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Home My WebLink About2010 06-07 City Council Special Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL SPECIAL MEETING 5:15P.K8. Monday, June 7 City Hall, Council Chambers Meeting No. 12-10 A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. Joint Powers Agreement for Lifeguard Services — Mahtomedi Beach and Silver Lake Beach E. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appear at Counc Meetings — elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood /na reasonable manner. N/e appreciate the fact that when appearing a/ Counc meetings, d/n understood that everyone w follow these rin /es. emotions /n check and use respectful /angua0nJ IVOMMMMO MUMILIN malmammals'JIMOL TO: Jim Antonen, Interim City Manager FROM: Karen Guilfoile, Citizen Services Director Ron Horwath, Aquatic Program Manager �ti QUBJECT: Joint Powers Agreement between the Cities of Mahtomedi and North St. Paul and the City Maplewood Regarding the Operation of Mahtomedi Beach and Silver Lake Beach i Along with permanent lifeguard staff, the MCC Aquatics Division employs seasonal lifeguards during the summer months to manage beach operations. . Silver Lake Beach The Silver Lake Beach is located on the south shore of Silver Lake and is a larger neighborhood beach. This is the first year that we are providing aquatic services to the City of North St. Paul. JIM, I I I I I I I I I I I I' I I III I I I I I I I I I I Ili I I q ITIahtomedi Beach Mahtomedi beach is located on the east shore of White Bear Lake and is a mid-sized neighborhood beach. Packet Page Number 3 of 18 1. Servir-es Provided. The City of Maplewood shall provide the following services: a. Recruit, interview, hire, train, evaluate, supervise and monitor all aquatic staff. Aquatic staff shall consist of lifeguards, water safety instructors, and water safety aides. All aquatic staff shall be employees of Maplewood and Maplewood shall discipline and terminate employees, as necessary. Packet Page Number 4 of 18 Lake Beach. In addition, periodic unannounced visits shall be made by MCC administrative staff to evaluate on-the-job performance of aquatic staff, and to conduct on-the-job skills testing. 2. Compensation. The City of North Saint Paul agrees to provide the City of Maplewood with an annual administrative and employee-expense fee of $11,800 for services rendered pursuant to this agreement. North Saint Paul shall pay this sum in three payments, under the following terms: Packet Page Number 5 of 18 2010 JOINT POWERS AGREEMENT BETWEEN THE CITY OF NORTH SAINT PAUL AND THE CITY OF MAPLEWOOD REGARDING THE OPERATION OF SILVER LAKE BEACH It is the city of Rorth Saint Paul's desire that the city of Maplewood, through the Maplewood Community Center (MCC) hire, train, supervise, and manage personnel to work at Silver Lake Beach under the terms of, and during the time period set forth in, this agreement, below, The cities of North Saint Paul and Maplewood enter into this agreement pursuant to Minnesota Statute Section 471.59, NOW, in consideration of the mutual understanding as expressed herein, the cities of North Saint Paul and Maplewood agree as follows: 1. Services Provided. The City of Maplewood shall provide the following services: Recruit, interview, hire, train, evaluate, supervise and monitor all aquatic staff. Aquatic staff shall consist of lifeguards, water safety instructors, and water safety aides. All aquatic staff shall be employees of Maplewood and Maplewood shall discipline and terminate employees, as necessary. i. Lifeguards who are selected to work at Silver Lake Beach must be American Red Cross Waterfront Certified, have six months experience working as a lifeguard at MCC, and have demonstrated excellent dependability and Packet Page Number 6 of 18 All lifeguards working at Silver Lake Beach shall maintain the following certifications, at all times during employment at North Saint Paul Beach: 1. Current certification in American Red Cross Lifeguard ingMaterfront/First Aid, b. Determine and set hours of daily operation for Silver Lake Beach, subject to final approval by the City of North Saint Paul (1 2:00prn to 7:00pm, Sunday through Saturday, has been recommended by the City of North