing on May 9, 1988. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an oppor- tunity to be heard and present written statements. The Council also considered reports and recommendations of the City Staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above - described conditional use permit be approved on the basis of the following findings -of- fact: 5/9 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter. 2. The establishment or maintenance of the use would not be detrimental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4. The use would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare; smoke, dust, odor, fumes, water pollution, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 6. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area proper- ties. 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks., 8. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10.. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Adherence to the site plan, date - stamped 1988, unless a change is approved by the City's Community Design Review Board. 2. A building permit shall not be issued until the City has signed a contract for the construction of Gervais Avenue 3. There shall be no odors or noises from this site that are detectable at the east property line other than those normally associated with the ingress and egress of trucks and cars. Seconded by Councilmember Juker. Ayes - 811. 9. Councilmember Bastian introduced the following resolution and moved its adoption: - 10 - 5/9 [ M WHEREAS, it is proposed to construct roadway and utility improve- ments on Gervais Avenue from English Street to Kennard Street and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recom- mended. Seconded by Councilmember Rossbach. Ayes - all. G. AWARD OF BIDS None. H. UNFINISHED BUSINESS 1. Code Amendment: High Water Speed Limit a. Manager McGuire presented the Staff report. b. Councilmember Bastian Seconded by Mayor Greavu. Ayes - all. I. NEW BUSINESS 1. General Discussion: Emergency Preparedness /Deputy Director a. Manager McGuire presented the Staff report. b. Mayor Greavu moved to table until the May 23, 1988 Meeting. Seconded by Councilmember Juker. Ayes - all. 2. Code Amendment: Small Lot Single Dwellings a. Manager McGuire presented the Staff report.- b. Councilmember Bastian Seconded by Councilmember Rossbach. Ayes - all. 5/9 3. Request: ,North Maplewood Lions and Lioness a. Mayor Greavu moved to table until the May 23 1988 Meeting. b. Seconded by Councilmember Juker. Ayes - all. 4. Cope Avenue: Order Public Hearing a. Manager McGuire presented the Staff report. b. Mayor Greavu moved to order the public hearing for Cope Avenue. Seconded by Councilmember Juker. Ayes - Mayor Greavu Nays - Councilmembers Bastian, Juker and Rossbach Motion failed. c. Councilmember Rossbach moved to direct Staff to prepare a more detailed feasibility study. Seconded by Councilmember Juker. Ayes - Councilmembers Juker and Rossbach Nays - Mayor Greavu, Councilmember Bastian. Motion failed. 5. Ariel Street: Castle to Cope - Order Feasibility Study a. Manager McGuire presented the Staff report. b. Councilmember Bastian moved to table until the Meeting of May 23, 1988. Seconded by Councilmember Juker. Ayes - all. 6. Tax Forfeit Property a. Manager McGuire presented the Staff report. b. Councilmember Bastian introduced the following resolution and moved its adoption: 88 -5 -73 WHEREAS, the following parcels of land have been offered to the City as tax forfeit property: P.I.N. 17- 29 -22 -34 -0048; 0049; 0050; 0051 17- 29 -22 -12 -0050 18- 29 -22 -43 -0024 15- 29 -22 -21 -0044 WHEREAS, the said parcels are identified as important to the future stormwater ponding needs of the City, - 12 - 5/9 NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD, MINNESOTA, CITY COUNCIL that these parcels be purchased from Ramsey County; BE IT FURTHER RESOLVED, that $1700 from the street construction State -Aid Fund be used to finance said purchase. Seconded by Councilmember Rossbach. Ayes - all. 7. Highway 36 and White Bear Avenue a. Manager McGuire presented the Staff report. b. Councilmember Rossbach moved to acdept the Seconded by Mayor Greavu. Ayes - all. 8. 1987 Annual Financial Report and Audit Meeting to Review. a. Manager McGuire presented the Staff report. b. Councilmember Bastian Seconded by Councilmember Juker. Ayes - all. 9. City Manager. Salary Adjustment a. Mayor Greavu moved to authorize a .035% increase for 1988 for the City Manager. Seconded by Councilmember Bastian.. Ayes.- all. i J. VISITOR PRESENTATION None. K. COUNCIL PRESENTATIONS I 1. Library a. Councilmember Rossbach discussed the proposals regarding the location of the Ramsey County Library Facilities. 2. John Glenn School a. Councilmember Juker discussed the drainage problems from the new construc- tion at John Glenn School. L. ADMINISTRATIVE PRESENTATIONS None. M. ADJOURNMENT 9:36 P.M. City Clerk - 13 - 5/9 MINUTES OF MAPLEWOOD CITY COUNCIL 6:00 P.M., Monday, May 16, 1988 Council Chambers, Municipal Building Meeting No. 88 -10 A. CALL TO ORDER A special meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 6:25 P.M., by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilmember Present Gary W. Bastian, Councilmember Absent Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present C. PRESENTATION BY ATTORNEY 1. Opinion on Reduced Speed Limit a. City Attonrey Bannigan reported on the legal requirements of reducing speed limits on residential streets. b. Before the speed limit can be reduced on a residential street that was established by State regulations, the City Engineer or a traffic engineer must analyze the traffic flow and prove that there is clear and convincing evidence that a reduction is warranted. D. PUBLIC HEARINGS 1. 6:30 P.M., Footprint Lake Trunk Storm Sewer Project 87 -32 a. Mayor Greavu convened the meeting for a public hearing regarding the proposed improvement of the Footprint Lake area by construction of a storm sewer system. b. Manager McGuire presented the Staff report. c. City Attorney Hannigan explained the legal proceedings to hold public hearings for improvements. d. Dave Pillatzke, Short, Elliott, Henderson, Consulting Engineers, presented the specifics of the proposals. e. Director of Public Works Haider explained the proposal. f. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following voiced their opinions: `< Mel Berg, 1533 Lark Avenue Bill Gallagher, 2125 Hazelwood .Gladys Sommer, 2107 Hazelwood Beverly Schwalbach, 2033 Prosperity William Schaffer, 2029 Hazelwood 5/16 g. Mayor Greavu closed the public hearing. h. Councilmember Anderson moved to table this proposal indefinitely. Seconded by Councilmember Juker. Ayes - all. 2. 7:30 P.M., Edgerton and Roselawn Trunk Storm Sewer System Project 85 -08 a. Mayor Greavu convened the meeting for a public hearing regarding the proposed improvement of the Edgerton and Roselawn area by construction of a storm sewer system. I• b. .Mangger McGuire presented the Staff report. c. City Attorney Bannigan explained the public hearing procedures. d. Assistant City Engineer Irish presented the details of the proposal. e. Councilmember Anderson moved to table this proposal indefinitely. Seconded by Councilmember Juker. Ayes - all. E. ADJOURNMENT 7:55 P.M. City Clerk - 2 - 5/16 MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, May 23, 1988 Municipal Administration Building Meeting 88 - 11 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building, and was called to order at 7:06 P.M., by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilmember Present Gary W. Bastian, Councilmember Absent Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present C. APPROVAL OF MINUTES None. D. APPROVAL OF AGENDA Mayor Greavu moved to approve the Agenda as amended: 1. City Managers Meeting 2. Meeting with Commissions and Council 3. Question regarding Highway 120 north of Larpenteur 4. Contractor's responsibilities 5. Group Home Seconded by Councilmember Juker. Ayes - all. E. CONSENT AGENDA Council removed Consent Item 10 to become Item I - 4 and Consent Item 2 to become Item I - 5. Mayor Greavu 1. Accounts Payable Approved the accounts (Part 1, Fees, Services, Expenses Check Register dated April 30, 1988 - $86,579.14: Part II, Payroll dated 5- 06 -88, gross amount $196,870.61.) 2. Financial Transfer to Close Project 86 -07. Discussed as Item - I -5. 3. Budget Changes - 1988 Labor Settlements Approved that the following transfers be made from (to) the Contingency 5/23 Accounts within the following funds: $226,660 - General Fund 1,420 - Hydrant Charge Fund 11,610 - Sewer Fund ( 5,630 - V.E.M. Fund $234,060 The decrease in the V.E.M. Fund costs is due to employee turnover. Also, approved that corresponding increases in the appropriations within each department be made. In.addition, approved that the estimated revenues and appropriations within the Payroll Benefit Fund be increased by $63,560 to finance the fringe benefit costs related to the labor settlements. 4. Budget Transfer: Community Development Recording Device Authorized the transfer of $860.00 from the contingency account to the Community Development Department to purchase a dictating /recording machine. 5. Conditional Use Permit Renewal: 1575 Beam Avenue (St. John's Hospital) Approved renewal of the conditional use permit for St. John's Northeast Community Hospital and related medical facilities for five years. 6. Conditional Use Permit Renewal: 2780 Highway 61 (Metro Auto) Approved renewal of the conditional use permit for Metropolitan Imported Autos, Inc., for an indefinite term. 7. Conditional Use Permit Renewal: Rolling Hills Second Addition. Approved renewal of the conditional use permit for the Rolling Hills Second Addition for one year. 8. Time Extension: Gonyea's Oak Heights (Phases 2 and 3) Approved a one -year time extension for the unplatted portion of Gonyea's Oak Heights preliminary plat, subject to the original conditions of approval being amended as to include the following new language: 1. Final grading, utility, street, erosion control and drainage plans be approved by the City Engineer. 2. Submittal of a signed developer's agreement, with the required surety, to include, but not be limited to: 1 - 6 (Unchanged). 7. Construction of a five - foot -wide concrete sidewalk on the east side of Lakewood Drive from the north property line, south to the trail to be constructed to Pleasant View Park (Condition q.4). - 2 - 5/23 I 9. Authorization to Fill Vacancy: Motor Vehicle Clerk . I Authorized the posting and hiring of a motor vehicle clerk to fill the vacancy in the City Clerks Office. 10. Authorization to Fill Vacancy: Part Time C.S.O. , Discussed as item I -4. F. PUBLIC HEARINGS 1. 7:00 P.M., Code Amendment: Setbach to Residential Zones (2nd Reading - 3 Votes) a. Mayor Greavu convened the meeting for a public hearing regarding a code amendment to each commercial and industrial district to allow a building addition to encroach into a required setback by conditional use permit. b. Manager Michael McGuire presented the Staff report. c. Director of Community Development Geoff Olson presented the specifics of the proposal. d. Commissioner Dennis Larson presented the Planning Commission recommenda- tion. e. Mayor Greavu called for all those who wished to be heard for or against the proposal. The following were heard. Irving Dreher, 814 Mayhill Road I f. Mayor Greavu closed the public hearing. g. Mayor Greavu introduced the following ordinance and moved its adoption: ORDINANCE N0. 624 AN ORDINANCE AMENDING THE SETBACK REQUIREMENTS FOR COMMERCIAL BUILDINGS THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 36 -153 (3) is amended to read as followA.. concerning structures in BC, business commercial districts: (3) Setback from property zoned residential: The building shall have minimum side and rear yard setbacks of fifty (50) feet and a minimum front yard setback of thirty (30) feet. These minimum required setbacks shall be increased, not to exceed seventy -five (75) feet, subject to the most restric- tive of the following requirements: (a) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty- ( five (25) feet in height. - 3 - 5/23 (b) Exterior wall area: Where an exterior wall faces a residentially -zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in excess of two thousand (2,000) square feet. A'building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man- ner acceptable to the Community Design Review board. At least 807. of the addition shall be screened from abutting residential property. Section 2. Section 36 -140 (f) (1) is amended to read as follows concerning structures in CO, commercial office districts: (1) Adjacent to residentially -zoned property: A building shall have minimum side and rear yard setbacks of fifty (50) feet and a minimum front yard setback of thirty (30) feet. These minimum required setbacks shall be increased, not to exceed seventy -five (75) feet subject to the most restrictive of the following requirements: a. Building height. The building setbacks shall be in- creased two (2) feet for each one foot the building exceeds twenty -five (25) feet in height. b. Exterior wall area: Where an exterior wall faces a residentially -zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in excess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man- ner acceptable to the Community Design Review Board. At least 807 of the addition shall be screened from abutting residential property. Section 3. Section 36 -155 (f) is amended to read as follows concerning structures in BC (M), business commercial (modified) districts: (f) Setback from property zoned residential: The building shall have minimum side and rear yard setbacks of fifty (50) feet and a minimum front yard setback of thirty (30) feet. These minimum required setbacks shall be increased, not to exceed seventy -five (75) feet, subject to the most restrictive of the following requirements: (1) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty -five (25) feet in height. - 4 - 5/23 (2) Exterior wall area: Where an exterior wall faces a residentially - zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in ex- cess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man - ner acceptable to the Community Design Review Board. At least 807 of the addition shall be screened from abutting residential property. Section 4. Section 36 -172 (6:c.) is amended to read as follows concerning structures in SC, shopping center districts: (c)`Where adjacent to a property zoned residential, buildings shall have minimum side and rear yard setbacks of fifty (50) feet and a minimum front yard setback of thirty (30) feet. These minimum required setbacks shall be increased, not to exceed seventy -five (75) feet, subject to the most restrictive of the following requirements: (1) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty - five (25) feet in height. (2) Exterior wall area: Where an exterior wall faces a residentially- zoned property, the wall setbacks shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in ex- cess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit if such encroachment would be consistent with surrounding property setbacks and screened in a man - ner acceptable to the Community Design Review Board. At least 807 of the addition shall be screened from abutting residential property. Section 5. Section 36 -130 (d) is amended as follows: (d) Building setbacks. (1) The minimum building setback from a right -of -way shall be thirty (30) feet and twenty (20) feet from side and rear property lines. (2) Where a setback is from residentially zoned property, the minimum required setbacks shall be increased, not to ex- ceed seventy -five (75) feet, subject.to the most restrictive of the following requirements: (a) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty- five (25) feet in height. - 5 - 5/23 (b). Exterior wall area: Where an exterior wall faces a residentially zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in excess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man- ner acceptable to the Community Design Review Board. At least 80% of the addition shall be screened from abutting residential property. Section 6. Section 36 -189 (M -1, light manufacturing district) is amended as follows: Sec. 36 -189. Setbacks adjacent to residentially -zoned property. The minimum side and rear yard setbacks shall be fifty (50) feet and the minimum front yard setback shall be thirty (30) feet. These minimum required setbacks shall be increased, not exceed seventy - five (75) feet, subject to the most restrictive of the following requirements: (1) Building height. The building setbacks shall be increased:.two(2) feet for each one foot the building exceeds twenty -five (25) feet in height. (2) Exterior wall area. Where an exterior wall faces a residentially - zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in ex- cess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man- ner acceptable to the Community Design Review Board. At least 80% of the addition shall be screened from abutting residential property. Section 7. Section 36 -204 (M -2, heavy manufacturing district) is amended as follows: Sec. 36 -204. Setbacks adjacent to residentially -zoned property. The minimum side and rear yard setbacks shall be fifty (50) feet and the minimum front yard setback shall be thirty (30) feet. These minimum required setbacks shall be increased, not to exceed seventy - five (75) feet, subject to the most restrictive of the following require- ments: (1) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty - five (25) feet in height. _. - 6 - 5/23 (2) Exterior wall area: Where an exterior wall faces a residentially zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in ex- cess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit, if such encroachment would be consistent with surrounding property setbacks and screened in a man - ner acceptable to the Community Design Review Board. At least 80% of the addition shall be screened from abutting residential property. Section 8. Section 36 -154 (6) is amended as follows: (b) Setback from property zoned residential. The building shall have side and rear yard setbacks of twenty (20) feet and a minimum front yard setback of thirty (30) feet. These minimum required setbacks shall be increased, not to ex- ceed seventy -five (75)feet, subject to the most restrictive of the following requirements: (1) Building height: The building setbacks shall be increased two (2) feet for each one foot the building exceeds twenty - five (25) feet in height. (2) Exterior wall area; Where an exterior wall faces a residen- tially zoned property, the wall setback shall be increased five (5) feet for each one thousand (1,000) square feet, or part thereof, in excess of two thousand (2,000) square feet. A building addition which would encroach into a required setback may be approved by conditional use permit if such encroachment would be consistent with surrounding property setbacks and screened in a man- ner acceptable to the Community Design Review Board. At least 80% of the addition shall be screened from abutting residential property. Section 9. This ordinance shall take effect upon its passage and publication. Seconded by Councilmember Juker. Ayes - all. 2. 7:10 P.M., 831 North Century (Dege Garden Center) a. Plan Amendment (4 Votes) b. Rezoning (4 Votes) c. Conditional Use Permit Renewal and Revision d. Reduction in Parking e. Variance 1. Mayor Greavu convened the public hearing regarding a plan amendment from RL, residential low density to SC, 'service commercial for the exist- ing commercial uses on Century Avenue, south of Seventh Street; a rezoning from R -1, single dwelling to BC; business commercial for the outdoor sales - 7 - 5/23 area at the Dege Garden Center; a renewal and revision of the con - dita.onal use permit for the parking lot to include the garage and delete the outdoor sales area; a variance.of 22 1/4 feet to keep an overhead canopy 27 3/4 feet from the south property line; and an authorization for 3.1 parking spaces. 2. Manager McGuire presented the Staff report. 3. Director of Community Development Olson presented the specifics of the proposal. 4. Commissioner Dennis Larson presented the Planning Commission recom- mendation. 5. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Irving Dreher - 814 Mayhill Road, read a letter from William H. Cushman, M.A.I. Don Gschlecht - 825 Mayhill Road Pat Werden - 805 No. Century, presented a petition sign by area residents Carl Norberg, Attorney representing area residents Lois Gschlecht, 825 Mayhill Road Letter from Duane Golaski, 804 Mayhill Road, read by son, Jeffrey Golaski John Daubney, Attorney representing George Dege Marion Satek, 2725 E. Seventh Street John Strauch, 2707 E. Seventh Street read a letter from Ron & Marlys Trowbridge Dennis Cronk, 2695 E. Seventh Street Tom McDonough, 833 Mayhill Road Margaret Capocaso, 797 and 803 Mayhill Road 6. Mayor Greavu closed the public hearing. 7. Councilmember Anderson introduced the following resolution and moved its adoption: 88 -5 -74 WHEREAS, the City Council initiated an amendment to the Maplewood Comprehensive Plan from RL, residential low density to SC, service commercial for the following described property: Lot 1 - 4, Block 1, Cahanes Acres This property is more commonly described-as the southwest corner of Century Avenue and Seventh Street. WHEREAS, the procedural history of this plan amendment is as follows: 1. The Maplewood Planning commission held a public hearing on April 4, 1988, to consider this plan amendment. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity i - 8 - 5/23 to be heard and present written statement. The Planning commission recommended to the City Council that said plan amendment be approved. 2. The Maplewood City Council considered said plan amendment on May 23, 1988. The Council considered reports and recommendations from the Planning Commission and City Staff. NOW, THEREFORE, BE IT RESOLVED BY Tfffi MAPLEWOOD CITY COUNCIL that the above - described plan amendment be approved on the basis of the following findings of fact: 1. This corner has been zoned and used for commercial use since the 1960's. 2. There was an oversight in designating this site for low density residential use when the plan was adopted in 1973. Seconded by Mayor Greava. Ayes — all. 8. Councilmember Anderson moved to approve the plan amendment for the outdoor sales area. Seconded by Mayor Greavu. Ayes — Mayor Greavu, Councihnembers Anderson and Juker Nay — Councilmember Rossbach Motion failed. 9. Councilmember Juker moved to reconsider reopening the public hearing. Seconded by Councilmember Anderson. Ayes — all. 10. Mayor Greavu moved to close the public hearing. Seconded by Councilmember Anderson. Ayes — all. Councilmember Juker moved a ten - minute recess at 9:35 P.M. Seconded by Councilmember Anderson. Ayes — all. Mayor Greavu reconvened the meeting at 9:53 P.M. 11. Councihnember Rossbach moved renewal of the conditional use permit for the parking lot in its original status deleting all references to the garage and the outdoor sales area Motion died for lack of a second. 12. With the intention of reconsidering the rezoning and the necessary acts to save the sales area and pending a favorable vote on Item No. 3, Councilmember Rossbach moved to Motion died for lack of a second. -9- 5/23 13. Councilmember Anderson moved to table the renewal of the conditional use permit and refer same to Attorney for clarification until the June 1, 1988, Meeting. Seconded by Mayor Greavu. Ayes — Mayor Greavu, Councilmembers Anderson and Juker. Nay — Councilmember Rossbach. 3. 7:20 P.M., Holloway: Beebe to Furness, Project 87 -14 a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to construct street, water main, storm sewer and sanitary sewer on Holloway Avenue between Beebe Road and Furness Street and to reconstruct Holloway Avenue, including utilities, from Furness Street to McKnight Road. b. Manager McGuire presented the Staff report. c. Director of Public Works Ken Haider presented the specifics of the proposal. d. Commissioner Dennis Larson presented the Planning Commission recommendation. e. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were fieard: Bill Hahn, 2234 E. Holloway, presented a petition signed by area residents. Larry Westbrock, 1900 Furness Street Steve Kayser, 18520 23 Avenue North, Plymouth Kathy Sagissey, 2251 E. Holloway Avenue Barbara Hahn, 2234 E. Holloway Avenue Nick Hahn, 2234'E. Holloway Lynda Ahlgren, 1906 Howard Street f. Mayor Greavu closed the public hearing. g. Mayor Greavu moved to deny the project Seconded by Councilmember Juker. Ayes — all. h. Bob Engwer of North St. Paul, the developer, spoke. i. Mayor Greavu moved to initiate a vacation of a portion of Holloway Avenue. Seconded by Councilmember Rossbach. Ayes — all. 4. 7:30 P.M., Gonyea's Oak Heights Fourth Addition a. Street Vacation b. Preliminary Plat 10- 5/23 1. Mayor Greavu convened the meeting for a public hearing to.approve a preliminary plat to create eight single - dwelling properties and to vacate the Lakewood Drive right -of -way. 2. Manager McGuire presented the Staff report. 3. Director of Community Development Olson explained the specifics of the proposal. 4. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Gene Husnick, 2374 Highwood Scott Peterson, 1014 Crestview Drive 5. Mayor Greavu closed the public hearing. 6. Mayor Greavu introduced the following resolution and moved its adoption: 88 -5- 75 WHEREAS, Dennis D. Gonyea initiated proceedings to vacate the public interest in the Lakewood Drive right -of -way, from the south line of Highwood Avenue south to the westerly extension of a line fifteen feet south of and parallel with the north line of Lot Five, Block Seven, Pleasantview Park No. 2. WHEREAS, the procedural history of this vacation is as follows: 1. A majority of the owners of property abutting said street right -of -way have signed a petition for-this vacation; 2. This vacation was reviewed the Planning Commission on May 16, 1988. The Planning Commission recommended to the City Council that this vacation be approved. 3. The City Council held a public hearing on May 23, 1988, to consider this vacation. Notice thereof was published and mailed pursuant to law. All persons present at this hearing 'were given an opportunity to be heard and present written state- ments. The Council also considered reports and recommendations of the City Staff and Planning Commission. WHEREAS, upon vacation of the above- described street vacation, public interest in the property will accrue to the following- described abutting properties: 1. The south 327 feet of Lot One, Highwood Heights. 2. Lots 1 - 5, Block 7, Pleasantview Park No. 2 3. ,Except the west 175 feet, the north 295 feet of the part of Lot One, lying east of a line running from the corner of the E 1/2 of Lot 6 to a point on the north line of and twenty feet east from the NW corner of said Lot One, Highwood Heights. - 11 - 5/23 NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in the public interest to grant the above- described vacation on the basis that: A new alignment for Lakewood Drive will be platted in Gonyea's Oak Heights Fourth Addition, which will increase the setback to the garage at 2374 Highwood Avenue to the meet minimum require- ment and align with the Lakewood Drive right -of -way approved in Gonyea's Oak Heights Third Addition. Seconded by Councilmember Anderson. Ayes - all. 7. Mayor Greavu moved approval of Gonyea's Oak Heights Fourth Addi- tion p reliminary Plat subject to the following conditions being satisfied before final plat approval: a. Lakewood Drive right -of -way shall line up with the Lakewood Drive right -of -way in Gonyea's Oak Heights Third Addition. All adjoining lots shall meet or exceed minimum dimension requirements. The curve(s) shall conform with design require - ments for collector streets. b. Final grading, utility, drainage, erosion control and street plans must be approved by the City Engineer. These plans shall include, but not be limited to: 1. A 36 -foot -wide street with a four -foot -wide bike lane striped on each side. 2. A five-foot -wide concrete sidewalk on the east side of Lakewood Drive. 3. The grading plan shall include a proposed building pad elevation and contour information for each homesite, as well as the areas to be disturbed for street construction. Housing styles shall be illustrated which minimize grading on sites that contain desirable mature trees to be pre- served. Deviation from this approved grading plan for each lot may be permitted by the City Engineer, provided the in- tent of the overall grading plan is complied with. 4. Permission to grade on the property to the south of Lot 5, Block 2, shall be submitted to the City Engineer or the grading plan shall be revised to omit off -site grading. 5. The sanitary sewer shall be designed to be as deep as possible to serve as many lots as possible along Lakewood Drive, south of Highwood Avenue. 6. All trees to be preserved shall be shown on the approved grading plan and identified on the site. c. Submittal of a signed developer's agreement, with surety, to include, but not to be limited to, the following requirements: 1. Construction of a storm sewer system within this plat and - 12 - 5/23 6. The driveway from Highwood Avenue to 2314 Highwood Avenue shall be relocated to Lakewood Drive. It shall be at least thirty feet south of the intersection. d. A recordable deed restriction shall be submitted to the City to prohibit a driveway access from Highwood Avenue for Lot One, Blocks One and Two. Seconded by Councilmember Anderson. Ayes - all. 5. 7:40 P.M., Beaver Creek Apartments Financing a. Mayor Greavu convened the public hearing regarding an extension of the disbursement date in connection with a multifamily rental housing development and preliminarily approving the issuance of refunding bonds. b. Manager McGuire presented the Staff report. c. Drew Kinsinger, Briggs and Morgan, 2200 First National Bank of St. Paul, Bond Counsel, spoke on behalf of the proposal. - 13 - 5/23 down stream to the outlot into St. Paul. The rate of discharge to St. Paul shall be limited to 20 c.f.s. or approved by the City Engineer. 2. Construction of a storm sewer between the two drainage ponds to the southwest of the site, along McKnight Road, and improvement of the capacity of these ponds as required by the City Engineer. The ground surface along the ridge shall be restored as near as practical to its preconstruction appearance, as viewed from the south. Deciduous trees shall be replanted, as necessary, along the south face and top of the ridge to significantly soften the appearance of a con - struction corridor. If the north pond is required to be dug out, coniferous trees shall be planted, as necessary, along the east slope to McKnight Road, to screen view of the ponding area from McKnight Road. A tree replanting plan specifying the size, type and loca- tion of all trees to be replanted shall be approved by the City. A surety shall be included in the developer's agree- ment to guarantee this plan will be implemented. 