HomeMy WebLinkAbout2010 10-11 City Council Manager Workshop PacketAGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 P.M. Monday, October 11, 2010
Council Chambers, City Hall
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
E. NEW BUSINESS
1. Labor Negotiations Discussion — Closed Session
2. Budget Presentations — Ambulance Fund
3. Discussion — Domestic Partnership Ordinance
F. ADJOURNMENT
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Work Session Agenda Item E1
AGENDA REPORT
TO: City Council
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Discussion on Labor Negotiations
■ Recommended Closed Session
DATE: October 5, 2010
INTRODUCTION
The City Council will be receiving an update on current on -going labor negotiations. It is anticipated
that the Council will discuss these negotiations in closed session.
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AGENDA NO. E2
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
RE: Ambulance Service Fund — 2011 Budget
DATE: October 6, 2010
INTRODUCTION
The Ambulance Service Fund was established in 2005 to account for customer service
charges which are used to finance the operating expenses for ambulance services. Prior to
2005, all revenues and expenditures related to ambulance service were accounted for in
the General Fund. The creation of a separate fund assists with tracking the direct and
indirect costs of providing the service with the idea of setting rates at a level sufficient to
sustain all applicable costs.
BACKGROUND
Effective 04- 01 -02, Medicare began requiring all ambulance providers to accept
assignment. This law change prohibits the city from collecting the balance of the bill from
the patient —we are limited to what Medicare allows. Medicare reimbursement rates do not
cover the cost of an ambulance run for the City. Establishing a fair rate for all users is
difficult. We must take into account the total annual cost of the program, the low
reimbursement rate from Medicare, and the uncollectible amount due to the Medicare law
and other hardships such as bankruptcy.
The Medicare rate compares to the City rate for 2009 and 2010 as follows:
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MEDICARE ALLOWED RATES
CITY APPROVED RATES
2009
2010
2009
2010
Non- transport
0.00
0.00
520.00
530.00
Basic life support
338.08
340.23
1,370.00
1,400.00
Advanced life support 1
401.47
404.03
1,800.00
1,840.00
Advanced life support 2
581.07
584.78
1,990.00
2,030.00
Charge per mile
6.87
6.87
17.80
18.16
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The City contracted with TransMedic beginning in November 2008 to handle the billing of
ambulance calls. TransMedic writes off Medicare adjustments immediately. The previous
City policy had been to complete all write offs two years after the billing year (2006 bills
were written off in 2008). The final write off of 2008 bills will occur later this year. The
following collection rates were arrived at by taking the actual amount billed each year and
determining what the final write off amount was by looking at future years.
Collection rates for the past seven years have changed as follows:
Gross Write Net Collection
Year Billings Offs Reveneus Rate
2003
1,758,336
(610,164)
1,148,172
65.3%
2004
2,037,596
(782,598)
1,254,998
61.6%
2005
2,299,802
(966,320)
1,333,482
58.0%
2006
2,633,727
(1,225,278)
1,408,449
53.5°1
2007
3,886,554
(2,062,051)
1,824,503
46.9%
2008
4,742,376
(2,369,673)
2,372,702
50.0%
2009
4,744,921
(2,500,920)
2,244,001
47.3%
2008 and 2009 have not yet been finalized and the collection rate is subject to change.
The collection rate for the first eight months of 2010 is currently 42.4 %. If this rate
continues through the end of the year, net revenues for 2010 billings will be approximately
$2,000,000 which averages out to $797.50 per run. With collection of prior year bills and
write off adjustments, 2010 revenue is being estimated at $2,050,000. Using 2010
information, the following rate increases would generate the noted revenue:
Rate Increase 3% 5% 10% 20%
Net Revenue 2,061,220 2,101,240 2,201,300 2,401,420
The Fire Chief will have some additional handouts available at the council meeting
regarding operations.
RECOMMENDATION
Council direction on a proposed rate increase amount and how they want to deal with the
deficit balance in the Ambulance Service Fund.
P\council fi1es \agendas\2010\Ambu1ance Fund - 2011 budget
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Attachment
CITY OF MAPLEWOOD, MINNESOTA
AMBULANCE SERVICE FUND (606)
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND EQUITY
Nonoperating revenues (expenses):
2005
ACTUAL
2006
ACTUAL
2007
ACTUAL
2008
ACTUAL
2009
ACTUAL
2010
ORIGINAL
BUDGET
2010
RE -EST.
