HomeMy WebLinkAbout1986 06-23 City Council Packeta rzpKi n A
Maplewood Cit Council
7:00 P.M., Monda June 23,, 1986
Municipal Administration Buildin
Meetin 86-15
(A) CALL TO ORDER
(B) ROLL CALL
(C) APPROVAL OF MINUTES
1. Meetin 86-14, June 9, 1986
(D) APPROVAL OF AGENDA
(E) CONSENT AGENDA
11 Accounts Pa
2. Riple Avenue Watermain - Pro 85-04
3, Clerk-T Position
4.0 Disposal of Cit Vehicles
5. Revised Resolution
6. Off-Sale Li License Ordinance - 2nd Readin
(F) PUBLIC HEARINGS
1. 7:00 - North Beaver Lake Storm Sewer, Project 83-7 Assessment
Hearin
2, 7:10 - Crestview Drive - Hudson Place Watermalln, Project 85-7
Assessment Hearin
3, 7:20 Riple Avenue Watermain,, Pro 85-04 Assessment
Hearin
4* 7:30 Preliminar Plat & Rezonin Hi Plat
5. 7:40 = Preliminar Plat & Rezonin Jefferson 4th Addition
(G) AWARD OF BIDS
( H) UNFINISHED BUSINESS
1. Amendment to Development Pro & Tax Increment Financin
Plan
(I) NEW BUSINESS
11
20
3,
4,
5*
6.
Contract for Data Processin Stud
Authorization to Sell Improvement-Bonds
Authorization to Sell Tax Increment Bonds.
Contracts for Insurance Covera
Personnel Pol ic
New Cit Hall , Chan Order #3
E -
(I) NEW BUSYNESS (continued)
70 Conditional.Use Permit Renewal, MCI Tower
8, Tax!! Mortgage Revenue Financing Criteria
9. Apartment Licen.si ng
10. St. Paul Northern Suburbs Home -Share Program
110 Mrs. Betty (Maack) Bloom'Request
J } V I'S ITOR PRESENTATIONS
(K) COUNCIL PRESENTATIONS
1.
W
3.
4.
5.
6.
7,
8.
9,
10.
(L) ADMINISTRATIVE PRESENTATIONS
(M) ADJOURNMENT
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, _June 9, 1986
Council Chambers, Municipal Building
Meeting No. 86 -14
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Greavu.
B. ROLL CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W. Bastian, Councilmember. Present
Frances L. Juker, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. APPROVAL OF MINUTES
1. Meeting No. 86 -12 (May 22, 1986)
Councilmember Anderson moved that the Minutes of Meeting No. 86 -12 (May 22, 1986
be approved as submitted
Seconded by Councilmember Bastian. Ayes - all.
2. Meeting No. 86 -13 (June 4, 1986)
Mayor Greavu moved that the Minutes of Meeting No. 86 -13 (June 4, 1986) be
approved as submitted
Seconded by Councilmember Bastian
Ayes - Mayor Greavu, Councilmembers
Bastian, Juker and Wasiluk
Councilmember Anderson abstained.
D. APPROVAL OF AGENDA
Mayor Greavu moved to approve the Agenda as amended
1. Letter from Mr. & Mrs. Gehrke, BCM Withdrawal
2. Special Use Permits
3. Vacations (Personnel)
4. Gambling Ordinance
5. Lakewood Dump
6. Tax Exempt Financing Committee
7. Apartment License
8. Manager Criteria Evaluation Meeting
Seconded by Councilmember Bastian. Ayes - all.
6/9
CONSENT AGENDA
Council removed Item E -7 to become Item I -5.
Councilmember.Anderson moved, Seconded. by Mayor Greavu, Ayes - all, to approve the
Consent Agenda, Items E -1 through E -6, and Item E -8 as recommended
Seconded by Mayor Greavu. Ayes - all.
1. Accounts Payable
Approved the accounts (Part I - Fees, Services, Expenses Check Register dated
May 30, 1986 through June 2, 1986 - $537,908.89: Part II - Payroll dated May
27, 1986 - $127,643.76) in the amount of $665,552.65.
2. Easement Release
Approved the release of the drainage easement for 1884 East County Road B.
3. McKnight Road Parking
Resolution No. 86 - 6 - 97
WHEREAS, the County has planned the improvement of McKnight Road
(CSAH 68) from 1500 feet south of Maryland Avenue to 400 feet north of
Larpenteur Avenue; and
WHEREAS, the County will be expending County State Aid Highway Funds
(S.A.P. 62- 668 -16) on the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum
standards as previously adopted for such County state aid streets and
that approval of the proposed construction as a County state aid street
project must, therefore, be conditioned upon certain parking restrictions;
and
WHEREAS, the extent of these restrictions, that would be a necessary
prerequisite to the approval of this construction as a County state aid
project in the City, has been determined.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City requests the
County to restrict the parking of motor vehicles on both sides of McKnight
Road from 1500 feet south of Maryland Avenue to 400 feet north of Larpen-
teur Avenue.
4. Final Plat: Highland Townhomes
Approved the final plat for Highland Townhomes Second Addition located at
Skillman and Edgerton.
5. Budget Adjustment for County Recording Fee
Approved an increase of $650.00 in Account 01- 4480 -32, as well as the cor-
responding revenue account to pay for an increase from the County in costs
for recording land use resolutions.
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6. Picnic Shelter - Western Hills
Approved $14,000.00 from the Commercial P.A.C. Account to purchase a metal
picnic shelter to be located in Western Hills Park.
7. Budget Transfer - Safety Training
Item E -7 became Item I -5.
8. Correction to Ordinance - Off -Sale Liquor
Approved first reading of an ordinance deleting "closing the last Monday in
May" from the Off -Sale Intoxicating Liquor Code.
EA - COMMISSION APPOINTMENT
1. Park Commission : Mavis Hawkins
Director of Parks and Recreation Bob Odegard introduced Mavis Hawkins.
Councilmember Anderson moved to appoint Mavis Hawkins to the Park and Recrea-
tion Commission for the term ending December 31, 1988
Seconded by Councilmember Bastian. Ayes - all.
F. PUBLIC HEARINGS
1. 7:00 P.M., County Road C Water Main - Project 66 -04 (4 Votes)
a. Mayor Greavu convened the meeting for a public hearing regarding the con-
struction of trunk .water main on County Road C from 200 feet west of the
Frontage Road to Forest Street.
b. Manager Lais presented the Staff report.
C. Director of Public Works Ken Haider presented the specifics of the proposal
d. Mayor Greavu called for persons who wished to be heard, for or against,
the proposal. The following expressed their opinions:
1. Letter read from Robert E. Flug
2. Jeff Lund, 1049 E. County Road C.
3. Norman Miggler, 2444 Maplewood Drive
4. Don McClellan, 961 E. County Road C
5. Neal McClellan, 1091 E. County Road C
6. Dave Kopesky, 1041 E. County Road C - approved
7. Don Watson, 985 E. County Road C - approved
8. Don Coury, 1023 E. County Road C
9. Rita Huot, 999 E. County Road C
10. Hortense Johnson, 1100 E. County Road C
11. Earl Minke, 2634 Forest Street
12. Edward Kath, 1011 E. County Road C
13. Don Huot, 999 E. County Road C
e. Mayor Greavu closed the public hearing.
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f. Mayor Greavu introduced the following resolution and moved its adoption
:I:ssF3
WHEREAS, after due notice of public hearing on the construction of
trunk water main on County Road C from 200 feet west of the Frontage
Road to Forest Street, a hearing on said improvement in accordance
with the notice duly given was duly held on June 9,1986, and the Coun-
cil has heard all persons desiring to be heard on the matter and has
fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is advisable, expedient, and necessary that the
City of Maplewood construct trunk water main on County
Road C from 200 feet west of the Frontage Road to Forest
Street as described in the notice of hearing thereon, and
orders the same to be made.
2. The City Engineer is designated Engineer for this improve-
ment and is hereby directed to prepare final plans and
specifications for the making of said improvement.
Seconded by Councilmember Anderson. Ayes - Mayor Greavu, Councilmembers
Anderson, Juker and Wasiluk
Nays Councilmember Bastian.
2. 7:10 P.M., Liquor License: Esparza's, 2515 White Bear Avenue
a. Mayor Greavu convened the meeting for a public hearing regarding the
request of Mary Ann Hafner, dba Nicky's for an On -Sale Intoxicating Liquor
License at 2515 White Bear Avenue.
b. Manager Lais presented the Staff report.
C. Mayor Greavu called for proponents. None were heard.
d. Mayor Greavu called for opponents. None were'+heard.
e. Mayor Greavu closed the public hearing.
f. Mayor Greavu introduced the following resolution and moved its adoption
NOTICE IS HEREBY GIVEN, that pursuant to action by the City Council of
the City of Maplewood on June 9, 1986, an On -Sale Intoxicating Liquor
License was approved for Mary Ann Hafner, dba Nicky's, 2515 White Bear
Avenue.
The Council proceeded in this matter as outlined under the provisions
of the City Ordinances.
Seconded by Councilmember Wasiluk. Ayes - all.
- 4 - 6/9
3. 7:10 P.M., Liquor License: Pasquali's, 3035 White Bear Avenue
a. Mayor Greavu convened the meeting for a public hearing regarding the
request of Mr. John Lynch for an On -Sale Intoxicating Liquor License to
be located at the Maplewood Square, 3035 White Bear Avenue and to be doing
business as Pasquali's.
b. Manager Lais presented the Staff report.
C. The applicant spoke on behalf of the request.
d. Mayor Greavu called for proponents. None were heard.
e. Mayor Greavu called for opponents. None were heard.
f. Mayor Greavu closed the public hearing.
g. Mayor Greavu introduced the following resolution and moved its adoption
86 - 6 - 100
NOTICE IS HEREBY GIVEN, that pursuant to action by the City Council
of the City of Maplewood on June 9, 1986, an On -Sale Intoxicating Liquor
License was approved for John Lynch, dba Pasquali's, 3035 White Bear
Avenue.
The Council proceeded in this matter as outlined under the provisions
of the City Ordinance.
Seconded by Councilmember Bastian. Ayes - all.
4. 7:30 P.M., Easement Vacation: County Road D
a. Mayor Greavu convened the meeting for a public hearing regarding the request
of Tousley Development Company to vacate a storm sewer easement located between
County Road D and Highway 694 in Lot Five of the Tousley Commercial Park.
b. Director of Community Development Olson presented the Staff report.
c. Commissioner Dave Whitcomb presented the Planning Commission recommendation.
d. Mr. C. H. Luther, President of Tousley Development Company, spoke on behalf
of the request.
e. Mayor Greavu called for proponents. None were heard.
f. Mayor Greavu called for opponents. None were heard.
g. Mayor Greavu closed the public hearing.
h. Mayor Greavu introduced the following resolution and moved its adoption
86 -6- 101
WHEREAS, Tousley Development Corporation initiated proceedings to
vacate the public interest in the following described utility easement
lying 35 feet either side of a line 435+ feet parallel to and east of
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the west line of Lot Five, Block One, Tousley Commercial Park.
WHEREAS, the procedural history of this vacation is as follows:
1. A majority of the owners of property abutting said utility
easement have signed a petition for this vacation;
2. This vacation was reviewed by the Planning Commission on
May 19, 1986. The Planning Commission recommended to the
City Council that this vacation be approved.
3. The City Council held a public hearing on June 9, 1986, to
consider this vacation. Notice thereof was published and :.
mailed pursuant to law. All persons present at this hearing
were given an opportunity to be heard and present written
statements. The Council also considered reports and recom-
mendations of the City Staff and Planning Commission.
WHEREAS, upon vacation of the above - described utility easement, public
interest in the property will accrue to:
Lot Five, Block One, Tousley Commercial Park
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that is
is in the public interest to grant the above- described vacation on the
basis of the following findings of fact:
1. This easement was mistakenly established 85 feet east of the
storm sewer that it was created for.
2. An easement in the proper location has been obtained by the City.
3. There are no plans to use the existing easement.
Seconded by Councilmember Wasiluk. Ayes - all.
5. 7:40 P.M., Plan Amendment and P.U.D. Revision: Casey Lake Development: County
Road C and White Bear Avenue (4 votes)
a. Mayor Greavu convened the meeting for a public hearing regarding the request
of Smith Investment Properties for Plan Amendment and Planned Unit Development
Revision for Casey Lake Development.
b. Director of Community Development Olson presented the Staff report.
c. Commissioner Dave Whitcomb presented the Planning Commission recommendation.
d. Attorney Tony Danna, representing Smith Investment Properties, spoke on
behalf of the proposal.
e. Mayor Greavu called for proponents. None were heard.
f. Mayor Greavu called for opponents. None were heard.
g. Mayor Greavu closed the public hearing.
- 6 - 6/9
h. Councilmember Bastian introduced the following resolution and moved its
adoption
86 - 6 - 102
WHEREAS, Smith Investment Properties initiated an amendment to the
Maplewood Comprehensive Plan from LSC, limited service commercial to RM,
residential medium density for the property northeast of the intersection
of White Bear Avenue and County Road C.
This property is more commonly described as the former Harmony School
site.
WHEREAS, the procedural history of this plan amendment is as follows:
1. The Maplewood Planning Commission held a public hearing on May 19,
1986, to consider this plan amendment. Notice thereof was published
and mailed pursuant to law. All persons present at said hearing were
given an opportunity to be heard and present written statements. The
Planning Commission recommended to the City Council that said plan
amendment be approved.
2. The Maplewood City Council considered said plan amendment on June 9,
1986. The Council considered reports and recommendations from the
Planning Commission and City staff.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described plan amendment be approved on the basis of the following
findings of fact:
1. The City had found in the previous plan amendment that this site
is acceptable for senior housing.
2. Construction of additional housing for senior citizens, rather than
commercial, would increase green area and reduce traffic.
3. Multiple dwelling use of this site would be compatible with adjacent
existing and planned uses.
4. The LSC designation was originally established at the request of the
applicant when the S, school designation was amended.
Seconded by Councilmember Anderson. Ayes - all.
i. Councilmember Bastian introduced the following resolution and moved its
adoption
86 - 6 - 103
WHEREAS, Smith Investment Properties initiated a conditional use permit
revision for the former Harmony School site planned unit development of older -
adult housing and commercial uses, including parking space variances, at the
following- described property:
Beginning at the intersection of White Bear Avenue and the south line
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of the SW 1/4; thence northerly along said centerline 420.55 feet;
thence east parallel with said south line 311 feet; thence northerly
parallel with said centerline 140 feet, thence due north 107.07 feet,
thence east 391.55 feet to a point 658.95 feet north from said south
line, thence to said south line at a point 200 feet west of SW 1/4;
thence west to beginning, subject to roads in Section 2, Township 29,
Range 22.
WHEREAS, the procedural history of this conditional use permit is as
follows:
1. This conditional use permit revision was initiated by Smith Invest-
ment Properties, pursuant to the Maplewood Code of Ordinances.
2. The original conditional use permit was approved by the Maplewood
City Council on November 6, 1985.
3. The Maplewood City Council held a public hearing on June 9, 1986,
to consider a revision to this conditional use permit. Notice
thereof was published and mailed pursuant to law. All persons
present at said hearing were given an opportunity to be heard and
present written statements. The Council also considered reports
and recommendations of the City Staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
conditional use permit be amended for the Harmony School site (now referred
to as the Casey Lake) planned unit development, including the following
variances:
1. Allow 62 total parking spaces for the 62 -unit seniors' residence,
rather than the 124 required by Code.
2. Allow 31 enclosed parking spaces for the 62 -unit seniors' resi-
dence rather than the 62 enlcosed spaces required by the Code.
Approval of the conditional use permit and variances is subject to:
1. If Council determines that there is insufficient on -site parking
for the 62 -unit seniors' residence, within one year of 95% oc-
cupancy, additional parking may be required.
2. Maplewood and North St. Paul shall have continued use of the
athletic facilities in the northeast portion of the site until
that part of the site develops provided the use of these faci-
lities does not interfere with the applicant's use of the
property.
3. The 62 -unit seniors' residence shall not be converted to non -
seniors' housing without revision of the planned unit develop-
ment. For purposes of this permit, seniors' housing is defined
as a residence occupied by persons in their retirement years
with a significant number of one - person households.
- 8 - 6/9
4. The auditorium attached to the 62 -unit seniors' residence shall
only be used by the residents of that building. Public assembly
unrelated to senior use would be prohibited without a revision of
this permit.
5. The proposed 575 square -foot units in the 62 -unit residence (October
8, 1985 plans) shall be increased in area to at least 580 square feet
of habitable floor area.
6. Adherence to the site plan date - stamped April 21, 1986, except
as required in these conditions, unless a change is approved by
the Community Design Review Board.
7. The parking lot northwest of Building A shall be revised as follows:
a. To include at least 23 "future" parking spaces.
b. Increase the 16 spaces to be built with Building A to
23 spaces. (See Condition 8.)
8. Delete the tenant /visitor parking spaces from the south side of
Building A. This area shall be restricted to a service entrance
and trash pick up. The area shall be set back at least 15 feet
from the County Road C right -of -way and screened from White Bear
Avenue according to code screening requirements.
9. Amend the site plan to include as many garden plots as practical
for the residents of the 62 -unit structure to comply with the
housing plan policies for elderly housing developments. The lo-
cation of these plots..shall;:be, approved_by' the Community Design
Review Board.
10. Include standard sidewalks along White Bear Avenue and County Road
C frontages.
11. P.U.D. shall be reviewed for possible increase in parking and
garage spaces to meet City standards in the rental spaces open
up to general population instead of the targeted senior popula-
tion as defined by the record before the Council.
Approval of the planned unit development is recommended on the basis of the
following findings-of-fact:
1. The use is in conformity with the City's Comprehensive Plan and
with the purpose and standards of this chapter.
2. The establishment or maintenance of the use would not be detri-
mental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated to be
compatible with the character of that zoning district.
4. The use would not depreciate property values.
- 9 - 6/9
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises,
glare, smoke, dust, odor, fumes, water pollution, water run -off,
vibration, general unsightliness, electrical interference or
other nuisances.
6. The use would generate only minimal vehicular traffic on local
streets and shall not create traffic congestion, unsafe access
or parking needs that will cause undue burden to the area properties.
7. The use would be serviced by essential public services, such as
streets, police, fire protection, utilities, schools and parks.
B. The use would not create excessive additional requirements at
public cost for public facilities and services; and would not be
detrimental to the welfare of the City.
9. The use would preserve and incorporate the site's natural and
scenic features into the development design.
10. The use would cause minimal adverse environmental effects.
Approval of the parking space variance is recommended on the basis of the
following findings of fact:
1. The parking space requirements contained in the zoning code do
not realistically apply to the proposed development because these
requirements are designed for family housing and do not consider
the fewer number of cars per unit needed for senior housing.
2. The variances would be consistent with the purpose of this chapter
because they would not result in the need to park vehicles off -site
and because they would be consistent with similar variances granted
for the Hazel Ridge and Concordia Arms seniors' residences. No
parking problem has occurred at Concordia Arms. Hazel Ridge is
scheduled for construction in the Summer of 1986.
3. The planned unit development would produce a development of equal
or superior quality to that which would result from strict ad-
herence to the provisions of this chapter.
4. The variances would not constitute a threat of a substantive nature
to the property values, safety, health or general welfare of the
owners or occupants of adjacent or nearby land, nor be detrimental
to the health, safety, morals or general welfare of the people.
5. The variances are required for reasonable and practicable physical
development and are not required solely on the basis of financial
considerations.
6. If a parking problem were to occur, adequate room exists on the site
to provide additional parking spaces.
Seconded by Councilmember Anderson. Ayes - all.
- 10 - 6/9
G . AWARD OF BIDS
1. Snow Plows and Hitches
a. Councilmember Juker introduced the following resolution and moved its
adoption
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Mac Queen Equipment Company in the amount of $97,853.00 is the
lowest responsible bid for furnishing and installing seven (7) 12 -foot
reversible front plows, seven (7) 10 -foot wing plows and seven (7) quick
hitches, and the Mayor and Clerk are hereby authorized and directed to enter
into a contract with said bidder for and on behalf of the City.
Seconded by Councilmember Wasiluk. Ayes - all.
2. Connor Avenue - Project 84 -10
a. Councilmember Bastian introduced the following resolution and moved
its adoption
86 - 6 - 105
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Ashbach Construction Company in the amount of $77,405.50 is the
lowest responsible bid for the construction of Connor Avenue from Highway
61 to Maplewood Drive, and the Mayor and Clerk are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of
the City.
Seconded by Mayor Greavu. Ayes - all_
H. UNFINISHED BUSINESS
1. P.U.D. Preliminary Plat and R.O.W. Vacations: Cave's English Street Second
Addition (Reconsideration) (4 Votes).
a. Manager Lais presented the Staff report.
b. Mr. Sam Cave, Ed Cave and Sons, spoke on behalf of the proposal.
c. The following area residents voiced their'.opinions:
Mr. Jules Loispersbeck, 2156 English Street
Mrs. Domingo Bernal, 2200 English Street
d. Councilmember Anderson moved to approve the Cave's English Street Second
Addition Preliminary Plat for five single dwellings and sixteen (16) con
'57 ----
Seconded by Mayor Greavu. Ayes - Mayor Greavu, Coundilmembers
Anderson, Juker and Wasiluk
Nay - Councilmember Bastian.
- 11 - 6/9
e. Councilmember Anderson introduced the following resolution and moved
its adoption
86 - 6 - 106
WHEREAS, Ed Cave and Sons initiated a conditional use permit for
planned unit development of five single dwellings and 36 condominiums
at the following- described property:
Lots 21, 22, 23, 24, 25, and 26, Block 12, lying South of
County Road "B "; all of Block 13 and Lots 1, 2, 3, 4, 5, and
6, Block 20, all in Sabin Addition to Gladstone, Ramsey County,
Minnesota, and vacated streets and alleys accruing.
WHEREAS, the procedural history of this conditional use permit is
as follows:
1. This conditional use permit was initiated by Ed Cave and
Sons, Inc., pursuant to the Maplewood Code of Ordinances.
2. This conditional use permit was reviewed by the Maplewood
Planning Commission on April 7, 1986. The Planning Commis-
sion recommended to the City Council that said permit be
approved.
3. The Maplewood City Council held a public hearing on May 12,
1986. Notice thereof was published and mailed pursuant to
law. All persons present at said hearing were given an oppor-
tunity to be heard and present written statements. The Council
also considered reports and recommendations of the City Staff
and Planning Commission. The Council denied the application.
4. On June 9, 1986, the City Council reconsidered a revised
proposal which reduces the condominium units from 36 to 16
and deops the requirement for an area storm water project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described conditional use permit be approved on the basis of the
following findings -of -fact:
1. The use is in conformity with the City's Comprehensive Plan and
with the purpose and standards of this chapter.
2. The establishment or maintenance of the use would not be detri-
mental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated to
be compatible with the character of that zoning district.
4. The use would not depreciate property values.
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises,
glare, smoke, dust, odor, fumes, water pollution, water run -off,
vibration, general unsightliness, electrical interference or
other nuisances.
- 12 - 6/9
6. The use would generate only minimal vehicular traffic on
local streets and shall not create traffic congestion,
unsafe access or parking needs that will cause undue burden to
the area properties.
7. The use would be serviced by essential public services, such as
streets, police, fire protection, utilities, schools and parks.
8. The use would not create excessive additional requirements at
public cost for public facilities and services; and would not
be detrimental to the welfare of the City.
9. The use would preserve and incorporate the site's natural and
scenic features into the development design.
10. The use would cause minimal adverse environmental effects.
Approval is subject to:
Adherence to the site plan, dated May 22, 1986, unless a change is
approved by the City's Community Design Review Board.
Seconded by Mayor Greavu. Ayes - Mayor Greavu, Councilmembers
Anderson, Juker and Wasiluk
Nay - Councilmember Bastian.
f. Mayor Greavu introduced the following resolution and moved its adoption
86 - 6 - 107
WHEREAS, Ed Cave and Sons initiated proceedings to vacate the public
interest in the following described rights -of -way located in the Sabin
Addition, Ramsey County:
1. Sandhurst and Second Avenues from the East right -of -way line
of English Street to the West line of the Burlington Northern
Railroad right -of -way;
2. The alley right -of -way in Block 13;
WHEREAS, the procedural history of this vacation is as follows:
1. A majority of the owners of property abutting said alley and
street rights -of -way have signed a petition for this vacation;
2. This vacation was reviewed by the Planning Commission on April
7, 1986. The Planning Commission recommended to the City
Council that this vacation be approved.
3. The City Council held a public hearing on May 12, 1986, to con-
sider this vacation. Notice thereof was published and mailed
pursuant to law. All persons present at this hearing were given
an opportunity to be heard and present written statements. The
Council also considered reports and recommendations of the City
Staff and Planning Commission. The vacations were not approved.
- 13 - 6/9
4. On June 9, 1986, the City Council reconsidered the vacations.
WHEREAS, upon vacation of the above - described street and alley
rights -of -way, public interest in the property will accrue to the fol-
lowing described abutting properties, all in the Sabin Addition, Ramsey
County:
Lots 15 - 27, Block 12
Lots 1 - 24, Block 13
Lots 1 - 11, Block 20
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is
in the public interest to grant the above- described vacation on the basis
of the following findings of fact:
1. The alley right -of -way does not serve as a primary or secondary
access to the adjoining property.
2. The adjoining properties are undeveloped and under one owner-
ship, with general site access from County Road B and English
Street.
3. Replatting of the site is necessary to eliminate the present
substandard -sized platted lots.
This vacation of Second Avenue is subject to the retention of a
thirty -foot wide !utility easement, centered on the Second'AVenue,1ight-
of -way center line, from the east right -of -way line 'of English Street
to the Northerly extension of the East line of Lot 7, Block 20, Sabin
Addition, Ramsey County.
Seconded by Councilmember Wasiluk. Ayes - Mayor Greavu; Councilmembers
Anderson, Juker and Wasiluk
Nay - Councilmember Bastian.
2. P.U.D. and Plan Amendment: McKnight And Larpenteur Avenue
a. Manager Lais stated Council gave preliminary approval on May 22, 1986,
to a planned unit development for a convenience store, retail uses and
office uses. Council denied the request to include motor fuel sales. The
appropriate resolution is presented for final action.
b. Councilmember Bastian introduced the following resolution and moved its
adoption:
[S:�ge3
WHEREAS, Robert Novak initiated a conditional use permit for a
planned unit development of office, commercial and service uses,
including convenience motor fuel sales at the following described
property:
Lot Three, Block One, Maple Woods Estates
WHEREAS, the procedural history of this conditional use permit is
as follows:
- 14 - 6/9
1. This conditional use permit was initiated by Robert Novak,
pursuant to the Maplewood Code of Ordinances.
2. This conditional use permit was reviewed by the Maplewood
Planning Commission on May 5, 1986. The Planning Commission
recommended to the City Council that said permit be approved.
3. The Maplewood City Council held a public hearing on May 22,
1986. Notice thereof was published and mailed pursuant to
law. All persons present at said hearing were given an
opportunity to be heard and present written statements. The
Council also considered reports and recommendations of the
City Staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above - described conditional, use permit, except for the motor fuel sales,
be approved on the basis of the following findings -of -fact:
1. The use is in conformity with the City's Comprehensive Plan
and with the purpose and standards of this chapter.
2. The establishment or maintenance of the use would not be detri-
mental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated to
be compatible with the character of that zoning district.
4. The use would not depreciate property values.
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises,
glare, smoke, dust, odor, fumes, water pollution, water run -off,
vibration, general unsightliness, electrical interference or other
nuisances.
6. The use would generate no traffic on local streets and would not
create traffic congestion, unsafe access or parking needs that
will cause undue burden to the area properties.
7. The use would be serviced by essential public services, such as
streets, police, fire protection, utilities, schools and parks.
8. The use would not create excessive additional requirements at
public cost for public facilities and services; and would not be
detrimental to the welfare of the City.
9. The use would preserve and incorporate the pond on the site into
the development design.
10. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Adherence to the site plan, dated April 30, 1986, except that
changes to the site plan may be approved by the Community Design
- 15 - 6/9
Review Board and the fuel sales shall be omitted,
2. All uses shall conform with the BC (M), business commercial
(modified) zoning district requirements.
3. Community Design Review Board approval of building elevation,
drainage, landscaping and signage plans shall be received
before a building permit is issued for Phase I. The Community
Design Review Board's conditions of approval shall include, but
not be limited to:
(a) All areas in Phases II and III that are graded to
develop Phase I shall be seeded.
(b) The north wall of the Phase I building shall be
aesthetically compatible with the remainder of
structure until added onto.
(c) The trees proposed along the north boundary of the
site between McKnight Road and the pond, along with
any additional plantings that may be required shall
be planted before Phase I is occupied. The trees
proposed on the site plan west of the pond shall be
planted on a berm.
(d) The trees planted along the west boundary of the
pond and along the north boundary of the site, west
of the pond, shall be evergreen species with a height
at maturity of not less than 30 feet and retain their
branches close to the ground. These trees together
with other plantings shall at the time of planting,
produce screening of not less than six feet in height
above the parking lot elevation and be at least 88 per-
cent opaque.
(e) No building additions shall be permitted which would
increase a structure's height to greater than one
story,
(f) Before a building permit may be issued, recordable
quit -claim deeds for the following easements shalll be
submitted to the City Engineer:
(1) A storm sewer ponding easement over the north-
east and easterly portions of the site. The
legal description shall be approved by the City
Engineer.
(2) A five -foot wide utility easement along the entire
south bondary of the site.
(q) Prior to the issuance of a grading permit for any portion
of the site:
(1) An erosion control plan shall be submitted to and
approved by the City Engineer.
- 16 - 6/9
(2)
Final grading, drainage and utility plans
shall be approved by the City Engineer.
4. As a condition of occupancy for Phase III the storm water
pond referred to in condition 3 (f) (1), along with any
associated storm sewer facilities shall be constructed.
5. The proposed construction must be substantially started
within one year of Council approval or the permit shall
become null and void. A six -month time extension may be
requested as allowed in Section 36 -442 (d) of City code.
Approval of the motor fuel sales is denied on the basis that motor
fuel sales would:
1. Not be compatible with the character of the neighborhood.
2. Depreciate property values.
3. Be hazardous, detrimental or disturbing to present and
potential surrounding land uses, due to noises, odor, fumes,
or other nuisances.
4. Generate traffic on local streets and create traffic con-
gestion and unsafe access that would cause undue burden to
area properties.
Seconded by Councilmember Anderson
Ayes - Mayor Greavu, Councilmembers
Bastian and Wasiluk
Nays - Councilmembers Anderson and Juker
Motion carried.
3. Public Hearing for Water Service District No. 6 (Project 86 -03)
a. Manager Lais stated decision relating to Water Service District No. 6
improvement was delayed to this meeting when a full Council would be in
attendance.
b. Mayor Greavu introduced the following resolution and moved its adoption:
L:0:111029 7
WHEREAS, after due notice of public hearing on the construction of
trunk water main, pump station improvements and water tower in Water
Service District No. 6, a hearing on said improvement in accordance with
the notice duly given was duly held on June 4, 1986, and the Council has
heard all persons desiring to be heard on the matter and has fully con-
sidered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is advisable, expedient, and necessary that the City
- 17 - 6/9
of Maplewood construct trunk water main, pump station
improvements and water tower in Water Service District
No. 6 as described in the notice of hearing thereon, and
orders the same to be made.
2. The City Engineer is designated Engineer for this improvement
and is hereby directed to prepare final plan and specifica-
tions for the making of said improvement.
Seconded by Councilmember Anderson. Ayes - all.
4. Plan Amendment - North of Stillwater Road
a. Manager Lais presented the Staff report.
b. Councilmember Bastian introduced the following resolution and moved its
adoption
86 - 6 - 110
WHEREAS, the City of Maplewood initiated an amendment to the
Maplewood Comprehensive Plan to move a water tower designation from
south of Stillwater Road, west of Century Avenue to the school dis-
trict property west of Ferndale Street, north of Stillwater Road.
WHEREAS, the procedural history of this plan amendment is as
follows:
1. The Maplewood Planning Commission held a public hearing on
June 2, 1986, to consider this plan amendment. Notice thereof
was published and mailed pursuant to law. All persons present
at said hearing were given an opportunity to be heard and pre-
sent written statements. The Planning Commission recommended
to the City Council that said plan amendment be approved.
2. The Maplewood City Council considered said plan amendment on
June 9, 1986. The Council considered reports and recommenda-
tions from the Planning Commission and City Staff.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described plan amendment be approved on the basis of the following
findings of fact:
The school district site is preferred to the rear yard site
because:
1. The tower's height would be less obtrusive to commercial
and school district uses than if surrounded by single
dwellings.
2. The access road would not have to run between single dwellings.
3. The cost would likely be less because the access road would be
significantly shorter and an easement(s) would have to be ob-
tained from only one property owner (school district) rather
than probably more than one owner in the case of the presently
Planned location.
- lR - a/a
Seconded by Mayor Greavu. Ayes - all.
I. NEW BUSINESS
1. Tax Exempt Financing Charge: Century Ridge Apartments.
a. Councilmember Bastian introduced the following resolution and moved its
adoption
86 - 6 - 111
RESOLUTION REAFFIRMING AUTHORIZATION OF A PROJECT AND
HOUSING PROGRAM UNDER MINNESOTA STATUTES,
CHAPTER 462C (MUNICIPAL HOUSING PROGRAMS)
AND AUTHORIZING THE ISSUANCE OF
MULTIFAMILY HOUSING REVENUE BONDS TO REFUND
BONDS PREVIOUSLY ISSUED TO FINANCE
THE PROJECT AND PROGRAM AND AUTHORIZING
THE EXECUTION OF VARIOUS DOCUMENTS IN
CONNECTION THEREWITH
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA,
as follows:
1. The Council has previously received a proposal from Lexington
Investment Co., a Minnesota general partnership (the "Company ")
that the City undertake to finance a certain Project and multi-
family rental housing program for such Project as herein de-
scribed, pursuant to Chapter 462C, Minnesota Statutes (the "Act ")
and has previously issued its $3,750,000 Variable Rate Demand
Purchase Multifamily Housing Revenue Bonds, Series 1985 (Lexing-
ton Investment Co. Project) (the "1985 Bonds "), to finance such
Project.
2. The Company now desires to refund the 1985 Bonds through the is-
suance by the City, of $2,900,000 Multifamily Housing Development
Revenue Bonds. The Project as described above will facilitate the
development of rental housing within the community; encourage the
development of affordable housing opportunities for residents of the
City, encourage the development of housing facilities designed for
occupancy by persons of low or moderate income and assist such per-
sons in obtaining decent, safe and sanitary housing at rentals they
can afford; encourage the development of blighted or underutilized
land and structures within the boundaries of the City; and will
otherwise further the policies and purposes of the Act; and the
findings made in the Preliminary Resolution adopted by this Council
on September 9, 1985, with respect to the Project are hereby ratified,
affirmed and approved.
3. It is proposed that, pursuant to a Loan Agreement dated as of June 1,
1986, between the City as Lender and the Company as Borrower (the
"Loan Agreement ") the City loan the proceeds of the Bonds to the
Company to refund the 1985 Bonds on July 1, 1986. The Basic Pay-
ments to be made by the Company under the Loan Agreement are fixed
- 19 - 6/9
so as to produce revenue sufficient to pay the principal of,
premium, if any, and interest on the Bonds when due. It is
further proposed that the City assign its rights to the Basic
Payments and certain other rights under the Loan Agreement to
First Trust Company, Inc., in St. Paul, Minnesota (the "Trustee ")
as security for payment of the Bonds under an Indenture of Trust •!
dated as of June 1, 1986 (the " Indenture ") between the City and
the Trustee. The acquisition, construction, operation and oc-
cupancy of the Project will conform to the terms and conditions
of a Regulatory Agreement (the "Regulatory Agreement ") dated as
of December 1, 1985, as amended on June 1, 1986, between the
City, the Company and the Trustee and a Declaration of Restrictive
Covenants (the "Declaration ") executed by the Company and to be
recorded as a covenant and restriction running with the land on
which the Project is located.
4. This Council, by action taken on September 9, 1985, adopted a
resolution giving preliminary approval to a proposal to finance
a project substantially the same as the Project; and on or about
December 5, 1985, the Minnesota Housing Finance Agency gave ap-
proval to the proposed financing program for the Project.
5. In connection with the issuance of the Bonds, forms of the follow-
ing documents have been submitted to the Council for approval:
(a) The Loan Agreement.
(b) The Indenture.
(c) The Bond Purchase Agreement.
(d) The proposed amendment to the Regulatory Agreement.
(e) The proposed amendment to the Declaration (not executed by the
City).
6. It is hereby found, determined and declared that:
(a) the Project described in the Loan Agreement and Indenture
referred to above constitutes a Project authorized by the
Act and the financing program for the Project is author
ized by the Act;
(b) the purpose of the Project and the program for the Project is,
and the effect thereof will be, to promote the public welfare
by the acquisition, construction and equipping of rental hous-
ing ;facilities for assisting persons of low and moderate in-
come within the City to obtain decent, safe and sanitary hous-
ing at rentals they can afford;
(c) the acquisition, construction and installation of the Project,
the issuance and sale of the Bonds, the execution and delivery
- 20 - 6/9
by the City of the Loan Agreement, the Indenture, the
Bond Purchase Agreement and the Regulatory Agreement
(collectively the "Agreements "), and the performance of
all covenants and agreements of the City contained in the
Agreements, and of all other acts and things required
under the constitution and laws of the State of Minnesota
and City Charter to make the Agreements valid and binding
obligations of the City in accordance with their terms,
are authorized by the Act;
(d) it is desirable that the Company be authorized, in ac-
cordance with the provisions of the Act and subject to
the terms and conditions set forth in the Loan Agreement,
Regulatory Agreement and Declaration, which terms and
conditions the City determines to be necessary, desirable
and proper, to acquire and install the Project by such
means as shall be available to the Company and in the man-
ner determined by the Company, subject to the terms of the
aforesaid agreements;
(e) it is desirable that the Bonds be issued by the City upon
the terms set forth in the Indenture;
(f) the Basic PAyments under the Loan Agreement are fixed to
produce revenue sufficient to provide for the prompt pay-
ment of principal of, premium, if any, and interest on the
Bonds issued under the Indenture when due, and the Loan
Agreement, Indenture and Regulatory Agreement also provide
that the Company is required to pay all expenses of the
operation and maintenance of the Project, including, but
without limitation, adequate insurance thereon and insurance
against all liability for injury to persons or property arising
from the operation thereof, and all taxes and special assess-
ments levied upon or with respect to the Project Premises and
payable during the term of the Loan Agreement, Indenture and
Regulatory Agreement;
(g) as provided in the Loan Agreement and Indenture, the Bonds
are not to be payable from or charged upon any funds other
than the revenues pledged to the payment thereof; the City
is not subject to any liability thereon; no holder of any
Bonds shall ever have the right to compel any exercise by
the City of its taxing powers to pay any of the Bonds or the
interest or premium if any, thereon, or to enforce payment
thereof against any property of the City except the interests
of the City in the Loan Agreement which have been assigned to
the Trustee under the Indenture; the Bonds shall not consti-
tute a charge, lien or encumbrance, legal or equitable, upon
any property of the City except the interests of the City in
the Loan Agreement which have been assigned to the Trustee under
the Indenture; the Bonds shall recite that the Bonds are issued
without moral obligation on the part of the state or its poli-
tical subdivisions, and that the Bonds, including interest
thereon, are payable solely from the revenues pledged to the
payment thereof and that the Bonds shall not constitute a debt
of the City within the meaning of any constitutional or statu-
tory limitation; and
21 - 6/9
N a public hearing on the Project was duly held by the
City Council on July 22, 1985.
