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Home My WebLink About2012-06-05 PC Packet AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday,June 5,2012 7:00PM City Hall Council Chambers 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.May 1,2012 5.Public Hearings a.7:00 p.m. or later:Comprehensive Plan Amendment, Rezoning and Conditional Use Permit for the East Metro Public Safety Training CenterLocated on Century Avenue South of Holloway Avenue 6.New Business a.Ordinance Amendment to AllowReinforced Turf Parking Lots b.Election of Chair and Vice Chairpersons(no report) 7.Unfinished Business 8.Visitor Presentations 9.Commission Presentations a.Commissioner report for the city council meeting of May 14,2012.Commissioner Fischer attended. TheHoliday sign variances were discussed. b.Upcoming city council meeting of June 11, 2012. Commissioner Boeseris scheduled to attend.Thescheduled items are the metal building ordinance and the mining ordinance to revise the “variance findings” requirements to reflect new statutory language. 10.Staff Presentations a.Planning Commission MeetingCancellation for July 3, 2012 due to Independence Day Holiday 11.Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 1, 2012 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at7:00p.m.by Chairperson Fischer. 2.ROLL CALL Al Bierbaum, CommissionerPresent Joseph Boeser, CommissionerPresent Absent Tushar Desai,Commissioner Lorraine Fischer, ChairpersonPresent Tanya Nuss, CommissionerPresent Gary Pearson, CommissionerPresent Dale Trippler, CommissionerPresent Staff Present: Tom Ekstrand, Senior Planner 3.APPROVAL OF AGENDA CommissionerPearsonmoved to approve the agenda as submitted. Seconded by CommissionerTrippler.Ayes –All The motion passed. 4.APPROVAL OF MINUTES CommissionerBoesermoved to approve theMarch 20, 2012, PCminutes as submitted. Seconded by CommissionerTrippler.Ayes –All The motion passed. 5.PUBLIC HEARING a.7:00 p.m. or later: Sign Setback Variances for Holiday Stationstore, 280 McKnight Road South i.Senior Planner, Tom Ekstrand addressed the commission and gave the report tothe commission. ii.Michael Cronin, Holiday Stationstore, 280 McKnight Road South addressed and answered questions of the commission. May 1, 2012 1 Planning CommissionMeetingMinutes CommissionerBoeser moved to approve the resolution approving the following sign-separation variances for 280 McKnight Road South: Northerly Freestanding Sign Reduction of the spacing requirement from the Ramsey County Regional Park from 200 to 90 feet (110 foot variance). Reduction of the spacing requirement from the townhome property to the south from 200 to 180 feet (20 foot variance). Southerly Freestanding Sign Reduction of the spacing from the townhome property to the south from 200 to 25 feet (175 foot variance). Reduction of the side yard spacing requirement from 100 feet to 25 feet (75 foot variance). Approval of these variances is based on the following findings: 1.Because of the right-angle orientation of the two signs, along with the wooded nature of the nearby regional park, the proposed sign panels would be in harmony with the general purposes and intent of the ordinance. This orientationwould prevent them from being seen at the same time and becoming potentially distracting to drivers as could same-orientation signs. 2.The proposed dynamic display sign panel on the north pylon sign is set at a right angle to the wooded open space across Lower Afton Road making it less noticeable from that direction. 3.The two proposed signs would be consistent with the comprehensive plan. They provide commercial-development elements that would be compatible with this commercial site and conform to the goals of the comprehensive plan. 4.There are practical difficulties in complying with the spacing requirements of the ordinance. According to statute, practical difficulties mean tha the applicant would use the property in a “reasonable manner” not permitted by the ordinance. In this case, it seems reasonable to staff to allow both signs, because: The evergreens on the south side of the property would buffer the proposed sign from the nearby neighbors. The two proposed Holiday dynamic display signs would be set at right angles to each other preventing the appearance of “sign proliferation,” “sign clutter” or adding to “sign distraction.” The abutting part of the Battle Creek Regional Park is a non-active park. The sign would not be a detraction sincethis is a wooded area and the only active element is a trail section within the woods. The site is extensively developed with a commercial building, fuel islands, fueling center and lighting. It is also affected by a significant amount of commercial activity. Considering that, two four by eight foot signs would not be a significant addition ot this existing commercial site. May 1, 2012 2 Planning CommissionMeetingMinutes Approval is subject to compliance with the following condition: 1.All of the evergreen trees on the south side of the site and south of the southerly pylon sign shall remain. If these evergreens are removed for any reason, whether by the natural death of the trees or by their intentional removal, the south-facing dynamic display sign panel shall There shall be 100 percent opaque screening from the south pylon sign be removed. maintained at all times for the residential dwelling windows to the south. Turn all power off to both signs on McKnight Road and Lower Afton Road outside of 2. the store’s normal operational hours. Seconded by Commissioner Pearson.Ayes –Chairperson Fischer, Commissioner’s Bierbaum, Boeser, Nuss & Pearson Nay–Commissioner Trippler The motion passed. Commissioner Trippler voted nay because he believes the city council should look into revising the ordinances so theydon’t have to be granting variances that are almost 100% of the setbacks. Later during the planning commission meeting the planning commission decided they wanted to add additional information to item 5 a. Commissioner Trippler moved that the planning commission recommend staff tolook at the sign code ordinance to see if it can be modified to handle these special situations or put languages into the ordinance so the city is not put in a difficult position of having to grant 87½ percent variances from the ordinance. Seconded by Commissioner Pearson.Ayes –Chairperson Fischer, Commissioner’s Bierbaum, Boeser, Pearson & Trippler Nay–Commissioner Nuss The motion passed. 6.NEW BUSINESS a.Ordinance Amendment Regarding Variances for Commercial Use Antennas and Towers, Section 44-1334 i.Senior Planner, Tom Ekstrand addressed the commissionand gave the report. Commissioner Trippler moved to approve the resolution amending Section 44-334 as it relates to granting variances to the Commercial Use Antennas and Towers Ordinance. Seconded by Commissioner Bierbaum.Ayes –All The motion passed. This item goes to the city council on June 11, 2012. May 1, 2012 3 Planning CommissionMeetingMinutes b.Ordinance Amendment Regarding Variances for Metal Storage Buildings, Section 12-5 (d) i.Senior Planner, Tom Ekstrand addressed the commissionand gave the report. Commissioner Trippler moved to approve the resolution amending Section 12-5 (d) as it relates to granting variances to the Metal Storage Building Ordinance. Seconded by Commissioner Pearson.Ayes –All The motion passed. This item goes to the city council on June 11, 2012. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. 9.COMMISSION PRESENTATIONS a.Commissioner report for the city council meeting of April 9, 2012. Commissioner Nuss was scheduled to attendhowever there were no items scheduled for the planning commission at this meeting. b.Commissioner report for the city council meeting of April 23, 2012. Commissioner Bierbaum was scheduled to attendhowever, there were no items scheduled for the planning commission at this meeting. c.Upcoming city council meeting of May 14, 2012. The Holiday stationstore sign variances are scheduled for this meeting. Chairperson Fischer is scheduled to attend. 10.STAFFPRESENTATIONS a.Senior Planner, Tom Ekstrand discussed the idea of combining the Planning Commission & Community Design Review Boardtogether. The idea of combining boards and commissions will be discussed at the City Council Workshop scheduled for June 4, 2012. Commissioner Nuss liked the idea of combining the boards and commissions. The planning commission should be involved in some of the areas that the CDRB covers. Commissioner Boeser said the meetings used to run late a few years ago so that could be a concern combining the boards and commissions. Commissioner Trippler asked how many members there would be if the boards and commissions were combined. 11.ADJOURNMENT Chairperson Fischer adjourned the meeting at8:07p.m. May 1, 2012 4 Planning CommissionMeetingMinutes MEMORANDUM TO:James Antonen, City Manager FROM:Michael Martin, AICP, Planner Charles Ahl, Assistant City Manager SUBJECT:East Metro Public Safety Training Center –Land Use Plan Amendment, Conditional Use Permit,Design Reviewand Wetland Map Amendment LOCATION:MN Highway 120 (Century Avenue) and MN Highway 5, south of Holloway Avenue VOTES:Super-MajorityRequired for Council Approvalof Land Use Plan Amendment DATE:May 29, 2012 INTRODUCTION The City of Maplewoodis proposing to build a public safety training center which will be used by several jurisdictions in the area. The project will be completed in phases. Phase 1 will include a burn building; a training and tactical building for prop storage, simulations andsetup; hydrant/hose relay facilities and a fire equipment driver training areas. Future phases of the training center improvements will include a classroom training building; and a training and burn tower that can also be used for repelling and burn training. As part of this project the marshlands on the site will be used as ademonstration site for sustainable landscape design and natural resources restoration and will work to better connect the surrounding neighborhoods. The city did send notices to allproperty owners within 500 feet for an open-house style meeting with residents in the area of the proposed facility. Steve Lukin, Fire Chief, facilitated the recently held meeting. Requests To build this project, the city is requesting approval of thefollowing: Land use plan amendment Rezoning/Conditional use permitfor a planned unit development Design plans for the site and buildings Wetland map amendment BACKGROUND The city has worked a number of years on developing a plan for the use of the property at the Highway 5 and Highway 120 intersection of which the majority is owned by the Minnesota Department of Transportation (MnDOT). MnDOT has stated their willingness to convey this site to the City. Both parties have developed and reviewed a Cooperative Agreement to facilitate this land transfer. MnDOT will continue to operate its maintenance operations on 6.2 acres of the total site. In addition various concepts