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Home My WebLink About2009 10-26 City Council Manager Workshop PacketAGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, October 26, 2009 Council Chambers, City Hall A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS 1. 2010 Budget a. Presentation Of Citizen Services Department Budget Request E. NEW BUSINESS F. ADJOURNMENT THIS PAGE IS INTENTIONALLY LEFT BLAND Work Session Agenda Item D1 AGENDA REPORT TO: City Manager, Jim Antonen FROM: Charles Ahl, Assistant City Manager SUBJECT: City Council — Manager Work Session Meeting Topic: 2010 Budget — Presentations on Citizen Services Department — Proposed Budget Programs DATE: October 21, 2009 INTRODUCTION The 2010 Budget discussion will continue on Monday, October 26 at 5:30 pm. The purpose of this meeting is for Department Head Karen Guilfoile to present the various programs within the Citizen Services Department Budget to the Council for consideration and discussion. A packet of information on these programs is attached. Following is an explanation of the various columns titled on the detailed program expenditures category: 2010 Guideline: under this scenario, each Department Head was required to submit a budget at 98% of the 2009 allocation for that department, less reductions in personnel for vacant positions. In some circumstances, programs were decreased more than 98% of the 2009 budget, while the Department Head did have discretion to increase a program while decreasing a separate program by the corresponding amount, such that the overall department allocation was held at or less than 98% of the 2009 budget. This approach was used to develop the zero levy option and expenses under this category would be consistent if there is a zero levy increase. 2010 Dept Request: under this scenario, each Department Head was asked to prepare a budget request for needs within the various programs, but was given instructions that no increase could exceed 105% of the 2009 Budget. 2010 MGR Recommend: this is the final budget allocation recommended by the City Manager based upon the Council's selected maximum levy increase of 5.0 %. The City Manager, working with the Department Heads, increased a number of programs based upon the list of Unmet Needs that were provided to the Council during the discussion of the maximum levy. RECOMMENDATION No action is required on this item. Attachments: 1. Citizen Services Department Proposed Budget and Presentation Packet Page Number 3 of 36 Packet Page Number 4 of 36 Packet Page Number 5 of 36 Packet Page Number 6 of 36 Packet Page Number 7 of 36 Packet Page Number 8 of 36 Packet Page Number 9 of 36 CITY OF MAPLEWOOD CITIZEN SERVICES ORGANIZATION CHART Citizens Services Director Administrative Marketing and Assistant I Advertising Coordinator Lead Motor Vehicle I Citizens Services I Business License I I Aquatics I I Fitness & I I Events & Banquet I I Recreation Clerk Supervisor Specialist 50% Supervisor Operations Director Manager Supervisor (2) DMVIPassport Business Office Specialists License & Staff Specialist 50% Lifeguard Membership Activities Staff Services & Sales Coordinator Specialist Office Specialist (part -time) Reception Desk Office Specialists Election Judges Office Specialist I I Ashland Theater Recreation Coordinator Fitness Coordinator Packet Page Number 10 of 36 CITIZEN SERVICES Total By Program Citizen Services Administration 12% Recreatioi Programs 14% Total By Classification Personnel Services 59 °lam Other Cha <1% Capital ( Depn 5% Contractual Services 29% Community Center 59% )eputy sgistrar 8% Commodities 7% Packet Page Number 11 of 36 - ice tXrena 5% Operations 1% <1% CITY OF MAPLEWOOD, MINNESOTA CITIZEN SERVICES EXPENDITURE SUMMARY Total By Classification Personnel Services 2,520,252 2,673,124 2009 2,689,990 PERCENT Commodities 2007 2008 ORIGINAL 2010 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2009 BUDGET Citizen Services Administration $430,346 $517,608 $501,390 $553,260 10.3% Community Center 2,542,032 2,480,523 2,641,210 2,701,340 2.3% Deputy Registrar 348,525 356,558 361,080 379,080 5.0% Elections 53,570 79,450 52,650 64,630 22.8% Ice Arena Operations 40,780 (10,003) 30,000 30,000 0.0% Marketing /Advertising 128,264 217,851 278,270 229,470 - 17.5% Recreation Programs 767,389 744,314 753,440 625,330 -17.0% Totals 4,310,906 4,386,301 4,618,040 4,583,110 -0.8% Total