3. Any required on -site tree replanting. 4. Construction of a sidewalk along the east side of Lakewood Drive. 5. Relocation of the garage that is located on proposed Lot Two, block One, to be at least five feet north of the south line of Lot 1, Block 1. If the property owner does not wish to remove or relocate this garage, proposed Lots One and Two, Block One, must remain as one property, until such time as a lot division is approved. 6. The driveway from Highwood Avenue to 2314 Highwood Avenue shall be relocated to Lakewood Drive. It shall be at least thirty feet south of the intersection. d. A recordable deed restriction shall be submitted to the City to prohibit a driveway access from Highwood Avenue for Lot One, Blocks One and Two. Seconded by Councilmember Anderson. Ayes - all. 5. 7:40 P.M., Beaver Creek Apartments Financing a. Mayor Greavu convened the public hearing regarding an extension of the disbursement date in connection with a multifamily rental housing development and preliminarily approving the issuance of refunding bonds. b. Manager McGuire presented the Staff report. c. Drew Kinsinger, Briggs and Morgan, 2200 First National Bank of St. Paul, Bond Counsel, spoke on behalf of the proposal. - 13 - 5/23 d. Mayor Greavu called for persons who wished to be heard for or against the proposal. None were heard. e. Mayor Greavu closed the public hearing. f. Mayor Greavu introduced the following resolution and moved its adoption: 88 -5_ 76 RESOLUTION GRANTING AN EXTENSION REGARDING THE DISBURSEMENT DATE IN CONNECTION WITH A MULTIFAMILY RENTAL HOUSING DEVELOPMENT AND PRELIMINARILY APPROVING THE ISSUANCE OF REFUNDING BONDS WHEREAS: (a) The City of Maplewood, Minnesota (the "City ") issued its Variable Rate Demand Purchase Multifamily Housing Revenue bonds, Series 1985 (Beaver Creek Apartments Limited Partnership Project) in the principal amount of $8,500,000 on December 27, 1985 (the "Bonds'S),in connection with which the City entered into an Indenture of Trust (the "Indenture ")dated as of Decem- ber 1, 1985, by and between the City and First Trust Company, Inc., as Trustee, and a Loan Agreement (the "Loan Agreement ") dated as of December 1, 1985, between the City and Beaver Creek Apartments Limited Partnership (the "Borrower "); (b) The proceeds of the bonds were loaned to the Borrower for the acqui- sition, construction and equipping of a multifamily housing development (the "Project ") approved by the City, all as further dedcribed in the Indenture and the Loan Agreement; (c) Section 3 -1(8) of the Indenture requires that the Disbursement Date must occur on or prior to December 1, 1986, unless the City, at the request of the Borrower, extends such date at the request of the Borrower and upon receipt by the City and the Trustee of an opinion of Bond Counsel to the effect that such extension will not adversely affect the tax - exempt status of the Bonds; (d) The City Council previously extended the Disbursement Date from De- cember 1, 1986, to June 1, 1987, from June 1, 1987 to December 1, 1987 and from December 1, 1987 to June 1, 1988; (e) The Borrower has requested, pursuant to a Request for Extension attached as Exhibit A hereto, that the Disbursement Date be extended by the City, as Issuer of the Bonds, from June 1, 1988 to September 1, 1988; (f) Briggs and Morgan, Professional Association, Bond Counsel, has advised the City and rendered an opinion, attached as Exhibit B hereto, that granting such extension of the Disbursement Date will not, by itself, adversely affect the tax - exempt status of the bonds; (g) In order to convert interest on the Bonds from a Floating Rate to _ a Fixed Rate pursuant to Section 2 -16(5) of the Indenture, to remarket the bonds on the Initial Conversion Date and to obtain the Disbursement Date, the Borrower has determiend that it is necessary to refund in part the Bonds, - 14 - 5/23 rather than remarket the Bonds, through the proposed issuance by the City of approximately $5,800,000 Multifamily Mortgage Revenue Refunding Bonds (Beaver Creek Apartments Project - FHA Insured Mortgage Loan) Series 1988 (the "1988 Bonds "), the proceeds of which 1988 Bonds would be used by the Company to refund and redeem a like principal amount of the bonds. The proceeds of the Bonds currently escrowed with the Trustee pursuant to the Indenture would be (i) transferred in an amount equal to the principal amount of the 1988 Bonds to a Construction Fund to be established in con - nection with the 1988 Bonds and loaned to the Company for construction of the Project and (ii) used in remaining part to redeem the principal amount of the Bonds in excess of the principal amount of the 1988 Bonds; and (h) A public,hearing on the proposed issuance of refunding bonds for the Project was held on May 23, 1988, after notice was published, all as required by federal law, at which public hearing all those appearing at said hearing who desired to speak were heard and written comments, if any, were considered. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, as follows: 1. Pursuant to Section 3 -1(8) of the Indenture, the City hereby approves the Request for Extension and extends the Disbursement Date from June 1, 1988, to no later than September 1, 1988. 2. The City hereby preliminarily approves the issuance and sale of re- funding bonds, and authorizes and directs its staff to take all actions neces- sary or desirable in connection with the issuance of such refunding bonds, subject to final approval by the City as to the financing documents necessary for such a refunding and as to other final details,of the financing with such refunding bonds. 3. The refunding bonds, if issued; shall be special, limited obligations of the City and shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the Project and the revenues pledged therefrom, and the refunding bonds shall recite in substance that the refunding bonds, including interest and premium, if any, thereon, are payable solely from the revenues received from the Project and property pledged to the payment thereof, and shall not constitute a debt of the City. 4. The Company will pay all expenses incurred by the City in connection with the issuance of the refunding bonds, all to be provided for and agreed to in a Loan Agreement pertaining to the refunding bonds to be entered into between the City and the Company. Seconded by Councilmember Anderson. Ayes - all. 6. 7:50 P.M., Code Amendment: Design Review for Dwellings on Small Single - Dwelling Lots (2nd Reading) a. Mayor Greavu convened the meeting for a public hearing regarding the proposal to allow Staff, rather than Design Review Board, to approve single dwellings on lots between 7,500 and 9,999 square feet. - 15 - 5/23 ........... b. Manager McGuire presented the Staff report. C. Mayor Greavu called for persons who wished to be heard for or against the proposal. None were heard. d. Councilmember Anderson introduced the following Ordinance and moved its adoption: ORDINANCE N0. 625 AN ORDINANCE REQUIRING STAFF APPROVAL FOR SMALL -LOT SINGLE DWELLINGS THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 25 -67 is amended as follows: Sec. 25 -67. Homes on smaller lots: determination of similar exterior design and appearance (a) The Director of Community Development shall have the power to determine whether or not single - family dwellings on lots containing between seven thousand five hundred (7,500) square feet and nine thousand nine hundred and ninety nine (9,999) square feet in R -2 zones lots are similar in exterior design and appearance. Appeals of the Director's decision shall be made to the Community Design Review Board. (b) Dwellings on lots with less than 10,000 square feet in R -2 zones, having a similar exterior design and appearance, shall be located at least five hundred (500) feet from each other. (c) Dwellings shall be considered similar in exterior design and appearance if they have one or more of the following characteristics: (1) The same basic dimensions and floor plans are used without substantial differentiation of one or more exterior eleva- tions. (2) The same basic dimensions and floor plans are used without substantial change in orientation of the houses on the lots. (3) The appearance and arrangement of the windows and other openings in the front elevation, including the appearance and arrangement of the porch or garage, are not substantially different from adjoining dwellings. (4) The type and kind of materials used in the front elevation is substantially the same in design and appearance as ad- joining dwellings. (Ord. No. 473, §1, 9- 20 -79; Ord. NO. 475, § 1, 10 -4 -79) Section 2. This ordinance shall take effect upon its passage and publi- cation. Seconded by Councilmember Rossbach. Ayes - all. - 16 - 5/23 ............ G. AWARD OF BIDS None. H. UNFINISHED BUSINESS 1. Code Amendment - Residential Uses and-Home Occupations (4 Votes - 2nd Reading) a. Councilmember Juker moved the home occupation license code amendment. Seconded by Councilmember_Anderaon. b. Councilmember Juker withdrew her motion. c. Councilmember Juker moved to table the Code amendment to the meeting of June 1, 1988. Seconded by Councilmember Anderson. Ayes - all. 2. Ski Jump Property Storm Water Pond; Project 87 -21 a. Manager McGuire presented the Staff report. b. Mayor Greavu moved to table this proposal until the meeting of June 13 198$ Seconded by Councilmember Juker. Ayes - all. 3. Cope Avenue - Order Public Hearing a. Manager McGuire presented the Staff report. b. Director of Public Wroks Ken Haider presented the specifics of the proposal c. Mayor Greavu called for persons who wished to be heard for or against the proposal. None were heard. d. Mayor Greavu introduced the following resolution and moved its adoption 88 -5- 77 WHEREAS, the City Engineer for the City of Maplewood has been authorized and directed to prepare a report with reference to the improvement of Cope Avenue from Craig Street to Ariel Street (City Project 85 -26) by construction of sanitary sewer, water main, street and storm sewer improvements, and WHEREAS, the said City Engineer has prepared the aforesaid report for the improvement herein described: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. The report of the City Engineer advising this Council that the proposed improvement on Cope Avenue from Craig Street to Ariel Street by construction of sanitary sewer, water main, street and storm sewer improvements is feasible and should best be made as proposed, is heraby received. - 17 - 5/23 2. The Council will consider the aforesaid improvement in accor- dance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement according to MSA Chapter 429, at an estimated total cost of the improve- ment of $441,700. 3. A public hearing will be held in the Council Chambers of the City Hall at 1830 East County Road B on Monday, the 27th day of June, 1988, at 7:00.P.M. to consider said improvement. The City Clerk shall give mailed and published notice of said hear - ing and improvement as required by idw. Seconded by Councilmember Juker. Ayes - all. 4. Gervais Lake High Speed Code Amendment (2nd Reading) a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following Ordinance and moved its adoption: ORDINANCE NO. 626 AN ORDINANCE REGULATING THE SPEED OF WATERCRAFT ON LAKE GERVAIS WITHIN THE CITY OF MAPLEWOOD THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 21 -96 is amended as follows: Sec. 21 -96. Definitions. For the purposes of this division, the following words, terms and phrases shall have the following meanings respectively ascribed to them by this section: Channel: The word "channel" means any waterway or canal between lakes and includes any so- called lagoon or pond within such waterway. Gervais Lake: A body of water given that name and assigned the lake number 62 -7 by the Department of Natural Resources. Motorboat: The word "motorboat" includes every vessel propelled by machinery. Slow -No Wake: Operation of a watercraft at the slowest possible speed necessary to maintain steerage and in no case greater than 5 mph. Section 2. Section 21 -97 is amended by adding sub - sections (f) and (g): (f) High Water Speed Limitations. During period of high water, defined as 860.9 feet or greater above mean sea level on Lake Gervais, the Director of Public Safety may, at his discretion and upon notification of the Ramsey County Sheriff, impose a slow -no wake speed on such areas of the lake as may be necessary. 1 7 - Such restrictions shall become effective upon publication in a local newspaper as a news item on a specified date. Such restrictions shall - 18 - 5/23 be enforced by local and county licensed police officers. All public water accesses and private launch ramps shall be posted prior to and during the time the restrictions are in place. In addition, notice of said restrictions shall be posted at the Maplewood City Hall. Said restrictions shall be promptly removed when high water levels have subsided. (g) Exemptions. Authorized resource management, emergency and enforcement personnel, when acting in the performance of their duties, shall be exempt from the restrictions of this section. Section 3. This ordinance shall take effect and be in force after approval by the Commissioner of Natural Resources and after its passage and publication. Seconded by Councilmember Juker. Ayes - all. 5. Discussion - Emergency Services a. Tabled to June 1, 1988 Meeting. 6. Lions and Lioness Gambling a. Manager McGuire stated that the North Maplewood Lions and Lionesses are requesting permission from the City Council to operate pull tabs, in Maplewood, on an off -site basis. b. Mr. Dennis Damico, 1510 Conway Street, Chairman of the North Maplewood Lion's Gambling Committee spoke. c. Mr. Joseph Zappa, 2522 Flandrau Street, President of the North Maplewood Lions explained the proposal. d. Mr. Greg Laska, 2273 Phyllis Court, stated his opinion. e. City Attorney John Bannigan explained the specifics involved and proposed an ordinance be drawn up. f. Councilmember Juker moved that the City Attorney prepare an ordinance allowing gambling (pull -tabs) off site. Seconded by Councilmember Anderson. Ayes - all. 7. Ariel, Cope to Castle: Order Feasibility Study a. Manager McGuire stated that Hillcrest Development has requested the City to investigate construction of Ariel Street from Cope Avenue to Castle Avenue. b. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Gary Tankenhoff, Hillcrest Development c. Councilmember Anderson moved to order a feasibility study to investigate the options of constructing Ariel Street from Cope Avenue to Castle Avenue. Seconded by Mayor Greavu. Ayes - all. - 19 - 5/23 Councilmember Anderson moved, seconded by Mayor Greavu, Ayes_ - all, to extend the �meetine until 11:30 or until finished. - -= 8. Presentation of Feasibility Report and Request for Public Hearing - City Project.87 -20 a. Manager McGuire presented the Staff report. b. Director of Public Works Haider presented the specifics of the proposal. c. Mayor Greavu called for persons who wished to be heard for or against the proposal. The following were heard: Herbert Wagenknecht, 2643 Stillwater Road Josephine Meyer, 1180 Ferndale Street Dale Crosby, 2636 Maryland Avenue Tracey Roy, 1112 Ferndale Street Susan Krueger, 2643 Stillwater Road Mary Roy, 1112 Ferndale Street Don Falzone, 1184 Ferndale Street d. Mayor Greavu closed the public hearing. e. Councilmember Anderson introduced the following resolution and moved its adoption: 88 -5 -78 WHEREAS, after due notice of public hearing on the construction of storm sewer and related drainage improvements for the area roughly bounded by Maryland Avenue, Century Avenue, Stillwater Avenue and Ferndale Street, City Project 87 -20, a hearing on said improvement in accordance with the notice duly given was duly held on April 11, 1988, and the Council has heard all persons desiring to be heard on the matter and has fully con- sidered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct storm sewer and related drainage im- provements for the area roughly bounded by Maryland Avenue, Century Avenue, Stillwater Avenue and Ferndale Street, City Project 87 -20, as described in the notice of hearing thereof, and orders the same to be made. 2. The City Engineer is designated Engineer for this improvement and is hereby directed to prepare final plans and specifica- tions for the making of said improvement. Seconded by Councilmember Rossbach. Ayes - all. - 20 - 5/23 6 6 Meyer Street Watermain, Project 87 -13 - Approve Plans a. Manager McGuire presented the Staff report. b. Mayor Greavu introduced the following resolution and moved its adoption: 88- 5 - 79 WHEREAS, pursuant to resolution passed by the City Council on April 25, 1988, plans and specifications for Meyer Street water main, Project 87 -13, have been prepared by the City Engineer, who has presented such plans and specifications to the Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the Council at 9:00 a.m., on the 17th day of June, 1988, at the City Hall and that no bids shall be considered unless sealed and filed with the Clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota, for five percent of the amount of such bid. 3. The City Clerk and City Engineer.are hereby authorized and in- structed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids, and the award of a contract, at the regular City Council Meeting of June 27, 1988. 10 Seconded by Councilmember Anderson. Ayes - all. Boxwood Improvements, Project 87 -19 - Approve Plans. a. Manager McGuire presented the Staff report, b. Mayor Greavu introduced the following resolution and moved its adoption: WHEREAS, pursuant to resolution passed by the City Council on April 11, 1988, plans and specifications for Boxwood Avenue, McKnight to Dorland, Project 87 -19, have been prepared under the direction of the City Engineer, who has presented such plans and specifications to the Council for approval, - 21 - 5/23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: j 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment.for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the Council at 9:00 a.m., on the 17th day of June, 1988, at the City Hall and that no bids shall be considered unless sealed and filed with the Clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota, for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids, and the award of a contract, at the regular City Council Meeting of June 27, 1988. 11. Highway 61 Water Main, Project 87 -44 - Approve Plans a. Manager McGuire presented the Staff report. b. Councilmember Juker introduced the following_ resolution and moved its adoption: 88 -5- 81 WHEREAS, pursuant to resolution passed by the City Council on April 25, 1488, plans and specifications for Highway 61 water main, Project 87 -44, have been prepared under the direction of the City Engineer, who has presented such plans and specifications to the Council for approval, ,NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be - 22 - 5/23 published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the Council at 9:00 a.m., on the 17th day of June, 1988, at the City Hall and that no bids shall be considered unless sealed and filed with the Clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota, for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids, and the award of a contract, at the regular City Council Meeting of June 27, 1988. Seconded by Councilmember Anderson. Ayes - all. 12. Change Order No. 4, Project 86 -22 - Modify Existing Contract a. Manager McGuire presented the Staff report. b. Councilmember Anderson introduced the following resolution and moved its adoption; 88 -5- 82 WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered made Improvement Project 86 -22 Change Order Four and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 86 -22 Change Order Four, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the Mayor and City Clerk are hereby authorized and directed to modify the existing contract by executing said Change Order Four. Seconded by Councilmember Juker. Ayes - all. 13. Water Service District 8 Improvements, Project 86 -15 - Modify Existing Contract by Change Order No. One. a. Manager McGuire presented the Staff report. b. Councilmember Rossbach introduced the following resolution and moved its adoption: 88 -5- 83 WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered made Improvement Project 86 -15 and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and r - 23 - 5/23 WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 86 -15 Change Order 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the Mayor and City Clerk are hereby authorized and directed to modify the existing contract by executing said Change Order 1. Seconded by Councilmember Juker. Ayes - all. 14. Manager's Salary Ayes - all. I. NEW BUSINESS 1. Dental Insurance a. Manager McGuire stated that Sergeant Joseph Zappa has requested that he be allowed to continue his group dental insurance when he retires with the understanding that he would pay the full cost. b. Finance Director Dan Faust presented the specifics of the proposal. c. Mayor Greavu moved that retirees be allowed to continue dental insurance upon their retirement. Seconded by Councilmember Juker. I Ayes - all. 2. Code Amendment - Shoreland Overlay District (1st Reading) a. Manager McGuire presented the Staff report. b. Director of Community Development Geoff Olson presented the specifics of the proposal. c. Councilmember Juker moved first reading of an ordinan to exempt nonwater- Seconded by Councilmember Rossbach. Ayes - all. 3. Steve Kayser - Request a. Mr. Steve Kayser, 18520 23rd Avenue North., Plymouth, Minnesota, 55447, requested that the City make an official determination as to which land owners are subject to storm water assessments. b. Referred to Staff. - 24 - 5/23 Seconded by Councilmember Anderson 1 4. Financial Transfer to Close Project 86 -07 i ? a. Manager McGuire stated that Project 86 -07, Upper Afton Road, McKnight to Century, has a cash deficit which needs to be financed by a financial transfer from the General Fund in order to close the project. b. No action taken. 5. Authorization to Fill Vacancy: Part Time CSO a. Manager McGuire presented the Staff report. i b. Councilmember Anderson moved approval to hire two part -time Community Service Officer /Paramedics. Seconded by Councilmember Juker. Ayes - all. J. VISITOR PRESENTATIONS 1. Proposed Group Home - 2281 Phyllis Court. a. Mr. Leland E. Hix, 2297 Phyllis Court, stated that a Group Home has been proposed to be .located at 2281 Phyllis Court. Mr. Hix presented a petition signed by area residents protesting the proposed Group Home. b. City Attorney and Staff will investigate. K. COUNCIL PRESENTATIONS 1. City'Manager's Meeting Not discussed. 2. Meeting with Commissions and Council Not discussed. 3. Question regarding Highway 120, North of Larpenteur a. Councilmember Anderson questioned a hump on Highway 120, north of Larpenteur. b. Staff will investigate. 4. Contractor's Responsibilities Not discussed. 5. Group Home Previously discussed under J -1. ADJOURNMENT 12:25 A.M. 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O s. � s• n. m. .r w .n ae � as s ,• a a � a � f a a it a 4 4 a a 4 4 0 4 a a a 0 0 i f C 0, � 61 Eli O CA H 'U �_, J C7 3 ro 41 R) H0 C J J O O O O M O co M�P 9 o xl o Cl) O � N O Cl) m �I ro N W J -v w r,,, m w w N N 0- LD O m o h' w O O Cn W N 3 O Q Q N z v C m D n -i C D z 0 n 0 3 n D Z C O D r n I m n z N 0 < ON 0 3 m C J 2 W W W w n n \ 31 N 0 0 A O m D 7 N N t A \ 0 •D N to Z < c ° n m ° O m o m O O N m m m ° m m n ai r r n m N m F ro m m x £ £ m . m m z r o m r < x .+ m z m n r A 3 O m o D m 0 0 3 a ❑ CO A D 0 D n D x D 0 m o r z r < C no 0 x 0�C �\ no Im ondodo 00 n mm C C C C C C cc 0 m O - x 0 3 13 10 V n 'D -i -i O D rrrrrr w- m n um� nnnnn0 u0 D T- mm D DDD 3) D mm 3 -1 00 £ -I -i - -i -ii U m C) O z •+ .� ..+ .+ MM m HZ WO z z z z z z z m - u MOMOMM mm m o m nonnon zz m z 000000 m m -i mmmmmm mm N N M N M N -I Z Z O D7 O Z mm m m - n mm m mm m N r D to D N 3 ro 41 R) J J O O O O M O 00 N Z 3 O 3 I O N ro m ro m t r 0 0 m O r 0 J D n O 3 I D J m O N Z n O O m N m D m r ti CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -03 -88 CHECK #3656 - CHECK #3814 EMPLOYEE NAME GROSS PAY McGUIRE, MICHAEL $ 3,075.96 BLACKSTONE, GAIL 849.39 BERM, LOIS 942.10 JAHN, DAVID 805.30 SWANSON, LYLE 901.92 CUDE, LARRY 242.40 ZUERCHER, JOHN 157.60 OSTER, ANDREA 817.66 FAUST, DANIEL 1,934.90 TAYLOR, LINDA 719.63 MATHEYS, ALANA 968.06 VIGNALO, DELORES 949.66 ANDERSON, CAROLE 1,190.29 AURELIUS, LUCILLE 1,788.50 SELVOG, BETTY 217.00 SCHADT, JEANNE 1,064.64 KELSEY, CONNIE 507.85 HOSCHKA, GERMAINE 526.44 VIETOR, LORRAINE 830.52 HENSLEY, PATRICIA 532.77 CAROE, JEANETTE 1,115.69 COLLINS, KENNETH 1,996.50 RICHIE, CAROLE 804.06 SVENDSEN, JOANNE 1,029.97 NELSON, ROBERT 1,735.70 OMATH, JOY 819.26 MARTINSON,CAROL 780.86 ZAPPA, JOSEPH 1,561.48 STILL, VERNON 1,352.68 SKALMAN, DONALD 1,403.88 NELSON, CAROL 1,511.08 MORELLI, RAYMOND 1,446.04 STEFFEN, SCOTT 1,594.27 ARNOLD, DAVID 1,561.48 BANICK, JOHN 1,403.69 BOHL, JOHN 1,378.28 CAHANES, ANTHONY 1,735.70 CLAUSON, DALE 1,403.88 MOESCHTER, RICHARD 1,472.92 PELTIER, WILLIAM 1,561.48 SZCZEPANSKI, THOMAS 1,197.48 WELCHLIN, CABOT 1,200.56 LANG, RICHARD 1,403.88 PALMA, STEVEN 1,260.72 HERBERT,MICHAEL 1,454.28 DREGER, RICHARD 1,575.90 MEEHAN, JR., JAMES 1,601.98 STAFNE, GREGORY 1,485.87 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -03 -88 CHECK #3656 - CHECK #3814 EMPLOYEE NAME GROSS PAY BECKER, RONALD 1,461.67 HALWEG, KEVIN 2,037.43 STOCKTON, DERRELL 1,419.16 PAULOS, JR., PAUL 398.00 BOWMAN, RICK 1,392.28 KARIS, FLINT 1,403.10 HEINZ, STEPHEN 1,697.90 GRAF, DAVID 1,467.08 THOMALLA, DAVID 1,751.39 YOUNGREN, JAMES 1,564.04 RAZSKAZOFF, DALE 1,454.28 VORWERK, ROBERT 1,467.08 BERGERON, JOSEPH 1,627.49 MELANDER, JON 1,570.01 EMBERTSON, JAMES 1,482.90 WILLIAMS, DUANE 1,290.10 RABINE, JANET 1,241.47 STAHNKE, JULIE 1,058.59 BOYER, SCOTT 1,024.95 SARAFOLEAN, JULIA 728,86 RYAN, MICHAEL 1,669.12 NELSON, KAREN 1,126.16 FLAUGHER, JAYME 1,147.06 HAIDER, KENNETH 1,934.10 CHLEBECK, •JUDY 986.46 WEGWERTH, JUDITH 456.16 MEYER, GERALD 1,283.87 KANE, MICHAEL 1,281.01 LUTZ, DAVID 1,144.85 KLAUSING, HENRY 1,189.59 SCHMOOCK, JOHN 811.94 HELEY, RONALD 1,207.59 OSWALD, ERICK 819.11 TEVLIN, JR., HARRY 1,274.89 FREBERG, RONALD 1,173.30 CASS, WILLIAM 1,596.68 COLLINS, STEVEN 203.20 LINDBLOM, RANDY 895.57 ELIAS, JAMES 1,280.06 PECK, DENNIS 1,280.06 PRIEBE, WILLIAM 1,210.46 IRISH, BRUCE 1,442.28 GESSELE, JAMES 1,393.16 GEISSLER, WALTER 1,291.69 METZ, TERRY 856.65 LOFGREN, JOHN 885.66 ODEGARD, ROBERT 1,797.30 BRENNER, LOIS 951.26 KRUMMEL, BARBARA 437.63 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -03 -88 CHECK #3656 - CHECK #3814 EMPLOYEE NAME G ROSS PAY STAPLES, PAULINE $ 1,499.88 TRAVERS, DANIEL 58.50 ANDERSON, ROBERT 1,054.46 LINDORFF, DENNIS 1,084.86 GARRY, WILLIAM 783.26 YUKER, WALTER 81.00 HELEY, ROLAND 1,126.46 MARUSKA, MARK 1,269.74 AURELIUS, ERIC 232.80 SCHNEIDER, GREG 378.00 BURKE, MYLES 1,147.26 TURNER, GARY 395.20 GERMAIN, DAVID 1,126.46 HAWN, JEFF 155.20 STARK, RICHARD 48.00 WARD, ROY 406.40 TAUBMAN, DOUGLAS 1,196.68 GREW, JANET 1,024.86 JEAN NELSON 275.93 HORSNELL, JUDITH 502.83 HUTCHINSON, ANN 392.43 BARTA, MARIE 808.70 DOHERTY, KATHLEEN 1,047.99 OLSON, GEOFFREY 1,786.11 LIVINGSTON, JOYCE 425.71 EKSTRAND, THOMAS 1,213.66 JOHNSON, RANDALL 1,256.86 OSTROM, MARJORIE 1,467.08 CARVER, NICHOLAS 1,138.46 WENGER, ROBERT 1,233.66 LACASSE, CASEY 230.00 NADEAU, EDWARD 1,202.18 MULWEE, GEORGE 1,104.86 NUTESON, LAVERNE 1,478.28 BREHEIM, ROGER 1,145.60 EDSON, DAVID 1,187.94 MULVANEY, DENNIS 1,212.86 SPREIGL, GEORGE 899.26 15� 5T 3 PAYROLL DEDUCTIONS AMOUNT ICMA RETIREMENT CORPORATION Z1 6,86 CITY & COUNTY EMP CR UNION Cl 21,433.00 AFSCME 2725 U1 440.55 MN MUTUAL LIFE INS. 19 -3988 160.00 METRO SUPERVISORY ASSOC U3 18.00 L.E.L.S. P1 526.50 MN STATE RETIREMENT SYSTEM Z2 170.00 29,609.28 GRAND TOTAL 181,125.51 CITY OF PAYROLL CHECKS ISSUED FOR CHECK #3875 EMPLOYEE NAME GREAVU, JOHN ROSSBACH, GEORGE BASTIAN, GARY JOKER, FRAN ANDERSON, NORM McGUIRE, MICHAEL BLACKSTONE, GAIL BEHM, LOIS JAHN, DAVID SWANSON, LYLE CUDE, LARRY ZUERCHER, JOHN OSTER, ANDREA FAUST, DANIEL TAYLOR, LINDA MATHEYS, ALANA VIGNALO, DELORES ANDERSON, CAROLE AURELIUS, LUCILLE SELVOG, BETTY SCHADT, JEANNE KELSEY, CONNIE HOSCHKA, GERMAINE VIETOR, LORRAINE HENSLEY, PATRICIA CARLE, JEANETTE COLLINS, KENNETH RICHIE, CAROLE SVENDSEN, JOANNE NELSON, ROBERT OMATH, JOY MARTINSON, CAROL ZAPPA, JOSEPH STILL, VERNON SKALMAN, DONALD NELSON, CAROL MORELLI, RAYMOND STEFFEN, SCOTT ARNOLD, DAVID BANICK, JOHN BOHL, JOHN CAHANES, ANTHONY CLAUSON, DALE MOESCHTER, RICHARD PELTIER, WILLIAM SZCZEPANSKI, THOMAS WELCHLIN, CABOT LANG, RICHARD MAPLEWOOD PAY PERIOD ENDING 6 -17 -88 - CHECK #4067 GROSS PAY 458.33 383.33 383.33 383.33 383.33 2,538.46 1,374.10 942.10 776.86 950.70 242.40 157.60 817.66 1,934.90 940.91 968.06 949.66 1,190.29 1,788.50 162.75 906.46 570.97 572.82 826.77 482.44 995.53 1,996.50 804.06 994.99 1,735.70 828.38 795.16 1,561.48 1,352.68 1,403.88 1,511.08 1,416.40 1,488.39 1,561.48 1,397.42 1,378.28 1,735.70 1,403.89 1,403.88 1,561.48 1,197.48 1,189.87 1,403.88 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -17 -88 CHECK #3875 - CHECK #4067 EMPLOYEE NAME GROSS PAY PALMA, STEVEN $ 1,102.35 HERBERT, MICHAEL 1,454.28 DREGER, RICHARD 1,561.48 MEEHAN, JR., JAMES 1,510.57 STAFNE, GREGORY 1,462.22 BECKER, RONALD 1,454.28 HALWEG, KEVIN 1,816.28 STOCKTON, DERRELL 1,352.68 PAULOS, JR., PAUL 514.34 BOWMAN, RICK 1,412.66 KARIS, FLINT 1,390.28 HEINZ, STEPHEN 1,390.28 GRAF, DAVID 1,526.28 THOMALLA, DAVID 1,475.74 YOUNGREN, JAMES 1,661.88 RAZSKAZOFF, DALE 1,454.29 VORWERK, ROBERT 1,467.08 BERGERON, JOSEP 1,441.55 MELANDER, JON 1,467.08 EMBERTSON, JAMES 1,482.90 WILLIAMS, DUANE 1,290.10 RABINE, JANET 984.30 STAHNKE, JULIE 932.86 BOYER, SCOTT 877.60 SARAFOLEAN, JULIA 728.86 RYAN, MICHAEL 1,621.82 FEHR, JOSEPH 728.86 NELSON, KAREN 960.01 FLAUGHER, JAYME 1,040.14 HAIDER, KENNETH 1,934.10 CHLEBECK, JUDY 986.46 WEGWERTH, JUDITH 411.48 MEYER, GERALD 1,169.19 KANE, MICHAEL 1,303.54 LUTZ, DAVID 1,167.80 KLAUSING, HENRY 1,147.26 SCHMOOCK, JOHN 783.26 HELEY, RONALD 1,105.66 OSWALD, ERICK 783.26 TEVLIN, JR., HARRY 1,255.27 FREBERG, RONALD 1,105.66 CASS, WILLIAM 1,596.68 COLLINS, STEVEN 508.00 LINDBLOM, RANDY 856.65 ELIAS, JAMES 1,280.06 PECK, DENNIS 1,280.06 PRIEBE, WILLIAM 1,210.46 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -17 -88 CHECK #3875 - CHECK #4067 EMPLOYEE NAME GROSS PAY IRISH, BRUCE $ 1,442.28 GESSELE, JAMES 1,302.02 GEISSLER, WALTER 1,303.30 METZ, TERRY 848.86 LOFGREN, JOHN 885.66 ODEGARD, ROBERT 1,797.30 BRENNER, LOIS 951.26 KRUMMEL, BARBARA 432.53 STAPLES, PAULINE 1,499.88 TRAVERS, DANIEL 94.50 WALKER, CHRIS 194.00 VASQUEZ, MICHAEL 194.00 ANDERSON, ROBERT 1,054.46 LINDORFF, DENNIS 1,084.86 GARRY, WILLIAM 783.26 YUKER, WALTER 81.00 HELEY, ROLAND 1,157.62 MARUSKA, MARK 1,382.39 AURELIUS, ERIC 391.64 SCHNEIDER, GREG 462.13 BURKE, MYLES 1,147.26 TURNER, GARY 404.30 GERMAIN, DAVID 1,132.94 HAWN, JEFF 391.64 STRAUS, LAURA 27.50 MAYERS, JILL 140.00 LAMBERT, JULIE 98.00 DOUGHTY, LINDA 336.00 MISKELL, CRAIG 63.55 SHELDON, LEO 20.00 DREGER, KARI 126.00 CLEAVELAND, JENNIFER 52.50 HOLLAND, ANDREA 126.00 THOMPSON, JENNIFER 58.13 GRAF, MICHAEL 74.40 CASSEDAY, ELIZABETH 346.51 REICHOW, GREGORY 117.60 JANSEN, PAUL 138.60 PODPESKAR, KIMBERLY 117.50 MIHELICH, CINDI 50.93 RHODA, AMY 11.25 CLEAVELAND, KATHERINE 42.75 HERBER, TODD 152.50 ANDERSON, CHRISTY 97.88 FISCHER, PATRICIA 81.00 IKHAML, JAMES 79.55 JORDAN, ERIC 75.60 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 6 -17 -88 CHECK #3875 - CHECK #4067 EMPLOYEE NAME GROSS PAY DOANBUSCH, AMY $ 102.90 WARD, ROY 406.40 TAUBMAN, DOUGLAS 1,196.68 GREW, JANET 1,024.86 NELSON, JEAN 314.03 HORSNELL, JUDITH 539.85 HUTCHINSON, ANN 392.43 BARTA, MARIE 808.70 DOHERTY, KATHLEEN 923.11 OLSON, GEOFFREY 1,786.10 MISKELL, NANCY 53.84 LIVINGSTON, JOYCE 421.07 GENEROUS, ROBERT 599.76 EKSTRAND, THOMAS 1,192.06 JOHNSON, RANDALL 1,229.86 OSTROM, MARJORIE 1,467.08 CARVER, NICHOLAS 1,138.46 WENGER, ROBERT 1,233.66 LACASSE, CASEY 230.00 NADEAU, EDWARD 1,161.26 MULWEE, GEORGE 1,104.86 NUTESON, LAVERNE 1,478.28 BREHEIM, ROGER 561.66 EDSON, DAVID 1,129.71 MARTINSON, ERIC 210.00 MULVANEY, DENNIS 1,212.86 SPREIGL, GEORGE 899.26 155,323.13 PAYROLL DEDUCTIONS ICMA RETIREMENT C RPORATION CITY & COUNTY EMP CR UNION AFSCME 2725 MN MUTUAL LIFE INS. 19 -3988 METRO SUPERVISORY ASSOC MN STATE RETIREMENT SYSTEM AMOUNT Z1 6.04 Cl 21,541.00 U1 449.60 160.00 U3 18.00 Z2 170.00 29,029.64 GRAND TOTAL 184,352.77 Agenda Number E - 02 AGENDA REPORT TO: City Manager FROM: Finance Director / 02 460 ` RE: Budget Transfer - Audit Costs DATE: June 21, 1988 Introduction Action by Council:, Endorse Modified Rejecte Date During the presentation of the Annual Financial Report and Audit at the May 23rd Council meeting, it was reported that the audit bill was higher than anticipated. A budget transfer is needed to finance the extra costs. Background The portion of the audit bill allocated to the General Fund was $4,560 higher than the budget. This was due to extra work that the auditors did involving preparation of workpapers normally prepared by the Finance Department staff. The need for the extra work was due to employee turnover, installation of the new computer system and greater number of financial transactions (e.g., 38% more funds in 1987 compared to 1986). Action Required It is recommended that the Council approve a transfer from the General Fund Contingency account to finance the audit bill. DFF /ch Agenda Number E— 3 AGENDA REPORT TO: City Manager FROM: Finance Director A RE: Budget Transfers - Insurance Deductible DATE: June 21, 1988 Introduction Action by Council: Endorse Modifie Rej eete Date The City's insurance deductible is $25,000 per loss with an aggregate of $50,000 on auto, property and liability coverages. A new procedure is needed regarding budget transfers to finance losses not covered by insurance. Background It has been past practice to request budget transfers from the General Fund contingency account each time there is an uninsured loss. This was not necessary when the insurance deductible was $250 because small uninsured losses could be financed within department budgets. To minimize the number of agenda reports and to streamline the budgeting process a new procedure is needed. The recommended procedure is that the City Manager be authorized to approve budget transfers from the General Fund contingency account for uninsured losses in excess of $250. This procedure would eliminate agenda reports for budget transfers of this type and would provide that large losses be reviewed by the City Manager. Action Required Council authorization of the City Manager to approve budget transfers from the General Fund contingency account for uninsured losses in excess of $250. DFF /ch Action by Counoil. -, MEMORANDUM Endorsed,.