for the marshlands improvements have been discussed in past years including creating natural areas, providing for trails, and educational components. The marshlands concepts are intended to be phased into the development of the joint use fire training facility. A joint work group comprised of the City Engineer, Maplewood Fire Chief, Oakdale Fire Chief, SEH 1 project representative, and MnDOT staff hasworked towards an acceptable layout for the site. This group has met officially twice to ensure maintenance needs are met and the needs of the training facility and environmental componentare met. Regarding the training facility; asteering committee has been formed made up of four area fire chief's;two from Ramsey County and two from Washington County;Tim Boehlke from Lake Johanna, Stu Glaser from Stillwater, Jeff Anderson from Oakdaleand Steve Lukin from Maplewood. The steering committee will be directing the project until it is ready to open at which time the steering committee will turn all authority and responsibility over to the members of the JPA board. The committeecontinueswith the development of a partnership with Century College to provide training programs and determine what role they will play regarding the ongoing operating expenses. In addition the committee continues to lookat other possible partnerships and revenue streams. The committeemet with Ramsey County police Chiefs Association, the Washington County Sheriff and the Ramsey County Sheriff for their input. Over the course of the past six months 15 area fire department training officers have been meeting to plan and determine the needs of the training facility. At this time the type of props and their designs are being done in regards to a five-story burn toweranda two-story residential home with an attached two-car garage burn building. Each of these buildings will have the capability of utilizing both a Class A burn which is done utilizing bales of hay and wooden pallets and the other is a class B burn utilizing props fueled by propane and fake smoke. The third structure to be built is a storage facility withthe capability of doing training inside utilizing full-size vehicles and large training props. This building will also have a small classroom and will be able to accommodate other types of training for both police and fire year-round. The fourth structureon-site will be the training classroom building. This building will have a large 100 seat classroom,2 to 3 breakout classrooms andasimulation lab training area. At this time the basement area of this building will be left open for future expansion. DISCUSSION Land use plan amendment The property is currently not guided by the city’s comprehensive plan as it is designated as MnDOT right-of-way. MnDOT acquired the land in September 1969.Because MnDOT acquired and holds title to the land instead of it being dedicated for right-of-way purpose, MnDOT is free to transfer the property. The transfer of the land requires the city to apply a future land use designation to the parcel of land. This designation will apply to the entire 20.51 acre site. The 2030 Comprehensive plan guides all publicly held land, which is not park or open space, as government (G). It is staff’s recommendation the government designation be applied to this site. The government designation is consistent with the current use of the site as a MnDOT maintenance area and the future use as a public safety training center. Zoning The site also does not have zoning attributed to the property. This projectis being developed with a conditional use permit (CUP) for a planned unit development (PUD) and thus upon approval the zoning of the site will be PUD. Section 44-6definesPUDsasatypeofdevelopmentcharacterized Theprojectwillinclude byaunifiedsitedesign,withtwoormoreprincipalusesorstructures. severalbuildingsandmultipleusesqualifyitasaPUD. 2 Conditional use permit A joint powers agreement will be approved by the Maplewood city council to define hours of operation and weather conditions for various types of training sessions. Chief Lukin has indicatedto staff the hours of operation for the site would be 9 a.m. to 10 p.m. Staff is recommending the CUP for this site require that no operations occur on site outside of those stated hours. In addition planning staff has been told that burn training will consist of both propane and Class A burns. Class A burns would be conducted with hay bales or wood pallets and would produce low levels of smoke. However, to reduce thepotential for off-site concerns, Class A burns will be limited to wind speed and directionconditions favorable to the surrounding neighborhoods. Most of the burn training will beon inside buildings and on props that use propane and produce little to no smoke. Simulated (theatrical) smoke will be used inside buildings to create a more realistictraining environment for firefighters. As described in the zoning discussion, this site is being developed with a CUP for a planned unit development. Section 44-1092states that any publicserviceorpublicbuildingusesrequireaCUP. APUDapprovalisbeingsoughtbecauseofthemultipleusesoccurringonsiteandtheuseof metalsidingforthesimulationandtrainingbuilding. PUD Criteria for Flexibility in Design Section 44-1093(b) of the PUD ordinance states that the city council may consider flexibility from strict code compliance in the internal and external design requirements of a proposed PUD and may consider deviations from those requirements. Deviations may be granted for planned unit developments provided that: 1.The proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. 2.The PUD would be consistent with the spirit, intent andpurposes of this chapter. 3.The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4.The deviations would notconstitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 5.The deviations are required for thereasonable and practicalphysical development of the project. Section 12-5 prohibits metal storage buildings typically known as pole barns. The simulations and training building is proposed to use architectural sheet metal to produce an attractive building and in staff’s opinion would not be classified as a pole barn. In addition,because of the building’s site location along with surrounding vegetation and the proposed berming along Highway 120 this building would not be within view of any surrounding residential properties. 3 Design Review Site Layout The project plans show access to the site coming off MN Highway 120in what will be a reconstruction traffic signal with MN Highway 5. The first phase of the East Metro Public Safety Training Centerwill consist of building the burn building. A schematic of the burn building is provided in Figure 4attached to this report.The building will be slab on grade without an actual basement, but will be designed to simulate basement fires within the structure. Each level will be set up with severaldifferent rooms to simulate residential fires. The roof will be designed with low and steeppitches with roof penetration panels and an access/observation walkway. A two-stall garage will be attached adjacent to the ‘house’ and a single-stall garage will be includedfor Class ‘A’ burns and storage. The second structure built with theinitial phase of implementation will be the Simulationand Training Building. As shown in Figure 5of the separate attachments, the approximate 7,800 square foot building will provide a work shop, self-contained breathing apparatus room, individualstorage areas for each jurisdiction using the facility and a large open area for simulations, propconstruction and set up, training and storage. The building will include a 2,100 squarefoot area that will include space for on-site pre-and post-training briefings, two smalloffices, restroom facilities and mechanical/electrical support. Both structures to be built in Phase 1 will be located toward the western perimeter of thesite as shown in Figure 3of the attachments. The locations of these structures will allow adequate room forstaging trucks and equipment during training operations. The training yard layout willaccommodate installation of the Training Tower to be completed in a future phase, or inPhase 1 if funding is available. A schematic of the Training Tower is provided in Figure 6of the attachments. The Training Center yard area will be accessed from a bituminous entry drive withconcrete curb. A 10-foot high chain link fence with lockable access gates will enclose theTraining Center yard area. Avegetation berm along the east property line will also be installed. Hydrants for hose relay training will be installed along theproposed fire equipment driving course. Lighting will be installed along the entry driveand within the training yard for security and for nighttime training sessions. Lightingwithin the yard area will be used primarily for set-up and clean-up of night time training sessions, with the yard lighting turned off during active training sessions to bettersimulate live conditions. Several sustainable design features will be integrated into the training Center to meet Cityof Maplewood Sustainable Building goals as well as addressing the B3 SustainableBuilding Guidelines as required for State funded buildings. The site will be investigatedfor the opportunity to incorporate geothermal heating and cooling in the Simulation andTraining Building and the future Classroom Building.Landscaping will be designed to integrate sustainable concepts into the entry drivefeatures, screening and in the buffer areas surrounding the site. The goal is for thecompleted site to serve as another demonstration site for sustainable landscape designlike the Maplewood Nature Center and City Hall. Features will include rain watergardens for natural infiltration and filtration areas, passive solar and energy-scaping andsustainable plantings with low maintenance, drought tolerant species and little to no lawnarea. Rain water gardens and bioretention areas are planned to control and filter runoffand natural landscaping and plantings will be incorporated. Phase 2 will consist of the training tower and main classroom building will be on the northeast portion of the site. The classroom building will have 70 parking spaces. The proposed site plan appears to not be meeting the 15-foot parking lot setback from the MN Highway 120 setback. The 4 applicant will be required to submit a revised site plan showing this setback being met.The revised plan should also display parking stall dimensions. All other parking lot requirements are being met. Building Elevations The burn building and training tower will be built with precast concrete; specifically designed and manufactured for this particular use. The simulation and training building will be built using architectural metal siding. Building materials for the classroom building have not been proposed yet and it is recommended that as a condition of approval the CDRB approvethe building