HomeMy WebLinkAbout2003 11-24 City Council PacketCouncil /Manager's Workshop 6.:00p.m.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 24, 2003
Council Chambers, Municipal Building
Meeting No. 03 -28
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
Minutes from the City Council Meeting- November 24, 2003
E. APPROVAL OF AGENDA
F. APPOINTMENTS /PRESENTATIONS
G. CONSENT AGENDA
All mattcrs listcd undcr the Conscnt Agcnda arc considcrcd to be routinc by the City Council and will be cnactcd by one
motion. If a mcmbcr of the City Council wishcs to discuss an itcm, that itcm will be rcmovcd from the Conscnt Agcnda and
will be considcrcd scparatcly.
1. Approval of Claims
2. Hudson Road at Century Avenue: Resolution Approving Municipal State Aid Street
Designation for Segment in Coordination with City of Oakdale
3. Municipal State Aid Street System: Resolution Approving Authorization to Advance Fund
Projects
4. County Road D Realignment (Southlawn to TH 61), City Project 02 -07: Approve Right of
Entry Agreements with Venburg Tire and Mogren Development
5. Capitol City Mutual Aid Agreement
6. 2004 SCORE Grant Agreement
7. 2003 City Clean -up Day Results and Future Recommendations
8. Conditional Use Permit Review — Ramsey County Household Hazard Waste Site (Aldrich
Arena)
H. PUBLIC HEARINGS
1. 7:00 p.m. Intoxicating Liquor License Fee Increase
2. 7:15 p.m. Hazelwood Street Roundabout, City Project 01 -16:
a. Resolution Ordering Improvement Modification after Public Hearing, and
b. Resolution Requesting Variance from Standards for State Aid Operations
3. 7:20 p.m. Tax - Exempt Financing Request - Concordia Arms (2030 Lydia Avenue)
H. PUBLIC HEARINGS CONTINUED
4. 7:30 p.m. University Auto Sales (1145 Highway 36 East)
a. Conditional Use Permit Revision
b. Conditional Use Permit (Motor Vehicle Service)
c. Design Approval
I. AWARD OF BIDS
County Road D Realignment (Southlawn to TH 61), Project 02 -07: Resolution Accepting
Bids and Awarding Construction Contract for Soils Correction and Wetland Mitigation
J. UNFINISHED BUSINESS
K. NEW BUSINESS
1. County Road D Realignment (TH 61 to Highridge Court), Project 02 -08: Sketch Plan
Review of Gulden's/Venburg Tire Site as Part of Right of Way Acquisition Agreement
2. Intoxicating Liquor License — The Noodle Shop — 2865 White Bear Avenue
3. Webster Dental/City of Maplewood Parking Lot Lease Agreement
4. Legacy Village Plat Revision (Southlawn Drive and County Road D)
L. VISITOR PRESENTATIONS
M. COUNCIL PRESENTATIONS
Budget Meeting - December I", 7:00 p.m. Council Chambers
N. ADMINISTRATIVE PRESENTATIONS
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at
(651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Plcasc check with the City
Clcrk for availability.
RULES OF CIVILITYFOR OUR COMMUNITY
Following are some rules ofciviluv the Citv of Maplewood expects ofevervone appearing at Council Meetings - elected officials, staff
and citizens. It is hoped that by following these simple rules, evervone's opinions can be heard and understood in a reasonable
manner. We appreciatethefactthatwhenappearingatCouncilmeetings, itisunderstoodthatevervonewillfollowtheseprinciples:
Show respectfor each other, actively listen to one another, keep emotions in check and use respectful language.
DRAFT -- MINUTES
MAPLEWOOD CITY COUNCIL
7:02 P.M., Monday, November 10, 2003
Council Chambers, Municipal Building
Meeting No. 03 -27
I:I
C.
113
CALL TO ORDER:
A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and
was called to order at 7:02 P.M. by Mayor Cardinal.
PLEDGE OF ALLEGIANCE
Boy Scout Troop 187 led the pledge of allegiance.
A moment of silence was held in remembrance of Maplewood Firefighter Steve Busch and
wife Sonya's daughter Sarah Elizabeth, who passed away November 6`"
ROLL CALL
Robert Cardinal, Mayor Present
Kenneth V. Collins, Councilrnember Present
Kathleen Juenemann, Councilmember Present
Marvin C. Koppen, Councilmember Present
Julie A. Wasiluk, Councilmember Present
APPROVAL OF MINUTES
Minutes from the City CounciFManager Workshop October 27, 2003
E.
Councilrnember Juenemann moved to approve the CounciFManager Workshop Minutes of
October 27, 2003 as presented.
Seconded by Councilrnember Koppen Ayes -Mayor Cardinal, Councilmembers
Juenemann, Koppen and Collins
Abstain- Councihnember Wasiluk
2. Minutes from the City Council Meeting October 27, 2003
Councilrnember Collins moved to approve the City Council Meeting Minutes of October 27,
2003 as presented.
Seconded by Councilmember Juenemann
Ayes -Mayor Cardinal, Councilmembers
Juenemann, Koppen and Collins
Abstain- Councihnember Wasiluk
APPROVAL OF AGENDA
Ml. MET Council Regional Framework Meeting
M2. House Numbers
City Council 11 -10 -03
Agenda items G12 and I1 were pulled from the agenda.
Councilmember Koppen moved to Mprove the agenda as amended.
Seconded by Councilmember Collins Ayes -All
F. APPOINTMENTS /PRESENTATIONS
Planning Commission and Community Design Review Board Appointments
This item pulled due to applicants not present.
2. Proclamation Feed America Thursday
a. City Manager Fursman presented the report and specifics form the report.
Councilmember Koppen moved to adopt the following proclamation and declared Thursday,
November 20, 2003, as Feed America Thursday in the City of Maplewood:
Whereas, Thanksgiving Day celebrates the spirit of sefess giving and an
appreciation for family and friends; and
Whereas, the spirit of Thanksgiving Day is a virtue upon which our nation was
founded; and
Whereas, thirty -three million Americans, including thirteen million children, live
in households without an adequate supply offood,• and
Whereas, almost three million of these children experience hunger; and
Whereas, sefess sacrifice breeds a genuine spirit of Thanksgiving, both
affirming and restoring fundamental principles in our society.
NOW, THEREFORE, I, Mayor Bob Cardinal, do hereby proclaim Thursday,
November 20, 2003, one week before the traditional Thanksgiving, as
FEED AMERICA THURSDAY
and call upon the people of Maplewood to sacrifice, or fast, for two meals on Thursday,
November 20, 3003, and to donate the money they would have spent on food to a
charitable organization of their choice for the purpose of feeding the hungry.
Seconded by Councilmember Wasiluk Ayes -All
3. Proclamation In Support of the Ramsey County Library Foundation
a. Mayor Cardinal presented the report and read the proclamation.
City Council 11 -10 -03
Councilmember Koppen moved to adopt the following proclamation in support of the Ramsey
County Library Foundation:
WHEREAS, the Ramsey County Library system serves over 220, 000 residents
living in suhurhan Ramsey County by providing them with a wide range of information
and community resources; and
WHEREAS, six suhurhan libraries located in the cities of Arden Hills,
Maplewood, Mounds View, Roseville, Shoreview, and White Bear Lake are part of the
Ramsey County Library system; and
WHEREAS, plans are under way to explore restoring literary services to the City
of North St. Paul and to make library improvements that respond to increasing
community demands and the ever changing technologies; and
WHEREAS, the Ramsey County Library system continues to grow with an 18
percent increase in circulation and over 1.6 million people using the libraries in 2002; and
WHEREAS, Booker „ §, the cuddly canine mascot of the Ramsey County library
system, can he seen throughout Ramsey County communities spreading the joy of
reading to people of all ages at community and school events and encouraging residents
to support local libraries; and
WHEREAS, the Ramsey County Library Foundation, which supports the Ramsey
County Library system by cultivating donations and financial grants, is sponsoring the
fourth annual Taste of Books on November 15, 2003 at the Roseville Library from 7:00.
10 :00 p. m. to highlight the efforts of Ramsey County Library employees, volunteers, and
donors to enrich our local libraries;
NOW, THEREFORE, 1, Robert Cardinal, Mayor of the City of Maplewood, do
hereby proclaim Saturday, November 15, 2003, to he
RAMSEY COUNTYLIBRARYFOUNDATIONDA Yin the CITYOF MAPLEWOOD
And urge all citizens of Maplewood to join with the Ramsey County Library Foundation
in recognition of the Ramsey County Library system and its employees, volunteers, and
donors who have contributed to the vital and important role that libraries play in our
Seconded by Councilmember Juenemann Ayes -All
G. CONSENT AGENDA
Approval of Claims
ACCOUNTS
PAYABLE
$2,500.00 Checks #62187 dated 10/23/03
$454,726.91 Checks #62188 thru #62248 dated 10/24 thru
10/28/03
$116,776.06 Disbursements via debits to checking account
dated 10/17 thru 10/23/03
$335,822.55 Checks #62249 thru #62303 dated 10/31 thru
11/04/03
City Council 11 -10 -03
$1,866,017.60 Disbursements via debits to checking account
dated 10/23 thru 10/30/03
$2,775,843.12 Total Accounts Payable
PAYROLL
$507,874.21 Payroll Checks and Direct Deposits dated
10/24/03
$4,162.12 Payroll Deduction checks #95419 thru #95421
dated 10/24/03
$512,036.33 Total Payroll
2.
$3,287,879.45 GRAND TOTAL
Increase in Community Development Service Charges (Second Reading)
Approved the second reading of the Ordinance to Increase Community Development
Service Charges.
ORDINANCE NO. 843
PLANNING FEES
Section 1.Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as
follows:
Section 36 -26. Fees. The following nonrefundable application fees shall be required:
Zone Change
$788
Conditional Use Permit:
RI &R2
236
Other
838
Conditional Use Permit Revision:
RI and R2
47
Other
168
Variances:
RI and R2
154
Other
862
Vacations:
RI and R2
148
Other
576
Lot Divisions (Fee per lot created):
RI and R2
82
Other
307
Home Occupation Permit (initial permit)
168
(annual renewal)
55
Comprehensive Plan Amendment
1,148
Code Amendment
862
Planned Unit Development
1,270
City Council 11 -10 -03
4
Preliminary Plat
1,420
Preliminary Plat Revision or Time Extension
224
Final Plat
386
Time Extensions /Renewals
141
Section 2. Section 36 - 258 of the sign code is amended as follows:
Section 36 - 258. Fees.
(1) A sign erection permit fee (except for billboards) shall be $24 (per inspection).
(2) The fee for erection of billboards shall be $92.
(3) The annual license fee for billboards shall be $361.
Section 3. This ordinance shall take effect on January 1, 2004.
3. Proclamation In Support of the Ramsey County Library Foundation -Item moved to F3
Conditional Use Permit Review, 5 -8 Club (2289 Minnehaha Avenue)
Approved to review the conditional use permit for the 5 -8 Tavern and Grill at 2289 Minnehaha
Avenue again in one year.
5. Conditional Use Permit Review - Forest Products (2650 Maplewood Drive)
Agreed to review the conditional use permit for Forest Products at 2650 Maplewood Drive again
in the future only if a problem arises or if they propose an expansion or major change.
6. Conditional Use Permit Review Quality Restoration Services (1160 Frost Avenue)
Agreed to review the conditional use permit for the outdoor storage yard for Quality Restoration
Services, Inc. at 1160 Frost Avenue again in September 2004 or sooner if a problem arises or if
the owner proposes a significant change to the site.
Conditional Use Permit Review- Hill- Murray High School (2625 Larpenteur Avenue)
Approved to review the conditional use permit for Hill- Murray High School at 2625 Larpenteur
Avenue again only if a problem arises or it the owner proposes a significant change to the site or
to the school.
8. Conditional Use Permit Review -Ponds of Battle Creek Goff Course (601 Century Avenue
S.)
Approved to review the conditional use permit for the Ponds of Battle Creek Goff Course at 601
Century Avenue South again in one year.
9. Approve Purchase of Tax Forfeited Property Located at Jackson and Larpenteur (PIN 18-
29 -22 -34 -0086)
Adopted the following resolution for Tax Forfeited Property Acquisition of Parcel 18- 29- 22 -34-
0086 for purposes of storm water management.
City Council 11 -10 -03
10. Kennard Street Improvements, City Project 03 -04 - Approve Change Order for Trail
Improvements, Roundabout and Parking Bay Construction
Approved Change Order No. 1 in the amount of $189,656.90 with Forest Lake Contracting for
Kennard Street, Project 03 -04.
11. Kennard/Frost Area Street Improvements, City Project 02- 10-- Resolution Directing
Modification of Existing Construction Contract, Change Order 5
Adopted the following resolution directing the modification of the existing construction contract
for the Kennard/Frost Area Street Improvement Project, City Project 02 -10:
RESOLUTION 03 -11 -213
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 02 -10, Kennard/Frost Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 02 -10, Change Order No. 5.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and
directed to modify the existing contract by executing said Change Order No. 5 in the amount
of $8,916.01. The revised contract amount is $2,270,474.97.
No revisions to the project budget are required at this time, as these changes fall
within the original project budget.
12. County Road D Realignment (Southlawn to TH 61), City Project 02 -07, Approve Right of Entry
Agreements with Venburg Tire and Mogren Development
Approved the right of agreements with Keith Venburg and Countryview Goff for the County
Road D Realignment Improvements, City Project 02 -07.
13. Juicer Firetruck Purchase Agreement
Approved the agreement with the Juker's to purchase the antique firetruck.
Councilmember Wasiluk moved to approve the consent agenda items 1 -3 and 5 -13 as presented.
Seconded by Councilmember Koppen Ayes -All
Councilmember Juenemann moved to approve the consent agenda item 4 as presented.
Seconded by Councilmember Koppen Ayes -All
H. PUBLIC HEARINGS
1. 7:18 p.m. Home Occupation License -1828 Radatz Avenue (Horvath)
City Council 11 -10 -03
a. City Manager Fursman presented the staff report.
b. Assistant City Manager presented specifics from the report.
C. Commissioner Fischer presented the Planning Commission Report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Christine Horvath, applicant
Richard McKane, 1825 Radatz Avenue
Cecilia Bond, current owner of home
e. Mayor Cardinal closed the public hearing.
Councilmember Wasiluk moved to approve the home occupation license for Ms. Christine
Horvath.
Seconded by Councilmember Koppen Ayes- Councilmembers Koppen,
Juenemann and Wasilulc
Nays -Mayor Cardinal and
Councilmember Collins
2. 7:38 p.m. Hazelwood/County Road C Area Street Improvements, Project 03 -18:
Resolution Ordering Improvements after Public Hearing
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Roger Kessler, 2533 Flandrau, Maplewood
James Opatrny, 1557 Viking Drive, Maplewood
d. Mayor Cardinal closed the public hearing.
Councilmember Collins moved to approve the following resolution ordering the he improvement of
the Hazelwood/County Road C Area Streets, City Project 03 -18:
RESOLUTION 03 -11 -214
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 27th day of October, 2003, fixed
a date for a council hearing on the proposed street improvements for the Hazelwood/County
Road C Area Streets, City Project 03 -18,
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on November 10, 2003, and the council has heard all
persons desiring to be heard on the matter and has fully considered the same;
City Council 11 -10 -03
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility
report, that the City of Maplewood make improvements to Hazelwood/County Road C Area
Streets, City Project 03 -18.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 10th day of November 2003.
3. The city engineer is designated engineer for this improvement and is hereby
directed to prepare final plans and specifications for the malting of said improvement.
4. The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project. A project budget of $2,898,200 shall
be established. The proposed financing plans is as follows:
Street assessments: $ 734,200 (25 %)
Storm assessments: $57,800 (2 %)
Sanitary Sewer Utility Fund: $174,000 (6 %)
Environmental Utility Fund: $665,800 (23 %)
SPRWS Obligation: $164,400 (6 %)
City general tax levy: $ 1,102,000 (38 %)
Total $2,898,200 (100 %)
Seconded by Councilmember Koppen Ayes -Mayor Cardinal,
Councilmembers, Collins,
Juenemann and Koppen
Nays- Councilmember Wasiluk
3. 7:58 p.m. Carlton Street Improvements, Conway to Minnehaha, Project 03 -22:
Resolution Ordering Improvement after Public Hearing
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The
following persons were heard:
Bernard Pearl, 657 Ferndale, Maplewood
Phyllis Schwartz, 649 Ferndale, Maplewood declined
Lynnette Kimball, 679 Ferndale Street, Maplewood
Joe Lindbeck, 2550 Minnehaha, Maplewood
Marie Lindbeck, 2250 Minnehaha, Maplewood
A five- minute break was taken
Marie Lindbeck, Second Appearance
Bernard Mehr, 687 Ferndale, Maplewood
d. Mayor Cardinal closed the public hearing.
City Council 11 -10 -03
Councilmember Koppen moved to adopt the following resolution ordering the improvement of
the Carlton Street Improvements, City Project 03 -22:
RESOLUTION 03 -11 -215
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, a resolution of the city council adopted the 10th day of November,
2003, fixed a date for a council hearing on the proposed street improvements for the
Carlton Street Improvement, City Project 03 -22,
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on November 10, 2003, and the
council has heard all persons desiring to be heard on the matter and has fully
considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make improvements to the Carlton Street
Improvement, City Project 03 -22.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 10th day of November 2003.
3. The city engineer is designated engineer for this improvement and is
hereby directed to prepare final plans and specifications for the malting of said
improvement.
4. The finance director is hereby authorized to make the financial transfers
necessary to implement the financing plan for the project. A project budget of
$1,379,160 shall be established. The proposed financing plans is as follows:
Assessments $ 339,220
Mn/Dot State Aid Funds $ 1,039,940
Total$ 1,379,160
Seconded by Councilmember Wasiluk Ayes -All
I. AWARD OF BIDS
County Road D Realignment (Southlawn to TH 61), Project 02 -07: Awarding
Construction Contract for Soils Correction and Wetland Mitigation."
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to table the resolution accepting the bids and awarding the
contract to November 24, 2003.
Seconded by Councilmember Koppen Ayes -All
J. UNFINISHED BUSINESS
Hazelwood Street Improvements, Project 01 -16 — Consideration of Assessment
Objections and Resolution Adopting Final Assessment Roll
City Council 11 -10 -03
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Mayor Cardinal asked if anyone would like to address this issue. The following persons
were heard:
Ronald Erickson, 2699 Hazelwood Street, Maplewood
Kathryn Irvin, 2707 Hazelwood Street, Maplewood
Christine Stone, 2727 Hazelwood Street, Maplewood
Mayor Cardinal moved to table for 30 days the Adoption of the revised assessment roll for the
Hazelwood Street Improvements, Project 01 -16:
Seconded by Councilmember Wasiluk
Ayes -Mayor Cardinal and
Councilmember Wasiluk
Nays- Councilmembers Collins,
Juenemann and Koppen
Motion Failed
Councilmember Collins moved to adopted the following resolution for the Adoption of the
revised assessment roll for the Hazelwood Street Improvements, Project 01 -16:
RESOLUTION 03 -11 -215
ADJUSTMENTS TO ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on May 12, 2003, the
assessment roll for the Hazelwood Street Improvements, City Project 01 -16, was presented in a
Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, five property owners filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North, (PIN: 032922340024) request
cancellation of their assessment because they do not believe the improvements result in an
increase in the value of their property.
2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005) request
cancellation of their assessment because they do not believe the improvements result in an
increase in the value of their property.
3. Barbara Stone, 2731 Hazelwood Street North (PIN: 032922340003) requests cancellation of
their assessment because she does not believe the improvements result in an increase in the value
of their property.
4. Victor Stone, 2727 Hazelwood Street North (PIN:032922340004) requests cancellation of
their assessment because he does not believe the improvements result in an increase in the value of
their property.
5. Patrick and Anne O.Brien, 2759 Hazelwood Street North (PIN 0329223 1 00 1 4) request a
reduction in their assessment on the basis that their property does not abut Hazelwood Street.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the
City Council 11 -10 -03 10
assessment roll for the Hazelwood Street Improvements, City Project 01 -16:
1. Ronald and Phyllis Erickson, 2699 Hazelwood Street North (PIN: 032922340024): Deny
request for cancellation of their assessment because they do not believe the improvements result in
an increase in the value of their property.
2. Willa Stack and Kathryn Irvin, 2707 Hazelwood Street North (PIN: 032922340005): Deny
request for cancellation of their assessment because they do not believe the improvements result in
an increase in the value of their property.
3. Barbara Stone, 2731 Hazelwood Street North )PIN: 032922340003): Deny request for
cancellation of their assessment because she does not believe the improvements result in an
increase in the value of their property.
4. Victor Stone, 2727 Hazelwood Street North (PIN:032922340004): Deny request for
cancellation of their assessment because he does not believe the improvements result in an
increase in the value of their property.
5. Patrick and Anne O.Brien, 2759 Hazelwood Street North (PIN 032922310014): Deny request
for a reduction in their assessment on the basis that their property does not abut Hazelwood
Street.
