HomeMy WebLinkAbout1986 01-27 City Council Packet-AMENDED
AGENDA
Maplewood Cit Council
7:00 PX , Monda Januar 27, 1986
Municipal Administration Buildin
Meetin 86-02
(A) CALL TO ORDER
(B) ROLL CALL
(C) APPROVAL OF MINUTES
1" Minutes 85-28 (December 12, 1985)
(D) APPROVAL OF AGENDA
(E) CONSENT AGENDA
1.
Accounts Pa
240
Acceptance cif :Donatio'ns,
3,
1985 Bud Chan - Grant for.Compostin
4*
Renewal of Interceptor A
5*
1.985'Bud Chan - Internal Rental Char
6.
1986 Bud Chan - Wa Increases
70
1986 Bud Chan - Federal :`.Revenue Sharin
8,
Maple. -Rid Mall. Sanitar Sewer Relocation
91
Twin .Oaks. Addition Utilities Acceptance
(F) PUBLIC
HEARINGS
11
7:00 - P.U.D. Revision Harmon School Site
.20
7:10 - Code Amendment, BC (M) District 2nd Readin 4 Votes
3,
7:20 - Rezonin and Variance, 2305 Stillwater Rd. (Sarrack)
4 Votes
4.
70-30 - Sunda Li License Ordinance
I
(G) AWARD OF BIDS
10 S Cars
(H) UNFINISHED BUSINESS
10 Mana Contract
2, Ordinance Amendin P.A.C. Char (2nd Readi'n
(I) NEW BUSINESS
1. Resi and Appointment - HRA/HRC
20 North Beaver Lake Storm Sewer - .Rehearin of Public Hearin
3. Emplo Contracts
4, MWCC Rate Increase
VISITOR PRESENTATIONS
(K) COUNCIL PRESENTATIONS
1.
2.
3.
4.
5.
6
).
8.
9.
10.
(l) ADMINISTRATIVE FRESENTATIONS
01) ADJOURNMENT
V
MINUTES OF MAPLEWOOD CITY COUNCIL
5:00 P.M., Thursday, December 12 , 1985
Council Chambers, Municipal, Building
Meeting No. 85-28
A. CALL TO ORDER
A special meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 5:00 P.M. by Mayor Greavu.
B. ROLE, CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W Bastian, Councilmember Present
MaryLee Maida, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. UNFINISHED BUSI
1. City Manager's Contract
a. Council reviewed the contract that was presented.
b. Councilmember Anderson stated that according to the personnel policy pre--
viously adopted by the Council, a physical is required for all new employees.
c. Councilmember Andersen moved that the Manager -elect be required to have a
physical
Seconded by Councilmember Bastian. Ayes all.
d. Council reviewed the proposed contract as follows:
Article I - Duties
Consensus -- cannot be City Attorney and Manager.
Article II -- Term
Consensus to follow Article III, Section 2.41 of City Code and Chapter
412.641 M.S.A. and add - terminated for just cause or disability.
Article III- Salary
Consensus -- increase same as Department Heads,
Article IV - Termination
Changes in Article I will affect Article IV.
12/12
(4
Article V -.Working Hours
Consensus - Non -City business must be approved by Council.
Article VI - Automobile
Consensus - $2.25.00 to 250.00 per month negotiate
Article VII Sick Leave
Anderson
10
days
Wasiluk
15
days
Gre avu
20
days
Mai da
15
days
Bastian
10
days
Negotiate .
Article VIII - Vacation
Anderson
15
days
Grea
25
days
Mai da
20
days
Wasiluk
15
days
Bastian
15
days
Consensus - 15 days
Article IX - Dues and Subscriptions
Consensus - Review each year and operate within budget.
Article X - Professional Development
Consensus - Delete.
Article XI - Miscellaneous Expense
Consensus Delete
Article XII - Civic Club Membership
Consensus Delete
Article XIII - Disability, Health and Life Insurance
Consensus - Delete
Article XIV - Administrative' Assistant
Consensus - Delete
Article XV - Pension Benefits
Anderson Delete
Gre avu Remain
- 2 -- 12/12
Maida Remain
Wasiluk Negotiate
Bastian Delete
Consensus - Negotiate up to $5000.00
e After review of the presented contract, Counci
lmerr�ber Anderson moved that
Councilmember Bastian nego document,
a contract with with Mara Manager-El
that outside counsel review the do g ect Don Lais and
Seconded by Councilmember Maida.
Ayes -� '
y Councilmemhers Anderson,
Maida and Was iluk .
Nay - Mayor Greavu
Councilmember Bastian abstained.
D . ADJOURNMENT
7:15 F
City Clerk
3 - 12/12
Action by Coup_c _ ".
WmnPANniim
Endorsed---- ,
JModifi e
ejected
To: Don Lais, City Manager
From: Robert D. Odegard, Director of Parks & Recreatio
Subj: Acceptance of Donations
Date: January 10, 1986
The Maplewood Nature Center has received a $100 donation from Jon & Metta
Belisle of 2594 Brookview Drive and a $30 donation from Doris Andrea of
2706 Brookview Drive for future taxidermy work.
It i,s requested that the City Council accept the donations and place them
in account 01- 4480 -64.
Thank you letters have been sent.
MEMORANDUM
TO:
FROM:
RE:
DATE:
Action by Ceu ci,
End.orSe .��.__
Modifi ed,- -__
Rejected......--.
Date
City Manager
Finance Director f
L
1985 Budget Change - Grant for Composting
January n9 Site
y 16 1986
Early in 1985 the Council approved an agreement with the Metropolitan
Council for reimbursement of City costs for a composting site. A
budget change was not approved at the time because the costs were
unknown. This program has now been completed and it is recommended
that the Council approve two General Fund budget changes: a $2,935
increase in budgeted revenues and a $2,935 increase in budgeted
expenditures for the composting site.
r
DFF:Inb
MEMORANDUM
Action by Coun
0
Endorsed-....
Modified,..
Re
TO: C i:t .Manager Date
FROM: Finance Director ee V_4�0
RE: Renewal of Intercepter Maintenance Agreement for 1986
DATE: Januar 16, 1986
The attached.correspondence-from the Metropolitan Waste Control C0Mmissi_on_
re renewal of the-above a Thi-s - i s- a --r outl7ne annual item and
is recommended for approval b the Council,
DFF: I nb
Januar 2, 1986
Mr, Dan Faust
Finance Director
C it y 'ty of Maplewood
1380 Frost Avenue
Maplewood, MN 55109
SUBJECT: INTERCEPTOR MAINTENANCE AGREEMENT FOR 1986
Dear Mr. Faust:
We wish to renew for another y ear Interceptor Maintenance Agreement
Number 129 under the same general terms and conditions contained in
the Agreement now in force between the City of Maplewood and the
Metropolitan Waste Control Commission with the exception of Section
6,w02 Cost Estimates Monthl Payments,, We would like to amend this
section to read:
"6.02. Cost Estimates Month Pa 11 The par-
ties estimate that the total amount of costs which the
Commission will be re to pa to the Municipalit
for performance of this A in 1986 will be
$15,000.00. The Commission a to pav to the
Municipalit on or before the last da of ea month in
1986, the sum of $1,250.00 as an advance pa of such
costs. On or before April 1. 1987, the Municipalit will
submit to the Commission a detailed statement of the
actual costs incurred b the Municipalit which the
Commission is re to pa in accordance with Section
6.01, and will remit to the Commission an amount paid to
the Municipalit which is in excess of such actual costs.
If the total of the monthl advances previousl paid b
the Commission is less than the actual amount of such
costs, the Commission shall pa to the Municipalit on or
before Ma 1,, 1987, an amount e to the difference
between the actual costs and the monthl advances- pre-
viously paid. The Municipalit shall keep detailed
records supportin all costs of the t specified in
Section 6e01 which it expects the Commission to pa and
shall make the same available to the Commission on
re
350 Metro S Buildin Saint Paul, Minnesota 55101 612-222-8423
Mr. Dan Faust
January 2, 1986
Page Two
The renewal Agreement is enclosed in triplicate for endorsement. We
have signed the enclosed statement as our intention of renewin g the
Agreement and ask that you also sign and return to us two (2) of the
executed copies and retain one (1) for your records. Should you have
any questions or suggested changes to the basic Agreement, please feel
free to contact us,
Very truly yours,
r
LOUIS J. BREIM URST
Chief Administrator
LJB:LRB :pp
Enclosure
cc: LaRae Bohn, Accounting Supervisor
John Almo, Director of Operations
Rick Arbour, Interceptor Manager
STATEMENT OF AGREEMENT RENEWAL
INTERCEPTOR MAINTENANCE AGREEMENT NO, 129
The Metropolitan Waste Control Commission and the City of
Maplewood agree to renew the Interceptor Maintenance Agreement No..
129, which is currently in force between these arties, The terms
P of
the Agreement for the renewal period shall be the same as those con-
tained in the Agreement, which was executed for the January 1, 1985
through December 31, 1985 period with the exception. of Section 6.02:
" 6.02. Cost Estimates Monthly Payments. The par -
ties estimate that th to otal amount of ^ co is which the
Commission Will be required to pay to the Municipality
p y
for performance of this Agreement in . 1986 will be
$15,000.00. The Commission agrees to a to the
Municipality pay
u cipality on or before the last day of each month in
1986, the sum of $1,250.00 as an advance payment of such
costs: On or before April 1, 1987, the Municipality will
submit to the Commission a detailed statement of the
actual costs incurred by the Municipality which the
Commission is required to pay in accordance with Section
6. and will remit to the Commission any amount paid to
the Municipality which is in excess of such actual costs.
If the total of the monthly advances previously paid by
the Commission is less than the actual amount of such
costs, the Commission shall pay to the Municipality on or
before May 1, 1987, an amount equal to the difference
between the actual costs and the monthly advances pre-
viously paid. The Municipality shall keep detailed
records supporting all costs of the types specified in
Section 6.01, which it expects the Commission to pay, and
shall make the same available to the Commission on
request.
The renewal period for Interceptor Maintenance Agreement No.
129 shall be from January 1, 1986 through December 31, 1986. That
both parties agree to the renewal period and terms is evidenced by the
signatures affixed to this statement:
FOR THE CITY OF MAPLEWOOD METROPOLITAN WASTE CONTROL COMMISSION
(TITLE)
(TITLE)
Dated
Lou
sgel
Dated
Peter E. Meintsma, n
Acti by Counc
MEMORANDUM End®
rsed
Modified
Rei ected,
TO: City Manager Date
FROM: Finance Director
RE: 1985 Budget Change - Internal Rental
DATE: Charges
January 16, 1986
PROPOSAL
It is proposed that a $13,480 bud get transfer from the General Fund
Contingency Account be approved to finance the 1985
V.E.M. Fund rental
ch
EAUnmINn
ZE — 5 0--
The Vehicle and Equipment Mai: htenance (V..E.M.) Fund •. . ty veh� cl es and ma accounts. for the. o eratzn
expenses of all C� 'or p � p g
J p ces of equipment except for public
safety vehicles. These operating expenses are used as a basis t
rental rates that are char o establish
charged to the departments using the vehicles. During
the year, each department is allocated internal g
rental charges based on the
amount of miles driven for each vehicle.
In 1985, General Fund actual. internal rental _char es were
budgeted amount due 9 greater than the
bud
g u to revisions in the rental rates -and higher usage than
anticipated. Therefore, the following g
budget transfers are needed:
These are routine year -end budget transfers which should be approved as
Department Heads do not have any control over the rental rates charged for
g
the vehicles and equipment that they use.
RECOMMENDATION
It is recommended that the Council approve the above listed transfers to
finance the 1985 V.E.M. Fund rental charges.
DFF : l n b
Transfer From (To)
51
Division
Public Works Administration
Contin enc Account
300
52
Street Maintenance
159080
53
Engineering
1,870
54
Public Works Building Maintenance
120
55
Drainage Maintenance
( 1
61
Parks & Recreation Administration
( 800)
62
Park Maintenance
15,080
63
Recreation Programs
( 2,190)
64
Nature Center.
( 1
71
Community Development Administration
220
72
Planning
220
73
Building Inspections
570
74
Health Inspections
440
Net Amount From Contingency
$ 13
These are routine year -end budget transfers which should be approved as
Department Heads do not have any control over the rental rates charged for
g
the vehicles and equipment that they use.
RECOMMENDATION
It is recommended that the Council approve the above listed transfers to
finance the 1985 V.E.M. Fund rental charges.
DFF : l n b
MEMORANDUM
Endorse
Modifie d,----
TO • City Manager Rej ect
FROM: Fi. na nce Director Date
RE: 1986 Budget Changes for
g Wage Increases
DATE: January 16, 1986
1986 Budget. changes are needed to finance •
the 1986 wage increases the
Council approved late in 1985. These budget e
chap s involve
enc accou g transfers
from the contingency _
g y is to department accounts within
the Ci operating funds and adjustments to •
et. The � the Payroll Benefit Fund
budget. Contingency Account transfers are as follows:
It is recommended the Council. ap prove the appropriate
es as pp pp prate 1986 Budget
•g Officers, to finance the wage increases approved roved for the
Police Of f � Ser ea n pP
g ts, Non-Union and Supervisory Unit bargaining
groups.
DFF:1nb
Council
--
- Contiq _ qency
Accounts
Bargaining
Grou
p
Approval
Date
General
Hydrant
y t
Sewer U.E.M,
_
Fund
Fund
Fund Fund
Pol" c6 Officers
9 -23 -85
5
$ 6,340
Sergeants
9-23 -85
14
Non -Union
10 -28 -85
18
Supervisory Unit
12 -23 -85
11,400
$ 300
$2,280 $300
It is recommended the Council. ap prove the appropriate
es as pp pp prate 1986 Budget
•g Officers, to finance the wage increases approved roved for the
Police Of f � Ser ea n pP
g ts, Non-Union and Supervisory Unit bargaining
groups.
DFF:1nb
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: 1986 Budget Change - Federal
DATE: January 16, 1986
Action by CeUll0.2
Y
Endorsed
edifie
Re
Revenue Sharing
Federal Revenue Sharing will be cut in 9
86 by 4.3/ because of the
$ 11 Jbillion 1 federal budget cuts required red by the Gramm-Rudman-Hollins
budget balancing g l aw. The impact of this g
The 1986 p on Maplewood w ill l b� $6,700.
Budget provides that Federal Revenue Sharing
transferred from the Re monies be
Revenue Sharing Fund to the General Fund and be
used to finance the Fire Department contracts.
To offset this decrease in revenue, it is recommended
c mmended that the General
Fund Contingency
Account be decreased by the same amount. Also . •
budgeted r Sharing-Fund , �t �s
recommended that the bud 9 revenue �n the Revenue be
decreased and the budgeted transfers from this fund to
� 6 the General Fund
be decreased b
y $ ,700.
DFF:1 nb
Action by Councl
Mod ifi ed�
MEMORANDUM Rejeoted�,„
Dat e
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: Maple Ridge Mall
Sanitary Sewer Relocation
City Project 85 -23
DATE: January 16, 1986
The relocation of the sanitary sewer for the above -named ro'ect h
P � as
been completed and tested. The developer, Weis Builders, Inc, has
requested that the City of Maplewood assume ownership and maintenance
respons i b i 1 i t i es . for this u t i l i t y . All conditions of the developer's
agreement have been satisfactorily completed.