materials and elevations. Landscaping Theapplicant did not submita fully developed landscape plan but is coordinating with the city’s naturalist for the immediate site and the surrounding marshlands. It is recommended that as a condition of approval the CDRB approvethe landscape plans. Wetlands Wetlands on the site were originally delineated in 2005 (Attachment 4), with an updated map review in 2011 (Attachment 5). The Maplewood Wetland Map shows six wetlands located on the site (Attachment 6). Wetlands 1 and 2 are designated as Manage B wetlands with a required 75 foot buffer. Buffers of 75 to 100 feet will be maintained around these wetlands with the East Metro Public Safety Facility development. Wetlands 3 through 6 were developed incidentally as a result of the activities associated with the grading and fill material completed by MnDOT in the 1970s. These water bodies will be impacted by the development. The wetland delineation report found the wetlands to be incidental. The Ramsey Washington Metro Watershed District’s Technical Evaluation Panel agreedwith this assessment and will be removing them from their wetland maps and regulatory review (Attachment 7). The City of Maplewood’s wetland classification mapwas adopted in 2009 as part of the new wetland ordinance. The wetland ordinance states thatthe city council will adopt changes to the wetland map which are based on MnRAM studies and other technical data which has been approved by watershed districts. Because the wetlands have been deemed incidental, the city should formally remove them from our wetland map. The Environmental and Natural Resources Commission reviewed the removal of the wetlands from the city’s wetland map during their May 21 meeting. Based on the opinion by the watershed district that the wetlands 3 through 6 are non-historical and as such incidental, the ENR Commission recommended approval of the removal of wetlands 3 through 6 from the city’s wetland map. Marshlands The Marshlands will be one of Maplewood’s key demonstration sites for sustainable landscape designand natural resources restoration. The concept includes four main components. 1.Sustainable landscaping. The site design and landscaping will use sustainable landscaping principles and include rain gardens, planted parking lot medians, drought-tolerant, low- maintenance plantings, and plantings designed to lessen building energy usage. 5 2.Natural area restoration. Portions of the site that are not developed will be restored to native prairie and woodland. Areas of wetland buffer will be enhanced. 3.Trail Connections. A rustic trail will connect the Marshlandssite to Southwood Nature Preserve north of Holloway Avenue and to the Sterling Street Trail west of the site. Most of the trail will be on Ramsey County Open Space, with short segments through Hill-Murray land and the Marshlands(Attachment 5). 4.Environmental Education. Maplewood Nature Center will schedule educational events at the site such as naturalist-led hikes. There is opportunity for some unique environmental programming in collaboration with firefighters. At this point, Ramsey County Parks is not interested in building or maintaining a trail on the county open space, but they would give the city a trail easement across county land. Hill-Murray School is supportive of the trail connecting to Sterling Street Trail, across the northwest corner of their site. Other trail connection options are being explored as part of the plan. City Engineering Department Comments Michael Thompson,the city’s engineer, is the project lead for the city andhas reviewed theplans and has no additional comments. COMMISSION ACTION May 21, 2012: The environmental and natural resources commission (ENR) recommended approval of the removal of wetlands 3 through 6 from the city’s wetland map. May 22, 2012: The community design review board (CDRB) recommended approvalof the proposed site plan and building elevations for the burn building, training tower and simulation and training buildings. The CDRB recommended the landscape plan and building elevations for the classroom training building be brought back for board approval. RECOMMENDATIONS A.Adopt the resolution approving a comprehensive land use plan amendment from unguided right-of-wayto G(government) for the property located west of the MN Highway 120 and MN Highway 5 intersection. Approval is based on the following reasons: 1.The property is presently utilized by MnDOTwhich would be compatible with a land use classification of G. 2.The future use of this site is a public safety training center which will be utilized by multiple public jurisdictions. 3.The classification to Gwould guide a piece of land that currently does not have any future land use classification. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. B.Adopt the resolution approving a conditional use permit for a planned unit development for the proposed East Metro Public Safety Training Facility.This development will be on the west side of MN Highway 120 at its intersection with MN Highway 5. Thisapproval includes the use of 6 metal siding for the simulation and training building. Approval is subject to the findings required by ordinance and subject to the following conditions: 1.All construction shall follow the site plan date-stamped May 14, 2012. Staff may approve minor changes. 2.The city council shall review this permit in one year. 3.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4.Comply with the requirements of the city’s engineering department. 5.The applicant shall work with the building official and fire marshal to ensure compliance with applicable codes. 6.This approval does not include landscaping plans or building elevations for the classroom training building which shall be submitted for community design review board approval. 7.Hours of operation shall be limited to 9 a.m. to 10 p.m. and the site must be in compliance with the city’s noise ordinance at all times. 8.City council must approve a joint powers agreement with partnering jurisdictions that will limit the use of the burn buildings when weather conditions may cause smoke and other irritants to affect nearby residential neighborhoods. C.Approve the designplansdate-stamped May 14, 2012,for the East Metro Public Safety Training Center.This development will beon the westside of MN Highway 120 at its intersection with MN Highway 5. The city bases this approval on the findings requiredby the code. The developer or contractor shall do the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Complete the following before the city issues a building permit: a. Complyor continue compliance with all engineering requirements. b.Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c.Submit a landscape plan for the training area and a landscape plan for marshlands and trail area to the CDRBfor approval. d.Get the necessary approvals and permits from the watershed districtand provide the city verification that all watershed district provisions are met before the city issues a building or a grading permit for the site. e.Submit a site lighting plan for citystaffapproval. This plan shall show the installation of 7 all lightsandhow the lighting on the buildings would add to the site lighting. This plan also shall show details about the proposed light fixturesto ensure they are a design that hides the bulb and lens from view to avoid nuisances. This plan shall show the height and style of all outdoor lights and that the light illumination from outdoor lights does not exceed 0.4 foot candles at all property lines. f.Have the Saint Paul Regional Water Services (SPRWS) approve the proposed utility plans. g.Submit revised, detailed building plans and elevations for the classroom training building to the CDRBfor approval. These elevations shallshow or include (but are not limited to): (1)the colors of all materials, (2)all elevations of all buildings (3)material to be used 3.Complete the following before occupying each building: a.Replace property irons that are removed because of this construction. b.Restore and sod damaged boulevards and sod all turf areas. c.Install the required concrete curb and gutter. d.Install all the required exterior improvements, including all exterior lighting. e.Show that Ramsey County has recorded the land as a legal parcel. f.The developer or contractor shall: (1)Complete all grading for the site drainage, complete all public improvements and meet all city requirements. (2)Place temporary orange safety fencing and signs at the grading limits. (3)Remove any debris or junk from the site. 4.If any required work is not done, the city may allow temporary occupancy ifthe city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6.This approval does not include signs. Any signage will be reviewed by city staff through the sign permit process. D.Approve the wetland map amendment for the removal of wetlands 3 through 6 from the city’s wetland map based on the opinion by the watershed district that the wetlands are non- historical and as such incidental. 8 REFERENCE INFORMATION SITE DESCRIPTION Site size:20.51acres Existing land use: MnDOT Maintenance Area SURROUNDING LAND USES North:Ramsey County Open Space South:Ramsey County Open Space West:Ramsey County Open Space and MnDOT Maintenance Area East:MN Highway 120 PLANNING ProposedLand Use Plan designation: Government(G) ProposedZoning:Planned Unit Development(PUD) Criteria for CUP/PUDApproval Section 44-1097(a) states that the city council may approve a CUP, based on nine standards. See findings 1-9 in the resolution. REVIEW DEADLINE This review is generated by the city. There is no deadline for action by the city council. p:sec 13-29\East Metro Public Safety Training\East Metro Public Safety Training Design Review_PC_060512 Attachments: 1.Location map and aerial photo 2.Burn buildings renderings 3.SEH feasibility study, May 8, 2012 4.2003 wetland map 5.2011 wetland map 6.Site wetland map 7.Ramsey Washington Metro Watershed District’s technical evaluationreport 8.Land use plan amendment resolution 9.CUP/PUD resolution 10.Project Plansdate-stamped May 14, 2012(separate attachments) 9 Attachment 1 Proposed Public Safety Training Site East Metro Public Safety Training Center Location Map and Aerial Photo Attachment 3 Feasibility Study East Metro Public Safety Training Center Phase 1 City of Maplewood, Minnesota City Project 09-09 SEH No. MAPLE 117956 May 8, 2012 Attachment 3 May 8, 2012 RE: East Metro Public Safety Training Center Phase 1 Feasibility Study City of City of Maplewood, Minnesota City Project 09-09 SEH No. MAPLE 117956 Honorable Mayor and Members of the City Council City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: Michael Thompson, PE City Engineer/Deputy Director of Public Works Honorable Mayor and Members of the City Council: The enclosed feasibility study has been prepared for the East Metro Public Safety Training Center Phase 1, City Project 09-09. This report investigates the site improvements, utility needs and training facility needs necessary for the first phase of implementing the East Metro Training Center on a portion of the property currently owned by MnDOT. The proposed improvements detailed in this report address the three primary site needs including: the Training Center; MnDOT ongoing operations; and the Marshlands Concepts. Information used in preparation of this report includes utility as-builts, site specific survey data and field investigations completed in the project area and discussions with City staff and MnDOT staff. This information has been reviewed and considered to determine the feasibility of the proposed project. We believe that the proposed improvements identified in this report are feasible, and that they will benefit the City of Maplewood, the many public safety departments that will use the facilities to train their members and the surrounding properties who will see the first step towards environmental improvements on the property. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Ronald B. Leaf, PE Project Manager Enclosure s:\ko\m\maple\117956\4-prelim-dgn-rprts\feasibility study\final 2012-05-07\feas report maple 117956 2012-05-08.docx Short Elliott Hendrickson Inc. | 3535 Vadnais Center Drive | Saint Paul, MN 55110-5196 SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax Attachment 3 East Metro Public Safety Training Center Phase 1 City of Maplewood, Minnesota City Project No. 09-09 SEH No. MAPLE 117956 May 8, 2012 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: __________________________ Ronald B. Leaf, PE Date: _________May 8, 2012___________ Lic. No. 24411 Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive Saint Paul, MN 55110-5196 651.490.2000 Attachment 3 EXECUTIVE SUMMARY Introduction The City of Maplewood is currently planning for the first phase of improvements to a property that will consist of three primary uses: the East Metro Public Safety Training Center; the Marshlands environmental improvements; and continued MnDOT Operations. In order to accommodate the development plan, the City is planning to implement the necessary infrastructure improvements as City Project 09-09, East Metro Public Safety Training Center project. The East Metro Public Safety Training Center project (Project / Training Center) is being created as a multi-jurisdicational partnership between a number of local fire departments and public safety organizations. The Training Center will be built to serve the training needs of local fire departments, police and emergency management agencies, as well as training organizations including Century College. The Training Center will be built on a 20.51-acre parcel that is currently owned by MnDOT and located immediately west of the intersection of Trunk Highway 120 and CSAH 5. The project will be completed in phases. Phase 1 will include a burn building; a training and tactical building for prop storage, simulations and setup; hydrant/hose relay facilities and a fire equipment driver training areas. Future phases of the Training Center improvements will include a classroom training building; and a training and burn tower that can also be used for repelling and burn training. As more detailed plans are developed for the Phase 1 improvements and cost estimates are refined, the Phase 1 project may include all or a portion of the training tower building if adequate funding is available. The City of Maplewood is working through the process of acquiring the property from MnDOT. One of the conditions MnDOT has placed on the transfer is that the property be used for a public use(s) and that MnDOT is able to maintain use of at least 5 acres for their ongoining operations (primarily soil stockpiling and snow storage) until they are able to find an alternative location for these operations. As part of the Marshland environmental enhancement concepts, trail connections adjacent to and within the property area also planned so that the environmental enhancements surrounding the Training Center can be more easily accessed by the general public and available for educational programs. Estimated Costs Phase 1 improvement cost estimates are summarized in the following table. An estimated cost of the future phases and the total project costs are also provided. The costs listed include a 10% construction cost contingency and a 26% allowance for indirect costs such as engineering, administrative, and legal items. Executive Summary - Feasibility Study MAPLE 117956 City of Maplewood Page i Attachment 3 PHASE 1 ESTIMATED ITEMDESCRIPTIONCOST 2.A TRAINING CENTER IMPROVEMENTS - PHASE 1 $2,811,000 2.B MNDOT SITE IMPROVEMENTS $- 2.C1 PUBLIC UTILITY IMPROVEMENTS - WATER MAIN TO SITE $333,000 2.C PUBLIC UTILITY IMPROVEMENTS - WATER MAIN LOOP $55,000 2.C2 PUBLIC UTILITY IMPROVEMENTS - SANITARY SEWER $77,000 2.D1 REVISED SIGNAL SYSTEM AT INTERSECTION OF TH120 / TH5 $293,000 2.D INTERCONNECT (FIBER) TO TH5 / GRANADA $53,000 2.E SOILS AND ENVIRONMENTAL CLEAN-UP ACTIONS $450,000 2.F MARSHLANDS SITE IMPROVEMENTS $263,000 TOTAL PHASE 1 $4,335,000 FUTURE PHASES ESTIMATED ITEMDESCRIPTIONCOST A TRAINING CENTER IMPROVEMENTS - FUTURE PHASES $4,284,000 TOTAL PROJECT WITH FUTURE PHASES $8,727,000 Method of Financing The improvements are proposed to be financed through a combination of grant funds, City of Maplewood funds, funds paid by St. Paul Regional Water Services and MnDOT and special assessments to the benefiting property. For the special assessment, the City desires to have the opportunity to assess the JPA for a portion of the costs of the public utility improvements. The City has a total estimated budget of $4,335,000 for the Phase 1 work including a $3,000,000 grant from the State of Minnesota to design and construct a significant portion of the proposed improvements and $450,000 grant from the Ramsey County Environmental Response. The following is a summary of the proposed financing plan for the planned improvements, excluding these additional funds: FUNDING ITEM FUNDING SOURCE AMOUNT 1 STATE BONDING BILL GRANT $3,000,000 2 RAMSEY CO ERF GRANT $450,000 3 CITY EUF FUND $250,000 4 CITY CIP FUND $250,000 5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000 6 MNDOT/MSA STREET ACCOUNT $55,000 7 ST PAUL REGIONAL WATER SERVICES $55,000 8 SANITARY SEWER FUND $50,000 9 ST PAUL WAC FUND $50,000 TOTAL PHASE 1 $4,335,000 Executive Summary - Feasibility Study MAPLE 117956 City of Maplewood Page ii Attachment 3 Project Schedule The following is a preliminary schedule for the implementation of the proposed improvements if the City Council elects to proceed. City Council Accepts Feasibility Report, Calls Public May 14, 2012 Hearing, Authorizes Preparation of Plans & Specs and Authorizes Acquisition of Right-of-Way/Easements Environmental and Natural Resources Commission May 21, 2012 (Wetland Map Change, Marshlands Concepts) Community Design Review Board (Design Review, May 22, 2012 Marshlands Concepts) Planning Commission – Public Hearing June 5, 2012 (Land Use Designation Change, Zoning, CUP, Wetland Map Change, Marshlands Concepts) City Council - Public Hearing Phase 1 Feasibility Study June 25, 2012 City Council - Approval of Land Use Designation June 25, 2012 Change, Zoning, CUP, Wetland Map Change, Marshlands Concepts Bid Package 1 City Council Approves Bid Package #1 Plans & Specs June 25, 2012 and Authorizes Ad for Bids Bid Package #1 Construction Starts July 30, 2012 Bid Package #1 Construction Complete October 2012 Bid Package 2 City Council Approves Bid Package #2 Plans & Specs July 9, 2011 and Authorizes Ad for Bids. Bid Package #2 Construction Starts September 4, 2012 Bid Package #2 Construction Complete November 2012 Bid Package 3 City Council Approves Bid Package #3 Plans & Specs Early 2013 and Authorizes Ad for Bids Bid Package #3 Construction Starts May 2013 Bid Package #3 Construction Complete September 2013 Summary Based upon the analysis completed as a part of this report, the proposed East Metro Public Safety Training Center Improvements, City Project 09-09, are feasible, necessary, and cost effective. Executive Summary - Feasibility Study MAPLE 117956 City of Maplewood Page iii Attachment 3 Table of Contents Letter of Transmittal Certification Page Table of Contents Page EXECUTIVE SUMMARY 1. INTRODUCTION ............................................................................................................ 1 2. PROPOSED PUBLIC IMPROVEMENTS ....................................................................... 2 A. Training Center Improvements .............................................................................. 2 B. MnDOT Site Improvements .................................................................................. 4 C. Public Utility Improvements ................................................................................... 4 D. Intersection Improvements .................................................................................... 5 E. Soils and Environmental Clean-up Actions .......................................................... 6 F. Marshlands Site Improvements ............................................................................. 7 3. PROJECT IMPLEMENTATION ..................................................................................... 8 A. Project Phases ..................................................................................................... 8 B. Approvals and Permits .......................................................................................... 9 C. Grant Administration ............................................................................................ 10 4. RIGHT-OFWAY AND EASEMENT REQUIREMENTS ................................................ 10 5. ESTIMATED COSTS ................................................................................................... 11 6. METHOD OF FINANCING ........................................................................................... 11 7. PROJECT SCHEUDLE ................................................................................................ 12 8. SUMMARY AND RECOMMENDATIONS ................................................................... 