6. Subject to the approval of the City Attorney and the provisions
of Section 9 of this Resolution, the forms of the Agreements and
exhibits thereto are approved substantially in the form submitted
and on file in the office of the City Clerk. The Agreements, in
substantially the form submitted, are directed to be executed in
the name and on behalf of the City by the Mayor and the City
Clerk. Any other documents and certificates necessary to the
transaction described above shall be executed by the appropriate
City officers. Copies of all of the documents necessary to the
transaction herein described shall be delivered, filed and recorded
as provided herein and in said Loan Agreement and Indenture.
7. The City shall proceed forthwith to issue its Bonds, in the form
and upon the terms set forth in the Indenture and this Resolution.
The Bonds shall bear interest at the rate of interest set forth in
the Indenture. The Bond Purchaser shall purchase the Bonds for an
amount equal to $2,784,000 which is 96% of the principal amount of
the Bonds, and the offer of the Bond Purchaser to so purchase the
Bonds is hereby accepted. The Mayor and City Clerk are authorized
and directed to prepare and execute the Bonds as prescribed in the
Indenture and to deliver them to the Trustee for authentication and
delivery to the Bond Purchaser.
8. The Mayor and City Clerk and other officers of the City are authorized
and directed to prepare and furnish to the Bond Purchaser certified
copies of all proceedings and records of the City relating to the
bonds, and such other affidavits and certificates as may be re-
quired to show the facts relating to the legality of the Bonds as
such facts appear from the books and records in the officers' cus-
tody and control or as otherwise known to them; and all such certi-
fied copies, certificates and affidavits, including any heretofore
furnished, shall constitute representations of the City as to the
truth of all statements contained therein.
9. The approval hereby given to the various documents referred to above
includes approval of such additional details therein as may be neces-
sary and appropriate and such modifications thereof, deletions there-
from and additions thereto as may be necessary and appropriate and ap-
proved by the City Attorney and the City officials authorized herein
to execute said documents prior to their execution; and said City
Attorney and City officials are hereby authorized to approve said
changes on behalf of the City. The execution of any instrument by
the appropriate officer or officers of the City herein authorized
shall be conclusive evidence of the approval of such documents in
accordance with the terms hereof.
In the absence (or inability) of the officials authorized herein to execute
any of the documents herein referred to, the documents may be executed by any
officer or member of the City acting in their behalf.
Passed: June 9, 1986
- 22 - 6/9
Mayor
Attest
City Clerk
(SEAL)
Seconded by Mayor Greavu.
Ayes - Mayor Greavu, Councilmember
Bastian and Wasiluk
Nay - Councilmembers Anderson and Juker
2. H.R.A. Annual Report
a. Councilmember Bastian moved to accept the H.R.A.'s Annual Report for March
1985 through February, 1986
Seconded by Mayor Greavu.
Ayes - all.
3. Planning Commission - Rules of Procedures
a. Mayor Greavu moved to approve the following amendment to the Planning
Commission's Rules of Procedures
when a vacancy occurs, the Director of Community Development shall
advertise for candidates in the official newspaper and the East -Side
section of the St. Paul paper. In addition, candidates that were not
appointed to the last vacancy shall also be notified. The Planning
Commission shall interview all candidates and recommend one name to
the City Council. Selection of the candidates shall be done by a
written ballot. Each commissioner shall vote for not more than three
candidates, listing them in order of preference, and sign his or her
ballot. The Chairman shall announce the vote of each member and tally
the votes, giving three points to the first choice, two points to the
second choice and one point to a third choice. The commission shall
make its recommendation based on qualifications and a representative
geographical distribution of members. The names of the candidates
with the highest total votes shall be submitted to the Council, along
with the voting record for all the candidates. The recommended candi-
date shall be invited to the City Council Meeting. If the candidate
meets with the approval of the City Council, the Council may then make
the appointment. Candidates that are not appointed shall be notified
of the results by the Director, thanked for their application, notified
of other City commission openings and advised that their application
will be considered for the next vacancy, if one occurs within the next
two years.
Seconded by Councilmember Bastian. Ayes - all.
4. Approve Award of County Bid for Frost Avenue Project.
a. Mayor Greavu introduced the following resolution and moved its adoption
- 23 - 6/9
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
that the bid of Forest Lake Contracting in the amount of
$1,099,827.02 for the reconstruction of Frost Avenue between
Adele Street and Birmingham Street, City Project 83 -01, is the
lowest responsible bid, and the City Council of Maplewood, Minne-
sota, concurs with Ramsey County entering into a construction
contract for this project with the low bidder.
Seconded by Councilmember Juker. Ayes - all.
5. Budget Transfer: Safety Training
a. Councilmember Juker requested that budget transfers not be placed,on
Consent Agenda.
b. Councilmember Juker moved to approve the budget transfer in the amount
of $1350.00 from the Contingency Account to the Safety Training Account
Seconded by Mayor Greavu. Ayes - all.
J. VISITOR PRESENTATION
1. Ken Mahle, Woodbury Councilmember
Mr. Mahle introduced himself to the Council and stated he was going to several
municipalities observing their operations.
2. Mr, Gary Gerke, 1252 Cope Avenue
a. Mr. Gerke stated he wishes to construct a storage shed on the back portion
of his property but before he can do that he would have to vacate the alley.
He requested Council initiate such a hearing as he didn't believe the cost to
him to vacate the alley would be a benefit.
b. No action taken.
3. Mr. and Mrs. Paul Hasse, 385 E. Eldridge
a. Mr. and Mrs. Haase, stated Mr. Richard Schreier is building a home along an
unimproved and undesignated portion of Arkwright. They are requesting Arkwright
be improved from Eldridge north to County Road B so they can build along their
Arkwright property. They do not feel it is fair Mr. Schreier can use a portion
of the Arkwright Street right of way as his private driveway.
b. Council directed the Basses' to petition for the street improvement.
K. COUNCIL PRESENTATIONS
1. Letter from Mrs. Gerke
Deleted from Agenda
2. B.C.M. - Withdrawal
- 24 - 6/9
a. Councilmember Anderson stated he wishes to withdraw his request for
BC zoning instead of B.C.M. zoning on Brand Avenue.
3. Special Use Permits
a. Councilmember Anderson requested Staff research the possibilities of
eliminating Special Use Permits from B.C.M. Zoning.
b. Staff with research.
5. Vacations (Personnel)
a. Councilmember Anderson stated that a date should be set for all employees
who have vacation time in excess of their limits to use the time or relinquish
it.
b. All excess vacation will have to be used by December 31, 1987.
6. Gambling Ordinance.
a. Councilmember Bastian requests a revised gambling ordinance be placed on
next Agenda.
b. Staff will research.
7. Lakewood - Dumping
a. Councilmember Bastian asked how the cleanup of the Lakewood dumping area is
coming.
b. City has cleaned their area and is now asking Robert Tilsen to clean up their
area.
8. Tax Exempt Financing
a. Councilmember Wasiluk stated the criteria for the tax exempt financing has been
developed and requested it be placed on the next Agenda.
9. Multiple dwelling regulations and licensing
a. Councilmember Juker presented an ordinance from Brooklyn Park regarding
regulations and licensing of apartment buildings.
b. Staff will investigate.
10. Manager's Evaluation Meeting
a. Council established a meeting June 12, 1986, 5:30 P.M. at the Public Works'
Cafeteria for the Manager's evaluation.
ADMINISTRATIVE PRESENTATIONS
None.
M. ADJOURNMENT
9:39 P.M.
- 25 - City Clerk 6/9
MEMORANDUM
TO:. Cit Mana
FROM: Assistant Cit En
SUBJECT: Riple Avenue Water Main--Cit Project 85-04
DATE: June 16, 1986
Action b Counc
Endorsed.
Mo dil f i e
Rejected.
Dat
The contractor for the above-named project, T and S Excavatin Inc.,,
has re final pa for the work completed. All lien waivers
and affidavits for final settlement have been received and are in
order. All project items have been completed to the en g ineerin g
department's and St. Paul Water Utilit satisfaction,
It is recommended that the council approve the final pa y ment b
passin the attached resolution,
RESOLUTION
DIRECTING FINAL PAYMENT ON CONTRACT
WHEREAS, the city council of Maplewood, Minnesota has heretofore
ordered made Improvement Project 85 -04, Ripley Avenue Water Main, and
has let a construction contract, therefore, pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, said project has been certified as completed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the project is completed and accepted and final payment
on the construction contract is hereby authorized.
��..
MEMORANDUM Action by Council:
Endorsed
Mo d.if i e
T0: City Rej ecte +�
y
FROM: Director of Community Devel opment Date
--.-
SUBJECT; Clerk — Typist Position
DATE: June'16, 1986
The clerk typist budgeted to the community development department has requested
to work part time. A second part--time clerk typist would, therefore, need to
be hired. The current full —time position would then be shared by two part —time
clerk typists. No additional funds are needed.
The advantage to the city is that part —time employees do not receive full
fringe benefits. The resulting savings allows us to hire one of the part —
time clerk typists for an additional half day each week. Instead of one
full —time position providing 40 hours each week, the city would get two part —
time positions for 44 hours each week for same cost.
Recommendation
Approval to replace a full —time clerk— typist position in the community develop—
ment department with two part -time positions, including the appropriate budget
adjustments.
jc
ORDINANCE NO. Action by C oun. c 1 l :
AN ORDINANCE AMENDING SECTION 5 -71 (b) Endorse
OF THE MAPLEWOOD CODE Modifie
Rejected.
r
THE CITY COUNCIL OF THE CITY OF MAPLEV700D DOES HEREBY ORDAIN AS FOLLOWS.:
Section 1.
The section 5 -71(b) of the Maplewood Code of Ordinances is hereby amended to
read as follows:
(b) No "off- sale" sale of such liquor shall be made before 8:00 a.m.
or after 8:00 p.m. on Monday, Tuesday, Wednesday, Thursday, and before
the hour of 8:00 a.m. or after the hours of 10:00 p.m. on Friday and
Saturday, and no such "off- sale" sale liquor shall be made.at any time
on Sunday. No "off =sale" shall be made on New Year s Day l , January 1
Independence Day, July 4; Thanksgiving Day; or Christmas Day, December
25; but on the evenings preceding such days, notwithstanding the above
provisions "off- sales" may be made until 10:00 p.m; except that no "off -
L
sale" shall be made on December 24 after 8:00 p.m.
Section 2.
This ordinance shall take effect and be in force from and after its passage
and publication, as provided by law.
Passed by the City Council of the
City of Maplewood this day
of
Mayor
ATTEST:
City Clerk
Ayes -
Nays -
I
MEMORANDUM
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: North Beaver Lake Storm Sewer Improvement
City Project 83 -07, Assessment Hearing
DATE: June 16, 1986
Action by Cou-neilt
Endorsed
11 od1 fried
Re j ecte „
Date
An assessment hearing has been called for June 23 at 7 p.m. for the
above -named project. Notice of assessment has been mailed to all
affected property owners,
The bid amount has been used in projecting the total project cost
along with the estimated easement costs and indirect costs for legal,
fiscal and engineering duties. Attached is the proposed assessment
roll with maps denoting the sections and the quad /quad identification
district according to the Ramsey County PIN (property identification
number),
It is recommended that following the assessment hearing, the council
adopt the assessment roll by passing the attached resolution. The
resolution establishes a payment period of 20 years at an interest
rate of ten (10) percent. The total assessment may be paid initially,
without interest, through August 23, 1986 as stated in the assessment
notice. The August 23, 1986 deadline is 30 days past usual city
policy, however, an editing error in the assessment notice mailed to
the property owners established this date.
NORTH BEAVER LAKE STORM SEWER
CITY PROJECT 83 -07
ESTIMATED FINAL PROJECT COSTS
1. Low Bid Construction Cost
20 Easement Acquisition
3. Indirect Costs at 32%
Total Assessable Cost
Total Assessable Area
Proposed Assessment Rate
Public hearing Estimated Rate
58,210.00
$360,425oOO
10,922,018 S.F.
$0.033 per S.F.
$Q1.0043 per S.F.
NORTH BEAVER LAKE STORM SEWER IMPROVEMENT
CITY PROJECT 83 -
PROPOSED ASSESSMENT ROLL
PIN Number
(Assessment Rate = $0.033 per square foot
Square Footage
24- 29 -22 -14 -0003
24- 29 -22 -31 -0001
24- 29 -22 -31 -0002
24-- 29 -22 -41 -0002
24- 29- -22 -42 -0001
24- 29 -22 -42 -0002
2 4- 29 -22 -43 -0002
24- 29 -22 -43 -0003
24- 29 -22 -43 -0004
24- 29- 22- 43 -���5
24- 29 -22 -43 -0006
24- 29- 22- 43 -���7
.24- 29 -22 -43 -0008
24- 29 -22 -43 -0009
24- 29 -22 -43 -0010
24- 29- 22--43 -0011
24- 29 -22 -43 -0012
24- 29 -22 -43 -0013
24- 29 -22 -43 -0014
24- 29 -22 -43 -0015
24- 29 -22 -43 -0016
24- 29 -22 -43 -0017
24- 29- 22- 43 -��118
24- 29 -22 -43 -0019
24- 29- 22- 43 -��2�
24- 29 -22 -43 -0021
24- 29 -22 -43 -0022
25- 29 -22 -13 -0001
..25
.25- 29 -22 -13 -0003
25- 29 -22 -13 -0004
25- 29 -22 -13 -0005.
25- 29 -22 -21 -0001
25- 29 -22 -21 -0002
25- 29 -22 -21 -0003
.25- 29 -22 -21 -0004
25- 29 -22 -21 -0005
25- 29- 22- 24 -��23
25- 29 -22 -24 -0024
25
25- 29- 22- 24- QI(�38
25- 29 -22 -24 -0039
25-- 29 -22 -24 -0040
25- 29- 22 -24. -0041
559 ,310
738,114
1,440,094
1,634,850
735,292
1,272,823
1,595,176
898
897
998
655
897
898
898
897
703
655
703
897
898
898
897
918
848
918
897
898
15,171
20,497
21,200
100
400,316
1,223,541
23,774
199 , 7O7
5,400
25,872
.10,050
10,050
.1,5 ,'l 4 2
20,100
10,500
10,500
20,100
$ 18,457.00
24,358.00
47,523.00
53,950.00
_24,265.00
42,003.00
52164loOO
30.00
30.00
33.00
22.00
30.00
30eOO
30.00
30.00
23900
22.00
23.00
30.00
30.00
30.00
30.00
30oOO
28.00
30.00
30.00
30.00
501.00
676.00
700.00
3,306.00
13,210.00
40,377.00
785.00
6,590.00
178.00
854.00
332oOO
332.00
5,00.00
663.00
346oOO
346.00
663.00
U
PIN Number Square F ootage Assessmen
25- 29 -22 -24 -0042
25- 29 -22 -24 -.0052
25- 29 -22 -24 -0053
25-- 29 -22 -24 -0054
25- 29- 22--24 -0055
25- 2.9 -22 -24 -0056
25- 29 -22 -24 -057
25- 29 -22 -24 -0058
25.- 29 -22 -24 -0059
.25 29 -22 -24 -0060
25- 29 -22 -24 -0061
25- 29 -22 -24 -0062
25- 29 -22 -24 -0063
25- 29 -22 -24 -0064
25- 29 -22 -24 -00165
25- 29- 22-- 24 —�1�66
.25- 29 -22 -24 -0067
25- 29 -22 -24 -01068
25- 29 -22 -24 -01069
25- 29- 22- 31 —��28
29,127
10,69.2
19,529
21,070
315,374
38,528
27,090
109
57,456
14,410
25, 350
18,500
22,500
23,200
31,500
20,160
20,160
40,320
9,782
25,245
96loOO
353.00
644,00
695.00
10,407.00
1,271.00
894.00
894 OO
1,896.001
476 *00
837 .00
610.00
742.00
76.6eOO
1, 03 9.00
665 *00
665.00
1,331.00
323.00
833.00
Total
10, 922,018
$360 , 429.00
PIN GRID SYSTEM
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Sect 24 Quad /Quad 14
ASSESSMENT MA
P
North Beaver Lake.
Drainage Improvement
Project 83 -7
SCALE
1 200
N
ASSESSMENT MAP
North Beaver Lake.
Drainage Improvement
Project .83-7
SCALE
1► =200
N
Section 24 Quad/.Quad 31
Section 24 Quad /Quad $2
j ASSESSMENT MAP scare
North Beaver Lake.' O
Drainage Improvement-,1' =200'
� Project 83 -7
�
s
to
88 88 8 8 8 s v I 3& 5 ' .,
C a
IM& •
t-\v-E
Section 24 Quad[Quad 33 i
ASSESSMENT MAP
North Beaver Lake
Drainage Improvement
Project 83 -7
SCALE
1 "=
200
0
N
Section 24 Quad /Quad 41
ASSESSMENT MAP
North Beaver Lake scn�e
Drainage Improvement i'= 200'
Project 83 -7
N
Section 24 Quad /Quad .42
ASSESSMENT MAP
North Beaver Lake. scare
Drainage Improvement 2 0 0'
Project 83 -7
N
Section 24 Quad /Quad 4'3*
ASSESSMENT MAP
North Beaver Lake. scare
Drainage Improvement i "= 200'
Project 83 -7
N
' f
w
. _. ��� ••cam . •. •
• '
co
77
a 1 O-7o in �
+ SCHOOL D I ST. I J5 � 148
N
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N I { 1.41 ac) a0 2- . o 3 O o�,C . ,� �; sp o
gp
I N -ti + 7� l._..�
- - �' °
I �• 1 5.5? � r , ls�
I I
in
TOTAL • IO.I9QC. t(
0 .29oa�
�► 030 �
( rN 02 I X3 0 �
0 Vo 100 100 .! 10,
O I
(3)
4
Q N Pn Q It k �'
-bo t o it !_ 94.o9 tlL 9U.3sN w SZ 1a13 ' ((��) ��+ ' �2_ �9 8b ,1La
� I
n 't 90.35 d �0.
b 2 2 0 ° 1 33) (U) N � l`)
• r
- 91 to � N r OG r 6 I ? i
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6 v f (S7� L (34) C� 17)
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o ,� N
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cc
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2b
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06 4 0 (z
94 22 23 �♦
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- i 3 2 i 3 2.0 33
14 A use 40P I LM
.. _ -. _
M 4 S � °Q tf1
Section 25 Quad /Quad 13
ASSESSMENT MAP
North Beaver Lake, ' scare N
Drainage Improvement 200'
Project 83 -7
f �
t I r
ID�A -
8 .0 7 - ,
o
A
x.97
i.
E 44 2 9 80, Doc x.
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e
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S ection 25. Quad/Quad 21
ASSESSMENT MAP
North Beaver Lake. SCALE
Drainage - N
� ,
' Proj ect 8 3-7 200
1
Ml
N
. a
I r
r �
I _
7G1
►1 � 5�i'
.O
I30 r
Ak
1 OHO
(52.)
3
25 ,
1
(1) .41 Q,c- ( 3) (0 � • ,
. - - 29�•l0l0' 3 30.9 5
J77 I
TZ-4ac- t o o
(6
r 0 1
l0 08.7 - 6,77.0&'
.89 ac
1.00 ac
r Cam)
m
L.Alamte E. MellYte
OI 10 26
� 10 ac
(�.T)
(s�) ;o ' z7
1 .
Oo p-
.69 ac
0 Ga-
0
1.32ac.•
-1034.
74
100
145
1
0"70 N
3
2
0
28
010
4 �'7
3 t'
Pz
CO
J a
30
4 6 (ft 070 ir
33 �'
. N
Section 25--
p
I a i -it A
7� u -
44C
M�
1 .96 13 .9G GO 133.9(0 13&5G
tq (22) , h
0.11 14
I 1 33. 33. 1 33.9 1 33. "
3 aL � L__ _.�. J 1
(42-)
17 14
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(4 (2 ,
r 16 . I I
9 r'
(z 3) W
in � 1 (4)
10
1
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20
1" =— 13 3.9 8 f .! .! I ,� ... 1 ..�,. f tol r l 0
(6)
r �1 10
19
13t o_0 13� 13+
I ,.
WOO (37) w...
in
0 2 2 9 •' ���� ? 4 I (7) 7 r 0 =
1IA. _ t
y in
8 r .. « h 21 6 iC)E'i
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r cw) 24 7 n 2 2 r 5 r I
rx
v � � as)
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. 4 a C
C3 � r
9% in r- J � � s
2
L5 (11) O �9 /
4
. 119 m - (I �) O r
D ,o �� \ 4 0 ` o I
(31) `'' % +` I
(3t) (4-&)
k on Ion
♦ �� �1 �� �45� ;
�6 o\ 2 q t
(44) 3 �,
AP � 3
r
I
f 1 cA 1 DG' 3
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�a.Z1 1� 62.01 � � 1
r Q
V c
N
L- I� _... 4
Quad /Quad 24
ASSESSMENT MAP
North Beaver Lake
Drainage Improvement
Project '83-7
SCALE
1 "=
200
0
RESOLUTION
ADOPTION OF THE ASSESSMENT ROLL
WHEREAS, pursuant to proper notice dul g iven as re b law,
the cit council has met and heard and passed upon all objections to
the Pro-posed assessment for the construction of the North Beaver Lake
Storm Sewer Improvements as described in the files of the cit clerk
as Project 83-07, and has amended such proposed assessment as it deems
just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, as amended, a cop of which is
attached hereto and made a part hereof, is hereb accepted
and shall constitute the special assessment a the
lands named therein, and each tract of land therein included
is hereb found to be benefited b the proposed improvement
in the amount of the assessment levied a it,
2* Such assessment shall be pa in e annual
installments extendin over a period of 20 y ears, the first
of the installments to be pa on or after the first
Monda in Januar 1987, and shall bear interest at the rate
of ten (10 percent per annum from the date of the adoption
of this assessment resolution. To the first installment
shall be added interest on the entire assessment from the
date of this resolution until December 31, 1986. To each
subse installment when due shall be added interest for
one y ear on all unpaid installments,
3* It is hereb declared to be the intention of the council to
reimburse itself in the future for the portion of the cost
of this improvement paid for from municipal funds b lev
additional assessments, on notice and hearin as provided
for the assessments herein made, upon an properties
abuttin on the improvement but not made, upon an
properties abuttin on the improvement but not herein
assessed for the improvement, when chan conditions
relatin to such properties make such assessment feasible,
4. To the extent that this improvement benefits non-abuttin
properties which ma be served b the improvement when one
or more later extensions or improvements are made, but which
are not herein assessed, therefore, it is hereb declared to
be the intention of the council, as authorized b Minnesota
Statutes Section 420.051, to reimburse the cit b addin
an portion of the cost so paid to the assessments levied
for an of such later extension or improvements,
5* The clerk shall forthwith transmit a certified duplicate of
this assessment to the count auditor to be extended on the
propert tax lists of the count and such assessments shall
be collected and paid over in the same manner as other
municipal taxes,
MEMORANDUM
TO: Cit Mana
FROM: Assistant Cit En g ineer
SUBJECT: Crestview Drive-Hudson Place Water Main
Cit Project 85-07, Assessment Hearin
0
DATE, June 16, 1986
Action by Council -:
Endorse
Mod 61 f i e d, _...
Rejected
Date
An assessment hearing has been called for June 23 at 7:10 p.m. for the
above-named project. Notice of assessment has been mailed to all
affected propert owners,
The bid amount has been used in projectin the total project cost
alon with easement costs and indirect costs for le fiscal and
en duties. Attached is the proposed assessment roll with a
map showin the parcels to be assessed. The map uses the Ramse
Count PIN (propert identification number to cross reference the
parcels to the assessment roll.
At the public hearin the council authorized cit participation in
this project e to the cost above a $25.00 per front foot
assessment. Service costs were to be assessed a benefited
properties. The projected amount of cit participation is
$169,033.00. The public hearin estimate was $195,400.00. Tax-
increment funds were to be desi for this expenditure,
It is recommended that followin the assessment hearin the council
adopt the assessment roll b passin the attached resolution. The
resolution establishes a pa period of 20 y ears at an interest
rate of ten ( 10 ) percent, The total assessment ma be paid initiall
without interest, throu Jul 23, 1986 as stated in the assessment
notice.
Two appeals have been received re the assessment. The first
involves Parcel 0040 199 N. Crestview Drive, which, due to a lot
split, was listed as 150.0 front feet, however, the lot fronta
should be 135.0 feet for an assessment of $3,375.00 plus one service.
It is recommended that the council amend the roll accordin
The second appeal involves Parcel 0027, 140 N. Crestview Drive and is
detailed on the attached letter addressed to the ma council and
clerk. The propert owner owns two buildable lots and it is
recommended that a service be extended to the.existin house and also
to the future buildable lot,
. PIN Number
HUDSON PLACE - CRESTVIEW DRIVE WATER MAIN
PROJECT 85 -07
PROPOSED ASSESSMENT ROLL
01- 28 -22 -21 --0001
01- 28--22 -21 -0020
01- .28--22 -2.1 -0021
01- 28 -22 -21 -0022
01- 28-22 -21 -0023
01- 28 -22 -21 -0024
01- 28 -22 -21 -0025
01 28 -22 -21 -0026
01- 28 -22 -21 -00
01- 28 -22 -21 -0028
01- 28 -22 -21 -0029
01- 2.8 -22 -21 -0030
01- 28 -22 -21 -0031
01- 28 -22 -21 -0032
01- 28 -22 -21 -0033
01- 28 -22 -21 -0034
01- 28 -22 -21 -0037
01- 28 -22 -21 -0038
01- 28 -22 -21 -0039
01- 28 -22 -21 -0040
01- 28 -22 -21 -0041
FF Asmt.
229.E $5,725
160.0
4,000
150.0
3
150.0
3,750
15090
3,750
155.16
3,879
171976
4,294
10000
2,500
251.3
6,282
156.0
.3,900
234.5
5,862
108.1
2,702
100.0
2,500
10000
2
100.0
2,500
139.94
3,498
15090
3,750
15090
3,750
140.0
3,500
15000
3,750
145.0
3,625
Services
Total x
1 --.$1, 050
.$6,775
1-- $1.,050
$5,050
1-- $1,050
$4,800
1--$1,050
$4,800
1-- $1
$4,800
1 - -$1, 050
$4
1-- $1
$5,344
1-- $1,050
$3,550
2 - -$2 -, 100
$8 , 382
1-- $1,050
$4,950
1-- $1
$6,912
050
$3 r 752
1-- $1,050
$3,550
1 - -$l , 050
$3,550
1-- $1
$3
1--$.1,050
$4,548
1--$1,050
$4,800
1-- $.1,050
$4,800
1-- $1,050
$4,550
1-- $1
$4,800
1-- $1,050
$4,675
Total 3,190.76 $79,767 22 -$23 100
City Costs -- $169,033 0 - 0
$102,867
$169,033
Total Project Costs $248,800 $23,100 $271,900
A P"tol is BIN,*
Invt to
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Section 1 -Quad /Quad
PUBLIC HEARING MAP
Hudson Place /Crestview
Water Main
IMP, 85--7
21
S CAL E
1 200'
0r
N
RESOLUTION
ADOPTION OF THE ASSESSMENT ROLL
WHEREAS, pursuant to proper notice dul g iven as r- e b law,
the cit council has met and heard and passed upon all objections to
the proposed assessment for the construction of Crestview Drive-Hudson
Place Water Main as described in the files of the cit clerk as
Project 85-07, and has amended such proposed assessment as it deems
just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
10 Such proposed assessment, as amended, a cop of which is
attached hereto and made a part hereof, is hereb accepted
and shall constitute the special assessment a the
lands named therein, and each tract of land therein included
is hereb found to be benefited b the proposed improvement
in the amount of the assessment levied a it,
2* Such assessment shall be pa in e annual
installments extendin over a period of 20 y ears, the first
of the installments to be pa on or after the first
Monda in Januar 1987, and shall bear interest at the rate
of ten ( 1 0 ) percent per annum from the date of the adoption
of this assessment resolution. To the first installment
shall be added interest on the entire assessment from the
date of this resolution until December 31, 1986. To each
subse installment when due shall be added interest for
one y ear on all unpaid installments,
3 It is hereb declared to be the intention of the council to
reimburse itself in the future for the portion of the cost
of this improvement paid for from municipal funds b lev
additional assessments, on notice and hearin as provided
for the assessments herein made, upon an properties
abuttin on the improvement but not made, upon an
properties abuttin on the improvement but not herein
assessed for the improvement, when chan conditions
relatin to such properties make such assessment feasible,
4* To the extent that this improvement benefits nonabuttin
properties which ma be served b the improvement when one
or more later extensions or improvements are made, but which
are not herein assessed, therefore, it is hereb declared to
be the intention of the council, as authorized b Minnesota
Statutes Section 420.051, to reimburse the cit b addin
an portion of the cost so paid to the assessments levied
for an of such later extension or improvements,,
5. The clerk shall forthwith transmit a certified duplicate of
this assessment to the count auditor to be extended on the
propert tax lists of the count and such assessments shall
be collected and paid over in the same manner as other
municipal taxes,
June 5, 1986
Mayor John Greavu
City Council of Maplewood
City Clerk
Dear - City Of f icials :
We., living at. 140 N. C restview Drive rotest the requirement •
P rotest q ement .for 2 units
of 1" water service to this property and believe only 1 service is required
half of another-There is .
This lot is a combination of 2 lots and one- q
only one tax bill,
we were advised, on inquiry, that 2 services would be required unless
the second lot was "unbuildable ". This was to avoid tearin g p u the street
if a second home were to be built after installation.
This reasoning doesn't seem valid inasmuch as construction of a second
home would mandate tearing up the street for sewer connections anyway.
Y Y•
We request this requirement be removed and the assessment be reduced
accordingly. Should . the buildable lot be later separated from p the
property the purchaser could make all necessary water and sewer connections
at that time.
We support the need for and want the water main rogram. we don
it � t feel
we should have to pay for an extension that we do not plan to use.
Realtors nave advised this property is most saleable as a unit -not as
pieces Our use involves all portions of the ro er
p p ty . We plan to keep
it that way
y . . espe�. y,
r r
A 1WVarreX H D .Ro . bens
Henry P. Dembiczak
140 N. Crestview Drive
Maplewood, Minnesota 55119
Subject: Improvement No. :5576
Improvement Name HUCWTR85- 7
Copy of assessment Notice is enclosed.
NOTICE OF ASSESSMENT HEARING
a
NOTICE IS HEREBY GIVEN that the City ouncil of Mapl ewood,
Y � M p ewood,
Minnesota, will meet in the
council chambers of . the Maplewood
Municipal Building, 1380 Frost Avenue Maplewood, '
� p ood, Minnesota at 7:10
p.m, on June 23, 1986, to hear :all persons concerning he '
g adoption of
the assessment - roll for Public
is Improvement Project 85-7, Crestview
.D_r i've /Hudson Plac..e Water Main,. and to ado
pt the asses
roll �as� , presented. or amended. This : herein is scheduled! ed pursuant to
M i nnesota
Statutes . Cha ter 4 2 9. T •
Chap ter he assessment roll.as herein
descr ibed is on -file in the office of the city clerk.
erk.
Area to be assessed: On Crestview Drive from Hudson Place south
to cul -de -sac and the south side of Hudson Place between etween Crestview
Drive and Sterling •
All persons who wish to be heard, or to object with
. resent their t reference to
this matter may p eir ca
ses at this hearing, either orally or
in writing. No appeal may be taken as to the amount-of any assessment
adopted unless a written objection signed by the affected property
. clerk
owner is filed with the city prior to the assessment . hearing or
presented to
the presiding officer at the hearing,
owner may appeal an assessment to District
M.S.A. Section 429.81 c�t Court pursuant to
by serving notice. of the appeal upon the Ma o
Maplewood p y r
or City Clerk of the City of Ma P d wi th i n thirty ( 3 � ) days after
the adoption of the assessment and by filing uch notice
i g � with the
District Court within ten
( 0 ) days after service upon the mayor or
city clerk. However, no a Y
appeal may be taken as to the amount of an
ind i vi.dual assessment unless a written objectio ect i Y
affected property owner i � on signed by the
Y s filed led with the city clerk prior to the
assessment hearing or presented to the presiding ffice
hearing, g r at the
Under provisions of Minnesota Statutes, Section 43
ma at i 5.193 to
435.195 the city y. is d iscretion, scret i on, defer the payment of
assessments for any homestead property owned b a person 65
Y P years. of
,age or older for whom it would
be hardship to make the payments. The
procedures for applying for such deferment are available •
lable f rom the city
clerk,
Dated this 3rd day of
%
June,
,/ 7
1986.
_Lucille
City
E. Aurelius, City Clerk
Of Maplewood, Minnesota
Your assessment maybe paid without interest from
July 23, :1986 at the city June 24, 1986 to
y all, 1380 Frost Avenue, Maplewood,
Minnesota.
Th i s i s an important -hear.i ng because th i s is
your last
opportunity to be heard on the matter of this assessment which h�ch affects
your property. If you have any questions regarding this assessment
please call the engineering department at 770 -4550 or the city
at 770 -4500• ty clerk
Publish: Maplewood Review
4 t 11 Junc 1986
s,
1
1 of 2
ASSESSMENT NOTICE -- IMPROVEMENT 85 -7
CRESTVIEW DRIVEMUDSON PLACE WATER MAIN EXTENSION
Property descri pt on number Q/- z joi Z- X/- QK-1009
Your: for the-above-referenced improvement is as follows:
1" Water Service
units @ $1,050.00 per unit = $
Water Main
front feet @ $25.00 per front foot
YOUR TOTAL ASSESSMENT - $ A ,;5?
Your assessment may be paid without interest from June 24- 1986 to 1
Ju y 23,
1986 at the city hall, 1380 Frost Avenue, Maplewood, Minnesota.
This is an important hearing because this i s our last opportunity y pp ty to be
heard on the matter of this assessment which affects your ro ert .. If you
P P y y
have any questions regarding this assessment, please call the engineering
9 g
department at 770 -4550 or the city clerk at 770 -4500.
2 of 2
MEMORANDUM Action by Council l:
Endorsed,
TO: City Manager Modifie
FROM: Assistant City Engineer Rejected.
SUBJECT: Ripley Avenue Water Main Date
City Project 85 -04
Assessment Hearing
DATE: June 16, 1986
An assessment hearing has been cal led for June 23, 19861 at 7:20 p.m. for the
above — named project, 'Notice of as sessmen' :t has been mailed to all affected
property owners,
The following table shows project costs and the assessment rates and a comparison
to that estimated in the feasibility study:
mb
Attachment
Assml t. Assort.
Feasibility F e a s i b i l i t y
Description
Actual Cost
Units Rate
Estimate Rate
Water Main
$
845,13FF $ 25.00 /FF
$17. $ 25800 /FF
Services
5, 912, 50
5.0 EA $
4,500,00 $900,00/EA
Developer Costs
29, 269.64
— —
29, 875, 00 —
TOTAL
$
$51,500.00
Attached
is the proposed
assesssment role and a project map denoting the properties
proposed
for assessment,
It is recommended that
following the assessment hearing,
the council
adopt the assessment
role by passing
the attached resolution. The
resolution
establishes a
payment period of 20 years at an interest rate of ten (10)
percent,
The total assessment
may be paid initially
without interest through
July 23,
1986 as stated
in the assessment notice,
mb
Attachment
RIPLEY AVENUE WATER
MAIN
PROJECT 8.5 -04
PROPOSED ASSESSMENT
ROLE
Pa rcel No
PIN N o.
FF
.. Assmt.
.. ,Services
Total
1
17- 29 -22 -31 -0024
293m73 . 3 + 10
$7,593o25
$ 0.00
.$7 25
2
17 -29- 22--34 -0001
175.0 + 10
4
2
6 .
3
17- 29 -22 -34 -0005
86.4 + 10
2,410m00
1,182.50
311 592.50
4_
27-29-22-34-0006
120.0 + 10
3
1 ,182.50
4,432.50
5
17- 29- 22 -34- 0020
120.0 + 10
3,250s00
1 182 50
4,432.50
TOTAL
845.13 21 128.25
$ �
$5
$271040w75
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ST. PAUL JA
'
. 32 aye o, nI PLAT
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-- — I ISO& 22 6 53,4 -- 293 . �'3! vac• �s - a • e 4•
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ASSESSMENT MARI.
.IMP. 85 -04
Ripley Avenue Water Main
SCALE
.##x 2 0 o
N
RESOLUTION
ADOPTION OF THE ASSESSMENT ROLL
WHEREAS, pursuant to proper notice dul g iven as re b law,
the Cit Council has met and heard and passed upon all objections to
the proposed assessment for the construction of Riple Avenue water
main as described in the files of the Cit Clerk as Project Number 85-
04, and has amended such proposed assessment as it deems just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, as amended, a cop of which is
attached hereto and made a part hereof, is hereb accepted
and shall constitute the special assessment a the
lands named therein, and each tract of land therein in
is hereb found to be benefited b the proposed improvement
in the amount of the assessment levied a it,
20 Such assessment shall be pa in e annual
installments extendin over a period of 20 y ears, the first
of the installments to be pa on or after the first
Monda in Januar 1987, and shall bear interest at the rate
of ten (10) percent per annum from the date of the adoption
of this assessment resolution. To the first installment
shall be added interest on the entire assessment from the
date of this resolution until December 31, 1986. To each
subse installment when due shall be added interest for
one y ear on all unpaid installments,
3. It is hereb declared to be the intention of the Council to
reimburse itself in the future for the portion of the cost
of this improvement paid for from municipal funds b lev
additional assessments, on notice and hearin as provided
for the assessments herein made, upon an properties
abuttin on the improvement but not made, upon an
properties abuttin on the improvement but not herein
assessed for the improvement, when chan conditions
relatin to such properties make such assessment feasible,
4* To the extent that this improvement benefits nonabuttin
properties which ma be served b the improvement when one
or more later extensions or improvements are made, but which
are not herein assessed, therefore, it is hereb declared to
be the intention of the Council, as authorized b Minnesota
Statutes Section 420.051, to reimburse the Cit b addin
an portion of the cost so paid to the assessments levied
for an of such later extension or improvements,
5. The Clerk shall forthwith transmit a certified duplicate of
this assessment to the Count Auditor to be extended on the
propert tax lists of the Count and such assessments shall
be collected and paid over in the same manner as other
municipal taxes,
MEMORANDUM
TO
FROM:
SUBJECT:
LOCATION:
APPLICANT:
OWNERS:
PROJECT:
DATE:
Asti C l
City Manager ejecte
Associate Planner -- Johnson hate
Preliminary Plat and Rezoning (F to R -1)
North of Highwood
Good Value Homes, Inc.
