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HomeMy WebLinkAbout2012-05-10 HPC Packet MAPLEWOOD HERITAGE PRESERVATION COMMISSION COUNCIL CHAMBERS - CITY HALL May 10, 2012 -7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. April 12, 2012 5. Chair Opening Statements/Presentations - Welcome New HPC Member Mr. Leonard Hughes 6. Visitor Presentations - Michael Koop, Minnesota Historical Society 7. Old Business a. Frost Avenue Bridge Sign Contest Discussion b. Local Government Certification Status 8. New Business a. Resolution of Appreciation for AI Galbraith b. Oath of Office 9. Commission Presentations 10. Maplewood Area Historical Society Update 11. Staff Presentations a. Election of Chair and Vice Chair 12. Adjournment NOTE: There may be a quorum of the Heritage Preservation Commissioners in attendance at the Maplewood Area Historical Society Spring Tea on May 26,2012. The Maplewood Area Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood. There may be a quorum of the Heritage Preservation Commissioners at the Maplewood Area Historical Society Ice Cream Social on June 3, 2012 from 2:00 p.m. to 5:00 p.m. The Maplewood Area Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood. There may be a quorum of the Heritage Preservation Commissioners at the Maplewood Area Historical Society meeting on June 13,2012 at 7:00 p.m. The Mapiewood Area Historical Society meetings are held at the Bruentrup Heritage Farm, 2170 County Road D, Maplewood. MINUTES OF THE MAPLEWOOD HERITAGE PRESERVATION COMMISSION 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA THURSDAY, APRIL 12, 2012 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Acting Chairperson Currie. 2. ROLL CALL The motion passed. Present at 7:15 p.m. Present Absent Absent Present Staff Present: 3. Commissioner Aurelius moved to a as submitted. Seconded by Commissioner Ander Ayes - All 4. APPROVAL OF MINU Commissioner Aurelius m rove the March 8 2012 HPC minutes as submitted. Ayes - Acting Chairperson Currie, Commissioner's Aurelius & Galbraith Abstain - Commissioner Anderson The motion passed. 5. CHAIR OPENING STATEMENTS/PRESENTATIONS None. 6. VISITOR PRESENTATIONS a. Patrick Hogan, Forest Lawn Memorial Park Association, 1800 Edgerton Street, Maplewood addressed and gave a presentation on the Forest Lawn Cemetery and Mausoleum to the commission. April 12, 2012 Heritage Preservation Commission Meeting Minutes 1 7. OLD BUSINESS a. Gladstone Savanna and Gloster Park - Ginny Gaynor, Natural Resource Coordinator Ms. Gaynor gave an update and presentation on the Gladstone Savanna and Gloster Park master plan. Bob Jensen, Vice President, Maplewood Historical Society asked questions of staff. b. Frost Avenue Bridge Discussion - Michael Thompson City Engineer, Deputy Public Works Director, Michael Thompson addressed the commission with an update and report on the Frost Avenue Bridge. Ginny Gaynor, Natural Resource Coordinator, addressed the commission. Char Wasiluk, Maplewood Area Historical Society, addressed the commission. The commission stated they would like to have a further discussion at the next HPC meeting regarding a photo and text to go on the 3 X 4 ft plaque 0 the Frost Avenue Bridge. c. HWY 36 - Michael Thompson 8. NEW BUSINESS n gave an update on the Highway None. 9. Commissioner AI Galbraith discussed Lookout Park in Gladstone addition which is located at the intersection at Ripley, Gordon and Phalen Place. It was to have a lookout tower for residents to view Sl. Paul but through the years, the tower was never built. He recommended that a historical marker, park bench, shrubs, trees and the grass mowed in that area for Lookout Park. 10. MAPLEWOOD AREA HISTORICAL SOCIETY Bob Jensen, Vice President, Maplewood Area Historical Society gave an update on upcoming events. Carolyn John 11. STAFF PRESENTATIONS Staff mentioned the Spring Clean up April 21 ,2012 from 8 am -1 pm. and the Expo at the Aldrich Arena. 12. ADJOURNMENT Acting Chairperson Currie adjourned the meeting at 9:13 p.m. April 12, 2012 Heritage Preservation Commission Meeting Minutes 2 MINNESOTA CERTIFIED LOCAL GOVERNMENT PROCEDURES MANUAL 11 MINNESOTA HISTORICAL SOCIETY STATE HISTORIC PRESERVATION OFFICE 345 KELLOGG BOULEVARD WEST SAINT PAUL, MINNESOTA 55102-1906 651/296-5451 www.mnhs.org SEPTEMBER 2002 TABLE OF CONTENTS Introduction 2 I. Purpose of the CLG Program 2 II. Eligibility 3 III. Requirements for Certification of Local Governments 3 IV. Process for Certification of CLGs 9 V. Process for Monitoring and Decertifying CLGs 10 VI. Process for Allocating CLG Grant Pass-Through Funds to CLGs 10 Appendix A ~ Federal Professional Qualifications Standards 12 Appendix B - Minnesota Statutes 471.193 14 Appendix C - Secretary of the Interior's Standards for Treatment of Historic Properties 16 Appendix D - Model Local Government Certification Agreement 17 Upon request, this publication can be made available in alternative formats - audiotape, large print, or computer disk. This program receives Federal funds from the National Park Service. Under Title IV of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S. Department of the Interior strictly prohibits discrimination on the basis ofrace, color, national origin, or disability in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility operated by a recipient offederal assistance, or if you desire further information, please write to: Director, Equal Opportunity Program, U.S. Dept. of the Interior, National Park Service, P,O, Box 37127, Washington, D.C. 20013-7127. Minnesota CLG Procedures Manual, page I State Historic Preservation Office Issued September 2002 INTRODUCTION Since its initial enactment in 1966 and through several amendments, the National Historic Preservation Act, as amended (16 V.S.C. 470 et seq.), has provided the statutory framework for the national historic preservation partnership. Federal, State, Tribal and local governments have well-defined and significant roles in the identification, evaluation, designation and protection of historic and prehistoric