HomeMy WebLinkAbout1986 04-28 City Council PacketAMENDED AGENDA
Maplewood City Council
7:00 P.M., Monday, April 28, 1986
Municipal Administration Building
Meeting 86 -10
A) CALL TO ORDER
B) OCL CALL
C) APPROVAL OF MINUTES
1. Meeting 86 -09, April 14, 1986
D) APPROVAL OF AGENDA
E) CONSENT AGENDA
1. Accounts Payable
2. Budget Transfer - Insurance Consultant
3. Investment Authorization
4. Selection of Insurance Agent
5. Revenue Bonds - Hazel Ridge Elderly Project
6. Budget Amendment - Compost Site Monitor
7. Final Plat - Bud Kolby Addition
8. Building Consultant Fee Increase
E -A) COMMISSION APPOINTMENTS
U
1. Planning Commission Appointment
2. Park Commission Appointment (Richard Bennett
F) PUBLIC HEARINGS
1. 7:00 - McKnight Rd. Reconstruction - Project 81 -20
2. 7:10 - Hazelwood Avenue - Project 85 -27
3. 7:30 - Beam Ave. Reassessment - Project 78 -24
4. 7:40 - Rezoning & Street Vacation: Burke St. (Gear)
4 Votes)
5. 7:50 - Variance: 2060 Barclay (Monette
G) AWARD OF BIDS
1. Telephone Syst
H) UNFINISHED BUSINESS
1. P.U.D., Preliminary Plat & Street Vacation:
Cave's English Street 2nd Addition
ji) NEW BUSINESS
1.Budget Transfer for Data Processing Study
2.Tax Increment Bond Projects
3.Code Amendment: Motor Fuel Stations (1st Reading)
4.Code Amendment: BC(M) District Motor Fuel Sales
1st Reading
5.Solid Waste Task Force
6.Hudson Place /Crestview Drive Water Main, Project 85 -7
7.No. Beaver Lake Storm Sewer, Project 83 -7
8.Connor Avenue, Project 84 -10
9•Castle Design Trunk Water (lain Reimbursement
10.Battle Creek Park Site
11.Tree Removal Specifications
12.Radio Tower
13.PAC Funds for Playground Equipment
14.PAC Charge Funds for Capital Improvement Projects
15.FBI National Academy
J) VISITOR PRESENTAT
COUNCIL PRESENTATIONS
1.
2. _-
3.
4.
5.
6.
7.
8.
9.
10.
L) ADMINISTRATIVE PRESENTATIONS
M) ADJOURNMENT
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, April 14, 1986
Council Chambers, Municipal Building
Meeting No. 86 -09
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 7:02 P.M. by Mayor Greavu.
ROLL CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W. Bastian, Councilmember Present
Frances L. Juker, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. APPROVAL OF MINUTES
1. Meeting No. 86 -08 (March 24, 1986)
Councilmember Anderson moved to approve the Minutes of Meeting No. 86 -08
March 24, 1986) as submitted
Seconded by Councilmember Juker. Ayes - all.
D. APPROVAL OF AGENDA
Mayor Greavu moved to approve the Agenda as amended
1. Open Meeting Law
2. Highway 61 and Parkway Drive
3. Gambling Ordinance
4. Park Debris
5. Motorcycle Ordinance
6. Drainage Pond Dredging
7. Battle Creek Park
8. Discussion with City Attorney Bannigan
9. Remove Items H -3 and I -1 from Agenda.
Seconded by Councilmember Bastian. Ayes - all.
E. CONSENT AGENDA
Council removed Item E -3 to become Item I -10.
Councilmember Bastian moved, Seconded by Councilmember Juker Ayes - all, to approv
the Consent Agenda, Items E -1 and 2 and E -4 through 8 as recommended
1. Accounts Payable
Approved the accounts (Part I - Fees, Services, Expenses Check Register dated
March 31, 1986 - April 02, 1986 - $565,766.86: Part II, Payroll dated April 4,
1986 - gross amount $131,610.79) in the amount of $697,377.65.
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2. Disposal of Old Financial Records
Authorized the City to apply to the State for disposal of old financial records.
Resolution No. 86 - 4 - 44
WHEREAS, M.S.A. 138.17 governs the destruction of City records; and
WHEREAS, a list of records has been presented to the Council with a
request in writing that destruction be approved by the .Council;;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNE-
SOTA:
1. That the Finance Director is hereby directed to apply to the
Minnesota State Historical Society for an order authorizing
destruction of the records as described in the attached list.
2. That upon approval by the State of the attached application,
the Finance Director is hereby authorized and directed to
destroy the records listed.
3. Amendment of Tanners Lake Partners Project 1982 Revenue Note
Discussed under I -10.
4. Final Plat: Cave's English Street Addition
Approved the Final Plat for Cave's English Street Addition to Maplewood.
5. Budget Transfer /Lanier Transcriber
Approved a budget transfer from the Contingency Account in the amount of
750.00 to purchase a Lanier Transcriber /Dictating /recording device.
6. Roseville Water Service
Resolution No. 86 - 4 - 45
WHEREAS, Construction 70 desires to build on Rice Street adjacent to the
Cub Foods site;
WHEREAS, the City of Maplewood cannot provide water service to the site;
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD, MINNESOTA, CITY COUNCIL
that the City of Roseville is requested to provide water service to the auto
service center proposed by Construction 70.
7. Water Service - Little Canada
Resolution No. 86 - 4 - 46
WHEREAS, Maplewood Acres, Inc., desires to build on County Road B east
of Cub Foods;
2 - 4/14
WHEREAS, the City of Maplewood cannot provide water service to the site;
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD, MINNESOTA, CITY COUNCIL
that the City of Little Canada is requested to provide water service to the
Hilltop Shopping Center site.
8. Accept Donation - Paramedic Fund
Recommended the acceptance of a $500.00 gift from the family of Hedvig Johnson
to be used by the Maplewood Police Paramedic Program. It was further recommended
that this money be placed ;in,paramedic:apcount 0.1- 4600- 43.for future use.
F. PUBLIC HERRINGS
1. 7:00 P.M., P.U.D. Revision : Cave's English Street Addition
a. Mayor Greavu convened the meeting for a public hearing regarding the
request of Ed Cave and Sons, Inc., for revision of the conditional use
permit for Cave's English Street Addition to build a double dwelling,
rather than a single dwelling, on Lot One, Block One.
b. Manager Lais presented the Staff report.
C. Director of Community Development Geoff Olson presented the specifics of
the proposal and the Planning Commission recommendation for approval.
d. Mayor Greavu called for proponents. None were heard.
e. Mayor Greavu called for opponents. None were heard.
f. Mayor Greavu closed the public hearing.
g. Mayor Greavu introduced the following resolution and moved its adoption
WHEREAS, Ed Cave and Sons, Inc., initiated a conditional use permit
to revise Lot One, Block One of Cave's English Street Addition planned
unit development from a single to a double dwelling lot. All other lots
continue to be designated for single dwelling use.
WHEREAS, the procedural history of this conditional use permit is as
follows:
1. This conditional use permit was initiated by Ed Cave and Sons,
Inc., pursuant to the Maplewood Code of Ordinances.
2. This conditional use permit was reviewed by the Maplewood Planning
Commission on March 17, 1986. The Planning Commission recommended
to the City Council that said permit be approved.
3. The Maplewood City Council held a public hearing on April 14, 1986.
Notice thereof was published and mailed pursuant to law. All per-
sons present at said hearing were given an opportunity to be heard
3 - 4/14
and present written statements. The Council also considered
reports and recommendations of the City Staff and Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described conditional use permit revision be approved on the basis
of the following findings -of -fact:
1. The revised use is in conformity with the City's Comprehensive
Plan and with the purpose and standards of the zoning code.
2. The establishment or maintenance of the use would not be detri-
mental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated to be
compatible with the character of that zoning district.
4. The use would not depreciate property values.
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises,
glare, smoke, dust, odor, fumes, water pollution, water run -off,
vibration, general unsightliness, electrical interference or
other nuisances.
6. The use would generate only minimal vehicular traffic on local
streets and shall not create traffic congestion, unsafe access
or parking needs that will cause undue burden to the area proper-
ties.
7. The use would be serviced by essential public services, such as
streets, police, fire protection, utilities, schools and parks.
8. The use would not create excessive additional requirements at
public cost for public facilities and services; and would not
be detrimental to the welfare of the City.
9. The use would preserve and incorporate the site's natural and
scenic features into the development design.
10. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
Adherence to the original site plan, dated November 7, 1985, as
revised herein and as required to be amended by the Maplewood City Council
on December 9, 1985, unless a change is approved by the City's Community
Design Review Board.
Adopted this 14th day of April, 1986.
Seconded by Councilmember Wasiluk. Ayes: Mayor Greavu, Councilmembers
Bastian and Wasiluk
Nays: Councilmembers Juker and Anderson
4 - 4/14
2. 7:10 P.M., P.U.D., Preliminary Plat and Street Vacation - Cave's English Street
Second Addition
a. Mayor Greavu convened the meeting for a public hearing regarding the request
of Ed Cave and Sons, Inc., for planned -unit development for five small -lot,
single - dwelling lots and 36 condominium units; for the vacation of existing street
and alley rights -of -way; and for approval of a preliminary plat.
b. Manager Lais presented the Staff report.
c. Director of Community Development Geoff Olson presented the specifics of the
proposal and the Planning Commission recommendation for approval.
d. Mayor Greavu called for proponents. None were heard.
e. Mayor Greavu called for opponents. The following expressed their opinions:
Ms. Bernal, 2200 English Street
Mr. John Loipersheck, 2156 English Street
f. Mayor Greavu closed the public hearing.
g. Councilmember Anderson moved to table this Item until the meeting of April
28, 1986, so that the Council can question the Developer, Ed Cave and Sons, Inc
Seconded by Councilmember Juker. Ayes - all.
3. 7:20 P.M., Code Amendment : Parking (2nd Reading) 4 Votes
a. Mayor Greavu convened the meeting for a public hearing to amend the Maplewood .
Code of Ordinances (second reading) to permit nine -foot wide parking stalls,
rather than ten foot, for 90 degree parking and to require hard - surfaced
parking lots and striping.
b. Manager Lais presented the Staff report.
C. Director of Community Development, Geoff Olson, presented the specifics of
the proposal.
d. Mayor Greavu called for proponents. None were heard.
e. Mayor Greavu called for opponents. None were heard.
f. Mayor Greavu closed the public hearing.
g. Mayor Greavu moved second reading of an ordinance amending the Code to r
duce parking spaces to 9 feet wide and to require parking lots and associate
driveways shall be hard surfaced
Seconded by Councilmember Wasiluk. Ayes - Mayor Greavu, Councilmembers
Bastian and Wasiluk
Nays - Councilmembers Anderson and Juker
Motion failed.
5 - 4/14
4. 7:30 P.M., Crestview Drive - Hudson Place Watermain (4 Votes)
a. Mayor Greavu convened the meeting for a public hearing to construct
water main improvements on Hudson Place from McKnight Road to Sterling
Street and Crestview Drive to approximately 1,100 feet south.
b. Manager Lais presented the Staff report.
C. City Engineer Ken Haider presented the specifics of the proposal.
d. Mayor Greavu called for all who wished to be heard for or against the
proposal. The following were heard and stated their opinions:
Letters of approval were read from the following:
Gary and Janice Sherburne, 137 N. Crestview Drive
Donald and Beverly Disselkamp, 188 N. Crestview Drive
Those appearing in person before Council were the following:
Fred McCormick, 230 Crestview Drive
Warren H. Robens, 140 N. Crestview Drive
David Elton, speaking for Christ United Methodist Church
Wilfred Muir, . 212 Crestview Drive
Charles Ferrise, 170 Crestview Drive
Henry P. Dembiczak, 140 N. Crestview Drive
Gene Kulzer, 152 Crestview Drive
Mark Skeie, 155 N. Crestview Drive
Joseph Boland, 131 Crestview Drive
Kristine Bergk, 222 N. Crestview Drive
e. Mayor Greavu closed the public hearing.
f. Councilmember Anderson introduced the following resolution and moved its
adoption:
WHEREAS, after due notice of public hearing on the construction of water
main improvements on Hudson Place from McKnight Road to Sterling Street and
Crestview Drive from Hudson Place to approximately 1,100 feet south, a hear-
ing on said improvement in accrodance with the notice duly given was duly
held on April 14, 1986, and the Council has heard all persons desiring to
be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
as follows:
1. That it is advisable, expedient,and necessary that the City of
Maplewood construct water main improvements on Hudson Place from
McKnight Road to Sterling Street and Crestview Drive from Hudson
Place to approximately 1,100 feet south as described in the notice
of hearing thereon, and orders the same to be made.
6 - 4/14
2. The City Engineer is designated Engineer for this improvement
and is hereby directed to prepare final plans and specifica-
tions for the making of said improvement.
Seconded by Councilmember Bastian. Ayes - Councilmembers Anderson, Bastian,
Juker and Wasiluk
Nays - None
Mayor Greavu abstained.
5. 7:50 P.M., Holiday Inn - Liquor License Application - Morgan P. Nederhiser
a. Mayor Greavu convened the meeting for a public hearing to approve the
liquor license application of Morgan Patrick Nederhiser, Holiday Inn,
Maplewood.
b. Manager Lais presented the Staff report.
C. Mayor Greavu called for proponents.
Mr. Morgan P. Nederhiser spoke on his own behalf.
d. Mayor Greavu called for opponents. None were heard.
e. Mayor Greavu closed the public hearing.
f. Councilmember Juker introduced the following resolution and moved its
adoption
NOTICE IS HEREBY GIVEN that pursuant to action by the City Council of
the City of Maplewood on April 14, 1986, an On -Sale Intoxicating Liquor
License was approved for Morgan P. Nederhiser, dba Holiday Inn - Maplewood,
1780 East County Road D.
The Council proceeded in this matter as outlined under the provisions of
the City Ordinances.
Seconded by Councilmember Anderson. Ayes - all.
G. AWARD OF BIDS
1. Ambulance
a. City Manager Lais presented the Staff report.
b. Director of Public Safety Ken Collins presented the specifics of the
proposal.
c. Councilmember Juker introduced the following resolution and moved its
adoption
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid
7 - 4/14
of Road Rescue in the amount of $56,778.00 is the lowest responsible bid
for the purchase of a 1986 modulor ambulance and the proper City officials
are hereby authorized and directed to enter into a contract with said bidder
for and on behalf of the City.
Seconded by Mayor Greavu. Ayes - all.
H. UNFINISHED BUSINESS
1. Condor Storm Sewer
a. Councilmember Bastian moved to table this Item to be discussed at a
shirt - sleeve session scheduled for Monday May 5 at 7:30 P.M.
Seconded by Mayor Greavu. Ayes - all.
2. County Solid Waste Plan
a. Mayor Greavu asked for comments from the Council on solid waste.
b. Councilmember Wasiluk moved to appoint a task force to investigate
Seconded by Councilmember Bastian. Ayes - all.
3. Neighborhood Park Acquisition
a. Removed from Agenda.
NEW BUSINESS
1. Code Amendment : Home Occupation Signs (lst Reading)
a. Removed from Agenda
2. Reschedule May 26 Council Meeting
a. Mayor Greavu moved to reschedule the May 26 Council Meeting to Thursday
May 22, 1986, at 7:00 P.M. in the Council Chambers.
Seconded by Councilmember Bastian. Ayes - all.
3. Art Contests - City Hall
a. Councilmember Bastian recommended the appointment of a Committee to formulate
plans for an Art Contest to coincide with the opening of the new City Hall.
Volunteers to that Committee are as follows:
Gail Speckman, a painter
Frank Zeller, a painter
Charles Helsel from the 3M Company
Sandra Dickey
Maureen Gosselin, Maplewood Community Arts
Rich Doolittle, an art teacher at North High School
Kevin Kupferschmidt, a painter
b. Councilmember Bastian moved that the City of Maplewood initiate a task
8 - 4/14
force for the arts comprised of the above mentioned volunteers, with Gary
Bastian serving as ad hoc and would have the charge to come back to the
Council with their recommendations
Seconded by Councilmember Wasiluk. Ayes - all.
4. Ramsey County 1986 Contract - Overlay Program
Beam Avenue, Hazelwood - White Bear Avenue
Larpenteur Avenue, Van Dyke - Beebe
Lydia, .25 Miles East of White Bear Avenue - McKnight
a. Manager Lais presented the Staff report.
b. Mayor Greavu introduced the following resolutions and moved their adoption
86 - 4 - 51
WHEREAS, plans for Project 62- 619 -11 showing proposed alignment, profiles,
grades and cross - sections for the construction, reconstruction or improvement
of County State -Aid Highway No. 19 within the limits of the City as a State
Aid Project have been prepared and presented to the City.
NOW, THEREFORE, BE IT RESOLVED: That said plans be in all things
approved.
Dated this 14th day of April, 1986.
86 - 4 - 52
RESOLUTION REQUESTING RAMSEY COU14TY
TO RESTRICT PARKING ALONG A PORTION OF LARPENTEUR AVENUE
WHEREAS, the County has planned the resurfacing of Larpenteur Avenue
CSAH 30) from Van Dyke Street to Beebe Road; and
WHEREAS, the County will be expending County State Aid Highway funds
S.A.P. 62- 630 -23) on the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum
standards as previously adopted for such County State Aid streets and
that approval of the proposed construction as a County State Aid street
project must, therefore, be conditioned upon certain parking restrictions;
and
WHEREAS, the extent of these restrictions, that would be a necessary
prerequisite to the approval of this construction as a County State Aid
project in the City, has been determined.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City requests the
County to restrict the parking of motor vehicles on the north side of
Larpenteur Avenue from van Dyke Street to Hazel Street.
86 - 4 - 53
WHEREAS, plans for Project 62- 630 -23 showing proposed alignment,
profiles, grades and cross - sections for the construction, reconstruction
9 - 4/14
or improvement of County State -Aid Highway No. 30 within the limits
of the City as a State Aid Project have been prepared and presented to
the City.
NOW, THEREFORE, BE IT RESOLVED: That said plans be in all things approved.
Dated this 14th day of April, 1986.
86 -4 -54
RESOLUTION REQUESTING RAMSEY COUNTY
TO RESTRICT PARKING ALONG A PORTION OF BEAM AVENUE
WHEREAS, the County has planned the resurfacing of Beam Avenue (CSAH 19)
from Trunk Highway 61 to White Bear Avenue; and
WHEREAS, the County will be expending County State Aid Highway funds
S.A.P. 62- 619 -10) on the improvement of said street; and
WHEREAS, said improvement does not conform to the approved minimum
standards as previously adopted for such County State Aid streets and
that approval of the proposed construction as a. County State Aid street
project must, therefore, be conditioned upon certain parking restrictions;
and
WHEREAS, the extent of these restrictions, that would be a necessary
prerequisite to the approval of this construction as a County State Aid
project in the City, has been determined.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City requests the
County to restrict the parking of motor vehicles on both sides of Beam
Avenue from Trunk Highway 61 to White Bear Avenue.
86 -4- 55
WHEREAS, plans for Project 62- 619 -10 showing proposed alignment,
profiles, grades and cross- sections for the construction, reconstruction
or improvement of County State -Aid Highway No. 19 within the limits of
the City as a State Aid Project have been prepared and presented to the
City.
NOW, THEREFORE, BE IT RESOLVED: That said plans be in all things
approved.
Dated this 14th day of April, 1986.
Seconded by Councilmember Anderson. Ayes - all.
5. White Bear Avenue Pavement Rehabilitation
a. Manager Lais presented the Staff report.
10 - 4/14
b. Councilmember Juker introduced the following resolutions aridmovc.d' their
adoption
86- 4- 56
WHEREAS, plans for Project 62- 665 -29 showing proposed alignment, pro-
files, grades and cross - sections for the construction, reconstruction or
improvement of County State -Aid Highway No. 65 within the limits of the City
as a State Aid Project have been prepared and presented to the City.
NOW, THEREFORE, BE IT RESOLVED: That said plans be in all things
approved.
Dated this 14th day of April, 1986.
86 -4 -57
WHEREAS, plans for Project 62- 665 -30 showing proposed alignment, pro-
files, grades and cross - sections for the construction, reconstruction or
improvement of County State -Aid Highway No. 65 within the limits of the City
as a State Aid Project have been prepared and presented to the City.
NOW, THEREFORE, BE IT RESOLVED: That said plans be in all things
approved.
Dated this 14th day of April, 1986.
Seconded by Mayor Greavu. Ayes - all.
6. Frost Avenue Reconstruction Project 83 -1
a. Manager Lais presented the Staff report.
b. Countilmember Anderson introduced the following resolution and moved its
adoption
WHEREAS, the City Council has previously approved plans and specifications
for Frost Avenue Reconstruction (Adele to Birmingham), Project No. 83 -1; and
WHEREAS, an agreement has been prepared defining project responsibilities
between the City of Maplewood and Ramsey County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLE -
WOOD, MINNESOTA:
The agreement, a copy of which is attached hereto and_nade apart hereof,
is hereby approved. The Mayor and City Manager are hereby authorized and
instructed to execute said agreement.
Seconded by Councilmember Juker. Ayes - all.
7. Hazelwood Reconstruction Project 85 -27
a. Manager Lais presented the Staff report.
11 - 4/14
b. Mayor Greavu introduced the following resolution and moved its adoption
Zll *
WHEREAS, the City Engineer for the City of Maplewood has been authorized
and directed to prepare a report with reference to the improvement of Hazel-
wood Avenue from County Road C to Beam Avenue by construction of street,
storm sewer, bituminous path and utility services, and
WHEREAS, the said City Engineer has prepared the aforesaid report for
the improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
as follows:
1. The report of the City Engineer advising this Council that the
proposed improvement on Hazelwood Avenue from County Road C to
Beam Avenue by construction of street, storm sewer, bituminous
path and utility services is feasible and should best be made as
proposed, is hereby received.
2. The Council will consider the aforesaid improvement in accordance
with the reports and the assessment of benefited property for all
or a portion of the cost of the improvement according to M.S.A.
Chapter 429, at an estimated total cost of the improvement of
636,460.00.
3. A public hearing will be held in the Council Chambers of the City
Hall at 1380 Frost Avenue on Monday, the 28th day of April, 1986,
at 7:10 P.M. to consider said improvement. The City Clerk shall
give mailed and published notice of said hearing and improvement
as required by law.
Seconded by Councilmember Wasiluk. Ayes - Mayor Greavu, Councilmembers
Anderson, Juker and Wasiluk
Nay - Councilmember Bastian
8. McKnight Road Reconstruction Project 81 -20
a. Manager Lais presented the Staff report.
b. Mayor Greavu introduced the following resolution and moved its adoption
86 -4 -60
WHEREAS, the City Engineer for the City of Maplewood has been
authorized and directed to prepare a report with reference to the
improvement of McKnight Road from Beaver Lake to Larpenteur Avenue
by construction of street, storm sewer, water main, sanitary sewer,
bituminous path and concrete sidewalk, and
12 -
WHEREAS, the said City Engineer has prepared the aforesaid report
for the improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The report of the City Engineer advising this Council that
the proposed improvement on McKnight Road from Beaver Lake
to Larpenteur Avenue by construction of street, storm sewer,
water main, sanitary sewer, bituminous path and concrete
sidewalk is feasible and should best be made as proposed, is
hereby received.
2. The Council will consider the aforesaid improvement in
accordance with the reports and the assessment of benefited
property for all or a portion of the cost of the improvement
according to T4.S.A. Chapter 429, at an estimated total cost
of the improvement of $2,302,986.00.
3. A public hearing will be held in the Council Chambers of the
City Hall at 1380 Frost Avenue on Monday, the 28th day of
April, 1986, at 7:00 P.M. to consider said improvement. The
City Clerk shall give mailed and published notice of said
hearing and improvement as required by law.
Seconded by Councilmember Anderson Ayes - Mayor Greavu, Col ncilmembers
Anderson, Juker ,,:id Wasiluk
Nay - Councilmember Bastian.
9. Purchase of Radio Equipment
a, Manager Lais presented the Staff report.
b. Councilmember Juker moved to approve the purchase of the radio equip-
ment from Motorola Communications and Electronics, Inc., on an existing bid
from the City of Robbinsdale, as recommended by Staff and that a budget trans-
fer of $2,450 from the Unappropriated Fund balance in the Capitol Improvement
Projects Fund.
Seconded by Mayor Greavu, Ayes - all.
10, Item E -3 became Item I -10, Amendment of Tanners Lake Partners Project 1982
Revenue Note.
a. Manager Lais presented the Staff report.
b, Carey LeBlanc, Manager of Cricket Inn, spoke.