Good Value Homes, Berten Holmberg, Roy Abrahamson,
.Emil Kucera and Charles Kastner
Highwood
May 27, 1986
SUMMARY
Request
11 Approve a preliminary plat to create 28 single- dwellin g lots.
29 Approve a rezoning from F, farm residence to R -1, single
dwelling (city staff),
Proposal
1. This plat would be Phase One of a two -phase development
containing 73 single- dwelling lots. (See the map on a e 8.
P g )
2. Preliminary platting for Phase Two is not being requested at
this time because changes will be made to the street layout.
3. Four of the five single-dwelling owners abutting to the south
consented to being included in rezoning from F to R -1.
r " - ..,.- _ - L
The development is consistent with the land use plan and city
codes. Rezoning to R -1 is proposed as a housekeeping measure to
eliminate any possible nuisances associated with farm residence
zoning, such as the raising of livestock, that would be
incompatible with a single- dwelling neighborhood.
Recommendation
1. Approve the preliminary plat for Phase One of the Highwood
plat, subject to the following conditions being satisfied before
final plat approval:
a. ..Submittal of a developer's agreement, with required surety,
to the city engineer for the proposed public improvements.
b. Submittal of a recordable quit -claim deed to the city
engineer to convey a public right -of -way easement to the city
for the west thirty feet of proposed Sterling Street from
Highwood Avenue to the north line of Phase One.
1
c. Designate the southerly 33 x 207 foot portion of Lot One,
Block Two as an outlot. This property will be combined with the
property adjacent to the west,
d. Show a twenty- foot wide 'sanitary sewer easement centered on
and along the, ,, north line , :of Lot , Fourteen, Block Three.
San to -ry sewer -shall be constructed to the west line of 2585
Highwood Avenue.
e. Submission to the city engineer of an easement(s) for
public storm water pond i ng areas over portions of proposed Lots
Three through Eight, Block Three.and Lots Three through Seven,
and Nine through Four teen, Block Two, all in Phase Two. The
legal descriptions for these easement areas shall be approved
by the city engineer. The appl i cant may submit a recordable
quit -claim deed (s) or plat Phase Two as an outlot and show the
easements on the plat.
f. Approval of the final grading, utility and drainage plans
by the city engineer.
g. Evidence shall be submitted showing that Williams Brothers'
Pipeline has approved the width of the proposed pipeline
c P P P P
containment easement and that the proposed crossing of the
pipeline at Valley View Avenue has been approved.
h. Evidence shall be submitted to the director of community
development that the private north /south access easement over
the easterly part of the plat has been eliminated.
20 Approve the resolution on page 9 to rezone the area ro osed as
P P
Phases One and Two together with the . properties at 2511, 2519, 2585
and 2611 Highwood Avenue, from F, farm residence to R -1 single
dwelling.
2
BACKGROUND
Site Description
1. Gross Area: Phase I- -12.30 acres
Phase I I -- 22. 25 acres
20 Net Area: Phase I--10.36 acres
3. Existing land use: two barns
4. Easements: A 16.5 x 940 foot private access easement alon g the
east property line and an easement with an undefined width for the
Williams Brothers' Pipeline over the westerly portion of the site.
The applicant has requested a containment easement from the
pipeline company.
, Surround Land Uses (Phase One)
North: Proposed Phase Two, Phase Two is part of an undeveloped
,parcel of about sixty acres h
y es that fronts on Linwood Avenue. This
s
area is planned for RL, residential low density nd OS open space
use.
Y ► P P
East: Undeveloped land planned for RL and OS use.
South: Five single dwellings and an unimproved single- dwellin g lot
combined with the lot at 2525 Highwood Avenue, Across Highwood
Avenue is undeveloped property planned for OS RL and S school
use.
West: Undeveloped land planned for RL use and a 30' x 240' strip of
land to be obtained for Sterling Street. The residential garage
at 2501 Highwood would P r
be about 27 to 28 feet from the proposed
Sterling Street right -of -way.
Planning
1. Land use plan designation: RL, residential low density nd OS
Y ,
open space (see page 6) . The area designated as open space would
become a storm water pond.
2. Zoning: F, farm residence
39 Permitted density: 14 people /net acre
40 Proposed density (Phase .11.2 people/net acre
50. All lots would meet or exceed required lot dimensions.
6. The single - dwelling garage for 2501 and ossibl for 2511
P Y
Highwood Avenue would have slightly less than the required thirty
feet of setback from the proposed Sterling Street right -of -way.
Right -of -way does not exist and must be dedicated with this
.plat.
Section 36 -19 permits parcels or uses to continue to be classified
3
as conforming uses if the establishment of right -of -way would
reduce lot size or setbacks below that required.
Public Works
The. water main in Highwood .Avenue is planned to be looped to the
Ma-iiand -Road booster Pstat ion when St erring Street is built between
Highwood and Linwood Avenues. To maintain adequate fire flow
pressure, this main should be looped - as a condition of platting
Phase Two. The city engineer . does not believe that the 28
d wel 1 i ngs proposed for Phase One will significantly reduce P resent
fire flow availability in this area.
Citizen Comments
A survey was sent to the fifteen persons owning property ithin 350
feet of this site. Of the y
e seven responses received, three are n
favor and two are opposed, one had no comment and one raised
many questions to be answered before they could offer an opinion:
The reasons stated by those is favor were:
1. City sewer and water would be more available. This person was
concerned that adequate water pressure may not be currently
available.
2. They wanted neighbors who have children for their children to
play with.
Those opposed were concerned that:
1. The area should be preserved as "green space" and wildlife
habitat.
2. An environmental impact study is needed. The lots are too
small for this area and the landscape will be changed immensely.
Comment: A total of 73 single dwellings are proposed in Phases One
and Two. An Environmental Assessment Worksheet (EAW) is not
required for projects with less than 150 single dwellings,
g g .
3. "Good value Homes are not the type of homes that should be
built here. This piece of land is much too nice to malice with row
houses."
4 Poor water pressure will get w se .
Procedure
1. Planning commission recommendation
2. City council decision
mb
4
Attachments:
1. Highwood Neighborhood Land Use Plan
2. Property Line /Zoning Map
30 Preliminary Plat (8 1/2 x 11)
4 Resolution (Rezoning)
50 Preliminary Plat.(separate enclosure)
5
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PROPERTY LINE'/ ZONING MAP
Area to be preliminary
platted 7 Attachment 2
4
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I 1
PRELMAINARY PLAT OF
HIGHWOOp
0
Attachment 3
4
N
Pursuant to due call and notice thereof, a regular meeting
ca. ty council of the City of Ma 1 g of the
p ewood`, . Minnesota was duly called and
held in the council chambers in said cit on the
.1986 at 7 p.m.* Y day of
The following members were present:
The following members were absent:
WHEREAS, the City of Maplewood initiated a rezon ning from F, farm
residence to R -1, residence district (single dwelling) for the
following- described property:
The SW 1/4 of the NE 1/4 of Section 13 F Township 8 Range p , 22,
Ramsey County, Minnesota except the E 200 ft, of the W 544 ft, of the
S 240 ft. of said SW 1/4 NE 1/4
WHEREAS, the procedural history f this rezoning •
Y ping is as follows.
1. This rezoning was initiated b the City y of Maplewood, pursuant
to Chapter 36, Article VII of the Maplewood Code of Ordinances
2. This rezoning was reviewed by the Maplewood Planning
19 P g
Commission on May , 1986. The planning commission recommended to
the city council that said rezonin g be
3. The Maplewood City Council held a ublic hearing p aring on
1984 to consider this rezoning. Notice thereof was ublish
p ed and
mailed pursuant to law. All persons present at said hearing were
given an opportunity to be heard and resent written s tatements. tatements. The
council also considered reports and recommendations of the c'
planning commissi staff
on.
city
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that
the above - described rezoning be approved on the basis •
findings of fact:
p s l s o f the following
11 ow i ng
1. The proposed change is consistent with the s iri
and intent of the zoning code. P t ► purpose
2. The proposed change will not substantial) inure or detract
Y � act
from the use of neighboring property or from the character of
the
neighborhood, and that the use of the property ad ' acent
P P Y � to the area
included in the proposed change or lan is adequately P q y safeguarded.
3. The proposed change will serve the best interests and
conveniences of the communit ,
welfare. where applicable '
Y pp e and the public
c
Attachment 4
9
4. The proposed change would have no negative effect upon the
logical, efficient, and economical extension of P ublic services and
facilities, such as public water, sewers, police and fire protection
and schools.
5. Rezoning would eliminate any potential nuisances associated
with farm residence zoning, such as raising of livestock," that are
incompatible with a single - dwelling neighborhood,
Adopted this day of , 1986.
Seconded by
Ayes--
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed clerk
k
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood held on the day of
1986 with the original on file in my office, and the same is a full
true and complete transcript therefrom insofar as the same relates to
this rezoning.
Witness my hand as such clerk and the corporate seal of the city
ty
this day of , 1986.
City Clerk
City of Maplewood.
10
PUBLIC HEARING NOTICE.
The Maplewood City Council will conduct a public hearing on Monday,
June 23, 1986 at 7:30 p.m. in the city hall council chambers, 1380
Frost Ave, to consider a rezoning and preliminary plat.
APPLICANT: Good. Value - :Homes, Inc, and
City
.EXISTING ZONING: F, farm residence
.PROPOSED ZONING: R -1, single dwelling
The city council will consider the proposed zoning or such other
zoning classification as it deems appropriate..
PROPOSAL:
LOCATION:
Preliminary plat to create 28 single-
dwelling lots
North of Highwood Avenue
Call Geoff Olson at 770 -4560 if you would like further information.
The city council must make the following findings to approve a
rezoning. Please address these findings in your comments:
1. Assure itself that the proposed change is consistent with the
spirit, purpose and intent of the zoning code.
2✓ Determine that the proposed change will not substantially injure
or detract from the use of neighboring property or from the character
of the neighborhood, and that the use of the property adjacent acent to the
area included in the proposed change or plan is adequately
safeguarded.
3. Determine that the proposed change will serve the best interests
and conveniences of the community, where applicable,-and the public
welfare.
4. Consider the effect of the proposed change upon the logical,
efficient, and economical extension of public services and facilities,
such as public waters, sewers, police and fire protection and schools.
VIII. NEW BUSINESS
A. Preliminary Plat and Rezoning--Highwood P
tat
Secretary Olson said the request is. for a 28 single lots and a p p roval of
PP
a zone change from F to R -1.
John P-e.ter.son, ..Good Val ue-: Homes, sa i d they wou l d 1 i ke to :see, the l.00pi n of the water
g
ystem , beg -i n.:so :,:they , cou l d f comp'l ete. ~the , second phase of_ -this . development. The y have
been.:work -i wi th the ci staff on, this tat They- have negotiated with the propert
P p P y
owner. -for the exchange i n the . sewer and water and street: construction. They have
the 30 foot quit —claim deed on the crest.
Commissioner Ditch moved the planning commission recommend the cit y council
approve the preliminary plat for Phase One of the Highwood plat, subject to the
following conditions being satisfied before final plat approval:
Is Submittal of a developer's agreement, with required surety, to the city e
n
y y g eer
for the proposed public improvements.
28 .Submittal of a recordable quit —claim deed to the city e to convey y g y a
public right —of —way easement to the ci t for the west 30 feet of r
y
Street from p roposed Sterl
om Highwood Avenue to the north line of Phase One,
3. Designate the southerly 33 x 207 foot portion of Lot One, Block Two as an
outl ot. Th i s property . wi 11 be combi ned wi th the r * - ad • acent to the wes
p operty. J t.
4. Show a 20 foot wide santiary sewer easement centered on and alon the north
line of Lot Fourteen, Block Three. Sanitary sewer shall be constructed to the west
line of 2585 Highwood Avenue.
5. Submission to the city engineer of an easements for p ublic storm
easement s) P water
ponding areas over portions of proposed Lots Three through Eight, Block Three g g � and
Lots Three through seven and Nine through Fourteen, Block Two all in
Phase Two.
The legal descriptions for these easement areas shall be ap b
pp y the city
engineer. The applicant may submit . a recordable q u i t — c l a i m deed or � s � l at
Phase
se Two as an outlot and show the easements of the P lat.
6. Approval of the final grading, utility i t and drai y age plans by the city engineer.
7. Evidence shall be submitted showing that Williams Brothers' Pi '
peline has
approved the width of the proposed pipeline containment easement and that
the proposed
crossing of the pipeline at Valley View Avenue has been approved.
8. Evidence shall be submitted to the director of community development that the
Private north /south access easement over the easterly part of the plat has been
eliminated.
.Also the cornmi ss i on recommends the counc i 1 rezone
the area .pro -posed as Phases One
and , Two., together - with the properties at 2511 2519 •
2585 and 2611 Highwood Avenue,
from- F,� farm ..residence to R -1 s ngle - dwel l i n ,
g
Commissioner Whitcomb seconded Ayes--Commi
Cardinal, Ditch Fischer, ssioners Axdahl, Barrett,
cher, Fiola, Larson, Whitcomb
4 6 -2--86
i
4 ,
{
i
! t I
t
MEMORANDUM
.Action by Coun.c.i].:
TO: City Manager Endorse
FROM: Associate Planner Johnson Modified
SUBJECT: Prel iminary Pl Revision and Rezonin Re
�/ r �l1MI�b�
LOCATION: Nor .o f H i ghwood Av enue Date
APPLICANT /OWNER: Kent Jefferson
PROJECT Jefferson.Fourth Addition (Formerl Y Leonard Oak
Hills No. 5)
DATE: May 28, 1986
SUMMARY
Request
1. Revise the Leonard Oak Hills No. 5 reliminar 1
p y plat,
2, Rezone the site from F, farm to R -1 single dwelling '
..staff � g ing (city
)-
Proposed Revisions
Refer to the applicant's letter on page 12
The proposed revisions are consistent with the comprehensive plan.
The property owner to the east also supports the substitution
of a
through street for the previously approved "Lakewood Court"
cul - de-
sac.
The rezoning is a housekeeping measure to eliminate an possible
idence
nuisances associated with farm ,residence p
zoning, such a as the
raising of livestock, that would be incompatible with a single
ngle
dwelling neighborhood,
Recommend
1. Approve the Jefferson Fourth Addition rel imi
p nary plat, date
stamped 6- 16 -86, subject to the following conditions being met
before final approval:
a. Submittal of a signed developer's agreement, with
required surety, for all required public improvements. This
s
agreement � shall include the construction of three temporary
cul --de -sacs (Condition c) and a ten -foot wide bituminous trail
(eight feet wide if no fencing) along he west. line of Lot
t
One, Block One, within the proposed easement. Fencing will
not be required if the trail is constructed before the
dwellings on the adjacent lots. If fencing i s to be
constructed, the type, location and height shall be approved
by the parks director,
1
b. Drop reference on the plat to the temporar Y . cul -de -sac on
the north end of "Lakewood Court."
c. A quit -claim deed shall be submitted wi �h the
developer's agreement to deed 108 foot diameter temporary p ul-
de- .sacs to the city for:
P Y
(1) The - north end'. of "Lakewood Court."
(2) The west end of "Valley View Drive,"
(3) The east end of "Dorland Curve" or the south end of
"Lakewood Court."
These easements may be located on adjoining property.
d. Change the street.names as follows:
(1) Show "Lakewood Court" south of Dorland Curve.
(2) Change "Lakewood Court" north of Dorland Curve and
southwest of Lot. One, Block T wo to "Lakewood Drive."
(3) Change "Lakewood Court" between the west line of Lot
One, Block Two and the east line of the plat to "Timber
Avenue."
(4) Change "Dorland Curve" east of Lakewood Drive to
"Phylis Avenue."
(5) Change "Valley View Drive" to "Valley View Avenue . "
e. Lot One, Block One shall be increased to at least 10
feet in width at the building setback line and 100 feet in
depth.
f. Eliminate reference to the vacated 100 -foot wide drainage
g
easement that crosses the southerly portion of Blocks Five and
Six. The proposed storm sewer easement shown along he north
rth
line of Lots Twelve and Fifteen, Block Six shall be retained.
g. Eliminate the proposed ponding easement on Lot One, Block
Four. The grading plan shall be revised to restrict the
ponding area to Outlot Be The storm sewer easement shall be
retained.
h. A quit -claim deed (s) shall be submitted with the final
plat application to:
(1) Deed Outlot A to the c..ity for park purposes.
(2) Deed Outlot B to the city for drainage purposes,
2
i, The east property line of Outlot B shall be moved east to
coincide with east boundary of the proposed drainage easement,
Reference to the easement shall be eliminated.
A storm sewer easement shall be shown on the final
plan
in the southeast corner of Lot Five, Block Five for the
proposed storm sewer facilities. The location of the easement
shall be approved by. the. city engineer
k, Eliminate Outlot C. The area to be'. ded i cated for the
trail use should be labeled "pedestrian way,"
1, City engineer approval of final u t i l i t y , grading rad i n and
drainage plans,
20 Approve the resolution on page 13 to rezone the site of the
Jefferson Fourth Addition from F, farm residence to R -1 single
dwelling,
BACKGROUND
Site Description
Gross area: 18.22
Net area : 10.0
Existing land use undeveloped
Past Actions
4- 15 -82:
Council appproved the Leonard Oak Hills No. 5 preliminary plat for
this site, subject to the following conditions:
1. A developer's agreement to be signed for the construction of
all public improvements, including bike trails and erosion control
measures.
20 Final grading, drainage and utility plans to be submitted and
approved by the city engineer. The plan shall include extending
the storm sewer pipe to the east line of the plat,
39 Deed Outlot A to the city.
40 Construct an eight -foot wide asphalt trail in front of Block
6, Lots 12 -15 and from the end of the northerly cul -de -sac, along
Lot i Block 1 to the north line of the plat.
5. Combine Lots 12, 13, 14 and 15, Block 6 and divide into three
dots.
69 Submit an erosion control plan for approval, which considers
recommendations from the soil conservation service.
70 Name the through street "Leonard Lane," the northerly cul -de-
sac and stub "Lakewood Court" and the east -west cul -de -sac and
stub "Valley View Court" and "Valley View Drive."
8. Dedication of utility and drainage easements, as required by
the city engineer.
9. Readjust lot line of northerly cul -de -sac 100 feet south as
presented by staff.
109 Attorney to approve covenants for square footing for floor
area.
6- 13 -83, 6 -11 -84 and 6-10-85:
Council granted time for the preliminary plat,
Planning
1. Permitted density: 14 people /net acre.
4
2. Previously approved .density: 12.9 people /net acre
3. Proposed density: 13.1 people /net acre.
4. Section 30 -8 (f) (2) requires single dwelling orner lots to
have at leas g
t 100 .feet of depth and width at the establ i shed
building setback -.1 i ne. Lot One l , Block One has about 90 feet of
depth and .wi.dth.
10 Planning commission recommendation.
20 'City council decision following a public hearing.
jc
Attachments
.10 Location Map
2. Property Line /Zoning Map
30 Leonard Oak Hills No. 5 Preliminary Plat
40 Jefferson's Fourth Addition Preliminary Plat
5. Trails Plan
6. Area Street Concept
70 Letter of Request
8 Resolution
5
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LOCATION MAP.'
attachment one
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PRELIMINARY PLAT
LEO��ARD'S OAS �IL
L�
Approved 4 -15 -82
Attachment
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EASEMENT �. 100
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An
�S 4• -- - - � --�•� �_i ` - FiWQOd qV - - --C (RAMSEY COUNTY OAD NO. 74) --
f _-+
EJ_i i
JEFFERSON 4th ADDITION
1
( Revised Leonard's Oak Hills Preliminary
rel imi nary
r
Plat approved 4- 15 -82)
g Attachment 4
. 4
- . `r•w�nTNw.��.YY.�w.w+w.•+�w +.._ _ �...- w......_. •......,..-- .- ._�•w +wn.w....�_. •_..... _ .�..... ..r.w ..• .��w.�w�.M • -. .. .. ..•w_�..y.•Y_
4 1
I
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y
sM '• t
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�--- Existing Bicycle Route (on street)
-� -•• Existing Bicycle Route
(off street)
' "'so — Potential Bicycle Routes (on street)
" "'•'• Potential Bicycle Routes (off street)
1 County Proposed Bicycle Routes
2 Proposed Regional Trail
3 City Proposed Off -Road Bicycle Routes
mom st
C6.
•
I
bicycle r outes /trails
10 Attachment 5
l
1
AREA STREET CONCEPT
Attachment 6
i
I I I I II I II I I II I III t II RS ON 4 '� 4, I I IIIII I I II IIIII III 4530 .,Hi 61..-,!P: White;B-ear': Minnesota, (612) �429-5309 I I � -h Jo nson I - A ss o c, late of `,;'�,'Maplewood` lt C I 19,02,;�t,Count a t 55 10 II ��MaD.lewood, I I III Ma y .1 .5 8 6 I I I IIII I ,:, Mr , Johnson,: III ave:. -0 n 7 are aware u r previous-,.,if 'O Durchased the,
A S. from s I h sat I opmen f rom,'-Mrs� B 11 1 I Leonard. Hi Ave nu e I jueonard Oak Hills i.Devel t on Inz order - to proceed.. with the devel timel manner*I am re opment" in a 49 I me on Y ou, -4 nda for, place., thei: Plannin C mmi.
I o ss n it -Council g e ion a d I ch
70V tpn4ion -of 3. I II m al, with." an
I 4. t o;: IP I ersonl -ion - I Jeff Addit Chan .,l a II y our-,:su gg e stiolli 2 Chan Leonard 'Lane, Ig3l.nal plat'
p s a ed, on- the:' :3. Delete the f*ur;'du lex�"I t 0 pprov ori I .40 Omit as halt trai 1 on lots;"fac,in Hi Avenue This trail p I in U the,.�.comprehensive land. �se, plan is desi as an on street: II h a .,.!,e d Ire d,-t ;-treet rail,,:`;�� ....,-trail and I.,"-the park., a n on ceptable I (see,.. pagel. as �sh nd' n 1aXewo.od` .Reali �"the�:�..,Dark' rail ow 5 :t I II n g . If e: n e pave
- intent lon--:,,
would,' b e , �m a �devel. n.t', ,-to.:,,:Block H,i 6 Add one ;lot I I --throu g h'8treet: ith aAemporar .turn , 7 Ch Lakewood 'Court'! to`�' ?t w
Il an g e a:i
ne cul-.d at- th�;' t -li This ill no t around or e-sac w y I a1lowin addition nl allow -better of t h I s ropert b
I rovi e:,,, . q e al of two s.l*n "famil lots w i 1 m ch s:o:.".,:, d _�,better, I I on or e ar 1 1 e r, f Aeast and;,, c
access to the property I he,,,.; to: an= t I II0,
concep,��'�'la �<�--(-Seen-pa pr, Y a ex ze me et ceed, all r �:.,--:adde.d stq thei4l_p 1 s nd
8 All th ee..�.lots;,t be a nt s and delet ion of If our'-� dup 1 e x ot s,''th
I over- not increase. all number of units :does I 4S t t to; c -p ease;:, addItional, ft...
feel" ree. . I here i s an y ou.need., o.n.tac II An t teat _7 Me our.,� his matter .1 8 ted Y hel IP. I I I I I I i c. rel' I I Jef ferson I II I I KJW i),db L I II I II
Attachment T I I
Pursuant to due call and notice thereof, a regular meeting of the
City Council of the City of Maplewood, Minnesota was duly called and
held in the council chambers in said city on the day of
1986 at 7 p.m.
The following members present.:
The following members were absent
IN
WHEREAS, the City of M aplewood initiated a rezoning from F, farm
residence to R -1, residence district (single dwelling) g) for the
following- described properties:
1, The Easterly 197 feet of the Southwest quarter (SW 1/4) of
the quarter (SW 1/4) of the Northwest quarter (NW 1/4) of
Section Thirteen (13), Township Twenty-eight 28 Ran e Tw enty-two
( ) , g wen ty two
(22) , subject to the rights of the public in highways, and
2. The North 722 feet of the East one-half ( E 1/2) of the
Southwest quarter ( SW 1/4) of the Northwest quarter (NW 1/4) of
Section Thirteen (13), Township twenty -eight North (28N), Range
Twenty -two West (22W), and
3. All that part of the East one -half (E 1/2) of the Southwest
quarter (SW 1/4) of the Northwest quarter ' (NW 1/4) of Section Thirteen
(13) , Township Twenty -eight North ( 28N) , Range Twenty-two West 22
g Y ( W)
described as follows:
Beginning at the Southwest corner thereof running hence north
orth
591.75 feet to a point, thence east 348.17 feet to a point which is
591.85 feet north of the South line of said Northwest quarter NW
1/4 thence sou quarter (
NW south 591.86 feet to a point in the South line of said
Northwest quarter (NW 1/4) 347.11 feet east of the place of beginning
lace g g
thence west 347.11 f eet to
p of beginning. Sub�,ect to public
roads.
WHEREAS the procedural history of this rezoning is as follows.
1. This rezoning was initiated by the City of Maplewood, pursuant
to Chapter 36 , .Article VII of the Maplewood Code of Ordinances,
2. This .rezoning was reviewed by the Maplewood Planning
Commission on June 2, 1986. The planning ommission recommended ended to
the c.ity council that - said rezoning be
3. The Maplewood City Council held a public hearing on
1986 to consider this rezoning. Notice thereof was published and
mailed pursuant to law. All persons present at said hearin g were
given an opportunity to be heard and present written statements. The
council also considered reports and recommendations of
the city staff
and planning commission.
13 Attachment 8
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL
that the above- described rezoning be approved on the basis of the
following findings of fact:
1. The proposed change is consistent with the spirit, purpose
and . intent of the zoning code.
2. The proposed change will not- substantiall Y injure or detract
from the use of neighboring property or from the, character of the
nei ghborhood, rand :that the use of the ro ert adjacent acent to the are
P P Y 7 a
included in the ,propo.sed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and
conveniences of the community, where applicable and the public
welfare.
4. The proposed change would have no u negative effect on the
logical, efficient, g •p
g , nt, and economical extension of public services and
facilities, such as public water, sewers, police and fire protection
and schools.
5. Rezoning would eliminate any potential nuisances associated
with farm. residence zoning, such as raising of livestock that are
incompatible with a.single- dwellin g neighborhood,
hborhood,
Adopted this day of , 1986.
Seconded by Ayes- -
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
Y y
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood held on the day of
, 1986 with the original on file in my office, and the same is a full
true and complete transcript therefrom insofar as the same relates to
this rezoning.
Witness my hand as such clerk and the corporate seal of the city
this day of j, 19869
City Clerk
City of Maplewood.
14
Be Preliminary Plat Revision and Rezoning--Jefferson Fourth Addition
Secretary Olson said the proposal i s to revise •
P the Leonard Oak Hills No. 5
preliminary plat and rezone the site from F to R -1.
.Kent - Jefferson, said ,.they purchased the :property from Bill Leo P Y a d and are
making a view :changes to the pl at.
Commi ss -i o' ner Fi scher..moved --the ! commission. recommen
the - cit council
, approve., the Jefferson Fourth A r Y
p ..Add p el imi nary pl at, �� date- stamped 6 -16 -
subject to the'.fol lowing.. conditions b met ` before f i n '
g al ap proval :
1. Submittal of a signed deve l o er' •
developer's agreement, with required surety, for all
required public improvements. This agreement shall include the construction uction of
three temporary cul -de -sacs (Condition 3) and a ten -foot wide •
bi tumi noun tra
(eight feet wide if no fencing) along he west l ine of •
g Lot One, Block One,. w
n
the proposed easement. Fencing wi 1 l not be required i red i f. the tra q is constructed
before the dwell on the adjacent lots.. If fencing is to be constructed the
type, location and height shall be a y '
g approved b the. parks. director
e on the Drop reference c plat. to the
2 c p e temporary on the north end of
ewood Court.
3. A quit -claim deed(s) shall be submitted with the
108 foot developer's agreement to deed
of diameter temporary cul -de -sacs to the city for:
a. The north end of Lakewood Court,
b. The west end of Valley View Drive..
c. The east end of Dorland Curve or the south end of L akewood Court.
These easements may be located on adjoining n i n proper
� g P p ty.
4. Change the street names as follows:
a. Show Lakewood Court south of Dorland Curve.
b. Change Lakewood Court north of Dorland Curve and southwest of Lot one,
Block Two to Lakewood Drive.
c. Change Lakewood Court between the west line of Lot One, B l o c k Two and the
east l i n e of the plat to Timber Avenue.
d.. Change Dorland Curve east of Lakewood Drive t '
o Phyl�s Avenue.
e. Change Valley Vi ew Dri ve to V a l l e y View Avenue
59 Lot One, B l o c k One shall be increased to at •
s 1 east 100 feet � n wi dth at the
-bu i l d i n
g setback line ne and 100 feet i n depth.
6. E =1.imi hate ref.ere.nce -to the. vacated 100- foot '
wide drainage easement that
,.crosses , the southe portion of Blocks Five and Six. Th
easement shown alon the nor e proposed storm sewer
g no line of Lots Twelve and Fifteen, Block Six shal
. 1 be
retained.
5 6 -2 -86
7. Eliminate reference to the vacated 100—foot '
t w de drainage easement that crosses
the southerly portion of Blocks Five and Six. The proposed storm sewer easement
shown al ong the north line of Lots Twelve and Fifteen '
Block Six shall be retained.
8. Eliminate the proposed ondin easement •
P g ton Lot One, Block Four.'' grading
plan s_ha l l be revised. to restr.i ct the - - pond i n area -to: Outl of B
g The storm sewer
easement shall be retained.
quit -claim ;deed(s shall- be :sum
bit .
submitted:. with the final .:plat_. app cation to:
a. Deed Out 1 of A to ' the c i ty. 'for park—purposes,
b.. Deed Outl of - B.- to . the.. city- for - drai na e
g purposes.
108 The east property line ne of Outl
Y of B shall be moved east to coincide with east
boundary of the proposed drainage easement. Reference to
the easement shall be
eliminated,
11. A storm sewer easement shall be shown on the final plat in the southeast corner. of
Lot Five, Block Fi for the proposed storm sewer fa •
facilities. The location of the
easement shall be approved by the city engi neer.
12. E l i m i n a t e Out 1 of C. The area to •
�� be dedicated for the trail use should be
labeled "pedestrian way.
The commission also recommends the e council rezone the site of the Jefferson Fourth
Addition from F, farm residence to R -1, single dwelling,
g.
Commissioner Whitcomb seconded •
Ayes -- Commissioners Axdahl, Barrett,
Cardinal, nal, Ditch, Fischer, Fiol a, Larson, Whitcomb
itcomb
X. COMMISSION PRESENTATIONS
A. Council Meeting of May 22 , 1986
XI. STAFF PRESENTATIONS
A.' Council Meeting of June 9 1986 Commission •
. � mission Representative: D. Whitcomb
X. ADJOURNMENT
Meeti adjourned at 9:05
6 6 -2 -86
MEMORANDUM
TO: City Mana
FROM: Finance Director O�
RE: Amendment of Development Pro and Tax Increment
Financin Plan
DATE: June 17, 1986
Action b Council,
Endorsed—..-_.__._
Modif ied
Re ected....
Date--.
On April 28th the Council desi nine
0
pro to receive financin
b the 1986 Tax Increment Bonds. The attached Development Pro and
Tax Increment Financin Plans have been amended to incorporate the • nine
projects desi on April 28th.
It is recommended that the attached resolution be adopted to formall
approve the amendment of the Development Pro and Tax Increment
Financin Plan.
DF/ac
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA
HELD: JUNE 23, 1986
Pursuant to due call and notice thereof, a regular
1.meeting of the City Council of the City of Maplewood, Ramsey
County, Minnesota, was duly held on the 23rd day of June,
1986, at 7 :00 o'clock p.m.
The following members of the Council were present:
and the following were absent:
Member introduced the following
resolution and moved its adoption:
RESOLUTION AMENDING THE DEVELOPMENT PROGRAM
RELATING TO DEVELOPMENT DISTRICT NO. 1
AND AMENDING THE TAX INCREMENT FINANCING PLANS
RELATING TO ECONOMIC DEVELOPMENT DISTRICT NO. 1 -1,
HOUSING DISTRICT NO. 1 -1 AND HOUSING DISTRICT NO. 1 -2
WHEREAS:
A.. The City of Maplewood on October 28, 1985, created
Development District No. 1 and adopted a development program
with respect thereto and created Economic Development District
No. 1-1,.-Housing District No. 1 -1 and Housing District No.
1 -2 (collectively, the "Tax Increment Districts ") within Development
District No. 1 and adopted tax increment financing plans with
respect thereto under the provisions of Minnesota Statutes,
Section 273.71 to 273.78 and Chapter 472A (collectively, the
"Act "); and
B. The Council desires to amend the development program
and the tax increment financing plans relating to Development
District No. 1 and the Tax Increment Districts and has caused
to be prepared a modified development program and tax increment
financing plans.
.i i,
NOW THEREFORE, BE IT RESOLVED, by the City Counc
of the City of Map lewood as follows
y 1
P flows:
1. Development Program The modified.devel
or Development District opment
program f P No. 1, a copy of which is
on file in the office of the City Manager, i s a
meat Program g adopted as the
Develo
P g m for Development District No. 1.
2. Tax Increment Financing Plans The modified
tax increment financing a d
g p ns for the Tax Increment Districts,
copies of which are on file in the office of the '
City Manager,
are adopted as the tax increment financing plans for the Tax
Increment Districts, and the City Council makes
the following
findings:
(a) Economic Development District No. 1 -1
is an economic development district as defined in Minnesota
Statutes, Section 273.73, the specific basis for '
being:
such determination
Economic Development District 1 -1 is
being created so that the tax increments
derived therefrom can be used to fund
the public improvements set forth in the
development program which will stimulate
additional development in Development
District No. 1, thereby creating ew
jobs and expanding g
p ing the City's tax base.
(b) Housing District No. 1 -1 and Housing District
No. 1 -2 are housing districts as d g rict
defined in Minnesota Statutes,
Section 273.73, the specific basis for such deter '
being;
urination
Housing District No. 1 -1 and Housing
District No. 1 -2 each consist of rental
housing projects. Not less than twenty
percent of the rental
units within both
Housing District No. 1 -1 and Housing
District No. 1 -2 will be rented to low
and moderate income persons and families
which are defined by federal law to be
persons and families whose income does not
exceed eighty percent of the median family
income for the Saint Pa ul /Minneapolis are
a .
(c) The proposed development in the opinion
of the City Council, would not occur
r solely through private
investment within the reasonably foreseeable
� Y e future and therefore
the use of tax
increment financing is deemed necessary.
The reasons supporting this finding are that:
The development - activities within
Development District No. 1 to be
financed by tax increment financing are
not financeable using traditional
methods of municipal financing. Private
investment will not finance these
development activities because of
prohibitive costs. It is necessary to
finance these development activities
through the use of tax increment
financing so that other development by
private enterprise will occur within
Development District No. 1.
(d) The tax increment financing plans for
the Tax Increment Districts conform to the general plan for
development or redevelopment of the City of Maplewood.as a
whole.
that:
The reasons for supporting this finding are
(i) The Tax Increment Districts are properly
zoned;
The tax increment financing plans will
generally compliment and serve to implement
policies adopted in the City's
comprehensive plan.
(e) The tax increment financing plans will
afford maximum opportunity, consistent with the sound needs
of the City of Maplewood as a whole, for the development or
redevelopment of Development District No. l by private enterprise.
The reasons supporting this finding are that:
As previously stated the
development activities, consisting of
public improvements, to be financed by
tax increment financing are necessary so
that additional commercial and housing
development by private enterprise can
occur within Development District No. 1.
3. Public Purpose The development program for
Development District No. 1 and the adoption of the tax increment
financing plans for the Tax Increment Districts
all respects to the requirements of the Act and
fulfill a need to .develop an area of the City w;
built up to provide employment opportunities to
tax base, and to improve the general economy of
and thereby serves a public purpose
conform in
will help
hick is already
improve the
the State
4. Filin . The City Clerk is further authorized
and directed to file a copy of the development program and
tax increment financing plans for the Tax Increment Districts
with the Commissioner of Energy and Economic Development.
5. Administration The administration of Development
District No 1 is assigned to the City Manager who shall from
: to time be granted such powers and duties pursuant to
Minnesota Statutes, Sections 472A.09 and 472A.10 as the City
Council may deem appropriate.
The motion for the adoption of the foregoing resolution
was duly seconded by member and
upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed
and adopted
001
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and
acting City Clerk of the City of Maplewood, Minnesota, DO
HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my
office, and that the same is a full, true and complete transcript
of the minutes of a meeting of the City Council of said City,
duly called and held on the date therein indicated, insofar
as such minutes relate to the modification of the City's existing
development program and tax increment financing plan.
WITNESS my hand and the seal of said City this
day of 1986.
City Clerk
(SEAL)
002
d
MLI: 06/16/86
506F
MODIFIED
DEVELOPMENT PROGRAM
for
DEVELOPMENT DISTRICT NO* 1
MODIFIED
TAX INCREMENT FINANCING PLANS FOR
ECONOMIC DEVELOPMENT DISTRICT NO. 1 -1
HOUSING DISTRICT NO. 1 -1
HOUSING DISTRICT NO. 1 -2
for
CITY OF MAPLEWOOD, MINNESOTA
June 23, 1986
This document was drafted by:
BRIGGS AND MORGAN
2200 First National Bank
Building
St. Paul, Minnesota 55101
SECTION I
DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 1
191. Definitions The terms defined below shall, for
purposes of this Development Program and Tax Increment
Financing Plan, have the meanings herein specified, unless the
context otherwise specifically requires:
" City " means the City of Maplewood, a municipal
corporation and political subdivision of the State of
Minnesota. The City has a Statutory City -Plan A form of
government.