13 APPENDIX A – FIGURES Figure 1 Training Center Location Map Figure 2 Site Layout – Three Main Uses Figure 3 Site Phasing Figure 4 Burn Building Schematic Figure 5 Simulation and Training Building Schematic Figure 6 Training Tower Schematic Figure 7 Certificate of Survey for Land Transfer Figure 8 Water Main and Sanitary Sewer Service Figure 9 Site Environmental Investigation Figure 10 Turf Trail Concept SEH is a registered trademark of Short Elliott Hendrickson Inc. Feasibility Study MAPLE 117956 City of Maplewood Page iv Attachment 3 Table of Contents (Continued) APPENDIX B – COST ESTIMATES Exhibit 1 Training Center Improvements – Phase 1 Exhibit 2 Training Center Improvements – Future Phases Exhibit 3-1 Public Utility Improvements – Water Main Exhibit 3-2 Public Utility Improvements – Sanitary Sewer Exhibit 4-1 Revised Intersection Signal Improvements Exhibit 4-2 Signal Interconnect (Fiber) Improvements Exhibit 5 Soils and Environmental Clean-up Actions Exhibit 6 Marshlands Site Improvements Exhibit 7 Preliminary Assessment Roll Feasibility Study MAPLE 117956 City of Maplewood Page v Attachment 3 May 2012 Feasibility Study East Metro Public Safety Training Center – Phase 1 Prepared for City of Maplewood, Minnesota 1.0 INTRODUCTION The City of Maplewood is currently planning for the first phase of improvements to a property that will consist of three primary uses: the East Metro Public Safety Training Center; the Marshlands environmental improvements; and continued MnDOT Operations. In order to accommodate the development plan, the City is planning to implement the necessary infrastructure improvements as City Project 09-09, East Metro Public Safety Training Center project. The East Metro Public Safety Training Center project (Project / Training Center) is being created as a multi-jurisdicational partnership between a number of local fire departments and public safety organizations. There are currently inadequate training facilities in the north and east metro and surrounding areas for firefighting agencies to properly train. Some of the training facilities that east metro departments are using now do not provide the full suite of training components needed to meet National Fire Protection Association (NFPA) Standards. This Training Center will provide this capability as well as achieving cost savings for local departments resulting from reduced travel costs, and reduced time commitments needed to meet training requirements by keeping departments closer to their response areas. The Training Center will be built to serve the training needs of local fire departments, police and emergency management agencies, as well as training organizations including Century College. The Training Center will be built on a 20.51-acre parcel that is currently owned by MnDOT and located immediately west of the intersection of Trunk Highway 120 and CSAH 5 as shown in Figure 1. The MnDOT property has had several previous development proposals including the Marshlands environmental site, the District 622 Bus Garage and atheltic fields for Hill Murray and area atheltic associations. For each of these proposals, MnDOT has required the ongoing use of at least 5 acres of the site to continue their current operational activities. The site will consist of three main uses: the Training Center; MnDOT Operations; and the Marshlands as shown in Figure 2. The Training Center and entry road will use about 7-8 acres of the existing 20.51-acre site. MnDOT will maintain ownership of 6.2 acres and the Marshlands environmental enhancement concepts will extend throughout the remaining 7-8 acres of the property. Cleanup activities for some low-level soil contamination will extend throughout the entire parcel where impacted soils and degraded natural resources currently exist. MAPLE 117956 Page 1 Attachment 3 The project has the support and endorsement from several departments throughout the east metro area including members of the Ramsey and Washington Counties Fire Chiefs Associations and several communities within Ramsey and Washington Counties. A Joint Powers Agreement (JPA) will be developed and executed between the participating Local Units of Government (LGU). The JPA will enable the establishment of the Training Center, govern operations, maintenance, and provide financial accounting for the Training Center. In addition to serving the LGU’s who are a part of the JPA, the Training Center will also be available for rental to other LGU’s and agencies. The project will be completed in phases, with the improvements described in this report completed as part of Phase 1. Phase 1 will include a burn building; a training and tactical building for prop storage, simulations and setup; hydrant/hose relay facilities and a fire equipment driver training areas. Future phases of the Training Center improvements will include a classroom training building; and a training and burn tower that can also be used for repelling and burn training. A concept phasing plan is illustrated in Figure 3. As more detailed plans are developed for the Phase 1 improvements and cost estimates are refined, the Phase 1 project may include all or a portion of the training tower building if adequate funding is available. The facilities will follow the City of Maplewood's sustainable building goals as described in the 2009 Comprehensive Plan. For example, geothermal heating/cooling and solar engery alternatives are being considered along with landscape site elements for water conservation. The City of Maplewood is working through the process of acquiring the property from MnDOT. One of the conditions MnDOT has placed on the transfer is that the property be used for a public use(s) and that MnDOT is able to maintain use of at least 5 acres for their ongoining operations (primarily soil stockpiling and snow storage) until they are able to find an alternative location for these operations. As part of the Marshland environmental enhancement concepts, trail connections adjacent to and within the property area also planned so that the environmental enhancements surrounding the Training Center can be more easily accessed by the general public and available for educational programs. This feasibility study further details the proposed improvements and provides estimated costs and a proposed financing plan. 2.0 PROPOSED PUBLIC IMPROVEMENTS The proposed public infrastructure improvements include the first phase of the Training Center, MnDOT site work, public utility improvements, intersection and site access improvements, soil and site clean-up work, and implementation of the first phase of the Marshlands improvement concepts . Each area of work is discussed in more detail in the following sections. A. Training Center Improvements The first and most important component of the East Metro Public Safety Training Center is the Burn Building. A schematic of the Burn Building is provided in Figure 4. The initial phase of implementation will include a 2 story, 4,800 square foot, structure providing numerous training scenarios for gas (propane) and Class A burns. The training Feasibility Study MAPLE 117956 City of Maplewood Page 2 Attachment 3 scenarios are to provide trainees the opportunity to achieve certification for NFPA1001 and 1002. The building will be slab on grade without an actual basement, but will be designed to simulate basement fires within the structure. Each level will be set up with several different rooms to simulate residential fires. The roof will be designed with low and steep pitches with roof penetration panels and an access/observation walkway. A two-stall garage will be attached adjacent to the ‘house’ and a single-stall garage will be included for Class ‘A’ burns and storage. The second structure built with the initial phase of implementation will be the Simulation and Training Building. As shown in Figure 5, the approximate 7,800 square foot building will provide a work shop, self-contained breathing apparatus (SCBA) room, individual storage areas for each member of the JPA and a large open area for simulations, prop construction and set up, training and storage. The building will include a 2,100 square foot area that will include space for on-site pre- and post-training briefings, two small offices, restroom facilities and mechanical/electrical support. Both structures to be built in Phase 1 will be located toward the western perimeter of the site as shown in Figure 3. The locations of these structures will allow adequate room for staging trucks and equipment during training operations. The training yard layout will accommodate installation of the Training Tower to be completed in a future phase, or in Phase 1 if funding is available. A schematic of the Training Tower is provided in Figure 6. The Training Center yard area will be accessed from a bituminous entry drive with concrete curb. A 10-foot high chain link fence with lockable access gates will enclose the Training Center yard area. Hydrants for hose relay training will be installed along the proposed fire equipment driving course. Lighting will be installed along the entry drive and within the training yard for security and for nighttime training sessions. Lighting within the yard area will be used primarily for set-up and clean-up of night time training sessions, with the yard lighting turned off during active training sessions to better simulate live conditions. Training Center operational guidelines will be established by the JPA to define the hours of operation and weather conditions for various types of training sessions. For example, burn training will consist of both propane and Class A burns, and the Class A burns with hay bales or wood pallets will produce low levels of smoke. However, to reduce the potential for off-site concerns, Class A burns will be limited to wind speed and direction conditions favorable to the surrounding neighborhoods. Most of the burn training will be on inside buildings and on props that use propane and produce little to no smoke. Simulated (theatrical) smoke will be used inside buildings to create a more realistic training environment for firefighters. Several sustainable design features will be integrated into the training Center to meet City of Maplewood Sustainable Building goals as well as addressing the B3 Sustainable Building Guidelines as required for State funded buildings. The site will be investigated for the opportunity to incorporate geothermal heating and cooling in the Simulation and Training Building and the future Classroom Building. The loads will be minimal at this time, but if the site is suitable for geothermal and it is a cost-effective addition, accommodations can be put in the structures built in this initial phase, and then be put Feasibility Study MAPLE 117956 City of Maplewood Page 3 Attachment 3 into service when the Classroom Training Building is constructed in the future. Opportunities for solar domestic hot water systems are also being evaluated. Landscaping will be designed to integrate sustainable concepts into the entry drive features, screening and in the buffer areas surrounding the site. The goal is for the completed site to serve as another demonstration site for sustainable landscape design like the Maplewood Nature Center and City Hall. Features will include rain water gardens for natural infiltration and filtration areas, passive solar and energy-scaping and sustainable plantings with low maintenance, drought tolerant species and little to no lawn area. Rain water gardens and bioretention areas are planned to control and filter runoff and natural landscaping and plantings will be incorporated throughout the site to reduce the need for mowing and