C. Councilmember Juker introduced the following resolution and moved its
adoption
13 - 4/14
D1 -
RESOLUTION
OF THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD
WHEREAS,
a) On August 23, 1982, the City of Maplewood (the "City ") issued its
3,000,000 Commercial Development Revenue Note of 1982 (Tanners Lake Partners
Project) (the "Note ") pursuant to the terms of a Final Note Resolution adopted
by the City on August 9, 1982 (the "Note Resolution "); and
b) The Note was purchased by First National Bank of Minneapolis (the
Lender ") and is still held by the Lender; and
c) In connection with the issuance of the Note the City and Tanners
Lake Partners, a Minnesota general partnership (the "Borrower ") entered into
a loan agreement dated August 23, 1982 (the "Loan Agreement ") pursuant to which
the City loaned to the Borrower the proceeds received by the City from the sale
of the Note to finance the acquisition of land and construction thereon of a
114 room motel (the "Project ") and required that the Borrower pay directly to
the Lender sums sufficient to repay the Note according to its terms; and
d) The interest of the City in the Loan Agreement has been assigned to the
Lender pursuant to a pledge agreement also dated August 23, 1982; and
e) The Borrower and Lender have negotiated a modification of the Note ''I
which, in the opinion of Briggs and Morgan, Professional Association, bond
counsel to the City, requires the participation of the City in order to
ensure that the interest on the Note does not, by virtue of its amendment,
become subject to federal income taxation; and
f) The Borrower and Lender have requested that the City consent to the
amendment of the Note to:
1. Allow the Borrower to immediately prepay up to $500,000
of the Note without penalty.
2. Reduce the primary interest rate on the Note from 148 to
11.658 with payments of interest only to be due from May 1,
1986, until September 1, 1992.
3. Provide for up to $100,000 of additional interest to be paid
on the Note calculated at the rate of 4.0358 per annum for
the period from May 1, 1986 until September 1, 1992 provided
that such additional interest shall be payable only from 508
of the net cash flow of the Project. The additional interest
will accumulate, without interest thereon, until September 1,
1992. If the Lender has not received $100,000 of additional
interest on the Note by September 1, 1992, the Lender will be
entitled to receive the balance of such additional interest in
a lump sum payment from the net proceeds received from the sale
or refinancing of the Project in excess of $600,000.
14 - 4/14
4. The Lender will release the personal quaranty executed
by Newell P. Weed, Jr. and will add a personal guarantee
from Edmund Chute; and
g) The Borrower has represented to the City that the representations on
which the City relied in adopting the Note Resolution and in entering into the
Loan Agreement remain true and correct as of the date hereof.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. The findings and representations contained in the Note Resolution
adopted by the City on August 9, 1982, authorizing the Note, are hereby rati-
fied, reaffirmed and remain in full force and effect with respect to the Note,
provided that all references to the Note in the Note Resolution shall, from
and after May 1, 1986, be deemed to refer to the Note as amended by this reso-
lution.
2. The Mayor and City Clerk of the City are hereby authorized to execute
an amendment to the Note in substantially the form attached hereto as Exhibit
A, with such modifications or omissions as may be approved by the city attor-
ney for the City of Maplewood, and any other documents (including an Amend-
ment to the Loan Agreement, an Amendment the Pledge Agreement, an IRS Election
Statement and a Form 8038) which in the opinion of Briggs and Morgan, Pro-
fessional Association, as bond counsel are necessary to allow bond counsel to
render its opinion that the amended Note continues to bear interest which is
exempt from federal income taxation.
Adopted April 14, 1986.
CITY OF MAPLEWOOD, MINNESOTA
ATTEST:
Mayor
City Clerk
EXHIBIT A
AMENDMENT TO
COMMERCIAL DEVELOPMENT REVENUE NOTE OF 1982
TANNERS LAKE PARTNERS PROJECT)
THE CITY OF MAPLEWOOD, Ramsey County, Minnesota (the "City "), pursuant to
a resolution of the City Council adopted April 14, 1986, hereby amends the
3,000,000 Commercial Development Revenue Note of 1982 (Tanners Lake Partners)
the "Note ") originally issued on August 23, 1982, as follows:
A. Paragraph 1 of the Note is hereby amended in its entirety to read:
111. (a) Interest only shall be paid for the period from May 1, 1986
through August 31, 1991 at the rate of (i) 11.65% Primary Interest
per annum and (ii) 4.035% Contingent Interest per annum, up to a
15 - 4/14
maximum of $100,000, all as defined in paragraph 1A, below.
Subject to the conditions set forth in paragraph 1A, below, in-
terest shall accrue from the date hereof and shall be payable on
the first day of the calendar month next succeeding the date hereof
and on the first day of each and every month thereafter through and
including August 1, 1992.
b) Commencing on October 1, 1992 and on the first day of each
calendar month thereafter, the Principal Balance shall be amortized
in equal consecutive monthly installments of $24,825.11 and a final
installment on August 1, 2012 (the "Final Maturity Date ") which
shall be equal to the unpaid Principal Balance and accrued interest
thereon. Any payment shall be applied first to accrued interest
and thereafter to reduction of the Principal Balance.
c)(i) In the event that the interest on this Note shall become
subject to federal income taxation pursuant to a Determination of
Taxability (as hereinafter defined), the interest rate on this Note
shall be increased, retroactively effective from and after the Date
of Taxability (as hereinafter defined) to 19% per annum (the "Tax-
able Rate ") , provided that if the Determination of Taxability occurs
prior to September 1, 1992, the Contingent Interest required by para-
graph 1(a)(ii), above, shall be paid in addition to the interest at
the Taxable Rate required by this subparagraph 1(c)(i). The City
shall immediately upon demand pay to the Holder and to each prior
Holder affected by such Determination of Taxability an amount equal
to the amount by which the interest accrued retroactively at such
increased rate from the Date of Taxability to the date of payment
exceeds the amount of interest actually accrued and paid to the
Holder and any such prior Holder during said period. (Such obliga-
tion of the City shall survive the payment in full of the principal
amount of this Note). .Commencing on the first day of the month next
following the date of payment of such additional interest and con-
tinuing on the first day of each month thereafter (unless the Holder
shall accelerate the maturity of the Note pursuant to clause (ii) of
this paragraph (c)), this Note shall be payable as follows:
A) if amortization of the Principal Balance had not
theretofore commenced, the monthly payments of inter-
est due only hereunder shall be increased to reflect,
in addition to the Contingent Interest, the accrual of
interest at the Taxable Rate and the monthly installments
of principal and interest payable commencing with the Octo-
ber 1, 1992 payment shall be recomputed on the basis of the
Taxable Rate on an assumed thirty year amortization; or
B) if amortization of the Principal Balance had theretofore
commenced the monthly installments of principal and in-
terest payable commencing with the next succeeding pay-
ment shall be recomputed on the basis of the Taxable Rate
and amortization over the remaining portion of the original
assumed amortization.
16 - 4/14
ii) Upon a Determination of Taxability, the Holder may
declare the entire Principal Balance of this Note together with
accrued interest thereon at such retroactively increased Taxable
Rate to be immediately due and payable, plus the prepayment premium
calculated in accordance with paragraph 8 hereof.
iii) The Holder shall give notice, as soon as practicable, to
the Borrower of any Notice of Taxability, as hereinafter defined,
received by the Holder and permit the Borrower to contest, litigate
or appeal the same at its sole expense; provided that any such con-
test, litigation or appeal is, in the reasonable opinion of the
Holder, being undertaken and carried forward in good faith, dili-
gently and with reasonable dispatch. In the event any such contest,
litigation or appeal is undertaken, the increased interest provided
in paragraph (b)(i) shall, nevertheless, be payable to the Holder
and shall be held by the Holder in escrow (without paying interest
thereon) pending final disposition of such contest, litigation or
appeal, provided that the Borrower shall indemnify and hold harmless
the Holder and each prior Holder from any and all penalties, interest
or other liabilities which they may incur on account of such contest,
litigation or appeal.
iv) The terms "Determination of Taxability," "Date of Taxa-
bility" and "Notice of Taxability" shall have the meanings ascribed
to such terms in the Loan Agreement, dated as of August 23, 1982
between the City and Tanners Lake Partners (the "Borrower "), as
amended by the Amendment to Loan Agreement dated May 1, 1986 (col-
lectively the "Loan Agreement ")."
B. The Note is hereby amended by adding the following paragraph 1A:
lA. (a) Contingent Interest in the maximum amount of $100,000 is
payable out of 50% of the Net Available Cash Flow of the Project, as de-
fined herein. For the purpose of calculating the amount of Contingent
Interest payable each year, "Net Available Cash Flow" of the Project
shall mean the "Gross Revenues" derived by the Company from the operation
of the project less "Debt Service Payments" and "Operating Expenses ", all
as defined below.
b) To the extent that the Contingent Interest payments for
any year do not equal at least 4.035 %, and provided that the Lender has
not already received the maximum amount of $100,000 of Contingent Interest,
the Contingent Interest necessary to provide the Holder with a total of
4.035% Contingent Interest per annum will accumulate (without interest
thereon) and will be payable from 50% of future Net Available Cash Flow
and, to the extent not paid from Net Available Cash Flow, from 100% of
any "Sale or Repayment Proceeds" derived from the sale on refinancing of
the Project in excess of $600,000, all as more fully described in the Loan
Agreement.
c) For the purpose of calculating the amount of money avail-
able for the payment of Contingent Interest, the terms used in this para-
graph lA shall have the following meanings:
17 - 4/14
Debt Service - Payments all principal and interest due on
i) this Note, (ii) the $135,000 loan made by Days Inn to Tanners
Lake Partners, (iii) the $300,000 revolving line of credit to Tan-
ners Lake Partners with the - Lender; and (iv) any other loan to
Tanners Lake Partners approved by the Lender;
Gross Revenues all income and revenue from the project and
from the operations thereof, paid and or received by Tanners Lake
Partners and its manager, agent, employees or representatives;
Net Available Cash Flow the Gross Revenues derived from the
operation of the Project minus Debt Service Payments and operating
Expenses;
operating Expenses all operating expenses of the Project
except debt service and depreciation) determined in accordance
with generally accepted accounting principles made during a calen-
dax'.year or applicable portion thereof (in the case of payment for
a partial year), including, but without limitation, expenses paid
or incurred with respect to:
A) the administration or operation of the Project;
B) current maintenance and repairs necessary to maintain the
Project in adequate repair and operating condition (not including
capital improvements or amounts paid from reserve accounts);
C) labor and cost of material and supplies necessarily used
for such current operation, maintenance and repairs (not including
capital improvements or amounts paid from reserve accounts);
D) premiums for insurance of the Project against risks and in
amounts for which insurance is usually carried by prudent owners of
like properties, including but not limited to insurance required by
the Loan Agreement or the Mortgage;
E) premiums for insurance of the Company and its partners and
employees against liability for damage to persons and property in-
curred in connection with such operation, in amounts such as are
usually carried by prudent operators of similar enterprises;
F) charges, reasonably required for the accumulation of a
reserve for the renewal, replacement, or improvement of the Project
not to exceed 3% of gross revenue;
G) management fees not to exceed 7.5% of gross revenue;
H) real estate taxes and current installments of special
assessments;
I) license and permit fees; and
J) utilities.
Sale or Repayment means the sale or other disposition of the
Project (a "Sale "), or, in the absence of a Sale, the repayment of
18 - 4/14
the principal and interest, if any, payable upon maturity or
remarketing of the Bonds (a "Repayment "). For this purpose, a
Sale includes a syndication, after three years following con-
struction completion, of more than 50% of the economic interest
not including tax benefits) in Tanners Lake Partners.
Sale or Repayment Proceeds means the proceeds from a Sale
after deduction of (i) all expenses related to such Sale and (ii)
all amounts necessary to repay the loans described in the defini-
tion of Debt Service Payments or, in the case of a Repayment, an
amount equal to the appraised fair market value of the Project
less debt repayment and the estimated expenses of a Sale of such
Project."
C. The Note is hereby amended by adding the following Paragraph 1B:
1B. Adjustment upon non - deductible percentage being applicable
to the Note and upon change in non - deductible percentage If the
percentage of reduction (the "Disallowance Deduction ") set forth in
Section 291(a)(3) of the Internal Revenue Code of 1954, as amended
the "Code "), with respect to any financial institution, is deter-
mined to be applicable to the Lender's ownership of the Note and
once determined to be applicable to the Note, upon any change in
the Disallowance Deduction, the interest rate on the Note shall
automatically be adjusted as of the effective date of such change
by adding thereto a percentage equal to the Disallowance Deduction
in effect after such change minus the Disallowance Deduction in ef-
fect immediately prior to such change times 4.35, with the disallow-
ance adjustment rate being expressed as decimals.
D. Paragraph 5 of the Note is hereby amended to delete Newell P.
Weed, Jr. as one of the guarantors and to add, as a guarantor, Edward Chute.
E. Paragraph 7 of the Note is hereby amended to allow prepayment of up
to $500,000 of the Principal Balance of the Note, without penalty, provided
that such prepayment is received on or before May 2, 1986.
IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts and things
required to exist, happen and be performed precedent to or in the issuance
of this Amendment to the Note do exist, have happened and have been performed
in regular and due form as required by law, and that except as specifically
stated herein, the terms and conditions of the Note remain unchanged.
IN WITNESS WHEREOF, the City has caused this Amendment to the Note to
be duly executed in its name by the manual signatures of the Mayor, City
Clerk, and has caused the,corporate seal to be affixed hereto, and has caused
this Amendment to the Note to be dated May 1, 1986.
CITY OF MAPLEWOOD, MINNESOTA
ATTEST:
City Clerk
SEAL)
Mayor
19 - 4/14
Seconded by Councilmember Wasiluk. Ayes - all.
J. VISITOR PRESENTATIONS
None.
K. COUNCIL
1. Open Meeting Law
a. Councilmember Juker requested a clarification of the Open Meeting Law.
City Attorney John Bannigan stated all meetings are open to the public. There
are a few stated exceptions, one of which is labor union negotiations. Another
would be personnel problems. All meetings need to be taped or notes taken by
the City Clerk as Secretary to the Council. Tapes and minutes from personnel
meetings shall be kept separately and in a secure location.
2. Highway 61 and Parkway Drive
a. Councilmember Juker questioned if State could be contacted regarding the
placement of a "no turn on red" sign while going southbound on Highway 61 at
the intersection of Parkway Drive.
b. Staff will investigate.
3. Gambling
a. Gary Bastian would like to review the City's current gambling laws.
b. Tabled to a future date.
4. Park Debris
a. Councilmember Bastian discussed the debris that was put in Cope Avenue
Park site.
b. City Engineer Haider will investigate.
5. Motorcycle Ordinance
a. Councilmember Bastian complained of the noise caused by motorcydles -,near
Woodlyn and County Road D.
b. Staff will investigate.
6. Drainage Pond Dredging
a. Councilmember Bastian questioned when the drainage pond at Maplewood
Heights Park would be dredged of its sand debris.
b. Councilmember Bastian suggested a strong worded letter be sent to the
County requesting them to clean the sand from their roads before it becomes
a problem to our system.
C. Staff will investigate.
20 - 4/14
7. Battle Creek Park
a. Manager Lais will meet with Ramsey County.
L. ADMINISTRATIVE PRESENTATIONS
None.
M. ADJOURNMENT
9:38 P.M.
ty Clerk
21 - 4/14
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Budget Transfer
DATE: April 17, 1986
14 22e
Insurance Consultant
Aotion by council:
Modified
Rejected.
Date
The City's annual contract with Corporate Risk Managers, Inc. is based
on an estimated five days of work at $475 per day. At the end of the
contract period (April 9th), a billing adjustment is made for actual
hours worked. Recently this adjustment was received and amounted to
an additional charge of $1,560 for 26 hours of unanticipated time.
This additional charge was incurred because preparation of the specifi-
cations and analysis of the bids took longer than anticipated.
The additional charge of $1,560 was not anticipated in the 1986 Budget.
Therefore, it is requested that the Council approve a budget transfer
of $1,560 from the Contingency Account in the General Fund to cover the
additional charge.
OFF: Inb
MEMORANDUM.
T0: City Manager i
FROM: Finance Director
RE: Investment Authorization
DATE: April 21, 1986
PRoPnSAI
Action by Council:
Endorsed
Modifie
RGJeote
Date ..,,...,
It is proposed that the Vanguard Fixed Income Securities Fund G.N.M.A. Portfolio
be approved for investment of City monies.
BACKGROUND
It has been City policy to allow the Finance Director to invest in any legally
authorized investment in amounts and for maturities as deemed appropriate.
State law allows cities to invest in mutual funds whose only investments are
in securities of the United States and its agencies. Thus, the proposed
investment in the above Vanguard Fund is legal and normally wouldn't require
specific Council approval. However, administrators of the Vanguard funds
require adoption of a resolution authorizing investments in their fund.
The proposed investment is similar to the investment in the Franklin U.S.
Government Securities Fund that the Council authorized on November 6, 1985 (see
attached). The basic difference is that the Vanguard Fund is a no -load fund and
the Franklin Fund is a load fund. A no -load fund does not have a sales charge
on purchases, whereas a load fund does have a sales charge. The initial invest-
ment in the Franklin Fund was in excess of $3,000,000, which resulted in a low
initial sales charge of less than 1 %. However, subsequent purchases of $250,000
to $499,000 would require payment of a 2.5% sales charge, Therefore, the Vanguard
no -load fund is proposed for future investments to avoid the sales charge.
The Vanguard Fixed Income Securities Fund G.N,M,A. Portfolio has been in existence
since 1980 and has total assets in excess of $600 million. The fund has low
expenses per share and its yield per share has given it a high ranking by Money
Magazine. The current yield per share is 10.36 %, which is only 0.33% less than
the Franklin U.S. Government Securities. In addition to the high interest rate,
there is a good potential for capital gains as the price per share is rising as
interest rates decline.
RECOMMENDATION
It is recommended that the Vanguard Fixed:Income Securities Fund G,N.M.A, Portfolio
be approved for investment of City monies, by adoption of the attached resolution.
DFF:inb
RESOLUTION
BE IT RESOLVED, that the Vanguard Fixed Income Securities
Fund G.N.M.A. Portfolio is hereby authorized for investment of City
monies, and
BE IT FURTHER RESOLVED, that monies in the above fund may
be withdrawn and wire transferred to any other official depository
of the City by request of the City Treasurer or Finance Director.
E-2.
MEMORANDUM
Action by council:
TO: City Manager Endorse
FROM: Finance Director /2kele* ModifieRE: Investment Authorization RejecteDATE: November 1, 1985 Date //- [-Sr_,5
PROPOSAL
It is proposed that certain mutual funds be approved for investment of City
monies.
BACKGROUND
It has been City policy to allow the Finance Director to invest in any legally
authorized investment in amounts and for maturities as deemed appropriate. State
law allows cities to invest in mutual funds whose only investments are in securities
of the United States and its agencies. Thus, the proposed investment in certain
mutual funds within the Franklin Group of Funds does not need specific Council
authorization. However, the administrators of the Franklin Funds require adoption
of the attached resolution.
The specific mutual funds for which investmerts are planned are the Franklin U.S.
Government Securities Fund and the Franklin Federal Money Fund. These investments
would be through Offerman & Company, Inc., a local securities dealer, (see
attached for further information). The U.S. Government Securities Fund invests
exclusively in Government National Mortgage Association securities (commonly called
Ginnie Maes "). These securities consist of pools of F.H.A. and V.A. mortgages.
The maturity dates on these securities are usually 30 years, yet they tend to have
an average life of 12 years. This is because 16% of all Americans move every year
and pay off their mortgages. The current yield on the Franklin U.S. Government
Securities Fund is about 12.5% and it has been consistently one of the top five
government bond mutual funds listed in Money Magazine. Since this fund consists
of long -term securities, the market value of the investment is subject to signif-
icant fluctuation. Consequently, this investment will have to be carefully
monitored. If interest rates start to sharply rise, the investment would have to
be liquidated to avoid corresponding sharp decreases in the market value. It should
be noted interest rates are not forecast to rise sharply in the near future.
The other mutual fund proposed for investment, (the Franklin Federal Money Fund),
would be used only on a limited basis. Its primary purpose would be to receive
shares transferred from the U.S. Government. Securities Fund to enable quicker
redemption procedures. If redemptions were requested to be made directly to the City
it would take seven days. However, money can be transferred from the U.S. Government
Securities Fund to the Federal Money Fund and to the City within one day.
The proposed initial investment in these funds would involve the sale of $3,300,000
of Federal National Mortgage Association securities maturing June 12, 1989 that are
currently yielding 9.28 %. The current market value is slightly less than the book
value, which would cause a loss on the sale of about $28,000. However, this loss
would be offset by the higher yield on the mutual fund. If the mutual fund yield
averages 12.58% during the next year and the market value does not decrease, the
City would realize approximately $123,000 more in dividends on the mutual fund than
interest on the F.N.M.A. security proposed for sale.
RECOMMENDATION
It is recommended that the Council adopt the attached resolution.
OFF:Inb
MEMORANDUM
T0: City Manager
G _FROM: Financece Director
RE: Selection of Insurance Agents
DATE: April 22, 1986
C 47
Aotion by. Counoil:
Endorsed,__ -_- --
Modified_,.___._,_
Rej ected—__
Date
Last year when the City requested proposals for property /casualty
insurance, the process involved the pre - qualification of insurance
agents and the assignment of markets. This process involves requesting
agents to complete a questionnaire listing their qualifications and the
names of the insurance companies that they want to represent. The
completed questionnaires are reviewed to determine which agents should
be designated to receive the City's insurance specifications and which
insurance companies that they should be given exclusive access to.
Attached is additional information regarding this process.
Questionnaires were mailed to insurance agents that completed them last
year and to one additional agent who.: had.. ,expressed.an:intrest':in,pro-
viding insurance to the City. The latter agent is Gary Stigsell,
American Business and Family Insurance Center, 2580 White Bear Avenue.
The City's current insurance agents are Gary Thorn, W. A. Lang Co.,
for public officials liability insurance and Jerry Ekblad for casualty
property insurance. No agent is used for the City's workers compensation
insurance because the coverage is provided by the League of Minnesota Cities
joint self - insurance plan.
A completed questionnaire was received only from one agent: Jerry Ekblad.
A copy of this questionnaire is attached. It is presumed that other
agents did not submit a questionnaire because of the very small number
of companies willing to provide insurance to cities.
RECOMMENDATION
It is recommended that Jerry Ekblad be designated as the only agent of
record for the purposes of obtaining insurance proposals for the City
of Maplewood.
OFF: inb
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Selection of Insurance Agents
DATE: April 12, 1985
Action by Council: \T
Endorse
Modifie
Rejected_
Date 1/ - . 42i
PROPOSAL
It is proposed that the purchase of insurance to replace policies expiring June 30th
be done by the'pre- qualification of insurance agents and assignment of markets.
BACKGROUND
On April 27, 1983 the City Attorney issued a legal opinion that the City should abolish
its Agent's Insurance Committee and obtain insurance by a method that will not violate
anti -trust laws. As a result, the City hired a professional risk management firm in
1984 to determine insurance coverages needed, draft specifications and evaluate quotations.
On June 8, 1984, insurance bids were opened. These bids included a quotation from Home
Insurance Company on behalf of four insurance agencies. Since the bid from Home Insurance
Company was the lowest and best bid, the City was forced to decide which agent to award
the bid to.
Obviously, having four identical insurance bids does not provide any special benefits to
the City. On the contrary, situations like this create negative feelings with the insur-
ance agents and the insurance companies. Agents not selected may believe they have
wasted their time getting the bid and may believe they were treated unfairly. Also,
insurance companies generally prefer to deal with only one agent for a customer.
Another potential problem in the purchase of insurance is the potential violation of
anti -trust laws. The following excerpt from the Governmental Risk Management manual
provides guidance in this area:
The Missouri Attorney General determined
that the following practices have the effect of
excluding insurance firms or agencies from com-
peting for a local political subdivision's insurance
business and, as such, are unreasonable restraints
on trade and violative of state and federal anti-
trust laws:
t. successively awarding insurance coverage to
the same firm or agency without affording
other firms or agencies the opportunity to
compete;
2. splitting the award of insurance coverage
among local firms or agencies;
3. awarding the insurance coverage to only local
firms or agencies;
4. utilizing competitive bidding but with the re-
striction that only local firms or agencies be
allowed to compete;
5. utilizing an agent of record system but re-
stricting the agent of record to a local firm
or agency, which agent retains a percentage
of the commission earned on the insurance
premium with the remainder of the commis.
sion being split on an agreed -upon manner
among other agencies;
6. awarding the insurance coverage only through
local insurance agents' associations or like
committees of selected insurance agents; and
7. restricting those firms or agencies who can
compete for a municipality's insurance cov-
erage to firms or agencies which reside in,
maintain offices in, pay taxes in, or main-
tain some other form of localized contact
with the municipality.