2011
BUDGET
Operatino revenues:
372,423
27
(326)
(83)
(188)
0
90
0
Ambulance fees
$930,257
$1.631,343
$2,136,305
$2,595,209
$1,294,178
$2,715,852
$2,050,000
$0
Total revenues
930,257
1.631,343
2,136,305
2,595,209
1,294,178
2,715,852
2,050,000
0
Operatino expenses:
9,817
0
0
0
0
0
0
0
Administration
334,601
379,568
393,163
393,082
405,253
353,680
322,720
321,140
Billing
80,244
78,994
81,775
84,719
54,582
72,810
54,480
41,170
Emergency medical services
1,233,734
1,254,006
1,470,302
1,571,379
1,643,227
2,084,920
1,969,330
2,129,190
Depreciation
48,350
59,250
59,250
57,053
55,006
59,250
59,250
59,250
Total expenses
1,696,929
1.771,819
2,004,491
2,106,233
2,158,068
2,570,660
2,405,780
2,550,750
Operating income (loss)
(766,672)
(140,475)
131,814
488,976
(863,890)
145,192
(355,780)
(2,550,750)
Nonoperating revenues (expenses):
Property tax revenue
372,423
27
(326)
(83)
(188)
0
90
0
Special Assessments
25,355
(34,919)
0
59
(1,290)
0
(640)
0
State fire aid
125,359
119,274
90,699
0
74,390
74,000
71,990
69,770
Market value homestead credit
9,817
0
0
0
0
0
0
0
Miscellaneous revenues (expenses)
(56)
2,089
60
3,392
3,489
0
2,980
0
Loss on disposal of fixed assets
(25,238)
0
0
0
0
0
0
0
Interest on interfund loans
(20,559)
(49,590)
(59,543)
(55,714)
(11,935)
(32,450)
(4,500)
(7,900)
Total nonoperating revenues (expenses)
487,101
36,880
30,890
(52,346)
64,466
41,550
69,920
61,870
Net income (loss) before contributions
(279,571)
(103,595)
162,704
436,630
(799,425)
186,742
(285,860)
(2,488,880)
Transfer in from Ee Benefits Fund
0
0
0
34,820
0
0
0
0
Capital contributions
224,745
0
0
0
0
0
0
0
Change in fund equity
(54,826)
(103,595)
162,704
471,450
(799,425)
186,742
(285,860)
(2,488,880)
Fund equity - January 1
0
(54,826)
(158,421)
4,283
475,733
783,486
(323,691)
(609,551)
Fund equity - December 31
($54,826)
($158,421)
$4,283
$475,733
($323,691)
$970,228
($609,551)
($3,098,431)
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Attachment
CITY OF MAPLEWOOD, MINNESOTA
AMBULANCE SERVICE FUND (606)
STATEMENT OF SOURCES AND APPLICATIONS OF CASH
Net increase (decrease) in cash
2005
ACTUAL
2006
ACTUAL
2007
ACTUAL
2008
ACTUAL
2009
ACTUAL
2010
ORIGINAL
BUDGET
2010
RE -EST.