It is recommended that the city council adopt the attached
P resolution
accepting the utility as a part of the distribution system.
jC
RESOLUTION
ACCEPTING UTILITIES FROM DEVELOPER
WHEREAS, the Cit Council of Maplewood, Minnesota has heretofore
entered into a contract for public improvements for cit Project 85-23
described as:
Maple Rid Mall sanitar sewer relocation, and
WHEREAS, said project has been certified as completed,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the project is completed and the utilities are hereb
accepted as part of the distribution systems,
a
f
koti on by Council
Enc.orsed
odJfie
ejeote
MEMORANDUM.
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: Twin Oaks Addition Utilities. Acceptance
City Project 84 -9
DATE: January 16, 1986
The utilities and street for the above -named project have been
completed and tested. The developer, Mr. Thomas Coil, has requested
that the City of Maplewood assume ownership and maintenance
responsibilities for the street, storm sewer, sanitary and water
main. All conditions of the developer's agreement have been
satisfactorily completed.
It is recommended that the city council adopt the attached resolution
accepting the utilities and street as a part of' the street and
distribution systems.
j c
RESOLUTION
ACCEPTING UTILITIES FROM DEVELOPER
WHEREAS, the City Council of Maplewood, Minnesota has heretofore
entered into a contract for public improvements for city Project 84-9
described as:
Twin Oaks Addition street and utilities, and
WHEREAS, said project has been certified as completed,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the project is completed and the utilities are hereby
accepted as part of the distribution systems.
Aa ,o , Counc�,l:j
T0:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
MEMORANDUM Modlfied,�..
Rei ecte d
City Manager Dae
Director of Community Development
PUD Revision
White Bear Avenue and County Road C
Smith Investment Properties
Harmony School Site Redevelopment
January 2, 1986
SUMMARY
F-
Request
Revision of the conditional use permit for the Harmon School site PUD
UD
to permit 23 fewer open parking spaces than already approved by the
.city.
( r% mm o r% 4- c--
The developers would have to move fourteen arkin spaces to the green
P g p g
area in the southeast corner of the site to accommodate the 26 es ara
g g
required by the city. This green space was negotiated with the
residents in the original PUD, with only eight parkin g spaces aces for the
64 - unit apartment building. No additional parking was to be allowed
unless a problem developed in the future.
The 14 spaces in the green area and the nine spaces on County Roa C
.are unnecessary and undesirable for senior use. The median percentage
of parking spaces to number of units in suburban cities was 47% in
1979, (See enclosed survey on page 14.) The Harmony School project,
as recommended by staff , _ would have 56 spaces for 52 units or a 108%
ratio -- considerably more than e
avera . A 1985 city survey of
local projects confirms Y Y three
p sects further confirms this finding:
Project # of Un i # of Parking Spaces # of Spaces Used o
Concordia Arms 124 100 50
81
Archer Heights 69 42 (21 originally) 30 61
.Franklyn Park 117 54 44 46
The manager at Concordia Arms stated that 25 spaces are needed for
visitors. The manager at Archer Heights stated that. 15 spaces are
needed for visitors.
The fourteen spaces on the open space and the nine spaces on County
Road C are over. 240 feet from the entrance, which is a long walk for
seniors. Seniors using the fourteen spaces would have to
P crass the
main drive, making this a hazardous location. The nine spaces on
County Road C are only five feet from the lot 1 ine . The design review
board normally requires fifteen feet . These spaces should be omitted
and reserved for future parking if needed or the whole parkin lot
should be moved ten feet north,, g
Recommendation
Adoption of the resolution on page 15 amending the conditional use
permit for the Harmony School site planned unit development, to snake
p ,
the following changes (additions underlined and deletions crossed
out)
Variance 1-- "allow X9- parking spaces for the 52 -unit seniors'
residence #, rather than the 104 required by code."
Condition 6: "the Q,i.t nine parking spaces " l ocated
J_ %A r-e west of
the easterly drive shall be ee deleted."
Condition 9: "adherence to the site plan 1: 43 Qg=I:Q]QOr
IQ
date stamped December 17, 1985, except as required in these
conditions, unless a change is approved by the community desi g n
board. �
The following three findings are added to those reviousl ma
p y de.
70 The number of spaces proposed still exceed the typical number of
spaces per unit needed for a senior's residence.
80* The 14 spaces proposed in the given area are not desirable. for
senior parking, because of the distance to the entrance (255 feet ) and
the hazard of crossing the main driveway,
9 The nine spaces on County Road C are within the fifteen-foot
setback normally required by the city.
( Refer to the resolution for a complete set of conditions a
f indings. )
p and
2
2. The requirement to provide enclosed arkin spaces was waived,
P g P ved .
Approval was subject to conditions including the following: "If the
city council determines in the future that there is inadequate
park.ing, an additional row of parking may be required b council along
g
the south edge of the parking lot. In order to assure that adequate.
funds are available for expanding the parking lot, a cash deposit or
letter. of credit shall be submitted to the director of community
development, The amount shall be determined by the city engineer's
estimated construction cost of the parkin g expansion."
ansion."
P
If there is adequate parking demonstrated one ear after occupancy,
Y P Y•
the cash deposit or letter of credit shall be returned to the
applicant. The building shall be moved ten feet to the south to
allow
space for future parking.
Approval was granted on the basis of findings that included:
l . The HUD representative for this project has stated that garages or
increased floor areas cannot be included in ro'ect financing,
P J ing.
20 The enclosed survey by Weber Investment Corporation shows that at the
proposed number of parking spaces are more than provided in other
elderly projects in the Metropolitan area.
3. The city ordinances have not considered the unique nature of
parking and floor area requirements for elderly housing .
4- 11 -83:
Council conditionally approved two arkin variances as art
P g p of a PUD
for. the Hazel Ridge seniors residence ( 2696 Hazelwood Avenue) :
10 Code required 150 parking spaces - -75 were P ermitted,
20 Code required 75 enclosed parkin spaces--55 were ermit
g P p ted .
Approval was subject to conditions that included: "if council
determines there is inadequate on -site parking for the residence
within one year of 95 0 occupancy, additional '
P Y, parking spaces may be
required." .
Approval was granted on the basis of findings that included:
1. The zoning code does not consider the unique nature of arkin
P g
space for senior. housing, as such strict enforcement of the code would
constitute an undue hardship.
.2. The variances are required for the reasonable and P ractical
development of the proposed seniors residence and are not based solely
on f i nanc i. a 1 concerns,
3. The parking variance is less than that approved for Concordia Arms
(50% versus 59%). No parking problem has occurred at Concordia Arms,
4
BACKGROUND
.Site Description
Acreage: Phase I Residential 3.0
Commercial 1.5
Phase II 4oO
8.5
Existing land use: the former Harmony School structure, two softball
diamonds and a basketball court in the northeast portion of the site
that are used by North St. Paul and Maplewood for recreation programs.
Past Action (this site)
11 -6 -85:
Council conditionally approved this PUD along with.the following
parking variances:
1. Seventy -nine parking spaces shall be provided for the 52 -unit
senior's housing, rather than the 104 required by code.
20 Twenty -six enclosed parking spaces shall be rovided rather than
52 required by code,
P
.
Other Seniors Residence - Proposals
Early 1970
Council approved two parking -space variances for the 69- unit Archer
Heights seniors residence (1816 Beebe Road) Code required 138 arkin
P g
,spaces, 21 spaces were permitted. Council also waived the requirement
to provide enclosed parking spaces.
In a. survey of Archer Heights residents that was conducted in M
ay '
1976, the HRA concluded
that: the types of garage and parking
variances given for this project should not be allowed again. While
.the elderly might not need one garage and one parking place for each
unit, they should include some garages and adequate arkin s
P g aces P
within a reasonable distance of the building. Adequate parkin g is
defined as ample, not only for the needs of the tenants, but also for
visitors."
Council conditionally approved the followin g parking P arkin variances as art
of the PUD for the. Concord lan Arms seniors residence (2030 Lydia
Avenue) :
1. Code required 250 parking spaces - -100 spaces were ermi
P p tied.
3
40 If a problem was to occur, adequate room exists on '
q the site to
provide additional on -site parking.
g
50 The variances will not constitute a threat of a substantive.
nature
to the inhabitants or adjacent property owners.
Planning
1. Land use plan designation: LSC, limited service commercial, rcial, RH,
residential high density and RM, residential medium density.
2.. Zoning: F, farm residence and approved as a P lanned unit
development.
3. Code Requirements:
a. Section 36 -442 (b) requires ten findings for the approval g pp val of
a conditional use permit. (Refer to the resolution on page 14.
g )
b. Section 36 -438 (b) states that it is the intention
l ann �� e of the
planned unit development to provide a means to allow flexibility
r
by substantial variances from the
provisions of this chapter,
(zoning) including uses, setbacks, height and other regulations
Variances may be granted for planned unit developments ' that:
provided
"(1) Certain regulations contained in this chapter do not
realistically apply to P
Y pp y the proposed development because of
the unique nature of the proposed development,
" (2) They would be consistent with •
the purpose of this
s
chapter.
11 (3) The planned unit development would d produce a develop-
ment of equal or superior quality to that which would result
from strict adherence to the provisions of this chapter
(zoning).
" (4) The variances would not constitute a threat of a
substantive nature to the property values, safety ealth or
general welfare of the o y►
owners or occupants of adjacent or
nearby land, nor be detrimental to the health, safety,
morals the people or general welfare of
.
" (5) The variances are required for reasonable nable and
Practicable physical development and are not required sole ly
on the basis of financial considerations."
q
c. Section 36 -438 (c) states that -the development p shall conform
to the plan as filed with the city. An substantive variations
from the plan shall require recommendation b the planning
royal y P g
commission and approval by the city council after a public
hearing.
5
Procedure
1. Planning commission recommendation
.20 Community design review board site plan review
30 Council decision following public hearing
mb
Attachments
1. Location Map
2 . [ Property Line /Zoning Map
3. Proposed Site Plan
4. Letter: Stout
5. Parking Survey
60 Resolution
. 7 . Site Plan ( separate attachment)
1
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LOCATION MAP
Attachment One
7
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2 5 S i t 45 8 i U SA
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9
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(5� (4) •
2 �.�•
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i v
splewood Covenant A • 164 —Un 1 t ♦
lurch
40 . 1 ' M ul ti pl e Dwe l 1 i ng '' f:�a.►..
Z o tS . 57 ac .
r '4 a� . o z A
6) t 7
.43 4 PHASE II
Q
E r�
52 —U n i t
M ultiple Dwel l ing -- Seniors , •..
..:
F Superette
Y •:• : :•
,f • 3 ti PHASE I
(fit • •ti: 'f -:��� ,
Former Harmony School bui 1 di n
t. • •. 20 Iyyti/tri •% i :' • : i:•Ll�:'•.�••.':.•1•f•.••i 200
• '• . `
Lis
2.633,12
•
116, 500+ square feet of office/retail
PROPERTY LINE /ZONING MAP
8 Attachment two
-J
4
N
341
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h
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Z I _� 8• 4 MOO Lf�S .--aG GAR
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apt
'� ,� .. jK$• ;: {� s� Ti (mil. L N TN I l►•R ��
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fi r--+- -r ..r— - —�•
SITE PLAN
Proposed Garages
9 Attachment 3
4
N
V ; , ; • ' Gary E. Stout, President
Public- Private Ventures, Inc.
6700 Limerick Lane
Ed Minn. 55435
1
1
(612j .941 -4999
Mr. Randy Johnson
October 21, 1985
Associate Planner
f ,
City of Maplewood
Maplewood, MN 55109 .
Dear Mr. Johnson
This .confirms our conversation r �.
today r the subject of parking at the old Harm School
site. I recently .f f . •- r.
' had � •
y the opportunity to review the parking statistics of a 1 development f
' • � that s oP firm , , •
specializes in senior housing (IDM Corp.) in automobile- oriented sou S
turn 0811Pornia
.Y Their experience is that the parking ratios required are about 1 M
eq der per unit at opening, which ; ,.,�• .
decremm to .5 and then eventually 3 cis per unit when the ro ec "
p j t matures . I the average .. ,
unit at project maturity generally only a widow remains in r 1
`, , - i , t '• + . w! �W and SW t✓endS not to &Ive.
The experience of local units s (with
uch as Croixdale 41 units and parkin demand of 20 to 25 i `. y
cars and Su (With 9
Sutton Place 20 units and parking demand ,for 8 to 1 , car'5)...,Und, to bear out. y
those statistics. }}
` 1 ,4s t : t v 11 ;i t ._ f;• 1. � Ll. 1 ZY
. �4. . ' w• ' •'. , '•rte '!
t
t
seems to me than the parking r uest on reasons:
eq the site is rather conservative, for a number of
1. The 64 unitadult -onl building y d ng is providing parking at the rate of 2 spaces r 1 unit
p PB '
which is a conventional family -unit rate. Therefore, some surp lus arks
on this portion of the site,,
p parking should be available
2. The 62 commercial spaces are available ble during on Christmas, New Years and other Holi
when one m ight expect family visits may place a demand on p arking. This p g h s park i ng would be
in preference to on - street park i n . (My ex ience i 9 .per s that many alder adults living in a
conventional complex also tend to be gore on vacation or vi siting their children on these Holidap
and their spaces would probably also be available: * A
.:.• 3. The parkin ratio p on -
9 p p the senior adult only building is just over 1.5 to 1 which
conservative in i is
tself. In addition, the developer has been told that the Ci would require
conventional perking requirements if the builds were ever
, n9 used for another purpose.
4. The City has the ability to require the devel
per to prov fide more parking in the event that
experience dictates the reed.
( t t { ;. 1 / . '9 p � .1 Y ti , 1+. f , + f r . •.
. _Therefore, it appears that the City as
ty unique safeguards on the perking requirements in this
project. .
Please contact me if any further information is req uired.
Sincerely yo s ;
Wry E. Stout
C3Sltn Attachment 4
.. 10
1 •
' PARKING,SURVEY--ELDERLY HOUSING
Done in 1979 by Franklyn Park EXHIBIT
Associates & Weber's Investment Corp.'
DENSITY AND PARKING ANALYSIS
SENIOR CITIZENS' HOUSING
11 Attachment 5
TWIN CITIES SUBURBS
I*''
MINNESOTA' HOUSING FINANCE AGENCY
DEVELOPMENTS
Units
Percentage
Per Acre
Parking
Stories
1.
Richf field Seniors
East 78th St. & Chicago Ave. So.
Richf field, Mn.
2.61 acres
150.units
60 spaces, surf ace
57
40%
7
2.
Robbins Landing
39th Avenue No. & W.. Broadway
Robb insdale Mn.
1.26 acres
110 units
52 spaces, surface
87
47%
7
30
Northeast Seniors Housing
39th Ave. N.E. & Stinson
_Columbia Heights Mn.
2.91 acres
85 units
30 spaces, surface
29.