From this it can be seen that one of the prin.
cipal objections is the limitation to only local
firms or agencies. It must be remembered that
an insurance agent/broker is licensed by the state;
therefore, such agent /broker is authorized to
write insurance anywhere in the state. Such a
limitation against non -local agents /brokers would
constitute an undue restraint of trade.
TO: City Man4ger
April 12, 1985'
Page 2
Abolishment of the Agents' Insurance Committee and use of a professional risk management
firm have improved the insurance pruchasing process. However, the process can be further
improved by the pre - qualification of insurance agents and assignment of markets. This
process has been effectively used by governmental bodies in California, Arizona and
Michigan. Also, this process is used by private companies and is highly recommended by
our risk management consultant. According to Pat Kelly, this process is a legal alter -
native to the use of competitive bidding.
The pre - qualification of insurance agents and assignment of markets process is intended
to limit the availability of specifications for insurance coverages to agents who have
established with the City their professional capabilities, not only for the marketing
of the insurance, but for the servicing of the business after it has been placed. We
have begun this process by requesting all agents that submitted bids last year to complete
a questionnaire (copy attached) listing their qualifications and the names of the insur-
ance companies that they want to represent. In addition, other agents selected by the
City's risk management consultant were also sent the questionnaire. These questionnaires
are to be returned to the City by April 19th.
I have asked our risk management consultant to review these completed questionnaires and
make a recoifrtnendation at the April 22nd Council meeting on which agents should be desig-
nated to receive the City's insurance specifications and which insurance companies that
they should be given exclusive access to.
It is anticipated that this new process will eliminate the potential for an anti -trust
lawsuit. Also, it will eliminate the problem of duplicate bids. Hopefully, it will
also improve our relations with the insurance companies and agents.
ALTERNATIVES
If the Council does not approve this new process, the following alternatives are available:
1) Designate a limited number of qualified agents but allow them to solicit
quotations from any insurance company.
2) Same as alternative one, except have the agents submit sealed bids.
3) Allow any agent to submit quotations from any insurance company.
4) Same as alternative three, except advertise for sealed bids.
All of these alternatives have disadvarLtages, but the first alternative has the least
disadvantages.
RECOMMENDATION
It is recommended that the purchase of insurance to replace policies expiring June 30th
be done by the pre - qualification of insurance agents and assignment of markets. It isfurtherrecommendedthattheCouncildesignatetheagentsthatshouldreceivetheCity's
insurance specifications and which companies they should be given exclusive access to
based upon the recommendations of Mr. Al Ciliske, risk management consultant.
DFF:lnb
CITY OF MAPLEWOOD
AGENCY BACKGROUND INFORMATION QUESTIONNAIRE
Agency name & address
Agency Owner
Number of years agency has been in business
Number of full -time personnel in this office
Name of account executive and names and number of qualified account handlers who would
service this account:
Present limit of errors and omissions coverage in place for this agency
Policy expiration date
Agency volume less personal lines and health and life business for last fiscal year
cite dates):
List any and total professional insurance designations held by agency personnal:
List any municipal accounts serviced by this agency currently or within the last five
5) years:
List the municipal markets available to this agency by line and by preference:
CITY OF MAPLEWOOD
AGENCY BACKGROUND INFORMATION QUESTIONNAIRE
Agency name & address Ekblad, Pardee & Bewell, Inc.
2050 White Bear Avenue, Maplewood, Minnesota 55109
Agency Owner Stock owned by Jerome Ekblad, Edward Pardee & Claude Bewell
Number of years agency has been in business February 1, 1971 - Ekblad Agency 1925
Number of full -time personnel in this office 10
Name of account executive and names and number of qualified account handlers who would
service this account:
Jerome Ekblad, Edward Pardee, Claude Sewell, George Carlson
Present limit of errors and omissions coverage in place for this agency $1,000,000
Policy expiration date 1 -8 -87
Agency volume less personal lines and health and life business for last fiscal year
cite dates):
January 1, 1985 to January 1, 1986 - $1,321,454.00
List any and total professional insurance designations held by agency personnal:
Jerome H. Ekblad CLU Marlys Stansbury CIC
List any municipal accounts serviced by this agency currently or within the last five
5) years:
City of Maplewood City of Pine Springs
List the municipal markets available to this agency by line and by preference:
A )Property- 1. League of Municipalties 2. Hartford PENCO B) Auto - 1. League of Munici
2 . Hartford PENCO C) Boiler - Hartford Steam Boiler D) Workers Compensation - 1. Mn State Work
Comp Mutual Ins. Co. 2. League of Municipalites E) Umbrella - League of Municipalties
F) Paramedic - Casualty Underwriters 1. Western World 2. Northfield
G) Public Officials - 1. League of Municipalties 2.- Crowther - International Surplus Lines
H) Bond - 1. League of Municipalties 2. Auto Owners
2 -
Services that will be provided to the City of Maplewood by this agency:
We have bn the past and will in the future help with recommendations of coverage.
We have been giving prefernece in claims so we can get police and other vehicles on th
road and adjusters out as soon as possible. We will help City advisors in settling
claims and getting coverage.
NOTES
1. Any agency submitting quotes will be limited to one (1) quoting carrier per line.
2. The current servicing agency will have exclusive access to the current
underwriters, Home Insurance Company and Hartford Steam Boiler Inspection &
Insurance Company.
OWr CLU
4
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iB... D WNM J. LavITT DdVln J. SPNNCBR LAW OFFICES No... J. Perna emeColaOs`cae DIwIe4 J. COI.e. Ja.Jowl E.I JD/wneaws
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FEIN. HAVNoso -
Dovous L. Seoa
MIC.A.L H. JEM.M.S B I G G S N D M O A G A N JAwas G. Res
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G.000ay J. 9r®Dros
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LaoNAeD J. EET.s R. Som DAnes T.My J. HI Teaee L. SLY.
Rower G. S....J. PAM.. McDAvITT PROFESSIONAL ASSOCIATION MAS4 L. IPIm PAM M. GALES
Burr E. SWAN.W J.HN B. VAN DE Nora. JE.J.s. A. Vora MA., M. D.S.T.
M. J. GALFn1, JE.Rwueen G. MA.Rona L. HANss Eavm A. B.ao
DAVID C. Foa a.O ANoaaw C. B.DEee R...= E. W...Mee. Sc.ao...a
Joam J. M.N.M,JAE.s E. N.W 2200 FIRST NATIONAL BANK BUILDING wnL .J. Jo"'.MA. M.DOe.m
MCNEIL V. SRTNOVE,JE.JEMME A.G.m Mee2eaeT K.&,A..NANCY D. ARw.ON
JRe.T F. ROTNAN
TERwics N. Dort.
STEVE A.DesNn
Joao H. Go.SuIN SAINT PAUL, MINNESOTA 66101 Balm G. B.LI.LE
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MIC.A.L J. MCELUSreaM
PA. S. JGCDN.M
III,— H. ETLE ALAN H. H.M MARY E. SCILUTN.a TooIT.T J. M.
Jo. L. DInvEF JErnaET F. SaAR MF o,,M H. SEATER CARWS R.CAa9e.,D
HoNALO L. SoeawsoN MerreEw L. L.nrr TELEPHONE 19121 201 -1216 J." H. LIND.T.ON
PaTEa H. SEED DAvIo G. GR.Iu me RICNAND D. AND.R,I.
SAND.L L. HANsoN DA. B. SAnD SAL{,y A. S0000m
RONALD R, O.,ARO DANIEL M. CODDIDdN TELECOPIER 19121 222 -4091 DAVw G. MCDONAO,o. COUNSM
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Too. A. LARs.NARTIIt H.FIS.LEVITT, PALMER, BOWEN, ROTMAN & SHARE R ... w L. LEE Fee N. N. GRAEAN
A. LAusa.c. DAw.
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JoaN M. SIII.0 "
April 21, 1986
To Attached Distribution List
Action by Council:
Endorsed _
Modified
Re j eeted— _,,,_
Date -.._,.._.
Re: City of Maplewood. MN - $4,395,000
Rental Housing Revenue Bonds.
Hazel Ridge Elderly Project)
Ladies and Gentlemen:
Enclosed for your review and comment in connection
with the above transaction are Resolution to be adopted
by the City and a First Supplemental Indenture. These
documents deal only with the amendment of the Indenture
to delete the requirement that the mortgage, assignment
and other security documents be in place prior to
May 1. These documents do not address the issue of
the terms pursuant to which First Bank Saint Paul
will continue to hold the Bonds or the pricing mechanism
to be used by Juran & Moody to set the interest rate
on the bonds as of May 1.
Please call me immediately with any questions
or comments as the City will consider adoption of
the Resolution at its meeting on April 28.
Very
truly yours,
Trudy J. alla
TJH /ks
Enc.
cc: Ms. Andrea M. Bond
2200 FIRST NATIONAL BANK BUILDINO 2400 IDS CENTER
SAINT PAUL, MINNESOTA 66101 MINNEAPOLIS, MINNESOTA 66402
16121 201 -1216 (612) 009 -0661
DISTRIBUTION LIST
Ms. Mary L. Ippel
Ms. Trudy J. Halla
Briggs and Morgan
W -2200 First Bank Building
332 Minnesota Street
St. Paul, MN 55101
Ms. Marcia Hanson, Vice President
First National Bank of St. Paul
332 Minnesota Street
St. Paul, MN 55101
Mr. James Ehrenberg
First Trust Company, Inc.
332 Minnesota Street
St. Paul, MN 55101
Mr. Robert Davis
Fabyanske, Svoboda & Westra
Minnesota Mutual Life Building
400 North Robert Street
St. Paul, MN 55101
Ms. Linda Obidowski
Juran & Moody, Inc.
800 Minnesota Mutual Life Building
400 North Robert Street
St. Paul, MN 55101
Mr. Jerry Buechler
The Towle Real Estate Company
600 Second Avenue South
Minneapolis, MN 55402
Mrs. Lucille Aurelius
City Clerk
City of Maplewood
1380 Frost Avenue
Maplewood, MN 55109
Mr. Donald Lais
City Attorney
409 First Federal Bldg.
St. Paul, MN 55101
RESOLUTION NO.
RESOLUTION AUTHORIZING THE EXECUTION AND
DELIVERY OF FIRST SUPPLEMENTAL INDENTURE
TO THE INDENTURE OF TRUST RELATING TO
THE $4,395,000 RENTAL HOUSING REVENUE BONDS
HAZEL RIDGE ELDERLY PROJECT)
WHEREAS, the City of Maplewood, Minnesota (the
City ") issued its $4,395,000 Rental Housing Revenue Bonds
Hazel Ridge Elderly Project) pursuant to an Indenture
of Trust between the City and First Trust Company, Inc.
the "Trustee ") dated as of December 1, 1985 (the "Indenture ")
and a Loan Agreement dated December 1, 1985 between the
City and Hazel Ridge General Partnership (the "Company ")
the "Loan Agreement ");
WHEREAS, pursuant to the Indenture the rate
of interest on the Bonds shall be converted on May 1,
1986 (the "Conversion Date ") from the initial rate to
a fixed interest rate to remain in effect until December 1,
2000;
WHEREAS, the Indenture currently requires the
Company to deliver to Juran & Moody, Inc. (the "Remarketing
Agent ") and the Trustee prior to the Conversion Date,
a mortgage, assignment of rents, disbursing agreement,
declaration of restrictions and covenants, and a title
insurance policy;
WHEREAS, the Company desires to add additional
partners or change its composition in ways which will
provide security for the Bonds and in a manner which was
not contemplated on the date of issuance of the Bonds
and therefore the Company has requested that delivery
of the security documents required prior to the Conversion
Date be postponed to such time as the composition of the
Company and the complete security package for the Bonds
has been determined;
WHEREAS, the Company shall not be entitled to
withdraw any of the proceeds of the Bonds from the Construction
Fund until such time as such security documents have been
delivered in form and substance satisfactory to the Remarketing
Agent;
WHEREAS, the City has agreed to amend the Indenture
to permit the security documents currently required by
the Indenture to be delivered at a later date.
NOW THEREFORE, be it resolved by the City of
Maplewood as follows:
1. The proposed form of First Supplemental
Indenture is hereby approved in substantially the form
submitted and the Mayor and City Clerk are hereby authorized
to execute and deliver the First Supplemental Indenture
in the name of and on behalf of the City along with such
other documents as bond counsel considers appropriate
in connection therewith upon approval of all documentation
by the City Attorney.
2. All other terms and provisions of the Indenture
shall remain in full force and effect except as modified
by First Supplemental Indenture.
Adopted April 28, 1986.
CITY OF MAPLEWOOD
By
Its Mayor
By
Its City Clerk
E
M
FIRST SUPPLEMENTAL
This First Supplemental Indenture made and entered
into as of May 1, 1986 by and between the City of Maplewood,
Minnesota, a municipal corporation organized and existing
under the laws of the State of Minnesota (the "Issuer ")
and First Trust Company, Inc., a Minnesota corporation
the "Trustee ").
WITNESSETH:
WHEREAS, pursuant to Minnesota Statutes Chapter 462C
as amended, the Issuer has authorized, executed and entered
into an Indenture of Trust with the Trustee dated as of
December 1, 1985 (as originally executed, the "Original
Indenture" and with all supplements thereto, including
this First Supplemental Indenture, the "Indenture "); and
WHEREAS, pursuant to the Original Indenture
the Issuer has authorized, executed and delivered a series
of revenue bonds of the Issuer designated Rental Housing
Revenue Bonds (Hazel Ridge Elderly Project) in the aggregate
principal amount of $4,395,000 (the "Bonds "), all of which
are still outstanding on the date hereof; and
WHEREAS, pursuant to the Indenture, and a Loan
Agreement dated December 1, 1985 between the Issuer and
Hazel Ridge General Partnership, a Minnesota general partnership,
the "Company ") the Company is required to deliver to
the Remarketing Agent (Duran & Moody, Inc.) the security
documents required by Section 303 of the Indenture no
later than May 1, 1986 (the "Conversion Date "); and
WHEREAS, it has been determined that for reasons
not foreseen at the date of issuance of the Bonds it will
be beneficial to delay delivery of the security documents
required in Section 303 until such time as the final security
structure for the Bonds following the Conversion Date
has been determined to the satisfaction of the Company,
the Issuer, and the Remarketing Agent; and
WHEREAS, the Company, City, and Remarketing
Agent have agreed to postpone delivery of such security
documents providing however that no amounts may be disbursed
from the Construction Fund, other than for payment of
interest on the Bonds, until such time as such security
documents have been delivered; and
WHEREAS, pursuant to Section 1001 of the Indenture
the Issuer and the Trustee may, without the consent of
Bondholders, enter into a supplemental indenture in connection
with a change which shall not prejudice in any material
respect the rights of the owners of the Bonds then outstanding
and in addition The First National Bank of Saint Paul,
currently Holder of all of the Bonds, has agreed to consent
to the terms of this First Supplemental Indenture.
NOW THEREFORE FIRST SUPPLEMENTAL INDENTURE FURTHER
WITNESSETH:
The Issuer, in consideration of the premises
recited in the Original Indenture and of the purchase
and acceptance of the Bonds by the Holders thereof, and
the Trustee do hereby agree as follows:
deleted.
1) Section 303(1) of the Indenture is hereby
2) Section 505(b) of the Indenture shall be
amended to read as follows:
b) In no event shall any disbursements
from the Construction Fund be made
prior to delivery by the Company to
the Remarketing Agent, in form and
substance satisfactory to the Remarketing
Agent, of: an executed mortgage and
assignment of rents covering the Project
to secure payment of the Bonds, an
executed disbursing agreement between
the Company and the Trustee and, if
requested by the Trustee, a title
insurance company; a policy of title
insurance, and the recorded Declaration;
provided however that such documents
must be delivered no later than ,
1986. All disbursements from the
Construction Fund shall be made in
accordance with the terms of this
Indenture, the Agreement, and the
disbursing agreement referred to above."
3) Except insofar as herein expressly provided
otherwise, all the provisions, terms and conditions of
the Original Indenture shall remain in full force and
effect.
2
IN WITNESS WHEREOF the City of Maplewood has
caused these presents to be signed in its name and behalf
by its Mayor and City Clerk and its official seal to be
hereunto affixed and to evidence its acceptance First
Trust Company, Inc. has caused these presents to be signed
and sealed in its name and behalf by its duly authorized
officers as of the day first above written.
SEAL)
SEAL)
CITY OF MAPLEWOOD
By
Mayor
By
City Clerk
FIRST TRUST COMPANY, INC.
By
Its
By
Its
Hazel Ridge General Partnership as Company hereby
consents to the terms of the above and foregoing First
Supplemental Indenture and waives any rights to advanced
notice of the proposed execution thereof.
HAZEL RIDGE GENERAL PARTNERSHIP
By HEALTH RESOURCES ASSISTANT
CORPORATION, General Partner
By
Its
3
The First National Bank of Saint Paul, as sole
Bondholder, hereby consents to the above and foregoing
First Supplemental Indenture and waives any rights to
advance notice of the proposed execution thereof.
THE FIRST NATIONAL BANK
OF SAINT PAUL
By
Its
STATE OF MINNESOTA
COUNTY OF RAMSEY
ss.
The foregoing instrument was acknowledged before
me this day of 1986, by
and the Mayor and City
Clerk of the City of Maplewood, on behalf of the City.
Notary Public
STATE OF MINNESOTA )
ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before
me this day of 1986, by
and , the
and , respectively, of First Trust Company,
Inc., a Minnesota corporation, on behalf of the corporation.
Notary Public
STATE OF MINNESOTA
COUNTY OF RAMSEY
ss.
The foregoing instrument was acknowledged before
me this day of , 1986, by
the of Health Resources Assistant
Corporation, General Partner of Hazel Ridge General Partnership,
a Minnesota general partnership, on behalf of the partnership.
Notary Public
4
STATE OF MINNESOTA
COUNTY OF RAMSEY
ss.
The foregoing instrument was acknowledged before
me this day of , 1986, by
the of The First National Bank
of Saint Paul, a national banking association, on behalf
of the association.
Notary Public
MEMORANDUM :Action by Council:
Endorse d..__._._.._._.
Modified—_
T0: City Manager Rejected— FROM: Director of Community Development
SUBJECT: Budget Adjustment Date--.M..___.
DATE: April 18, 1986
The city is required to hire a part -time site monitor for the compost site on
Beam Avenue as part of our agreement with Ramsey County. The city is reimbursed
for our expense by the Metropolitan.Council. The director of finance requested
that the environmental health budget and corresponding revenue account be
increased to properly show what is happening.
Recommendation
Increase account 01- 4020 -74 in the environmental health budget by $2,860 and
increase the corresponding revenue account by the same amount.
mb
I
MEMORANDUM
TO:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
City Manager
Thomas Ekstrand -- Associate Planner
Final Plat
Dahl Road, South of Linwood Avenue
Castle Design and Development
Budd Kolby Addition
April 18, 1986
SUMMARY
E
Action by Council:
Endors ed_...,___._._
Modif i od._ —
Re,jected— -
Date __
Request
Approval of the final plat for the Budd Kolby Addition.
Past Action
3- 10 -86:
Council approved this preliminary plat subject to:
1. If all required public improvements, including contracts for telephone and
electricity have not been accepted by the city prior to application for final
plat, a developer's agreement and required surety shall be submitted for the
remaining improvements. The developer shall also provide the city with a temporaryeasementfortheDorlandRoadcul —de —sac.
2. Approval by the city engineer for final grading, drainage, and utilityplans.
3. A ten —foot wide trail easement shall be deeded to the city within the twenty —
foot wide drainage easement along the west boundary of the property, south of
Dorland Road. The location of the trail easeme.nt within the drainage easement
shall be approved by the city engineer.
4. Submission of an erosion control plan to the city engineer, consistent with
the recommendations of the soil conservation service.
Comments
All requirements of the preliminary plat have been met.
Recommendations
Approval of the Budd Kolby Addition final plat.
mb
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Plat Map
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MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Building Consultant Fee
DATE: April 21, 1986
Action by Council:
Endorsed
Modified —
Rejected—,_...,—
D at e—_..__,..__.._
Lou Bracke, one of our building consultants, has requested an increase
in his fee rate from $20 /hour to $22 /hour, effective May 1. Lou worked
403 hours in 1985. If he works the same in 1986 this increase would
cost the city an additional $537. The 1986 building inspection budget
should be adequate to handle this amount.
Lou's services are essential to providing effective building inspection
service.
Recommendation
Approve the increase in fee from $20 /hour to $22 /hour.
jc
Attachment:
Letter
April 2, 1986
Mr. Geoff Olson
Community Development Director
1902 L. Co. Rd. B
Maplewood, Minn.
Dear Mr. Olson;
This letter is to inform you that commencing May 1st,
1986, my fee for inspection services will be in-
creased from $20.00 /hr. to $22.00 /hr. This increase
will conform to my fee for like services in other
Municipalities.
I hope this increase meets with your approval and
that I may continue to serve the City of Maplewood
whenever the need arises.
Sincerely,
LA
Building Official
l
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Planning Commission Appointment
DAZE: April 17, 1986
Action by Council:
Endorse
Modifie _
Rejecte
Date
E -A -1
The planning commission has one vacancy created by Dorothy Hejny's resignation.
The commission interviewed four candidates and voted for the top three (a
fifth applicant, Albert Jirovec, withdrew). The commission recommends the
following three candidates in order of preference:
1.Mary Susan Fiola 15 points
2.M. Earl Marlow 14 points
3.Mavis Hawkins 12 points
The commission made its recommendation based on qualifications and a
representative geographical distribution of members.
A copy of the top three resumes and a map showing the location of all five
applicants and existing commissioners is enclosed. Mary Susan Fiola was
invited to attend the council meeting.
Recommendation
Appoint a new planning commissioner
mb
Attachments:
1. Three resumes
2. Map
MAPLEWOOD BOARDS & COMMISSIONS
APPLICATION FORM
a - 8- - No
Home 738 jUg 7
Work IJAZa
Number of Years as s Homeowner a2 S
Number of Years as a Resident
Would regular attendance at meetings be diffioults Yee No
On which board or commission are you interested in serving on? List 6, number 1 being
first choice.
COMMUNITY DESIGN REVIEW BOARD _ Z PARK & RECREATION COMMISSION
HOUSING & REDEVELOPMENT AUTHORITY —L PLANNING COMMISSION
HUMAN RELATION COMMISSION _ POLICE CIVIL SERVICE COMMISSION
If this is a Renewal Application total number of meetings held on your board or
commission this past year? How many have you missed?
Educe,
Prose,
Number of Years /
New Applicants only:
1 . ! - D - . I_ .-
fob experience and employers. ( list last three).
List Organizations or Clubs in the Community in which you have been, or are an active
participant. S. A. !; W at a m.. .Q. WaL s' / /1 V, ( P 4.
Background experience in any of the Boards or Commissions, If any.
Why would you like to serve on any of these boards or commissions?
u -
Additional Cent
AGE HOMEOWNERS YES 0---
NO
MAPLEWOOD BOARDS & COMMISSIONS
APPLICATION FORM
D 6// 5 fi . /—/ ca &. A / 7 s
ADDRESS 1`7( , Phone: Home 7 7 7- 6a V 8
Work 7 9- Oo
AGE HOMEOWNER: YES _ Number of Years an a Homeowner a O 4 r 5
NO Number of Years as a Resident
Would regular attendance at meetings be difficults Yee No >
On which board or commission are you interested in serving on? List 6, number 1 being
first choice.
3 COMMUNITY DESIGN REVIEW BOARD PARK & RECREATION COMMISSION
2 HOUSING & REDEVELOPMENT AUTHORITY PLANNING COMMISSION
5 HUMAN RELATION COMMISSION _ POLICE CIVIL SERVICE COMMISSION
If .this is a Renewal Application, total number of meetings held on your board or
commission this past year? How many have you missed?
6"
Present Occupation and Employer
9G5' 6// 24c XSc„ A/ 6 /ave, . r' /Fi(N n0 c( Number Of Y88Se cy
New Appli only: Previous job experiences and employers. ( list last three).
7
List Organizations or Clubs in the Community in which you have been, or are an active
participant
A / s ' s I (-
Background experience in any of the Boards or Commissions, If any.