" Comprehensive Plan means the City's Comprehensive Plan
submitted to the Metropolitan Council pursuant to Minnesota
Statutes, 473.173, which contains the objectives, policies,
standards and programs to guide public and private land use,
development, redevelopment and preservation for all lands and
water within the City.
" Council " means the City Council of the City, also
referred to as the governing body. (See "Governing Body"
below.)
"Count " means the County of Ramsey, Minnesota.
" Development District Act means the statutory provisions
of Minnesota Statutes, Chapter 472A. as amended and
supplemented.
" Development District means Development District No. 1 in
the City, which is created and established hereto pursuant to
and in accordance with the Development District Act, and is
geographically described in Exhibit A.
" Development Program means this Development Program for
Development District No. 1, initially adopted by the Council on
October 28, 1985 . As defined in Minnesota Statutes, Section
47 2A.02 , Subdivision 5, a development program is a statement of
objectives of the City for improvement of a development
district which contains a complete statement as to the public
facilities to be constructed within the district, the open
space to be created, the environmental controls to be applied,
the proposed reuse of private property and the proposed
operations of the district after the capital improvements
within the district have been completed.
" Economic Development District means a type of tax
increment financing district which consists of any project, or
portions of a project, not meeting the requirements found in
the definition of redevelopment district or housing district,
but which the City finds to be in the public interest because:
(a) It will discourage commerce,
industry or manufacturing from moving their
operations to another state; or
(b) It will result in increased
employment in the municipality; or
(c) It will result in preservation and
enhancement of the tax base of the
municipality.
" Governing Body means the duly elected City Council as
defined in Minnesota Statutes, §472A*02, subd. 10.
" Housing District means a type of tax increment financing
district which consists of a project, or a portion of a
project, intended for occupancy, in part, by persons or
families of low and moderate income, as defined in chapter
462A, Title II of the National Housing Act of 1937, as amended,
Title V of the Housing Act of 1949, as amended, any other
similar present or future federal, state, or municipal
legislation, or the regulations promulgated under any of those
acts, as defined in Minnesota Statutes, Section 273973, subd.
11.
" Municipal Industrial Development Act means the statutory
provisions of Minnesota Statutes, Chapter 474, as amended.
" Municipality " means any city, however organized as
defined in Minnesota Statutes §472A.02, subd. 2.
"State" means the State of Minnesota.
2
"Tax Increment Bonds" means any general obligation or
revenue tax increment bonds issued and to be issued by the City
to finance the public costs associated with Development
District No. 1 as stated in the Development Program and in the
Tax Increment Financing Plan for the Tax Increment Financing
Districts within Development District No. 1. The term "Tax
Increment Bonds" shall also include any obligations issued to
refund the Tax Increment Bonds.
" Tax Increment Financing District means any tax increment
financing district presently established or to be established
in the future in Development District No. 1.
" Tax Increment Financing Act means the statutory
provisions of Minnesota Statutes, Sections 273.71 through
273-78, inclusive , as amended.
" Tax Increment Financing Plan means the respective Tax
Increment Financing Plan for each Tax Increment Financing
District located within the Development District.
1.2. Statement of Public Purpose The Council (the
"Council ") in and for the City of Maplewood, Minnesota (the
"City ") has determined that there is a need for housing,
development and redevelopment within the corporate limits of
the City to provide employment opportunities, to enhance
development opportunities for the private sector, to improve
the tax base and to improve the general economy of the City,
the County of Ramsey and the State of Minnesota. It is found
that there are certain parcels of property within the
Development District which are potentially more useful,
is and valuable than s being realized under existing
conditions, is less productive because of the lack of proper
utilization, and, therefore, are not contributing to the tax
base of the City to their full potential. In addition, it is
hereby found that there is a need for public improvements to
encourage development.
Therefore, the City has determined to exercise its
authority to develop a program for improving the Development
District of the City to provide impetus for private
development, to maintain and increase employment, to utilize
existing potential and to provide other facilities as are
outlined in the Development Program adopted by the City.
3
The Council has also determined that the proposed
developments would not occur solely through private investment
in the forseeable future; that the tax increment financing
plans proposed herein are consistent with the Development
Program; and that the tax increment financing plans will afford
maximum opportunity, consistent with the sound needs of the
municipality as a whole, for the development or redevelopment
of the Development District by private enterprise.
The Council finds that the welfare of the City as well as
the State of Minnesota requires active promotion, attraction,
encouragement and development of economically sound industry
and commerce to carry out its stated public purpose objectives.
1,93o Statutory Authority THE DEVELOPMENT DISTRICT ACT*
The Development District Act, authorizes the City, upon certain
public purpose findings by the Council, to establish and
designate development districts within the City and to
establish, develop and administer development programs in
regard thereto, all for the purpose of creating funding for the
financing of necessary activities and improvements within the
City.
In accordance with the purposes set forth in Section
472A.01 of the Development District Act, the Council hereby
establishes Development District No. 1, as described in
Exhibit A, for the purposes of enhancing the environment in
which existing businesses are located, thus helping to secure
their continued existence and potential additional development
within the City, and promoting new and on -going development in
Development District No. 1, both of which will provide
employment opportunities, improve the tax base of the City and
contribute positively to the economy of the State.
THE TAX INCREMENT FINANCING ACT. The Tax Increment
Financing Act, provides the procedure for the establishment of
tax increment districts for the use of tax increment financing
authorized by the Development District Act for the funding of
qualified public activities and improvements.
Within the Development District, the City initially plans
to establish two housing districts as the types of tax
increment financing district described in Section 273.73,
subd. 11 for Housing District No. 1 -1 and Housing District
No. 1 -2 and plans to establish an economic development district
4
0
as the type of tax increment financing district described in
Section 273-73, Subd. 12 for Economic Development District
No. 1 -1.
1.4 Statement of Need. The Development District is
established by the City of Maplewood for the purpose of
promoting the redevelopment of existing commercial areas and
the development of new business opportunities within the
community. The City has found that the area within the
Development District has not realized its greatest development
potential due to a variety of factors. Included in the
development barriers identified by the City are: inadequate
public improvements, improper land use and utilization, and
lack of investment. The City has found that the creation of
the Development District and the utilization of tax increment
financing is needed to remove these barriers and to promote
development of the community.
1.5 Statement of Objectives The Council determines that
it is necessary, desireable and in the public interest to
establish the Development District in the City, pursuant to the
authority of the Development District Act. The Council finds
that the creation of the Development District is necessary to
give the City the ability to meet certain public purpose
objectives that would not be otherwise obtainable in the
foreseeable future without intervention by the City in the
normal development process.
The City intends to satisfy the following objectives
through the implementation of the Development Program:
(a) To provide safe, decent, sanitary
housing for all residents of the city and in
particular low and moderate income residents.
(b) To provide an adequate housing
supply for all residents at a cost they can
afford.
(c) To provide housing choices for low
and moderate income residents who find
housing opportunities are not available to
them because of economic conditions.
(d) To provide project activities which
will assist in making possible the
construction of a planned apartment for low
5
and moderate income residents, as well, as
improving health, welfare and convenience of
citizens residing in the Development
District.
(e) Provide for the financing and
construction of public improvements in the
Development District, necessary for the
orderly and beneficial development of the
Development District and adjacent areas of
the City.
(f) Promote and secure the prompt
development of certain property in the
Development District, which property is not
now in productive use or in its highest and
best use, in a manner consistent with the
City's Comprehensive Plan and with a minimum
adverse impact on the environment, and
thereby promote and secure the development of
other land in the City.
(g) Promote and secure additional
employment opportunities within the
Development District and the City for
residents of the City and the surrounding
area, thereby improving living standards,
reducing unemployment and the loss of skilled
and unskilled labor and other human resources
in the City.
(h) Secure the increase of property
subject to taxation by the City, Independent
School District No. 622, Ramsey County, and
other taxing jurisdictions in order to better
enable such entities to pay for governmental
services and programs required to be provided
by them .
(i) Promote the concentration of new
desirable residential, commercial, office,
restaurant, and other appropriate development
in the Development District so as to maintain
the area in a manner compatible with its
accessibility and prominence in the City.
C0
(j) Encourage local business expansion,
improvement and development, whenever
possible.
(k) Create a desirable and unique
character within the Development District
through quality land use alternatives and
design quality in new and remodeled
buildings.
(1) Encourage and provide maximum
opportunity for private redevelopment of
existing areas and structures which are
compatible with the Development Program.
1.6 Boundaries of Develo ment District The area within
the Development District is set forth in Exhibit A.
1.7 Development Activities Development activities
within the Development District must be financially feasible,
marketable and be compatible with long -range development
strategies of the City. The following recommendations
represent the options that satisfy community development
objectives for the Development District while taking advantage
of opportunities which are currently available. The City will
perform all project activities pursuant to the statute and in
doing so, anticipates that the following may, but are not
required to be undertaken:
(a) The making of studies, planning,
and informal activities relating to the
Development Program.
(b) The implementation and
administration of the Development Program.
(c) The construction or reconstruction
of streets, sidewalks, utilities, and other
public improvements including but not limited
to:
(i) the
water and sewer
Southlawn Drive
County Road D;
(ii) the
water and sewer
Road from Highw,
construction of street,
improvements on
from Beam Avenue to
construction of street,
improvements on McKnight
3y 36 to Conway Avenue;
7
(iii) the construction of a water
tower three hundred feet north of
Glendon Street and Stillwater Road;
(iv) the construction of water
main on Hudson place;
(v) the installation of traffic
lights at Hazelwood Avenue and Southl awn
Avenue on Beam Avenue.
(vi) acquisition of land and
improvement of Hazelwood Park located at
County Road C east of Hazelwood Avenue;
(vii) improvement of Playcrest
Park located at Lydia Avenue and
McKnight Road;
(viii) acquisition and expansion of
Harvest Park located at Hazelwood Avenue
south of County Road C and North of
Highway 36.
(d) The acquisition of property
consistent with the objectives of the
Development Program.
(e) The preparation of property for use
including demolition of structures, clearance
of sites, placement of fill, and installation
of utilities.
(f) The resale of property to
developers.
(g) The provision of relocation
assistance to businesses and homeowners as
may be required by this Development Program.
(h) The issuance of Tax Increment Bonds
to finance public costs of the Development
Program or to evidence the City's obligation
to reimburse developers for all or part of
the public costs of the Development Program
incurred or to be incurred by it pursuant to
a Development Agreement.
Fool
(i) The use of tax increments derived
from a Tax Increment Financing District
within the Development District to pay debt
service on Tax Increment Bonds or otherwise
pay the public cost of the Development
Program,
1.8 ayment of Public Cost. It is anticipated that the
public cost of the Development Program will be paid primarily
from the tax increments to be derived from the Development
District, either directly or indirectly by payment of project
eligible expenses, by reimbursement of Developers for items of
public cost paid directly by developers, or by some combination
of these methods. The City reserves the right to utilize
special assessments, general property taxes, utility revenues,
and other sources of revenue which the City may apply to pay
the public cost.
1.9. Environmental Controls. The proposed Tax Increment
Financing Districts within the Development District do not
present significant environmental concerns. All municipal
actions, public improvements and private development shall be
carried out in a manner consistent with existing environmental
standards.
1.10 Park and Open Space to be Created Park and open
space within the Development District No. 1 will be created in
accordance with the zoning and platting ordinances of the City.
The City may undertake the following park improvements:
(a) the acquisition of land and improvement of
Hazelwood Park located at County Road C east of Hazelwood
Avenue;
(b) the improvement of Playcrest Park located at
Lydia Avenue and McKnight Road.
(c) the acquisition and expansion of Harvest Park
located at Hazelwood Avenue south of County Road C and
North of Highway 36.
1.11. Proposed Reuse of Property The Development
Program does not contemplate the acquisition of private
property until such time as a private developer presents an
economically feasible program for the reuse of that property.
Proposals, in order to be considered, must be within the
framework of the above cited goals and objectives, and must
clearly demonstrate feasibility as a public program. Prior to
formal consideration of the acquisition of any property, the
9
City Council will require a binding contract, performance bond
and /or other evidence or guarantees that a supporting tax
increment or other funds will be available to repay the public
cost associated with the proposed acquisition. It shall be the
intent of the City to negotiate the acquisition of property
whenever necessary. Appropriate restrictions regarding the
reuse and redevelopment of property shall be incorporated into
any land sale contract to which the City is a part.
1.12. Administration and Maintenance of Development
District Maintenance and operation of the public improvements
will be the responsibility of the City Manager who shall serve
as administrator of the Development District. Each year the
administrator will submit to the Council the maintenance and
operation budget for the following year.
The administrator will administer the Development District
pursuant to the provisions of Section 472A.10 of the
Development District Act; provided, however, that such powers
may only be exercised at the direction of the Council. No
action taken by the administrator pursuant to the above-
mentioned powers shall be effective without authorization by
the Council.
1.13. Rehabilitation. Owners of properties within the
Development District will be encouraged to rehabilitate their
properties to conform with the applicable state and local codes
and ordinances, as well as any design standards. Owners of
properties who purchase property within the Development
District from the City may be required to rehabilitate their
properties as condition of sale of land. The City will provide
such rehabilitation assistance as may be available from
federal, state or local sources,,
1.14. Relocation No person will be displaced and have
to be relocated as a result of the Development Program. The
City accepts its responsibility for providing for relocation
pursuant to Section 472A.12 of the Development District Act.
1.15. Amendments. The City reserves the right to alter
and amend the Development Program and the tax increment
financing plans, subject to the provisions of state law
regulating such action. The City specifically reserves the
right to change the size of the Development District and the
Tax Increment Financing Districts, the public cost of the
Development Program and the amount of Tax Increment Bonds to be
issued to finance such cost by following the procedures
specified in Minnesota Statutes, Section 273.74, Subdivision 4.
10
SECTION II
TAX INCREMENT FINANCING PLAN FOR
ECONOMIC DEVELOPMENT DISTRICT NO* 1 -1
HOUSING DISTRICT NO. 1-1
HOUSING DISTRICT NO* 1 =2
2.1 Statement of Objectives
See Section I, Subsection 1.5, Development Program for
Development District No. 1.
2.2 Development Program
See Section I, Subsection 1.3, Development Program for
Development District No. 1.
2.3 Parcels to be Included in Tax Increment Financing District.
ECONOMIC DEVELOPMENT DISTRICT NO. 1 -1
Economic Development District No. 1 -1 is made up of
certain parcels located within Development District No,, 1. The
specific parcels contained in the Tax Increment District are
described in Exhibit B.
HOUSING DISTRICT NO 1 -1
Housing District No. 1 -1 is made up of certain parcels
located within Development District No. 1. The specific
parcels contained in Housing District No. 1 -1 are described in
Exhibit C.
HOUSING DISTRICT NO. 1 -2
Housing District No. 1 -2 is made up of certain parcels
located within Development District No. 1. The specific
11
parcels contained in Housing District No. 1 -2 are described in
Exhibit D
2.4 Parcels to be Acquired
At this time the City does not intend to acquire and
reconvey any parcels to specific developers of property within
the City The City intends to acquire rights of way in
connection with the construction of certain public improvements
within the Development District. The City intends to acquire
two parcels of land if it undertakes the expansion of Hazelwood
Park. These parcels are described as follows:
The Fee Owners of the north parcel are Bruce M.
Mogren, Eugene Fe Arndt, et al.
Legal description: That part of the West 408.8
feet of the E� of the SE-1/4 of Section 3 ,
Township 29, Range 22, Ramsey Coe, Minn* lying
North of the South 1,243900 feet of said E 2 of the
SE -1/4 and South of the North 912.00 feet of said
Ell of SE-1/4, according to the U. S . Govt. Survey
thereof.
Size: 4.11 acres.
Fee Owners of the south property are Lawrence S.
Dotte and Donald A. Kainz, Trustees of the profit
sharing trust of the Donlar Corp. and Contract
Purchaser Eugene F. Arndt.
Legal description: The North 400 feet of the
South 1,243 feet of the West 408 feet of the
SE-1/4, of the SE-1/4, Section 3, Township 29,
Range 22
and
The North 200 feet of the South 1, 043 feet of the
East 510 feet of the West 558 feet of the SW-1/4
of the SE -1/4, of Section 2, Township 29, Range
12
22, except the North 30 feet of the East 100 feet
of the West 408 feet thereof, all in Ramsey Co.,
Minn.
Size: 4.06 acres.
2.5 Development Activity in Develo ment District No. 1 for -which
Contracts Have Been Signed
(a) Zantigo Restaurant on County Road is being
developed by Zantigo Mexican Restaurants, Inc. on County
Road D, West of White Bear Avenue. The contractor is
William Kranz Construction and the cost of the project is
$260,000.
(b) Maple Ridge Square Shopping Center is being
developed by Curt Johnson and Joe Weis - Weis Builders,
Inc. at the intersection of Gervais Avenue and White Bear
Avenue. The contractor is Weis Builders and the cost of
the project is $2,318,383.
(c) Maple Ridge Apartments is being developed by
Podawiltz Development Company on County Road D, west of
White Bear Avenue. The contractor is Avon Lumber Company,
Inc. and the cost of the project is $2,800,000.
(d) Maple Ridge Estate Apartments is being developed
by Maple Ridge Development Corporation at the intersection
of Stillwater Road and Stillwater Avenue. The contractor
is Steve Haight Construction and the cost of the project
is $3,999,000.
2.6 Other Specific Development Expected to Occur Within Development
n i Q+ ri n+ ATr% l
(a) the construction of Century Ridge Apartments on
Century Avenue south of Battle Creek;
13
(b) the construction of Hazel Ridge Apartments at
the intersection of Hazelwood Avenue and County Road C;
(c) the construction of Beaver Creek Apartments at
the intersection of Ferndale and Ivy Street;
(d) an expansion of Maplewood Mall;
(e) the rehabilitation and renovation of Keller Lake
Shopping Center.
It is anticipated that the above projects will be started
within one year.
2.7 Est imated Cost of Project Costs and Supportive Data.
The estimated costs of certain of the public improvements
and park improvements set forth in the Development Program to
be made within Development District No. 1 and financed by tax
increments to be derived from Economic Development District No.
1--1 Housing District No. 1 -1 and Housing District No. 1 -2
within Development District No. 1 are $2,188,870.
PUBLIC IMPROVEMENTS &
PARK IMPROVEMENTS $ 2 ,188 , 8 70.00
LEGAL FEES, PLANNING FEES,
COSTS OF ISSUANCE & CONTINGENCY $ 33,644.35
BOND DISCOUNT $ 4 7 , 310.00
INTEREST ON BONDS PRIOR TO RECEIPT
OF TAX INCREMENT TO FULLY FUND
PRINCIPAL AND INTEREST $ 236,511979
LESS INTEREST INCOME DURING
CAPITALIZED INTEREST PERIOD
EARNED AT 6$ ($ 16,336.14)
TOTAL AMOUNTS OF BONDS
TO BE SOLD $2,490,000.00
14
SUPPORTIVE DATA FOR ESTIMATED COSTS OF IMPROVEMENT
FOR DEVELOPMENT DISTRICT UNDER DEVELOPMENT PROGRAM
ITEM
PUBLIC IMPROVEMENTS
PROFESSIONAL SERVICES
BASIS FOR ESTIMATE
Estimates by City Staf f
Estimates of Project
Costs for legal
assistance, bond issuance
costs, planning provided
by Miller & Schroeder
Financial, Inc.
INTEREST ON BONDS PRIOR
TO RECEIPT OF TAX INCRE-
MENT TO FULLY FUND
PRINCIPAL AND INTEREST
The amount of capitalized interest
will be equal to an amount suf -
ficient to pay interest on the
Tax Increment Bonds from the
date of issue until the date of
collection of sufficient tax
increments to meet scheduled
interest payments when due, but not
exceeding 3 years as required by
Minnesota Statutes, Chapter 475.
Predicting capitalized interest
prior to issuance is extremely
difficult as it is a function of
interest rates, construction
schedules and tax timing;
therefore, the above figure is only
an estimate of capitalized interest
and is subject to change.
2.8 Estimated Amount of Bonded Indebtedness
It is anticipated that Tax Increment Bonds in the amount
of $2,490,000 will be incurred with respect to this portion of
Development District No. 1.
2.9 Sources of Revenue
It is anticipated that the sources of revenue to pay the
costs associated with Development District No. 1 are Tax
Increment Bond proceeds, state -aid funds, special assessments
and park funds .
15
2.10 or' final Assessed Value and Fiscal Disparities.
ECONOMIC DEVELOPMENT DISTRICT NO* 1-1:
The original assessed value of all taxable property in
Economic Development District No. 1 -1 as most recently
certified by the Commissioner of Revenue of the State of
Minnesota, being the certification made in 1985 with respect to
the assessed value of such property as of January 2, 1985, for
taxes payable in 1986 is estimated to be $278,560.
Minnesota Statutes 273.76, Subdivision 1, requires that
the original assessed value in economic development districts
be adjusted on an annual basis. The rate of adjustment is
equal to the average percentage increase in the assessed value
of all property in the Economic Development District No. 1 -1
during the five years prior to certification. The rate of
adjustment for the District is approximately 1.0845.
The City hereby elects the method of tax increment
computation set forth in Section 273976, Subdivision 3, clause
(b)e
HOUSING DISTRICT NO. 1 -1
The original assessed value of all
Housing District No. 1 -1 as most recent
Commissioner of Revenue of the State of
certification made in 1984 with respect
of such property as of January 2, 1985,
1985 is estimated to be $3,160.
taxable property in
ly certified by the
Minnesota, being the
to the assessed value
0
for taxes payable in
16
HOUSING DISTRICT NO. 1 -2
The original assessed value of all
Housing District No. 1 -2 as most recent.
Commissioner of Revenue of the State of
certification made in 1985 with respect
of such property as of January 2, 1985,
1986 is estimated to be $ 3 7 , 440 .
taxable property in the
ly certified by the
Minnesota, being the
to the Assessed Value
for taxes payable in
2.11 Estimated Captured Assessed Value
Each year the County Auditor will measure the amount of
increase or decrease in the total assessed value of Economic
Development District No. 1 -1, Housing District No. 1 -1 and
Housing District No. 1 -2 to calculate the tax increment payable
to the City of Maplewood. In any year in which there is an
increase in total assessed valuation in Economic Development
District No. 1 -1, Housing District No. 1 -1 and Housing District
No. 1 -2 above the original assessed value, a tax increment will
be payable. In any year in which the total assessed valuation
in Economic Development District No. 1 -1, Housing District No.
1 -1 and Housing District No. 1 -2 declines below the original
assessed valuation, no assessed valuation will be captured and
no tax increment will be payable.
17
The County Auditor shall certify in each year after the
date the original assessed value was certified, the amount the
original assessed value has increased or decreased as a result
of:
1e change in tax exempt status of property;
2. reduction or enlargement of the geographic
boundaries of the district;
3. change due to stipulations, adjustments,
negotiated or court- ordered abatements.
ECONOMIC DEVELOPMENT DISTRICT NO* 1 -1
Upon completion of the development expected to occur
within Economic Development District No. 1 -1 the City estimates
the assessed value of the Property within Economic Development
District No. 1 -1 to be $1,822,566.
The captured assessed value upon completion is expected to
annually approximate $1,233,838.73. This amount will be
captured for up to 8 years or until the Tax Increment Bonds are
retired. The city requests 72.8339% of the available increase
in assessed value from Economic Development District No. 1 -1
for repayment of Tax Increment Bonds and current expenditures
authorized by this Tax Increment Financing Plan (the balance of
the increase being used to pay the fiscal disparaties contribu-
tion of Economic Development Distruct No. 1 -1 ).
l
HOUSING DISTRICT NO* 1 -1
Upon completion of the development expected to occur
u
within Housing District No. 1 -1 the City estimates the assessed
value of the property within Housing District No. 1 -1 to be
$794,750.
The captured assessed value upon completion is expected to
annually approximate $791,590,. This amount will be captured
for up to 25 years or until the Tax Increment Bonds are
retired. The City requests 100% of the available increase in
assessed value from Housing District No. 1 -1 for repayment of
Tax Increment Bonds and current expenditures authorized by this
Tax Increment Financing Plan,,
HOUSING DISTRICT NO. 1 -2
Upon completion of the development expected to occur
within Housing District No. 1 -2 the City estimates the assessed
value of the property within Housing District No. 1 -2 to be
$1
The captured assessed value upon completion is expected to
annually approximate $1,263,060. This amount will be captured
for up to 25 years or until the Tax Increment Bonds are
retired. The City requests 100% of the available increase in
Z
19
assessed value from Housing District No. 1 -2 for repayment of
Tax Increment Bonds and current expenditures authorized by this
Tax Increment Financing Plan.
2.12 Type of Tax Increment Financing District
ECONOMIC DEVELOPMENT DISTRICT NO. 1 -1
Pursuant to Section 273.74, Subdivision 10 of the Act, the
City finds that Economic Development District No. 1 -1 qualifies
as an "economic development district ";
19 Economic Development District No. 1 -1 does not
meet the requirements to qualify as either a housing or a
redevelopment district.
29 The creation of Economic Development District No.
1 -1 is in the public interest because it will preserve and
enhance the tax base of the City and it will result in
increased employment within the City.
HOUSING DISTRICT NO. 1-1:
and
HOUSING DISTRICT NO. 1 -2:
Pursuant to Section 273-74, Subdivision 10 of the Act, the
City finds that Housing District No. 1 -1 and Housing District
No. 1 -2 each qualify as a "housing district" because a portion
of each project is intended for occupancy, in part, by persons
of low and moderate income as defined in Minnesota Statutes,
20
Chapter 462A, Title II of the National Housing Act of 1934, the
National Housing Act of 1959, the United States Housing Act of
1937, as amended, Title V of the Housing Act of 1949, as
amended, any other similar present or future federal, state, or
municipal legislation, or the regulations promulgated under any
of those acts,.
2.13 Duration of Tax Increment Financing Districts
ECONOMIC DEVELOPMENT DISTRICT NO. 1 -1:
The Act allows "economic development districts" to remain
in existence for a period of 8 years from the receipt of the
first tax increment or 10 years from the approval of the tax
increment financing plan, whichever is less. Based on these
limitations it is anticipated that Economic Development
District No. 1 -1 will remain in effect until eight years from
the receipt of the first tax increment.
HOUSING DISTRICT NO. 1 -1:
and
HOUSING DISTRICT NO. 1 -2:
The Act allows "housing districts" to remain in existence
for a period of 25 years from the receipt of the first tax
increment. Based on this limitation it is anticipated that
Housing District No. 1 -1 and Housing District No. 1 -2 will
remain in effect until June, 2012,
21
2.14 Estimated Impact of Tax Increment Financing
ECONOMIC DEVELOPMENT DISTRICT NO* 1 -1
The estimated impact of Economic Development District No.
1 -1 on the other taxing jurisdictions within Economic Develop-
went District No. 1 -1 is set forth on Table I.
HOUSING DISTRICT NO. 1 -1
The estimated impact of Housing District No. 1-1 on the
other taxing jurisdictions within Housing District No. 1 -1 is
set forth on Table II.
HOUSING DISTRICT NO. 1 -2
The estimated impact of Housing District No. 1 -2 on the
other taxing jurisdictions within Housing District No. 1 -2 is
set forth on Table III.
2.15 Cash Flow Analysis See Table IV.
22
if\ltJl7 a� t�.L aI u. SJWL"i a uJa• s aPi v a asiv
r
r'
DEVELOPMENT DISTRICT IMPACT ON TAX 8A5E, : r
DEVELOPMENT DISTRICT IMPACT ON MILL RATES:
POTENTIAL
JURISDICTION CURRENT MILD RATE TAXES GENERATED
COUNTY OF RAMSIBY 31.867 50, 080
CITY OF Mapl 17.747 32
OTHER ( 1) 6 , 310 11
SCHOOL DISTRICT #622 590453 108,357
a
to
r
1. Other tying jurisdictions include
ORIGINAL
DI AS
FUTURE
DISTRICT AS
ASSESSED
PERCENT OF
ASSESSED
PERCENT OF
JURISDICTION
TAX RASE
VALUE Emmommomm
JURISDICTION
VALUE
JtIRISDICTIOIL
COUNT OF RAMSEY
3.200 409, 041
278
.008 7%
1, 822 , 5f 6
.0569%
i lewood
CITY OF P
263,146 , 550
278 , 56+0
. 10592
1 822 , 566
069262
SCHOOL DISTRICT # 62 2
376 s 995
278
.0740%
1. 822 , 566
.4842%
DEVELOPMENT DISTRICT IMPACT ON MILL RATES:
POTENTIAL
JURISDICTION CURRENT MILD RATE TAXES GENERATED
COUNTY OF RAMSIBY 31.867 50, 080
CITY OF Mapl 17.747 32
OTHER ( 1) 6 , 310 11
SCHOOL DISTRICT #622 590453 108,357
a
to
r
1. Other tying jurisdictions include
MOUSING DISTRICT Nod 1'-1
t.
' s
DEVEIAOPMENT DISTRICT IMPACT ON TAX EASE
DEVELOPMENT DISTRICT IMPACT ON HILL RAT
POTENTIAL
JURISDICTION CURRENT MILL RATE TAXES GENE RATED
COUNTY OF RAMSEY 31.867 25
CITY OF Mapl ewodd 179747 1 ,10 4
OTHER ( 1) 6.310 5
SCHOOL DISTRICT #624 59.153 47, 250
t�
r
H
1. Other taxing jurisdictions include
ORIGINAL
DISTRICT AS
FUTURE
DISTRICT AS
ASSESSED
PERCENT OF
ASSESSED
PERCENT OF
JURISDICTION
TAX BASE
VALUE
JURISDICTION
VALUE
JURISDICTION
C OUNT'Y OF RAMSEY
3
3,160
000012
744.750
.0247%
CITY O MAPLEWOOD
263.146 , 550
3, 160
* 0012.%
794
.3020%
SCHOOL D I STR ICT #624
227
3,160
o0014%
794
.3490+,2
DEVELOPMENT DISTRICT IMPACT ON HILL RAT
POTENTIAL
JURISDICTION CURRENT MILL RATE TAXES GENE RATED
COUNTY OF RAMSEY 31.867 25
CITY OF Mapl ewodd 179747 1 ,10 4
OTHER ( 1) 6.310 5
SCHOOL DISTRICT #624 59.153 47, 250
t�
r
H
1. Other taxing jurisdictions include
HOUSING DISTRICT NO. 1 -2
c�.
DEVELOPMENT DISTRICT IMPACT ON TAX BASE:
DEVELOPMENT DISTRICT IMPACT ON HI RATES
POTENTIAL
JURISDICTION CURRENT HILL RATE TAXES GENERATED
COUNTY OF RAMSEY 31.867 41, 443
CITY OF Maplewood 17.747 23,{180
OTHER (1)
SCHOOL DISTRICT 622
6.310
59.453
8, 206
77,319
H
C�
Cat
H
H
H
a
1. Otter taxing jurisdictions include
ORIGINAL
DISTRICT AS
FUTURE
DISTRICT AS
ASSESSED
PERCENT OF
ASSESSED
PERCENT OF
JURISDICTION
TAX EASE
VALUE
JURISDICTI
VAME
JURISDICTION
COUNTY of RAMSEY
3 , 220, 409 , 441
37
.00122
1, 310 , 500
.0404%
CITY OF Maplewood
263 ,146 9 550
37
.0142%
1, 300 , 500
.4 942%
SCHOOL DISTRICT # 62 2
376 , 434.
37. 440
.00 %
1,300
. 3455%
DEVELOPMENT DISTRICT IMPACT ON HI RATES
POTENTIAL
JURISDICTION CURRENT HILL RATE TAXES GENERATED
COUNTY OF RAMSEY 31.867 41, 443
CITY OF Maplewood 17.747 23,{180
OTHER (1)
SCHOOL DISTRICT 622
6.310
59.453
8, 206
77,319
H
C�
Cat
H
H
H
a
1. Otter taxing jurisdictions include
e
•.
v
0
City of we'mook Nimesota
Cash Flow
Aealysee
beads doted
1111 116
Ott Ieaeat date
8l271d6
kbusiq i"t
Wa,siog 1- 2 2
iC 1
Tot
C119italind
Total
CYrdatiYe
Covers"
�
Date
lie nwe
o
Virg
It we
Ietemt
Ppincipal
COUPON
Istamt
Dw swvim
Bala"
Futor
.W a
1986
,
1987
167.,885.8$
IrA m.8D
le "L u
L N
1988
34,533.33
54, 724.84
d9, UA 21
73, 626.74
168, 885. N
162
L N
1989
91,474o36
145, 956.6fl
17.,3 NI 53
36/, 9164.7a
1$5, W.M
18W
IM MA
3+43, 2i6L M
l7, 7ft 7A
1m
1998
91, 474.56
14:5 fig
121, IM M
358 456.25
1966, UL ail
12M
148 641.51
338
37, 91133
1s"
1991
41, 474.6
145 95 .69
1186 Mm 75
355 737.18
M M S
5.5W
138,168.0
JA 16L GO
2%49L5]
is%
1992
91 474.36
IA 966.69
115, 35B.19
3W 788.34
2161 Il.8f
6. M3
626 368.8$
3361 361.0
71,31547 d7
tau
i9W
91,474o56
145, 966.69
1 14162.2
349, 544.17
2*, *4. ft
LBW
113 N
333, 24L OG
87,
10%
1994
9t, 474.56
145, 956M
118 699.15
346 138.48
MML81
6.4M
9% ML M
329, 068. M
164
1ou
4 995
91, 474.56
14N 966.69
164
342,37& 78
24% MP N
L 7WX
83, "L ft
324 666. G
14 66A.
1861
:9%
91 474.56
145
237
155 M. H
79
74,195.80
225,195.0
1354 896.37
to"
M7
91 474.56
145
237 431. M
165, 0►m
70 M%
54 838.111
2m, 831. N
149 487.62
i
996
91, 474.56
145
237, 431.25
18a, x.11
7.
46 2.M.811
226, UL fib
Ifik 691.87
lob
ago
1999
91, 474,56
145,'956.69
29,43t,2$
196 M
7.686'6
32,161. ft
M7, ILL N
1711 97L 12
iou
2 8
91, 47+x.56
145, 4566,, b9
227, 431.25
210, UL 0
MW
16 MAM
226
111, 73L 37
its
mi
9l r 474.56
14!% M 69
W 431.25
111, WAM
7*6W
4 2911. U
114, 2911. O
3K 877.62
II
1, 782.66
1, $97, 436.97
753.73
3, 979, 89133
311.79
2 ML 40
1
3,911, 5 .5+1
314,X77. #2
f Ca l eu lat ion of the coverage factor does
not incl
-�
interest earned an Vie bala,m,
o
�
e
s �
AI
Prepped 57 141:er 4 Soo ede r Fi nsrrc i ail : 6113115
2916 Use of Tax increment
The City hereby determines that it will use 100% of the
captured assessed value of taxable property located in Economic
Development District No. 1 -1, Housing District No. 1 -1 and
Housing District No. 1 -2 and 100% of the tax increments to be
derived from the Economic Development District No. 1 -1. The
tax increments derived from Economic Development District No.
1 -1, Housing District No. 1 -1 and Housing District No. 1 -2
shall be used for the following activities:
1. To pay principal and interest on the Tax
Increment Bonds.
2. To finance or otherwise pay the capital and
administrative costs of Development District No. 1.
3. To finance or otherwise pay premiums for
insurance or other security guaranteeing the payment when
due of principal and interest on bonds issued pursuant to
Minnesota Statutes, Chapters 462C. 474, or both*
4. To accumulate or maintain a reserve securing the
payment when due of the principal and interest on the
bonds issued pursuant to Minnesota Statutes, Chapters
462C, 474, or both.
59 To finance project costs described in this Tax
Increment Financing Plan.
6. To finance other purposes as may be allowed by
the Act .
23
These revenues shall not be used to circumvent levy
limitations applicable to the City nor for other purposes
prohibited by Section 273.75, Subdivision 4 of the Act.
2.17 Prior Planned Improvements .
The City shall, after due and diligent search, accompany
its request for certification to the County Auditor or its
notice of district enlargement with a listing of all properties
wthin Economic Development District No. 1 -1, Housing District
No. 1 -1 and Housing District No. 1 -2 for which building permits
have been issued during the eighteen (18) months immediately
preceding approval of the Tax Increment Financing Plan by the
City. The County Auditor shall increase the original assessed
value of Economic Development District No. 1 -1, Housing
District No. 1 -1 or Housing District No. 1 -2, as the case may
be, by the assessed value of the improvements for which the
building permit was issued, excluding the assessed value of
improvements for which a building permit was issued during the
three (3) month period immediately preceding said approval of
the Tax Increment Financing Plan as certified by the assessor.
2.18 Limitation on Qualification of Tax Increment
Development on a parcel located within the Economic
Development District No. 1 -1, Housing District No. 1 -1 and
Housing District No. 1 -2 by the City or by the owner of the
24
parcel in accordance with this Tax Increment Financing Plan
shall occur within four (4) years of the date of certification
of the original assessed value. For the purposes of this
section the term "development" shall mean including demolition,
rehabilitation, or renovation of property, or other site
preparation, including improvement of a street adjacent to the
parcel. Development shall not include the installation of
utility service including sewer and water systems. If
development has not commenced within this period no additional
increment shall be taken from that parcel and the original
assessed value of that parcel shall be excluded from the
original assessed value of Economic Development District Noe
1 -1, Housing District No. 1 -1, or Housing District No. 1 -2, as
the case may be. If the City or the owner of the parcel
subsequently commences development, the City shall certify the
assessed value thereof as most recently certified by the
Commissioner of Revenue and add it to the original assessed
value of the affected Tax Increment Financing District.
2.19 Modifications of Tax Increment Financing Districts.
In accordance with Minnesota Statutes, Section 273.74,
Subdivision 4, any reduction or enlargement of the geographic
area of Development District No. 1 or Tax Increment Financing
Districts within Development District No. 1, increase in amount
25
of bonded indebtedness to be incurred, including a deter-
mination or capitalize interest on debt if that determination
was not a part of the original tax increment financing plan, or
to increase or decrease the amount of interest on the debt to
be capitalized, increase in the portion of the captured
assessed value to be retained by the City, increase in total
estimated tax increment expenditures or designation of
additional property to be acquired by the authority shall be
approved upon the notice and after the discussion, public
hearing and findings required for approval of the original
plan. The geographic area of a Tax Increment Financing
District may be reduced, but shall not be enlarged after five
years following the date of certification of the original
assessed value by the county auditor. Economic Development
District No. 1 -1, Housing District No. 1 -1 and Housing District
No. 1 -2 districts may therefore be expanded until 19909
2.20 Limitation on Administrative Expenses
In accordance with Minnesota Statutes, Section 273-73,
Subdivision 13 and Minnesota Statutes, Section 273.75,
Subdivision 3, administrative expenses means all expenditures
of an authority other than amounts paid for the purchase of
land or amounts paid to contractors or others providing
materials and services, including architectural and engineering
services, directly connected with the physical development of
the real property in the district, relocation benefits paid to
or services provided for persons residing or businesses located
in the district or amounts used to pay interest on, fund a
reserve for, or sell at a discount bonds issued pursuant to
Section 273.77. Administrative expenses includes amounts paid
for services provided by bond counsel, fiscal consultants, and
planning or economic development consultants. No tax increment
shall be used to pay any administrative expenses for a project
which exceed ten percent of the total tax increment
expenditures authorized by the tax increment financing plan or
the total tax increment expenditures for the project, whichever
is less.