landscape maintenance. B. MnDOT Site Improvements MnDOT will retain approximately 6.2 acres of land following completion of the land transfer for ongoing operations of snow storage and soil stockpiling and processing. Figure 7 is a Certificate of Survey showing the portion of the property that will be retained by MnDOT and the portion that will be transferred to the City. As part of the agreement with MnDOT for the City obtaining ownership of the land, the City will be providing in-kind betterments to the property. These improvements will allow MnDOT to continue current operations in the area and allow for more efficient use of the space available. The following improvements will be completed as part of the East Metro site preparation work: •Signal and intersection improvements to the TH120 and TH 5 intersection. •Environmental investigation of the potential soil and groundwater contamination, preparation of a Response Action Plan and a Construction Contingency Plan and completion of clean-up activities on the property. •Importing fill, completion of grading throughout the site and creation of a 5-acre usable area for ongoing MnDOT operations. This will include clearing and grubbing, fill and grading of a soils surface lot or yard area. •Construction of a new access road and installation of a gated access at the entrance to MnDOTs operations site. •Installation of a berm and/or a vegetated screen along the east portion of the MnDOT 6.2 acre parcel. •Creation of a 75-100 foot buffer along the north and west borders of the property. •Stormwater drainage on the property and along TH 120 adjacent to the property. •Extending public and private utilities to the property. C. Public Utility Improvements Utility improvements required to develop the site include the installation of public improvements (water mains and sanitary sewer) and private improvements (gas, electric and communication). Feasibility Study MAPLE 117956 City of Maplewood Page 4 Attachment 3 Three options were considered for the installation of water service since the project area is located in the northeast corner of Maplewood, adjacent to North St. Paul and Oakdale. The closest trunk water main in Maplewood with adequate capacity to serve the site is located to the south along Larpenteur Avenue (County Road 30) and Monastery Way. Oakdale has a ten inch (10-inch) trunk located at the intersection of Century Avenue (Highway 120) and Upper 35th Street North. North St. Paul has an 8-inch lateral located on Holloway Avenue and Parkway Street. With the anticipated water usage required during training, a trunk water main with a minimum size of 10 to 12 inches is required. Therefore a connection with the North St. Paul system was not investigated further. Both the Oakdale and Maplewood systems could provide adequate flows. However, since the project site is within Maplewood, and water service for the City of Maplewood is provided from the St. Paul Regional Water Services, the project is to be served from the Maplewood connection, and will allow looping of the existing dead-end watermain on Monastery Way. Water service will consist of the connection to the 12-inch trunk water main on Larpenteur Avenue and the extension of a 12-inch trunk east to Century Avenue, then north along the westerly boulevard of Century Avenue to the northeast corner of the proposed development. The 12-inch trunk will be extended westerly along the northerly edge of the future fire training building, then south between the training building and the burn house to the access road. From this point, an 8 inch lateral will be extended southerly across the MnDOT parcel and the Monastery property to a connection with an 8-inch lateral on Monastery Way and Benet Road. Fire hydrants will be place as required to provide access for fire training and maintenance. Copper water services will be provided to the future training building and to the Simulation and Training Building. The proposed training facilities will produce limited sewage. Sanitary sewer service will be provided by the construction of a small grinder lift station to be located southwest of the future training building and on the north side of the access road. Six-inch services will be provided from the lift station to the future Classroom Training Building and the Simulation and Training Building. The lift station will pump the sewage north to a connection to an existing sanitary sewer manhole at the corner for Monastery Way and Benet Road. The sanitary force main and water main will be located within the easement obtained from MnDOT and the Monastery property. Figure 8 shows the proposed sanitary sewer and water main public improvements to be completed as part of Phase 1. Additional utility work including gas, electric and communications will be completed as part of the Training Center construction. Gas service from Excel Energy exists along the westerly boulevard of Century Avenue, extending to State Highway 5. Excel Energy and North St. Paul Electric both have electric service in the immediate vicinity of the site, located along the westerly right of way of Century Avenue. D. Intersection Improvements Access to the East Metro site will require construction of a new west leg of the intersection of Trunk Highway 120 and Trunk Highway 5. Figure 2 shows the intersection layout which has received preliminary approval from MnDOT. This new leg will have several impacts on the existing traffic signal system. The existing signal system Feasibility Study MAPLE 117956 City of Maplewood Page 5 Attachment 3 is set up to have the signal mast arms and overhead signals for the northbound, southbound and westbound approaches all installed on the west side of the intersection. Roadway construction will require that all signal poles and signal heads on the west side of Trunk Highway 120 be removed and replaced to accommodate revised intersection geometrics. Any other signal facilities on the west side of Trunk Highway 120 will be directly impacted by proposed west approach construction. The existing signal system was installed in 1988. Typical MnDOT signals are estimated to be able to be maintained in operation before full replacement is required after 25-30 years. Although this signal system is nearing that age, MnDOT currently has no budget or plans to replace this signal system on their current schedule. The City will be negotiating for a contribution from MnDOT for these improvements. At minimum, work on the signal system to accommodate geometric modifications will include new traffic signal mast arms and poles on the northwest and southwest corners, addition of a mast arm and pole on the northeast corner to accommodate northbound traffic, addition of a mast arm and pole on the east median facing eastbound traffic, loop detector replacement for southbound traffic and loop detector installations for eastbound traffic, and modifications to the operation of the signal system to provide separate left turn phasing for all four intersection approaches. MnDOT Metro District traffic and signal personnel indicated that they would want the existing signal system to be upgraded to include several current MnDOT design standard items. This is a MnDOT requirement when an existing aged signal system requires significant upgrades due to other intersection work. These upgrades would include, but not be limited to: flashing yellow operation for all approaches with separate left turn lanes, APS (“Accessible Pedestrian System”) audible pedestrian push buttons, “countdown timer” pedestrian indications, LED signal indications, and battery back-up signal service. In order to accommodate the flashing yellow arrow operation, the existing traffic signal controller and cabinet will need to be replaced to allow for this operation. Given the likely impacts on the existing signal system due to road construction as well as the standard requirements by MnDOT, nearly all of the existing traffic signal system will need to be replaced to best fit the new intersection geometrics and operate with the provisions noted above. Note that some of the existing signal equipment will be able to be reused and maintained in-place (including conduit runs to the south and east, and interconnect cables both north and south of this intersection). MnDOT has also mentioned their desire to have fiber-optic interconnect be extended from the adjacent signal system at Trunk Highway 5/Granada Avenue to this intersection so that all signal systems along Trunk Highway 5 through this area are interconnected via fiber. Since these facilities and provisions are not impacted by the work at this intersection, it is anticipated that any fiber optic interconnect work to Granada Avenue would be funded by MnDOT to allow for this work to be completed. E. Soils and Environmental Improvements Site investigation activities have been completed in recent years to characterize the extent of soil and groundwater contamination present on the property. A Phase I Environmental Site Assessment (ESA) and a Phase II Investigation have completed for the entire property and have resulted in completion of a Response Action Plan (RAP)/Construction Feasibility Study MAPLE 117956 City of Maplewood Page 6 Attachment 3 Contingency Plan (CCP) to guide use and management of stockpiled and buried soils within the property. The following documents provide the detailed work completed and the findings of these investigations. •Short Elliott Hendrickson (SEH), November 2011, “East Metro Public Safety Facility Phase II Investigation Work Plan” •SEH, February 2010, “Marshlands East Metro Fire Training Facility Phase I Environmental Investigation” •SEH, 2010, “Marshlands East Metro Fire Training Facility Phase II Investigation Report” The purpose of the Phase II Investigation was to characterize the stockpiles and subsurface soils on-site. As shown in Figure 9, nine (9) borings and fifteen (15) test pits were completed based on previous assessments and proposed construction activities, as defined in the approved Work Plan (SEH, November 2011). At the request of MnDOT Office of Environmental Stewardship, an investigation to determine potential impacts to groundwater was also evaluated. Contaminants of concern were either not detected in groundwater samples or were found at levels below the regulatory Health Risk Levels. Management of the soils on site will follow an approved RAP/CCP. The RAP/CCP established the use restrictions and handling requirements for known impacts on-site. The stockpiles on-site mainly consist of sand, silt and clay. Organic material such as roots and peat are present in several of the stockpiles. Trace amounts of debris such as asphalt, concrete, rebar, plastic, wire and glass, were observed and are consistent with apparent ditch clean-out material and street sweepings. Some low levels of soil contamination are present at concentrations which allow the soil to be reused on-site. Soils reused on-site will