35%
3
4.
Bridge Square Apartments
River Avenue and Monroe Street
. Minnesota
1.19 acres
101 units
30 spaces, surface
85
30%
9
5.
Franklyn Park Apartments
is t S t. N. E. & S eppala Blvd.
No. St. Paul Mn.
3.77 acres
117 units
54 spaces, surface
31
46%
4
60
Roseville Seniors Housing
1045 West Larpenteur
Roseville Mn.
4.56 acres
127 units
63 spaces, surface
28
50%
4
11 Attachment 5
70 Bloomington Elderly Housing
8 2nd S t, & Knox Ave. S o .
Bloomington Mn.
4::69 acres
212 units
134 spaces, surface
80 Brooklyn Park Elderly
74th & Zane Ave. No
Brooklyn P� ark Mn,
1.58 acres
110 units
46 spaces, surface
9. Boardwalk
Central Ave. & Wayzata Blvd,
Wayzata Mn.
77 units
1 .789 acres
38 spaces, surface
10. Dover Hill
2500 Rhode Island Ave. No.
Golden Valley Mn e
234 total units of which 122 are Elderl
Total 14.8 acres (including 3 acres
on lake)
Elderly portion less than 1/3 of site -
less than 5 acres
74 spaces, surface & garage,
for Elderly
*Parking utilization less than
50% of spaces available
lie Fridley Apartments
Mississippi & 7th St. NE
Fridley Mn.
9.8 acres - Elderly portion less than
1/3 of site - less than 3.3 acres
49 spaces, surf ace, for Elderly
12. Coventry
2800:North Snelling Ave.
: Roseville , Mn.
195: total units of which 103 are Elderly
5 stories
8 acres - Elderly portion less than
1/3 of site - less than 3 acres
49 spaces, surface for elderly
12
Units
Per Acre
Percentage
Parking
45 63%
70
43
42%
49%
24
31
34
61%*
48 %-
48%
15
7
4
7
5
5
DEVELOPMENT
OF CARS TO
N0. OF UNITS
NO OF CARS
NO OF UNITS
METROPOLITAN
Dover Hill
122
64
52
Labor Retreat
77
19
925
Robbins Landing
110
49
.44
.Winslow
121
25
.21
4
157
.3651
NORTHERN MINNESOTA
Blackduck
30
20
.666
Alice Nettell
156
42
9 27
Otterkill Gardens
30
20
9666
Virginia Rotary
31
20
.64
247
102
.41
CENTRAL MINNESOTA
'
Glenview
48
23
.48
Park View Terrace
121
40
.33
Russell Arms
59
20
.34
Riverside
21
9
*428
249
92
.37
SOUTH MINNESOTA
Three Links
80
35
.44
Channel View
50
15
.30
Centennial Apts,
54
26
.48
Centennial Plaza
40
16
.40
224
92
*41
Total No. of Subsidized Units
. . 1
Total No, of Cars owned by the
Residents
443
of Total No. of Cars to _ Total No. of Units.
13
II. FEDERALLY FINANCED & ASSISTED DEVELOPKENTS';
Units Percentage
Per Acre Parking Stories
13. Hopkins Village Apartments
9 Seventy Ave. So.
Hopkins Mn.
166 total units - 907*+ are Elderly
11 stories
1.65 acres
166 spaces, surface 101 °
100/ 11
*Less than 25% of Elderly tenants
have cars.
140 Hamilton House
2400 Nevada Avenue So.
St. Louis Park Mn.
110 units
2.5 acres
29 spaces, surf ace
*90% of parking spaces utilized
parking suf f is ien t
150 Yorktown Continental Apartments
7151 York Ave. So.
Edina, Mn.
264 units
Approximately 6 acres
120 spaces, 112 surface & 8 garages
*Approximately 80% of parking
spaces utilized.
Average
Median
14
44 26/*
approx.
44 45%*
49%
47 %f
4
12
Pursuant to due call and notice thereof a regular meeting ng of the
city council of the City of Maplewood Minnesota
was duly called and
held in the-council chambers in said city y on the day of
1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, Smith Investment Properties initiated a conditional use
permit - for the Harmony School site lanned unit development opment of older
adult housing and commercial uses, including parkin g space ace variances
at the following - described property:
Beginning at the intersection of White Bear
Avenue and the south
line of the SW 1/4; thence northerly on said centerline 420.55 feet
thence east parallel with said south line 311 feet; thence northerly
parallel with said. centerline 140 feet, thence due north
107.07 feet ,
.thence east 391.55 feet to a point 658.95 feet north from said south
line, thence to. said south . line at a point 200 feet west of southwest
1/4 corner; thence west to beginning, subject to roads in Section
2,
Township. 29, Range 22.
This property is also known as the former •
Maplewood;
Harmony School. site,
WHEREAS, the procedural history f this condition '
as follows:
Y al use permit is
1. This conditional use permit was initiated b Smith
Investment Properties, pursuant Y
P , p uant to the Maplewood Code of Ordinances,
24, This conditional use ermit was approved P PP by the Maplewood
City Council on November 6, 19850
3. The.Maplewood City Council held a ublic hearing
. P g on
. 1986 to consider an amendment to this conditional use permit*
Notice thereof was published and mailed ursuant
p to law. All persons
present at said hearing were given an opportunity to
PP y be heard and
.present written statements. The council also considered reports and
y and planning commission
recommendations of the city staff P
NOW, THEREFORE, BE IT RESOLVED BY THE MA PLEWOOD CITY COUNCIL that
the condi Y tional use permit be amended for the Harmon School site
planned unit development, including the followin g variances:
1. Allow 56 parking spaces for the 52 -unit seniors' residence,
.rather than the 104 required by code.
15
2. Allow 26 enclosed parking spaces rather than the 52 enclosed
spaces required by the code.
Approval of the conditional use permit and variances is subject to:
1 If council de term i nes that there is insufficient on -site
parking for the 52 seniors' residence, within one year of 95%
occupancy, additional parking may be required
20 Maplewood and North St. Paul shall have continued use of the
athletic facilities in the northeast portion of the site until that
part of the site develops provided the use of these facilities does
not i nter f ere with the applicant's use of the property.
3. The 52 -unit seniors' residence shall not be converted to
nonse housing without revision of the planned unit development,
For purposes of this permit, seniors' housing is defined as a
residence occupied by persons in their retirement years with a
significant number of one- person households.
4. The auditorium attached to the 52 -unit seniors' residence.
. sha,l l � only be used by the residents of that building, Public assembly
Y
unrelated to senior use would be prohibited without a revision of this
permit.
5. The commercial portion of the development shall be limited to
the uses allowed in the BC (M), business commercial (modified) zonin
district.
6. The nine parking spaces located west of the easterly drive
shall be deleted.
70 The proposed 575 square -foot units in the 52 -unit residence
(October 8, 1985 plans) shall be increased in area to at least 580
square feet of habitable .floor area.
8. Move the 64 -unit residence to the west to comply with the
required minimum setback of 50 feet.
9. Adherence to the site plan date - stamped December 17, 1985.
except as required in these conditions, unless a change is approved by
the community design review board.
Approval of the planned unit development is recommended on the
basis of the following .findings of fact:
1. The use is in conformity with the city's comp rehensive 1
Y p plan
and with the purpose and standards of this chapter.
20 The establishment, or maintenance of the use would not be
detrimental to the public health, safety or general welfare.
3. The use would be located, designed, maintained and operated
to be..compatible with the character of that zoning district.
16
4: The use would not depreciate property values.
5. The use , would not be hazardous, detrimental or disturbin g to
resent and -- - - -- - - - -- - -- - - - --
p potential t e n t i a l s u r r-o u n-d - - n - g - - - -- 1 a nd -- uss e s - dire - t o - the- noise g l a r e,
smoke, dust, odor, fumes, water pollution, water run-off, vibration,
general unsightliness, electrical interference or other nuisances.
6. The use would generate only minimal vehicular traffic on
local streets and shall not create traffic congestion, unsafe access
or .parking needs that will cause undue burden to the area properties.
70 The use would be serviced by essential public services such
as streets, police, fire protection, utilities, schools and parks.
80' The use would not create excessive additional, requirements
at public cost for public facilities and services; and. would not be
detrimental to the welfare of the city.
90 The use would preserve and incorporate the. site's natural
and scenic features into the development design.
1010 The use would cause minimal adverse environmental effects.
Approval of the parking space variance is recommended on the
basis of the following findings of fact:
1. The parking space requirements contained in the zonin g code
do not realistically apply to the proposed development because these
requirements are designed for family housing and do not consider the
fewer number of cars per unit needed for senior housing,
20 The variances. would be consistent with the purpose of this
chapter because they would not result in the need to park vehicles
o.ff -site and because they would be consistent with similar variances
granted for the Hazel Ridge and Concordia Arms seniors' residences,
No parking problem has occurred at Concordia Arms e Hazel Rid '
Ridge is
scheduled for construction in the fall of 198540
3 The planned unit development would produce a development of
equal or superior quality to that which would result from strict
adherence to the provisions of this chapter.
4. The variances would not constitute a threat of a substantive
nature to the property values, safety, health or general welfare of
the owners or occupants of adjacent or nearby land, nor be detrimental
to the health, safety, morals or general welfare, of the people,
50 The variances are required for reasonable and racticable
h sical development p
p Y p and are not required solely on the basis of
financial considerations.
6. If a parking problem were to occur, adequate room exists on
the site to provide additional parking spaces,
17
Adopted this day of , 1986.
Seconded.by Ayes--
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS
CITY OF MAPLEWOOD )
I , the undersigned, being the duly ua l i f i ed and appointed i nted q pp clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing. extract of minutes of a
regular meeting of the City of Maplewood, held on the day of
1986, with the original on file in my office, and the same is a
full, true and complete transcript therefrom insofar as the same
rre1ates. to a conditional use.permit
Witness my hand as such clerk and the corporate seal of the e city
this day of , 1986.
City Clerk
City of Maplewood, Minnesota
A. Planned Unit Development Rev is i on--Harmo
ny School Site
Secretary Olson said the proposal is a revision •
of the conditional use perms t
permit for the Harmony ' Schoo_1 site planned unit development
arks n spaces to permit 23 fewer
open
parking g P than already approved by the cit .
Y.
. The commission discussed the
e parking situation at the existing two seniors'
residences.
The applicant said they concur with the
e staf f recommendation,
The commission suggested f nd i n
gg g 8 be changed to indicate that the
14 spaces are the least des for senior
or parking. The commission questioned.
if there should be conditions as to exactly
r y where � the park ng 1 ots are located,
rathe than suggested requiri the parking as orig inally •
The commiss o utlined � ned i n the conditions.
ggested the city regulate the parkin on County unty Road C for
a certain distance east of
White .Bear Avenue.
Commissioner E1lofson moved the p l a n n i n g commission recommend the •
the city council
adopt the resolution amending conditional ona 1 use permi for the Harmon • Y Sc
s i t e planned unit development and the changes anges that are specified therein with
#8 being re to indicate the 14 parkin spaces '
desirable, g P are. listed as the least
Commissioner He'n • � y se Ayes - -Com i s s � one rs •
Duch, Ellefson, Fischer Axdahl, Cardinal,
Hej ny, S i gmu nd i k, S 1 ette n, Whitcomb
Co s i oner Schmi t moved and Commissioner Con y__seconded to:
(1) Amend the c i ' first —time ho e - tau y er p rogram g uidelines " ro to
-.... �
coincide with the qu i rements.
(2) When given the__.oPportunity by MHFA;' &uthorize the release of all
of Mapl ewood -f s uncommitted funds for marked - ng -statewide by the
MH FA. _
Moti carried: Ayes--all,
B. PUD Revision--Harmony Residences
The applicant is requesting a reduction in the number of parking spaces
for the 52 —unit seniors building from 79 to 56 due to a council
requirement to construct 26 garage stalls.
Commissioner Connelly moved and Commissioner Schmit seconded to approve
the recommendation as proposed on page two of the Janaury 2, 1986 staff
report and the resolution on page fifteen, subject to changing Condition
One in the resolution on page sixteen as follows (language to be added
is underlined) :
(1) If council determines that there is insufficient on -site parking
for the 52 —unit seniors' residence, within one year of 95% occupancy
of all buildings in the PUD additional parking may be required,
50 - COMMUNICATIONS
A. Tyx— Exempt Financing Approvals - - Rental Housing
f
In 1 9 council approved $25 million in tax — exempt f i nanc i nn -"for five
multiple we developments containing a total of 59�. -- -amts (75 units
of senior usi ng). Construction has begun on three.. -6f the developments
which account or 448 of the 598 units. These uns are expected to be
ready for occupa y by late spring /early summer 1986.
B. December 19, 1985 Home hare Steerin
C-oiimission Meetin
Chairman Fischer explained t t the"December meeting was the organizational
meeting of the commission as we as the official disbandment of the
Home —Share Task Force. The.task force had been organized as a sub—
committee of the Maplewood HRA. I t v�ks explained that Lutheran S o c i a l
Services has chosen a staff person to a�dmjnister the home —share pilot
program and that 8 of the 10 participating communities had submitted their
1986 share of the program funding. All of the funds should be in by
January 24,
6. UNFINISHED BUSINESS
A. Commissioner Larson's Resignation
Clemence Kwapick was in attendance as the HRC's recommended replacement
for HRA /HRC Liaison Eiden.
2 t - 1 `Y �4'�,/
Action by Council: /r
0
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Code Amendment--BC(M) District
DATE: December 31, 1985
Endorse
Modify. ,
Rejected.:.
date
Request
Amend the business commercial modified BC (M) district to P rohibit
certain uses, including those that involve the exterior storage of
equipment, goods or materials.
Reason f orthe Request
The BC (M) zone is designed to provide 'a buffer between hea-vy
commercial uses and residential areas. Exterior storage is not
compatible. The city has a problem now with Don John's contracting
business on Stillwater Road. This property was rezoned to BC (M) ( )
has resulted in numerous complaints, including he sto of
construction equip a g a g
and materials. This ordinance will not effect
Mr. John, but would prevent that type of use in a BC M zone in the
future.
( )
Also prohibited are certain permitted uses in the BC business
e s
commercial district that are omitted in the BC ( M) district. ( ) strict. Staff has
assumed that these uses are not allowed. They should, however, be
specifically prohibited to avoid confusion " "
ion with retail store or
"personal service," which are permitted uses in the B '
Section 36 -155 b 1 BC ( M) district
We are requesting action at this time because an application
� PP on has been
made to rezone the lot
north of Sarrack s Liquors (2305 Stillwater
Road) to BC(M) for a small commercial center.
Recommendation
Approval of the enclosed ordinance.
jW
Attachments
1. Proposed ordinance
2. BC district
3. BC (M) district
ORDINANCE N0,
AN ORDINANCE AMENDING THE BC(M) DISTRICT TO
PROHIBIT SPECIFIED USES
THE MAPLEWOOD CITY COUNCIL
HEREBY ORDAINS AS FOLLOWS:
Section
1. Section 36 -155
(d )
is amended as '
follows (.additions are
underlined),
.(d)
Prohibited uses:
(1)
Drive -in theaters
or
drive -in restaurants,
(2)
Commercial or fee
parking
lots where such use is the only
use of a given parcel
or where such use provides for enera
g 1
rather than specific
use parking.