Such proposed assessment, as amended, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against
B. For the case of homesteaded, single family residential properties located in the MMATI
Improvement area, it has been deemed that they shall be treated as undeveloped property until all
roadway improvements in the designated MMATI area have been completed. The duration of
construction in the MMATI area is proposed to extend for the duration of five years. Assessments
for all homesteaded, single - family residential
properties shall be deferred without interest for a period of five years.
C. Assessments on all homesteaded, single family residential properties shall be payable in equal
annual installments extending over a period of 15 years, the first of the installments to be payable
on or after the first Monday in January 2009, and shall bear interest at the rate of 6.0 percent per
annum from the date of the adoption of this assessment resolution. To the first installment, no
interest will be due on any of the assessment from the date of this resolution until December 31,
2008. To each subsequent installment when due shall be added interest for one year on all unpaid
installments.
D. For all other commercial, multi - family and non - homesteaded residential properties, the
assessment shall be payable in equal annual installments extending over a period of 15 years, the
first of the installments to be payable on or after the first Monday in January 2004, and shall bear
interest at the rate of 6.0 percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment from the date
of this resolution until December 31, 2003. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
E. It is hereby declared to be the intention of the council to reimburse itself in the future for the
portion of the cost of this improvement paid for from municipal funds by levying additional
assessments, on notice and hearing as provided for the assessments herein made, upon any
properties abutting on the improvement but not made, upon any properties abutting on the
improvement but not herein assessed for the improvement, when changed conditions relating to
such properties make such assessment feasible.
F. To the extent that this improvement benefits nonabutting properties which may be served by
the
City Council 11 -10 -03 11
improvement when one or more later extensions or improvements are made, but which are not
herein assessed, therefore, it is hereby declared to be the intention of the council, as authorized by
Minnesota Statutes Section 429.051, to reimburse the city by adding any portion of the cost so
paid to the assessments levied for any of such later extension or improvements.
G. The cleric shall forthwith transmit a certified duplicate of this assessment to the county auditor
to be extended on the property tax fists of the county, and such assessments shall be collected and
paid over in the same manner as other municipal taxes.
Seconded by Councilmember Juenemann Ayes- Councilmembers Collins and
Juenemann, and Koppen
Nays- Mayor Cardinal and
Councilmember Wasiluk
K. NEW BUSINESS
Canvass Results of the November 4, 2003 General Election
a. City Manager Fursman presented the staff report.
b. City Clerk Guilfoile presented specifics from the report.
Councilmember Wasiluk moved to adopt the following resolution approving the canvass of the
2003 General Election:
CANVASS OF ELECTION 03 -11 -216
RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting
as a canvassing board on November 10, 2003, hereby declares the following results in the
November 4, 2003, City General Election.
COUNCIL MEMBER:
Diana Longrie -Kline 1918
Jackie Monahan- Juneck 2093
Will Rossbach 2498
Bob Zick 1478
Will Rossbach and Jackie Monahan- Juneck, being the top two voter getters for the
general election will be swom into office at the first meeting of the year on January 12,
2004.
Seconded by Councilmember Juenemann Ayes -All
2. Intoxicating Liquor License — Michael Tupa— Stargate Bar & Dance Club
a. City Manager Fursman presented the staff report.
City Council 11 -10 -03 12
b. City Clerk Guilfoile presented specifics from the report.
C. Michael Tupa, the applicant, was present for questions
Councilmember Wasiluk moved to approve the off sale liquor license for Mr. Tupa and pro -rate
his fee for the month of December.
Seconded by Councilmember Koppen Ayes- Councilmembers Collins,
Wasiluk, Juenemann and Koppen
Abstain -Mayor Cardinal
3. Beaver Lake Trunk Sanitary Sewer, Project 01 -09 — Resolutions Directing Modification
of Existing Construction Contract and Acceptance of Project
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Collins moved to approve the following resolutions Directing the
Modification of the Existing Construction Contract for the Beaver Lake Trunk Sanitary Sewer
Replacement, Project 0 1 -09 and Accepting the Project:
RESOLUTION 03 -11 -216
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 01 -09, Beaver Lake Trunk Sanitary Sewer Replacement and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated
as Improvement Project 01 -09, Change Order Nos. 3 and 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 3 in the amount of $10,013.05 and said Change Order
No. 4 in the amount of $10,650.15. The revised contract amount is $1,138,108.49.
The finance director is hereby authorized to make the financial transfers from the Sanitary
Sewer Utility Fund to implement the financing plan for the project. The revised financing plan is fisted
below:
Approved Budget
Assessments
Park Development Fund
General Tax Levy
Sewer Utility Fund
Total
Seconded by Councilmember Koppen
Estimated
Revised Budget
$217,772
$217,772
94,000
94,000
16,317
16,317
$986,208
$1,073,611
$1,314,300
$1,401,700
Ayes -All
4. Hazelwood Street Improvements, Project 01 -16 — Order Public Hearing on Roundabout
at County Road C and Hazelwood Street
a. City Manager Fursman presented the staff report.
City Council 11 -10 -03 13
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to approve the following resolution for the Hazelwood Street
Improvements, Project 01 -16, Ordering the Public Hearing on the Proposed Hazelwood/County
Road C Roundabout for 7:15 p.m., Monday, November 24, 2003
RESOLUTION 03 -11 -217
ORDERING PUBLIC HEARING FOR PROPOSED HAZELWOOD /COUNTY ROAD C
ROUNDABOUT
WHEREAS, plans and specifications have been completed for a proposed roundabout at the
intersection of County Road C and Hazelwood Street, and;
WHEREAS, this proposed improvement would represent a modification to the contract for the
Hazelwood Street Improvements, City Project 01 -16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the modification of the contract for the Hazelwood Street
Improvements, City Project 01 -16 to include the construction of a roundabout at the intersection of
County Road C and Hazelwood Street.
2. A public hearing shall be held on such proposed modification on the 24th day of
November 2003 in the council chambers of city hall at 7:15 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Seconded by Councilmember Wasiluk Ayes -All
5. County Road D Realignment Improvements (West of TH 61 to Highridge Court), City
Project 02 -08 — Resolution Declaring Adequacy of Petition and Ordering Preparation of
Preliminary Report
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
C. Mr. Kelllison, the property owner was present for questions
Councilmember Wasiluk moved to adopt the following resolution declarin tghe
petition as adequate and ordering preparation of a preliminary report for the Realignment
of County Road D (TH 61 to Highridge Court), City Project 02 -08:
RESOLUTION 03 -11 -218
DECLARING ADEQUACY OF PETITION
AND
ORDERING PREPARATION OF PRELIMINARY REPORT
WHEREAS, a certain petition requesting the improvement and realignment of County
Road D between Trunk Highway 61, north of Guldens Restaurant and Highridge Court at
existing County Road D, has been filed with the City Council on November 10, 2003, and
WHEREAS, the petition represents not less than 35% in frontage of the real property
abutting the streets named in the petition, and
WHEREAS, the City Engineer has reported that the petition is valid and appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
City Council 11 -10 -03 14
MINNESOTA:
1. The council hereby declares said petition to be adequate and signed by the
required percentage of owners affected thereby. This declaration is made in conformity to
Minnesota Statutes, Chapter 429.035.
2. A copy of this resolution shall be published to allow any and all persons who may
be aggrieved by said declaration to appeal to the City Council this determination. Any person
aggrieved by this determination shall have 30 days to appeal to the City Council after adoption
and publication of this resolution. Unless reversed upon the appeal, the City Council's
determination that the petition is sufficient shall be considered final and conclusive consistent
with Minnesota Statutes, Chapter 429.036.
3. The petition is hereby referred to the City Engineer and his consultant designee.
The City Engineer is instructed to report to the Council with all convenient speed advising the
Council in a preliminary way as to whether the proposed improvement is necessary, costeffective
and feasible and as to whether it should be best made as proposed or in connection
with some other improvement, and the estimated cost of the improvement as recommended.
Seconded by Councilmember Koppen Ayes- Councilmembers Collins, Koppen,
Juenemann and Wasilulc
Abstain -Mayor Cardinal
6. Maplewood Drive /Keller Parkway Resurfacing, Project 03 -02 - Resolution Accepting the
Project
a. City Manager Fursman presented the staff report.
b. City Engineer Ahl presented specifics from the report.
Councilmember Juenemann moved to adopt the following resolution accepting City
Project 03 -02, Maplewood Drive /Keller Parkway Resurfacing_
RESOLUTION 03 -11 -218
ACCEPTANCE OF PROJECT
WHEREAS, the city engineer for the City of Maplewood, Minnesota has determined
that Maplewood Drive /Keller Parkway Resurfacing, City Project 03 -02, is complete and
recommends acceptance of the project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that City Project 03 -02 is complete and maintenance of these
improvements is accepted by the city. Release of any retainage or escrow is hereby
authorized.
Seconded by Councilmember Collins Ayes - Collins
L. VISITOR PRESENTATIONS
Robert Zick -1880 East Shore Drive - complaint regarding removal of campaign signs.
M. COUNCIL PRESENTATIONS
MET Council Regional Meeting- Friday November 21" from 7:30 a.m. to 9:00 a.m. -at
City Council 11 -10 -03 15
the Maplewood Community Center.
2. House Numbers -Chief Lukin noted section 32 -282 of the code states building or house
numbers should be no smaller that 3 V2 inches or larger than 12 inches high and should be
painted or made of a durable material. It is also preferable that the numbers are
illuminated and must be visible from the street.
3. On November 25th Councilmember Wasiluk is unable to attend the Partnership Meeting,
and asked for one of the councilmembers or Mayor to attend at 7:30 a.m.
4. Councilmember Juenemann acknowledged all Police and Fire personnel for their response
to the recent tragic death of 5- year -old Sarah Elizabeth Busch.
N. ADMINISTRATIVE PRESENTATIONS
1. The Urban Land Institute will be holding a meeting at 6: 30 p.m. on November 18`
a quorum of the City Council may be present.
2. Mayors Breakfast November 20` -The St. Paul Area Chamber of Commerce will hold a
Business Council breakfast at the Best Western in Maplewood at 7:00 a.m.; a quorum of
the City Council may be present.
3. Mayor Cardinal congratulated the newly elected councilmembers Will Rossbach (present)
and Jackie Monahan - Junek.
O. ADJOURNMENT
Mayor Cardinal moved to adjourn the meeting at 9:48 p.m.
Seconded by Councilmember Collins Ayes - All
City Council 11 -10 -03 16
AGENDA NO. Gl
AGENDA REPORT
TO: City Council
FROM: Finance Director A
RE: APPROVAL OF CLAIMS
DATE: November 18, 2003
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
PAYABLE
$110,925.50 Check #62304 dated 11/05/03
$465,628.71 Checks #62305 thm #62354 dated 11/07 thm
11/11/03
$1,115,547.11 Disbursements via debits to checking account
dated 10/31 thru 11/06/03
$42,142.16 Checks #62355 thm #62360 dated 11/12 thru
11/13/03
$734,115.90 Checks #62361 thm #62414 dated 11/18/03
$227,473.60
Disbursements via debits to checking account
dated 11/06 thru 11/13/03
$2,695,832.98
Total Accounts Payable
PAYROLL
$405,362.63
Payroll Checks and Direct Deposits dated
11/07/03
$5,745.95
Payroll Deduction checks #95529 thru #95533
dated 11/07/03
$411,108.58
Total Payroll
$3,106,941.56
GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 249 -2902 if you have any
questions on the attached listing. This will allow me to check the supporting documentation
on file if necessary.
ds
attachments
AnSm R: ANCE \WOAD GN pCW 112103 d"
1
MEMORANDUM
TO:
City Manager
FROM:
Finance Director
RE:
APPROVAL OF CLAIMS
DATE:
November 07, 2003
It is recommended that you approve payment of the following claims:
ACCOUNTS PAYABLE:
$110,925.50 Checks #62304 dated 11/05/03
$465,628.71 Checks #62305 thru #62354 dated 11/07 thru
11/11/03
$1,115,547.11 Disbursements via debits to checking account
dated 10/31/03 thru 11/06/03
$1,692,101.32 TOTAL
Attached is a detailed listing of these claims for your review.
M
Approved by:
City Manager
ds
attachments
P MCH\ O�OWIU Cl 11003.&.
Date
2
vchlist Check Register Page: 1
11/07/2003 11:31:07AM City of Maplewood
Check
Date
Vendor
Description /Account
Amount
62304
11/5/2003
02914
BLUECROSS BLUESHIELD OF MN
MONTHLY PREMIUM
110,925.50
62305
11/11/2003
00058
AICHELE, CRAIG
REIMS FOR MILEAGE 10/17
18,98
62306
11/11/2003
02845
BARTLEY SALES CO
MCC LOCKERS - 1 TIER & 2 TIER
10,098.00
62307
11/11/2003
00280
CENTRAL STORES
OFFICE SUPPLIES
101.19
62308
11/11/2003
00384
DE LAGE LANDEN FINANCIAL SRVS
COPIER COSTS
358.18
62309
11/11/2003
00363
DLT SOLUTIONS, INC.
AUTOCAD SUBSCRIPTION RENEWAL
2,734.00
62310
11/11/2003
02743
DOBLAR, RICHARD
REIMS FOR TUITION & BOOKS
663.48
62311
11/11/2003
00413
DON MARTY'S LANDSCAPING
REPAIR HAZELWOOD SOCCER FIELDS
1,900.00
62312
11/11/2003
02921
DUGAS, MICHAEL J
REIMS FOR TUITION
765.00
62313
11/11/2003
00449
EDEN SYSTEMS INC
PARCEL MANAGER AND PERMITS SOF
15,510.00
62314
11/11/2003
00463
EMERGENCY APPARATUS MAINT
REPAIR RESCUE 7
422.50
REPAIR AMBULANCE MEDIC 2
4,481.46
REPAIR AMB MEDIC 1
1,209.17
REPAIR ENGINE 7
513.75
REPAIR AMB MEDIC 2
682.83
62315
11/11/2003
02071
FISHER, DAVID
REIMS FOR MILEAGE 817 - 916
67.16
REIMB FOR MILEAGE 9112 - 10/15
58.40
62316
11/11/2003
00568
GERMAIN, DAVE
SAFETY SHOES
152.15
62317
11111/2003
00657
HEMQUIST, MICHAEL
REIMB FOR HALLOWEEN SUPPLIES
67,78
62318
11/11/2003
02818
HOFFMAN & MCNAMARA CO
PROJ 01.14 ENGLISH ST PYMT #2
3,491.25
62319
11/1112003
02925
JEWELL ELECTRIC CO
CORRECT GROUNDING AT CITY HALL, N
2,882.00
62320
11/11/2003
00771
JOHNSON, RICK
DEER REMOVAL
400.00
62321
11111/2003
02728
KIMLEY -HORN & ASSOCIATES INC
PROJ 02 -21 PROF SRVS THRU 9130
52,374.00
62322
11/11/2003
02922
KUMLIN, KARMA
REIMB FOR MILEAGE 10/14 - 10/16
9125
62323
11/11/2003
00828
L M C I T
QUARTERLY INSURANCE PYMT
90,681.50
62324
11/11/2003
02926
LEMMONS, RAYMOND L
PROJ 98-01 DEVELOPER ESC
2,782.51
62325
11/11/2003
01610
METAL DOCTOR, THE
STEEL PARTS
44.73
62326
11/11/2003
00986
METROPOLITAN COUNCIL
MONTHLY SAC -OCT
25,245.00
62327
11/1112003
01028
MN STATE TREASURER STAX
MONTHLY SURTAX- OCT
4,963.61
62328
11/1112003
02091
NAUGHTON, JOHN
SAFETY BOOTS
160.65
62329
11/7/2003
02923
OAKDALE FIRE DEPARTMENT
96 CHEV BLAZER
4,000.00
62330
11/7/2003
00001
ONE TIME VENDOR
REIMB KEITH VENBERG - PROJ 02 -07
2,250.00
62331
11/11/2003
00001
ONE TIME VENDOR
REF DAVE SCHREINER- DRIVEWAY
1,959.93
62332
11/11/2003
00001
ONE TIME VENDOR
REF BETTY BAUMAN - DRIVEWAY
1,360.80
62333
11/11/2003
00001
ONE TIME VENDOR
REF LORETTA LEWIS - AMB 03010167
606.94
62334
11/1112003
00001
ONE TIME VENDOR
REF LUNDSTROM JEWELERS - ALARMS
140.00
62335
11/11/2003
00001
ONE TIME VENDOR
REF TANIA ALIVE - MCC PROGRAM
80.00
62336
11/1112003
00001
ONE TIME VENDOR
REF TAMI ELERT -VOSS CPR CLASS
- 75.00
62337
11/11/2003
00001
ONE TIME VENDOR
REF LINDA KEMP - BASKETBALL
70.00
62338
1111112003
00001
ONE TIME VENDOR
REF JADI K KNUTSON - MCC PROGRAM
45.00
62339
11/1112003
00001
ONE TIME VENDOR
REF GORDONS JEWELERS - FALSE AL
25.00
62340
11/11/2003
00001
ONE TIME VENDOR
REF SANDRA KIMLINGER -MCC PROG
6.66
62341
11/712003
02903
PARK CONSTRUCTION CO
PROJ 01 -16 HAZELWOOD ST PYMT #2
212,262.53
62342
11/1112003
00396
PUBLIC SAFETY, DEPT OF
CALIBRATE RADAR & LINAR UNITS
685.00
62343
11/11/2003
02930
SCHMIDT, DEB
REPLENISH PETTY CASH
276.97
62344
11/11/2003
01455
SHORTREED, MICHAEL
REIMS FOR TUITION & BOOKS
631.24
62345
11/11/2003
01504
ST PAUL, CITY OF
HYDRANT AND WATER USE - 3RD QTR
842.75
62346
11/1112003
01550
SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS
4,218.40
62347
11/11/2003
02853
SVENDSEN, JOANNE
REIMB FOR MILEAGE 9/2 - 10130
18.43
62348
11111/2003
01574
T.A. SCHIFSKY & SONS, INC
VARIOUS BITUMINOUS MATERIALS NO
1,930.72
62349
11/1112003
02164
TOLTZ, KING, DUVALL, ANDERSON
PROJ 01 -16 PROF SRVS THRU 9127
13,242.85
PROJ 01 -16 PROF SRVS THRU 9127
4,076.10
PROJ 01.29 PROF SRVS THRU 9/27
59.48
PROJ 02 -07 DELIVERY SRV
12.65
vchlist Check Register Page: 2
11/07/2003 11:31:07AM City of Maplewood
Check Date Vendor
62349 11/11/2003 02164
62350 11111/2003 01692
62351 11/11/2003 01683
62352 11/11/2003 02464
62353 11/11/2003 02927
62354 11/11/2003 02243
51 Checks in this report
Description /Account Amount
TOLTZ, KING, DUVALL, ANDERSON
(Continued)
PROJ 01 -16 CREDIT
- 7,820.00
U S POSTAL SERVICE
BUS REPLY MAIL PRMT 00625 RENEWA
150.00
UNIFORMS UNLIMITED INC
UNIFORM EQUIPMENT
114.97
BELT LINER
18.95
SHIRT
26.95
SHIRT
30.95
US BANK
PAYING AGENT FEE 411 - 9/30103
158.13
WIERSUM, DANIEL D
REF GRADING ESC - 664 NEW CENTUR
1,061.78
WINDSOR COMPANIES INC
IRRIGATION SERVICES - OCT
90.00
Total checks: 576,554.21
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Pavee
10/30/03
10/31/03
MN State Treasurer
10/24/03
10/31/03
WI Dept of Revenue
10/30/03
10/31/03
DCRP /Flex account
10/30/03
10/31/03
MN Dept of Natural Resources
10/31/03
11/03/03
MN State Treasurer
11/03/03
11/04/03
MN State Treasurer
11/04/03
11/05/03
MN State Treasurer
11/05/03
11/05103
JP Morgan Chase
11/05/03
11/06/03
MN State Treasurer
10/31/03
11/06103
Elan Financial Services'
TOTAL
Description
Drivers License /Deputy Registrar
State Payroll Tax
DCRP & Flex plan payments
DNR electronic licenses
Drivers License /Deputy Registrar
Drivers License /Deputy Registrar
Drivers License /Deputy Registrar
Investment Purchase
Drivers License /Deputy Registrar
Purchasing card items
'Detailed listings of Elan purchasing card items are attached.
