HomeMy WebLinkAbout1988 10-03 Special MeetingAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, October 3, 1988
Municipal Administration Building
Meeting 88 -23
(A) CALL TO ORDER
(B) ROLL CALL
(C) APPROVAL OF AGENDA
(D) PUBLIC HEARINGS
1. 7:00 P.M., Adoption of 1989
NEW
BUSINESS
1.
Schedule
Meeting
- Planning Commission and Park and Recreation Commission
(F) ADJOURNMENT
p1
Action by Councila
Endorse
Modifie
Re,j ected—
MEMORANDUM Date—
TO: City Manager
FROM: Finance Director
RE: 1989 BUDGET - RESOLUTIONS AND PROPOSED CHANGES
DATE: September 28, 1988
A copy of the public hearing notice is attached for informational purposes
(Exhibit A). It should be noted that federal law no longer requires a public
hearing due to the discontinuance of the Federal Revenue Sharing Program.
After the public hearing is held, two resolutions need to be adopted. The
first resolution formally adopts the 1989 Budget and is attached as Exhibit B.
The amounts listed in the proposed resolution include the revisions considered
by the Council during their budget meetings. These revisions are itemized in
Exhibit D and include a $10,140 increase in the tax levy over that in the City
Manager's proposed budget. (Since the tax collection rate is 98.6 %, a levy of
$10,140 is needed to produce $10,000 of additional revenue.)
A second resolution (Exhibit C) must be adopted that levies taxes payable in
1989 that will provide an amount sufficient to support the 1989 Budget. The
second part of this resolution adjusts the tax levies previously certified for
all existing bond issues. It should be noted that these previously certified
bond issue tax levies were initially established at the time bonds were sold
and equal the estimated unassessed improvement project costs. The scheduled
tax levies have to be adjusted annually to finance the debt service
requirements based upon the special assessments actually levied, investment
interest earnings, and the amount to be transferred from other funds.
Adoption of both resolutions is recommended.
OFF:kaz
NOTICE OF PUBLIC HEARING
PROPOSED 1989 BUDGET
NOTICE IS HEREBY GIVEN, that the Maplewood City Council will hold a
public hearing to consider the proposed 1989 Budget. The hearing will begin
at 7:00 p.m. on October 3, 1988 and will be held in the Council Chambers in
the city Hall at 1830 East County Road B. All citizens will have the
opportunity to provide written and oral comments and to ask questions
concerning the proposed budget. Information on the proposed 1989 Budget may
be obtained prior to the public hearing by contacting the City Manager's
office.
Mrs. Lucille E. Aurelius
City Clerk
Publish: September 21, 1988
(Maplewood Review)
EXHIBIT B
Page 1 of 2
RESOLUTION ADOPTING A BUDGET FOR 1989
BE IT RESOLVED BY THE CITY
COUNCIL OF MAPLEWOOD, MINNESOTA that the
budget for 1989 is
hereby adopted
as outlined in
the following
summary:
CAPITAL
DEBT
OPERATING
IMPROVEMENTS
SERVICE
BUDGET
BUDGET
BUDGET
Estimated Balances
01/01/89
$ 5,213,006
$ (154,960)
$6,607,141
Revenues
13,049,124
2,470,490
2,184,700
Net other increases
(decreases)
37,879
4,120,700
191,780
Expenditures
12,895,890
7,121,390
3,536,003
Estimated Balances
12/31/89
$ 5,404,169
$ (685,160)
$5,447,618
BE IT FURTHER RESOLVED that the following appropriations are hereby
approved for the 1989 Operating Budget:
GENERAL FUND:
$ 989,370
317,490
263,610
3,860,100
1,462,970
1,066,940
508,940
8,469,420
General Government
Finance
City Clerk
Public Safety
Public Works
Parks and Recreation
Community Development
GENERAL FUND TOTAL
HYDRANT CHARGE FUND:
101,210 Public Works
SEWER FUND:
231,410 City Clerk
2,146,800 Public Works
kyR=M11jfl*
326,110 Public Works
PAYROLL BENEFITS FUND:
1,620,890 General Government
$12,895,890 TOTAL OPERATING BUDGET APPROPRIATIONS
EXHIBIT
Page 2 of 2
BE IT FURTHER RESOLVED that the following appropriations are hereby
approved for the 1989 Capital Improvements Budget:
PARK DEVELOPMENT FUND:
796,500 Park Improvements
CAPITAL IMPROVEMENTS PROJECT FUND:
$ 100,000 Park Improvements
195,000 City Hall Addition
60,440 Debt Service
200 Audit Fees
$ 355,640
STREET CONSTRUCTION STATE AID FUND:
$ 10,000 Traffic Signals and Opticoms
120,000 Street Overlay and Sealcoating Program
90 Audit Fees
$ 130,090
DEVELOPMENT DISTRICT NO. 2 TAX INCREMENT:
$ 5,160 Bond Issuance Costs
119: 14toIiIa 1111195IA�IE2111111x011619
$ 5,834,000 Public Works Projects
$ 7,121,390 TOTAL CAPITAL IMPROVEMENTS BUDGET
APPROPRIATIONS
BE IT FURTHER RESOLVED that the Finance Director shall establish a
budget for each public improvement project when the Council orders the project
and that the budget amounts shall be recorded at amounts specified in the
feasibility study for the project.
