HomeMy WebLinkAbout1990 07-10 City Council PacketAGENDA
. MAPLEWOOD CITY COUNCIL
4:30 P.M., Tuesday, July 10, 1990
Community Room, Municipal Building
Meeting No. 90 -15
A. CALL TO ORDER
B. ROLL CALL
C. PRESENTATIONS
1, City Wide Water Main Extensions and Miscellaneous Improvements, Project 90 -07:
Schedule Public Hearing
2. Footprint Lake Storm Sewer, Project 87 -32: .Approve Plans and Authorize MSA Off-
System Expenditures
D. OTHER BUSINESS
E. ADJOURNMENT
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, ursuant to resolution passed by the city council on
P
November 20, 1989, plans and specifications for Footprint Lake
Outlet andeMiscellaneous Improvements,.Project 87 -32 have been
prepared by (or under the direction of) the city engineer, who has
presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are
attached hereto and made a part hereof, are hereby approved and
ordered placed on file in the office of the city clerk.
20 The city clerk shall .prepare and cause to be inserted in
the official paper and in the Construction Bulletin an advertisement
for bids upon the making of such improvement under such approved
plans and specifications. The advertisement shall be published
twice at least ten days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be publicly
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opened and considered by the council on the 27th day of July, 1990,
at the city hall and that no bids shall be considered unless sealed
and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for 5% of the
amount of such bid.
39 Mie city clerk and city engineer are hereby authorized and
instructed to receive, open, and read aloud bids received at the
time and place herein noted, and to tabulate the bids received. The
d of a contract at the
council. w 111 consider the bids, and the away ,
regular city council meeting of August 13, 199010
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INITIALS
AGENDA ITEM
AGENDA REPORT
TO: City Manager
FROM Assistant City Engineer Irish
SUBJECT: City -Wide Water Main Extensions and Miscellaneous
.Improvements, Project 90 07-- Schedule Public Hearing
DATE: June 19, 1990
Introduction
The request to schedule a public hearing for this project was
tabled at the June 11, 1990, council meeting due to late
submission of the feasibility report. It is requested that a
public hearing be scheduled.
Background
A question was previously raised regarding impact of usage of the
hydrant fund on utility rates. The feasibility report identifies
a total hydrant fund expenditure of,$354,500 for all recommended
improvements out of an apparent unencumbered hydrant fund balance
of approximately $533,537. However, according to the finance
director, the apparent unencumbered balance may not reflect
approved a.11ocations of funds to other prof ect.e. If the actual
existing fund balance is significantly less than the apparent
balance, then utility rates may have to be raised to generate
additional revenue to the hydrant fund. It is not possible to
accurately quantify.potential utility rate increases without
Recommendation
It-is recommended that a public hearing be scheduled in accord
with the attached resolution.
BAI
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Attachment
RESOLUTION
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, the city engineer for the City of Maplewood has
been authorized and directed to prepare a report with reference
to City -Wide Water Main Extensions and Miscellaneous
Improvements, City Project 90 -07, by construction of water main
and services together with sanitary sewer and services, storm
sewer, and streets where applicable, and
WHEREAS, the said city engineer -has prepared the aforesaid
report,for the improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. The report of the city engineer advising this council
that the proposed City -Wide Water Main Extensions and
Miscellaneous Improvements, City Project 90 -07, by construction
of water main and services together with sanitary sewer and
services, storm sewer, and streets where applicable is feasible
and should best be made as proposed is hereby received.
2. The council will consider the aforesaid improvement in
accordance with the reports and the assessment. of benefited
property for all or a portion of the cost of the improvement
according to MSA Chapter 429, at an estimated total cost of the
improvement of $5,371,000.
3. A public hearing will be held in the council chambers
of the city hall at 1830 East County Road B on Monday, the 23rd
day of July, 1990, at 7 p.m. to consider said improvement. The
city clerk shall give mailed and published notice of said hearing
and improvement as required by law.
