HomeMy WebLinkAbout2012 08-13 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 P.M. Monday, August 13, 2012
Council Chambers, City Hall
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
1. 2013 Department Budget Presentations
a. Fire Department
i. Presentation on 2013 Fire Department Operating Budget
ii. Discuss Temporary Bonding Plan for 3M Fire Station
b. Public Works
2. Review of General Fund Revenues
E. NEW BUSINESS
F. ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
Agenda D1a
COUNCIL WORKSHOP AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: 2013 Fire Department Operating Budget
DATE: August 8, 2012
INTRODUCTION
The items being presented are to provide more information on the fire department’s proposed
2013 budget and facilitate an open discussion.
DISCUSSION
The total proposed fire department budget for 2013 is $4,060,150 which is down from the 2012
budget by 2.8%. From that total, $2,290,180 is the EMS Enterprise Fund proposed 2013 budget
which is down from the 2012 budget by 5.3%. All five program areas of the fire department
budget had a reduction except for the fire prevention area which had a 1.4% increase or $1,160.
The 2.8% reduction in FTE is attributed to the department's administrative office coordinator going
from full-time to part-time (30 hours per week) and a reduction in hours for the police EMS
officers.
PERFORMANCE INDICATORS
In 2011, the department responded to 3,495 EMS calls compared to 2010 when we responded to
3,183. This was an increase of 312 EMS calls or 9%. Year-to-date we are on pace to exceed the
2011 call volume. In 2011, we performed 350 safety inspections and reviewed 24 new building
fire plans and also provided fire prevention training to over 595 adults and children within our
schools and senior housing facilities.
Our average response time in 2011 for all calls throughout the city was six minutes and 11
seconds compared to six minutes and 30 seconds in 2010. However, the average response time
in the southern leg of Maplewood in 2010 was seven minutes and 55 seconds and in 2011 eight
minutes and 23 seconds. This increase is mainly due to the drive time that has been added when
responding from station one. This increase also points out the importance and need of building
the new fire station within the 3M campus. The building of this new station needs to be a high
priority for the council in order to serve all areas of the community equitably.
BUDGET REQUESTS AND CHANGES
In my 2013 original request I had asked for $50,000 which would have added one part-time
position 24/7 at station one (this has been removed). The addition of this part-time position would
have helped when responding to all types of calls in that area. Other areas that have had major
impact on my budget are IT costs which are up $8,140, insurance cost which are up $13,840,
dispatching fees which are up $31,380 as well as smaller increases in other areas. In the 2013
EMS fund, an ambulance that was scheduled to be refurbished has now been pushed out to 2014,
and I would also like to point out that our SCBA’s are three generations out of NFPA compliance
and will need to be replaced very soon at a cost of about $450,000. We applied for a grant in 2012
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Agenda D1a
to cover the cost of purchasing new SCBA’s and were rejected; however, we did reapply in 2013
and are hoping for the best.
REVENUES
We continue to watch the revenues for the EMS Enterprise Fund very carefully. In 2011, 70% of
those transported were either covered by Medicare or Minnesota Assistance and they only pay a
fraction of the cost of a transport and I do not see this changing anytime soon. The other 30% of
those we transported were either covered by healthcare insurance, self-pay or had no insurance
at all. As all aspects of operating an ambulance service continue to rise, we continue to look for
ways to reduce our expenses and increase our revenues every chance we get.
RECAP
The fire department's number one priority is to get the new station built in the middle of the
southern leg on the 3M campus. To help facilitate this, we are willing to forgo the addition of the
one part-time firefighter in the amount of $50,000 and use the $50,000 that was allocated for the
truck replacement fund to be used to help move this project forward.
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Work Session Agenda Item D1a ii
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Discussion Temporary Bonding Plan for New Fire Station Site
DATE: August 8, 2012
INTRODUCTION
At the March 2, 2012 City Council – Staff Retreat, the City Council established goals for the
Management Team to implement in 2012 – 2014. As part of the report to the City Manager from
facilitator Barb Strandell, the following goal was established as the top priority for staff:
Complete the plan for rebuilding and relocating fire stations from five to three,
including securing the 3M site.
The 3M Companies have indicated that they will donate a parcel of land to the City of
Maplewood to be used for a new fire station. An evaluation of the property and site issues has
been completed and will be presented by the Architect for the project, Larry Koch, from SEH,
Inc. The City Council authorized Mr. Koch to prepare a preliminary layout for the site on June
11, 2012. A discussion of financing options will also be part of this presentation.
Background for Discussion
The parcel of land that 3M has indicated an interest in donating to the City is adjacent to
McKnight Road approximately halfway between Conway Avenue and Minnehaha Avenue. The
site appears reasonably sized for a fire station and appropriately located to be consistent with
the long range plans for providing fire service throughout Maplewood’s southern leg. In June
2012, a house fire in the 700 Block of Ferndale Avenue in South Maplewood has become a
subject of discussion about the facilities necessary to provide fire service to the southern portion
of Maplewood. The 3M Station is part of that plan. The site evaluation included site planning,
utility location, access issues to McKnight Road, availability of spaces within the future building,
along with the orientation of those spaces, plus, architectural considerations that are consistent
with the parameters of 3M on their campus.
Financial Planning Discussion
The construction of a fire station on the 3M Campus is estimated in the $4.5 - $5.0 million range.
The 2013 – 2017 Capital Improvement Plan assumed that a $5.0 million expenditure in 2013
would occur, with a combination of assessments and GO Improvement Bonds. The use of GO
Bonds and assessments was assumed as part of a cooperative project with 3M and some major
improvements that 3M was considering; however, at this point, that major project is not ready to
proceed. The construction of the Fire Station in 2013 can be accomplished without tying the
project to the improvements by 3M through the use of temporary bonding, but will need to
identify a revenue source for the bonding. Following is the current process for considering the
process for bonding for the 3M Fire Station in 2013.