properties. The State Historic Preservation Office (SHPO) develops and administers a comprehensive preservation program which in Minnesota, is housed at the Minnesota Historical Society. The success of the federal-state relationship prompted Congress to expand the partnership to include local governments in 1980. Local units of government were given the opportunity to participate in the national preservation program by becoming a Certified Local Government (CLG). The role of CLGs in the partnership includes the responsibilities of administering local preservation ordinances, rnaintaining systerns for survey of historic resources, and participating in the National Register of Historic Places program. In order to become certified, a local government must meet several requirements, chief of which are to have enacted an historic preservation ordinance and appointed a qualified Heritage Preservation Commission (HPC). The federal act directs the State Historic Preservation Officer (SHPO) and the Secretary of the Interior to certify local governrnents to participate in the partnership. The Certified Local Government program is the primary way through which qualified and interested local governments participate in the national historic preservation partnership. This handbook describes how the CLG program operates in Minnesota. I. PURPOSE OF THE CLG PROGRAM The CLG program seeks to encourage and expand local involvement in preservation issues through a partnership between the cLG and the SHPO. To strengthen existing local preservation programs and to promote the development of new ones, CLGs are eligible to apply annually for grants administered by the SHPO from a designated federal CLG pass-through allocation (see Section VI. Process for Allocating CLG Grant Pass-Through Funds to CLGs). CLGs assume a leadership role by identifying, evaluating and protecting historic resources within their communities; receiving technical advisory services from the SHPO; and having a formal role in the National Register process. CLGs can choose to assume other responsibilities such as participating in the review of federal projects, reviewing state tax credit projects and administering covenants. The primary goal of participating in the CLG program is to strengthen the historic preservation program at the local level. The cLG program ensures that historic preservation issues are understood and addressed at the local level and are integrated into the local planning and decision-making process at the earliest possible opportunity. Historic preservation should be considered equally with other planning issues in a CLG and not be viewed as superfluous to decision-making. CLG status can bring pride and official recognition to a community that is committed to historic preservation. Minnesota cLG Procedures Manual, page 2 State Historic Preservation Office Issued September 2002 II. ELIGIBILITY Any general purpose subdivision of the state, such as a city, town or county, which meets the criteria set forth in this document is eligible to apply for certification. III. REQUIREMENTS FOR CERTIFICATION OF LOCAL GOVERNMENTS Five broad federal standards, all of which must be met by a local government seeking certification, are amplified by the specific Minnesota CLG requirements. A. The local government must enforce appropriate state or local legislation for the designation and protection of historic properties. 1. The local government must adopt a municipal heritage preservation ordinance under the provisions of Minnesota Statutes 471.193 (Appendix B). The purpose of the ordinance rnust be clearly stated and be in conformance with definitions set forth in Section 101 (c) (4) of the National Historic Preservation Act, as amended, and 36 CFR 61.6. For the purpose of the CLG program, the Act defines: "Designation" as "the identification and registration of properties for protection that meet criteria established by the State or the locality for significant historic and pre- historic resources within the jurisdiction of a local governrnent." Designation includes the identification and registration of resources according to State or local criteria which must be consistent with the Secretary of the Interior's Standards for Identification and Registration. "Protection" as "a local review process under State or local law for proposed demolition of, changes to, or other action that may affect historic properties designated pursuant to" a local government becoming a Certified Local Government. The cLG's local protection review process of the Act applies only to properties designated pursuant to State or local laws and procedures. This would not include properties listed on or determined eligible for the National Register of Historic Places unless such properties also were designated under the appropriate local process. 2. The ordinance must contain a clearly defined process for the survey, designation and protection of individual properties and/or districts of historic, architectural or archaeological significance. Both the criteria for determining significant properties and the procedure for designating those properties must be defined, either within the ordinance or in other procedures adopted by the local government. The process shall include forwarding all proposed designations to the Minnesota SHPO for comment before final local designation is made, pursuant to Minnesota Statutes 471.193 Subd. 6. Properties shall not be removed from designated status except in cases where there has been a procedural or professional error in the designation process or where the property has been destroyed or radically altered. The process for local designation must provide for public comment. Minnesota CLG Procedures Manual, page 3 State Historic Preservation Office Issued September 2002 3. The ordinance must contain a clearly defined process for the review of all proposed alterations, relocations, demolition, or new construction within the boundaries of locally designated properties and/or districts. Both the criteria to be utilized in the evaluation of proposed actions and the procedure for reviewing those actions must be clearly stated, either within the ordinance or in other procedures adopted by the local government. The Secretary of the Interior's Standards for Treatment of Historic Properties should be utilized in developing the review criteria (Appendix C). The process of permit review must provide for public comment. 