Amount
10,287.08
1,003.26
3,735.79
321.50
11, 524.60
16,375.81
15,136.70
999,136.67
11,906.75
46,118.95
1,115, 547.11
5
Transaction Review 10/27/2003
For Transactions posted between 10/192003 to 10/25/2003
Post Date Vendor Name Settlement Amt Cardholder Name
10/2212003
JOSEPH'S
23.13 BRUCE K ANDERSON
10202003
AMOCO 09514886
17.00 JOHN BANICK
10/20/2003
AIRGAS NORTH CENTRAL 302
770.99 JOHN BANICK
10/21/2003
COUNTRY INN & SUITES
800.00 JOHN BANICK
10/24/2003
MN PHOTO
48.40 JOHN BANICK
10/212003
HUNT ELECTRIC CORPORATION
214.89 JIM BEHAN
10/23/2003
LIGHTING PLASTICS
-29.45 JIM BEHAN
10/232003
EL REINHARDT COMPANY INC
146.69 JIM BEHAN
10/23/2003
SIMPLEXGRINNEL
300.76 JIM BEHAN
10/24/2003
AQUA LOGIC INC
1,458.02 JIM BEHAN
10/20/2003
SUPERAMERICA 4488
37.00 RON BOURQUIN
10/20/2003
INN ON LAKE SUPERIOR 60
223.74 RON BOURQUIN
10/22/2003
WALGREEN 00031229
6.39 RON BOURQUTN
10/202003
U OF M CCE ON LINE
135.00 CHRISTOPHER CAVETT
10/222003
TARGET 00011858
79.82 LINDA CROSSON
10/21/2003
WALGREEN 00016873
38.30 RICHARD DOBLAR
10/24/2003
MN PHOTO
8.51 RICHARD DOBLAR
1021/2003
MENARDS MAPLEWOOD
33.55 DOUG EDGE
10/22/2003
THE HOME DEPOT 2801
20.12 DOUG EDGE
10/22/2003
WHEELER LUMBER COMPANY
745.50 DAVE EDSON
10/24/2003
WHEELER LUMBER COMPANY
1,061.54 DAVE EDSON
10/24/2003
CUB FOODS 43123
50.04 SHANN FINWALL
10/23/2003
GENERAL NANOSYSTEMS INC
494.29 MYCHAL FOWLDS
10/23/2003
KNOWLAN'S SPRMKT. 42
13.47 VIRGINIA GAYNOR
10/23/2003
BACHMANS MAPLEWD 004
-27.15 VIRGINIA GAYNOR
10/20/2003
INN ON LAKE SUPERIOR 60
225.87 CLARENCE GERVAIS
10/20/2003
SUN RAY LANES
53.00 MIKE GRAF
10/24/2003
EMERGENCY MEDICALOI OF 01
77.80 JODI HALWEG
10/20/2003
TOUSLEY FORD 127200039
245.16 KEVIN HALWEG
10/22/2003
INKQUIK
1 10.15 LORI HANSON
1023 /2003
AMERICAN BLIND
67.10 LORI HANSON
10/20/2003
INN ON LAKE SUPERIOR 60
223.74 MICHAEL HEMQUIST
101212003
CUB FOODS, INC.
42.70 MICHAEL HEMQUIST
10/24/2003
MSP COMMUNICATIONS
250.00 HEIDI HERSOM
10/20/2003
SANDYS SEWING DEN
33.55 KEVIN JOHNSON
10/20/2003
SIRCHIE FINGERPRINT LABS
139.73 FLINT KARIS
10/20/2003
TARGET 00000687
16.04 MARY B KOEHNEN
1020 /2003
UNIFORMS UNLIMITED INC
161.00 TOMMY T KONG
10232003
THE UPS STORE #2171
1113 DAVID KVAM
1022/2003
EMPLOYEE BENEFITS INST OF
175.00 SHERYL L LE
1024/2003
S ST PAUL STEEL SPLY
310.56 DENNIS LINDORFF
1022/2003
AMERITECH MOBILE PA
35.21 STEVE LUKIN
10/232003
ZEP MANUFACTURING
238.49 STEVE LUKIN
10212003
COPY EQUIPMENT, INC.
104.06 MARK MARUSKA
10232003
AMERICAN FASTENER
245.53 MARK MARUSKA
10202003
INN ON LAKE SUPERIOR 60
641.84 JON A MELANDER
1021/2003
TARGET 00011858
8.51 ED NADEAU
10202003
SPRINTPCS AUTOPYMT RC
119.92 BRYAN NAGEL
10212003
S & T OFFICE PRODUCTS
86.64 JEAN NELSON
10212003
S & T OFFICE PRODUCTS
16.49 JEAN NELSON
10/232003
RYCO SUPPLY COMPANY
26.73 JEAN NELSON
10242003
ANCOM TECHNICAL CENTER IN
204.33 MARSHA PACOLT
1020/2003
CPD INDUSTRIES 00 OF 00
36.54 PHILIP F POWELL
10202003
HPSHOPPING.COM
399.99 PHILIP F POWELL
10/232003
MASUNE COMPANY
62.85 PHILIP F POWELL
10/242003
CPD INDUSTRIES
542.00 PHILIP F POWELL
10/20/2003
TELEDYNAMICS,LLP
-28.70 WILLIAM J PRIEFER
10222003
TELEDYNAMICS,LLP
52.32 WILLIAM J PRIEFER
1020/2003
KATH AUTO PARTS
42.33 STEVEN PRIEM
A
10/21/2003
BAUER BULT TRE33200023
149.36 STEVEN PRIEM
10/2112003
CARLSON TRACTOR & EQUIP
67.35 STEVEN PRIEM
1021/2003
KATH AUTO PARTS
91.58 STEVEN PRIEM
10/22/2003
SUNRAY BTB
48.37 STEVEN PRIEM
10/22/2003
FACTORY MOTOR PARTS
20.96 STEVEN PRIEM
10/2312003
KATH AUTO PARTS
13.29 STEVEN PRIEM
10/242003
WINGFOOT CTS
571.56 STEVEN PRIEM
10/24/2003
ELLIOTT AUTO SUPPLY
122.93 STEVEN PRIEM
10/20/2003
AUTO GLASS SPECIALISTS -MN
424.86 KEVIN RABBETT
10/23/2003
AT &T WIRELESS SERVICES
147.00 KEVIN RABBETT
10/20/2003
THEATRE HOUSE
261.20 AUDRA ROBBINS
10/222003
U OF M CCE ON LINE
155.00 ERIN M SCHACHT
10/23/2003
U OF M CCE ON LINE
150.00 ERIN M SCHACHT
10/242003
FCC FRANKLIN COVEY CLG
49.93 ERIN M SCHACHT
10/202003
GLENWOOD- INGLEWOOD
647.62 PAUL SCHLINGMAN
10/23/2003
YOCUM OIL COMPANY
40.47 SCOTT SCHULTZ
10/22/2003
S & T OFFICE PRODUCTS
101.94 ANDREA SINDT
10/22/2003
NATIONAL AUDIO- VISUAL SUP
433.95 PAULINE STAPLES
10/20/2003
CUB FOODS, INC.
31.82 JOANNE M SVENDSEN
10/22/2003
S & T OFFICE PRODUCTS
155.56 JOANNE M SVENDSEN
10/23/2003
S & T OFFICE PRODUCTS
4.43 JOANNE M SVENDSEN
10/20/2003
AMOCO 07875206
35.00 AUSTIN SVENDSEN
10/20/2003
INTL ASSC OF FIRE CHIE
200.00 AUSTIN SVENDSEN
10/20/2003
INN ON LAKE SUPERIOR 60
335.61 AUSTIN SVENDSEN
10/20/2003
TARGET 00011858
42.59 AUSTIN SVENDSEN
10/23/2003
NORTHERN TOOL EQUIPMNT
109.67 RUSTIN SVENDSEN
10/23/2003
TRUCK UTILITES IN00 OF 00
79.88 LYLE SWANSON
10/24/2003
INDUSTRIAL SUPPLY CO INC
30.85 LYLE SWANSON
10/21/2003
QWEST COMMUNICATION
225.00 JUDY TETZLAFF
1022/2003
QWESTCOMM TN651
359.82 HOLLY URBANSKI
1022/2003
MERVYN'S 00003053
39.99 CABOT V WELCHLIN
10/23/2003
RAINBOW FOODS 1.886
11.76 SUSAN ZWIEG
10/24/2003
USPS 2663650015
148.00 SUSAN ZWIEG
10/24/2003
LEI LE BUS OUTFITTERS
57.95 SUSAN ZWIEG
17,015.46
7
Transaction Review
11/7/2003
For Transactions pasted between 10/26/2003 w 11/01/2003
Post a e
Vendor Name Settlement Amt Cardholder Name
10/29(2003
STREICHER'S POLICE EQP
69.17 CLINT R ABEL
10/29/2003
U OF M CCE ON LINE
195.00 R CHARLES AHL
10/282003
RENAISSANCE HOTELS ST LOU
562.50 BRUCE K ANDERSON
10292003
SPRINTPCS- SPEEDPAYIVR
66.84 BRUCE K ANDERSON
10/272003
LAMETTRY'S COLLISION
111.83 JOHN BANICK
10272003
TRUCK UTR.ITES IN00 OF 00
443.01 JOHN BANICK
10/29/2003
GRAFIX SHOPPE
372.00 JOHN BANICK
10/312003
SHRED TT
169.83 JOHN BANICK
10/2712003
CRAMER BLDG SERVICES INC
1,263.10 JIM BEHAN
10/28/2003
EXTRACTOR CORPORATI
403.00 JIM BEHAN
1028/2003
UHL COMPANY INC
1,000.00 JIM BEHAN
10/28/2003
UHL COMPANY INC
1,512.68 JIM BEHAN
10/292003
HENRIKSEN ACE HARDWARE
77.68 JIM BEHAN
10/302003
THERMO -DYNE INC
252.50 JIM BEHAN
10/302003
THERMO -DYNE INC
350.00 JIM BEHAN
10/302003
GOPHER BEARING COMPANY
37.97 JIM BEHAN
10/31/2003
RYAN PLUMBING & HEATING
1,709.75 JIM BEHAN
10/31/2003
MENARDS MAPLEWOOD
18.55 TROY BRINK
10/31/2003
DR ALAN ZIMMERMAN00 OF 00
87.33 MELINDA COLEMAN
10/28/2003
S & T OFFICE PRODUCTS
29.46 ROBERTA DARST
10/27/2003
NAT'L EMERG.TRAINING CTR
86.25 ROBERT I DOLLERSCHELL
10/29/2003
S & T OFFICE PRODUCTS
378.63 TOM EASTMAN
10/29/2003
S & T OFFICE PRODUCTS
171.42 TOM EASTMAN
10/312003
ARCH WIRELESS
144.43 TOM EASTMAN
10 /312003
DEX MEDIA EAST #2
118.60 TOM EASTMAN
10282003
WHEELER LUMBER COMPANY
436.65 DAVE EDSON
10/302003
MENARDS OAKDALE
33.29 DAVE EDSON
10/29/2003
THE WALMAN OPTICAL CO
- 116.40 PAUL E EVERSON
1027/2003
HOLIDAY STATIONSTORE
2.58 SHANK FINWALL
10/29/2003
PICINK INC
423.57 MYCHAL FOWLDS
10/30/2003
CRYSTAL DECISIONSO1 OF 01
0.65 MYCHAL FOWLDS
10/272003
LOEFFLERS SAFETY SHOES
129.95 RONALD FREBERG
10/29/2003
PITNEY BOWES SUPPLY
145.35 PATRICIA FRY
10272003
THE HOME DEPOT 2801
15.11 MIKE GRAF
10/172003
CLASSROOM CONNECTIONS
17.00 MIKE GRAF
1029/2003
KMART 00030346
28.35 MIKE GRAF
10/30/2003
STREAMLINE DESIGN
640.00 MIKE GRAF
1028/2003
THE HOME DEPOT 2810
10.61 JANET M GREW HAYMAN
10292003
PRAIRIE MOON NURSERY I
28.75 JANET M GREW HAYMAN
10/31/2003
HIST CTR MUSEUM STORE
16.00 JANET M GREW HAYMAN
10/31/2003
NATIONAL LEAGUE OF CITIES
24.00 KAREN E GUILFOILE
10/27/2003
S & T OFFICE PRODUCTS
68.52 LORI HANSON
10/27/2003
S & T OFFICE PRODUCTS
11.86 LORI HANSON
10/27/2003
S & T OFFICE PRODUCTS
99.05 LORI HANSON
10/272003
S & T OFFICE PRODUCTS
157.62 LORI HANSON
10/272003
S & T OFFICE PRODUCTS
37.70 LORI HANSON
1027/2003
S & T OFFICE PRODUCTS
69.95 LORI HANSON
10272003
S & T OFFICE PRODUCTS
79.30 LORI HANSON
10/27/2003
S & T OFFICE PRODUCTS
77.30 LORI HANSON
10/27/2003
S & T OFFICE PRODUCTS
-90.18 LORI HANSON
10/29/2003
INKQUIK
- 110.15 LORI HANSON
10/31/2003
LILLIE SUBURBAN NEWSP
1,910.32 LORI HANSON
10/29/2003
AWARDS BY HAMMOND, INC
59.11 HEIDI HERSOM
10/302003
COW GOVERNIv1ENT INC
568.76 HEIDI HERSOM
10/312003
SPARTAN PROMOTIONAL GRP
229.77 HEIDI HERSOM
101312003
SPARTAN PROMOTIONAL GRP
727.93 HEIDI HERSOM
10/31/2003
NORTHERN TOOL EQUIPMNT
18.09 GARY HINNENKAMP
10/272003
CUB FOODS, INC.
20.34 RON HORWATH
10/27/2003
CUB FOODS, INC.
141.02 RON HORWATH
0
10/28/2003
10/28/2003
I O /28/2003
10/31/2003
10/27/2003
10/29/2003
10/27/2003
10/3012003
10/27/2003
10/29/2003
10/29/2003
10/30/2003
10/31/2003
10/27/2003
10/30/2003
10/31/2003
10/29/2003
10/27/2003
10/27/2003
10/30/2003
10/27/2003
10/30/2003
10/31/2003
10/30/2003
10/28/2003
10/28 /2003
10/29 /2003
10 /29/2003
10/30 /2003
10/30 /2003
10/31 /2003
10/31/2003
10/30/2003
10/30/2003
10/31 /2003
10 /27 /2003
10 /27/2003
10/30/2003
10/31/2003
10/31/2003
10/29/2003
10/31/2003
10/29 /2003
10/31/2003
10/27 /2003
10/30 /2003
10/27/2003
10/28/2003
10/31/2003
10/27/2003
10/27 /2003
10 /29 /2003
10/30/2003
10/30/2003
10/31/2003
10/31/2003
10/27/2003
10/29/2003
10/27/2003
10/31 /2003
10/29 /2003
10 /27 /2003
MENARDS MAPLEWOOD
MENARDS MAPLEWOOD
MENARDS 3059
MENARDS 3059
OFFICE MAX 00002204
T J T- SHIRTS
UNIFORMS UNLIMITED INC
DALCO 01 OF 01
CRAWFORD DOOR SALES COMPA
PANERA BREAD 43459
PARTY AMERICA 1008
CARIBOU COFFEE #155
METRO SALES INC
LOEFFLERS SAFETY SHOES
SANDYS SEWING DEN
PUMP & METER SERVICE INC
SCHAFER EQUIPMENT COM INC
S & T OFFICE PRODUCTS
S & T OFFICE PRODUCTS
NATIONAL CAMERA EXCHANGE
PEAVEY CORPORATION
DICKEY MANUFACTURING CO
MEDTECH FORENSICS INC
U OF M- CCE
BAUER BULT TRE33200023
KATH AUTO PARTS
ELLIOTT AUTO SUPPLY
KATH AUTO PARTS
SUNRAY BTB
ELLIOTT AUTO SUPPLY
MAC QUEEN EQUIPMENT IN
SUNRAY BTB
UNIFORMS UNLIMITED INC
DALCO 01 OF 01
DALCO 01 OF 01
TCT M &N INTERNATIONAL
TARGET 00011858
MICHAELS #9401
AOL ONLINE SERVICE 1003
TARGET 00011858
ARAMARK REF SVS #6013 -
OFFICE MAX 00002204
TARGET 00011858
T- MOBILE
KWE KIPLINGER EDITORS
BEST MEETINGS RAM
CUB FOODS, INC.
S & T OFFICE PRODUCTS
RAINBOW FOODS I -886
ANCOM TECHNICAL CENTER IN
MUSKA LIGHTING CENTER
HIRSHFIELD'S MAPLEWOOD
SEARS ROEBUCK 1122
VIKING ELECTRIC ST PAUL
BATTERIES PLUS
T- MOBILE
LOEFFLERS SAFETY SHOES
ELWYN INSTIT NTL
QWESTCOMM TN651
SHRED IT
STREICHER'S POLICE EQP
PIONEER PRESS SUBSCRIPTI
99.71 DON JONES
401.68 DON JONES
- 212.47 DON JONES
-5,17 DON JONES
63.86 BARB KATZMAN
183.00 MARY B KOEHNEN
222.25 BRETT M KROLL
142.24 MICHAEL LIDBERG
1,410.95 STEVE LUKIN
25.00 STEVE LUKIN
10.60 STEVE LUKIN
25.00 STEVE LUKIN
252.42 STEVE LUKIN
160.00 DAVID LUTZ
5.33 MARK MARUSKA
73.86 ED NADEAU
1,677.44 BRYAN NAGEL
56.05 AMY MVEN
133.59 AMY MVEN
85.09 KURT PARSONS
59.85 PHILIP F POWELL
11&98 PHILIP F POWELL
244.05 PHILIP F POWELL
150.00 WILLIAM PRIEBE
577.44 STEVEN PRIEM
-8.51 STEVEN PRIEM
54.32 STEVEN PRIEM
12.69 STEVEN PRIEM
27.71 STEVEN PRIEM
68.36 STEVEN PRIEM
806.47 STEVEN PRIEM
132.63 STEVEN PRIEM
67.47 KEVIN RABBETT
1,548.21 MICHAEL REILLY
1,870.75 MICHAEL REILLY
77.57- AUDRA ROBBINS
101.39 AUDRA ROBBINS
33.37 AUDRA ROBBINS
23.90 AUDRA ROBBINS
30.71 AUDRA ROBBINS
209.00 RUSSELL L SCHMIDT
266.24 RUSSELL L SCHMDT
5.30 SCOTT SCHULTZ
45.18 SCOTT SCHULTZ
84.00 ANDREA SR�IDT
150.00 ANDREA SINDT
28.77 JOANNE M SVENDSEN
101.09 JOANNE M SVENDSEN
17.17 JOANNE M SVENDSEN
311.33 RUSTIN SVENDSEN
323.10 LYLE SWANSON
17.03 LYLE SWANSON -
32.97 LYLE SWANSON
32.07 LYLE SWANSON
36.19 LYLE SWANSON
101.21 DOUGLAS I TAUBMAN
136.95 TODD TEVLIN
648.00 DAVID J THOMALLA
60.11 HOLLY URBANSKI
16.65 HOLLY URBANSKI
123.74 KAO XIONG
8.30 SUSAN ZWIEG
29,103.49
G
MEMORANDUM
TO:
City Manager
FROM:
Finance Director
RE:
APPROVAL OF CLAIMS
DATE:
November 14, 2003
It is recommended that you approve payment of the following claims:
ACCOUNTSPAYABLE:
$42,142.16 Checks #62355 thru #62360 dated 11/12 thru
11/13/03
$734,115.90 Checks 962361 thru #62414 dated 11/18/03
$227,473.60 Disbursements via debits to checking account
dated 11/06 thru 11/13/03
$1,003,731.66 TOTAL
Attached is a detailed listing of these claims for your review.
) 0 44A—)
Approved by:
City Manager
hu
attachments
Doc.W
Date
10
vchlist Check Register Page: 1
11/1412003 12:47:01PM City of Maplewood
Check
Date
Vendor
Description /Account
Amount
52355
11/1212003
02931
JUKER, RICHARD J & FRANCES L
1923 PETER PIRSCH FIRE TRUCK - 1ST 1
6,000.00
62356
11/12/2003
02916
BLUHM BROTHERS LANDSCAPING
RESURFACE APPROX 112 MILE TRAIL W
12,400.00
62357
11/1312003
01809
AGGREGATE INDUSTRIES
SAFETY GRIT (WINTER SAND) TAX INC
22,962.16
62358
11/13/2003
02932
M.A.S.S.P.
INVESTIGATIVE INTERVIEW WORKSHO
110.00
62359
11/13/2003
02908
BRIGHT WINES.COM
COORD WINE DISTRIBUTORS ON 11113
550.00
62360
11/13/2003
00767
JOHNSON, KEVIN A
POLICE OFFICER FOR 11113 EVENT
120.00
62361
11/18/2003
02933
2ND WIND POOL -N- SPA INC
REF GRADING ESC - 712 STERLING ST S
300.00
62362
11118!2003
00055
AFFORDABLE ENGRAVING INC
NAME TAGS
76.77
62363
11/1812003
00111
ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEES
1,367.13
62364
11/18/2003
01892
BARBAROSSA & SONS INC
PROJ 01 -19 BEAVER LAKE FINAL PMT
110,776.07
62365
11118/2003
00096
BP /AMOCO OIL COMPANY
FUEL
9,00
62366
11/18/2003
00211
BRAUN INTERTEC CORP.
