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HomeMy WebLinkAbout2012-11-20 PC Packet AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday,November 20, 2012 7:00PM City Hall Council Chambers 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a.September 18,2012 5.Public Hearings a.7 p.m. or later: Conditional Use Permit Revision for a Planned Unit Development for Buffalo Wild Wings to expand it’s building footprintat 3085 White Bear Avenue b.7 p.m. or later: Comprehensive Land Use Plan Amendment, Rezoning and Right-of-Way Vacations for a Proposed Senior’s Housing Apartment Building by Azure Properties, North side of Roselawn Avenue, East of McMenemy Street c.7 p.m. or later: Conditional Use Permit for a the Cornerstone Community Church to be located at 1616 Gervais Avenue 6.New Business a.Ordinance Amendment—Reinforced-Turf Parking for Multi-Family Developments b.Ordinance Amendment—Including the Housing and Redevelopment Authority Duties with those of the Business and Economic Development Commission c.Ordinance Amendments—The Transfer of Design Review Responsibilities to the Planning Commission 7.Unfinished Business a.Living Streets Presentation and Update by Michael Thompson, Public Works Director 8.Visitor Presentations 9.Commission Presentations a.Commission report for the city council meeting of September 24, 2012. Chair person Fischer was scheduled to attend. There were no planning commission items to review. b.Commission reports for the city council meetings of October 8, October 22 and November 15, 2012. There were no commission items to be discussed except for the single-dwelling- residential turf parking ordinance amendment and theresolution of appreciation for Gary Pearson on October 8. Staff will present. c.Upcoming city council meeting of November 26, 2012.Commissioner Trippler is scheduled to attend. Items scheduled for review are the Azure Properties Senior Housing Proposalthe Cornerstone Church CUP, the ordinances to combine the PC&CDRB and the HRA&BEDC. 10.Staff Presentations 11.Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, SEPTEMBER 18, 2012 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:00p.m.byChairperson Fischer. 2.ROLL CALL Paul Arbuckle, CommissionerPresentat 7:01 p.m. Al Bierbaum, CommissionerPresent Joseph Boeser, CommissionerPresentat 7:07 p.m. Tushar Desai,CommissionerPresent Larry Durand, CommissionerPresent Lorraine Fischer, ChairpersonPresent Dale Trippler, CommissionerPresent Absent Stephen Wensman, Commissioner Staff Present: Tom Ekstrand, Senior Planner 3.APPROVAL OF AGENDA Staff added 10. b. Update on RSI Recycling Project. CommissionerTripplermoved to approve the agenda as amended. Seconded by CommissionerDesai.Ayes –All The motion passed. 4.APPROVAL OF MINUTES CommissionerTripplermoved to approve theAugust 21, 2012,PCminutes as submitted. Seconded by CommissionerBierbaum.Ayes –All The motion passed. 5.PUBLIC HEARING None. 6.NEW BUSINESS a.Ordinance Revision –Reinforced TurfParking Ordinance for Residential Properties i.Senior Planner, Tom Ekstrand gave the report and answered questions of the commission. September 18, 2012 1 Planning CommissionMeetingMinutes The following were comments and questions raised by the commission during the discussion: Are there any other cities that allow the Reinforced Turf Parking Ordinance for Residential Properties? Is it expensive or relatively inexpensive to install reinforced turf parking? It should be simple to know who has approval for reinforced turf parking and have a spread sheet of the addresses to monitor. It looks like grass and people driving by don’t know the difference. It should not be allowed in residential. If people want to have parking spaces they should pave it or putgravel down. If someone wants to use this reinforced turf parking do they have to go through an application process for approval?If there is no permit the city won’t know who is using thesystem. Are there requirements where RV’s and boats can parktemporarily? Temporary parking spots rather than parking on the grass is preferred. A commission member stated it causes more problems thansolutions. A concern is the potential of oil drip contamination going direction into the ground. Have there been any requests for this type of system yet? Commissioner Bierbaummoved to deny the reinforced turf parking for residential use. Seconded by Commissioner Durand.Ayes –Chairperson Fischer, Commissioner’s Bierbaum, Boeser, Desai, Durand, & Trippler Nay–Commissioner Arbuckle The motion passed. b.Resolution of Appreciation for Gary Pearson Commissioner Trippler moved to approvethe resolution of appreciation for Gary Pearson. Seconded by Commissioner Boeser.Ayes –All The motion passed. This goes to the city council on September 24, 2012. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. September 18, 2012 2 Planning CommissionMeetingMinutes 9.COMMISSION PRESENTATIONS a.Commission report for thecity council meeting of August 27, 2012. Commissioner Durand was scheduled to attend. The items reviewed were the wetland setback variance for 1978 Kennard Street and the RSI Recycling conditional use permit.The city council approved the wetland setback variance. The city council tabled RSI Recycling with conditions. After the councils review, RSI Recycling withdrew their application for the location in the old Wipers Recycling building. Staff is waiting to find out what the plan is for RSI Recycling to possibly move to another location in Maplewood. b.Commission report for the city council meeting of September 10, 2012. Commissioner Bierbaum was scheduledhowever,there were no planning commission items to review at the meeting. c.Upcoming city council meeting of September 24, 2012. Commissioner Fischer is scheduled to attend. The resolution of appreciation for Gary Pearson will be presented at this meeting. There will also be a joint meeting at 5:15 p.m. that evening with the city council and the boards andcommissions regarding the Gladstone area. 10.STAFFPRESENTATIONS a.Update about improvements at the Gladstone Savanna and Public Safety Training Center i.Senior Planner, Tom Ekstrand gave a brief update on both projects. b.Update on the RSI Recycling Project i.Staff had given the update under commission presentations. 11.ADJOURNMENT Chairperson Fischer adjourned the meeting at 7:40p.m. September 18, 2012 3 Planning CommissionMeetingMinutes MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager SUBJECT: Conditional Use Permit Revision for a Planned Unit Development for Buffalo Wild Wings –Chesapeake Retail Center LOCATION: 3085White Bear Avenue DATE: November 13, 2012 INTRODUCTION Project Description Buffalo Wild Wings is proposing a façade update to its building, moving its main entrance, adding a takeout entrance and expanding its outdoor patio. Buffalo Wild Wings was approved as part of a planned unit development (PUD) which also includes TGI Fridays, Jared Jewelers, and a multi-tenant retail center. Requests Buffalo Wild Wings is requesting that the city approve the following requests to move forward with its remodel plans: 1.A revision to its conditional use permit for a planned unit development.The PUD revision is needed due to the site plan change for Buffalo Wild Wing’s proposed building expansion. 2.Design review. The planning commission should review and make a recommendation on the PUD revisionat the November 20, 2012, planning commission meeting. The community design review board will review and make a recommendation on all design review items including site plan, architecture and landscapingat the November 27, 2012, community design review board meeting. Background May 24, 2004, the city council approved a preliminary plat, planned unit development, and design review for Chesapeake Retail Center. August 9, 2004, the city approved the building elevation changes for Buffalo Wild Wings and building plans, sign plans, and landscape plans for the multi-tenant building to be located in the center (this was not part of the original PUD). August 23, 2004, the city council approved the final plat for Chesapeake Retail Center. October 10, 2005, the city council approved an extension of the CUP for Chesapeake Retail Center. DISCUSSION Planned Unit Development The property is zoned PUD, but had previously been zoned business commercial (BC). Within the BC zoning district restaurants and retail stores are permitted uses. A PUD was requested to allow flexibility from the city’s codes in order to produce a superior development. In addition, a PUD was required to assure cross easements and maintenance of all commonly owned property and facilities. The applicant is proposing to expand the existing patio to the west. The proposed patio would not be any closer to the private road, than the closest part of the existing building. Code does not specify specific building or patio setbacks from a private road. The existing patio seats 52 people. The proposed, expanded patio would seat 74–for an increase of 22 people. This PUD was originally approved in 2004. Typically, when the city revisesPUDs it will delete conditions that no longer applyor are completed. You will find in the staff recommendations and the attached PUD amendment resolution, staff did not delete any language. This was a complicated site and approval with so many users and shared resources that staff felt it was more important to leave the language in the PUD as is to ensure compliance into the future. Setbacks City code does not specify a required setback to a private road. Buffalo Wild Wingswas originally approved to be approximately 13 feet off the private road owned by the Maplewood Mall. The proposed patio will be no closer to the private road than the closest part of the existing building. Parking No changes are proposed to any part of the parking lot at theChesapeake Retail Center. The center currently has342 parking spaces for the four restaurant/retail buildings while code requires315 spaces. This means the center is “over-parked” by 27 spaces. With the small building expansion and added patio space, Buffalo Wild Wings would require an additional 18 parking spaces, which still leaves the center with nine “extra” spaces. Signs Signs are depicted on the renderings submitted to the city for review. The comprehensive sign plan for this site allowsBuffalo Wild Wings three wall signs, but only one per elevation. Wall signs are limited in size to 20 percent of the gross wall area for which the sign is attached. These wall sign requirements are the same for all the standalone buildings at this center. The north elevation has two wall signs, which does not meet the sign plan for this site. When the applicant applies for sign permits all sign plan restrictions must be complied with. Building Design The original Buffalo Wild Wings building was proposed at 5,430 square feet in area and 27feet in height. All four elevations consisted of EIFS, a 2-foot high concrete masonry block wainscot, and a few windows with black and yellow canopies above, mainly on the north elevation The revised Buffalo Wild Wings building will be approximately 300 square feet larger, but willremain at27 feet in height. The building materials will consist of EIFS, thin brick veneer, horizontal wall paneling and additional windows. The a 2-foot high concrete masonry blockwainscot around the base of the buildings will remain. Buffalo Wild Wings was required by the city council in include a 6-foot-high fence around the entire patio. This fence was constructed of tempered glass on top of block. Staff recommends the samestyle fence be installed around the expanded patio. Landscaping The approved Buffalo Wild Wings foundation landscape plan includes 13 ornamental trees, 159 shrubs, and several perennials. To build the additional patio space two or three of the required ornamental trees will have to be removed. The applicant should be required to replace any displacedtrees. Staff recommends the locations of the new trees be approved by staff. In addition, all required foundation plantingsshould be remain in place and if any plants are damaged or killed due to the façade remodels the plantsmust be replaced as required by the previously approved landscape plan. Summary The proposed expansion is relatively minor but would constitute a revision to the approved site plan for the multi-building PUD and specifically Buffalo Wild Wing’s building foot print. The planning commission should review and comment on the proposed site plan change since that related to the PUD approval. The community design review board will address the building design and landscaping. OTHER COMMENTS Police Department: Deputy Chief Dave Kvamstatedthat he has no significant public safety concerns regarding the expanded and remodeled Buffalo Wild Wings. Building Department: Dave Fisher, building official, statedthe project requires a building permit and signed documents by design professionals. Fire Department: Butch Gervais, fire marshal, stated Buffalo Wild Wings will need to make sure they make any necessary changes to the fire protection system to provide the proper coverage, they will be required to post the occupancy limits for the patio and the main restaurant. Public Works Department: Jon Jarosch, staff engineer, reviewed the plans and stated the applicant will need to provide erosion control items (siltfence, inlet protection, etc.). Applicant will also need to have a SAC/WAC review done, due to expanded capacity. RECOMMENDATIONS 1.Approve the resolution attached to this report. This resolution approves an amendment to theconditional use permit for a planned unit development for the development of four restaurant/retail buildings at 3085White Bear Avenue (Chesapeake Retail Center). Approval is subject to the following conditions (additions underlined): a.Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s April 26, 2004, engineering plan review as well as the following: 1)A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing ground slope away from Building D, thereby deflecting a potential flow from a pipeline leak. b.Prior to issuance of agrading or building permit, the developer must complete the following: 1)Obtain a demolition permit for the removal of the existing Maplewood Movie I Theater building. 2)Submit a revised site plan showing Building C (TGI Fridays) and Building D (Jared Jewelers) shifted approximately ten feet to the south in order to accommodate a future driveway located to the north of Building C which may be installed onto White Bear Avenue. 3)Pending continued cooperation with the adjacent property owner, submit a revised site plan showing the location of a driveway and pedestrian cross-access on the south side of the property, to accommodate entrance and egress to and from the southerly property (3065 White Bear Avenue). 4)Submit a revised site plan showing the extension of the sidewalk in front of Building A (future retail/restaurant) onto the County Road D trail. 5)Submit a revised site plan showing a pedestrian access extending from the White Bear Avenue sidewalk. 6)Obtain the required Ramsey/Washington Metro Watershed District permits. 7)Submit payment for all required Park Access Charges (PAC fees) as specified in the Park Director’s April 14, 2004, correspondence to Chesapeake Companies. 8)Submit an easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 9)Submit an easement agreement for the installation and maintenance of a freestanding sign on Lot 1 to benefit Lot 2. 10)Submit an owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). c.All 8-foot-wide parking spaces must be signed as either “employee” or “compact” car parking only. d.Pending the community design review board recommendation and city council approval, each building is allowed one freestanding sign, 25 feet in height and 100 square feet in area, except for the multi-tenant building which would be allowed a freestanding sign up to 150 square feet in area. All freestanding signs must maintain a 10-foot setback to a right-of-way. Each building is allowed three wall signs to be attached to separate elevations, except for the multi-tenant building which could have two wall signs for each tenant. Wall sign size is limited to 20 percent of the gross wall area on which the sign is attached. e.All construction shall follow the plans date stamped March 30, 2004, with revisions as noted in this approval.All construction shall also follow the plans for the remodeled Buffalo Wild Wings, date stamped November 2, 2012.The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. f.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. g.The city council shall review this permit in one year. 2.Approvethe design plans for Buffalo Wild Wings to revise its exterior facades, build a new building entrance, build a new takeout entrance and expand its outdoor patio at its location at 3085 White Bear Avenue. Approval is subject to the following conditions: 1.Repeat this review in two years if the city has not issued a building permit for the approved work. 2.Applicant shall maintain previously approvedlandscape plan, in addition the applicant shall be required to: 1)Replace any trees displaced by the expanded patio, location of new trees to be approved by staff. 2)Replace any damaged or killed foundation plantings due to the exterior building work. 3.Revised building elevations showing the following: 1.)A 6-foot-high fence around the proposed, expanded outdoor patio, similar in style and materials as the existing fence. 4.Submit acash escrow or an irrevocable letter of credit prior to receiving a building permit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 5.All signs must meet the conditions of the approved comprehensive sign plan for this site,which has the following requirements: 1)One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. All freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. 2)Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. 6.Complete the following before occupying the buildings: 1).Install all required exterior improvements. 2).Screen all roof-mounted equipment visible from streets. 7.If any required work is not done, the city may allow temporary occupancy if: 1)The city determines that the work is not essential to the public health, safety or welfare. 2)The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans.. REFERENCE SITE DESCRIPTION Site size:4.98 Acres Existing Use:Retail center SURROUNDING LAND USES North:Arbys Restaurant and County Road D South:Retail/Restaurants including Wedding Day Jewelers, Acapulco Restaurant, and Jiffy Lube East:White Bear Avenue West:Maplewood Mall Ring Road and Circuit City PLANNING Land Use Plan Designation:Commercial (C) Zoning:Planned Unit Development(PUD) Criteria for Approval CUP: Article V, Sections 44-1091 through 44-1105 states that the city council may grant a CUP subject to the nine standards for approval noted in the resolution attached to this report. Design Review: Section 2-290 of the city code requires that the community design review board make the following findings to approve plans: 1.That the design and location of the proposeddevelopment and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2.That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3.That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Application Date Staffreceived the complete application and plans for this proposal on November 2, 2012. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City council action is required on this proposal by January 1, 2013, unless the city needs an extension. P:\SEC2N\Chesapeake Retail Center\Buffalo Wild Wings Amendment_110212\3085WBA_PUD_DESIGN_ Attachments: 1.Location Map 2.Land Use Map 3. Zoning Map 4.Applicant’s Narrative 5.Site Plan 6.Conditional Use Permit Amendment Resolution 7.Large Plans (Separate Attachment) Attachment 1 Buffalo Wild Wings Chad Bergo Buffalo Wild Wings - 3085 White Bear Avenue Location Map and Aerial Photo Attachment 2 Commercial (C) Buffalo Wild Wings Chad Bergo Buffalo Wild Wings - 3085 White Bear Avenue Future Land Use Map Attachment 3 Planned Unit Development Business Commercial Buffalo Wild Wings Chad Bergo Buffalo Wild Wings - 3085 White Bear Avenue Zoning Map Request for PUD Amendment Written Statement Buffalo Wild Wings Restaurant Remodel 3085 White Bear Avenue N Maplewood, MN Overview Buffalo Wild Wings Grill & Bar is a casual dining restaurant and sports bar franchise that is known for its to buffalo wings. This project consists of the remodel of the existing Buffalo Wild Wings restaurant update it to their new prototype trade dress, which will be an improvement over the aesthetics of the existing building and also an improvement to the customer entry experience and overall internal flow to the restaurant. Exterior work includes new signage and infilling the Northeast corner of the building and relocating the entry towards the center of the South elevation. The outdoor seating area will be enlarger to wrap the SW corner and will include a flat roof over it and a decorative metal railing. The existing roof top equipment screen will remain and will be painted black to blend and compliment with the rest of the new trade dress. The existing area lighting, parking and drive lanes are not included in the scope of this remodel. Request for Approval The proposed remodel of the existing Buffalo Wild Wings restaurant does not change the current use of the property nor does it deviate from City code. The remodel will result in desirable physical enhancements to the existing building. Therefore we believe the city should approve the request to amend the PUD to allow the proposed modifications to the existing building. Attachment 5 Attachment 6 CONDITIONAL USE PERMIT RESOLUTION NO. ________ WHEREAS, Buffalo Wild Wings applied for a conditional use permit revision for a planned unit development to construct a building and patio expansion at the shopping centerknown as Chesapeake Retail Center. WHEREAS, this permit applies to the property at 3085White Bear Avenue. The legal description is Lot 1, Block 1, Maplewood Mall Addition. WHEREAS, the history of this conditional use permit is as follows: 1.On November 20, 2012, the planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended _______ on the conditional use permit request. 2.On December 10, 2012, the city council considered this request. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council ______the above- described conditional use permitrevision, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. Attachment 6 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions(additions underlined): 1.Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s April 26, 2004, engineering plan review as well as the following: a.A westward extension of the retaining wall south of Building D (Jared Jewelers). The retaining wall height must be sufficient to create a prevailing groundslope away from Building D, thereby deflecting a potential flow from a pipeline leak. 2.An easement agreement that governs and provides for legal cross easements for parking, access, and utilities between all lots within the project. 3.An easement agreement for the installation and maintenance of a freestanding sign on Lot 1 to benefit Lot 2. 4.An owners association agreement specifying responsibilities for insurance, taxes and maintenance of all commonly owned property and facilities (including snow plowing). 5.All 8-foot-wide parking spaces must be signed as either “employee” or “compact” car parking only. 6.Signage for Buildings B, C, and D are allowed as follows: a.One freestanding sign, 25 feet in height and 100 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The TGI Friday’s and Jared Jeweler’s freestanding signs must maintain a 5-foot setback to the White Bear Avenue right-of-way and a 10-foot setback to all side property lines. The Buffalo Wild Wing’s freestanding must maintain a 1-foot setback to the County Road D right- of-way and a 5-foot setback to the side property line. All three freestanding signs must have a decorative base constructed of quality building materials to match the corresponding buildings. b.Three wall signs per building, only one per elevation. Size of the wall sign is limited to 20 percent of the gross wall area on which the sign is attached. Wall signs are not permitted on a canopy. 7.Signage for Building A (multi-tenant building) is allowed as follows: a.One freestanding sign, 25 feet in height and 150 square feet in area. Freestanding sign height must be measured from building grade to top of the sign, not ground grade to top of sign. The multi-tenant freestanding sign must maintain a 1-foot setback to the County Road D right-of-way and a 5-foot setback from the private mall road. The freestanding sign must have a decorative base constructed of quality building materials to match the multi-tenant building. b.A comprehensive sign plan must be submitted to city staff showing the proposed sign elevations for all tenant wall signs. Wall signs are limited to two wall signs Attachment 6 per tenant. Wall signs can be placed on the east and west elevations only. The size of the wall sign is limited to 20 percent of the gross wall area of each tenant frontage. Wall signs are limited to logos and channel letters only. Wall signs are not permitted on a canopy. 