4. The HPC must adhere to Minnesota Statutes 138.17 and the procedures of the State Archives Department, Minnesota Historical Society regarding commission records (www .mnhs.org/preserve/records/info leaf9. pdt). 5. Local governments should consult 36 cFR 67.8 to insure that local ordinances meet the certification criteria pursuant to the Economic Recovery Tax Act of 1981 and the Tax Reform Act of 1976. Note that certification of a local government under the CLG procedures does not constitute certification of a commission under the preservation tax incentives process. B. The local government must establish an adequate and qualified historic preservation commission by State or local legislation. 1. The local government shall create a heritage preservation commission (HPC) to carry out the provisions of the ordinance. 2. All commission members must have a demonstrated interest, competence or knowledge in historic preservation. Ifavailable in the community, at least two members of the HPC shall be drawn from professionals in architecture, history, architectural history, planning, prehistoric and historic archaeology, folklore, cultural anthropology, curation, conservation, and landscape architecture or related disciplines. Other related professions might include the building trades, real estate or law. For the purposes of commission membership as described in this section, the professional standards stipulated in Appendix A need not be met. One member of the HPC must be a designated representative of the county historical society in which the commission is located, if available, pursuant to the Minnesota Statutes, 471.193 Subd. 5. Specific disciplines and professional qualifications must be represented on the commission (or professional expertise rnust be sought) when considering National Register nominations (see III.BA.) and other actions that will impact properties which are normally evaluated by a professional in such a discipline. Minnesota CLG Procedures Manual, page 4 State Historic Preservation Office Issued September 2002 Regarding conflicts of interest, it is federal policy that no person shall participate in the selection, award, or administration of any HPF -assisted program activity, subgrant, contract, or subcontract if a conflict of interest, real or apparent, exists. By definition, "person" includes CLG commission members, agents, or staff. Commissions are encouraged to adopt procedures for a conflict of interest situation. The SHPO can provide . examples of the conflict of interest statements used by its boards and committees. 3. The HPC shall rneet as often as is necessary to complete the workload in a timely fashion. 4. The HPC's responsibilities regarding local designation of properties and building permit review are mentioned in III.A.2. and III.A.3. above. Federal law prescribes that the commission participate in the National Register nomination process as follows: a. Before a property within the jurisdiction of the Certified Local Government rnay be considered by the State to be nominated to the Keeper of the National Register for inclusion on the National Register, the SHPO shall notify the owner, the applicable chief local elected official, and the local HPC. The HPc, after reasonable opportunity for public comment, shall prepare a report as to whether or not such property, in its opinion, meets the criteria ofthe National Register. Within sixty days of notice from the SHPO, the chieflocal elected official shall transmit the report of the comrnission and his/her recommendation to the SHPO. Except as provided below, after receipt of such report and recommendation, or if no such report and recommendation are received within sixty days, the State shall rnake the nomination pursuant to established procedures. The state may expedite such process with the concurrence of the certified local government. Ifthe HPc chooses to initiate the nomination of a property to the National Register andsubrnits that nomination to the SHPO, the HPC may include the comments of the chieflocal elected official and the HPC with the initial submittal to the SHPO, along with a request that the 60 day comment period for CLGs be waived. In such cases, the SHPO will give the standard required 30 days notice to both the property owners (s) and the local government of the State Review Board meeting. The required 60 day CLG review period may thus be waived. b. If both the commission and the chieflocal elected official recommend that property not be nominated to the National Register, the SHPO shall take no further action, unless within thirty days of the receipt of such recommendation by the SHPO an appeal is filed with the State. If such an appeal is filed, the State shall follow the procedures for making nomination pursuant to established procedures. Any report and recommendations made under this section shall be included with any nomination subrnitted by the State to the Keeper of the National Register. Minnesota cLG Procedures Manual, page 5 State Historic Preservation Office Issued September 2002 c. All nominations, when sent by the SHPO to the CLG for comment, will be classified as primarily historic, archaeological, and/or architectural in nature. If an HPC does not have professional expertise in accordance with the necessary federal qualifications in the appropriate area(s)! (see Appendix A), the HPC can I) choose not to comment on that nomination through the CLG review process (in which case it should advise the SHPO of that choice), or 2) obtain the opinion(s) of a qualified professional or qualified professionals in the subject area and consider the opinion(s) in their recommendation. Under 2), both the credentials and the opinion(s) of the consulted professional(s) should be submitted to the SHPO with the cLG recommendation. Even if the HPC chooses not to comment under the cLG process outlined above (e.g., when professional expertise is not available), comments on a nomination may be submitted to the SHPO in as much as any interested party may submit comments. The provisions of 3.b. above, however, would not apply in such cases. The SHPO can provide assistance in locating qualified professionals. 