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Home My WebLink About2007 10-01 500 CMWAGENDA CITY COUNCIL/MANAGER WORKSHOP Monday, October 1, 2007 Council Chambers, City Hall 5:00 P.M. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. Police Department 2008 Proposed Budget Presentation 2. 2008 Charitable Gambling Requests E. ADJOURNMENT To: Maplewood City Council From: David J. Thomalla, Chief of Polic CC: Greg Copeland, City Manager Date: September 27, 2007 Re: Proposed 2008 Budget Presentation This memo provides a summary of budget changes for 2008. Additional information will be presented as part of my formal presentation to the City Council. Included with this memo are the program line item budget breakdowns and two requests for the CIP budget. As directed, attempted to keep all items at the 2007 level, with the exception of personnel costs. The following provides a brief explanation in line item changes in each program. The personnel costs reflected in the attached pages and proposed budget book need to be updated. I hope to have the accurate figures to give to you at the time of my presentation. 401 — Administration I had proposed earlier this year hiring a civilian records manager. I have not included this cost in the proposed budget. Based on other metro departments the salary range for such a position varies form $40,281 to $71,817 with an average range of $45,740 to $60,507. With the departure of dispatch the records division is taking on more and more responsibility. A position that we need to fill is required by the State. That position is the Terminal Area Coordinator (TAC) and is responsible for maintaining certifications, verifying accuracy of entries and being responsible for compliance regarding all criminal history and other automated law enforcement checks. I also feel we could utilize an administrative sergeant within the Department. This individual could work on special projects, grant writing, background investigations for license applicants and new employees, and potentially supervising the records division. The cost difference in wages to promote an existing officer to sergeant would be about $5,200 annually over the current budgeted amount. Other changes at this time would be to decrease fund 4240 by $680 based on decreased spending. Fund 4170 has been increased to $450 and fund 4430 has been increased by $600 based on year to date expenditures. Fund 4330 has been increased by $125 based on a postage rate increase in 2007 based on historical spending. 402 -- Police Services Fund 4380 has been increased by $300 based on current year expenditures. Fund 4480 appears to be under - funded in 2007 and should be increased by $2940 to cover the additional user fees paid to Ramsey County for 800 MHz radios. $4000 was budgeted in 2007, however the actual annual cost is $6933 per year. Although other funds appear over - expended for 2007, costs due to 800 MHz implementation, special squad setups and the addition of two canine officers have exhausted those budgets for 2007. 406 — Dis atch Services Beginning in June of 2007, dispatching services were consolidated with other agencies in Ramsey County. These services are now provided to Maplewood by Ramsey County on a contractual basis. The amount budgeted in this program is the amount specified for the first full year of service set forth in the contract which is $217,775. 407 — Animal Control Services Animal Control Services has informed me they anticipate a rise in their costs of 6% for 2008. This is based on increase fuel and personnel costs. This would increase this program by $2266.00 to $40,336. 409 -- lnyg9 ations This is a relatively new program and we are still working to accurately reflect expenditures related to this program. Accurately reflecting personnel costs has been an issue in 2007 due to the addition of the gang and narcotics officers. Based on 10 officers assigned to the Investigations Program, an increase in 4240 of $1,500 is necessary to meet the anticipated contractual allocation of $720 per officer. Since original budget preparation took place, this amount has increased to $725 per officer. Capital Outla The Department will need to purchase six squad cars this year. For the past several years (until 2007) we have purchased six new cars each year which kept us in a steady rotation of vehicles. In an effort to keep costs down, we were able to get by with four new cars in 2007. This has caused us to run our current squads to higher mileage resulting in additional repairs. The budgeted amount for these vehicles is $25,750. This figure includes the cost of the vehicle based on 2007 prices and estimated setup charges for a total cost of $154,500. 1 have also included the two submissions for the CIP plan which are funding to replace our squad laptop computers and installation of in -car video in our squad cars. Revenues Revenues for the Police Department are somewhat minimal. Revenues are limited to fine revenues which the courts send directly to Finance. We should also be renewed for the two grants to fund the East Metro Narcotics Officer and the Metro Gang Strike Force Officer. Each of these grants are $40,000 annually. The Department also receives $43,000 annually to defray the cost of providing a School Resource Officer. This amount increased this year from $35,000. 1 anticipate the Landfall Police contract will be renewed. This contract was rewritten to include an inflationary increase each year. The 2007 Landfall Police Contract was for $111,705. In 2008 the amount paid by the City of Landfall should increase to $115,414. We will once again be part of the Safe and Sober grant from the state through Ramsey County and this amount for 2007 -2008 is $20,000. The Department also receives various smaller grants throughout the year, but generally these are less than $10,000. I look forward to the opportunity to present my proposed budget to you. s Page 2 000 -4010 WAGES /FULL -TIME EMPLOYEES 000 -4011 OVERTIME PAY 000 -4025 WAGESITEMPORARY 0004030 LEAVE BENEFITS 000 -4040 RETIREMENT BENEFITS 000 -4050 INSURANCE BENEFITS 000 -4160 SUPPLIES - EQUIPMENT 0004165 SMALL EQUIPMENT 000 -4170 BOOKS 000 -4240 UNIFORMS & CLOTHING 000 -4310 TELEPHONE. 