PROD 03 -22 PROF SRVS THRU 10131
3,250.00
PROJ 01 -16 PROF SRVS THRU 10/3
2,109.15
PROJ 02 -14 PROF SRVS THRU 10/3
85.50
62367
11/18/2003
00231
BUCHE, JOETTE
REIMB FOR PROGRAM SUPPLIES
53.59
62368
11/18/2003
00240
C.S.C. CREDIT SERVICES
APPLICANT BACKGROUND CHECKS
50.00
62369
11/18/2003
02114
CARL BOLANDER & SONS CO.
AFTON HEIGHTS PARK THRU 10131
193,911.20
62370
11/18/2003
02746
CLOVER SUPER FOODS INC
MERCH FOR RESALE
136.04
62371
11/18/2003
02929
CNAGLAC
MONTHLY PMT
827.82
62372
11/18/2003
00358
DGM INC.
TOW ABANDONED BOAT & TRAILER
120.85
TOW BOBCAT
122,48
TOW FORFEITURE VEHICLE
79,88
TOW FORFEITURE VEHICLE
79,88
TOW VEHICLE
111.83
TOW FORFEITURE VEHICLE
79,88
TOW SQUAD
53.25
TOW FORFEITURE VEHICLE
147.48
TOW FORFEITURE VEHICLE
147.48
TOW SQUAD
53.25
62373
11/18/2003
00413
DON MARTY'S LANDSCAPING
GRADE & SOD
1,350.00
62374
11/18/2003
00412
DONALD SALVERDA & ASSOCIATES
EFFECTIVE MGMT TRAINING
193.36
62375
11/18/2003
00479
EULL'S MANUFACTURING CO., INC.
MANHOLE RINGS
506.94
62376
11/18/2003
02934
FED EX
EXPRESS SRV
15.59
62377
11/18/2003
00529
FORTIS BENEFITS INSURANCE CO
LTD PREMIUM
2,079.98
62378
11118/2003
00529
FORTIS BENEFITS INSURANCE CO
STD PLAN 4043120 -0-1 -OCT
1,251.70
62379
11/18/2003
00529
FORTIS BENEFITS INSURANCE CO
STD PLAN 4043120 -0-1 - NOV
1,251.70
62380
11/18/2003
02559
GREINER CONSTRUCTION INC
INSTALL COUNTERTOPS
1,025.00
62381
11/18/2003
00687
HUGO'S TREE CARE
PROJ 02 -10 TREE TRIMMING
1,533.60
PROJ 02 -10 GRIND STUMP
191.70
62382
11/18/2003
01894
KELLY & FAWCETT PA
LEGAL SERVICES - OCT
19,222,76
PROSECUTION SERVICES - OCT
9,825.00
62383
11118/2003
02330
METEORLOGIX, LLC
WEATHER SATELLITE SRV
1,886.70
62384
11/18/2003
02906
METRO LAND & SURVEYING & ENG
PROJ 00 -05 PROF SRVS THRU 10/26
346.50
62385
11/18/2003
02935
MPLS COMMUNITY & TECH COLLEGE
DATA PRACTICE TRAINING - 2
400.00
62386
11/18/2003
01156
NELSON, JEAN
REI MB FOR MILEAGE 9/2 - 10/30
60.81
62387
11/18/2003
02909
NORTH AMERICAN SALT CO
DEICING
906.37
DEICING
7,028.61
DEICING
8,089.66
DEICING
5,515.87
DEICING 2,742.09
62388 11/18/2003 02629 NOVACARE CBO PRE- EMPLOYMENT PHYSICAL 75.00
FITNESS FOR DUTY EVALUATION 100.00
62389 11/18/2003 00001 ONE TIME VENDOR REF MARY CLARK - AMB 03013608 494.36
vchlist Check Register Page: 2
11/14/2003 12:47:01PM City of Maplewood
Check
Date
Vendor
Description /Account
Amount
62390
11/18/2003
00001
ONE TIME VENDOR
REF CATHY HOWELL - BASKETBALL
60.00
62391
11/18/2003
02304
PACOLT, MARSHA
REIMB LODGING, TAXI, PRK & CONF RE
1,483.43
62392
11/18/2003
01941
PATRICK GRAPHICS & TROPHIES
SOCCER TROPHIES
67.10
62393
11/18/2003
01269
PIPE SERVICES CORP
PROJ 01 -16 SAN SWR TV INSP
895.79
62394
11118/2003
01312
PUBLIC SAFETY EQUIPMENT CO
CALIBRATE RADAR & LIDAR UNITS
685.00
62395
11/18/2003
01337
RAMSEY COUNTY -PROP REC & REV
SPEC ASSESS CHARGES FOR SRVS
5,177.50
62396
11/1812003
01359
REGAL AUTO WASH DETAIL XX
CAR WASHES
85.12
62397
11 /18Y2003
01340
REGIONS HOSPITAL
ACLS TRAINING
110.00
62398
11/18/2003
01360
REINHART FOODSERVICE
MERCH FOR RESALE
357.27
MERCH FOR RESALE
429.29
62399
11/18/2003
01426
SCHULTZ, SCOTT
SAFETY SHOES
156.40
62400
11/18/2003
01463
SISTER ROSALIND GEFRE
MASSAGES - OCT
1,809.00
62401
11/18/2003
01497
SPRINGSTED
TAX ABATEMENT ANALYSIS
11,763.65
62402
11/18/2003
02928
ST CROIX BOAT & PACKET CO
FIRE FIGHTERS DINNER
3,369.51
62403
11/18/2003
01504
ST PAUL, CITY OF
MED SUPPLIES
478.91
RADIO SRV & MAINT -OCT
85.50
62404
11/18/2003
01574
TA. SCHIFSKY & SONS, INC
PROD 02 -10 KENNARD /FROST PMT 5
310,228.62
62405
11/18/2003
01574
T.A. SCHIFSKY & SONS, INC
VARIOUS BITUMINOUS MATERIALS NO
3,653.27
62406
11/18/2003
01574
T.A. SCHIFSKY & SONS, INC
PROJ 03-02 MAPLEWOOD DR- FINAL PM
1,127.04
62407
11/18/2003
01587
TARTAN MUSIC DEPARTMENT
POINSETTAS FOR CITY HALL
- 180.00
62408
11/18/2003
02936
THE TRAINING SHOPPE
BOOKS
82.90
62409
11/18/2003
01669
TWIN CITIES TRANSPORT &
TOW FORFEITURE VEHICLE
106.50
62410
11/18/2003
01709
VASKO RUBBISH REMOVAL
FALL COLLECTION EVENT
5,960.19
62411
11/18/2003
01734
WALSH, WILLIAM P.
COMM PLUMBING INSPECTIONS
576.51
62412
11/18/2003
01750
WATSON CO INC, THE
MERCH FOR RESALE
340.45
62413
11/18/2003
02462
WEMYSS, SCOTT D
NAME TAGS
34.00
62414
11/18/2003
02840
XARIS PROPERTIES LLC
REF ESCROW 1320 CTY RD B
4,771.12
60 Checks in this report
Total checks :
776,258.06
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date
Date
Payee
Description
Amount
11/06/03
11/07/03
MN State Treasurer
Drivers License /Deputy Registrar
11,447.00
11/07103
11/07/03
ICMA (Vantagepointe)
Deferred Compensation
7,317.07
11/06/03
11/07/03
MN Dept of Natural Resources
DNR electronic licenses
510.50
11/07/03
11/10/03
MN State Treasurer
Drivers License/Deputy Registrar
8,456.30
11/07/03
11/10/03
U.S. Treasurer
Federal Payroll Tax
81,456.51
11/07/03
11/10/03
P.E.R.A.
P.E.R.A.
47,798.66
11/07/03
11/10/03
Orchard Trust
Deferred Compensation
19,585.00
11/10/03
11/12/03
MN State Treasurer
Drivers License /Deputy Registrar
17,314.50
11/07/03
11112/03
MN State Treasurer
State Payroll Tax
16,544.46
11/12/03
11/13/03
MN State Treasurer
Drivers License /Deputy Registrar
17,043.60
TOTAL
227,473.60
13
AGENDA NO. F .T
TO: City Council
FROM: Finance Director
AGENDA REPORT
RE: APPROVAL OF CLAIMS
DATE:
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the
bills and authorized payment in accordance with City Council approved policies.
ACCOUNTS
PAYART .F.
PAYROT.T.-
�65 36 63
5, r7 y 5.95
# q 11 1c)g, S�8
Checks # thru # dated
thru
Checks # thru # dated
Total Accounts Payable
Payroll Checks and Direct Deposits dated 11— c �7Y o_3
Payroll Deduction check # j SS thru
# 9ss 3 =3 dated 11—t7-c3
Total Payroll
$0.00 GRAND TOTAL
Attached is a detailed listing of these claims.
rb
Attachments
14
CAW7WINWFORMSW RCLMI.MAS
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
15
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
11/07/03
COLLINS, KENNETH
357.47
dd
11/07/03
JUENEMANN, KATHLEEN
357.47
dd
11/07/03
KOPPEN, MARVIN
357.47
dd
11/07/03
COLEMAN, MELINDA
3,857.46
dd
11/07/03
DARST, ROBERTA
1,386.79
dd
11/07/03
FURSMAN, RICHARD
4,638.25
dd
11/07/03
SCHLINGMAN, PAUL
2,026.22
dd
11/07/03
SEEGER, GERALD
496.12
dd
11/07/03
SWANSON, LYLE
1,893.90
dd
11/07/03
EDSON, KAREN
162.50
dd
11/07/03
LE, SHERYL
3,717.64
dd
11/07/03
RAMEAUX,THERESE
2,133.34
dd
11/07/03
FAUST, DANIEL
3,870.90
dd
11/07/03
ANDERSON, CAROLE
1,393.39
dd
11/07/03
BAUMAN, GAYLE
2,869.17
dd
11/07/03
JACKSON, MARY
1,715.85
dd
11/07/03
KELSEY, CONNIE
842.50
dd
11/07/03
TETZLAFF, JUDY
1,683.06
dd
11/07/03
FRY, PATRICIA
1,592.65
dd
11/07/03
GUILFOILE, KAREN
2,671.16
dd
11/07/03
OSTER, ANDREA
1,663.75
dd
11/07/03
CARLE, JEANETTE
1,566.94
dd
11/07/03
JAGOE, CAROL
1,564.64
dd
11/07/03
JOHNSON, BONNIE
942.98
dd
11/07/03
OLSON, SANDRA
937.08
dd
11/07/03
WEAVER, KRISTINE
1,636.24
dd
11/07/03
BANICK, JOHN
3,201.24
dd
11/07/03
CORCORAN, THERESA
1,505.15
dd
11/07/03
POWELL, PHILIP
1,993.26
dd
11/07/03
SPANGLER, EDNA
308.00
dd
11/07/03
THOMALLA, DAVID
3,546.50
dd
11/07/03
ABEL, CLINT
1,996.05
dd
11/07/03
ALDRIDGE, MARK
2,218.78
dd
11/07/03
ANDREWS, SCOTT
3,108.56
dd
11/07/03
BAKKE, LONN
2,448.68
dd
11/07/03
BELDE, STANLEY
2,504.28
dd
11/07/03
BIERDEMAN, BRIAN
1,747.53
dd
11/07/03
BOHL, JOHN
2,545.03
dd
11/07/03
BUSACK, DANIEL
2,237.36
dd
11/07/03
COFFEY, KEVIN
1,609.32
dd
11/07/03
CROTTY, KERRY
2,322.86
dd
11/07/03
DOBLAR, RICHARD
2,581.23
dd
11/07/03
HALWEG, KEVIN
4,038.00
dd
11/07/03
HEINZ, STEPHEN
2,386.29
15
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
dd
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
11/07/03
HIEBERT, STEVEN
2,799.97
11/07/03
JOHNSON, KEVIN
2,748.90
11/07103
KARIS, FLINT
2,594.47
11/07103
KONG, TOMMY
2,t 15.21
11/07/03
KROLL, BRETT
2,001.27
11/07/03
KVAM, DAVID
2,832.91
11/07/03
LARSON, DANIEL
2,727.42
11/07/03
LU, JOHNNIE
2,318.73
11/07/03
MARINO, JASON
2,458.53
11/07/03
MARTIN, JERROLD
2,275.05
11/07/03
METRY, ALESIA
1,778.59
11/07/03
PALMA, STEVEN
2,759.43
11/07/03
RABBETT, KEVIN
2,945.80
11107/03
STEFFEN, SCOTT
3,974.75
11/07/03
SZCZEPANSKI, THOMAS
2,301.63
11/07/03
THIENES, PAUL
2,666.25
11/07/03
TRAN, JOSEPH
1,825.19
11/07/03
WENZEL, JAY
2,177.35
11/07/03
XIONG, KAO
1,980.52
11/07/03
BARTZ, PAUL
3,549.61
11/07/03
BERGERON, JOSEPH
3,082.57
11/07/03
DUGAS, MICHAEL
1,804.50
11/07/03
DUNN, ALICE
3,598.77
11/07/03
ERICKSON, VIRGINIA
2,406.43
11/07/03
EVERSON, PAUL
2,045.01
11/07/03
FLOR, TIMOTHY
3,306.17
11/07/03
FRASER, JOHN
2,425.91
11/07/03
HALWEG, JODI
1,709.63
11/07/03
KATZMAN, BARBARA
1,944.85
11/07/03
L'ALLIER, DANIEL
982.50
11/07/03
LANGNER, SCOTT
1,597.37
11/07103
OLSON, JULIE
2,297.37
11/07/03
PARSONS, KURT
2,083.30
11/07/03
PIKE, GARY
2,267.36
11/07/03
ROSSMAN, DAVID
2,623.28
11/07/03
DAWSON, RICHARD
1,888.71
11/07/03
DUELLMAN, KIRK
1,888.71
11/07/03
JOHNSON, DOUGLAS
1,789.71
11/07/03
NOVAK, JEROME
1,789.71
11/07/03
PETERSON, ROBERT
1,914.85
11/07/03
SVENDSEN, RONALD
1,922.17
11/07/03
GERVAIS -JR, CLARENCE
2,429.15
11/07/03
BOYER, SCOTT
1,756.65
11/07/03
FEHR, JOSEPH
2,077.85
11/07/03
FLAUGHER, JAYMF,
2,077.85
11/07/03
JACKSON, LINDA
1,576.37
16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
17
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
11/07/03
LAFFERTY, WALTER
1,756.65
dd
11/07/03
LINN, BRYAN
2,253.49
dd
11/07/03
PACOLT, MARSHA
1,999.85
dd
11/07/03
RABINE, JANET
1,756.65
dd
11/07/03
STAHNKE, JULIE
2,077.85
dd
11/07/03
LUKIN, STEVEN
3,255.62
dd
11/07/03
SVENDSEN, AUSTIN
2,599.72
dd
11/07/03
ZWIEG, SUSAN
1,661.45
dd
11/07/03
DOLLERSCHELL, ROBERT
268.49
dd
11/07/03
AHL, R. CHARLES
4,071.70
dd
11/07/03
NIVEN, AMY
1,089.50
dd
11/07/03
PRIEFER, WILLIAM
2,391.25
dd
11/07/03
WEGWERTH, JUDITH
1,666.06
dd
11/07/03
BRINK, TROY
1,452.48
dd
11/07/03
DEBILZAN, THOMAS
1,710.45
dd
11/07/03
EDGE, DOUGLAS
1,762.76
dd
11/07/03
KANE, MICHAEL
2,643.39
dd
11/07/03
LUTZ, DAVID
1,778.86
dd
11/07103
MEYER, GERALD
1,815.08
dd
11/07/03
NAGEL, BRYAN
1,906.15
dd
11/07/03
OSWALD, ERICK
1,969.54
dd
11/07/03
TEVLIN, TODD
1,535.93
dd
11/07/03
CAVETT, CHRISTOPHER
2,967.22
dd
11/07/03
DUCHARME, JOHN
2,167.05
dd
11/07/03
JACOBSON, SCOTT
1,267.00
dd
11/07/03
LINDBLOM, RANDAL
2,487.83
dd
11/07/03
MURRA, AARON
205.63
dd
11107/03
PECK, DENNIS
2,391.27
dd
11/07/03
PRIEBE, WILLIAM
2,579.55
dd
11/07/03
SCHACHT, ERIN
2,005.45
dd
11/07/03
TATE, FRANK
1,551.85
dd
11/07/03
VERMEERSCH, CHARLES
1,912.65
dd
11/07/03
ANDERSON, BRUCE
3,829.44
dd
11/07/03
CAREY, HEIDI
1,842.25
dd
11/07/03
DOHERTY, KATHLEEN
1,666.06
dd
11/07/03
MARUSKA, MARK
2,439.86
dd
11/07/03
NAUGHTON, JOHN
1,502.25
dd
11/07/03
SCHINDELDECKER, JAMES
1,734.25
dd
11/07/03
BIESANZ, OAKLEY
1,380.76
dd
11/07/03
HAYMAN, JANET
1,041.01
dd
11/07/03
HUTCHINSON, ANN
2,031.16
dd
11/07/03
KOS, HEATHER
581.75
dd
11/07/03
NELSON, JEAN
971.18
dd
11/07/03
GAYNOR, VIRGINIA
1,827.05
dd
11/07/03
EKSTRAND, THOMAS
2,558.52
dd
11/07/03
KROLL, LISA
1,065.48
17
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
in
CHECK #1 CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
11/07/03
LIVINGSTON, JOYCE
923.37
dd
11/07/03
SINDT, ANDREA
1,439.85
dd
11/07/03
THOMPSON, DEBRA
707.96
dd
11/07/03
YOUNG, TAMELA
1,331.85
dd
11/07/03
FINWALL, SHANN
1,968.65
dd
11/07/03
ROBERTS, KENNETH
2,535.63
dd
11/07/03
CARVER, NICHOLAS
2,346.15
dd
11/07/03
FISHER, DAVID
2,794.18
dd
11/07/03
RICE, MICHAEL
1,415.05
dd
11/07/03
SWAN, DAVID
1,757.45
dd
11/07/03
KONEWKO, DUWAYNE
2,254.26
dd
11107/03
WORK, ALICIA
50.76
dd
11/07/03
BJORK, BRANDON
315.57
dd
11/07/03
FINN, GREGORY
1,862.74
dd
11/07/03
GRAF, MICHAEL
1,678.82
dd
11/07/03
KELLY, LISA
1,245.79
dd
11/07/03
ROBBINS, AUDRA
1,731.22
dd
11/07/03
TAUBMAN, DOUGLAS
2,562.64
dd
11/07/03
BREHEIM, ROGER
1,738.86
dd
11/07/03
NORDQUIST, RICHARD
1,734.25
dd
11/07/03
SCHULTZ, SCOTT
1,951.58
dd
11/07/03
CROSSON, LINDA
2,162.18
dd
11/07/03
EASTMAN, THOMAS
2,345.93
dd
11/07/03
LEIER, SARA
49.70
dd
11/07/03
PELOQUIN, PENNYE
491.08
dd
11/07/03
SCHMIDT, RUSSELL
1,643.88
dd
11/07/03
STAPLES, PAULINE
2,641.74
dd
11/07/03
ABRAHAMSON, DANIEL
39.30
dd
11/07/03
ABRAHAMSON, REBECCA
457.60
dd
11/07/03
BENDTSEN, LISA
126.00
dd
11/07/03
BRENEMAN, NEIL
269.47
dd
11/07/03
CORNER, AMY
43.20
dd
11/07/03
EDSON, JAMIE
129.94
dd
11/07/03
ERICKSON, CAROL
45.00
dd
11/07/03
FONTAINE, ANTHONY
381.16
dd
11/07/03
GREDVIG, ANDERS
105.60
dd
11/07/03
GUZIK, JENNIFER
17.13
dd
11/07/03
HALEY, BROOKE
29.25
dd
11/07/03
HAUSER, KATHRYN
19.80
dd
11/07/03
HORWATH, RONALD
1,648.82
dd
11/07/03
IRISH, GRACE
164.50
dd
11/07/03
KOEHNEN, MARY
732.12
dd
11/07/03
KRONHOLM, KATHRYN
356.34
dd
11/07/03
LAWSON, JOSHUA
122.50
dd
11/07/03
LINDSTROM, AMANDA
92.48
dd
11/07/03
MARUSKA, ERICA
144.50
in
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
19
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
11/07/03
OVERBY, ANNA
74.60
dd
11/07/03
POWERS, JESSICA
82.40
dd
11/07/03
SCHULTZ, PETER
41.10
dd
11/07/03
SHAW, KRISTINA
376.69
dd
11/07/03
SIMONSON, JUSTIN
640.25
dd
11/07/03
TUPY, HEIDE
140.25
dd
11/07/03
TUPY, MARCUS
337.93
dd
11/07/03
GROPPOLI, LINDA
348.50
dd
11/07/03
KURKOSKI, STEPHANIE
61.75
dd
11/07/03
RENSLOW, RITA
286.00
dd
11/07/03
SHERRILL, CAITLIN
332.51
dd
11/07/03
BEHAN, JAMES
1,590.15
dd
11/07/03
CRAWFORD - JR, RAYMOND
180.83
dd
11/07/03
LONETTI, JAMES
934.48
dd
11/07/03
MILES, LAURA
93.10
dd
11/07/03
PATTERSON, ALBERT
991.18
dd
11/07/03
PRINS, KELLY
848.29
dd
11/07/03
REILLY, MICHAEL
1,462.25
dd
11/07/03
STEINHORST, JEFFREY
141.05
dd
11/07/03
AICHELE, CRAIG
1,743.86
dd
11/07/03
PRIEM, STEVEN
1,950.25
dd
11/07/03
BERGO, CHAD
1,933.93
dd
11/07/03
FOWLDS, MYCHAL
1,711.45
dd
11/07/03
HURLEY, STEPHEN
2,794.18
Wf
95431
11/07/03
CARDINAL, ROBERT
406.20
Wf
95432
11/07/03
WASILUK, JULIE
357.47
wf
95433
11/07/03
INGVOLDSTAD, CURTIS
100.00
Wf
95434
11/07/03
JAHN, DAVID
1,501.35
Wf
95435
11/07/03
MALDONADO, JUANA
674.91
Wf
95436
11/07/03
MORIN, TROY
195.50
Wf
95437
11/07/03
SCHMIDT, DEBORAH
391.89
Wf
95438
11/07/03
MATHEYS, ALANA
1,793.85
Wf
95439
11/07/03
HANSEN, LORI
1,610.07
Wf
95440
11/07/03
VIETOR, LORRAINE
1,799.73
Wf
95441
11/07/03
PALANK, MARY
1,704.59
wf
95442
11/07/03
RICHIE, CAROLE
1,723.20
wf
95443
11/07/03
SVENDSEN, JOANNE
1,962.85
Wf
95444
1 1/07/03
SHORTREED, MICHAEL
3,702.51
Wf
95445
11/07/03
STEINER, JOSEPH
459.00
wf
95446
11/07/03
WELCHLIN, CABOT
2,358.07
Wf
95447
11/07/03
ENGSTRAN, STEVEN
170.00
wf
95448
11/07/03
FREBERG, RONALD
1,824.46
Wf
95449
11/07/03
JONES, DONALD
1,772.21
Wf
95450
11/07/03
EDSON, DAVID
1,832.96
Wf
95451
11/07/03
HELEY, ROLAND
1,770.77
Wf
95452
11/07/03
HINNENKAMP, GARY
1,753.70
19
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
wf
Wf
Wf
wf
Wf
wf
Wf
Wf
wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
wf
Wf
Wf
Wf
Wf
Wf
Wf
Wf
wf
wf
wf
Wf
wf
Wf
wf
Wf
Wf
wf
wf
Wf
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
95453
11/07/03
LINDORFF, DENNIS
1,736.55
95454
11/07/03
NOVAK, MICHAEL
1,621.45
95455
11/07/03
GERNES, CAROLE
520.00
95456
11/07/03
SOUTTER, CHRISTINE
293.63
95457
11/07/03
ANZALDI, KALI
357.75
95458
11/07/03
BALLESTRAZZE, THAD
108.50
95459
11/07/03
BJORK, THEODORE
45.00
95460
11/07/03
BROZAK, ANNA
88.00
95461
11/07/03
BROZAK, KATHERINE
44.00
95462
11/07/03
FRANK, SARAH
56.00
95463
11/07/03
FRANK, STEVE
170.00
95464
11/07/03
GEBHARD, MADELINE
170.00
95465
11/07/03
GOODRICH, CHAD
76.50
95466
11/07/03
GRAF, ASHLEY
35.00
95467
11/07/03
HADDAD, JULIE
340.00
95468
11/07/03
LO, CHUEPHENG
87.00
95469
11/07/03
LO, SAO
30.00
95470
11/07/03
O'GRADY, ZACHARY
152.00
95471
11/07/03
O'KEEFE, RYAN
36.00
95472
11/07/03
OHLHAUSER, MEGHAN
157.84
95473
11/07/03
PINOTTI, ALICIA
66.00
95474
11/07/03
RYDEL, RACHEL
49.00
95475
11/07/03
SHOBERG, KARI
70.00
95476
11/07/03
WEGNER, CHRISTOPHER
11.00
95477
11/07/03
WERNER, KATIE
246.50
95478
11/07/03
WOULFE, CHELSEY
33.00
95479
11/07/03
YORKOVICH, BRADLEY
67.50
95480
11/07/03
GERMAIN, DAVID
1,741.17
95481
11/07/03
HAAG, MARK
1,575.85
95482
11/07/03
NADEAU, EDWARD
2,643.39
95483
11/07/03
BEHR, HEATHER
30.40
95484
11/07/03
BROWN, LAURIE
473.60
95485
11/07/03
DISKERUD, HEATHER
328.25
95486
11/07/03
GLASS, JEAN
1,367.64
95487
11/07/03
MOY, PAMELA
395.80
95488
11/07/03
SHOBERG, CARY
723.59
95489
11/07/03
TOLBERT, FRANCINE
185.00
95490
11/07/03
UNGER, MARGARET
476.78
95491
11/07/03
WEISMANN, JENNIFER
333.00
95492
11/07/03
ANDERSON, CALEB
186.66
95493
11/07/03
BACHMAN, NICOLE
26.60
95494
11/07/03
BOTHWELL, KRISTIN
234.85
95495
11/07/03
COSTA, JOSEPH
348.98
95496
11/07/03
DEMPSEY, BETH
86.40
95497
11/07/03
DUNN, RYAN
317.68
95498
11/07/03
FENGER, JUSTIN
28.18
Pill
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
21
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
95499
11/07/03
FONTAINE, KIM
440.92
wf
95500
11/07/03
GRANT, MELISSA
181.76
wf
95501
11/07/03
GRUENHAGEN, LINDA
358.40
Wf
95502
11/07/03
HOLMGREN, LEAH
66.63
Wf
95503
11/07/03
HOULE, DENISE
43.10
Wf
95504
11/07/03
JOHNSON, ROBERT
703.80
Wf
95505
11/07/03
JONES, LACEY
83.50
wf
95506
11/07/03
OTTESON, JANET
233.75
Wf
95507
11/07/03
PEHOSKI, JOEL
125.50
Wf
95508
11/07/03
PROESCH, ANDY
280.39
Wf
95509
11/07/03
RENSTROM, KEVIN
181.50
Wf
95510
11/07/03
SMITLEY, SHARON
222.00
Wf
95511
11/07/03
WARNER, CAROLYN
70.60