5. Federal guidelines also require that the unit of government and the HPc possess certain financial qualifications in order to receive federal pass-through funds. These will be explained in Section VI. 6. The functions of the HPC must be complirnentary to and carried out in coordination with the responsibilities of the SHPO as defined in 36 CFR 61. 7. The SHPO shall make available to HPcs orientation materials and training workshops designed to provide a working knowledge of the roles and operations of federal, state and local preservation programs and historic preservation in general. C. The local government must maintain a system for the survey and inventory of historic properties. The local government must maintain an ongoing process to survey and inventory all buildings, structures, sites and districts within the local jurisdiction. This survey information must be clearly organized and accessible to the public (excluding restrictions on locations of archaeological sites). The SHPO should be consulted in the initial development of such a system, and the inventory forms of the SHPO should be used or, alternatively, local inventory forms should be approved by the SHPO. The local inventory should clearly indicate those ! For an architectural nomination, the commission must have a member who qualifies under the federal architectural history or historic architecture standards. For a history nomination, the commission must have a member who qualifies under the federal history standards. For an archaeological nomination, the comrnission must have a member who qualifies under the federal archaeology standards. If a nomination is classified in more than one area, the commission must have expertise in all appropriate areas in order to comment through the CLG comment process. Minnesota CLG Procedures Manual, page 6 State Historic Preservation Office Issued September 2002 properties that have been designated locally as well as those listed in the National Register of Historic Places. All surveys should be conducted according to the Guidelines for SHPO Architecture/History Projects. 1. The local government must submit a copy of the local inventory form for each locally designated property and district to the SHPO. 2. The local government must advise the SHPO on the status of the local inventory on an annual basis (see E.2.e). 3. The local survey information submitted to the SHPO will be integrated into the statewide inventory. The SHPO may request additional survey. and inventory data from the local government as part of the development of the state's comprehensive planning process. D. The local government shall provide for adequate public participation in local historic preservation programs, including the process of recommending properties for nomination to the National Register. I. All meetings of the commission shall adhere to the Minnesota Open Meeting Law (Minnesota Statutes 471.705). 2. All National Register nominations on which the commission chooses to comment (as outlined under III.B.4. above) must be considered at an open meeting of the commission, with opportunity for public comment. 3. Both the local designation process and the building permit review process (see IILA.2. and III.A.3.) must contain a provision for public comment on proposed actions. 4. Minutes of all cornrnission decisions and actions, including the reasons for making those decisions, must be kept on file and available for public inspection. E. The local government shall satisfactorily perform the responsibilities listed in points A-D above and those specifically delegated to it under the Act by the Minnesota SHPO. I. The local governrnent will demonstrate performance of the responsibilities listed in points A-D in an annual report to be submitted to the SHPO by October 30 for each preceding year (October 1 - September 30). 2. This report must demonstrate an active commitment of the HPC to an effective community preservation program. It should contain, at minimum, the following information: a. Number, names, and dates of local designations made during the year. (Inventory forms on these sites should have been submitted to the SHPO during the year as part ofthelocal designation process - see III.A.2.). Minnesota. CLG Procedures Manual, page 7 State Historic Preservation Office Issued September 2002 b. Number of building permits reviewed during the year, and a summary of findings of the HPC on those reviewed. c. Listing of members and officers of the HPC including preferred mailing address, phone number and e-mail address, resumes for any new members, and an indication ofthe commissioner who represents the county historical society. d. Listing of 1) National Register nominations on which the HPC has commented, and 2) National Register nominations submitted to the State Historic Preservation Office for nomination, during the year. e. A summary of available inventory information currently included in the local in inventory. This might be done with a simple listing of inventoried property addresses. Maps and other material may also be useful. The location of the inventory records should also be indicated. f. Assurances that the HPC has adhered to I) the public participation provisions as stipulated under Section III.D. and 2) the procedures of the State Archives Department, Minne.sota Historical Society, regarding commission records. g. Descriptions of other activities, publications or events undertaken by the HPC during the previous year and planned by the HPC