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1
AGENDA ITEM
AGENDA REPORT
TO: City Manager
FROM: Assistant City Engineer
SUBJECT: Footprint Lake Storm Sewer, Project 87- 32-- Approve
Plans and.Authorize MSA Off- System Expenditure
DATE: June 19, 1990
Introduction
The plans for the subject project are presented for review and
approval. Resolutions to approve plans and authorize expenditure
of city Municipal State Aid funds on eligible items associated
with drainage of county and state roadways within the project
drainage area are attached.
Backaround
The scope of the project was increased significantly since the
feasibility report. The attached June 14, 1990 letter from David
Pillatzke identifies the added elements included in the plans.
The.additional costs are itemized.
Financial Impact
A ma3 or part of the increased project costs is for sanitary sewer
repairs. The sanitary ;sewers were televised during the design
and were found to be deficient, The extra cost of $665,000
associated with repair /replacement of existing sanitary sewers in
the project area is proposed to be funded through the sanitary
sewer depreciation fund. The fund currently has an unencumbered
balance of approximately $2
Additional financing sill be available through state aid. It is
estimated that $665,000 will be eligible for state aid funding.
To obtain this full amount of funding, it is necessary that
resolutions appropriating city Municipal State Aid funds for
costs associated with county and state roads be approved.
The balance of increased project costs is proposed to be financed
from the ten nio llion dollar general obligation budget item for
storm sewer capital improvements. The following table summarizes
revised costs and financing. The financial summary presented at
the time of the feasibility study is also attached for reference.
Footprint Lake
Construction Cost
Administrative, Engineering,.
Legal, Lhnd Acquisition, and
Other Indirect Costs
TOTAL PROJECT COST
-2- June 19, 1990
Proposed Original as Shown
Revision in 8/8/89 Agenda
Report
$2,386,600 $1,094,100
575,000 350,100
$2,961,600 $1
Assessments $ 700,000 $ 708,.000.
State Aid 665,000 361,000
General Obligation 1,042,600 375
Sanitary Sewer Depreciation 55.4 TOTAL-FINANCING $2,961,600 $1,444,200
Recommendation
It is recommended that the attached resolutions be adopted. It
is recommended that the project funding be increased to a total
of $2.,961
BAI
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Attachments
RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on
November.20, 1989, plans and specifications for Footprint Lake
Outlet and-Miscellaneous Improvements, Project 87 -32, have been
re ` (or under the direction of) the city engineer, who has
P p ared by
presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are
attached hereto and made a part hereof, are hereby approved and
placed laced on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in
the official p P a er and in the Construction Bulletin an advertisement
for bids upon the making of such improvement under such approved
plans and specifications. The advertisement shall be published
twice, at least ten days before the date set for bid opening, shall
y
s ec"f the work to be done, shall state that bids will be publicly
P
opened and considered by the council on the 27th day of July, 1990,
at the city hall and that no bids shall be considered unless sealed .
and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for 5% of the
amount of such bid.
3. The city clerk and city engineer are hereby authorized and
instructed to receive, open, and read aloud bids received at the
time and place herein noted, and to tabulate the bids received. The
counc will consider the bids and the award of a contract, at the
regular city council meeting August 13, 19900
a
R E S O L U T I O N
CITY OF MAPLEWOOD
WHEREAS, It has been deemed advisable and necessary for the
City of -Maplewood, Minnesota to participate in the cost of a
construction project located on T.H. No . 36 within the limits of
said municipality, and
WHEREAS, Said construction project has been approved by the
Commissioner of Transportation and identified in his records as
S.A.P. No, 138 - 010 -04.
NOW, THEREFORE, BE IT RESOLVED: That we do hereby
appropriate from our Municipal State -Aid Street Funds the sum of
$37,800 (estimated) to apply toward the construction of said
project and request the Commissioner of Transportation to approve
this authorization.