wf
95512
11/07/03
WEDES, CARYL
129.90
wf
95513
11/07/03
WOODMAN, ALICE
41.40
Wf
95514
11/07/03
BOSLEY, CAROL
227.95
Wf
95515
11/07/03
HANSEN, ANNA
24.00
wf
95516
11/07/03
QUINN, KELLY
12.00
Wf
95517
11/07/03
VAN HALE, PAULA
73.50
Wf
95518
11/07/03
CHIGINSKY, APRIL
28.26
Wf
95519
11/07/03
COLLINS, ASHLEY
235.08
Wf
95520
11/07/03
DOUGLASS, TOM
904.84
wf
95521
11/07/03
HER, CHONG
107.95
wf
95522
11/07/03
LOGAN, HEATHER
108.90
wf
95523
11/07/03
NAGEL, BROOKE
36.58
Wf
95524
11/07/03
QUIWONKPA, THOMAS
127.00
Wf
95525
11/07/03
SCHULZE, BRIAN
289.60
Wf
95526
11/07/03
WILLIAMS, NICK
127.00
Wf
95527
11/07/03
ZIEMER, NICOLE
64.35
Wf
95528
11/07/03
MULVANEY, DENNIS
1,911.48
405,362.63
21
AGENDA ITEM G -2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Bill Priefer, Public Works Administrative Assistant
Charles Ahl, Director of Public Works /City Engineer
SUBJECT: Hudson Road at Century Avenue: Resolution Approving Municipal State Aid
Street Designation for Segment in Coordination with City of Oakdale
DATE: November 18, 2003
Introduction
The Minnesota Department of Transportation released and conveyed to the City of Maplewood
a portion of Hudson Road between Century Avenue and the Maplewood corporate limits. This
was done in conjunction with a release and conveyance to the City of Oakdale for the portion of
Hudson Road that continues easterly into Oakdale. A revision of Maplewood's state aid system
to add this portion of Hudson Road has been approved, and street mileage is available to do so.
Background
The Municipal State Aid Street (MSAS) program was established to distribute gas tax monies to
cities based upon the improvement needs of their state aid street system. Maplewood is
allowed to designate up to 20 percent of the city's street mileage as eligible to receive gas tax
funding. Because Maplewood has mileage available for designation, the addition of the
requested street section will increase the amount of funding available for state aid projects and
will put the city in a better financial position to address the improvement needs of this street in
the near future.
Recommendation
It is recommended that the city council approve the attached resolution requesting the
approval of Maplewood's revised Municipal State Aid Street system by the Commissioner
of Transportation for the State of Minnesota.
jw
Attachments: Resolution
Location Map
RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS
WHEREAS, the City Council of the City of Maplewood desires that the street
hereinafter described meets all necessary criteria and thus should be designated a municipal
state aid street under the provision of Minnesota law.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood that the road described as follows, to -wit:
Hudson Road —T.H. 120 to Corporate Limits
be, and hereby is established, located, and designated a municipal state aid street of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the commissioner of transportation for this
consideration, and that upon his approval of the designation of said road or portion thereof, the
same be constructed, improved, and maintained as a municipal state aid street of the City of
Maplewood to be numbered and known as a municipal state aid street.
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RELEASE NO. 1258
C CITY OF MAPLEWOOD
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AGENDA ITEM G -3
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Bill Priefer, Public Works Administrative Assistant
Charles Ahl, Director of Public Works /City Engineer
SUBJECT: Municipal State Aid Street System: Resolution Approving Authorization to
Advance Fund Projects
DATE: November 18. 2003
Introduction
Planned construction costs on our Municipal State Aid System during 2003 through 2004 will
exceed the current funding available. In order to address this shortfall, we are able to apply for
and receive an advance on future funds.
Background
Each year a certain amount of money at the state level is available to cities in our situation for
advance encumbrances. An advance encumbrance is essentially an interest -free loan to the
city to be repaid with future allotments. This is a good program for cities like ours that have
aggressive construction programs as it allows the utilization of funds that other cities are not
using.
The advance funding guidelines were revised during October 2003 to allow cities to request up
to five times its previous year's construction allotment or $4,000,000, whichever is less. The
revision also allows cities up to five years to repay the advance rather than the previous three
year payback.
Our previous year's allotment of $897,602 allows us to request up to $4,000,000. However, we
requested and received a $1,000,000 advance this yearto complete state aid financing on 2002
projects and this year's Hazelwood- County Road C to Beam project. Therefore, we will request
an advance of up to $3,000,000.
Recommendation
It is recommended that the City Council approve the attached resolution requesting an
advance encumbrance of up to $3,000,000 to our Municipal State Aid account.
jw
Attachment: Resolution
RESOLUTION
WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street
projects in 2003 through 2004 which will require state aid funds in excess of those available in
its State Aid Construction Account, and
WHEREAS, said city is prepared to proceed with the construction of said project through
the use of advance encumbrances from the General State Aid Construction Account to
supplement the available funds in their State Aid Construction Account, and
WHEREAS, repayment of the fund so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.13, Subdivision 6, and Minnesota Rules, Chapter 8820.
NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be
and is hereby requested to approve this advance for financing approved Municipal State Aid
Street projects of the City of Maplewood in an amount of up to $3,000,000 in accordance with
the Minnesota Rules 8820.1500, Subparagraph 9, and to authorize repayments from the
following year's accruals to the construction account of the Municipal State Aid Street fund for
said city.
AGENDA ITEM G -4
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works /City Engineer
SUBJECT: County Road D Realignment (Southlawn to TH 61), City Project 02 -07: Approve
Right of Entry Agreements with Venburg Tire and Mogren Development
DATE: November 18. 2003
Introduction
The improvement /realignment of County Road D, east of TH 61, will begin with a project this fall
that will place fill material in the area of poor soils, along with creation of replacement wetland
areas. Agreements with the property owners at Venburg Tire and Countryview Golf Course are
required prior to beginning that project. Agreements have been prepared and are being negotiated
with the property owners and are expected to be ready for approval by the city council.
Background
The Soils Correction and Wetland Mitigation Contract is proposed for an award of bid later within
this agenda. That work will be mainly on the northern and western portions of Countryview Golf
Course, although a small segment of the work will be on the eastern edge of the Venburg Tire
property. Attached are right of entry agreements with each of the property owners. These
agreements are needed before the construction project begins.
Each agreement identifies the area to be disturbed and identifies that the City of Maplewood
intends to proceed with acquisition of the necessary right of way for the entire project through next
year. Final agreements on the right of way acquisition have not been finalized with Mogren
Development, although progress is being made. These agreements allow the construction of this
soils correction and wetland replacement to begin while those negotiations continue.
The financial implications of these agreements are that the city is committed to reimburse the
property owner for the cost of appraisals. That requirement is a state law and cannot be waived.
The cost of the right of way is included within the project cost estimates. Approval of the
agreements is recommended.
Recommendation
It is recommended that the city council approve the right of entry agreements with Keith
Venburg and Countryview Golf for the County Road D Realignment Improvements, City
Project 02 -07, and authorize the Mayor and City Manager to execute the agreements.
Gti7_1
Attachment: Location Map
Agreements
WATERSHED
DISTRICT
i
FUTURE / 7z 2'
PERM ROW
1901`8 sf
- - - -- - - - --
4 acres
6 1 -
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f
S FUTURE
tX / PERW.,ROW� " 43'
LTEMP EASEMENT
FOR SURCHARGE PROJECT
'21 SS 5075.9 sf
1 i 1 ac
COUNTRYSIDE
GOLF COURSE
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— ------ �
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COUNTY ROAD D
City of Maplewood REALIGNMENT
U DEPARTMENT OF PUBLIC WORKS IMPROVEMENTS
i ENGINEERING DIVISION V E N B U R G TIRE
1830 E.�t Ce ty R' 8 PROPOSED TEMPORARY
Mepiswood, Minnesota 55108
(651) 770 -4550 FAX (651) 770 -s506 EASEMENT— SURCHARGE
PROJECT
EXHIBIT A
CITY OF MAPLEWOOD
Ramsey County, Minnesota
Agreement for Right of Entry and Right of Way Acquisition
City Project 02 -07
THIS AGREEMENT, made this day of
, 2003, between
the City of Maplewood, Minnesota, acting by and through its Mayor and City Manager,
herein called the CITY and Keith E. Venburg, II, herein called the OWNER.
IN CONSIDERATION of the following mutual agreements and covenants, the
parties hereby agree as follows:
1. The OWNER warrants that he is the owner of the property identified as
Tract A, Registered Land Survey No. 466, Ramsey County, Minnesota, proposed for
improvement as part of the CITY's County Road D Extension Improvement, City Project
02 -07, and that he may incur obligations necessary to construct said improvements and to
incur property obligations including special assessments.
2. In consideration of $1.00, OWNER grants CITY, its employees, successors,
contractors and assigns, the right to enter onto OWNER'S property. The right of entry shall
be as defined on attached Exhibit A, as all property for temporary easement. This right of
entry is hereby granted to CITY as of the date of signature of this agreement by OWNER,
and shall expire on December 31, 2004. The CITY and OWNER hereby agree that the
value of the right of entry shall be $1.00 plus the valuable consideration listed within this
agreement and other agreed site improvements.
5 3. The CITY shall furnish all engineering services for the improvements for
the project and any agreed improvements to OW NER's property.
6 4. The CITY agrees that the work shall be done and performed in the best
and most workmanlike manner; and all materials and labor shall be in strict conformity
with respect to the approved Plans and Specifications for the County Road D Extension
Improvement, City Project 02 -07, and improvement standards of the City of
Maplewood, and shall be subject to the inspection and approval of the City or a duly
authorized engineer of the City; and in case any material or labor supplied shall be
rejected by the City or engineer, as defective or unsuitable, then such rejected material
shall be removed and replaced with approved material to the satisfaction and approval
of the City's engineer and at the sole cost and expense of the CITY.
5. It is further agreed anything to the contrary herein notwithstanding, that
the City of Maplewood City Council and its agents or employees shall not be personally
liable or responsible in any manner to the OWNER, or to any other person or persons
whomsoever, for any claim, demand, damages, actions or causes of action of any kind
or character arising out of or by reason of the execution of this agreement or the
performance and completion of the work or the improvements provided herein, and that
the OWNER will save CITY harmless from all such claims, demands, damages, actions
or causes of actions or the costs disbursements and expenses of defending the same,
specifically including, without intending to limit the categories of said costs, cost and
expenses for City administrative time and labor, costs of consulting engineering
services, and costs of legal services rendered in connection with the defending such
claims as may be brought against CITY due to actions by the OWNER.
6. It is further agreed that CITY will furnish OWNER with proof of insurance through
the CITY's contractor in the amount as required by the approved specifications covering
any public liability or property damage by reason of the operation of the CITY's equipment,
laborers, and hazard caused by said improvements.
In case any one or more of the provisions contained in this Agreement
shall be invalid, illegal or unenforceable in any respect, the validity, legality and
enforceability of the remaining provisions contained herein and any other application
thereof shall not in any way be affected or impaired thereby.
7. The terms and conditions of this Agreement shall be binding on the
parties hereto, their respective successors and assigns and the benefits and burdens
shall run with the land and may be recorded against the title to the property.
SIGNATURES FOR OWNER
By By
Title Title
STATE OF MINNESOTA )ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
2003, by
glTel
Notary Public
SIGNATURES
CITY OF MAPLEWOOD
Mayor City Manager
STATE OF MINNESOTA )ss
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
, 2003 by Robert J. Cardinal and Richard F. Fursman of the City
of Maplewood, a municipal corporation.
Notary Public
CITY OF MAPLEWOOD
Ramsey County, Minnesota
Agreement for Right of Entry and Easement Acquisition
City Project 02 -07
THIS AGREEMENT, made this day of
, 2003, between
the City of Maplewood, Minnesota, acting by and through its Mayor and City Manager,
herein called the CITY and Country View Golf Center, Inc. herein called the OWNER.
IN CONSIDERATION of the following mutual agreements and covenants, the
parties hereby agree as follows:
2. The OWNER warrants that he is the owner of the property identified as
Tract B, Registered Land Survey No. 466 and Tracts C, D, E, and I, Registered Land
Survey No. 210, Ramsey County, Minnesota, proposed for improvement as part of the
CITY's County Road D Extension Improvement, City Project 02 -07, and that he may incur
obligations necessary to construct the said improvements and to incur property obligations
including petitioning for special assessments. The OWNER hereby expressly waives all
procedural, irregularity and legal rights to object to the amount of the assessment,
including any claim that the amount of the assessment thereof levied against OW NER's
property is excessive, together with all rights to appeal in the courts.
3. It is agreed that the CITY will pay up to $500.00 toward an independent
appraisal to be conducted for the OWNER. Said appraisal shall consider the value of
permanent right -of -way and permanent easement, further described in Exhibit A, to be
acquired by CITY for construction of the County Road D Extension Improvement, City
Project 02 -07. Said appraisal shall only consider the value of the permanent right -of -way
and permanent easement. Upon completion of said appraisal, OWNER shall submit a copy
of invoice for said appraisal to the CITY's engineer, who shall pay up to $500.00 to
OWNER within 30 days. OWNER agrees to supply a completed copy of said appraisal to
CITY's engineer prior to submitting invoice.
4. In consideration of CITY agreeing to pay for appraisal, OWNER grants
CITY, its employees, successors, contractors and assigns, the right to enter onto
OWNER'S property. The right of entry shall be as defined on attached Exhibit A, as
all property for permanent right -of -way, permanent easement and temporary easement.
This right of entry is hereby granted to CITY as of the date of signature of this agreement
by OWNER, and shall expire on December 31, 2003. The CITY and OWNER hereby
agree that the value of the right of entry, temporary easement, shall be $1.00 plus the
valuable consideration listed within this agreement and other agreed site improvements.
5. The CITY and OWNER hereby agree that CITY shall pay fair
compensation for the permanent right -of -way and permanent easement. The CITY has
conducted an appraisal of the value of the permanent right -of -way and permanent
easement. OWNER may have an appraisal conducted as listed previously within this
agreement. OWNER and CITY agree that the value from either appraisal may be used for
the final agreement of compensation to OWNER. If CITY and OWNER cannot agree on
which appraisal value shall apply, CITY and OWNER shall agree on a third independent
appraiser who shall determine a final appraisal amount which shall be binding upon both
parties.
6. The CITY shall furnish all engineering services for the improvements for
the project and any agreed improvements to OW NER's property.