3
Uses that involve
the
exterior storage of g. equipment, oods
or materials.
(4 ) Car wash
(5) Public garage or motor fuel station.
(6 ) Compressed natural as or 1 i u id etroleum ar•i 1 i +--I* '
; o�
�a dis ensi
Section 2* This ordinance shall take effect upon its
publication. P passage and
Passed by the Maplewood City Council
this day of , 1986.
Mayor
Attest:
Ayes --
City Clerk Nays --
Attachment 1
DIVISJ ON 7. BC BUSINESS AND C41A M ERCIA
L DISTRICT
Seca 36 -153. Use re*ulationr.
In a BC Business and COn mercial District'
in the city, the follow-
i ng r eg ul i ti ons sb al l apply;
•o's (1) Permitted uses: A building may erected or used, and a lot
. , y
may be used or occupied, for any of the following p
and *iro other. -
(a) Apirtment for one combinati n w'
3' o _ busine
• use.
. (b) Hotel, motel, tourist borne, roomin house _
g or board*
. , h ouse. near vs� Cr,�s •
• (c) Retail store, restaurant, office, enc studio ban
personal sere ice and craftsmen s op, mortuar ' •
(d ) Automobile sales agency, ,
parkin g arag e a or g
. lot, provided all facilities are located and all services are
co %ducted on the lot_ i
• .. , • (e) I` publishing, job printing establishment.
M Theater. •
• _(g) Hand or automatic self - sere ;celaunary. - •� -�
t� (h) Bakery or confectionery shop, for the production of ar-
ticles to be sold only at retail on the premises
.� (i) Public garage or motor fuel station; provided that a
N license to operate such business is first obtained from
the i
c t council pursuant to cbapter 17 of this Code., All
public garages and motor fuel 'stations must be so lo-
cated on the site and the site shall be of the size as
provided in section 36 -156 of this division which defines
• kinds of operation, site area r e q uired and other data
� - -
• .0. relating to such business
Any use of the same eneral chars
• � g cter as any of the '
• `� above permitted uses; provided that, no use wbicb is
lsk� noxious or ha •
zardous shall be p� ermuted.
2) Special. exceptions: The following uses are allowed when
authorized by the city council as a special exception:
(a) All uses permitted in R -3 Residence Districts ex
• cept
the construction of dwelling houses P ermitted in divi-
sions 3 and 4 of this article, R -1 and R -2 Residence
Districts.
(b) Processing and distributing station for milk
or other
beverages, carting or hauling station. %%
( c) Place of amusement, recreation or assembly
.. y' than
a theater, when conducting indoors.
(d) Yard for storage, sale and distribution of ice.. coal }
� ,fuel
oil or buildin materials, when enclosed within a fence 1
of not less than six (6) feet in height, but not including
junkyard, salvage, automobile or other wrecking
g yard.
(Code 1965, § 9017.010; O r d.. No. 232 § 3 10- 19 -67. Or
No. 256,11-20-69; Ord. No. 402, § I 8 -12_76
• (e) Vsc/ E r o
attachment 2
Sec. 36 -155. BC(M) Commercial District (Modified),
(a) Intent The BC(M), Business Commercial District (Modified)
is intended to provide for the orderly transition between more
intensive commercial uses and low or medium density residential
areas. Restrictions on, but not limited to, building height, set-
backs, orientation, parking lot location, or location of building
entrances may be required to ensure compatibility with abutting
residential uses.
(b) Use regulations. A building may be erected or used, and a
lot may be used or occupied, for any of the following purposes,
and no other:
(1) Retail store; professional administrative offices; bank or
savings and loan; personal service, craftsmen's shop, mortuary.
(2) Hotel or motel.
(3) Walk -in theatre.
(4) Job printing shop.
(5) Bakery or candy shop producing goods for on- premises re-
tail sales.
(6) Any use of the same general character as any of the above
permitted uses, as determined by the city council, provided
that no use which is noxious or hazardous shall be permitted.
(c) Special use permit The following uses when authorized by
the city council by means of a special use permit:
(1) All uses permitted in R -3 Multiple Dwelling Districts, ex-
cept the construction of houses permitted in R -1 and R -2
Districts.
(2) Laundromat or similar automatic self- service laundry,
(3) Restaurant, where there are no drive -up order windows or
serving of food to patrons in their automobiles. All cooking
odors must be controlled so as not to be noticeable to adja-
cent residences.
(4) Place of amusement, recreation, or assembly, other than a
theater, where there are no outdoor activities.
(d) Prohibited uses:
(1) Drive -in theaters or drive -in restaurants.
(2) Commercial or fee parking lots where such use is the only
use of a given parcel or where such use provides for gen-
eral rather than specific use parking.
(e) Definitions. "Drive -in restaurant" means a restaurant with
a drive -up order window or serving of food to patrons in their
automobiles.
attachment 3
B. Code Amendment - -BC (M) District
Secretary Olson said the proposal is to amend the business commercial
(modifed) district to prohibit certain uses, i n c l u d i n g those that involve the
exterior storage of equipment, goods or materials.
Commissioner Whitcomb moved the planning commission recommend the city council
approve the code amendment to the BC (M) district as outlined in the staff
report dated December 31, 1985
Commissioner Fischer seconded Ayes -- Commissioners Axdah l , Cardinal,
Ditch, E1 lef son, Fischer, He jny, Sigmundi k, Sletten, Whitcomb
1 � t
y
i
4 �
i
t
T0:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
DATE:
Request (Applicant's)
SUMMARY
Action by Coun
E .
Modified, „
ReJeoted....
Date
FWOW�
1. Rezoning of the parcel north of Sarrac k' s International
W and Spirits from
R -1, si ngle — dwelling residential to BC (M), business commercial (modified).
2. Approval of a fifteen —foot parking lot setback '
9 variance from the westerly lot
line. Due to the adjacent R -1 zoning, code requires a twe nty—foot —
feet i s p roposed, q enty foot setback, onl fi
Request (Staff's)
Rezoning of the existing Sarrack's store site (Lot 14) from BC, business commercial*
to BC (M).
Proposal
1. Refer to the applicant's l etter ��
on page 12 The letter speaks of a Land Use
Plan change. This was intended to be "zoning" change
9 g .
2. Refer to the site plan on page 9. Thi s 1 an i s •
P conceptual. It is submitted
to illustrate the type of development as well as the setback variance ro osed
along the westerly lot line. p p
Comments
Rezoning Lot 13 to BC (M) should be compatible with the area if building setbacks
are met and the code is amended to prohibit exterior storage. The existing store
on Lot 14 should also be rezoned to BC (M) for the protection of the neighborhood.
The variance for the drive and parking along the west property line should also be
acceptable if code — required screening is provided. Since the hardship that this
variance is based on is the future acquisition of right —of —way, which reduces
potential parking, no parking should be allowed on any right —of —way and all setbacks
should be met.
While the proposed site plan has been described as
conceptual by the applicant, there
are several problems to be worked out:
MEMORANDUM
City Manager
Thomas Ekstrand -- Associate Planner
Rezoning and Setback Variance
2305 Stillwater Road
Barbara and Gus Sarrack
January 2, 1986
1. Parking is proposed on the proposed rig ht—of— way 1
normal r g y a ong Stillwater Road. The
city y equi res a 15 —foot setback from planned right—of—ways,
2. Paving is proposed on the exist
ting right — way south of the site.
3. Eliminating parking on the right -of —ways and providing 15 —foot setbacks would
leave inadequate parking for the building size proposed.
4. A 25 —foot building setback is proposed from the north property line. Code
requires 50 feet.
These issues will have to be addressed when site plan approval is requested.
Recommendation
1. Adoption of the resolution on page 16 rezoning Lots 13 and 14, Auditor's Subdivision
No. 77 from R -1, single — dwelling residential and BC, business commercial to BC (M),
business commercial (modified). In addition to the findings required by code,
approval is recommended on the basis that BC (M) zoning would allow the existing
and proposed use of the property while protecting the adjacent residential uses
from potential nuisance uses allowed in the BC zone.
2. Adoption of the resolution on page 18, approving a fifteen —foot setback variance
along the westerly .property line, Approval is on the basis that:
a. The intent of the ordinance would be met if screening is provided.
b. There is a drive already located behind the existing building.
C. There is an existing grade elevation and landscaping that already partially
screens the site.
d. There is a hardship that will be caused by the state's plan to acquire
additional right —of —way on Stillwater' Road, thereby reducing parking space.
Approval is subject to the following conditions:
1 . The five —foot setback from the westerly lot l i n e shall apply to the parking lot
only.
2. The screening requirements of Section 36 -27 shall be met along the west property
line,
3. Revision of the s i t e plan to eliminate paving on existing and planned right —of—
ways and to meet city setback requirements and design review board conditions. This
may result in reducing the size of the addition.
2
BACKGROUND
Site Description
1. Lot size (Lot 13): 38,780 square feet
2. Gross acreage: 1.47 acres
• : Sarrack's International Wine and Spirits on the south
3, Existing land use.
half of the a licant's property and a driveway and parking lot o n the proposed
north half.
. Surrounding Land Uses
Northerly and Westerly: single d w e l l i n g s
Easterly: Stillwater Road and single dwellings
Southerly (south of the liquor store) : Stillwater Road and Cardinal office park
Past Actions
7 19 planning —65: The lannin commission denied a rezoning request to BC, business
commercial for the
northerly lot owned by Sarrack's Liquor Store. They recommended
a special use permit fora parking lot. The special use permit was used to protect
the adjacent home owner from more intensive commercial development. The request
was made, because the applicant had lost parking on the south s i d e of the building
from the condemnation for the relocation of Stillwater Road.
9- 16 -65: Council approved the special use permit.
9 19 66• The planning commission considered a request to rezone Lot 13 to BC.
. e p g
The commission recommended consideration of the entire triangular— shaped area
bounded by Stillwater Road., Stillwater Avenue, McKnight Road at this time and
for all future zonings. g s The recommended that the subject property be included
They
.in an area that would best be zoned business and commercial. .
12- 15 -66: Council denied a request to rezone Lot 13 to BC. (See minutes on
page 14.)
12 -3 79. • The planning lannin commission moved that staff be directed to investigate the
f e a s i b i l i t y of making kin the northern strip of Stillwater Road between Sarrack's at
2305 Stillwater Road and the subject property as all SC, service commercial as
part of the plan re —write and to be covered in those hearings.
2 - 4 - 80. The planning n 1 commission recommended denial of a plan amendment for 2315—
g
2329 Stillwater Road from RH to SC.
2 - 7 - 80• The council 1 denied a plan amendment for 2315 Stillwater Road north to and
.
including y the easterly 704 feet of 840 McKnight Road from RH to SC or RM.
3
PLANNING CONSIDERATIONS
1. Land Use Plan Designation:
It is difficult to tell _what the land use designation is for Lot 13, because
of the small scale of the map and the accuracy of the land use boundaries (see
page 8). It is, therefore, up to the city to interpret,
2. SC., Service Commercial:
This land use plan classification is oriented to facilities which are local
or community -wide scale. While a full range of commercial uses is permitted
in this district, certain types of facilities which may be of a high - intensity
nature, such as fast -food restaurants, discount sales outlets, gas stations,
and light industrial uses, should be permitted subject to specific performance
guidelines. The objective of establishing this district is to provide for a
wide variety of commercial uses, compatible with the character and development
of the neighborhoods in which they are located.
3. Zoning:
Existing—R-1 and BC
Proposed - -BC (M) (See page 11.)
4. Section 36 -485 of the zoning ordinances states that for the planning commission
and city council to approve a zone change, they shall base the approval on
findings one through four in the resolution.
5. State law [Section 367.10 subdivision 6 (2)] requires that the following
findings be made before a variance can be granted:
a. Strict enforcement would cause undue hardship because of circumstances
unique to the property under consideration.
b. The variance would be in keeping with the spirit and intent of the
ordinance.
"Undue hardship" as used in connec
the property in question cannot be
conditions allowed by the o f f i c i a l
due to circumstances unique to his
and the variance, if granted, will
locality,
tion with the granting of a variance means
put to a reasonable use if used under
controls. The plight of the landowner is
property, not created by the landowner,
not alter the essential character of the
6. Section 36 -27 (a) (1) requires that a landscaped area of not less than twenty
feet in width shall be provided where a nonresidential use would be within
200 feet of a residentially -zoned property.
7. Section 36 -27 (b) (1) states that screening shall be provided where the light
from automobile headlights and other sources would be directed onto residential
windows. (c) Screening shall be satisfied by a screening fence, planting screen,
berm or combination to provide a screen that is at least six feet tall and 80% opaque.
4
80 The following uses are permitted in the BC zone, but not in the BC (M) zone:
a. An apartment for one family i n combination with a business use.
b. A "sit - down" restaurant requires a conditional use permit in the BC (M)
zone. Drive -in restaurants are prohibited.
C. Auto sales
d. Drive-in theater
e. Public garage or motor-fuel station
f. CNG or LPG dispensing facilities
Ram se County Department of Public Works
The proposed widening of Stillwater Road will result in the state purchasing 41 -45
feet of additional right -of -way from Lots 13 and 14. Parking on the right -of -way
would not 'be allowed. Acquisition is planned for 1986, with a 1987 construction start.
Citizen Comments
Staff conducted a telephone survey of the seven adjacent property owners. The
three neighbors who were available for comment had no objection to the rezoning
or variance proposed.
mb
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Land Use Plan
4. Site P l a n date- stamped 11 -12 -85
5. Existing Site Plan
6. BC (M) Ordinance
7. Applicant's letter
8. 12 -15 -66 minutes
9. Resolution -- rezoning
10. Resolution -- variance
5
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7
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Sec. 36 -155. BC(M) Commercial District (Modified).
(a) Intent. The BC(M) Business Commercial District (Modified)
is intended to provide for the orderly transition between more
intensive commercial uses and .low or medium density residential
areas. Restrictions on, but not limited to, building height, set-
backs, orientation, parking lot location, or location of building
entrances may be required to ensure compatibility with abutting
residential uses.
(b) Use regulations. A building may be erected or used, and a
lot may be used or occupied, for any of the following purposes,
and no other:
(1) Retail store; professional administrative offices; bank or
savings and loan; personal service, craftsmen's shop, mortuary.
(2) Hotel or motel.
(3) Walk -in theatre.
(4) Job printing shop.
(5) Bakery or candy shop producing goods for on- premises re-
tail sales.
(6) Any use of the same general character as any of the above
permitted uses, as determined by the city council, provided
that no use which is noxious or hazardous shall be permitted.
(c) Special use permit. The following uses when authorized by
the city council by means of a special use permit:
(1) All uses permitted in R -3 Multiple Dwelling Districts, ex-
cept the construction of houses permitted in R -1 and R -2
Districts.
(2) Laundromat or similar automatic self-service laundry.
(3) Restaurant, where there are no drive -up order windows or
serving of food to patrons in their automobiles. All cooking
odors must be controlled so as not to be noticeable to adja-
cent residences.