By Classification Personnel Services 2,520,252 2,673,124 2,767,590 2,689,990 -2.8% Commodities 337,486 304,885 298,420 307,850 3.2% Contractual Services 1,165,077 1,097,396 1,244,570 1,311,120 5.3% Capital Outlay and Depreciation 261,058 261,046 288,260 255,840 -11.2% Other Charges 21,527 32,249 18,680 18,310 -2.0% Totals 4,305,400 4,368,700 4,617,520 4,583,110 -0.7% Total By Fund General Fund 873,221 943,613 945,120 1,256,440 32.9% Community Center 2,542,032 2,480,523 2,641,210 2,701,340 2.3% Recreation Programs 767,389 744,314 753,440 625,330 - 17.0% Totals 4,182,642 4,168,450 4,339,770 4,583,110 5.6% Number of Employees (FTE) 31.20 31.54 31.54 28.28 - 10.3% " Marketing combined with Citizen Service Administration in 2009 Packet Page Number 12 of 36 CITY OF MAPLEWOOD CITIZEN SERVICES MISSION STATEMENT To maintain records, administer elections and issue licenses in a timely and efficient manner. To provide Maplewood residents with the indoor and outdoor recreation, fitness, entertainment and hospitality needs of families, businesses and community organizations and others in the northeast metropolitan area. To promote recreation programming, MCC memberships, entertainment and events and other City activities profitably through innovative advertising, online ads, email and print newsletters and other local publications to Maplewood and surrounding areas. 2010 OBJECTIVES 1. 140% of completed council agendas and agenda packets provided 4 days in advance of meetings and 100% of legal notices prepared, posted and/or published within legal deadlines. 2. Secure working agreements with Maplewood and surrounding areas based auto dealers, banks and credit unions to perform deputy registrar work. 3. Explore the use of Facebook, Twitter and other social networking medias for marketing recreation programming and MCC events. 4. Increase testimonial marketing bringing awareness to MCC, recreation programming and events increasing advertising revenue. 5. Work with Fire and Police Departments to register all businesses within the city that are not required to have a business license. 6. Increase sponsorship opportunities for all MCC related events. 7. Increase the number of MCC banquet bookings by 5% and examine current "other" uses for revenue efficiencies. 8. Increase the number of Special Events in the MCC banquet room to ten. 9. Continue to facilitate a successful partnership with Ashland Theatre of Performing Arts and expand our utilization of the performing arts theater to include eight MCC events and or concerts. 10. Increase the membership base by 5 %, focusing on increasing the Maplewood resident percentage and employees of Maplewood businesses. 11. Continue to develop the volunteer recruitment program at the MCC 12. Adopt and maintain a stringent maintenance and cleaning schedule for the MCC. Packet Page Number 13 of 36 13. Develop a three year plan for replacement and additional MCC fitness and cardio equipment. 14. Expand the current recreation programs offered to bring additional wellness, preventative and specialty programs advantageous for all ages, interests and fitness levels to Maplewood and surrounding communities. 15. Increase school year daytime swim lessons by targeting charter and home schools. 16. Increase general swim lessons participation by increasing "captive audience" marketing. Also, targeting childcare centers for introductory level classes such as Tot Swim and Parent/Child. 17. Increase CPR revenues by marketing to childcare centers and local businesses. 18. Expand the Active Friends 55+ program at the MCC to incorporate additional educational seminars and fitness programs. 19. Conduct the 2010 State Election cycle and be involved in discussions with the State regarding legislative changes for laws that govern elections. Packet Page Number 14 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: ADMINISTRATION DEPARTMENT: CITIZEN SERVICES 101 -301 PROGRAM MISSION To maintain accurate and complete permanent city records, to manage the issuance and processing of business licenses and permits in a timely and efficient manner, produce the Maplewood Monthly to keep the citizenry informed and provide marketing and advertising expertise to all city departments and to oversee the general management to all department operations. INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Personnel Services $312,157 $379,635 $360,270 $360,060 Commodities 29,822 22,189 19,210 15,140 Contractual Services 88,127 109,918 121,910 178,060 Capital Outlay 0 0 0 0 Other Charges 239 5,866 0 0 Total $430,345 $517,608 $501,390 $553,260 Percent Change 17.0% 20.3% -3.1% 10.3% Staff Hours No. of Employees (FTE) 4.00 4.70 4.70 4.3 BUDGET COMMENTS Increase in budget is due to moving the Marketing and Advertising Program to Citizen Services Administration. This also includes expenses related to the Taste of Maplewood. The Fourth of July fireworks and related costs have been eliminated from the 2010 budget. Packet Page Number 15 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: ADMINISTRATION DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORKLOAD Agenda reports 555 673 565 560 Pages of minutes 607 1,061 630 630 Number of ordinances 7 5 8 10 Number of resolutions 211 187 245 265 Business licenses 1 permits 1 1,654 1,749 1 1 registrations ,847 ,845 EFFECTIVENESS INDICATORS Percentage of licenses, 99% 99% 99% 99% permits issued by deadline COMMENTS Administrative workload remains steady in the area of output and workload. Packet Page Number 16 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: COMMUNITY CENTER DEPARTMENT: CITIZEN SERVICES OPERATIONS 602 -611, 602 -612, 602 -613, 602 -614 PROGRAM MISSION To serve the indoor recreation, entertainment and hospitality needs of families, businesses and groups in the northeast metropolitan area and to ensure Maplewood residents INPUTS 2007 2008 2009 2010 Actual Actual Budget Estimated Direct Expenditures Personnel Services $1,366,772 $1,385,067 $1,433,580 $1,489,290 Commodities 228,497 219,139 225,550 233,530 Contractual Services 667,909 594,658 675,140 704,370 Depreciation 261,058 261,046 288,260 255,840 Other Charges 17,797 20,612 18,680 18,310 Total $2,542,033 $2,480,522 $2,641,210 $2,701,340 Percent Change 3.9% -2.4% 6.5% 2.3% Staff Hours No. of Employees (FTE) 16.98 18.31 17.53 17.13 BUDGET COMMENTS Increase of 2.3% ($60,130) due to increase in salary step increases. Packet Page Number 17 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: COMMUNITY CENTER OPERATIONS DEPARTMENT: CITIZEN SERVICES 53,265 2007 2008 2009 2010 98% Actual Actual Estimate Estimate OUTPUTS/WORKLOAD 6,500 participants 25% 41% Number of community center 6,166 6,198 6,507 6,832 members Rank in Business Journal's 7 t 6 t Number of aquatic lessons 2,800 2,650 2,850 2,900 Number of room reservations 1,320 1,200 1,300 1,350 Number of group fitness 46,560 52,221 53,265 56,730 participants 97% 98% 98% 98% Number of childcare 10,000 7,000 7,200 6,500 participants 25% 41% 46% 56 0 10 EFFECTIVENESS INDICATORS Rank in Business Journal's 7 t 6 t NIA N/A "Top 25 Fitness Centers" $1,700 $1,300 $1,500 $1,300 Voted Best Fitness Center by Yes Yes Yes Yes Lillie News 25 23 25 20 Percentage of swim participants rating services 97% 98% 98% 98% satisfactory or better Percentage of memberships 25% 41% 46% 56 0 10 with fitness discount Average revenue per wedding or ballroom $1,700 $1,300 $1,500 $1,300 reservation Number of events covered by 25 23 25 20 charitable gambling COMMENTS The MCC currently participates in a fitness reimbursement program with six insurance companies. This benefit for members began with Blue Cross Blue Shield in 2005 with the newest addition of PreferredOne in 2009. Members are reimbursed up to $20.00 per month for working out 8 -12 times per month. The Group Fitness program offers over 75 classes per week for MCC members and visitors. Over 1000 participants per month attend these innovative classes that offer a wide variety of formats for ages 12 and up. Approximately 12% of participants are non - members who purchase day passes or 10 visit passcards. While still used for weddings and business meetings staff has expanded the use of the banquet room to include monthly outreach events such as the Bridal Expo, Fashion Shows, College Fair and various types of craft and vendor shows. And in addition to the rental agreement with Ashland Theater Productions the city has implemented an annual concert series with eight concerts booked for the 2010 budget. Packet Page Number 18 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: DEPUTY REGISTRAR DEPARTMENT: CITIZEN SERVICES 101 -303 PROGRAM MISSION To present a courteous, service- oriented team providing a high level of accuracy and efficiency. INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Personnel