____,., Modified�,_s _ Red ected_� TO: City Manager Date FROM: Staff Services Coordinator RE: Employee Assistance Program DATE: June 21, 1988 Introducti The contract with T.E.A.M. (Total Employee Assistance Management) will expire on June 30, 1988 for the Employee Assistance Program. T.E.A.M. has proposed renewing the contract with the City at their current charge of $12.00 /year /employee. Discussion Family Service of St. Paul has proposed the use of their services at the rate of $16.50 /year /employee. The basic program of the two companies are similar, although Family Services does offer some extras such as family education courses. The number of employees using T.E.A.M. over the past year seems to indicate a certain level of confidence in their program. Recommendation Based on the discussion with each company, and the apparent employee confidence with the current program, I recommend that the City renew the contract with T.E.A.M. for one year at the rate of $12.00 per employee per year. Action by Council :. Endorsed._____,,,, MEMORANDUM Modifie d____,,,„,,,,, ReJected_.__._ TO: City Manager Date_--„. FROM: City Engineer SUBJECT: Service District 6 Water Tower, Project 86-03- - Retainage Reduction DATE: April 19, 1988 Attached is a request from Hydrostorage, Inc. to reduce the retainage on the water tower contract to 2%. The engineer for the project recommends the reduction. It is recommended the retainage for the water tower, Project 86- 03, be reduced to 2%. U j Amr ENGINEERS( ARCHITECTS 2 PLANNERS April 11, 1988 Mr. Ken Haider, DPW City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Dear Mr. Haider: RE: MAPLEWOOD, MINNESOTA SERVICE DISTRICT NO. 6 ELEVATED TANK STILLWATER AVE. CITY PROJECT NO. 86 -03 SEH FILE NO. 86151 The Contractor, Hydrostorage, Inc., has applied for a reduction in retainage to two (2) percent of the contract amount. The amount to be retained is $22,113.84, which should cover any unresolved electrical work issues. We recommend that the City approve the application for payment and issue a check to the Contractor in the amount of $50,252.89. Sincerely, David J. Pillatzke, P.E. DJP /cjc cc: J.A. Bruno, Hydrostorage 1,' 222 EAST LITTLE CANADA ROAD, ST. PAUL, MINNESOTA 55117 612 484 -0272 SHORT ELLIOTT ST. PAUL, CHIPPEWA FALLS, HENDRICKSON INC. MINNESOTA WISCONSIN Division of PITT -DES MOINES, INC, HYDROSTORAGE, Inc. P.O. Box 1596 Des Moines, Iowa 50306 515/244 -6000 n F March 30, 1988 Short Elliott Hendrickson, Inc. 222 East Little Canada Road St. Paul, MN 55117 Attn: Dave Pillatzke Dear Dave: Per our phone conversation, I have attached application for pyment #5. I have added change orders 1 & 3 and reduced the retention to 2 %. The Balance will be due upon completion of the electrical work. If I can be of further assistance, I can be reached at (515) 244 -6000 Ext.339. Sincerely, /' Q . ��-D J.A. BRUNO Credit Manager JAB /aw cc: C Pippett D Bach SHOIT f.! i I , TT l ci;iii %ICI(i(ifd, INC. f 0 ] 19o8 ,8)T.TAIJLI • ORIGINAL INVOICE P.O. Box 1596 Des Moines, IA 50306 CUSTOMER Hydrostorage, Inc. ORDER NO. WTE INVOICE No. 56622-900 REQUISITION NO. DATE INVOICE DATE 03/30/88 CO NTRA CT NO. _. - _ DATE TERMS NET 3 0 days PLEASE MAIL PAYMENT TO: Hydrostorage,Inc. P.O. Box 1596 sTOD City of Maplewood Des Moines, IA 50306 Maplewood, Minnesota PLEASE DIRECT ANY QUESTIONS REGARDING THIS INVOICE TO: Jim A. Bruno Phone (515)24 - ---- Ext 33 CONSIGNED TO DESTINATION DATE SHIPPED FROM HOW ROUTE NAMED CARRIER TERMS OF SHIPPING DESCRIPTION Engineering, Drafting, Fabricating and Constructing a 1,000,000 Gallon Hydropillar at Maplewood, MN Contract Price $ 1,094,000.00 Change Order #1 13,195.00 Change Order #2 1,093.00 REVISED CONTRACT 1,108,288.00 Value Earned To Date ........... $ 1,105,691.80 Less 2% Retention .............. 22,113.84 $ 1,083,577.96 Less Previous Payments 1,033,325.07 AMOUNT DUE THIS INVOICE .............. TOTAL 1..$50,252.89 Seller represents that with respecl to the produCtion of Ine ankles and /or the perfwmance of the services covered by this InvorC¢. it has fully oompled with all appiGable requirements of the Far Labor Standards Act of 1938. as amended, inducting appropriate regulations Issued thereunder n c 1� A V �L *, SHORT f.1110TT IIEMDRICKSON, INC, APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) NO. 5 1.st 'PAUL OWner: MAPLEWOOD, MINNESOTA Owner's Project No. Engineer's Project No LOCATION MAPLEWOOD, MINNESOTA :. M 86151 Contractor Hydrostorage, Inc. Contract Date 921 Murphy Street Contract Amount $ 1,094,000 DesMoines, Iowa 50309 Contract for SERVICE DIST. NO. 6 - ELEVATED TANK AND FEEDERMAIN Application Date 03/30/88 For Period Ending 03 /30/88 APPLICATION FOB PAYMENT CONTRACT QUANTITY UNIT DESCRIPTION UNIT QUANTITY TO DATE PRICE TOTAL 1. 6" DIP HYDRANT LEAD L.F. 16 17 $ 15.00 $ 255.0 2. 16" DIP WATERMAIN L.F 3. 6" MJ GATE VALVE AND BOX EACH 1,060 1080.7 2 2 48.00 $ 51,87 3.6( 600.00 $ 1,20 0.0( Page 1 of 3 SHORT- ELLIOTT.- HENDRICKSON, INC. i I APPLICATION FOR PAYMENT - Continued Page 2 of 3 CONTRACT QUANTITY UNIT DESCRIPTION UNIT QUANTITY TO DATE PRICE TOTAL 4. M.J.D.I. FITTINGS LB. 4,420 4,750 S 2.00 $ 9,50 0.0( 5. HYDRANT EACH 2 2 1,800.00 $ 3,6 00.0( 6. 20" X 16" PRESSURE TAP WITH 16" GATE VALVE AND BOX EACH 1 1 9,000.00 $ 9 1 00 0.0( 7. BUTTERFLY VALVE MH EACH 1 ► 6,000.00 $ 6,00 0.0( Cl�P 8. DELETED 9. 1.0 MILLION GALLON FLUTED COLUMN ELEVATED TANK L.S. 1 1 979,670.00 $ 10. CRUSHED ROCK PIPE SUIBGRADE BACKFILL TON 525 30 16.00 $ 480 .00 11. REPLACEMENT BACKFILL TON 70 360 11.00 $ 12. TOPSOIL BORROW C.Y. 470 575 6.00 $ 13. 15" C.M. PIPE CULVERT L.F. 36 36 30.00 $1,oao.00 14. 15" C.M. PIPE APRON EACH 2 2 200.00 $ 400 .00 15. DRIVEWAY S.Y. 185 201.4 28.00 $ 5,639 ,20 16. AGGREGATE BASE, CL. 5, 100% CRUSHED TON 12 0 30.00 $ _ 0 17. BITUMINOUS BASE, 2331 (PATCH) TON 3 0 300.00 $ 18. BITUMINOUS'WEARING, 2341 (PATCH) TON 2 0 300.00 $ 19. SODDING S.Y. 6,130 6898 2.00 $ 13,79 6.0( 20. SEEDING ACRE 0.60 .50 3,000.00 $ 1,50 0.0( Page 2 of 3 APPLICATION FOR PAYMENT - Continued Total Contract Amount $ 1,094,000 Total Amount Earned Material Suitably Stored on Site, Not Incoporated into Work lContract Change Order No. 1 Percent.Complete 100% Contract Change Order No. 3 Percent Complete 100% lContract Change Order No. Percent Complete $ 1,091,403.80 $ $ 13,195.00 $ 1,093.00 $ GROSS AMOUNT DUE .............. $ 1,105,691.80 LESS 2 % RETAINAGE......... $ 22,113.84 AMOUNT DUE TO DATE ............. $ 1,083,577.96 LESS PREVIOUS APPLICATIONS..... $ 1,033,325.07 AMOUNT DUE THIS APPLICATION.... $ 50,252.89 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress. payments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations of the under- signed incurred in connection with work covered by prior Applications for Payment under said contract, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens, claims, security interests and encumbrances. I Dated March 19 88 X I COUNTY OF Polk ) SS STATE, OF Iowa ) Hydrostorage, Inc. Contractor vame and ritie) A. BRUNO - Credit Manager Before me on this 30th day of March , 19 88 personally appeared James A. Bruno known to me, who being duly sworn, did depose and say that he is the credit Manager of the Contractor above mentioned; Office that he executed the above Application for Payment and Affidavit on behalf of said Contractor;. and that all of the statements contained therein are true, correct and complete. IM y Commission Expires: 9 )4 9 tary Public The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this Contract have been applied by him to discharge in full all of his obligations in connection with the work covered by all prior Applications for Payment. In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount Due. Date 4- 11`bS SHORT ELLIOTT HENDRICKSON, INC. By T Page 3 of 3 AGENDA ITEM MEMORANDUM TO: City Manager FROM: Director of Public Works OL SUBJECT: Fill Vacancy--Utility Division DATE: June 17, 1988 Action by Coun Endorsed Modified 8 *Jaote Date Recently a maintenance worker in the utility division was terminated" This occurred after a long period of therapy and evaluation for health problems" It was finally agreed that the individual can no longer perform the duties of his job" The efficient operation of the utility division suffered considerably due to the reduction in personnel. Since the good weather is upon us, it is important for the city to fill the vacancy as soon as possible" Sewer cleaning and maintenance has been curtailed to some degree. A greater concern, however, is hydrant maintenance. This activity is a new program that is performed by the utility division. In the past St. Paul provided this service at great expense to Maplewood. We can do a more complete job with our budgeted employees" This, of course, assumes the division is at full complement" It is recommended the city council authorize filling the vacancy in the utility division" jw 1' t MEMORANDUM TO: City.Manager FROM: Public Works Coordinator SUBJECT: 1988 Overlay Program DATE: June 13, 1988 AGENDA ITEM � 7 Action by Council: Endorse Modifie Rejecte Date The attached map shows those roadways proposed for overlay this year. All roads are scheduled for 1 1/2 inches of overlay except as follows: Radatz, Southlawn to White Bear 3 inches Gall, McKnight to Lakewood 3 inches Cypress, County Road C to Connor 3 inches Kohlman, VanDyke to White Bear 2 inches Fitch, Kohlman to north 2 inches These roads either lack surfacing completely or have such an irregular surface that a paving machine could not lay a thinner layer without dragging at the high points. The total estimated cost for the work is 6125,500. recommended. FL- C Approval is FN� 4 AS OYYIM]M �Z 2 v 0 AS 3ON3tl if 3OIOYVo a a a • S y o 4 \ I I �� g m cn VNVJ 3711/7 L m w� a l 3901tl !k Aye 8 DIVI h a E 0) � y Otl NM ]1. tl0 OD�N1Nrl: 15 by i 1S IIAWA11 N° 2 m h [it Ls ct � � h p� i p 7� 663Ntlf1! C �� As K3N 3 �� 1 1N /dS " H1NON N 3 IhW n N O \ °- WVd AN M MOItl -O3tli d a i31tiv -MSlln O 1 Y1+tl38 S J Ir' S 1 132VN .; tlV39 31]IIM • � u 3NAa 01 3NAO MIA _ N S yxr AV tlV3Y AS OYYIM]M �Z 2 v 0 AS 3ON3tl if 3OIOYVo a a a • S y o 4 \ I I �� g m cn VNVJ 3711/7 L of ZN u� 1a Y y li 15 Nlll 1910 C p o is ours dl L M Nd .1 u 9 tlinrw, t is 13. N w \ N f 1 913 N d. /. J tl0 OD�N1Nrl: i 1S IIAWA11 2 m h ON � � h a As K3N 3 1 1N /dS " H1NON N n N O \ au d O 1 Y1+tl38 S J Ir' 132VN u 3NAa 3NAO MIA _ N S yxr AV tlV3Y of ZN u� 1a Y y li 15 Nlll 1910 C p o is ours dl L M Nd .1 u 9 tlinrw, t is 13. N w \ N f 1 913 N d. /. � ` Aotlmo by Cnuon1I:) � MEMORANDUM Eodoroo Modifie ReJuote ~~~-~�~�~ TO: City Manager Date FROM: Associate Planner, Randy Johnson/ SUBJECT: Land Use Amendment <C to RH and RL) Rezoning (R-1 to R-3), Building Height and Shoreland Density Variances, Authorization for Reduced Parking and a Conditional Use Permit for a Four-Story Building LOCATION: 22B0 Stillwater Avenue APPLICANT: Community for Affordable Senior Housing (C"A^S.H") OWNER: Beaver Lake Lutheran Church PROJECT: Lincoln Park Manor Seniors Residence DATE: April 27, 1988 SUMMARY Introductiorl 1. The applicant is proposing to construct an 86-unit multip\s dwelling for older adults. This project requires the following approvals: A. A land use plan amendment from C, church, to RH, residential high density, and RL residential low density. b. Rezoning from R~1, single dwelfing, to R-3, multiple dwelling" C. A variance or code amendment to construct a four-story structure that is one story taller than permitted in the shoreland of Beaver Lake. d. A variance or a code amendment to allow 1,520 square feet of area per unit, rather than the 5,000 square feet per unit required in the shoreland of Beaver Lake. e" Approval to allow 111 fewer parking spaces (74 open and 37 garage) than generally required for multiple dwellings. f" A conditional use permit to exceed three stories of building height. (Refer to the applicant's letters starting on page 19") 2" A plat or registered land survey to separate the senior development site from the church property will be applied for once the zoning approvals are granted. A density transfer from the church to the senior project will be required, since the proposed site is too small for the number of units proposed" 3. Staff is proposing a code amendment (separate report) to waive the shoreland requirements for maximum building height and minimum unit area (items 1 (c) and (d) above) for this and similar sites where the development will have, at best, a negligible impact on a protected water. The applicant would receive fee title to a 1"9 acre site" (See page 15") This area, by itself, is too small to support the proposed 96-unit building. Beaver Lake Lutheran Church does not want to deed fee title to the applicant for more land but is willing to give them a "density easement// for the additional 1.1 acres of site area needed to comply with density requirements. The 1,1 acre area is totally encumbered by a MnDOT drainage easement" The applicant is requesting a plan amendment from C to RH for the 1.9 acre building site and all of the drainage easement (page 15) except the storm sewer corridor to McKnight Road. This corridor would be changed from C to RL^ The church would then transfer the unusable density from the drainage easement to the 1^9 acre building site. Discussion Land use plan amendment: This proposed amendment from C to RH and RL use is consistent with the land use transition and housing policies set forth in the comprehensive plan" Building height and minimum-unit area variances: Two findings required to approve a variance cannot he met--a three-story structure instead of the requested four-story structure would be a reasonable use of the site and the need for the variance would be self-imposed rather than due to a unique circumstance of the site. However, review of this project pointed out that the subject provisions of the shoreland ordinance are overly restrictive. This project, at best, will have a negligible effect on the aesthetics or use of Beaver Lake. As such, a code amendment (separate report) is proposed to waive these requirements for proposals such as the applicant's" The variance requests have been addressed in this report to allow the applicant to proceed should council prefer to approve the variance instead of the proposed code amendment. Parking space reduction: The applicant has agreed to site plan revisions (page 17) which will result in 61 spaces (49 garage and 12 open spaces for visitors) to be initially provided for 86 units. If a lack of visitor spaces is realized, the applicant's plan shows an additional 19 open spaces that could be added for a total of 82 spaces (49 garage and 33 open spaces). ? The applicant's initial ratio of .71 parking spaces and potential on-site ratio of .95 spaces for each unit is above the average of ^49 spaces for each unit available at 15 similar senior housing projects in the metro area, (Refer to page 24.) The "49 spaces for each unit average is based on older projects with predominately open parking rather than garages. The largest demand for parking at a senior housing project generally occurs in the first year or two" After that, the residents age and car demand decreases. There is room to add additional spaces on-site or joint use of the church parking lot for overflow parking may be an option. Conditional use permit: Code requires a conditional use permit to exceed three stories of building elevation" The applicant contends that the fourth story is necessary to make the project viable. This code is assumed to have been adopted to insure that tall structures were not located too close to single-dwelling structures and to insure that appropriate fire fightin9 precautions were observed. Since this code was adopted in 1968, stricter setback requirements have been adopted to require taller, more massive structures to be set back up to 75 feet from a property line. This structure complies with the present requirements. Also, present day uniform building and fire code requirements, which include installment of sprinklers adequately address the public safety issues associated with this type of structure, whereas the city's building code that existed in 1968 did not` From the perspective of land use transitions, this site is well suited to-the proposed structure" To the east are three-story apartment buildings. These buildings will not appear significantly lower than the proposed structure because their first-floor elevation is about ten feet higher. To the south is a ponding area planned for high-density residential use. The closest dwelling to the west would be about 400 feet away" The closest dwelling to the north would be 500+ feet away. .R ecommendation 1. Approve the resolution on page 29 to amend the land use plan from C church, to RH and RL as shown on page 14" Approval is on the basis that: a. Beaver Lake Lutheran Church has declared this area as excess property for church purposes" b" The RH, residential high density designation, is compatible with the existing RH development to the east (Silver Ridge Apartments), the planned RH development to the southeast and the church use to the west and northwest. ] C. The RL designation along the McKnight Road frontage would be compatible with the single dwellings across the street. d. The proposed structure would be at least 400 feet from the nearest single dwellings" 2" Approve the resolution on page 30 to rezone the area amended to RIO, residential high density, from R^-1 single-dwelling, to R~` 3, multiple dwelling" 3. Approve the resolution of page 34, authorizing a reduction in parking spaces from 172 to 61 spaces (49 garage spaces and 12 open spaces) initially with an additional 19 "future" open parking spaces that could be provided, if necessary. Approval is on the basis that: E.A. The proposed parking space to unit ratios of "71 initially and ,95 if each of the "future" spaces is constructed, are greater than the average of .49 spaces per unit found among 15 developments outside Maplewood that attract residents of a similar age. b" Council has approved a reduced number of parking spaces for each of the previously approved senior residences" C. The code was adopted to regulate apartments designed for families and does not address the reduced parking need for senior housing. Approval is subject to: a" A perpetual, recordable easement for use of the 23 parking spaces on the church's property, adjacent to the seniors/ project, shall he submitted to the city. This easement shall be recorded against the church property if the city council determines that there is insufficient parking" The easement may be released by the council one year after 95% occupancy of the building or anytime thereafter" If the church parking proves inadequate, or the church refuses to grant an easement, the city council may require the construction of additional on-site parking spaces" b" Any spaces to be used on the church property shall he posted as such" C. Conversion to non-seniors housing shall be prohibited, unless additional land is obtained to comply with density and parking requirements. 4" Deny variances from the shoreland ordinance to allow a four- story building--one story more than allowable by the code and a site density of 1,520 square feet per unit, rather than the 5,000 4 square feet per unit called for by this code" Denial is on the basis that: Strict enforcement of the code would not cause undue hardship because of circumstances unique to the property under consideration because: a" A three-story building, rather than the requested four- story building, would be a reasonable use of the property. b" The plight of the property owner would be self-imposed" 5^ Approve the resolution on page 32 to approve a conditional use permit for an indefinite time period to construct a four- story multiple-dwelling structure on the basis that the findings required by code would be met. CITIZEN COMMENTS Staff surveyed 55 persons who own property within 350 feet of this site. Of the 25 respondents, fourteen are in favor, nine are opposed, and two have no comment" Those in favor had the following comments: I. I am in favor as long as the building is used for seniors, as long as it exists" Since Silver Ridge was built, we have had a lot of trespassing. Staff comment: This building could not be converted to family housing without enlarging the site to provide more parking and to comply with density requirements. 2" We need senior housing in this area" It will give seniors in this area an opportunity to stay in their neighborhood close to friends, church and relatives" 3" I am in favor, however, I need to know that area residents will be able to afford to live here. From what I've heard its going to be too expensive" I would like some assurance in the way of subsidization for those who qualify. Staff comment: The applicant's goal is to have at least 44 of the 86 units priced to be affordable by low-to-moderate income residents. The 1987 ceiling for moderate cost rent, including utilities" was $532.50 for a one-bedroom unit. Maxfield Research Group, Inc. has prepared a feasibility study for this project. They found that the following unit mix and rent range could be successful. 86 100% Source: Maxfield Research Group, Inc" The applicant has stated that some of the units listed in the table will be marketed at lower rents than indicated to make the project affordable to more persons. Section 8 rent subsidy vouchers could also be used by those who qualify" The city cannot impose rent ceilings unless directly involved in the financing, which at this time it is not. Those opposed had the following concerns: 1" "It would lower the property values of the existing homes on McKnight Road.'' Staff comment: There is no evidence to staff's knowledge, that senior citizen apartments lower property values of nearby single dwellings. In the recent past, the following senior apartments have been constructed next to or across the street from single dwellings within the city: Concordia Arms (seniors) and Hazel Ridge (seniors)" 2" ''The units will end up rented half by elderly and half by handicapped or people on welfare. Profiles on television show that seniors and these others do not mix"" Staff comment: The applicant is designing the building for occupancy by senior citizens. They are striving to have the rents start at about $500 per month. They do not have a funding source, such as Section 8 Rent Assistance, to subsidize any person(s) on a monthly basis including seniors. At least two handicap units must be provided to comply with the Uniform Building Code" If state and federal building and financing requirements permit, these units may be rented to non- senior handicap persons if they would otherwise be vacant. 3, »I don't believe that a variance from the shoreland ordinance should be granted for a four-story building" The building is very large and bulky" Three stories would be adequate.'' 4. oI am not in favor of any more development of the open space in my neighborhood. I feel this, like the Silver Ridge Apartments, is being shoved down our throats" I am also pro- union and recall the pickets of my fellow brothers protesting Size Rent Units Type (Square feet) (1967) 34 407 1 BR 600 ^~ 650 $500 - 525 22 25% 1 BR 700 - 750 525 - 575 17 20% 1 BR/Den/1 Ba 825 ~ 875 625 - 650 13 15% 2 BR/1-3/4 Ba 950 - 1,000 700 ~ 725 86 100% Source: Maxfield Research Group, Inc" The applicant has stated that some of the units listed in the table will be marketed at lower rents than indicated to make the project affordable to more persons. Section 8 rent subsidy vouchers could also be used by those who qualify" The city cannot impose rent ceilings unless directly involved in the financing, which at this time it is not. Those opposed had the following concerns: 1" "It would lower the property values of the existing homes on McKnight Road.'' Staff comment: There is no evidence to staff's knowledge, that senior citizen apartments lower property values of nearby single dwellings. In the recent past, the following senior apartments have been constructed next to or across the street from single dwellings within the city: Concordia Arms (seniors) and Hazel Ridge (seniors)" 2" ''The units will end up rented half by elderly and half by handicapped or people on welfare. Profiles on television show that seniors and these others do not mix"" Staff comment: The applicant is designing the building for occupancy by senior citizens. They are striving to have the rents start at about $500 per month. They do not have a funding source, such as Section 8 Rent Assistance, to subsidize any person(s) on a monthly basis including seniors. At least two handicap units must be provided to comply with the Uniform Building Code" If state and federal building and financing requirements permit, these units may be rented to non- senior handicap persons if they would otherwise be vacant. 3, »I don't believe that a variance from the shoreland ordinance should be granted for a four-story building" The building is very large and bulky" Three stories would be adequate.'' 4. oI am not in favor of any more development of the open space in my neighborhood. I feel this, like the Silver Ridge Apartments, is being shoved down our throats" I am also pro- union and recall the pickets of my fellow brothers protesting that construction by a scab work force. I have nothing against convenient, affordable housing for the elderly, but I feel this project would be unfavorable for this neighborhood"" Staff comment: The church has declared the easterly portion of their site to be excess property. Neither the city nor the county has plans to buy the high-ground portion of this site for use as park or open space" An easement has been acquired which will retain the 1°1 acre low area for drainage and open space. A reasonable use of the land must he allowed, 5^ "Traffic on Stillwater Road is too heavy now. The driveway proposed to Stillwater Road is at a bad spot and will cause traffic accidents." Staff comment: Stillwater Avenue is designated as a major arterial roadway and it is a county road. In 1990 a portion of this highway is scheduled to be reconstructed on either side of Lakewood Drive to lower the intersection and add turn lanes. It is currently designed to safely handle an average daily traffic (ADT) count of 7,000+ vehicles" The most recent count showed an ADT of 3,600 vehicles" All site distances will conform to design standards and all driveways will have adequate separation between intersections. Dan Soler, the county highway engineer states that the proposed driveway will have no adverse affect on the safety of this roadway. 6, "This is not affordable senior housing." Staff comment: Refer to the response to Item Four under those in favor. 