7. The CITY agrees that the work shall be done and performed in the best
and most workmanlike manner; and all materials and labor shall be in strict conformity
with respect to the approved Plans and Specifications for the County Road D Extension
Improvement, City Project 02 -07 and improvement standards of the City of
Maplewood, and shall be subject to the inspection and approval of the City or a duly
authorized engineer of the City; and in case any material or labor supplied shall be
rejected by the City or engineer, as defective or unsuitable, then such rejected material
shall be removed and replaced with approved material to the satisfaction and approval
of the City engineer and at the sole cost and expense of the CITY.
8. It is further agreed anything to the contrary herein notwithstanding, that
the City of Maplewood City Council and its agents or employees shall not be personally
liable or responsible in any manner to the OWNER, or to any other person or persons
whomsoever, for any claim, demand, damages, actions or causes of action of any kind
or character arising out of or by reason of the execution of this agreement or the
performance and completion of the work or the improvements provided herein, and that
the OWNER will save CITY harmless from all such claims, demands, damages, actions
or causes of actions or the costs disbursements and expenses of defending the same,
specifically including, without intending to limit the categories of said costs, cost and
expenses for City administrative time and labor, costs of consulting engineering
services, and costs of legal services rendered in connection with the defending such
claims as may be brought against CITY due to actions by the OWNER.
It is further agreed that CITY will furnish OWNER with proof of insurance
through the CITY's contractor in the amount as required by the approved specifications
covering any public liability or property damage by reason of the operation of the CITY's
equipment, laborers, and hazard caused by said improvements.
9. In case any one or more of the provisions contained in this Agreement
shall be invalid, illegal or unenforceable in any respect, the validity, legality and
enforceability of the remaining provisions contained herein and any other application
thereof shall not in any way be affected or impaired thereby.
10. The terms and conditions of this Agreement shall be binding on the
parties hereto, their respective successors and assigns and the benefits and burdens
shall run with the land and may be recorded against the title to the property.
61 Eel 0 Fill 1191 V :Nile] -. Z 9 1V T 1 0 1 A V
BY By
Title Title
STATE OF MINNESOTA )ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
2003, by
Wei
Notary Public
SIGNATURES
CITY OF MAPLEWOOD
Mayor City Manager
STATE OF MINNESOTA )ss
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
2003, by Robert J. Cardinal and Richard F. Fursman of the City
of Maplewood, a municipal corporation.
Notary Public
Memo
Agenda No. G -5
AGENDA REPORT
To: Richard Fursman, City Manager
From: Steve Lukin, Fire Chief
CC: City Clerk
Date: 11/19/2003
Re: Capitol City Mutual Aid Agreement
BACKGROUND
The Capitol City Mutual Aid Association, which the Maplewood fire Department is a member of, has an
agreement with fire departments to provide aid to each other as requested. Every three years, it is time
to have this agreement ratified by the Council. The only change from the last agreement is in #8 -
Charges to the requesting Party. The following is the portion that was added into this section W
assistance provided under this agreement continues for more than 12 hours, the responding party will
submit to the requesting party an itemized bill for the total cost starting after the 12 hour period ".
This was agreed upon by all members of the Capitol City Mutual Aid agreement, therefore, I ask the
City Council to ratify the Capitol City Mutual Aid Association Agreement.
att.
Agenda 8G6
MEMORANDUM
TO: City Manager
FROM: DuWayne Konewko, Environmental Health Official
SUBJECT: 2004 SCORE Funding Application
DATE: October 31, 2003
INTRODUCTION:
Attached is the 2004 SCORE application. The amount is $68,446. The money is a grant
from the county to repay the city for a portion of the recycling costs. Ramsey County is
requesting that the city council approve the application
RECOMMENDATION
Approve the 2004 SCORE application.
SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH
ENVIRONMENTAL HEALTH SECTION
2004 SCORE FUNDING GRANT APPLICATION
CITY/TOWNSHIP: Maplewood
CONTACT PERSON: DuWavne Konewko
ADDRESS: 1830 County Road B East
Maplewood, MN 55109
PHONE: 651 - 249 -2330
- 249 -2319
A. DESCRIPTION OF 2004 RESIDENTIAL RECYCLING PROGRAM
1. In 2004, will any collection services be provided under a contract? Yes X No
a. If so, provide contractor(s), address, and contact name. Superior /Onyx Services
Mr. Mayo Rude - General Manager
1375 7 Avenue - Newport. MN 55055
b. Which type of households are expected to receive service under the contract?
Single - family: Duplex: X Triplex: X 4plex: X
Townhome: X Condominium: X Manufactured Home Park: X
Multi -unit buildings (up to no -limit units): X
c. What is the total number of households expected to receive service under the contract?
(total housing units - 14,004 - 2000 census)
Single- family thru 4 -plex: 10,275 Multi -unit buildings with 5 or more units: 1,913
d. What materials will be collected? (If different materials will be collected based on type of
housing, please describe differences.)
Newspaper, junk mail, magazines, cardboard, office paper, boxboard, glass bottle plastic bottle
#1a2, aluminum cans, steel cans
e. What is the collection frequency? (If frequency is different based on type of housing, please
describe differences.)
Every other week - The City is- divided up into four districts with recycling services occurring every
other week - Monday thru Thursday
2. How will the municipality assure materials are collected in 2004 from those households that will not receive
recycling collection services under a municipally- arranged contract? (e.g., ordinance provisions, licensing
requirements, other mechanism) What materials are required to be collected, and at what frequency?
Recycling services are available to all residential properties and multi -unit building complexes; however,
recycling is not required by ordinance. The City will be forming an Environmental Committee in early 2004 and
will use this committee to address what changes need to take place to comply with state requirements.
Increasing recycling services at multi -unit building complexes will be a major priority item in 2004 for the
Environmental Committee. The City may also include language in the 2005 contract that requires the service
provider to provide service to all households. The City may also choose to require recycling by ordinance by
amending the existing ordinance. The materials that are recycled are listed in 1.d. The frequency of
collection is every other week.
3. How will the municipality assure that all recyclables collected from residential properties are recycled, whether
collected by the municipality's contracted vendor or another service provider? The City will examine the
monthly statements to ensure compliance with contract obligations. In addition, the City will be conducting
quarterly meetings with the vendor to determine compliance and address complaints regarding service.
4. What changes are planned or anticipated for 2004? The City will continue to explore ways to increase
participation at multi -unit building complexes. The City will be forming an Environmental Committee in early
2004 to discuss changes to the recycling program that are needed to meet state requirements. The City
will also be requiring those multi -unit building complexes that currently do not provide recycling services to
do so by 2005.
5. How are recycling services in 2004 to be paid for, beyond any use of SCORE funds? What long -term funding
source is in place for recycling services? Recycling line item on utility bills.
6. Describe the municipality's source reduction and recycling promotional efforts. List types of materials to be
used, intended audiences, and method and frequency of distribution. The recycling calendar will appear in the
city newsletter that is sent to all addresses in the City of Maplewood. Recycling information is also
available on the city's website with direct links to Ramsey County for additional information. The City may
also explore a source reduction program and the City is also in the process of forming an Environmental
Committee that will assist the City in its promotion of recycling.
7. What measurable goals do you have for source reduction and recycling activities in 2004? Please describe how
you will measure progress toward those goals and how activities will be evaluated. The City will initiate a source
reduction program for City Hall in 2004. The City will also be creating an Environmental Committee as
previously discussed that will champion recycling efforts in the City. The City will also be aggressively
working with the multi -unit building complexes that currently do not offer recycling and require them to
offer recycling by 2005. Progress towards these goals will be measured by determining if the City was
successful in its implementation of a source reduction program and determining whether the City was
successful in enrolling the multi -unit complexes in the recycling program.
S. If any activities will be conducted by a contractor or subcontractor, what provisions will be made to monitor and
audit (sub)contractor activities? The City does not anticipate the use of a subcontractor for recycling
activities.
B. SCORE GRANT REQUEST
1. Please describe how a SCORE grant would enhance or improve source reduction and recycling efforts in your
community. List specific activities for which SCORE funding would be used. The SCORE grant funds are used
for partial payment of recycling contractor costs.
2. Please show how you intend to allocate your 2004 SCORE grant. Detail how you intend to use SCORE funds
within each applicable budget area. Attach a copy of your 2004 municipal budget for all recycling activities,
including all funding sources. (If the budget has not been adopted by your governing body, attach the most
current draft budget.)
PROPOSED SCORE BUDGET —SCORE EXPENSES ONLY
ADMINISTRATION: $
PROMOTION ACTIVITIES $
Please detail:
EQUIPMENT $
Please detail:
COLLECTION OF RECYCLABLES $ 68,446
Please detail:
The money will be used for payment to Onyx/Superior Services for the curbside collection of
recyclables.
TOTAL SCORE GRANT $ 68,446
C. IN -HOUSE RECYCLING PROGRAM
Please describe the recycling program for materials generated at municipal facilities, per requirements in Minn.
5tat. Sec. 115A.151. List materials collected and service provider(s). If any materials are brought to a drop -off
center or otherwise not handled by a collection service, list those materials and describe how they are transferred.
The City of Maplewood's recycling program is in compliance with the State of Minnesota's requirements. The
materials collected are newspaper, office paper, junk mail, aluminum cans, and glass bottles. Superior /Onyx
Superior collects these materials for the city through a contractual agreement. The City will also be
implementing a source reduction program for City Hall in 2004.
D. RESOLUTION
Please attach a resolution from your governing, body requesting the funding allocation or a certified copy of the
official proceedings at which the request was approved. SCORE grants agreements cannot be issued without such
an attachment. A copy of the City Council minutes will be mailed to Ramsey County when approved by the city
council. The City Council will discuss the application in November (2004).
NAME OF PERSON AUTHORIZED TO SUBMIT GRANT:
TYPE OR PRINT NAME
buWayne Konewko
51&NdTURE
1
1
TITLE
Environmental Health Official
DATE
October 28, 2003
Please return the completed grant application form by NOVEMBER 1, 2003, to:
DAN DONKERS, PROGRAM ANALYST
SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH
ENVIRONMENTAL HEALTH SECTION
1670 BEAM AVENUE, SUITE A
MAPLEWOOD, MN 55109
Agenda #G7
MEMORANDUM
TO: City Manager
FROM: DuWayne Konewko, Environmental Health Official
SUBJ: Fall Clean -Up Event Results — Future Recommendations
DATE: November 11, 2003
The 2003 fall clean-up event drew a total of 155 vehicles. The 2002 fall collection event
had a total of 245 vehicles. The 2003 figures represent a decrease of 90 vehicles or 37 %.
I believe a few of the reasons for this decrease in participation in 2003 can be attributed
to the following: implementation of a service fee, previous collection events are
beginning to pay dividends with regards to cleaning up the city and the weather was poor
during the fall collection event.
The total cost for conducting the 2003 fall collection event was $9,041.19. Total revenue
received through the implementation of a service charge was $3,091 or an average of $20
per vehicle. The vast majority of the people who used this service did not voice any
concerns or have any reservations about paying the service fee. The difference of
$5,950.19 is the net cost to the city. This works out to be a subsidy of approximately 65%
on behalf of the City and the residents were responsible for the remaining 35 %. The City
was targeting a 60 to 70% subsidy rate.
The total cost for the 2002 fall collection event was approximately $15,000 and the City
was responsible for this amount in its entirety. One of the interesting points here is that
the per vehicle charge (without the city's subsidy) for the 2002 and 2003 collection
events were very close at approximately $60 per vehicle.
In light of these results, I am recommending the following changes for 2004:
• Eliminate the fall collection event and extend the hours for the spring event from
8a.m. -lp.m. to 8 a.m. — 4 p.m.;
• Relocate the spring event to Aldrich Arena from the Community Center for
logistical purposes; (currently in discussions with Ramsey County)
• Combine the spring event with the Household Hazardous Waste drop off
collection so residents can participate in both events and not make any additional
trips;
• Continue with the service fee charge for the residents who choose to utilize this
service.
Please let me know if you have any questions or suggestions for next year.
Agenda #G8
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Shann Finwall, Associate Planner
SUBJECT: Household Hazardous Waste Collection Site
LOCATION: Aldrich Arena, 2015 Van Dyke Street North
DATE: November 17, 2003
INTRODUCTION
The Saint Paul - Ramsey County Department of Public Health, Environmental Health Section, is
requesting a change to the conditional use permit (CUP) for operating their household
hazardous waste collection site. The site is on the north side of Aldrich Arena, west of Van Dyke
Street (refer to the maps attached on pages 4 and 5). They want to revise the hours of
operation and extend the CUP for another five years (refer to the county's letter on pages 6 and
7.)
BACKGROUND
On May 11, 1992, the city council approved a CUP for a household hazardous waste collection
site, subject to 11 conditions.
On May 28, 1992, the city council approved a request for temporary signs for this facility, subject
to six conditions.
On June 28, 1993, the city council reviewed this CUP, but took no action on the permit.
On December 31, 1993, the CUP ended.
On March 28, 1994, the city council approved another CUP for a household hazardous waste
collection site, subject to 11 conditions.
On September 28, 1998, the city council approved the extension of the CUP to December 31,
2003 (refer to the 9/28/98 city council minutes attached on pages 8 and 9).
DISCUSSION
With city council approval, the St. Paul — Ramsey County Department of Public Health has been
operating a household hazardous waste site in the parking lot next to Aldrich Arena since June
1992. From 1992 through October 11, 2003, the site has been open for a total of 183 days (an
average of about 15 days per year) and served over 26,000 households, resulting in the removal
and proper management of an estimated 1.2 million pounds of paint, used oil, old gasoline, used
antifreeze, weed killer and bug spray, mercury, and other household wastes. All wastes
collected at the site are taken to the year -round household hazardous waste facility at Bay West,
Inc., in St. Paul, at the end of each operating day.
Since the city council's initial approval of Ramsey County's household hazardous waste site in
1992, the CUP has had sunset clauses on its expiration. Initially the city council approved the
CUP for one year, and for five -year increments thereafter. The current CUP is set to expire
December 31, 2003. Ramsey County is requesting another extension of the CUP, to end
December 31, 2008. In addition to the time extension, Ramsey County is requesting a minor
change in the hours of operation from 11 a.m. to 6 p.m. on Thursdays and Fridays, and 10 a.m.
to 5 p.m. on Saturdays, to 10 a.m. to 6 p.m. on Thursdays and Fridays, and 9 a.m. to 4 p.m. on
Saturdays.
The city's fire marshal, police department, and environmental health inspector were noted of
Ramsey County's current request and all indicate no concerns with the proposal (refer to the fire
marshal and police department memorandum attached on pages 10 and 11). Because Ramsey
County has been operating the household hazardous waste site from this location for over ten
years without incident, staff recommends that the CUP be extended indefinitely, with no sunset
clause. The city council would then review the CUP in the event there is a major change or if
problems arise. In addition, staff recommends approval of the minor changes in the hours of
operation.
RECOMMENDATION
Adopt the resolution on pages 12 and 13. This resolution approves a revision for the conditional
use permit for a household hazardous waste collection site. The permit is subject to the
following conditions (changes to the original conditions are underlined if added and stricken if
deleted):
All construction shall follow the site plan, dated February 10, 1992. The city council may
approve major changes after they hold a public hearing. The director of community
development may approve minor changes_
2. The hours of public operation shall be from 10 44 a.m. to 6 p.m. Thursdays and Fridays
and 9 40 a.m. to 4 5 p.m. on Saturdays.
3. This collection site shall only be open for eight weekends in the spring — summer and
eight weekends in the summer —fall.
4. There shall be an emergency response coordinator on the site during all operating hours.
5. The operator shall remove the canopy on each Saturday night after a weekend
operation.
6. The county shall mark the traffic lanes to the site from the intersection of Van Dyke Street
and Ripley Avenue.
7. Trained household hazardous waste technicians may combine gasoline and other
flammable liquids into a 55- gallon closed -head drum. The operator shall surround the
drum with a material that will absorb any spills. The operator shall place the drum on
heavy plastic sheeting. The plastic shall cover the absorbent material so that the plastic
will act as a basin to contain any spills. The operator shall surround the plastic with
orange traffic cones. The operator shall keep the drum at least twenty feet from any
source of ignition, and ground the drum. Waste containers from the public shall not be
Household Hazardous Waste Site 2 November 17, 2003
opened on the site, except to allow the operator to inspect the contents inside. The site
operator shall place waste containers in leak -proof plastic tubs. The operator shall
remove the containers from the tubs and pack the containers in drums or plastic bins.
The operator shall place the drums or bins into a truck for transport. The Minnesota
Department of Transportation must approve the truck to haul hazardous waste. The
operator shall remove the materials collected from the site at the end of each day.
8. The operator or county shall notify the fire department and the emergency preparedness
director when the site will be in operation.
9. The city council shall review this permit if there is a major change or if a problem arises.
44-. This permit shall A-.nd- AR DRPAFAbGF 34, 2003. The 64Y GGURG I may Ghange this OqRditlen
10.E People may pick up latex paint and other waste materials approved by the director of
community development.
com•dev /sec 14 /ramsey co hhw site
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. October 20, 2003, Correspondence from Ramsey County
4. September 28, 1998, City Council Minutes
5. October 30, 2003, Memorandum from Fire Marshal
6. November 5, 2003, Memorandum from Police Department
7. Conditional Use Permit Resolution
Household Hazardous Waste Site 3 November 17, 2003
Attachment 1
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Attachment 3
Saint Paul- Ramsey County
Department of Public Health
Rob Fulton, Director
October 20, 2003
Mr. Tom Ekstrand
City of Maplewood
Office of Community Development
1830 E. County Rd. B
Maplewood, MN. 55109
Dear Mr. Ekstrand:
Environmental Health Section
1670 Beam Avenue - Suite A
Maplewood, MN 55109 -1176
651- 773 -4466 Fax: 651- 773 -4454
The Saint Paul - Ramsey County Department of Public Health, Environmental
Health Section, is hereby submitting a request to extend for a five -year period
the existing Conditional Use Permit (CUP) to operate a household hazardous
waste (HHW) collection site in the parking lot of Aldrich Arena in Maplewood.
The current permit is due to expire on December 31, 2003. Concurrent with
this request, the Department also seeks to amend the permit to reflect a minor
change in Friday and Saturday site operating hours that was previously
approved by the City's Community Development Director in March of 2002.
BACKGROUND
Under State law, metropolitan counties are required to provide for collection of
HHW. Beginning in September of 1991 Ramsey County offered year -round HHW
collection through a private contractor in Mounds View. Starting in 1992, the
County added "seasonal" collection sites to make the HHW program more
convenient to residents. The seasonal sites were designed to operate for one to
three days per week (usually including Saturdays) for four- to eight -week periods
between April and October.
The first of these seasonal sites was the Maplewood site, located in the parking lot
next to and just north of Aldrich Arena. The site began service in June and July of
1992, and has offered HHW collection during at least one month each year since
then. From 1992 through October 11, 2003, the site has been open for a total of 183
days (an average of about 15 days per year) and served over 26,000 households,
resulting in the removal and proper management of an estimated 1.2 million pounds
of paint, used oil, old gasoline, used antifreeze, weed killer and bug spray, mercury,
and other household wastes. This important service to residents assured that these
materials were not disposed in the garbage.
The Maplewood seasonal HHW collection site is one of five such sites in Ramsey
County. The other sites are located in Roseville, Saint Paul (at the Pleasant
Avenue Ice Arena), Shoreview, and White Bear Lake. All wastes collected at
seasonal sites are taken to the year -round HHW facility at Bay West, Inc., in St.
Paul, at the end of each operating day. Bay West has served as R£ouat's
HHW vendor since January of 2000. TT
(continued) I OCT 7 7 2003
�.� printed on recycled paper with a minimum of 20% post-consumer content
Mr. Tom Ekstrand
October 20, 2003
Page Two
REQUESTED CHANGES TO THE CUP
The Department is requesting changes to two conditions of the current permit:
• That condition #2 — "The hours of public operation shall be from 11 am
to 6 pm on Thursdays and Fridays and 10 am to 5 pm on Saturdays " —be
changed to state "The hours of public operation shall be from 10 am to 6
pm on Thursdays and Fridays and 9 am to 4 pm on Saturdays. "; and
• That condition #10 —the term of the permit (currently five years) —be
changed to state "This permit shall end on December 31, 2008. The City
Council may change this condition if the County requests an extension
before December 31, 2008."
The change in site operating hours simply allows the site to operate an hour
earlier on each day. This change was previously approved by the City's
Community Development Director, in accordance with permit condition #1 that
allows for appri:val of minor permit changes, in March of 2002.
The site has operated iri compliance with permit conditions and without
incident for over 13 years, and the County intends to provide HHW collection
services to residents for the foreseeable future.
Thank you for your consideration of this request. If there are any questions,
please contact Joe Wozniak at (651) 773 -4442.