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3M FIRE STATION BONDING PLAN
PAGE TWO
BONDING PLAN
1. Temporary Bond issued in 2013: $5,000,000
a. A temporary bond is as defined, typically allowed for up to 3 years with interest
only due and a commitment from the Council to determine a longer term financing
plan within that time period. The cost of temporary bonds are currently extremely
low interest rates [under 1.0%] and allows for the Council to take extra time to
determine the specific funding necessary to support the bond sale.
b. The annual cost of a $5.0 million temporary bond is approximately $40,000.
2. Construct the 3M Fire Station during 2013-2014. Station opens in summer 2014.
a. Operating costs for the station are shifted with personnel and equipment from
other stations. Those costs are included in the Fire Department budget request
for 2014.
3. Fire Stations at Century Avenue and at Londin Lane are vacated after the 3M Fire
Station opens and property is available for sale.
a. This reduces the number of Maplewood Fire Stations from five to three [note that
the McMenemy station is also to be abandoned as part of the Long Range Plan].
This is consistent with the Council goal from the 2012 Retreat.
b. The sale of these properties is planned as part of the approved 2013 – 2017
Capital Improvement Plan to finance the rehabilitation and refurbishment of the
Fire Station at Hazelwood and County Road C in 2014 – 2016.
4. Long range financing is established for permanent 15-year or 20-year bond in the
amount of $5,000,000 in 2014 or 2015.
a. The annual cost of a $5.0 million bond is $350,000 to $400,000 based upon the
interest rate and term.
b. Long term options for this expense are:
i. Agreement with 3M on their major improvements that provides annual
payments to the City approximately equal to the bond payments.
ii. Sale of existing Fire Stations at Londin Lane and/or Century Avenue that
provide a development proposal such that excess funding is identified that
can be dedicated toward the bond payments.
iii. Reductions in existing operating expenses within the City’s budget that
would be equal to the bond payments.
iv. An increase in the City’s capital improvement levy which is currently a 2.0-
2.5% levy increase.
v. A combination of some or all of the above.
Discussion on Bonding Plan
The above plan provides for an option to immediately begin the planning for construction of the
fire station at the 3M property. This is a top City Council goal and also a top priority of Fire Chief
Lukin. The temporary bonding provides a window of opportunity to explore the various options
for identifying the long-term funding sources. The staff is confident the first two options listed
above will provide for the funding without a substantial impact to the levy; however, neither is
certain at this time. It must be noted that this plan will likely inhibit other plans for capital projects
as the amount of the levy dedicated to capital projects has risen above 25%. While this is very
appropriate in that the City is investing in infrastructure, it means that large sums are tied into
capital expenses and future capital projects will need to be delayed and or eliminated. This
would be part of a new Capital Improvement Plan to be approved in early 2013.
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3M FIRE STATION BONDING PLAN
PAGE THREE
Recommended Action
It is recommended that the City Council receive a presentation on the preliminary planning for
the new 3M Fire station from the architectural at SEH,Inc. and to discuss the option of using
temporary bonding for a new fire station on 3M property.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
SUBJECT: 2013 Public Works Budget Presentation
DATE: August 8, 2012
INTRODUCTION
The current status of the 2013 Public Works Budget proposal will be discussed including information on the
department structure, expenditures, revenues, and outlook moving forward.
DISCUSSION
The Public Works Department provides a number of essential services such as snow plowing, street
maintenance, and utility maintenance. Public Works is comprised of 34 full-time personnel plus 1 part-time position. This number is down 5 full-time equivalents (FTE) compared to 2011 when there were 39 FTE. The personnel reductions have been made through attrition. The maintenance “boots on the ground” positions have been filled, while engineering and administrative positions are not being replaced.
Proposed Expenditures:
Public Works is broken down into 11 programs for 2013. A Forestry Program was added this year to more accurately track maintenance activities related to the urban forest including inspections, diseased trees, removals, debris cleanup, and trimming maintenance. No additional funds were utilized rather shifts were made from other programs in order to better track these expenditures and help plan for future years.
The proposed general fund expenditure in Public Works for 2013 is $3,165,150, which is slightly under the
2012 allocation of $3,171,630. The following is the trend over past years, within all 11 department
programs, including current requests:
2008 2009 2010 2011 2012 2013 % Over
(Under)
2012
Budget
Administration 488,561 297,614 241,620 258,136 207,330 202,100 -2.5
Street Maintenance 681,079 702,104 687,015 739,458 805,690 752,820 -6.6
Engineering 806,030 942,766 955,397 887,526 809,350 766,620 -5.3
Street Lights & Signals 236,697 184,785 176,524 195,375 210,170 228,040 8.5
Sanitary Sewer Ops. 3,903,875 4,020,855 3,990,646 4,053,131 3,997,380 4,333,650 8.4
Fleet Management 823,003 782,085 852,881 853,338 895,540 903,110 0.8
Storm Sewer Maint. 1,145,698 1,176,349 1,264,987 1,357,059 1,130,880 1,186,700 4.9
Street Sweeping 187,299 181,684 179,474 183,193 197,810 182,620 -7.7
Snow and Ice Control 313,992 302,271 358,776 376,628 377,820 373,400 -1.2
Transit Operations 32,949 32,998 0 0 0 0 N/A
Park Maintenance 965,874 911,742 920,039 860,257 971,440 924,030 -4.9
Forestry 0 0 0 0 0 146,180 N/A
TOTAL 9,585,055 9,535,252 9,627,357 9,764,100 9,603,410 9,999,270 4.1
It should be noted that a majority of the total increase from 2012 to 2013 in Public Works is a result of fixed
charges for sanitary sewer treatment through the Met Council (MCES). This charge fluctuates in part
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based on rainfall. Maplewood has a stable system with minimal inflow and infiltration, so during dry years
the City’s share actually goes up to cover the proportional share that otherwise would have been paid by
cities with high amounts of I/I in wet years. With the rain over the past couple months it is likely
Maplewood’s proportional share will actually be reduced. The 2013 budget currently estimates a 14%
increase over 2012, however with a recent inquiry to MCES Maplewood’s adjustment is now at 13%
(utilizing 11 of 12 months of data). A final determination will be given to the City on September 1, 2012.