7^ Refer to the attached letter (page 27) from the St" Paul Public Housing Authority" Staff comment: A market study completed in 1985 by Gary Stout, shows a market demand for senior housing in Maplewood" Several hundred persons are also on the waiting lists for existing facilities. The applicant is not requesting financial assistance from the city, therefore, the city has no basis to dictate the type of housing or the rent received. REFERENCE Site Descriotion Gross acreage: 3"39 (Includes "39 acres density credit for underground parking.) Existing easements: MnOOT has acquired a drainage and utility easement that is 1"1 acres in area. (Refer to page 16") VA Surrounding Land Uses North: Stillwater Avenue. Across the street are single dwellings and a water tower. East: The 86-unit Silver Ridge Apartment complex. South: A 33-foot-wide parcel of land attached to the Silver Ridge property. This strip of property increases to 66 feet of width at McKnight Road" West: Beaver Creek Lutheran Church grounds and parking area and McKnight Road. Northwest: The edge of the Beaver Lake wetland is 700+ feet from the northwest wall of the proposed structure" Beaver Lake Church is located directly between the proposed building and the lake. Past Actions 1. Parking spaces: Parking space variances have been approved as part of planned unit developments for each of the following senior housing developments: Early 1970s ~ Archer Heights 21 spaces for 69 units (.30 spaces/unit) were approved. No garages were required. Note: The property owner has expanded the number of open parking spaces to 50 ("73 spaces/unit). In a survey of Archer Heights residents that was conducted in May, 1976, the HRA concluded that: "the types of garage and parking variances given for this project should not be allowed again. While the elderly might not need one garage and one parking place for each unit, they should include some garages and adequate parking spaces within a reasonable distance of the building" Adequate parking is defined as ample, not only for the needs of the tenants but also for visitors." 1-30~B0 Concordia Arms 100 spaces for 125 units ("80 spaces/unit) were approved" No garages were required. All units are rented. They generally have 60 cars parked on the premise" 4-11-B3 Hazel Ridge 75 spaces for 75 units (1"00 spaces/unit) were approved" 55 101 of these spaces are garages. The manager stated that 62 units are rented and there are 25 resident cars. The average resident age is 80° 1~27-B6 Casey Lake Development (abandoned) 56 spaces for 52 units (1"08 spaces/unit) were approved. 26 of these spaces were garages. 1-11-88 Cottages of Maplewood 86 spaces for 60 units (1"43 spaces/unit) were approved. The site plan also showed an additional 33 spaces in front of garages primarily to accommodate guest parking. 42 of the 86 total spaces are to be garages, Note: This development is designed to attract younger and more mobile seniors than the previously approved developments" As such, more parking spaces will be provided. Conditions common to each of the above approvals, except the Archer Heights project, were: 1" "If council determines that there is inadequate on-site parking during its review one year after 95% occupancy, additional parking spaces may be required." 2~ Areas shall be designated on the approved site plan for future parking spaces. Planning I. Land use plan designation: C, church 2° Zoning. R-1, single 3" Planned density: 34 amendment) 4° Proposed density: 3 5" Compliance with land State law: dwelling people/net acre (proposed plan 3.2 people/net acre use laws: Section 367"10 Subdivision 6 (2) of the state law requires that the following findings be made before a variance can be granted: a. Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration" b. The variance would be in keeping with the spirit and intent of the ordinance" "Undue hardship" as used in connection with the granting of a variance meansthe property in question cannot be put to a reasonable use if used under conditions allowed by the official contr^ols" The plight of the landowner is due to circumstances unique to his property, not created by the landowner, and the variance, if granted, will not alter the essential character of the locality" Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance" City Code: a° Section 36~485 requires four findings for the approval of a rezoning. (Refer to the resolution on page 29") Variance One b^ Section 36-566 (shoreland ordinance) restricts residential development on this site to a maximum of three stories" The applicant is requesting a variance to construct a four-story structure" Variance Two C. Section 35-566 (c) (3) (e) requires property within a shoreland district, but which does not have lake frontage, to have not more than one dwelling unit for each 5,000 square feet of the site" This project would have one unit for each 1,520 square feet of the site. d. Section 36~^22 (a) requires at least two parking spaces for each multiple dwelling unit, one of which must be enclosed, unless otherwise authorized by the City council" 172 spaces are required for this site, of which 86 must be enclosed. The applicant is proposing a total of 61 parking spaces, 49 of which would be enclosed. e" Section 36~^122 (h) states "No R~3 B multiple dwelling (17 units or more in a structure) shall be erected or structurally altered to exceed a height of three stories or 35 feet, whichever is greater, measured from the front or side of such building, 10 unless granted a special use permit by the city council .'/ The applicant is proposing a four-story, 45-foot high building. f° Section 36~442 (h) requires ten findings for approval of a conditional use permit" (Refer to the resolution on page 32.) Housinc 1. A policy of the HRA is to encourage housing options available to the older adult residents of the community" 2. In October of 1985, Gary Stout of Public Private Ventures prepared a market opinion for the 52-unit Casey Lake Senior proposal (County Road C and White Bear Avenue)^ Mr. Stout's conclusion was that the demand in Maplewood for senior housing could support 11 112 new units in 1985 with a demand in the years of 1986 ^ 1990 for an additional 43"5 units per year.// 3" Of Mr, Stout's estimated demand for 330+ new senior housing units between 1985 and 1990, only 75 units (Hazel Ridge) have been constructed" An additional 60 units (Cottages of Maplewood) are proposed for construction in 1988. 4" In Mr. Stout's market opinion, he also addressed the issue of the appropriate number of parking spaces for a senior development: "I recently had the opportunity to review the parking statistics of a large development firm that specializes in senior housing (IDM Corp.) in automobile-oriented southern California. Their experience is that the parking ratios required are about 1 car per unit at opening, which decreases to .5 and then eventually "3 cars per unit when the project »matureso. In the average unit at project maturity generally only a widow remains in residence and she tends not to drive, "'The experience of local units such as Croixdale (with 41 units and parking demand of 20 to 25 cars, and Sutton Place (with 20 units and parking demand for 8 to 10 cars) tend to hear out those statistics." The survey of the parking spaces available for 15 other area senior housing developments is listed in Attachment 8" An average ratio of parking spaces to units found among the surveyed complexes was "49 parking spaces to each unit" The range was °26 spaces to 1 space per unit. 1" As part of the McKnight Road Realignment Project, the 11 xr� Minnesota Department of Transportation (MnDOT) acquired the pondin9 and storm sewer easement shown to the west of the building site (page 17)" 2" The city engineer believes that extending city water to the building from Stillwater Avenue, without looping it to McKnight Road, may not provide adequate fire flows, particularly for a four-story building" This issue will be further investigated when the utility and grading plans are submitted. 3" The proposed building will require a force main to connect with Maplewood's sanitary sewer. EUblic Safety The fire marshal recommends that a second entrance to the garage be id d I the drive i blocked vehicles would have prov e . n case e r e s � an alternate way to exit" The building, as proposed, complies with the Uniform Building Code for pedestrian exiting from the garage area. Erocedune 1" Planning Commission recommendation. 2" Housing and Redevelopment Authority recommendation., 3" City Council decision following a public hearing. 4. Approval of the shoreland code variances by the Department of Natural Resources, jl 1 " Land Use Plan (existing) 2" Land Use Plan (proposed) 3" Property Line/Zoning Map (existing) 4" Proposed Zoning Map 5^ Site Plan 6" North elevation relative to church 7^ Applicant's letter of justification G. Parking space survey 9. Letter from St. Paul Public Housing Authority 10. Resolution (land use plan) 11" Resolution (rezoning) 12. Resolution (CUP) 13. Resolution (parking space reduction) 12 Rm 9m S ' major `$Coteclor m I ° Maryland Ave. s t = Stillwater Road © m IRI - i o m s - , �' SC —�OS;— . = -- j( N H I ma I m 0 `o oi Harvester ml Of co leclar 4 uunn j C �Ijllli ll' T I! `e C p Ili ll e > os S IE C F u. ma or Werla Minnehaha J , �pR -, s - � ise m ,.� • _+ h .'. ma ore. lee or Conway LAND USE PLAN (Beaver Lake Neighborhood) (Existing) 13 Attachment 1 0 N Rm / — M » Rm S e ' R mi S ector m I ° Maryland Ave. In 1 1 m iRl Stillwater Road =� - O r r ; m SIG P h OS — m Il. 1 Coto Harvester mi or C o lector i, ' i II' C p — R j �c T RN li;• l C 4E.' OS SG ma or arteria Mi nnehaha J II P us R� ! rt 'pR S m k ma orcollec or Conway ��. quo �L u�li Beaver lake NEIGHBORHOOD LAUD USE PLAN (Proposed) 14 Attachment 2 U N 143' '151 110 L- 1 n 1 I ` o 0 N n AV - 15J. J — i - -- 1.5 N 0 I m J & 41, °_ c� 61 56 5 c >•- \ - i 136.13 136.1 S I 153.3 1 e 1' c0 - �S ( 20 010 05 ro TA 5 co y r 6q) 103.15 9 (s) ❑ J U r N O N 1{t N N O O i R / _ 33 I� (3.75 ac .) �I a ie, J Beaver Lake Lutheran Church: nice _. pia 4. < %'3 • : a) v °Is 3 0ci _0 0 -'125 I N VAC L e -a2 Dx.ie2Ne524 _ �\ 130 a (ba) mmm 13 (4- 21bc j A 4 -T . CH. 1 5Ill, o EF or 11. 90 R3 :Silver Ridge Apartments \� ' qj c o �• 1 Su a' Undeveloped Land er• r• tee. � � � � e� e� � e� e� _ K/ ,. -- Q) z. as Ac. 5 (1` 0 Lincoln Park Manor ED , Fee ownership 0.9 Acres) ffi *s Oenslty Iran Or to Lincoln Park I•'``hM the idar t '.could be rezoned from R -1 to R -a PROPERTY LINE / ZONING MAP (Existing) 15 Attachment 3 Id (7) 0 Q o20 55 m O olo 55 (3) m d X01 Z"fJ a t (N aty � t � 1.62 ac. Water Tower " oe (a) 5 4' i N ^ 0 ,2 6 48.4 M — 101.9 3o 93 u g9 Ixl.55 101 ,'Pt u (4) �.,V ( m 54 61 N i V aY O rry y . 6 I . (_s) - idL - 9� "O Iz r +ui o e4o c� Le 5a 5 �IO (3) m d X01 Z"fJ a t (N aty � t � 1.62 ac. Water Tower " oe (a) 5 4' i N 11 't Iso 1 y_ 7'<:JL — A G. %, aa r —l o 136.1 Y 3' 153,3 153.31 3.3 89 101.9 121.85 W9.4 O 0 * 34 b c » N M e 52 50 4 1 + d) O 101.9' F �d vx�, xe (3) W oW Oi0 070 03o Q o20 q 010 y 136.19 136.13 ozo owl 1.62ac. I �° u Q n ix) ey s ra l@sJ o City of 54 Pau) ' 1 U pq2,.��31 19 M1 l S�J 0 19 o Y >, d p .1 � �5) a o . 1 33 R3 � A N 0 _ I `P r I r ` �• � g 4 tell ,w 9 � 3 Cbba< O S �13 N� •1z5 VAe, x•e -ax Da:.E2l3a5t6 _. "'� 0 130 (bi) ,50a . oho - 2 OA-¢ '98ae V 4 (4) 00 x' _.E.Nelso" (�) 0 00 ' % �1 / 2.35 1 A p 1 81 � 1.00 Tc. N PROPERTY LINE / ZONING MAP (Proposed) 16 Attachment 4 4 • I: II l i II I� II I� I I I it :r v —• R r...•yl Yr r .I 1' \`i.r , ♦`fi or r !j:. �`�. '�5•" -`. DrivewaY to be moved 2 to • °� }}11 , // / - the east 1�• , rra�.11 s: R,.e I , o \ Provide 24 feet ofwidt t`or all driveways. a .•Nine 9- foot to a ten .eke Lutheran Church A � ' l e t o (7, 10 -toot x ,\ N• 9 s ✓F re f i \ � I NV o '`. �A !!il 'p, L t � � is 1 I� J . I � tk ACtu building site 1. Y ♦ � ♦� \\ f 1 �'• (1,9 acres) �• r - • ,�;'� - ' v tb Replace all 9- foot -wide spaces 1.1 acre drat nags easement. -r -; with 10- foot -wide spaces Density credit to be transferred oposed fora land use to the building site. t- !1C. ", .� / ,• �, t, ,•, '•:: p amendment to RL, �` ♦'�•♦ i �♦ •, �-�,� i •. `� \ACC O. `�` `7 •! - `' >� _ ' r 5 &rAG W W M S09•r.66'w 91609 1 •• Jv I w V! er � F li t ces l to be three Replace nine 9- foot -wide spaces) with eight 10- foot -wide spaces that meet setback requirements. ••�• Revised Parking Space Mix , ..' \ •''\•, 32 ten and 12 -foot -wide spaces 52% 29 nine- foot -wide spaces 106% LINCOLN PARK MANOR SITE PLAN (The indicated revisions will be shown on the final site plan to be reviewed by the ATTACHMENT 5 community design review board.) 4 17 .5 I a 8 oG' O z; i Y ' K Q n: Z6 Ji V: Z' _S -4 i Attachment 6 18 ATTACHMENT TO COMPREHENSIVE PLAN AMENDMENT APPLICATION This application requests a Comprehensive Plan Amendment for a tract of land now owned by Beaver Lake Lutheran Church. The land is comprised of two adjacent parcels: Parcel A contains 1.9 acres of land that Beaver Lake Lutheran Church will sell to the COMMUNITY for AFFORDABLE SENIOR HOUSING ( "C.A.S.H. "). Parcel B contains 1.1 acres of land. The Church plans to deliver to C.A.S.H. legal control of this parcel through a perpetual easement or a 99-year lease or such other mechanism as the City and its attorneys find acceptable. The subject property will be developed to provide much - needed, affordable rental housing for elderly residents of the Beaver Lake area of Maplewood. The development (to be known as Lincoln Park Manor) will be operated on a non- profit basis and will offer an appropriate housing alternative for lower- and moderate- income senior citizens whose housing needs are not now being served adequately. The proposed use of the property meets the HRA's published objective No. 4 for 1987, which states (in part) that the HRA shall "encourage and facilitate the provision of life -cycle housing, and continue to work toward the establishment of alternative housing options for the city's older -adult population." In addition, we understand that the subject property was designated for Church use in the Comprehensive Plan because of the property's ownership by a Church, not by a desire to restrict the property's use to a Church facility. PROJECT INITIATION, SPONSORSHIP and OWNERSHIP The concept of Lincoln Park Manor was initiated by senior citizens of the Beaver Lake area who want to remain in the neighborhood but whose housing needs are not now being served adequately. In response to the concerns expressed by their senior members, five churches in the neighborhood joined together and created the COMMUNITY for AFFORDABLE SENIOR HOUSING. C.A.S.H. is, in effect, a coalition of the five neighborhood churches (Beaver Lake Lutheran Church, Geth- semane Lutheran Church, Holy Cross Lutheran Church, St. Thomas the Apostle Catholic Church and Transfiguration Catholic Church). The COMMUNITY for AFFORDABLE SENIOR HOUSING is the sponsor /developer of Lincoln Park Manor and will be the project's owner. By owning the development, C.A.S.H. will be able to ensure: 19 Attachment 7 -- the long -run affordability of the project for lower- and moderate - income seniors; -- the provision of management and supportive services that are appro- priate to meet the needs of elderly residents; and -- the continuing maintenance of the development as a safe, secure and responsive housing environment for senior citiens. C.A.S.H.'s ownership of the project is expected to be perpetual. Because Lincoln Park Manor will be operated on a non - profit basis, rent increases will occur only in response to actual increases in the costs of operating and main- taining the development and in serving the changing needs of residents. The rent schedule will not include any profit to be paid to the owner. LOCATION and NEED There is no other housing in the Beaver Lake area (or elsewhere in the "leg" of Maplewood) that is designed to meet the needs of senior citiens. By providing housing that is appropriate and affordable to lower- and moderate - income seniors, Lincoln Park Manor will enable long -term residents of the Beaver Lake area to remain in their community. In response to a mail survey conducted among elderly members of five churches in the Beaver Lake area, 243 senior citizens indicated an interest in a housing alternative in their community that would be designed to meet their needs. HOUSING ENVIRONMENT In addition to quality housing, Lincoln Park Manor will provide sensitive and responsive management, social and supportive services designed to ensure a healthful, independent - living environment. Residents will be offered responsive services that will enable them to maintain independent lifestyles for as long a period of time as possible. A wide range of intellectual, social, cultural and community experiences will be offered to residents. Emphasis will be placed on activities that are produc- tive and utilize the experiences and expertise of the elderly. Services may include nutritional counseling, a telephone reassurance program, in- building meals for residents, educational programs, and other counseling services. In addition, the COMMUNITY for AFFORDABLE SENIOR HOUSING is committed to developing a large volunteer program involving churches of all denominations and other community groups. Opportunities for the elderly to serve as volun- teers will also be pursued. - 2 - go RELIGIOUS SUPPORT Each of the five member - churches of C.A.S.H. intends to maintain a long -term commitment to Lincoln Park Manor. Each church appoints two members to the board of directors of C.A.S.H. and plans to provide supportive services to residents. By pooling their efforts and resources through C.A.S.H., the five churches will be able to offer residents a higher degree of supportive services than is typi- cally available at projects of this size. Being in daily contact with elderly residents of the Beaver Lake area, the five churches are in a unique position to be able to identify and address appropriately the needs of senior citizens in their community. SUMMARY Lincoln Park Manor will provide an appropriate housing alternative for sent citizens of Maplewood. It will enable long -term residents of the Beaver La'. . area to remain in their neighborhood, which is now "under- served" compared to other areas of the City. The development's ownership and operation on a non - profit basis will ensure its continuing operation as a housing opportunity that is affordable to lower- and moderate- income people. Lincoln Park Manor will be a high - quality project that will be an asset to the City of Maplewood and a credit to all those who participate in its development. - 3 - 21 ATTACHMENT to VARIANCE APPLICATION This application requests a variance for height so that Lincoln Park Manor can be four stories tall, rather than three stories as required by the zoning code. 1. Our primary purpose in requesting this variance is to increase the number of people who can be served by Lincoln Park Manor — people whose housing needs are not now being served adequately. Without the variance, Lincoln Park Manor would contain 63 dwelling units; with the variance, 86 dwelling units can be constructed. An intense market study performed by the Maxfield Research Group indicates that there is a current demand for 231 additional housing units for senior citizens. The requested variance would allow the construction of four floors of dwelling units rather than three. This would enable us to serve an additional 23 senior households who can live more independently in ap- propriate housing than they can in their single family homes. The larger number of dwelling units would also enable us to provide manage- ment of the property in a manner that is more appropriate for meeting the needs of senior citizens. For example, the economies of scale of the larger building would enable us to hire a full -time manager for the building rather than a part -time staff person. The need for the requested variance is generated by the requirement that 1.1 of the 3.0 acres that will comprise Lincoln Park Manor must be main- tained as open space. This requirement is unique to the subject property. The Minnesota Department of Transportation ( "MNDOT ") owns a "ponding ease- ment" across the 1.1 acres which prevents any structures from being placed on this acreage. If the MNDOT easement did not exist, the "footprint" of Lincoln Park Manor could readily be increased to accommodate 86 dwelling units in a 3 -story structure. Because the MNDOT easement does exist, how- ever, 86 dwelling units can only be built on the 3.0 acres if the structure is allowed to contain four stories of dwelling units rather than three. 2. We believe the requested variance is in keeping with the spirit and intent of the ordinance. The building will have a "pitched" roof, the peak of which would be 36 feet above ground level. The roof will not substantially increase the "massing" of the building because its slope diminishes the effect of the height of the roof. With a pitched roof, the eye tends to travel to the eave line, not to the peak of the roof. 22 By contrast, the three -story Silver Ridge Apartments are situated on an adjacent tract of land that is substantially higher than the subject pro- perty. Although the flat roof on the Silver Ridge Apartments will be rough- ly 17 feet below the peak of Lincoln Park Manor's roof, the Silver Ridge roof will be approximately 2 feet lower than the save line on the four- story Lincoln Park Manor. In addition, the peak of the roof of the proposed building would be about 17 feet higher than the roof peak of the adjacent Beaver Lake Lutheran Church but approximately 15 feet lower than the steeple on the Church. From both Stillwater Avenue and McKnight Road, Lincoln Park Manor should give the impression of being shorter than the Church and insignificantly taller than the Silver Ridge Apartments. Please also note that, as a neighborhood -based organization, we are particular- ly concerned that Lincoln Park Manor fit well into our community. We intend to make every effort to assure ourselves (as well as our neighbors) that Lincoln Park Manor will be compatible with the surrounding structures. - 2 - 23 PARKING SURVEY -- ELDERLY HOUSING Done in 1979 by Franklyn Park Associates & Weber's Investment Corp. DENSITY AND PARKING ANALYSIS SENIOR CITIZENS' HOUSING TWIN CITIES SUBURBS EXHIBIT . I. MINNESOTA HOUSING FINANCE AGENCY DEVELOPMENTS Units Percentage Per Acre Parking 1. Richfield Seniors East 78th St. & Chicago Ave. So. Richfield, Mn. 2.61 acres 150 units 60 spaces, surface 57 40% 2. Robbins Landing 39th Avenue No. & W. Broadway Robbinsdale Mn. 1.26 acres 110 units 52 spaces, surface 87 47% 3. Northeast Seniors Housing 39th Ave. N.E. & Stinson Columbia Heights Mn. 2.91 acres 85 units 30 spaces, surface 29 35% 4. Bridge Square Apartments River Avenue and Monroe Street Anoka Minnesota 1.19 acres 101 units 30 spaces, surface 85 30% 5. Franklyn Park Apartments 1st St. N.E. & Seppala Blvd. No. St. Paul Mn. 3.77 acres 117 units 54 spaces, surface 31 46% 6. Roseville Seniors Housing 1045 West Larpenteur Roseville Mn. 4.56 acres 127 units 63 spaces, surface 28 50% Stories 7 7 3 0 0 !4 24 Attachment 8 7. Bloomington Elderly Housing 82nd St. & Knox Ave. So.' Bloomington Mn. 4.69 acres 212 units 134 spaces, surface 8. Brooklyn Park Elderly 74th & Zane Ave. No. Brooklyn Park Mn. 1.58 acres 110 units 46 spaces, surface 9. Boardwalk Central Ave. & Wayzata Blvd. Wayzata Mn. 77 units 1.789 acres 38 spaces, surface 10. Dover Hill 2500 Rhode Island Ave. No. Golden Valley Mn. 234 total units of which 122 are Elderly Total 14.8 acres (including 3 acres on lake) Elderly portion less than 1/3 of site - less than 5 acres 74 spaces, surface & garage, for Elderly *Parking utilization less than 50% of spaces available 11. Fridley Apartments Mississippi & 7th St. NE Fridley Mn. 9.8 acres - Elderly portion less than 1/3 of site - less than 3.3 acres 49 spaces, surface, for Elderly 12. Coventry 2800 North Snelling Ave. Roseville Mn. 195 total units of which 1P3 are Elderly 5 stories 8 acres - Elderly portion less than 1/3 of site - less than 3 acres 49 spaces, surface for elderly Units Percentage Per Acre Parking Stories 45 63% 15 70 42% 7 43 49% 4 24 617,* 7 31 48% 5 34 48% 5 P41 II. FEDERALLY FINANCED & ASSISTED DEVELOPMENTS Units Percentage Per Acre Parking 13. Hopkins Village Apartments 9 Seventy Ave. So. Hopkins, Mn. 166 total units — 907+ are Elderly 11 stories 1.65 acres 166 spaces, surface 101 100 %* *Less than 25% of Elderly tenants have cars. 14. Hamilton House 2400 Nevada Avenue So. St. Louis Park Mn. 110 units 2.5 acres 29 spaces, surface 44 26 %* *90% of parking spaces utilized — parking sufficient 15. Yorktown Continental Apartments 7151 York Ave. So. Edina Mn. 264 units Approximately 6 acres approx. 120 spaces, 112 surface & 8 garages 44 45 %* *Approximately 80% of parking spaces utilized. Average 49% Median 47 %' Stories 11 4 12 Ky PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL U P �HA 350 Gilbert Building • 413 Wacoule Street • Saint Paul. Minnesota 55101 4 Phone 1612 298.5668 December 23, 1987 Geoff Olson, Director of Community Development City of Maplewood 1830 County Road B Maplewood, Minnesota 55109 Re: Lincoln Park Manor Dear Mr. Olson: Because the Public Housing Agency of the City of Saint Paul (PHA) owns property near the Beaver Lake Lutheran Church site, we received your December 3 letter about the proposed Lincoln Park Manor. I am writ re s halie_PHA a views. on ne w subsidize ho�f_or the elderly Based on our extensive experience housing the same population, we question the need for additional subsidized housing for low income elderly in Saint Paul and surrounding communities. However, there clearly is a need for housing specifically designed for persons who are not capable of living independently, with on -site congregate social and medical services provided. The PHA owns 2,657 units of low rent public housing for the elderly in 16 hi- rise buildings scattered throughout Saint Paul. The last two hi -rises were constructed in 1976. Since then HUD and the City of Saint Paul have approved development of 834 units of Section 202 elderly housing, units which carry identical eligibility requirements and rents as our public housing apartments. Many similar developments have also been constructed in suburban communities in the last 10 -15 years. We have voiced the PHA's concerns frequently during that period; and our position is well known by the staff at the Department of Housing and Urban Development Area Office. The PHA's hi -rises offer quality housing at affordable rents to Saint Paul's low income elderly. However, the buildings are older and we cannot compare with each new development which offers amenities which we cannot. It has been necessary for the PHA to engage in extensive marketing efforts over the past few years just to attract elderly to the PHA waiting list. An approved elderly applicant for public housing may have to wait only 30 -60 days for an offer of a unit today, a far cry from the 1 -5 year waiting list that existed when these units were constructed. We sought and received HUD's authorization to admit single persons who are not elderly or disabled to some "elderly" hi- rises. Also, since 1984 an increasing number of non - elderly handicapped /disabled applicants have been housed in the PHA's hi -rises as required by HUD. 27 Attachment 9 A Geoff Olson, Director of Community Development December 22, 1987 Page 2 The PHA suggests that the City of Maplewood give careful consideration to future proposals for subsidized housing for the elderly that come before you. Statistics from the Saint Paul Department of Planning and Economic Development indicate that the "62 years of age and older" population in Saint Paul will be gradually decreasing between now and the year 2010. What's more, the data indicate that those same elderly persons will be better off financially in the coming years and will likely have more housing alternatives than exist today. Tax dollars for low income housing should be used to meet the needs of large non - elderly families who require three, four and five bedroom units. The PHA has suspended taking applications for four and five bedroom dwelling units because there is no expectation of our being able to house applicants within a reasonable period of time. In fact, families in these bedroom categories may face await of 3 -10 years before receiving an offer of an available unit. Another underserved group is that of the elderly and younger persons who require special housing design and extensive supportive services to live outside of medical institutions. We understand that the Community for Affordable Housing has not yet applied for any subsidies for the Lincoln Park Manor, but that it could still do so. If no subsidy is involved, presumably market forces and construction costs will require Lincoln Park Manor to target a different population than that served by public housing and other subsidized projects. Nevertheless, we encourage the developer and the City of Maplewood to look for ways to meet what the PHA sees as the most critical needs: large units for non - elderly families and specially designed housing with supportive services to serve frail elderly and handicapped persons. Sincerely, n M. Gutzm Executive Director FAH:bwe cc:File:Route(DD:ARH):FAH a.] PLAN AMENDMENT RESOLUTION WHEREAS, the Community for Affordable Senior Housing (C.A.S^H^) initiated an amendment to the Maplewood Comprehensive Plan from C church, to RH, residential, for the undeveloped land on the south and west sides of the Beaver Lake Lutheran Church property" This property is more commonly described as 2280 Stillwater Avenue. WHEREAS, the procedural history of this plan amendment is as follows: 1° TheMaplewood Planning Commission held a public hearing on May 2 19B8 to consider this plan amendment. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The planning commission recommended to the city council that said plan amendment be " 2" The Maplewood City Council considered said plan amendment on , 1988" The council considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL tha+ the above-described plan amendment be approved on the basis of thr following findings of fact: 1° Beaver Lake Lutheran Church has declared this area as excesn, property for church purposes. 2. The RH, residential high density designation, is compatible with the existing RH development to the east (Silver Ridge Apartments), the planned RH development to the southeast and the church use to the west and northwest. 3^ The RL designation along the McKnight Road frontage would be compatible with the single dwellings across the street. 