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HomeMy WebLinkAbout2011-12-13 CDRB MinutesMINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 13, 2011 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Jawaid Ahmed Present Boardmember, Jason Lamers Absent Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Vice Chairperson, Matt Wise Present Staff Present: Tom Ekstrand, Senior Planner 3. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as submitted. Boardmember Wise seconded the motion. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Wise moved to approve the November 22, 2011, CDRB minutes as submitted. Boardmember Ahmed seconded the motion. Ayes — All The motion passed. 5. UNFINISHED BUSINESS None 6. DESIGN REVIEW a. Kennard East Professional Building, East of 3100 Kennard Street i. Senior Planner, Tom Ekstrand gave the report on the Kennard East Professional Building and answered questions of the board. ii. Vice President, Alex Young, MSP Commercial, 401 Robert St. N., Ste. 225, St. Paul, addressed and answered questions of the board. iii. Senior Vice President, Genesis Architecture, Lynn Sloat, addressed and answered questions of the board. December 13, 2011 Community Design Review Board Meeting Minutes 1 The board reviewed the proposal and did not feel that it was within their authority to act on the proposal for a mobile MRI trailer. They felt that this was a land use related matter and not a design matter. The board also disagreed with the proposed building signage on the south, or street side of the building. They felt only building addressing was appropriate on that side of the building. Chairperson Ledvina moved to approve the plans date-stamped November 22, 2011, for the proposed Kennard East Professional Building. Approval is based on the findings for approval required by ordinance and subject to the developer doing the following: (changes to the motion are underlined and in bold.) Repeat this review in two years if the applicant has not obtained a building permit by that time. After two years this review must be repeated. Comply with the requirements in the Engineering Plan Review by Steve Kummer and those of the Assistant Fire Chief, Building Official and the recommendation by Lieutenant Doblar. Submit a plan for staff approval for the screening of roof -top mechanical equipment if they would be visible from the upper windows of the homes to the north. Screening, if needed, shall be installed by occupancy. 4. Before obtaining a building permit, the applicant shall provide an irrevocable letter of credit in the amount of 150 percent of the cost of completing landscaping and other site improvements. This irrevocable letter of credit shall include the following provisions: • The letter of credit must clearly indicate that it is an irrevocable letter of credit in the name of the City of Maplewood, payable on demand, to assure compliance with the terms of the developer's agreement. The letter of credit must allow for partial withdrawals as needed to guarantee partial project payments covered under the terms of the letter of credit. The letter of credit shall be for a one-year duration and must have a condition indicating automatic renewal, with notification to the city a minimum of 60 days prior to its expiration. 5. All landscaped areas shall have a lawn -irrigation system installed, except for those areas proposed to be left natural. The applicant must, however, make sure to use hoses and sprinklers until turf, plant and tree growth is established. The applicant shall enhance the landscaping plan in the vicinity proposed for the MRI trailer to provide screening with vegetative materials or other types of materials subject to staff approval. If outdoor trash storage is used in the future, the applicant shall provide a screening enclosure that is compatible in design with the building. 7. A comprehensive sign plan shall be submitted for approval by the community design review board. Signs are not allowed on the south elevation. 8. All work shall follow the approved plans. Staff may approve minor changes. 9. Modify the site lighting to meet the code requirements for neighboring residential areas. December 13, 2011 Community Design Review Board Meeting Minutes 10. The materials used in the construction of the site and building shall match the building materials and design of the existing development to the west including retaining wall materials. 11. This approval does not authorize the storage of the MRI trailer at the site. The applicant shall work with city staff to obtain specific approvals for that site use. Boardmember Ahmed seconded the motion. Ayes — All The motion passed. VISITOR PRESENTATIONS None BOARD PRESENTATIONS Staff discussed the city council meeting December 12, 2011, regarding the approval of the St. Paul Hmong Alliance Church expansion which was approved by the city council. Boardmember Lamers was the board representative at the council meeting. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 7:10 p.m. December 13, 2011 Community Design Review Board Meeting Minutes