(4) Place of amusement, recreation, or assembly, other than a
theater, where there are no outdoor activities.
(d) Prohibited uses.
(1) Drive -in theaters or drive -in restaurants.
(2) Commercial or fee parking lots where such use is the only
use of a given parcel or where such use provides for gen-
eral rather than specific use parking.
(e) Def nitions: "Drive -in restaurant" means a restaurant with
a drive -up order window or serving of food to patrons in their
automobiles.
(f) Setback from property zoned residential• The building shall
have minimum side and rear yard setbacks of fifty (50) feet and a
minimum front yard setback of thirty (30) feet.
These minimum required setbacks shall be increased, not to
exceed seventy -five (75) feet, subject to the most restrictive of the
following requirements:
(1) Building height: The building setbacks shall be increased
two (2) feet for each one foot the building exceeds twenty -
five (25) feet in height.
(2) Exterior wall area: Where an exterior wall faces a residen-
tially zoned property, the wall setback shall be increased
five (5) feet for each one thousand (1,000) square feet, or
part thereof, in excess of two thousand (2,000) square feet.
(Ord. No. 525, § 1, 10- 25 -82; Ord. No. 529, § 7, 11- 22 -82)
--11
,�ttachnien 6
November 7, 1985
City of Maplewood
1902 fast Co. Road B
Maplewood, Mn.
55109
RE: variance of Appeals Application
for Sarrack's Expanded Convience Retail Area
Lots 13 and 14: 2305 Stillwater Road
Barbara and Gus Sarrack, - owners of Sarrack's
International Wines and Spirits, are requesting
.q g
a Land Use Plan Change and var ience on setback
for parking are their property:, Lots 13 and-.14
at 2305 Stillwater Road. Their existing store
is a one -story brick /masonry structure. Their
request is for adding on additional two -four
retail. areas to compliment as-:a small convience
shopping area. The adjacent retail area would
also be one story of masonry construction. Exact
plans of specific retail type and construction
materials is uncertain until Land Use Plan can
be changed to B.C. M be-fore further examination.
This. expansion would allow for full. site and
landscaping development of their existing :tin land.
GAA, as well as the Sarracks, are extremely eager
to work out and comply with all of Maplewood 's
site plan and enhance this ' area with
an upgraded overall design. GAA intends to blend
the existing store facade to a consistent attractive
appeal of the expanded retail. There will be a
strong continuity between the existing and proposed
G p
retail. AA has successfully completed two arcels
of d eve t o v
pment directly south of the Sarrack s
property Cardinal Patk '(a small office area)
and warehouse expansion for Spartan Specialities
on Stillwater Road are positive low -scale examples.:
of our.work. We are pleased to work again within
the Maplewood requirements.
The proposed addition to these two lots are:
Four car /delivery van garage area on the south
s ide of ' their existing building. This storage
area would prevent further vandalism of their
vans that has occured at nighttime /of f hours.
This structure would be of the same materials
as the retail area and it's opening would be
on the south side, thus not be viewed easily
on :-traffic:
Addition of no greater than 7,760
one story retail space. As stated
_the exact business are not known a
Type of retail would •be that that
compliment the existing wine store
compatiable hours). Intended use
12
sq. ft. of
previously,
t this time.
would
(with similar
would be
r.
A R C H I T E C T U R E
GRANS AND ASSOCIATES
432 Ridgewood Ave.
Minneapolis, Minnesota 55403
(612) 872 -7970
Sally Grans, A.I.A.
Member, American Institute of Architects
Attachment 7
photo -shop, small deli- cheese- bakery outlet store, gift shop and
possible convenience store (selling milk, home groceries, etc).
Until zoning conditions have been met, exact clients have not been
identified. All proposed retail clients would fall underneath
the revised B.C.M;- limited business /modified use guidelines.
It is felt that this small retail extension would compliment the adjacent
small ibusiness development along Stillwater Road and would not interf er
with the adjacent residential area. All traffic to this area would be
entering from existing curb -c5uts on-the widened Stillwater Road. In view
of the proposed (pending) cut off on the residential south side of McKnight
Road approx. 150' from Lot 14, it is virtually impossible that traffic
fr-om the Sarrack development would ever flow I to or from this residential
area. Proper screening and lighting would be placed to prevent any further
visual disruption.
As indicated, 70 cars within the Maplewood regualtion size of 10' x20' with
- 24' aisles are shown, with three of these being tate
g handicap accessible
in size and close to the access of the building. (This 706'li P ear feet is
comp4rable to 91 compact cars.)' This parking area is shown larger than
the Maplewood site requirements of 60 cars, to assure that any discovered
on -site variences or conditions will still maintain your required condition.
Existing parking area is shown on ex*i►sting plan, so it can be seen that
the only affected lot is Lot 13 with regards tb an loss of green space,
Y g P
.Site var i. ence on setback between arkin and adjacent lots ar
P g � e being requested
for west property line and south - eastern P ortion along Stillwater Road.
Site line at western edge of property is current) paved service to the
existing building. The adjacent residential line is a rox. 3 -4 feet
above the grade of PP
g this paved service area. There are six large (30') pine
trees and man small additional tr
Y trees and shrubs at this line. Proposal
here is to add access for employee parkin a t this - edge. . As this i s
general public g g not for
g p i use, it is felt that traffic here shall be very minimum.
A retaining wall would be added to assure appropriate access. Thi s raised
retaining wall and additional landscaping/screening
n addition to
her elevation g the
hi
g ati.on of the residential property should prevent visual or noise
problems from the retail area to the residential area.
Site line at the south eastern edge of . the- ro ert line is t
�� P P Y a Stillwater
Road as it curves to intersect with Minnehaha Avenue. (Note the hardship
loss of approx. one third (1/3) of Sarrack'
s Lot 14 that the County Dept.
has already taken.) It is proposed y P
p p that because of these very irregular
shapes, the 15 setback would require a severe hardship t
P • i
n that the proper
number of
parking spaces would not be acheived. This existn edge has no
current screening/landscaping of an g
y type. The propose pan shows placement
of hew landscaping screening that would substantial) i prove the existing
street scene. The indicated clusters of trees would actua be more than
the Code's required tree location ' Y r
•q on of 30 on center. (Code requiring 9 such
trees for this area, with" this proposed lan 'indicating 13 tree
P g s.)
Existing curb cuts are to-be used. All other areas of site
design lighting, .
signage and additional building screening, landscaped screens
shall g� P reens at north edge
of
property 1 be in and above the stated compliance for n. our site design.
g
If there are further questions or comments lease do not hesitate � P a to con
us.
Sincerely,
Sal 1y�Grans, A.I.A.
SLG /aw 13
w
HEREAS, a - hearing was held on.December , 1966, at 8 :00 P.M.
in the. llage Hall, notice thereof having been d y published in the official
Village n paper, and notice of said hearing ving been mailed to all
property own of record within 200 feet -of he area proposed for rezoning;
and
WHEREAS, all obi tions and rec mendations relative thereto were heard
by the Village Council; d
WHEREAS, it appears for best interest-of the public that said. - petition
be granted;
NOW, THEREFORE, B IT RESOLVED BY VILLAGE COUNCIL OF MAPLEWOOD,
that the .petition fo the above described r oning be granted,, subject to
the restrictions a. recommendations of both a petitioner and the Village
Engineer.
S econded by Truste iblishauser.
Ayes - all.
CLOSE OFFICE HOU
Trustee Wib 'shauser moved that the Clerk be authorized to clo the Village Office
and dispe e with normal office hours on Saturday, December 24, 66 and Saturda
Decembe 31, 1966.
Se�pAded by Trustee Greavu. I ,yes - all.
ayor Gilbert declared a recess at 8:50 P.M. and reconvened the meetin g at 9:05 P.M.
PUBLIC HEARING, REZONING - SARRACK PROPERTY
Mayor Gilbert convened the meeting for a public hearing on the matter of rezoning
the Sarrack property (Lot 13, Auditor's Subdivision 77) on Stillwater Road from
Single Family Residence to Business and Commercial, and instructed the Clerk to
read the notice of hearing.
In the property owner's absence, Mayor Gilbert asked that Village Attorne y Memmer
inform the Council and the audience of the facts concerning this rezoning. Mr. Memmer
explained the ramifications concerning the condemnation of Sarrack ro ert for
P P y
realignment of the Stillwater Road - McKnight Road- Minnehaha Avenue intersection s and
of -the awards made for the property taken.* Mr. Memmer also explained the reason
for the street realignment and the agreement which the property wner, Mr. Sarrack
y ,
had made as to accepting a lesser amount for the propert taken and awarded b the
'
y y
Court appointed Commissioners, if this property could be rezoned.
Following Mr. Memmer . 's explanation, Mayor Gilbert instructed the Clerk to read the
Planning Commission report on this matter. The Planning Commission at their
September 19, 1966 meeting, recommended consideration of the entire triangular
shaped area bounded by Stillwater Road, Stillwater Avenue, McKnight Road at this
time and for all future zonings. They recommended that the subject ro ert be
P P y
included in an area that would best be zoned Business and Commercial.
.
Following the answering; of questipns from the floor, Mayor Gilbert called for
objections to the proposed rezoning, and the following objectors were-heard: Mrs.
Kenneth Hage, 2308 Stillwater Road; Mrs. Harold C. Pierce 2321 Stillwater Road; ;
Mrs. John Cicha, 798 McKnight Road; Mrs. David Moe, 2330 Bush; Bernard Bazara .
:.:
2315 Stillwater Road:
- i2 -is -GG
14 Attachment 8
„Trustee Bergstrom moved that at the proposed.rezoning of Lot 13, Auditor's Subdivis
.
fro Single Family Residence to Business and Commerc.on 77,
ial, . be denied.
Seconded by Trustee Greavu..
Ayes - all.
RONALD CRAM - 'Ai nn WMT TF nV n D n IYVWITT”
Mr. Crapps appeared in regard to his previous application for garage .
pp g age cense at his
xesi nce at 3100 White Bear Avenue, which application had been den d at the
Decemb r 1, 1966 Council Meeting. Mr. Cra sex l '
pp explained that he wo ld operate this
garage m y during evening hours after his regular employ
g a d that he would only
be worki g on one or two cars. at a time, and that he would
not ave any .accumulation
of cars o the premises. Mr. Cr
apps also stated that he did of own this pro ert
but was re n ing.it, p y,
Trustee Greavu explained that he . saw, no change g in this after since the last meeting,
and consequentl moved that the requested application r
PP a motor vehicle repair
license.at 3100 ite Bear Avenue be denied.
Seconded by Trustee iblishauser.
Ayes - all
INVESTMENT OF SURPLUS NDS
Trustee Wiblishauser move that the Treasure be authorized and instructed to invest
$ surplus fun in . 90 da trea u y ry bills,
I. Seconded by Trustee Bergstrom
Ayes - - all.
ZOOLOGICAL SOCIETY RESOLUTION
Trustee Bergstrom introduced the f lowing e '
g solution and moved its adoption:
66 12 - 354
' WHEREAS, a modern zo log�cal rden is deemed vital to t
recreational educationa he cultural,
and ecomon'c future of the Twin Cities
metropolitan area and t e State of esota• and
WHEREAS, there i not now a modern oo facility in the Twin Cities
metropolitan area or the'State of Minneso and
WHEREAS, the innesota Zoological Socie a private,
Minnesota Corpor tion has proposed ' p , non - profit
p posed to establi h a major zoological garden.
in and for Minn sota;
NOW, TH EFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL
MINNESOTA, at this Council F MAPLEWOOD,
it does hereby approve an concur with the
objectives f the Minnesota Zoological Society as t he have been endorsed
and appro ed by the Citizens league, namely ale establ
planned, ocated and d y s�iment of a zoo
developed to serve the entire Metr olitan area and
the Stat of Minneota.
F RTHER, that it is the opinion and recommendation of t is
that he said;zoolo ical arden Council
g g could best be located and dev Co oped on
land,presently owned by the County of Ramsey n the V '
y V illage of aplewood
in the Battle Creek Park area:
12 -15 -G�
15
Pursuant to due call and notice thereof, a regular meeting of the
city council of the City of Maplewood, Minnesota was duly called and
held in the counci 1 chambers in said city on the day of
, 1986 at 7 p.m.
The following members were present: •
The following members were absent:
WHEREAS, Gust R. Sarrack and the City of Maplewood initiated a
rezoning from R -1, single dwelling residential and BC, business
commercial to BC (M) , business commercial (modified) for the
following- described property:
Lots 13 and 14, Auditor's Subdivision No. 77.
This property is also known as 2305 Stillwater Road, Maplewood*
WHEREAS, the procedural history of this rezoning is as follows:
1.. This rezoning was initiated by Gust R. Sarrack, pursuant to
Chapter 36, Article VII of the Maplewood Code of Ordinances.
2. This rezoning was reviewed by the Maplewood Planning
Commission on January 6, 1986. The planning commission recommended to
the city council that said rezoning be .
3. The Maplewood City Council held a public hearing on
1986 to consider this rezoning. Notice thereof was published and
mailed pursuant to law. All persons present at said hearing were
given . an opportunity to be heard and present written statements. The
council also considered reports and recommendations of the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that
the above- described rezoning be approved on the basis of the following
findings of fact:
1. The proposed change is consistent with the spirit, purpose
intent ntent of the zoning code.
2. The proposed change will not substantially injure or detract
from the use of neighboring property or from the character of the
neighborhood , and that the use of the property adjacent to the area
included in the proposed change or plan is adequately safeguarded,
3. The proposed change will serve the best interests and
conveniences of the community, where applicable and the public
welfare.
16 Attachment 9
4 . The proposed change would have no negative effect upon the
logical, efficient, and economical extension of public services and
facilities, such as public water, sewers, police and fire protection
and schools.
5. The BC (M) zoning would allow the existing and proposed use
of the property while protecting the adjacent residential uses from
potential nuisance uses allowed in the BC zone.
Adopted this day of 19 8 6 .
Seconded by Ayes- -
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS .
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and appointed clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood held on the day of
1986 with the original on file in my office, and the same is a full,
true and complete transcript therefrom insofar as the same relates to
this rezoning.
Witness my hand as such clerk and the corporate seal of the city
this day of , 1986.
City Clerk
City of Maplewood,
17
Pursuant to due call and notice thereof, a regular meeting of the
City Council of the City of Maplewood, Minnesota was duly called and
held in the council chambers in said city on the day of
1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, Gust R. Sarrack applied for a variance for the
f ollowing - described property:
Lot 13, Auditor's Subdivision No. 77
This property is also known as 2305 Stillwater Road, Maplewood;
WHEREAS, Section 36 -27 ( a ) (1) of the Maplewood Code of
Ordinances requires that_a twenty -foot setback be provided adjacent to
residential property;
WHEREAS, the applicant is proposing a five -foot setback,
requiring ,a variance of fifteen feet;
WHEREAS, the procedural history of this variance is as follows:
1. This variance was applied for on November 12, 1985.
2. This variance was reviewed by the Maplewood Planning
Commission on January 6, 1986. The planning commission recommended to
the city council that said variance be
3. The Maplewood City Council held a public hearin g on
,1986 to consider this variance. Notice thereof was published and
mailed pursuant to law. All persons resent at said hearing g were
given an opportunity to be heard and present written statements. The
council also considered reports and recommendations of the city staff
and planning commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL
that the above - described variance be approved on the basis of the
following findings of fact:
1. The intent of the ordinance would be met if screening is
provided.