be placed in areas at least 4 feet above the ground surface and not within 4 feet of utilities. Clean fill will also need to be imported to the site to allow site grades to match the entry drive and keep building elevations above the groundwater levels identified in the soil borings. Based on a preliminary grading plan, the project will need to import on the order of 20,000 cubic yards of material, or more. Final amounts will depend on the ability to use portions of the stockpile material currently on site and the final site grades determined during the final design process. F. Marshlands Improvements Implementation of the Marshlands concepts will consist of improvements in four main categories: sustainable landscaping; natural area restoration; trail connections and environmental education. Natural area restoration work will include enhancing areas of the site that are ecologically degraded and removing invasive species in the wetland buffers areas to the north and west of the site. While some of these areas will be difficult to maintain long term due to reed canary grass and buck thorn throughout much of the adjacent Ramsey County property, the initial restoration work will loosen compacted soils and make the areas more accessible for more efficient management and maintenance activities. Buckthorn will be removed from upland areas and a 75-foot minimum buffer area will be created along the entire boundary of the main wetland to the north and west of the property. In Feasibility Study MAPLE 117956 City of Maplewood Page 7 Attachment 3 some areas, an additional 25-foot of buffer area (100-foot total) will include storm water filtration areas with native plantings. The Marshlands concept includes a natural (wood chip or turf) trail segment running through portions of the property and the Hill Murray and Ramsey County properties. The trail would start at Sterling Street and end along Holloway to the north of the East Metro site as shown in Figure 10. Some boardwalk segments will be needed to cross wetland areas. Early discussions with Hill Murray High School, Ramsey County and City staff has identified the potential to create environmental educational features along trail showing natural areas and highly impacted areas that have been restored. The long-term goal for the area, following the construction of the (future) classroom building in the east portion of the property and the native planting areas in the west, is to serve as an education and training area. Education opportunities include students assisting with restoration and management work, local schools using the classroom and trail for nature study and for collaboration between firefighters and Maplewood Nature Center on a controlled burn of a native planting area, for example. 3.0 PROJECT IMPLEMENTATION Construction of the East Metro Public Safety Training Center will be completed in phases to allow for the most efficient use of available funds and to meet the most critical training needs in the initial phases. Improvements identified in this report focus on implementation of the first phase of improvements (Phase 1) which will be completed in 2012 and 2013 and will result in opening of the Training Center to training activities in the fall of 2013. Future phases will include addition of a training tower and a classroom building as funding becomes available. Construction and operation of the Training Center will require a number of approvals and permits as well as activities to administer the grant program funds that have been awarded to the City for this project. A summary of these activities and approvals is provided below. A. Project Phases Phase 1 will be completed in multiple bid packages which will allow the improvements to be phased-in to get the site preparation work completed while the more detailed design on the Training Center proceeds. While there may be some adjustments as the design process proceeds, the proposed improvements are expected to be completed in the following bid packages: Phase 1 - Bid Package #1 Public Utility Improvements Phase 1 - Bid Package #2 Soil and Environmental Clean-up Improvements MnDOT Site Improvements / Mass Grading Phase 1 - Bid Package #3 Training Center Improvements (and Private Utilities) Intersection and Traffic Signal Improvements Marshland Improvements Feasibility Study MAPLE 117956 City of Maplewood Page 8 Attachment 3 Future phases of the Training Center will be completed as additional funding is available and will be based on the meeting the most important training needs for the JPA members. The Training Tower would be the next most critical need followed by the Classroom Training Building. B. Approvals and Permits The project has been in the planning stages for several years and has previously been presented to and discussed with the City Council (March 23, 2009 and February 2, 2012), Environmental and Natural Resources Commission (November 16, 2009) and Planning Commission (November 17, 2009). Maplewood’s Fire Chief met with North St. Paul City Council on April 23, 2012, to give them an update of project. A public Open House meeting was held on April 26, 2012, to provide an overview of the project to nearby residents in Maplewood, Oakdale and North St. Paul, and to receive input on the planned improvements prior to moving into the final design stages. Moving forward the project will require additional review and actions by City Council and several City commissions including: •Planning Commission Review and Public Hearing for actions relating to a Land Use Designation change, Zoning Update, Conditional Use Permit, Wetland Map change and review of the Marshlands components. •Environmental and Natural Resources Commission review of the Wetland Map change and the Marshlands components. •Community Design Review Board review of the site layout, building design features and the Marshlands components. •City Council approvals of the above actions, authorizations to prepare plans and advertise for bids and approval of construction contracts. Several permits, approvals and agreements will be needed for the proposed work. The following list summarizes the more critical approvals and is not intended as a complete accounting of the extent of permits and approvals that will be needed. •MnDOT approval of the Property Acquisition Agreement as well as temporary permit(s) to access the land during utility work and preliminary grading operations if the Property Acquisition Agreement has not been finalized. •Minnesota Pollution Control Agency (MPCA) Permit for sanitary sewer extension. •MPCA NPDES Construction Stormwater Permit for construction activity and approval of the Response Action Plan and Construction Contingency Plan (RAP/CCP) for cleanup of the contaminated soils and debris present at the site. •Ramsey-Washington-Metro Watershed District (RWMWD) permit for construction and creation of water quality treatment (volume control) measures for the site. The proposed work will establish a buffer zone along the public water wetland located along the north and west boundaries of the site. Review of the preliminary plan has already received the required approvals needed under the Wetland Conservation Act and from the US Army Corps of Engineers. The Feasibility Study MAPLE 117956 City of Maplewood Page 9 Attachment 3 RWMWD will be updating their wetland inventory map to show that wetlands within the interior of the site are no longer regulated wetlands. •Minnesota Department of Health Permit for water main extension. C. Grant Administration Grant funds awarded for the project by the State of Minnesota and Ramsey County require preparation and submittal of several documents. State grant funds require submittal of a Predesign Report that includes considerations for meeting the Sustainable Building Guidelines (Minn. Stat. 16B.325) and a written plan for geothermal and/or solar thermal energy use (Minn. Stat. 16B.326). Ramsey County has required the preparation and submittal of a Response Action Plan and Construction Contingency Plan for cleanup of the contaminated soils and debris present at the site. 4.0 RIGHT-OF-WAY AND EASEMENT REQUIREMENTS The entire 20.51 acre property is currently owned by MNDOT. The City is in the process of obtaining ownership of 14.31 acres of the property as shown in Figure 7 through a Property Acquisition Agreement between MnDOT and the City. MnDOT will retain ownership of the 6.2 acre portion of the property. A combination of right-of-way, permanent, and temporary easements will be required to complete the improvements proposed as part of this project. Easements will be needed from MnDOT, Century Trails Senior Housing and Saint Paul’s Monastery for the looping of the lateral water main to Monastery Way. MnDOT has agreed to provide the easement as part of the Property Acquisition Agreement and it is anticipated that easements for utility extensions will be dedicated by St. Paul’s Monastery and Century Trails Senior Housing. Easement needs are illustrated in Figure 8 of Appendix A. Depending on the route selected for the trail segment as part of the Marshlands concepts, it is anticipated that additional easement would be dedicated by Ramsey County Parks and Hill Murray for construction and maintenance of the trail segment. Feasibility Study MAPLE 117956 City of Maplewood Page 10 Attachment 3 5.0 ESTIMATED COSTS The estimated costs for the proposed improvements are summarized below. The item numbers in the table correspond to Section 2 of this report. For example, Item 2.A corresponds to Section 2.A of this report addressing the Training Center Improvements. MnDOT Site Improvements are included in other project cost items. The costs listed include a 10% construction cost contingency and a 26% allowance for indirect costs such as engineering, administrative, and legal items. Detailed cost estimates are provided in Appendix B. Phase 1 improvement cost estimates are summarized in the following table. An estimated cost of the future phases and the total project costs are also provided. PHASE 1 ESTIMATED ITEMDESCRIPTIONCOST 2.A TRAINING CENTER IMPROVEMENTS - PHASE 1 $2,811,000 2.B MNDOT SITE IMPROVEMENTS $- 2.C1 PUBLIC UTILITY IMPROVEMENTS - WATER MAIN TO SITE $333,000 2.C PUBLIC UTILITY IMPROVEMENTS - WATER MAIN LOOP $55,000 2.C2 PUBLIC UTILITY IMPROVEMENTS - SANITARY SEWER $77,000 2.D1 REVISED SIGNAL SYSTEM AT INTERSECTION OF TH120 / TH5 $293,000 2.D INTERCONNECT (FIBER) TO TH5 / GRANADA $53,000 2.E SOILS AND ENVIRONMENTAL CLEAN-UP ACTIONS $450,000 2.F MARSHLANDS SITE IMPROVEMENTS $263,000 TOTAL PHASE 1 $4,335,000 FUTURE PHASES ESTIMATED ITEMDESCRIPTIONCOST A TRAINING CENTER IMPROVEMENTS - FUTURE PHASES $4,284,000 TOTAL PROJECT WITH FUTURE PHASES $8,727,000 6.0 METHOD OF FINANCING The improvements are proposed to be financed through a combination of grant funds, City of Maplewood funds, funds paid by St. Paul Regional Water Services for installation of the water main loop to Monastery