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Home My WebLink About2001 11-26 City Council Manager Workshop PacketAGENDA CITY COUNCIL/MANAGER WORKSHOP Monday, November 26, 2001 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL Co APPROVAL OF AGENDA D. NEW BUSINESS 1. Civil Service Commission Vacancy 2. Proposal for an economic Development Financial Tools Study E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. White Bear Avenue StreetScapes 3. Housing and Business Redevelopment 4. Recreational Burning 5. Ordinance Regulating Buckthorn F. ADJOURNMENT City Council/Manager Workshop 11 -26 -01 Agenda # MEMORANDUM Action by Council TO: Richard Fursman, City Manager er g Date Endorsed 11/I FROM: Sherrie Le, Human Resource Director . odxfied ..,— ., RE: Police Civil Service Commission Vacancy Rejected_ DATE: November 20, 2001 We will soon have a vacancy on the Police Civil Service Commission due to the election of member Kathy Juenemann to our City Council. The last vacancy was filled by Commissioner Tzianeng Vang in May of this year. There are three options for filling the vacancy. Please ask the Council which option they would prefer. They are as follows: 1. Appoint one of the two finalists from the May, 2001 interviews (Clayton Robinson or Catherine Moore); 2. Re- interview the two finalists and select one for the appointment; or 3. Re- advertize and start over. The Police Civil Service Commissioners interviewed the two finalists for each of the last two vacancies and recommended them for appointment. As this appointment would be to fill Commissioner Juenemann's term, the term will expire December 31, 2002. RECOMMENDATION Please ask the City Council to select one of the three options. I will then make the appropriate arrangements. AGENDA ITEM No" 0 000 " bc ) Action, bY .. ;, A n t eff Ice M E M O R A I N D U -M Endorsed . • Modified to. City Manager Rejected from. Melinda Coleman ViC/ subject: Springsted Proposal date: November 20, 2001 Attached is a draft proposal from Springsted to develop a Financial Tools Study for Economic Development and Redevelopment. Staff asked Springsted to work with us on identifying available economic development tools and programs. It is important that we define the financing options and limitations before beginning with our redevelopment plans and planning studies. Representatives from Springsted will give a presentation on Monday, the 26th of November at the council/manager workshop. Staff is seeking City Council approval to proceed with a work plan with Springsted. This is the first draft of the work plan, so changes can be made if the Council so chooses. Should the City Council direct us to move forward with this study, the work will begin early next year. 85 E. SEVENTII PLACE, SUITE 100 SAINT PAUL, MN 55101 -2887 651- 223 -3000 FAX: 651-223-3002 E -MAIL: advisors@springsted.com SPRINGSTED Advisors to the Public Sector November 26, 2001 Ms. Melinda Coleman Assistant City Manager /Community Development Director City of Maplewood 1830 East County Road B Maplewood, MN 55109 Re: Proposal to Develop an Economic Development Financial Tools Study and Action Plan Dear Ms. Coleman: It is our understanding from our previous discussion that you may have a need for assistance in identifying and applying various economic development tools and programs. The purpose of this letter is to describe the general approach that Springsted would implement to create an economic development financial tools study and an action plan for prioritized development/redevelopment areas for the City of Maplewood. In the capacity of city staff and as economic development advisors, our Housing & Economic Development group has assisted numerous cities with educational background information, presentation of public policy issues, the creation of various strategic programs from concept through application, as well as providing ongoing assistance with applicant review. We have a great deal of experience working directly with economic development advisory bodies and city councils to cooperatively craft financial incentive policy documents fitting the municipality's needs and resources. Approach 1. Meet with City staff and /or the economic development body or City Council to determine objectives and parameters for the study. 2. Review historical practices and current programs and their estimated future financial capacity to provide economic development incentives. 3. Provide comprehensive data materials and profiles covering the 7- county metro area, high growth suburban cities and state and federal tools /programs. 4. Interface the range of tools /programs with specific economic development strategies, prioritized development/redevelopment areas, and the City's Comprehensive Plan. 5. Develop broad profile text on individual programs to interface with a City general information piece. 6. .Provide technical expertise in discussions with City staff and /or the economic development body or City Council on the primary tool /programs and their specific Ir City of Maplewood, Minnesota 11/26/01 Page 2 application to Maplewood's strategic objectives and their potential impacts on City resources. 7. Lead discussions related to cost recovery and /or revenue diversification as an asset base or capitalization mechanism to fund related activities or staff costs as they relate to specific types of tools /programs. 8. Lead discussions to assist in the integration of specific tools /programs into City management structure, senior management, and economic development and finance management. Work Products 1) A written economic development tools study which includes a comprehensive profile of programmatic options and their specific applications to development strategies of the City. a) Where applicable we will attach written profiles of your current tools /programs and supplemental information to assist in establishing a baseline. b) Where applicable and available we will provide program application forms, fee structures, approval process guidelines - and information to assist in ongoing management of such programs. C) Where applicable and available we will provide financial evaluation forms and other procedural mechanisms for program applicants. 2) A written- economic development action plan combining identified tools with the three highest priority development/redevelopment areas: a) Identify strategic actions and sequencing b) Establish a completion timeline Proposed Compensation We propose to complete this study, in accordance with the scope of services detailed above, for $18,500 exclusive of any out -of- pocket expenses such as travel and copying. This amount would include up to five on -site meetings with either the economic development body or City Council. We would propose to provide progress billings and deliver the work as described starting in approximately January 2002. Depending upon meeting sequencing we would estimate a completion date 8 - 12 weeks after the start date. Our hourly fee schedule is shown below: ................. .................... < :: : . ^. :f .................... .............................. ..... ........ .............. ......... :.4". .................................................................. .... ........ ............... ........ .. . .. . . . . Iii ::::::. :: . :::: :::: : . ..... ........ ::.:.: .......... Vie:: .. . ......................... c. o: e Q : ::e=: ..:: ::4 . .......... ........... . 1MIC ............. ..... ............... u-1: =:: e. I - . e S e Q. e ..... .. ... ... ±. ........................................... Title Rate Principal & Senior Officer $180 Officer & Project Manager $150 Senior Associate $125 Associate $110 Support Staff $ 50 City of Maplewood, Minnesota 11/26/01 Page 3 Regarding the printing cost of any final reports, we would not separately charge for the first ten copies, but would expect reimbursement for all additional related printing costs. Assigned Staff Our service team would be led by me and members of our Housing and Economic Development Team, most notably Mikaela Huot. Dan Hartman will provide support on specific public finance issues. Thank you for the opportunity to be involved in the future growth efforts of Maplewood. Respectfully, Paul T. Steinman, Vice President Daniel Hartman, Vice President Housing & Economic Development dv cc: Mr. Richard Fursman, City Manager Mr. Dan Faust, Finance Director