Services $345,447 $354,426 357,470 $375,540 Commodities 0 0 0 0 Contractual Services 3,077 2,132 3,610 3,540 Capital Outlay 0 0 0 0 Total $348,524 $356,558 $361,080 $379,080 Percent Change 9.4% 2.3% 1.3% 5.0% Staff Hours No. of Employees (FTE) 6.25 6.03 6.03 6.03 BUDGET COMMENTS No significant change in the Deputy Registrar Program. Increase of 5.0% contributed to salary step increases. Packet Page Number 19 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: DEPUTY REGISTRAR DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORKLOAD Number of motor vehicle 49,800 48,809 50,000 51,000 transactions Number of driver's license 18,500 19,096 2,100 2,200 transactions Number of passports 3,785 2,553 2,500 2,200 processed EFFECTIVENESS INDICATORS Initial accuracy rate on motor 99% 98% 98% 98% vehicle reports reconciled Initial accuracy rate on driver's license reports 98% 98% 98% 98% reconciled COMMENTS Number of transactions remains steady in all areas of motor vehicle and DNR. Passport activity is reduced due to a decrease in travel projections estimated by the Federal Passport Agency. Driver's license transactions continue to increase along with the number of motor vehicle transactions due to outreach to auto dealers and financial institutions performing dealer work. Packet Page Number 20 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: ELECTIONS DEPARTMENT: CITIZEN SERVICES 101 -304 PROGRAM MISSION To manage all municipal, federal and state elections focusing on legal compliance and integrity. INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Personnel Services $41,074 $70,212 $46,290 $58,400 Commodities 7,719 1,888 790 770 Contractual Services 4,777 7,350 5,570 5,460 Capital Outlay 0 0 0 0 Total $53,570 $79,450 $52,650 $64,630 Percent Change -19.1% 48.3% -33.7% 22.8% Staff Hours No. of Employees (FTE) 0 0 0 0 BUDGET COMMENTS The increase in the 2010 budget is that it is a State election cycle with a need of additional election judges working. Packet Page Number 21 of 36 CITY OF MAPLEWOOD, MINNESOTA 2009 BUDGET PROGRAM: ELECTIONS DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORKLOAD Number of registered voters 24,700 23,500 25,000 25,000 Election judges trained 150 230 175 225 Number of ballots cast 7,000 19,000 10,000 18,000 Number of absentee ballots 200 500 300 300 processed EFFECTIVENESS INDICATORS Percentage of eligible voters 65% 70% 30% 60% registered to vote COMMENTS Increase in ballots cast due to 2010 being a State election Packet Page Number 22 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: ICE ARENA OPERATIONS DEPARTMENT: CITIZEN SERVICES 101 -606 PROGRAM MISSION To provide a nine - month, indoor skating venue for Maplewood and School District 622 residents at the Tartan Ice Arena located in Oakdale, Minnesota. INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Contractual Services $40,780 $29,252 $30,000 $30,000 Total $40,780 $29,252 $30,000 $30,000 Percent Change 100.0% - 28.3% 2.6% 0.0% Staff Hours No. of Employees (FTE) 0 0 0 0 BUDGET COMMENTS This budget is for city payments to Independent School District 622 for a portion of the costs for the operation and maintenance of the Tartan Ice Arena. The City of Oakdale and the school district also finance the ice arena. Packet Page Number 23 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: ICE ARENA OPERATIONS DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORKLOAD Number of actual ice hours 2,300 2,300 2,300 2,300 sold Number of Joint Powers Board meetings attended by 8 8 8 8 City Council liaisons and/or Parks Staff EFFECTIVENESS INDICATORS Facility utilization rate 66% 70% 70% 70% COMMENTS The city is a one -third owner of Tartan Ice Arena. The City Council provides two members as liaisons to the Tartan Ice Arena Joint Powers Board. The facility utilization rate continues to increase annually. Packet Page Number 24 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: MARKETING & ADVERTISING DEPARTMENT: CITIZEN SERVICES 101 -1111 PROGRAM MISSION This program has been moved to Citizen Services Administration INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Personnel Services $20,464 $69,031 $143,420 90,270 Commodities 5,506 17,601 520 8,000 Contractual Services 102,410 131,219 134,330 131,200 Total $128,380 $217,851 $278,270 $229,470 Percent Change -9.8% 69.7% 27.7% -17.5% Staff Hours No. of Employees (FTE) .20 .50 1.50 1 BUDGET COMMENTS This program has been moved to Citizen Services from Executive in the 2010 budget and sees a decrease due to the partial allocation of a retiring employee. Packet Page Number 25 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: MARKETING & ADVERTISING DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORKLOAD Annual marketing N/A N/A 20 20 agreements Number of marketing projects N/A N/A 300 300 Testimonial marketing N/A N/A 8 -10 8 -10 EFFECTIVENESS INDICATORS Revenue increases from year N/A N/A 20% 20% to year Percentage of marketing N/A N/A 98% 98% projects completed Testimonials used in N/A N/A 70% 70% marketing materials Business contacts for the purpose of ad revenue and N/A N/A 60% 60% partnerships EFFICIENCY MEASURES Revenue increases N/A N/A 50% 25% Projects are completed on time and in a professional N/A N/A 100% 100% manner Testimonial marketing increases the effectiveness of N/A N/A 70% 70% the promotion and brings in additional revenue COMMENTS Marketing and advertising produces numerous projects throughout the city for all departments. Assist in creating and designing many projects for the Parks, Recreation, Public Works and the MCC that include brochures, posters, publications, CDs, flyers, newsletters, school brochures, educations pieces email blasts, evaluation forms and much more. Marketing staff works closely with the community to secure advertisers to place ads in all educational brochures, Maplewood Monthly, and Recreation brochures helping to reduce the cost of the program and the cost of the publication. Percentage of residents that read the City News is approximately 75 %. Readership is tracked through coupons placed in the book, calls for information in articles and responses received through email and individuals that register for programs and classes. Packet Page Number 26 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: RECREATION PROGRAMS DEPARTMENT: CITIZEN SERVICES 206 -603 PROGRAM MISSION To provide a variety of leisure time and recreational programs year -round for all ages. INPUTS 2007 2008 2009 2010 Actual Actual Budget Budget Direct Expenditures Personnel Services $434,339 $414,752 $426,560 $316,430 Commodities 71,448 61,669 52,870 50,410 Contractual Services 258,110 262,122 274,010 258,490 Other Charges 3,492 5,771 0 0 Total $767,389 $744,314 $753,440 $625,330 Percent Change -1.9% -3.0% 1.2% - 17.0% Staff Hours No. of Employees (FTE) 3.97 3.38 3.38 2.5 BUDGET COMMENTS The decrease in the 2010 budget is due to the retirement of a senior staff member and moving event related costs to Citizen Services Administration. Packet Page Number 27 of 36 CITY OF MAPLEWOOD, MINNESOTA 2010 BUDGET PROGRAM: RECREATION PROGRAMS DEPARTMENT: CITIZEN SERVICES 2007 2008 2009 2010 Actual Actual Estimate Estimate OUTPUTSIWORK LOAD Total number of teens 420 380 380 360 enrolled Adult softball, number of 95 143 140 140 teams Fall soccer teams 67 71 48 40 Basketball teams 130 120 110 125 T -ball teams 30 33 24 24 Youth volleyball teams 40 42 40 46 Into. to Soccer Participants 0 235 250 250 Senior High Basketball teams 60 60 40 40 Number of day camp 2,180 2180 2180 2100 participants EFFECTIVENESS INDICATORS Percent of non - Caucasian 9% 10% 12% 10% employees & volunteers Percent of program evaluations rated satisfactory 95% 99% 95% 95% or better Percent of programs formally 100% 90% 70% 80% evaluated COMMENTS Demand for soccer fields by adult teams continues to grow creating scheduling challenges relating to field use and maintenance. This demand is being studied and the resulting policies for field use and maintenance were implemented. Scheduling for adult use has been revised in 2009 and received well by all facility users. Demand for Summer Day Camp continues to grow. Staff is currently exploring options that would allow for additional participants. This 12 week camp serves over 2,000 youths. While outputs and workload numbers continue to increase staffing levels have decreased. Numbers reflected above will not be achievable if replacement of staff if not attainable. Packet Page Number 28 of 36 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 101 GENERAL FUND 2007 2008 2009 2010 2010 DEPT 2010 MGR 301 CITY CLERK ADMINISTRATION EXPENDED EXPENDED ORIG BUDGT GUIDELINE REQUEST RECOMMEND 4010 WAGES /FULL -TIME EMPLOYEES 131,845 168,116 155,180 274,470 164,760 164,760 4011 OVERTIME