Why would you like to serve on any of these boards or commissions? m r'c'r 4
Ac Ge , / ss ocia ` w Year e•s aJ , / r< /sa./ yf' f /i s< >s ih
UJYCrnj C! ?podc'1 °S -,T 7i.u/ •/[. /n /ev /ny
Sc'Prns e d/q 7Yea W _Z sndc, / / e < /e. / '/a / . roh LYi6a Tyr orl.Jdn<Y d /So
C'.. Ldrl /lily nJw P a,`,e tlY /r' Ci]ryYY1U Y1Y4 E'vE? W)'M ErL / OC PSSPSAdditionalComments. 0
f{ S L l 2> /ve '( W - /fir dp Pwcod idl. / 1c.) c-1PY /,airs,
MAPLEWOOD BOARDS & COMMISSIONS
APPLICATION FORM
NAME M. Earl Marlow Date 02/06/86
ADDRESS. 1930 Jackson St., Maplewood 55117 Phone: Home 489 -8650
York
AGE 53 HOMEOWNERS YES XX Number of Years as a Homeowner 14 Years
NO Number of Years as a Resident same
Would regular attendance at meetings be difficults Yee No XX
On which board or commission are you interested in serving on? List 6, number i being
first choice.
COMMUNITY DESIGN REVIEW BOARD
HOUSING & REDEVELOPMENT AUTHORITY
HUMAN RELATION COMMISSION
PARK & RECREATION COMMISSION
XXX PLANNING COMMISSION
POLICE CIVIL SERVICE COMMISSION
If this is a Renewal Application, total number of meetings held on your board or
commission this past year? How many have you missed?
Education BS Bus Adm, Southern Illinois University Edwardsville
Present occupation and Employer Self employed Gen Contractor, specializing
in maintenance repairs. Number of Years 4 years
New Applicants onlys Previous job experience and employers. ( list last three).
Development Specialist, Ramsey County for 9 years. Coordinated planning
Nursing Home, County -wide Municipal Courts and a great many parks & park
aci i ies.
List Organizations or Clubs in the Community in which you have been, or are an active
participant. North Surburban Chamber of Commerce, Better Business Bureau,Minnesota Metroland, Minnesota Regional Tourism Commission.
Background experience in any of the Boards or Commissions, If any.
Maplewood Human Relations Commission for 6 years.
Why would you like to serve on any of these boards or commissions?
I would like to be active-in civic affairs again and feel that my
experience and continuing business activities can be of value totheworkofthePlanningCommission.
Additional Comments.
Intelligent master planning of the land areas of our city, to provideahealthymixofindustrial, commercial, residential and recreational
opportunities for our corporate citizens is of continuingg nimportancetoallofus, and I believe it must be developed and admiistrrad with
City of Maplewood
O f
h.. ..i
Planning Commission Membership
1. Lester G. Axdahl
2, Lorraine B. Fischer
3. Paul V. Ellefson
4. Richard 0. Barrett
5. Dennis J. Larson
6. Marvin Sigmundik
7. Robert Cardinal
8. David R. Whitcomb
9. Ralph E. Sletten
10. Gary Ditch
Applicants O
1. Albert Jirovec
2. Mary Susan Fiola
3. M. Earl Marlow
4. George F. Rossback
5. Mavis A. Hawkins
y
B
8t
Vp
H
B
8t
Vp
F. Planning Commission Interviews
Secretary Olson indicated that Ken Gervais and Howard Ehnstrom withdrew
their applications.
Chairman Axdahl reviewed the procedure used for interviewing applicants and
voting. The commission reviewed their duties and responsibilities.
The commission interviewed each of the applicants.
Commissioner Barrett moved the planning commission consider only the four
applicants this evening.
Commissioner Sigmundik seconded
Whitcomb, Barrett
Larson Ellefson,
Ayes -- Commissioners Sigmundik, Sletten
Nays -- Commissioners Fischer, Cardinal,
Motion fails for lack of majority. '
Abstained -- Commissioner Axdahl
Commissioner Ellefson moved that the planning commission vote on the
candidates interviewed at this meeting and the results of the balloting
be temporary until staff contacts the individuals that previously applied
during the last opening to see if they are interested and wish to be
interviewed. The balloting will become null and void if the previous
candidates wish to be interviewed and another balloting will be taken
after the interviews.
Commissioner Cardinal seconded Ayes -- Commissioners Ellefson,
Cardinal, Larson, Fischer, Sletten, Whitcomb, Axdahl
Abstained -- Commissioners Barrett and
Sigmundik
Fiola Hawkins Marlow Rossbach
Commissioner Axdahl 3 1 2
Commissioner Barrett 2 1 3 -- Gervais)
Commissioner Cardinal 2 1 3
Commissioner Ellefson 3 1 2
Commissioner Fischer 3 2 1
Commissioner Larson 2 3 1
Commissioner Sigmundik 2 3 1
Commissioner Sletten 2 1 3
Commissioner Whitcomb 3 1 2
15 12 14 10 (3-- Gervais)
j
MEMORANDUM Aotion by Counoii:
To: Don Lais, City Manager // Endorsede______.
From: Robert D. Odegard, Director of Parks & RecreatiohI Modified— _-_____
Subj: Appointment of Richard Bennett to the
Park and Recreation Commission
Date: April 22, 1986
At the March 17th meeting of the Park and Recreation Commission, Mr. Richard
Bennett's application for the Park and Recreation Commission was discussed.
The Board requested the Director to contact Mr. Bennett and invite him to the
April 21st meeting at the Maplewood Nature Center. Mr. Bennett had an oppor-
tunity to tour a number of parks in the south part of Maplewood, listen to a
presentation by a landscape architect organization interested in designing
Maplewood parks, participated in the evening's agenda which included discussion
of park design, financing, developer's discussion of the Kirby property, staff
reports, etc. After spending four hours with the Commission, he expressed a
desire to become a member of the Commission, and by motion the Park and Recrea-
tion Commission recommends that Mr. Richard Bennett be appointed effective im-
mediatly.
He will be requested to attend the April 28th Council meeting if so desired.
Att. (1)
t
MAPLEWOOD PARK 6 RECREATION COMMISSION
APPLICANT INFORMATION FORM
MANC IN I%_ arcv c c) ehnG_'77 -
ADDRESS Cfj e grktlula n
1) How long have you lived in the City
2) Does your employment require travel
which would make regular attendance
3) Do you have any specific areas of it
scope of responsibilities? (check)
4)
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at meetings difficult ?.yes
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Athletics (Youth) '—
Athletics (Adult)
Program
List other organizations or clubs in the Community in which youhavbbeenorareanactiveparticipant.
5) Why would you like t serverythe Park b Recreation Commis sion?
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MEMORANDUM Action by Council:,
Endore6
Modifie
Rejecte
Date
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: McKnight Road Reconstruction Public Hearing - -City Project 81 -20
DATE: April 21, 1986
A public hearing has been called by the council for April 28, 1986 at 7 p.m.
for the above —named project. All parties in the general project area have
been notified of this hearing. A representative from the Ramsey County
Department of Public Works will be at the hearing to answer questions.
The feasibility report was presented to the council at the April 14
meeting and the planning cominissioni- hasrreJiewed'thesreport. It is
recommended that the council hold the hearing and order the project by
passing the attached resolution.
A public hearing has been called by the council for April 28, 1986 at
7:10 p.m. for the above —named project. All parties in the general project
area have been notified of this hearing.
The feasibility report was presented to the council at the April 14 meeting
and the planning commission has reviewed the report. It is recommended that
council hold the hearing and order the project by passing the attached
resolution.
j
fN ` ry1 nom
l'
MEMORANDUM Aotion by Council:
Endorsed- -
Modifie
TO:City Manager
Rejected —
FROM:Assistant City Engineer Date
SUBJECT:Hazelwood Avenue -- County Road C to Beam Avenue Public Hearing
City Project 85 -27
DATE:April 21, 1986
A public hearing has been called by the council for April 28, 1986 at
7:10 p.m. for the above —named project. All parties in the general project
area have been notified of this hearing.
The feasibility report was presented to the council at the April 14 meeting
and the planning commission has reviewed the report. It is recommended that
council hold the hearing and order the project by passing the attached
resolution.
j
RESOLUTION ORDERING IMPROVEMENT
AFTER PUBLIC HEARING
WHEREAS, after due notice of public hearing on the construction of
street, pathway, sewer and water services, and storm sewer improvements on
Hazelwood Avenue from County Road C to Beam Avenue, City Project 85 -27,
a hearing on said improvement in accordance with the notice duly given
was duly held on April 28, 1986, and the council has heard all persons
desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is advisable, expedient, and necessary that the City of
Maplewood construct street, pathway,, sewer and water services and
storm sewer improvements on Hazelwood Avenue from County Road C to
Beam Avenue, City Project 85 -27 as described in the notice of hearing
thereon, and orders the same to be made.
2. The city engineer is designated engineer for this improvement and
is hereby directed to prepare final plans and specifications for
the making of said improvement.
U
Action by Council:
MEMORANDUM
Endorse
Modifie
TO: City Manager ReSeote a___,_„
FROM: Associate Planner -- Johnson Dat ___,.
SUBJECT: Street Vacation and Rezoning (R -1 to R -3)
LOCATION: Burke Avenue, between Hazelwood and Barclay Streets
APPLICANT: William and Bonnie Gear
DATE: April 1, 1986
SUMMARY
Request (See page 8)
1. Vacate the Burke Avenue right -of -way between Hazelwood and
Barclay Streets.
2. Rezone the south half of the Burke Avenue right -of -way lying
west of the storm water pond together with the north 11 feet of
2124 Barclay Street from R -1, single dwelling to R -3, multiple
dwelling.
Reason for the Request
Tenants from the applicant's apartment buildings are using the
unimproved Burke Avenue right -of -way as a parking lot. The
applicant was informed that to continue to permit cars to park
there, the right -of -way must be vacated, the south half of the
right -of -way must be rezoned to R -3 use, and the parking area
paved.
Proposal
1. To upgrade the overall appearance of the property, the
applicant has proposed to construct between 50 and 60 garages and
upgrade the open space parking areas in 1986 (see page 9). The
site has less parking spaces than required by the code.
2. If the rezoning and vacation requests are approved, the
applicant would apply for a lot division to combine the north 11
feet of 2124 Barclay Street (also owned by the applicant) with the
apartment property. This additional property is needed to provide
a code required 20 -foot wide landscaped buffer between the multiple
and single - dwelling properties. The existing row of evergreen
trees would be retained as part of the required landscape area.
Comments
This proposal would be an improvement to the neighborhood:
1. The paving and garages would provide needed parking to conform
more closely with code standards. Paving and storing cars in
garages would improve the appearance of the property.
2. There would be no additional traffic, since no additional
units are proposed and there is no new access to Barclay Street.
3. Landscaping can be required on Barclay Street to screen the
parking.
Recommendation
1. Approve the enclosed resolution (page 12) to vacate the Burke
Avenue right -of -way between Hazelwood and Barclay Streets, subject
to (see the map on page 11):
a. Retention of a 30 -foot wide drainage and utility easement
over the north half of this right -of -way between Barclay
Street and the storm water pond.
b. Retention of a 30 -foot wide drainage and utility
easement, centered on this right -of -way between Hazelwood
Street and the storm water pond.
C. Retention of a ponding and utility easement over the
entire right -of -way where the storm water pond is planned.
Prior to the recording of this resolution, the applicant shall
submit the following items to the city engineer:
a. A signed, hold - harmless agreement to be recorded by the
city with the resolution of vacation. Through this agreement
the property owner(s) (now and in the future) shall agree not
to hold the city responsible for the repair of any parking or
driveway facility constructed within the city's utility
easements. This agreement shall be prepared by the city
attorney at the applicant's expense.
b. Recordable quit -claim deeds for:
1) A 10 -foot wide, permanent utility easement and a 10-
foot wide temporary construction easement north of the
permanent easement between the storm water pond and
Barclay Street.
2) Drainage easements on the properties north and south
of the Burke Avenue right -of -way, as shown on page 11.
Approval is on the basis that vacation of this right -of -way
would be in the public interest because:
a. Storm water pond covers the middle third of this right -
of -way.
b. All adjoining properties can be accessed without
construction of this street. I
C. Vacation would eliminate the nonconforming setback from
this right -of -way of the adjoining uses.
2
2. Approve the enclosed resolution (page 14), approving a
rezoning from R -1, single dwelling to R -3, multiple dwelling for
the part of the south half of the vacated Burke Avenue right -of-
way, lying between Barclay Street and the storm water pond to the
east and an 11 -foot wide strip of property abutting to the south.
At least four votes in favor are required for approval.)
BACKGROUND
Site Description
1. This portion of Burke Avenue is an unimproved 60 -foot, wide
right -of -way.
2. A drainage pond crosses the middle third of the right -of -wayseethemaponpage8).
Surrounding Land Uses
North: the applicant's apartment property. The south building has
less than the required 30 feet of setback from the Burke Avenue
right -of -way.
East: Hazelwood Street
South: two, 94 by 300 foot single - dwelling properties. The west
property (2124 Barclay Street) is owned by the applicant. Both
dwellings have less than the required 30 feet of setback from the
Burke Avenue right -of -way.
West: Barclay Street. Across the street are single dwellingsfrontingonBurkeAvenue.
Planning
1. Land use plan designation: the boundary of RH, residential
high density and RL, residential low density.
2. Zoning:
a. North half of the right -of -way: R -3, multiple dwelling
b. South half of the right -of -way: R -1, single dwelling
3. Compliance with land use laws:
a. State Law: Section 412.851 allows a city to vacate any
interest in property when the council makes a.finding that it
appears to be in the public interest to do so.
b. City code:
1) Section 36 -485 requires four findings to approve a
rezoning. Refer to the resolution on page 14.
2) Section 36 -109 requires two parking spaces per
dwelling unit, half of which to be in a garage, effective
for all multiple dwellings constructed after October 16,1968. Permits for this complex were issued March 15,1966. Only about 115 open area parking spaces were
provided for 96 units. The applicant had received
approval in 1977 to build 36 garage stalls north of the
4
I
pond. These garages have not been constructed. At that
time, the applicant was asked to consider the vacation of
Burke Avenue to provide additional parking.
Public Works
1. A storm water pond is located between Barclay and Hazelwood
Streets. The drainage plan (page 10) shows storm sewers to and
from this pond within the Burke Avenue right -of -way.
2. An easement is needed for the storm water pond and planned
storm sewers.
3. Thirty feet of permanent storm sewer easement is adequate for
maintenance access. However, at least 50 feet of easement width is
desired when constructing the sewer. The extra 10 feet of
temporary easement along either side of the permanent easement is
needed to reduce the city's liability exposure for possible
drainage to adjoining buildings.
Citizen Comments
Thirty -two persons who own property within 350 feet of the area to
be rezoned were surveyed. Of the 16 persons who responded, five
were in favor, three had no comment and eight were opposed.
Those in favor stated the following reasons:
1. Less cars parked outside would improve the appearance of the
site.
2. Need to get the cars off the street.
3. These improvements would raise the tax basis of the property.
Those opposed stated the following reasons:
1. Flooding is already a problem. More building will make the
problem worse.
2. This will increase the taxes of or require assessments to
nearby property owners.
3. Garage construction would require the trees to be cut down.
4. The apartments are a detriment to the neighborhood because of
disabled cars, trash, etc. and the negative effect these items have
on the wildlife in and around the pond.
5. Increase in traffic noise.
6.Negative impact on adjacent property values.
7.Increased traffic a hazard to children.
5
Procedure
1. Planning commission recommendation
2. City council decision
j
Attachments
1. Sherwood Glen Neighborhood land Use Plan
2. Property Line /Zoning Map
3. Proposed Site Plan
4. Drainage Plan Excerpt
5. Ponding and Storm Sewer Easement Map
6. Resolution (vacation)
7. Resolution (rezoning)
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8 -24 -85
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SHERWOOD GLEN
NEIGHBORHOOD LAND USE PLAN
7 Attachment l 70 -16
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PROPERTY LINE / ZONING MAP
Right -of -Way to be vacated Area to be rezoned R -1 to R -3
8 Attachment Two
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PROPERTY LINE / ZONING MAP
Right -of -Way to be vacated Area to be rezoned R -1 to R -3
8 Attachment Two
Proposed Lot Split
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Proposed Site Plan
3- 17 -86)
9
Attachment 3 CN
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MAJOR WATERSHED DIVIDE
INTERIOR WATERSHED DIVIDES
PROPOSED STORM SEWER 42
EXISTING STORM SEWER '' ^- ""'
OPEN CHANNEL
STORM WATER STORAGE AREA
INUNDATION AREA
STORAGE AREA VOLUME C
DISCHARGE IN CFS
CITY LIMITS
DRAINAGE
Excerpt)
10 Attachment 4
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MAJOR WATERSHED DIVIDE
INTERIOR WATERSHED DIVIDES
PROPOSED STORM SEWER 42
EXISTING STORM SEWER '' ^- ""'
OPEN CHANNEL
STORM WATER STORAGE AREA
INUNDATION AREA
STORAGE AREA VOLUME C
DISCHARGE IN CFS
CITY LIMITS
DRAINAGE
Excerpt)
10 Attachment 4
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Drainage and utility
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Ponding and Storm
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Drainage easements to be
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11 At t 5—Is
Pursuant to due call and notice thereof, a regular meeting of
the City Council of the City of Maplewood, Minnesota was duly ,
called and held in the council chambers in said city on the day
of
1986 at 7 P.M.
The following members were present:
The following members were absent:
WHEREAS, William and Bonnie Gear initiated proceedings to
vacate the public interest in Burke Avenue right -of -way between
Hazelwood and Barclay Streets.
WHEREAS, the procedural history of this vacation is as
follows:
1. A majority of the owners of property abutting said street
right -of -way have signed a petition for this vacation;
2. This vacation was reviewed by the planning commission on
April 7, 1986. The planning commission recommended to the city
council that this vacation be
3. The city council held a public hearing on ,
1986 to consider this vacation. Notice thereof was published and
mailed pursuant to law. All persons present at this hearing were
given an opportunity to be heard and present written statements.
The council also considered reports and recommendations to the city
staff and planning commission.
WHEREAS, upon vacation of the above - described street right -of-
way, public interest in the property will accrue to the following
described abutting properties:
Lots 16 through 30, Block 17 and Lots 1 through 15, Block 24,
Sabin Addition, Ramsey County.
NOW, THEREFORE, BE IT RESOLVED by the Maplewood City council
that it is in the public interest to grant the above- described
vacation on the basis:
1. The storm water pond covers the middle third of this
right -of -way.
2. All adjoining properties can be accessed without
construction of this street.
3. Vacation would eliminate the nonconforming setback from
this right -of -way of the adjoining uses.
This vacation is subject to the retention of:
12 Attachment 6
1. Retention of a 30 -foot wide drainage and utility easement
over the north half of this right -of -way between the east right -of-
way line of Barclay Street and the northerly extension of the east
line of the west 15 feet of Lot Nine, Block 24, Sabin Addition.
2. Retention of a 30 -foot wide drainage and utility
easement, centered on the center line of this right of way between
the west right -of -way line of Hazelwood Street and the northerly
extension of the west line of the east 25 feet of Lot 3, Block 24,
Sabin Addition.
3. Retention of a ponding and utility easement over the
entire right -of -way between the northerly extension of the west
line of the east 25 feet of Lot 3, Block 24 and the northerly
extension of the east line of the west 15 feet of Lot 9, Block 24,
Sabin Addition.
Adopted this day of , 1986
Seconded by Ayes --
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed
clerk of the City of Maplewood, Minnesota, do hereby certify that I
have carefully compared the attached and foregoing extract of
minutes of a regular meeting of the City of Maplewood, held on the
day of , 1986 with the original on file in my office
and the same is a full, true and complete transcript therefrom
insofar as the same relates to vacation of this street right -of-
way.
Witness my hand as such clerk and the corporate seal of the
city this day of , 1986.
City Clerk
City of Maplewood, Minnesota
13
Pursuant to due call and notice thereof, a regular meeting of
the City Council of the City of Maplewood, Minnesota was duly
called and held in the council chambers in said city on the
day of , 1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, William and Bonnie Gear initiated a rezoning from
R -1, residence district (single dwelling) to R -3, residence
district (multiple dwelling) for the following- described
properties:
The north 11 feet of the West half of Lot Eight and Lots Nine
through Fifteen, Block 24, Sabin Addition, together with the South
half of the vacated Burke Avenue right -of -way abutting to the
north.
WHEREAS, the procedural history of this rezoning is as
follows:
1. This rezoning was initiated by William and Bonnie Gear,
pursuant to Chapter 36, Artile VII of the Maplewood Code of
Ordinances.
2. This rezoning was reviewed by the Maplewood Planning
Commission on April 7, 1986. The planning commission recommended
to the city council that said rezoning be .
3. The Maplewood City Council held a public hearing on ,
1986 to consider this rezoning. Notice thereof was published and
mailed pursuant to law. All persons present at said hearing were
given an opportunity to be heard and present written statements.
The council also considered reports and recommendations of the city
staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL
that the above - described rezoning be approved on the basis of the
following findings of fact:
1. The proposed change is consistent with the spirit,
purpose and intent of the zoning code.
2. The proposed change will no substantially injure or
detract from the use of neighboring property or from the character
of the neighborhood, and that the use of the property adjacent to
the area included in the proposed change or plan is adequately
safeguarded.
14 Attachment 7
3. The proposed change will serve the best interests and
conveniences of the community, where applicable and the public
welfare.
4. The proposed change would have no negative effect upon
the logical, efficient and economical extension of public services
and facilities, such as public water, sewers, police and fire
protection and schools.
Adopted this day of , 1986.
Seconded by Ayes --
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and
appointed clerk of the City of Maplewood, Minnesota, do hereby
certify that I have carefully compared the attached and foregoing
extract of minutes of a regular meeting of the City of Maplewood
held on the day of , 1986 with the original on
file in my office, and the same is a full, true and complete
transcript therefrom insofar as the same relates to this rezoning.
Witness my hand as such clerk and the corporate seal of the
city this day of , 1986.
City Clerk
City of Maplewood
15
VIII. NEW BUSINESS
A. Street Vacation and Rezoning - -Burke Avenue and Barclay Street
Associate Planner Johnson said the proposal is to vacate Burke Avenue and rezone
the south half of the right —of —way to permit parking of tenant's cars on the
right —of —way.
The commission questioned if the city should also asked for a hold harmless
agreement if the pond should rise beyond the normal height.
Director of Public Works Haider said he did not know if a hold harmless agree—
ment would be appropriate in that instance.
The commission questioned if the neighbors were contacted.
Planner Johnson said the responses are listed in the staff report.
The commission questioned how many additional parking spaces will be providedthroughthis,proposal.
Planner Johnson said approximately 34 spaces to 45 spaces.
Mr. Gear said they are in agreement with the staff report. He explained the
phasing of construction for the parking stalls and garages.
Commissioner Fischer moved the planning commission recommend to the citycouncilapprovaloftheresolutiontovacatetheBurkeAvenueright —of —waybetweenHazelwoodandBarclayStreets, subject to:
1. Retention of a 30 —foot wide drainage and utility easement over the north
half of this right —of —way between Barclay Street and the storm water pond.
2. Retention of a 30 —foot wide drainage and utility easement, centered on
this right —of —way between Hazelwood Street and the storm water pond.
3. Retention of a ponding and utility easement over the entire right —of—way where the storm water pond is planned.
Prior to the recording of this resolution the applicant shall submit the
following items to the city engineer:
1. A signed, hold— harmless agreement to be recorded by the city with the
resolution of vacation. Through this agreement the property owner(s) (nowandinthefuture) shall agree not to hold the city responsible for the
repair of of any parking or driveway facility constructed within the city'sutilityeasements. This agreement shall be prepared by the city attorneyattheapplicant's expense.
2
4 -7 -86
2. Recordable quit -claim deeds for:
a. A 10 -foot wide, permanent utility easement and a 10 -foot wide
temporary construction easement north of the permanent easement between
the storm water pond and Barclay Street.
b. Drainage easements on the properties north and south of the Burke
Avenue right -of -way, as shown on page 11 of the staff report dated 4 -1 -86.
Approval is on the basis that vacation of this right -of -way would be in the
public interest because:
1. Storm water pond covers the middle third of this right -of -way.
2. All adjoining properties can be accessed without construction of this
street.
3. Vacation would eliminate the nonconforming setback from this right -of-
way of the adjoining uses.
4. The paving and garages would provide needed parking to conform more closely
with code standards. Paving and storing cars in garages would improve the
appearance of the property.
5. There would be no additional traffic, since no additional units are proposed
and there is no new access to Barclay Street.