8.All construction shall follow the plans date-stamped March 30, 2004 and April 26, 2004, with revisions as noted in this approval. All construction shall also follow the plans for the remodeled Buffalo Wild Wings, date stamped November 2, 2012.The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans, including a change to the site plan for the proposed future driveway access onto White Bear Avenue, pending Ramsey County engineer and city engineer approval. 9.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 10.The city council shall review this permit in one year. The Maplewood City Council _________this resolution on December 10, 2012. MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Comprehensive Plan Amendment, Rezoning and Vacations SUBJECT: Votesneeded:(A 4/5 vote of the city council is requiredfor Comprehensive Plan amendment; 3/5 vote is required for rezoning approval; 4/5 vote is required for vacations) LOCATION:North side of Roselawn Avenue, East of McMenemy Street DATE:November 1, 2012 INTRODUCTION Requests Azure Propertiesis proposing to build a 71-unit senior’s apartment building on the north side of Roselawn Avenue across from St. Jerome’s Church. To build this apartment building, the applicantisrequesting the following approvals: 1.A comprehensive land use plan amendment from LDR (low density residential) and P (park) to HDR (high density residential). 2.A rezoning from R1 (single dwelling residential)to R3 (multiple dwelling residential). 3.Right-of-way vacations for: The easterly 10 feet of Edgemont Street adjacent to the proposed site. The southerly half of the alley east of Edgemont Street. The applicant will submit their site, architecturaland civil engineeringplans at a later date. Refer to the attachments. Reasonsfor the Requests The proposed changes, if approved, would: Increase the allowed density for this property to 25 units per acre, which is needed to support the proposed apartment development of 71 apartment units(the proposed comprehensive plan change from LDR and P to HDR). Provide multiple dwelling zoning to allow apartment development (the proposed rezoning from R1, single-dwelling residential, to R3, multi-family residential. Vacate right-of-way which would give Azure Properties additional land area for their total site size needsand eliminate unneeded right-of-way. 1 Azure Propertieshas proposed to buy .9 acres of adjacent city property to incorporate into their total site acreage if the above requests are approved. They would then have 2.58acres for their apartment site. BACKGROUND Previous Right-of-Way Vacations May 29, 2001: The city council vacated the Arkwright Street right-of-way north of Roselawn Avenue. February 21, 2012: The planning commission considered the applicant’s right-of-way vacation requestsfor: The easterly 10 feet of Edgemont Street The full width of Arkwright Street The alley lying between Edgemont Street and Arkwright Street The planning commission moved to approve the vacations of the alley and Arkwright Street. They did not recommend approval to vacate the easterly 10 feet of Edgemont Street. (Note: Last February, Arkwright Street was assumed to be existing street right-of-way. Following thatplanning commission meeting, stafffound it wasvacated in 2001.) DISCUSSION Comprehensive Land Use Plan Amendment Land Use Plan Goals and Objectives When considering a change to the land use plan, staff always looks at whether the proposal is supported by the goals of the comprehensive plan and whether the use is compatible with the neighborhood. The comprehensive plan listsgoals and objectives for housing development in Maplewood. The comprehensive plan encouragesthat the quality of housing in residential neighborhoods is maintained to meet the needs of current and future residents.To accomplish this goal, thecity musthave a variety of housing types for ownership and rental for people in all stages of the life cycle.The comprehensive plan also promotes and supports “housing diversity.” The comprehensive plan states that “the city will make efforts to provide for thehousing and service needs of the elderly and disabled.” Neighborhood Compatibility Many of the nearby property owners oppose this proposal. Theyurge the city council to leave the land use plan classifications and zoning unchanged. They do not feel that a three-story apartment building for seniors is appropriate for this neighborhood. 2 Stafffeels that this proposal would be compatible with the neighborhood. The proposed site is primarily surrounded by undeveloped property with a storm-water holding pondabuttingto the northeast. The land across Roselawn Avenue is St. Jerome’s Catholic Church which is a compatible neighbor to a senior’s apartment building. The applicant’s existing senior’s apartment, Rosoto Villa on Roselawn, is a quiet neighbor with very little activity to impose on neighbors. The main neighborhood impact that staff foresees isthat of its larger presence—a three-story building vs. much smallersingle family homes. The owner of the vacant property on the west, Kathleen Delaney, has concerns. Staff spoke to her attorney, Mr. Mark Jacobson, and he questioned whether 50 feet would suffice for access to his client’s property with street right-of-way typically 60 feet wide. Though 50 feet of right-of-way width is slightly narrower, it still is sufficient width to accommodate a 32-foot-wide paved roadway with nine-foot-wide boulevards on either side.If Edgemont was constructed in the future, it would likely even be considerably narrower than 32-feet since it would be a very short street. Also, narrower streets are found to be better to lessen runoff impact and provide more green space. Staff has includeda letter from Mr. Jacobsonreceived earlier this year when the applicant had previously applied for the right-of-way vacations. Staff has seen that senior’s apartments fit well into residential neighborhoods. Examples are the Suite Living at Highway 36 and Hazelwood Street, Summerhill of Maplewood at Ferndale Street and Harvester Avenue as well as Rosoto Villa on Roselawn.There is typically very little activity around senior housing developments so their impact on neighborhoods is not an issue. Park Land Purchase by Azure Properties Azure Properties approached the city to purchase some of theabutting undeveloped city landto add to thesite acreage. The city presently has a purchase agreement with the applicant which is dependent on theproposed land use plan amendment, rezoning and vacations. The Maplewood City Council,along with the Maplewood Park and Recreation Commission, previously acknowledged the importance of retaining park land that has been developed and available for the use of all Maplewood residents and property owners.The continued development of this valuable public resource is a very high priority forthe City.Maplewood acquired and developed our park system mostly through a system of fees on new development. Because Maplewood is 95-98percentdevelopedthe continued reliance upon development fees is no longer a reliable funding source.In order toassure the continued funding of park development, the city should continually evaluate the existing park land system to determine whether available property that is currently under-utilized,undevelopedor found not to be needed for park purposes, such as the case with this property,can be sold for re-development activities, such that funding can be realized and made available on a city-wide basis for the further development of our park system. This approach is consistent with the council’s goal to identify alternative funding sources for park development on a financially sustainable basis. It is staff’sposition that the Roselawn Park proposal is an appropriate balance of this approach. This property, though guided as “Park,” was never planned for development as a city park.It was always being held in city ownership for pond purposes.The sale of about 20percentof this city propertywill provide the Park Development Fund with over $235,000 for use in the development of parks throughout Maplewood.The property being considered for sale was originally purchased as a storm water pond and still functions in that capacity. It should have been guided as G for 3 “government” rather than P for “park”since it was never planned by the city to be a developedcity park.The remaining portion of this city property will still remain to be guided as a parkif Azure Properties purchases land for their development. Housing Density/Number of Apartment Units The proposed land use plan amendment to HDR is to allow ahigherdensity for the proposed 71 apartment units.At the proposed site size of 2.58 acres, however, the HDR land use density proposed wouldonlyallow 64.5 apartments (2.58 acres x 25 units per acre = 64.5 apartments). In order to build the proposed 71-unit apartment building, the applicant also plans to provide underground parking which would gain them a density credit of 300 square feet of assumedlot area for each underground parking space. In this case, they would need to provide at least 38 underground parking spacesto achieve this density credit. Rezoning Request Staff is not supportive inapproving R3 zoning. If the land use plan is amended to allow high density development for the proposed senior’s apartments, and R3 zoning follows for the construction of apartments, this will not assure that senior’s apartments would be constructed. Once the R3 zoning is in place, any typeof multiple-family development could happen. Staff feels that the proposal for R3 zoning should be denied for the reason just stated. A more suitable alternative would be to recommend approval of a conditional use permit (CUP) for a planned unit development (PUD) to specifically restrict future development to seniors housing. This would eliminate any possibility for another form of multiple-dwelling housing being built on this site, without council approval,that may not be compatible with this area. The advantage of approving a CUP for a PUD is that the citycouncilcan place conditions on their approval, whereas,we cannot place conditions ona rezoning to R3. Findings for CUP Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessivetraffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. Not cause adverse environmental effects. The proposed senior housing complex would meet these criteria provided the city council amends the land use plan to HDR. Staff does not see any conflict with these findings for the development of a senior housing project. 4 Conditionsfor CUP Approval In 2000, the cityapproved the development of the RosotoVilla on Roselawn senior housing complex southeast of the subject site. At that time,the dedication of drainage easements for area drainage needs were not provided. As a condition of abandoning a portion of thestorm water pond and the sale of that land to the applicant, the city should require that the applicant complete the drainage easement dedications for his RosotoVilla property and also an abutting portion of the St. Jerome’s Church property. Without a firm condition that the applicant dedicatethese easementsfor the overall drainage improvements, the portion of the stormwater pond area that the applicant would purchase should not be given up and sold. As conditions for a CUP, the city council should require the following prior to issuing a grading or building permit and also as a condition of the sale of this property to the applicant: 1.Drainage easements, as approved by the city engineer,must be dedicated at no cost to the city, over the southern portion of the Rosoto Complex consistent with area drainage plans. 2.Drainage easements, as approved by the city engineer, or a plan to acquiresaid easements, must be completed with St. Jerome's Church that could include a plan to use the St. Jerome's Churchfor recreational purposes, but must be part of a long-range plan for drainage of the area storm water ponds. 