2.21 Limitation on Duration of Tax Increment Financing Districts.
Pursuant to Minnesota Statutes, Section 273.75,
Subdivision 1, "no tax increment shall be paid to an authority
three years from the date of certification by the County
Auditor unless within the three -year period (1) bonds have been
issued pursuant to Section 273.77 or in aid of a project
pursuant to any other law, except revenue bonds issued pursuant
to Chapter 474, prior to the effective date of the Act; or (2)
the authority has acquired property within the district; or (3)
the authority has constructed or caused to be constructed
27
public improvemewnts within the district..." The City must
therefore issue bonds, or acquire property, or construct or
cause public improvements to be constructed by 1988 or the
County Auditor may dissolve the applicable Tax Increment
Financing District.
2.22 Limitation on Qualification of Property in Tax Increment
Financing Districts Not Subject to Improvement
Pursuant to Minnesota Statutes , Section 273-75,
Subdivision 6, "if, after four years from the date of
certification of the original assessed value of the tax
increment financing district..., no demolition, rehabilitation
or renovation of parcel or other site preparation including
improvement of a street adjacent to a property but not
installation of utility service including sewer or water
systems, has been commenced on a parcel located within a tax
increment financing district by the authority or by the owner
of the parcel in accordance with the tax increment financing
plan, no additional tax increment may taken from that parcel
and the original assessed value of that parcel shall be
excluded from the original assessed value of the tax increment
financing district. If the authority or the owner of the
parcel subsequently commences demolition, rehabilitation or
renovation or other site preparation on that parcel including
improvement of a street adjacent to that parcel, in accordance
�'?
with the tax increment financing plan, the authority shall
certify to the county auditor in the annual disclosure report
that the activity has commenced. The county auditor shall
certify the assessed value thereof as most recently certified
by the commissioner of revenue and add it to the original
assessed value of the tax increment financing district.
2.23 Excess Tax Increments
Pursuant to Minnesota Statutes, Section 273-75,
Subdivision 2, in any year in which the tax increment exceeds
the amount necessary to pay the costs authorized by the tax
increment plan, including the amount necessary to cancel any
tax levy as provided in Minnesota Statutes, Section 475.61,
Subdivision 3, the City shall use the excess amount to:
1. prepay the outstanding bonds;
2,o discharge the pledge of tax increment therefore;
3. pay into an escrow account dedicated to the
payment of such bond;
4. repay any loans including interest on these
loans; or
5. return the excess to the County Auditor for
redistribution to the respective taxing jurisdictions in
proportion to their mill rate.,
29
In addition, the City may choose to modify the financing
plan as described in Part II, 2.18, in order to provide
further public improvements within the development
district.
2.24 Administration of Tax Increment Financing Districts.
Administration of Economic Development District No. 1 -1,
Housing District No. 1 -2 and Housing District No. 1 -2 will be
handled by the Office of the City Manager.
The tax increment received as a result of increases in the
assessed value of Economic Development District No. 1 -1,
Housing District No. 1 -1 and Housing District No. 1 -2 will be
maintained in a special account separate from all other
municipal accounts and expended only upon sanctioned municipal
activities identified in the Tax Increment Finance Plan.
2.25 Annual Disclosure Requirements
Pursuant to Minnesota Statutes, Section 273.74,
Subdivision 5, the City must file with the State Auditor on or
before July 1, an annual financial report. for all Tax Increment
Financing Districts. The report shall also be filed with the
school board and county board. The report shall as nearly as
possible:
19 Provide for full disclosure of the sources and,
uses of public funds in each Tax Increment Financing
District;
30
2. Permit comparison and reconciliation with the
City' s accounts and financial reports;
3. Permit auditing of the funds expended on behalf
of each Tax Increment Financing District, including a
single Tax Increment Financing District that is part of a
multidistrict project or that is funded in part or whole
through the use of a development account funded with tax
increments from other Tax Increment Financing Districts or
with other public money; and
4. Be consistent with generally accepted accounting
principles.
In addition, the report shall contain the following infor-
mation:
19 The original assessed value of the Tax Increment
Financing District;
2. The captured assessed value of the Tax Increment
Financing District, including the amount of any captured
assessed value shared with other tax districts;
3. The outstanding principal amount of bonds issued
or other loans incurred to finance project costs in the
Tax Increment Financing District;
4. For the reporting period and for the duration of
the Tax Increment Financing District, the amount budgeted
under the Tax Increment Financing Plan, and the actual
amount expended for, at least, the following categories:
31
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A. Acquisition of land and buildings through
condemnation or purchase;
G
B. Site improvements or preparation costs;
C. Installation of public utilities or other
public improvements; and
D. Administrative costs, including the
allocated cost of the City;
5. For properties sold to developers, the total cost
of the property to the City and the price paid by the
developer;
6. The amount of tax exempt obligations, other than
those reported under clause (3), that were issued on
behalf of private entities for facilities located in the
Tax Increment Financing District.
32
Exhibit B
Zantigo:
The easterly 145 feet of that part of Lot 1, Block 3,
Viking Development Addition, according to the recorded
plat thereof which lies easterly of a line described as
follows:
Commencing at the southeast corner of
on an assumed bearing of West, along
said Lot 1, a distance of 285.00 feet
the line to be 'described; thence on a
distance of 236.91 feet, to the north
and said line there terminating.
Maple Ridge Square:
said Lot 1; thence
the south line of
to the beginning of
bearing of North a
line of said Lot 1
That part of Lot 2, Block 1, Maple Ridge Mall, according
to the recorded plat thereof, lying east of the West line
of the Northeast Quarter (1/4) of the Northwest Quarter
(1/4) of Section 11, Township 29, Range 22 and lying south
of the North line of the South four (4) acres of the West
Half (1/2) of the North Half (1/2) of the East Half (1/2)
of the Northwest Quarter (1/4) of Section 11, Township 29,
Range 22 (torrens property);
together with that part of Lot 2, Block 1, Maple Ridge
Mall, according to the recorded plat thereof, lying sough
of the South line of Lot 1 of said Block 1 and the
westerly extension thereof except that part of said Lot 2
lying east of the West Line of the Northeast Quarter (1/4)
of the Northwest Quarter (1/4) of Section 11, Township 29,
Range 22 and lying south of the North line of the South
four (4) acres of the West Half (1/2) of the North Half
(1/2) of the East Half (1/2) of the Northwest Quarter
(1/4) of Section 11, Township 29, Range 22 (abstract
property);
together with that part of Lots 3 and 4, Block 1, Maple
Ridge Mall, according to the recorded plat thereof lying
west of the West line of the Northwest Quarter (1/4) of
the Southeast Quarter (1/4) of the Northwest Quarter (1/4)
of Section 11, Township 29, Range 22 (torrens property);
together with that part of Lots 3 and 4, Block 1, Maple
Ridge Mall, according to the recorded plat thereof lying
east of the West line of the Northwest Quarter (1/4) of
the Southeast Quarter (1/4) of the Northwest Quarter (1/4)
of Section 11, Township 29, Range 22 (abstract property).
Exhibit C
Maple Ridge Apartments - County Road D
That part of the W 1/2 of the E 1/2 of the SE 1/4 lying
south of the right -of -way of U.S. Highway No. 694, all in
Section 34, Township 30, Range 22, Ramsey County,
Minnesota containing approximately 5,v06 acres*
V W
Exhibit D
Maple Ridge Estates Apartments - Stillwater Road and
Stillwater Avenue:
Beginning on the East line of the Northwest Quarter of the
Southwest Quarter of Section 25, Township 29, Range 22, at
a point in the center of the Stillwater Road, which is 227
feet South of the Northeast corner of said Northwest
Quarter of the Southwest Quarter; thence South along the
Easterly line of the Northwest Quarter of the Southwest
Quarter to the Southeast corner of said Northwest Quarter
of the Southwest Quarter; thence Westerly along the
southerly line of the Northwest Quarter of the Southwest
Quarter to the Southwest corner of the Northwest Quarter
of the Southwest Quarter; thence Northerly along the
Westerly line of the Northwest Quarter of the Southwest
Quarter to the centerline of Stillwater Road; thence
Easterly along the centerline of Stillwater Road to the
point of beginning; except therefrom the following: That
part taken for Registered Land Survey No. 21 and also
except part taken for Registered Land Survey No. 137, and
also except that part lying Southeasterly of State Highway
No. 212, and, also except that part thereof described as
follows: Commencing at the intersection of the South
right -of -way line of Stillwater Avenue, a /k /a Stillwater
Road Connection, and the West right -of -way line of State
Highway No. 212; thence westward along the south
right -of -way of Stillwater Avenue a distance of 50 feet;
thence Southeasterly to a point on the West right -of -way
line of State Highway No. 212, which point is 50 feet
Southwest of the point of beginning; thence Northeasterly
to the point of beginning. Subject to all easements of
record.
MEMORANDUM
"FO.: City Manage
FROM: Finance Director
RE: Authorization to Sell Improvement Bonds
DATE: June 17, 1986
Action by Council:
E n dor sed
!{ �Ii1YDY M ��l Ills 11
Rejected.
Date
Improvement bonds are required to finance the construction of nine
projects ordered for construction by the City Council , Details regarding
the projects to be financed and the bond issue are in the attachment which
was prepared by the City's bond consultant, Dan Hartman of Miller and
Schroeder Financial Incorporated,
It is recommended that the City Council (1) adopt the attached resolution
which provides for the sale of $3,265.,000 of improvement bonds by sealed
bids and (2) schedule a special Council meeting for 5:00 pm on August 7th
to award the bid on the bands.
DF /ac
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) ss.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting
Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY
that I have carefully compared the attached and foregoing extract
of minutes with the original minutes of a meeting of the City
Council of the City held on the date therein indicated, which
are on file and of record in my office, and the same 'is a full,
true and complete transcript therefrom insofar as the same
relates to the proposed sale of $3,265,000 General Obligation
Improvement Bonds of 1986, Series A, of said City.
WITNESS any hand as such Clerk and the seal of the City
this day of , 1986.
City Clerk
(SEAL)
EXHIBIT A
NOTICE OF BOND SALE
.$3,265,000 CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
,GEN OBLIGATION
IMPROVEMENT BONDS OF 1986, SERIES A
Sealed bids on the sale of the bonds will be opened at
1:00 P.M., Central. Daylight Savings Time, Thursday, August
7, 1986, at the City Hall in the City of Maplewood and the
bonds will be awarded at 5:00 P.M., Central Daylight Savings
Time at the City Hall.. The bonds will be dated August 1, 1986
and interest will be payable August 1, 1987 and semiannually
threafter. The bonds will be general obligations of the Issuer
for which its unlimited taxing powers will be pledged. The
bonds will mature on February 1 in the amounts and years as
follows:
1989
$180,000
1998
$180,000
1990
180,000
1999
185,000
1991
180,000
2000
180,000
1992
185,000
2001
180,000
1993
180,000
2002
180,000
1994
180,000
2003
185,000
1995
180,000
2004
180,000
1996
185,000
2005
180000
1997
180400
2006
185000
All bonds maturing on or after February 1, 1997 are subject
to prior payment on February 1, 1996 and any interest payment
date thereafter at a price of par and accrued interest. Sealed
bids for not.less then $3,202,965 and accrued interest on the
principal sum of $3,265,000 will be accepted. No rate of interest
nor the net effective average rate of the issue may exceed
the maximum rate allowed by law at the time of sale. An acceptable
approving legal opinion will be furnished by Briggs and Morgan,
Professional Association, of St. Paul and Minneapolis, Minnesota.
The proceeds will be used to finance various improvements within
the City.
Bidders should be aware that the Official Terms of Bond
Sale to be published in the Official Statement for the sale
may contain additional bidding terms and information relative
to the Issue. In the event of a variance between statements
in this Notice of Bond Sale and said Official Terms of Bond
Sale the provisions of the latter shall be those to be complied
with.
Dated: June 23, 1986 BY ORDER of THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
/s/ Lucille J. Aurelius
City Clerk
Additional information
may be obtained from:
MILLER & SCHROEDER FINANCIAL, INC.
Northwestern Financial Center
P. O. Box 789
Bloomington, Minnesota 55440
Telephone No.: 612 - 831 -1500
EXHIBIT B
OFFICIAL TERMS OF
BOND SALE
$3,265,000
GENERAL OBLIGATION IMPROVEMENT
BONDS OF 1986, SERIES A
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that these bonds will be offered for
sale according to the following terms:
Sealed bids on these bonds will be opened on Thursday,
August 7, 1986, at 1 :00 P.M., Central Daylight Savings Time
at the City Hall, in the City of Maplewood, Minnesota and the
bonds will be awarded at 5:00 P.M., Central Daylight Savings
time at the City.Hall. The bonds will be fully registered
general obligation bonds, in denominations of $5,000 or larger
at -the option of the bidder. The date of original issue of
the bonds will be August 1, 1986. The bonds are being issued
to finance various.improvements within the City.
The first interest payment will be August 1, 1987, and
seminannually thereafter on February 1 and August 1. The bonds
will mature on February 1 in each of the years and amounts
as follows:
1989
$180,000
1998
$180,000
1990
180,000
1999
185,000
1991
180,000
2000
180,000
1992
185,000
2001
180,000
1993
180,000
2002
180,000
1994
180,000
2003
185,000
1995
180,000
2004
180,000
1996
185,000
2005
180,000
1997
180,000
2006
185,000
At the option of the Issuer, bonds maturing on or after
February 1, 1997 shall be subject to prior payment, on February
1, 1996 and any interest payment date thereafter, at a price
of par and accrued interest. Redemption may be in whole of
in part of the bonds subject to prepayment. If redemption
is in part, the bonds remaining unpaid which have the latest
maturity date shall be prepaid first and if only part of the
bonds having a common maturity date are called for prepayment
the specific bonds to be prepaid shall be chosen by lot by
the Registrar.
The Bond Registrar and paying agent will be '
Ba - � Trust Company, in St. Paul, Minnesota. Principal
will be payable at the main corporate office of the Registrar
and interest will be payable by check or draft of the Registrar
mailed to the registered holder of the bond at his address
as it appears on the books of the Registrar. The Issuer will
pay reasonable and customary charges for the services of the
Registrar.
If the bonds qualify for assignment of CUSIP numbers such
numbers will be printed on the bonds, but neither the failure
to print such numbers on any bond nor any error with respect
thereto shall constitute cause for a failure or refusal by
the Purchaser thereof to accept delivery of and pay for the
bonds in accordance with terms of the purchase contract. The
CUSIP Service Bureau charge for the assignment of CUSIP identification
numbers shall be paid by the Purchaser.
Delivery of the bonds will be within forty days after
the award of the sale subject to an approving legal opinion
of Briggs and Morgan, Professional Association, of St. Paul
and Minneapolis, Minnesota. The cost of bond printing and
receiving a legal opinion will be paid by the Issuer and delivery
will be anywhere in the Continental United States without cost
to the Purchaser. The legal opinion will be printed on the
bonds at the request of the successful bidder.
Sealed bids of not less than $3,202,965 and accrued interest
on the principal sum of $3 from date of original issue
of the bonds to date of delivery must be filed with the undersigned
prior to the time of sale. Bids must be un conditional except
as to legality. A certified or cashier's check in the amount
of $65,300, payable to the order of the Treasurer of the Issuer
must accompany each bid, to be forfeited as liquidated damages
if bidder fails to comply with accepted bid. Bids for the.
bonds should be addressed to:
Arline Hagen, Treasurer
1380 Frost Avenue
Maplewood, Minnesota 55109
All rates offered by bidders must be in integral multiples
of 5/100 or 1/8 of to and may not exceed the maximum rate allowed
by law at the time of sale. No limitation is placed upon the
number of rates which may be used. No rate or any maturity
shall exceed the rate specified for any subsequent maturity
ti
L
more than 1 %. Obligations of the same maturities shall bear
a single rate from the date . of the obligations to the date
of maturity, and additional coupons shall not be used.
The award will be made solely on the basis of lowest dollar
interest cost, determined by addition of any discount to and
deduction of any premium from the total interest on all bonds
from their date to their stated maturity. The net effective
average rate of the issue may not exceed the maximum rate allowed
by law at the time of sale. Bond proceeds must be in immediately
available funds, not Clearing House Funds.
The Issuer reserves the right to reject any and all bids,
to waive informalities and to adjourn the sale.
Dated: June 23, 1986
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
/s/ Lucille.J. Aurelius
City Clerk
Additional information
may be obtained from:
MILLER & SCHROEDER FINANCIAL, INC.
Northwestern Financial Center
P. O. Box 789
Bloomington, Minnesota 55440
Telephone No. 612 - 831 -1500
Water Main
Sub Total $ 2 , 943 549
Il. Capitalized Interest 441
III. Interest Earned During Construction (113,700)
IV. Issuance Costs
(eating, Legal, Fiscal, Printing, Publication,
Registrar, Miscellaneous) _ _._ 31� 167
TOTAL $ 3
Discount (98.1) 62
GRAND TOTAL $ 39265 9000
CITY OF MAPLEWOOD
$3,265,000 General Obligation Improvement Bonds of 1986, Series A
Requirement
I. Special Assessment Bonds
Project
No.
Project Name
Amount
81 - 20
McKnight Road
$ 316,386
(Hiway 36 to Conway)
83 -01
Frost Avenue
399 , 940
(Adele to Brimingham)
83 -07
Beaver Creek Storm Sewer
337
84 -04
McClelland St. Water Main
35
85 -04
Ripley Ave. Water Main
27
85 -07
Crestview Drive and
97
Hudson Place Water Main
85 -17
Southlawn - Bean to D
436,000
86 -03
Water Service District .#6
1 1 1 07,200
Improvements (Water Tower)
86 -04
County Rd C - W Hiway 61
87,140
Water Main
Sub Total $ 2 , 943 549
Il. Capitalized Interest 441
III. Interest Earned During Construction (113,700)
IV. Issuance Costs
(eating, Legal, Fiscal, Printing, Publication,
Registrar, Miscellaneous) _ _._ 31� 167
TOTAL $ 3
Discount (98.1) 62
GRAND TOTAL $ 39265 9000
Maturit Schedule:
Date of Bonds:
Bonds Mature:
Interest Payments:
Redemption:
Denomination:
Good Faith Check:
Minimum Bid:
Amount Year
180 - 1989
180,000 - 1990
180,000 - 1991
185,000 -1992
180,000 - 1993
180,000 - 1994
180,000 - 1995
185,000 - 1996
180,000 - 1997
180,000 -1998
185,000 - 1999
180,000 -2000
180,000 -2001
180 -2002
185 -2003
180 -2004
180,000 -2005
185,000 -2006
$3
Au 1, 1986
Februar 1, 1989/06
Au 1, 1987 and semiannuall thereafter on each Februar I
and Au I of each y ear.
All bonds maturin in the y ears 1997 throu 2006 inclusive a re
callable at the option of the Cit on Februar 1, 1996 and an
interest pa thereafter at par.
$5,000
(2% re $65,300
$3
Bond Sale: Date: Au 7, 1986
Place: Maplewood Cit Hall
Time: Bid openin 1:00 p.m. C.D.T., Award 5:00 p.m. C.D.T.
Notice of Bond Sale: Local Newspaper Jul 9, 1986
Commercial West Jul 12, 1986
Bond Bu - Jul 15, 1986
Settlement Date
/Closi Au 27, 1986
Bond Counsel Ms. Mary Ippel
Briggs and Morgan
2200 First National Bank Building
St. Paul
Initial Resolution June 23, 1986 .
Rates The rates offered by bidders shall be in integral multiples of
51 100 or 1/8 of 1%. No rate or maturity shall exceed the rate
specified for any subsequent maturity by more than 196. Obli-
gations of the same maturities shall bear a single rate from the
date of g
the obligations to the date of maturity, and additional
coupons shall not be used.
r
Re %istrar •
Trust Company
tdr►ceed `: -`e n iedately ava fable �.�,
Pr od ect Sources
Par amount of Bonds $3
Discount (1.996) 1621035
$ 3 9 2 02 1 9 65
Uses
Proceeds available $2,729,849
Capitalized Interest 441 � 949
Cost of Issuance 31,167
$ 392022965
rt
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Authorization to Sell Tax Increment Bonds
DATE: June 18, 1986
Action. by Council
Endorsed
Modifie
R e j ecte d-.-. �
Date
Tax increment bonds are required to finance construction 'of the projects
included in the City's Development. Program and Tax Increment Financin
Plans. Deta.ils regarding th.e projects to be financed and the bond issue
are i n the attachment which was prepared by the City's bond consultant,
Dan Hartman of Miller and Schroeder Financial, Incorporated.
It is recommended that the City Council adopt the attached resolution
which provides for the sale of $2,490,000 of tax increment bonds by sealed
bids to be awarded at a special Council meeting at 5:00 pm on August 7th.
DF /ac
,?,
CITY OF MAPLEWOOD
$2,490.,000 General Obligation Tax Increment Bonds of 1986, Series B
Requirement
I. Tax Increment Bonds
Project Name
Amount
Water tower south of Larpenteur Ave.
$ 1
Hudson Place water main
195
Southlawn Drive from Beam Ave. to Co. Rd. D
205
McKnight Road from Hwy. 36 to Conway Ave.
230,470
Hazelwood Park acquisition
73, 000
Hazelwood Park development
75,000
Lydia Ave. /McNight Rd. park development
100
Acquisition of Harvest Park
110,000
Traffic lights at . Hazelwood Ave. and Southlawn
200 , 000
Ave. on Beam Avenue
Sub Total
$ 2
II. Capitalized Interest
236 , 512
III. Interest Earned
(16
IV. Issuance Costs
(Rating, Legal, Fiscal, Printing, Publication,
Registrar, Miscellaneous)
33,
TOTAL
$ 2, 442, 690
Discount (98.1)
47
GRAND TOTAL
2.490 _ nnn
y. ;
p Maturity Schedule
r
Date of Bonds
n -- -1- 11 1 -.A.- --- - -
Interest Payments
Redemption
Denomination
Good Faith Check
Minimum Bid
Amount Year
$ 185 -1989
190 -1990
200,000 -1991
210 -1992
220,000 -1993
230 -1994
240,000 -1995
155 - 1996
165,000 -1997
180 -1998
195 -1999
210 -2000
11 0. 9 000 -2001
2,490,000
August 1, 1986
February 1, 1989/01
August 1, 1987 and semiannually thereafter on each February 1
and August 1 of each year.
All bonds maturing in the years 1994 through 2001 inclusive are
callable at the option of the City on February 1, 1993 and any
interest payment thereafter at par plus accrued interest.
$5
(29x6 requirement) $49,800
$2,442,690
Bond Sale Date: August 7, 1986
Place: Maplewood City Hall
Time: Bid opening 1:00 p.m. C.D.T., Award 5:00 p.m. C.D.T.
Notice of Bond Sale Local Newspaper - July 9, 1986
Commercial West - July 12, 1986
Bond Buyer - July 15, 1986
Settlement Date
/Clos August 27, 1986
Bond Counsel Ms. Mary Ippel
Briggs and Morgan
2200 First National Bank Building
St. Paul, Minnesota
Initi R esolu tion : June 23, 1986
Rates: The rates offered by bidders shall be in integral multiples of
51100 or 1/8 of 1%. No rate or maturity shall exceed the rate
specified for any, subsequent maturity by more than. 1%. Obli-
gations of the same maturities shall bear a single rate from the
date of the obligations to the date of maturity, and additional
coupons shall not be used.
Registrar First Trust Company, Inc.
Funds: Bond proceeds must be in immediately available funds.
Pro'ect: Sources
Par amount of Bonds $2
Discount (1.996) (47
_0.447 _A9n
Uses
Proceeds available $2,188,870
Capitalized Interest 220,176
Cost of Issuance 33 644
MILLER be SCHROEDER FINANCIAL, INC.
Daniel W. Hartman
Advisor /Underwriter
June 16, 1986
4
, S
D7-029
EXTRACT OF MINUTES OF MEETING OF THE
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
HELD: June 23, 1986
Pursuant to due call and notice thereof, a regular meeting
of the City Council of the City of Maplewood, Minnesota, was
duly held at the City Hall in the City of Maplewood on the
23rd day of June, 1986, at 7 :00 P.M., Central Daylight Savings
Time.
the following members were present:
and the following were absent:
Member
and moved its adoption:
introduced the following resolution
RESOLUTION PROVIDING FOR PUBLIC SALE
OF $ P,, 4 19Q, 00 0 GENERAL OBLIGATION
TAX INCREMENT BONDS OF 1986
BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
11 It is hereby found, determined and declared that
this City should issue $ c?, 1- 190,000 General Obligation Tax
Increment Bonds of 1986 to finance certain capital and administration
costs within Development District No, 1.
2. This Council shall meet at the time and place specified
in the form of notice hereinafter contained for the purpose
of opening and considering sealed bids for, and awarding the
sale of $ ; , 4 190, ooa General Obligation Tax Increment Bonds
of 1986 of said City.
3. The City Clerk is hereby authorized and directed
to cause notice of the time, place and purpose of said meeting
to be published in the official newspaper of the City and in
Commercial West not less than ten days in advance of date of
sale, as provided by law, which notice shall be in substantially
the form set forth in Exhibit A attached hereto.
4. The terms and conditions of said bonds and the sale
thereof are fully set forth in the "Official Terms of Bond
Sale" attached hereto as Exhibit B and incorporated herein
by reference.
The motion for the adoption of the foregoing resolution
was duly seconded by member and upon a vote
being taken thereon, the following voted in favor therof:
and the following voted against the same:
Whereupon said resolution was duly passed and adopted.
low
STATE OF MINNESOTA -.)
COUNTY OF RAMSEY )ss.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting
Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY
that I have carefully compared the attached and foregoing extract
of. minutes with the original minutes of a meeting of the City
Council of the City held on the date therein indicated, which
are on file and of record in. my office, and the same is a full,
true and complete transcript therefrom insofar as the same
relates to the proposed sale of $ General Obligation
Tax Increment Bonds of 1986 of said City.
WITNESS my hand as such Clerk and the seal of the City
this day of , 1986.
City Clerk
(SEAL)
�.y
EXHIBIT A
NOTICE OF BOND SALE
$2,490,000 CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
GENERAL OBLIGATION
TAX INCREMENT ' BONDS OF 1986
Sealed bids on the sale of.the bonds will be opened at
1 :00 P.M., Central Daylight Savings Time, Thursday, August
7,. 1986, at the City Hall in the City of Maplewood and the
bonds will be awarded at 5:00 P.M., Central Daylight Savings.
time at the City Hall. The bonds will be dated August 1 1986
g ,
and interest will be payable August 1, 1987 and semiannually
thereafter. The bonds will be general obligations of the Issuer
for which its unlimited taxing powers will be pledged. The
bonds will mature on February 1 in the amounts and years as.
follows:
1989 $185,000 1990 . $190 , 0 1000
1991- 200,000 1992 210,000
.1993 220.,000 1994 230,000
1995 240,000 1996 155,000
1997 165,.000 1998 180,000
1999 195,000 2000 210,000
.2001 110,
All . bonds maturing on or after February 1, 1994 are subject
to prior payment on February 1, 1993 and any interest payment
date thereafter at a price of par and accrued interest. Sealed
bids for not less than $2,442,690 and accrued interest on the
principal sum of $2,490,000 will be accepted. No rate of interest
nor the net effective average rate of.the issue may exceed
the maximum rate allowed by law at the time of sale. An accep table
approving legal opinion will be furnished by Briggs and Morgan,
Professional Association, of St. Paul and Minneapolis, Minnesota.
.The proceeds will be used to finance certain capital and adminis-
tration.costs within Development District No. 1 in the City,
Y
Bidders should be.aware -that the Official Terms of Bond
Sale to be published in the Official Statement for the sale
may contain additional bidding.terms and information relative
to the Issue. In the event of a variance between statements
in this Notice of Bond Sale and said Of
Sale the provisions of the latter shall
with.
Dated: June 23, 1986 BY ORDER OF
THE CITY OF
/s/ Lucille
City Clerk
t
Additional inf ormation
may be obtained from:
MILLER & SCHROEDER FINANCIAL, INC.
Northwestern Financial Center
P. O. Box 789
Bloomington, Minnesota 55440
Telephone No.: 612- 831 -1500
ficial Terms of Bon'd
be those to be complied
THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA
J. Aurelius.
EXHIBIT B
OFFICIAL TERMS OF
BOND SALE
$2,490,000
GENERAL OBLIGATION TAX INCREMENT
BONDS OF 1986
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that these bonds will.be offered for
. .sale a.ccording to the following terms
Sealed bids on these bonds will be opened on Thursday,
August 7, 1986 at 1 :00 P.M., Central Daylight Savings Time
at the City Hall, in the City of Maplewood, Minnesota and the
bonds will be awarded at 5 :.00 P.M., Central Daylight Savings
Time at the City Hall. The bonds will be fully registered
general obligation bonds, in denominations of $5,000 or larger
at the option of the.bidder. The date of original issue of
the-bonds will be August 1, 1986. The bonds are being issued
to finance certain capital and administration costs within.
Development District No. 1 in the City.
The first interest payment will be August 1, 1987, and
semiannually thereafter on February 1 and August 1. The bonds
will mature on February 1 in each of the years and amounts
as follows:
1989 .$185,000 1990 $190,000
1991 200,000 1992 210,000
1993 220,000 1994 230,000
1995 240,000 1996 155,000
1997 165,000 1998 180,000
1999 195,000 2000 210,000
2001 110,000
At the option of the Issuer, bonds maturing on or after
February 1, 1994 shall be subject to prior payment, on February
1, 1993 and any interest payment date thereafter, at a price
of par and accrued interest. Redemption may be in whole or
in part of the bonds subject to prepayment. If redemption
is in part, the.bonds remaining unpaid which have the latest
maturity date shall be prepaid first and if only part of. the
bonds having a�common maturity date are called for prepayment,
the specific bonds. to be prepaid shall be chosen by lot by
the Registrar.
The Bond Registrar and paying agent will be First 'Trust
Company, Inc., in St. Paul, Minnesota. Principal will be a able
at the main cor orate off ice of p
p the Registrar and interest
Will be payable by check or draft of the Registrar mailed to
the registered holder of the bond, at his address as it appears
.on the books of the Registrar. The Issuer will pay reasonable
and customary charges for the services of the Registrar.
If the bonds qualify for assignment of CUSIP numbers,
such numbers will be printed on the bonds, but neither the
failure to print such numbers on.any bond nor an error with
respect thereto shall Y
constitute cause for a failure lure or refusal
by the Purchaser thereof to accept delivery of and - pay for
.the bonds in accordance with terms of .the urchase contract,
act.
The CUSIP Service Bureau charge for the assignment of CUSIP
identification numbers shall.be aid b the Pur,
p y chaser.
Delivery of the bonds will be within f orty days after
the award of the sale p subject to an approving legal opinion
of Briggs and Morgan, Professional Association, of St. Paul
and Minneapolis, Minnesota. The cost of bond printin g and
.receiving a legal opinion will be paid b y the
States without cost the Issuer and deliver
will be anywhere in the Continental United Y
to the Purchaser. The legal opinion will be printed on.the
bonds at the.request of the successful bidder.
.Sealed bids of not less than $2,442,690 and accrued interest
on. the principal sum of $2,490,000 from date of original issue
of the bonds to date of d
delivery must be f fled . with the undersigned
prior to the time of sale. Bids must be unconditional except
as to legality, certified p
Y or cashier's check amount
of $49,800, payable to the order of the Treasurer of the Issuer
must accompany each bid, to be forfeited as liquidated damages'
if bidder fails to comply ith accepted bid. B'
Y p ids for the
bonds should be addressed to:
Arline Hagen, Treasurer
1380 Frost Avenue
Maplewood, Minnesota 55109
All rates offered by bidders must be in integral multiples
of 5/100 or 1/8 of 1% and may not exceed the maximum rate allowed
by law the time of sale. No limitation is placed upon the
number of rates which may be used. No rate or any maturity
shall exceed the rate specified for any subsequent maturity
!A .
more than 1 %. Obligations of the same maturities shall bear
a single rate from the date of the obligations to the date
of maturity, and additional coupons shall not be used.
The award will be made solely on the basis of lowest dollar
interest cost, determined by addition of any.discount to and
deduction of any premium from the total interest on all bonds
from their date to their stated maturity. The net effective
average rate of the issue may not exceed.the maximum rate allowed
by law at the time of sale. Bond proceeds must be in immediately
available funds, not Clearing House Funds.
The Issuer reserves the' right to reject any and all bids,
..to waive informalities and to adjourn the sale..
Dated: June 23, 1986 BY ORDER OF THE CITY COUNCIL OF
THE CITY OF MAPLEWOOD., MINNESOTA
/s/ Lucille J. Aurelius
City Clerk
Additional information
may be obtained from
MILLER & SCHROEDER FINANCIAL, INC.
Northwestern Financial Center
P. 0. Box 789
Bloomington, Minnesota 55440
Telephone No.: 612 -831 -1500
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Contracts for Insurance Coverage
DATE: June 17, 1986
Acti by Council:
Endorsed
Modif i ed-. -., .
Rejecte oo��
Date
The City's . insurance policies for property, l i a b i l i t y and worker's compen-
sati on expl:re June 30th . Quotation were sot i ci ted from several insurance
companies by the three insurance agents designated by the City Council to
represent the City. However, only a few quotations were received due to
the current conditions in the insurance market.
Attached is an analysis of the insurance quotations and recommendation
from Ci ty's insurance consultant. Subsequent to the receipt of the
attached, I received a quotati for the renewal of the Ci worker's
compensation i nsurance which the consultant referred to at the end of his
letter. The premium on the worker's compensation . , renewal will be $129,262
which is a $22,412 (21 %) increase.
It is recommended that the City Council authorize contracts for insurance
as. recommended by the insurance consultant. As a result, the City's insur-
ance coverages effective July 1, 1986, would be with the following:
Type
Auto
Package
Malpractice
Boiler
Worker- 's Compensation
Public Officials
Blanket Bond
Insurance Company
L.M.C.I.T.
L.M.C.I.T..
Western Worl d
Hartford
L.M.C.I.T. (E.B.A.)
L.M.C, I .T.
Auto Owners
(L.M.C.I.T. stand for League of Minnesota Cities Insurance Trust which is
a pooled self - insurance plan with other cities.)
DF /ac
C orporate R i k s Manager Inc.
suite 1.09
7525 mitchell road • eden prairie, minnesota 55344 • (612) 937 -8942
June 13, 1986
Mr. Daniel F. Faust
Finance Director
City of Maplewood
1380 Frost Avenue
Maplewood, Minnesota 55109
RE: Insurance Renewal 1986 - 87
Dear Mr, Faust:
On June 12, 1986, at 9:00 a.m., proposals for insurance were received in your
office. Only two were provided, one by Ekblad, Pardee and Bewell, the other
by W.A. Lang. W.A. Lang's proposal is limited only to a public officials'
liability. The League's renewal proposal provided by Mr. Ekblad is inclusive
of all coverages as required.
The League's quote covering the major exposure amounted to a total of $256,305.
When transposing the figures onto the certification. form one item was omitted
and that was $59 for the glass coverage. Included in this quote are two items
though that I believe should be either eliminated or placed elsewhere as offered
by alternate markets by Ekblad, Pardee, and Bewell. Based on last year's decision
of the Council not to purchase umbrella liability with a cost in excess of
$25,000, the quotation this year is for $70,000 and I believe that the Council
would continue the same thoughts on the subject, that this is far too excessive
a cost to be entertained by the municipality when we are partially protected
by the state statute of tort limit of liability. The other item that could be
excluded from the League Trust in lieu of an alternate quotation from Auto
Owners would be the bond. A slight reduction of some $50 is represented here
and I would recommend the use of Auto Owners as the bond carrier. The balance
of the quotation consists of boiler and machinery with an alternate quote for
$1,000 deductible. The paramedics liability should be written ty Western World � '
all of which
brings us up to a grand total of $200,205. Last year s premiums
for the same coverage was $171,734, this represents a gross increase of $28,471,
a 16.6% increase.
Mr. Daniel F. Faust
June 13, 1986
Page 2
Included in this quotation from the League is the public officials' liability.
The only other quote was from the W.A. Lang Company. Last year they were the
successful bidders in this area, however, this year I cannot recommend the
policy since their premium at $22,500 with a $20,000 deductible does not make
it competitive with the League with their premium of $17,200 and only a $2,500
deductible.
Another item that has an option related to it is from the Hartford Steam Boiler
: concerning the boiler coverages. They have offered a $1,000 deductible alternate
quote for a savings of only $157. I do not believe that the $1,000 deductible
is worth the $157. I would prefer to stay with the $500 deductible.
In summary, I would then take the League's quote less the bonds, less the umbrella,
including the public officials' liability, the Hartford Steam Boiler with a $500
deductible, the Western World paramedics liability, and the Auto Owners bond
as our coverages for the coming year.
You are in direct contact with EBA concerning the renewal of the workers' compen-
sation. They did not present their renewal proposal on time, however, we con-
tacted them to see whether there had been a slip -up. In talking to their office
I was advised that they were in the process of revising the modification and
were in need of the audits from the year 1984 - 85. Mr. Ekblad volunteered to
get a copy of same and advise EBA of the contents of the audit so that they
could complete their proposal. At this time, we do not have a firm figure on
the workers' compensation, but quite - frankly, whatever they do I believe will
be competitive with anything that could have possibly been available. At this
juncture, the standard markets are still not satisfied with the workers' compen-
sation situation in the state of Minnesota and are reluctant to quote on a mono -
line coverage such as this. Therefore, I do not believe any other quote.would
be available at this time.
I hope that this answers all of your questions. If you need further information,.
please let me know.
Sincerely,
CORPORATE RIB MANAGERS, INC.
Sk
r
Al I. Ciliske, Jr.
Risk Manager
AIC /lb
I i
IP
:7
MEMORANDUM
r 1
�+ J
f
a
To: Mayor & Council ,
FROM: City Manager y
DATE: June 11, 1986
RE: June, 1986 Revision - Personnel Polic
Z -J
Ac tio n by Council
Endorsed
Modifie
Rejecte
Date.