C E R T I F I C A T I O N
I F Lucille E. Aurelius, duly appointed and qualified Clerk
in and for the City of Maplewood, State of Minnesota, do hereby
certify that the above is a true and full copy of a resolution
duly adopted by the City Council of said City assembled in
regular session on the day of 19900
City Clerk
(SEAL) City of Maplewood, Minnesota
R E S O L U T I O N
CITY OF MAPLEWOOD
WHEREAS, It has been deemed advisable and necessary for the
City of;Maplewood, Minnesota to participate in the cost of a
construction project located on C.S.A.H. Nos. 25 and 64 within
the limits of said and
WHEREAS, Said. const:ruction project has been approved by the
Commissioner of Transportation and identified in his records as
S.A:P. No. 138 - 108 -05.
NOW THEREFORE, BE IT RESOLVED: That we do hereby
appropriate from our Municipal State -Aid Street Funds the sum of
$197,250 (estimated) to apply toward the construction of said
project and request the Commissioner of Transportation to approve
this authorization.
C E R T I F I C A T I O N
I. Lucille E. Aurelius, duly
in and for the City of Maplewood,
certify that the above is a true
duly adopted by the City
appointed and qualified Clerk
State of Minnesota, do hereby
and full copy of a resolution
Council of said City assembled in
regular session on the day of
1990.
If
City Clerk
(SEAL) City of Maplewood, Minnesota
AW
Ai EN
ENGINEERS l ARCNITECf51 PLANNERS
June 14,'199.0
Mr. Bruce Irish
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
Dear Mr. Irish:
RE: MAPLEWOOD, MINNESOTA
FOOTPRINT LAKE OUTLET AND
MISCELLANEOUS IMPROVEMENTS
CITY PROJECT NO. 87 -32
S.A.P.'S 138- 010 -04,
138- 020 -01 138- 108 -05 AND
138 - 112 -01
SEH FILE 88053
The final plans .and specifications for the referenced project
have been completed in accordance with your staff's direction.
Enclosed for your reference are the following items:
10 Proposed Project Schedule
2. Resolutions for Off System State -Aid Expenditures
3. Engineer's Estimates of Construction cost.
Proposed Project Schedule
The sc e u e en i yes a aver i.sing or cons ruc ion s
should commence on July 4, 1990. Construction is anticipated to
start in September, 1990 and carry over into the summer of 1991.
Off System State -Aid Resolutions
These resolutions are required to be made by the City Council in
order to use Municipal State -Aid Funds for the costs to construct
the storm sewer within County State -Aid and State Trunk Highways.
Engineer's Estimate Construction Cost
Construction costs, based on plan quantities and average unit
price amounts from similar past projects, have been estimated.
3535 VADNAIS CENTER DRIVE, ST. PAUL, MINNESOTA 55110 612 490 -2000
SHORT ELLIOTT ST. PAUL, CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA WISCONSIN
Mr. Bruce Irish
City of Maplewood
June 14, 19,9 0
Page 2
The_. purpose of the estimate is to approximate the value of the
construction as designed.