PAY 2,700 1,824 0 0 0 0 4020 WAGES /PART -TIME 53,948 72,033 76,520 59,960 59,960 59,960 4025 WAGES/TEMPORARY 14,692 21,492 15,000 0 15,000 15,000 4030 LEAVE BENEFITS 32,472 37,980 35,180 59,770 41,140 41,140 4040 RETIREMENT BENEFITS 38,376 43,560 44,000 63,510 42,680 42,680 4050 INSURANCE BENEFITS 38,124 34,630 34,390 60,830 36,520 36,520 TOTAL PERSONNEL SERVICES 312,157 379,635 360,270 518,540 360,060 360,060 4110 SUPPLIES - OFFICE 12,243 10,973 11,430 11,200 10,000 10,000 4120 PROGRAM SUPPLIES -2,121 744 550 1,050 1,050 1,050 4160 SUPPLIES - EQUIPMENT 14,787 8,811 7,090 6,950 3,950 3,950 4165 SMALL EQUIPMENT 4,913 1,662 0 0 0 0 4170 BOOKS 0 0 90 90 90 90 4240 UNIFORMS & CLOTHING 0 0 50 50 50 50 TOTAL COMMODITIES 29,822 22,189 19,210 19,340 15,140 15,140 4310 TELEPHONE 2,939 5,091 3,150 3,090 1,890 1,890 4315 INTERNAL PHONE CHARGES 0 446 0 0 0 0 4330 POSTAGE 8,426 6,993 11,270 62,000 8,000 8,000 4360 PUBLISHING 15,386 17,651 16,000 91,000 16,000 16,000 4370 INSURANCE 1,764 1,635 3,490 4,000 4,000 4,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 171 3,349 3,460 3,390 3,390 3,390 4390 TRAVEL & TRAINING 13,834 2,437 3,090 3,030 3,030 3,030 4400 VEHICLE ALLOWANCE 1,435 2,189 4,290 4,000 3,000 3,000 4430 REPAIRS & MTNCE.tEQUIPMENT 6,972 1,461 1,380 1,350 1,350 1,350 4480 FEES FOR SERVICE 7,567 3,063 4,840 25,000 55,000 55,000 4490 FEES - CONSULTING 0 0 0 12,000 12,000 12,000 4520 OUTSIDE RENTAL - EQUIPMENT 0 16 1,560 3,100 3,100 3,100 4530 OUTSIDE RENTAL- PROPERTYIBLD 0 0 0 1,010 0 0 4540 INTERNAL RENTAL -VEHICLE 0 0 4,990 4,200 4,200 4,200 4550 DUPLICATING COSTS 2,684 3,917 9,940 9,740 9,740 9,740 4580 INTERNAL I. T. CHARGES 26,950 61,670 54,450 53,360 53,360 53,360 TOTAL CONTRACTUAL SERVICES 88,128 109,918 121,910 280,270 178,060 178,060 4630 EQUIPMENT - OFFICE 0 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 0 4940 CASH OVER & SHORT 502 -409 0 0 0 0 4945 UNCOLLECTIBLE CHECKS -263 6,275 0 0 0 0 TOTAL OTHER CHARGES 239 5,866 0 0 0 0 DEPTIDIV TOTALS 430,345 517,609 501,390 818,150 553,260 553,260 Packet Page Number 29 of 36 2010 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 602 COMMUNITY CENTER OPERATIONS 2007 2008 2009 2010 2010 2010 MGR EXPENDED EXPENDED ORIG BUDGT GUIDELINE DEPT REQ RECOMMEND 4010 WAGES/FULL-TIME EMPLOYEES 339,889 358,610 379,060 396,710 396,710 396,710 4011 OVERTIME PAY 10,317 6,702 4,760 5,400 0 0 4020 WAGES/PART-TIME 274,622 254,969 289,590 217,520 218,350 218,350 4025 WAGES/TEMPORARY 405,189 452,051 422,380 481,220 527,980 527,980 4030 LEAVE BENEFITS 105,444 96,928 101,630 100,100 100,100 100,100 4040 RETIREMENT BENEFITS 148,416 136,486 157,730 133,150 151,730 158,230 4050 INSURANCE BENEFITS 82,896 79,320 78,430 97,920 87,920 87,920 TOTAL PERSONNEL SERVICES 1,366,772 1,385,067 1,433,580 1,432,020 1,482,790 1,489,290 4980 LOSS ON DISPOSAL OF PROP. 0 712 0 0 0 0 0 712 0 0 0 0 4110 SUPPLIES - OFFICE 6,297 6,531 6,350 6,220 6,670 6,220 4120 PROGRAM SUPPLIES 22,892 22,471 29,280 28,870 30,750 28,870 4130 SUPPLIES - JANITORIAL 46,943 45,455 49,440 42,200 51,910 42,200 4160 SUPPLIES - EQUIPMENT 56,592 46,569 48,140 60,160 50,560 60,160 4165 SMALL EQUIPMENT 3,302 0 4,840 4,840 5,080 4,840 4170 BOOKS 80 635 1,800 1,760 1,890 1,760 4180 MAINTENANCE MATERIALS 441 161 0 440 0 440 4190 CHEMICALS 22,451 20,462 17,770 17,150 18,660 17,150 4210 FUEL & OIL 0 0 980 400 1,030 400 4220 SIGNS & SIGNALS 0 0 0 250 0 250 4230 SMALL TOOLS 697 21 0 600 0 600 4240 UNIFORMS & CLOTHING 4,567 4,829 6,100 6,000 6,410 6,000 4280 MDSE. FOR RESALE - SNACK BAR 59,587 66,161 57,240 56,100 60,100 56,100 4281 MDSE. FOR RESALE - PRO SHOP 4,648 5,844 3,610 3,540 3,790 3,540 4290 MISCELLANEOUS COMMODITIES 0 0 0 5,000 0 5,000 TOTAL COMMODITIES 228,497 219,139 225,550 233,530 236,850 233,530 4110 SUPPLIES - OFFICE 0 271 0 0 0 0 4310 TELEPHONE 4,263 2,411 5,120 5,030 5,380 5,030 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 0 4320 UTILITIES 273,616 309,502 328,340 321,300 344,760 321,300 4330 POSTAGE 4,222 4,610 7,750 7,600 8,140 7,600 4360 PUBLISHING 48,713 30,796 36,000 35,280 37,800 35,280 4370 INSURANCE 17,119 16,333 14,020 14,000 14,730 14,000 4380 SUBSCRIPTIONS & MEMBERSHIPS 5,164 4,215 3,590 3,670 3,780 3,670 4390 TRAVEL & TRAIN ING 975 1,614 2,020 2,640 2,130 2,640 4391 EDUCATION REIMBURSEMENTS 808 0 3,590 4,720 3,780 4,720 4400 VEHICLE ALLOWANCE 529 385 1,500 1,270 1,570 1,270 4410 REPAIR& MAINTlBUILDINGS 90,497 