The Sanitary Sewer Operations program accounts for nearly half of the entire Public Works operating
budget.
Performance Measurements:
Attached to this report are performance measurements for each of the 11 programs. This information
reflects work outputs and effectiveness indicators for the various programs. For example, it is estimated
that 309,000 feet of sewer will be cleaned in 2013 with the new jetter truck, in the Sanitary Sewer
Operations program, which is over 1/3 of the City’s total footage. Thus the goal of completing the entire
system over a 3 year period is on pace to be met.
Revenues:
The engineering program is revenue producing and covers its expenses and makes a contribution back
into the general fund of roughly $250,000. Revenues in 2013 are expected to be above $1 million which is
down from past years as a result of reduced available billable hours (less staffing). The projection for the
engineering staff utilization rate however remains high, at over 70%, in part due to the TH 36/English
Interchange project, ongoing Gladstone Improvements, East-Metro build out planned for 2013, and the
Arkwright/Sunrise neighborhood in-house design.
Cuts:
With the likely reduction in the scope of the yearly Street Reconstruction Program, engineering operations
will see a reduction in 2013 compared to past years by not replacing vacated positions. The planned 2013
neighborhood reconstruction may likely be designed in 2013 but bid and built in 2014 (Bonding in 2014).
However 2013 would be used for outreach and design of this project. Moving forward and considering debt
levy goals and the need for investment in Public Safety Infrastructure, it is likely over the next three years
only two neighborhood street reconstruction projects will occur.
Cuts were made in Public Works compared to original requests, including reductions in Engineering,
Snow/Ice Control, and Fleet Management. The engineering division reductions are in line with a reduced
Street Reconstruction Program as already mentioned. The engineering division, with its current staff, is
planned for stability going into future years, and likewise the division is flexible with its partnership with the
City of Roseville for engineering services. This unique joint powers agreement allows Maplewood to help
Roseville in times of need and vice versa.
Assisting in Park Investment:
In 2012 a number of trail overlays will be performed within City Parks under the Parks Maintenance
program. In 2013 there will still be an amount allocated to allow for one or two trail overlays but not as
extensive as 2012. The Park Maintenance program has increased its allocation in 2013 to help facilitate
replacement of deteriorating pieces of playground equipment by $15,000 compared to 2012. The Park
Maintenance staff will work with the Parks Manager to prioritize and replace such equipment in 2013 as an
overall investment back into City Parks.
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Summary:
The Public Works Department looks to continue its innovative approach and leadership towards
sustainability both in engineering and maintenance. The Living Street Policy is planned to be brought to
council for adoption in late 2012, and in effect for 2013, if adopted. Maplewood would be only the second
City in the state to adopt a “Living Streets” policy which aims to create livable neighborhoods, promote
active living, enhance the urban forest, improve stormwater quality, and reduce overall life cycle costs for
infrastructure, among many other benefits.
The engineering staff championed the Living Streets concept on the Bartelmy-Meyer Street Improvements
which will be a great showcase once completed later in 2012.
In 2012 the City received over $1,200,000 from RWMWD by taking a leadership position and successfully
delivering projects that improve water quality and the environment. In addition the Department will
continue its partnership with the Ramsey-Washington Metro Watershed District, Ramsey County, MnDOT,
and other agencies to leverage grant funding for shared opportunities to meet Department goals.
The Maintenance divisions continue towards a sustainability approach as seen through reducing mowed
areas, reduction in de-icing tonnage, utilizing best practices during regular operations, re-inventory of all
ponds, outfalls, and pipes, in addition to beginning to identify a decision structure to help identify potential
candidate ponds for sediment dredging.
The budget proposed will allow Public Works to continue to deliver adequate services to the public,
however with reduced bonding for local and state aid street reconstruction, a number of projects may be
left in disrepair for the foreseeable future (Beebe Road for example) as the City’s state aid coffers are
replenished with time, which will take a number of years. This also will reduce opportunities to solve
drainage problems, treat stormwater, and fix underground utilities for example.
RECOMMENDATION
No action is needed at this time as this information is being presented for review of 2013 Public Works expenditures.
Attachments:
1. PW 2013 Budget Pages
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CITY OF MAPLEWOOD
PUBLIC WORKS DEPARTMENT
ORGANIZATION CHART
Director of Public Works /
City Engineer
Office SpecialistAdministrative
AssistantUtilty, Fleet & Parks
Superintendent
Mechanic
Crew Chief
Sanitary Sewer
Crew Chief
Parks
Crew Chief
Mechanics
Streets / Storm Sewer
Superintendent
Storm Sewer
Crew Chief
Maintenance
Staff
Engineering
Technicians
Civil
Engineer I
Assistant City
Engineer
Maintenance
Staff
Senior
Engineering
Technicians
Streets
Crew Chief
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
PUBLIC WORKS
MISSION STATEMENT
To maintain a strong infrastructure of parks, streets, storm sewer and sanitary sewer systems
and provide engineering services for infrastructure replacement and development review that
provide protection of our open space and natural environment.
2013 OBJECTIVES
1. Finalize implementation of Phase I of the Gladstone Neighborhood Redevelopment project,
including the Savanna Restoration, and beginning to coordinate a potential Phase II in
coordination with the Community Development Department.
2. Successfully implement the construction of the Highway 36 and English Street tight-
diamond interchange in 2013 with a focus in stakeholder outreach.
3. Maintain a steady Street Reconstruction program to revitalize older neighborhoods by
replacing deteriorated streets and utilities, and meeting federal and state mandates by
implementing stormwater best management practices.
4. Move the Living Streets Policy forward for official City Council adoption and revise the
appropriate design standards, city codes, and policies to realize full implementation of the
Living Streets approach for infrastructure addition and/or replacement.
5. Successful implementation of the new MS4 permit; including continuing the upgrade in
internal tracking and enforcement on construction sites. Continue reductions of runoff
volume and pollutant loading to the MS4 system through adherence to the Stormwater
Ordinance and Standards.
