HomeMy WebLinkAbout2001 07-09 City Council Manager Workshop PacketCITY COUNCIL /MANAGER WORKSHOP
Monday, July 09, 2001
Council Chambers, City Hall
6:00 p.m.
A. CALL TO ORDER
B. ROLL CALL
Mayor Robert Cardinal
Councilmember Sherry Allenspach
Councilmember Kenneth Collins
Councilmember Marvin Koppen
Councilmember Julie Wasiluk
Others Present:
C. APPROVAL OF AGENDA
D. NEW BUSINESS
1. Auditor's Report
2. Report on Hillcrest Village Plan
E. FUTURE TOPICS
1. An Update on Retreat Goals
2. Exploring the Possibilities of a Sister City
3. Reviewing the Community Center Catering Contract
4. Update on the South Office Activities
F. ADJOURNMENT
U
14;
AGENDA NO
Action by Council
Date
Endorsed
AGENDA REPORT Modified
J
TO: City Manager
FROM: Finance Director
RE: 2000 ANNUAL FINANCIAL REPORT AND AUDIT
DATE: May 31, 2001
At 6:00 p.m. on Monday, June 11, Steve Laible and Raydenne Hagan of KPMG
will be at the Council meeting to review the annual financial report and audit
reports. Copies of the 2000 Annual Financial Report were distributed to the City
Council and management staff on April 1 9th
Three additional reports will also be reviewed at the meeting:
1. No material weakness letter
2. Legal compliance audit report letter.
3. Auditors' communication letter.
Copies of these reports are attached.
P\finance\word \agn\AU D ITMTG
LKPM Gw
4200 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402
March 16, 2001
Honorable Mayor and Members of the City Council
City of Maplewood, Minnesota:
We have audited the general purpose financial statements of the City of Maplewood (City), for the
year ended December 31, 2000, and have issued our report thereon dated March 16, 2001. In
planning and performing our audit of the financial statements of the City, we considered internal
control in order to determine our auditing procedures for the purpose of expressing our opinion on
the financial statements. An audit does not include examining the effectiveness of internal control
and does not provide assurance on internal control. We have not considered internal control since
the date of our report.
During our audit we noted one matter involving internal control and other operational matters that
are presented for your consideration. This comment and recommendation, which has been
discussed with the appropriate members of management, is intended to improve internal control or
result in other operating efficiencies and is presented in the attached Exhibit.
Our audit procedures are designed primarily to enable us to form an opinion on the financial
statements, and therefore may not bring to light all weaknesses in policies or procedures that may
exist. We aim, however, to use our knowledge of the City's organization gained during our work to
make comments and suggestions that we hope will be useful to you.
We would be pleased to discuss these comments and recommendations with you at any time.
This report is intended solely for the information and use of the mayor, members of the City
Council, City management, and others within the organization and is not intended to be and should
not be used by anyone other than these specified parties.
Very truly yours,
LCP
KPMG LLP. KPMG LLP a U.S. limited liability partnership, is
a member of KPMG International, a Swiss association.
Exhibit
AUTHORIZED CHECK SIGNERS
nhcprvntinn
The City has former employees listed as authorized signers on its depository accounts. We noted
that changes to the depository accounts authorized signature records had not been sent to the
financial institutions.
Recommendation
To strengthen controls over cash disbursements and to reduce the risk of misappropriation of funds,
authorization should be updated on a more timely basis to reflect only personnel currently
authorized as an account signer.
kw
4200 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402
Independent Auditors' Report
The Honorable Mayor and Members of the City Council
City of Maplewood, Minnesota:
We have audited the general purpose financial statements of the City of Maplewood, Minnesota
(the City) as of and for the year ended December 31, 2000, and have issued our report thereon
dated March 16, 2001.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local
Government, promulgated by the Legal Compliance Task Force pursuant to Minnesota Statutes §
6.65. Accordingly, the audit included such tests of the accounting records and such other
auditing procedures as we considered necessary in the circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main
categories of compliance to be tested: contracting and bidding, deposits and investments,
conflicts of interest, public indebtedness, and claims and disbursements. Our study included all
of the listed categories.