2. There is a drive already located behind the existing
building.
3. There is an existing grade elevation and landscaping that
P g
already partially screens the s i t e .
4o There is a hardship that w i l l be caused by the state's plan
to acquire additional parking on Stillwater Road, thereby reducing
parking space.
18 Attachment 10
Approval is subject to the following conditions :
1. The five -foot setback from the westerly lot line shall apply
to the parking lot only.
2. The screening requirements of Section 36 -27 shall be met
along the west property line.
3. Revision of the site plan to eliminate paving on existing and
planned right-of-ways and to meet city setback requirements.
this may result in reducing the size of the addition.
Adopted this day of ,1986.
Seconded by Ayes- -
STATE OF MINNESOTA )
COUNTY OF RAMSEY ) SS.
CITY OF MAPLEWOOD )
I, the undersigned., being the duly qualified and appointed clerk
of the City of Maplewood, Minnesota, do hereby certify that I have
carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City of Maplewood, held on the day of
1986, with the original on file in my office, and the same is a
full, true and complete transcr ipt therefrom insofar as the same
relates to this setback variance.
Witness my hand as such clerk and the corporate seal of the city
this day of , 1986.
City Clerk
City of Maplewood
19
C. 'Rezoning and Variance- -2305 Stillwater Road Sarrack)
Secretary Olson said the proposal is to rezone the parcel north of Sarrack' s
International Wine and Spirits from R -1 to BC (M) and approve a 15 foot parking
lot setback variance from the westerly lot line. Due to the adjacent R -1 zoning,
code requires a 20 foot setback, only five feet is proposed. It is also
proposed to rezone the existing Sarrack' s store from BC to. BC (M).
Commissioner Whitcomb moved .the planning commission recommend the city council
adopt the resolution rezoning Lots 13 and 14 Audi. tor' s Subdivision No, 77 from
R-1, single dwelling residential and BC, business commercial to BC (M),
business commercial (modified). In addition to the findings required by code,
approval is recommended on the basis that BC (M) zoning would allow the existing
and proposed use of the property while protecting the 'adjacent residential uses
from potential nuisance uses allowed in the BC zone.
The commission also recommends the council adopt the resolution approving a 15
foot setback variance along the westerly property line. Approva 1 is on the basis
that:
1. The intent of the ordinance would be met if screening is provided.
2. There is a drive already located behind the existing building,
3. There is an existing grade elevation and landscaping that already partially
screens the site.
4. There is a hardship that will be caused by the state's plan to acquire
additional right —of —way on Stillwater Road, thereby reducing parking space.
Approval is subject to the following conditions:
1 . The five foot setback from the westerly lot l i n e shall apply to the parking
lot only,
2. The screening requirements of Section 36 -27 shall be met along the west
property line,
3. Revision of the site plan to eliminate paving on existing and planned rights—
of way to meet city setback requirements and design review board conditions.
This may result in reducing the size of the addition.
Commissioner Si gmund i k seconded Ayes--Commissioners Axdahl Cardinal
Ditch, E l l of s on. Fischer, He j ny, S i gmu nd i k, S 1 ette n, Whitcomb
January 1, 1986
Mr. Jeff Olson
. 19�2 East County Road B
Mat olewood, Minnesot`a 551 9
De a r Mr. 0 lson: .'
` I wculd like to let it be known that I am wholly in favor
of the city of Maplcz zoning the vacant lot north of
Sarrack's International W nes & Spirits commercial in order
' that Gust Sarrack be able to increase hisretail space.
I feel that, the use of this land commercially would be
. beneficial economically as well as aesthetically
enhancing the surrounding area.
`
_ Sincerely,
�:� ����
.4 & t 0<-,
c '
'
January 1, 1986
Mr. Jeff Olson
. 19�2 East County Road B
Mat olewood, Minnesot`a 551 9
De a r Mr. 0 lson: .'
` I wculd like to let it be known that I am wholly in favor
of the city of Maplcz zoning the vacant lot north of
Sarrack's International W nes & Spirits commercial in order
' that Gust Sarrack be able to increase hisretail space.
I feel that, the use of this land commercially would be
. beneficial economically as well as aesthetically
enhancing the surrounding area.
`
_ Sincerely,
�:� ����
.4 & t 0<-,
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S i e i'' i:- I y y
2297 Stillwater Road
MaplOcod, Minnesota 55119
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• 1
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1 ,
January 1, 1986
Mr.' Jeff Olson '
19 East County Road B
M lewood, Minneso`a 55109
Dear Mr. Olson:
I would like to let it be known that I am wholly in favor
of the city of Maplewood zoning the vacant lot north of
` Sarrackms International Wines & Spirits commercial in order
that Gust Sarrack be able to increase hisretail space.
I feel that the use o f t his land commercially would be
beneficial economically as well as aestheticalIy
enhancing the surrounding area.
. Sincerely, .
'
`
N
N '
1
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t +D I n +:..
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e e
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t 1' "l wa t, t I e ut i::i c:� I:. + f
t 1'"1 1 :: J
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1`• +::::t. JA .1..1. � t. ti j +::'! U .1. CJ b e
= I:.a �::• r l :w "1' i +:..:i ;::i 1
t � ��. +::+ r l +:�+ r11:c +:.: :1. 1. f t:: i s
k�, �:� :f :! ti��
{::� :: r ... 1 .. 1 � .�
1. 1. y
n Vi a r 1 c h"1 g
t 1
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Fill . rI u
LA I ,. i .�.; �! �;� �. a .a {::!
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f y
t:± ilA V I
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e:- "l; :I. t be 1.: r -1 + :+ w r `I
t V) cit "C. I { .A Ill W Vi c:+ .!. 1
:1. i' r f a v 1 1.
t y :. :I fi Ma i I W Cl ,..� r i a. r" +:" !.. I...� ; .
v i.-.t { A ) ; CI
{:A I f r �'A ►::: !' . ' .... l: r 'l. �� �,. r"i .::� •t 1 �:::+ r"i ;: J. W i I. - I e <. � :i I:a i. r�
i. "� tip: +�: �::� t"r� i i - i`' +�: i � t 1 :i. r�
�� r d e- Y-
"i: ! �:! "l, l..a �...� .... t �..; ; :t �• Ir ::.� +.� E . �a t «• .�i h .I. t a r +. �r k:`' � .�
::� l» � i :� �� �r-
t 1 �:i 1, t; I'"i �. «� �:� �::I I'll .. �..:�
cay
b t . r ;::i J. 1. y a i t t:j 1 1 ca i::}
e t
L (A 1 r t to ja r t :4 a „
O le I
'I
tv
s'
arlU a r'. y
Mrd, Jeff 01 scan
M -Ap 1 w �! + -1 d, M i n r•► e s ci t o 5� i 1 +9
D e- a r" M r (1) �:i
I W +w+ � A 1 d l' x. I• : e t +:�+ let a. t be ! :: r•� ��:+ w r'► that Y �.•� ri i wholl �. r'► favor
f th ci - of M ew+W ++M+d z+.w +rung thi V�.•tcant I t north of
1 •
..? ►" r' i : : 1 ��:' I•�: 1 n t e r n a t i c - r► i : : a 1. Wi & c : ' ) ' p 1. r i t c +w+ ri•i f l i e r +: i a l in o
t M•► t �.i ; t �� ►ri +w i :.• able to increase his retail, ::.i p +� M
1 feel that tMle Uc_itit C'f thi S land c i n ari•ierc i al l y w b
be ► e f i•c, i al 1 & C M rlO l e Z:a1 l y as well as a e s t h e t i c a l l y
i n c e r e l y,
335 =�
55
January 1, 1986
Mr. Jeff Olson
19()2 East Count Road B
Map lewood, MinMesot`a 551�9
`
]De-ar Mr. Olson:
I would like to let it be known that I am wholly in favor
of thecit)/ of Maplewood zoning the vacant lot north of
' Sarra�k's 'International Wines Rx Spirits commercial in order
that Gust Sarrack be able to inrrease his retail space.
.` .
. I feel that the use of this land commercially would be
_
ben efi i economically as well as ziesthetically
enhancing the surrounding area.
`
'
-
"OTC
.' . .
' .
`
'
'
1
JaMiary 1
Mr.. Jeff Olson
1902 Ea�:A Count B
�I -� p 1 �:� w �! �w� d , M i t� r'i e. s c t a 5 51 ,1 i . " . 1 `:�
De-ar..Mr" N CJ c..Ir)M
I wCIL.� l d let it be known that f arIi wholly in favo
f the ity co f M e 1-,1 d z cor i ing the v 1.titt nort of
a r r� a �� I•:. ' '�' I n t er' n a t i o r•� �:.A 1 Wi °� Spirit c o i ri e t° tw ia �. �. r� co
F a t Q w: :: t S a r r ar k: be able to i n c r• e a s e his reta ;:a p a c e
I f*el t h a t the USE O f t t� x. � a� r� � �� 1 -s rI i I•i I e r' t -: �. a l l y W O U l d b
b enef i 'c- i a 1 eccnr'1c' + -:a .I. l y as we 1 as a i ca l I y
Sin
1
J y 1 1
'Mr .. .fief f 01 con
19 ()2 E a s t C: ►-►u n t y' R cs . -.id B
Map 1 ew►Dod -, M i n n e cst a. 551►:::19
► D e-a r Mr. 01 t�; n
'
T w U1 d . 1 i k: a to let it be 1. -:n► wn that x am wholly in favor
►Y•' � city. •F M• l o t • M•
.�'f tF�e ity, f Map1ewco d z the va l ot n �,,.►f
r ►'�::'
International Wi & Spirits ccommar ial in order
t hat Qu< :at Sar r ac k: b e ab 1 e t co i n ►~ r ti�. h i s r et a 1 s pat
Y 'f 1 t Fi , t t f� �.� � � � : � f t F� i 1 a r� d - ► » ► r � • � r i a r c i a l l y w O u 1 d to e
benef -ia1 e►:c,rnomica11y as well' as aesthetically
etIjIarI i tIg �KE* Sur r OL( i ng a
�ir� ►: �r�l
s
c ,
F ,
l ' ,
F ,
t '
7
4 i
1
4,
J an uar' y 1 , 19�3�
1
m r N, J e f f 0 l
Map 1 t;.'' W i -!'+ -+ d y M i r 1 r t e s ci t o 5 51 +•: +
D e-a 1 Mr N 01 <:t +. «+ II N
I w +w +LAld w that li1-:: t + --+ 1 &t' k t ++
.. b e I•:' r•� w r� 1 �:� I'i � h�� � l 1 y i n favo
f t h e c i t y o f M ap l e wcicid zci the va r n t . 1cit nort +:.+ f
a r a c - S I t; e'r n at i ci i::A l W i n E')' a. r~ i t s c +w+riIri1 c i a l in +»+r d er
th'1 0 LA { ::rt S :�r'r'ack b#:.• a t+.z+ in!�1''�� h'1 1 "�'�:��. I :i ���� „�.
I 'f �.• 1 t t t 11 e U1-5 C--& C' f t h i S I a n d r- +-:+ rig ri p e r c 1. a l l y w +...+ U l d b e
er'i e f i r i l ec +.:.+'n+M+ i t a1 l y as w e l l as a e c tt h et i s a 1 l y
e n h a n i- i ri t h �-- S LA r r C' a I•l d i n g a rea ,,
I •
Sincerely,
,
• 4
1
G -/
January 21, 1986
MEMORANDUM Action by Council:
Endorsed
To: City Manager Donald Lai s Hodif ied- - ° - ° -- -
From: Chief of Police Kenneth V. Col l i nst' �'` Reiected
Subject: Purchase of 1986 Model Patrol Vehicles Date �.
We are requesting approva of - the attached requisition to purchase four
1986 police patrol vehicles. They will be purchased under a joint City
of St. Paul - Ramsey County bid, bid number A5611 -C.
We budgeted for five patrol vehicles but have since reassessed our needs
and find we need only four patrol vehicles at the present time, at a cost
of $10,857.30 each, for a total of $43,429,20.
KVC: j
cc Vehicle File
Budget File
Lieutenant Nelson
REQUISITION
CITY OF MAPLEW*OOD, MINNESOTA
Names of Bidders
Coon Rapids Chrysler
(This is NOT a Purchase Order)
Quantity
Description
Unit
Unit
4
1986 Plymouth Gran Fury Four -Door
Squads
10,857.30
43
Purchased Under City of St. Paul-
Ramsey County Bid #A5611 -C
NOTE: ( Reverse side must contain full explanation of reasons for (1) recom-
mending other than low bidder or (2) single bid, if such is the case)
Deliver to
Maplewood Police Department
11380 Frost Avenue
Maplewood, MN 55109
Budget Code No. 01- 4610 -42
Purchase Order Needed:
Yes 0 No F-1
Give to Lieutenant Nelson
Name and address of recommended bidder
Coon Rapids Chrysler Plymouth
2710 Coon Rapids Boulevard
Coon Rapids, MN
Request
• `
Signed - Date 1 -21 -86
City Manager Approval (Capital Outlay Only) :
Signed
Finance Department Approval:
Purchase Order No. Signed
(Assigned by Finance Dept.)
Date
Date
~ \
` Aotion by C ounc il :
. �
NDU
ME�ORA�
_ Endorse
To: Don Lais, City Manager Mod if i edL.,
From: Robert O. Odegard, Director of Parks & Recreation/`- Bej ---~�~
D�t
Sub': Ordinance Amendment to Park Availability Charge - 2nd Reading
Date: January 24, 1886
THE MAPLEWOOO CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS:
Section l. To amend Section 21-67 of the Maplewood Code entitled REQUIRED
DEDICATIONS - GENERALLY:
Sec. 21-57. The developer of any tract of land in the city which is to be developed
for commercial , industrial or like uses, shall dedicate to the public for public
use as parks, playgrounds or public open space, Such portion of his development tract
equal to s4x-
+R-the-amewRt-ef seven /7\ percent with said rate to be reviewed annually in December.
;985~ The percentage of the development tract to be so dedicated may be amended by
resolution of the council. /Ord. No. 400, 1 2, 7-22-76; Ord. No. 564, 1 l, 1
Section 2. This ordinance shall take effect upon adoption and publication.
The deletions are indicated by dash marks and the addition by underlining.
MEMORANDUM
TO:
FROM:
SUBJECT :
DATE:
City Manager
Associate Planner -- Johnson
Commissioner Resignation
December 4, 1985
Action, by Counc
End. o .rs a d.-..-.,..�.„
M odified...
ed...
Rejected.--...
Commissioner Larson has resigned from the Housing and Redevelopment
Authority . ( HRA) . He can no longer devote enough '
responsib as a g time to his
commissioner. His term expires in March 1989.
Mary Eiden has also indicated a desire to resign- her liaison duties.