000 -4315 INTERNAL PHONE CHARGES 000 -4370 INSURANCE 000 -4380 SUBSCRIPTIONS & MEMBERSHIPS 000 -4390 TRAVEL & TRAINING 000 -4400 VEHICLE ALLOWANCE 0004430 REPAIRS & MTNCEJEQUIPMENT 0004440 REPAIR & MAINTIRADIO 0004480 FEES FOR SERVICE Total 329,309 343,785 162,310 0 52,738 39,453 35,270 0 12,341 2,301 0 0 68,520 62,556 27,880 0 70,548 71,688 37,520 0 58,956 66,060 37,770 0 15,444 1,040 830 0 5,987 0 261 286 170 0 1,060 276 810 0 -60 978 1,370 0 886 330 0 2,221 3,207 1,780 0 83 128 160 0 2,222 474 1,980 0 12 0 70 0 6,153 5,411 3,970 0 2,314 4,136 4,110 0 1,686 666 83,800 217,775 629,794 503,330 400,130 217,775 406 DISPATCHING SERVICES 407 ANIMAL CONTROL 000 -4370 INSURANCE 99 143 160 77 000 -4480 FEES FOR SERVICE 27,332 32,081 37,610 40,336 Total 27,431 32,224 37,770 40,413 409 INVESTIGATIONS 000 -4010 WAGESIFULL -TIME EMPLOYEES 000 -4011 OVERTIME PAY 000 -4030 LEAVE BENEFITS 000 -4040 RETIREMENT BENEFITS 0004050 INSURANCE BENEFITS 000 -4160 SUPPLIES - EQUIPMENT 000 -4165 SMALL EQUIPMENT 000 -4210 FUEL & OIL 000 -4240 UNIFORMS & CLOTHING 000 -4310 TELEPHONE 000 -4316 INTERNAL PHONE CHARGES 000 -4370 INSURANCE 000 -4380 SUBSCRIPTIONS & MEMBERSHIPS 000 -4390 TRAVEL & TRAINING 0004420 REPAIR & MAINTIVEHICLE 000 -4480 FEES FOR SERVICE Total 1,643 0 403,990 420,710 558,219 21,108 38,220 52,179 75,276 83,350 108,003 73,164 87,160 115,920 68,700 97,890 148,216 284 3,660 3,660 0 2,870 9,440 9,440 376 4,980 6,480 399 5,600 6,600 341 130 130 1,643 0 2,980 0 1,020 1,020 608 5,600 5,500 1,612 13,720 13,720 4,228 6,600 6,600 0 654,600 777,980 1,037,667 401 POLICE ADMINISTRATION 000-4010 WAGES /FULL -TIME EMPLOYEES 379,616 376,207 382,980 396,347 000 -4011 OVERTIME PAY 3,857 1,972 5,100 3,283 000-4020 WAGES /PART -TIME 120 0 0 000-4025 WAGES/TEMPORARY 7,750 5,949 7,650 7,650 000-4030 LEAVE BENEFITS 79,116 80,448 81,930 80,995 000 -4040 RETIREMENT BENEFITS 66,600 66,624 73,700 75,694 000 -4050 INSURANCE BENEFITS 59,208 67,776 89,060 105,236 000 -4110 SUPPLIES - OFFICE 10,022 10,528 12,230 12,230 000 -4120 PROGRAM SUPPLIES 390 0 60 60 000 -4140 SUPPLIES - VEHICLE 50 000 -4160 SUPPLIES - EQUIPMENT 12,071 8,409 13,960 13,960 000 -4165 SMALL EQUIPMENT 1,927 000 -4170 BOOKS 293 422 200 450 000 -4210 FUEL & OIL 4,552 3,983 5,920 5,920 0004240 UNIFORMS & CLOTHING 1,189 971 1,400 720 000 -4290 MISCELLANEOUS COMMODITIES 10 114 270 270 000 4310 TELEPHONE 3,372 918 4,200 4,200 000 -4315 INTERNAL PHONE CHARGES 2,899 886 330 330 000 -4330 POSTAGE 2,012 2,707 2,500 2,625 000 -4370 INSURANCE 3,117 4,585 3,900 3,900 000 -4380 SUBSCRIPTIONS & MEMBERSHIPS 778 860 620 620 000 -4390 TRAVEL & TRAINING 3,048 2,148 4,170 4,170 0004391 EDUCATION REIMBURSEMENTS 0 0 1,420 1,420 000 -4400 VEHICLE ALLOWANCE 92 82 30 30 000 -4420 REPAIR & MAINTNEHICLE 3,393 2,815 4,040 4,040 000 -4430 REPAIRS & MTNCEJEQUIPMENT 277 1,148 830 1,430 000 -4480 FEES FOR SERVICE 5,456 4,121 2,880 2,880 000 -4490 FEES - CONSULTING 610 819 1,200 1,200 000 -4550 DUPLICATING COSTS 11,116 11,812 14,040 14,040 000 -4580 INTERNAL L T_ CHARGES 243,734 233,875 205,600 205,600 000 -4610 VEHICLES 25,148 25,750 000 -4630 EQUIPMENT - OFFICE 0 000 -4940 CASH OVER & SHORT 20 2 0 Total 906,573 915,450 920,220 975,250 402 POLICE SERVICES 000 -4010 WAGESIFULL -TIME EMPLOYEES 000 -4011 OVERTIME PAY 000 -4020 WAGES/PART-TIME 000 -4025 WAGESITEMPORARY 000 -4030 LEAVE BENEFITS 000 -4040 RETIREMENT BENEFITS 000 -4050 INSURANCE BENEFITS 000 -4120 PROGRAM SUPPLIES 000 -4140 SUPPLIES -VEHICLE 000 -4150 SUPPLIES - RANGE 0004160 SUPPLIES - EQUIPMENT 0004165 SMALL EQUIPMENT 0004170 BOOKS 0004210 FUEL & OIL 000 -4240 UNIFORMS & CLOTHING 000 -4290 MISCELLANEOUS COMMODITIES 000 -4310 TELEPHONE 000 -4315 INTERNAL PHONE CHARGES 000 -4370 INSURANCE 000 -4380 SUBSCRIPTIONS & MEMBERSHIPS 000 -4390 TRAVEL & TRAINING 000 -4391 EDUCATION REIMBURSEMENTS 000 -4400 VEHICLE ALLOWANCE 000 -4410 REPAIR & MAINTIBUILDINGS 0004420 REPAIR & MAINTIVEHICLE 000 -4430 REPAIRS & MTNCE.IEQUIPMENT 0004440 REPAIR & MAINTIRADIO 000 -4480 FEES FOR SERVICE 000 -4520 OUTSIDE RENTAL - EQUIPMENT 000 -4530 OUTSIDE RENTAL- PROPERTYIBLOGS 000 -4610 VEHICLES 000 -4630 EQUIPMENT - OFFICE Total 37,414 2,448,049 2,271,072 2,538,250 2,702,286 324,244 246,946 320,390 317,043 21,857 31,167 32,880 30,289 10,382 6,839 10,000 10,000 442,056 373,308 457,450 391,184 494,856 431,544 549,810 559,704 411,096 402,720 590,490 689,238 19,656 19,343 31,565 31,565 1,330 3,053 3,510 3,510 6,191 12,605 10,490 10,490 34,884 44,737 40,630 40,630 8,271 11,612 13,915 13,915 618 444 610 610 85,107 103,251 110,640 110,640 48,786 45,665 47,720 47,720 62 12 120 120 32,532 37,414 32,800 32,800 6,326 4,088 1,520 1,520 17,788 25,982 22,300 22,300 2,370 2,668 2,500 2,500 31,866 14,800 45,680 45,980 21,808 8,087 23,660 23,660 0 0 10 10 10,679 93 9,330 9,330 95,829 98,862 107,665 107,665 2,292 2,111 4,300 4,300 5,019 2,652 9,170 9,170 88,164 95,171 93,890 96,830 435 1,305 540 540 9,000 6,000 229,852 82,384 84,540 128,750 7,988 5,386 31,240 31,240 4,919,393 4 ,320 5,227,615 6,475,539 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2008-2012 PROJECT TITLE: Squad Car Laptop Replacement TOTAL COST: $80,000 PROJECT NUMBER: PD08.020 PROJECT CATEGORY: Equipment DESCRIPTION: Purchase Replacement Laptop Computers for Police Squad Cars JUSTIFICATION; The Police Department squad cars are currently equipped with "ruggedized" laptop computers as mobile data computers. These computers are used for digital communication with the computer -aided dispatch system and send and recieve information and inquiries from state and federal databases. These computers are also used to complete police reports to populate the records management system. These computers are sometimes used 24 hours a day, 7 days a week in tempaerature, dirt and vibration extremes. City desktop computers operating under ideal conditions are replaced every 4 years. The current squad car computers will be over four years old when they are replaced under this plan in 2009. Prolonging replacement will result in additional computer repairs and downtime as these computers continue to age and go beyond their warranty period. PROJECT COSTS AND FUNDING SOURCES BY YEARS: `. >: Ft.nding Satire PEOr'rs ,,.`.- =,,20`Q8 _.. ._ 2809 > 'X110 2D11` 2012;:: Fcindin� 01 01 80,0001 0 1 01 01 80,000 PROJECT COSTS PROJECT STARTING DATE: January 2009 Preliminaries: $0 Land Acquisition: $0 Construction: $0 PROJECT COMPLETION DATE: January 2009 Equipment and Other: $80,000 Project Costs: $80,000 NEIGHBORHOOD: Not Designated CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2008-2012 PROJECT TITLE: In -Car Video System 7 7TOTAL COST: $122,600 PROJECT NUMBER: PD08.010 PROJECT CATEGORY: Equipment DESCRIPTION: Purchase and Install Digital Video Cameras in all marked squad cars (17) JUSTIFICATION: In -car video is an excellent tool for our officers to assist them in building stronger cases and also provide them with documentation of their actions in cases of allegation of police misconduct. In -car video provides an undisputable digital eyewitness account of the situation the officer encountered and the actions they took. This has proven to be an invaluable measure to protect the officer, the Department and the City. This system would provide mobile equipment in each Maplewood patrol car capable of capturing video and audio of the officers interactions. A computer located in the Police Department would automatically receive updated information each time the squad car pulled in to the parking lot and store the information for potential later retrieval. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Funding Saurce 3 PrIOYfs`., w> v. �2D08.g _ v ..., 2012::;. FuricfingTotal .1_P. Fund 0 122,600 0 0 0 0 122,600 PROJECT COSTS PROJECT STARTING DATE: January 2008 Preliminaries: $0 Land Acquisition: $0 Construction: $0 PROJECT COMPLETION DATE: June 2008 Equipment and Other: $122,600 Project Costs: $122,600 NEIGHBORHOOD: Not Designated Agenda D2 MEMORANDUM TO: Mayor and City Council FROM: Greg Copeland, City Manager DATE: September 27, 2007 SUBJECT: Charitable Gambling Fund Requests - 2008 INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year. The city received 9 applications with $64,014.00 in requests. The amount of funds available is estimated at $35,000. The City Council developed a policy on the award criteria. In addition, a policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall community benefit while still allowing time to include requests in the upcoming budget process. A copy of the policy is attached. Attached to this memo is a listing of the organizations and groups who have submitted donation requests. Staff has also attached a copy of the complete applications so that you will have a better understanding of the individual requests. RECOMMENDATION The City Council should review and approve Charitable Gambling Fund requests up to $35,000. • • 4- 0 0 E r m 4) CD 0 0 0 o m rrd C) 0 0 C) 0 zl: 0') U-) Q 4) Itt e� N 69� 0') 6CP 0 7y) (2) > CL 0 .2 CL _0 > 0 c E N w r— rl- 0 C-0 OD C) 0 0 C) U LO CD C) C) 0 0 C) r.- rl- It LO U C T E 0 - (n P-: cli C4 M N O 0 C (n n a) LU U U N -0 4) Ez Lo L- > 0 " CU Cr >, a) o) 0 0 U) 0 0 o CO 0 co E CD 0 lie E E o cu O c LU C: M 0 - a a) 0 ,- CD (n 0 0) (n ll 0 E > Co 05 E co a) o 0 0 0 CU M 0 m L- (n co Co 0 0 a) 0 - 0 0 0 a M 0 a -0 c- > 0 c m c E m 0 :3 :3 - 0 cm 2 0) C M 't c =s :3 " 0 m C: K- >, =3 < m CD 0 0 t1 tll n ( o 0 0 0 C14 0 4- -C m 4� a) >1 c 0 L- _0 c a z 00 C) m 3: 0 Ct) C) (3) m a 0 o V) Itt m -�e L- W) cu . -0 C) M Lo C) 0 L O N o LO < C 0 LO 0 lb 0� LO a) N a) a) Z -�L- E :3 �5 Z > >, Z Z m 75 u) c) o c: co E a) cc) a) Z co c 0- ,-. M (D 0 m 0 M u i H ry cn 0 O � U 0 - 0 co E 0 < o(D r 4 -y, 0- C: 0 Co CL (D OL 0 a) 0 0 cn M I�t - %- UJ M m C.0 0 0 m Lj 3: 0)0(9 3: 4) E m a) c m CI a) E a) a) c a) a) - a - a m cu (0 a) m m Qo V- =3 NT- cj Z U- M 04 r-- U m (-j CV CO C) Q .4 C) C) 0 o C) U C) C) T- Q C) 0 00 C) -Ri ,xi 06 'i (0 0 E a) E a) co (D E O .a) to O >1 0 cu :3 0 a) CL 0 > a) cn a) V l -2 %— Co C ry 0 4— O)o a) E U- U - U- co co cv w cn (n 0 CY a) CO m U) CD 0 CL 0') 0 U- to m C) w a) x w U- W -0 0 U - ) ry a) U- U- 0) a) V) o a) 0 a) z �C: 2 0 0 U) a) c z a) > z n a- < -00 0 _0 -C 0-0 0 U) 0 _0 0 0 a) - 0 0 -a a) - 0 'r- 0 0 0-) 5 0 0 LO 3: a �: C: W (0 0 0 C) 0 . 0 a) 0 cj 0 CL 6 m 0 CL LL a) E — - a a) a) - a u) 0- cu 4-; co co It _5 C co a) N co 0 co I- cu ce) m U') (.0 o AUG 10 20o7 American Red Cross Twin Cities Area Chapter redcrosstc.org West Metro 1201 West River Parkway Minneapolis, MN 55454 Tel: 612 - 871 -7676 Fax: 612 -872 -3200 East Metro 176 South Robert Street Saint Paul, MN 55107 Tel: 612- 871 -7676 Fax: 612 - 872 -3200 August 10, 2007 Christopher W. Neher American Red Cross- Twin Cities Area Chapter 1201 West River Parkway Minneapolis, MN 55454 Greg Copeland, City Manager Maplewood City Hall 1830 East County Road B Maplewood, MN 55109 Dear Mr. Copeland, Please find enclosed an application for funding of our Transportation Services Program from the 2008 Charitable Gambling Tax Funds Program. If you would like more information, or have any questions, please do not hesitate to contact me at 651- 305 -2437. I thank you for considering the American Red Cross as a potential source of donation. Regards, Christopher W. Neher Corporate Giving Associate American Red Cross- Twin Cities Area Chapter Uet w Ready! East Metro 176 South Robert Street Saint Paul, MN 55107 Tel: 612 -871 -7676 Fax: 612 - 872 -3200 Information Name of Organization: American Red Cross Twin Cities Area Chapter Address: 1201 West River Parkway, Minneapolis, Minnesota 55454 -2020 Phone: 651 -305 -2437 Contact: Christopher W. Neher, Corporate Giving Associate Non - Profit with a 501c3 status Amount Requested: $4000 Lawful Purpose Request Expenditure explanation: The American Red Cross Twin Cities Area Chapter has provided transportation since 1917 and began coordination of transportation services for the residents of Ramsey County in 1977. Our Transportation Services program provides transportation to elderly and/or disabled adults to medical appointments, community classes, and other destinations in the Ramsey County area. The service consists of two components- direct service and coordination. The American Red Cross's Transportation Service provided almost 48,000 rides in fiscal year 2006 to the elderly and disabled population of Ramsey County. In addition, The American Red Cross subcontracts with 5 transportation organizations, providing an additional 27,548 rides last year. A snapshot of our clients reveals that: 73.9% are between the ages of 71 and 106 82.7% are below or near poverty 76.1 % are women 26.9% are minorities The American Red Cross Transportation Program is staffed by 9 full time employees, 8 part time employees, and 55 volunteers. All members of the staff are trained to assist in helping transit dependant passengers. Additionally, all volunteers and paid staff members are certified in Special Transportation Services (STS) training. The 14 sedans and 6 lift - equipped vehicles all meet STS standards and are certified as well. In 2007, our Transportation Services program was the recipient of the Presidential Volunteer Service award, with our volunteers logging more hours in the first two months of duty than other comparable programs tally in a full year. The Transportation Services program is housed at the American Red Cross office located at 176 Mkih Robert Street in Saint Paul. Ready! Justification f or funding from the Maplewood Charitable Gambling Fund On an annual basis, the American Red Cross Transportation Services program provides rides to 436 residents of Maplewood. These rides are to medical appointments, financial institutions, and anywhere that allows them the freedom to maintain a good quality of life and the independence of living in their own homes. The average cost of a ride provided by the American Red Cross is $14.50. However, the average donation from our clients is $1.25.1f we provided only one ride annually to the 436 residents that currently use our services in Maplewood, the cost to the American Red Cross after donations would be $5777. 