4" The proposed structure would be at least 400 feet from the nearest single dwellings. Adopted this day of , 1988^ Seconded by Ayes-- 29 Attachment 10 REZONING RESOLUTION Pursuant to due call and notice thereof, a regular meeting of the city council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said city on the day of , 1988 at 7 p.m" The following members were present: The following members were absent: WHEREAS, Community for Affordable Senior Housing (C.A"S"H") initiated a rezoning from R-1, single dwelling to R-3, multiple dwelling for the following-described property: (Legal description to be filled in once an RLS or plat des(_r',, is available" The area to be rezoned is shown on page 16") WHEREAS, the procedural history of this rezoning is as follows: 1. This rezoning was initiated pursuant to Chapter 36, Article VII of the Maplewood Code of Ordinances" 2. This rezoning was reviewed by the Maplewood Planning Commission on , 1988" The planning commission recommended to the city council that said rezoning be . 3. The Maplewood City Council held a public hearing on , 1988 to consider this rezoning. Notice thereof was published and mailed pursuant to law" All persons present at said hearing were given an opportunity to be heard and present written statements. The council also considered reports and recommendations of the city staff and planning commission" NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above-described rezoning be approved on the basis of the following findings of fact: 1" The proposed change is consistent with the spirit, purpose and intent of the zoning code and the comprehensive plan" 2" The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3" The proposed change will serve the best interests and conveniences of the community, and the public welfare because ��dditional senior housing opportunities will be provided, for which a demand has been demonstrated. 30 Attachment 11 4" The proposed change would have no negative effect upon the logical efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. Adopted this day of , 1988^ Seconded by Ayes~~- STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) SS" ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood held on the day of , 1988 with the original on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to this rezoning" Witness my hand as such clerk and the corporate seal of the city this day of , 1988" City Clerk City of Maplewood 31 Conditional Use Permit Resolution Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said city on the day of v 1988 at 7 p.m. The following members were present: The following members were absent: WHEREAS, the Community for Affordable Senior Housing initiated a conditional use permit to build a four-story senior building at the following-described property: (Legal to be determined") WHEREAS, the procedural history of this conditional use permit is as follows: 1" This conditional use permit was reviewed by the Maplewood Planning'Commission on May 2, 1988. The planning commission recommended to the city council that said permit be approved" 2" The Maplewood City Council held a public hearing on , 1988" Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements" The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above-described conditional use permit be approved on the basis of the following findings-of-fact- 1. The use is in conformity with the city's comprehensive plan and with the purpose and standards of this chapter" 2. The establishment or maintenance of the use would not be detrimental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 4" The use would not depreciate property values^ 32 Attachment 12 k U / 5. The use would not be hazardous, detrimental or disturbing to present and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run-off, vibration, general unsightliness, electrical interference or other nuisances" 6" The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties. 7. The use would be serviced by essential public services, such as streets, police, fire protection, utilities, schools and parks. B. The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the city. 9. The use would preserve and incorporate the site's natural and scenic features into the development design. 10° The use would cause minimal adverse environmental effects. Adopted this day of , 1988" Seconded by Ayes--- STATE OF MINNESOTA ) > COUNTY OF RAMSEY ) SS" ) CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 1988, with the original on file in my office, and the same is a full, true and complete transcript insofar as the same relates to a conditional use permit" Witness my hand as such clerk and the corporate seal of the city this day of v 19B8^ City Clerk City of Maplewood n 33 PARKINO RESOLUTION Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said city on the 27th day of June, 1988 at 7 p.m. The following members were present: The following members were absent: WHEREAS, the Community for Affordable Senior Housing has requeste�.� a reduction of required parking from 172 to 61 spaces (49 garage spaces and 12 open spaces) at the followi:ng-described property: (Legal description to be filled in after a plat or RLS is prepared") WHEREAS, the procedural history of this request is as follows: 1. This request was reviewed by tKe Maplewood Planning Commission on May 2, 19B8. The planning commission recommended to the city council that said request be approved" 2. The Maplewood City Council held a public hearing on June 27, 1988. Notice thereof was published and mailed pursuant to law" All persons present at said hearing were given an opportunity to be heard and present written statements" The council also considered reports and recommendations of the city staff and planning commission, NOW THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above-described request be on the basis of the following findings-of-fact: a^ The proposed parking space to unit ratios of .71 initially and ,95 if each of the "future" spaces is constructed, are 9reater than the average of "49 spaces per unit found among 15 developments outside Maplewood that attract residents of a similar age" b" Council has approved a reduced number of parking spaces for each of the previously approved senior residences. c" The code was adopted to regulate apartments designed for families and does not address the reduced parking need for senior housing" 34 Attachment 13 Approval is subject to: a" A perpetual, recordable easement for use of the 23 parking spaces on the church's property, adjacent to the seniors project, shall be submitted to the city" This easement shall be recorded against the church property if the city council determines that there is insufficient parking. The easement may be released by the council one year after 95% occupancy of the building or anytime thereafter. If the church parking proves inadequate, or the church refuses to grant an easement, the city council may require the construction of additional on-site parking spaces" b" Any spaces to be used on the church property shall be posted as such" C. Conversion to non-seniors housing shall be prohibited, unless additional land is obtained to comply with density and parking requirements. Adopted this day of , 1988. Seconded by Ayes--- STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) SS. ) CITY OF MAPLEWOOD ) I the undersigned, being the duly qualified and appointed clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 198 , with the original on file in my office, and the same is a full, true and complete transcript insofar as the same relates to a parking space reduction" Witness my hand as such clerk and the corporate seal of the city this day of , 1988" City Clerk City of Maplewood 35 MINUTES OF THE MAPLEWOOD PLANNING COMMISSIOhI 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MAY 2 1988 I. II, III. :1V. CALL TO ORDER Chairman Axdah1 called the meeting to order ROLL_ CALL Commissioner Lester Axdahl Present Commissioner Michaol Ayers Present. Commissioner Richarq Barrett' Present Commissioner Robert`FardinRl Present Commissioner Frank Dempsey Present Commissioner Sue Fiola Absent Commissioner Lorraine jischer Present Commissioner Albert Gains Absent: Commissioner Dennisj'aryn Present. Commissioner Marvin Sigm4ndik Absen'I:•. Commissioner Ralph Sletteh Present APPROVAL OF MINUTES APPROVAL OF ,AGENDA \ ommis,x9sr Fischer adding Item B —C, Res Commiksioner Sletten at 7:30 p.m. moved appmoval of the agenda, as amended slution of 'Appreciation. seconded Ayes-- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fischer, Larson, Slett.en V. PUBLIC HEARINGS 2280 Stillwater Ave. (Lincoln Park Seniors Residence) Plan Amendment Rezoning Height Variance Area /Dwelling Variance Conditional Use Permit Parking Space Reduction The staff report was presented and discussed by the commissioners. Mary Hagglund of Community for Affordable Senior Housing gave a presentation and background information on the proposal. Harry Olson, architect, gave a description of the project. Muffie Gabler of Westminster Management gave background information and experience In management. Planning Commission Minutes 5-2-88 -2- Joe Boland, Vice President of Community for Affordable Senior Housing, addressed the concerns of the number of units, building height and economics of the project. He said building height is lower than buildings to the east, yet has more stories because of the difference in elevations. Charlie Killich asked about the drainage area. Ed Flauten asked about the rental rates and what would be included in the rates. Bill Robbins, a neighbor, spoke in opposition to the project. He said he was in favor of three stories, instead of four. Several other people spoke in favor of the proposed housing. Commissioner Fischer moved the planning commission recommend: :1. Approval of the resolution to amend the land use plan from C, church, to RH and RL. Approval is on the basis that: A. Beaver Lake Lutheran Church has declared this area za, excess property for church purposes. b. The RH, residential high density designati.nn,'i . s compatible with the existing RH development to the Pant (Silver Fridge Apartments), the planned RH development to the southeast and the church use to the west and northwest. C. The RL designation along the McKnight Road frontage would be compatible with the single dwellings across the street. . d. The proposed structure would be at least 400 feet from the nearest single dwellings. Commissioner Ayers seconded Ayes-- Axdahl , Ayers, Barrett, Cardinal, Dempsey, Fischer, Larson, Sletten Commissioner Fischer moved the planning commission recommend: 3. Approval of the resolution to rezone the area amended to RH, residential high density, from R-1, single dwelling, to R-- 3, multiple dwelling. Commissioner Ayers seconded Ayes-- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fischer, Larson, Sletten Planning Commission -3- Minutes 2 -83 Commissioner Fischer moved the planning commission recommend: 3. Authorization of a reduction in parking spaces from 172 to 61 spaces (49 garage spaces and 12 open spaces) initially with an additional 19 "future" open parking spaces that could be provided, if necessary. Approval is on the basis that: a. The proposed parking space to unit ratios of .71. initially and .95 if each of the "future" spaces is constructed, are greater than the average of .49 !space,; per unit found among 15 developments outside Maplewood that attract residents of a similar age. b. Council has approved a reduced number of parking spaces for each of the previously approved senior residences. C. The code was adopted to regulate apartments designed far families and does not address the reduced parking need Tor senior housing. Approval is subject to: a. A perpetual, recordable easement for use of 'L e 23 parking spaces on the church's property, adjacent to thu? seniors project, shall be submitted to the city. This easement shall be recorded against the church property if the city council determines that there in insufficient parking. The easement may be released by the council one:z year after 95% occupancy of the building or anytime thereafter. If the church parking proves inadequate, or the church refuses to grant an easement, the city council may require the construction of additional on-site parking spaces. b. Any spaces to be used on the church property shall be posted as such. C. Conversion to non- seniors housing shall be prohibited, unless additional land is obtained to comply with density and parking requirements. Commissioner Barrett seconded Ayes -- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fischer, Larson , S1 etten Commissioner Ayers moved the planning commission recommend: 4. Denial of the variances from the shoreland ordinance I : -. Planning Commission Minutes 5 -2 -88 -4- to allow a four -story building- -one story more than allowable by the code and a site density of 1,520 square feet per unit, rather than the 5,000 square teat per unit called for by this code. Denial is on the basis that: Strict enforcement of the code would not cause undue hardship because of circumstances unique to the property under consideration.because: a. A three -story building, rather than the requested four -story building, would be a reasonable use of the property. b. The plight of the property owner would be self - imposed. Commissioner Dempsey seconded Ayes-- Axdahl, Ayers, Parrett, Cardinal, Dempsey, Fischer, Larson, S1 etten The parking space reduction item was tabled until after Item VIII -A. VIII. NEW BUSINESS A. Code Amen'dVent: Shoreland Overlay District The staff report has explained and discussed with the::: commissioners. Commissioner Fischer moved the planning commission recommend approval of the shorelapd ordinance to exempt nonwater frontage developments that would not be visible from the lake from the height and density limitations. CommissigKer Larson seconded Ayes -- Barrett, Dempsey, Fischer, Larson, Sletten Nays-- Axdahl, Ayers, Cardinal V. PUBLIC HEARINGS a. 2280 Stillwater Ave. (Lincoln Park Seniors Residence) Parking Space Reduction Commissioner Cardinal moved the planning commission recommend: Planning Commission Minutes 5 - -BB -5- 5. Approval of the resolution to approve a conditional use permit for an indefinite time period to construct a four - •story multiple- dwelling structure on the basis that the findings required by code would be met, if the shoreland overlay district amendment is approved by city council. Commissioner Fischer seconded Ayes -- Barrett, Cardinal, Dempsey, Fischer, Larson, Sletten Nays-- Axdahl, Ayers VIII. NEW BUSINESS B. Conditional Use Permit: Gervais Ave. (MnDOT) Dick Sullivan and Blaine Himmel mann were present at the meeting re;+presentirig the applicant. Background information was presented and they answered questioned about the facility. Commissioner Cardinal moved the planning commission recommend Adoption of the resolution approving a conditional use permit for the proposed laboratory and research center. Approval is based on the findings required by code and subject to the following conditions: 1. Adherence to the site plan, date- stamped 1988, unless a change is approved by the city's community design review board. 2. A building permit shall not be issued until the city has ordered the construction of Gervais Avenue. 3. 'there shall be no odors or noises from this site that are detectable at the east property line other than those normally associated with the ingress and egress of trucks and cars. Commissioner Sletten seconded Ayes-- Axdahl, Ayers, Parrett, Cardinal, Dempsey, Fischer, Larson, Sletten C. Resolution of Appreciation - George Rossbach Commissioner Cardinal moved the planning commission recommend approval of the resolution of appreciation for George Rossbach's service on the planning commission. Commissioner Larson seconded Ayes-- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fischer, Larson, Sletten services and fa ies.) The remaining 20+ calls per month come from the f ing three groups of people: "new poor" (homeowners o lost their job); " poor" (low- to-moderate inc ouseholds); and transients. Calls from transients are ver infrequent" According/to the manager of Maplewood Mall and director of public s y, Maplewood does not have a problem h�ith transients. / Ms Hoyt stated that p prioritie to address the needs of these persons in area ) establish a food shelf, preferably at atio as the Gladstone Center; (2) arrange for trans tion t btain food and to receive assistance from Ramsey nty ices in St~ Paul; and (3) arrange for local shor t��erm l4�ging° The HRA recommended prepare an information piece to advertise h Maplewood-in-Motions; (2) as a member of t as asked to raise the issue of the need for f d lf e next HRC meeting and attempt to stimulate i est ng the area churches to establish one, The HR perc that this issue is more consistent with the ose of e HRC than the HRA; and (3) staff was directed send a c of these minutes to the HRC, / \ B. The HRA directed etaff to: (1) i�westigate if the NEST r� � service co I I ed to pick up eliver food if a van were to dri a food shelf; find out where the commodity di t butimn centers are n this area and determine if it would b appropriate to locate food shelf nearby, if in Maplewood and (3) can NEST be use to transport persons in need of nmedical emergency assistance to the Red Cross at Ramsey Dbunty offices--probably a couple of calls a year" , Lincoln Park Manor Seniors Development The HRA reviewed the proposed parking space variance and responded to comments submitted by the St. Paul Public Housing Authority. Commissioner Connelly moved and Commissioner Carlson seconded to approve the requested parking lot variances, subject to the conditions proposed by staff, on the basis that this proposal is consistent with past variance approvals which have proven to provide adequate parking" Motion carried, ayes all" The HRA discussed the letter from the St" Paul PHA and came to the following conclusion: Inasmuch as Lincoln Park Manor is proposed to be a moderate income rental development, not subsidized housinR this development should have no impact on the vacancy rates experienced by St. Paul PHA senior subsidized housing. 2 . � The let produced additional discussion, as recent surveys by the Lutheran Social Services (in regard to our home-share program) and the League of Women Voters both found 2-7 year w list at our suburban subsidized senior buildings, and a lack of moderate rate rental units in our communities. Inasmuch as our Maplewood housing goal calls for a maximum choice of type, location, rental or ownership, and respect for established values to the degree that human values, natural beauty and urban amenities are not sacrificed, it was the HRA opinion that Maplewood should continue to provide for Such development. Why St" Paul subsidized units should be empty while suburban buildings have waiting lists gave rise to many questions. Are the empty units at the four East Side buildings or other parts of the city? Is it because their units appear to be smaller (about 400 square feet vs. our 600 square feet)? Can it be a demand for 2-bedroom units? A desire for low- rise vs. 124- or 17-story buildings? A desire for garages? A wish to be closer to their family/care giver? While we came up with no answers, this is something we should be concerned about for the future. Not all people are eligible for subsidized housing, but many could still not afford the cost of the market-rate senior units presently available. A negative review for moderate/modest cost senior units would appear to serve no constructive purpose" If St" Paul subsidized units have vacancies and ours have waiting lists, what are the reasons? Commissioner Connelly moved and Commissioner Carlsen seconded the above response to the St. Paul letter. Motion carried, Ayes all" C. Tax-Exempt Financing Design Commissioner lson moved to recommend aoproval of t iteria d Commissioner Connelly seconded revised criteria as follows: (New language is\underli Ev 1. � ~ MEMORANDUM TO- FROM - SUBJECT: APPLICANT: DATE: Action by Counci:L., Endorsed Modified 8oJoote Date ----------- City Manager Randy Johnson, Associate Planner Code Amendment-~Shoreland Overlay District Committee for Affordable Senior Housing (CASH) April 27, 1988 The applicant is requesting an amendment to the shoreland ordinance to exempt nonwater-frontage developments that would not be visible from the lake from the height and density limitations" Raqkangurmid The applicant is proposing to construct a four-story 86-unit apartment building for senior citizens" (Separate report") This building would be significantly screened from view from Beaver Lake by Beaver Lake Lutheran Church" The applicant had initially applied for variances from each of the subject requirements. Although the intent of the shoreland code can he complied with, the state law findings for a variance cannot be met" The requested code amendment is the only alternative to proceed withthe proposed four-story building. Maximum building height: A building-height limitation is imposed on shoreland development to insure that the natural beauty of a protected water is not compromised. The proposed code would waive this requirement where a structure would be at least 80% screened from view from a public water" Molly Comeau, from the Department of Natural Resources (DNR) concurs that this amendment is justifiable. Minimum area per unit; This requirement is imposed primarily to safeguard against overuse of a public water. Its intent is to minimize the numher of persons that would gain access to a lake through private docking facilities. The second purpose of this requirement is to insure an appropriate amount of open space on each development site as viewed from the protected water. The proposed amendment would waive this requirement for nonlake-frontage developments that would not have private docking facilities and which meet open space requirements" Recommendation (At least four votes required for approval .) Approve the attached ordinance" REFERENCE Eracedure 1" Planning commission recommendation 2" City council first reading and public hearing 3° City council second reading and adoption 4. DNR approval jl Proposed ordinance � ' ' ORDINANCE NO. AN ORDINANCE ALLOWING REDUCTIONS IN SHORELAND DISTRICT STANDARDS The Maplewood City Council hereby ordains as follows (language underlined is added): Section 1° Section 36-566 (j) is amended as follows: (j) Reduction in development standards: U] Where a shoreland property is: (a) separated from all protected waters by a principal or major arterial roadway, as defined by the Maplewood Land Use Plan, (b) the area does not drain directly to a protected water, and (c) the visual impact of the area from the lake surface is minimal, all applicable development standards may he reduced in restrictiveness by one protected waters classification. (i.e., Property subject to Class III standards may be subject to Class II development standards") frowtage_or ivate docking on g protected water ?.1nA_!itiiah comply with impervious surface reqUir ments Section 2. This ordinance shall take effect upon its passage and publication. Passed by the Maplewood City Council on , l988" Mayor Attest: City Clark Ayes-~` Nays-- 3 Planning Commission -4- Minutes 5 -2 -88 to allow a f ur -story buil inq- -one story more then allowable by he code anL a site density of 1,52? !.3quarL;+ feet per unit, rather than the 5,000 square feet per Unit called for by his cad . Denial is on th bas's that Strict enforceme of the code would not r_aLtne Undc.iie hardship because /4f circumstances unique to the property under considers in because: a. Fl t ree -s cry building, rather than the request d four tory building, would be a reasonable use of the prop rty. b . / The pl ight cif the property owner woul d be sel f- im osed. Commi 'sioner Dempsey se onLied Ayes-- Fl, , . dah'I, Ayers, Barrett, Cardinal , CieampsL:y, Fischer, Larson, SI ettc;�r, he parking space reductinn \item was tabled until after° tem VIII -A. VIII. NEW BUSINESS A. Code Amendment: Shoreland Overlay District The staff report was explained and discurr c.;ed with i:hcs commissioners. Commissioner Fischer moved the planning comn,i.ssi.on recommend approval of the Shoreland ordinance to exempt nornrrater front.acl developments that would not be visible from the lake from the height and density limitations. Commissioner Larson seconded Ayes--Barrett, lleffl isey, Fischer, Larson, S1 eL'tr:=c, Nays-- Axdahl, Ayers, Cardinal V. PUBLIC HEARINGS a. 2280 Stillw er Ave. (Lincoln Part: Seniors Residence) Parkin Space Reduction Commissioner Cardin moved the planning commiss =ion recommend: � 6otiuu by OnnnulI:' Eudnrood..^~.�.-~-� � Modified.^.°-~~~., Date AGENDA ITEM AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Cope Avenue, City Project 85-26^~-Public Hearing DATE: June 21, 1988 INTRODUCTION Transmitted herewith is the updated feasibility study for the subject public improvement, BACKGROUND The feasibility study for this project was originally ordered in August 1985, in response to a petition from 38% of the affected frontage. A public hearing was not held after the preparation of the feasibility study. After another petition was submitted in July 1987 a public hearing for this project was ordered. The original feasibility study has been reviewed and revised accordingly. RECOMMENDATION It is recommended that the council adopt the attached resolution that orders the public improvement. jc Attachment RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, after due notice of public hearing on the construction of water main, sanitary sewer, storm sewer, services and street with concrete curb and gutter on Cope Avenue from White Bear Avenue to Ariel Street, known as City Project 05-26, a hearing on said improvement in accordance with the notice duly given was duly held on June 27, 1988 and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is advisable, expedient and necessary that the City of Maplewood construct water main, sanitary sewer, storm sewer, services and street with concrete curb and gutter on Cope Avenue from White Bear Avenue to Ariel Street as described in the notice of hearing thereof, and orders the same to be made. 2" The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. �i 1 AGENDA REPORT TO: City Manager FROM: Finance Director �1 RE: Quotes on Property, Liability and Workers Compensation Insurance DATE: June 21, 1988 Introduction Agenda Number v Action by Council: Endorsed Modified—. Re j ectedM„„.„,.,„„, Date Proposals were received from two insurance agencies for property and liability coverages. Also, a proposal was received from the League of Minnesota Cities Insurance Trust for workers compensation coverage. The City's present insurance policies expire June 30, 1988. Background On April 11th the City Council assigned markets to the Ekblad, Pardee, Bewell Agency and to Hadtrath and Associates. Both of these agencies submitted proposals for property and liability insurance coverages. Our insurance consultant, Sue Bennett of Corporate Risk Managers, Inc., has analyzed these proposals, and has prepared the attached report. Her recommendations are as follows: 1. That the City continue their coverage with the LMCIT and keep the all lines annual aggregate deductible of $50,000. 2. That the City renew its boiler and machinery coverage with Hartford. 3. That the City consider a workers compensation retro rating plan if we are confident in our employee safety program and are willing to take the risk. In addition, her report explains new optional coverages available from the LMCIT for pollution and inverse condemnation. Nsruccinn The first recommendation, that we continue our coverage with the LMCIT with a large deductible, is explained thoroughly in the attached report. I concur with this recommendation. Also, it should be noted that our premium for these coverages will decrease from $183,221 to $171,476. The second recommendation is that we renew our boiler and machinery coverage with Hartford. This was the only bid submitted. The third recommendation, that the City consider a workers compensation retro rating plan, requires a review of workers compensation claims for several years. Claims paid have been as follows: 1986 - 1987 $ 65,393 1985 - 1986 23,583 1984 - 1985 84,117 1983 - 1984 4,280 1982 - 1983 149,347 1981 - 1982 114,862 1980 - 1981 53,812 1979 - 1980 3,133 8 -year average $62,316 The above indicates that the City's workers compensation losses can vary greatly. Under the retro plan option, the premium each year can vary greatly because it is based on actual losses. The retro plan option can save money when losses are low but the City is exposed to penalty premiums when losses are high. The following shows the potential premiums under a retro plan compared to the standard plan: (A) Losses based on 8 -year average The above table shows that losses would have to total $88,365 to produce a retro plan premium equal to the standard plan premium. Losses have been this high only twice during the last eight years. Therefore, a retro plan would be a good option for the City. The final issues are whether or not to purchase the optional LMCIT coverages for pollution and inverse condemnation. These optional coverages are explained in page two of the attached report. Discussions with other staff members have indicated that the pollution coverage is not needed because the park maintenance crew is now using granular herbicides rather than liquid herbicides and police officers use mace and tear gas under strict guidelines. The City Attorney, Pat Kelly, has indicated that the coverage for inverse condemnation is not needed due to its limited coverage and remote possibility of a court judgment against the City. Action Required It is recommended that the City Council approve the following: 1. Continuance of LMCIT and Hartford coverages through the Ekblad, Pardee and Bewell agency without the optional coverages for pollution and inverse condemnation. 2. Selection of a retro rating plan for workers compensation coverage with the LMCIT. DFF /ch Retro Plan Standard Plan Losses Premium Premium Difference $ -0- $ 52,339 $149,541 $ +97,202 62,316(A) 120,887 149,541 +28,654 88,365 149,541 149,541 -0- 134,030 199,772 149,541 - 50,231 (A) Losses based on 8 -year average The above table shows that losses would have to total $88,365 to produce a retro plan premium equal to the standard plan premium. Losses have been this high only twice during the last eight years. Therefore, a retro plan would be a good option for the City. The final issues are whether or not to purchase the optional LMCIT coverages for pollution and inverse condemnation. These optional coverages are explained in page two of the attached report. Discussions with other staff members have indicated that the pollution coverage is not needed because the park maintenance crew is now using granular herbicides rather than liquid herbicides and police officers use mace and tear gas under strict guidelines. The City Attorney, Pat Kelly, has indicated that the coverage for inverse condemnation is not needed due to its limited coverage and remote possibility of a court judgment against the City. Action Required It is recommended that the City Council approve the following: 1. Continuance of LMCIT and Hartford coverages through the Ekblad, Pardee and Bewell agency without the optional coverages for pollution and inverse condemnation. 