Attached is a copy of the June, 1986 revision of the Personnel Polic y for
Maplewood as corrected per the advice of Kenneth Sovereign. A cop of his
letter is also attached.
The department heads have been copies of the revision and, unless there are
objections on their part to any provision as revised, it is submitted as
the final draft of the Personnel Policy. It is, of course, subject to an
y
changes or suggestions that you may have.
It is my intention to submit this on the June 23 agenda for adoption b the
9 P y
Council and then to have copie made up for all employees, distribution to
be made to the employees with each department head having a specific receipt
P
for the employee receiving the Policy and i nstructi ons to the employees to
read and sign and return the signature sheet to their supervisor who is, i n
turn, to return it to the department head. In addition to the form, the
employees w i l l be instructed that if they have any questions on the Personnel
Policy, to submit such questions to the department head for clarification.
Please let me know whether you have any objection to placing this on the
agenda for the June 23 Council meeting. I feel we should go ahead with adopting
the policy at this time, since it is scheduled for revision in 1987,
DLL: Inb
KENNETH L. SOVEREIGN
r 4415 OLSON LK. TR. N.
LAKE ELMO, MN. 55042
OFFICE 1612! 7 77 -5311
HOME 1612) 7 77 -1139
ATTORNEY AT LAW
Jun JUnG� 9, 198 CONSULTANT
Donald L. Lais
City Manager, City of Maplewood
1380 Frost Ave.
Maplewood, MN 55109
Dear Mr. Lai i s:
At your request i have examined the proposed personnel policy and Safet y
Manual for City Employees. I would like to divide my recommendations
into two categories. The first would be high priority items whereby the
personnel manual should not be given to employees without the changes,
since there would be a high exposure to litigation. The second categor
would be where the manual could be greatly improved, but would have a
lesser exposure to lawsuits from employees.
HIGH PRIORITY CHANGES PERSONNEL MANUAL
I. Add policy statement on discrimination. This could be only a
general statement that the City will not tolerate
discrimination of any type and any employee who is found to
to discrimination will be subject to discipline up to and
including discharge.
2. Add a policy statement on harassment of all types. This
Policy should encourage employees who are being harassed
to report such activity to any member of mana (See
attached example.)
3. Clarify overtime payments to comply with Fair Labor
Standards Act and the new amendment. Holiday pay, pa y for
training and travel time are particularly troublesome.
4. Revise the cases fo '
o discharge into two ty "
Yp - J sadden
death w ith n
o warnings and only hether the he person
committed the offense w i 1 l .
be arbitrated traced and sewn
d type
where
prog discipline wil a pply.
5. Make the changes effective thirty days after adoption.
IMPROVEMENT OF PERSONNEL MANUAL
I. Supervisory policies should be separated from employee
information and requirements as noted in the proposed manual
First draft a employee manual and require supervisors to
follow it.
2. Make a separate manual for benefits and make them subject to
to change after sufficient notice.
3. Put in the manual only what is required of the employee,
such as rule and regulations, practices and procedure for
discharge. Make it an enforceable contract with definite
language for employee to follow without restricting
management as in as union contract.
4. Eliminate references to State Law and say that the City
intends to follow all State and Federal laws.
5. Make other changes as noted in the manual.
7. Farm an staff committee to draft change to et staff im ut
� R
and have assurance that nothing will he in manual that staff
can not and will not follow.
SAFETY MANUAL
This manual is too long and too genera} to be effective. I would recommend
a safety committee for each department who would draft their own safety
rules and procedures. The department heed would be responsible for the
successful operation of the committee.
One person should coordinate the activities of the committees . There
could be a few general rules for all committees taken from Article Nine of
the present safety manual, otherwise the rules would be by departments.
The rules would be referenced in the employee . manual to the effect that
an employee would be subject to discipline if they fail to follow the rules.
The above complies with O.S.H.A. requirements, makes for a more effective
safety program and would receive the cooperation of labor.
e
R 1 ettfull
f ,gyp . y submitted,
r
,.L. Soverei g n .�,.......
6 -11 -86
ACKNOWLEDGEMENT
I have read and understand the terms of the C it .
1986. This po 1. i cy wi 11 be y Personnel Policies i c i es dated
TW Council adoption, come effective thirty (30) days from
. P on, at which time i t wi 11 s y om
personnel Polic�e5. upercede all other
DATE
EMPLOYEE SIGNATURE
CITY OF MAPLEWOO
D
PERSONNEL POLICIES
Adopted
Resolution No.
TABLE OF CONTENTS
Section
w
P a �e
1 INTRODUCTION,
I- I Purp
1
1- 2 City Council Responsibilities
1
Manager
1- 3 City Y g Responsibilities
1
. . ,
1- 4 Department Head Responsibiliti
, I
1- 5 Applicability . . . . .
2
. . . . .
2 EMPLOYEE RECRUITMENT
2- 1 Department Head Responsibilities,
esponsibi lities.
2 - 2 Features of the Recruitment S
Sy stem
3
2- 3 Examinations
3
2- 4 Selection .
'
3
2- 5 Probationer Periods
Y
4
2 -. 6 Affi Action Programs
3 TYPES OF EMPLOYMENT
,
3- 1 Definitions
5
3- 2 Job Descriptions and • Classi � -
f� cations.
S
5
4 PERFORMANCE REVIEWS
,
5 HOURS OF WORK . , •
,
5- 1 Work Schedules,
6
2 Rest Periods,
•
5- 3 Overtime , . &
6
5- 4 Lunch Breaks,
,
6 PAYROLL PROCEDURES,
_
6- 1 Preparation � � �
�
7 PAID LEAVES , . • ,
, ,
7- 1 Sick Leave, .
7 - 2 Military Leave,
7- 3 Jury y Dut .
9
- 4 Court Appearances
9
,
7- 5 Holidays,
9
7 6 Vacations
9
7- 7 Job Related Injuries or Illne
7- 8 Funeral Leave
11
8 LEAVES WITHOUT PAY,
, ,
8- 1 Parenting Leave .
,
8- 2 Emergency Le L
I1
8- 3 Absence W
thout Permission.
I
'
TABLE OF CONTENTS
(Continued)
Section
9
NON - DISCIPLINARY SEPARATION
. . .
9- 1 Resignations. 0
, • , , • .
9- 2 Retirement,
12
•
• •
9- 3 Severance Pay •
12
. 0 • . . . • . . . • • • . .
. • 12
10
EMPLOYEE RESPONSIBILITY
.
10- 1 General P
Policy, . .
13
. .
10- 2 Employee's Responsibilities 0 0 0 0 0 & 0 0 0 0 0 0 0
0 0 13
10- 3 Di and /or Harassment,
s sme n t
3
13
ll
DISCIPLINARY ACTIN
,
11- 1 General Policy, . . ,
, • •
11- 2 Suspension Procedure. 0 � � �
14
0 0 11- 3 Discharge Procedure
, . . • . • . . . .
11- 4 Ma Work Rule Offenses.
. . 14
.
1 r �
1- 5 Other Work k Rule Offenses- Progressive Discipline
11- 6 Reports of Di p
P Action.
14
16
y
16
12
GRIEVANCE PROCEDURE
. • ,
12- 1 Hearing Procedures for �Discharge, 0 � � � � � �
0 0 0 0 0 0 0 0 0
17
0 17
13
EMPLOYEE EDUCATION. .
. , 0 0 0 0 & 0 0 13- 1 General P o l i c i e s ,
19
2 General Eligibility Guidelines. . .
19
i bi l i t f
13- 3 Employee Eligibility y or National Training Sessions .
13- 4 Employee Eligibi lit for Regional •
y 9 onal Training Sessions
. 20
.
13- 5 Employee Eligibility for Local Training S
13- 6 Reporting and Recognition 9 ess�ons.
. 20
20
14
OTHER INFORMATION
,
1 Copy Machine Use.
. . . , ,
14- 2 Equipment and Machinery � � �
1 y Care.
4- 3 F a l s i f i c a t i o n and Destruction of Records, �
ecords
21
21
. 0 �'
14 - 4 F i r e Department Volunteers.
21
. . . . , , , , , . . .
14- 5 Keys and Other Equipment, •
. 22
14- 6 0 0 0 0
News Releases .
22
. . , • , , . . . . 0 14 7 Outside Employment,
23
14- 8 Personal Telephone Calls. � � � �
23
0 0 0 0 14- 9 Personnel Record. of Employ � � � �
23
23
14 -10 Phys Examinations
. . , , , , , , . .
Y
14 -11 Safet • • • • . •
24
. • . • . • . • . • . . . . . • . .
14 -12 Travel Allowance.
. 24
. . , , , ,
14 -13 Use of Staff Vehicles
24
. . . . . . . . . . 0 0 0 0
. 24
SECTION I - INTRODUCTION
1 -1 PURPOSE
It is the purpose of these
h will personne 1 Poli to establish rocedures
which' • c � ent fash � on . l permit the personnel ro ram P
eff � P g of Ma p 1 ewood to operate in an
These Policies will inform emplo yees .
P ogees of administrative
action concerni personnel matters public and will serve to inform the employ
and the
P with a statement of the personnel Maplewood,
program of
1 -2 CITY COUNCIL RESPONSIBILITIES
The City Council, as the el legislative and Poli i cy mak i n
Maplewood, ew 1 eg � s 1 at � body
P ood, �s directly responsible to 9 dy of
res i d i the c � t � Zen s of the City, The Mayor
acts as
presiding officer. The Council 1 a o f nts y
the pleasure of the majority pP a Manager to serve at the
The � ty of the subject to periodic od i '
duties of the City Counc i 1 include, c rev i ew.
following: e but are not limited to, the
9
A. Setting City 'Policy through •
y g the adoption ' of . ord i nances the com r
sive master plan and the annual p ehen-
budget..
B. Appointing the City M anager anager and members of boards and commission
(primarily advisor rou s s
y 9 p), and conf of the City A ttorney.
Co Transacting Cit busine •
y s such as, but not limited to executing
gal agreements, acceptance of bid
le s, approval of d� sbursements and
approval of development proposals.
D. Providing community leadership,
hip.
1 -3 CITY MANAGER RESPONSIBILITIES
The City Manager is responsible P e for the administration of the municipal
government. The general duties and resp
shall include limited p ns�b� l�t�es of the City Mana er
but are not to, the following: g
A. Supervising and directing •
9 he administrative affairs of the City
departments thereof, seeking ef and
all
9 veness and effi therein.
B. Attending all meetings of t •
g he Council 1 and fully adv i s i n them re '
policies, affairs, financial Condit' g gardi�ng
ions and needs of the City.
•
oli to the Council and carrying Co Recommending an annual budget out the
p cies, budgets and directives of the Council.
D. Preserving the ease public
• peace, health, welfare and safety of ersons
property and ensuring enforcement of the P and
general law, ordinances of the city and
E. Enforcing the personnel ro r •
mai me P 9 am of the C, ty, � nc 1 ud � ng retention and
nance of official employee personnel record
F. Performing such other functions '
ons and having such other powers as ma
established e
shedby general law, ordinance or resolution
may be required or a ut � on of the City, or as
accorded by the Council.
SECTION 1 - INTRODUCTION
1 -4 DEPARTMENT HEAD RESPONSIBILITIES
• The department heads are responsible and accountable to the City Manager
er 9
for the effective administration of their respective departments and all
assigned activities thereto, in accordance with City policies. Their
duties and responsibilities shall include, but are not limited to, the
following:
A. Keeping informed as to the 1 atest ract i ces i n their articular fields
1
p p e ds
and inaugurating, with the approval of the City Manager, such new
practices as appear to be of benefit to the City,
B. Submitting reports of the activities of their departments to the C i t y
Manager as he shall request or as they deem necessary.
C. Effectively supervising the employees in their department and main -
taining efficiency in the operations. They may adopt and enforce
departmental rules and regulations not inconsistent with these
Personnel Policies, with the approval of the City Manager,
D. Ensuring that performance reviews are conducted on a regular basis for
each employee according to the adopted form, and in acordance with the
employee's job description. The completed reviews will be kept in the
employee's personnel file i n the City Manager's office.
E. Reporting periodically to the City Manager upon the efficiency of their
subordinates.
1 -5 APPLICABILITY
A. These Personnel Policies shall apply to all employees and officers in
the City service unless exception is made by City ordinance or the
terms of a collective bargaining agreement in effect between the City
and a recognized employee organization,
B. Where these Personnel Policies and any current union agreement are in
conflict, the union agreement shall prevail,
I
C. The City reserves the right to revise and amend this Personnel Policy,
SECTION 2 - EMPLOYEE RECRUITMENT AND SELECTION
2 -1 DEPARTMENT HEAD RESPONSIBILITIES
The department heads shall r •
All applications P ocess all a pplications for employm '
y for employ shat � with
the City. dep artment •� 1 be submitted to the
appropriate de
P head and the applicants shall be i
n i t i a 11 y examine
and rated by the department head
as to qualifications.
2 -2 FEATURES OF THE RECRUITMENT
SYSTEM
A. Permanent Position vacanc y announcements: Position vacancies es '
City be published b in the
Public Works y posting announcements in the City all
o ks Building for ten (10) da s y and
y on official bulletin b
postings will i a 1 1 c r i t e r i a f b oards ,
Such announcements shall or making application. The
t , ons; the nature of the work to b spec.i fy the title t l e and salary ar range of •
i y 9 the posy _
r e performed; the qualificat
requirements for the performance of the work; the ti
ti me, pl and
manner of making applicati information.
the c os � ng date for rece iving a 1 i
and other pertinent i PP ca -
t i ons •
Be application Forms: Application .
p d PP i on sha 11 be made on app l i cat � on forms
P ed by the City Manager. 'Such form i nformation
trai n i n s shall r equire re
covering
• on , g, experience, references, and other
i nf ormat � Each application i cat i on Pertinent
. P must be completed and signed b
person applying, g y the
2 -3 EXAMINATIONS
A • appointments and romot i o
P ns in the City service shall be made
�ni Hat i according
to merit and fi tness . Exa ons s hall relate to those matters which
will test fairl ly the capacity and fitness of t •
he candidates to dis-
charge efficiently the duties of the jobs or which the •
are held,
f a examinations
Be Tests for appointment i n • ce shall be com
which he City serv etitive t
ch shall be open to all applicant P ests
PP is who meet the reasonable job
standards or
requirements established by the City,
y
C. Exami nation resul The
a resu 1 is of examinations are confidential
Each
person taking an examination shall be entit
tied to inspect his /her
rating and examinatio answer sheets. Such inspection shall be
Permitted only during regular business
office and g Hess hours at the department head'
under such conditions as the department p ent head may •
prescribe.
D. Method of Rating: Sound m •
measurement techniques and procedures shall
be used in rating the results
or of tests and determining the i nd ivi dual
/ relative ranking of the ca
and .ndidates. In all examinations the
minimum ratin by which eligibility may be achieved included
y ed w� 11 be
in the P o s i t i o n vacancy announcement. Candidates shall be required to
east a mini q
in order to receiv - a
passing grade or to be rated on the remaining forms of selection,
4
SECTION 2 - EMPLOYEE RECRUITMENT
E. Rating Training and Experience: Where a rating of experience and
training forms a part of the selection, the department head shall
develop such procedures for the evaluation of these factors as w i l l
serve to ass i st i n the se 1 ect i on of the best qual i f i ed cand i dates.
These procedures shall give due regard to the quality, recency and
amount of experience and to the pertinency and amount of training. The
department head may verify statements contained in the application of
a candidate. If information which materially affects the rating of
experience, training or fitness of the applicant is discovered, the
department head shall make a new rating of the app 1 i cant' s position
for selection and make any necessary adjustments.
F. Physical Examinations: Every person, when appointed to a position with
the City as an original appointment, shall be required to pass a
physical examination by the Occupational Health Services before his /her
appointment is final, The City shall pay the cost of all examinations
required under this section when such examinations are ordered by the
City Manager or department heads.
2 -4 SELECTION
A. The selection process will be a cooperative effort between the City
Manager and the department head,
B. The department head will submit, in writing, a recommendation to the
City Manager who, if he /she approves, will make the appointment.
2 -5 PROBATIONARY PERIODS
A. All newly hired employees will serve a twelve (12) month probationary
period in the position. This is a time for the department head to
rate the employee's compatibility in the position and also for the
employee to determine if the job is what he /she expected it would be.
B. After successful completion of the probationary period, the immediate
supervisor, with concurrence of the department head, will document
the completion to the City Manager for the employee's personnel file.
2 -6 AFFIRMATIVE ACTION P ROGRAM
Me Lity of Maplewood has adopted an Affirmative Action Program which
will be followed in employment selection and promotion procedures.
SECTION 3 - TYPES OF EMPLOYMENT
3 -1 DEFINITIONS
A. Permanent Full -time Employees: Those who work at least fort ( 40 ) y
hours a week the year round and have successfully completed the twelve
(12) month probationary period.
Be Permanent Part -time Employees: Those who work twenty ( 20) hours or
more a week, but less than forty (40) -hours a week the year round and
have successfully completed the twelve (12) month robationar period.
Vacation and sick i P y P
time accruals will be pro -rated according to actual
hours worked.
C. Seasonal Employees: Those who work either full or art time during g a
seasonal program in accordance with State Law.
D. Temporary Employees: Those employed in any department or function of
the City where tfi P
e duty is of (i �m�ted duration,
E. Council and Mayor Appointed: The Council appoints the City M an ager,
who i s a full-time, PP y
permanent employee. The, Mayor, with concurrence
of the Council, appoints the Emergency Services Director.
F. Contractual Employees: Individuals who offer their services to the
publ and technically are not City employees according o IRS re ula-
t � g
t� Contra g
Contractual employees are appointed by the City Manager.
Contractual employees are under a fee basis and are not eligible for
P y
em to ee benefits,
G. Probationary Employees: Those who have been hired for permanent posi-
tions must complete a twelve (12) month probationary period before
Permanent appointment is made.
3 -2 JOB DESCR ANn ri ACCTF TrATT 0N4 Z
A. A Job Specification and Classification Plan resulting rom an analysi
9 y s
and evaluation of each needed position shall be adopted b the City
ur
✓ os J
Manager. It will cover all the positions in the City. The e of
the plan is to sta ndardize y p P
P andardize titles of positions which are indicative of
a defini range of duties and responsibilities and to P rovi de accurate
requirements, with minimum qualifications to be eligible for each J 'ob.
B. A Job Specification Plan that accurately describes the 'ob will be used
to prep an nouncements �
P p uncements of positions open for applications i cat ons and ass
in performance reviews.
C. The Job Specification P l a n must be-current and reviewed ever twe 1
months,
y ve
SECTION 4 - PERFORMANCE REVIEWS
An objective performance review sy '
ri tions shall by the City manager Y em 1n accordance with position
desc
• P be establis i shed er for
having supervisors and de department g the purpose of
P e t heads periodically evaluate the perform-
ance of
their employees using the prescribed f
r form for this s purpose. The
quali of performance
• rendered by the employee in the p ast w - i l l '
case, receive due consideration in such 9 in every
ch personnel as promotions,
, demot i ons, terminations i ons and, where applicable, -
transfers salary adjust -
ments. Performance reviews shall be discussed with the emplo ee but
evaluations will not be available to unauthorized persons y such
.
Performance reviews shall take 1 •
P ace on a regular basis every six months
and shall be retained as part of the employee's personnel •
office . Howe Y P e l f i l e� n the Ci
ty
Manager's
• However, during the probationary period, performance
reviews will be conducted ever three months,
P ce
Y
SECTION 5 - HOURS OF WORK
5- 1 WORK SCHEDULES
Working hours of City employees vary among the different departments and
may vary by assignment within a department. In genera], however, the work
day shall be eight (8) hours and the work week shall be forty (40) hours.
Normal office hours shall be 8:00.a.m, to 5:00 P.M. Monday through Friday,
unless otherwise stated by the department head.
5 -2 REST PERIODS
A. City employees, when working under '
r 9 der conditions where the use of a break
is
• practical, i ca 1, shall be granted the privil v i 1 e e of '
minute break a P 9 taking a single 15
• e approximatel • oximate m idway through each four (4) hours wor at a t � me s c i f i ed worked ,
. specified
measured from t by the immediate supevisor. The 15 minute
time period � break
he ti me work i s stopped until it is
resumed. Break time may not be accumulated nor o may it be used for any
Purpose other than a mid -shift rest period..
B. Employees working in City uildin •
Y gs shall take their break at the place
provided for that purpose in each b u i l d i n g .
C. Employees working out -of -doors shall
o al l take their r break at the l
ft
heir work.
D. Employees whose duties i nvol ve '
traveling throughout the City ma sto
along the assigned route at a restaurant •
for their fifteen or other public accommodation
teen (15) minute break.
FA
SECTION 5 - HOURS Of WORK
5 -3 OVERTIME
Occasionally the City will find it necess for employees to work _beyond
the normal scheduled hours of work. The City requires equires employees to work
when it is necessary to work late or early i y f only a few minutes are
involved. However, any work units of one- uart
q er hour or more will be
counted as overtime and paid at 1.5 times the employee's normal a rate
compensatory time me for overt
Civil Service employees may accumulate P y
hours worked, 'not to exceed forty (40) hours an • d i t should d be used within
� n
one month of accumulation. This accumulated time may be used
er form with their y by filing
the pro
P eir immediate supervisor.
5 -4 LUNCH BREAKS
A. Each employ i s entitled t 1 Aunch ed to one break approximately midway
period, for
through an ei ght hour work •
P � which there is no compensat
This
l unch break time period is measured from the ti '
work i s stopped
unti it is resumed,
.
Be Police employees, because of their unique shift t schedules, may have
additional ru 1 es on the use of lunch breaks issued b the Civil 1
y v Service
Commission or Director of P u b l i c Safety.
C. Lunch breaks shall be scheduled b
tin y th e department head to ensure con -
uity of services.
SECTION 6 - PAYROLL PROCEDURES
6 -1 PREPARATION OF PAYROLLS
A. Time sheets shall be furnished to designated r •
9 pers 1 and all time
me
records for each work day shall be accurately maintained b the
p o be reported
employee for the work period t y
.
Be Time sheets shall show the name, social security
worked y umber, daily hours
, total hours of vacation, on, ho 1 i day, s i c k leave and an other
Pertinent information which may be r y
y r equired. It must be properly
signed by authorized personnel.
C. Time sheets shall be submitted to the Finance Department epartment at the end of
each two -week period.
D. Pay days will be every other Friday nd a a
y p y envelopes will be
to the employees before noon.
SECTION 7 - PAID LEAVES
7 -1 -SICK LEAVE
A. Sick 1 eave is authorized absence from •
om duty with pay, granted to all
full-time and permanent part -time employ •
for an Sick leave � s not a
priv
employee to use at his /her discretion but
allowed on when the employee i � shall be
' s too sick to work, and under the
conditions explained below.
B. A full time employee shall accumulate '
e sick leave at a rate of one -and-
one- quarter (1-1/4) days per month. Employ •
covered by the .Police
Civil Servi Commi rules and regulations cannot accumulate m
than 300 days of s i c k leave, ore
C. Permanent part -time employ will •
accumulate sick leave pro -rated
according to actual hours worked as compared t •
work year.
P o a 2,080 hour full -time
D. Temporary and seasonal e em to
p y e s shall not be e n t i t l e d to s i c k leave.
E. Sick leave shall not be earned b •
Y any emplo oyee during a leave of
absence without pay.
F. Administration of Sick Leave: •
The following procedures will be
followed in administering the sick leave
e Po 1 � cy • of the Ci
1. After a ll 1 accrued sick leave is used vacation
payment mad � leave may be used,
and pa
ym e thereof, to the extent the employee i s en
to such leave. titled
2. Sick leave w i l l be allowed i n case
of personal illness or physical
incapacity of an employee or with the
to demonstrated need of the
employ yee s spouse or children.
3. To receive credit for sick leave a •
� n employee must communicate
with his immediate supervisor not later than starting time
provided 9 ne on the
day of ill ness, or as
p ed by departmental rules. ees
are also responsible for kee Empl pin their s y
g upery i sors advised of their
illness status to remain eligible for sick leave, unless the are
hospitalized, y
4. When an employee uses an sick ck be required y leave, a physician's statement may
q ed on the first day of return to work indicating cating the
nature of the sickness
and attesting to the employee's ability o
return to work. No employee who has been y
a statement shall be allowed t asked to provide such
o return to work until th
with t h i s prov i s i-on . compl
5. Accumulated sick leave cannot be tr
another ansferred from one employee to
emp l oyee .
6. An employee who makes a false claim di s of s i c k leave will be sub j • ect
to
di on of the Cit disciplinary measures, up to and including di
d� 9 scharge, at the
Manager.
7. A record of accumulated s i c k l eave •
e will be printed on each
employ
payro payroll check stub. Employees hired dur i n •
g the middle
of a pay period will receiv s i c k leave credit on a pro -rata basis
at pay period.
SECTION 7 - PAID
.EAVES
7 -2 MILITARY LEAVE
Military leave with pa for r •
pay
be re serve t raining, n� ng, not to exceed fift
days per year, provided (I5)
working P ed only to Permanent full-time
employees when ordered by the appropriate authorities,
es and w� th reasonable
written notice from the empl
1 aw. i n accordance with State and Federal
e
7 -3 JURY DUTY
A. Permanent employees shall •
. be granted paid leaves of absen
required red j duty. Such employ ce for
regular compensation shall receive that of
their re
9 which will, with their
fury Pays equal
their total compensation for the same period. The time spent on
jury duty shall not
be counted as time worked in
put�ng overtime.
Employees excused or released from jury duty during their regular
working
• 9 all report to their regular work
possible. 9 k duties as soon as
g. Employees shall notify t •
y e r supervisor as soon as j ury possible after
receiving notice to report for '
sible for ens y duty• The employee will be res on-
ensuring that a report of time s ent on P
form is c ompleted b the clerk P Jury duty and pay
y erk of court each day so the City will
to determine the amount of compensation , 1 be
able
involved, pensat�on due for the period
7 -4 COURT APPEARANCES
A • Employees will be ranted •
Cit g paid leave time to testify in Court onl
y related business, y on
89 All compensation forapp
be remit in Court during paid leave time shall
ted to the Finance Director.
7 -5 HOLIDAYS
A. The City observes the following 1 owi ng to be o f f i c i a l holidays for
art -ti all
Permanent full -time and part-time employees.
New Year's Day
Martin Luther King, Jr un aid holiday)
( p o iday)
President's Day
Memorial Day
Independence - Day
Labor Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving
Christmas Day
Employees receive two (2) Personal '
( ) onal Holidays er ear.
Personal Holidays, completion P y For use of
which i P on of a vacat�i on request form is re u i red
s explained in the Vacation Section f q '
o these Policies.
B. All official holidays shall considered to commence
of y be consi at the beginning
the f first shift f t of the day n which
continue for y ch the holiday is observed and
twenty -four (24) hours thereafter.
SECTION 7 - .PAID LEAVES
C. When a holiday falls on a Sun •
. day and when a holiday falls on a S day, the following Monday shall b
holiday e a
shall be a holi Sa turday, the preceding Frida
Y
D. After thirty (30) days of empl o .
P Yment, all employees hired to f111 a
full -tim
e, permanent position w i l l receive pay for o f f i c i a l
at their normal straight time r holidays
g ates, provided they work the depart
merit's 1 -
ast regular scheduled shift prior to and regular P
the first rst
scheduled shift following the holiday, or are on annual vacation
Employees on extended sick ck 1 eave (five 1 eave
holiday receive pay. Employees. on other leaves e
shall es of absence without pay from
the City not be eligible for holiday pay. Al 1 permanent -
time employees w� 11 rece� recei h Y P anent part
holiday pay when the holiday is Burin
their normal work hours. g
E. Employees who are required to •
4 work on a holiday shall receive overtime
.
pay., � n a d d i t i o n to their normal holiday a •
gi bi 1 i t as specified ' P Y� depending upon their el -
Y p i ed i n the provisions for overtime in S ection 5 -3.
7 -6 VACATIONS
A. Employees earn vacation at •
,the following rate:
One month to one yedr .
One through f' - Prorated Basis
On g five years of service - 10 days
Six through twelve years of service -
15 days
Thirteen en through twenty years - 20 days
After twenty
y years -M 25 days
Permanent Part -time Employees no Pr •
s earned orated Bass
Vacation days shall be credited to employee's bi -weekly,
.
Y
B. The City will make a reasonable
e effort, withi n .the need of the City
o schedule major vacations at times requested y
t '
w q by emplogees, provided
that four (4) eek s advance notice i s given b •
9 y the employee. Vacation
schedules shall
be set by the employer with due regard to
i ty of the employ the preference 9 the sen i or-
' P e erence of the employee and the need for
efficient c i ent and uninterrupted operation of the depar
schedu
scheduled, an employ Once
vacation shall not be changed unless approved
by the department head. One day f va pp
we Y cation may be granted without
four (4) eks advance notice.
C. Employees may use vacation time
1a e after completing six (6) months
employment, yment, as it is earned.
D. Employees are allowed to accumulate
ulate up to 1.5 times their annual
v accrual. Special written authorizati
must be ranted on from the City Manager
9 to accumu 1 ate vacation in excess of 1.5 ti
annual vacation accrual. mes their
E. When requesting use of vacation time or use of Personal Holidays,
the vacation request form must be completed and approved by the
employee's supervisor. One copy of this form is kept by the super-
visor and one copy is returned to the employee, either (a) approved
or (b) not approved with an explanation.
10
11
SECTION 7 - PAID LEAVES
7 -7 JOB RELATED INJURIES OR ILLNESS
A. All employees are required to report immediately, no matter how minor
all fob related illnesses or injuries.
B. If supervisor is not available and nature of injury or illness
requires immediate treatment, the employee shall go to the nearest
available medical service for treatment and as soon as p
1
� p b e,
notify his /her s.upery i sor of the action taken,
C. Worker's Compensation benefits and procedures to return to work shall
be applied according to State law,
7 -8 FUNERAL LEAVE
A. Funeral leave with pay shall be extended to
of a member of the immediate f ami 1 y of said
spouse (i.e., spouse, children, grandchildri
brothers or sisters), for attendance to the
strated need in relat thereto,
an employee upon the death
employee or employee's
Sn, parents, grandparents,
funeral or other demon.
B. Any leave beyond one day, up to a maximum of three (3) days, to be on
approval of employee's supervisor.
SECTION 8 - LEAVES WITHOUT PAY
8 -1 PARENTING LEAVE
Parenting leave without pay, not to exceed six (6) months in duration, will
be granted upon the birth or adoption of a child (or children) at the
employee's request.
8 -2 EMERGENCY LEAVE
Permission to take emergency leave may be granted to each P ermanent
employee after one year's service who, in the opinion of the department
head furnishes adequate
quate proof that a personal matter necessitates atten-
tion. No longer than two (2) days will be granted within each calendar
year. Requests in excess of two (2) days for unusual circumstances may be
granted b the Ci Man
y
y y ger.
8 -3 ABSENCE WITHOUT PERMISSION
No employee shall absent themselves from assigned duties without notifying,
y 9,
at the earliest possible time, his /her immediate supervisor or some other
management representative if supervisor is not available.
Any employee who is absent for three consecutive days without notifying
the immediate supervisor (or other management representative if supervisor
is not available) shall be considered to have voluntarily quit.
SECTION 9 - 12
NON _ DISCIPLINARY SEPARATION
9 -1 RESIGNATIONS
A. Any employee wishing o leave t •
fil 9 he C it y s ervice ,n good standing shall
file with his head, at least (10) g l
1 ea v � a written ten worki ng days before
g, tten resignation stating the effective '
resignation. Failure t date of hi
o comply with this procedure ma .be consi dered
cause for denying such employee future y dered
employment with the City.
Be The department head will i • n
interview employees resigning to determine
cause and make a record of same. g ne
9 -2 RETIREMENT
Retirement is mandatory at age seventy (70). Employees who are
approaching age 70 should notify their supervisor six months previous to
the date of retirement so adequate plans can be made.
9 -3 SEVERANCE PAY
A. All permanent employ wh
y leave the employ of the City retirement,
resignation or death, shall receive y y ent,
vacation, pay for 140 of unused accrued.
Be Employees shall also receive
1 ated pay for one-half (112) of their accumu-
sick leave with a maximum allowance of
the 50 days pay unless they
are covered b
y e Police Civil Service Commission rules an
Mons. Employees who are m d regula-
embers of certain bargaining units and who
were hired of ter May 19, 1978 do not receive '
th i s type of severance
pay, according to their contracts.
SECTION 10 - 13
EMPLOYEE ' S RESPONSIBILITY
10 -1 GENERAL POLICY
For the effective administration and
implementation of City policy, and
to serve the citizens, each individual employee ployee must cooperate to the
fullest with all fellow employees and the ubl i '
d egree of visibiii P c. Public employees have
a high
• 9 ty to the general public and therefor
exercise particular care and caution t � e, must
o ensure that all work undertaken
i s accomplished expedient and with of •
employ eff iciency. To achieve this goal,
instructions of their must adhere to established rules and g '
i procedures and follow the
supervisors and department heads.
10 -2 EMPLOYEE'S ARE REQUIRED TO:
A. perform their assigned duties to
the best of their abili at all
times and to continually strive to improve p e their performance.
B, render prompt and courteous service t •
o the public i c .at all ti mes,
.
C. read, understand: and comp with the •
P y e ru 1 es and regula ate ons as set
forth in these Personnel P o l i c i e s as w e l l as those
ose of their depart-
D. conduct themselves with decorum •
and respond to inquiries and �nforma-
tion requests with patience and ever P os sible y p ssib]e courtesy.
E report all unsafe conditions to thei r •
immediate supervisor.
10 -3 DISCRIMINATION AND /OR HARASSMENT
For many years the City of Maplewood has
- P s by poli and to the public,
stated that it is an a ua1 O em to er. All
have been instructed to stri present employees
stric li adhere to this s policy. Any type of d i s .
criminatory action or harassment of one empl
e relig P ogee against another because
of race, a
9 g sex or national origin that interferes with
good
work �
working conditions or job opportunities is a violation of City policy and
employ
responsible will be subject to disciplinary action •
ment as an equal opportunity P y Our commit-
q pp unity employer applies to all employees and we
intend to enforce it by immediate) investigating •
1 ai nts of y 9 g all known incidents dents or�
complaints employees and take necessary disciplinary ction where
y ere the
empl i s found to be in violation
of this • Policy. i cy. Emp 1 oyees who are
subjected to harassment of an ty or an d is criminat i on
report to y yP y scr�mination are encouraged
to re
P any member of management violations of the above oli
P . cy• You
can be assured there will be no retaliation etaliation for reporting. The Cit of
Maplewood ewood also recognizes that false accusation of y
harassment and /�or dis-
crimination can
have serious effects upon the accused. Therefore, false
accusations will result in the same severe disciplinary action applicable
to one found guilty of harassment. PP
SECTION 11 - DISCIPLINARY ACTION
11 -1 GENERAL POLICY
A m u n i c i p a l employee i s the beneficiary of certain p r i v i l e g e s and benefits
i
which are set forth n these policies. In exchange, the City requires
standards of conduct and behavior calculated to best ensure the citizens of
Maplewood good government. Whenever work habits, attitudes, productivity
or
personal conduct of an employee fall below a desirable standard, the
supervisor should point out the d e f i c i e n c i e s to the employee at the time
they are observed and the employee is required to correct those def i c-
ienci es.
11 -2 SUSPENSION PROCEDURE
A. The direct supervisor may at any time suspend, with pay, for discipli-
nary reasons.
B. A department head or the City Manager may suspend, without pay, an
employee for valid reasons which, in the opinion of the department
knead or City Manager, warrant taking disciplinary action. Notice of
suspension shall be in writing.
11 -3 DISCHARGE PROCEDURE
A. The City Manager, or department head with concurrence of the City
Manager, may discharge employees for just cause. Violations of the
working rules as outlined in 11 -4, rules of conduct and insubordina-
tion may be considered just cause for an employee being discharged
Notice of such action shall be in writing.
B. With the exception of the City Manager, all permanent employees shall
have the right of appeal as outlined in Section 12,
11 -4 MAJOR WORK RULE OFFENSES
A. An employee shall be subject to immediate disciplinary action, without
warning, up to and including discharge, for the violation of any of the
following rules. Discharge may result from good cause otherthan those
specified but . of equal magnitude.
1. Gross neglect of duty.
2. Insubordination, which is the refusal to comply with the super-
visor's instructions unless such instructions are injurious to
employee's safety or health.
3. Immoral or indecent conduct while on duty.
14
4. Intentional f a l s i f i c a t i o n of personnel records, time reports or
other City records or reports.
15
SECTION 11 - DISCIPLINARY
ACTION
5. Indulging in offensive conduct or using offensive language toward
the public, or in public, or toward Cit
ty officials, supervisors
or other employ
6. Conviction of a felony or o f a •
misdemeanor involving moral tur i-
tude while an employee of the Cit
P
7. Carelessness or neglig with '
Cit y• 9 the monies or the property of the
8. Theft or intentional destruct s '
10 on of City ty property or another
emp loyee's yee's property.
9. Sleeping or inattention on the
fob.
109 I ntoxication, or be ing n under i
• 9 the � of 1 influ of dru s
or narcotics while on duty. 9
11. Deliberate or careless condo •
conduc endangering the safety of other
employees, i n c l u d i n g the provoking of or •
working time instigating a fight
during g e or on the City premises.
12. Inducing r att e mp ting .
9 m .t an unlawful awf u l P g to induce any employee in the serv
the Ci to commi e of
1 act or to act in violation of an
u departmental t a i or official regulation 1 at i on or y
lawful
9 order.
13. Accepting any fee, gift t o other •
• 9 er valuable thing �n the course of
or in connection with, his work for his '
son or group personal use from any per-
u
g • th expectation of p of persons, when such gift or other valuable •
accepted with thing �s
granting a favor of better treatment
than that accorded other persons.
149 Sol Pol ti • •
P cal contributions from ,munici al emp
engaging in political acts City yees, and
Cat activities on or with City property or on
City time.
159 Unauthorized use of City o •
weed equipment and vehicles.
16. Failure to comply with safety
y rules and regulations as outlined in
the Safety Manual,
17. Failure to fulfill employ r •
and 10-3. responsibilities as outlined in 10 -2
16
SECTION 11 - DISCIPLINARY ACTION
11 -5 OTHER WORK RULE OFFENSES - PROGRESSIVE DISCIPLINE
A. For the commission of any of, but not l to the following off
an employee shall receive oral and/or written off enses
/ r tten reprimand . I f an
employee receives three (3) written reprimands (for the same or differ.
ent offen within a period of two (2) years, the shall, al on with
roman � y � 9 th
the third such reprimand, d, receive a disciplinary layoff (suspension)
from work without pay for a period of time commensurate with the sever-
ity of th eaccumu 1 ated offenses . I f an employee recei four
rim (4)
reprimands, ands, for the same .or or different offenses, within a period of two
• P
(2) years they shall, at the time of that issuance be discharged.
scharged.