21,418 99,190 71,030 104,150 71,030 4430 REPAIRS & MTNCE. /EQUIPMENT 82,831 47,444 41,650 45,710 43,760 45,710 4440 REPAIR & MAINTIRADIO 0 0 0 0 0 0 4480 FEES FOR SERVICE 89,207 92,474 75,890 158,970 81,120 131,590 4490 FEES - CONSULTING 210 0 0 0 0 0 4499 EXTRAORDINARY ITEMS 0 0 0 0 0 0 4520 OUTSIDE RENTAL - EQUIPMENT 291 200 2,040 5,540 2,150 5,540 4530 OUTSIDE RENTAL- PROPERTYIBLD 0 0 250 250 260 250 4540 INTERNAL RENTAL - VEHICLE 0 0 0 0 0 0 4550 DUPLICATING COSTS 6,825 8,304 6,000 7,510 6,300 7,510 4580 INTERNAL 1. T. CHARGES 42,640 54,580 48,190 47,230 50,600 47,230 4590 MISC. CONTRACTUAL SERVICES 0 100 0 0 0 0 TOTAL CONTRACTUAL SERVICES 667,909 594,658 675,140 731,750 710,410 704,370 4640 EQUIPMENT - OTHER 0 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 27,200 0 28,560 0 4795 DEPRECIATION EXPENSE 261,058 261,046 261,060 255,840 274,110 255,840 Packet Page Number 30 of 36 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 602 COMMUNITY CENTER OPERATIONS Packet Page Number 31 of 36 2007 2008 2009 2010 2010 2010 MGR EXPENDED EXPENDED ORIG BUDGT GUIDELINE DEPT REQ RECOMMEND TOTAL CAPITAL OUTLAY & DEPN 261,058 261,046 288,260 255,840 302,670 255,840 4290 MISCELLANEOUS COMMODITIES 0 0 0 0 0 0 4910 CONTINGENCY - UNDESIGNATED 0 0 0 0 0 0 4920 INTEREST- INTERFUND LOANS 18,678 20,444 18,680 18,310 19,610 18,310 4930 INVESTMENT MANAGEMENT FEES 0 0 0 0 0 0 4940 CASH OVER & SHORT -882 -543 0 0 0 0 4945 UNCOLLECTIBLE CHECKS 0 0 0 0 0 0 4970 JUDGEMENTS & LOSSES 0 0 0 0 0 0 TOTAL OTHER CHARGES 17,796 19,900 18,680 18,310 19,610 18,310 4998 RESIDUAL EQUITY TRANSFERS Ol 0 0 0 0 0 0 0 0 0 0 0 0 2,542,033 2,480,522 2,641,210 2,671,450 2,752,330 2,701,340 Packet Page Number 31 of 36 Packet Page Number 32 of 36 2010 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 101 GENERAL FUND 2007 2008 2009 2010 2010 DEPT 2010 MGR 303 DEPUTY REGISTRAR EXPENDED EXPENDED ORIG BUDGT GUIDELINE REQUEST RECOMMEND 4010 WAGES /FULL -TIME EMPLOYEES 119,392 119,791 143,740 142,660 142,660 126,950 4011 OVERTIME PAY 3,678 2,298 1,260 0 0 0 4020 WAGES /PART -TIME 101,175 114,557 86,570 92,650 92,650 119,110 4025 WAGES/TEMPORARY 5,702 0 6,500 6,500 6,500 6,500 4030 LEAVE BENEFITS 44,280 41,680 43,560 47,330 47,330 47,610 4040 RETIREMENT BENEFITS 44,100 43,760 43,980 44,690 44,690 47,230 4050 INSURANCE BENEFITS 27,120 32,340 31,860 31,620 31,620 28,140 TOTAL PERSONNEL SERVICES 345,447 354,426 357,470 365,450 365,450 375,540 4160 SUPPLIES - EQUIPMENT 0 0 0 0 0 0 4165 SMALL EQUIPMENT 0 0 0 0 0 0 TOTAL COMMODITIES 0 0 0 0 0 0 4310 TELEPHONE 199 78 280 270 270 270 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 0 4370 INSURANCE 1,523 1,412 1,670 1,640 1,640 1,640 4380 SUBSCRIPTIONS & MEMBERSHIPS 0 0 0 0 0 0 4390 TRAVEL & TRAINING 71 59 70 70 70 70 4400 VEHICLE ALLOWANCE 215 149 200 200 200 200 4480 FEES FOR SERVICE 420 435 1,390 1,360 1,360 1,360 4530 OUTSIDE RENTAL- PROPERTYlBLD 650 0 0 0 0 0 TOTAL CONTRACTUAL SERVICES 3,078 2,132 3,610 3,540 3,540 3,540 4630 EQUIPMENT - OFFICE 0 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 0 DEPTIDIV TOTALS 348,524 356,558 361,080 368,990 368,990 379,080 Packet Page Number 32 of 36 2010 Packet Page Number 33 of 36 2010 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 101 GENERAL FUND 2007 2008 2009 2010 2010 DEPT 2010 MGR 304 ELECTIONS EXPENDED EXPENDED ORIG BUDGT GUIDELINE REQUEST RECOMMEND 4010 WAGES /FULL -TIME EMPLOYEES 597 1,527 0 0 0 0 4011 OVERTIME PAY 1 2,681 0 0 0 0 4020 WAGES /PART -TIME 0 43 0 0 0 0 4025 WAGES/TEMPORARY 36,810 59,960 43,000 54,250 43,000 54,250 4040 RETIREMENT BENEFITS 2,496 6,000 3,290 4,150 3,290 4,150 TOTAL PERSONNEL SERVICES 41,074 70,212 46,290 58,400 46,290 58,400 4110 SUPPLIES - OFFICE 4,758 877 790 770 830 770 4120 PROGRAM SUPPLIES 700 592 0 0 0 0 4160 SUPPLIES - EQUIPMENT 2,260 419 0 0 0 0 TOTAL COMMODITIES 7,719 1,888 790 770 830 770 4310 TELEPHONE 773 695 0 0 0 0 4330 POSTAGE 994 2,191 1,500 1,470 1,580 1,470 4370 INSURANCE 407 377 250 250 260 250 4390 TRAVEL & TRAINING 0 22 0 0 0 0 4400 VEHICLE ALLOWANCE 117 97 0 0 0 0 4430 REPAIRS & MTNCE.IEQUIPMENT 0 28 0 0 0 0 4480 FEES FOR SERVICE 2,487 2,534 3,820 3,740 4,010 3,740 4520 OUTSIDE RENTAL - EQUIPMENT 0 16 0 0 0 0 4530 OUTSIDE RENTAL- PROPERTYlBLD 0 1,390 0 0 0 0 TOTAL CONTRACTUAL SERVICES 4,777 7,350 5,570 5,460 5,850 5,460 4640 EQUIPMENT - OTHER 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 0 DEPTIDIV TOTALS 53,570 