2. Selection of a retro rating plan for workers compensation coverage with the LMCIT. DFF /ch Corporate Risk Managers, Inc. 7525 mitchell road . suite 109 . eden prairie, minnesota 55344 . (612) 937 -8942 June 17, 1988 Mr. Daniel Faust Finance Director City of Maplewood 1830 E. County Road B Maplewood, Minnesota 55109 RE: July 1, 1988 - 89 Property /Casualty Insurance Renewal Dear Dan: I lk �Il The proposals from Ekblad, Pardee & Sewell, Inc, and Hadtrath & Associates, Inc. have been reviewed. Attached find a summary indicating the current coverages, limits and premium costs along with proposed coverages and premiums for the 1988 - 89 policy year. The Ekblad, Pardee & Bewell Agency quoted the League of Minnesota Cities as currently written; with an all lines annual aggregate deductible of $25,000 /occurrence, $50,000 /aggregate, and also quoted using lower deductible options. Renewing coverage as currently written with the large all lines deductible offers the City a possible savings of $43,676. You will also note that the LMCIT's total renewal premium excluding the workers' compensation coverage has decreased this year. The public officials' liability or errors and omissions coverage accounts for the major amount of reduction in premium. The rate used at renewal has decreased somewhat for this coverage. Also, keep in mind that the $18,068 paid for errors and omissions last year includes $8,470 paid for an extended discovery period. As you are aware, the LMCIT program has made various changes over the past couple of years. Upon last year's renewal, the LMCIT converted its general liability to a claims made form restricting reporting of claims to that particular policy year. The policy was also changed to include a three line general liability, auto liability and public official liability occurrence aggregate. However, the annual aggregate limits were eliminated except with respect to products liability and medical payments. The liability coverage also restricts the handling of claims involving the detention in a City jail. Claims will be covered for the detention of individuals only if imprisonment does not go beyond 30 days. Mr. Daniel Faust June 17, 1988 Page 2 Premises medical payments coverage is included with the LMCIT program, however, the definition of premises was revised to exclude those streets, sidewalks or boulevards not abutting a publicly owned building or parking lot. The LMCIT program has also made beneficial changes. The LMCIT's professional liability exclusion was modified to include coverage for City paramedics, engineers, and accountants. The errors and omissions coverage was modified to provide coverage for employment related claims. Because of 1987 legislative action, the LMCIT amended its coverage retroactively to November 15, 1986 to include coverage for punitive damages subject to the limitations in Section 466.04. The LMCIT will therefore defend and indemnify a City employee or officer for damages, including punitive, provided that the individual was acting within his /her respective duties and is not guilty of malfeasance in office, willful neglect of duty or bad faith. Also, effective September, 1987, the LMCIT changed its claims program by only charging the City for allocated claim expenses such as attorney's fees, trial expenses, etc., and absorbing the routine adjusting expenses themselves. The latest development with the LMCIT program is the availability of limited pollution coverage and inverse condemnation liability. The pollution endorsement provides coverage for property damage or bodily injury caused by a release or discharge of pollutants. Three conditions, however, must be met: 1. The release is accidental. 2. The release occurs entirely above ground. 3. The release begins and ends within 72 hours of the accident. The endorsement also adds back coverage for liability stemming from the use of mace, tear gas or similar substances. The pollution coverage is subject to a $600,000 annual aggregate limit. The cost to the City of Maplewood would be 3.5% of the liability premium or an additional $3,491. The inverse condemnation coverage availability came about because of a 1987 decision indicating that a City could be held liable for "rent" for the time during which an ordinance was enforced, if it was later determined that enforcing the ordinance resulted in a "taking' of property. This endorsement also has a $600,000 annual limit. It also has a 15% "coinsurance" provision which requires the City to pay for 15% of the damages and defense costs and the LMCIT would pay the remaining 85 %. The cost to the City for this coverage would be 2.5% of the liability premium or $2,494. Mr. Daniel Faust June 17, 1988 Page 3 The Hadtrath & Associates Agency submitted a quote using USF & G Insurance Company on the property and auto coverages and Titan Indemnity Company on the liability coverages. The general liability, police professional, and public officials' liability are all written on separate policies. The police professional and public officials' liability are on a claims made basis, however, the general liability quoted is on an occurrence form per Hadtrath & Associates' proposal. A large all lines annual aggregate deduction option was not offered. Deductibles quoted range from $250 to $5,000 for the police professional. When considering cost, the quoted premium for USF & G and Titan Indemnity is quite competitive with the LMCIT's premium which includes the large deductible. Because the City's expiring LMCIT's liability coverages were on a claims made basis, if the City would switch carriers, consideration must be given to the purchase of prior acts or an extended discovery period. Titan Indemnity offers one year prior acts and two year prior acts. The cost would be an additional $18,350 and $36,700 respectively. The purchase of an unlimited extended discovery from the LMCIT, however, would provide the broadest coverage. The cost for this would be an additional $38,390. The total premium cost then to the City to switch carriers increases substantially in order to cover all possible gaps in coverage. The following are a few of the differences in coverages the City should be aware of: Titan Indemnity includes professional coverage for medically related claims involving EMT's, however, excludes "professional services" such as engineers and accountants. # Titan Indemnity policy states the right to deny any claim based upon the fact that the City is entitled to legal immunity, unless they receive a written request from the City. # The LMCIT errors and omissions policy specifically covers the violation of any civil rights claims. The Titan public officials', however, does not mention civil rights suits. * As per the addendum to Hadtrath & Associates proposal, automatic medical payments is not covered. * The 1970 Oshkosh snorkel fire truck and 1977 Rowe - Defender aerial fire truck are not included in the automobile quoted by USF & G. A firm quote for these vehicles was not available. Mr. Daniel Faust June 17, 1988 Page 4 Based upon the cost consideration, coverage offered and financial positions of the programs involved, I would recommend that the City continue their coverage with the LMCIT as quoted keeping the all lines annual aggregate deductible. In regard to the umbrella liability quote provided, the cost appears excessive when considering the policy is strictly a following form and the statutory limits of liability. I would, therefore, recommend the City continue with the coverage as in the past and not add on the excess umbrella liability. The Hartford boiler and machinery is offering a renewal quote of $6,383 which is lower than last year. The Hartford quote at a $500 deductible as currently written is recommended. The LMCIT workers' compensation premium has increased, however, payroll figures may account for this. The LMCIT has also offered a workers' compensation quote based upon the City's actual loss experience subject to a minimum and maximum premium. The attached indicates the losses paid for the past three years and an estimated amount predicted for this current year. Based upon an estimated average claims of $44,500, the City could potentially save $48,000 on the retro plan. If the City feels confident in its employee safety program and is willing to take the risk, this plan could be the most beneficial. Please let me know the Council's decision so appropriate coverage may be bound. Let me know if you have any questions. Sincerely, CITY OF MAPLEWOOD July 1, 1988 - 89 Workers' Compensation Renewal Retro Option: Minimum - $ 52,339 Maximum - $ 199,772 Total Paid Losses 1987 - 1988 $ 4,064 (3/1 - 7/1 estimated plus 25% additional for IBNR) 1986 - 1987 65,393 1985 - 1986 23,583 1984 - 1985 84,117 Based upon an estimated average of $44,500 losses paid in the year 1988 - 89, the City of Maplewood could save approximately $48,000 from the standard premium of $149,541. 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Ik r. ! ;!F {- \�� '- ®! ■. . , . - i� \(k : % �E ®E } +§ ■« ■�{ ( {� ■! § : [ \ ( ) § ) � f 2 Agenda Number //.-/ Action by Councila AGENDA REPORT TO: City Manager FROM: Finance Director RE: Dental Insurance for Retirees DATE: June 1, 1988 Introduction Endorsed Modifie Rejecte Date On May 23rd the Council passed a motion "to approve dental insurance for retirees ". Further action is needed to clarify the Council's action. Background See attached Agenda Report. Discussion In order to implement the Council's adopted new policy, clarification is needed regarding the following: 1. Eligibility guidelines such as minimum years of service and age. 2. Period for which the insurance may be continued. 3. Retiree's responsibility for the premium. 4. Applicability to current retirees. It is presumed that the Council's intent on May 23rd was to allow retirees to continue their group dental insurance until age 65 under the same conditions that health insurance can be continued retroactive to January 26, 1987. (This was the second alternative in the Agenda Report attached.) If this is correct, the attached resolution (Exhibit A) should be adopted. If the Council's intent was different, then the resolution should be revised accordingly. Action Required Council adoption of a resolution indicating the terms and conditions for continuance of dental insurance. DFF /ch Exhibit A RESOLUTION WHEREAS, the City of Maplewood presently offers its active employees group dental insurance, and WHEREAS, certain employees have expressed an interest in continuing group dental insurance as part of the City's group after retirement, and WHEREAS, the City has no objection at this time to allowing retirees having a minimum of 20 years service with Maplewood and being at least 55 years old to participate in the City's group dental insurance at the retiree's cost for as long as they are eligible to continue in the City's Group health insurance plan, and WHEREAS, the City does not warrant, guarantee nor does it recognize any vested rights accruing to retirees that may participate in the City's group dental insurance, and WHEREAS the City may from time to time change or eliminate the benefits available through the group dental insurance. NOW THEREFORE BE IF RESOLVED by the Maplewood, Minnesota City Council that retirees meeting the following conditions be allowed to participate in the City's group dental insurance plan: 1) Request the group dental insurance prior to retirement. (This program is not available to individuals already retired or those that do not make a request prior to retirement.) 2) Have attained the age of 55 years and been employed by the City for at least 20 years. 3) Sign a waiver stating the City can change or eliminate the program at its discretion and agreeing to pay all costs associated with the group dental insurance provided. BE IT FUTHER RESOLVED, that this policy is retroactive to January 26, 1987. N Agenda Number Action by Council: Endorsed__ Nodifie Rejecte Date AGENDA REPORTy TO: City Manager FROM: Finance Director RE: Dental Insurance for Retirees DATE: May 12, 1988 Introduction Sergeant Joseph Zappa has requested that he be allowed to continue his group dental insurance when he retirees with the understanding that he would pay the full cost. A copy of his request is attached. Background On January 26, 1987 the City Council approved a resolution which allows certain employees to continue their health insurance when they retire. Qualified employees may continue their health insurance at their expense until they become eligible for Medicare. A copy of the resolution is attached. Current state and federal law provides that all employees upon retirement be allowed to continue their group dental insurance for 18 months. The City has a dental self- insurance plan that presently covers 86 employees and 48 families. Premium rates are $15.00 per month for single coverage and $39.50 per month for family coverage. Part of the premiums are paid for by the City. This self - insurance plan is administered by a third -party consultant. From a risk and financial management viewpoint, our consultant has recommended that the City not allow retirees to continue their dental insurance beyond 18 months for the following reasons: 1. Only individuals that expect their dental costs to exceed the premium would elect to continue their coverage. As a result, current employees and the City would pay higher premiums to cover retiree dental costs. 2. health does not the need for dental insura r. 3. Major dental work costs are small compared to major health care costs. For upper or lower bridge whichmcosts expensive bout dental work would be an average. Another issue regarding dental insurance for retirees is the period that continuance would be allowed. The current policy on health insurance provides that it can be continued only until the person is eligible for Medicare. However, Medicare does not cover dental costs. Alternatives 1. retirees dental that insurance health insurance can be continued. 2. under retirees to conditionsethatihealthpinsurancencanebeecontinued 65 . 3. beyond the allow 18 retirees currently required states insurance and federal law. . -. Discussion The first alternative would disadvantage is that it would and its current employees. destroy the City's dental pla health continued their dental The second alternative the same, but would be age 65. alternative does not have any disadvantages for the City. The are that it would keep dental premiums at the lowest level possible safeguard the plan against costs in excess of premiums for form er The third advantages and would employees. not benefit the City in any way. The major eventually increase dental premiums for the City Ultimately, over a period of years, it could n if a large number of retirees with poor dental insurance for an indefinite period. also would not benefit the City. The disadvantages are limited somewhat by not allowing dental coverage beyond Recommendation The third alternative is recommended for the reasons indicated. Action Required denial of the the period by state and ofederalulaw. group DFF /ch ;• �' / 7 RESOLUTION WHEREAS, the City of Maplewood presently offers its active employees group health insurance, and WHEREAS, certain employees have expressed an interest in continuing health insurance as part of the City's group after retirement, and WHEREAS, the City has no objection at this time to allowing retirees having a minimum of 20 years of service with Maplewood and being at least 55 years old to participate in the City's group health insurance at the retiree's cost, until Medicare is available, and WHEREAS, the City does not warrant, guarantee nor does it recognize any vested rights accruing to retirees that may participate in the City's group health insurance, and WHEREAS the City may from time to time change or eliminate the benefits available through the group health insurance, NOW, THEREFORE BE IT RESOLVED by the Maplewood, Minnesota City Council that retirees meeting the following conditions be allowed to participate in the City's health insurance group: 1) Request the group health insurance prior to retirement, this program is not available to individuals already retired or those that do not make a request prior to retirement. 2) Have attained the age of 55 years and been employed by the City for at least 20 years. 3) Sign a waiver stating the City can change or eliminate the program at its discretion and agreeing to pay all costs associated with the group health insurance provided. , a A c 4to rA-" u.K �•ow•1 .1 SLL t� tH r ".$ K C • � ��^� ;��1�_l eOVkG /}fQ G ✓(/tea I, MEMORANDUM TO: FROM: SUBJECT: DATE: Action by Counoilt Endorse Modified_ Rejected... Date PM City Manager Director of Community Development Code Amendment -- Residential Uses /Home Occupations. June 21, 1988 Several significant changes have been made to the ordinance since the last draft: 1. Page b: Stock: raising and dairying are deleted from permitted uses in farm zones. They would be allowed by conditional use permit as livestock. :^ Page 7: Commercial plant nurseries and greenhouses on a property with a residential use have been included under home occupations. This change will accommodate the hobby farmer. Page 9: Commercial plant nurseries, commercial greenhouses, farms or any structure for the sale or display of commercial products have been moved from conditional to prohibited uses to protect the integrity of residential zones. 3.. Page 9: Golf courses are added under conditional uses in an R -1 district. 4. Page 12: Single - family dwellings are moved from conditional to prohibited uses. Allowing single - dwelling homes in an R -3, multiple - dwelling district usually results in complaints from these owners when a multiple dwelling is proposed. R -3 districts should be limited to multiple dwellings. 5. Page 13: Garages have been added to calculate the maximum area allowed for home occupations. Council Packet - Fran Juker MlbuarAr441 d �1. I r I II 4 ,l Op I i • n�jy� /, ' �� �!% � LU � L � .cU�il�%�i „/J ;/,�.•�laC� .,�� 3 Attachment 1 , j d�.hcat.}tG;, I: is a ORDINANCE NO. AN ORDINANCE PERTAINING TO THE REGULATION OF HOME OCCUPATIONS AND THE USES PERMITTED IN RESIDENTIAL DISTRICTS THE MAPLEWOOD CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS9 Section 1. Sec. 36 -6 (Zoning Code). Definitions are hereby amended to include the following: Commercial equipment: Equipment not normally associated with residential use, including cement mixers, snow plows, or heavy duty compressors. Heavy commercial vehicles A vehicle including trailers, with more than a one -ton payload rating. Tractor trucks, wreckers, backhoes or dump trucks are included in this definition. This definition does not include the resident's recreational vehicles. Light commercial vehicle: A vehicle with a payload rating of one ton or less on which is attached a snow plow, glass carrier, crane or similar commercial attachment. Premises: A tract of land, including any buildings thereon. Section 2. Article II, Division 2 (F, farm residence district) is amended as follows (additions are underlined and deletions are crossed out): DIVISION 2. F, FARM RESIDENCE DISTRICT Sec. 36 -51. Permitted uses. (1) Any use permitted in the R -1 Residence District. (2) General farming or gardening (3) Commercial greenhouses and nurseries. la 5 Attachment 2 (4) Permanent stands for the sale of agricultural products produced on the premises. These stands to be constructed according to setback rules and regulations. EFa rokerk Pai i t' +g and tlazry ing (lag ' ^9 --a+d h O RG 4 1 1 R9 GhRII ba 'I R accantlanee : • FWles and rmaqw A a- k! i 1 9 .' a__ --_ Sec. 36 -52 At+i mat i e PeaeRiR9 GaR piattiRq. Conditional uses. The following uses may be permitted by condition use p ermit: (1) Any use allowed by conditional use in the F -1„ Residence District except that equipment used for on -site farming shall be a permitted use (2) Livestock raising and handling (3) Gun club (4) Manufactured home park (5) Golf Course Sec. 36-53-36-65. Reserved. Section 3. Sec. 36 -66. Permitted uses (R -1, single - dwelling district) is hereby amended as follows (deletions are crossed out and additions are underlined): Sec. 36 -66 Repro. kke - U ses. ta) (1) (2) Public parks and play grounds. IQf (3) Home Occupations subject to the licensing . ..._i__I_ T 17_ 7 MAP ON 7 (4) One - `--- ` e i 1e manufactured home may be temporarily parked on improved property temporarily with city council approval by special permit. Ahir "hall Ret" (9Q) plays .L..mm +ho rin +o of iswjam. The city council (5) One light commercial vehicle. b. Condition41 uses The following uses may b permitted by conditional use permit 1. . Gol f Course C. Prohibited uses The following uses are prohibited 1. The raising or handling of livestock or animals Causing a nuisance except for 1 icensed kennels 2. Accessory buildings without an associate T dwelling on the same premises. Section 4. Sections 36 -81 and (R -E, Residential Estate District) are amended as follows (deletions are crossed out and additions are underlined): Section 36 -81. Permitted a conditional uses. Any permitted or conditional use permitted in an R -1. Residence District (single dwelling) is permitted in a R -E Residence Estate District. Section 36.82. Accessory uses. Prohibited uses. Any accessory use permitted in an R -1 Residence District (single dwelling) is permitted in the R -E Residence Estate District, except: (1) Used car lots. (2) The wrecking of automobiles or trucks including the sale of used cars. 0 property with a residential use Section 5. Section 36 -86 (R -2, Double Dwelling District) is hereby amended as follows (deletions are crossed out and additions are underlined)o Section 36-86. R-pm ° t -'J user U ses. (a) 2. Double dwellings. (1) Aa r - -pacified in n;••; -`^^ n mi th ar" -le, R-- Residence n: nwol i j og) p d . tie 5« p , 11 r4llowtd in AAY cll' rIJ by Cvp (5«f, Twg37 I Section 6. Section 36 -94 is added to the R -2 Districte Sec. 36 -94. Minimum floor areas. 10 The minimum habitable floor area for each R -2 Residence District dwelling unit shall be at leasts five hundred eighty (880) square feet per efficiency or one- bedroom unit; seven hundred forty (740) square feet per two - bedroom units eight hundred sixty (860) square feet per three - bedroom unit; one thousand forty (1 square feet per four - bedroom unit. Section.7. Section 36 -108 (R -3 Multiple Dwelling District) is hereby amended as follows (deletions are crossed out and additions are underlined)s Sec. 36-108. 2 .a + :_t - -o. .tted uses. Uses. (2) ^l ••b- l --a ^ == -*raternity de net offer pub! ic areemmedat ions. as rnovided ITT .,s_ this Gh ►. G4.•, +,. .1 F. '+ F., in=+i+'I+innL- Srt f, IZ - fin's ,l /sT�U ! n a+a y (Zi. /�N yr,a konfr on F, rz 11 a. b. Section B. Sec. 17 -21 (Home Occupations) is hereby amended as follows (deletions crossed out and additions are underl ined) so Section 17 -21. License requirements days each year: 1. 2. Customers visiting the premises. 3. Manufacture of product on the premises 4. More than one vehicle associated with the hom . occupation which is classified as a light commercial vehicle. 6. A vehicle(s) used in the home occupation, an parked on the premises which exceeds a one -ton payload capacity. (b) requirements: 1. 12 3. Nursing home L . 3. 4. 5 . remises that would indicate the conduct of 6. No more than 20% of business income shall com _-.- 7. No equipment or process shall be used - -in such detectable t o the normal senses off the lot. I n - m 9. 13 off site employee vehicle may be oarreo on-sice._ There shalt be no fire, safety or health hazards. volts of current. 10. of the home occupation license. 11 . 1" Section 17 -22. Original license approval procedure Section 17.23. License renewal --rati Each license holder shall apply to the city clerk each January for renewal. Prior to issuance of a license renewal, the city shall determine that all licensing conditions and city ordinances are being met. The city clerk shall revoke the license where compliance with the licensing conditions or city ordinances cannot be obtained or where the home occupation has been discontinued. Revocation may occur at any time that 14 The city council may add any additional Section 17.24 Appeal. + The owner or his assign of a home occupation whose license has been revoked by the city clerk may appeal the 1i -1 Ma l the � ms's decision to the city council. To request an appeal I O f this h tin w W=t subs L a written letter of request must be submitted the city clerk within thirty (30) days of the license revocation 4DP-Pewowal`: The city council may revoke approve or add Section 17 -25 Transfer of license. Section 9. This ordinance shall passage and publication. Passed by the Maplewood City Council on the day of 1 1988. Attests City Clerk Ayes-- Nays-- take effect upon its Mayor 15 n Applicant's Name Address of Home Occupation HOME OCCUPATION QUESTIONNAIRE 1. Describe the home occupation being proposed 2. How many nonresident employees would work on —site? How many nonresident employees would work off —site? How often would off —site employees visit your home? 3. What percentage of each level of your home's floor area, including basement, would be used in conducting the home occupation? 4. Where on the premises will the home occupation be conducted? 5. Describe any changes in the outside appearance of the building or premises, other than one wall — mounted sign of not more than two square feet? 6. What percentage of gross sales would come from the sale of a product(s) produced off —site. 7. How many customer or employee vehicles would be parked on the premises at any one time? 8. Describe the type and give the number of each type of vehicle to be used in the home occupation and where they will be parked. 9. What will be the average number of customers expected to visit the premises per week? The average number of employee /subcontractor visits to the premises per week? What time of day and which days of the week would you expect these visits to occur? 10. Describe any delivery vehicles that will bring supplies to or be used to ship products from the premises. Include the type, amount and frequency of delivery of supplies; and the type, size, frequency and hours of such delivery vehicles. 16 Attachment 3 V 11. Describe the type of equipment, including ventilation systems, or process(es) that will be used in the home occupation and how the use of this equipment or process(es) will be kept unnoticeable to the normal senses of persons off of the premises. 12. If equipment will be used that runs on electricity, is new wiring proposed? If existing wiring is to be used, has the wiring been approved by a city inspector for the proposed use(s)? 13. Describe the amount and type of any chemicals, gasoline, hazardous substances or other similar material, that are proposed to be used in the home occupation. Also, describe where these materials will be stored. 14. Describe the manner in which the substances identified in Question 13, and any by- products therefrom, will be disposed. 15. Has the proposed location and type of home occupation been reviewed by the city building official and fire marshal? (Note: Some home occupations, such as beauty shops, require fire walls and an additional access /exit. In such cases, the building plans should be reviewed by the city before the home occupation license is applied for to insure that the required work can be accomplished.) 16. If applicable, has a Minnesota Sales and Use Identification Number been applied for this home occupation? . (Note: This number must be presented to the city clerk as a condition of annual licensing.) 