6. Begin a detailed inspection and prioritization of stormwater ponds in order to implement a
Pond Dredging program.
7. Coordinate maintenance efforts of personnel in sewer, streets, storm sewer and parks at
current levels with maximum efficiency.
8. Continue Infiltration/Inflow Reduction Program in coordination with Street Reconstruction
projects.
9. Continue delivery of a “Local Drainage Improvement” program to assist homeowners and
businesses with local flooding and nuisance drainage issues.
10. Implement a Forestry program to more accurately track maintenance activities related to
the urban forest including customer service, inspections, trimming maintenance, removals,
and plantings.
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CITY OF MAPLEWOOD, MINNESOTA
2012 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2012 BUDGET
Administration $241,620 $258,136 $207,330 $202,100 -2.5%
Engineering 955,397 887,526 809,350 766,620 -5.3%
Fleet Management 852,881 853,338 895,540 903,110 0.8%
Forestry 0 0 0 146,180 N/A
Park Maintenance 920,039 860,257 971,440 924,030 -4.9%
Sanitary Sewer Operations 3,990,646 4,053,130 3,997,380 4,333,650 8.4%
Snow and Ice Control 358,776 376,628 377,820 373,400 -1.2%
Storm Sewer Maintenance 1,264,987 1,357,059 1,130,880 1,186,700 4.9%
Street Lights & Signals 176,524 195,375 210,170 228,040 8.5%
Street Maintenance 687,015 739,458 805,690 752,820 -6.6%
Street Sweeping 179,474 183,193 197,810 182,620 -7.7%
Totals 9,627,359 9,764,100 9,603,410 9,999,270 4.1%
Total By Classification
Personnel Services 3,489,683 3,470,300 3,206,020 3,102,170 -3.2%
Commodities 473,476 512,169 664,350 637,400 -4.1%
Contractual Services 4,204,635 4,228,910 4,188,590 4,604,660 9.9%
Capital Outlay and Depreciation 1,046,317 1,110,081 1,078,070 1,159,650 7.6%
Other Charges 413,248 442,640 466,380 495,390 6.2%
Totals 9,627,359 9,764,100 9,603,410 9,999,270 4.1%
Total By Fund
General Fund 3,162,847 3,122,005 3,171,630 3,165,150 -0.2%
Sewer Fund 3,990,646 4,053,130 3,997,380 4,333,650 8.4%
Environmental Utility Fund 1,444,461 1,540,252 1,328,690 1,369,320 3.1%
Street Light Utility Fund 176,524 195,375 210,170 228,040 8.5%
Fleet Management Fund 852,881 853,338 895,540 903,110 0.8%
Ttl $9 627 359 $9 764 100 $9 603 410 $9 999 270 41%
2013 BUDGET
PUBLIC WORKS
EXPENDITURE SUMMARY
2010 2011 2013
Totals $9,627,359 $9,764,100 $9,603,410 $9,999,270 4.1%
Number of Employees (FTE)39.60 38.92 35.15 33.85 -3.7%
2010 ACTUAL 2011 ACTUAL 2012 ORIGINAL
BUDGET
2013 ORIGINAL
BUDGET
0
10
20
30
40
50
FTEs2010 ACTUAL 2011 ACTUAL 2012 ORIGINAL
BUDGET
2013 ORIGINAL
BUDGET
0.0
2.0
4.0
6.0
8.0
10.0
12.0 MillionsExpenditures
Employees
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CITY OF MAPLEWOOD, MINNESOTA
PUBLIC WORKS
BUDGET 2013
2013 BUDGET
Administration
2.0%
Engineering
7.7%
Fleet
Management
9.0%
Forestry
1.5%
Park Maintenance
9.2%
Sanitary Sewer
Operations
43.3%
Snow and Ice
Control
3.7%
Storm Sewer
Maintenance
11.9%
Street Lights &
Signals
2.3%
Street
Maintenance
7.5%Street Sweeping
1.8%
Total By Program
Personnel
Services
31.0%
Commodities
6.4%
Contractual
Services
46.0%
Capital Outlay and
Depreciation
11.6%
Other Charges
5.0%
Total By Classification
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Administration 501
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 149,032$ 112,597$ 88,830$ 79,440$
Commodities 11,510 10,355 12,170 11,200
Contractual Services 81,078 135,109 106,330 111,460
Capital Outlay - - - -
Other Charges - 75 - -
Total 241,620$ 258,136$ 207,330$ 202,100$
Percent Change (-18.8%) 6.8% (-19.7%) (-2.5%)
Full-Time Equivalent positions 1.55 1.18 0.95 0.85
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To provide accurate and timely administrative, clerical and financial support services for public works programs
and to handle service requests, complaints and inquiries from the public in a courteous and helpful manner.
The reduction in personnel costs is a result of shifting employee time to other programs. An increase in
equipment repair and maintenance costs is reflected in contractual services.
39%
6%
55%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Administration
Fund #:
Program #: 101
501
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Council agenda reports 86 89 80 85
Informational mailings 82 84 85 85
Active projects 47 45 42 40
Neighborhood meetings 12 16 12 12
Web page updates 187 191 200 200
Permits issued 184 193 190 190
E-mails to web site requiring follow-up 73 76 85 85
EFFECTIVENESS INDICATORS
Hits to City of Maplewood web page 158,060 167,780 168,000 170,000
COMMENTS
It is anticipated that the number of active projects will be slightly lower with permits issued remaining similar to recent
years.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Engineering 503
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 902,595$ 842,621$ 760,190$ 667,250$
Commodities 3,774 7,436 4,690 9,540
Contractual Services 49,028 37,469 44,470 52,330
Capital Outlay - - - 37,500
Other Charges - - - -
Total 955,397$ 887,526$ 809,350$ 766,620$
Percent Change 1.3% (-7.1%) (-8.8%) (-5.3%)
Full-Time Equivalent positions 9.90 8.45 7.15 5.90
2013 BUDGET
Fund # :
Program # :
Provide technical support and design services for a strong infrastructure of streets, storm sewer management,
sanitary sewer and water systems.