1 ask you to consider a donation of $4000 from the Maplewood Charitable Gambling Fund to help the American Red Cross Twin Cities Area Chapter recover a portion of the cost that we incur providing rides to the elderly and disabled citizens of Maplewood. By signing and completing this form, the organization confirms that they requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a new application. Christopher W. Neher, Corporate Giving Associate August 10, 2007 Internal Revenue Service Date. May 11, 2005 AMERICAN NATIONAL RED CROSS 17TH AND D STS NW WASHINGTON DC 20005 -0000 000 Dear Sir or Ma€larn: Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: Ronnie Clemons 31 -04020 Customer Service Representative Toll Free Telephone Number, 8:30 a.m. to 5:30 p.m. ET 877 - 829 -5500 Fax Number: 513 -263 -3756 Federal Identification Number; 53- 0196605 This is in response to your request of May 11, 2005, regarding your organization's tax - exempt status. In December 9938 we issued a determination letter that recognized your organization as exempt from federal income tax. Our rswfl ds indicate that your organization is currently exempt under section 601 (c)(3) of the Internal revenue Code_ Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible requests, devises, transfers or gifts under section 2055, 2105 or 2.522 of the Internal Revenue Code. If you have any questions, please Gall us at the telephone number shown in the Beading of this letter. Sinwely, danna K. Skufca, Director, TEIGE Customer Account Services r Updated 06 .25.07 AUG 10 2001 City of Maplewood Application for Charitable Gambling Tax Funds Information- ) Name of Organization requesting funds: Phone Number of Contact Person: 7� " 3 3 Address: J' E -mail Address: , Check Type of Organization Making Request: /oo'� r City ❑ County n School District # A Non-profit (Proof of IRS 5016 status is required) o Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $ !25 Charitable Gambling Tax Funds for the following purpose. Explain expend' attach additional sheets if necessary: or Justin cation — Outline how the proposed prof ct or use of the Charitable Gambling T . x Fund R meets guidelines established by City Council. a B completing and si Viin this form the organization confirms that the requested Charitable Y p g g g g q Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request fox. funds to be awarded in the next fiscal year and the applicant understands requests for future fund' g will r q` ire a w separate application. C Signature Titl YL _1 iX_ Date Print Name: , City of Maplewood AUG 10 2007 Request to Spend Charitable Gambling Funds Information: Maplewood Police Explorers Name of Organization requesting funds: Phone Number: ( 651) 249 --2600 Address: Maplewood Police Department, 1830 Co. Rd. B E., Maplewood, MN, 55109 Check Type of Organization Making Request: If City ❑ County ❑ School District # • Non - profit (please attach proof of 501 c3 status) • Other (specify) Lawful Purpose Request The above named organization requests lawful Amount Requested $ 8, 000 gambling profits for the following purpose: Explain expenditure -- attach additional sheets if necessary. The funds will be used to subsidize dollars budgeted to send the Maplewood Police Explorers to the annual state conference, a competition in Duluth and the national conference in Colorado. They will also be used to help purchase needed uniforms and equipment. As part of their activities at the conferences, the Explorers participate in competitions with other Police Explorer groups sponsored by other law enforcement agencies. The funds would be used to help send the Explorers to these competitions. These competitions also offer the Police Explorers an oppor- tunity to obtain scholarships for college. Justification -- Outline how project meets guidelines established by City Council on Awards from. Fund. The Maplewood Police Explorers are a group of high - school -aged students who belong to the Explorer Post sponsored by the Maplewood Police Department. In belonging to this Post, the Explorers actively participate and learn about law enforcement as a career. Their Advisors are Maplewood police officers who have taken an interest in teaching these students about'law enforcement. Additionally, these Police Explorers volunteer their time and assist in several City- sponsored events throughout the year such as National Night Out, the Kamsey County air and July 4th activities). By completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Chief of Police 6 -22 -07 Title Date Print Name: David J. T homalla Updated 01.25.07 10 40 2001 9 - 90 City of Maplewood C33A130DH Application for Charitable Gambling Tax Funds Updated 06.25.07 Information: - _ Name of Organization requesting funds: (� j' P LE W r>an l` I 1 i � lC N T ER - ` _ , C7Li1'Q r 1 L Phone Number of Contact Person: G I -- `1 'l `1 -- 9 �, . _ L& N Address: )?::) =-, 7 T2, 1 C= E- 0 V E E-mail Address: Check Type of Organization Making Request: X City o County ❑ School District # • Non - profit (Proof of IRS 5010 status is required) • Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $ Je6,0, 0 V Charitable Gambling Tax Funds for the following purpose: Explain expenditure — attach additional sheets if necessary. e e /; ;7'4e a ,,C ", ZE e- Q Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. Se, e, 1 ffa e - e k By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a new separate application. Signature Title Date Print Name: '�Z I � i� a d 2 5 'Q "'J Lawful Purpose Request: The Maplewood Firefighters Flower Fund is requesting monies from Charitable Gambling Tax Funds in order to continue to support our efforts in giving a gift to our members and their families in a time of need. Gifts are donated to members and their families in the events of death, sickness, surgeries, and births. The following guidelines are used by the Maplewood Firefighters Flower Fund in determining which recipients should receive a gift. 1. In the event of a death, flowers, a plant or a memorial will be sent in the amount of $35.00 for the following: a. Current firefighter b. Retired and honorary firefighter c. Spouse of the above (a or b) d. Children