for the corning year. 3. The performance standards for the items listed in III.E.2., above, will be as follows: a. The HPC must demonstrate an ongoing process of local designation with a mini- mum of one designation a year. (In situations where this may not be possible, as in very small cities where the entire area of jurisdiction is designated, the city should explain the reasons for a lack of action.) b. The HPC must show that all permits related to designated properties are being reviewed, according to the procedure set forth in the ordinance. c. The requirements of Section III.B.2 must be met. d. (No minimum.) e. The inventory should be shown to be clearly organized and accessible to the public. f. (No minimum.) g. (No rninimum.) Minnesota cLG Procedures Manual, page 8 State Historic Preservation Office Issued September 2002 4. At least one member of the HPC must attend SHPO-sponsored training each year. (If attendance at a statewide workshop or conference is not possible, the SHPO should be consulted for an alternate means of meeting this training requirement.) Technical and other infomnation for commissions is available from the SHPO. IV. PROCESS FOR CERTIFICATION OF LOCAL GOVERNMENTS A. The chief elected official of the local government shall request certification from the Minnesota SHPO. The request for certification shall include the following: 1. A copy of the local historic preservation ordinance. 2. Copies of local inventory fomns for all sites and districts locally designated, and a summary of available inventory information on properties not locally designated (property addresses, maps, etc.). 3. Resumes for each of the members ofthe historic preservation commission. These resumes must clearly show that all members have a demonstrated interest, competence or knowledge in historic preservation, and that at least two members are preservation- related professionals (see IIl.B.2.). (If these professionals are unavailable, an explanation should be attached.) The resumes should also indicate expertise in the areas of archi- tectural history, archaeology, and history, for the purpose of establishing expertise to review National Register nominations (see III.B.3.c.) B. SHPO and National Park Service Review The SHPO will respond to the chief elected official within 60 working days of the receipt of an adequately docurnented written request. If the local government meets the criteria for certification, the SHPO will prepare a written certification agreement that lists the specific responsibilities of the local government when certified and forward that agreement to the local government for signature (see Appendix D for model agreement). When the signed agreement is returned to the SHPO the request and agreement will then be forwarded to the National Park Service for review with a request for concurrence. If the NPS does not take exception to the request within 15 working days of receipt, the local government shall be regarded as Certified. A Certification Agreement is not effective until it is signed by the chief elected official and the SHPO, and concurred with in writing by NPS. The effective date of certification is the date of NPS concurrence. When NPS concurs with the SHPO recornmendation for certification, NPS will notify the SHPO in writing, and send a copy of that letter to the CLG. Minnesota CLG Procedures Manual, page 9 State Historic Preservation Office Issued September 2002 V. PROCESS FOR MONITORING AND DECERTIFYING CLGS A. . The SHPO will review the annual reports submitted by certified local governments, records of the administration of funds allocated from the Historic Preservation Fund, and other documents as necessary, to assure that each government is fulfilling the required standards. Other review and monitoring may be conducted as necessary. B. If the SHPO evaluation indicates that the performance of a CLG is inadequate, the SHPO shall document that assessment and delineate for the local government ways to improve performance. The cLG shall have a period of not less than 30, nor rnore than 180 days to implement improvements. If the SHPO determines that sufficient improvement has not occurred, the SHPO will recommend decertification of the local government to the Secretary of the Interior citing specific reasons for the recommendation. C. If the local government is decertified, the SHPO will conduct financial assistance closeout procedures as specified in the HPF Grants Manual. VI. PROCESS FOR ALLOCATING CLG GRANT PASS-THROUGH FUNDS TO cLGs The Minnesota SHPO administers the CLG Grant program and produces and distributes a CLG Grants manual each year that describes the application process, matching requirements and priorities for the given year. Under this program, in accordance with the Department of the Interior requirements for the Historic Preservation Fund prograrns, at least ten (10) percent of Minnesota's annual HPF appropriation is designated as pass-through funding to Certified Local Governments (CLGs) each year. This pass- through grant program has assisted CLGs across the state of Minnesota build and strengthen their local preservation programs. The CLG Grants Manual includes information on General Grant Conditions, Eligible Program Activities and Priorities for Projects, the Application Process, Instructions for Completing Application Forms, and Project Administration and Reporting. Application Forms, a sample CLG Grant Agreement and sample Project Description (Attachment A), a cLG Request for Reimbursement Form, Supplemental Infor- mation on Allowable Costs, and forms for fiscal documentation are also included. Because federal funds are used for CLG grants, numerous federal regulations apply. Federal regulations will be enforced, and failure on the part of aCLG to meet them will result in the cancellation of a grant project. All work accomplished under these grants must meet the Secretary ofthe Interior's Standards for Archaeology and Historic Preservation. Providing matching funds may be an annual prerequisite and is one of