BE IT FURTHER RESOLVED that the following appropriations are hereby
approved for the 1989 Debt Service Budget:
$ 2,210,000 Principal
1,322,073 Interest
3,930 Paying Agent Fees
$ 3,536,003 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS
BE IT FURTHER RESOLVED that the transfer of appropriations among the
various accounts within a department budget or within a non - departmental
expense category, within a Fund, shall only require the approval of the City
Manager.
BE IT FURTHER RESOLVED that all appropriations which are not encumbered
or expended at the end of the fiscal year shall lapse and shall become part of
the unencumbered fund balance which may be appropriated for the next fiscal
year except appropriations for capital improvement projects which shall not
EXHIBIT C
RESOLUTION LEVYING TAXES PAYABLE IN 1989
that:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA
1. The following amounts of taxes be levied for 1988, payable in 1989, upon
the taxable property in said City of Maplewood, for the following
purposes:
General Operations $4,202,960
Capital Improvements 318,000
Debt Service 455.800
TOTAL LEVY $4,976,760
2. There is on hand in the following sinking funds excess amounts as
indicated after each fund and such shall be used to pay on the
appropriate obligations of the City:
DESCRIPTION
1967
General Obligation
Sanitary Sewer Bonds
$ 10,900
1972
General Obligation
Improvement
Bonds: Series l
40,000
1972
General Obligation
Improvement
Bonds: Series 2
9,200
1973
Improvement Bonds
116,600
1974
Refunding Bonds
80,400
1977
General Obligation
Improvement
Bonds: Series 2
170,000
1977
Refunding Bonds
264,300
1979
General Obligation
Improvement
Bonds
51,800
1988
General Obligation
Improvement
Bonds
514.484
TOTAL '
$ 1,257,684
In accordance with Minnesota Statutes 475.61 and 273.13, Subd. 19 (3),
(a), (b), (c) and Chapter 297a and Chapter 162 of Minnesota Statutes,
the County Auditor of Ramsey County is hereby authorized and directed to
reduce by the amounts above mentioned the tax that would otherwise be
included in the rolls for the year 1988 and collectible in 1989.
3. It has been determined that the 1977 General Obligation Improvement
Bonds: Series 1 bond issue has insufficient projected assets to meet
projected liabilities, as required by State Statute, and the original
resolution levying ad- valorem taxes must be increased by $206,000.
4. Changes set forth in sections one (1) and two (2) above result in a net
reduction of $1,051,684 in the scheduled levy of $1,507,484.
EXHIBIT D
PROPOSED REVISIONS TO THE PROPOSED 1989 BUDGET
REVENUES EXPENDITURES
1. - - $ 8,150 Reduce the amount in the V.E.M. Fund for
the purchase of 5 staff cars from $11,130
to $9,500 per car.
2. - -- - -- Transfer the $30,000 appropriation for the
Public Safety Department management study
from account 101- 401 -4490 to account 101-
102 -4490.
3. - -- - -- Transfer the $7,970 appropriation for
landscape improvements and window tinting
in accounts 101 -110 -4640 and 101 - 110 -4720
to the contingency account 101- 119 -4930.
4. $ 10,000 $10,000 Increase the tax levy by $10,140 to
produce $10,000 of additional revenue to
finance an increase from $38,890 to
$58,890 in the contribution to the Fire
Fighters Relief Association contingent
upon the following:
a. City Council approval of a $200
increase in pension benefits per
year of service;
b. approval by the independent fire
fighting service corporations of a
$10,000 decrease in City payments on
their 1989 contracts.
OOUNTy
FIRE
EAST COUNTY LINE FIRE DEPARTMENT, INC. ^ �
Station No. 1
1177 Century Avenue
Maplewood, MN. 55119
Station No. 2
2501 Londin Lane
Maplewood, MN. 55119
Action by, Counoilq
Endorse E
Modifie
Re,jeete
Date—
September 26, 1988
Mike McGuire
City Manager
City of Maplewood
1830 East County Road B
Maplewood MN 55109
Dear Mike:
The members of the East County Line Fire Department have reviewed your
letter dated September 22, 1988 regarding the 1989 Maplewood Relief
Association budget.
We find that this does not meet the needs of our department and members.
The proposed budget is totally unacceptable.
Due to the time constraints' in the 1 budget;:process, we expect continuing
negotiations in the near future.
Sincerely,
David Selbitschka
Chief
DS /dh
cc: Ken Collins
s.
AGENDA NO
Action by Council.;
AGENDA REPORT
Endorsed -
Modif i e
Rejecte
TO: Mayor and City Council Date__
FROM: City Manager
RE: Joint Meeting with Park Board and Planning Commission
DATE: September 28, 1988
At the September 26, 1988 meeting the Council directed Staff to schedule a
meeting with the Park Board and Planning Commission to discuss the revision to
the Comprehensive Plan prior to starting the work.
The suggested meeting date is October 17, 1988 from 6:30 to 8:00 p.m. in the
Council Chambers.
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