The decrease in personnel services is due to eliminating a position which had time budgeted in this program
and the Sanitary Sewer Operations program and shifting of employee time to other programs. Additional
equipment costs have been included in the 2013 budget and increases are proposed for travel and training.
Capital outlay consists of survey equipment costing $37,500.
Program Expenditures by Classification
87%
1%
7%5%
Personnel Services Commodities
Contractual Services Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Engineering
Fund #:
Program #: 101
503
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Revenue generated $1,262,000 $1,294,000 $1,300,000 $1,072,000
Improvements (engineered in-house only) $6.6 mil $7.4 mil $3.3 mil $4.4 mil
Improvements (in-house and consultants) $10.7 mil $14.5 mil $6.6 mil $16.3 mil
Billable hours 14,337 13,404 13,100 10,763
Total staff hours available 22,768 19,176 18,200 14,802
EFFECTIVENESS INDICATORS
Staff utilization rate 63% 70% 72% 73%
Percent of improvement costs engineered in-
house 62% 51% 50% 27%
Engineering as a % of construction costs
(in-house projects) 26% 26% 26% 26%
Engineering as a % of construction costs
(consultant projects) 36% 36% 36% 36%
COMMENTS
The engineering program remains a revenue-producing program with revenues exceeding the program costs which allows
for a contribution back into the general fund. The program continues to maintain a staff utilization rate well in excess of
50% which shows the program is continuing a high staff assignment rate to projects.
The reduction to the neighborhood street reconstruction is reflected in 2013. Engineering in 2013 is planning to perform in-
house engineering on the neighborhood street reconstruction project, while focusing consultant efforts to public
improvements such as Gladstone Savanna and the Highway 36 / English Street Interchange.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 702
Program: Fleet Management 509
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 275,268$ 290,973$ 298,540$ 291,190$
Commodities 201,358 196,372 196,910 205,820
Contractual Services 130,446 104,381 127,540 145,320
Depreciation 245,667 261,068 271,810 260,040
Other Charges 142 544 740 740
Total 852,881$ 853,338$ 895,540$ 903,110$
Percent Change 9.1% 0.1% 4.9% 0.8%
Less charges to other depts. (851,232) (851,232) (851,240) (868,250)
Net Total 1,649 2,106 44,300 34,860
Full-Time Equivalent positions 3.50 3.50 3.50 3.35
2013 BUDGET
Fund # :
Program # :
To maintain and repair the vehicles and equipment fleet so that other departments can perform their public
services.
The decrease in personnel services is due to shifting employee time to other programs. Additional funds are
proposed to be spent on supplies and vehicle and equipment repairs. Insurance costs are increasing by 19.6%.
Full Time Equivalent positions 3.50 3.50 3.50 3.35
Program Expenditures by Classification
32%
23%
16%
29%
<1%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Fleet Management
Fund #:
Program #: 702
509
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Total vehicles in fleet 263 262 262 264
Hours on work orders 3,175 3,732 3,400 3,600
Total staff hours 4,999 5,226 5,100 5,200
Number of work orders 1,715 1,852 1,720 1,775
Average age of equipment/vehicle 9.2 9.2 9.3 9.3
EFFECTIVENESS INDICATORS
Percent of chargeable time 64% 71% 67% 69%
Work orders per vehicle 6.5 7.1 6.6 6.7
COMMENTS
This program is showing that the average age of the fleet is remaining fairly stable in addition to the average number of
work order per vehicle.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Forestry 516
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ 116,180$
Commodities - - - -
Contractual Services - - - 30,000
Capital Outlay - - - -
Other Charges - - - -
Total -$ -$ -$ 146,180$
Percent Change 0.0% #DIV/0! #DIV/0! #DIV/0!
Full-Time Equivalent positions - - - 1.70
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To maintain the City's urban forest which includes trimming, diseased tree removals and storm cleanup.
This new program is funded through shifts out of Park Maintenance and Street Maintenance.
79%
21%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Forestry
Fund #:
Program #: 101
516
Performance Measures 2011
Actual* 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Number of trees (city maintained parks and boulevards) --- 9,564 9,589 9,614
Number of calls for service --- 200 210 220
Number of site visits by tree inspector --- 75 80 85
Number of trees removed --- 238 245 150
Number of trees planted --- 164 275 200
EFFECTIVENESS INDICATORS
Percent of service calls resolved --- 100% 100% 100%
COMMENTS
The forestry program is new this year. The program will allow enhanced tracking of activities related to the urban
forest where the city has maintenance responsibilities. The program encompasses customer service, tree
inspections, tree removals, and regular maintenance activities such as trimming and cleanup.
This program is separate from the tree preservation program in the Parks and Recreation Department. That program
will continue to fund tree plantings in coordination with the rebate program in addition to collecting inventory data and
providing plan development for the emerald ash borer for example. This program will track the number of new trees
planted.
*All 2011 numbers are an estimate. This is a new program and actual tracking did not begin until 2012.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Park Maintenance 602
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 524,826$ 490,146$ 470,830$ 459,550$
Commodities 90,590 53,444 172,290 123,730
Contractual Services 304,623 316,667 328,320 340,750
Capital Outlay - - - -
Other Charges - - - -
Total 920,039$ 860,257$ 971,440$ 924,030$
Percent Change 0.9% (-6.5%) 12.9% (-4.9%)
Full-Time Equivalent positions 6.00 6.00 6.00 5.65
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To preserve and maintain the parks, preserves, and campus grounds in a safe, clean and attractive condition
for our city residents and visitors.
The decrease in personnel services is due to shifting employee time to other programs. Maintenance material
costs are proposed to be reduced in 2013 while additional funding is included for repairing park equipment.