2011
BUDGET
Sources of cash:
0
(871,992)
(1,171,964)
(1,375,163)
(1,422,032)
(1,008,160)
(1,608,720)
(1,853,320)
Net income (loss) before contributions
($279,571)
($103,595)
$162,704
$436,630
($799,425)
$186,742
($285,860)
($2,488,880)
Add depreciation
48,350
59,250
59,250
57,053
55,006
59,250
59,250
59,250
Decrease in current assets
0
0
0
0
732,461
0
0
0
Increase in current liabilities
63,756
0
70,349
5,200
0
0
0
Disposal of fixed assets
29,453
0
0
0
0
Transfer in
0
0
0
34,820
0
0
0
0
Total
(138,012)
(44,345)
292,304
533,703
(11,958)
245,992
(226,610)
(2,429,630)
Applications of cash:
1,772,156
1,039,695
Current liabilities
Purchase of fixed assets
180,352
0
28,000
76,540
148,220
145,580
17,990
117,500
Increase in current assets
553,629
246,993
467,504
504,031
0
0
0
0
Decrease in other liabilities
0
8,634
0
0
26,511
0
0
0
Total
733,981
255,627
495,504
580,571
174,731
145,580
17,990
117,500
Net increase (decrease) in cash
(871,992)
(299,971)
(203,200)
(46,868)
(186,689)
100,412
(244,600)
(2,547,130)
Cash balance - January 1
0
(871,992)
(1,171,964)
(1,375,163)
(1,422,032)
(1,008,160)
(1,608,720)
(1,853,320)
Cash balance - December 31
($871,992)
($1,171,964)
($1,375,163)
($1,422,032)
($1,608,720)
($907,748)
($1,853,320)
($4,400,450)
Cash balance /working capital
228.2%
274.8%
591.4%
- 648.0%
239.0%
Working capital:
Current assets
Cash and investments
(871,992)
(1,171,964)
(1,375,163)
(1,422,032)
(1,608,720)
Other assets
553,629
800,621
1,268,125
1,772,156
1,039,695
Current liabilities
Other liabilities
(63,756)
(55,122)
(125,472)
(130,671)
(104,161)
Net total
($382,120)
($426,465)
($232,510)
$219,453
($673,186)
2010
ORIGINAL
2010
2011
CAPITAL OUTLAY:
BUDGET
RE -EST.
BUDGET
Ambulance replacement - per GIP
0
0
117,500
MRX Monitor
0
17,987
0
SUV to replace 1996 Crown Vic
30,000
0
0
Replacement of defibrillator/monitor
20,000
0
0
Replacement of 1999 ambulance
95,580
0
0
TOTALS
145,580
17,987
117,500
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Agenda Item E3
AGENDA REPORT
TO: Acting City Manager, Chuck Ahl
FROM: H. Alan Kantrud, City Attorney
SUBJECT: Work Session Discussion of Domestic Partnership Ordinance
DATE: October 5, 2010
INTRODUCTION
The City Council directed staff to draft an Ordinance regarding domestic partnerships for the City of
Maplewood. Cities around the Country are integrating into their Ordinances and personnel policies
these concepts and several in Minnesota have already done so such as Minneapolis, Saint Paul,
Edina and Duluth. Currently Rochester is considering one, as is Bloomington.
DISCUSSION
Domestic Partnerships have been receiving a great deal of attention as of late. Not to be confused
with "gay marriage ", the notion of domestic partners has more to do with honoring all partnerships that
fall outside of the traditionally accepted man-woman/husband-wife model. As such, domestic
partnerships are in no way being presented here as a challenge to or alternative for traditional
marriages.
As was discussed at the workshop, many situations arise that could be described as "domestic
partnerships" that would be impacted by the passage of this Ordinance: from a pair of aging spinsters
or Norwegian - bachelor- farmer - brothers, to a pair of committed men or women.
Staff has taken the comments received at the Workshop and integrated them into a first -run draft of
the Ordinance that is being presented tonight. Additionally, the application form and registry
termination request from Minneapolis are being provided as examples of what would be ultimately
implemented here if the Ordinance is passed into law. A roster /registry would be maintained by
Citizens' Services that would ultimately be a collection of applications and database of partnerships.
To that end I have added a section to our proposed Ordinance that informs the registrant that some of
their information would be available pursuant to Chapter 13 (Minnesota Government Data Practices
Act).
Per Council's request, references to the "solemnities" of traditional marriage have not been included in
this draft due to the vagueness of such a term and has been replaced with a more direct reference to
traditional marriages; the marriage license (typically issued by the County in which the marriage vows
are taken).
The effect of this registry on local businesses and entities such as hospitals is unknown. It will not
replace a Power of Attorney or a valid Health Care Directive. A Disclaimer is italicized at the front of
the Ordinance that clearly states this for this purpose. The Registry and participation in the registration
process will only have such effect as the entity interpreting it gives it and we make no promises as to
its inherent efficacy.
Direct references to the area of the City Code into which this Ordinance would be placed have not
been included as staff is expecting to re- codify the Code in the near - future and placement will be
determined at the time of re- codification.
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RECOMMENDATION
Staff recommends that the Council review the attached information and Ordinance and direct staff to
bring this before the Council for full consideration on the merits, or such other action as you would
direct staff to pursue.