Sincerely,
Zack Hansen
Manager, Environmental Health Section
cc: Commissioner Victoria Reinhardt
Rob Fulton, Director of Public Health
Cathi Lyman- Onkka, Supervisor, Community Involvement
Harry McPeak, Assistant County Attorney
Joe Wozniak, Household Hazardous Waste Program Coordinator
MINUTES OF MAPLEWOOD CITY COUNCIL Attachment 4
7:00 P.M., MONDAY, September 28, 1998
Council Chambers, Municipal Building
Meeting No. 98 -21
Councilmember Carlson
10. Conditional Use Permit Revision - Ramsey County Household Hazardous Waste Collection
Site (Aldrich Arena)
Adopted the following resolution approving revisions for the Conditional Use Permit
for a temporary household hazardous waste collection site.
RESOLUTION
CONDITIONAL USE PERMIT REVISION RESOLUTION FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE
WHEREAS, Ramsey County is requesting a revision for their conditional use permit
for a temporary household hazardous waste collection site.
WHEREAS, this permit applies to the site that is southeast of the Ramsey Nursing
Home. The legal description is:
Subject to avenues and easements and except the West 620 feet of the North 438 feet, the
West 810 feet of the North one -half of the SW 1/4 of Section 14, Township 29, Range 22
WHEREAS, the history of the permit is as follows:
1. On March 21. 1994, the Planning Commission recommended that the City Council
approve the original permit.
2. On March 28, 1994, the City Council held a public hearing. The City staff
published a notice in the paper and sent notices to the surrounding property
owners. The Council gave everyone at the hearing a chance to speak and present
written statements. The Council also considered reports and recommendations from
the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above described
permit revision with the conditions:
1. All construction shall follow the site plan, dated February 10, 1992. The City
Council may approve major changes after they hold a public hearing. The Director n
of Community Development may approve minor ch nges. , aQr
The hours of public operation shall be from 1 a.m. to 6 p.m. 9wft- daysand
Fridays and 10 a.m. to 5 p.m. on Saturdays. M 3'x,02
3. This collection site shall only be open for eight weekends in the spring- summer
and eight weekends in the summer -fall.
4. There shall be an emergency response coordinator on the site during all operating
hours.
5. The operator shall remove the canopy on each Saturday night after a weekend
operation.
101
6. The County shall mark the traffic lanes to the site from the intersection of Van
Dyke Street and Ripley Avenue.
7. Trained household hazardous waste technicians may combine gasoline and other
flammable liquids into a 55- gallon closed -head drum. The operator shall surround
the drum with a material that will absorb any spills. The operator shall place
the drum on heavy plastic sheeting. The plastic shall cover the absorbent material
so that the plastic will act as a basin to contain any spills. The operator shall
surround the plastic with orange traffic cones. The operator shall keep the drum
at least twenty feet from any source of ignition, and ground the drum. Waste
containers from the public shall not be opened on the site, except to allow the
operator to inspect the contents inside. The site operator shall place waste
containers in leak -proof plastic tubs. The operator shall remove the containers
from the tubs and pack the containers in drums or plastic bins. The operator shall
M the drums or bins into a truck for transport. The Minnesota Department of
Transportation must approve the truck to haul hazardous waste. The operator shall
remove the materials collected from the site at the end of each day.
8. The operator or County shall notify the fire department and the emergency
preparedness director when the site will be in operation.
9. The City Council shall not review this permit unless there is a problem.
10. This permit shall end on December 31, 2003. The City Council may change this
condition if the County requests an extension before December 31, 2003.
11. People may pick up latex paint and other waste materials approved by the Director
of Community Development.
9 -28 -98
5
E
Attachment 5
Project Review Comments
Date: October 30, 2003
From: Butch Gervais, Fire Marshal
Project: Household Hazardous Waste Site
Building: Shane Finwall
Comments:
• Advise the fire marshal the dates the site will be open
• Shall comply with all state and local codes concerning hazardous waste
collection
• Continue to make sure area is clear to allow emergency equipment into the
area incase of a problem
• Make sure area is clearly marked indicating hazardous waste area and
collecting containers are clearly mark as to what is in the containers
• Make sure only experienced personnel are handling the collection of the
hazardous waste
• Any required license should be available on -site
• Bay West is knowledgeable of the regulations
10
Attachment 6
Memo
To: Shann Finwall V
From: Lt. Dave Kvam
Date: 11/5/2003
Re: St. Paul/Ramsey County Public Works Project Review
In reviewing their request, I do not find any public safety issues of concern. County staff,
planning for any potential traffic problems caused by the waste collection, notified us this year
which days they would be at Aldrich Arena, however, I am not aware of any traffic or other
problems occurring due to the collections.
i NOV 1 7 2003
11
Attachment 7
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Ramsey County is requesting a conditional use permit for a temporary
household hazardous waste collection site.
WHEREAS, this permit applies to the site that is southeast of the Ramsey Nursing Home.
The legal description is:
Subject to avenues and easements and except the West 620 feet of the North 438 feet, the
West 810 feet of the North one -half of the SW 1/4 of Section 14, Township 29, Range 22
WHEREAS, the history of the permit is as follows:
On March 21, 1994, the Planning Commission recommended that the City Council
approve the original permit.
2. On March 28, 1994, the City Council held a public hearing. The City staff published a
notice in the paper and sent notices to the surrounding property owners. The Council
gave everyone at the hearing a chance to speak and present written statements. The
Council also considered reports and recommendations from the City staff and Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approves the above - described
permit with the following conditions:
All construction shall follow the site plan, dated February 10, 1992. The city council may
approve major changes after they hold a public hearing. The director of community
development may approve minor changes.
The hours of public operation shall be from 10 a.m. to 6 p.m. Thursdays and Fridays and
9 a.m. to 4 p.m. on Saturdays.
3. This collection site shall only be open for eight weekends in the spring — summer and
eight weekends in the summer —fall.
4. There shall be an emergency response coordinator on the site during all operating
hours.
5. The operator shall remove the canopy on each Saturday night after a weekend
operation.
6. The county shall mark the traffic lanes to the site from the intersection of Van Dyke
Street and Ripley Avenue.
12
Trained household hazardous waste technicians may combine gasoline and other
flammable liquids into a 55- gallon closed -head drum. The operator shall surround the
drum with a material that will absorb any spills. The operator shall place the drum on
heavy plastic sheeting. The plastic shall cover the absorbent material so that the plastic
will act as a basin to contain any spills. The operator shall surround the plastic with
orange traffic cones. The operator shall keep the drum at least twenty feet from any
source of ignition, and ground the drum. Waste containers from the public shall not be
opened on the site, except to allow the operator to inspect the contents inside. The site
operator shall place waste containers in leak -proof plastic tubs. The operator shall
remove the containers from the tubs and pack the containers in drums or plastic bins.
The operator shall place the drums or bins into a truck for transport. The Minnesota
Department of Transportation must approve the truck to haul hazardous waste. The
operator shall remove the materials collected from the site at the end of each day.
8. The operator or county shall notify the fire department and the emergency preparedness
director when the site will be in operation.
The city council shall review this permit if there is a major change or if a problem arises.
10. People may pick up latex paint and other waste materials approved by the director of
community development.
The Maplewood City Council approved this resolution on 2003.
13
Agenda # H1
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: November 17, 2003
RE: Intoxicating Liquor License - Fee Increase
Introduction
On November 10, 1997 the City Council approved an annual increase in the intoxicating liquor
license fee for 1998 -2000 equal to the inflation rate but with a minimum of 2% and a maximum of
5 %. This practice has been followed each year since 1998.
Background
Pursuant with State Statutes all on -sale intoxicating liquor license holders were notified 30 days
prior to the proposed increase in the fee amount.
Following is a history of liquor license fee increases since 1997
1997 1998 1999 2000 2001 2002 2003
$5,500 4% to $5,750 3% to 5,920 2% to $6,040 2.5to $6,180 3.5 %to $6,400 2.3 %to $6,823
According to our Finance Director, for the 12 month period ended August 31, 2002 the inflation
rate is 2.3% (8153.00).
Recommendation
It is recommended that Council approve an increase of 2.3 %.
Correction to Agenda Report H'. 1 ..1 -1
Intoxicating Liquor License Fee Increase
Following is a history of liquor license fee increases since 1997:
1997 1998 1999 2000 2001 2002 2003
$5,750 - 3% to 5 - 2% to $6 - 2.5 to $6,180 - 3.5% to $6,400 -2.3% to 6,570 - 2.6% to 6,670 - 2.3%
2004 Proposed with 2.3 % inflation rate rounded to $155.00 = $6,825.
According to our Finance Director, for the 12 -month period ended August 31, 2003 the inflation rate
is 2.3%.
Recommendation
It is recommended that Council approve an increase of 2.3%.
ar o.wner Un increase ill uor icense e..
Payments var wide What - to: charge the bar owner? s aid fees are su osed to be
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the rate t.,.. y•::. y .::::: ::::.:.y. :... +..:..........::.. .:::r: }:.:.a .� ....�..........l....w.... _....:....
since 1989 were consid ...... � }.} . h.. ,. :..: ............. {,.., :. {:.......:}.: x.::: >::::: :::::.: {.::.y::::::.:....:.:::: ..:..........:....
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a larger increase. ::...,.:..:.::. : :::..y. + ..::..:.:.:.......l...
more. than wise a
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from liquor
-.� • .Y::>w:r:::: v: v:::::.y:: ,y.y:.::x:v:::.:....... r. r .... .. .. ...... .. \.. \:... w: .. n..........:..... .....:..,..., :? ,.:.;•..c::C% '
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g :........ ' ...:..:.::.::.: } :.. •. ' licenses. In concluding the $250
r.y:::.::: •: }:• .. :::.::: •....... }oa Y......
eat in town . Lr..::.:...,... ..:....y:.::.:.:. } }y...... +::.{ .. L:...,....r...........:.., ...... L...,...L .
i
Mayor Beth Bau r....,..L...... y.... .,....... ,.. ........:.y::: ::.........::.::.
:...
Y ............ r ...........:....:......::�:.,. .............r.. : � .::.;:.::.... {..... :.... {:.::,• ::•::::..::::::..:::. ncrease a s no
w t palpably
mane ex lamed in ,...:.::.y..: r. ::. •:.::::.}. y .::. .................y:;:.........: }:.:.
ust the .::., {.. : :., ::•.y.:.... ...,•:. rr � ,
_ p . J �g :........:........... .. :.:..... unreasona 1
......................:...: y:.,,:??< . }'. }: {. } }:.: { ?.: {..:.:::..:.:: •:::.::..l.....:..:::: {.: .....:......:::.:y:.......:::.. .. :.. b e the court noted
> :•:: ?•.y v::: • w: r • v; }:..... x:{44 }:}}, • • :4: •: + •.y; ..., }{;.::.::.: , {• }: •.v:: :•::• :: } + + }L ? }: {.}:;
smaller increase. She also con
{i.::. }:. } }:.. {.,... r:.:y..y::::, .....::'.:�... the
...1 } { ......................... :4 difflcul of imp
osin a fe
.. ....rr...r •. . , ...:. ••....r ::::•. .: :.::v Y::: ,:,: : :: : + :StiG.'w:' + : i%
la ..:::..:
c ass South.. St. .�:�• �,:.%}.F, y}.T+. { >:x:::.....:. {.::. } } + } } >:•..:: Y. } }: {.. >k v .r }•.:Yr: }x;:4.: { : ,, .:::..:.....:.. :.:,
• r . � 'r } {Yv: J , r fr}: + } };� L.} r., ..; r ., .... ..L ......{ :..:.... r . r. ., i. , `�k J :� ?r.,•J!: ' f, � that ex actly equals cost
.. x }�x }: :.v.''G.vv.:,.'r'v� + , } :r:.• %:4:Yax0 }: {x� , !. ......,...r .:.yr + : h Y• � S•
ceded it was e
Paul" not to incrementally adjust *$z,600 rate takes'effect in 2004. The reasoning leaves root
fees, then win up in a position sources: City of South St. Paul, League of Minnesota Cities PIONEER PRESS fOr local politics and eC011o1111cS
where it became too difficult to intrude, as` happened* in
politically and economically to more residents, Richfield came. ance. The liquor fee "is intended South St. Paul last Monday
catch up to the pack all at once. in at the high . end, charging to cover the costs of issuing and night. King speculated that
The suburb's haggling, how- $11,200. Other cities factored in ins ectin ' and. other: directly. Bloomington and Richfield, with ,
ever, raised, questions about, square footage or food sales and related costs of,. enforcement. popular nightspots close to the ,., ,* I
.how cities set their liquor fees. whether the establishment has! That definition' as South St.
q Paul airport, can Justify higher fees.
In researching the issue, South dancing and live music. City Administrator Stephen King South St: Paul; with. its eight
St. Paul took a surve and found So what accounts for the dif-
y points out, leaves cities with "a small bars, cannot, city officials
a `variety of rates and rate struc- ferences? Do cities charge just broad range of discretion in set 'concluded.
tures ' among r ea suburbs. enou h to cover their.'ex enses tin fees."
�, p g
Most like . South St. Paul or do the cha what the mar Joe Ba li a l
Y g gno , la vvho Bx•�a Boner can bo reached at
charge a flat rate. In the sate o ket will bear ?What is the limit? lobbies for the: .bbo
g g t_ M nite r @pioneer rgss,!c or
of suburbs with 20 000 or State la offers • . _ J. w e s some guid Licensed Beverage Assoc
s liq I fe
r iat : s51 22s 2 73.
-63 '1
_
i -
City of Maplewood
Official Sign -Up Sheep
By putting your name and address on this sheet, you are requesting to address the
Maplewood City Council on the following topic for up to five minutes.
Public Hearing: Intoxicating Liquor License -Fee Increase
Date 11 -24 -03 Time 7:00 p.m.
Name (first &last) - please print Address
zp
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
AGENDA ITEM H -2
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Chuck Vermeersch, Civil Engineer I
Charles Ahl, Pubic Works Director /City Engineer
SUBJECT: Hazelwood Street Roundabout at Hazelwood and County Road C, Project 01 -16
a. Public Hearing on Roundabout at Hazelwood and County Road C - 7:15 pm
b. Resolution Modifying Original Contract after Public Hearing (3 votes)
c. Resolution Requesting Variance from State Aid Standards (3 votes)
DATE: November 17, 2003
Introduction
A public hearing for this project has been scheduled for 7:15 p.m., Monday, November 24, 2003
to consider the installation of a roundabout at the intersection of County Road C and Hazelwood
Street. Notices of the public hearing have been mailed and published. The city council should
receive input on the roundabout concept prior to considering whether to proceed to construction
of the roundabout in 2004.
Background and Discussion
A memo discussing the feasibility of the roundabout construction is attached to this report. The
memo includes information on the proposed improvement, and estimated costs. The proposed
roundabout would be financed through the original contract for the Hazelwood Street
Improvements. The proposal to install a roundabout was discussed with the council at the
September 8, 2003, regular meeting. At that time, staff was directed to explore the possibility of
constructing a roundabout at this location to provide better traffic control, enhance traffic flow, and
provide traffic calming. Preliminary plans were presented to the council at the November 10,
2003 council meeting, at which time the council called for a public hearing to be held November
24, 2003 at 7:15 p.m. (tonight).
The intersection of Hazelwood and County Road C has, until earlier this fall, been controlled with
a two -stop sign, with Hazelwood being stopped to the through movement on County Road C. As
part of the reconstruction of Hazelwood Street, a 4 -way stop condition was created to provide
safety for motorists and pedestrians due to the construction equipment in the area. Ramsey
County has considered making the 4 -way stop condition permanent, but has not made a final
determination, pending the review of the roundabout installation. The Maplewood Police
Department has searched the records for traffic accidents at Hazelwood St and County Road C
since January 1, 2000. There have been a total of 15 accidents, 7 of which involved personal
injury.
The roundabout installation at this location would likely have two major benefits. The first would
be traffic calming. Given the success of the English -Frost roundabout, we see that traffic speeds
in the area of the roundabout can be decreased by an average of 5 miles per hour for significant
distances from the intersection. We have identified a problem with excessive speed on County
Road C, with average speeds approaching 40 MPH in the posted 35 MPH zone. Our experience
with the roundabout at English- Frost, in comparison to a 4 -way stop condition, was that the
roundabout had much better traffic calming further distances away from the intersection than the
4 -way stop condition. This is confirmed by traffic engineers from MnDOT and the Federal
Highway Administration in their manuals on roundabouts.
City Council Agenda Background
Hazelwood /County Road C Roundabout
Page Two
The second benefit on roundabouts over a 2 -way or 4 -way stop condition is safety. The MnDOT
and Federal Highway Administration manuals estimate that roundabouts have a 50% to 80%
improvement in accident reduction rates, along with a significant reduction in severe accidents.
The English -Frost roundabout has been operational for just 13 months and has experienced just
one minor accident involving a merging condition. Over the 3 years previous to the roundabout at
Frost - English, that intersection with a 4 -way stop experienced an average of 6 accidents per year.
This is an 83% accident reduction and none of the accidents were of the severe nature typical of
a 4 -way stop condition, such as the "t- bone" or side door accidents that can result in severe
personal injury. Our engineers expect similar accident reductions at Hazelwood and County
Road C if the roundabout is installed.
Discussions with Ramsey County regarding cost sharing for the roundabout have been held and
an agreement will be forthcoming if the roundabout is approved by the city council. The
construction of the roundabout would be eligible for state aid funds; however, it would require a
variance from the standards for state aid operations. The attached resolution would authorize
city staff to apply for the roundabout, again, if approved for construction.
Overall, Ramsey County and Maplewood engineering staff believe that this location is a very
good application for a roundabout. Fire Chief Lukin deserves credit for suggesting the
roundabout at this location. The Police Department, along with Chief Lukin and his staff, report
very good results with the English -Frost roundabout and are ready for other applications within
the city. The Hazelwood and County Road C intersection appears to meet all the criteria for a
successful roundabout location and it is recommended that a roundabout be installed.
Recommendation
It is recommended that the city council approve the attached resolution modifying the
existing contract for the Hazelwood Street Improvements, City Project 01 -16, to include the
construction of the proposed roundabout at Hazelwood and County Road C. It is also
recommended that the council approve the attached resolution requesting variance from
standards for State Aid Operations for the Hazelwood Street Improvements (Roundabout),
State Aid Project 138 - 112 -03, City Project 01 -16.
Budgetlmpact
The resolution calls for increasing the project budget for Phase I by $236,400. These additional
costs would be shared by the City of Maplewood and Ramsey County. Under the terms of the
preliminary cost sharing agreement, the city and county would each pay half the cost of
construction, with the city covering costs related to design. The city's share of these costs would
be eligible for State Aid Construction Funding provided that State Aid approves a Roundabout
Justification Report.
CJV
Attachment: Resolution Modifying Original Contract after Public Hearing
Resolution Requesting Variance from State Aid Standards
Location Map
Roundabout Drawing
Feasibility Memo
RESOLUTION MODIFYING ORIGINAL CONTRACT
AFTER PUBLIC HEARING
HAZELWOOD STREET IMPROVEMENTS
CITY PROJECT 01 -16
WHEREAS, a resolution of the city council adopted the 10th day of November, 2003, fixed
a date for a council hearing on the proposed street improvements for the Public Hearing on the
Proposed Roundabout at Hazelwood and County Road C, a modification to the original contract
for Hazelwood Street Improvements, Project 01 -16, and
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was duly held on November 24, 2003, and the council has heard all
persons desiring to be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost - effective and feasible, as detailed in the feasibility memo,
that the City of Maplewood construct a roundabout at the intersection of Hazelwood Street and
County Road C as a modification to the original contract for Hazelwood Street Improvements ,
City Project 01 -16.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 24` day of November 2003.
3. The city engineer is designated engineer for this improvement and is hereby
directed to prepare final plans and specifications for the making of said improvement.
4. The finance director is hereby authorized to make the financial transfers necessary
to implement the financing plan for the project. The existing project budget of $1,282,000 shall be
increased by $236,400 to $1,518,400. The proposed financing plan for the additional cost is as
follows:
Ramsey County Cost Share:
$80,400
(34%)
Municipal State Aid Funds:
$156,000
66%
Total
$236,400
(100 %)
REQUESTING VARIANCE FROM STANDARDS FOR
STATE AID OPERATIONS
HAZELWOOD STREET IMPROVEMENTS (ROUNDABOUT)
STATE AID PROJECT NO. 138 - 112 -03
CITY IMPROVEMENT PROJECT NO. 01 -16
WHEREAS, on November 24, 2003, the Maplewood City Council approved a resolution
ordering construction of the Proposed Roundabout at Hazelwood Street and County Road C, a
modification to the existing contract for Hazelwood Street Improvements, Project 01 -16, and
WHEREAS, the City of Maplewood acknowledges and supports a variance from the 30
mph design speed standard to allow for a design speed of 15 miles per hour within the
roundabout, and
WHEREAS, the City of Maplewood City Engineer is hereby authorized to request a
variance from the Commissioner of the Minnesota Department of Transportation, pursuant to
Minnesota Rules for State Aid Operations 8820.3300, as they apply to the proposed Hazelwood
Street Improvements, City Improvement No. 01 -16 and S.A.P. 138 - 112 -03, located in
Maplewood, Minnesota in Ramsey County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the variance is requested from the Minnesota Rules for State Aid Operations 8820.9936,
adopted pursuant to Minnesota Statutes Chapters 161 and 162, as they apply to the proposed
construction of a roundabout at the intersection of at Hazelwood Street and County Road C, so as to
allow a 15 mph design speed in lieu of the minimum geometric and design standards required by
Minnesota Rules for State Aid Operations 8820.9936.