the selection criterion for CLG grants. Applicants are encouraged to provide a match that exceeds the rninimum requirement. Matching funds may be cash, in-kind and/or donated services or materials contributed to the project or a combination of the three. Minnesota CLG Procedures Manual, page 10 State Historic Preservation Office Issued September 2002 There are six areas of eligible program activity for cLG grants: (A) Comprehensive Planning; (B) Survey; (C) Evaluation; (D) Local Designation Forms; (E) National Register Nomination Forms; and (F) Public Education. The CLG Grants Manual provides guidance and examples for each category. Projects receive special priority are those that: reflect the goals and strategies in the statewide preserva- tion plan; promote sound preservation planning through historic context development and the comple- tionofhistoric and archaeological surveys; result in local designations; and involve properties associ- ated with the history of heretofore under-docurnented groups or communities (ethnic or racial minorities for example, but also other groups defining themselves as communities. Projects will be evaluated on the following criteria (total points available 100): I. How well the applicant addresses questions for each category in the CLG Grants Manual (0- 25 points); 2. How well the annual priorities and criteria outlined in the CLG Grants Manual are addressed and how well the project is related to the state preservation plan (0-15 points); 3. Clearly stated measurable goals that can be realistically attained within the funding period (0 to 15 points); 4. Demonstrated community support and leveraged funds (0 to 15 points); 5. Products and past performance of previously administered CLG grants (0 to 15 points); 6. Quality and practicality of the budget (0 to 15 points). The CLG Grants Manual is available by contacting the Grants Office at the Minnesota Historical Society, 345 Kellogg Boulevard West, St. Paul, MN 55102-1906; telephone (651) 296-5478. Minnesota CLG Procedures Manual, page II State Historic Preservation Office Issued September 2002 APPENDIX A PROFESSIONAL QUALIFICATIONS STANDARDS The following requirements are those used by the National Park Service, and have been previously published in the Code ofPederal Regulations, 36 CFR 61. The qualifications define minimum education and experience required to perform identification, evaluation, registration, and treatment activities. In some cases, additional areas or levels of expertise may be needed, depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, a year of full-time professional experience need not consist of a continuous year of full-time work, but may be made up of discontinuous periods of full-time or part-timework adding up to the equivalent of a year of full-time experience. History The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: 1. At least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, rnuseum, or other professional institution; or 2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history. Archaeology The minimum professional qualifications in archaeology are a graduate degree in archaeology, anthropology, or closely related field plus: I. At least one year of full-time professional experience or equivalent specialized training in archaeological research, administration or management; 2. At least four months of supervised field and analytic experience in general North American archaeology; and 3. Demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archaeology shall have at least one year of full-time professional experience at a supervisory level in the study of archaeological resources of the prehistoric period. A professional in historic archaeology shall have at least one year of full-time professional experience at a supervisory level in the study of archaeological resources of the historic period. Minnesota CLG Procedures Manual, page 12 State Historic Preservation Office Issued September 2002 Architectural History The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with course work in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following: I. At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historic organization or agency, museum, or other professional institution; or 2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. Architecture The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time experience in architecture; or a State license to practice architecture. Historic Architecture The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following: 1. At least one year of graduate study in architectural history, preservation planning, or closely related field; or 2. At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects. Minnesota cLG Procedures Manual, page 13 State Historic Preservation Office Issued September 2002 APPENDIX B State Enabling Legislation for Heritage Preservation Commissions (from 2001 Minnesota Statutes) 471.193 MUNICIPAL HERITAGE PRESERVATION. Subdivision I. Policy. The legislature finds that the historical, architectural, archaeological, engineering, and cultural heritage of this state is among its most important assets. Therefore, the purpose of this section is to authorize local governing bodies to engage in a comprehensive program of historic preservation, and to promote the use and conservation of historic properties for the education, inspiration, pleasure, and enrichment of the citizens of this state. Subd. 2. Heritage preservation commissions. The governing body of a statutory or home rule charter city, county, or town as described in section 368.01, subdivisions 1 and 1a may establish a heritage preservation commission to preserve and promote its historic resources according to this section. Subd. 3. Powers. The powers and duties of any commission established pursuant to this section may include any power possessed by the political subdivision creating the cornmission, but shall be those delegated or assigned by the ordinance establishing the commission. These powers may