Way, funds paid by MnDOT for the signal interconnection if they choose to include the work in this project and special assessments to the benefiting property. For the special assessment, the City desires to have the opportunity to assess the JPA for a portion of the costs of the public utility improvements. The City has a total estimated budget of $4,335,000 for the Phase 1 work including a $3,000,000 grant from the State of Minnesota to design and construct a significant portion of the proposed improvements and $450,000 grant from the Ramsey County Environmental Response Fund for site assessments and clean-up of the property. Additional funding is anticipated from St. Paul Regional Water Services for a water main loop to Monastery Way and from MnDOT if they choose to complete the signal Feasibility Study MAPLE 117956 City of Maplewood Page 11 Attachment 3 interconnection work as part of this project. The following is a summary of the proposed financing plan for the planned improvements, excluding these additional funds: FUNDING ITEM FUNDING SOURCE AMOUNT 1 STATE BONDING BILL GRANT $3,000,000 2 RAMSEY CO ERF GRANT $450,000 3 CITY EUF FUND $250,000 4 CITY CIP FUND $250,000 5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000 6 MNDOT/MSA STREET ACCOUNT $55,000 7 ST PAUL REGIONAL WATER SERVICES $55,000 8 SANITARY SEWER FUND $50,000 9 ST PAUL WAC FUND $50,000 TOTAL PHASE 1 $4,335,000 7.0 PROJECT SCHEDULE The following is a preliminary schedule for the implementation of the proposed improvements if the City Council elects to proceed with the improvements: City Council Accepts Feasibility Report, Calls Public May 14, 2012 Hearing, Authorizes Preparation of Plans & Specs and Authorizes Acquisition of Right-of-Way/Easements Environmental and Natural Resources Commission May 21, 2012 (Wetland Map Change, Marshlands Concepts) Community Design Review Board (Design Review, May 22, 2012 Marshlands Concepts) Planning Commission – Public Hearing June 5, 2012 (Land Use Designation Change, Zoning, CUP, Wetland Map Change, Marshlands Concepts) City Council - Public Hearing Phase 1 Feasibility Study June 25, 2012 City Council - Approval of Land Use Designation June 25, 2012 Change, Zoning, CUP, Wetland Map Change, Marshlands Concepts Bid Package 1 City Council Approves Bid Package #1 Plans & Specs June 25, 2012 and Authorizes Ad for Bids RWMWD Permit Submittal June 13, 2012 RWMWD Permit Approval July 11, 2012 Bid Package #1 Bid Opening July 20, 2012 Bid Package #1 Award Construction Contract July 23, 2012 Feasibility Study MAPLE 117956 City of Maplewood Page 12 Attachment 3 Bid Package #1 Construction Starts July 30, 2012 Bid Package #1 Construction Complete October 2012 Bid Package 2 City Council Approves Bid Package #2 Plans & Specs July 9, 2011 and Authorizes Ad for Bids. RWMWD Permit Submittal July 11, 2012 RWMWD Permit Approval August 1, 2012 Bid Package #2 Bid Opening August 10, 2012 Bid Package #2 Award Construction Contract August 20, 2012 Bid Package #2 Construction Starts September 4, 2012 Bid Package #2 Construction Complete November 2012 Bid Package 3 City Council Approves Bid Package #3 Plans & Specs Early 2013 and Authorizes Ad for Bids Bid Package #3 Bid Opening Early 2013 Bid Package #3 Award Construction Contract April 2013 Bid Package #3 Construction Starts May 2013 Bid Package #3 Construction Complete September 2013 8.0 SUMMARY AND RECOMMENDATIONS Based upon the analysis completed as a part of this report, the proposed East Metro Public Safety Training Center Improvements, City Project 09-09, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accepts this feasibility study and report and calls for the public hearing on June 25, 2012. B. After receiving the appropriate staff reports, staff information and public hearing input, the Council must decide on the approval or rejection of the proposed public improvements. C. Based upon the outcome of the public hearing, the Council could proceed to order the proposed improvements. Feasibility Study MAPLE 117956 City of Maplewood Page 13 Attachment 4 Attachment 5 Wetland 1 - Regulated by WCA and USACE Remaining wetlands - Exempt from WCA, and isolated per USACE Approved Jurisdictional Determination 2011 Wetland Delineation Project: MAPLE0602.01 Extent of Wetland Jurisdiction Figure 3535 VADNAIS CENTER DR.Print Date: 11/29/2011 ST. PAUL, MN 55110 PHONE: (651) 490-2000 Map by: drd Marshlands Fire Training Facility FAX: (651) 490-2150 Projection: UTM NAD 83 1 WATTS: 800-325-2055 Source: HIG Maplewood, Minnesota www.sehinc.com This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided. Attachment 6 Attachment 7 Attachment 7 Attachment 7 Attachment 8 LAND USE PLAN AMENDMENT RESOLUTION WHEREAS, Fire Chief Steve Lukinof City of Maplewoodhas requested a change to the City of Maplewood’s land use plan from unclassified right-of-wayto G (government) for consistency between the plan and actual use of the land. WHEREAS, this change applies to the property located westof Highway 120and Highway 5.The legal description is: All that part of the following described tract: The Southeast Quarter of the Southeast Quarter (SE 1/4 SE 1/4) of Section 13, Township 29 North, Range 22 West; which lies northeasterly of a line run parallel with and distant 100 feet southwesterly of the following described line: Beginning at a point on the east line of said Section 13, distant 1324.13 feet North of the southeastcorner thereof; thence run westerly at an angle of 90 degrees with said east section line for 186.63 feet; thence deflect to right on a 10 degree 00 minute curve (delta angle 29 degrees 20 minutes) for 293.33 feet; thence on tangent to said curve for 100 feet and there terminating. WHEREAS, the history of this change is as follows: 1.On June 5, 2012, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council ________the land use plan change. 2.On June25, 2012 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described change for the following reasons: 1.The property is presently utilized by MnDOT which would be compatible with a land use classification of G. 2.The future use of this site is a public safety training center which will be utilized by multiple public jurisdictions. 3.The classification to G would guide a piece ofland that currently does not have any future land use classification. This action is subject to the approval of this land use plan amendment by the Metropolitan Council. The Maplewood City Council _________ this resolution on June 25, 2012. 2 Attachment 9 CONDITIONAL USE PERMIT/PLANNED UNIT DEVELOPMENT RESOLUTION WHEREAS, Fire Chief Steve Lukin of City of Maplewood has applied for a conditional use permit for a planned unit development tobuild a public safety training center. WHEREAS, Section 44-6ofthe city ordinance provides that a PUD can be a development characterized by a unified site design with two or more principal uses or structures. WHEREAS, Section 44-1093(b)of the city ordinance provides thatthe city council may consider flexibility from strict code compliance in the internal and external design requirements of the project dependent upon the following findings: 1.The proposed development and the surrounding neighborhood can be better served by relaxing the code requirements that regulate the physical development or layout of the project because of its unique nature. 2.The PUD would be consistent with the spirit, intent and purposes of this chapter. 3. The planned unit development would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 4.The deviations would notconstitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 5.The deviations are required for thereasonable and practicalphysical development of the project. WHEREAS, the applicant is requesting that the city allow a building to be constructed with architectural siding. WHEREAS, this permit applies to the property located westof Highway 120and Highway 5.The legal description is: All that part of the following described tract: The Southeast Quarter of the Southeast Quarter (SE 1/4 SE 1/4) of Section 13, Township 29 North, Range 22 West; which lies northeasterly ofa line run parallel with and distant 100 feet southwesterly of the following described line: Beginning at a point on the east line of said Section 13, distant 1324.13 feet North of the southeast corner thereof; thence run westerly at an angle of 90 degrees with said east section line for 186.63 feet; thence deflect to right on a 10 degree 00 minute curve (delta angle 29 degrees 20 minutes) for 293.33 feet; thence on tangent to said curve for 100 feet and there terminating. WHEREAS, the history of thisconditional use permit is as follows: 1.On June 5, 2012, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council _______the conditional use permit request. 2.On June 25, 2012 the city council discussed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described conditional use permitand architectural metal siding building, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause no more than minimal adverse environmental effects. 9. 10.The proposed development and the surrounding neighborhood can be better served by relaxingthe code requirements that regulate the physical development or layout of the project because of its unique nature. 11.The PUD would be consistent with the spirit, intent and purposes of this chapter. 12.The PUD would produce a development of equal or superior quality to that which would result from strict adherence to this chapter. 2 13.The deviations would not constitute a significant threat to the property values, safety, health or general welfare of the owners or occupants of nearby land or to the environment. 14.The deviations are required for the reasonable and practical physical development of the project. Approval is subject to the following conditions: 1.All construction shall follow the site plan date-stamped May 14, 2012. Staff may approve minor changes. 2.The city council shall review this permit in one year. 3.The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4.Comply with the requirements of the city’s engineering department. 5.The applicant shall work with the building official and fire marshal to ensure compliance with applicable codes. 6.This approval does not include landscaping plans or building elevations for the classroom training building which shall be submitted for community design review board approval. 7.Hours of operation shall be limited to 9 a.m. to 10 p.m. and the site must be in compliance with the city’s noise ordinance at all times. 8.City council must approve a joint powers agreement with partnering jurisdictions that will limit the use of the burn buildings when weather conditions may cause smoke and other irritants to affect nearby residential neighborhoods. The Maplewood City Council __________ this resolution on ___________. 3 �m el a —i3'i rr••-,��r�-.,.�.. t�-,`., _ T'' .. -rr -.I .� f 1., ,I.. �. 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