Feasibility Study Estimate
March 30, 1988
$1,094,101
Final Plans Estimate
June 14., 1990
$2, 386, 607
The increase is due to additional features added to the project
during the design process as follows:
Sanitary Sewer
The City's sanitary sewer system along the storm sewer route was
televised to identify deficient pipe. Those pipes requiring
reconstruction and restoration of the disturbed surfaces have
been included in the plans along the following routes;
1. County Road B (Hazelwood to Prosperity) -
Complete sanitary sewer, services and
street replacement and partial watermai.n
reconstruction $263,910
2. Eldridge right -of -way (Barclay to
Hazelwood) - Sanitary sewer - Complete
replacement. $ 53,785
3. Hazelwood Street (DNR trail to County
Road R) - sar i tary corer- real acemen t- and
Partial street patching. $ 30,660
4. Birmingham Street (Laurie to Lark) -
Complete sanitary sewer, services and
street replacement. $ 39,810
5, Sherwood Park - Partial sanitary sewer
replacement. $ 2
6. Germain Street (County Road B to
Sherwood Park) - Partial sanitary
sewer and service replacements. $ 21875
Mr . Bruce. Irish
City of Maplewood
June 14 1990
Page 3
7._._ Burke Street (Barclay to Birmingham) -
Complete sanitary sewer and service
replacement. $ 36,435
80 Sandhurst Street (cul -de -sac to Germain) -
Sanitary service replacement. $ 2,875
9. 1Birmingham (Eldridge to Burke) - Sanitary
sewer replacement. $ 1,000
10. County Road'B (Burlington Northern
right -of -way - Birmingham) - Replace
sanitary sewer service.. $ 2,985
SUBTOTAL $442,545
Storm Sewer
Based on requests by Ramsey County Engineers and City maintenance
staff storm sewer was added along the following routes;
1. County Road B (English to Birmingham) -
Based on request by Ramsey County to
resolve roadway drainage problems. $ 97,160
2, County Road B (Germain to Prosperity) -
Storm sewer and ditch grading as requested,
by Ramsey County to resolve roadway
drainage problems. $106,815
3. DNR- Trail (Dieter to Hazelwood) -
Requested by DNR and City staff to
provide localized drainage. $ 26,640
4, Cope Avenue (English to Burlington
Northern right -of- way) - Reconstruct
inplace storm sewer and partial
street replacement to resolve a failing
outlet piping system. $ 38,605
5. Hazelwood - County Road B Intersection -
Based on request by City personnel to
eliminate problems with the existing
drainage system at this intersection. $ 14
SUBTOTAL $283,485
Mr. Bruce Irish
City of Maplewood
June 14, 1990
Page 4
Sur--face Water Management Plan_- Upgrade
The City is currently preparing a SWMP to provide long -term
guidance on water - related issues of flood control and water
quality. `Standards being developed as part of this plan were
incorporated into the final plans as follows;
1. Larger capacity outlet pipe from
Footprint Lake to accommodate overflow
in excess of the. 100 -year design event, $ 46
2. Creation of a regional pond at the
Weaver Lake Elementary School pond site.
Regional ponding results in elimination of
local ponding areas west of the Burlington
Northern right -of -way and south of County
Road B. Excavation is required at the Weaver
site to provide increased storage capacity. A
cross culvert under the Burlington`Northern
right -of -way is also required to drain the
westerly area to the Weaver Pond. $140,490
J
SUBTOTAL $186,715
Sherwood Park Grading
The Sherwood Park site grading was never
completed in order to provide a temporary
ponding area until an outlet could be provided
to the park. Material was stockpiled onsite
during the initial park grading to allow for
the economical filling of the temporary pond.
The filling and grading of the park is proposed
to be completed under this contract. . $ 33
Streets
The feasibility study contemplated partial street replacement, or
where the entire surface required removal, to replace the street
to the existing grade. In order to reduce City expenditures,
when the local roadways are reconstructed, Sandhurst, Germain,
Burke and Birmingham Streets, are proposed to be reconstructed to
the future street grades at this time. The savings is realized
by spending slightly extra expenditures now to replace the entire
Mr. Bruce Irish
City of Maplewood
June 14 ,'' 1 990
Page 5
street surfaces and lower the grades to accept future curb and
gutter. Future street reconstruction can then forego removing
street.surfaces replaced under this project.
1. Burke (Barclay - Birmingham) $ 8,795
2. Birmingham (Burke - County Road B) $ 5
3. Sandhurst and Germain $ 35,940
4. Birmingham (Lark - Laurie) $ 5,300
SUBTOTAL $55,840
Pond Excavation
The State -Aid section of MnDOT recently changed their
requirements regarding easements for purposes of ponding. In
lieu* of permanent easements, fee title taking is now required.