St. Paul). Make decisions regarding closing the beach and/or canceling rescheduling programs due to poor weather conditions. I d. Administer and maintain Silver Lake Beach and aquatic staff beginning on June 12, 2010, through August 1, 2010 (open swim dates). h, Administer a swim test to all aquatic staff (speed and endurance), along with other skills tests, to ensure that all aquatic staff are physically and otherwise capable of performing all tasks required of a Red Cross certified Lifeguard, All a u ic staff, must achieve q at K Packet Page Number 7 of 18 Prior to Silver Lake Beach's opening, the MCC shall assist in t1T;O preparation, and opening, of Silver Lake Beach. In addition to any other training sessions, the City of Maplewo C ; shall conduct training sessions on Right to Know, AWAIR, an is Blood Borne Pathogens. -- n. After evaluating aquatic staff, meet with staff mem ' bers individuall�n and discuss the staff member's evaluation/critique and offer feedback regarding skills at which 'the staff member excels and skills upon which the staff member can improve. ,i. Ensure that, at all times during the hours of operation of Silver Lake Beach, a Head Lifeguard is on duty. A Head Lifeguard, Beach Coordinator, or Aquatic Program Manager must be a minimum of 18 years of age and have excellent lifeguarding and leadership skills, as well as customer-service experience. o. Manage pay records and issue paychecks to all lifeguard staff working at Silver Lake Beach. Assist with the daily upkeep and cleaning of the facilities at Silver Lake Beach, including the beachfront, restrooms, and guardhouse. Any maintenance or mechanical problems shall be immediately reported to the City of North Saint Paul. q. Supply all equipment necessary to day-to-day lifeguarding operations at North Saint Paul,Beach including, but not limited to, 42 Packet Page Number 8 of 18 one backboard, one rescue board, four rescue tubes, one megaphone, and three sets of snorkeling gear. 2. Insurance. The cities of North Saint Paul and Maplewood mutually agree to indemnify and hold each other harmless for any and all occurrences relating to coordination, supervision, management, instruction, lifeguarding, and all other relevant issues relating to the coordination and operation of a comprehensive aquatics program. mile.-INIKM MI fflo S - -E E&I ILI, b. The second payment, in the amount of $3933, shall be made to t city of Maplewood no later than July 30, 2010 1 c. The final payment, in the amount of $3934, shall be made to tll city of Maplewood no later than August 27, 2010. d. Any additional staffing required, e.• . m• re than two lifegua during the weekday shifts, shall be billed at $10.00 per hour and be itemized on the month following bill/statement. I EI Packet Page Number 9 of 18 8. Notices. Any notice, demand, or correspondence authorized and/or required under the agreement shall be in writing and shall be delivered by hand or sent via certified mail to the other party as listed below. 9 Packet Page Number 10 of 18 T t A fvm 2400 Margaret ?: North \»P »2. MN 551 09 # »f2 0 Da 2# « ■ ±\■ City Manager ?I?? OF MAPLEW OOD d R, 1#1 f«000.d\ IBM I G . . ■< d »\�� f ■ � f &f $f� � ::ty Packet Page Number 11 «4a 2010 JOINT POWERS AGREEMENT BETWEEN THE CITY OF MAHTOMEDI AND THE CITY OF MAPLEWOOD REGARDING THE OPERATION OF MAHTOIVIEDI BEACH It is the city of Mahtomedi's desire that the city • Maplewood, through the Maplewood Community Center (MCC) hire, train, supervise, and manage personnel to work at Mahtomedi Beach under the terms of, and during the time period set forth in, this agreement, below. The cities of Mahtomedi and Maplewood enter into this agreement pursuant to Minnesota Statute Section 471 .59, (2003). r1yaliguml SRI NOW, in consideration of the mutual understanding as expressed herein, the cities of Mahtomedi and Maplewood agree as follows: 1. Services Provided. The city of Maplewood shall provide the following services* a. Recruit, interview, hire, train, evaluate, supervise and monitor all aquatic staff. Aquatic staff shall consist of lifeguards, water safety instructors, and water safety aides. All aquatic staff shall be employees of Maplewood and Maplewood shall discipline and terminate employees, as