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Home My WebLink About1993 12-13 Special Meetingi I AGENDA NAPLEWOOD CITY COUNCIL 6:30 P.M., Monday, December 13, 1993 Council Chambers, Municipal Building Meeting No. 93 -28 SPECIAL MEETING A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF AGENDA E. PUBLIC HEARINGS 1, 6 :30 P.M.: Public Hearing on Proposed 1994 Budget and Taxes a. Citizen Comments b. Council Discussion c. Resolution to Adopt the 1994 Budget d. Resolution to Adopt Tax Levy for 1994 F. ADJOURNMENT AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director A?kt,� RE: RESOLUTION ADOPTING BUDGET FOR 1994 DATE: December 3, 1993 PROPOSAL eAotion by Gouncii A Endorse Modified...—., Rejected.., Date It is proposed that a resolution be approved to adopt a budget for 1994. According to State law, this .must be done at the conclusion of the public hearing. BACKGROUND On August 26th a special City Council meeting was held to review and discuss the 1994 Proposed Budget (see minutes attached) . - At the conclusion of the meeting, preliminary approval was given to the proposed budget. On November 30th a public hearing was held on the 1994 Proposed Budget. BUDGET ADOPTION A resolution similar to the attached should be approved to adopt the 1994 Budget. (The attached resolution includes amounts based upon the original proposed budget.) w:\agn\AdoptBud.93 RESOLUTION ADOPTING A BUDGET FOR 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 1994 is hereby adopted as outlined in the following summary: Estimated Balances 01/01/94 Revenues Net other increases (decreases) Expenditures Estimated Balances 12/31/94 BE IT FURTHER RESOLVED that the following _appropriations are hereby approved for the 1994 Operating Budget: GENERAL FUND: $ 1,490,200 458,250 420 4,914,430 1,778,300 1,045,390 639,020 $10,745,930 General Government Finance City Clerk Public Safety Public Works Parks and Recreation Community Development GENERAL FUND TOTAL HYDRANT CHARGE FUND: CAPITAL DEBT OPERATING IMPROVEMENTS SERVICE BUDGET BUDGET BUDGET $ 8,132 $6,587,178 $6,477,618 17,494 3,958,290 1 228 968 658,430 17,320,590 --- 10,43 8,930 3,615,830 $ 8 $1 $5 BE IT FURTHER RESOLVED that the following _appropriations are hereby approved for the 1994 Operating Budget: GENERAL FUND: $ 1,490,200 458,250 420 4,914,430 1,778,300 1,045,390 639,020 $10,745,930 General Government Finance City Clerk Public Safety Public Works Parks and Recreation Community Development GENERAL FUND TOTAL HYDRANT CHARGE FUND: 158 3 ,100 Public Works DENTAL SELF - INSURANCE FUND 49,650 General Government RECYCLING FUND: 165,170 Community Development CHARITABLE GAMBLING 3,730 General Government RECREATION PROGRAM FUND: 305 Parks and Recreation SEWER FUND: 256,100 City Clerk 2,748, 820 Public Works V.E.M. FUND: 398,170 Public Works DATA PROCESSING FUND: 262 9 410 General Government PAYROLL BENEFITS FUND: 2 General Government $17,320,590 TOTAL OPERATING BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 1994 Capital Improvements Budget: CAPITAL IMPROVEMENTS PROJECT FUND $ 1,267,610 COMMUNITY CENTER PROJECT FUND 6 PARK DEVELOPMENT FUND 695,390 PUBLIC IMPROVEMENT PROJECTS 2,075,160 STREET CONSTRUCTION STATE AID FUND 470 TAX INCREMENT FUND 83 ,400 WATER AVAILABILITY CHARGE - NO. ST. PAUL 40 WATER AVAILABILITY CHARGE - ST. PAUL 860 TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $10,438,930 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 1994 Debt Service Budget: $1,975,000 Principal 1 Interest 6,370 Paying Agent Fees 20,370 Interest Interfund Loans 6 Investment Management Fee $3 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a department budget or within a non- departmental expense category, within a fund, shall only require the approval of the City Manager, BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal ear except appropriations for ca ital Y p p improvement projects which . shall not