3.These conditions shall be a part of the final deed exchange of the sale of the city land to the developer and may be revised by the city engineer as deemed necessary to solve the area drainage improvements with the intent of protecting areaproperties from flooding from large drainage events. Vacation Requests To vacate street and alley right-of-way, the city council must find that it is in the public interest. Edgemont Street The proposed vacation of the easterly 10 feet of Edgemont would gain the applicant 3,200 square feet of additional project area and would allow a 10-foot setback reduction from Edgemont Street. It would also allow him to move the building 10 feet further from the pond to more easily meet wetland buffer requirements. There would still be 50 feet of right-of-way remainingfor street-width accessto serve the property west of Edgemont should Ms. Delaney wish to develop her property. Alley There is no reason for the city to retain this alley for any traffic or access purpose. Mr. Schreier applied to vacate the south half of this alley. City staff is recommending the vacation of the north half as well to avoid a remaining land-locked alley right-of-way. 5 Neighbors’ Comments The neighbors that replied oppose the proposed development. They stated concerns about the loss of wildlife habitatand protecting the environment,decrease in property value,incompatibility with single dwellings and traffic increase. Staff’s Comments Environmental Concern Staff does not feel that there would be harm to the environment, though, it would displace animals that live on this undeveloped land. Property Value Impact Staff contacted the Ramsey County Assessor’s office earlier this year during the review of the street and alley vacations. Stephen Baker, of the Ramsey County Assessor’s office, provided the following input last February when the city previously considered the vacation requests: “In our experience we have not seen that buildings of this type have had a negative impact on values of existing nearby property. This location appears to be a transitional location with an arterialstreet andexisting commercial activity. This will serve to further minimize any potential impact for the new senior building. To date, I am not aware of an instance where we are adjusting our assessed value of an existing property due to the presence of a nearby 3-story senior apartment building. A more specific statement would require that we perform an analysis which would require preliminary site plans and exterior elevations of the proposed structure.” TrafficImpact Staff does not feel that there would beany negative neighborhood impact due to traffic.Roselawn Avenue is designed to carry 15,000vehicle trips per dayand has a traffic volume presently of up to 8,000 trips per day.Senior housing developments do not create a significant increase on roadway usage.With the proposed 71-unit senior’s apartment building, traffic is estimated to increase to 390more vehicle trips per dayaccording to the Institute of Transportation Engineers Trip Generation Manual. Compatibility with Single Dwellings As stated above, staff has seen that senior’s apartments fit well into residential neighborhoods. Examples are the Suite Living at Highway 36 and Hazelwood Street, Summerhill of Maplewood at Ferndale Street and Harvester Avenue as well as Rosoto Villa on Roselawn. There is typically very little activity around senior housing developments so their impact on neighborhoods is not an issue. 6 City Department Staff Comments Engineering Department Comments Refer to the January 31, 2012 engineering report from Steve Love, assistant city engineer. Any conditions recommended by Mr. Love should be followed if the city council approves the vacations. Refer to the September 7, 2012 engineering plan review from Jon Jarosch, staff engineer. Mr. Jarosch states that complete civil engineering plans must be submitted for review when the applicant submits for design approval. Police and Fire There are no issues with this proposal, but the applicant must meet all applicable codes and fire safety requirements. Building Official Meet all applicable codes when the plans are submitted. RECOMMENDATION A.Adopt the resolution amending the comprehensive land use plan classification from LDR (low density residential) and P (park) to HDR (high density residential) for property on the north side of Roselawn Avenueeast of Edgemont Street. This property consists ofthe property including the easterly 10 feet of Edgemont Street to,and including,vacated Arkwright Street. Approval is based on the following reasons: 1.A goal of the Maplewood Comprehensive Land Use Plan is to strive for a variety of housing types for people of all stages of the life cycle. 2.The comprehensive plan also promotes and supports housing diversity. The plan states that the city will make efforts to provide for the housing and serviceneeds of the elderly and disabled. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. B.Deny the proposed rezoning from R1 (single dwelling residential) to R3(multiple dwelling residential because: 1.The city cannot apply conditions to a zoningchange and, therefore, prefers a conditional use permit approval process to which the city council can attach conditions. 2.The proposed project approval would require the dedication of drainage easements for area drainage needs from the applicant.That could not be achieved with by changing the zoning of the property. 7 C.Approve a conditional use permit for a planned unit development to allow the constructionof a 71-unit senior housing complex on the proposed site. Approval is based on the findings required by ordinance and subject to the following conditions: 1.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.Complete plans for the 71-unit senior housing complex shall be submitted to the city for review and approval. These plans shall include detailed architectural, civil, lighting, landscaping, site plansand any other details needed for that review as may be determined.The site shall be designed to comply with the City of Maplewood stormwater ordinance. 4.Prior to the issuance of a grading or building permit, drainage easements shall be provided, to be approved by the city engineer,dedicated at no cost to the city, over the southern portion of the Rosoto Villa complex consistent with area drainage plans. 5.Prior to the issuance of a grading or building permit, drainage easements shall be provided, to be approved by the city engineer, or a plan to acquiresaid easements, must be completed with St. Jerome's Church that could include a plan to use the St. Jerome's Church for recreational purposes, but must be part of a long-range planfor drainage of the area storm water ponds. 6.These conditions shall be a part of the final deed exchange of the sale of the city land to the developer and may be revised by the city engineer as deemed necessary to solve the area drainage improvements with the intent of protecting areaproperties from flooding from large drainage events. 7.Any revision to the proposed senior-housing development concept shall be subject to the approval of the city council. 8.If the applicant has not started this developmentafter two years, ordinance would require that this permit shall terminate. Should that occur, the zoning would revert to R1 (single dwelling residential) and the city council must then consider possibly amending the land use plan again to LDR (low density residential) or possibly approving permanent zoning to R3 (multiple dwelling residential) for this property. D.Approve the resolution vacating theeasterly 10 feet of Edgemont Street and the alley east of Edgemont Street onthe north side of Roselawn Avenue. Approval is because it is in the public interest to vacate theserights-of-way since: a.Allowing the use of the easterly 10 feet of Edgemont Street for the applicant’s proposed apartment development would make it easier to meet wetland setbacks on the east side of the site. b.The remaining 50 feet of right-of-way is sufficient to provide a streetto the property on the west side of Edgemont Street should that land develop. 8 c.The alley east of Edgemont Streetis not needed for traffic use or vehicular access. These vacations are subject to the applicable conditions stipulated in the engineering report by Steve Love dated January 31, 2012. NEIGHBORS’COMMENTS Staff surveyed the 41 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal.We received nine replies—eight were opposed and one had no concern or comment. Opposed Please refer to the written responses from the following: Mark Jacobson representing Kathleen Delaney Amy Dorn-Fernandez JoLynn Giles Janet Johnson Bud Sorenson and Sandra Nesseth Ronald Tu Lorraine Littlefield Herbert and Agnes Toenjes No Comment The St. Paul Board of Realtors has no concerns with regards to the proposed project. (Eric Meyers, St. Paul Board of Realtors) 9 REFERENCE INFORMATION SITE DESCRIPTION Proposed site size: 2.58 acres Existing Use: Undeveloped SURROUNDING LAND USES North:Undeveloped city-owned property South:Roselawn Avenue and St. Jerome’s Church West:Undeveloped Edgemont Street and undeveloped single-dwelling residential property East:Undeveloped city-owned property The nearest single dwellings areacross the Edgemont Street right-of-way to the northwest. PLANNING Existing landuse plan:LDR and P Proposed Land use plan:HDR Existing zoning: R1 Proposedzoning: R3 Findings forRezoning Section 44-1165 of the zoning ordinance requires that the city council make the following findings to rezone property: (1)Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. (2)Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area includedin the proposed change or plan is adequately safeguarded. (3)Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. (4)Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. (5)Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. 10 Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the nine standards for CUP approval included in the attachments. Findings for Right-of-Way Vacations State statute requires that it be found to be in the public interest. APPLICATION DATE Theapplication for this request was completeon August 24, 2012. State law requiredthat the city take action within 60 days of receiving complete applications for a land use proposal. State statute, however, also allows the city to extend the initial 60-day review period an additional 60 days if additional time is needed to complete the review. Therefore, the new deadline for city action on these requests is December 22, 2012. p:\sec17\Azure Properties Senior Apts PC Report#21112te Attachments: 1.Land Use Plan Map 2.Zoning Map 3.Proposed Site Location Map and Vacation Proposal Map 4.Site Plan 5.Building Elevations 6.Applicant’s Written Narrative 7.Correspondence from Mark Jacobson representing Kathleen Delaney 8.Correspondence from Amy Dorn-Fernandez 9.Correspondence from JoLynn Giles 10.Correspondence from Janet Johnson 11.Correspondence from Bud Sorenson and Sandra Nesseth 12.Correspondence from Ronald Tu 13.Correspondence from Lorraine Littlefield 14.Correspondence from Herbert and Agnes Toenjes 15.Engineering Report from Steven Love dated January 31, 2012 16.Engineering Report from Jon Jarosch dated September 7, 2012 17.Land Use Plan Amendment Resolution 18.Conditional Use Permit Resolution 19.Right-of-Way Vacation Resolution 11 ttachment 2 A ttachment 3 A ttachment 4 A ttachment 5 A ttachment 6 A ttachment 7 A ttachment 8 A ttachment 10 A ttachment 11 A ttachment 12 A ttachment 13 A ttachment 14 A ttachment 15 A ttachment 16 A Attachment 17 LAND USE PLAN AMENDMENT RESOLUTION WHEREAS, Azure Properties is requesting that the Maplewood City Council approve an amendment to the comprehensive land use plan from LDR (low density residential) and P (park) to HDR (high density residential). WHEREAS, the proposed changefrom LDR to HDRapplies to the properties located at on the north side of Roselawn Avenue that include the following public rights-of-way and parcels: The easterly ten feet of undeveloped Edgemont Street abutting Lots 16 to 23, Block 6, Magoffin’s North Side Addition to St. Paul;Lots 16to 23, Block 6, Magoffin’s North Side Addition to St. Paul, and; the undeveloped alley lying east of Lots 16 to 23, Block 6, Magoffin’s North Side Addition to St. Paul. WHEREAS,the proposed changefrom P to HDRapplies to the properties located at on the north side of Roselawn Avenue that include the following parcels and vacated public rights-of-way: Lots 8 to 15, Block 6, Magoffin’s North Side Addition to St. Paul, and; vacated Arkwright Street lying east of Lots 8 to 15, Block 6, Magoffin’s North Side Addition to St. Paul. WHEREAS, the history of this change is as follows: 1.On October 2, 2012, the planning commission held a public hearing. The city staff published a hearingnotice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council ________these land use plan changes. 