Mrs. Eiden presently serves as liaison between t he HRA and HRC but
does not have a voting membership on the HRA. Prior to Mrs* E i den s
appointment to the HRA, the liaison had been a
voting member of the
HRA and HRC.
On December 3, 1985 the HRC recommended to the city
HRA that C 1 emence Kwa i ck b y council and to the
p e appointed as HRA /HRC liaison
commissioner.
Recommendation
Recommend that the city council:
1. Accept Commissioner Larson's resignatio •
ment Authority g on from the Housing and
Redevelo
p rity (HRA) .
2. Appoint Clemence Kwapick of the Human •
Relations Commission (HRC)
to fill out the remainder of resigning HRA Co '
ices Marc mmissioner Larson's term,
which expires h 1989 , and serve as liaison between the HRA A and
3. Accept Mary Eiden's as resignation 1' '
HRA* g 1 a 1 son between the HRC and
4. Approve the enclosed letters of appreciation ppreciation for resigning HRA
Commissioner Larson and HRA /HRC Liaison Eiden,
jW
Enclosures
;OIN7 i2FSULll7I0N OF ,4ppi�ECIATION
G1KFJ2FAS, /Rote/t.t. Lcvizon 9-.e.ccime a mem&eA o/ the Kou.6.ing
and Redevelopment ,4u.thouty o/ l'lap.eewood, N.inne�so.ta in �uiy
o/ 1983 and h" zeued laitlzAay in that capac_.tty to the
P2"ent .time.; and
G1KFJREAS, he haa g-iven a/ h.u.a .time and enea without
eompen.6cct.ion, X02 the fxe.tienment o / th City o/ llap.eewocd;
and
WHEREAS, he hcu, .shown dedicction to hi ,3 duti." a hays
con &ig� h.i.3 . and egolr t X02 .the teize/. i f o/ .the
City*
NUIJ, 7 KE/ 2 ET - 0RE, IT IS KEi2EJ3Y i2ESULV(Et7 � an d on Lelzail
o/ .the City OZ &n-f-ewood, l7.inn"o.ta, and the citizens o/ .the
may, .thai Ro4ezf L.aAzon .i.-6 he4ely pxtendecl out fzea2tle,Pt
yaa e. cuuL a���rec.icc�i.on /o/z fz.vs dedicated �e�u��.ce and we
w -�,6h fu,z continued zucce�,6 i the lutriz.e.
/oazzed P.,.y .the Counc.r:.e o /
ao%n Gireac.u, l'layoa
1 a.6eed Ay the Kou,3.ing and
/2edeveevl2rnent Ruth.oq.ity o/
Lolr.a tn.e 7.i-6chez, Ch.a-ilunan
Napiem 110u sing and
Redeve.�opm.ert t Aa hoa t y
A.Lte..st:
Ceest/t
JOIN7 i2ESU.LC17IUN OF Rpl'
GIKERE,4S, (7�uy fen �eccfine ¢ mem&e�r, o� .fhe Kor�e.i.rr.g and
RerLeye.�o�men.:� Au�houty o� l7¢�.Qe,woocL, ('�.iru2e�o.ta .uz lanua/zy
o 1984 and hays .sewed ,ecrifhliLEQy .in .that capacity to the
/l"-Z eat J�ime; and
GJKEREA,S, ahe h" Azely given o/ hvc .time and eneagy.,
wi.th.ou.t compenzati.on, X02 .the getieAmeni o/ the C.i,ty o/
l'lap.eewood; and
GIXE/2�,4.5, .she h¢,6 .shown .s.ince/te dedication i-o h.eA duii.ez
and hrcz cons.i,z�tentey corrtAi�t.ed lzvc .eeadeaz/up and e//o/rt
/o/z the fxenel r:,t, o/ .fhe Ca y .
NOIJ, 7K&V%CJ/24E, 17 IS KERF1?f RESOLVED X02 and on 4ehao
o/ .the C.rrt.y o/ !'Iap.Eewood, 17Znn.eao#.cc, and .tlze e-i b;zercz ol .tlze.
C.i -ty. .that (7arry Eiden iz heae4 extended out hecuttleet,
gaat.t� and a/?P2ecia.ti.on boa helc dedicated zeaviee and we
wi-6h her. cont,&zececl �succe,3,3 -in the
P",6ecl &y .the Coune.i.� o /
aohn ��reavu, /lay o�
/oa.6.6ecL F.,y .the. Kou,6.i.n.g an d
/?erizyzEo12ment Autlzo/r.i,fy o /
Lotiza-i� f -i,scjwA. Chai. ln.
rlapiewo od liou 3-in g and
Re�el opmer &u#ho2,jy
, 4.tte,3.t:
Ceevt
Commissioner Schmit moved and Commissioner Connell y seconded to:
r
Amend buyer the city's first -time home r '
p ro gram gui del, nes to
coincide opportunity with the MHFA's requirements. f
(2) en given ortunit b MHFA
� PP y y authorize the release of all
o aplewood s uncommitted funds for marketing statewide by the
MHF
5.
Motion rried: Ayes - -a11.
B. PUD Revision-- ny Seniors' Residences
The applicant is re reduction in t e number of parking spaces
for the 52 -unit seni � s building from 79 to 56 due to a council
requirement to construb�t 26 garage stalls.
y.
Commissioner Connelly moves! and Commissioner Schmit seconded to ap prove
pp e
the recommendation as propos on page two of the Janaur 2, 1986 staff
report and the resolution on'' y
page fifteen, subject to changing Condition
One in the resolution on page t xteen as follows (language to be adde d i s underl i ned) :
(1) If council determines that ther on-site
e � s insufficient parking
for the 52 -unit seniors' residence, within one year of 95% occupancy
of all bui l d i n s i n the PUD add i a ' '.
9 _ . tonal parking may be required.
COMMUNICATIONS
A. Tax-Exempt Financing Approvals--Rental Hous in
In 1985 council approved $25 million in tax-exempt financ for
five
multiple- dwelling.developments containing a tota l of 598 units 75 units
of senior housing). Construction has begun on three of the develop
' P s
which account for 448 of the 598 units. These units are expected to be
ready for occupancy by late spring /early summer 1986.
B. December 19, 1985 Home -Share Steering Commission Meetin
Chairman Fischer explained that the December meeting was-the organizational
meeting of the commission as well as the official disbandment of the
Home -Share Task Force. The task force had been organized as a sub -
committee of the Maplewood HRA. It was explained that Lutheran Social
Services has chosen a staff person to administer the home -share ilot
program and that 8 of the 10 r P
pa communities had submitted their
1986 share of the program funding. All of the funds should be in b
January 24,
6. UNFINISHED BUSINESS
A. Commissioner Larson's Resignation
Clemente Kwapick was in attendance as the HRC's recommended replacement.
for HRA /HRC Liaison Eiden.
l
Commissoner Connelly moved and Commissioner Schmit seconded to accept
the recommendations presented in the December 4, 1985 staff report.
(Appointment of Mr. Kwapick as the HRA /HRC liaison as a voting member
to fill out the remainder of resigning Commissioner Larson's term.)
Motion carried: Ayes - -all.
7 < BUSINESS
A. an Amendments-- Densit
Commi 'oner Schmit moved and Commissioner Connelly seconded to support
the amen ent of the density conversion table �e reflect the 1980 census
data as pro sed by the resolution on page nine of the January 2. 1986
staff report.
Motion carried: Aye - -a11.
8. COMMISSION PRESENTATIONS
Mary Eiden acknowledged t z this uld be her last meeting. Mr. Kwa pick
will serve as HRA /HRC bison from th' point on. She thanked everyone for
the opportuni to se
tre on the HRA.
9. NEXT MEETING ,f
The regular .,feeti ng is scheduled for February 11, 986. The body sugg ested
that the meeting should be cancelled if the only i to of business nes
y � s would be
the annua 1 report.
10. AWPORNMENT
The meeting was adjourned at 9:25 p. m. _
K
r -�
Actio by Council:
Endorsed
MEMORANDUM Modifie
Rejeoted
TO: City Manager Date
FROM: Assistant City Engineer
SUBJECT: North Beaver Lake Storm Sewer
Rehearing of Public Hearing
Project 83 -7
DATE January 15, 1986
The public hearing for the above -named project was originally held on
November 26, 1984 and again on February 4, 1985, at which time the
council ordered this project contingent upon the developer of the
Beaver Creek Apartments project dedicating the pond easements. The.
developer delayed his project in March 1985 and did not wish to
dedicate the easements until restarting his project. The developer
has begun utility construction on the Ivy Avenue extension portion of
hi's project and has dedicated the required pond easements for the
implementation of the North Beaver Lake Storm Sewer Pondin System,
g Y ems..
It is recommended that this project proceed to alleviate P ossible
flooding problems upstream and downstream of the Beaver Creek
Apartments, however, M.S.A. Chapter 429 requires a contract be let for
an improvement within one year of adoption of the resolution ordering
Bring
a project or the project must be reheard,
Attached is a map showing the boundary of the drainage area, the
ponding system and the areas previously ssessed for storm '
Y sewer 1 n
the drainage area. Also attached is an estimated project cost detail
with a calculated estimate of the assessment rate. This rate of
$ . 0443 per square foot of property compares favorably o the original
Y
estimate of $-0615 per square foot from the November 26, 1984 hearing
due to a reduced easement cost, It is recommended that the council
adopt the attached resolution calling for the project to be reheard on
February 10, 1986 at 7:10 p.m.
jC
•
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A I N RGE Qc) v o a AZ.
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RS"' S 4 z „ RCP
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68
----"
•:
railer Court
•
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S
y
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d
IL
24 RCP
49 000,01
;.E. mARYLAND 007
AVE 00�010
- -�"� - mw i
_ � ,- � .�Air11Ii1�M1► . � � -
•
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0
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w p 0N
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48" RCP
J O
-: CASE AVE ~ _ °
E . w ca
r :. 32 ,. �, o
:: W W C7
'•' AV E � R D c� LA
.. 212
00 a s T.
�L'
AVEO
a*-
BRAND AVE_:O,
NORTH BEAVER LAKE STORM SEWER SYSTEM
CITY PROJECT 83 -7
PROJECT COST ESTIMATE
Construction Cost
1. Excavation - -Ponds 4 and 5-- 67,500 c.y. X $2.50/c.y.
2. Sediment Basin--Pond 2 - -LS
3. Sediment Basin--Pond 1 - -LS
4. Channelize- -Pond 2 to Pond 1
5, Erosion Control and Seeding
Total Construction Cost
Construction.Contingencies at 110
Easement Acquisition - -Pond 1 and Channel
Indirect Costs at 280
Total Project Cost
Total Assessable Area 7,604,720 square feet
Assessment Rate: $0.0443 per square foot
$168,750
7,400
5,700
10,000
1 0% rV N I
$203,850
20,400
50,000
r A - - N
$337,000
RESOLUTION ACCEPTING REPORT AND
CALLING FOR PUBLIC HEARING
WHEREAS, the city engineer for the City of Maplewood has been
authorized and directed to prepare a report with reference to the
improvement of the North Beaver Lake Storm Sewer, City roject 83 -7
Y J ,
by construction of a storm sewer system, and
WHEREAS, the said city engineer has prepared the aforesaid report
for the improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The report of the city engineer advising this council that
the proposed improvement of the North Beaver Lake Storm
Sewer by construction of a storm sewer system is feasible
and should best be made as proposed, is hereby received,
2. The council will consider the aforesaid improvement in
accordance with the reports and the assessment of benefited
property for all or a portion of the cost of the improvement
according to M.S.A. Chapter 429, at an estimated total cost
of the improvement of $ 337
3, A public hearing will be held in the council chambers of the
city hall at 1380 Frost Avenue on Monday, the 10th day of
February, 1986 , at 7:10 p.m. to consider said improvement..
The city clerk shall give mailed and published notice of
said hearing and improvement as required by law.
MEMORANDUM
TO: City Manager
FROM: Public Works Director
SUBJECT: Employee Contracts
DATE: January 22,1986
Action by Council:
Vandorsed
od.if i ed--
Rejected.
Date
Attached are the proposed labor contract changes for 1986. In addition to
the contract changes, two other items deserve consi.deration.. A closing
policy is attached that was discussed and agreed upon during
The other item concerns the transition from a monthly wage definition for
Clerical Techni g •
I cal , Supervisory and Non -Union employees. The transition
will be accompli shed by deducti ng 2 -1/2 days pay on the third paycheck i
py n
May,. 1986 and 2 -1/2 days pay on the third paycheck in October, 1986. This
w i l l rectify the confusion over pay periods that existed i n- the p ast .
The. Ci ty Counci l shout d al so take action to approve the appropriate budget
transfers from the Contingency Account to cover the.cost of the various
labor agreements for 1986.
KGH : l n b
1986 AFSCME CONTRACT CHANGES
I. Sick Leave Conversion (Clerical /Technical Article XIV &Maintenance Article XVIII)
Amend 1st Paragraph as Follows:
"A full-time employee shall accumulate si ck leave at a rate of one and one-quarter
(1 -1/4) days per month. Sick leave shall only be granted when necessar y for
personal illness or injury or legal quarantine or a serious illness or injury of
said employee's spouse or children. The employee shall notify the EMPLOYER at or
before his or her normally scheduled starting time of any illness for whic he
wishes to take sick leave. The employee must submit satisfactory proof of
i l'l ness or injury by way of a doctor's certificate if requested by the EMPLOYER.
Those employees who misuse sick leave shall be subject to disciplinary action .
Any action taken by the EMPLOYER under this Article shall be subject to the
grievance procedure."
Amend 3rd Paragraph as Follows:
"Full-time employees hired after May 19, 1978 are provided, at said employee's
discretion, the following sick leave conversion program in lieu of the severance
pay provided in Article XVIII (Maintenance Contract - Article XX I I) . Said si ck
leave conversion program shall provide for the conversion of forth percent (40 %)
of the employee's annual earned and unused sick leave to vacation after an employee
has accumulated forty -five (45) days or more of sick leave as provided above. The
conversion shall be made annually on January 1 at the employee's request. Conver-
sion shall be based only on sick leave days earned and unused during the previous
twelve (12) months. One -half (1/2) of the remaining annual earned and unused sick
leave shall be retained as'accumulated sick leave and one -half (1/2) shall be
forfeited by the employee to the City at the time of conversion,"
Add a New Paragraph as Follows:
"On December 31 of each year a full-time employee with 800 hours or more of
accumulated sick leave shall be eligible to convert sick leave accumulated in the
previous 12 months to vacation or deferred compensation at the employee's current
pay rate on the basis of 2 hours of sick leave for 1 hour of vacation or deferred
compensation. Such conversion shall not exceed a total of 48 hours of vacation
and deferred compensation."
2. Wages (Clerical Technical Appendix A &Maintenance Article XXXIII)
Provide for hourly wage definition using 2080 hours in 12 months.
4.5% wage increase for all steps.
Add the following statement
"In addition to the above salary, each full -time employee shall receive $30.00 per
month as a cash payment or deferred compensation at the employee's discretion .