of the above (a or b) {not their spouses, if married} e. Parents of firefighters (not in -laws) f. Employees of the fire department g. Firefighters of departments in bordering cities h. Retired chiefs of departments in bordering cities 2. In the event of sickness and/or surgery, flowers or a plant in the amount of $25.00 will be sent to the following: a. Current firefighter b. Spouse of the above (a) 3. In the event of a birth, a $25.00 gift certificate from Target will be given to the baby of the following: a. Current firefighter Justification This request of monies from the Charitable Gambling Fund will be used to benefit the firefighters and their families in their time of need. The fund is used to show a small token of our appreciation for the many hours that firefighters contribute to the city to help protect and serve the citizens of Maplewood. It is an opportunity to offer gratitude for the work that they do. In the event that no monies are received, a collection will be taken from the firefighters to fund the account for future recipients. Firefighters will essentially be funding their own gifts should they ever be a recipient. The fund is managed by a retired member who is responsible for all ordering, purchasing, and tracking of gifts and monies within the fund. Updated 06.25.07 City of Maplewood Application for Charitable Gambling Tax Funds AUG 13 2007 Information: Name of Organization requesting funds: - T _ L kim fi.N1 Fo 1 4 MI d S M Phone Number of Contact Person: :7 '7 (p (0 Address: _31l1 15t b t S . / 1S . M1 � tt g E Address: QL 4 01 hJ2 VK t A�k 0, 0 Check Type of Organization Making Request; . ❑ City ❑ County ❑ School District # ( Non -profit 0 4V (Proof of IRS 501c3 status is required) ❑ Other (specify) Lawful Purpose Request The above named orgM iizatiou requests Lawful Amount Requested $ l , cp Charitable Gambling Tax Funds for the following purpose: Explain expenditure attach additional sheets if necessary. 41L d- i t -� v� d s 1 w "4a"[ v VAIM tn 1 0 Xsr A c A. 4 Sktl a-4 4 U 1I�V�S 0+ e�v►n.�iZ, , E 2 4 1 N o of oars Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council.I'`t a'h V 0 d �vV� �f►� V'� f �C(I i Y V i7�. s VV i c CS A'►1 el l I o�vt tt i d� �l � e 4w--C4_1 By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will e a new separate application. Sdpwure Title Date Print Name. Y� r� G ' WC S 0 jgD! TPA moms AV=ue 4 " Pills; TIES M.C. �Sitse rtes letter datod 15MA 17, Y-Out status I$ 'ex. ew t Vrom pader-a:l PUT jzttor way Swan i it beamb WAIN (3 F, e � 'ug 3i -t you apa Wint 17 AST; 44p4er pid to she g=:a t h e Z'64t, day of jut f MEth. Au f - Zurt MAW 0 raw, xw4P7 f4l Y*U mar was Ihn xotvw;pr- f ur awAdvivan larxem. Updated 06.25.07 City of Maplewood Application for Charitable Gambling Tax Funds Information: Name of Organization requesting Phone Number of Contact Person: 1 3 Address: E -mail Address: Check Type of Organization Making Request: ❑ City ❑ County ❑ School Dist ict # ;K Non-profit E� 6 N1 �N _1 ❑ Other (specify) AUG ^ 7 2007 of IRS 501 c3 status is required) Lawful Purpose Request The above named organization requests Lawful Charitable Gambling Tax Funds for the following purpose: Amount Requested $ Justification — Outline how the proposed project or use of the Charitable ( Gambling Tax Fund meets guidelines established O Council. hedby City Cil. kt0h;rr By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future funding will require a ew separate a plication. Title Date tp �v7 Print Name: M, h ikO L (-i The Friends of Maplewood Nature would like to purchase a stationery energy bike that generates electricity. It would be used as a teaching tool in explaining to families and individuals the need to protect our natural environment through conserving our resources. Currently the Maplewood Nature Center has a bicycle that can provide electricity for a small black and white television. It has been very popular and almost every visitor sits on the bicycle and tries to generate enough energy to turn on the television. This equipment was self -made many years ago and keeps breaking down. There are no education explanations to accompany this bicycle. The Friends of Maplewood Nature would like to purchase a replacement bicycle with an educational board that includes an incandescent and fluorescent light bulbs, a radio, tv, fan and hair dryer. The energy bicycle would demonstrate that it takes different amounts of energy or pedaling to turn on these electrical items. We would like to purchase a professionally developed teaching curriculum unit that would include teacher notes, student worksheets, manipulatives for further hands on learning and A.V. teaching tools like transparencies and Power Point. A colorful take -home piece of educational literature for visitors would also contribute to the learning process. What is an Energy Bike? (source: http:// www .ohioenergy.org /energy_bike.htm ) • One of the most powerful and successful teaching tools available • A stationery bicycle equipped with a zero air pollution (ZAP) generator and attached to an electrical board • Check out the picture of an energy bike at: http:// www .ohioenergy.org /energy_bike.htm How does it work? • Pedal power generates electricity to power incandescent and fluorescent light bulbs, a radio, tv, fan and hair dryer • Allows the bike rider to sense their energy being transformed and to trace the energy flow back to the sun. • Teaches the bike rider learner that it takes more energy to run certain appliances and to light an incandescent bulb versus a fluorescent light bulb- * This is the basis for a discussion of how to help conserve the environment by using more efficient appliances or bulbs that use less electricity. • Captures the attention of students of all learning styles: • Visual learners see how energy changes forms • Kinesthetic learners feel the energy • Auditory learners hear the explanations of energy transformation • Verbal learners observe and tell others • Logical - mathematical learners understand the measurements of energy use, using the equation Volts x Amps = Watts. * All programs and materials would be correlated to National Science Standards. Friends of Maplewood Nature page 1 What are the advantages of having this teaching material? The energy bike and the accompanying teaching materials will aid the staff of the Maplewood Nature Center in educating school groups, scout groups, youth groups, families and adults. It is easier for children and adults to learn if they have a visual interactive learning tool like the energy bike. The nature center staff have observed that the energy bike is