include: (1) the survey and designation of districts, sites, buildings, structures, and objects that are of historical, architectural, archaeological, engineering, or cultural significance; (2) the enactment of rules governing construction, alteration, demolition, and use including the review of building permits, and the adoption of other measures appropriate for the preservation, protection, and perpetuation of designated properties and areas; (3) the acquisition by purchase, gift or bequest, of a fee or lesser interest, including preservation restrictions, in designated properties and adjacent or associated lands which are important for the preservation and use of the designated properties; (4) requests to the political subdivision to use its power to eminent domain to maintain or preserve designated properties and adjacent or associated lands; (5) the sale or lease of air rights; (6) the granting of use variations to a zoning ordinance; (7) participating in the conduct of land use, urban renewal, and other planning processes undertaken by the political subdivision creating the commission; and (8) the rernovaI of blighting influences, including signs, unsightly structures, and debris, incompatible with the physical well-being of designated properties or areas. Minnesota cLG Procedures Manual, page 14 State Historic Preservation Office Issued September 2002 No power shall be exercised by a commission which in contrary to state law or denied a political subdivision by its charter orby law. Powers of a commission shall be exercised only in the manner prescribed by an ordinance and no action of an ordinance unless expressly authorized by the ordinance. Subd. 4. Exclusion. If a commission is established by the city of St. Paul, it shall for the purpose of this section exclude any jurisdiction over the capitol area as. defined in section 15.50, subdivision 2. Subd. 5. Commission members. Commission members must be persons with demonstrated interest and expertise in historic preservation and must reside within the political subdivision regulated by the ordinance establishing the commission. Every cornmission shall include, if available, a member of a county historical society of a county in which the municipality is located. Subd. 6. Communication with the state historic preservation officer. Proposed site designations and design guidelines must be sent to the state historic preservation officer at the Minnesota Historical Society, who shall review and comment on the proposal within 60 days. By October 31 of each year, each commission shall submit an annual report to the state historic preservation officer. The report must summarize the commission's activities, including designations, reviews, and other activities during the previous 12 months. Minnesota CLG Procedures Manual, page 15 State Historic Preservation Office Issued September 2002 APPENDIX C SECRETARY OF THE INTERIOR'S STANDARDS FOR TREATMENT OF HISTORIC PROPERTIES Preservation is defined as the act or process of applying measures necessary to sustain the existing form, integrity, and materials of an historic property. Work, including preliminary measures to protect and stabilize the property, generally focuses upon the ongoing maintenance and repair of historic materials and features rather than extensive replacement and new construction. New exterior additions are not within the scope of this treatment; however, the limited and sensitive upgrading of mechanical, electrical, and plumbing systems and other code-required work to make properties functional is appropriate within a preservation project. 1. A property will be used as it was historically, or be given a new use that maximizes the retention of distinctive materials, features, spaces and spatial relationships. Where a treatment and use have not been identified, a property will be protected and, if necessary, stabilized until additional work may be undertaken. 2. The historic character of a property will be retained and preserved. The replacement of intact or repairable historic materials or alteration of features, spaces, and spatial relationships that characterize a property will be avoided. 3. Each property will be recognized as a physical record of its time, place, and use. Work needed to stabilize, consolidate, and conserve existing historic materials and features will be physically and visually compatible, identifiable upon close inspection, and properly documented for future research. 4. Changes to a property that have acquired historic significance in their own right will be retained and preserved. 5. Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property will be preserved. 6. The existing condition of historic features will be evaluated to determine the appropriate level of intervention needed. Where the severity of deterioration requires repair or limited replacement of a distinctive feature, the new material will match the old in composition, design, color, and texture. 7. Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means possible. Treatments that cause damage to historic materials will not be used. 8. Archaeological resources will be protected and preserved in place. If such resources must be disturbed, mitigation measures will be undertaken. Minnesota CLG Procedures Manual, page 16 State Historic Preservation Office Issued September 2002 APPENDIX D MODEL LOCAL GOVERNMENT CERTIFICATION AGREEMENT This agreernent is made between the _of Minnesota Historical Society. [insert proper name of iocal government] and the 1. As a Certified Local Government (CLG) established under the provisions of the "Minnesota Certified Local Government Handbook" and of36 CFR 61.5 and 36 CFR 61.7, made a part of this agreement by reference, the of . agrees to: A. Enforce appropriate state and local legislation for the designation and protection of historic properties. The CLG will conduct design review of designated properties according to the Secretary of the Interior's Standards for Rehabilitation. B. Maintain an adequate and qualified historic preservation review commission by State and Local legislation. C. Maintain a system for the survey and inventory of historic properties. D. Provide for adequate public participation in the local historic preservation program, including the process of recommending properties for nomination to the National Register. E. Satisfactorily perform the responsibilities listed in points A-D above and those specifically delegated to it under the Act by the State Historic Preservation officer (SHPO). 