2.On ___________, 2012 the city council discussed these land use plan changes. They considered reports and recommendations from the planning commission and city staffand the opinions of the public. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described changes for the following reasons: 1.A goal of the Maplewood Comprehensive Land Use Plan is to strive for a variety of housing types for people of all stages of the life cycle. 2.The comprehensive plan also promotes and supports housing diversity. The plan states that the city will make efforts to provide for the housing and service needs of the elderly and disabled. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. The Maplewood City Council _________ this resolution on ____________. 12 Attachment 18 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Azure Properties has requested approval to rezone property on the north side of Roselawn Avenue for a 71-unit senior apartment development; WHEREAS, the Maplewood City Council determined that approval of a conditional use permit for a planned unit development was a preferred option for land-use approval to assure the provision of drainage easements for neighborhood stormwater drainage needs; WHEREAS, this permit is for the following described properties: The easterly ten feet of undeveloped Edgemont Street abutting Lots 16 to 23, Block 6, Magoffin’s North Side Addition to St. Paul; Lots 8 to 23, Block 6, Magoffin’s North Side Addition to St. Paul, and; the undeveloped alley lying east of Lots 16 to 23, Block 6, Magoffin’s North Side Addition to St. Paul. WHEREAS, the history of this conditional use permit revision is as follows: 1.On October 2, 2012, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council ___________the conditional use permitrevision. 2.On __________, 2012the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ____________ the above-described conditional use permit for the following reasons: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.Theuse would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, 13 police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9.The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1.The proposed use must be substantially startedwithin one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.Complete plans for the 71-unit senior housing complex shall be submitted to the city for review and approval. These plans shall include detailed architectural, civil, lighting, landscaping, site plans and any other details needed for that review as may be determined. The site shall be designed to comply with the City of Maplewood stormwater ordinance. 4.Prior to the issuance of a grading or building permit, drainage easements shall be provided, to be approved by the city engineer,dedicated at no cost to the city, over the southern portion of the Rosoto Villa complex consistent with area drainage plans. 5.Prior to the issuance of a grading or building permit, drainage easements shall be provided, to be approved by the city engineer, or a plan to acquiresaid easements, must be completed with St. Jerome's Church that couldinclude a plan to use the St. Jerome's Church for recreational purposes, but must be part of a long-range plan for drainage of the area storm water ponds. 6.These conditions shall be a part of the final deed exchange of the sale of the city land to the developer and may be revised by the city engineer as deemed necessary to solve the area drainage improvements with the intent of protecting areaproperties from flooding from large drainage events. 7.Any revision to the proposed senior-housing development concept shall be subject to the approval of the city council. 8.If the applicant has not started this development after two years, ordinance would require that this permit shall terminate. Should that occur, the zoning would revert to R1 (single dwelling residential) and the city council must then consider possibly amending the land use plan again to LDR (low density residential) or possibly approving permanent zoning to R3 (multiple dwelling residential) for this property. The Maplewood City Council adopted this resolution on ___________, 2012. 14 Attachment 19 VACATION RESOLUTION WHEREAS, Azure Propertiesapplied for the vacation of the following: The easterly 10 feet of the Edgemont Street right-of-way lying west of Lots 16-23, Block 6, MAGOFFIN’S NORTH SIDE ADDITION TO ST PAUL; The south half of the alley located within Block 6, MAGOFFIN’S NORTH SIDE ADDITION TO ST. PAUL; WHEREAS, the Maplewood City Staff is also recommending the vacation of the north half of the alley located within Block 6, MAGOFFIN’S NORTH SIDE ADDITION TO ST. PAUL; WHEREAS, the history of this vacation is as follows: 1.On October 2, 2012, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council _____ these requests; 2.On ________, 2012, the city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves these vacations, public interest will go to theabutting owners of the following properties: 1.The vacation of the easterly 10 feet of Edgemont Street: The owner of Lots 16-23, Block 6, MAGOFFIN’S NORTH SIDE ADDITION TO ST. PAUL. 2.The vacation of the alley: The abutting ownersof all the properties in Block 6, MAGOFFIN’S NORTH SIDE ADDITION TO ST. PAUL. NOW, THEREFORE, BE IT RESOLVED that the city council _______ the above-described vacation for the following reasons: It is in the public interest to approve these vacations since: 1.Allowing the use of the easterly 10 feet of Edgemont Street for the applicant’s proposed apartment development would make it easier to meet wetland setbacks on the east side of the site. 2.The remaining 50 feet of right-of-way is sufficient to provide a street to the property on the west side of Edgemont Street should that land develop. 3.The alley east of Edgemont Street is not needed for traffic use or vehicular access. 15 These vacations are subject to the conditions stipulated in the engineering report by Steve Love dated January 31, 2012. The Maplewood City Council _________ this resolution on _________. 16 MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Conditional Use Permit for Cornerstone Community Churchat the SUBJECT: Maplewood 2 Business Center LOCATION:1616 Gervais Avenue DATE:November 13, 2012 INTRODUCTION The Cornerstone Community Centeris requesting approval of a conditional use permit (CUP) to relocate their congregation to the Maplewood 2Business Center,located at 1616 Gervais Avenue. The church has a membershipof 80 to 150 in attendance at services. They would locate in the space at the west end of the northerly of the two multi-tenant buildings at this multi- tenant business center.Refer to the attachments. BACKGROUND On August 20, 1981,the city council approved a CUP for the Maplewood 2 Business Center. On February 14, 2005, the city council revised the CUP while dealing with a noise complaint generated by a tenant of the Maplewood 2 Business Center (the Pioneer Press).Refer to the attached February 14, 2005 CUP conditions. On November 27, 2006, the city council approved anotherCUP revision for the business center. This revisionwas due to prolonged efforts by the city to mediate noise-nuisance problems caused by the Pioneer Press. The result was anagreement signed by the property owner, the Pioneer Press, the city and the affected neighbor. This agreed upon settlement to control or manage the late-night noise nuisance (attached) wasadopted as part of the February 14, 2005 CUP conditions. DISCUSSION NoiseComplaint Solution The mediated settlement regarding the noise nuisance at the business center affects the westerly tenant spaces of both buildings. In summary, it states that: A “noise restriction area” is established that covers the westerly 80 feet of both buildings. The property owner agrees to have future leases for these spaces state the following: “Tenant agrees that between the hours of 7 p.m. and 7 a.m. seven days per week, tenant shall not conduct nor permit to be conducted withinthe leased premises or adjacent parking lots, driveways or common areas, any activity that will generate extraordinary, loud or disturbing noise, which results in a nuisance to residents to the adjoining residential area.” This agreement binds the current owner of the business center and does not obligate a future owner to the terms of this settlement agreement. This agreement was mutually agreed upon in writing by the property owner, the Pioneer Press, the city and the residential neighboraffected by the late night noise. The Pioneer Press is no longer leasing space at the Maplewood 2 Business Center. The key requirement in this document is that, between 7 p.m. and 7 a.m., no tenant in the westerly 80 feet of the business center shall generate “extraordinary,loud or disturbing noise which results in a nuisance. . .”Staff is not worried that the proposed church would generate the degree of noiseonce caused by the Pioneer Press. The applicant has given the following explanation about their scheduled activities and services: Primary activities take place on Wednesday evening and Sunday morning: On Wednesday evening (which we call community night) where we open the doors to members and guests, serve dinner (usually potluck) from 6-7, some worshiptime (contemporary Christianmusic) from 7-7:45 and themed education from 7:45 to 8:30. Attendance ranges from 30-60 people at this stage. Sunday morning services are from 10-11:30. We have worship and fellowship, followed by a message and closing worshipand songs. Typically 80-150 people attend. Staff expects that any audible outdoor noise would be frompeople talking as they get inand out ofcars, car doors closing and car engines as guests arrive and leave. Perhaps music and singing may be heard faintly on the outside of the building (staff’s guess) during services and the Wednesday night community night gathering. The nearest neighbors could potentiallyhear these things, but staff would not term this as extraordinary, loud or disturbing. Nevertheless, since noise problems have been a serious issue in the past, and has been addressed by the council in the current CUP conditions for the property, noise should be closely monitored by all involved—the tenant, the property owner and the city—if the city council approves the CUP for the applicant. Parking In instances where church services may draw up to 150 persons, this may translate to a need for approximately 38 parking spaces,based on an average of four persons per vehicle (the average noted in the city’s parking code). Such a need would occur on Wednesday evenings and Sunday mornings in most cases. However, other services should be expected such as for Christmas, Thanksgiving, weddings,funerals and the like. Therefore, all should expect that the applicant would have a need to have more than just Wednesday and Sunday gatherings. There would certainly be sufficient parking spaces available for 38 or so cars, especially since other tenants at the business center would probably not be open during those times. To prevent the possibility of on-street parking from occurring, the city council should condition this permit on restricting parking to the site. Our goal would be to not impactthe neighborhood streets with any on-street parking, which is the purpose of the city’s on-site parking requirements. CUP Findingsfor Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessive traffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. Not cause adverse environmental effects. The proposed church would meet these nine criteria.As mentioned above,though,parking should be restricted to the site and noise should be monitored and considered during the annual CUP reviews. Neighbor’s Comments There were only four replies out of 68forstaff’s survey to the surrounding property owners for their input about this proposal. Of those that responded, one had no comment, one was in favor, one had no objection but brought up the potential concern of traffic impact and the fourth had specific concerns about the potential for noise and traffic impact. The agreement regarding noise that the city council adopted as part of the CUP for this property provides that there shall be no “extraordinary,loud or disturbing noise which results in a nuisance.”Staff does not feel that the applicant would generate noise to levels that would be