17 Planning Commission Minutes 3 -21 -88 -4- I. "prove the resolution approvinc4/the conditional use permit for one year, subject to the ollowing conditions: A. dherence to the site plan dated March 15, 1988 unless a change is approve by the city's community design review ard. B. Maters is in the or yard shall be no more than 80% visible rom the esidential lots to the south. This may limit sta .ing h ights or require a higher fence height. C. Hours of op tion in the storage yard shall be limited to 7 :00 a. to 10:00 P.M. II. Author/than parking spaces, rather than the 456 required, osis that A. T more parks g spaces for each square foot of buildithe average enard's store. B. P s for Menard's ould be opposite of the bar. u. C. There has always been thiA site. ssioner Sigmundil, seconded arking than needed on es- -Axdahl, Ayers, Ba rett, Cardinal, Lem ey, Fischer, Goins Sigmundik, Sletten 8. Code Amendment: Residential Uses /Home Occupations Secretary Olson discussed with the commissioners the proposed code amendment pertaining to the regulation of home occupations and the uses permitted in residential districts. Commissioner Goins moved approval of the amended code amendment pertaining to home occupations and residential uses. Commissioner Sletten seconded IX. UNFINISHED BUSINESS X. COMMISSION PRESENTATIONS Oyes -- Axdahl, Ayers, Barrett, Cardinal, Dempsey, Fischer, Goins, Sigmundil:, Sletten MEMORANDUM To: Michael McGuire, From: Pauline Staples, Re: Authorization To Date: June 7, 1988 Introduction City Manager Assistant Director Change Newsletter H - � Action by Council: Endorsed_ Modifie Rejecte Data Authorization to change the format of the City Newsletter, Maplewood In Motion. Discussion Benefits of changing newsletter format and go with: 1) Savings of $15,000.00 2) Mailing & labeling free 3) Publication of newsletter every two months 4) City would reserve the right to censor all advertising 5) City would reserve right to cancel newsletter at any time 6) Logo changed to a Maple Leaf 7) Recreation programs would be separate section in the middle of the book on different colored paper (tear out section) Recommendation To change the format of the City Newsletter and go with The New City Letter Inc. Company for 1988, thus saving the City of Maple- wood $15,000.00. Aaii i .oi., by Counoilu Lndorse NOTICE OF HEARING Modifie Re,jeote NOTICE IS HEREBY GIVEN that the Maplewood City Council at its Mee of Monday, June 13, 1988, at 7:20 P.M., in the Council Chambers of the Maplewood Municipal Building, located at 1830 East County Road B, Maplewood, Minnesota, will consider and publicly hear the request for a Kennel License for: APPLICANT: Sylvia L. Brown 2095 Sloan Street Maplewood, Minnesota 55117 PROPOSAL: To provide housing for four (4) dogs and six (6) cats LOCATION: 2095 Sloan Street ANY PERSONS HAVING INTEREST IN THIS MATTER ARE INVITED TO ATTEND AND BE HEARD CITY OF MAPLEWOOD, MINNESOTA CITY OF MAPLEWOOD, MINNESOTA, 1630 E. County Road B APPLICATION FOR DOG KENNEL LICENSE NAME SYLVIA L. BROWN ADDRESS 2095 SLOAN TELEPHONE NUMBER (612) 774 4997 NAME OF KEN14EL WELCOME ANIMAL HOME - - r-ENT ZONING OF PROPERTY ON WHICH KENNEL IS LOCATED eTSir T r nciFY t T -0 'SCRIPTION OF PROPERTY ON WHICH KENNEL IS LOCATED 8 BLOCK 7 JAMES II AD DITION CAPACITY OF KENNELS (BY NUMBER OF ANIMALS) [ an s i ee ) 8 cats KIND OF SERVICES PROVIDED Food shelter- marli rat carn, exar -^ ^a 1 -- QUALIFICATIONS AND EXPERIENCE OF APPLICANT FOR OPERATING KENNEL BUSINESS --j,ears of carine for animals oredominately dups an a r * — REMARKS If Minnesota fiid not have ayt,nrl coi re 12W Td not rescued the the animals I have from a fate worse than death- research labs. The undersigned applicant makes this application pursuant to all the laws of the State of Minnesota and such rules and regulations as the City Council of the City of Maplewood may from time to time prescribe. ,jATE iia YCii v, i ^ So + .. LICENSE FEE - $32.00 for original application, $16.00 per year renewal Approved by the City Council on the day of + 19 RECEIPT NUMBER LICENSE FEE PAID LICENSE NUMBER CASE NO. OFFENSE/INCIDENT REPORT MAPLEWOOD POLICE DEPARTMENT I 88- 004583 Dp.T�P 99 RTED TINJE U U�J NAME TYPE AGENCY CODE INC. SEG. NO. F FEN ZINC T ,Kennel Permit LOCATION OF OCCURRENCE 2095 Sloan Street N or th PATROL AREA GRID NO. SUSPECTS ❑Yes ❑ No Ili yes, suspect sheet included) DATE OCCURRED OR EARLIEST 4 -21 -88 TIME OCCURRED (OR EARLIEST) 1 0909 LATEST POSE. DATE LATEST POSS. TIME UAD idwest REPORTING OFF. I NO. Richard Ruzicka SQUAD REPORTING OFF. 2 NO. PERSON REPORTING Jeanette Sowada HOME ADD. 2094 Sloan Street APT. PHONE 774 -0915 CITY/STATE aplewood, MN BUSINESS ADD. HOURS PHONE CITY/STATE VICTIM HOME ADD. APT. PHONE CITY/STATE BUSINESS ADD. HOURS PHONE CITY /STATE IF VICTIM IS A PERSON RACE SEX DOB HT. WT. PH OTOS TAKEN []Yes ❑No PHYSICAL EVIDENCE TAKEN ❑Yes ❑No WITNESS NAME PH H WITNESS NAME PH H PH W PH IN HOME ADDRESS CITY HOME ADDRESS CITY STATE STATE LICENSE LIC /YEAR STATE VEH/MAKE VEH /YEAR I MODEL COLOR DESCRIPTION On the above date, I went to 2095 Sloan I met Sylvia Brown She claimed ownership of two dogs and two cats. The third cat is a friend's but has been there for more than 30 days. In the application Mrs. Brown stated she would have up to four dogs and eight cats as pets I inspected her property to find it not adequate to maintain this many dogs or cats: 1 The fence is not adequate The animals could escape 2. No kennel constructed. Apartment building directly to the east on Skillman Lot size 120 x 100 square feet 5 No shelter provided while animals are outside For Mrs Brown to maintain eight cats she would have to provide mnre secure methods to maintain no complaints This whole thing started because Mrs Brown was allowing her cats to run at large At this time, she could not demonstrate a secure method other than stating they would be leashed. While I was talking to Mrs. Brown, she stated she only wanted to keep two dogs and three cats. In my opinion, I question this only because she is involved in the animal rights organizations and may brio more animals home. y m I find no pro blem other than described above; and if Mrs. Brown can provide this, c z she should be allowed the permit. ,, 0 R. Ruzicka Animal Control Officer r 0 REPORT ROUTE CHIEF_CAPT._PATROLSGTS._RETURN TO WRITER FOR FOLLOW UPCOURT_ACC. BOOK—POST_ JUV._CRIMES AGAINST PERSON— /PROPERTY—FILE—OTHER ROUTED BY Charles J. Trinka 2137 Sloan Street Maplewood, Mn. 55117 M Donald L. Libhardt 2129 Sloan Street Maplewood, Mn. 55117 Leon P. Everhart 2121 Sloan Street Haplewood, Mn. 55117 I Jeffrey Mishler 2113 Sloan Street Maplewood, Mn. 55117 Thomas L. Thordson 2103 Sloan Street Maplewood, Mn. 55117 Ravmond W. Brown pan Street Mn. 55117 Pat McNaughton 2087 Sloan Street Maplewood, Mn. 55117 William M. Cannon 2079 Sloan Street Maplewood, Mn. 55117 Charles H. Peterson 2071 Sloan Street Maplewood, Mn. 55117 James A. Derocker 2063 Sloan Street Maplewood, Mn. 55117 Ricky Ryder 2136 Sloan Street Maplewood, Mn. 55117 Robert Poradek 2128 Sloan Street Maplewood, Mn. 55117 Thomas M. Ploog 2120 Sloan Street Maplewood, Mn. 55117 Kenneth L. Kohoutek 2112 Sloan Street Maplewood, Mn. 55117 Floyd B. Whitebread 2102 Sloan Street Maplewood, Mn. 55117 Alfred J. Sowada 2094 Sloan Street Maplewood, Mn. 55117 Calvin W. Crosby 2086 Sloan Street Maplewood, Mn. 55117 John J. Filipovich 2078 Sloan Street Maplewood, Mn. 55117 Harold D. Schreifels 2070 Sloan Street Maplewood, Mn. 55117 John W. Moore 2062 Sloan Street Maplewood, Mn. 55117 s' MEMORANDUM TO: FROM: SUBJECT: DATE., Introduction Mayor and City Council City Manager 7lfs`nG/.t•t Curbside Recycling June 7, 1988 Action by Council: Endorse Modifie Rejecte Date On May 16, we received a legal opinion from Patrick Kelly regarding our negotiations with the Maplewood haulers for a curbside recycling program. Mr. Kelly has advised us to stop all such negotiations and planning with the haulers and to put the contract out for bids. We have stopped all negotiations and planning with the haulers. Background The state attorney general's office has received some inquiries/ complaints regarding our negotiations with the haulers for a curbside recycling program. The attorney general's office informed our attorney that the city and the haulers were in violation of anti -trust laws and that recycling contract must be put out for bids. We have been proceeding on this project under the assumption that recyclables were a part of the solid waste stream. It is legal for cities to organize solid waste collection. Alternatives According to the legal opinion we have received, the only option we have for curbside recycling is to put the contract out for bids. Recommendation I recommend that we send requests for proposals to all Metropolitan area recycling companies. Action Re wired Council must authorize the above action. Note: Funding for the project will be reimbursed by Ramsey County for the remainder of 1988 and 1989. County funding for future years is uncertain at this time. mb AGENDA ITEM / Action by Council: AGENDA REPORT TO: FROM: SUBJECT: DATE: City Manager Assistant City Engineer Ski Jump Property Storm Water Pond, June 22, 1988 INTRODUCTION Endorsed .�-~.-^...~ 0od1fiod-_--�~_. 8ujootud.--~.�.°=° Date � Project 87~21 The public hearing for the subject project was held on April 11, 1988, The action on the proposed public improvement project was tabled until the April 25, 1988 meeting. BACKGROUND The action was tabled to allow the developers of the Maplewood Highlands and Highwood Estates plats, in conjunction with the St" Paul Ski Club, Inc", to formalize the details of a privately executed alternative plan to the proposed public improvement project" It is recommended that such a privately executed plan meet the criteria established in the agenda report of April 4, 1988, which is attached for reference" As of this date a formalized plan has not been presented by the developers" RECOMMENDATION A recommendation for action on the tabled public improvement project will be presented at the June 27, 1988 council meeting" jw Attachment AGENDA ITEM AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Ski Jump Pond Drainage Improvements, Project 87 -21 Public Hearing DATE: April 4, 1988 INTRODUCTION As an alternative to the proposed public improvement project described in the Ski Jump Property Drainage Improvements, City Project 87 -21 feasibility study, the developers in conjunction with the St. Paul Ski Club, Inc. have proposed on April 4, 1988, a privately executed plan to address the drainage concerns. BACKGROUND The engineering department has reviewed the proposed plan. The following items were discussed as part of an alternative to the public improvement project. 1. A permanent 50 acre -foot storm water ponding easement shall be dedicated to the City of Maplewood. The developers, Maplewood Highlands and Highwood Estates, shall procure the easement from the St. Paul Ski Club, Inc. The developers shall arrange for and pay for legal costs of drafting the easements. The developers shall arrange for and pay costs of a registered land surveyor to determine a traverse around the proposed easement such that there is 50 acre -feet of storage within the bounds of the traverse available for storm water storage based on a field survey of the site. 2. 4 A 14 acre -foot sedimentation basin shall be constructed within the proposed storm water easement. The developers are to pay for engineering and construction costs of the sedimentation basin. The City of Maplewood undertakes the responsibility of removing sediment buildup within the sediment basin such that sediment volume does not exceed three acre feet. 3. All storm sewers within the tributary area shall discharge to the sediment basin. The developers shall secure easement for the storm sewers and shall dedicate to the City of Maplewood. The developers shall pay all costs for engineering and construction of the storm sewers. 4. An access road is to be constructed from Sterling Street to the southeast corner of the sediment basin. The westerly 250 feet of the access road, which is proposed to be located on a steep grade, should be paved with a bituminous surface to prevent erosion. The remaining access road is to have a gravel surface to avoid conflict with ski jump land areas. 5. A- < manhole, .24 inch diameter RCP gravity outfall, and energy dissipator shall.be constructed from within the St. Paul Ski Club,'Inc.'property to the Interstate 494 ditch. This outfall will allow the St. Paul Ski Club, Inc. to convey the discharge from temporary pumps to the freeway drainage ditch without causing erosion problems. The developers shall construct the gravity pump discharge structure as approved by the city engineer and MnDOT. 6. The City of Maplewood will apply to MnDOT for discharge of storm water to the freeway ditch. Private use of the discharge line shall conform to permit conditions established by MnDOT. 7. The developers shall construct needed improvements to the Interstate 494 ditch and culvert as requested by MnDOT. 8. The developers shall construct a wire fabric fence and gates on the west property line of the St. Paul Ski Club site. The fence shall extend to natural barriers on north and south ends. The gate shall deter unauthorized use of the pond access road. 9. The developers shall compensate the City of Maplewood for all engineering costs incurred by engineering department staff or consultants to date. The developers will be charged engineering time for review during construction of the foregoing items. A copy of the position paper developed by the St. Paul Ski Club, Inc. is attached. A copy of the agenda report submitted with the feasibility report is also attached for reference. RECOMMENDATION If all of the foregoing items can be suitably implemented then it is the engineering department's recommendation that this alternative proposal could supersede the public improvement project. j Attachments Humane Society June 14, 1988 Mrs. Lucille Aurelius City Clerk City of Maplewood 1830 East County Road B Maplewood, Minnesota Dear Mrs. Aurelius: Action by Counoil:� Endorse Modifie Re,7eete Date The Humane Society of Ramsey County is dedicated to the welfare of animals, that has been our major interest and concern throughout the 110 years we have exsisted in this area. Our base of operations is our animal shelter in the Como Park area of St. Paul. At that location we provide shelter and food for thousands of unwanted pets each year. We are also involved in the task of continously checking on cases of animal abuse and neglect that are brought to our attention by area residents. It is this concern that brings us to writing this letter to the City of Maplewood. In recent years we have been alerted to an increasing number of instances where a carnival vendor gives away a prize of a live animal in some game of chance in a fair or festival midway. This was first brought to our attention at Riverfest on Harriet Island in St. Paul and then last year at the Ramsey County Fair. The promoters of Riverfest were very quick to include in their rules a policy that no live animals could be given out as prizes. We are currently working with the City of St. Paul and would like you to consider also enacting rules or regulations that would prohibit the awarding of animals in games of chance in carnival situations. The reports of what happened to these animals (usually rabbits) after the person won them as a prize are quite disgusting. They have been used to play catch, have been teased and taunted and have even been abused to the point of being killed, either intentionally or unintentionally. With so many other prizes being available for vendors to choose from, we have to ask the question, why give away a live animal and risk what might happen. • Serving the East Metro Area • 1115 Beulah Lane • St. Paul • Minnesota • 55108 • (612) 645 -PETS Mrs.� Lucille Aurelius June 14, 1988 Page 2 We urge you to act, place on record a law that will not allow animals of any kind to be awarded as a prize in a carnival game of chance. If you have any further questions please feel free to contact Ron Tschida at the Humane Society, 645 -7387. Thank you for your interest and concern in this matter, we hope that positive action can take place quickly. Sincerely, Lynda Ahlgren Vice President Board of Directors /mr. Action by Council: Endorsed Modifie Rejecte Aata Cap GARDEN CENTER 631 CENTURY e g e AVE. NO. 612-739-8314 SAINT PAUL, MINNESOTA 55119 June 20, 1988 Mr. Jeff Olson; I would like to be put on the agenda for the council meeting of Monday, June 27th., to clarify what storage is in regards to the special use permit at 831 N. Century Ave., St. Paul, Mn.. The reason for this discussion is because of a complaint from Ery Dryer and the subsequent letter sent by the Maplewood Staff. We firmly believe storage should be defined as any item or vehicle left in one place for two weeks or more. We do and have used parking area, not parking spaces to.outfit our R.V's for the trip we are about to take. I would also like to have defined at this meeting the compromise worked out in regards to the fence between our south neighbor, and Dege Garden Center. I believe the councils decision was 80% based on the trees and fencing between the two properties. I do not want to be put in the position of taking down the $10,000.00 building and having my neighbor bring the fence situation up after it is down, and then not have the backing of the council. I would like this compromise agreed upon before the garage comes down. I apologize for having to take this be to you again, but apparently. the neighbor is always looking for fine points for further harassement. Thank you in advance for your cooperation. George S. Dege LAWN and GARDEN CENTER — GROWER'S SUPPLIES CITY OF 1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109 OFFICE OF COMMUNITY DEVELOPMENT June 20, 1988 Mr. George Dege 2636 Harvester Avenue Maplewood, MN 55119 RE: DEGE GARDEN CENTER 612770.4560 This letter is to confirm our telephone conversation that the RV vehicle in the Dege Garden Center parking lot will be removed. The conditional use permit states that: 1. The parking lot may only be used for parking for the garden center building. 2. No portion of this site or parking lot shall be used for truck or trailer storage. The city council will consider the request in your June 20 letter on June 27. The meeting starts at 7:00 p.m. D� GE P OLSON, AICP — DIRECTOR OF COMMUNITY DEVELOPMENT O � ` \ � MEMORANDUM TO: FROM: SUBJECT: LOCATION: APPLICANT: OWNER: PROJECT: DATE: City Manager Thomas Ekstrand, Associate Planner Appeal of Design Review Board Condition 2168 White Bear Avenue Sam McGee Fina Oil and Chemical Company/ Finamart June 22, 1988 T ' Action by Counoi:L.- Endorsed,-~~~~~� Modified. 8oJonta Dat SUMMARY Introduction The applicant westerly curb letter on page R.a..ck ground is appealing the design review board's requirement that the cut on County Road B be closed. (Refer to the applicant's 3") On May 24, 1988, the board conditionally approved plans for the new Finamart fuel station/convenience store" Condition number ten required that "the existing westerly drive on County Road 8 shall be omitted" The proposed easterly driveway along County Road B shall be relocated to thra west to line up with the Hostess Thrift Store's driveway." Refer to the map on page 5. Discussion (driveway access) For traffic safety, staff would prefer to have the two curb cuts nearest the intersection closed. This would be a recommendation for approval if the entire site was to be redeveloped. Since the pump islands are to remain in their present location however, staff does not feel the applicant should be required to close both access points. In an attempt, though, to lessen traffic congestion at the intersection, the westerly curb cut on County Road B should be eliminated" The proposed easterly curb cut, furthermore, should be relocated to the west to line up with the entrance to the Hostess Thrift Store on the South side of County Road B. As proposed, this easterly driveway aims directly at the dwellin9 at 1800 County Road B which would cause a headlight glare problem" Recommendation Take no action. Staff finds no reason to revise the board's decision based on the reasons given in the staff report" k Attachments 1° Location Map 2. Property Line/Zoning Map 3" Site Plan 4^ Applicant's Letter Dated June 1, 1988 5" Review Board Motion Dated May 24, 1988 s. LOCATION MAP - Attachment 1 0 N lia I; _ l LARK °) 4 (30) 0 4 2 It (ai) u ■ LAURIE 2200 ( (ie) Y (3t) t SANDH w ar:.r l Z ; ;o 7— GOUN701.111111-EIF ROAD- „ 1800 �Fulk Manufacturing rj T-- !kll -A J J; F " lw Hostess Thrift 1 1 i ( .1 I 1 YdpC.a. yri vG. PROPERTY LINE / ZONING MAP 4 4 Attachment 2 N Ld Q a w m w F- x dVdQA ' ru/LPb D �' O.J. COUNTY RD. 'B' ls� uocJ..v rt..n,r� (3)W0K%j f "An I Proposed Driveway Relocation SITE PLAN 5 Attachment 3 0 N ME FINA b June 1, 1988 Mr. Tom Ekstrand City of Maplewood MN. 1830 County Road Maplewood, MN. 55109 Dear Mr. Ekstrand: Fina would like to request an appeal of the 5/24/88 by the Community Design Review Board. to further discuss item #10 on the list concerning the west access on county road. We to maintain this access for maximum circulati the city council to review this request. Fina with all other listed requirements as passed Design Review Board. Fine Oil and Chemical Company P.O. Box 2159 Dallas, Texas 75221 (214) 750 -2400 decision -made on Fina would like of requirements, feel a great need on and would like intends to comply by the Community Please inform me of the earliest date available for city council agenda. Sincerely, Sam G. McGee Architect SGM:gh Attachment 4 Community Design Review Board -4- Minutes 5 -24 -88 20. The exterior building colors shall be submitted to staff for approval and shall be earth tones to avoid bright or contrasting colors. Board Member Erickson seconded Ayes - -all VI. DESIGN REVIEW A. Plan Review - Finamart 2168 White Bear Avenue Sam McGee was present at the meeting representing the applicant. Mr. McGee said he was not in agreement with Item 10 of the staff recommendation regarding omitting one driveway on County Road B and relocating another driveway. Board Member Deans moved approval of plans date - stamped May 10, 1988, for the new Finamart facility at 2168 White Bear Avenue, subject to: 1. Approval of plans by the Community Design Review • Board does not constitute approval of a building permit. 2. All trash dumpsters shall be stored in screening enclosures with a 100% opaque wooden gate and shall be a color and material compatible with the building. Enclosures shall be protected by concrete - filled steel posts, or the equivalent, anchored in the ground at the front corners of the structure. If the enclosure is masonry, the protective posts may be omitted. 3. The roof -top equipment shall be decoratively screened and hidden from view as proposed. 4. An erosion control plan, acceptable to the city engineer, shall be submitted prior to the issuance of a building permit for erosion control during construction. 5. Parking areas shall be striped and all bituminous areas shall have continuous concrete curbing. Parking lots shall be kept in a continual state of repair. 6. If construction has not begun within two years of approval, board review shall be repeated. 7. Site lighting shall be directed or shielded so not to cause any undue glare onto adjacent properties or roadways. 7 Attachment 5 4 B. The fascia on the southeasterly side of the building shall not be illuminated if a glare problem results for the residents south of County Road B. 9. The fascia material on both buildings shall be applied to all sides of the structures. 10. The existing westerly drive on County Road B shall be omitted. The proposed easterly driveway along County Road B shall be relocated to the west to line up with the Hostess Thrift Store's driveway. 11. The applicant shall obtain permits from Ramsey County for the new curb cut on County Road B and for closing the existing access. 12. Screening shall be provided to block headlight glare north of the seven parking spaces and north of the entrance into the car wash as shown in the staff report. The screening shall be subject to staff approval. 13. An address shall be clearly posted on the building, subject to the approval of the fire marshal. 14. Any work performed involving the.fuel tanks shall comply with local and state laws and be subject to the fire marshal's approval. 15. If any adjacent property is disturbed or property irons removed due to construction of the site, that property shall be restored and irons replaced by the applicant. 16. Grading, drainage and utility plans shall be subject to the city engineer's approval. 17. All required landscape areas shall be continually and properly maintained. le. All required plant materials that die shall be replaced by the owners within one year. 19. Reflectorized stop signs and handicap parking signs shall be provided. 20. All'public boulevard that is disturbed due to this construction shall be restored and resodded. 21. The applicant shall provide a monetary guarantee, in a form acceptable to staff, in the amount of 150% of the estimated cost of any site improvements that are not completed by occupancy. 22. Signage is not part of this approval. Board Member Kochsiek seconded Ayes - -all [? ~ MEMORANDUM Action by O0000iI; TO: City Council Eodur*o FROM: Randy Johnson, Associate Planner ,—~--~~� SUBJECT: Housing Needs of the Homeless Mudif1a «� DATE: June 17, 1988 ReJecte Dato--__ On March 28, council directed the HRA to investigate if there are any persons in Maplewood that have or are likely to experience the plight of homelessness" If there are, the HRA was directed to recommend any action(s) that would be appropriate for the city to pursue. The HRA interviewed Sue Hoyt on May 24. Ms, Hoyt is affiliated with the Red Cross and is under contract with Ramsey County to manage a team of crisis intervention counselors. These persons respond to calls from persons experiencing physical or emotional crisis. They assist about 10,000 persons per year. She believes that an average of about 15 to 25 calls are received per month from persons in this area that are or are on the verge of becoming homeless" A similar number of calls are received from domestic abuse victims, which often leads to homelessness, but according to Ms" Hoyt the system is better equipped to assist these persons, particularly children. Few calls are received from or on the behalf of transients" (The director of public safety, the manager of the mall, and Ramsey County Social Services state that there is no evidence that there is a problem with transient persons.) Ms" Hoyt classified the first group of persons listed above into two subcategories and stated that these are the persons the system can help the least, particularly in a suburban atmosphere. They are the '/new poor"--persons who have recently lost their job and the "working poor"--persons who are barely making ends meet" Ms" Hoyt stated that there are three tasks that if accomplished could greatly assist her efforts to work with these persons (in order of priority): 1" Establish a food shelf" Locational preference would be at or near the Gladstone Center. 2° Improved transportation opportunities between lodging, sources of food and Ramsey County's offices" 3° Establish local short-term lodging opportunities (agreement(s) with a local motel). Comments The HRA reviewed these needs and decided that if council chooses to pursue any of them, it should request that the Human Relations Commission coordinate the effort. The HRA also suggested that Ms. Hoyt advertise the First Call for Help number and other crisis intervention counseling contacts in the Maplewood-In-Motion. Recommendation ` If council chooses to be involved in assisting Maplewood residents who have lost or are in risk of losing their homes, it should direct the Human Relations Commission to initially work on the establishment of a food shelf in the Gladstone area" j MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY May 24, 1988 1. CALL TO ORDER Chairman Fischer called the meeting to order at 7:05 p.m. 2. ROLL CALL Commissioners: Dale Carlson Present T *homas Connelly Present Lorraine Fischer Present Greg Schmit Present John Prey Absent 3. APPROVAL OF MINUTES Commissioner Carlson moved and Commissioner Connelly seconded to approve the April 12, 1988 minutes, as submitted. Motion carried, Ayes all. 4. APPROVAL OF AGENDA The agenda was accepted as submitted. 5. COMMUNICATIONS A. Annual Report The city council accepted the HRA's annual report for March 1987 -- February on April 11. UNFINISHED BUSINESS A. Housing Needs of Homeless Persons in Maplewood Sue Hoyt, who is the manager of a crisis intervention team of counselors affiliated with the Red Cross and under contract with Ramsey County, outlined her thoughts about the population groups from this area that are most susceptible to becoming homeless. She estimated that her counselors receive about 5% of their 10,000 annual calls (40+ calls per month) from persons from this area. Of these 40 +_ calls, at least one half are protection related. (The need for temporary and permanent housing for the protection of physically - abused persons is a form of homelessness that, according to Ms. Hoyt, can be adequately dealt with through the existing network of 1 i services and facilities.) The remaining 20± calls per month come from the following three groups of people: "new poor" (homeowners who have lost their job); "working poor" (low - to- moderate income households); and transients. Calls from transients are very infrequent. According to the manager of Maplewood Mall and director of public safety, Maplewood does not have a problem with transients. Ms Hoyt stated that the top priorities to address the needs of these persons in this area are: (1) establish a food shelf, preferably at a location such as the Gladstone Center; (2) arrange for transportation to obtain food and to reaceive assistance from Ramsey County offices in St. Paul; and (3) arrange for local short -term lodging. The HRA recommended that: (1) Ms. Hoyt prepare an information piece to advertise her services in Maplewood -in- Motions; (2) as a member of the HRC, Ms. Hoyt was asked to raise the issue of the need for a food shelf at the next HRC meeting and attempt to stimulate interest among the area churches to estabish one. The HRA perceived that this issue is more consistent with the purpose of the HRC than the HRA; and (3) staff was directed to send a copy of these minutes to the HRC. The HRA directed staff to: (1) investigate if the NEST service could be used to pick up and deliver food if a van were to drive past a food shelf; (2) find out where the commodity distribution centers are in this area and determine if it would be appropriate to locate a food shelf nearby, if in Maplewood; and (3) can NEST be used to transport persons in need of nonmedical emergency assistance to the Red Cross at Ramsey County offices -- probably a couple of calls a year. B. Linco"tn Park Manor Seniors DeveloaKent The HRA eviewed the proposed arking space variance and responded o comments submi ed by the St. Paul Public Housing Aut Xeed Commissioner and Commissioner Carlson seconded to approve tharking lot variances, subject to the conditionstaff, on the basis that this proposal is c past variance approvals which have proven tquate parking. Motion carried, ayes al 1 . With regar d to the letter from he St. Paul F'HA, the consensu of the HRA is the fall ing: "Lincoln Park Manor is pro sed to be a moderate - income enta1 development, not subs' ized housing as stated in the S Paul PHA AIs letter. The of ore, this development should have impact on the v ancy rates experienced by the four east ide St. Paul subsidized seniors developments. It is, however, the opinion 2 Action by Council: PR,SOTiTfTTON Endorsed ------- Modified ------ Rejected ---- Date ------ WHOINAS The Heritage Theatre Company has proposed use of the Rfnsey County Barn hayloft as a theater, which fulfillp a need in this area of Ramsey County, ara- 4rj I B1,31 S I This proposal appears to meet that part of the Ramsey County Mission Statement, to wit, "support a rich, vital and diverse cultural environment in the arts, sciences and humanities", and, WHEREAS, Heritage Theatre Company members are to this Council as reliable, long•time, community-minded residents _of Ramsey County, and, ��%TJJIM�F_A.S the City Council of Maplhwood supports this theater effort and will give every feasible assistance, HOW Thr City Council of Maplewood earnestly requests the Famsey County Board of Commissioners to do all in their power to make this theater a reality. AGENDA ITEM MEMORANDUM Action by CounclIV TO: City Manager FROM: City EngineereSA SUBJECT: T.H. 120 Task Force DATE: June 17, 1988 Eudnrood...~-~-._ �~~.