necessary. i. Lifeguards who are selected to work at Mahtomedi Beach must be American Red Cross Waterfront Certified, have six months experience working as a lifeguard at MCC, and have demonstrated excellent dependability and Packet Page Number 12 of 18 responsibility. These high expectations are to insure tha all staff who are working off site are aware of and followin Maplewood policies and work well independently. I H. All lifeguards working at Mahtornedi Beach shall maintain the following certifications, at all times during employment at Mahtomedi Beach: 1. Current certification in American Red Cross Life guarding/Waterfront/First Aid. 11MIRIGM11111�� b. Determine and set hours of daily operation for Mahtomedi Beach, subject to final approval by the city of Mahtomedi (12:00pm to 7:00pm, Sunday through Saturday, has been recommended by the MCC). c. Make decisions regarding closing the beach and/or canceling or rescheduling programs due to- poor weather conditions. d. Administer and maintain Mahtomedi Beach and aquatic staff beginning on June 12, 2010, through August 15, 2010 (open swim dates). N Packet Page Number 13 of 18 h. Prior to Mahtomedi Beach's opening, the MCC shall assist in the preparation, and opening, of Mahtornedi Beach. j. In addition to any other training sessions, the City of Maplewood shall conduct training sessions on Right to Know, AWAIR, and Blood Borne Pathogens. N Packet Page Number 14 of 18 guardhouse. Any maintenance or mechanical problems shall immediately reported to the city of Mahtomedi. I p, Supply all equipment necessary to day-to-day lifeguarding operations at Mahtomedi Beach including, but not limited to, one backboard, one rescue board, four rescue tubes, one megaphone, and three sets of snorkeling gear. q. Administer the operation of a swimming lesson program, following the guidelines of the American Red Cross Learn to Swim Program. I, American Red Cross certified Water Safety Instructors shall teach the following classes: 2. Tot Swim classes. 4. Level 1-6 classes. H. Course descriptions for all classes shall be made available upon request. Registration for all swim classes shall be the responsibility of the city of Maplewood, and all fees collected in conjunction with swim classes shall be applied to payment for swim-class program and staff expenses. iv. Records shall be kept and be made available regarding the numbers of residents and nonresidents enrolled in the swimming lesson program. 2. Insurance. The cities of Mahtomedi and Maplewood mutually agree ima indemnify and hold each other harmless for any and all occurrenc relating to coordination, supervision, management, instructio lifeguarding, and all other relevant issues relating to the coordination a operation of a comprehensive aquatics program. I 91 Packet Page Number 15 of 18 All insurance policies and/or agreements relating to beach-related wzctivities shall require provide that the issuer notify the cities of Mahtomedi and Maplewood, individually, at least thirty (30) days prior to the effective date of any policy cancellation, modification, or non-renewal. 3, Swim-area Location. The area of Mahtomedi Beach to which 1h] agreement pertains (swim area) shall be the southern 75 feet of the city Mahtomedi's beach property fronting White Bear Lake. 5. Compensation. The city of Mahtornedi agrees to provide the city Maplewood with an annual administrative and ernployee-expense fee $24500.25 for services rendered pursuant to this agreement. Mahtome shall pay this sum in three payments, under the following terms: I a. The first of such payments, in the amount of $8166.75, shall be made to the city of Maplewood no later than June 25, 2010. b. The second payment, in the amount of $8166,75, shall be made to the city of Maplewood no later than July 30, 2010. c. The final payment, in the amount of $8166.75, shall be made to the city of Maplewood no later than August 27, 2010, I Packet Page Number 16 of 18 1 Notices. Any notice, demand, or correspondence authorized, and/or required under the agreement shall be in writing and shall be delivered by hand or sent via certified mail to the other party as listed below. Packet Page Number 17of18 Dated jq�." 5, 201 KM I By Mayor By City Manager Packet Page Number 18 of 18