Departments may have special work rules deemed necessary the d
ment -head and approved b t •y y P
Pp y he City Manager for the achievement of the
objectives of that department. Each employee will b
e given a copy of
such work rules by the department head upon hiring nd such rules will
be further explained a� ned • g
p and enforcement discussed with the employee by the
department head.
1. Excessive absenteeism and /or tardiness.
2. Horseplay - actions adversely affecting safety of normal opera-
ti ons of the y P er a
e department or other employees.
3. Inattentiveness to work, f a i l i n g to start work at designated '
time,
abuse. of break or meal periods, quitting work before ro er time
or leaving employer's P P
premises during working hours without auth-
ori zation from his supervisor.
4. Smoking in posted, unauthorized areas.
5. Abusive, threatening or coercive treatment of another ee or
employee
or the public on employer's P y
• p p Dyer's time or premises.
6. Violation of a safety rule or safety practice.
7. Failure to report for work without giving he department head or
his department g P
partment office earliest possible notice of such absence.
8. Vending, soliciting or collecting contributions on the employer's
time or remises wit
p without prior authorization from the appropriate
department head.
9. Incompetency and inefficiency i n the performance of ' ob duties,,
10. Using or threatening i �
e ng or attempting to use personal or political
influence i n an effort to l i m i t management's prerogative i ve re and i n 9
character of employment.
g 9
11. Any other action or behavior that the department head determin
es
is detrimental to the efficient and /or economical operation of the
department.
11 -6 REPORTS OF DISCIPLINARY ACTION
The City Manager shall be notified forthwith of all written dis
sc plenary
action taken against an employee, and a proper record thereof shall be
kept in the employee's personnel file,
SECTION 12 - GRIEVANCE PROCEDURE
12 -1 HEARING PROCEDURES FOR DISCHARGE
A. Any dispute between the employee and the City elative to t '
y he appl � Ga -
ti
on, meaning or interpretation of these Personnel Policies shall be
settled in the following manner unless contrary o a current labor
9
a reement: y
Step 1: The grievance shall be presented in writing, setting forth
the nature of the grievance, the facts on which it is based, the
provision or provisions of the Personnel Policies allegedly violated,
and the remedy requested, by the employee or his /her designate to the
proper department head within twenty one (21) days after the alleged
violation or dispute has occurred. The department head or his /her
designate will respond to the employee or his /her designate in writing
within seven (7) calendar days.
Ste 2: If the grieva has not been settled in accordance with
Step 1 it shall be presented in writing, forth the n
e grievance, 9 e ature of
the
• • ons of the Personnel Policies g ce, the facts on which i t i s based, the provision or pro-
visi � p
cies allegedly violated, and the remedy
requested, by the employee or his /her designate to the City Manager da s after th � y
wi th � n seven (7) • Y e department head's r esponse is due.
The City Manager or hi p
Y g his/her designate will respon -d to the employee or
his /her designate in writing within seven (7) calendar days,
Ste 3: If the grievance is still unsettled in accordance with Ste
2 the employee or his /her designate m (1 p
n
. � g • e ay, • within � n fourteen days
after the City Manager's reply is due, give notice of his/her inten-
tion to submit the issue to arbitration by givin written notice set -
i n forth the g
9 nature of the grievance, the facts on which it is based
the pr or provisions of the Personnel Policies allegedly viola-
y r equested, to the other party. The arbitration
ted, and the remedy g y
• r
proceeding shall be conducted by an arbitrator to be selected b the
employer and the employ Y
or his /her designat within seven days after .
the employee or his /her designate requests such action. If the arti
fail to select an arbitrator, P • es
fa tor, the State Bureau of Mediation Services
will be requested by either or both parties to provide a anel of five
arbitrators. Both P
the employer and the employee or his /her designate
have the right to strike two (2) names from the anel and the remain -
i n person s p
g p hall be the arbitrator. The decision of the arbitrator
shall be final and binding on the parties, and the arbitrator shall
be
required to issue his decision within thirty (30) days after the con-
clusion of testimony Y
• onyand argument. Expenses for the arbitrator's
services and proceedings shall be borne equally by the employee and
employer. However, each art Y •
party shall be responsible for compensation
its ts own representatives and outside witnesses. If either art
f P y
desires a verbatim record
o the proceedings, it may cause such record
to be made, providing it pays for the record and makes copies avail-
able at a reasonable cost . to p
o the other party and to the arbitrator.
•
SECTION 12 - GRIEVANCE PR
B. WAIVER:
If a grievance is not presented within the t' '
�� tim l imi ts is set forth above
��
it shall be considered "waived If a grievance is not appealed to
the next step n the sp i f i pp
p p ed time limit or any agreed extension
thereof, it shall be considered settled on the basi of the employer's
1 as t answer, If the employer does n
. no t answer a grievance or an appeal
thereof within the specified time l the employee may el to
treat the grievance as denied at y
9 that .step and i mined i ate l y. appeal the
grievance to the next step. The time limit i n each step m be
P Y
extended by mutual agreement of the empl and the employ without
p arty ,
prejudice to either
C. ARBITRATOR'S AUTHORITY:
1. The arbitrator shall have no right to amend modify, nullify,
Wore add to or sub �
ig nore, tract from the terms and conditions of the
Personnel Polices. The arbitrator shall consider and decide onl
the s p e c i f i c issue(s) submitted i n y
writing and agreed upon by the
employer and the employee and his /her designate and shall have no
authority to make a decision on any other issue, or varia at i n
o of
an is sue, not submitted.
2. The arbitrator shall be without power to make decisions contrar
ay
to, or inconsistent with, or modifying or varying n an the
appli i cat i on of t 9 y way
Pp S tate or Federal laws. or city ordinance.
SECTION,13 - EMPLOYEE EDUCATION
13 -1 GENERAL POLICIES
A. The City shall encourage small group in -house training sessions
involving employees of the same department or of Simi 1 i ar job class-
ifications where necessary to the performance of their jobs,
B. Department heads shall provide an orientation program for new
employees.
C. The department head shall provide a training program for the operation
of new equipment as required.
D. The City encourages contact with personnel from other municipalities
in order to learn more efficient job procedures .
E. The.City shall encourage the use of in -house talents and skills in
training as well as the expertise of local citizens, companies and
agencies.
F. Training application procedures shall be clearly outlined by the City
Manager,
13 -2 GENERAL GUIDELINES
A. General guidelines for training where the City provides financial
support and /or time off work are as follows:
1. Work interference shall be minimal,
2. Training shall not duplicate recent training,
3. Training costs shall be within budgetary limits,
4. Preference shall be given to training that provides the
most benefit to the City at the least cost.
5. The department head shall ensure that there is adequate
coverage of departmental responsibilities before approving
training applications.
6. Training shall relate to an employee's job or health /safety.
7. Efforts shall be made to distribute training equitably within
a department.
8. Training shall be structured to provide general information
that will aid in an employee's advance within a department or
maintenance of professional standards.
9. Temporary and seasonal employees shall be excluded unless
approved by their department head.
19
20
SECTION 13 - EMPLOYEE EDUCATION
13 -3 EMPLOYEE ELIGIBILITY FOR NATIONAL TRAINING SESSIONS
A. Generally the classes of employees eligible for national training
sessions (out of the region) are:
1. City Manager
2. department Heads
3. Employees related with a professional organization where not more
than one other representative from the same department is attending
and where similar local training cannot be substituted.
B. The above employees will meet the following requirements:
1. Be employed a minimum of six (6) months with the City.
2. Training application will be approved by the City Manager.
3. Generally, said training sessions will not exceed five (5) work
days.
13 -4 EMPLOYEE ELIGIBILITY FOR REGIONAL TRAINING SESSIONS
All employees are eligible for regional training sessions in Wisconsin,
Iowa, North Dakota, South Dakota, Manitoba and Ontarioif adequate pro-
vision is made to complete their work assignments without unreasonable
delay during their absence and if .comparable local training is not
available.
B. The above employees will meet the following requirements:
1. Be employed a minimum of three (3) months with the City.
2. Training application will be approved by the City Manager,
3. Generally, said training sessions will not exceed five (5)
work days.
13 -5 EMPLOYEE ELIGIBILITY FOR LOCA TRAINING SESSIONS
All employees are eligible for local training sessions when adequate
provision is made to complete their work assignments without unreasonable
delay during their absence.
13 -6 REPORTING AND RECO GNITION
Employees shall report on training received to their supervisor and shall
share new ideas with co- workers.
21
SECTION 14 - OTHER INFORMATION
14 -1 COPY MACHINE USE
All employees of the City are afforded t-he use of City copy machines for
personal matters, at cost. Personal copying shall not conflict with City
business.
14 -2 EQUIPMENT AND MACHINERY CARE
A. Every employee who has occasion to operate a municipal vehicle or
other machinery is charged with the responsibility f maintenance of
such i y
equipment. Maintenance includes the checking of oil, water in
the radiator, cold and hot weather care, tire pressure, battery water
and the c l e a n l i n e s s of the equipment.
B. All defects in any piece of equipment must be called immediately to
the attention of the supervisor, by use of appropriate forms as
provided .
C. Failure to properly care for municipal equipment shall result in dis-
ciplinary action being taken.
D. City -owned equipment and vehicles shall not be used for personal
reasons such as going to lunch, etc., unless the nature of the
employees work requires such and approval is given by the direct
supervisor.
14 -3 FALSIFICATION AND.DESTR OF RECORDS
A. Falsification of any public records, including personnel records, is
unlawful,
B. Any contemplated destruction or disposition of public records shall
be consistent with the adopted records retention schedule.
22
SECTION 14 - OTHER INFORMATION
14 -4 FIRE DEPARTMENT VOLUNTEERS
A. The City has given each firefighter/employee the right to ' dec i de for
themself whether or not they should respond to a call. If their de-
cision is such that they believe that the call is not potentiall
life - threatening in nature, they are expected to remain on the fob.
If, on the other hand, they deem it a true emergency, believe that
they will be of value, and that their absence from their assigned
duties w i l l not place the City or their fellow worker(s) in jeopardy,
they are encouraged to respond. The decision rests with the indivi-
dual, based on the information they have at thei r ' di sposal at that
time.
Be If a firefighter/employee does decide to respond to a call during
normal working hours, they shall contact their supervisor or other
department designated person. After responding to a call, a verbal
report should be made as soon as possible to the designated person
in their department.
C. Failure to notify a superior prior to responding to a call, or failure
to make a verbal report within a reasonable time after responding to
a call, may result in disciplinary action.
D. Employees in the company of firefighters at the time the emergenc
call is received should continue with their assigned duties, or as
directed by their supervisor.
E. No reduction w i l l be made in the wages of a firefighter/employee for
actual time spent responding to a call.
14 -5 KEYS AND OTHER EQUIPMENT
A. Every employee who has authorized possession of any key, tools or
other equipment on a full-time basis must register his name and the
serial number of the key, if applicable, or other equipment with the
department head.
Be All such equipment must be turned in and accounted for by any employee
who terminates his /her services with the City.
C. Every employee shall be responsible for the safekeeping and care of
all such equipment. All expenses incurred by the loss of such equip-
ment shall be borne by the employee.
D. The duplication by a locksmith or other person of keys openings struc-
tures or equipment owned by the City is prohibited unless authorized
by the City Manager or department head. Any employee found having an
unauthorized duplicate key will be subject to disciplinary action.
23
SECTION 14 - OTHER INFORMATION
14- 6 NEWS RELEASES
A. News releases concerning municipal affairs are the r e s p o n s i b i l i t y of
department heads and the City Manager.
B.. All news releases concerning City personnel shall be the responsi.
bi l i ty of the City Manager,
14- 7 OUTSIDE EMPLOYMENT
A. The City of Maplewood does not encourage the practice of full-time
employees working at employment outside of the City services.
B. The employee's outside work must in no way interfere with the
employee's efficient and faithful performance of his duties as an
employee of the City.
14 - 8 PERSONAL TELEPHONE CALLS
A. Personal telephone calls shall be made or received only hen abso-
nec e s sary •
lutel •
y ss a y when they do not interfere with working oper
and should be completed as quickly as possible.
B. Any personal long distance call costs shall be paid for by the
employee.
14- 9 PERSONNE RFCnRn nF FMPI n vFFc
A. Personnel records, including examinations, service rating reports
orts
individual personal records and histories, shall be open for
inspection •p authorized
and review by the employee concerned, their authori
representative, and City personnel authorized access to em to ent
P 1�
records during office hours in accordance with such procedures as
the City Manager may prescribe. The City Manager shall maintain
records necessary for the proper administration of the personnel
system.
B. The City Manager shall prescribe the necessary forms for reports of
all r p
personnel changes in employee status or official records. Such
forms shall provide spaces for entering such supporting or other
pertinent information as the City Manager shall deem to be needed.
C. The City Manager shall maintain change forms for personnel records.
These personal records shall be the official personnel records of the
City and are, therefore, important to all employees and shall be
maintained in the City Manager's office. It shall be the employee's
responsibility to see that the following items are kept current at
all times:
1. Correct home address and telephone number.
2. Person to contact in case of emergency.
3. Legal change in name.
SECTION 14 - OTHER INFORMATION
14 -10 PHYSICAL EXAMINATION
A. Department heads are required to have an annual physical examin
b a p hysician � P y at�on
y authorized by the City and such examinations will be
paid for by the empl
B. All employee examination record shall be submitted to the City
er and will be maintained
Manager ntai ned n the personnel f-i 1 e of the
14 -11 SAFETY
A. The City of Maplewood is required to follow O.S.H.A. Rules and u-
1 at i ons
Re and expects employ o Reg
u-
p p yees to follow them also.
B. There is an Employee Management Safet Committee within i n th r
y e o ganiza -
tion whose members are elected by their represented group and those
appointed by the C i t y Manager,
C. Safety procedures and policies are outlined in the Safety anual and
made a art of this P y
P s of � cy M anual,
14 -12 TRAVEL ALLOW
A. If employees are obliged to travel in performance of their duties as
a City employee, they w i l l receive reimbursement of expenses for
meals, lodging and necessary expenses incurred. Reimbursement for
travel expenses will be allowed at coach rates for air travel.
Be Employees who find it necessary to use thei r ri r
City ate automobiles f tr P °
y ve and who do not receive a car allowance will be reimbursed
at the prevail* ng rate as established by the City Manager,
C. For out -of -state training approved by the City Manager, the City will
9 Y
pay for the conference fee, two - thirds of the transportation cost and
up to $50 per day for meals and lodging.
D. For in-state training approved by the City Manager, the City ill a
y p
for the conference fee, all transportation costs, all lodg costs
and u $25 � •
p to per day for meals. Reimbursement for an official
breakfast, luncheon, dinner or' banquet shall be the actual cost of
the meal.
14 -13 USE OF STAFF VEHICLES
A. Certain employees, because of the nature of their job, are r provided
with staff cars to be treated in a different manner than other
vehicles. Normal use of twenty -four (24) hour staff cars will be of
an official business nature.
B. No staff car will be taken over two hundred (200) miles from
Maplewood without written authorization of the City Manager.
C. Officials authorized to take home City vehicles include: Director of
Public Works, Director of Parks and Recreation, Director of Public
Safety, Deputy Chief, Fire Marshal, Assistant Fire Marshal, Director
of Emergency Services, Street Maintenance Foreman, Sewer Maintenance
Foreman and Parks Maintenance Foreman.
D. Temporary authorization of employees to take vehicles home may be
granted b department head y
y P s.
24
MEMORANDUM
TO: City Manager
FROM: City Engineer
SUBJECT: City Hall Change Order No. 3
DATE: 6-17-86
The attached Change Order No~ 3 is recommended for approval by the
city council,
Action b Council:
Modif���__�____
Ilejeote
Date
Wel
CHANGE ORDER
Project Maplewood City Hall / Number 3
Public Safety Facilit Date June 11 1986
Commission No. 8467
Owner 'CitY of Map 1 ewood
1380 Frost Avenue
y
Maplewood, Minnesota 55109
Contractor Knutson 'Construction C an
omp v
5301 Eas River Road
Mi nne of i s Minnesota 55421
It
is `he reby, mutuall agreed th
. Y g at when thi s Change Order has , been signed ned b the •
p:arti es � , the fol�1 owe n descry bed chap es i n - g y contracting
. 9 9 the s Contract shad 1 be executed b th
and shat 1 change the s Contract as herei n s i Y e Contractor
t pulated and agreed.
Project Directive No. 12, dated April 14 1986.
' $ 5
( Miscellaneous minor deletions and additions additional '
rovisi ., � onal insulation at
entry Lobb
yip cn of shower partitions, sign revisions, wall and
soffit revisions at clerical area, mechanical and •
electrical revisions
for provision of c
omputer room) .
Project Directive No. 13, dated Ma 14 1986.
Ma. $ 10 122.
00
(Structural steel extensions at roof frami '
clerical area, glazing n n9� provision of sheet rock
fire barriers at council 1 charmer , and cl eri additions
at dispatch area, millwork additions g
,additional sprinkler 1 er heads,
.ductwork addition, additional electrical conduit and work required by
job alterations).
TOTAL GRANDE (ADD)
$ 15,894.00
The
on gi nai Contract
Sum wa
Net
change by previous
.............
Change Orders e rs
............................... $
2
The
Contract Sum prior
......
to this C
Change
.... ...........................
Order was
12, 910.00
The
C ontract Sum will be (increased) (
,,,,, $
2 587.010.
Change Order ............................
• by this
The.:
new Contract Sum i ncl udi n h'
gtis ChangeOrderwill
............. $
• ..................
be
15, 894.00
Th e.
The .Date
Contra c t: - Time w i 11
.: o f : Com 1 e ti
be -
.. ............... $
(unchanged) b
y ..... , ... (--
2� 2,904.00
-)Days
p on
as of the- date
h s. Chan e : Order , they f '
9 e o re s "Ju _y .3,
1985
1
Date
PAK
ontractor
Date
THE ARCHITECTURAL ALLIANCE
ACCEPTED 6Y:
Owner
Date
400 Clifton Avenue South, MirmaRoIis, Minnesota 55403 6121871-5=
J
4
.. Project Directive
Initiated Number of
By: X Owner Copies: 2 Owner
X Architect 2 Architect HaRDOstrom
Contractor e am, Vesterholt
Other 5 Contractor
1 Other MBJ
2 Other LWSM.(Gow, Potvin)
PROJECT: Maplewood City Hall/ COMMISSION N0: 8467
Public Safety Facility
OWNER: City of Maplewood
1 ARCHITECT: Archi tectural All'
380 Frost Avenue Dance
Map 400 Clifton Avenue S.
p od , MN 5 5109 Min. '
neapol i s , MN 55403
CONTRACTORS Knutson C •
ons trusty on QIRECTIVE N0: 12
East River Road Bus. Ctr.
5301 East River Road #101 DIRECTIVE
� ECTIVE DATE: April 14, 1986
Minneap MN 55421
You are hereby directed i rected to execute promptly this Di r •
Contract Documents or orders Directive ve which i nterprets the.
changes i n the Work.
If requested b this Di
• y Directive, Please submit an itemized
oral Al l � ance for the Work proposal to Archi tect-
described below. If your ro osa
satisfactory and � n pro er ord • p p 1 is found to be .
p order you will be authorized to p roceed
Work, p e wi th the
If required -, this Directive will •
R be incorporated into a future Change Order.
Description and Additions to Attachments
1. Submit itemized i zed cost adjustment breakdown
work described.
own to Architectural Alliance f the
2• Refer to Directive �
ective P,o. 12 Description.
Attachments: Listi ng of attached documents that sup port •
pp t descri pt� on .
1. Project Directive N 12 Description.
2. Mechanical Drawing
,3,- E1 9 0 . M2.3J
ectri ca 1 Drawing No... E2.2R #1
By:
Architectural Alliance
Tel 62/871 -5703
400 Clifton A�,enue South,Minr�eapdis,Minnesota 55403
Date: Ap ri 1 14, 1986
PROJECT DIRECTIVE N0.
12 DESCRIPTION:
April 14 1986
Ci Hall/Public - ,
Safety
- Maplewood, Minnesota
Commission No. 8467
A. GENERAL WORK
. 1• Delete wood mar •
marker cabinet i n Room 107
2 • Relocate ceiling mounted projection
screen to south wall in Room 107
3. Delete s upp 1 i er r
over provided l les 11 3 x 3 x 1/8" ste
head coi 1 ing gri e) support tubes for
8, 119 and 120.
4. Delete steel r ' '
p otection hoods for overhead-coi
grit les 118
120 and 301,
119,
5. Provide 2411 _
x 24 soffit access anel
118 119, 120 and 301 p sat overhead coili g
. 9 g Iles
6• Delete west wall 1 of stair to Stora e
g Room 201.
7. Strengthen steel Sup ports for main entry curtain
wall.
8. Provide 3 rigid insulation above main entry
to 9 ulati
underside of structure. curtain wall. Fit tight
Seal tight, 9
9. Provide shower partitions in Rooms 317 and
318.
10. Revise cast sin -
9 letter height to be 8 .
" Poll - cell next to "City H all" i n 1 l eu o 9. Add word
or
y a)1 at main entrance. d
11. Add word "Night Entrance" 9 rance to ill sign,
12. Delete 10' x g•
area of carpet in Room 312
l ieu. . • Provide edgin Provide vinyl tile in
9
13. Move west wall of ��
Hall 228 2 to the west
14. Refer to Detail A 8.3 : Provide 3/4
b " l - •
board as soffit "floor" ea Plywood � n li of 5 /g•• gyp
st of grid line 5, 9.Yp m
15� `Refer to Detail. •
• a�1 9/A8 3. Revise 7!-O
11 :: d imens i on to , be 21-on, to be 8 _0 Revise
Revi
16. Refer toDe
1/A7,1, 4/A7,1 and
strips at 8' -011 above 1/A7.2: Delete the 1 "
floor, reveal
17. Refer to Detai 2
/A7.2 and 3/A7.3: Del
ete both reveal strip
•
78. Refer to Detail 3/A9.1: Provide vinyl J -bead in lieu of galvanized
J -bead.
B. <'MECHANICAL WORK
1. Provide (2) 6 x 24 ceiling return air grilles in Room 214.
20 Refer. to attached Drawing M2.3J for HVAC revisions to Room 312,
C. ELECTRICAL WORK
1. Refer to attached Drawing E2.2R #1 for additional •
zonal outlets �n Room. 3.12.
.. GH�.NuE G�, RooMS 31 1 312,
31 FRoM TYP `� To - fYPE 'p; ,qDD �G) 'TYpg
-ro FiQom 3 t2... 9a.L44JC,E G3)
/Zi KA I= A
title: -- _—
sheet no.
scale :
engineers,
Maplewood City Hall/
inc.
-o.k.«o�., suite 300
821
,
Public Safety Fac �l�ty
�1e
-� -� -�
faymond venue
si Paul. minnasola 55114
drawn
� 3 LT-
phone 612i642-9771
a �
tti
Pl�tl�E� t.P.Z-
Gqb_
f4EtjA M L 5-2o� ---i
OttlA.
5 ELI
i
IZ "AF
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rbTf.: zor�.- �
31OA-Ir P ��wwT 6P�K�s
ire P�E� �P -z
L4 VA
Z=lAr
engineers
baker cou" suite 300
$2 raymond avenue
at. Paw. minnrsota 55114
phone 612/642 -9771
itl -�Wo�� u'f
A LaL
P40W 6 [Z f
��°hP�� �LJ
cwt ro.:
Y0 "�Iro'
TOG
1
P rojec t
D i e rectiv e
F Initiated -
t x Number of
By Owner '
Cop ies: 2 �' •
-- P ___ ,Owner N a y d er: Ostrom
X� Architect
Contractor __2___ Archi tect• Ketcham, Vesterhol t
5 Contractor
Other 1' Other -
MB J
2 Other LWSM- Gow,
� Potvi n)
PROJECT: Maplewood City
y Hall/ COMMISSION NO: 8467
Public Safety Facility -
OWNER:
City of Maplewood e
p wood ARCHITECT, Architectural •
1380 Frost Avenue ctural Al l i ance
~ Maplewood, MN 55109 400 Clifton Avenue South
Minneapolis, MN 55403
CONTRACTOR: Knutson Construction -
DIRECTIVE NO: 13
East River Road Bus, Ctr.
5301 East River Road #1 I
01 DIRECTIVE DATE: May 14, 1986
Minnea olis MN 55421
You are hereby directed to � i nterpret execute promptly this Di rective which s the
Contract Documents or orders changes i n
9 the Work.
If requested by this Di recti v • •
e, please submit an itemized zed proposal to Architect-
ura 1 All for the Work described below. I f -
satisfactor and your is found to be
y i n proper order, you will be authorized to proceed with t
Work. P he
.; If required, this Directive wi be incorporated rporated i nto a future Change Order.
Description and Additions to Attachmen
1. Submit itemized c '
ost-ad�ustment breakdown to Architect '
work described,
Architectural Alliance ance for the
2. Refer to Directive No. 13 Description,
cript�on.
Attachments: .Listing of a ttached d •
documents that support descr�pt�on.
1:. Pro No. 13 Description,
escr�ption.
20 LW.SM letter., dated : Ma 6 198
Y � 6
Architectural Alliance
mnair., n,P„i n c,� yin nn��,- .,nnn� nn��„oe..ia scum
t
Y
PROJECT DIRECTIVE N0. 13 DESCRIPTION
..May 14, 1986
City Hall/Publi Safet Faci l i t
y y
Maplewood, Minnesota
Commission No. 8467
A. GENERAL WORK
1. Provide joist extension along valley •
and C15,
g y lines at roof soffits at C3, C6,
2. Provide joist extensions at e joint •
expansion along grid 7.
3. Weld .angle brace between to joists p and bottom chords of bar beneath
supported brick veneer of Detail 1/S3.3. See sketch SM -7.
4. Reinforce joist extensions of '
exterior corners at J1, M1, J7.3 and
M7.3.
5. Relocate Door No. 337,
6. Delete gypsum board at inside face and bottom
om of partitions
separating, I and at ends of, clerical areas. Refer to Detail
9/A8.3.
7. Provide 5/8" thick, Type C, Firecode •
gypsum board above bulkheads �n
Rooms 101 Vestibule, 102 Lobby, 107 Council Chamber, 110 Conference,
118 119 and .
120 Clerical, cal , and 122 Hall,
8. Provide 5/8 Type C, Firecode sumboard on u •
gyp underside of sloping
cei 1 i n g structure at Room 214 Lunchroom.
9. Provide bronze glazing in (1) -hollow metal window frame at Room 309
and (4) frames at Room 337, Dispatch,
10. Provide talk -thru at center h •
hollow metal window frame at north wall
of Room 337 Dispatch. Talk -thru shall be Creative •
eve Industries,
Inc.'s No. 55. (1024 Western Drive Indiana o '
Telephone: _ � �� i p 1 � s, IN 46241.
Te1e
p (317) 248 1102). Provide 4 diameter hole
located 4' -10" above glass
e floor center of hole) to accommodate tal k-
thru.
11. 'Revi se .upper cabi net depth from 12 ". to 15" 1 n Rooms 215 and 333.
12. Accomplish millwork rev i s.i on s as - required b sh d
y p rawing revisions.
a
Be MECHANICAL WORK
1. Provide additional sprinkler nk •
p 1 er heads i n bulkhead n Rooms 101
Vestibule, 107 Council : Chamber, 110 Conference
118, 119 .. and 120
Clerical. per attached letter from .LWSM,. dated May 6 1
Y � 986.
2. Relocate mechan i cal duct
s above Joilet Rooms 105 and 106 .
' 3. Extend spri nk 1'er and hot wat er a er piping at northwest corner of Room
102, Lobby.
C. ELECTRICAL WORK
1. Revise wiring as required red for •
q change of swing on Doors 313A and 337.
2. Revise floor stub locations at
Rooms 105 and 106.
3. Extend (4) 3 empty onduits from
Y north wall of Room 118 to northwest
corner of Room 11.3.
4. Relocate junction -box at north wall of Room
118 and south . wall of
Room 120.
lurid uist witmar, ach
q uitt and martin, Inc.
V A
;A1 consulling •#sjjInN #•
baker court suite 300. 621 raymond eve. • saint Paul, rnn 1~i5114
0. peul olflce 612/642-9711 minneapolis offleo ti12/871 -4511
May 6, 1986
Mr. Harold Engler
Northern Fire Protection
J. 501 North Lexington
Blaine, Minne 55434
Re: Maplewood City Hall
Dear Mr.. Engler.:
Enclosed. is a blueprint showing additional. proposed
'
head locations :gin bulkhead �' sad spr. inkier
sad and s offit There are
now 2 additional upright sprinkler }leads head is required _ired
Of the sprinkler � the top
to be installed l l.ed 1_ " below the plywood
trip of the bulkhead or soffit. The proposed s r i l
locations are shown ' � r I? nk .er head i 1 re lation to the or .i_(j .ina .l contract document
and the locations will. have to be modif a necessary e
reflect your.. actual layout, I cessary to
Y t is LW'3M understa that pipe
sizes Will not have to be i[ricreased clue t� t hc, a "Idit. ion
.heads since no additional � of more
f l.00r area is being sprinklered .
Please verify this and report to r�WSM pr. oni atl. •
• r I y �:f_ pipe s�.7P
. .t. 1'1C.Y.'f'a se S cif "C.'! required. P 1. t st? p.r.igpar.e a price quote for the
report
pri t: 0 -1,W:_'.M
. Yc-,u.r prompt
t
attent to the is .reque sted.
S ince rely,
LUNDQUIST, WILMAR, SCHULTZ MARTIN, INC.
Q
Jalrne s R. C'o.r. ke r_ y
JRC /.r.
ec: Peter_ - Veste_r.hoZt
enclosure
6
Ion lundqulst ron wilmar ken schultx dave n►artin ruse tro mer n
y wy lamb
T0:
.FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
7
Action by Counoi,
MEMORANDUM Endorsed.
City Manager Modified
Rejecte
Thomas Ekstrand, Associate Planner date
Conditional Use Permit Renewal
Highwood Avenue, West of
Century Avenue
MCI /Cellcom.Cellular
Radio and Telephone Communications
cations Facility
June 9, 1986
s Timm ARY
Request
Renewal of a conditional
use permit for MCI's radio /telephone
communications system consistin
small accessor g o f a 280-foot tall tower with two
y buildings - -an eight- by ten -foot b
the generator and an eleven- b twenty-four building i ng -containing
equipment, Y wentY- -four foot building for
Comments
The only
unresolved
question i is whether the spruce trees
planted by MCI
are adequate. Mr. Merz, at 2684 Hi
comments: ghwood Avenue, had the followin g
_. d
1. The spruce raw should be '
continued to the front lot line as
originally required;
2 • Dying trees should be replaced, and
30 The trees lant
P ed behind their property are ade u •
trees are not needed, q ate. Additional
Recommendation'
Renewal of the conditional •
the original conditions--specifically, use Permit for MCI for one year, sub ject g to
of spruce northerl to the completion of the required row
or dying n trees. e front lot l i n e and replacement of
Y g rees. any dead ..
BACKGROUND
Site Description
19 Site size: gross acreage- -5.41 acres
net a square feet
2 Existing land MCI tower and related accessory buildings
.. Surrounding Land Uses
Northerly: Highwood Avenue. North of Hi hwood Avenue '
g ue i s undeveloped
land planned RL, low density residential and zoned F farm '
residential.
Southerly: I -494
Easterly: Carver General Repair
Westerly: single dwelling fronting n Hi h
g g wood Avenue and undeveloped
property planned RL and zoned F
Past Action
4- 23 -84:
Council approved the conditional use erm'
p it for MCI subject to
review in one year.
5- 30 -85:
Council renewed the conditional use erm i t f or MCI for one year,
subject to:
1. Adherence to the site lan dated p � March 5, 1984, unless a change
is approved by the city's community design review board
210 The applicant planting n evergreen g g tree hedge that is at least
six feet tall and 80% opaque between the house at 2 '
676 Highwood Avenue
and the tower site. This screen shall be long enough to provide
g g p
adequate screening, but shall not be placed so that it would interfere
with the tower's guy wires MCI and the homeowner shall work out the
specific planting scheme based on the above - mentioned u idel i
.royal. An r g nes,
subject to staff approval. y required plantings that die must be
replaced within one year.
3. Refer to the correspondence on a es 6
p g through 10.
PLANNING CONSIDERATIONS
10 Land Use Plan-designation: RL, low density residential
29 Zoning: F, farm residential
3. Section 36-437(2) of the zoning code states that conditional use
permits may be issued by the city council in any zoning district for
2
public utility or public service uses when found to be necessary for
the public health, safety, convenience or welfare.
4. Section 36-442(e) requires that all. conditional use permits shall
be reviewed by the council within one of the date of initial
approval, unless -.such review, is .waived by council decision or
ordinance. At the review, the council fy an
may s e
y p c i
indefinite term or specific term, not to exceed five 5 ears
( ) years, for
subsequent reviews. The council may impose new or additional
conditions upon the permit at the time of the initial or subsequent
reviews. A conditional use permit shall remain in effect as lon g as the
conditions agreed upon are observed, but nothing in this section shall
prevent the city from enacting or amending official controls to change
9
.the status of conditional uses. Any conditional use that meets the
agreed upon conditions and is later disallowed because of the city
Y
enacting or amending official controls shall be considered a g
le al
nonconforming use.
5. Section 36-442(g) states that in the event the council in its
review process decides to consider imposing additional conditions or
termination of a conditional use erm i t the city t council P � y ouncil shall hold at
least one public hearing on that permit of ter a notice of the hearing
has been published in the official newspaper at least ten (10) days
before said hearing. The council shall' also cause a notice to be
mailed to each of the owners of ro ert within '
P p y n three hundred fifty
(3 feet of the boundary lines of the property upon which such use
has been established, which notices are to be mailed to the last known
address of such owners at least ten (10) days before the date of the
hearing.
3w
Attachments
10 Location Map
2. Property Line /Zoning Map
30 Letter to MCI dated July 25, 1985
4. Letter to MCI dated September 11, 1985
59 Letter to MCI dated October 25, 1985
3
LINWO
AHL AVE
DAHL
ct.
PHYL
C T
H
pox wood AVE.
d 131C I
a
W
4ic
T28N
24119
RUW�RPJW
2130
R AM SE
Co..
WASHINGTON CO.
LOCATION MAP'
4
AUachmeot t J
IA
Q7
Z
�! .•�
Z
QA
a
W
4ic
T28N
24119
RUW�RPJW
2130
R AM SE
Co..
WASHINGTON CO.
LOCATION MAP'
4
AUachmeot t J
C
• 2660 �:
2 6
66
18 iJ
7
F
A / C• j r.!
PROPERTY LINE ZONING MAP
5
Attachment 2
ix
Carver
General Repair
. M7
A
des -M
4
CITY 0
y t 1
I . �: WOOD
EAST COUNTY ROAD I3
r` MAPLEWOOD MI NNE SOTA �' '�• `� � � � , � 55 l U9
OFFICE.:OF COMMUNITY DEVELOPMENT 770-4560
July 25 1985
Mr.Steven E. Bernstein
MCI /Airsi Inc.
2000 M Street, N.W.
Washington, DC 20036
LANDSCAPING- -MCI SITE IN MAPLEWOOD
our 1 •
g la telephone conversation on Ju fy 1985 1 andsca 10 This i s a fol low — up concerns n , regarding the required i n ar �
Hi h landscaping a the Merz s residence at 2684
g wood Avenue.
On Monday, July 22, 1985 I met with • rm what
.trees he and his wife feel are needed f
Mr. Merz at h� s home to conf or screening. The following is
the decided planting scheme which basically follows your original proposal:
I. The trees to be lanced •
p shall be six —foot tall spruce trees. •
2. These trees shall be s a
p ced five feet on center. .
3. The trees, which would screen the MCI driveway shall be planted half
way between the MCI driveway and the existing
g evergreen trees. Th new
row of trees shall
run from the front property line to a oint
' P fifteen
feet south of the M
erz s southerly property line ali gnment.
4. The trees shall then be planted in a row extend
west, ng fifty feet to the
This plan basical follows our. prop y p posa 1, but spec s f i es tree type, s • � ze,
spaci and locati If you have an q uestions, Y q s, please cal l - me, if .not,
:. please. see that these trees , :are l ante - •
p d as soon as practi
I reali that the -heat of , •
i s not the best time to p1 ant. � Therefore
fall installation of the trees would ens '
1 ant ure better surviv 1. I f you choose
to
P them in the fall, they should all be installed by September 30, 1985.
Again, please call i. I can be •
of assistance.
THOMAS EKSTRAND — ASSOCIATE PLANNER
mh 6 Attachment 3
I
1EL tt,y1� 'Q �i
.. � CITY or
M.A
1902 BAST COUNTY ROAD I3 MAPLEWOOD, MINNESOTA 55109
OFFICE OF COMMUNITY DEVELOPMENT 770.4560
September 11, 1985
Mr. B i l l Zlotnick
MCI
2000 M Street N' We , Su i to 400
Washington, D.C. 20036
LANDSCAPING- -MCI SITE IN MAP
LEWOOD
This is to confirm our telephone •
phone conversation on Wednesday,
September 11, 1985 regarding he screening •
g g around the MCI site.
As I mentioned, I checked with Mrs. Merz to explain plain your proposal
of planting the six. —foot spruce at a spacing p g where the bottom
branches would barely be touching, She accep •
9 pted this and further
requested that, rather than having the trees in one row
there be
two rows to provide a staggered planting cheme. I
9 have included
a sketch of the required planting layout, which • '
y � � s ba cal l y the
same as the o r i g i n a l l y approved plan (see enc 1 osure ).
Thank you for your cooperation. on. I' 1 •
p 1 l ook forward to seeing the
trees planted by the end of September.
THOMAS EKSTRAND — ASSOCIATE PLANNER
jW
enclosures:
1. Planting sketch
2. Letter- to. Steve Bernstein dated 7 -25 -85
1( .
7 Attachment 4
S � + e.
/vo LA,.. MA
-/�ee5
4 -,.,i e,
74 Y, C-,j� Ck,
Q
N
1
CITY OF
44.