The planning commission also recommends the city council approve the resolution
approving a rezoning from R -1, single dwelling to R -3, multiple dwelling
for the part of the south half of the vacated Burke Avenue right -of -way,
lying between Barclay Street and the storm water pond to the east and an 11 -foot
wide strip of property abutting to the south.
Commsisioner Barrett seconded Ayes -- Commissioners Barrett,
Cardinal, Ditch, Fischer, Hejny, Whitcomb
3 "
F
MEMORANDUM Aotion by Counoil :,
TO:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
City Manager
Thomas Ekstrand -- Associate Planner
Size Variance - -Home Occupation Sign
2060 Barclay Street
John Monette
Power Tool Sales and Service
April 16, 1986
Endorse
Modifie
Rejecte
Date-
SUMMARY
Request
Approval of a four - square foot sign variance for a six- square foothomeoccupationsign. Code permits a maximum of two square feet.
Applicant's Justification
1. The sign, mounted on the front of the garage, is not verynoticeable, since the garage is partially hidden from view by theadjacentdwellings. See page 6 .
2. The garage is further back from the street making thereadabilityofatwo - square foot sign difficult.
Comments
This variance does not meet the state requirements for approval.See planning considerations.) This is a typical residential home.
There is no "undue hardship because of circumstances unique to theproperty." It would be unfair to grant a variance to this
business, when other home occupations comply with the code.
If Council feels that a two - square foot sign is too small, the code
should be changed to allow everyone the same. Opportunity. Staff
surveyed 19 cities (page 7 ). Nine prohibited any home occupationsigns. Of those that allowed such signs, three- square feet was the
average. Only one city allowed a six - square foot sign. The intentofthisordinanceistopreservetheresidentialcharacterofneighborhoods. Home occupation signs should be limited to a size
that permits identification with the smallest size possible. Asthesurveyshows, a six - square foot sign is not needed.
Recommendation
1. Denial of a four - square foot sign size variance for John
Monette's home occupation at 2060 Barclay Street, since there is no
circumstance unique to the property that would warrant a variance,and approval of the variance would not meet the spirit and intentofthecode.
2. Approval of the ordinance amendment on page 8 increasing themaximumsizeofhomeoccupationsignsfromtwotothreesquarefeet.
BACKGROUND
Site Description
1. Lot area: 15,200 square feet.
2. Existing land use: single - dwelling residence and a tool
repair business.
Surrounding Land Uses
Single - family homes.
Past Action
10- 16 -80:
Council approved this home occupation subject to the removal of the
ground sign in the front yard and compliance with the sign code.
10 -9 -85:
Council renewed the conditional use permit for this home occupation
for five years, subject to the applicant complying with the sign
code by reducing the size of his sign to two square feet.
4 -8 -86:
The community design review board reviewed a request by the
applicant and Councilman Anderson to amend the ordinance to permithomeoccupationsignsuptosix - square feet in area. The board
denied the amendment, since they felt there was basis for a
variance and that the code was appropriate as written. Councilman
Anderson and Mr. Monette withdrew the request for the code
amendment.
The board recommended to the city council approval of a four - squarefootsignvarianceallowingMr. Monette to utilize his six - squarefootsignforthedurationofhisconditionalusepermit, based onthefollowing:
1. Distance from the street makes a two - square foot signdifficulttoaccomplishthepurposeofasign.
2. The adjacent houses hide the garage and make it difficult to
see the sign.
PLANNING CONSIDERATIONS
1. Land use plan designation: RL, low density residential.
2. Zoning: R -1, residence district (single dwelling).
OA
3. Section 36 -316 (2) allows one fascia sign, not more than two
square feet in area, for a home occupation.
4. Section 367.10, Subdivision 6, (2) of the state law requires
that the following findings be made before a variance can be
granted:
a. Strict enforcement would cause undue hardship because of
circumstances unique to the property under consideration.
b. The variance would be in keeping with the spirit and
intent of the ordinance.
Undue hardship" as used in connection with the granting of a
variance means the property in question cannot be put to a
reasonable use if used under conditions allowed by the official`
controls. The plight of the landowner is due to circumstances
unique to his property, not created by the landowner, and the
variance, if granted, will not alter the essential character of the
locality..
jc
Attachments
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Survey
5 Code Amendment
3
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5
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SITE PLAN
Scale: VOW
measurements taken from aerial photos)
0 Attachment Three IN
HOME OCCUPATION SIGNAGE
4 -1 -86
Municipality Prohibit Allow (Maximum Size)
1.Burnsville x
2.Fridley x
3.Golden Valley x
4.Apple Valley x
5.Maple Grove x
6.Columbia Heights x
7.No. St. Paul x
8.New Brighton x
9.Woodbury x
MAPLEWOOD 2 square feet
10.White Bear Lake 2 square feet
11.Newport 2 square feet
12.Brooklyn Center 2.5 square feet
13.Blaine 2.5 square feet
14.Roseville 3 square feet
15.So. St. Paul 3 square feet
16.Cottage Grove 3 square feet
17.Plymouth 4 square feet
18.Crystal 4 square feet
19.Coon Rapids 6 square feet
Placement
wall only
wall only
wall or ground
wall or ground
wall or ground
wall or ground
wall or ground
wall or ground
wall or ground
wall or ground
wall or ground
7 Attachment Four
ORDINANCE NO.
AN ORDINANCE AMENDING THE HOME OCCUPATION
SIGNAGE REQUIREMENTS
THE'MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS:
Section 1. Section 36- 316(2) is amended as follows (additions are underlined,deletions are crossed out):
2) One fascia sign of not more than twe —E24 —three (3 )square feet
in area giving the name and occupation of the occupantof a building
carrying on a home occupation as defined in the city zoningordinance.
Section 2. This ordinance shall take effect upon its passage and publication.
Passed by the Maplewood
City Council this
day of ,1986.
Attest:
City Clerk Ayes--
Nays--
8 Attachment Five
B. Code Amendment- -Horne Occupation Signs
Secretary Ekstrand said that Mr. Monette is present at the meeting. TheoriginalrequestforthecodeamendmentwasmadebyCouncilmanAnderson onMr. Monette 's behalf.
Mr. Monette said the sign he previously had was out on the yard and wasoversixsquarefeet. The sign was in position for eight years. He wasinstructed, at the time of permit approval, that the sign was too large andasignshouldbeinstalledonthewall. At the time he did understand ittobetwosquarefeet. The sign painter instructed him to go larger as thesignwouldbequiteadistancefromtheroadandalsobecausethegarageisoff -set behind his house.
Secretary Ekstrand reviewed with the board the code requirements for homeoccupationsandtheuseofsigns.
Board Member Moe said he preferred to leave the code as it is.
Councilman Anderson said he thought possibly Mr. Monette should ask for a varianceforthesignratherthanchangingthecode. The sign does blend with the house,.it does not stand out.
the board agreed that this should be handled as a variance rather than a codeamendment.
Member Rossbach moved the board recommend to the city council approval ofasignvarianceallowinghimtoutilizehissix — square foot sign for the durationofhisconditionalusepermitbasedonthefollowing:
1. Distance from the street makes a two— square foot sign difficult to accomplishthepurposeofasign.
2.
The adjacent houses hide the garage and makes it difficult to see the sign.Board Member Peterson seconded
Ayes- -all.
The Board recommended denial of a code amendment.
G -/
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Award of Bids -
DATE: April 22, 1986
Telephone System
Action by Council:
Endorse
Modified
ReJected____._ s
Date
On April 4th, bids were opened for the purchase and installation of a
telephone communications system at the new City Hall. An analysis of
the bids and recommendation is in the attached report from the City's
phone consultant, William E. Schulz & Associates. The 1986 Budget
includes an appropriation of $75,000 for the purchase and installation
of the telephone system. The system proposed for purchase will cost
57,605.
I concur with the consultant's recommendation that (1) the low bid from
Telexecoms, with the exception of cable and installation, be accepted
and that a contract be authorized with them in the amount of $53,030;
and (2) that a contract be authorized with Peoples Electrical Contractors
for phone cable and installation in the amount of $4,574.95. It should
be noted that the contract with Peoples Electrical Contractors may be
increased for the installation of cable for the TI990 computer system
and that it will be treated as a change order for the new City Hall as
they are a subcontractor for Knutson Construction Company.
A representative from William E. Schulz & Associates will be at the
Council meeting to answer questions.
OFF: 1nb
Williom E. Schulz & Associates, Inc.
A TELECOMMUNICATIONS REPORT
FOR
CITY OF MAPLEWOOD
MAPLEWOOD, MINNESOTA
Prepared by:
William E. Schulz & Associates, Inc.
LI * r1
Williom E. Schulz & Associ oL s, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
System Overview
Vendor Responses
Bidder Summary
Vendor Overview
Recommendation
Appendix I - Cash Projection and
Net Present Value Cash Flow
Page
1
7
11
12
15
Williom E. Schulz & AssocloL s, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 1
Current System Overview
The City currently subscribes to Centrex service from
Northwestern Bell, the local operating company. Subscribers
to Centrex service do not have switching equipment on
premise. Equipment required to connect the city's voice
communications to the communications network are located at
Northwestern Bell's central office. The Centrex users have
private lines serving each,telephone in the system, simular
to a residential telephone. The system is maintained by
Northwestern Bell on a 24 hour basis and the service is
included in the monthly telephone cost. Currently the
station equipment is rented from AT &T on a monthly basis.
Rate increases on the Centrex system have a greater impact
on the city's cost of communications due to the number of
lines required by Centrex to serve the city's communications
needs.
Specifications were drawn for a new PBX system and
invitations to bid were issued to approximately 22 system
vendors. This report provides the critique of the bids
received and our recommendation on the equipment offered by
the lowest qualified vendor.
Williom E. Schulz & Associotos, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 2
Proposed System Overview
We drew the specification for the new telecommunications
system to provide a total telecommunications concept for the
city. The system we specified was a modern state -of -art PBX
system, computer controlled which is capable of transmitting
Voice and data simultaneously.
We have provided a vendor overview along with a systems
overview and developed a ten year cash projection.
The responses to the invitation to bid provided us with
state -of- the -art equipment which met the specification.
There were seven responses that met the specification which
provided us with a large base of equipment to choose from.
Recurring Northestern Bell costs for the current Centrex
system will average $1885.00 per month, including rate
increases for the next 12 months. AT &T billing for station
equipment is $608 per month for a total of $2493 per month.
The AT &T costs are completely eliminated with the new
system. We are not able to project efficiencies gained
by the new system; however, some increases in productivity
will occur due to the conveniences inherent in the new
system.
Post Cutover Northwestern Bell monthly recurring charges:
12 Outgoing Trunks @ 69.00 828.00
10 DID Trunks @ 95.00 950.00
100 DID Numbers @ 3.50 / 20 18.00
Total $1,796.00
Monthly cost reduction to the city approximately $700.00 per
month.
r.
Williom E. Schulz & Associotos, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 3
Overview
In today's communication market there are many vendors
selling high quality communication systems. This market has
reached a point in which, with minor exception, most current
offerings are "state -of- the -art" equipment with most of the
same capabilities and features. This makes an analysis of
one system over another difficult at best. However, by
examining certain aspects of the system, as well as the
supporting organizations that service the equipment, a
better understanding of which vendor offers the best overall
system will be evident.
The remainder of this section of our report will set forth
the major selection criteria that have been used to perform
our analysis. These major selection criteria are as
follows:
operation of the system
system capability and flexibility
service and maintenance
cost
Operation of the System
Operation of the system refers to what procedures are
required to invoke a feature. This may require depressing a
switch hook or pressing a feature button. The easier the
process, the more likely that employees will use the
features, thus making the system more usable.
Williom E. Schulz & Associotes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 4
System Capability and Flexibility
The proposed system should have the ability to meet The
City of Maplewood's current and future needs. Now then,
this means that the proposed system should not need to add
major components in the near future or be at capacity, say
five years down the road. In addition, the system should be
able to be flexible so that moves and changes can be handled
quickly and efficiently.
Service and Maintenance
Service of the system is one of the most critical areas in
selecting a vendor and will be weighed very heavily in
making a decision. This is due to the critical nature of
communications in a city environment.
Cost
Cost has and always will be a major factor in making a
decision such as this. We should point out that while we
are not accountants, we have provided the city with a
complete financial analyses. You may wish to have your
financial staff review our methodologies in calculating the
final cost of the system to the city.
J-1
Williom E. Schulz & Associates, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 5
System Capability and Flexibility
All proposed systems were required to have the
following abilities:
a computer -based system
expansion ability to meet future needs
flexibility to handle moves and changes
digital system
simultaneous voice and data
In addition, the system should have a good track record with
current clients as well as a reliable supporting
organization.
Service and Maintenance
As we stated earlier, service and maintenance is one of the
most important areas in selecting a vendor. We have broken
down service and maintenance into two areas:
number of service people
response time
Number of Service Personnel
The number of service people that a service organization has
available is an indication of the size of the organization
and if they can meet a minimum standard of service. It is
our opinion that a service organization should have a
minimum of three service people available so that in all
weather conditions or at any unusual time of day a service
person will be available to perform maintenance.
Williom E. Schulz & AssocloLes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 6
Response Time
Response time is the most critical point of the maintenance
agreement. A guideline as to emergency response levels
would be as follows:
1 hour excellent
2 hours good
4 hours average
4 hours+unacceptable
These response levels would be based on actual time
durations, not quoted times in a proposal. To support the
quality of service and responce time required by the city
it was required of the vendors to have three factory trained
and certified technicians on their staff.
Cost
The cost to purchase a communications system is very
expensive and even higher if rented. To calculate the cost
of the vendor's proposed system, we have used the following
premises:
The private vendor's costs were separated into two areas:
Basic System
Maintenance
Optional Equipment
Cable and Installation
Basic System
The basic system includes the equipment as stated in
the Request For Proposal and Installation.
Maintenance for the first year is included at no cost.
Maintenance costs projected over ten years incremented at
10% per annum to cover inflation.
Williom E. Schulz & Associotos, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 7
Vendor Responses
e o owing vendors responded to the request for proposal
to supply the telephone communications system, unless
otherwise noted met the specifications for City of Maplewood:
AirComm, Inc.
5845 Blaine Avenue
Inver Grove Heights, MN 55075
Manufacturer: TIE Communications
Model: Mercury TX -2500
System Cost: $93,647
Annual Maintenance: $8,016
1 Year Warranty
Aircomm does not meet the requirement
installed for a period of 24 months.
Aircomm does not have 3 Factory trained
staff.
Centel Business Systems
6101 Baker Road
Minnetonka, MN 55345
of the system being
technicians on their
Manufacturer: Northern Telecomm
Model: SL -1MS
System Cost: $83,393
Annual Maintenance: $2,808
1 Year Warranty
j
p{
i
Williom E. Schulz & Associotos, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 8
Vendor Responses
Executone Systems of St. Paul, Inc.
30 W. Water Street
St. Paul, MN 55107
Manufacturer: Executone Inc.
Model: Entree 400
System Cost: $74,768
Annual Maintenance: $2,520
1 Year Warranty
Executone does not meet the 24 month requirement of the
bid specification.
Norstan Communications Systems, Inc.
2905 Northwest Blvd.
Suite 60
Minneapolis, MN 55441
Manufacturer: Rolm
Model: VS CBX -II
System Cost: $88,264
Annual Maintenance: $7,207
1 Year Warranty
2
Williom E. Schulz & Associates, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 9
Vendor Responses
SUS West Information Systems
2520 Pilot Knob Road
Suite 190
Mendota Heights, MN 55120
Manufacturer: NEC America, Inc.
Model: NEAX 2400
System Cost: $79,175
Annual Maintenance: $5,290
1 Year Warranty
U.S.West did not bid the complete system which the city
needs.
Telexecom Inc.
808 Transfer Road
St. Paul, MN 55114
Manufacturer: United Technologies Comm.
Model: UTX 1001 -VS
System Cost: $61,130
Annual Maintenance: $3,495
1 Year Warranty
H and B Telephone Systems
2629 30th Ave So
Minneapolis, MN
Manufacturer: Mites
Model: SX 200
System Cost: $73,405
Annual Maintenance $3,470
1 Year Warranty
The Mitel SX 200 does not meet the specifications, the
system is not fully digital.
Williom E. Schulz & Associates, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 10
Vendor Responses
niversal Communication Systems, Inc.
12450 Wayzata Blvd.
Suite 110
Minnetonka, MN 55343
Manufacturer: NEC America, Inc.
Model: NEAX 2400
System Cost: $85,108
Annual Maintenance: $4,704
1 Year Warranty
Collins Communications Systems Co.
273 West Lafayette Frontage Road
St. Paul, MN
Manufacturer: Northern Telecomm
Model: SL -IMS
System Cost: $98,590
Annual Maintenance: $4,728
1 Year Warranty
Harris Corporation
Rosemont Ill.
Manufacturer: Harris Corp.
Model: 400/1200
System Cost: $83,053
Annual Maintenance: $9,000
1 Year Warranty
Williom E. Schulz & Associotes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 11
Bidder Summary
Vendor
AirComm, Inc.
Centel Business Systems
Collins Communications
H and B Communications
Harris Corporation
Executone Systems
Norstan
Telexecom
Universal Communication
U.S. West
EQP Maint.
93,647 8,016
83,393 2,808
98,590 4,728
73,405 3,470
103,072 9,000
74,768 2,520
88,264 7,207
61,130 3,495
85,108 4,704
79,175 5,290
3
Williom E. Schulz & Associotos, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 12
Vendor Overview
Executone Systems of St. Paul:
Executone Systems of St. Paul has been sound and paging
contractor for many years in the metro area with numerous
key and PBX systems installed with a good reputation for
maintenance and response time. The system which Executone is
proposing is a recent offering with insufficient performance
history for evaluation. The system does not meet the 24
month requirement of the specification, however the vendor
is well qualified to provide equipment and maintenance.
Norstan Communication Syst.ems Inc.:
Norstan Communications is the local vendor of the Rolm
series of PBX systems. The vendor has one of the largest
maintenance organizations in the area and has a good
reputation for maintenance and response time. The Rolm
corporation is currently controlled by IBM and its CBX II is
considered one of the top 5 systems currently on the market.
The Rolm system is also one of the costliest system on the
market.
U.S. West Information Systems:
U.S. West Information Systems is the selling arm of the
local operating company and it has an approximate two year
history of providing equipment, previously as First Tel and
since a recent reorganization as U.S. West Information
Technologies. The company has a large maintenance
organization and a larger base to draw from should the need
occur. The NEAX 2400 system offered has been on the market
and installed in the excess of two years. The system has a
good track record.
U.S. West did not bid the equipment for the dispatchers
office and their bid is considered incomplete.
J11
Williom E. Schulz & Associaes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986 .
Page 13
Vendor Overview
Telexecom:
Telex is a recent entry into the telecommunications industry
with its acqusition of the telecommunications division of
United Technologies in January of this year. The Lexar
product being offered by Telex has been on the market
appwoximately 5 years and has had numerous software and
hardware problem which are inherent in a new products.These
problems have been corrected. The Lexar system will provide
the city with reliable communications for the life of the
system.
H and B Telephone Systems:
H and B telephone systems has a large base of installed
systems in the area. They have a large maintenance
organization and a good reputation for response time and
maintenance. The Mitel system is not a fully digital system
as required by the specification.
Universal Communications Systems Inc.:
Universal communications is a nationwide organization with a
very large installed base. They have a large maintenance
organization with a sales and maintenance office in the
Metro area. The NEAX 2400 system offered by Universal
Communications is the same type and manufacturer as offered
by U.S. West Information Technologies.
Collins Communications Systems Inc.:
Collins Communications has a large maintenance organization
and is headquartered in St. Paul. Collins is one of the
local vendors of the Northern Telcom SL -1 and enjoys an
good reputation for equipment performance and maintenance
throughout their large installed base.
Williom E. Schulz & AssocloLes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 14
Vendor Overview
Harris Corporation:
Harris is a more recent manufacturer of telephone systems to
offer their equipment factory direct. A track record of
their factory direct maintenance and response time is
lacking, however there are other local vendors that
are qualified to maintain their equipment such as Executone
of St. Paul that has a large base of Harris equipment
installed. The Harris system has been on the market for
approximately 10 years and has a good performance record.
Aircomm Inc.
Aircomm is the vendor of the TIE Mercury system which is a
re -write of a system which TIE Communications acquired in
its aquisitation of Plessey of Canada. The Plessey system
had many desireable features and advanced architecture in
their software. The system had a very unreliable reputation
for performance.
Aircomm has 1 TIE Mercury system in its installed base which
does not meet the 24 month requirement of the specification.
Aircomm does not have 3 factory certified technicians.
Centel Business Systems:
Centel's parent organization is Central Telephone, an
Independent Operating Company headquartered in Illinois.
Centel has a large base of SL -1 systems installed in the
area. The system offered by Centel is the same system
offered by Collins Communications.
21
Williom E. Schulz & Associotes, Inc.
Mr. Daniel Faust
City of Maplewood
Bid Critique
April 17, 1986
Page 15
Recommendation
After reviewing all of the vendor offerings and comparing
system for system features for features any one of the
qualified vendors and the system they are offering could be
selected to supply the telephone communications system for
the City of Maplewood.
The financial evaluation indicates Telexecom is the low bid
by $22,263.00 at $61,130.00 as compared to Centel Business
Systems the next bid at $83,393.00.
The equipment and the vendor meet the requirements of the
specification.
As noted in the Telexecom proposal the vendor has no union
afilliation which can cause a labor dispute especially on a
new construction project as is the case at the City of
Maplewood.
We recommend the City of Maplewood follow the following
steps in awarding the contract for the telephone system:
Award to Telexecom:
Equipment 33,096
Equipment Installation 17,352
Optional Equipment 2,582
Total $53,030
Award to Peoples Communications:
Cable & Installation $4,574.95
Telexecom would have the ultimate responsibility to co-
ordinate the cabling project to meet their standard shop
practices. W.E. Schulz and Associates willbe responsible for
the overall implementation of the system.
CITY OF MAPLEWOOD
12226 12226
NET PRESENT VALUE CASH PROJECTION
PAGE i
3495 3845
APPENDIX 1
4652 5117
EQUIPMENT: UTX 1001 VS
122
VENDOR: TELEXECOM
3862
CASH PURCHASE OF SYSTEM
4351
YEAR 0 1
EQUIPMENT COST 33096
567
EQUIPMENT INSTALL 17352
2912
CABLE & INSTALL.8100
2594
OPTIONAL EQUIP 2582
TOTAL COST 61130
DEPRECIATION 12226
ANNUAL MAINT.0
INSURANCE 611 489
NET CASH .FLOW 61130 489
PV FACTOR 1 893
PRESENT VALUE 61130 437
FACTORS:
MAINTENANCE INFLATION FACTOR 10 %
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
2 3 4 5 6
12226 12226 12226 12226
3495 3845 4229 4652 5117
367 245 122 0
3862 4090 4351 4652 5117
797 712 636 567 507
3078 2912 2767 2638 2594
7 8 9 10 TOTAL
5629 6192 6811 7492 47462
1834
5629 6192 6811 7492 49296
452 .404 .361 .322
2544 2502 2459 2412 85473
CITY OF MAPLEWOOD
APPENDIX I
PAGE 2
EQUIPMENT: ROLM VSCBX
VENDOR: NORSTAN COMMUNICATIONS
CASH PURCHASE OF SYSTEM
YEAR 0
EQUIP. COST 73169
EQUIP. INSTALL. 9765
CABLE & INSTALL. 5330
OPTIONAL EQUIPMENT 0
TOTAL COST 88264
2 3 4 5 6 7 8 9 10 TOTAL
DEPRECIATION 17653 17653 17653 17653 17653
ANNUAL MAINT.
INSURANCE 882
7207 7928 8720 9593 10552 11607 12768 14044 15449 978677065303531770002.648
NET CASH FLOW 89146 706 7737 8281 8897 9593 10552 11607 12768 14044 15449 99633
PV FACTOR 1.0 893 797 712 636 567 507 452 404 361 322
PRESENT VALUE 88264 630 6166 5896 5659 5439 5350 5246 5158 5070 4975 137853
FACTORS:
MAINTENANCE INFLATION FACTOR = 10%
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
CITY OF MAPLEWOOD
APPENDIX I
19718
PAGE 3
19718
EQUIPMENT: NORTHERN TELCOM SL -1 MS
VENDOR: COLLINS COMMUNICATIONS SYSTEMS CO.