lapse until the project is completed or canceled by the City Council, w:\agn\AdoptBud.94 COIINCIL /MANAGER MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 2:00 p.m. , Thursday, August 26, 1993 Maplewood Room, City Hall MINUTES A* CALL TO ORDER The Council /Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Rossbach at 2:00 p.m. Be ROLL CALL Mayor Gary Bastian Present Councilperson Dale Carlson Present Councilperson Fran Juker Present Councilperson George Rossbach Present Councilperson Joseph Zappa Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich Finance Director Daniel Faust C. APPROVAL OF AGENDA The agenda was amended as follows: H. OTHER BUSINESS 10 Bus Stop Letter (Arrived at 2:29 p.m.) (Arrived at 2:26 p.m.) Acting Mayor Rossbach moved that the agenda be approved as , amended, The motion was seconded by Councilmember Carlson and was approved. Ayes: Carlson, Rossbach and Zappa Absent: Bastian and Juker 1.9 9 4 BUDGET OVE1.1 I EW City Manager McGuire and Finance Director Faust presented a summary of the proposed 1994 Budget. There was some discussion about Maplewood providing police related services to I.S.D. 622, North St. Paul and Oakdale without equitable reimbursement. 1 Councilmember Juker arrived at 2:26 p.m. Mayor Bastian arrived at 2:29 p.m. Mayor Bastian requested that the Council be kept informed about the activities of the Police Bike Program including officer injuries. There was also discussion about the proposed November, 1994 bond referendum for the replacement of Gladstone Fire Station and the City's debt. DISCUSSION ITEMS 1. Ambulance Rates city Manager McGuire stated that the proposed 1994 Budget and tax levy included specific increases in the ambulance rates. The proposed rates are based on the assumption that the City will bring its rates more in line with the market rate for the same service. Following some discussion, Councilmember Zappa introduced the following resolution and moved its adoption: 93 -08 -111 WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes; and WHEREAS, it is fair and reasonable to charge non - residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 1994: Residents Non - Residents Base rates: Basic ambulance services $225 $250 Advanced life support ambulance services $500 $550 Rate per mile transported $7.10 $7.10 BE IT FURTHER RESOLVED, that there shall be no charge for services rendered when the length of services is 10 minutes or less, when the patient is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. The motion was seconded by Councilmember Carlson and was approved. Ayes : Bastian, Carlsor , Juker and Zappa Nays: Rossbach 2. Charitable Gambling Proceeds Assistant City Manager Maglich presented a summary of past awards and an explanation of the proposed 1994 expenditures from the Charitable Gambling Fund. There was some discussion, and no action was taken. 3. Truth in Taxation Requirements Finance Director Faust reviewed the calendar of dates as required by law for notifications and public hearings regarding the proposed and final payable 1994 property tax levy. 4. Other Budget- Related Items a. City Memberships Councilmember Zappa stated that the City should evaluate the value of belonging to a number of organizations including LMC, AMM, MLC, RCLLG, and SRA. Following some discussion, Councilmember Zappa moved that the City withdraw from the Association of Metropolitan Municipalities(AMM)_ There was no second, and the motion died for lack of a second. F e CERT IFICATION OF DATES FOR PUBLIC HEARING ON PROPOSED 1994 BUDGET AND PROPERTY Councilperson Zappa moved that the City's public hearings on the 1994 Buret be _schedu l_ed for Tuesday-,- November 3 0 7:00 m . m . and Wednesday December . 