MAP.L] W0.0
ID
f.'... 1902 EAST. COUNTY ROAD I3 MAPLE
WOOD, MINNESOTA 55109
OFFICE'. COMMUNITY., DEVELOPMENT 770 -4560
October 1985
Bill Zlotnick
MCI
2000 M Street N. W. , Su i to 400
Washington, D.C. 20036
LANDSCAPING- -MCI SITE IN MAPLEWOOD
After our telephone conversation
on October 21, 1985, I spoke with
Mrs. Merz, the neighbor adjacent to our tower
i y site, for which the
landscaping ng was installed. She expressed the following concerns:
e .
1. The new trees are not tall enough--they don't '
in and w on't g y n t provide any screen
9 o for a number of years;
2. They were planted in a u l l a •
g y � cent to the MCI driveway;
3. There were not enough trees tan
9 p lanted to meet the linear distances
of trees required by the approved plan.
My inspection on October 22 19 •
85 provided the following findings:
1. The new spruce trees behind the Merz ro e
50 feet P P rty measure 30 feet, not
as required;
— It appeared to me that the tree row w •
as stopped possibly because
of the logs which partially obstructed the lantin r '
P 9 ow. It is my
understanding that Mr. Merz is cutting these 1 ogs ,for firewood.
2. The trees, on the average, are six feet tall. Some are slightly
taller--some are-slightly-shorter;
The trees, ' ;,feel , meet the.. he i ght requirement,
3. The trees -ad ja..cent to.- the-MCI: dri vewa •
driveway are i n a gully,
— This was unavoidable. There was no high r
them. 9 g ound on which to plant
9 Attachment 5 �'
Mr. Bill Zlotni ck
Page Two
October 25, 1985
4. The. tree row between th
e Merz., property :and ..the MCI - dri vewa
18 to 20 feet i n from :the ro
fnt 1 Y starts
of li ne;
T i s tree row was . r
equired, to begin at the front- lot line :and
extend to a line 15 feet ' behind and
nd the rear lot line of the Merz
property.,
It was my understanding that MCI
See the would plant. the trees as agreed u o
( enc 1 osed 1 letter dated — --- . P n•
9 11 85.) If there �s an Usti '
reason why a fewer number of trees w y J f i able
• ere planted, . please let me know;
f
otherwise, our office exp ects - P s to see these trees installed.
I realize that the '
planting season wi be drawin
that the additional trees may 9 to a c soon, so
and this Y .not be planted before the freeze. I
matter remains unresolved we f not,
t co wi 1 take the
issue u with
Y council next year since our con P h the
c i rati on o y conditional onal use permit i s u for
expiration n May 30, 1986. P
Please call me concerning rning your thoughts on this matter.
THOMAS EKSTRAND — ASSOCIATE PLANNER
Jw
Enc Letters dated 7 -25 -85 and 9 -11 -85
cc: Mr. & Mrs. Merz
10
r
MEMORANDUM
TO: Ci Man ager
FROM: Director of Community Development
SUBJECT: Tax - Exempt Mortgage Financing
.DATE: June-13, 1986
�8
Action by Council 16
Endorsed
Mo dif i e d
Rejecte
Date
The city council, on December 26, declared a six —month moratorium on new
tax— exempt mortgage revenue financing requests and later formed a committee
to recommend changes to the city's ,criteria. The committe members are
George Rossbach (chairman), Tom Connelly, Bill Petersen, Greg Schmit,
Charlotte Wasiluk, Norm Anderson, Jim Bergman, Wes Laine and Marlin Grant.
After several meetings, the committee approved the criteria and application
forms (pages 2 to 14) on June 3 by a vote of fi in favor and one abstention.
Marlin Grant abstained and chairman. Rossbach had decided not to vote unless
there was a tie. Greg Schmit and Wes Laine were absent. Also attached are
the current criteria (pages 15 to 11) and a letter that was presented to the
committee from the St. Paul Area Builders' Association.
J c a
Attachments
1. Resolution
2. Application -- commercial
3. Application -- residential
48 Current comercial criteria
5. Current residential criteria
6. Letter
RESOLUTION ESTABLISHING REQUIREMENTS
FOR CITY APPROVAL OF TAX— EXEMPT
MORTGAGE REVENUE FINANCING
Whereas, the following requirements for t approval of tax-exempt,
p
mortgage revenue financing by the City of Maplewood, Minnesota has been
established by great amounts of effort and research in the interest of
its
citizens,.and
Whereas,. if any segment or. , portion of these requirements P qulrements are rendered
void by ' subsequent action super taken by governing bodies of su i or status or
the courts, the remainder of these •
e conditions will not be voided or
affected.
NOW, THEREFORE, BE IT RESOLVED that the following requirements are
adopted for city approval of tax - exempt mortgage revenue financing:
GENERAL REQUIREMENTS
The following requirements must be met for city approval of all tax -
exempt mortgage revenue financing:
1. The project shall be consistent with the city's '
y s comprehensive
plan, zoning, community design review board standards and all other
applicable ordinances. Approvals for a plan amendment, rezoning,
conditional use permit, variance or site and buildin g design n must be
obtained concurrently with or prior to reliminar
P y approval for tax-exempt
financing. Hearing notices shall be sent to all ro ert owners i
P P y within 350
feet of the construction site at least ten days before the hearing.
g.
20 . The project shall not require a significant amount of ubl is
expenditures for city improvements, s P
Y P , uch as roads, sewers and water mains,
if the city council determines that the site area is P remature for
development.
3. The notes or bonds shall be for an issue of not less than
$300,000.
40 Construction must begin within one year of reliminar Y approval.
roval
The city counc i 1 may grant a time extension if just cause is shown
5. Contractors shall not discriminate in hirin g on the basis of
race, color, creed, religion, national origin, sex, marital status status
with regard to public assistance disability or age.
6. Wages and financial remuneration shall coincide with those
outlined by the State of Minnesota 177.41 - 177.44, with Federal Davi
s-
Bacon Act of 1931 United States Code 276A standards.
7. 'In order to insure prompt assembly in case of emergency, to
g Y•
insure the pride and well being of its citizens and to romote the civic
p ivic
and financial welfare of the area, at least 810 of all employees involved
in the construction of any project financed wholly r in part y p t of these
bonds shall reside in the State of Minnesota, and at least 60% of that
.group shall reside in the seven county metropolitan area. If the er em to
P Y
can show that such quotas are not feasible because of a shortage of
personnel qualified for the skills needed, he can request release of this
obligation from the city council.
Attachment 1
2
80 . In order to insure and maintain city Policy o support education
Y PP cation
and training of skilled personnel in the building crafts all r
. or in art b g � p
financed wholly P y tax - exempt mortgage revenue financing shall
be active participants in a State of Minnesota a '
approved apprentice program.
9. The applicant shall use a bond counsel designated •
e lgnated by the city.
COMMERCIAL REQUIREMENTS
The
projects. following additional re uirements shall •
q 1 apply to commercial
1. Definitions:
a. "Commercial project" is defined as an existing '
y sting business or
new business venture involving the manufacture, distribution sale
storage or rendering of any merchandise, real estate produce, foo
housing or services which will � P d'
produce income for one or more
individuals.
b. "Existing business" is defined as a '
n operating industry or
commercial enterprise with at least one year of operational history
within the city.
ry
Y-
c. "New business" is defined as an ind
any ustrial Or commercial
enterprise which does not qualify as an existing business.
2 0 Requirements:
a. The project shall involve an existing business ss that the city
wishes to expand or a new business which the city ishes t
y o attract.
(1) Existing business criteria: An expansion, Y P n, relocation
or rehabilitation of an existing business may be considered for
approval.
(2) New business criteria: A new business may only be
considered for approval if it:
(a) Offers at least 400 hours er week of new
w
employment opportunities on a year -round basis, or
(b) Involves the rehabilitation of a vacant or
scheduled to be vacated structure, or
(c) Is within a designated development or redevelop-
edevelop -
ment target area, and
(d) Possesses a low potential for creating pollution.
b. A written opinion, with supporting justification, pP g from a
qualified expert acceptable to the city shall be submitted with
the
application to document that the proposed business will not adversely
affect similar, existing This requirement may be waived
if there are no similar businesses that would be affected.
3
C, The project must exceed minimum code requirements by
incorporating at least five of the following features into the
project:
- Brick
Bui lding design should be a distinctive, nongeneric sty le with
meaningful details
A noticeable increase in the size and uantit of q y landscape
plantings over what is normally required
- Underground irrigation of all landscaping
- Open space, other than required setbacks
- At least 10% more parking than code requires
- Walkway along street frontages
- All parking stall widths at least ten feet
- All signs shall be at least 20% smaller or fewer in number
than allowed by code
MULTIPLE DWELLING REQUIREMENTS
The following additional requirements shall apply to multiple-dwelling
projects: .
P g
10 A written opinion, with supporting justification, from a
qualified expert acceptable to the city, hall b
y, e submitted with the -
application to document that:
a. The development will not adversely increase the vacancy
rates of rental multiple dwellings in the city that are existin g or
have received preliminary city approval over the e. metropolitan average,
g
b. There is reasonable assurance that the development will be
able to comply with the federal low -to- moderate income requirement
q t
over the l i f e of the bond issue.
2. The bond indenture agreement shall require:
a. The developer to periodically certify o the city and
Y y
trustee, compliance with the federal low -to- moderate income require-
ment. The frequency f certification q
Y shall be determined on a case-
by-case basis
b. The trustee to is inform the city of noncompliance trends
with federal Tow -to- moderate income requirements.
30 The project must exceed minimum code requirements q ements by
incorporating at least eight of the following features into the ' ro ect •
p �
- Brick
Building design should be a distinctive, non generic sty le wi th
meaningful details,
g y
A noticeable increase in the size and uant i t of landscape
q y ape
plantings over what is normally required
Underground irrigation'of all landscaping
P g
Usable open space provided above code minimums
Ele ctrical outlets adjacent to at least half the '
car heaters
parking stalls for
A children's play area
MW Deadbolt locks
Security system
-- Swimming pool, tennis court, indoor multi-activity tivity room or outdoor
multi- activity building
- At least 10% more parking spaces or ara es than cod '
g g e requires
sow Underground parking or parkin under the dwelling '
g ling unit
Setbacks above code minimums
-- Floor areas above code minimums
All parking stalls widths at least ten feet
- Recreational walkways or sidewalk
4. As a condition of approving this financing, a lump-sum g p fee at
bond closing or an annual fee over the life of the bond issue wil
1 be
required. The city reserves the right to choose the fee
e option that will
be the most beneficial to the city. This choice will be made when the
final resolution is adopted. Factors to b •
e taken into account will
include, but not be limited to:
a. The size of requested issue
b. Unbudgeted c i t y funding needs at the time of the request
q est
c. The number of requests
d. Federal arbitrage considerations
The formula for each fee option is as follows:
P
a. Annual fee:
(1) Full bond maturity: An annual fee payable on each
anniversary of the bond issue of not less than one-eighth g of one
percent of the unpaid balance and one - quarter of one ercent of
the bond issue shall be aid p
p at bond closing., subject to federal
arbitrage restrictions.
(2) Prepayment of bonds: The same as the full bond
maturity requirement, except if all of the outstanding bonds are
prepaid prior to final bond maturity, the developer shall pay, at
5
the time of such prepayment, a lump-sum fee .equal ual t
p q o the present
value of the remaining annual fee payments, from the date_ of
prepayment to final bond maturity, subject to federal arbitrage
restrictions.
b. Lump -sum fee: At bond closing, a lump -sum fee shall be aid
p
that Is equivalent to the present value of the annual fee o p tion. The
present value must be determined by a, qualified expert, acceptable to
the 'c i ty.
6
Approved by city council
APPLICATION FOR PRELIMINARY /AGREEMENT
FOR TAX - EXEMPT MORTGAGE REVENUE
FINANCING -- COMMERCIAL BUILDINGS
.Return to: Community Development Department
City of . Maplewood
1902 E. County Road B
Maplewood,, MN 55109
770 -4560
APPLICANT
OFFICE USE
Date received:
By:
Rec #: Date:
1. .Applicant /business name:
Contact person:
Address: Zip
Telephone: (Work) (Home)
20 Applicant's legal counsel:
Address: Zi
Telephone: (Work) (Home)
3 Applicant's accountant:
Address: Zip
Telephone: (Work) (Home)
4. Applicant's architect:
Address:
zip
Telephone: (Work) (Home)
50 Applicant's contractor (if selected):
Address: Zip
Telephone: (Work) (Home)
60 Applicant's banker:
Address: Z i p
Telephone: (Work) (Home)
7. Applicant's business form (corporation, partnership, ole proprietor-
p, p p
ship, etc.) state of incorporation or organization and date of forma -
tion.
8. If the applicant is a corporation, list the officers directors and
stockholders holding more than 50 of the stock of the corporation.
(State name, address, telephone and relationship to the applicant.
If a corporation is not formed, set forth as much data as possible
concerning the potential officers, directors and stockholders):
9. If applicant is a general partnership, list general partners and if a
limited partnership, list general partners and limited partners with
more than 5% interest in the limited partnership. (If the partnership
is not formed, set forth as much data as ossible concerning th P g e po -
tenti
al partners) :
Attachment 2
10. Specify the status of any previous or current requests which the
applicant, its principals or affiliates have made to other municipali-
ties for tax - exempt financing:
11. Has the applicant ever -been in ' bankr Y ,uptc ? If-yes, describe ci rcum-
stances:
12. Has the applicant ever been convicted of a felony? If yes, describe
the conviction and sentence:
13 . Has the applicant ever defaulted on any bond. or mortgage commitment?
PROJECT
1. Project name:
2. Legal description of site(s):
3. Property ownership: If the site is not owned by the applicant, then
list:
a. Property owner (s) of record:
Address:
Telephone: (Work) Home
b. Describe the arrangements by which the applicant intends to
acquire the site.
40 Brief description of the nature of the business, such as rinci al
P P
services or products, etc.:
8
5.. Amount of bond issue requested: $
6. Who i s l ending interim financing and in what amount?
7. Business Profile
a N umber of employees in Maplewood:
F ull Time Part Time
bo
c.
d.
(1.) Before this project:
(2) After this project:
Projected annual sales:$
Projected annual payroll: $
Is the project associated with an existing Maplewood business?
(1) Yes
(a) Relocation
(b) Expansion
(c) Rehabilitation
(2) No
8. Will project be occupied by the applicant after completion? If not,
state the name of future leasees and the status of commitments or
lease agreements:
9. Estimated date of construction: Completion:
100' Will any public official of the city, directly or indirectly, benefit
b the issuance of the city's y
Y y tax - exempt financing for this project
within the meaning of Minnesota Statutes, Sections 412.311 or 471.87?
If so, specify:
FILING REQUIREMENTS
An application cannot be accepted until all of the following items are
satisf
1. Related approvals: If the project requires zoning or community design
review board approval, the applications shall be made prior to or con-
currently with this request.
2. Submission of a written opinion, with supporting P � pporting from a
qualified expert acceptable to the city, to document that the develop -
9
ment will not adversely affect similar, existing develo ments. This
requirement may be waived. if the p
re is no similar development that
would be affected,
340 A statement as to how this ' ect would significantly •
P i gn i f l cant ly exceed. minimum
code requirements. (See attached criteria.)
4. A.resolution setting a hearing date and an application '
pp ion to the commis -
sioner of energy, and economic development for approval of municipal
industrial revenue bond project, ect. P
P (Contact Mary Ippel of Briggs and
Morgan at 291-1215.)
5 Filing fee: $2,000 (payable to: CITY OF MAP •
LEWOOD) . This fee is not
refundable and is a separate obligation from bond counsel, city
attorney or required closing fees,
NOTES
1. The purpose of the above data is to evaluate your proposal under city
P P y
laws and policies. You may refuse to provide this data. Refusal
however, may jeopardize approval of your application. The above
information will be made public to all who request q st it. All
applications and supporting materials shall remain the property f
city. y
20 You will be notified of all meetings. Failure to attend may result i.n
delay or denial of.your application.
PROCEDURE
1. Staff review and recommendation.
2".9 City council holds a public hearing and makes a decision.
AGREEMENT
I, by signing this application, agree to the following:
1. I have read and will abide by all the requirements of the City i ty of
Maplewood for tax- exempt financing and will commit all contractors,
subcontractors and any other major contributors to the development of
the project to all segments applicable to them. I am aware that
failure to comply by myself or an of the above can result t in
cancellation of the resolution.
2. The above information is correct.
3. I agree to pay all costs involved in the legal and final review of the
project, including the bond counsel and city attorney, and all costs
involved in the issuance of the.bonds to finance the ro'ect,
P 7
4. I understand that the city reserves the right to deny final approval,
regardless of preliminary approval or the degree of construction
completed prior to application for final approval.
Authorized Representative
Date
10 Form revised: 5 -6 -86
APPLICATION FOR PRELIMINARY APPROVAL /AGREEMENT
FOR TAX- EXEMPT MORTGAGE REVENUE FINANCING- -
MULTIPLE DWELLINGS
Return to: Community Development Department
City of Maplewood
1902 E. County Road B
Maplewood, MN 55109
770 -4560
APPLICANT
1
2.
3
4.
5.
6.
OFFICE USE
Date received:
By:
Rec. #: Date
Applicant /business name:
Contact person:
Address: zip
Telephone: (Work) (Home)
Applicant's legal counsel:
Address:
Telephone:
Applicant's accountant:
Address: zip
Telephone: (Work) ( Home)
Applicant's architect:
Address: zip
Telephone: (Work) (Home)
Applicant's contractor
Address:
Telephone. (Work)
(if selected) :
zip
(Home)
Applicant's banker:
Address:
Telephone: (Work)
(Home)
zip
7. Applicant's business form (corporation, partnership, sole proprietor-
ship, etc.) state of incorporation or organization and date of
formation:
84. If the applicant is a corporation, list the officers directors and
stockholders holding more than 5% of the stock of the corporation.
(State name, address, telephone and relationship to the applicant.
If a corporation is not formed, set forth as much data as possible
concerning the potential officers, directors and stockholders):
9. If applicant is a general partnership, list neral partners and if a
g
limited partnership, list general partners and limited partners with
more than 5% interest in the limited partnership. (If the P artner-
ship is not formed, give as much data as possible concerning the
potential partners)
11 Attachment 3
zip
10. Specify the status of any previous or current requests which the
applicant, its principals or affiliates have made to other municipal -
ities for tax - exempt financing:
ll. Has the applicant ever been in bankruptcy? If yes, describe
circumstances:
129 Has the applicant ever been convicted of a •
es felony? If describe
yes, the conviction and sentence:
13 . Has the applicant ever defaulted on any bond or mortgage commitment?
PROJECT
1.
2
Project name:
Legal description of site(s)
3. Property ownership: If the site is not owned by the applicant, then
list:
a., Property owner (s) of record:
Address :
b.
trelepnone: (Work) (Home)
Describe the arrangements by which the applicant intends to
acquire the site:
12
4o Number of units:
Apartments:
5. Projected rents:
6.
7.
8 .
9.
10.
Town Houses:
a. .One bedroom unit:
b. Two bedroom unit:
c. Three bedroom unit:
d. Other (specify)
Target population (elderly, young professional, large family, etc.) :.
Amount of bond issue requested: $
Who is lending interim financing and in what amount?
Estimated date of construction: Completion:
Will any public official of the city, directly or indirectly benefit
by the issuance of the city's tax - exempt financing for this project
within the meaning of Minnesota Statutes, Section 412.311 or 741.877?
If so, specify:
f1
FILING REQUIREMENTS
An application cannot be accepted until all of the following items are
satisfied:
1. Related approvals: If the project requires zoning or community design
n g
review board approval, the applications shall be made prior to or
concurrently with this request.
20 Submission of a certified, written opinion, with supporting justifi-
cation, from a qualified expert acceptable to the city, to document
that:
a. The development will not adversely affect the vacancy rates of
rental multiple dwellings in the city that are existing or have
received preliminary city approval.
b. The development will be able to comply with the Federal low -to-
moderate income requirements over the life of the bond issue.
This.. analysis shall indicate how the proposed program will meet
the needs of:,low- to- moderate.income households.
3. A public hearing notice and resolution of preliminary approval. These
items are to be prepared by the city's bond counsel. (Contact Mary
Ippel of Briggs and Morgan at 291-1215.)
13
40 A statement as to h
code requirements.
5. Filing fee: $2,000
refundable and is a
attorney or closing
ow this project would significantly exceed minimum
(See attached criteria.)
(payable to: CITY OF MAPLEWOOD), This fee is not
separate obligation � from bond counsel, city
fees,
NOTES
l The purpose of -the above data is to- evaluate Our proposal '
y p p under city .
laws and policies. - You may refuse to provide this data. Refusal
however, may jeopardize- approval of your application. The above
e
i nformation will be made public to all who it
All
applications and supporting materials shall remain the ro ert of the
city.
P p y
2. You will be notified of all meetings, Failure to a '
g attend may result in
delay or denial of your application. Allow at least six to eight
weeks for a decision.
PROCEDURE
10 Staff review and recommendation.
2. Housing and redevelopment authority recommendation.
3. City council holds a public hearing nd makes a de cis i on,
g ecislon.
4. City staff submits the approved bond plan a '
p p and preliminary bond program
to the Metropolitan Council,
50 The applicant initiates and coordinates approval from the Minnesota
Housing Financing Agency,
AGREEMENT
I,. by signing this application, agree to the following:
l. I have read and will abide b the attached •
y h ed requ l r emen i s o f the. City of
Maplewood for tax- exempt financing and will commit all contractors
subcontractors and any other major contributors to the development of
the project to all segments applicable to them. I am aware that
failure to comply by myself or any of the above can result in
cancellation of the resolution.
2. The above information is correct.
30 I agree to pay all costs involved in the legal '
g and fiscal review of
the project, including the bond counsel and city attorney, and all
costs involved in the •
ce of the bands to finance nance the project,
.
49 I understand that the city reserves the right to deny final approval
regardless of preliminary approval or the degree of construction
completed prior to application for final approval.
Authorized Representative Date
Form revised: 5-6-86
14
CURRENT MORTGAGE REVENUE NOTE CRITERIA '
(Commerc Projects)
Adopted 10-16-80
by the ' �Ci ty Counci J.
A. Definitions
1. Existing Business shall be de •� w
fined as a presently operatI ng ndustr
commercial. enterprise with at least o Y or
•� •
the City
on e year of operational h istory w� thi n
2. New Business .shall be defined as an � i
�y ndustri al or commercial. enterprise
.
..'which does ...not q ualify as an ex� sty n b p
g b
nes s',
Be Project Eli i bi l i t Gui
9 y ernes
1. The project shat 1 l be compatible •�
omp ati b l e w� th the overall development 1 ans of the
City, including the Comprehensive i ve P 1 p •
B p Pla n, Zoning, , and. Communit Design Rev
ew
Bo ard Standards
2.. The project shall not requir r
q e a s i g n i f i c a n t amount of public expenditures
for City improvements such . as roadsp sewers, waterma i ns
3. The project shall involve
an existing business that the City wishes to
expand or a new business which. the Ci wishes to a
Y ttract ,
a. Existing Business Cri teri - a
Any expansions relocation or rehab' -
rehabilitation � tati on of an existing t� ng busy Hess
b, New Business Criteria
1, Offers s i gni i new employment, o ortuni ties b
Pp � based upon
the nature of .
the use, on a year around .basis � or
y
2, The project involves the rehabilitation
of a vacant or scheduled
to be vacated structure, or
3, The proposed location is within a des g ted development or redevelop-
ment target area, and
J
4, Possesses a low for creatin Pollution,
g p ut�on,.
4 The number of businesses of the
e same general nature i n th.e area of the
proposed project shall be considered in determining the
' need for commercial
revenue note financing,,
5. The note shall be for an issue of not e
1 ss than $300,000
6, _ Construction must begin within one ear of '
. Y preliminary nary approval .
15 Attachment 4
1
C. Application Processing Guidelines
I. City financing of the roj ect shall be limited mi ted •
P to the issuance of a si ngle
e
mortgage revenue note, to be marketed. a private placement.
2. Final approval shall not be ranted by: the Cit o ' PP 9 y C ouncil, until the pro
has ..received approval With respect,: to zoning , i to design bui l d� n deli
or platting.
g gn,
36_ The applicant shall sign a memorandum of agreement '
, 9 g ement prove di ng that they
will pay all costs involved in the legal and fiscal review of the proposed
project and all costs i P p
P nvolved in the issuance of notes to finance the
project.
40 The City reserves the right to den •
9 y a app i cati on for financing ng at any
stage of the proceedings prior -to adopting the resolution authorizing
issuance of the note,
16
1
CURRENT REQUIREMENTS FOR CITY APPROVAL
TAX- EXEMPT MORTGAGE REVENUE FINANCING
FOR MULTIPLE- DWELLING DEVELOPMENTS
110 Findings required for council approval
a. The development shall be consistent with the comprehensive plan.
b The development will not have a negative impact on the vacancy
rates of existing multiple dwellings in the city.
c. There is reasonable assurance that the development will be able
to comply with the 20 percent low --to- moderate income requirement over
the life of the bond issue.
For items b and c, a certified written opinion from a qualified
expert, acceptable to the city, shall be submitted with the application to
document why a development will conform.
s.�
The bond indenture agreement shall require:
a. The developer to periodically certify to the city, compliance
f with the federal low-to-moderate income requirement. ( The frequency of
certification shall be determined on a case -by -case basis.)
s ,
b. The program trustee shall inform the city-of any noncompliance
trends .
17 Attachment 5
ST. PAUL AREA BUILDERS ASSOCIATION
�/ 1
I Ne
w � ° ^w ""•+...��,�„„ • ,,,,. , r'^S"„"• -'' Y '� ` f� �! i � i1 t i i i s :) { {� � t � t V,. Y �� j �
1410 Energy Park Drive #6 • St: Paul, Minnesota 55108 • 646.7964
I r
j
j
March 19, 1986
j
Marlin Grant
Marvin H., Anderson Construction
8901 Lyndale Ave. S.
Minneapolis, MN 55420
Dear Marlin
Attached is a memorandum from Hans Hagen, President of the St. Paul
Area Builders Association to myself noting the action taken by the
St. Paul Area Builders Association Board of Directors at its March 5
Board of Directors Meeting. We appreciate your calling the Maplewood
situation to our attention.
t
If there is anything additional we can do to assist you and the
Committee you are serving on let us know.
Sincerely
G a
Robert L. Hanson
Executive Director
RLH /sr
4 � I 1� % f . L t
Attachment 6
18
K
NAR 1 RED
a
MEMORANDUM
TO Both Hanson
FROM Hans: Hagen
. ..DATE: -, March 17 , 1986
r
It has come to the attention of the Board of Directors
of the St. Paul Area Builders Association that the City
of Maplewood is considering an ordinance that would 7.
•
require any contractor who is utilizing housing
.revenue bonds pay the prevailing wage,
While the intent of housing revenue bonds is to provide
low --cost housing • p
to low and moderate income families,
the ord fiance would have exactly the opposite e t tect in
requiring that specific wages he paid, If the
ordinance were to pass, the intent of the housing
financing would he circumvented and thus establish
higher wages and consequently more expensive housing,
Furthermore, it would discriminate against those
contractors who are not paying prevailing wages.
While it is the policy of some members of the 5t. Paul
Area Builders Association to pay prevailing wages, it
was the unanimous consent of the St. Paul Area Builders
Association Board of Directors that the City .'of
' Maplewood not give any consideration to an ordinance
which would require prevailing wages he paid on low and
atoderate income housing in the City p of Maplewood.
19
MEMORANDUM Action by Counei m1
Endorsed
Modif i.e
Re J ecte ...�.
TO: City Manager Date
FROM: Di rector of Community Development
SUBJECT: Apartment Licensi
DATE: June 17, 1986
Request
Counci lmember Juker, at the June 9 meeting, requested that the city consider
licensing apartments.
The only purpose for licensing apartments is to collect annual fees to reimburse
the city for the costs of inspections. The city licenses other types of
businesses, such as restaurants, lodging establishments, auto repair, gas
stations, etc., to receive reimbursement-for inspection expenses.
Licensing would not help in the enforcement of ordinances that ap p p 1 to a part—
ments. The city has a rental housing code which provides maintenance standards
and provides for the enforcement of those standards. Revoking the license for
an apartment project would have no significance, since the city could not evict
tenants unless there was a threat to their health or safety. The city would
do this regardless of licensi
Recommendation
Refer this to the HRA to.draft an ordinance that would allow the city to
license apartments for the reimbursement of inspection time.
jc
Action by Council,
MEMORANDUM
TO: City Manager
FROM: Associate Planner- 11
SUBJECT: St. Paul Northern Suburbs Home -Share Program
.DATE: June 16, 1986
SUMMARY
Request
Endorse
Mo dif i e d_._..,.
Rejecte ,.a. ..
Date
The joint powers agreement that Maplewood signed to participate in the
three year older adult home -share pilot program requires that each
participating city declare in June whether it intends to fund its share
of the following year's cost.
Proposal
1. Each of the ten communities that are artici atin in the study
P P g
are being asked to share the 1987 program costs, as with the 1986
costs, on the basis of the number of older adults residing in their
community. Maplewood has 24.3 percent of the area's older adults so
its fair -share for the program is $3,153.
2. Maplewood's 1986 contribution was $2,820. The increased cost is
due to an increase in the medical and pension benefit costs paid to the
Lutheran Social Service (LSS) staff person for this ro ram. This
P g
person is no longer on probation and qualifies for full benefits,
Recommendation
Adopt the resolution on page 5 which declares the city's intent to fund
up to $3,153 for the second year of the older adult home -share pilot
program.
BACKGROUND.
Authority
In November 1985, Maplewood and nine other area communities entered
into a joint -- powers agreement to set up the thre Y p
e- ear Mot home -share
program. The program, -began in January 1986 and is being dministered
b LSS under the g
y general direction of the steering. commission
established by the agreement.
The agreement stipulates that in June of each ear each participating
Y p p g
community is to be . requested to declare whether it will authorize
funding for the next program year. On May 1, 1986 the steering
Y . g
commission accepted LSS's proposed budget for 1987 and approved the
allocation formula to distribute the costs among the ten communities.
(Refer to the resolution on page 5 . )
Program Status
Refer to the report from LSS on page 3 for information about the
program activity through May 1986.
jC
Attachmments
10 LSS status report
2. Resolution of intent to participate
3. Match activity by community
61
Lutheran Social Service of Minnesota
St. Paul Northern Suburbs Share -A -Home Progress Report
( January 6, 1986 through May 1986 )
The Northern Suburb Share -A -Home of f ice opened January 6 , 1986 and
is -off iced with the St. Paul Share -A -Home ce rogram in space
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provided by Bethesda Lutheran Medical Center. Lyl la Adkins was
hired part -time (2 0 hours- per week) to conduct the Share -A -Home
services in this area.
Currently one match is in progress in Falcon Heights with two
match signings scheduled and two other potential matches
considering trial arrangements. Of these, one is a couple moving
in witha 90 year old man returning home from the nursing home in
Roseville; they plan to sign in early June. A woman did a one
.week trial with a couple in their late 80's in Oakdale and will be
moving in June 1st; they also are scheduled to sign in e Y
arl June.
A middle -aged man is moving in with a 60 year old woman in Hugo
for a one week trial beginning the first of June. If the trial
period goes well they plan to sign the second week of June. Two
women in their 60's are considering a trial match in White Bear
Township. They will make their decision regarding living together
b g 9 g 9
y mid -June.
A major outreach activity was carried out in the first quarter of
the year. As the previous public relations update stated over 120
letters and request cards were sent to Northern Suburb churches
and Ramsey County social service agencies. Several health care
clinics and meals on wheels programs were sent brochures. News
releases and public service announcements were sent to newspapers
ers
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and radio stations. Some of the publicity received were articles
in the St. Paul Pioneer Press, Maplewood Review, The Metro
Lutheran, and The Good Age. Presentations were made at St. Mark's
Church, Ramsey Action Program congregate dining ite managers
ers
g
meeting, Fairview Senior Center, and the May Retired Teacher's
Association luncheon. Concordia Arms sent announcements to the
residents on their waiting list.
Because opening your home to a stranger is difficult for older (as
well as younger) people, on -going public relations work is crucial
in convincing older homeowners that this may be a viable option
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for them. Future public relations activities include a speaking
engagement with Dutch Kastenbaum on his television show, "Senior
Forum," to be aired June 21st, speaking engagement at the
Community Center Senior Program in Maplewood, a watch interview
with a 90 year old resident and 24 year old live -in for the
television show Good Company" ( the date this program will be
shown is unknown) , an edition on Share -A -Home for the July
publication of "The Bugle," and a cable video advertisement by a
Share -A -.Home match promoting the program to be aired in n the
Fall. (Jane Sgdlllace, public relations coordinator, must first
take the class required by cable television that will allow her to
make a video advertisement. The earliest class available is in
a HLtdchment
July.)
The responses. from residents in the communities have not been
excessive up to the present* History indicates that '
Y �t is not
uncommon initially for seniors to be skeptical with the idea
P of
sharing their homes. Many seniors have express ed that
they have
been following the newspaper articles but are unsure if the r
y are
ready to share their homes YET . This was also a fact indicated b
the survey completed b the home -share task y
Y farce. Of those that
indicated they would ` be; interested in a home -share r
o ra.m th
P • g
majority said the e
y were unsure of when they might be interested.
I believe funding of the Share -A - Home program is necessary through
year to iv y
the second
y give an accurate over -view of the needs and
interests of older adults in your community. s rev'
y p iously
stated, matches are being made As people become more comfortable
and confident with the Share -A -Home concept, I am confident p fldent that
the number of matches will increase
I project at least six to ten new matches through the
• g end of 1.966.
A progress report with inquiries by communities from May through
.,July will be made available i y � g
• n August. For your information, the
State of Minnesota is providing a small amount of funding for
experimental home -share programs g
p g s this next year.' I f the result is
favorable, continued State funding could be made available
for
home-sharing. Withdrawing second year fundin g would hinder the
time necessary to develop Share -A -Home fully. I believe e one more
year is needed to effectively measure the success of the
home- sharing concept in the Northern suburbs,
4
RESOLUTION OF INTENT TO REAUTHORIZE FUNDING FOR
THE OLDER ADULT HOME -SHARE PILOT PROGRAM
WHEREAS, the City of Maplewood is a party to a joint - powers
agreement dated October 17, 1985, establishing the rules and
procedures for the older adult shame -share pilot program, (hereaf ter
referred to a's pil progr including the establishment of the older
adult home -share steering commission (hereafter referred to as the
commission) to oversee said pilot program;
WHEREAS, on May 1, 1986 the commission approved a program budget
of $12,975 to operate the pilot program from January 1 to December 31,
1987;
WHEREAS, on May 1, 1986 the commission approved the following
allocation of program expenses among the artici atin communities:
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NOW, THEREFORE, BE IT RESOLVED that the City of Maplewood hereby
intends to participate in the second ear of the older a -
pilot y adult home share
p t program, beginning January 1, 1987 and ending December 31, 19870
NOW, THEREFORE BE IT FURTHER RESOLVED that the City of Maplewood
intends to include $3,153 in the 1987 budget for this ram
ro .
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5
Attachment e
% of Study Area's
1987 Fair- Share
C
Older Adult Population
Contribution
Falcon Heights
6,2
804
Hugo
109
247
Lauderdale
109
247
Little Canada
5.7
740
Maplewood
24.3
3,153
North St. Paul
9.5
1,233
Oakdale
� 5.8
753
Roseville
39.E
5,Q�59
.Vadnais Heights
2,3
298
White Bear Township
394
4 41
TOTAL
10000
$12,975
WHEREAS, supplemental funding will be sought in
an effort to
reduce the costs of each
participating community;
WHEREAS, fees paid
for the home -share matching
service that are
received from January 1,
1986 to November 30, 1986
will be credited
toward the requested fair -share contribution of the
community in which
the match (es) is made;
NOW, THEREFORE, BE IT RESOLVED that the City of Maplewood hereby
intends to participate in the second ear of the older a -
pilot y adult home share
p t program, beginning January 1, 1987 and ending December 31, 19870
NOW, THEREFORE BE IT FURTHER RESOLVED that the City of Maplewood
intends to include $3,153 in the 1987 budget for this ram
ro .
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5
Attachment e
r .
1986 Northern Suburbs r
Share -A -Home Statistics thru May 31st
Interviews completed Pre- matches in progress / Matches Trial Matches /
with res i dents/ res i dents pre- matches considered * completed Matches waiting
who re- opened for signing
Falcon Heights 1 1 1
Hugo 1 2 1
Lauderdale
Little Canada
Maplewood 4 1
North St. Paul 2 1
Oakdale 2 2 1
Roseville 3 2 1
Vadna i s Heights
White Bear Township 1 3 1
14 12 1 4
*Thi s col umn represents persons who are considering meeting each other or persons who have met.
C-t-
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C+
LO
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flay 2, 1985
Action by Council
Mr. Randall Johnson AICp Endorsed ..
Office of Community Development
Modif ed� .
•1902 Last y Road �3 Rejecte Count p
Maplewood, MN 55109 Date
Re : Your letter concerning g UIVISIQN REQUEST- -
• HOWARD STREET
Dear Mr . Johnson;
Thank you for your help in •
m � p obtaining approval for
dividing � property a t 1695 N . Howard in Maplewood. ew
Puzzled and deeply concerned �1 * P ood. I am
assessed and ask for - �, � however, key the charges
reconsideration based on fairness.
Ply family built the house .
on that property in 1936 and
lived in it until it became too large for our shrinking
family. The land was a astute w � •
selected a site ' when .we built the house, r,Je
to on fill where we could et good-drainage.
We built a leach field and .dug g
ug a well, both of which served
us-well unti
l . the 1960's when the community
needed a water. and y decided It
sewe
r system. 6•Je were required to a a
.footage charge , as I remember, for pay
along the full both water and sewer lines
length of our property. We had
into th s to pay whether we wanted to hook 1 " pasture" tern or not - we paid - by the
foot
Our pasture" was a long 270 feet worth
. water charges and as I r _ of sewer and
recall it meant a pretty skinny for a lot o� years . 13ut �,� • -L
just like a savings e paid and. thought - "Its
g account - We've improved our land."
Now I'm being told I have to a
over again to p ay the footage charge all
I'm older now and maybe I don't understand tl1e complex
business of running a cit
that I'm bee � y• But I get the distinct feelin
ng used The city I helped found i n the middl
of a cow pasture appears to be
squeezing the sustenance out
of the older folks who can leas •
apol t afford it. If I'm wrong
Y p ogize -- but, didn't I a f g
I certainly
.and water lines once heforel � p °r the sewer
If so, how in f airness,
You require can
me to pay for them a
a special charge for connecting Is the $6,700.00
g onnecting into the lines which
everyone pays-in addition for tie ' foo
tape charge?
Thank you for reading m lette
your consideratioll Y r•
f m�• concerns. I would appreciate
Sincerely
Betty (Maack) Bloom
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