YEAR 0 1 2
EQUIP. COST 67974
EQUIP. INSTALL.15891
CABLE & INSTALL.4414
OPTIONAL EQUIPMENT 10311
TOTAL COST 98590
3 4 5 6 7 8 9 10 TOTAL
DEPRECIATION 19718 19718 19718 19718 19718
ANNUAL MAINT.4728 5201 5721 6293 6922 7614 8376 9214 10135 64204INSURANCE9867895923941970002958
NET CASH FLOW 99576 789 5320 5595 5918 6293 6922 7614 8376 9214 10135 66176
PV FACTOR 1.0 893 797 712 636 567 507 452 404 361 322
PRESENT VALUE 99756 705 4240 3983 3764 3568 3510 3442 3384 3326 3263 132941
FACTORS:
MAINTENANCE INFLATION FACTOR = 10%
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
CITY OF MAPLEWOOD
APPENDIX I
PAGE 4
EQUIPMENT: NEC NEAX 2400 1MS
VENDOR: UNIVERSAL COMMUNICATION SYSTEMS INC.
CASH PURCHASE OF SYSTEM
YEAR 0 1 2
EQUIP. COST 58397
EQUIP. INSTALL.10531
5692 6261
CABLE & INSTALL.6832
8333 9167
OPTIONAL EQUIPMENT 9348
340 170
TOTAL COST 85108
0
DEPRECIATION 17022 17022
ANNUAL MAINT.
6261 6887
4704
INSURANCE"851 681 511
NET CASH FLOW 85959 681 5215
PV FACTOR 1.0 893 797
PRESENT VALUE 85959 608 4156
FACTORS:
3424 3367 3309
MAINTENANCE INFLATION FACTOR 10%
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
3 4 5 6 7 8 9 10 TOTAL
17022 17022 17022
5174 5692 6261 6887 7576 8333 9167 10083 63878
340 170 0 0 0 2553
5514 5862 6261 6887 7576 8333 9167 10083 65580
712 636 567 507 452 404 361 322
3926 3728 3550 3492 3424 3367 3309 3247 118767
CITY OF MAPLEWOOD
APPENDIX 1
16679
PAGE 5
16679
EQUIPMENT: NORTHERN TELECOM SL -1 MS
VENDOR: CENTEL BUSINESS SYSTEMS
CASH PURCHASE OF SYSTEM
YEAR 0 1
EQUIP. COST 61522
EQUIP. INSTALL.15669
CABLE & INSTALL.2794
OPTIONAL EQUIPMENT 3408
TOTAL COST 83393
2 3 4 5 6 7 8 9 10 TOTAL
DEPRECIATION 16679 16679 16679 16679 16679
ANNUAL MAINT.2808 3089 3398 3737 4111 4522 4975 5472 6019 38131INSURANCE8347305703801900000002704
NET CASH FLOW 730 3378 3469 3588 3737 4111 4522 4975 5472 6019 40835
PV FACTOR 1.0 893 797 712 636 567 507 452 404 361 322
PRESENT VALUE 83393 652 2692 2470 2282 2119 2084 2044 2010 1975 1938 103660
FACTORS:
MAINTENANCE INFLATION FACTOR = 10%
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
CITY OF MAPLEWOOD
APPENDIX 1
PAGE 6
EQUIPMENT: HARRIS 400 L
VENDOR: HARRIS TELEPHONE SYSTEMS
CASH PURCHASE OF SYSTEM
YEAR 0 1 2 3 4 5 6 7 8 9 10 TOTAL
EQUIP. COST 77906
EQUIP. INSTALL. 12592
CABLE & INSTALL. 4181
OPTIONAL EQUIPMENT 8393
TOTAL COST 103072
DEPRECIATION 20614 20614 20614 20614 20614
ANNUAL MAINT.9000 9900 10890 11979 13177 14495 15944 17538 19292 122215INSURANCE10308256184122060000003091
NET CASH FLOW 825 9618 10312 11096 11979 13177 14495 15944 17538 19292 125306
PV FACTOR 1.0 893 797 712 636 567 507 452 404 361 322
PRESENT VALUE 103072 737 7666 7342 7057 6792 6681 6552 6441 6331 6212 164883
FACTORS:
MAINTENANCE INFLATION FACTOR 10%
PRESENT VALUE FACTOR 8 %.
NET PRESENT VALUE OVER 0 +10 YEARS
TO:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
MEMORANDUM
City Manager
Associate Planner -- Johnson
PUD, Right -of -Way Vacations and Preliminary Plat
English, South of County Road B
Ed Cave and Sons, Inc.
Cave's English Street Second Addition
March 31, 1986
SUMMARY
Requests
1. Approve a planned unit development (PUD) for five small -lot
single - dwelling lots and 36 condominium units (see page 11).
2. Approve the vacation of existing street and alley rights -of -way.
3. Approve a preliminary plat (see page 10).
Comments
This proposal is consistent with the Comprehensive Plan. The singledwellingsonEnglishStreetwouldbemorecompatiblewiththehomes
across the street than the previously approved double dwellings andtownhouses.
Lot 6 of the proposed plat cannot be developed without construction of
an area -wide storm sewer project. Since the city council denied this
project on March 24, Lot 6 should be designated as an outlot. This
would prohibit development without council approval. The developerwouldstilllikethecondominiumsapproved, so that buyers of the
single dwellings will know what to expect when Lot 6 is developed inthefuture. The PUD, however, should be conditioned on the citycontractingforanareastormsewerproject.
Recommendation
1. Approve the resolution on page 12 to approve a PUD for five single
dwellings and 36 condominiums as shown on page 11, subject to theconditionthatthecondominiumsshallnotbeconstructeduntilthe
city contracts for an area storm water project.
2. Approve the resolution on page 14 to vacate the obsolete alley and
street rights -of -way that cross this site, subject to retaining athirty -foot wide utility easement centered on the center line of the
Second Avenue right -of -way running from English Street, 200 feet east.
3. Approve Cave's English Street Second Addition preliminary plat,subject to:
a. Lot six shall be designated as an outlot. It is the city'sintentiontoallowdevelopmentoftheoutlotwhenanareastorm
sewer project is contracted for.
b. City engineer approval of final utility, grading and drainage
plans.
C. A ponding easement shall be shown on Lot Six as required by
the city engineer.
d. Submission of a signed developer's agreement, with required
surety, to the city engineer for repair of English Street where
utility connections are made and for the construction of sewer and
water services within the right -of -way.
e. Recording of the resolutions of vacation for alley and street
rights -of -way that exist on this site before final plat approvalisrequested.
f. Increase the proposed ten -foot wide easement running along the
south line of Lot Five and part of Lot Six, to fifteen feet of
width.
g. Omit the utility easement not within the boundary of the plat.
h. Switch the proposed lot width of Lots Four and Five to
accommodate the wider utility easement required in condition f.
E
BACKGROUND
Site Description
1. Gross and net area: 5.16
2. Existing land use: undeveloped
Surrounding Land Uses
North: single dwelling at 2200 English and County Road B
East: Burlington Northern Railroad right -of -way
South: Single dwelling at 2156 English Street and city park property
West: English Street. Across the street are three single dwellings,
ranging from 85 to 95 feet in width. Two of the three dwellings front
on English Street.
Past Actions
7- 26 -82:
Council conditionally approved the English Manor planned unit
development (page 8 ) for 72 double - dwelling and town house units.
That development included this site and Cave's English Street and Cope
Avenue Additions north of County Road B.
7- 25 -83:
Council canceled the English Manor planned unit development and
preliminary plat approvals. The applicant had gone out of business.
12 -9 -85:
Council approved:
1. Cave's English Street Addition, street and alley vacations and a
planned unit development (PUD) of 23 single - dwelling lots ranging in
width from 60 to 88 feet for interior lots and 85 to 120 feet for
corner lots. (Refer to the map on page 9.)
2. A zoning code amendment to allow small -lot single dwellings (60 to
75 feet in width) as permitted uses in R -2, double - dwelling districts,when planned for RM, residential medium use.
Planning
1. Land use plan designation: RM, residential medium density.
2. Permitted density: 22 people /net acre.
3. Proposed density: 16.6 people /net acre (five single dwelling and36condominiums.
4. Density approved for the English Manor development: 12.9
people /net acre (22 units).
3
5. Policy criteria from the plan:
a. Page 18 -8: Residential areas should be encouraged, planned
and guided to provide a variety of housing types within
neighborhoods.
b. Page 18 -9: Innovation in subdivision design and housing
development shall be encouraged through the use of devises such as
cluster and planned unit development concepts.
C. Page 18 -30: The RM land use classification is designed for
such housing types as single dwellings on small lots, double
dwellings, town houses and mobile homes.
6. Zoning: R -1, single dwelling
7. Compliance with land use laws:
a. Section 412 -851 of State Statutes allows a city to vacate any
interest in property when the council makes a finding that "it
appears to be in the public interest to do so."
b. Section 36 -439 requires council approval of a conditional use
permit to develop an outlot.
Citizen Comments
A survey was sent to the owners of property within 350 feet of the
applicant's site. Of the fourteen respondents, seven were in favor,
three had no comment and four had objections. The concerns were:
1. Homes on sixty -foot wide lots will make the neighborhood look
tacky. (This property owner does not front directly on proposed Lots
One through Five).
2. The land should be left undeveloped or used only for singledwellings.
3. Increased traffic.
4. The smaller lots will depreciate the other homes in the area.
5. Increased noise pollution.
6. Assessments to adjoining property owners for water, sewer, lightsandstreets.
7. Children will be endangered by the pond when it floods.
8. Condominiums will be incompatible with the existing neighborhood
given their height, exterior appearance and uncertainty whether theywillberentals. Also, the soils are too poor to support these largebuildings.
4
Procedure
1. Planning commission recommendation
2. City council decision following a public hearing
mb
Attachments:
1. Sherwood Glen Neighborhood Land Use Plan Map
2. Property Line /Zoning Map
3. English Manor PUD (1982)
4. Cave's English Street Addition (1985)
5. Preliminary Plat (8 1/2 x 11)
6. Site Plan
7. Resolution (PUD)
8. Resolution (Vacation)
9. Preliminary Plat (separate attachment)
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PRELIMINARY PLAT
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Attachment Six 0
Pursuant to due call,and notice thereof a regular meeting of the
City Council of the City of Maplewood, Minnesota was duly called and
held in the council chambers in said City on the day of
1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, Ed Cave and Sons initiated a conditional use permit for
planned unit development of five single dwellings and 36 condominiums
at the following- described property:
Lots 21, 22, 23, 24, 25, and 26, Block 12, lying South of County
Road "B "; all of Block 13 and Lots 1, 2, 3, 4, 5, and 6, Block 20, all
in Sabin Addition to Gladstone, Ramsey County, Minnesota and vacated
streets and alleys accruing.
WHEREAS, the procedural history of this conditional use permit is
as follows:
1. This conditional use permit was initiated by Ed Cave and
Sons, Inc. pursuant to the Maplewood Code of Ordinances.
2. This conditional use permit was reviewed by the Maplewood
Planning Commission on April 7, 1986. The planning commission
recommended to the city council that said permit be
3. The Maplewood City Council held a public hearing on
1986. Notice thereof was published and mailed pursuant to law. All
persons present at said hearing were given an opportunity to be heard
and present written statements. The council also considered reports
and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that
the above - described conditional use permit be approved on the basis of
the following findings -of -fact:
1. The use is in conformity with the city's comprehensive plan
and with the purpose and standards of this chapter.
2. The establishment or maintenance of the use would not be
detrimental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated
to be compatible with the character of that zoning district.
4. The use would not depreciate property values.
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises, glare,
smoke, dust, odor, fumes, water pollution, water run -off, vibration,
general unsightliness, electrical interference or other nuisances.
12 Attachment Seven
6. The use would generate only minimal vehicular traffic on
local streets and shall not create traffic congestion, unsafe access
or parking needs that will cause undue burden to the area properties.
7. The use would be serviced by essential public services, such
as streets, police, fire protection, utilities, schools and parks.
B. The use would not create excessive additional requirements
at public cost for public facilities and services; and would not be
detrimental to the welfare of the city.
9. The use would preserve and incorporate the site's natural
and scenic features into the development design.
10. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. Adherence to the site plan, dated February 18, 1986, unless
a change is approved by the city's community design review board.
2. The condominiums shall not be constructed until the city
contracts for an area storm sewer project.
Adopted this day of , 1986.
Seconded by Ayes- -
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood, held on the day of
1986, with the original on file in my office, and the same is a
full, true and complete transcript therefrom insofar as the same
relates to a conditional use permit.
Witness my hand as such clerk and the corporate seal of the city
this day of , 1986.
iLy ulerK
City of Maplewood, Minnesota
O
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Maplewood, Minnesota was duly called and held
in the council chambers in said city on the day of ,
1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, Ed Cave and Sons initiated proceedings to vacate the
public interest in the following described rights -of -way located in
the Sabin Addition, Ramsey County:
1. Sandhurst and Second Avenues from the East right -of -way line
of English Street to the West line of the Burlington Northern Railroad
right -of -way;
2. The alley right -of -way in Block 13;
WHEREAS, the procedural history of this vacation is as follows:
1. A majority of the owners of property abutting said alley and
street rights -of -way have signed a petition for this vacation;
2. This vacation was reviewed by the planning commission on
1986. The planning commission recom-
mended to the city council that this vacation be approved.
3. The city council held a public hearing on
1986 to consider this vacation. Notice thereof was published
and mailed pursuant to law. All persons present at this hearing were
given an opportunity to be heard and present written statements. The
council also considered reports and recommendations of the city staff
and planning commission.
WHEREAS, upon vacation of the above - described street and
alley rights -of -way, public interest in the property will accrue to
the following described abutting properties, all in the Sabin
Addition, Ramsey County:
Lots 15 -27, Block 12
Lots 1 -24, Block 13
Lots 1 -11, Block 29
NOW, THEREFORE, BE IT RESOLVED by the Maplewood City Council that
it is in the public interest to grant the above - described vacation on
the basis of the following findings of fact:
1. The alley right -of -way does not serve as a primary of
secondary access to the adjoining property.
14 Attachment Eight
2. The adjoining properties are undeveloped and under one
ownership, with general site access from County Road B and EnglishStreet.
3. Replatting of the site is necessary to eliminate the present
substandard -sized platted lots.
This vacation of Second Avenue is subject to the retention of a
thirty -foot wide utility easement, centered on the Second Avenue
right -of -way center line, from the east right -of -line of English
Street to the Northerly extension of the East line of Lot 7, Block 20,Sabin Addition, Ramsey County.
Adopted this day of , 1986.
Seconded by Ayes --
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed Clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood, held on the day of
1986 with the original on file in my office and the same is a full,
true and complete transcript therefrom insofar as the same relates to
the vacation of the above - described alley and street rights -of -way.
Witness my hand as such clerk and the corporate seal of the citythisdayof , 1986.
City Clerk
City of Maplewood, Minnesota
15
2. Recordable quit —claim deeds for:
a. A 10 —foot wide, permanent utility easement and a 10 —foot wide
temporary construction easement north of the permanent easement between
the storm water pond and Barclay Street.
b. Drainage easements on the properties north and south of the Burke
Avenue right —of —way, as shown on page 11 of the staff report dated 4 -1 -86.
Approval is on the basis that vacation of this right —of —way would be in the
public interest because:
1. Storm water pond covers the middle third of this right—of—way.
2. All adjoining properties can be accessed without construction of this
street.
3. Vacation would eliminate the nonconforming setback from this right —of—
way of the adjoining uses.
4. The paving and garages would provide needed parking to conform more closelywithcodestandards. Paving and storing cars in garages would improve the
appearance of the property.
5. There would be no additional traffic, since no additional units are proposed
and there is no new access to Barclay Street.
The planning commission also recommends the city council approve the resolution
approving a rezoning from R -1, single dwelling to R -3, multiple dwelling
for the part of the south half of the vacated Burke Avenue right —of —way,
lying between Barclay Street and the storm water pond to the east and an 11 —foot
wide strip of property abutting to the south.
Commsisioner Barrett seconded Ayes -- Commissioners Barrett,Cardinal, Ditch, Fischer, Hejny, Whitcomb
B. Planned Unit Development, Preliminary Plat and Street Vacation --- Cave's EnglishStreetSecondAddition
Planner Johnson said the applicant is requesting a planned unit development
for five small —lot single — dwelling lots and 36 condominium units, vacating of
street and alley rights —of —way and a preliminary plat.
The commission discussed with Director of Public Works Haider the storm sewer
system in the area. They also discussed the assessment system for improvements.
Sam Cave, applicant, said he was in agreement with the staff report. He said
if the storm sewer does not go in within about 2 years, he may propose hisownpondthatwouldmakethelandusable.
Commissioner Whitcomb moved the planning commission recommend approval of the.
resolution to approve a planned unlit development for five single dwellings and
36 condominiums as shown on page 11 of the staff report of March 31, 1986,
subject to the condition that the condominiums shall not be constructed until
the city contracts for an area storm water project.
The commission also recommends approval of the resolution to vacate the obsolete
alley and street rights —of —way that cross this site, subject to retaining a
30 -foot wide utility easement centered on the centerline of the Second Avenue
right —of —way running from English Street, 200 feet east.
Further, the commission recommends approval of Cave's English Street Second
Addition preliminary plat subject to:
1. Lot Six shall be designated as an outlot. It is the city's intention to
allow development of the outlot when an area storm sewer project is contracted for.
2. City engineer approval of final utility, grading and drainage plans,
3. A ponding easement shall be shown on Lot Six as required by the city engineer
4. Submission of a signed developer's agreement, with required surety, to the
city engineer for repair of English Street where utility connections are made
and for the construction of sewer and water services within the right —of —way.
5. Recording of the resolutions of vacation for alley and street rights —of —way
that exist on this site before final plat approval is requested.
6. Increase the proposed 10 —foot wide easement running along the south lineofLotFiveandpartofLotSix, to 15 feet of width.
7. Omit the utility easement not within the boundary of the plat.
8. Switch the proposed lot width of Lots Four and Five to accommodate the wider
utility easement required in Condition 6.
Commissioner Cardinal seconded Ayes -- Commissioners Barrett,Cardinal, Ditch, Hejny, Whitcomb
Abstained -- Commissioner Fischer
Questioned delaying the condominiums until the area storm water project is in
place in view of the action taken at the last council meeting not to order theproject.)
C. Code Amendment - -Motor Fuel Stations
Planner Johnson said the proposal is to update the current city code as the
industry has shifted from full— service stations to convenience retail stores
with self — service gas sales and no repair facilities.
Jim Embertson, fire marshal, said two —way communication is required from the
Pumps to the dispensers according to state law.
B. Planned Unit Development, Preliminary Plat and Street Vacation - -- Cave's English
Street Second Addition
Planner Johnson said the applicant is requesting a planned unit development
for five small -lot single - dwelling lots and 36 condominium units, vacating of
street and alley rights -of -way and a preliminary plat.
The commission discussed with Director of Public Works Haider the storm sewer
system in the area. They also discussed the assessment system'for improvements.
Sam Cave, applicant, said he was in agreement with the staff report. He said
if the storm sewer does not go in within about 2 years, he may propose his
own pond that would make the land usable.
Commissioner Whitcomb moved the planning commission recommend approval of the
resolution to approve a planned unit development for five single dwellings and
36 condominiums as shown on page 11 of the staff report of March 31, 1986,
subject to the condition that the condominiums shall not be constructed until
the city contracts for an area storm water project.
The commission also recommends approval of the resolution to vacate the obsolete
alley and street rights -of -way that cross this site, subject to retaining a
30 -foot wide utility easement centered on the center line of the Second Avenue
right -of -way running from English Street, 200 feet east.
Further, the commission recommends approval of Cave's English Street Second
Addition preliminary plat subject to:
1. Lot Sii shall be designated as an outlot. It is the city's intention to
allow development of the outlot when an area storm sewer project is contracted for.
2. City engineer approval of final utility, grading and drainage plans.
3. A ponding easement shall be shown on Lot Six as required by the city engineer
4. Submission of a signed developer's agreement, with required surety, to the
city engineer for repair of English Street where utility connections are made
and for the construction of sewer and water services within the right -of -way.
5. Recording of the resolutions of vacation for alley and street rights -of -way
that exist on this site before final plat approval is requested.
6. Increase the proposed 10 -foot
of Lot Five and part of Lot Six,
7. Omit the utility easement not
8. Switch the proposed lot width
utility easement required in Cond
Commissioner Cardinal seconded
Cardinal, Ditch, Hejny, Whitcomb
wide easement running along the south line
to 15 feet of width.
within the boundary of the plat.
of Lots Four and Five to accommodate the wider
ition 6.
Ayes -- Commissioners Barrett,
Abstained -- Commissioner Fischer
Questioned delaying the condominiums until the area storm water project is in
place in view of the action taken at the last council meeting not to order the
project.)
MEMORANDUM
TO: City Manager Action by Council:FROM: Department Heads
RE: Budget Transfer for Data Processing Study EndorseDATE: April 15, 1986
Modified_
Rejacted—
Date —
PROPOSAL
It is proposed that a budget transfer of $7,000 from the General Fund
Contingency Account be made to finance the costs of a data processing
study.
BACKGROUND
At the March 25th staff meeting, the need for a data processing study
by a consultant was discussed. The impetus for the study is the
forthcoming consolidation of City offices into one building, which will
require greater coordination of data processing equipment. This change
also will provide greater opportunities for sharing data processing
equipment.
Specific things that the consultant would be requested to do would
include the following:
1. Study the data processing hardware and software used within each
department to determine the extent to which needs are being met.
2. Determine what additional activities within each department should
be considered for computerization in order to increase the efficiency
of operations.
3. Recommend general computer hardware and software options that should
be considered by each department to increase the efficiency of
operations.
4. Study the TI990 system to determine to what extent it should be
expanded, how it should be managed, and to what extent it should be
used by other departments.
5. Determine if the City should develop one or more central data bases
for use by several or all departments.
6. Evaluate the City's word processing needs and determine if the City
should use a decentralized personal computer based word processing
system or a centralized (e.g. TI990 based) word processing system.
7. Recommend policies for the City to follow regarding the acquisition,
use and compatibility of personal computers.
It is our opinion that the expenditure of approximately $5,000 to $7,000
for a professional data processing consultant to perform this study would
be worthwhile as it would provide guidance for future data processing
purchases and help the City to effectively use existing data processing
equipment.
If the Council approves the proposed budget transfer, a detailed request
for proposals would be drafted and mailed to data processing consultants.
The proposals received would be evaluated and a recommendation on a contract
for the study would be made for Council approval within the next two months.
Obviously, the exact cost of the study can not be determined until proposals
are received and evaluated,
r
J
RECOMMENDATION
It is recommended that a budget transfer of $7,000 from the General Fund
Contingency Account be approved to finance the costs of a data processing
study.
DFF:lnb
T" 2-.,
MEMORANDUM
TO: City Manager
FROM: Finance Director 4271 -
RE: Tax Increment Bond Projects
DATE: April 17, 1986
Action by Council:
Endorsed
Modified_
Rejecte
Date
At the April 10th Council meeting, Council members discussed which
projects should receive financing by the City's 1986 Tax Increment
Bonds. In order to proceed with this bond issue, the Council needs
to formally designate the projects to receive financing by the tax
increment bonds. Therefore, the following projects and amounts are
hereby submitted for Council approval:
Estimated Planned
Total! City Tax Increment
Project Cost Bonds .P- ontJon
1,630,000 1,000,000 Water tower south of Larpenteur Ave.
293,000 195,400 Hudson Place water main
1,167,000 205,000"Southlawn Drive from Beam Ave. to Co. Rd. D
546,860 230,470 McKnight Road from Hwy. 36 to Conway Ave.
73,000 73,000 Hazelwood Park acquisition
225,000 75,000 Hazelwood Park development
250,000 100,000 Lydia Ave: /McKnight Rd. park development
125,000 110,000 Acquisition of Harvest Park
200,000 200,000 Traffic lights at Hazelwood Ave. and
Southlawn Ave. on Beam Avenue
636,460 61,000 Hazelwood Avenue from Co. Rd. C to Beam Ave.
5,146,320 2 „249;870 Totals
After approval of the preceding, the financial projections relating to the
tax increment bonds will be revised. Then, at the May 12th Council meeting,
the Development Program and Tax Increment Financing Plan will be formally
amended to include the above projects and the revised financial projections.
DFF:lnb
7 , -3
MEMORANDUM Action by L
Endorsed__..
TO: City Manager j Modified._..,,_FROM: Associate Planner -- Johnson 'F Reeote am .s, dSUBJECT: Code Amendment (Motor Fuel Stations) J ,DatDATE: April 2, 1986 i;; Qi .
SUMMARY
Request
Update the motor fuel station sections of city code.
