HomeMy WebLinkAbout2006 01-23 600 CMWAGENDA
CITY COUNCIL /MANAGER WORKSHOP
Monday, January 23, 2006
Council Chambers, City Hall
6:00 P.M.
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. NEW BUSINESS
IT Council Chamber Upgrade
E. FUTURE TOPICS
F. ADJOURNMENT
Agenda Item D1
TO:
City Manager
FROM:
Mychal Fowlds
SUBJECT:
Upgrade to City Council Chambers
OTHER:
DATE:
January 16, 2006
INTRODUCTION
We have funds available to the City that are to be used for the upgrade of the Maplewood Council
Chambers.
Project Description
We have met with 3 consultants on the redesign and upgrades of our Council Chambers and are currently
getting sample RFP's from surrounding communities. We've also toured the Council Chambers of
Shoreview, Roseville and North St. Paul to gather ideas. What we have yet to do is meet with the Council
to gather your ideas and thoughts on what they would like to see improved.
We have $53,000 available in a CIP fund for the upgrade of the Council Chambers. We will also be given
a grant for $50,000 from GTN which is conditional. Upon speaking with Tim Finnerty from GTN it was
stated to me that sometime in March they will finalize conditions regarding the grant. Basically we will be
able to spend the $50,000 on only certain items that GTN has approved.
DISCUSSION
Although many of our improvements with the Council Chambers will be based off of direction from the
Council, there are a few items that need to given high priority:
1. Replacement of recording and playback devices
2. Audio equipment in Council Chambers and in control room
3. Improvements to presentation area
4. Replacing TV's with a more up -to -date solution
5. New camera's
Based on future meetings with the Council we will formulate a plan that will then incorporate these high
priority items.
RECOMMENDATION
Decide how the Council would like to go about expressing their ideas regarding the Council Chambers.
For example, if they would simply like to e -mail their ideas or if they would prefer a task group was created.
Then, once we find out what we'll be able to use the funds from GTN for, we'll be able to act on the
priorities and ideas that we've formulated.