extraordinary, loud or disturbing. Because of the history of late night noise at this business center, however, staff does feel that this should be closely monitored.Certainly, those attending Cornerstone Church will arrive via local city streets. Staff does not see a problem with that. Traffic levels will increase during arrivals and departures to Cornerstone, but, those times would be of a short duration as churchguests come and go. Staff Comments The building official and health officer have commented on this proposal and have the following comments: Building Official Dave Fisher, the building official, stated that all applicable building codes must be met. Assistant Fire Chief Theapplicantwill need to bring the space up to code for an assembly-type occupancy. This would include fire protectionand alarm notification. Health Officer Regarding potluck dinners, the applicant would need a certified food manager to verse the events. Police LieutenantRichard Doblar had no concerns. Assistant City Engineer We should consider a condition that all parking for church events be limited to the available parking on site.While the membership right now is at 100 there is always the possibility that it may increase in the future.This property abuts residential property and after the 36 & English project is completed the east/west traffic on Gervais Avenue will be routed along Germain Street, Viking Drive, Barclay Street and connecting back to Gervais Avenue west of the neighborhood. RECOMMENDATION Adopt the resolution approving a conditional use permitfor Cornerstone Community Church, located at 1616 Gervais Avenue. Approval is based on the findings required by ordinance and subject to the following conditions: 1.No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the comprehensive sign plan in place for this business center as well as the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council mayextend this deadline for one year. 3.The city council shall review this permit in one year. 4.All terms of the noise settlement agreement for the Maplewood 2 Business Center, as adopted by the city council in their CUP approval on November 27, 2006, shall be complied with. Any determination as to whether noise generated by the applicant is “extraordinary, loud or disturbing” shall be made by city staff, or ultimately, by the city council. 5.The city shall monitor any noise complaints and report to the city council about compliance annually during 6.All of the applicant’s parking shall be confined to the site and not allowed on city streets. 7.All conditions of the conditional use permit for this property shall continue to apply. 8.The applicant shall comply with all requirements of the building official, assistant fire chief and health officer. CITIZEN COMMENTS Staff surveyed the owners of the 68properties within 500 feet of the proposed church for their comments. Of the fourreplies, one had “no comment,” one was in favor, one had a miscellaneous commentand one noted concerns about the potential for noise and traffic increase. In Favor st Evangelical Free Church in Maplewood. We welcome another group We are members of the 1 of believers into our neighborhood to keep spreading good news of Jesus Christ. They will be th evangelical body in our immediate neighborhood. I pray they will reach households that the 4 the rest of us are not. (LaBarre, 1655 Sextant Avenue) Miscellaneous Comment Isee no issues with this at the present time. Maybe concern, though, about traffic particularly when the English Street project is done. (Hustings, 1624 Sextant Avenue) Concerns about Noise and Traffic We are concerned about Wednesday, evening services.When we had the noise problem with the Pioneer Press it was because of the car doors slamming shut and loud voices and the metal carts -the noise bounces off of the brick building over the fence and into our bedroom windows. We had our windows replaced and it was still was very noisy.What are the hours of operation on Wednesdays and how many people will attend? They say they have 100 members and want to grow -how big? What happens if the noise getsexcessive?We went to many city council meetings to get the problem solved. Neither the building owner nor the Pioneer Press would tell us when their lease was up and it renewed without telling the City or us.This makes us nervous about the noise. We are both are up at 4:30 am so we do go to bed early.Both of our jobs start very early.We went through years of sleepless nights.The only other concern that we have is parking.If the church grows quickly, we are concerned about traffic in our neighborhood.There are going to be major changes to the roads surrounding our home and the traffic will increase per the meetings with the City and D.O.T. Would you call me at work tomorrow because if it states in the terms we signed with the Trustee Group, Pioneer Press and City of Maplewood to not have hours of operation from 7:00 pm and 7:00 am seven days per week that will generate extraordinary, loud or disturbing noise -We fought to get that in place and we don't want to lose it. REFERENCE INFORMATION SITE DESCRIPTION Site size: 8.2 acres Existing land use: Maplewood 2Business Center SURROUNDING LAND USES North: Gervais Avenue and single dwellings South: Highway 36 and commercial properties East: Commercial properties West: Germain Street and single dwellings PLANNING Land Use Plan designation: C(commercial) Zoning: M1 (light manufacturing) CODE REQUIREMENTS Section 44-1092(3) of the city ordinances requires a CUP for churches. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. APPLICATION DATE The application for this request was complete on October 22, 2012. State law requires that the city decide on land use applications within 60 days. The deadlinefor council action, therefore, is December 21, 2012. p:sec10\Cornerstone Community Church CUP PC Report 11 12 te Attachments: 1.Address Map 2.Zoning Map 3.Land Use Plan Map 4.Applicant’s Written Narrative 5.Applicant’s Response to CUP Criteria 6.February 14, 2005 CUP Conditions 7.Noise Settlement Agreement for the Maplewood 2 Business Center 8.CUP Resolution Attachment 8 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Cornerstone Community Center applied for a conditional use permitto operate a church. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1616 Gervais Avenue. The legal description is: EG Rogers’ Garden Lots, subject to state highway and easements, the part north of TH 36 of Lots 11 and 12 in Section 10, Township 29, Range 22 (Pin 10-29-22-42-0001) WHEREAS, the history of this conditional use permit is as follows: 1.On November 20, 2012,the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council _______this permit. 2. On ___________, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause no more than minimal adverse environmental effects. 9. Approval is subject to the following conditions: 1.No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shallfollow the comprehensive sign plan in place for this business center as well as the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2.The proposed use must be substantially started within one year ofcouncil approval or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.All terms of the noise settlement agreement for the Maplewood 2 Business Center, as adopted by the city council in their CUP approval on November 27, 2006, shall be complied with. Any determination as to whether noise generated by the applicant is “extraordinary, loud or disturbing” shall be made by city staff, or ultimately, by the citycouncil. 5.The city shall monitor any noise complaints and report to the city council about compliance annually during 6.All of the applicant’s parking shall be confined to the site and not allowed on city streets. 7.All conditions of the conditional use permit for this property shall continue to apply. 8.The applicant shall comply with all requirements of the building official, assistant fire chief and health officer. The Maplewood City Council __________ this resolution on ___________. MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Reinforced-Turf Parking for Multi-Family Developments SUBJECT: DATE: October 30, 2012 INTRODUCTION On October 8, 2012, the city councilsupportedthe planning commission’s recommendation that the city should not allow reinforced-turf parking areas for single and double dwellings. This was because of the potential for tall grass and unkempt parking areas in residential neighborhoods. The council, however, directed the planning commission and community design review board to look into a provision that would allow multi-family developments to install reinforced-turf parking surfaces on a case-by-case basis. Theirfeeling was that multi- family developments have lawn-maintenance services caring for their property and would be able to maintain such parking surfaces. Request Consider whether the city council should amend the reinforced-turf parking code for application inmulti-family developments. BACKGROUND On July 23, 2012, the city council approved a parking ordinance amendment to permit reinforced-turf parking lots on a limited basis. Refer to the attached ordinance. DISCUSSION The turf-parking ordinance limits the use of such parking areas to “occasional” and “non- winter” applications. For multi-family parking needs, the city would need to amend these rulesto allow continual, year-around use. Staff feels that turf-parking lots are not feasible for multi-family developments. Staff’s concern is that proper maintenance would be hindered simply because of cars being parked.Parked cars would be an obstruction to proper, mowing, fertilizingandweed control.Since it would not be feasible to prohibit winter use, snow plowing would also damage the grass.Setbacks could alsobe hard to maintain without a clear parking lot edge present as defined by ahard-surfaced parking lot. If the city council wishes to amend the ordinance to allow reinforced-turf parking surfaces, staff has included language that would allow such parking areas for apartments and town homes. RECOMMENDATION 1.Take no action on amending the parking ordinance to allow reinforced-turf parking surfacesfor multi-family developments. 2.If the city council would like to revisethe parking ordinance toallow reinforced-turf parking surfacesfor multi-family developments,the council should adopt the proposed changes in the attached ordinance amendment. p:ord\Parking\Turf Parking for Multiple Dwellings PC CDRB Report 1112 te Attachment: 1.Parking Ordinance Amendment ORDINANCE NO. ___ AN ORDINANCE AMENDMENT CONCERNING REINFORCED-TURF PARKING LOTS FOR MULTI-FAMILY DEVELOPMENTS The Maplewood City Council approves the following revisionto the Maplewood Code of Ordinances. (Additions are underlined.) Section 1. Section 44-17 (e) of the Maplewood Code of Ordinancesis hereby amended as follows: Sec. 44-17.Off-Street Parking. (e) All parking lots and associated driveways shall have a surfaceof bituminous material or concrete and single-striped spaces. The city council may permit the alternative parking method of reinforced-turf parking when it would meet the following criteria: When the need for overflow parking is infrequent or limited to occasional parking events. Where there is already hard-surfaced parking that provides for handicap-accessible parking needs. Where the turf parking lot would meet setback and screening requirements. Where the parking need is seasonal (non-winter) sosnow plowing is not needed. Where there would be an environmental benefit due to storm water management or meeting shoreland/wetland/flood plain ordinance impact needs. Where the turf parking plan meets the approval of the city engineer from the standpoint of using proven construction materials engineered for durability, aesthetics and that are preferably made of a recyclable material. This parking surface alternative shall not apply to single and double dwelling residential properties which are governed under Section 44-17 (j), the residential parking ordinance apply. An exception to the above criteria is that multi-family developments are allowed to installreinforced-turf parking lots for overflow parking needs. Reinforced-turf parking lots may be allowed year-around, not just onan occasional-use basis. Multi-family parking lots shall be subject to the same requirements as set forth above with the exception of not being limited to “occasional” use. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Ordinance Amendmentto include the Housing and Redevelopment SUBJECT: Authority Duties with those of the Business and Economic DevelopmentCommission DATE: November 13,2012 INTRODUCTION On June 4, 2012, the city council directed staff to develop a plan to combine the planning commission (PC) and the community design review board (CDRB) into one commission and also the Housing & Redevelopment Authority (HRA) and the Business & Economic Development Commission (BEDC) into one commission. To facilitate those combinations, the city council would need to amend the applicable ordinances that regulate these commissions. This report deals with the revision of the BEDC ordinance to include the duties and responsibilities of the HRA. This combined commission would serve as advisory to the Maplewood City Council and Maplewood Economic Development Commission on both business and housing related matters. Request Amend the BEDC ordinance to include the duties and responsibilities of the HRA. DISCUSSION Staff has amended the BEDC ordinance to include the duties and responsibilities of the HRA. Staff recommends keeping the membership number at seven persons. Future appointments to this combined commission should be to place persons with both business and housing backgrounds on the commission. RECOMMENDATION Adopt the amendments to Division 9, the BEDC ordinance to include the duties and responsibilities of the HRA. p:\ORD\BEDC HRA Responsibilities Ordinance Amendment 1112 te Attachment: Ordinance Amendment to.Division 9—the BEDC/HRA Ordinance ORDINANCE NO. ___ AN ORDINANCE AMENDINGDIVISION 9—THE MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENTORDINANCE TO INCLUDE THE DUTIES OF THE HOUSING AND REDEVELOPMENT AUTHORITY The Maplewood City Council approves the following revisionto the Maplewood Code of Ordinances. (Additions are underlined and deletions are crossed out.) Section 1.DIVISION 9. THE MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION (BEDC)/ HOUSING AND REDEVELOPMENT AUTHORITY (BEDC/HRA) Sec. 2-335.Definitions. Common terms: As used in this division, the terms defined have the meanings given them. Commissionmeans theBusiness and Economic Development Commission/ Housing and Redevelopment Authorityor “BEDC/HRA” Citymeans the City of Maplewood, Minnesota. City Councilmeans the duly elected governing body of the City of Maplewood, Minnesota. EnablingResolutionmeans the ordinance from which this division derives. Small Businessmeans a business whose principal place of operation is in the City of Maplewood and employs thirty people or less and is not a subsidiary of a larger entity or a corporate-owned franchise location. Sec. 2-336. Establishment . The CommissionBusiness and Economic Development Commissionis established which shall have all of the powers, duties and responsibilities of a commission pursuant to Minnesota Statues § 13.01, subd.1(c)(5) and formed pursuant to Minnesota Statute § 412.21, subd. 1. The Commission shall also have all of the powers, duties and responsibilities of Minnesota Statutes pursuant to the function of a housing and redevelopment authority. 2 Sec. 337. Purpose. It shall be the role and responsibility of the Commission to discuss and make recommendations to the Maplewood Economic Development Authority regarding economic and industrial development and redevelopment within the City of Maplewood pursuant to Bylaws as may be adopted by the Commission. It shall confer with other City departments, the Maplewood Economic Development Authority, the local Chamber of Commerce, the Maplewood Parks Commission, and other public and private groups on matters relating to business and industrial development and periodically survey the area’s industrial and commercial climate and report regularly to the Maplewood Economic Development Authority, the Maplewood City Council, or both as directed. It shall also be the purpose of the Commission to advise and make recommendations to the Maplewood City Council on housing matters regarding policy issues, development, redevelopment and housing maintenance. The Commission’s purpose is to also promote and guide the city council and city staff to develop, improve and retain housing stock in Maplewood that is safe, healthy, meets the housing needs of the residents and maintains value of quality housing throughout the city. Sec. 2-338. Name. The entity created by the Enabling Resolution shall be known as the Maplewood Business and Economic Development Commission/ Housing and Redevelopment Authorityor BEDC/HRA or BEDC. Sec. 2-339.Members. , The Commission shall initiallyconsist of seven (7) membersthree (3) of which shall be representative of, “small business,” if available to serve, in Maplewood. The Members shall be appointed by the Mayor and City Council, upon approval by majority vote of the same. Those initially appointed shall be appointed for staggered terms consisting of two members appointed to one (1) year terms; two members appointed to two (2) year , terms; and three members appointed to three (3) year terms, respectivelywith a “small business” representative appointedin each of the initial term timeframes. Thereafter, Members are appointed to three (3)-year terms. Members may be reimbursed for expenses pursuant to City reimbursement policies.The city council shall also strive to appoint persons to the Commission with a background in housing-related areas with knowledge in securingand maintaining quality housing stock in the city. Sec. 2-340.Administration. Bylaws.The Commission shall adopt bylaws and rules of procedure for administration of its affairs. Chair. The Commission shall elect a Chair, and aVice Chair on an annual basis. 3 Meetings. The Commission shall meet quarterly and at such other times as necessary. Rules.The Commission shall adopt such rules and guidelines as they deem appropriate, but shall operate in accordance with Maplewood’s Commission Handbook as adopted and amended from time to time. No rules shall be adopted by the Commission that are in conflict with the City’s Official Commission Handbook and in the event of any conflict or question, the Handbook shall prevail. Sec. 2-341. Modification. All modifications to the Enabling Resolution must be by Ordinance and must be adopted by the City Council by majority vote. Sec. 2-342.Report to Council . The Commission shall submit a written report of its activities and/or recommendations for modification of the Enabling Resolution to the Council at least annually. Sec. 2-343. Director. The City’s Manager, or designee, shall attend all meetings of the commission, shall serve as a consultant and advisor to the commission and shall make quarterly reports to the council. Sec. 2-344. Conflicts of Interest . Except as authorized by Minnesota Statute 471.88, a Member of the Commission may not have a substantial conflict of interest in projects undertaken by the Commission. Sec. 2-345Intent to Comply. Except as otherwise authorized by Minnesota Statute, it is the intent of the City Council of Maplewood to create the Business and Economic DevelopmentCommission as a “standing” body of the City that shall be subject to the rules, regulations, restrictions and requirements as defined in both the Open Meeting Law, § 13D. 01 et seq. and the Minnesota Government Data Practices Act, § 13, et seq. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk 4 MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Ordinance AmendmentsRegarding the Transfer of Design Review SUBJECT: Responsibilities to the Planning Commission DATE: November 1, 2012 INTRODUCTION On June 4, 2012, the city council directed staff to develop a plan to combine the planning commission (PC) and the community design review board (CDRB) into one commission and also the Housing & Redevelopment Authority (HRA) and the Business & Economic Development Commission (BEDC) into one commission. To facilitate those combinations, the city council would need to amend the applicable ordinances that regulate these commissions. This report deals with the revision of the planning commission ordinance to include the duties and responsibilities of the community design review board. The duties of the combined PC/CDRB will include both land use and zoning matters as well as architectural and site developmentreviews. Before the creation ofthe community design review board inthe early 1970’s, the planning commission was responsible for reviewing all requests that involved land use issues as well as design reviews.The proposedcombination would bring the city’s review process back to thatoriginal structure. Request Amend the planning commission ordinance to include the duties and responsibilities of the community design review board. DISCUSSION Staff suggests that the city council revise the planning commission ordinance to include the duties and responsibilities of the CDRB and to include the goalof seeking persons withdesign-related skills in the group’s membership, for instance, those with architectural, construction, landscaping and engineering backgrounds. The CDRB ordinance is lengthy and covers many elements dealing with their purpose; plan-approval authority; duties and responsibilities; application submittal requirements andauthority to attach conditions to plan approvals.Mostof this ordinance is important to keep, but it should be revised to identify the planning commissionas the reviewing commission not the CDRB.Please refer to the proposed ordinance changes. RECOMMENDATION 1.Adopt the amendments to Division 4, the planning commission’s regulatory ordinance. The proposed changes would includethe objectiveto seek members with design-related backgrounds as well as update the planning commission’s responsibilities to include design reviews. 2.Adopt the amendments to Division 5, the design review ordinance, togive the planning commission the responsibility to conduct design reviews. p:\ORD\Planning Commission\Planning Commission Responsibilities Ordinance Amendment 1112 te Attachments: 1.Ordinance Amendment to Division 4-Planning Commission 2.Ordinance Amendment to Division 5-Community Design Review Board 3.Division 4 Entire Planning Commission Ordinance 2 Attachment 1 ORDINANCE NO. ___ AN ORDINANCE AMENDMENDINGDIVISION 4—THE PLANNING COMMISSION’S REGULATORY ORDINANCE The Maplewood City Council approves the following revisionto the Maplewood Code of Ordinances. (Additions are underlined and deletions are crossed out.) Section 1. Section 2-248. Composition; appointment; qualifications; terms. a.The planning commission shall have nine members appointed by the city council. The members shall be residents of the city and may not hold an elected city public office. When possible, the council shall select commission members to represent the various areas of the city and to help meet the needs of the residents.The desired membership of the planning commission shallif possible include those with backgrounds in municipal planning, civil engineering, architecture, landscaping or similar areas. Section 2-252. Duties and responsibilities. The planning commission shall have the duty to: (10) Conduct design reviews as provided by Division 5 of the Maplewood Code of Ordinances. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk 3 Attachment 2 ORDINANCE NO. ___ AN ORDINANCE AMENDMENDING DIVISION 5 CONCERNING DESIGN REVIEW AUTHORITY AND PROCESS The Maplewood City Council approves the following revisionto the Maplewood Code of Ordinances. (Additions are underlined and deletions are crossed out.) DIVISION 5. PLANNING COMMISSION’SCOMMUNITYDESIGN REVIEW BOARD AUTHORITY Section 1. Section 2-281.Established; objectives. Thecitycouncildoesherebyestablishthefollowingacommunitydesignreview provisionsboardinorderto: (a)Encouragetheorderlyandharmoniousgrowthofthecity. (b)Providefortheorderlyandharmoniousappearanceofstructuresandpropertywithin thecity. (c)Maintainthepublichealth,safetyandgeneralwelfare. (d)Maintainpropertyandimprovementvaluesthroughoutthecity. (e)Encouragethephysicaldevelopmentofthecityasintendedbythecity’s comprehensivemunicipalplan. Sec.2-282.-Purposesofdivision. Itisthepurposeofthisdivisionto: (a)Recognizetheinterdependenceoflandvaluesandaestheticsandprovideamethod bywhichthecitymayimplementthisinterdependencetoitsbenefit. (b)Encouragethedevelopmentofprivateandpublicpropertyinharmonywiththe desiredcharacterofthecityandinconformancewiththeguidelinesprovidedinthis divisionwithdueregardtothepublicandprivateinterestsinvolved. (c)Fosterattainmentofthosesectionsofthecity'scomprehensivemunicipalplanwhich specificallyrefertothepreservationandenhancementoftheparticularcharacterand 4 uniqueassetsofthiscityanditsharmoniousdevelopment,throughencouragingprivate andpublicintereststoassistintheimplementationprocess. (d)Ensurethatthepublicbenefitsderivedfromtheexpenditureofpublicfundsfor improvementandbeautificationofstreets,publicstructuresandspacesshallbe protectedbytheexerciseofreasonablecontrolsoverthecharacteranddesignof buildingsandopenspacestoincludestreetlandscaping,medianstrips,parks,etc. Sec.2-283.