Reasons
1. The motor fuel station code was adopted in 1967 and is out —of —date.
Since it was adopted, the industry has shifted from full— service gas stations
to convenience retail stores with self— service gas sales and no repairfacilities. Newer city ordinances and community design review board standardsalsomakethissectionobsolete.
2. There are three pending applications for convenience grocery stores withgassales. The code should be updated before these stations are built.
Comments
Changes to this ordinance would only apply to new motor fuel stations or exist—ing stations that expand or replace equipment. Existing stations that do notchangewouldnotbeeffected.
The only significant changes are to require leak detection and containmentfacilities, and odor reduction facilities where residential property would beeffected.
Recommendation (at least four votes needed for approval)
Approve the ordinance on page 3 to update the motor fuel station code require—ments.
BACKGROUND
Department of Health
Section MHD 217 (c) (dd) of the State water well construction code requireswaterwellstobe:
Fifty feet (50 ft.) from a buried sewer, septic tank, subsur—
face disposal field, grave, animal or poultry yard or building,privy, .petrol_eu.m,..storage,..tank, or any other sewage or liquidwastesthatmaydrainintothesoil.
Fire Marshal
The National Fire Code will permit an underground petroleum storage tank tobelocatedwithinthreefeetofapropertyline.
Minnesota Pollution Control Agency (MPCA)
Air Quality Division
1. There are currently no rules to control the emission of vapors from gasoline.The U.S. Environmental Protection Agency submitted a report to Congress inDecember1985thatrecommendedthedevelopmentofrulesforthesevapors, inparticularthosefrombenzene. Benzene, a principal component of gasoline, isaknowncancer — causing substance. Two options that are being looked at arecharcoalabsorptionsystemstofilterthevaporsemittedwhentheundergroundtanksarefilledandrequiringtheventfortheundergroundtanktobeconnectedtothefilltruck. This closed —loop system is presently required in some states.
2. An official from the MPCA estimated that, under normal wind and humidityconditions, vapors from an underground tank vent should not be detectable 200to250feetfromthesource. Vapors from the dispensers are generally notdetectablebeyondthevicinityofthepumpislands.
Water Quality Division
1. Where the water table is accessible by a petroleum product leaking from atank, contamination has been detected up to 800 feet from the source. Leaksthatmigrateonlythroughsoilaregenerallynotaproblembeyond200to250 feet.
2. New regulations are being written by the MPCA to require such things asleakdetectionsystems, double - jacketed tanks and tanks within vaults to reducetherisksassociatedwithundergroundpetroleumstorageatgasstations. Theseregulationsareanticipatedtotakeeffectin1987.
jw
Attachment
Proposed ordinance
2
ORDINANCE NO.
AN ORDINANCE AMENDING THE CO AND BC ZONING
DISTRICTS REGARDING MOTOR FUEL STATIONS
THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS:
Section 1. Section 36 -141 to 153 are amended as follows - (additionsareunderlinedanddeletionsarecrossedout):
See-- S6-# 44--- Re# erra #- hy p } ann4ng - eemm -i;e- eemman #i;y- des4gn- rea4ewheard-
a- rea #ew -h the - eemman € # des €gn rea4ew - heard- c4twsha # #eheeempewered #mare-saeh-re€erra#- and- i= e- esnh4nae - Ohs de €4en- peed4ng -saeh- rea # -Ne: - 368,-- - 4Ah- - - §3
Sees -- 3 & - # 56- #h9--- Ieseraed-
BF Si9 6- BFJS #N €SS- ANB- 69MM6R6 #A6- BISTRi6T
nherna4- meher -€ ae4- stai4en =-- A- me #er #qe - sta €4en- }eeaied- a €- €he- 4n #seet4en- e #- i;we -F }- ma e4i; y #hereagh #aresr- a #- #he- 4n €ersee #4en - a # - #F -er- mere- e4i;y- es #4ee8er -s #rea €s; er - at - the- 4n #ersee €4en- e €- a- m - #scree € - and -a- ma ee44ee# er s € ha €- ne €- w € €h €n - # #ae- handr - §903ee € -e € -a- des# gnahed- sta € e- t b4ghway - er- #edera4 #- a4ded- 4nth4ghway--- Maier- scree #s - and - maker - ee si;ree €s- she #4- he- des4gn # -hhhe- a # € y -en Weer - en - the a # €- mas #er -s €rea € -p4
Maier- meter -€ ae4 - sh #4en -- A me #er #ae € - sta € 4en- 4eeated- w #i:h4n - €4
D sera read- er- k4ghway-
T** - Sapp - ryrng - gases - and- sera4eesgenera #4y -raga #red- 4n- #he- eperat4en - and ma4n #enanee -e €- meter- aek #e4es -- -Thmay-#ne#ade-sa#e- a #- p #re4e predaei;s - sa €e- and- sera4e4ng- e €- t4hah# er4es z- aHA,Ax..o_,ee,.,...___ --
repa4r-
Meter -€ ae4 -s #a #4en- eenaen #epee -s # ere= - - A - s# ere - epera #ed- 4n- eendane #4 - #ha- rna €er -# ae4 -sisa# 4en- er- traeh step #er- €he- parpese -s #- a # #er4 - #sa4e- geeds- ne €- essenh #a #- #s - €h epera # s # - an- as €emeh44e -er - #e -thmei;er4ng- pah44e-
Attachment 1
rael - s #ep = - - A - meter ae}- s# a# 4en- deveted- ar }ne4aa } }v- i:e- tke -aaadc
See: 36 - 453-- - Area- and- dee4gn- regu4remente
f - -A- camp } etc - p } et - p } an - shew4nQ- the - ba4 }d4ngs - and- sarreand4ng- }andareas -e #- the ent pre3eet - #erany bas4ness- and- esmmere4a }- d4str4et -4n
th4s- d mast be sabm4tted- €er- appreva } -by- the- e4ty- eeane4 }-
f } - -A - camp } etc - set - e € ba }d4ng p }ans- and- spee4 €4eat4ens -- sewaged4s }- and - water - Sapp } y - 0 }ans -- and- p }ans- €er- par4nQ- €ae4 }4t4es -mast
aeeempany- the- p }et -p }an-
fed }he- e esane }- may sabm these- p }ans- €er- eens4detat4en -and
reesmmendat te- the- p }ann4nQ- esmm4ss4en-
f } -- Area - and des rega mast- be- saeh- as- te- estab }4sk -
bas4neae- and- eemmer d wb - w4}} -best- serve -the- genera} -we} #arand - bene € - e € the ent4re- e4ty--- f6ede- }965 - - 907, -00}
Secs. 36- 141 - -36 -150. Reserved.
DIVISION 7. BC BUSINESS COMMERCIAL DISTRICT
Sec. 36 - 163- 151. Use regulations.
In a BC Business and Commercial District 49- the -e4ty, the following -ing regulations shall apply:
1) Permitted uses: A building may be erected or used, and a lot
may be used or occupied, for any of the following purposes,and no other:
a) Apartment A dwel unit for one family in combination
with business use.
b) Hotel, motel, tourist home, rooming house or boarding-house.
c) Retail store, restaurant, office, agency, studio, bank,
Personal service and craftsmen's shop, or mortuary.
d) Automobile sales agency that sells new cars or new and
used cars,- parl4ng- garage- er- }et-- prev4ded- a } }- €ae4 }4t4es
are - }seated - and a } }- serv are- esndaeted -en- the - }et-
4
rrdry
Gress- re #erenee-- Ra }es- a €- eenstrae €4en- and- de €4n4t }ens- Qenera } }yr
e) Newspaper publishing or job printing establishment.
f) Theater.
g) Wand— er— autemat4e Self— service laundry.
h) Bakery or confectionery shop, for the production of
articles to be sold only at retail on the premises.
i) Public repair garage or motor fuel stat4ent— prea4ded —that
1c - oocatnea -ti°em
the —e4t _ eeene }— Pt+rsaant — te— chapter- 47— e €— th4s- 6ede - - -A44
e —s4 area requ and — ether— data— we4at4ng —tesueh— bus4ness— sales, provided that the licensing requirmentsinchantpr17aro . +,
Jj) Parking lot as a principal use
k) Car wash.
1 Ej4 CNG (compressed natural gas) and LPG (liquid petroleum gas)dispensing facilities, except those whose primary purpose istoproducepowerandlightfornonvehicleuses, such as at
A NSP's facility on Century Avenue and for temporary useinconstructionsites. Tanks shall not exceed a water capacityof1500gallons. The licensing requirements in Chapter 17.3shallbecompliedwith.
LMI kk4 Any use of the same general character as any of the above _
uses, provided that no use which is noxious or hazardousshallbepermitted.
2) SPee4a4— exeept4ens Conditional uses: The following uses areallowedwhen— attther4eed —by— the— e4 ty— eeane44— as— a— epee4a4— exeept4enbyconditionalusepermit:
a) All uses permitted in R -3 Residence Districts, except the
construction of dwelling houses permitted in divisions 3and4ofthisarticle, R -1 and R -2 Residence Districts.
b) Processing and distributing station for milk or otherbeverages, carting or hauling station.
c) Place of amusement, recreation or assembly, other than atheater, when eendtiet41ig conducted indoors.
d) Yard for storage, sale and distribution of ice, coal, wood,fuel oil or building materials, when enclosed within a fence
of not less than six (6) feet in height, but not includingjunkyard, salvage, automobile or other wrecking yard.
i
e) Used car lot.
3) Setback from property zoned residential: The All building
or accessory structure(s) except trash enclosures but includin
fuel pump islands and canopies shall have minimum side and rear
yard setbacks of fifty (50) feet and - a minimum front yard set-
back of thirty (30) feet.
These minimum required setbacks shall be increased, not to
exceed seventy -five (75) feet, subject to the most restric-
tive of the following requirements:
a) Building height: The building setbacks sha'11 be increased
two (2) feet for each one foot the building exceeds twenty-
five (25) feet in height.
b) Exterior wall area: Where an exterior wall faces a
residentially zoned property, the wall setback shall be
increased five (5) feet for each one thousand (1,000)
square feet, or part thereof, in excess of two thousand
2,000) square feet.
Secs. 36- 152 - -36 -153. Reserved.
Section 2. Sections 36 -156 to 36 -170 are amended as follows (additions
are underlined and deletions crossed out):
Seet 85- 455 - -- Meter- #de4- si:at4ens-- 6enea44y-
A44- autemeb garagesr- meter- #ee #- si;at4ens- and -e #Mew- Mus4nesses
prea re er se+ t# ee- #ew- me #er- veM #e #es- sMa # # -Me -e #ass # # #ed- aeeewd-
4ng - te ishe - e4 asses - se #- #girth -4n- See #4en- 35- 45 #- e #- th4s- d #uis #efl -and
sha Me p rpen a s #te- haa4ng -ishe -area- and -trea #men #- as- prey4ded
4n - See # -35 -454- and - See ## ens -35- 458-# hrergh- 85- 45 #- e €- th4s- d4r4s4en-
Sec. 36- 458 156. Same -- Standards- e #- eenstrnet4en- and- eperatren Motor
fuel stations- -Site design and operation.
The following provisions shall apply to any motor fuel station. 4n
any Mas and eemmere4a4- d4str4ei- 4n- i;Me -e4ty= Motor fuel station
shall be defined as the site of any busines which includes the sale
of motor fuel, exc 0 Na
a) The setback of any overhead canopy or weather protection, free
standing or projecting from the station structure shall be not
less than ten -404 fifteen (15) feet from the street right -of-
way line nor less than twenty (20) feet from any adjacent
property line.
b) The total height of any overhead canopy or weather protection
shall not exceed twenty (20) feet.
c) External Open, -dead storage of motor vehicles, other than motor
vehicles for rent, shall not be permitted for a period of more
than forty -eight (48) hours.
Ed } - -We- sales -e €- meteor -veH# ekes - -tfa #hers- er- eampers- sha -be- perm #tted -
e }-- We- geeds - #er- safe -by- meter- #ae- sta # #en- eenven #epee- steres-
e# hew - than -# here- genefay- rega #red - #er- the- epera # #en -and
ma #ntenanee -e €- meteor -veh #ekes -- shall -be - #spayed- eats }de -e#
the -pr #ne €pal- meter- #uel- statlen- straetare-
ntent -s# -the- area- w #tH €n- wh #eh- lt- ls- lseated;- and -a € -s #des
shall- be- eens #dered -as -# rent- #aee - #ew- areh #teetaral- apprepr #ateness-
er - b# tam #near - sac #aee- te- eentrel -dart- and - prey #de -dra #Wage- -and
saeH -san €aces - shall -be- des #fined -te- meet - the -read- rega #cements
e# -a -m #n }mum - €ear- ten- a *le -lead-
kl}-- Reserved-
f3 }-- Nherever -a- meter- #ae €- statlen- abats -a -res #dent #a €- dlstr #et -a
enee er- eempaet- evergreen- Hedge, -- net -less- than- # # #ty -f 5B}
percent- epagae -ner- less - than- s # *- b }- €eet- ip- be #ght -- shall -He
erected and ma #nta #ned- aleng- the -side- and - rear - let - #ne -that
abats res €dent #al - preperty ;- prev #ded- that,-- saeH- sefeen-
ng- shall- step -at- least - € €€ teen- }- €eet- shert =e€ -the- #rent
et- line--- WHefever- saeH- sereenng- €s- #nstalled -- the- # #ve - #eet
landscaped- yard - #n- paragraph- g }- abeve- may- be- emltted-
f} All trash, waste materials and obsolete parts shall be stored
within a separate, areh4teetural4y- eempat #ble- strueture-- beh4nd
the- prnepal- straetare -e# -the- meter - #uel- Staten- trash enclosure.
This trash enclosure shall comply with the reauirements of
El} Tnter #er- Barbs- shall- he- eenstraeted- w #tH4n- the - preperty -te
separate-dr€v#ng- and - par # €ng -€ rem - landscaped- areas.--- aeh -earb-
ing shall he eenstraeted- a €- eenerete- and - a €- a -sla- Inch -nen-
surmeantahle- des #gn -
km} All rental campers, trailers or motor vehicles shall be stored
within the rear or side yard not adjacent to the a street.
These rentals shall not be stored within the front yard setback,
nor the side yard adjacent to the street or adjacent to residential
zones.
M En} All- eats# de - park }ng - spaces- shall- be- leeated -te- the- s #de -er -rear
e €- the- prinelpal- etrueture- No outside parking space(s) shall be
located within the line of vision between self - service fuel oumos
an
sha } +- be- malnta #ned- aleng -e* ter €er - preperty- €lnes -- a *eept -at
df}veway- entranees-
q) e} All outdoor illumination shall be provided with lenses, re-
flectors or shades which will concentrate the light upon the
premises so as to prevent undue glare therefrom being directly
visible on any adjacent street,-- feadway or pr4vate- pcepert }ea
eeeup}ed- €ec -ces #dent #a €- purpeses residentially zoned property.
h) A maneuvering area with at least twent
b
eet of width shall be
provided along each side of a fuel pu island.
If an undergrou petroleum storage_ tank would be within 80
feet of a around water well used as a Drimary source of Data
containment facilities shall be required. the ty
lity(ies) shall be approved by the city fire mars
istent with the 'best available management Dracti
j) If the vents to the underground petroleum storage tank(s) woul
be within 200 feet of a residential zone, vapor odor reduction
facility(ies) shall be approved by the city fire marshal and be
consistent with the best available management practices
recommended by the MPCA.
If adjacent to a residential zone, external speakers shall be
directed away from the dwelling units and the sound shall not
exceed fifty decibels (normal conversation level) at the
M Whenever possible, a building housing a principal use of the
site shall be located between residentially zoned property and
fuel DumD islands and associated fuel storaae tanks.
Pletw €thstand #ng- anyth €ng -te- the- eentrary- €n- ethef -seet }ens- e € - th #s
6ede -- the - €e €dew €ng -fequ# cements - sha # €- he- ebsefved- €er- s #gns - #ef - meter
ue # -stat #ens - #n- any -bus #Hess- and- eemmere€a #- dstfiet - #n- the -e €ty
Ea }- -PJet- mere - than -ene- pedesta #- s }gn -- net - #n -e *eels -e €- twenty- s # -26}
fh}--An-#ntecna#- meter- #ue #- stat #en -may- have- twe -f2 }- add #t #enat- s }gns-
Sa #d- s€gns- sha # # - have -ne- mere - than- twe -E }- #gees- and -sha -net
he #ght-
e } -- Mader- meter- #ue € -stat #ens- and- tfuel- steps - sha # € -have- net - mere -than
mere -than- three - #3 }- #gees, -- net - #n -e *eels - a # -ene- handfed- €4 €ty -flt9}
Y
e # reumetanees- juet4 #y -eueh- greater- he €ght- - - #he- pedesta#- sha44 -he
nearest- pe4nt-
Ed3 Maier meter tae € - stat #ens -and- #rael- steps -map- have- twe -F
s shaft net - a * eeed - twenty- E30 }- #eet- 4n- he4ght-
See. - -36- X - -- Same 6et gard-- seae #-- ete--- regafiremens-
Netw4ths €and anq eentrarq prev4s4 ens- 4n- th4s- d4v4s4en -- the- #ettew-
4ng - m - rega4 cements sha4l- he- ehserved- €er- 1ets -- yards- and- sethaes
ter - meter €ae stat -4n - bas #Hess- and- esmmere4a4- d4str4ets -4n -the
e4tyo-
S4de -Yard
See. -36- 461. - -- Same-- Aeeess- dr4veways-
A14- aeeess- dr4vewa - €er meter - #ae - scat #ens -4n- has #Hess- and- eemmere4a4
serv - e # the- meter4ng- pahl4eo-
lhe- d4stanee - # rem a dr -te- the- 4nterseet4en- e # -twe -f 33
streets - shaf he - at - Least - twenty - €4ve- X38 } - #eet- measured -atethe- p 44ne - # rem - the - Let- earner -te- the -pe4nt -where -th
s4de-44ne-e#- the dr 4nterseets- w4th- sa4d- preperty -44ne-te -an ease - where the e eng4neer- determ4nes- that - present -eratare-tra#€4e- greater- d4stanee saeh -d4s-tanee as be spee4 €4es- shall- be- rega4red-
b- -the -mina mum_ distance_ between_ driueuas _shall_be_thirtu_L3p,.eet- measured - at - the prepertq- 14ne;- eeept- that, -- greaterd4stanee- m .aq - he rega -4 # the e4tq- eng4neer- determ4nes -th
present -er- €stare- tra # €4e- eend4t4ans- warrant -saeh- greater- d4stanee-
Ada - -te
Let gent Anether M4, to Rear pumpW4dthYardLetStreetYardSet- bae-k-
lmterna4 -meter
ae4- stat4en 480 68 30 60 39 381
Maier -meter
2001 4601 301 60-L 3e1 3e1
Truer -step 308 -'60 60 -'68 80 30 -'
Renta4s- er- steres
f4n- add4t4en -te
stat4en -m4n4-
mum4 4 §e1 1e1
See. -36- 461. - -- Same-- Aeeess- dr4veways-
A14- aeeess- dr4vewa - €er meter - #ae - scat #ens -4n- has #Hess- and- eemmere4a4
serv - e # the- meter4ng- pahl4eo-
lhe- d4stanee - # rem a dr -te- the- 4nterseet4en- e # -twe -f 33
streets - shaf he - at - Least - twenty - €4ve- X38 } - #eet- measured -atethe- p 44ne - # rem - the - Let- earner -te- the -pe4nt -where -th
s4de-44ne-e#- the dr 4nterseets- w4th- sa4d- preperty -44ne-te -an ease - where the e eng4neer- determ4nes- that - present -eratare-tra#€4e- greater- d4stanee saeh -d4s-tanee as be spee4 €4es- shall- be- rega4red-
b- -the -mina mum_ distance_ between_ driueuas _shall_be_thirtu_L3p,.eet- measured - at - the prepertq- 14ne;- eeept- that, -- greaterd4stanee- m .aq - he rega -4 # the e4tq- eng4neer- determ4nes -th
present -er- €stare- tra # €4e- eend4t4ans- warrant -saeh- greater- d4stanee-
Fd M # n #trm d #s #aaee - # rein dw# aeway- i :s- adaeen #- prepewi;y- s #de - }ei:
ne- ska } } - be- ten F 9 } - # ee# reastrwed a }epQ- i;he- #wep #- pweperi;yme-
Secs. 36 - }62 157 - -36 -170. Reserved.
Section 3. This ordinance shall take effect upon its passage and publica-tion.
Passed by the Maplewood City Council this day of 1986.
ATTEST:
City C
Ayes- -
lerk
Nays --
10
L. Gode Amendment--Motor Fuel Stations
Planner Johnson said the proposal is to update the current city code as theindustryhasshiftedfromfull— service stations to convenience retail storeswithself- service gas sales and no repair facilities.
Jim Embertson, fire marshal, said two —way communication is required from thePumpstothedispensersaccordingtostatelaw.
Planner Johnson said the main concern is keeping a separation so it is notanuisance. In the BC area there may be no problem with this, however, intheBC (M) district there should be a setback to prevent a nuisance.
Mr. Embertson said the speaker could be situated so the back part of the speakerwouldbefacingtheresidentialproperty.
The commission questioned if the tanks are inspected when installed. `.
Mr. Embertson said the tanks are tested prior to shipment from the manufacturerandafterinstallationanairtestisalsorequiredbythecity. EPA isproposingarequirementthatinthefuturetanksbeinstalledaboveground.He commented on where there was a problem with fuel tanks leaking.
Commissioner Whitcomb moved the planning commission recommend to the citycouncilapprovaloftheordinancetoupdatethemotorfuelstationcoderequirementsasoutlinedinthestaffreportwiththefollowing:
1. Division 7, BC, Business Commercial District, Section 36.151 (a) shouldstate "A dwelling unit for one family in combination with a business use.
2. Clarify under (e) if the words "and /or" should be used in place of "or."
3. By keeping in Section 36.156 (k) the city may be in violation of statelaw. This section should be modified.
Commissioner Barrett seconded
The commissioner said the condition regarding the speakers should be statedsoitismorerestrictivethanwhatisrequiredbythestateagency.
Voting on the motion: Ayes -- Commissioners Barrett,Cardinal, Ditch, Fischer, Hejny, Whitcomb
Tm
Aotion by Council:
MEMORANDUM Endorsed
Modified.
TO: City Manager Re3eote
FROM: Associate Planner -- Johnson Date
SUBJECT: Code Amendment (Gas pumps in a "BC —M zone)APPLICANT: Richard Schreier (North Suburban Company)LOCATION: Southeast Corner of Beam Avenue and Southlawn DriveDATE: April 2, 1986
SUMMARY
Request
Amend the BC(M) commercial district (modified) zoning district to allow gas pumpsinconjunctionwithaconvenienceshoppingstore.
Reason for th Request
ience
The applicant wants to include four gas pumps as part of a neighborhoodconvenocenter, proposed at Beam Avenue and Southlawn Drive. The site is zoned for BC(M)use. Gas pumps arnly allowed in BC, business commercial zones.
Comments
Of 25 cities similar in population or adjacent to Maplewood, 23 allow retail storeswithincidentalfuelsalestobelocatedadjacenttoresidentialuses. When properlyscreenedfromresidentialusesandwheresafeguardswouldbeimposedtoprotectagainstpossibleairborneandundergroundpollution, incidental fuel sales facilitieswouldbenomoreobtrusivethanotherBC(M) uses.
Recommendation (At least four votes in favor for approval)
Approve the ordinance on page 5 to amend the BC(M) zoning code to allow motorfuelpumpswithconveniencestoresasaconditionaluse.
BACKGROUND
Survey of Other Communities
Of the 25 cities surveyed (see Attachment One), 23 allow neighborhood— oriented
convenience shopping facilities with accessory gas sales to locate adjacent toresidentialuses. Maple Grove and Eagan prohibit fuel sales with convenience stores.
Two of the 23 (Oakdale and Shoreview) classify this type of use as a permitted use,provided the sale of fuel is incidental to the sale of other goods or services.Opaque screening is also required and outside displays are restricted.
The other 21 communities require a conditional use permit for the fuel pumps.
Conditions of approval generally consist of increased setbacks, opaque screeningandrestrictionsregardingcanopysize, location and signage.
Procedure
Community design review board
2. Planning commission
3. City council, public hearing and first reading,
second reading and adoption
mb
Attachments:
1. Survey
2. Ordinance
9
COMMUNITY SURVEY
Regulation of Convenience Shopping with Gas Pumps
No Repair Facilities)
Permitted in Neighborhood
Shopping Districts Adjacent
to Residential Uses How Regulated
Apple Valley Yes CUP for the pumps
Blaine Yes CUP
Brooklyn Center Yes Not permitted to abut single dwelling
or town house districts. Requires a CUP
when abutting other residential uses.