-+~� Study Modiflod DnJootod---- ~~°°°^ Dat The cities and counties adjacent to T.H. 120 requested MnDOT to form a task force to study the road and recommend a course of action. Attached is the findings and recommendations of the TJy" This report identifies and evaluates a wide range of alternatives" Two alternatives are recommended" The four-lane divided urban and five-lane urban sections ranked highest" The action required at this point is city council adoption of the attached resolution accepting the report and requesting MnDOT to include T.H. 120 improvements into their 20-year plan. jw Attachment RESOLUTION OF THE MAPLEWOOD, MINNESOTA CITY COUNCIL REQUESTING THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO INCORPORATE THE RECONSTRUCTION OF TRUNK HIGHWAY 120 FROM I-494 TO I-694 INTO ITS 20 YEAR PROGRAM FOR CAPITAL IMPROVEMENTS WHEREAS, Trunk Highway 120 serves as a major transportation facility; and WHEREAS, Trunk Highway 120 is in a deteriorating condition and needs to be upgraded to a higher design standard to meet existing and projected transportation needs; and WHEREAS the Minnesota Department of Transportation has jurisdiction of Trunk Highway 120 and responsibility for its operation, maintenance and capital improvements; and WHEREAS, the Minnesota Department of Transportation, in cooperation with the local municipalities and counties, has conducted a study, T.H. 120 Task Force Study, to determine the deficiencies and governmental support to reconstruct Trunk Highway 120; and WHEREAS, said Study does recommend programing the reconstruction of Trunk Highway 120 as part of the Minnesota Department of Transportation 20 Year Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1" The City Council does hereby endorse the findings and recommendations of the Trunk Highway 120 Task Force Study. 2" The City Council does hereby request the Minnesota Department of Transportation to incorporate the reconstruction of Trunk Highway 120 into its 1988 Edition of its 20 Year Plan" 3^ The City Council does hereby request the Minnesota Department of Transportation to initiate further planning and engineering studies to expedite and implement the reconstruction of Trunk Highway 120. 4. The City 'Council does hereby request the Minnesota Department of Transportation to pursue all funding sources, including the establishment of new funding sources, to finance the highway improvements as set forth in the 20 Year Plan. 7 ~- ~7 AGENDA ITEM ITEM_~, AGENDA REPORT Aotlmu by Vonuo1l:| TO City Manager FROM: Assistant City Engineer Dudorno0.�~.~~~— SUBJECT: Meyer Street Water Main, Project 87-13 Modified— Order Assessment Hearing Dojootod_~~_—_� DATE: June 2[), 1988 Bids for the referenced project were received on June 17, 1988" The low bid was for $30,624° The construction cost estimate presented in the feasibility report was $36,524" Since acceptable bids have been received, it is recommended that the project proceed to an assessment hearing. Resolutions to order preparation of an assessment roll and schedule the assessment hearing are attached. jc Attachments RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the improvement of Meyer Street Water Main, City Project 87~ 13" NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law and they shall file a copy of such proposed assessment in the city office for inspection" FURTHER the clerk shall , upon completion of such proposed assessment notify the council thereof. I RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the construction of Meyer Street Water Main, City Project 87-13, and the said assessment is on file in the office of the city clerk" NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: l" A hearing shall be held on the 25th day of July, 1968, at the city hall at 7 p^m" to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment" 2. The city the hearing on the official newspaper to mail notices to assessment. clerk is hereby directed to cause a notice of proposed assessment to be published in the , at least two weeks prior to the hearing, and the owners of all property affected by said 3" The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered" D/P NO. 5853 PROJECT NO. 87 -13 1 MEYER STREET WATER MAIN ASSESSMENT ROLL ITEM QUANTITY PER RATE WATER MAIN * * * * * * * *10. @ @0 FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * ** *0.000 EA AT * *$416.250 EA. = TOTAL ASSESSMENT = WATER MAIN WATER SERVICES TOTAL ASSESSMENT = WATER MAIN * * * * ** *284.000 WATER SERVICES TOTAL ASSESSMENT = WATER MAIN WATER SERVICES TOTAL ASSESSMENT = FF AT ** *$46.700 EA. = EA AT * *$416.250 EA. = FF AT ** *$46.700 EA. = EA AT * *$416.250 EA. = FF AT ** *$46.700 EA. = EA AT * *$416.250 EA. = WATER MAIN * * * * * ** *72.000 FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * ** *1.000 EA AT * *$416.250 EA. = TOTAL ASSESSMENT = WATER MAIN * * * * * ** *75.000 FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * * * *1.0 @0 EA AT * *$416.250 EA. = TOTAL ASSESSMENT = WATER MAIN * * * * * ** *75.000 FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * ** *1.000 EA AT * *$416.250 EA. = TOTAL ASSESSMENT = WATER MAIN * * * * * ** *75.000 FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * ** *1.000 EA AT * *$416.250 EA. = TOTAL ASSESSMENT = WATER MAIN * * * * * * * *B5. @ @@ FF AT ** *$46.700 EA. = WATER SERVICES * * * * * * * * *1. @0@ EA AT * *$416.250 EA. = TOTAL ASSESSMENT = PAGE 1 OF 2 06 -24 -1988 z -7- ASSESSMENT 25- 29 -22 -34 -0076 * * * ** *$467.00 * * * * * ** *$0.00 * * * ** *$467.00 25- 29 -22 -34 -0088 * ** *$7,705.50 -- * * * ** *$416.25 * ** *$8,121.75 25- 29 -22 -34 -0089 ---------------- ---------------- ** *$13,262.80 * * * ** *$416.25 ** *$13,679.05 25- 29 -22 -34 -0090 ---------------- ---------------- * * * ** *$467.00 * * * * * ** *$0.00 * * * ** *$467.00 25- 29 -22 -34 -0092 ****$3,362.40 * * * ** *$416.25 * ** *$3,778.65 25- 29 -22 -34 -0093 ---------------- ---------------- * ** *$3,502.50 * * * ** *$416.25 * ** *$3,918.75 25- 29 -22 -34 -0094 ---------------- ---------------- * ** *$3,502.50 * * * ** *$416.25 * ** *$3,918.75 25- 29 -22 -34 -0095 ---------------- ---------------- * ** *$3,502.50 * * * ** *$416.25 * ** *$3,918.75 25- 29 -22 -34 -0097 ---------------- ---------------- * ** *$3,969.50 * * * ** *$416.25 * ** *$4,385.75 PROJECT NO. 87 -13 MEYER STREET WATER MAIN D/P NO. 5853 ASSESSMENT ROLL ITEM QUANTITY PER RATE 9 PARCELS ASSESSED WATER MAIN * * * * ** *851.000 FF AT ** *$46.700 EA. _ WATER SERVICES * * * * * * ** *7.000 EA AT * *$416.250 EA. = TOTAL AMOUNT ASSESSED FOR THIS PROJECT = 96 9 -'24 -196 ASSESSMENT GRAND TOTALS ** *$39,741.70 * ** *$2,913.75 ** *$42,655.45 a 5 ') a'I 33�1i Hio hwn F`'�4 _FL 91 _ _ r I�:��jY e ms . G4L; GO 49D 85 B9i73o/ 1z 4.16 3013o� s ) loD 4) /53) 90 \ IBI.D4 7 7G 5 loo w ^J •� ' I . � u�l q (+ )) m rs) ■ / loo. � 9� �'� ° \ a J � (). rJ � � 3 r I Z � �` h ■ Z 0 (5 0 'f0o •` IGi(69) o = 6 ��'c F— C99) 0 6J t p¢ 9 9 I I > oT I5 !N Rk 7 ` (` G \ N q () — /57) o i(, 14(,$)" ¢`iI` " _� 0 4� � \� >6 � I g _3d3 j ilo -ZEx2 0 1 �I)°Iv o30 <(\ 7 24 �2 ) `' � ■1I I I_1$.S �\ 0M1 . ■ (°). (' °) N0 s . ( ■N 7 lob 33. (2) �) ^(74) 6 (7s) o gl 21 N o 9 to 0 3 a r (c0 \ \ 3030 I 10 \ �o r47], J iy 4) 0 S, A -G.To 6.50 . �� o � Oq (do) ia0 20 6 ) o C s 4 LO' 15 I3 339 109) P 5 P J (3a)� i 9) "a, '^/ ■9 66 .■ C�v) fr71 6a) q •p J �.3h o l� ` I(N)■ I O. '/' u, ' m 0 %rB�/ _ t�� F (20 \ 5 r' � 7 18 q 1 ■ °o (s ) a1 '_^ 4 o 6 `� v y � C34) Jw r° + l I.zn p (82) :n c',c �(�� 0 m j2) 6 I c .ar li�cl � - aea<. °� 0 7 < `s ) (rn) ■ I- (92,1 -`: d 17 oLO r (z. —�1 —■ (ae�s9 110.49 - +11 n0 1'7; 7 \\ m ■(e�3 Z�,:r m 127• ° CM '■ .Z4nc i2o h a a �zq_" N ,� B o� oz 9° 8 t (421 51 (99) Sit Gr.^ o .87ac 59 m 9(84) (3 `) ^ 10 IS izal m r aA v n Q a q r (87) y I _ �„ 159i (1 _ (SSi os) I �4_�`__ zSl t II g3 '9�I (97).. LLJ of (89) m 1O rri P 11 14 c II�� IPn o E2 ;' s 31 l l (00 lolaoL QUADRANT MAP 25 -29 -22 O IMPROVEMENT 87 -13 MEYER ST. WATER MAIN sue.: Do%: AGENDA ITEM AGENDA REPORT Action by Onnoo1l;/ TO: City Manager FROM: Assistant City Engineer Endorsed- SUBJECT: Boxwood Avenue, City Project 87-19 Modified .~.,.~^-^~. Schedule Assessment Hearing Rejected_~�°~�°� DATE: June 20, 1988 Datn Bids for the subject project were received on June 17, 198B. The low bid was for $129,788.20, This compares with the estimated construction cost of $170,812 presented in the feasibility report. Since acceptable bids have been received, it is recommended that the project advance to an assessment hearing. Resolutions to order preparation of an assessment roll and schedule the assessment hearing are attached, jc Attachments RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the improvement of Boxwood Avenue from McKnight Road to Dorland Road, City Project 87~19" . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected without regard to cash valuation, as provided by law, and they shall file Wcopy of such proposed assessment in the city office for inspection" FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the construction of Boxwood Avenue from McKnight Road to Dorland Road, City Project B7^~19 and the said assessment is on file in the office of the city clerk" NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 25th day of July, 1988, at the city hall at 7:10 p°m" to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment" 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, At least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3" The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered" 1 i PAGE 1 OF 2 D/P NO. 5848 PROJECT NO. 87 -19 BOXWOCD IMPROVEMENT 06 -27 -1988 AT ** *$11.090 EA. = * * ** $9,538.35 WATER MAIN * * * * * * ** *9.050 * * * * ** *815.000 g ASSESSMENT ROLL * * * * * * ** *9,000 FF EA AT ** *$85. EA. = ITEM QUANTITY PER EA RATE * *$518.840 EA. _ * ** *$4,669.56 WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT * *$997.640 Eq. _ ASSESSMENT * * * * ** *815.000 FF AT $1,762.950 EA. _ TOTAL ASSESSMENT = 13- 28 -22 -33 -0002 SANITARY SEWER MAIN SANITARY SERVICES) * * * * ** *220,000 * * * FF AT ** *$11.090 Eq. = * ** *$2,439.80 y WATER MAIN * * * ** *2,000 * * * * *000 EA AT * *$287.780 EA. = * * * ** *$575.56 WATER SERVICE(S) 1" * * * * * * ** *2,000 FF EA AT ** *$15.080 EA. = * ** *$3,317.60 WATER SERVICES) 2" * * * * * * ** *0,000 EA AT * *$518.840 EA. = * ** *$1,037,68 WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT * *$997.640 Eq. = * * * * * ** *$0.00 STREETS * * * * ** *220,000 FF AT AT $1,7622.950 EA. _ * * * * * * ** *1.005 TOTAL ASSESSMENT = AT * *$997.640 EA. = ******$997.64 ** *$50.730 Eq. = ***$11,160.60 AT AT = $1,762.950 EA. = * ** *$1,762.95 TOTAL ASSESSMENT = ** *$18,531.224 1 3 - 28 -22 -33 -0043 SANITARY SEWER MAIN SANITARY SERVICE(S) * * * * ** *815.000 FF AT ** *$11.090 EA. = * * ** $9,538.35 WATER MAIN * * * * * * ** *9.050 * * * * ** *815.000 *$2^,590.22 WATER SERVICE(S) 1" * * * * * * ** *9,000 FF EA AT ** *$85. EA. = * ** WRIER SERVICE(S) 2" * * * * * * ** *0.005 EA AT AT * *$518.840 EA. _ * ** *$4,669.56 WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT * *$997.640 Eq. _ STREETS * * * * ** *815.000 FF AT $1,762.950 EA. _ TOTAL ASSESSMENT = ** *$50.730 EA. = ***$41,344.95 ***$69,933.08 24- 28 - 22 -22 -0013 SANITARY SEWER MAIN SANITARY SERVICE(S) * * * * ** *614.000 * * FF AT ** *$11.090 EA. = ****$6,809.26 26 WATER MAIN * * * * ** *1,005 * * * * ** *614.000 ER AT * *$287.780 EA. _ * * * ** *$287.78 **$287A WATER SERVICES) 1" * * * * * * ** *0,005 FF EA AT ** *$15.080 Eq. = * ** *$9,259.12 WATER SERVICE(S) 2" * * * * * * ** *1.050 EA AT * *$518.840 EA. = * * * * * ** *$0.00 WATER SERVICE(S) 6" * * * * * * ** *1.005 EA AT * *$997.640 EA. = ******$997.64 STREETS * * * * ** *614.000 FF AT AT = $1,762.950 EA. = * ** *$1,762.95 TOTAL ASSESSMENT = ** *$50.730 EA. = ** *$31,148.22 ** *$50,264.97 24 28 -22 -22 -0035 SANITARY SEWER MAIN SANITARY SERVICES) * * * * ** *254.000 * FF AT ** *$11.090 EA. = * ** *$2,816.86 WATER'MAIN * * * * * ** *2,000 * * * * ** *254.000 EA AT * *$287.780 EA. = * * * ** *$575.56 WATER SERVICES) I" * * * * * * ** *2.050 FF AT * ** $15•580 EA. = * ** *$3,830.32 WATER SERVICES) 2" * * * * * * ** *0,000 ER AT WATER SERVICE(S) 6" * * * * * * ** *0,050 EA * *$997.645 EA. _ * ** *$1,037'68 STREETS * * * * ** *254.000 FF AT AT $1,762.955 EA. _ * * * * * ** * $0.05 TOTAL ASSESSMENT = ** *$50.730 EA. _ ** *$12,880.4 ** *$21,145.84 �i DAP NO. 5848 PROJECT NO. 87 -19 BOXWOOD IMPROVEMENT ASSESSMENT ROLL IT - - - -- _ QUANTITY PER 4 PARCELS ASSESSED SANITARY SEWER MAIN SANITARY SERVICE(S) HATER MgIN WATER SERVICES) 1" 903.000 WATER SERVICES) 2" WATER SERVICE(S) 6" * * * * **** * STREETS TOTAL AMOUNT ASSESSED FOR THIS PROJ = FF AT EA AT FF AT EA AT EA AT EA AT FF AT RATE * * *$11.090 EA. * *$287.780 Eq. _ ** *$15.080 EA. * *$518.840 EA. * *$997.640 Eq. $1,762 EA. _ ** *$50.730 EA. _ PAGE 2 OF c 06 - 27 -1988 ASSESSMENT GRAND TOTALS ** *$ * ***$4 ** *$ 2 8,697.24 * ** *$6,744.92 * * * ** *$997.64 * ** *$1,762.95 * * *$ * *$159,875.13 II 11 pp pp 3 AS�MT3N08 58483 -0043 i ID. 13- 28 -22 -33 -0002 - ASSMT.NO. 5848 GONYEA DEVELOPMENT CO KENNETH R POSTIFF E 50 GROVELAND TERRACE MARY J POSTIFF MPLS MN 55403 1215 DORLAND AVE S - MAPLEWOOD MN 551'19 i i i AS�MT.N08 58482 -0013 i AS�MT.N08 5848 -0035 = E C GUETSCHOFF JR ETAL j MINN CONF ASSN 7TH DAY ADV 1211 DORLAND RD 7384 KIRKWOOD COURT ST PAUL MIN 55119 i I MAPLE GROVE MN 55369 t I � Aot1uo by CoOo01ll. � / . Endorsed / i --- \ 8oJonte Date AGENDA ITEM J AGENDA REPORT TO: City Manager FROM: Assistant City Engineer SUBJECT: Highway 61 Water Main, Project 87~44--Schedule Assessment Hearing DATE: June 20, 1988 Bids for this project were received on June bid was in the amount of $129,484.30" This $148,877.40 for the construction cost given report" In view of the acceptable bids, it the project proceed to the assessment heari� order the preparation of an assessment roll assessment hearing are attached. jc Attachments 17, 1988" The low compares with in the feasibility is recommended that �9. Resolutions to and to schedule the I RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer have received bids for the improvement of Highway 61 Water Main From Kohlman Avenue to Beam Avenue, City Project 87~44. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection" FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk and the engineer have, at the direction of the council, prepared an assessment roll for the construction of Highway 61 Water Main, City Project 87~44, and the said assessment is on file in the office of the city clerk" NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: l , A hearing shall be held on the 25th day of July, 1988, at the city hall at 700 p°m" to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment" 2° The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3" The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement the area to be assessed, that the proposed assessment roll is on file with the clerk and that written or oral objections will be considered. PAGE 1 OF 2 PROJECT NO. 67 -44 HWY M 61 WATER MAIN PHASES 1 R 2 06 -27 -1988 D/P ND. 5851 q ASSESSMENT ROLL ITEM - -- QUANTITY PER RATE - -- - ASSESSMENT WATER WATER MAIN SERVICES) 1" * * FF AT WATER SERVICES) 2" * * * * EA AT WATER SERVICE(S) 6" * * * * * * ** *0,000 EA R7 TOTAL ASSESSMENT = * * * * EA AT WATER WATER MAIN SERVICE(S) 1" * * * FF AT WATER SERVICE(S) 2" * * * * * * EA AT WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT TOTAL ASSESSMENT = * * * * * * EA AT WATER WATER MAIN SERVICE(S) 1" * * * * ** *246.600 FF AT WATER SERVICE(S) 2" * * * * * * ** *1.000 EA AT WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT TOTAL ASSESSMENT = * * * * * * ** *0,000 EA AT WATER WATER MAIN SERVICE(S) I" * * * * ** *246.600 FF AT WATER SERVICE(S) 2" * * * * EA AT WATER SERVICE(S) 6" * * * * EA AT TOTAL ASSESSMENT = * * * * * * EA AT WATER WATER MAIN SERVICE(S) 1" * * FF AT WATER SERVICE(S) 2" * * * * * * * ** EA AT WATER SERVICE(S) 6" * * * * * * EA AT TOTAL ASSESSMENT = * * * * * 0'000 EA A7 WATER WATER MAIN SERVICE(S) 1" * * FF AT WATER SERVICE(S) 2" ** * * * * EA AT WATER SERVICE(S) 6" * * * * * * ** *0,000 EA AT TOTAL ASSESSMENT = * * * * * *** *0,000 EA AT ** *$52.950 EA. * *$326.700 EA. _ $1,400.300 EA. $1,793.000 EA. * **$52.950 EA. = * *$326.700 EA. = $1,400.300 EA. = $11793.000 EA. = ** *$52.950 EA. = * *$326.700 EA. = $1,400.300 EA. = $1,793.000 EA. = ** *$52.950 EA. = * *$326.700 EA. = $1,400.300 EA. = $1,793.000 EA. = ** *$52.950 EA. = * *$326.700 EA. = $1,400.300 EA. = $1,793.000 EA. ** *$52.950 EA. = * *$326.700 EA. = $1,400.300 EA. = $1,793.000 EA. = 04- 29 - 22 -41 -0001 * ** *$4,352.49 ****$ 04- 2 9 - 22 -41 -0002 * ** *$4,352.49 * * * ** *$326.70 * * * * * ** *$0.00 * * * * * ** *$0.00 * * * *$4, 679. 19 04- 29 - 22 -41 -0003 ** *$13,057.47 ** *$13,384.17 04- 29 - 22 -41 -0004 ** *$13,057.47 * * * * * ** *$0.00 * ** *$1,400.30 * ** *$1,793.00 ** *$16,250.77 0 4 - 29 - 22 -44 -0007 * ** *$4,765.50 * * * * * ** *$0.00 * * * * * ** *$0.00 * ** *$4,765.50 04 29 -22 -44 -0008 * ** *$8,692.80 II ;, PAGE 2 OF 2 D/P N0. 5851 PROJECT NO. 87 -44 HWY 1) 61 WATER MAIN PHASES 06 -27 -1988 1 d 2 ASSESSMENT ROLL ITEM QUANTITY PER RATE — ASSESSMENT WATER MAIN 04- 29 - 22 -44 -0009 WATER SERVICE(S) 1" * * * * * * *„ *0.000 FF AT * * *$5c^ ^.950 Eq. = WATER SERVICE(S) 2" * * * * * * ** EA AT * *$326.700 EA. ** *$12,178.50 _ WATER SERVICE(S) 6" * * * * * * * * *0.0tn0 EA AT $1,400.300 EA. _ TOTAL ASSESSMENT = * * * * * * * ** 0'000 EA AT $1,793.000 ER. _ * * * * * ** *$0.00 7 PARCELS ASSESSED ** *$12,178.50 WATER MAIN GRAND TOTALS WATER SERVICE(S) 1" * * ** *1,135.600 * * * * * * ** *3.000 FF AT ** *$52.950 EA. _ ** *$60,130.02 WATER SERVICE (S) 2" * * * * * * ** *1.000 EA EA AT AT * *$326.700 EA. _ * * * ** *$980.10 WATER SERVICES) 6" * ** * * * ** *1,000 EA AT $1,460.300 EA. _ * ** *$1,400.30 TOTAL AMOUNT ASSESSED FOR THIS PROJECT $1 EA. _ * ** *$64,303.42 gE,4M. AVM. ._...._ _ .._ w ' > > :�P,�..•� \ \ \ `_) J / J d,v (1 O) , Cj) I U. 7 NI I 1 IC - I r i IL 7 4 102. rl r � f' (5.12A <?I (.D STA I / TJIAI u..�n. IY nNAL BATTCR� eRo^nc AFT11KS C/ 100 B, B. Co. ul1• •'/J 95 1 1) •� .1.11 JG. / N ..r w� rJ� JS �' I e ii•Ac a 1•" i / � 1 ti • c X =f �: c'6s 3.91 t,f \�,� f j 1•' �;M� 1d15 es y. l O/ 1, •� ' f 9 f�a J -— •_/ PART OP � rq �JL ' •�', 91 I !Y1 1 • o See S 3 N �� / ., 555 i N 411 u(_ o 3r (2) 1 — 1 _ sSoT 7` - - -- q ' 99 • 11.17 1 = I tRl I 7." lt+•� #! Abu , t T I u 0.0 ,., e + 1 o , X r�. n� H yr ,.l1 t t4 o ? 0 l u l l I � I i I (il l I i I I I 4Y PY rq MAN AVE. s w. j I 1 .tl i N ru G I on Agenda Number --t— / AGENDA REPORT j Action by Council:, Endorsed - TO: City Manager I Modifie Rejecte FROM: Finance Director o(Q&lli5 _ Date — RE: Five -Year Capital Improvement Plan DATE: June 21, 1988 The five -year Capital Improvement Plan is a planning tool for City staff and elected officials. It contains major capital outlay and improvement projects for the period of 1989 -1993. Projects included for 1989 are planned to be included in the 1989 Capital Budget for the Cit. The new CIP is designed to replace the 1980 -1985 CIP within the Comprehensive Plan. Since the CIP is part of the Comprehensive Plan, it requires four votes for adoption. The Planning Commission reviewed and approved the five -year Capital Improvement Plan at its June 6th meeting. DFF /ch . MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 EAST COUNTY ROAD H, MAPLEWOOD, MINNESOTA JUNE 6, 1988 F1 CALL, TO ORDER Chairman Axdahl called the meeting to order at 7:30 p.m. II. ROLL CALL III. Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Lester Axdahl Michael Ayers Richard Barrett Robert Cardinal Frank Dempsey Sue Fiola Lorraine Fischer Albert Goins Dennis Larson Marvin Sigmundil: Ralph Sletten Present Absent Present Present Present Present Present Absent Present Present Absent APPROVAL OF MINUTES A. May 16, 1986 Commissioner Fischer moved approval of the minutes of May 16, 1988, as submitted. Commissioner Sigmundil: seconded Abstentions -- Axdahl, Fiola IV V. APPROVAL OF AGENDA Commissioner Fischer moved approval of the agenda as submitted. Commissioner Barrett seconded PUBLIC HEARINGS A. Capital Improvement Program Ayes -- Barrett, Cardinal, Dempsey, Fischer, Larson, Sigmundik Ayes-- Axdahl, Barrett, Cardinal, Dempsey, Fiola, Fischer, Larson, Sigmundil:: Dan Faust, Director of Finance, gave an overview of the program and discussed it with the commissioners. ken Haider, Director of Public Works, and Bob Odegard, Director of Parks and Recreation, presented their projects and discussed them with the commissioners. h, Planning Commission Minutes 6 -6 -88 VI. VII. VIII. IX. X. XI. XII. - 2 - Commissioner Fischer moved the planning commission recommend the comprehensive plan be amended to substitute the proposed capital improvement program for the existing capital improvement program. Commissioner Cardinal seconded Ayes-- Axdahl, Barrett, Cardinal, Dempsey, Fiola, Fischer, Larson, Sigmundi4: VISITOR PRESENTATIONS COMMUNICATIONS NEW BUSINESS UNFINISHED BUSINESS COMMISSION PRESENTATIONS A. Council Meeting: May 23, 1988 STAFF PRESENTATIONS A. Council Meeting - -June 13, 1988: ADJOURNMENT Meeting adjourned at 9:30 p.m. Ralph Sletten r , Y June a 1988 Mr. Gary Bastin 2997 Chisholm Parkway Maplewood, MN 55109 Dear Gary: -�r- J l/ Enclosed is a preliminary sketch of the plan acceptable to the neighbors for the terracing and trees on our property to create a barrier to block out the sight of the lime pits and return our homes to their proper value and salability. This plan affects about 7 houses where the bank is the steepest, and then on the ends it tapers out, so there would not be as much fill. The Water Dept. created this visual problem by raising the dikes mater foot, and just last Oct. and Nov. raised the dikes another 5 - 6 feet over our protests, and we reported this to City Council last fall also. This is why we need the terracing built up as high as possible and to extend out as far, so the trees will do the best job of covering the view. The neighbors are meeting with the landscape architect, David Reid, from Park Nurseries, next week, to discuss this plan. We met at the dU last week with Roger Mohror, but he has his plan, which does not agree with ours, and we need to talk with David alone. Roger had visions of pushing through his plan last week. David has now been informed that even though the WU is paying him, he is to please us. Also enclosed is a statement of our interpretation of what the 30 and 50 feet exclusion of operations from our property and from Roselawn and B. I don't know if I worded this just right, and I welcome you to change anything you feel needs clarifying. In listening to Roger I hear him saying he fools the sludge pond is what needs to be 30 feet away, but we believi the trucks, bulldozers, loaders, etc., used in the excavation process are dart of the excavation operation, and we want this equipment to be at least 30 feet away, instead of the 10 - 12 feet it has been with the present roads behind our houses. Even the 30 feet limit is not very far away. We need a clarification of this Sao. 36-595 because it is tied up in our negotiations for this terracing, and they are not wanting to move their road, but if they were required to that would be immaterial, and since this is all a part of their negotiations to obtain their permit they are probably more open to this right now than they will ever be. If this becomes a public hearing at City Council, please call me, because we could come over and show pictures of just how close to us this huge equipment gets in operation with present roads. Also enclosed is a copy of the minutes of the May meeting of the advisory committee. Tom Mogren has not been at the last 2 meetings, and Mr. Eyler has been chair. The 3rd page is a correction of Rotor's minutes of the April meeting, so you may want to read that in connection. I felt it was important to have these corrections on their records, because this is the way my notes show we discussed it. Roger does not write down much, so if we only talk about it he doesn't always write it down, so I write him letters so there is a written record. If you have any questions, please call me. We will miss you at the May mating, but Norm and George have taken a keen interest in this project, and we truly appreciate each of you. V ry truly yo ur e.,� Caro�gn�eLereo2i �ti'�yJ .f ORDINANCE No. 619 MATERIAL EXTRACTION AND HAULING Sec'. 36 -595. Standards - Extraction site location. Operations permitted under this artidle shall not be conducted within: (a) Fifty (50) feet of an existing street or highway; No motorized equipment, including trucks, bulldozers, loaders, diggers, or say other kind of excava- tion equipment, is to be in operation closer than fifty (5C) feet from an existing street or highway, such as Roselawn Are. or County Road S. (d) Thirty (30) feet of the boundary of an adjoining property not in mining use; or as directed by the City Council. No motorized equipment, including trucks, bulldozers, loaders, diggers, or any other kind of excavation equip- ment, is to be in operation closer than thirty (30) feet from the boundary of an adjoining property not in mining use. .. �i r c� o �y c � C h � a r r� �Tn - A E n o ' io 1 May 25, 1988 Minutes of WU Advisory Committee Meeting Present: Ray Eyler, Chair. Norm Anderson, George Rossbach, Bill Engman, Clarence Caen, Roger Mohror, and Carolyn Peterson. Committee reviewed minutes of last meeting. Carolyn Peterson gave Roger Mohror two additions or changes to be made to hie minutes. One regards vant addition to his sthat statement on Saturday work by the contractor and the neighbors tad Mogren work d after July the contractor be brought before this committee at to for consideration. The change involved Agenda 4 being corrected to read that WU repre- sentatives made this request. A copy of this addition and change is attached. Final mitigation list resolution. Bill Engman states he saw a grain truck going East on Roselawn on May 11, uncovered, and lime dust was flying from the truck. Mohror: Trucks are to be covered. I will check into this. Csen: Tanker trucks do not make as much noise. Mohror: Area West of small lagoons is being needed and the whole area is being re-' stored. We were watering there one day. Berm and trees. Mohror: There was a misleading comment that aws would liad have a draw- ing ready for today. We have been out surveying property with Mr. Mogren last Friday. He said he would like to have the committee members think about some aspects of this fob. There is no problem and we will go ahead. Ora thing is, on a number of these lots there are very mature trees that already exist. Some lots maybe could not see the lagoons as it exists now. To plant the trees low so as p ant Letsusnthinket would put iteand down so someowdirect would direction. What do you neighbors thick? The south side of large lagoon is no problem with tress and berm. A landscape architect will meet with WU Thursday, and we will get advice from him on how to handle this. Mr. Mogren is committed to doing this project tell them satisfaction- We could call a special meeting next week for interested people have learned, and to get their input. and invite interested people. Carolyn: I would be in favor of such a meeting, A discussion followed of where berm and trees should be located. It was decided that Carolyn would meet with WU representatives and the landscape architect on Thurs- day for a tour of the basks and to go up onto the neighbor's yards to get their per- spective. A meeting of interested people was set for June 2 Thursday, 7:00 p.m. at the WU conference room. The landscape architect will meet with us and will have a drawing of his proposed plan for our inspection. Contractor insurance. Mohrors I talked with Mr. Mogren about the $500 deduct- ible, and he said not to be concerned about this. The contractor is liable for this. That is his problem. Osen: Insurance Co. is going to come out and inspect property. This letter came about a month ago. Carolyn: I talked on the phone with the adjuster, and he was waiting for infor- mation from Mr. Mogren, which hs had requested. I asked him to contact Mr. Mogren again. Can the $500 deductible come out of the amount Mr. Mogren has withheld from the contractor? Mohrors I would assume so. Carolyn: (To Mr. Mohror) Do you remember about how many time you were called is 1987 complaining the large compactor was. our houses? Mohror: I don't have any number. I do remember being called about this and going down and making them stop the compactor. Carolyn: My reason for asking is the insurance sane adjustor says this damage has been happening over a period of time. The neighbors believe that the majority of the damage to our homes was caused in 1987 by the use of the compactor. That was the first year the compactor was usid. Neighbors who live across the street and even on inside 0 Page 2 May 25, 1988, Minutes of Advisory Committee Meeting streets called me to ask what was causing the terrible shaking, aad that it felt like an earthquake. I know that I called Roger at least 15 times to complain of the cour- t pactor shaking our house, and I know several other neighbors called him marry times also.: Mohrors In !, weeks the road from Rios should be done. When it is not raining the trucks will use that road. peens Ons noisey truck goes by about 6.15 a.m. and wakes me up. It is a red truck. • Mohror: I will check into that. Raking of lime ponds. A discussion of neighbors saying they do not want the raking done because a large machine has to be used, making noise, and making a mesa around the lagoon. Mohrors We would get a better drying if we rake ponds in the summer. It did not work last winter. (Jan.) You have to try things to see how they work. Minnea- polis is raking their ponds. Carolyn: .Hut you can't compare Minneapolis' location to our location here in a residential neighborhood. Minneapolis in in a commercial area, and they do not have the problems we do. $yler. After the top dries out the rest does not want to dry. 25 - 30% solids are hauled out of the fields. Norms Where do you haul the lime? Mohror. We are hauling it to farm fields, I don't know the new of the location. The fgrmers want it badly. Carolyn Peterson „C ...C•. 'J7 .a ^ -t._ _l -. JC'. ".... «,. Y ?e Ji 4 «e re;ucst that ._. r.ohror add the following to the minutes of :.. ._.. ._ wnicr were .:ailed to com•:,ittee members: k..6d; la: following having been discussed at tr.e ..arch co=ittee meetire. and havir,£ oeen agreed upon.) .:tter July G, it t:e contractor sees a necessity for zaturday work he will $t�ly to the :'Si it?, �t� ir; .-urcose of .pork, wha it ::ill involve, ar.3 lergtn.,of' Mhe work I: the onter Utility agrees t is is a necessity, i%oger yorror will bri:._ ;as ;pest to. tne cc W:itiee meeting for approval or disapproval. ':r4S:irti• of " °nt -mil °iC 7 r•j J.c•c_r.L 1 V n1 +�ttf.0 .r�n•n'epwQ�� �iit "I :l " C V JV1ti L - I . �. r fi (. r. TI •. .tiva.. o: ...__ ,._...._.t -.. .i�-.--_..co3 r,:.,. .•i;���...ob __.:.tctirE� ,._,. roc, ...:a:.e s =o;e recue2ts or stcte ^:opts. e: ;ect YC Y:•r. ° rxU = rq`' L ar: LiaeE. It re,uires a for a noiseY �acrine. t is not ip_;icel to cozpare t ^is to the rinreapolis operation. t::e; . ar- in r en 3ndustria area w. ^e it does not bother n: ? u One. I watched the large ^aC:ire do, ;.:ie "rafir,�” for a week.. ir. J erua J, 1908, L r i it was m isey ever Witt: our Ouse +. I1 closed up because of winter. Lome over and insect the siu:l; e pond it "raked" :nd 34^ if ?OA car tel 8L; :•iffE re. ^.CC .. t.^... leVLI 0.: t..T, li...« to the revel in 3arol etcr:.on I r b La '.; _.._ «- ...r«M.w «- +w..1r.... ,••..•..+r+.r . �In- •..w../..».t..Tr..�.}�'— �Y�.•J L"* � •.... • .c ; - 1 .,., -r '., . "41