also a great motivator. Most children and adults get on it and start to pedal to see how much electricity they can generate. Often there is a bit of a competitive spirit. How can the Maplewood Nature Center get an Energy Bike? The Complete Energy Bike Package (bike, electrical board, roller case, appliances, and training materials) costs approximately $5,000 Support Materials needed: Educational literature printing: 2000 double sided color costs approximately $600 4 Children's reference books on energy conservation: age appropriate for preschool, early elementary, late elementary and junior high $100 3 or 4 Adult reference books on energy conservation: $300 Professionally developed teaching curriculum units $400 (see attached price lists of sample curriculum guides) Total: $6,400 There are many excellent professionally developed teaching curriculum units and the Maplewood Nature Center Naturalist would need time to select the one that best matches her teaching style. The 2007 National Energy Education Development Project provides a sample of pricing for a curriculum at the Energy Works Price List: www.need.org Two examples of included. Friends of Maplewood Mature page 2 pAj ex.?A� le Energ Price List EnergyWorks Kit (with Teacher Guide & Class Set of Student Guides) 400.00 Teacher & Student Guides 6.00 Class Set of Student Guides 60.00 • Three Week Rental of Kit 150.00 • Solar Panel Kit 20,00 • Balloon 0,25 • Radiometer 15.00 • Pull -Back Vehicle 3.00 • Ball and Ring 15.00 • Concave & Convex Lenses 15.00 • Digital Thermometer 30.00 • Thermometers (set of ten) 25.00 • Protractors (set of ten) 20.00 • Measuring Tapes (set of four) 10,00 • Rulers (set of ten) 20,00 • Friction Block 20.00 • Spring Scale 15.00 • Stop Watch 20.00 • Wooden Balls (set of ten) 5.00 • Marbles (set of 24) 5,00 • Drilled Balls (metal and wooden) 10.00 • Slinky Spring 10.00 • Flexible Tubing (25 feet) 20.00 • Tuning Forks (set of two with mallet) 25.00 • Magnifier 10.00 • Color Filters 10.00 • Spectroscope 10.00 • Pitchers (set of four) 25.00 • Wallpaper Pan 5.00 • Cups and Lids 5.00 • Container of Sand 100 • Metal Can 3.00 fiW exm y te, Primary science of Energy Price List Primary Kit (with Teacher Guide & Class Set of Student Guides) 300.00 Teacher & Student Guides 5.00 Class Set of Student Guides 50.00 • Balance with Weights 50.00 • Balls (set of nine) 35.00 • Tape Measures (set of five) 10.00 • Rulers (set of five) 10.00 • Plastic Containers (set of two) 5.00 • Pitchers (set of two) 10.00 • Beakers (set of eight) 20.00 • Thermometers (set of five) 10.00 • Flip Top Bottle 5.00 • Radiometer 15.00 • Flashlight 5.00 • Slinky Spring 5.00 • Mirror with Stand 5.00 • Spectroscope 10.00 • Wooden Spool 3.00 • Tuning Forks (set of two with mallet) 25.00 • Magnifier 10.00 • Metal Cans (set of two) 6.00 • Packet of Clay 5.00 .e of i n nee Sty o� ;14 11 _I- 1 -. q�ji I .............. i i A CERTIFICATE OF INCORPORATION I, Mary Kiffineyer, Secretary of State of Minnesota, do certify that: Articles of Incorporation, duly signed and acknowledged under oath, have been filed on this date in the Office of the Secretary of State, for the incorporation of the following corporation, under and in accordance with the provisions of the chapter of Minnesota Statutes listed below. This corporation is now legally organized under the laws of Minnesota, Corporate Name: Friends of Maplewood Nature Center Preserves Corporate Charter Number: 1881565 -2 Chapter Formed Under: 317A This certificate has been issued on 06/08/2006. * 0, irk �rL ecreta of State, 1 � • 5�f1� FRIENDS OF MAPLEWOOD NATURE CENTER & PRESERVES Resolved that the Articles of Incorporation of Friends of Maplewood Nature Center and Preserves are stated to read as follows: ARTICLE 1. The name of this corporation shall be: Friends of Maplewood Nature Center & Preserves ARTICLE II. This corporation is incorporated for any lawful purpose that supports or improves the quality of our natural environment in Maplewood, Minnesota, and beyond, including, but not limited to, promoting, supporting and enhancing the growth and improvement of the Maplewood Nature Center and Preserves. The corporation is organized- for, and shall be operated for charitable purposes. ARTICLE HI. This corporation shall not afford pecuniary gain, to its members, officers, directors or other private persons, except as permitted pursuant to Minnesota Statute §317A. ARTICLE W. The name and address of the .incorporator is: Charles E. Bethel 11, 336 North Robert Street, Suite 1600, Saint Paul, Minnesota 55101 ARTICLE V. This corporation is being organized under Minnesota Statute §317A. ARTICLE Vl. The .location of the registered office of this corporation is: 2659 East 7"` Street, Maplewood, MN 55119 ARTICLE VII. The affairs of the corporation shall be governed by a Board of Directors. The Board of Directors shall be composed of not less than three (3) Directors. The initial Board of Directors shall consist o£ Judith Horsnell, President 930 Monet Ct. Mendota Heights, Minnesota 55120 Barbara Kroll, Secretary 1444129 Street New Richmond, Wisconsin 5.4017 Janice Soeffner, Treasurer 379 Pond Ct. Maplewood, Minnesota 55119 Additional Directors shall be elected. The teens of office of the Board of Directors shall be for a period of two (2) years and shall expire at the annual meeting, or not until his/her successor has been elected and qualified. In this first term, the President and the Treasurer will serve one (1) year teams. ARTICLE VIII, The extent of personal liability of members, officers and directors for corporate obligations and the methods of enforcement are none, and no part of the property of any member, officer, or director of this corporation shall he subject to the payment of the obligations of this corporation to any extent whatsoever. ARTICLE IX. The corporation shall have members whose qualifications shall be a strong interest in supporting and ianproving the quality of our natural environment. ARTICLE X. 1, the undersigned incorporator certify that I am authorized to sign these articles and that the information in these articles is true and correct. I also understand that if any of this information is intentionally or knowingly ;misstated that criminal penalties will apply as if I had signed these articles under oath. pA t NT OF s AB FILED 1/ JUN 2006 ; Secs ®tary of State O O O O Z O O O r- n n d cIG n n �s ° b Q0 n p. w tj v , O O RD w O 0 O O O ¢ n o CIq CL '' + b n r r n b '� CD CD CD co w + * co CD �+ p cc r� ct+ n n ( C° o, O o o n o C w CD ljq- CD ►b -t cA o c CD Ln Ln to .