-Membership.Reserved. (a)Thecommunitydesignreviewboardshallconsistoffivemembers.Thecitycouncil shallappointallmembersoftheboardtoservestaggeredthree-yearterms. (b)Council-appointedmembersshallbeasfollows: (1)Onearchitectshallbeappointed,ifavailabletoserve. (2)Twomembersshallbefromarelateddesignorconstructionfield,i.e.,landscape architects,interiordesigners,planners,civilengineers,contractors,appraisers,realtors, etc. (3)Allofthemembersappointedpursuanttosubsection(b)(1)or(2)ofthissectionshall, ifapplicable,beregisteredandlicensedtopracticeinthestate. (4)Atleasttwomembersofthecommunitydesignreviewboardshallbecitizen laypersons. (c)Allmembersshallbeabletoreadandinterpretarchitecturaldrawingsandtojudge theeffectofaproposedbuilding,structureorsignuponthesurroundingcommunity. (d)Thecityplannershallserveasstaffliaisontotheboardandshallhavenovoting status. Sec.2-284.-Officers;quorum;changestorulesofprocedure. . Reserved (a)Chairperson,vice-chairperson.AteverysecondmeetinginJanuary,thecommunity designreviewboardshallelectachairpersonandvice-chairperson. (b)Quorum.Atleastthreemembersoftheboardmustbepresentatthemeetingto constituteaquorum. (c)Changestorulesofprocedure.Anychangestotherulesofprocedureshallbe submittedtothecitycouncilforapproval. Sec.2-285.-Approvalofplans. (a)Thecityshallnotissueabuildingpermitforminorconstructionplansunlessthestaff directorofcommunitydevelopmentapprovestheplans.Thestaffdirectorshallalso reviewplansforsingledwellings,whererequiredbythisCode.Thecitycouncilshall 5 defineminorconstructionbydollarvaluationssetbyresolution.Beforeapprovingthe plans,thestaffdirectormustdeterminethattheplansmeetallcityordinancesand policies,includingthedesignstandardsinsection2-290(b).Thestaffdirectormaysend anyminorconstructionplantotheplanningcommissioncommunitydesignreviewboard. Thestaffdirectorshallsendacopyofallapprovedplanstothecitycouncil.Forsetback changes,thestaffdirectorshallalsosendawrittennoticeandplantotheadjacent propertyowners.Thisnoticeshalladvisetheownersoftheirrighttoappealthestaff’s director'sdecision. (b)Onlyacitycouncilmember,planningcommissioncommunitydesignreviewboard memberoranapplicantmayappealthestaffdirector'sdecisionaboutaminor constructionproject.Onlyacitycouncilmember,anapplicantoranadjacentproperty ownermayappealthestaffdirector'sdecisionaboutasingledwelling.Thestaffdirector shallsendanappealaboutasingledwellingtothecitycouncil.Thestaffdirectorshall notifytheapplicantandtheadjacentpropertyownersofthemeeting.Theaffected partiesmaywaivetheirrighttoanappealbyinformingthestaffdirectorofcommunity development.Anappealmustbereceivedbythestaffdirectorofcommunity developmentwithin15daysafterthestaffdirectorsendsacopyoftheapprovedplanto thecitycouncil.Thestaffdirectorshallsendanappealofaminorconstructionprojectto theplanningcommissioncommunitydesignreviewboard.Theplanningcommission’s board'sdecisionshallbefinal,unlesssomeoneappealsittothecitycouncilwithin15 daysaftertheplanningcommission’sboard'sdecision. (c)Thecityshallnotissueabuildingpermitforamajorconstructionprojectunlessthe planningcommissioncommunitydesignreviewboardapprovestheplans.Major constructionincludesprojectsnotdefinedasminorconstruction,butdoesnotinclude singledwellings.Theplanningcommission’sboard'sdecisionshallbefinal,unless someoneappealsittothecitycouncilwithin15daysaftertheplanningcommission’s board'sdecision.However,nopersonshallreviseaplanthatthecitycounciloriginally approvedwithoutitsapproval. (d)Thissectionshallnotapplytointeriorconstruction,repair,maintenance,underground tanks,administrativevariancesorthesame-stylereplacementofbuildingparts,suchas anewroof,doororwindows.SeearticleVIofchapter44foradministrativevariance procedures. Sec.2-286.-Dutiesandresponsibilitiesgenerally. Thedutiesandresponsibilitiesoftheplanningcommissioncommunitydesignreview boardshallbeto: 6 (a)Reviewallbuildingplans,exceptproposalsexcludedfromreviewundersection2- 285.Theplanningcommissionboardshallreviewsignapplicationsasrequiredinarticle IIIofchapter44 . (b)Approve,modify,denyortableanymatteritreviews.Theplanningcommissionboard, however,shallnotreviewinteriordesigns. (c)Holdregularlyscheduledmeetingsandadviseanapplicantofthedate,timeand placewhentheplanningcommissionboardwillreviewtheapplicant'sapplication.The staffshallnotifythepropertyownerswithin350feetoftheapplicant'ssiteofthemeeting, unlessthecitycouncilwillholdahearingontheapplicant'sproject. (d)Makeadecisionbasedonastaffreport,thefindingsrequiredbythisCodeandthe applicant'spresentation. (e)PrepareareporttothecitycouncilbyJanuary31ofeachyearoutliningtheplanning commission’sboard'sactionsandactivitiesduringtheprecedingyear.Thereportmay includerecommendedchanges,includingbutnotlimitedtoordinancesand/or procedures. Sec.2-287.-Determinationofsimilarexteriordesignandappearanceofhomeson smallerlots. (a)Thestaffdirectorofcommunitydevelopmentshallhavethepowertodetermine whetherornotsingle-familydwellingsonlotscontainingbetween7,500squarefeetand 9,999squarefeetinR-2zonelotsaresimilarinexteriordesignandappearance. Appealsofthestaff’sdirector'sdecisionshallbemadetotheplanningcommission communitydesignreviewboard. (b)Dwellingsonlotswithlessthan10,000squarefeetinR-2zones,havingasimilar exteriordesignandappearance,shallbelocatedatleast500feetfromeachother. (c)Dwellingsshallbeconsideredsimilarinexteriordesignandappearanceiftheyhave oneormoreofthefollowingcharacteristics: (1)Thesamebasicdimensionsandfloorplansareusedwithoutsubstantial differentiationofoneormoreexteriorelevations. (2)Thesamebasicdimensionsandfloorplansareusedwithoutsubstantialchangein orientationofthehousesonthelots. (3)Theappearanceandarrangementofthewindowsandotheropeningsinthefront elevation,includingtheappearanceandarrangementoftheporchorgarage,are notsubstantiallydifferentfromadjoiningdwellings. (4)Thetypeandkindofmaterialsusedinthefrontelevationaresubstantiallythe sameindesignandappearanceasadjoiningdwellings. 7 Sec.2-288.-Applicationsforreview;requireddocumentsandinformation. Allpersonsrequiredtosubmitbuildingorremodelingplansunderthisdivisionshall submitacommunitydesignreviewboardapplicationformandthefollowingwritten materials,asapplicabletothespecificprojectandinsufficientquantitiesasdetermined bythestaffboard,tothecommunitydesignreviewboard: (a)Adesigndevelopmentplanoftheentireprojectshowingthefollowing: (1)Adimensionedsiteplan. (2)Aroofplanofallbuildings. (3)Thelocationsofallexistingtreesandstructuresontheprojectsite. (4)Thelocationsanddimensionsofallstreets,alleysandhighways,bothadjacentto andwithintheprojectsitearea. (5)Thelocationsofalloff-streetparkingandloadingfacilitiesandareas. (6)Thelocationsofpointsofentryandexitforallvehicularandinternalcirculation patterns. (7).Thelocationsofallwallsandfences. (8)Adetailedphotometricplanshallbesubmittedasrequiredbytheoutdoorlighting requirementsinsection44-20 (9)Thegradingandslopes,wheretheseaffecttherelationshipofthebuildingsonthe projectsiteandsurroundingbuildingsadjacenttotheproject. (b)Dimensionedarchitecturaldrawingswhichshowthefollowing: (1)Anentireplandrawntoscale. (2)Elevations,includingallsidesoftheproposedprojectbuildingsorstructures, includingmaterialsandcolors. (3)Perspectives,modelsorothersuitablegraphicmaterials,attheoptionofthe board. (c)Preliminarylandscapeplansdesignatingallareastobelandscaped,withanindication ofbothtypesofmaterialsandtheirelevations. (d)Sitephotographs,attheoptionoftheboard. 8 Sec.2-289.-Staffduties. Thecommunitydevelopmentdepartmentstaffshallprocessandreviewallcommunity designreviewboardapplicationsandshallactasprofessionaladvisorstotheplanning commissionboard.Otherstaffmembersofthecitymayprovideadvicetotheplanning commissionboard,dependinguponthecomplexityofthesubjectandtheneedfor specificexpertise. Sec.2-290.-Reviewofapplication;requiredfindingsforrecommendedapproval. (a)Theplanningcommissioncommunitydesignreviewboardshallreviewthewritten materialssubmittedwiththeapplicationundersection2-288withrespecttothefollowing aspectsoftheproposal: (1)Generalsiteutilization. (2)Generalarchitecturalconsiderations,includingareviewofthefollowing: a.Theheight,bulkandareaofallbuildingsonthesite. b.Thecolorsandmaterialstobeused. c.Thephysicalandarchitecturalrelationshipoftheproposedstructurewith existingandproposedstructuresinthearea. d.Thesite,layout,orientationandlocationofallbuildingsandstructuresandtheir relationshipwithopenareasandthetopography. e.Height,materials,colorsandvariationsinboundarywalls,fencesorscreen plantings. f.Appropriatenessofsigndesign,whereprovidedbyarticleIIIofchapter44,and exteriorlighting. (3)Generallandscapingconsiderations. (4)Graphicstobeused. (b)Torecommendapprovalofanapplication,theplanningcommissionboardshallmake thefollowingfindings: (1)Thedesignandlocationoftheproposeddevelopmentanditsrelationshipto neighboring,existingorproposeddevelopmentsandtrafficissuchthatitwillnotimpair 9 thedesirabilityofinvestmentoroccupationintheneighborhood;itwillnot unreasonablyinterferewiththeuseandenjoymentofneighboring,existingor proposeddevelopments;anditwillnotcreatetraffichazardsorcongestion. (2)Thedesignandlocationoftheproposeddevelopmentisinkeepingwiththe characterofthesurroundingneighborhoodandisnotdetrimentaltotheharmonious, orderlyandattractivedevelopmentcontemplatedbythisdivisionandthecity comprehensivemunicipalplan. (3)Thedesignandlocationoftheproposeddevelopmentwouldprovideadesirable environmentforitsoccupants,aswellasforitsneighbors,anditisaestheticallyof goodcomposition,materials,texturesandcolors. (c)Theplanningcommissionboard,initsrecommendedactionsforapproval,may: (1)Recommendanyconditionsthatitdeemsreasonabletoitsactionofapproval. (2)Recommendthattheapplicant,asacondition,provideguaranteesthatthe conditionsofapprovalwillbecompliedwith. Sec.2-291.-Recommendationsforestablishmentofspecialcommunitydesign reviewareas. Theplanningcommissioncommunitydesignreviewboardmay,fromtimetotimeatits discretion,recommendtothecitycounciltheestablishmentofspecificdesigncriteriato applytospecialorsignificantdevelopmentprojectsplanningcommissionthatcertain specialcommunitydesignreviewareas,andthatspecificcriteriatobeconsideredin reviewingapplicationsfordevelopmentwithinsuchareas,beestablished.Theplanning commissionshallreviewsuchrecommendationsandshallrecommendapproval, modificationordenialoftheapplicationstothecitycouncil.Thecitycouncilshalltake thefinalactiononallsuchrecommendationsandmaydesignatesuchareasby resolution. Sec.2-292.-Criteriaforfinalinspectionsandissuanceofoccupancypermitsfor developments. Nofinalinspectionshallbemadeoroccupancypermitshallbegrantedastoany developmentreviewedbytheplanningcommission,orcitycouncil,ifapplicable, communitydesignreviewboardpursuanttothisdivision,unlessthecompletedwork 10 complieswiththeapprovedplansapprovedandtheconditionsrequiredbythecity councilpursuanttothisdivision. Secs.2-293—2-300.-Reserved Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk 11 MEMORANDUM TO:James Antonen, City Manager FROM:Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager Living Streets Policy SUBJECT: DATE: November 13, 2012 INTRODUCTION In 2009 and 2010, the Maplewood City Council directed staff to explore various services that the city could deliver in a more environmentally sound and sustainable manner. Staff formed the Living Street Sustainability Work Group to define the importance of Living Streets as it relates to sustainable street constructionand reconstruction. Michael Thompson, the public works director, has compiled the feedback from the city’s advisory commissions in the attached Living Streets Policy. He will present the final draft to the planning commission and other city commissions for comment prior to presentation to the city council RECOMMENDATION Review the draft Living Streets Policy and provide Mr. Thompson with comments. p:planning commission\living streets cover memo PC 11 20 12 te Attachment: Living Streets Policy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vW0MZMRK7XVIIXW8EWO *SVGI  /EXL].YIRIQERR'MX]'SYRGMP .EWSR0EQIVW'SQQYRMX](IWMKR6IZMI[&SEVH 'EVSP1EWSR7LIVVMPP)RZMVSRQIRXEPERH2EXYVEP6IWSYVGIW'SQQMWWMSR 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