50%
13%
37%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Park Maintenance
Fund #:
Program #: 101
602
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Number of acres mowed 230 215 205 204
Number of work orders for removal of graffiti 45 48 45 45
Number of abatement actions for Code
Enforcement 64 63 70 65
EFFECTIVENESS INDICATORS
Percent of citizens rating the appearance of parks
and recreation activities as good or excellent 85% 85% 85% 85%
Percent of citizens rating the safety of parks and
recreation facilities as good or excellent 75% 75% 75% 75%
COMMENTS
The major priority for park maintenance is to keep the parks well maintained and prepared for athletic activities. Park
Maintenance also leads the effort in removal of graffiti in addition to working with Code Enforcement to abate nuisances
as needed.
A conscious effort is being made to reduce mowing acreage annually with the creation of more natural areas consistent
with a sustainability approach.
One hundred and thirty-seven recycling containers were placed in thirty-four parks, at city hall, and at the nature center
in 2011. This was done in an effort to increase away-from-home recycling in public spaces. These containers are
serviced weekly by park maintenance staff.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 601
Program: Sanitary Sewer Operations 508
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 458,683$ 484,003$ 509,070$ 474,270$
Commodities 14,521 21,798 38,530 38,610
Contractual Services 2,823,576 2,851,174 2,757,180 3,099,230
Depreciation 362,365 362,869 367,970 381,410
Other Charges 331,501 333,286 324,630 340,130
Total 3,990,646$ 4,053,130$ 3,997,380$ 4,333,650$
Percent Change (-0.8%) 1.6% (-1.4%) 8.4%
Full-Time Equivalent positions 6.05 5.84 5.70 5.55
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To clean , repair and operate the wastewater infrastructure to minimize interruptions to customers.
Sewage treatment is a majority of the total annual budget for this program and can fluctuate due to wet weather,
resulting in high flow years and low flow years.
11%1%
71%
9%
8%
Personnel Services Commodities
Contractual Services Depreciation
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Sanitary Sewer Operations
Fund #:
Program #: 601
508
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Feet of sewer cleaned 350,320 299,120 310,000 309,000
Hours of sewer cleaning 515 523 500 515
Feet of sewer televised 44,045 76,972 50,000 60,000
Total miles of sewer 155 155 155 155
Sewage volume (MG) 1,625 1,625 1,625 1,625
EFFECTIVENESS INDICATORS
Percent of system cleaned 40% 37% 38% 38%
Percent of system televised 5.4% 9.4% 6.1% 6.1%
Number of backup calls 53 44 40 40
Number of obstructions in sewer main 4 5 5 5
EFFICIENCY MEASURES
Feet cleaned per hour 680 572 620 600
COMMENTS
Feet of sewer cleaned in 2011 is down slightly due to more intensive cleaning in identified priority locations. The goal
of cleaning the entire system on a 3 year schedule continues to be met.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Snow and Ice Control 514
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 225,079$ 188,742$ 202,570$ 192,740$
Commodities 40,521 95,198 81,650 84,400
Contractual Services 93,176 92,688 93,600 96,260
Capital Outlay - - - -
Other Charges - - - -
Total 358,776$ 376,628$ 377,820$ 373,400$
Percent Change 18.7% 5.0% 0.3% (-1.2%)
Full-Time Equivalent positions 1.90 2.20 2.20 2.00
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To provide safe winter driving conditions for the community through timely plowing and chemical applications
completed within 8 hours after a 3+ inch snowfall; and plow all trails and sidewalks within 48 hours after the
completion of all street operations.
The decrease in personnel services is due to the shifting of employee time to other programs.
52%22%
26%
Personnel Services Commodities
Contractual Services Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Snow & Ice Control
Fund #:
Program #: 101
514
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Hours of plowing and deicing 1,671 1,088 1,400 1,400
Number of plowing events 16 12 15 16
Hours of deicing 240 312 300 315
Number of deicing events 11 14 15 14
Lane miles maintained 270 271 271 271
Inches of snowfall 68 52.5 50 60
EFFECTIVENESS INDICATORS
Dollars per lane-mile $1,329 $1,390 $1,399 $1,390
EFFICIENCY MEASURES
Average hours to plow event 8.9 7.2 7.7 7.3
Employee hours per deicing event 21.8 22.2 20 22.5
COMMENTS
This program remains very efficient. The department continues to cross-train employees within the department to
assist in snow plow operations. The quicker plow event response reflects the increased available personnel in Public
Works.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 604
Program: Storm Sewer Maintenance 512
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 505,774$ 567,329$ 364,220$ 342,240$
Commodities 19,415 21,852 16,100 29,500
Contractual Services 230,348 192,480 187,560 197,040
Depreciation 438,285 480,700 438,290 480,700
Other Charges 71,165 94,698 124,710 137,220
Total 1,264,987$ 1,357,059$ 1,130,880$ 1,186,700$
Percent Change 7.5% 7.3% (-16.7%) 4.9%
Full-Time Equivalent positions 5.40 5.90 3.80 3.40
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To protect the environment and public safety by providing an adequate storm water system and wetland
management program that addresses and enhances the treatment of storm water runoff.
Beginning in 2012, costs from this program have been transferred to the newly created planning program within
the Environmental Utility Fund.
29%
2%
17%
40%
12%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Storm Sewer Maintenance
Fund #:
Program #: 604
512
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Total water bodies 208 275 275 275
Water bodies inspected 0 186 40 40
Total outfalls 405 440 440 440
Outfalls inspected 0 313 63 63
Employee hours of inspection (water bodies and outfalls) 114 192 40 40
Total sump structures 144 147 149 151
Sump structures inspected 144 147 149 151
Sump structures cleaned 58 97 60 60
Tons of sediment removed from sumps 43 92 60 60
EFFECTIVENESS INDICATORS
Percent of devices maintained 100% 100% 100% 100%
EFFICIENCY MEASURES
Number of hours/water body 0 1 1 1
COMMENTS
This program was new in 2004 and shows the growth of information, inspection and the dedication of personnel to the
storm sewer program responsibilities. This is a major growth program as the requirements of the National Pollutant
Discharge Elimination System (NPDES) Permit require additional inspections and maintenance activities to meet the
storm water goals of the region. The sump structures will become part of the performance indicators, with a goal of
25% of water bodies inspected along with 100% of sumps cleaned each year.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 607
Program: Street Lights and Signals 506
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - 13,500
Contractual Services 166,369 181,338 193,870 197,240
Depreciation - - - -
Other Charges 10,155 14,037 16,300 17,300
Total 176,524$ 195,375$ 210,170$ 228,040$
Percent Change (-4.5%) 10.7% 7.6% 8.5%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To maintain and operate street lights and traffic signals.