Burnsville Yes CUP - -No canopies for pumps in neighborhood
convenience shopping centers. Gas must be
a secondary use.
Columbia Heights Yes CUP -- Canopy must meet a fifteen —foot front
yard setback. Landscaping and screening
between pumps and residential uses.
Coon Rapids Yes CUP- -Fuel must be a secondary use. A
maximum of two pumps per neighborhood center.
Cottage Grove Yes CUP
Crystal Yes CUP
Eagan No
Fridley Yes CUP
Golden Valley Yes CUP for the pumps
Little Canada Yes CUP - -Pumps must be set back at least
twenty feet.
Maple Grove No
New Brighton Yes CUP -- Canopy must comply with front yard
building setback requirements, gas must
be secondary use.
New Hope Yes CUP - -Gas must be a secondary use
North St. Paul Yes CUP
Oakdale Yes Permitted Use. Limited to four self — service
pumps. 1007 opaque, 10 —foot high screening
when within 75 feet of abutting residential
property. Gas must be a secondary use.
3 Attachment One
Plymouth
Roseville
Shoreview
Permitted in Neighborhood
Shopping Districts Adjacent
to Residential Uses ulated
Yes CUP
Yes CUP
Yes Permitted Use Twent —foot lands—
South St. Paul
Vadnais Heights
West St. Paul
White Bear Lake
J ape area
and no outside displays.
Yes CUP - -Pumps must be screened from
residential uses.
Yes CUP -- Greater setbacks than normal, limit the
hours of operation.
Yes CUP
Yes CUP
4
M
ORDINANCE NO.
AN ORDINANCE REGULATING MOTOR FUEL SALES
IN BC(M) COMMERCIAL DISTRICT (MODIFIED)ZONING DISTRICTS
THE MAPLEWOOR CITY COUNCIL HEREBY ORDAINS AS FOLLOWS:
Section 1. Section 36 -155 (c), (d), (3) and (f) is amended as follows (language
to be added is underlined and language to be deleted is crossed out):
c) Spee4aT Conditional use permit. The following uses may be allowed when
authorized by the city council by means of a spee4a4 conditional use permit:
1) All uses permitted in R -3 Multiple Dwelling Districts, except
the construction of houses permitted in R -1 and R -2 Districts.
2) Laundromat or similar automatic self — service laundry.
3) Restaurant, where there are no drive —up order windows or serving of
food to patrons in their automobiles. All cooking odors must be controlled
so as not to be noticeable to adjacent residences.
4) Place of amusement, recreation, or assembly, other than a theater,
where there are no outdoor activities.
5) Motor fuel sales in conjunction with a convenience store that comply
with section 36 -156, provided there are no more than four conventional fuel
pumps (eight dispensors) and two specialty fuel pumps (four disoensors)_
d) Prohibited uses:
1) Drive —in theaters or drive —in restaurants.
2) Commercial or fee parking lots where such use is the only use of a
given parcel or where such use provides for general rather than specific
use parking.
3) Uses that involve the exterior storage of equipment, goods or materials.
4) Car wash.
5) Public garage
6) Compressed natural gas or liquid petroleum gas dispensing facilities.
7) Motor fuel sales not in conjunction with a convenience store
e) Definitions: "Drive —in restaurant" means a restaurant with a drive —uporderwindoworservingoffoodtopatronsintheirautomobiles.
f) Setback from property zoned residential: The all buildings or accessory
structures, except trash enclosures but including fuel pump islands and canopies
shall have minimum side and rear yard setbacks of fifty (50) feet and a
minimum front yard setback of thirty (30) feet.
5
Attachment Two
These minimum required setbacks shall be increased, not to exceed seventy—
five (75) feet, subject to the most restrictive of the following requirements:
1) Building height: The building setbacks shall be increased two (2)
feet for each one foot the building exceeds twenty —five (25) feet in
height.
2) Exterior wall area; Where an exterior wall faces a residentially —
zoned property, the wall setback shall be increased five (5) feet for each
one thousand (1,000) square feet, or part thereof, in excess of two
thousand (2,000) square feet.
Section 2. This ordinance shall take effect upon its passage and publication.
Passed by the Maplewood City Council
this day of , 1986.
r
Attest:
Ayes- -
City Clerk Nays --
R
D. Code Amendment - -BC (M) District- -Motor Fuel Stations
Planner Johnson said the applicant is requesting the BC (M) district be modifiedtoallowgaspumpsinconjunctionwithaconvenienceshoppingcenter.
Commissioner Ditch moved the planning commission the city council approve theordinancetoamendtheBC (M) zoning code to allow motor fuel Pumps withconveniencestoresasaconditionaluse.
Commissioner Cardinsal seconded
Cardinal, Ditch, Fischer, Hejny, Whitcomb Ayes -- Commissioners Barrett,
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Solid Waste Task Force
DATE: April 17, 1986
a
Action by Council:
f
Endorsed.
Modifi e
Rejected
Date- - - -
The city council, on April 14, decided to form a solid waste task force. Council—
members were to bring names to be considered for membership on the task force to
the April 28 meeting.
The council considered the following ideas for the task force to study:
1. Organized collection of garbage - -the city would set up collection districts
and contact for the collection in each district.
2. Curbside recycling.
3. Recycling centers at city facilities.
4. Expand our leaf composting program.
5. Antifreeze and motor oil disposal.
Enclosed is an article that will be in the next "Maplewood in Motion" that addresses
several of these points.
Recommendation
Council should appoint a task force and a temporary chairperson to organize thefirstmeeting.
mb
WASTE OIL AND ANTIFREEZE DISPOSAL
Disposal of waste oil and antifreeze need not
who service their own car. Waste oil can be
1779 McMenemy (receptac-le by the front gate),
tank by the Northeast Learning Center recyclii
Avenue. There are also some service stations
public use.
be .a problem for individualstalontotheMn.Dot yard at
or North St. Paul's waste oil
ig center at 2303 North First
that have waste oil tanks for
Proper disposal of antifreeze is somewhat more difficult. The best method is
to take it to one of the home hazardous waste collections that are periodicallyheldinthemetroarea. The next best solution is to pour it into the sanitarysewer (not a home septic system or storm sewer). This may sound hazardous,but the Pigs —Eye sewage treatment plant can properly treat and neutralize it.At this time, antifreeze is not a recyclable item.
Waste oil or antifreeze should never be dumped on the ground or thrown in thegarbage.
THE
r'
I
r
i
Compost Sites Open Again
The Ramsey County composting sites will open Saturday, April191Helpconserveremaininglandfillspacebybringingyourleavesandgrassclippingstoourcompostingsites. New1986hourswillbe:
FRIDAYS - Noon to 6:00 p.m.
SATURDAYS - 9:00 a.m. - 5:00 p.m.
SUNDAYS - 9 :00 a.m. - 5:00 p.m.
To find the site nearest you see the maps on the reversesideorcall633 -1204. Note: brush or trash should not be
taken to the sites because they don't compost well.
Free Compost Available
Free compost is available at all of the sites on a first -
come, first serve basis so come early! Compost benefitsalmostanysoilbyimprovingsoilstructure, aeration, andwaterandnutrientholdingcapacity. Turn 2 - 3 inches ofcompostintoyourgardenorflowerbeds, or use it as amulcharoundtreesandshrubs. For more information about
compost use, call 633 -1204.
Summer - Long Composting
Did you know that grass clippings account for 75% of theyardwastehauledtolandfills? In order to keep clippingsoutofthelandfills, the following sites will be kept openatthesamehoursallsummer: Shoreview /White Bear Township,Maplewood, Eastside /District 5, Summit Hill /District 16, andBattleCreek /District 1. The remaining sites will close May18.
Ramsey County Public llealth Department • Environmental llealth Division • 1910 W. Co. Rd. 13 - Room 209
Spring 1986
TO:
F ROM:
SUBJECT:
DATE:
MEMORANDUM Action by Council:
Endorse
Modified—
Rejected—
City Manager Date
Assistant City Engineer
Hudson Place -- Crestview Drive Water Main, City Project 85 -7
April 21, 1986
On April 14, 1986 the city council held a public hearing and ordered the
above —named project to be constructed. A set of plans and specifications
will be available at the meeting forA nspection.
It is recommended that the council approve these plans and specifications
and authorize the receiving of bids by passing the attached resolution.
RESOLUTION
APPROVING PLANS, ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on April 14,1986, plans and specifications for Hudson Place— Crestview Drive Water Main,Peoject 85 -7, have been prepared by or under the direction df the city
engineer, who has presented such plans and specifications to the council
for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto
and made a part hereof, are hereby approved and ordered placed on file
in the office of the city clerk.
2. The city cle0 shall prepare and cause to be inserted in the
official paper and in the Construction Bulletin an advertisement for
bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published twice, at least
ten days before date set for bid opening, shall specify the work to be
done, shall state that the bids will be publicly opened and considered bythecouncilat10a.m., on the 22hdiday of May, 1986, at the city hall
and that no bids shall be considered unless sealed and filed with the
clerk and accompanied by a certified check or bid bond, payable to theCityofMaplewood, Minnesota for 5% of the amount of such bid.
3. The city clerk and the city engineer are hereby authorized and
instructed to receive, open and read aloud bids received at the time
and place herein noted, and to tabulate the bids received. The council
will consider the bids, and the award of a contract, at the regularcitycouncilmeetingofMay22, 1986.
MEMORANDUM
T0:
FROM:
SUBJECT:
DATE:
Action b9. Council:
Endorsed® _
Modified—._____. —
Rejecte
City Manager Date__..,,..,_..._..__. —
Assistant City Engineer
North Beaver Lake Storm Sewer,
April 21, 1986
City Project 83 -7
On February 10, 1986, the city council held a public hearing and ordered the
above —named project to be constructed. A set of plans and specifications will
be available at the meeting for inspection.
It is recommended that the council approve these plans and specifications and
authorize the receiving of bids by passing the attached resolution.
RESOLUTION
APPROVING PLANS, ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by'the city council on February 10,1986, plans and specifications for North Beaver Lake Storm Sewer, Project 83 -7,have been prepared by (or under the direction of) the city engineer, who haspresentedsuchplansandspecificationstothecouncilforapproval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLE —WOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached heretoandmadeaparthereof, are hereby approved and ordered placed on fileintheofficeofthecityclerk.
2. The city clerk shall prepare and cause to be inserted in the officialpaperandintheConstructionBulletinanadvertisementforbidsuponthemakingofsuchimprovementundersuchapprovedplansandspecifications.The advertisement shall be published twice, at least ten days before datesetforbidopening, shall specify the work to be done, shall state thatbidswillbepubliclyopenedandconsideredbythecouncilat10a.m. onthe21stdayofMay, 1986, at the city hall and that no bids shall beconsideredunlesssealedandfiledwiththeclerkandaccompaniedby acertifiedcheckorbidbond, payable to the City of Maplewood, Minnesotafor57oftheamountofsuchbid.
3. The city clerk and
to receive, open, and
noted, and to tabulate
bids, and the award of
of May 22, 1986.
city engineer are hereby authorized and instructed
read aloud bids received at the time and place hereinthebidsreceived. The council will consider the
a contract, at the regular city council meetina
Action by Council:
MEMORANDUM
Endorsed
Modi£i ed.. ___._„„.,,,
ReJ ected___.._.......
Date _ .__.__-
T0: City Manager
FROM: Assistant City Engineer
SUBJECT: Connor Avenue -- Highway 61 to Maplewood Drive, City Project 84 -10DATE: April 21, 1986
On March 24. 1986 the city council held a public hearing and orderedtheabove —named project to be constructed. A set of plans and specificationswillbeavailableatthemeetingforinspection.
It is recommended that the council approve these plans and specificationsandauthorizethereceivingofbidsbypassingtheattachedresolution.
jc
RESOLUTION
APPROVING PLANS AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on March 24,1986, plans and specifications for Connor Avenue, Project 84 -10, have beenpreparedbyorunderthedirectionofthecityengineer, who has presentedsuchplansandspecificationstothecouncilforapproval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,MINNESOTA:
1. Such plans and specifications, a copy of which are attached heretoandmadeaparthereof, are hereby approved and ordered placed on fileintheofficeofthecityclerk.
2. The city clerk shall prepare and cause to be inserted in the official
paper and in the Construction Bulletin an advertisement for bids uponthemakingofsuchimprovementundersuchapprovedplansandspecifi—cations. The advertisement shall be published twice, at least tendaysbeforedatesetforbidopening, shall specify the work to bedone, shall state that bids willlbe publicly opened and considered bythecouncilat10a.m., on the 28th day of May, 1986, at the city hallandthatnobidsshallbeconsideredunlesssealedandfiledwiththeclerkandaccompaniedbyacertifiedcheckorbidbond, payable to theCityofMaplewood, Minnesota for 5% of the amount of such bid.
1- The city clerk and city engineer are hereby authorized and instructedtoreceive, open.,and read aloud bids received at the time and placehereinnoted, and to tabulate the bids received. The council will
consider the bids, and the award of a contract, at the regular citycouncilmeetingofJune9, 1986.
MEMORANDUM
TO: City Manager
FROM: City Engineer
SUBJECT: Castle Design Trunk Water Main ReimbursementDATE: April 23, 1986
Z
1 .., f
Action by council,
Hndorsed._._ ___,
Modif i ed _ ,
Rejected_ --
Date
Castle Design has constructed a 4000 foot trunk water main extension as
part of the Beaver Creek apartment project. This pipe was oversized from
an eight inch to a sixteen inch to meet the city's need for adequatecapacityinServiceAreaSix.
Service area Six will be provided with water pumped through the Beebe Road
station and the new water tower proposed near Stillwater Road. The portionofwatermaindiscussedinthisreportmaybeofimmediatebenefitdependingonthewatermainalignmentchosenintheforthcomingwatertowerfeasibilitystudy. In any case the oversizing will provide a benefit to all of ServiceAreaSixatsometimeinthefuture.
It is recommended the city council approve an expenditure of $16,106.85fromthehydrantfundtopayCastleDesignfortheoversizing.
Proposal
F.M. FRATTALONE
EXCAVATING & GRADING, INC.
Commercial & Residential
Site Grading & Compaction .
3066 Spruce Street St. P&A, MN 55117
Phone 484.0448
OSAL SUBMITTED TO
DATE
Page No. f)I;a of
J - %" valve and box @ $ili'5,00 475,00
1000' 8" ll I P a $15,6, 15620,00
9904 - Y I'tt I ngs a $1,5() ,_? Q -5,00
Z60 /Q. oo
6 z s oe
517 ,580. 00 3 31C P(-,
4 /(, /o G, ps
OP Frnpn hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
c:erite n Thcusi),rui Five Hundred Eighty Dollar_ OC /100Paymenttobemadeasfollows: I 8Ldollars ($ 17, 5 J . > r 00
All material is guaranteed to be as specified. All work to be completed In a workmanlike f
manner according to standard practices. Any alteration or deviation from above specific. AuthorizedlionsInvolvingextracostswillbeexecutedonlyuponwrittenorders, and will become an Signatureextrachargeoverandabovetheestimate. All agreements contingent upon strikes, accidentsordelaysbeyondourcontrol. Owner to carry fire, tornado and other necessary . insurance. Note: This proposal may beOurworkrearefullycoveredbyWorkmen's Compensation Insurance.
q ft t1
withdrawn by us if not accepted within
A}t]r"t11tt" of rVVV11U —The above prices, specificationsandconditionsaresatisfactoryandareherebyaccepted. You are authorized Signaturetodotheworkasspecified. Payment will be made as outlined above.
Date of Acceptance: Signature
Snow Plowing & Removal
4840448
F M. FRATTALONE
EXCAVATING & GRADING, INC. , ...
COMMERCIAL & RESIDENTIAL i 1
3066 Spruce Street
D Castle Design and Development
2 Pb`` 2419NnrrhMargaret Street
North St. Paul, Minnesota 55
St- Paul, Minn 55117 2 28 N° .11889
Jo Addres Ivy Avenue
@'$26,01/ftQ'i" .6" `DIP @ $13.20/it2 ., 6 gate valve & boxes @ $389.00/ea6" butterfly. valve &.boxHydrant
1 Air vent
0# cast iron fittings @ $1.50 /lb1hookuptoexisting
191'
120'
4'
1400
32'
1
130'
2
30'
2
1
1
3.5
Y SEWER
T depth @ $11.40 /ft
10' depth @ $12.30 /ftdepth@ $12.70 /ftmanholes
extra depthhoverO81 @breakintomanhole@ Frenwood /Ivy700insulationboard@ $1 10 f
Total Due;
E".r r!o &— MAns -t 63 (-I'. G S)
SEWER
IT — RCP @ $15.65 S, \NVDC.
RCP
15" @ $
17.00 opVSSpCAF
P of @ $500.00 NFL 30pVER A9018RCP@ $18.80 gppNMpHSH9.18 apron @.$580.00 1%
R
1'8" PVC Permalock @ $21.00 v'
Design "H" catch basins @ $990.00Design "G" catch basin @ $990.00Design "F" catch basin @ $990.00yardsriprap@ $25.00 /yd V
26010
264
778
1421
1100
1300
6255
200
8937
2349
1524
4900
28
500
1540
939
544
500
2444
1160
630
1980
990
990
87
7373
DOS
00
00.
00
85
00
00
00
00
X60
30
00
00
80
00
00
00
00
00
00
00
00
00
00
00
50
10
MEMORANDUM
notion by Counoi].:
Endorsed___
TO: Mayor & Council Modified—.--
FROM: City Manager Rejected —RE: Battle Creek Park Site Date—DATE: April 22, 1986 "—
Since my last correspondence with you, I presented the memo of April 18
to the Park & Recreation Commission and Mr. Odegard has advised me they
they have given informal approval to the proposal.
The letter of April 22, as attached, has been forwarded to the County
Board and T expect the Board to approve the proposal at their April 28
meeting.
A copy of the April 22 letter has been given to the Planning Commission
for its consideration and possible action.
At this time we are asking for your informal approval of this proposal.
DLL: 1nb
M algdllJ'
1380 FROST AVENUE MAYLEWOOII MINNESOTA 55109
IOFFICE OF CITY MANAGER 612-770.452:
April 22, 1986
Diane Ahrens, Chairperson
Ramsey County Board of Commissioners
Room 316
Ramsey County Court House
St. Paul, MN 55102
Dear County Commissioners:
The County and Maplewood staffs have arrived at a plan to protect the3 -1/2 acre site in the Battle Creek Park from private development ashereinaftersetout:
1. Maplewood is to purchase the 3 -1/2 acre site and lease it back totheCounty.
2. The County will apply for and obtain Met Council funding fordisbursementin1989andpurchasethesitefromtheCityfor theCity's out -of- pocket expenses, except interest.
3. The County will lease an acreage of approximately 10 acres in theFishCreekarealyingeastof694andnorthofCarverAvenue, andlandintheHazelwoodStreetareajustsouthofBeamAvenueamountingtoapproximately10moreacresunderlong -term leases.
We ask that the County approve of this plan and prepare the detailed agree-ments, including land descriptions and authorization to turn over to theCitymaterialsthattheCountyhasdealingwiththe3 -1/2 acre site.
The City, upon receipt of these finalized documents, will present them totheMayorandCouncilforfinalapproval.
Thank you for your consideration.
i
Very truly yours,
Vo ld L. Lais
City Manager
DLL; Inb
MEMORANDUM
TO: Park & Recre Commis on Members
FROM: City Manager
RE: Battle Creek Park
DATE: April 21, 1986
I am attaching a copy of a memo given to the Mayor and Councilmembers.
We did not have a meeting at 12:30 on Monday, 4/21, however, I did
discuss this with three members of the Council who have tentatively
given their approval for a letter of intention to be addressed to the
County Board. The letter would, in essence, ask them to refer the
matter of the 3 -1/2 acres in Battle Creek Park back to the staff for
refinement of ideas and details between the staff of the County Board
and the City of Maplewood for presentation to the County Board at a
later date. We would, of course, indicate that we were interested in
proceeding with this matter.
Mr. Odegard is thoroughly familiar with the plan and the ideas I have
which are not articulated in the memo and can discuss them with you.
We are hoping that you endorse our efforts.
I am sorry I could not be with you in person tonight as I feel this
particular matter is urgent and that it would be a tragedy to allow
construction of a private apartment building or commercial enterprise
on the 3 -1/2 acres.
DLL: 1nb
MEMORANDUM
1 --- 13
Action by Council:
To: Don Lais, City Manager
From: Robert D. Odegard, Director of Parks & Recreation x/ Endorse
Subj: Purchase of Playground Equipment From P.A.C. Funds Modifie
Date: April 22, 1986 Rejected., ® _
Dat _
The Playground Equipment Committee from the Park and Recreation Commission has
been meeting to discuss additions to our present playgrounds of suitable appara-
tus for play in the neighborhood parks. At the April 21st meeting of the Park
and Recreation Commission, the Commission approved and recommended the purchase
of the attached list of playground equipment.
It is requested that the City Council approve the expenditure of $21,000 from
P.A.C. Funds for the acquisition of playground equipment.
PARK
Afton Heights
Maplewood Heights
Goodrich
Western Hills
Heritage Center
Robinhood
Four Seasons
Lions
Wakefield
Maplewood Heights
Afton Heights
Lions
Wakefield
Kohlman
Robinhood
Four Seasons
Goodrich
Lions
Maplewood Heights
PLAYGROUND EQUIPMENT REPORT
Bike Rack - Mexico Forge -10' Double Face
Garbage Containers
18 Openings
GAME TIME
15 Picnic Tables - 8' #768 - P.92 @$175
245.00
2,625.00
Buck -a -Bout - P.63 - $619 ($200) $3,276.00
Four Animals - $800 - ($200) $4,000.00
Picnic Table #794 - 6' Single Post $438 ($100) $1,076.00
Snail Climber - P.26 - $1,226 - ($400) $3,252.00
6738
MIRACLE
2 Benches - Miracle #1206, P.115 - @$160 $ 326.00
Whirl (Jr) P.51 #300 - $575 - ($175) $2,256.00
Mexico Forge.- $1478 ($500) $1,978.00
19,034.00
Plus Freight $2,000.00
TOTAL $21,034.00
t
MEMORANDUM Action by Council:
To:Don Lais,City Manager l Endor
From:Robert D.Odegard, Director of Parks & Recreation'Modified
Subj:Approval of P.A.C. Funds for Capital Improvement Projects ROJected
Date:April 22,1986 Date__
The Director submitted to the Park and Recreation Commission for their discus-
sion the attached list of Capital Improvement Projects for 1986. The Park and
Recreation Commission discussed each of the projects and recommends their approv-al.
It is requested that the City Council approve the projects and provide $75,000
from P.A.C. Funds for carrying out the proposed projects.
3
MEMORANDUM
To: Park.and Recreation Commission
From: Robert D. Odegard, Director of Parks & Recreation
Subj: Capital Improvement Projects
Date: April 21, 1986
1)Curb Goodrich Drive and #1 Parking Lot
2,000' @ $2.50 5,000
2)Curb Main Parking Lot at Edgerton on 3 Sides
400' @ $2.50 1,000
3)Pave Entrance & Parking Area, Curb Parking Area
at Heritage Center 6,000
4)Curb Lower Afton Heights Parking Lot
900' @ $2.50 2,250
5)Sherwood Excavation 5,000
6)Maplewood Heights Parking Lot on Beam (140'x40')
622 Sq. Yds.3,500
7)Ballfield Improvement
Flicek, Harvest 6,000
8)Geranium Excavation 10,000
9)Fill Cracks & Resurface Tennis Courts 5,500Afton (2 Courts & Basketball - $3,100)
Four Seasons (2 Courts - $2,400)
1O)Hazelwood Soccer Development 30,000
TOTAL $74,250
MEMORANDUM
To: City Manager Donald Lais
From: Chief of Police Kenneth V. Collinsia-c__,
Subject: FBI National Academy.
April 24, 1986
Action by Council:
Endorsed_ _
Modifie
Rejecte
Date —
As -I have previously discussed with you and the City Council, I have
been selected to attend the FBI National Academy from June 29 through
September 12.
I am requesting to make provisional appointments to handle police depart—
ment duties during my absence.
The provisional appointments would be for the following positions:
1. Acting Chief.
2. Two acting Captains.
These provisional appointments would be in effect for a period not to
exceed 90 days and would be made in accordance with Section 22 of the
Maplewood Civil Service Rules and Regulations. I would further recommend
that the individuals filling these positions be compensated accordingly.
I submit this for your review and approval.
KVC:js