The results of our tests indicate that for items tested, the City complied with the material terms
and conditions of applicable legal provisions.
This report is intended solely for the information and use of the City and the Office of the State
Auditor and is not intended to be and should not be used by anyone other than these specified
parties.
March 16, 2001
K'PMG, LLT
KPMG LLP. KPMG LLP a U.S. limited liability partnership, is
a member of KPMG International, a Swiss association.
IEEKP
:� - L4jL6w
4200 Wells Fargo Center
90 South Seventh Street
Minneapolis, MN 55402
March 16, 2001
The Honorable Mayor and Members of the City Council
City of Maplewood, Minnesota
We have audited the general purpose financial statements of the City of Maplewood, Minnesota
(the City) for the year ended December 31, 2000, and have issued our report thereon dated March
16, 2001. Under generally accepted auditing standards, we are providing you with the attached
information related to the conduct of our audit.
Our Responsibility Under Generally Accepted Auditing Standards
We have a responsibility to conduct our audit in accordance with auditing standards generally
accepted in the United States of America. In carrying out this responsibility, we planned and
performed the audit to obtain reasonable assurance abouth whether the general purpose financial
statements are free of material misstatement, whether caused by error or fraud. Because of the
nature of audit evidence and the characteristics of fraud, we are to obtain reasonable, not absolute,
assurance that material misstatements are detected. We have no responsibility to plan and perform
the audit to obtain reasonable assurance that misstatements, whether caused by error or fraud, that
are not material to the financial statements are detected.
In addition, in planning and performing our audit, we considered internal control in order to
determine our auditing procedures for the purpose of expressing our opinion on the financial
statements -. An audit does not include examining the effectiveness of internal control and does not
provide assurance on internal control.
Significant Accounting Policies
The significant accounting policies used by the City are described in the notes to the general
purpose financial statements. No new accounting policies were adopted and the application of
existing policies was not changed during the fiscal year. We noted no transactions entered into by
the City during the year that were both significant and unusual, and of which, under professional
standards, we are required to inform you, or transactions for which there is a lack of authoritative
guidance or consensus.
KPMG LLP. KPMG LLP a U.S. limited liability partnership, is
a member of KPMG International, a Swiss association.
1�na
2
Management Judgments and Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and
are based upon management's current judgments. Certain accounting estimates are particularly
sensitive because of their significance to the general purpose financial statements and because of
the possibility that future events affecting them may differ markedly from management's current
judgments. We evaluated the key factors and assumptions used to ascertain that they are reasonable
in relation to the general purpose financial statements of the the City taken as a whole.
Significant Audit Adjustments
We proposed no adjustments arising from the audit that could, in our judgment, either individually
or in the aggregate, have a significant quantitive or qualitative effect on the City's financial
reporting process.
Disagreements with Management
There were no disagreements with management on financial accounting and reporting matters that,
if not satisfactorily resolved, would have caused a modification of our report on the City's general
purpose financial statements.
Consultation with Other Accountants
To the best of our knowledge management has not consulted with or obtained opinions, written or
oral, from other independent accountants during the past year that were subject to the requirements
of Statement of Auditing Standards No. 50, Reports on the Application of Accounting Principles.
Major Issues Discussed with Management Prior to Retention
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the City's auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses
were not a condition to our retention.
Difficulties Encountered in Performing the Audit
We encountered no difficulties in dealing with management in performing our audit.
This report is intended solely for the information and use of the City Council and is not intended to
be and should not be used by anyone other than these specified parties.
Very truly yours,
K'PAIC, LEP
AGENDA rrE&f Now
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Assistant Community Development Director
SUBJECT: "Hillcrest Village " – Hillcrest Shopping Center –Smart Growth Study
LOCATION: White Bear Avenue between Ripley Avenue in Maplewood and Hoyt Avenue in St.
Paul
DATE: July 2, 2001
HILLCREST VILLAGE SMART GROWTH STUDY
The community development staff has been involved in a "Smart Growth" study with the
- Metropolitan Council. The Metropolitan Council is studying six commercial neighborhoods in the
metro area —the Hillcrest Shopping Center is one of these. Maplewood is involved because of
our contiguous commercial area along' White Bear Avenue north of Larpenteur Avenue.