2. The specified obligations of the CLG under each of the above areas are outlined in the document "Minnesota Certified Local Government Handbook." Performance ofthese responsibilities will be demonstrated in the annual report submitted by the CLG to the SHPO by November 1 of each year (See Section I.E. of the Handbook). Failure to report or unsatisfactory performance may be grounds for potential decertification as described in Section III ofthe Handbook. 3. It is mutually understood that upon final execution of this agreement, the Local Government will achieve, subject to final review by the Secretary of the Interior, Certified Local Government status. Transference offunds pursuant to said status will require compliance with this Handbook, and the current CLG Grants Manual. 4. The Certified Local Government agrees to indemnitY and save and hold the SOCIETY, its agents, contractors, and employees harmless from any and all claims or causes of action arising from the CLG's performance of this agreement. 5. The Certified Local Government will comply with Title VI of the Civil Rights Act of 1964; Public Law 88-352 (78 Stat. 241; 42 U.S.C. 2000d) which prohibits discrimination and is made a part of this agreement by reference. MINNESOTA HISTORICAL SOCIETY LOCAL GOVERNMENT State Historic Preservation Officer Date Mayor Date Deputy State Historic Preservation Officer Date Chair, Heritage Preservation Commission Date Print Name: Contracting Officer Date Minnesota CLG Procedures Manual, page 17 State Historic Preservation Office Issued September 2002 MEMORANDUM TO: FROM: James Antonen, City Manager David Fisher, Building Official, Chuck Ahl, Assistant City Manager Resolution of Appreciation for AL Galbraith April 30 2012, for the HPC meeting of May 10, 2012 SUBJECT: DATE: INTRODUCTION AI Galbraith has submitted his resignation from the Heritage Preservation Commission (HPC). AI has served on the HPC since his appointment by the city council on August 28, 2006. We appreciate AI's five years and eight months of service to the city and wish to forward the attached resolution of appreciation to the city council for their adoption. RECOMMENDATION Approve the attached resolution of appreciation for AI Galbraith. P:HPCIResolution or Appreciation for AI Galbraith 5-10-2012 dgf Attachment: Resolution of Appreciation RESOLUTION OF APPRECIATION WHEREAS, Al Galbraith has been a member of the Maplewood Heritage Preservation Commission for five years and eight months since his appointment to the . HPC by the city council on August 28,2006 and has servedfaithfully in that capacity; and WHEREAS, the Heritage Preservation Commission has appreciated his experience, insights and good judgment; and WHEREAS, Al Galbraith has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Al Galbraith has shown dedication to his duties and has consistently contributed his leadership and effortfor the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Al Galbraith is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on , 2012 Will Rossbach, Mayor Passed by the Maplewood Heritage Preservation Commission On Mav 10. 2012 Peter Boulay, HPC Chairperson Attest: Karen Guilfoile, City Clerk MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager David Fisher, Building Official, Chuck Ahl, Assistant City Manager Oath of Office April 30, 2012 for the May 10, 2012 HPC Meeting Pursuant to State Statute, section 358.05, all elected or appointed officials must swear an oath of office prior to conducting or participating in any business of the commission or board. The oath of office is as follows: I, [name], do solemnly swear that I will support the Constitution' of the United States and of the State of Minnesota and faithfully discharge the duties of the Historical Preservation Commission in the City of Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Staff will be swearing in all new members of the Heritage Preservation Commissioners with the oath of office during the May 10th Heritage Preservation Commission meeting. Each new commissioner must sign the oath, which is then filed with the office of the City Clerk. P:HPC Oath 01 Office May 102012 dgl State of Minnesota ) County of Ramsey ) SS City of Maplewood ) I, Leonard Hughes, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commission member on the Heritage PreseNation Commission of the Maplewood, in the County of Ramsey and the State of Minnesota, to the best of my judgment and ability. So help me God. Subscribed and sworn to before me this 10" day of May, 20"12 Leonard Hughes, HPC Member David Fisher, Building Official & HPC Staff Liaison 2 MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager David Fisher, Building Official, Chuck Ahl, Assistant City Manager Election of Chair and Vice Chair April 30, 2012, for the May 10, 2012 HPC Meeting INTRODUCTION The Heritage Preservation Coni mission (HPC) ordinance requires that the chairperson and the vice-chairperson be elected by the commission at the first meeting in May of each year from among the members of the commission. The chairperson shall be responsible for calling and presiding over all meetings and shall be entitled to an equal vote with other members of the commission. If the chairperson is unable to attend a meeting, the vice-chairperson shall conduct the meeting. The current chairperson is Peter Boulay and the current vice-chairperson is Richard Currie. RECOMMENDATION The Commission should nominate and elect a chairperson and vice chairperson for 2012. P:\HPC Election of Chair & Vice Chair May 10 2012