79,450 52,650 64,630 52,970 64,630 Packet Page Number 33 of 36 2010 101 GENERAL FUND 606 ICE ARENA OPERATIONS 4370 INSURANCE 4480 FEES FOR SERVICE TOTAL CONTRACTUAL SERVICES DEPTIDIV TOTALS CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 2007 2008 2009 2010 EXPENDED EXPENDED ORIG BUDGT GUIDELINE 137 127 0 0 40,643 - 10,130 30,000 30,000 40,780 - 10,003 30,000 30,000 40,780 - 10,003 30,000 30,000 2010 DEPT 2010 MGR REQUEST RECOMMEND 0 0 31,500 30,000 31,500 30,000 31,500 30,000 Packet Page Number 34 of 36 2010 Packet Page Number 35 of 36 2010 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 101 GENERAL FUND 2007 2008 2009 2010 2010 DEPT 2010 MGR 111 MARKETING EXPENDED EXPENDED ORIG BUDGT GUIDELINE REQUEST RECOMMEND 4010 WAGES /FULL -TIME EMPLOYEES 14,474 35,028 88,080 84,020 54,860 54,860 4011 OVERTIME PAY 930 607 0 0 0 0 4025 WAGES/TEMPORARY 703 1,386 3,520 3,520 3,520 3,520 4030 LEAVE BENEFITS 852 7,809 15,300 15,300 9,310 9,310 4040 RETIREMENT BENEFITS 2,316 11,225 17,000 17,000 10,420 10,420 4050 INSURANCE BENEFITS 1,188 12,976 19,520 19,520 12,160 12,160 TOTAL PERSONNEL SERVICES 20,463 69,031 143,420 139,360 90,270 90,270 4120 PROGRAM SUPPLIES 4,597 13,995 520 520 8,000 8,000 4160 SUPPLIES - EQUIPMENT 909 9 0 0 0 0 4165 SMALL EQUIPMENT 0 3,597 0 0 0 0 TOTAL COMMODITIES 5,506 17,601 520 520 8,000 8,000 4310 TELEPHONE 0 0 0 0 1,200 1,200 4330 POSTAGE 30,100 33,500 54,000 54,000 54,000 54,000 4360 PUBLISHING 60,730 92,072 43,000 43,000 75,000 75,000 4370 INSURANCE 599 555 620 620 0 0 4400 VEHICLE ALLOWANCE 0 0 900 900 1,000 1,000 4430 REPAIRS & MTNCE.IEQUIPMENT 0 0 0 0 0 0 4480 FEES FOR SERVICE 10,982 4,442 34,780 34,780 0 0 4520 OUTSIDE RENTAL - EQUIPMENT 0 0 0 0 0 0 4530 OUTSIDE RENTAL- PROPERTYIBLD 0 650 1,030 1,030 0 0 TOTAL CONTRACTUAL SERVICES 102,410 131,219 134,330 134,330 131,200 131,200 4630 EQUIPMENT - OFFICE 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 0 DEPTIDIV TOTALS 128,380 217,852 278,270 274,210 229,470 229,470 Packet Page Number 35 of 36 2010 CITY OF MAPLEWOOD EXPENDITURES BY ACCOUNT 206 RECREATION PROGRAMS Packet Page Number 36 of 36 2007 2008 2009 2010 2010 2010 MGR EXPENDED EXPENDED ORIG BUDGT GUIDELINE DEPT REO RECOMMEND 4010 WAGES/FULL-TIME EMPLOYEES 176,076 171,742 181,970 70,820 70,820 107,350 4011 OVERTIME PAY 441 0 0 0 0 0 4020 WAGES/PART-TIME 10,634 1,603 0 0 0 19,550 4025 WAGES/TEMPORARY 122,664 116,147 118,270 113,730 124,210 113,730 4030 LEAVE BENEFITS 37,236 41,730 43,200 16,080 16,080 21,410 4040 RETIREMENT BENEFITS 45,360 44,050 44,510 19,950 22,980 30,600 4050 INSURANCE BENEFITS 41,928 39,480 38,610 15,700 15,700 23,790 TOTAL PERSONNEL SERVICES 434,339 414,752 426,560 236,280 249,790 316,430 4110 SUPPLIES - OFFICE 0 67 80 80 80 80 4120 PROGRAM SUPPLIES 69,182 61,314 50,290 46,930 52,830 46,930 4160 SUPPLIES - EQUIPMENT 122 0 0 0 0 0 4170 BOOKS 0 0 0 0 0 0 4210 FUEL & OIL 0 0 0 0 0 0 4220 SIGNS & SIGNALS 0 0 0 0 0 0 4240 UNIFORMS & CLOTHING 1,375 0 2,500 3,400 2,630 3,400 4330 POSTAGE 3 0 0 0 0 0 4480 FEES FOR SERVICE 766 289 0 0 0 0 TOTAL COMMODITIES 71,448 61,669 52,870 50,410 55,540 50,410 4310 TELEPHONE 3,012 2,296 2,520 2,000 2,640 2,000 4315 INTERNAL PHONE CHARGES 0 0 0 0 0 0 4330 POSTAGE 0 0 0 0 0 0 4360 PUBLISHING 4,822 5,374 2,640 2,810 2,780 2,810 4370 INSURANCE 4,867 4,512 5,880 0 6,170 0 4380 SUBSCRIPTIONS & MEMBERSHIPS 745 775 570 570 600 570 4390 TRAVEL & TRAINING 0 20 620 620 660 620 4400 VEHICLE ALLOWANCE 411 1,862 1,740 1,900 1,830 1,900 4430 REPAIRS & MTNCE.IEQUIPMENT 0 0 0 0 0 0 4440 REPAIR & MAINTIRADIO 0 0 0 0 0 0 4480 FEES FOR SERVICE 139,188 140,704 140,700 132,610 147,750 132,610 4520 OUTSIDE RENTAL - EQUIPMENT 839 2,000 0 0 0 0 4530 PROPERTY RENTAL 75,856 68,269 87,280 86,560 91,660 86,560 4540 INTERNAL RENTAL - VEHICLE 0 0 0 0 0 0 4580 INTERNAL 1. T. CHARGES 28,370 36,310 32,060 31,420 33,660 31,420 TOTAL CONTRACTUAL SERVICES 258,110 262,122 274,010 258,490 287,750 258,490 4630 EQUIPMENT - OFFICE 0 0 0 0 0 0 4640 EQUIPMENT - OTHER 0 0 0 0 0 0 4730 BUILDING IMPROVEMENT 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY & DEPN 0 0 0 0 0 0 4910 CONTINGENCY 0 0 0 0 0 0 4920 INTEREST- INTERFUND LOANS 3,492 4,913 0 0 0 0 4930 INVESTMENT MANAGEMENT FEES 0 0 0 0 0 0 4940 CASH OVER & SHORT 0 0 0 0 0 0 4945 UNCOLLECTIBLE CHECKS 0 858 0 0 0 0 TOTAL OTHER CHARGES 3,492 5,771 0 0 0 0 767,389 744,315 753,440 545,180 593,080 625,330 Packet Page Number 36 of 36