Program costs are expected to slightly increase with additional special lighting to be installed along County
Road D (Southlawn to WB Ave.) and on White Bear Avenue (County Rd. D to Beam Ave).
The commodities line item consists of replacing 3 light fixtures in the City during 2013.
6%
86%
8%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Street Lights & Signals
Fund #:
Program #: 607
506
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Number of street lights 1,070 1,104 1,110 1,110
Number of traffic signals 49 51 51 51
EFFECTIVENESS INDICATORS
Average cost per street light $165 $177 $189 $189
COMMENTS
The number of street lights increased in 2011 as a result of the decorative pedestrian lighting installed near the
Maplewood Mall on White Bear Avenue and County Rd D. The City of Saint Paul maintains the specialty lighting
while Xcel Energy maintains the standard fixtures.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Street Maintenance 502
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 360,555$ 402,239$ 409,670$ 393,670$
Commodities 90,357 103,884 138,560 117,100
Contractual Services 235,818 227,891 257,460 242,050
Capital Outlay - 5,444 - -
Other Charges 285 - - -
Total 687,015$ 739,458$ 805,690$ 752,820$
Percent Change (-2.1%) 7.6% 9.0% (-6.6%)
Full-Time Equivalent positions 4.25 4.70 4.70 4.50
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To keep the city streets in a safe and good condition through timely maintenance.
There is a shift of expenditures out of this program in 2013 to the newly created forestry program.
52%
16%
32%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Street Maintenance
Fund #:
Program #: 101
502
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Total lane miles of streets 270 271 271 271
Lane miles assessed/rated 26 57 68 68
Lane miles above 70 PCI 171 175 182 186
Tonnage of repair material 592 730 500 500
EFFECTIVENESS INDICATORS
Percent in good condition 63% 65% 67% 69%
Percent of system assessed 10% 21% 25% 25%
COMMENTS
The investment in the City’s road reconstruction program is shown in the mileage of streets expected to be above the
good rating of 70 PCI. The goal of the department is to get at least 75% of the streets into a category of good within
the next 5 years. This program is a long term investment in the infrastructure of the City of Maplewood.
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CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 604
Program: Street Sweeping 513
Program Description
Program Expenditure Highlights
2010 2011 2012 2013
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 87,871$ 91,650$ 102,100$ 85,640$
Commodities 1,430 1,830 3,450 4,000
Contractual Services 90,173 89,713 92,260 92,980
Depreciation - - - -
Other Charges - - - -
Total 179,474$ 183,193$ 197,810$ 182,620$
Percent Change (-1.2%) 2.1% 8.0% (-7.7%)
Full-Time Equivalent positions 1.05 1.15 1.15 0.95
Program Expenditures by Classification
2013 BUDGET
Fund # :
Program # :
To provide clean streets and protect the environment through timely street sweeping with a goal of sweeping
each street five times per year.
Personnel services is decreasing due to shifting employee time to other programs.
47%47%
2%
51%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
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CITY OF MAPLEWOOD, MINNESOTA 2013 BUDGET
Department:
Program: Public Works
Street Sweeping
Fund #:
Program #: 604
513
Performance Measures 2010
Actual 2011
Actual 2012
Estimate 2013
Estimate
OUTPUTS/WORKLOAD
Total lane miles 270 271 271 271
Lane miles swept 1,215 1,390 1,390 1,390
Employee hours sweeping 1,457 1,487 1,500 1,500
Tonnage collected 1,823 1,891 1,400 1,400
EFFECTIVENESS INDICATORS
Times swept per year 4.5 5 5 5
1st sweep completion date 4/6 4/21 4/15 4/15
EFFICIENCY MEASURES
Cost per lane mile swept $148 $141 $142 $142
Cost per capita $4.72 $5.11 $5.07 $5.01
COMMENTS
This program is maintaining a steady pace of implementation. The indicators show that the average date of
completion of the first sweep is within the first 15 days of April which typically allows much of the winter debris to be
swept up prior to major rainstorm events.
The department is maintaining the employee hours dedicated to this program and has been able to provide every
street with at least 3 sweepings per year, with goal of 5 times per year.
Note: Cost per capita is based on estimated population provided by the Inspections, Planning and Building
Operations Department as follows:
2004 – 35,892
2005 – 36,279
2006 – 36,397
2007 – 36,663
2008 – 36,717
2009 – 37,755
2010 – 38,018
2011 – 38,374*
2012 – 38,874
2013 – 39,374
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Work Session Agenda Item D2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Gayle Bauman, Finance Manager
SUBJECT: 2013 Budget – Review of Revenue Trends
DATE: August 8, 2012
INTRODUCTION
The City Council has been reviewing the departmental presentations on the budget. Each of
these presentations have attempted to provide an overview of each department including both
expenditures as well as any corresponding revenue.
Attached are charts showing the trends in revenue and the amount that the Finance Team have
estimated for these categories for the 2013 Budget.
Recommended Action
This is an informational item for the City Council. No action is required.