Part -time employees to receive pro rated share of all benefits except hospital,
medical, dental and l i f e insurance."
In Maintenance Contract define heavy equipment differential 75� Leadman differ-
ential - 8U9
In Maintenance Contract add the Aquatech when used as a combination machine as
heavy equipment.
3. Work Schedules (Clerical /Technical Article VIII)
Amend 1st Paragraph as Follows:
"The sole authority in work schedules is the EMPLOYER. The normal work day for
an employee shall be eight (8) hours. Normal office hours are 8:00 A.M. to 5:00 P.M.,
however, mutually convenient flexible schedules can be arranged within departments."
4. Meal and Rest Periods (Clerical /Technical Article XXI)
Amend 1st Sentence as Follows:
"An employee may take a single meal period (without pay) up to one (1) hour and two
(2) fifteen (15) minute rest periods (with pay) during a normal work day at times
determined by the EMPLOYER."
5. Uniforms (Clerical /Technical Article XXII)
Substitute the Following for Existing Language:
"Employees in the Building Maintenance Person positions shall be provided with
uniforms maintained by the EMPLOYER on the basis of eleven (11) uniforms from
April 1 to October 1, and 5 uniforms the remainder of the year. A sum of $20 - per
pair for required safety toed shoes, not to exceed one pair per year, will be
paid by the EMPLOYER upon proof of purchase.
6. Insurance (Clerical /Technical Article XX & Maintenance Article XXIV)
Hospital - Medical and Dental insurance paid by City up to $170.00.
Life insurance benefit value of twenty - thousand dollars ($20,000.00)
7. Injury on Duty (Maintenance Article XXIII)
Change language in Maintenance Contract to agree with Clerical /Technical contract.
8. Leaves of Absence (Clerical/Technical Article XVI I & Maintenance Article XXI )
Add a New Paragraph as Follows:
"Parenting Leave without pay not to exceed six (6) months in duration shall be
granted upon the birth or adoption of a child (or children) at the employee's
request."
9. Safety (Maintenance Article XII)
Add Sentence as Follows:
"The Union is to designate an employee to serve on the City Safety Committee."
10. Duration (Clerical /Technical Article XXXII &Maintenance Article XXXII)
Effective Date 1/1/86 - Termination Date 12/31/86
11. The attached Closing Policy shall. be adopted by the City as part of the Personnel
Policy but is not part of the Labor Agreements.
Add to I-3 1 27 Agenda
genda
TO: City Manager
FROM: Finance Director
RE: January 27th -Counci l Agenda Item I -3
DATE: January 24, 1986
In my opinion , the staff report concerning employee contracts will not obtain the
Council authori zati on needed for the transition from a "monthly wa -e def i n i t
y g to. n
for Cl eri cal /Techni cal . Supervi sory and Non -Union employees. The report indicates
that 2 -112 days pay will deducted from-two paychecks. However, it fails - to
indicate that 3 -1 /2 days pay should be deducted from two paychecks to make the
transition
ti on and that the City, i n effect, agreed to provide employees with two extra
days pay to ease the change in pay periods.'
eri ods .
The first 1986 paycheck that salaried employees received on January 10th included
80 hours at their 1986 pay rate despite the fact that the pay period ended
January 3rd and included only 24 hours during 1986.. Thus, salaried employees
were paid 56 hours (.or 7 days) in advance. Attached is background information
regarding this subject.
It is recommended that the Council authorize two days of extra pay for Clerical/
Technical, Supervisory and Non -Union employees i.-n 1986 . to ease the transi tion to
a pay period that coincides with hourly employees. Also, it is recommended that
the Council authorize the appropriate budget changes to finance the change in
pay , peri ods .
cc: Public Works Director
DFF : l nb
MEMORANDUM
-TO: City Manager
FROM: Finance Director
.RE: Proposal to Consolidate Pay Periods
DATE: January 21, 1985
The Finance Department has received numerous calls from employees
o
P y
regarding their January 11th payroll checks. Salaried employees don't
understand how the entire check can be Daid at their 1985 oavrate when
their timesheet covered the last week of December, 1984.
These questions arise .every year and emDl oyees have a great deal of
difficulty understanding our payroll procedures. For this reason and
the other reasons listed in the attached.memo, it is requested that
you reconsider the consolidation of pay periods. Perhaps this item
could be included in this year's union negotiations.
cc: A. Matheys
DFF : l nb
attachment
I
+;r
MEMORANDUM
TO: City Manager
FROM: Finance Director
RE: Proposal to Consolidate Pay Periods
DATE: November 7, 1983
PROPOSAL
It is proposed that salaried employees be paid on an hourly basis and their pay
:period be revised to coincide with the pay period for hourl y employees.
BACKGROUND
The bi - weekly gross pay for salaried employees is 1/26 of their annual salaries
(subject to adjustments for overtime, etc.) . As a result, salaried employees
are paid in advance of the days they work. The seriousness of this problem
gradually worsens each year until salaried employees are paid two weeks
in advance. This situation occurs approximately every 11 years. The year after
this situation occurs there are 27 pay days. By the end of 1984, employees on a
5 -2 schedule will be paid one day in advance. In 1985, this w i l l increase to two
days and each successive year it will increase by a day.
Another problem caused by our payroll procedures for salaried employees is that
the bi- weekly gross pay (excluding overtime, etc.) on each payroll check covers
a period different than the timesheet. For example, the gross base pay on
payroll checks dated 12 -30 -83 will cover the two weeks ending 12- 31 -83. However,
the timesheets submitted for that payroll will cover the two weeks ending 12 -23 -831,
This is especially confusing to employees when they start or leave employment with
the City. For example, a salaried employee that terminates on 12 -30 -83 would
expect that his /her payroll check dated 12 -30 -83 would include an extra week of
pay for the hours worked the week after his /her timesheet was turned in on 12- 23 -83.
Of course this is not the case and it takes a great deal of explaining, especially
since it states on the payroll check stub that the pay is for the period ending
12- 23 -83.
A third problem caused by our payroll - procedures for salaried employees is. that
extra P.E.R.A. reports are required. For each payroll, two sets of P.E.M.A.
reports are required: one for salaried employees and one for hourly employees.
This requires extra labor costs which could be avoided if all employees were on
the same pay period.
I;n summary, there are three basic problems caused by our payroll 1 for
PY P
salaried employees:
1. Salaried employees are paid in advance of the hours they work.
2. The bi - weekly gross base pay covers a period different than the
time sheet, which is very confusing to employees.
3. Extra labor costs are incurred to prepare additional P.E.R.A.
reports needed for the two pay periods.
:because of these problems, it is recommended that salaried employees be paid on an
, hourly basis and their pay period be revised to coincide with the pay period for
hourly employees.
There are three possible methods of making these changes.
1. Phase the transition by paying salaried employees for 9 days
(90% of their regular gross pay) on five consecutive payrolls
sometime in 1984.
2. During 1984, pay salaried employees a bi-weekly amount less
than 1/26 of their annual salary so that their total 1984
wages would only cover hours worked through 12- 21 -84.
3. During. 1984 when there are three a roll checks scheduled
4 9 PY
reduce the gross base pay on the last check by 1/2 so that it
covers only one week.
In my. opinion, the third alternative would be the best as it would be the easiest
to implement and the easiest for employees to understand.
U : l nb
i
I;n summary, there are three basic problems caused by our payroll 1 for
PY P
salaried employees:
1. Salaried employees are paid in advance of the hours they work.
2. The bi - weekly gross base pay covers a period different than the
time sheet, which is very confusing to employees.
3. Extra labor costs are incurred to prepare additional P.E.R.A.
reports needed for the two pay periods.
:because of these problems, it is recommended that salaried employees be paid on an
, hourly basis and their pay period be revised to coincide with the pay period for
hourly employees.
There are three possible methods of making these changes.
1. Phase the transition by paying salaried employees for 9 days
(90% of their regular gross pay) on five consecutive payrolls
sometime in 1984.
2. During 1984, pay salaried employees a bi-weekly amount less
than 1/26 of their annual salary so that their total 1984
wages would only cover hours worked through 12- 21 -84.
3. During. 1984 when there are three a roll checks scheduled
4 9 PY
reduce the gross base pay on the last check by 1/2 so that it
covers only one week.
In my. opinion, the third alternative would be the best as it would be the easiest
to implement and the easiest for employees to understand.
U : l nb
t
AO-ti by Counc
MEMORANDUM
Eridors a d,...
Mod if fed ,.. .....
Re j e 0 ed�.�.,„�
T0: Mayor and Counci l members
I�at e
FROM: Donald L. La i s , City Manager -`
RE: Me y 9
Metro i -tan Waste Control Commission Rate In
DATE: January 21, 1986 crease and Structure
Attached i s a resol assed b '
p y the City of Oakdale Opposing the rate
increase and structure as ,". ro osed b •
Cori p p y the Metropolitan tan Waste Control
ssion.
As you know, the proposed .rates will a •
apply to all communities es .and areas
in the
metropolitan area and will not create a dis ari •
communities, p ty between the various
I recommend that the Council challeng or a o increase
projected over the next six years.
f ,.. A
DLL: l nb
I
M E M O R A N D U M
TO: Craig Mattson, City Administrator
FROM. Stephen Plaisance, Finance Director
..DATE: November 5, 1985
RE: MWCC Sac
l
I attended a public meeting on November 1st reviewing he
recommended changes to the MWCC rate
to structure.. Two items were
addressed. The first was recommended changes in Cost Allocation
g anon
Methodology and the recommended changes in the SAC charges,
. g
The Cost Allocation Methodology s a c om p lex '
gY plea issue and will be
addressed in another report.
The proposed changes in the SAC is as follows:
Currently $425
January 1, 1986 475 11.8
1987 550 15.8%
1988 650 18.2%
1989 775 19.2%
1990 900 16.1%
1991* 1050 16.6% .
*147% increase within six (6) years over the current rates
MWCC claims these increases are necessary to maintain adequacy
the SAC fund,
y o f
At the meeting, various communities including ncluding Oakdale, expressed
a concern about the need for such a substantial increase and its
effects on development. A particular concern was expressed on
the impact such increases w
d ' p
ill have on Commercial Industrial
Development. For e xample, in 1985 Zycad aid 19 500. If Z p ca y d
were to build the
same building in 1991 the cost for the SAC
would total 48,300 a substantial increase which could directl
impact the decision.to locate e
in Minnesota versus another state
or in Oakdale or in another City outside the SAC are
a .
Residential development will also be affected
the same. In 1984
we paid $102,170 for residential SAC's, the same development in
1991 would total _ $255,150 , �s .a p
This cost the builder must include
as. part of the cost of a home. The end result is higher cost to
he Metropolitian area
the future homeowner in t g
,
As a developing City, this cost increase - ma have a substantial
y tantlal
impact on any future development. We have objected to
7 any
increase in the SAC charge that will directly effect
new
development in our growing City. In comparison to the minimal
i
effect felt n a developed city, there is.little new construction
and often SAC demolishes credit to cover any new construction
charges. This is to inform you of the future increases in the
SAC charge to new development of the future.
City of Oakdale
RESOLUTION NO. 85 -135
A RESOLUTION IN OPPOSITION OF THE SAC CHARGE INCREASE.PROPOSED BY
THE METROPOLITAN WASTE CONTROL COMMISSION, DUE TO THE FACT THAT
IT IS AN UNREALISTIC RATE INCREASE PROJECTION FOR THE NEXT TEN
YEARS, SUBJECT TO A MEMORANDUM FROM FINANCE DIRECTOR PLAISANCE
DATED NOVEMBER S. 19850
A regular meeting of the Oakdale City Council held on Tuesda
November 12, 1985 at the Oakdale u
1 City Hall, 1584 Hadley _Avenue
North, Oakdale, Minnesota, with the following embers resent:
g p
Mayor Leo Hudalla, Council Members Bev Peterson, Len Utecht, Mary
Merle, and Ted Be.arth, and the following absent: None, the
Oakdale City Council resolved:
WHEREAS, the Metropolitan Waste Control Commission recommends an
147% SAC charge increase over the next six years claimin g it's
necessary to maintain the adequacy of the SAC fund; and
WHEREAS, the result of such an increase would have a substantial
impact on any future residential and commercial development
within the City of Oakdale.
NOW, THEREFORE, BE IT RESOLVED, that the City Council is strongly
opposed to the Metropolitan Waste Control Commission's proposed
SAC charge increase. -
THEREFORE, BE IT FURTHER RESOLVED, that copies of this resolution
will be distributed to Pat Skully, the Legislature, and the
surrounding communities to inform them of the City f Oa '
y Oakdale 's
Opposition.
Voting in Favor: Mayor Leo Hudalla, Council Members
Bev Peterson, Len Utecht, Mary Merle,
and Ted Bearth;
Voting Against: None.
Resolution duly seconded and passed this 12th day of November,
1985.
Off Q
Leo A. Hudalla, Mayor
Attest:
Craig J ttson, City Administrator
From:
Subject:
n�� C.
Date:
I I o-, A
Ago --x NO;
C �
6,;01
r
�o
- "Al
Form OA-8 @CWYNht 1969, 1970 Laurel Office Aids, Inc., BrohWile; N. Y. 10708
Distributed in Canada solely: by V.W. Smicke .-Ltd,; Peterborough; Ontario.
City of Oakdale
RESOLUTION NO, 85 -135
A RESOLUTION IN OPPOSITION OF THE SAC CHARGE INCREASE PROPOSED BY
THE METROPOLITAN WASTE CONTROL COMMISSION, DUE TO THE FACT
THAT
IT IS AN UNREALISTIC RATE INCREASE PROJECTION FOR THE NEXT
TEN
FEARS, SUBJECT :TO A - MEMORANDUM FROM - FINANCE DIRECTOR PLAISA
NCE
DATED NOVEMBER 5, 1985.
A regular meeting of the Oakdale City Council held on Tues
day,
November 12, 1985 at the Oakdale 1584 Hadley venue
North, Oakdale Minnesota y
with the following members present:
Mayor Leo Hudalla, Council Members Bev Peterson Len Utecht Mary
ry
Merle, and Ted Bearth, and the following absent:. None the
Oakdale City Council resolved: '
WHEREAS, the Metropolitan Waste Control Commission recommends an
147% SAC charge increase over the next six ears
claiming !
Y g it s
necessary to maintain the adequacy of the SAC fund; and
WHEREAS, the result of such an increase would have a substantial
impact on any future residential and commercial development
within the City of Oakdale,
NOW, THEREFORE, BE IT RESOLVED, that the City Council is strongly
olitan Waste g y
opposed to the Metro
p Control .Commission's .proposed
SAC charge increase.
THEREFORE, BE IT FURTHER RESOLVED, that copies of this resolution
will be distributed to Pat Skully, the Legislature and the
City of
surrounding communities to inform them of the s
'
Oakdale
opposition.
Voting in Favor:. Mayor Leo Hudalla Council Y , ncll Members
Bev Peterson, Len Utecht, Mary Merle,
and Ted Bearth;
Voting Against: None.
Resolution duly seconded and passed this 12th day f November,
1985. y '
Leo A. Hudalla, Mayor.
Attest:
Craig J ttson, City Administrator