Attachments:
A. Draft Domestic Partnership Ordinance
B. Minneapolis Application for Inclusion on Registry
C. Minneapolis Request for Removal From Registry
D. Star Tribune Article dated October 3, 2010
E. Star Tribune Article dated October 1, 2010
Packet Page Number 10 of 19
Work Session Agenda Item E3
Attachment 1
ORDINANCE NO. 2010-
AN ORDINANCE AMENDING THE MAPLEWOOD CITY CODE
CONCERNING DOMESTIC PARTNERS
THE CITY OF MAPLEWOOD ORDAINS:
Section 1 . Chapter x of the Maplewood City Code is amended by adding Section
to provide as follows:
xx.01 Purpose.
The City of Maplewood authorizes and establishes a voluntary program of registration of
domestic partners. The domestic partnership registry is a means by which unmarried,
committed couples who reside or work in Maplewood and who share a life and home
together may document their relationship.
Maplewood's Domestic Partnership Ordinance is a City Ordinance and does not create
rights, privileges, or responsibilities that are available to married couples under state or
federal law.
DISCLAIMER: The City of Maplewood cannot provide legal advice concerning domestic
partnerships. Applicants and registrants may wish to consult with an attorney for such
advice including but not limited to: wills, medical matters, finances and powers of
attorney (including durable powers of attorney and health care directives), children and
dependents, medical, health care and employment benefits.
xx.02 Definitions.
The following words and phrases used in this Ordinance have the meanings given in this
Section.
Domestic Partners. Any two adults who meet all the following:
1. Are not related by blood closer than permitted under marriage laws of the
state.
2. Are not married.
3. Are competent to enter into a contract.
4. Are jointly responsible to each other for the necessities of life.
5. Are committed to one another to the same extent as married persons are to
each other, except for the traditional marital status, e.g., no state marriage license.
6. Do not have any other domestic partner {s).
7. Are both at least 18 years of age.
8. At least one of whom resides in Maplewood or is employed in Maplewood.
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Work Session Agenda Item E3
Attachment 1
Domestic Partnership. The term "domestic partnership" shall include, upon
production of valid, government- issued documentation, in addition to domestic
partnerships registered with the City of Maplewood, and regardless of whether
partners in either circumstance have sought further registration with the City of
Maplewood:
A. Any persons who have a currently- registered domestic partnership with a
governmental body pursuant to state, local or other law authorizing such registration.
The term domestic partnership shall be construed liberally to include unions,
regardless of title, in which two individuals are committed to one another as married
persons are traditionally committed, except for the traditional marital status as
evidenced by, e.g., State - issued marriage licenses.
B. Marriages that would be legally recognized as a contract of lawful marriage in
another local, state or foreign jurisdiction, but for the operation of Minnesota law,
e.g., same -sex marriages, in States that recognize and /or authorize them by law.
xx.03 Registration of Domestic Partnerships.
A. The City Clerk shall accept an application in a form provided by the City to register
domestic partners who state in such application that they meet the definition of domestic
partners.
B. The City Clerk shall charge an application fee for the registration of domestic partners
and shall charge a fee for providing certified copies of registrations, amendments, or
notices of termination. The fees required by this Section shall be in the amount set forth
in Section xxx of this Code.
C. Upon payment of the application fee and receipt of the application, the City Clerk
shall check the same for completeness and provide each domestic partner with a
registration certificate. The registration certificate shall not be issued prior to the third
working day after the date of the application.
D. This application and certificate may be used as evidence of the existence of a
domestic partner relationship.
E. The City Clerk shall keep a record of all registrations of domestic partnership,
amendments to registrations and notices of termination. The records shall be maintained
so that amendments and notices of termination are filed with the registration of domestic
partnership to which they pertain.
F. The application and amendments thereto, the registration certificate, and termination
notices shall constitute government data and will be subject to disclosure pursuant to the
terms of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
Packet Page Number 12 of 19
Work Session Agenda Item E3
Attachment 1
xx.04 Amendments.
The City Clerk may accept amendments for filing from persons who have domestic
partnership registrations on file, except amendments attempting to replace one of the
registered partners with another individual.
xx.05 Termination of Domestic Partnership.
Domestic partnership registration terminates when the earliest of the following occurs:
1. One of the partners dies; or
2. Forty -five days after one partner: a) sends the other partner written notice, on a
form provided by the City, that they are terminating the partnership; and b) files the
notice of termination and an affidavit of service of the notice on the other partner with
the City Clerk.