Packet Page Number 35 of 42
CITY OF MAPLEWOOD, MINNESOTA GENERAL FUND REVENUES The following charts and descriptions provide a summary of the various General Fund revenues budgeted by the City. The City’s revenue estimates are budgeted conservatively to avoid possible shortfalls due to unanticipated changes in the economy. The charts below show trends of General Fund revenues. Taxes Tax revenues consist of current and delinquent property taxes, apportionments from tax forfeit sales, penalties and interest on tax payments, and fiscal disparities (a tax base sharing of commercial/industrial property in the seven county metropolitan area). Property taxes for the City provide the greatest share of the General Fund revenue. Taxes2008-2012$5.0$6.0$7.0$8.0$9.0$10.0$11.0$12.0$13.0$14.02008200920102011 2012 Budget 2012 Re-EstMillions Item D2Packet Page Number 36 of 42
Licenses and Permits These fees are normally charged as a means of recovering the cost of regulation in the interest of the overall community. Business license fees are required to be paid annually in order to operate a business within the City. Liquor license and general business fees account for most of the revenue in this category. Non-business license and permit fees are levied to finance the cost of inspecting and regulating new construction and to cover a portion of the administrative costs associated with monitoring activities. Building permit fees generate most of the revenue in this category. Licenses & Permits2008-2013$0$100$200$300$400$500$600$700$800$900$1,0002008 2009 2010 2011 2012 Budget 2012 Re-Est 2013 BudgetThousandsBusinessNon-Business Item D2Packet Page Number 37 of 42
Fines and Penalties Included here is the City’s share of traffic and court violations, false alarms and late penalties. Fines & Penalties2008-2013$150$175$200$225$250$2752008 2009 2010 2011 2012Budget2012 Re-Est2013BudgetThousands Intergovernmental2008-2013$600$1,000$1,4002008 2009 2010 2011 2012Budget2012Re-Est2013BudgetThousands Intergovernmental Revenue Cities in Minnesota receive a variety of funds from other governments in the form of grants, entitlements and shared revenues. This revenue source can fluctuate greatly from year to year depending on funds the City has been awarded. Items that account for most of these revenues are state street aid and state police and fire aid. 2002 was the last year the City received local government aid. Item D2Packet Page Number 38 of 42
Charges for Service This category reflects fees collected for contractual services and general services that the City charges for. It includes revenues from plan check fees, administrative charges between funds, in-house engineering, passports, license plates, and contracted police and fire services. Charges for Service2008-2013$2,250$3,000$3,7502008 2009 2010 2011 2012Budget2012 Re-Est2013BudgetThousands CITIZEN SERVICESCharges for Service$0$50$100$150$200$250$300$350$4002008 2009 2010 2011 2012 Budget 2012 Re-Est 2013 BudgetThousandsLicense PlatesDrivers LicensePassports Item D2Packet Page Number 39 of 42
PUBLIC WORKSCharges for Service$0$200$400$600$800$1,000$1,200$1,4002008 2009 2010 2011 2012Budget2012 Re-Est2013BudgetThousandsPublic WorksPIP Admin Chgs OTHERCharges for Service$0$50$100$150$200$250$300$350$4002008 2009 2010 2011 2012Budget2012 Re-Est2013BudgetThousandsGeneral Gov'tPublic SafetyComm. Dev. Item D2Packet Page Number 40 of 42
Miscellaneous2008-2013$50$150$250$350$450$550$6502008 2009 2010 2011 2012Budget2012 Re-Est2013BudgetThousands Miscellaneous Revenue Revenues not reported in other categories include investment earnings, rent or sale of property, advertising, revenue bond fees and donations. TOTAL REVENUES$5.0$6.5$8.0$9.5$11.0$12.5$14.0$15.5$17.0$18.5$20.02008 2009 2010 2011 2012Budget2012 Re-Est 2013BudgetMillionsTotalTaxesOther Item D2Packet Page Number 41 of 42
2008 2009 2010 2011 2012 20122013ACTUAL ACTUAL ACTUAL ACTUAL BUDGET RE-EST. BUDGETRevenues:Taxes - current property$10,627,520 $11,069,531 $11,809,686 $12,509,345 $11,774,800 $11,973,090Taxes - other81,954 160,887 162,637 123,931 135,880 148,520 148,520Special assessments35,111 41,560 31,537 20,365 32,120 25,160 25,160Licenses and permits1,272,463 1,152,252 1,131,215 1,158,253 1,104,710 1,352,480 1,329,250Fines and forfeits218,172 205,491 225,774 257,301 216,480 229,520 229,520Intergovernmental1,206,707 722,194 879,306 996,468 983,080 867,560 888,070Charges for services3,504,659 3,498,545 3,419,476 3,654,689 3,571,260 3,494,340 3,206,300Miscellaneous499,254 119,557 162,067 69,170 95,920 107,440 111,540Proceeds - Sale of Capital Assets 48,316 118,099 76,292 59,822 55,900 55,120 34,740 Total revenues17,494,156 17,088,116 17,897,990 18,849,345 17,970,150 18,253,230 5,973,100Expenditures:Citizen Services1,171,469 1,133,826 1,092,598 1,027,536 1,077,510 1,092,490 1,110,930 6.1%Community Development1,330,054 1,217,598 1,107,834 1,067,328 1,104,460 1,082,370 1,197,170 6.5%Executive919,699 793,206 783,067 882,976 841,190 834,370 885,810 4.8%Finance753,720 692,459 680,106 689,274 757,240 742,100 772,230 4.2%Fire1,668,875 1,505,413 1,692,396 1,748,546 1,757,410 1,770,760 1,769,970 9.7%Information Technology507,322 514,924 486,963 490,860 548,720 582,750 551,030 3.0%Legislative153,934 143,030 144,742 143,041 160,530 157,320 155,660 0.9%Parks259,420 417,704 450,006 464,591 477,620 468,070 479,210 2.6%Police7,507,036 7,331,182 7,399,878 7,791,214 8,045,710 7,992,800 8,190,480 44.8%Public Works3,288,484 3,189,494 3,162,847 3,122,005 3,171,630 3,214,750 3,165,150 17.3% Total expenditures17,560,012 16,938,836 17,000,437 17,427,371 17,942,020 17,937,780 18,277,640 100.0%CITY OF MAPLEWOOD, MINNESOTAGENERAL FUND (101)Item D2Packet Page Number 42 of 42