�. ro o o co p p (D C CD CD �7 ❑ ❑ ❑ ❑ ❑ t� rQ rD F--t M 0 C C� p n A O O' e5' ° w O (51 O U' I p� o 0 LTI , �• a n o x r■r R r rd ,� � O cd � CZ o � � � � O Ln CN O Ln o cd � ai 0 cv F4 L° • N c UO u � 7 • O � I� cn cn U O U .O CA s sU, 3 U 8 o •� -� O U 5 U O u0 p-, °�� I +b U O O F4 L° • N F4 L° N c UO u � 7 • O � F4 City of Maplewood AUG 10 2007 Request to Spend Charitable Gambling Funds Information.: Name of Organization requesting funds: Maplewood Area Historical Society Phone Number: Address: 2170 East County Road D, Maplewood, MN 55109 Check Type of Organization Making Request: ❑ City ❑ County ❑ School District # $Non -profit . Historical Society (Please attach proof of 501c3 status) ❑ Other (specify) Lawful Purpose Request The above named organization requests lawful Amount Requested $ 24,174,00 gambling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. The Society used some of its own funds along with previous Charitable Gambling funds to construct the Welcome Center buildinq with restrooms for visitors to the Farm. The Society needs to install kitchen e ui ment in a portion of the building to meet sanitation needs when greparing and serving food for outdoor events and fund raisers. Some work remains in the general spaces of the Center and some repair work is needed for the barn. Many events and meetings are held in the house and the living room and dining room floor covering must be replaced. Acid free storage supplies are also needed to protect the many artifacts and historical documents. A sprinkling system is needed to keep the large lawn and historical_ garden areas healthy and presentable and a better, more solid path is needed from the parking lot to the house. The estimated costs are as follows: Outdoor Work „. . ,,$ , 7,,902 „00__ House /Office 3,568.00 Welcome Center 12 397.00 T Barn 307.00 Total 124,174.00 Detailed list attached Justification - Outline how project meets guidelines established by City Council on Awards from Fund. 1.. While the farm site is public property open to anyone, it primarily serves residents of the City of Maplewood 2. This funding request is for materials supplies and labor. Labor costs for licensed contractors is unavoidable because of Ci1y or State code requirements. 3.The Maplewood Area Historical Socie has a 99- ear lease with the Cfty of Maplewood too perate the - 2 attached, - _ ge ruentrup . Heritage on City -owned oven space. Justification continues on Pa,,,,__,._,___ By completing and signing this forth, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Print Name: Updated 01.25.07 Request to Spend Charitable Gambling Funds (Continued) The Heritage Farm serves several purposes: • home and meeting place for the Maplewood Area Historical Society; • research center for Maplewood historical records; • a facility for educational and historical interpretive programs for the public that explain the history of Maplewood and the history of living on a dairy farm. The schedule of current annual and one -time activities includes: • monthly Society meetings; • on the 3 Saturday of each month (April thru November) from 1:00 to 3:00, tours of the house and, weather permitting, the grounds are conducted for the public; • Farm Teas in January and May; • Ice Cream Social in June; • Johnny Appleseed Day (August 18, 11:00 - 3 :00 this year); • tours of the Farm by people attending the 2007 National Preservation Conference In October • two open houses at Christmas time, when the farmhouse is decorated for the season. When work is completed, some of the groups we will invite to the Heritage Farm include: • children from area schools on class trips; • small groups who come for tours; • organizations that give a donation to use the farmhouse for meetings; • individuals who give a donation to use the house and/or farm for celebrations; • researchers who want to access historical records of Maplewood. -2- ESTIMATES OF COSTS TO FINISH WORK AND ACCOMPLISH IMPROVEMENTS OUTDOOR: Sprinkle' System for Lawn and Gardens $4,200.00 (Green Street Irrigation & Landscaping) Plumbing for Sprinkler System $1,402.00 (Pearson Mechanical) Class 5 Rock for Parking Lot - House Path $2,300.00 (Troy Schifsky) OUTDOOR TOTAL $ 7,902.00 HOUSEIOFFICE: Area Rugs for Dining Room and Living Room: 10' x 13' far Dining Room $1,699.00 9'x 12' for Living Room $1,349.00 Acid Free Archival Storage Supplies 520.00 (Boxes, Photo Storage, Manuscript Folders, Etc.) HOUSEIOFFICE TOTAL $ 3,568.00 WELCOME CENTER: 3- Compartment Stainless Steel Sink $2,400.00 Stainless Steel Hand Sink $ 265.00 Stainless Steel Counter Top 56" x 24" $1,100.00 Stainless Steel Cabinet Below $1,100.00 Stainless Steel Serving Window Counter $1,350.00 Storage Cabinet with Door - 30" wide x 15" deep $3,200.00 (Kitchen total: $ 9,415.00) GENERAL SPACES: John Manship, Plumber, Labor & Supplies $ 885.00 Drinking Fountain $ 350.00 Urinal $ 120.00 Ceramic Tile $ 551.00 Insulation $ 684.00 Sheet Rock, Taping & Other Supplies $ 348.00 Screws & Vent Chutes $ 33.00 Hardware $ 7.00 Keys 4.00 (General Spaces Total: $ 2,982.00) WELCOME CENTER TOTAL $12,397.00 BARN: Hardware $ 50.00 Lumber $ 202.00 Bit for Battens 55.00 BARN TOTAL $ 307.00 TOTAL REQUEST $24,174.00 -3- AUG 13 2007 IN'T'ERNAL REVENUE SERVICE P. 0. BOX 2506 CINCINNATI, OH 45201 DEPARTMENT OF THE TREASURY Bate : IYII i 0 9 L_OQ2 MAPLEWOOD AREA HISTORICAL SOCIETY 2170 E COUNTY RD D MAPLEWOOD, MN 55109 -1003 Dear Applicant: Employer Identification Number- 41-1893822 DLN : 17053062773002 Contact Person: LARRY W BOTHE ID# 314:52 Contact Telephone Number: (877) 829 -5500 Our Letter Dated: February 1999 Addendum Applies: no This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still, in effect_ Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170(b) (1)(A)(vi). Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509 (a) (1) organization, You are required to make your annual information return, Form 990 or Form 990 -EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and yPlfr exsrqpt�q l etter. Copies of these documen�4 3Te ajso 'required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax - Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (DO /CG) -2- MAPLEWOOD AREA HISTORICAL SOCIETY Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent retards. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, 4 77A- Steven T. Miller Director, Exempt Organizations Letter 1050 (DO /CG) MINNESOTA Department of Revenue Certificate of Exempt Status Exempt organizations Maplewood Area Historical Society, Inc. 1100 E. County Rd. C Maplewood MN 55109 -1051 Certificate number ES 37745 Date Issued 03/26/99 Sales and Use Ta ST- l The organization above is exempt from sales and use tax under Minnesota law on purchases, rentals, and leases of merchandise and services to be used in the performance of its charitable, religious or educational functions. For senior citizen groups, the merchandise must be used for pleasure, recreation, or other nonprofit functions of the group. This exemption does not apply to purchases of meals, lodging, waste collection and disposal services, or to purchases or leases of motor vehicles. (M.S. 297A.25, subd.16) Commissioner of Revenue by , P. R. Blaisdell, Supervisor Sales and Use Tax Di - irsion Questions? Call the MN Department of Revenue at (651) 296 -6181 or toll -tree 1 -800 -657 -3777. TDD users, call the Minnesota Relay Service at (651) 297 -5353 or 1 -800- 627 -3529. Ask far (651) 296 -6181. AUG 1 2007 City of Maplewood Application for Charitable Gambling Tax Funds Information: Name of Organization requesting funds: Maplewood Police Reserves Updated 06.25.07 Phone Number of Contact Person: ( 651) 249 -2605 (Lt. Mike Shortreed)_ _ Address: 1830 County Road B East, Maplewood, MN 55109 E -mail Address: Michael .S hortreed @ci.maplewood.mn.us Check Type of Organization Making Request: 00 City ❑ County ❑ School District # • Non - profit (Proof of IRS 5016 status is required) • Other (specify) Lawful Purpose Request The above named organization requests Lawful Amount Requested $ 5, 000.00 Charitable Gambling Tax Funds for the following purpose: Explain expenditure — attach additional sheets if necessary. See attachment Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund meets guidelines established by City Council. See attachment By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future require a new separate application. Chief of Police 8 -10 -07 Sig�,a e Title Date Print Name: D avid J. Thomal 1 a Request to Spend Charitable Gambling Funds Maplewood Police Reserves Lawful Purpose Request Funds received will be used to purchase new Reserve uniform items and equipment. There is always a need for uniforms and equipment for the Police Reserves. New Reserves usually receive previously used uniforms and equipment. There is also a need for more cold - weather clothing (jackets, hats, gloves) for the Reserves to wear while on patrol, directing traffic and standing by at accident/crime scenes during the winter months. This year we would also like to purchase additional Bike Patrol uniforms and bike helmets so that more Reserves can assist the Police Department by patrolling the City's bike /walking trails, parks and shopping center parking lots during the spring, summer and fall months. Some small donations to purchase these items are received throughout the year, but it's not enough to fund the needs of these volunteers. Civic groups in the City who previously donated to the program discontinued their donations with the implementation of charitable gambling. Because the Reserves have a great deal of public contact, we would like to provide them with the necessary uniforms and equipment so that they present a neat, professional appearance while conducting duties on behalf of the City of Maplewood. Justification The Maplewood Police Reserves are adults who volunteer their time and talent to the Maplewood Police Department. In 2006, the group worked 6,529 hours assisting with activities that would otherwise need to be performed by sworn police personnel. In addition to regular patrol shifts, the Reserves also assist with the following: - Transporting persons to the jail, hospital, detox, etc. - Unlocking vehicles. - Securing crime scenes. Answering animal complaints outside of the hours patrolled by Animal Control. - Waiting for tow trucks at accident/crime scenes. - Traffic and crowd control at large events held in the City (such as graduations at Aldrich Arena, parades, Ramsey County Fair, July 4th celebration, MS Bike Ride, Lightning Run motorcycle event). - Assisting with community events (such as National Night Out, D.A.R.E. graduations, Landfall Splash and Spring Fling). Conducting Safe & Sober seatbelt surveys. - Distributing fliers to residents and businesses regarding various information (parking restrictions, thefts /burglaries in the area, community meetings, hazardous situations, etc.). Bike Patrol. It must be stressed that many of the activities performed by the Reserves free up sworn officers so that they may remain on patrol in the City performing their regular duties. AUG ' 3 " 2007 Updated 06.25.07 City of Maplewood Application for Charitable Gambling Tax Funds Information:P d Name of Organization requesting funds: ! � a )P1 � c. i Y' Phone Number of Contact Person:. Address: ZL6'_ "� 'CC 1 G1 E -mail Address: Check Type of Organization Making Request: ❑ City ❑ ounty 0 # �a'r ❑ Non - profit A t°C 'P45- - (Proof of IRS 5 0 c3 status is required) o Other (specify) Lawful Purpose Request - The above named organization requests Lawful Amount Requested $ -� Charitable Gambling Tax Funds for the following purpose: Explain expenditure — attach additional sheets if necessary. -� A 9 P O ku Justification — Outline how the proposed project or use of the.Citable Gambling Tax Fund meets guid established by City Council. C7 C'r CL By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the next fiscal year and the applicant understands requests for future fundw' will require a new separate application. r 0 INTEIMAL REVENUE S'MUCE Di strict Director Y 1100 St. TX 75242 Date- r 18, 1997 Empl%rer Tdm7tificati an NUmber r 41- - 0743696 Dear Sir or Madam: Our records show that the Ramey County Agricultural. Society is exempt from Federal TyxMme Tax under section 501(c) (3) of the lntsrnal Re� Ood+e. This exemption was granted July 1979 and remains in full forme and effect. Contribatic s to your organization am deductible in the manner and to the extent pro%rlded, by scion 179 of the Cam. We have Classified ymw o nation as that` is riot a private fOLMUtion within time reaning of � nine 5p9 (a) of the Intx. Revenue Code because you are an organization described in motion 509(:a)`(2).; �[hts i etter rpay be used to verify tax- Vitus. if we may be of further assistance, please contact the parson name and telephone number are shaver► above. sirr,e a y, Edward J. 1311axier Chief, ETloyee Plans � and Mceapt Organizations Customer er Service section i • • s 'S U W J 4) O O '' ++ 4 O r O O O h O O O O O = o O ct O O O O m L O 0 O O LO CO O O O Cr d d Q � {f} � � � � � � (09� 6A. C Cl) U LL Cl) W A v o CY O O m �� LL W 0 v o vi U U W c d N ! S 40- Q L 0 L {dy? U LL . ~ v U � Z cv a �' � �' o o '' a � E v m = a) LL tL O a a o U o o U- cn a> _0 E a a a c a Q E C: �, v Q co cu m •v =3 E co v co 0 Z LL I-