This philosophy has a significant impact, not only to this
project, but on all future improvements. With easements, water
can be temporarily stored on private property within the confines
of the easements. As long as permanent structures are not within
the easement, no grading is required to confine the water. with
fee title, the City must subdivide existing parcels to create
lots over which ponding occurs. In areas of irregular
topography, the size and shape is determined by the .perimeter of
the edge of the high water. This could result in substandard lot
size and noncompliance to City set back requirements for the
costs due to damages to the decrease in value of the property.
This is the case for the Footprint Lake and Prosperity Pond areas
of the project. In order to avoid significant acquisition
expense in fee title takings, the project proposes to grade the
ponding areas to confine the water. The water will be confined
_ on newly created tots that will not significantly subtract from
the value of the existing dwellings.
1. Prosperity.Pond
$ 40
20 Footprint Lake Pond $123,790
SUBTOTAL $164,00
Mr Bruce Irish
City of Maplewood
June 14, 1990
Page 6
Design Changes
During the course of the design period, changes in field
conditions and refinement in the design assumptions made during
the. feasibility study stage required changes in the design.. The
changes that resulted in additional construction. costs are
identified as follows:
1. Junction structure at Gervais Avenue - The
feasibility report proposed a multiple.
culvert crossing at Gervais Avenue. During
the subsequent construction of Gervais, the
actual culverts installed were of a
different size than those proposed. This
change in pipe size and-elevation require
the construction of a special sized junction
structure to be able to interconnect the
different pipe sizes. $ 34
2, Cope Avenue Street Reconstruction - The
alignment for the storm sewer reconstruction
on Cope Avenue was changed. from the boule-
vard to the sitrest to avca..d removal. of a
private landscape area for the Maples Park
Shores townhouses. $ 24,900
3, Birmingham Watermain - The alignment of the
trunk storm sewer over the Weaver School
property was changed to minimize encroachment
onto school property. The change in alignment
w - as toward County Road B and will require the
relocation of the inplace watermain at the
Birmingham - County Road B intersection. $ 12
4. Germain Storm Sewer (Mid -block and Backyards) -
Storm.sewer catch basins were added midblock
between Sandhurst and County Road B to drain
a low point created by the street reconstruction.
Drainage structures were also added to inter-
cept low points in the backyards on both
sides of the streets. $ 5, 025
Mr. Bruce Irish
City of Maplewood
June 14, 1990
Page.7
5.- Trunk Line Alignment Change (Between Cope
Avenue and County Road B) - The alignment was
changed from the west side of the Burlington
Northern right -of -way to the east side to
avoid disturbance to an existing developed
neighborhood. The properties situated along
the easterly alignment are undeveloped at this
time. $ 5
6. Overage from Feasibility Study - The feasi-
bility study was completed in March, 1988.
Unit prices used in the current Engineer
Estimate have been updated to project current
costs. These higher unit prices result in an
estimated cost increase due to inflation of $ 44,776
SUBTOTAL $126,651
TOTAL $1
If you have any questions or if you require any further
information, please contact me.
Sincerely,
David J. Pillatzke, P.E.
DJP :llc
Enclosures
PROJECT SCHEDULE
FOOTPRINT LAKE OUTLET AND
MISCELLANEOUS DRAINAGE IMPROVEMENTS
MAPLEWOOD, MINNESOTA
CITY PROJECT NO. 87 -32
SEH FILE 88053
Submit Final Plans and Specifications to City
Submit Final Plans and Specifications to MnDOT
Council Approves Plans and Authorizes Ad for Bids
Advertise in Maplewood Review
Advertise in Construction Bulletin
Receive and Open Bids
Council Considers Bids, Awards a Construction Contract
Begin Construction
Interim Completion (Winter Shutdown)
Substantial Completion
Final Completion
Jun
4,
1990
Jun
6 f
1990
Jun
25,
1990
Jul
4
& 11, 1990
Jul
6
& 13, 1990
Jul
27,
1990
Aug
13,
1990
Sep
1,
1990
Nov
16,
1990
Aug
1,
1991
Sep
1,
1991