The Smart- Growth study is a new initiative that encourages citizens to be actively involved in
shaping the future growth and redevelopment of their neighborhood. On April 26, 2001, the
Metropolitan Council, Calthorpe and Associates (an urban planning group) and HGA (a local
architectural firm) held a workshop session at Woodland Hills Church, 1740 Van Dyke Street.
This workshop allowed area residents and business owners to participate by offering their - --
desires and preferences on how they would like this area to redevelop. On May 24, 2001, the
group met again at Woodland Hills Church to present the consultants' development scenarios to
the community.
Two Development Scenarios
Alternative A
Alternative A offers a total of 179 living units featuring a mix of twinhomes, townhomes,
apartments and apartment/retail style buildings. The apartment/retail units front on White Bear
Avenue. Most of the townhouses would be placed away from White Bear Avenue along Van
Dyke Street, North St. Paul Road and behind businesses that front on White Bear Avenue.
Alternative B
Alternative B offers a total of 254 living units also featuring a mix of twinhomes, townhomes,
apartments and apartment/retail structures. Again in this scenario, the dwelling units are pulled
back from White Bear Avenue with the exception of the apartment/retail structures. Alternative B
features a prominent " square" at the southeast corner of Larpenteur Avenue and
White Bear Avenue. This "neighborhood square" enhances the adjacent transit stop to the
south. This Alternative also realigns North St. Paul !load to intersect White Rear venue at a
right angle.
REQUEST
Staff is asking the planning commission and city council for their input and feedback regarding
these two redevelopment scenarios. I will then forward your comments to the Metropolitan
Council and their design team for creation of a final development proposal.
p:com_dvpt \miscell \hillcrst. mem
Attachments:
1. Hillcrest Village Alternative A
2. Hillcrest Village Alternative B
PAW
- ------- Woodland
Hills
lu
Church
7
"IN
All
V1
.......... ,
ape u4suab Avoin u e
F-
K Twinhouse
4
LEGEND
21,775 93
M Commercial/Retail
I UNITS
SF
PARKING
HILLCREST VILLAGE
A Mews Townhouse
...............
16
. ... .. ...... .. ..
Merro Council P Apts/Retail
B Office/Retail
26,900
14,950
55
24,000 122
C Apts/Retail
32
16,900
56
PRELIMINARY ALTERNATIVE A
D Commercial/Retail
II TO
10,000
52
E I Level Townhouse
10
Smart Growth Twin Cities
F Commercial/Retail
13,800
56
0 Senior Parkin
H Commercial/Retail
11,000
56
I Townhouse
6
MAY 24 2001
j J Retail
4,200
21
K Twinhouse
4
L Commercial/Retail
21,775 93
M Commercial/Retail
20,450 78
N Townhouse
16
0 Transit Stop
Merro Council P Apts/Retail
50
26,900
Cic of Map1mood 0 Office/Retail
24,000 122
P
Cit of Saint Paul R Commercial/Retail
Calthor Associates 5 Townhouse
45
8,150
T Green
II TO
179
172,125 589
Attachment 1
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Attachment 2
w t
JIM
Nz
&
ILLCREST V
B Commercial /Retail
t C Commercial /Retail
14,300
19,500
100
112
D Commercial /Retail
20,000
98
PRELIMINARY ALTERNATIVE $
E Commercial /Retail
10,000
56
'
F Townhouse
6
mart G ro wth TW i n Cit
G Commercial /Retail
4,200
21
H Commercial Retail
/
1 9,800
90
1 Apartments
46
J Twwnhouse
4
MAY 2 4 ' 2 0 1,
K Commercial /Retail
26
144
L Apartments
22
M Transit Stop
N Neighborhood Square
O Office /Retail
41,600
P Parking Ramp
182
Metr.o>pt >[itan Council
Q Apts /Retail
14
8,000
.
Clt,,' o �'1ap1C'ji'ood
R Apartments
46
S Apartments
70
City of' Saint Pau: ('altlicsr �c - �ssc>ciztrs
T Apartments
46
U Grocery 36,000 240
V Office/Retail 32,000 48
TOTAL 254 243,025 1,163
3