8 l 5 : 00 p . m . ; and if necessary, Monday, December 13 6 : 3 0 m . m. a t City Hall. The motion was seconded by Councilperson Carlson and was approved. Ayes: All G. ADOPTION OF PROPOSED PROPERTY TAX LEVY PAYABLE IN 1994 Councilperson Zappa introduced the following_ resolution and moved its ad_or)tio= 93 -08 -112 3 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 1993 payable in 1994 by September 15, 1993, and WHEREAS, the City Council has reviewed the Proposed 1994 Budget and has determined that the proposed tax levy payable in 1994 is the maximum amount that will be levied, and WHEREAS, the proposed property tax levy certified must be after the deduction of the homestead and agricultural credit aid (HACA) and WHEREAS, the 1994 HACA for the City of Maplewood is $1,578,740. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY.OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 1993 payable in 1994 in the amount of $8,021,,250 less $1,578,740 for HACA is hereby given preliminary approval. The motion was seconded by Councilperson Carlson and approved. Ayes: All H. OTHER BUSINESS 1. Bus Stop Letter Councilmember Zappa informed the City Council that they would soon receive a letter from the MTC regarding a change in a bus stop location near County Road B and Barclay. I. ADJO ENT The meeting was adjourned at 4:35 p.m. 4 AGENDA NO. �" "d AGENDA REPORT TO: City Manager FROM: Finance Director A ct i on by Council Endorse Modified. Re j eoted, RE: RESOLUTION LEVYING PROPERTY TAXES PAYABLE IN 1994 DATE: December 3, 1993 After the public hearing is held, a resolution needs to be approved that will levy property taxes for 1993 payable in 1994. Due to a change in state law, the amounts listed in the resolution have been reduced by $1,578,740 which is the homestead and agricultural aid (HACA) that the City will receive in 1994. It is recommended that the attached resolution be adopted which will levy the same amount as the proposed levy approved by the Council on August 26, 1993. 1z W: \agn \PropTx.94 Attachment RESOLUTION CERTIFYING TAXES PAYABLE IN 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that° 1. The following amounts of taxes be levied for 1993, payable in 1994, upon the taxable property in said City of Maplewood, for the following purposes: Operations $5 Debt Service 1.,005 TOTAL LEVY $6 2. There is on hand in the following sinking funds excess amounts as indicated after each fund and such shall be used to pay on the appropriate obligations of the City: DESCRIPTION 1967 General Obligation Sanitary Sewer Bond,5 1974 Refunding Bonds 1977 Public Works Building Bonds 1977 General Obligation Improvement Bonds: 1977 General Obligation Improvement Bonds: 1979 General Obligation Improvement Bonds 1988 General Obligation Improvement Bonds 1989 General Obligation Improvement Bonds 1989 Tax Exempt Tax Increment Bonds 1990 General Obligation Improvement Bonds 1991 General Obligation Improvement Bonds: 1991 General Obligation Capital Notes 1993 Equipment Certificates: Series 1993A TOTAL Series 1 Series 2 Series 1991A $ 8,800 7,000 6,700 15,500 243,400 4, 700 222,070 5,260 4,200 21 58,660 13,921 307 $612,038 In accordance with Minnesota Statues 475.61 and 273.13, Subd. 19 (3), (a), (b), (c), and Chapter 297a and Chapter 162 of Minnesota Statues, the County Auditor of Ramsey County is hereby authorized and directed to reduce by the amounts above mentioned the tax that would otherwise be included in the rolls for the Year 1992 and collectible in 1993. 3. It has been determined that the following sinking funds have insufficient projected assets to meet projected liabilities, as required b State Statute, and original resolution levying Y y g ad- valorem taxes must be increased by the following amounts: 1977 Refunding Bonds 1993 Tax Increment Bonds Series 1993B TOTAL $36,788 7,250 $44 4. There is $246,490 of homestead and agricultural aid that will be used to reduce the scheduled tax levies for all sinking funds. 5. Changes set forth in sections 2 -4 above result in a net reduction of $814,490 in the scheduled levy of $1,820,350. lz W: agn \PropTx.93