Section 2 . Chapter xx of the Maplewood City Code is amended by adding Section xx
to provide as follows:
xx.01 Homestead designation. Eligibility for the designation of property as a
homestead, the application process and the verification process are set forth in State
Statutes. In administering the state homestead statutes the City will not impose any
additional requirements on domestic partners.
xx.02 Fees. If the City offers a "family fee," family membership or family registration
rate for memberships, tickets or other offerings, domestic partners are entitled to the same
family fee, family membership or family registration.
Section 3 . Section xx of the Maplewood Personnel Policies is amended to provide as
follows:
Subd. 3 Purpose. Sick leave with pay may be granted to employees entitled
thereto when the employee is unable to perform scheduled work duties due to
illness /disability, the necessity for medical, dental or chiropractic care, childbirth
or pregnancy disability, exposure to contagious disease where such exposure may
endanger the health of others with whom the employee would come in contact in
the course of performing work duties. Sick leave with pay may also be granted for
a variety of other family and medical circumstances. The amount and conditions
under which sick leave with pay may be used for such circumstances is provided
in the family and medical leave policy adopted pursuant to Subsection xxx of this
Code. Sick leave with pay may be granted for a maximum of five scheduled work
days in the event of the death of an employee's spouse, partner, father,
mother or child, spouse's father, mother or child; or domestic partner's father,
Packet Page Number 13 of 19
Work Session Agenda Item E3
Attachment 1
mother or child and a maximum of three days in the event of the death of an
employee's grandparent, grandchild, brother or sister.
Section 4 . Section xxx Schedule A of the Maplewood City Code is amended by
adding the following:
SECTION SUBSECTION
PURPOSE OF FEE OR CHARGE AMOUNT
xx xx.03 registration of domestic partners $25
xx xx.03 certified copies of registration,
Amendments or notice of
termination of domestic partners $10
Section 5 . This ordinance is effective upon passage and publication.
The city council approved the first reading of this ordinance on 1 2010.
The city council approved the second reading of this ordinance on
2010.
Attest:
Will Rossbach, Mayor
Karen Guilfoile, City Clerk
Packet Page Number 14 of 19
Work Session Agenda Item E3
Attachment 2
City of Minneapolis
Application for Registration as a
Domestic Partnership
We hereby apply to register as Domestic Partners.
We have read and understand the terms and conditions of Chapter 142 of the
Minneapolis Code of Ordinances attached to this registration.
We affirm that we meet the definition of Domestic Partners and are eligible for
registration.
We have enclosed a check for $20-00, made payable to Minneapolis Finan
Department for the application fee. i
Applicant Information
Print Sign Date
Print Sian Date
Address
Street City State — Zip
Information collected on this document is public and will be available to all
requestors per MN Data Privacy Statute.
Return to: City Clerk's Office, 350 South 5th Street, Room 304, Minneapolis, MN 55415
For information call the City Clerk's Office 612-673-3358
Packet Page Number 15 of 19
Work Session Agenda Item E3
Attachment 3
City of Minneapolis
Termination of a
Domestic Partnership
I request termination of my domestic partnership
Termination requested by:
Print Name
Domestic Partner
Print Name
Current Address
Current Address
City
City
State and Zip Code
State and Zip Code
Signature
Date
Information collected on this document is public and will be available to all requestors
per MN Data Privacy Statute.
Return to: City Clerk's Office, 350 South 5th Street, Room 304, Minneapolis, MN 55415
For information call the City Clerk's Office 612 - 673 -3358
Packet Page Number 16 of 19
Work Session Agenda Item E3
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Last update October 1, 2010 - 10 AM
MADISON, Wis. - A gay rights group and five gay
couples are hoping to defend Wisconsin's domestic
partner registry against a legal challenge.
Fair Wisconsin and the couples filed a motion Friday
asking to intervene in the lawsuit brought by
Wisconsin Family Action in August.
The lawsuit brought by the social conservative group
argues the domestic partnerships are too much like
marriage and conflict with Wisconsin's ban on gay
marriage.
Fair Wisconsin and the couples on the registry say it
is constitutional and they need the limited legal
protections the law gives them.
Packet Page Number 19 of 19