Ctv of
Maplewood
39
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.9 . hens a LA, IL 196n ENGINEERS • ARCHITECTS • PLANNERS
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NO ASSOCIATES INCg2fORATiD
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ENGINEERS• ARCHITECTS - PLANNERS
MEMORANDUM
To: Chuck Ain, P. E.
Copies To: Dan Solar, P. E.
1509 Piper Jaffray Plaza
444 Cader Sp29I
Saint Paul, MN 55101 -2140
(651)29'2-4400
(651) 292 -0083 Fax
,,,llo leda.com
Reference: Proposed Roundabout
County Road C and Hazelwood St.
City of Maplewo Minneso
------ - - - - --
Comm. No. 12407 -01
From: Thomas D.Prew,P.E. Routing:
Date: Jule 9. 2003
As requested, we have looked at the feasibility of constructing a roundabout at the intersection of County
Road C and Hazelwood Street.
Existing Traffic
The City has recently completed traffic counts and speed study on the four approaches to the intersection.
The data is listed below:
Le
AADT
Peak Hour
85th Percentile Speed
E. B. County Road C
4,135
520
38
W. B. County Road C
2,174
174
42
N. B. Hazelwood Street
1,509
124
40
S. B. Hazelwood Street
_.._.._.
1,218
119
34
With these traffic volumes, the roundabout should have no operational problems at any time of the day. The
20 -year projections indicate no problems as well.
The speed of the traffic is a concern. The Draft Minnesota Roundabout Guide recommends no more than a
12 MPH difference between the approach speed and the entry speed. The entry speed is proposed to be
25 MPH. The splitter island will need to be extended, or some other measure taken in order to achieve this
reduction in speed.
Geometry
A single lane roundabout is proposed with a 100 -foot inscribed diameter. The design vehicle would be a
WB -50 (bus).
It is proposed to offset the center of the roundabout 10 -feet south to reduce property acquisition and potential
complaints from the two existing residential properties on Hazelwood Street north of County Road C. This
offset would require property acquisition from the Hazelwood Fire Station, and the property on the
southwest comer of the intersection. Also some reconstruction and realignment of County Road C east and
west of the intersection will be necessary.
Rn Employee Oxned Company Promoting ANirrnatk,- Aetion and Equal Opponunr?y
Proposed Roundabout Page 2 July 9, 2003
County Road C and Hazelwood Avenue
City of Maplewood, Minnesota
Street Reconstruction
Street work necessary to accommodate a roundabout is anticipated as follows:
Hazelwood Street south of the intersection was recently reconstructed. The existing right -turn lane
would become the entry lane into the roundabout. The northbound driving lane would be replaced
with a splitter island. Some widening to the west is also needed.
Hazelwood Street north of the intersection is scheduled to be reconstructed this summer. It would be
necessary to modify the plans to design for the roundabout, Generally the street would be wider for
the first 200 feet.
County Road C west of the intersection would need to be widened southerly to accommodate the
entry lane into the roundabout. In final design we would look at having this leg remain offset to the
left of the roundabout. This would reduce reconstruction work on this leg.
County Road C east of the intersection would need to be realigned to line up with the center of the
roundabout. It is recommended that the street be reconstructed easterlv to German Court
(approximately 250 -feet) to allow for a smooth transition through a reverse curve or a detleetion.
Pedestrian Considerations
There are existing sidewalks on the west side of Hazelwood south of the intersection, and on the south side
of County Road C west of the intersection. The reconstruction of Hazelwood Street north of the intersection
has a walk planned on the east side of the street. In order to facilitate all of the possible pedestrian
movements, sidewalk is proposed around the entire roundabout, with crosswalks on each leg. Also, since
reconstruction of County Road C from the intersection to German Court is recommended, a sidewalk should
be constructed from the intersection on the north side of County Road C to the trail at Hazelwood Park. This
would complete a long awaited pedestrian link to the park.
Other Considerations
The Hazelwood Fire Station occupies the southeast comer of the intersection. The proposed roundabout and
street reconstruction would reduce the length of their front driveway by five to ten feet.
The two properties on the south side of County Road C will experience vehicle lights sweeping across their
homes at night. The project should include landscaping or berming to help reduce this effect.
On the southwest comer of the intersection a short retaining wall or grading on private property may be
needed to suitably match the grades to the roundabout.
Landscaping of the center island is anticipated.
Proposed Roundabout Page 3 July % 2003
County Road C and Hazelwood Avenue
City of Maplewood, Minnesota
Estimated Costs
Item
Unit
- Quantity
Price
Amount
Remove Bituminous
SY
3106
$
4.00
'', $
12,406.00'
'Common Excavation _ __
__-
CY
_
2066
$
6.00
$
12,000.00
Aggregate Base
__
TN
1500
$
10 00
$
15,000 00
Concrete Curb and G utter
LF
2000
$
10.00
'... $
20,000.00
Baum¢�ous Base
TN
320
$
32.00
$
10,240.00
Bituminous Wear Course Paving
TN
250
$
35.00
$
8,756.00 ''.
_.__.. ___._
Binunmous Trail
-_._ _
L.F
_..... -- -- -- ._..__
500
$
---._ ----
10.00
__._......__.
$
5,060.00 !.
Concete Walls
SF
4000
$
2 00
$
8,000.00
Concrete Driveway_
SY
- 60
$
45 00
$
2,700.00'
_„
'.Concrete Pavement
}
SY
_,
120
$
60 00
$
7,200.00
Catch Bas'vis
EA
4
$
2,000.00
$
8,006.00 - -.
Storm Sewer Pipe
LF
300
$
35 00
$
1.0,500.00
.__ - -- - ----_. __..__
Topsoil Borrow
.
CY
200
; $
.......__
10.00
$
.._.._
2,000.00
Sodding
SY
2000
$
3.00
$
6,600 00
Landscaping
LS
1
_ $
25,000 00
$
25,000.00
Signing and Stnping
r,._,. - ..._,.
LS
..._...__.
1
._._ -... ._..__._.
$
3,000.00
.......
$
3,000.00
_.__
'Traffic Control
LS
1
$
5,000.00
$
5,000.00 - i
_. _ _ .. _
_
I
Subtotal
�
160 790.00
_. _._
,_ _ -,- _.,.-
_, - --
__ _
,. - -.. -
__� Contingencies
$
24,118.50'.
Indirect
$
51,452 80
._._ ._._. .._.-
._.._
_.._ Estimated Project Cost
$
236,361.30 -
Financing
All costs would be eligible for State Aid Construction Funding provided that State Aid approves a
Roundabout Justification Report. Ramsey County and the City of Maplewood would need a cost sharing
agreement.
City of Maplewood
Official Sign -Up Sheet
By putting your name and address on this sheet, you are requesting to address the
Maplewood City Council on the following topic for up to five minutes.
Public Hearing Hazelwood Street Roundabout, City Proj ect 01 -16
Date 11 -24 -03 Time 7:15 p.m.
Name (first &last) - please print
Address
2. Q�
3. 3n Inc -lam , v\Y', Ils,
4. 0 N 90 L � �s��J
5.
6.
7.
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IF
NO ROUNDABOUT - NO ROUNDABOUT - NO ROUNDABOUT!!!
THIS PETITION IS BEING SIGNED BY RESIDENTS IN AND AROUND
MAPLEWOOD, MN THAT DO NOT WANT A ROUNDABOUT INTERSECTION
AT HAZELWOOD AND COUNTY RD C:
1-f
NO ROUNDABOUT - NO ROUNDABOUT - NO ROUNDABOUT!!!
THIS PETITION IS BEING SIGNED BY MINNESOTA RESIDENTS THAT DRIVE
IN AND AROUND MAPLEWOOD THAT DO NOT WANT A ROUNDABOUT
INTERSECTION AT HAZELWOOD AND COUNTY RD C
r
.s/s
20 November 2003
To the Cit Council of Maplewood:
I cannot attend the public hearin on the roundabout at count road C and Hazelwood
4�;W
because of work, so I am writin to let y ou kn ow .- that I any completel in favor of the
construction of the roundabout.
I think that roundabouts are a g reat idea as the provide a safel controlled intersection
while allowin for smooth traffic flow. I would stron encoura the Cit Council to
construct a roundabout at Count Road C and Hazelwood.
Thank y ou for y our efforts to improve our cit
Sincerel
John Edmundson
1396 Count Road C East
Agenda #H3
MEMORANDUM
TO:
FROM:
SUBJECT:
PROJECT:
LOCATION:
DATE:
City Manager
Ken Roberts, Associate Planner
Tax - Exempt Revenue Financing
Concordia Arms
2030 Lydia Avenue East
November 14, 2003
INTRODUCTION
The Amherst Wilder Foundation, representing Concordia Arms, is requesting that the city council
give preliminary approval for up to $7.0 million in tax - exempt revenue note financing. They
would use this financing to pay off an existing mortgage and to cover the costs of proposed
capital projects to the existing building. Concordia Arms is a 125 -unit senior housing apartment
building that is located at 2030 Lydia Avenue. (See the maps on pages two through four and the
applicant's information on pages five through seven.)
The applicant is requesting that the city approve this financing so the bond interest would be
tax - exempt. The state and federal governments require local government approval of tax -
exempt financing.
DISCUSSION
This request should meet the city's requirements for tax - exempt financing. Maplewood will not
be liable for this financing. The proposed repairs and improvements should make the building
much more livable for the residents.
RECOMMENDATION
Approve the attached resolution starting on page eight. This approves Maplewood giving
preliminary approval for up to $7.0 million in tax - exempt revenue financing for Concordia Arms at
2030 Lydia Avenue.
p /Sec 2N /Concordia Arms tax - exempt fin.doc
Attachments:
1. Location Map
2. Area Map
3. Site Plan
4. Applicant's Project Summary Statement
5. Preliminary Financing Approval Resolution
Attachment 1
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Attachment 4
SUPPORTIVE HOUSING AND EMPLOYMENT SERVICES
CONCORDIA ARMS REFINANCE
PROJECT SUMMARY
June 27, 2003 (Updated 9/15/03)
CONCEPT OF PROJECT
Supportive Housing and Employment Services will proceed with a 40 -year mortgage refinancing
on behalf of Concordia Arms, Inc. for a major rehabilitation at Concordia Arms. Many of the
projects are focused on compliance with- the - Americans with Disabilities Act (ADA). The
rehabilitation also includes several repairs that exceed available replacement reserves, including
roof and window replacement, patio concrete replacement, loading dock replacement,
DHW/Boiler replacement and several smaller projects.
PROJECTED TIMELINE
Assessment of need, estimates January — June 2003
Applications for financing June - October 2003
Closing (Projected) December 31, 2003
COST ESTIMATES
Construction 1,567,000
Current mortgage payoff 3,900,000
Other associated costs 533,000
TOTAL 6,000,000
FINANCING PARTNERS
Glaser Financial is serving as the underwriter, and -is currently seeking a new mortgage which is
guaranteed by United States Department of Housing and Urban Development (HUD). Piper
Jaffrey will be the lender. The capital mortgage will most likely be from bonds under the City
of Maplewood's Bonding Authority —_.
PROJECT TEAM AND WIELDER FOUNDATION STAFF ROLES
Project/Communication Lead —Pat Teiken
Finance — Yulanda Williams
Construction Estimates and Related — Doug Oman
Administrative — Jennifer Rawson
Architect — Genesis Architecture
General Contractor -- Currently negotiating with Welsh Construction
Housing Manager — Jodi Jefferson
Collaborating /Consulting — Mary Kay.Palmer
Updates to:
Dick Goebel, Redeemers Arms
Susan Elkins, Redeemers Arms
Craig Binger
Claudia Dengler
Dan Olthoff
Supportive Housing Development Commtittee.
Project Folder
S:1Preject MwagementUN PROGRESS\Concordia RefinwringlConeordia Refi Summary. DOC
10/30003 - -
OCT -30 -2003 14:11 CSS 516 HUMBDLDT 6512237273 P.03iO4
March 2003
Concordia Arms Refinancing Projects
Roof —Tear off and replacement of 20- year -old roof. $475,000
Windows — Removal and complete replacement of all windows, which have
become drafty and unmaintainable because replacement parts are
unavailable (energy payback is likely). $200,000
DI W and Boiler Replacement — Repair and replace portions of the
domestic hot water tank and boilers as well as burners and controls and main
heating boilers. $130,000
Common Areas A/C — Replace existing air conditioning units and add
additional condensing units to the existing fresh make up air units. $110,000
Office and Storage Needs —Hire a consultant to evaluate current storage
and staff space and costs for needed modifications. $75,000
`, Elevators — Modernization and ADA upgrades. $60,000
Phone Entry and Security — Modernization of phone entry system to
incorporate electronic card reader access and installation of security cameras
with monitors, to upgrade security. $60,000
E -Call System — Replace existing troubled system with a new wireless
system to improve monitoring of residents. $40,000
Common Area Furniture — Replace existing common area furniture due to
age and needed repairs. New furniture would meet the functional needs of
the residents. $120,000
2
Patio Concrete — Replacement of concrete due to its age and deterioration.
$32,000
0
OCT -30 -2003 14:11 CSS 516 HUMBOLDT 6512237273 P.04iO4
Landscaping — Add additional patio space on the North side of the building
adjacent to the parking lot. $35,000
Garage — To replace existing undersized storage shed. This is used to
accommodate storage of grounds equipment. $25,000
Receiving Dock Concrete — This is phase 2 of the parking lot replacement
that was performed in 2002. $25,000
Lever Handled Lock Sets for Units — To meet current ADA requirement
and ease resident use. $30,000
Gazebo — Construct an exterior structure just off the existing patio to
provide residents with additional outside space for activities. $25,000
Patio Doors — Restructure the doors and add ADA operators for easier
access to patio. $15,000
Auto Door Openers (7) — Install ADA automatic door openers to improve
access for residents with scooters and wheelchairs. $15,000
Exterior Lighting — Improve security in areas of exterior that are currently
underlit. $18,000
Front Entry Door — Restructure front entry to ease accessibility, and meet
current ADA requirements. $30,000
3
A/C Sleeves -- Replacement of 135 a/c sleeves which are degrading due to
age_ $28,000
Washers and Dryers — Replace current equipment due to age and improve
energy conservation with updated equipment. $19,000
Total of combined projects $1
TOTAL P.04
Attachment 5
Extract of Minutes of a Meeting of the
City Council of the
City of Maplewood, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Maplewood, Minnesota, was duly held at the City Hall in said City on Monday, the
24th day of November, 2003, at 7:00 p.m.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its
adoption:
RESOLUTION RECITING A PROPOSAL FOR A
HOUSING FINANCE PROGRAM TO FINANCE AN ELDERLY
HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY
APPROVAL TO THE PROJECT AND THE ISSUANCE OF
REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND RATIFYING
THE PREPARATION OF A HOUSING FINANCE PROGRAM
(CONCORDIA ARMS, INC. PROJECT)
The motion for the adoption of the foregoing resolution was duly seconded by
member , and after full discussion thereof and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
15895790 8
RESOLUTION RECITING A PROPOSAL FOR A HOUSING
FINANCE PROGRAM TO FINANCE AN ELDERLY
HOUSING DEVELOPMENT PROJECT, GIVING PRELIMINARY
APPROVAL TO THE PROJECT AND THE ISSUANCE OF
REVENUE BONDS PURSUANT TO MINNESOTA LAW, AND
RATIFYING THE PREPARATION OF A HOUSING FINANCE PROGRAM
(CONCORDIA ARMS, INC. PROJECT)
(a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act") confers upon cities,
the power to issue revenue bonds to finance a program for the purposes of planning,
administering, making or purchasing loans with respect to one or more multifamily housing
developments within the boundaries of the city; and
(b) WHEREAS, the City has received from Concordia Arms, Inc. (the "Borrower") a
proposal that the City undertake a program to finance a Project hereinafter described, through
the issuance of revenue bonds or obligations in one or more series (the "Bonds ") pursuant to
the Act; and
(c) WHEREAS, the City desires to facilitate the development of rental housing within
the community; encourage the development of affordable housing opportunities for residents of
the City; encourage the development of housing facilities designed for occupancy by elderly
persons; and encourage the development of blighted or underutilized land and structures within
the boundaries of the City; and the Project will assist the City in achieving these objectives; and
(d) WHEREAS, the Project to be financed by the Bonds consists of the refinancing
and renovation of a 125 -unit multifamily senior housing development located at 2030 Lydia
Avenue East in Maplewood. The Borrower will initially own and operate the Project; and
(e) WHEREAS, in accordance with Minnesota Statutes, Section 462C.04,
Subdivision 2, the City has heretofore submitted to the Metropolitan Council (the "Council ") a
program to finance the Project; and
(f) WHEREAS, a public hearing on the Project was held on the date hereof, after
notice was published and materials were made available for public inspection at the City Hall, all
as required by the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code "), at which public hearing all those appearing who desired to speak were heard and
written comments were accepted; and
(g) WHEREAS, no public official of the City has either a direct or indirect financial
interest in the Project nor will any public official either directly or indirectly benefit financially from
the Project:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. The City hereby gives preliminary approval to the proposal of the Borrower that
the City undertake the Project, described above, and the program of financing therefore,
pursuant to the Act, consisting of the refinancing and renovation of housing facilities within the
City pursuant to the Borrower's specifications and a loan agreement between the City and the
1589579vl 9
Borrower on such terms and conditions with provisions for revision from time to time as
necessary, so as to produce income and revenues sufficient to pay, when due, the principal and
interest on the Bonds in the total principal amount of not to exceed $7,000,000 to be issued
pursuant to the Act to finance the refinancing and renovation of the Project; and said agreement
may also provide for the entire interest of the Borrower therein to be mortgaged to the
purchasers of the Bonds, or a trustee for the holder(s) of the Bonds; and the City, acting by and
through the City, hereby undertakes preliminarily to issue its Bonds in accordance with such
terms and conditions.
2. At the option of the City, the financing may be structured so as to take advantage
of whatever means are available and are permitted by law to enhance the security for, or
marketability of, the Bonds; provided that any such financing structure must be consented to by
the Borrower.
3. On the basis of information available to the City it appears, and the City hereby
finds, that the Project constitutes a multifamily housing development within the meaning of
subdivision 5 of Section 462C.02 of the Housing Program Act; that the availability of the
financing under the Housing Program Act and the willingness of the City to furnish such
financing will be a substantial inducement to the Borrower to undertake the Project, and that the
effect of the Project, if undertaken, will be to encourage the provision of additional multifamily
rental housing opportunities to residents of the community, and to promote more intensive
development and use of land within the community.
4. The Project and the program to finance the Project by the issuance of revenue
bonds, is hereby given preliminary approval by the City subject to final approval by the City, the
Borrower and the purchasers of the Bonds as to ultimate details of the financing of the Project.
5. All prior actions taken by the City Staff in directing Briggs and Morgan,
Professional Association, acting as bond counsel to prepare a housing program for financing the
Project prepared in accordance with the provisions of Minnesota Statutes, Section 462C.03 are
hereby ratified, affirmed and approved.
6. The Borrower has agreed and it is hereby determined that any and all costs
incurred by the City in connection with the financing of the Project whether or not the Project is
carried to completion will be paid by the Borrower.
7. Briggs and Morgan, Professional Association, acting as bond counsel, is
authorized to assist in the preparation and review of necessary documents relating to the
Project, to consult with the Borrower and the purchaser of the Bonds as to the maturities,
interest rates and other terms and provisions of the Bonds and as to the covenants and other
provisions of the necessary documents and submit such documents to the City for final
approval.
8. Nothing in this Resolution or the documents prepared pursuant hereto shall
authorize the expenditure of any municipal funds on the Project other than the revenues derived
from the Project or otherwise granted to the City for this purpose. The Bonds shall not
constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the
City except the revenue and proceeds pledged to the payment thereof, nor shall the City be
subject to any liability thereon. The holder of the Bonds shall never have the right to compel
any exercise of the taxing power of the City to pay the outstanding principal on the Bonds or the
interest thereon, or to enforce payment thereon against any property of the City, except such
1589579v1 10
property as may be expressly pledged for the security of the Bonds. The Bonds shall recite in
substance that the Bonds, including the interest thereon, are payable solely from the revenue
and proceeds pledged to the payment thereof. The Bonds shall not constitute a debt of the City
within the meaning of any constitutional or statutory limitation.
9. Subject to final approval of the Project by the City and in anticipation of the
approval by all necessary entities of the housing program and the issuance of the Bonds to
finance all or a portion of the Project, and in order that completion of the Project will not be
unduly delayed when approved, the Borrower is hereby authorized to make such expenditures
and advances toward payment of that portion of the costs of the Project to be financed from the
proceeds of the Bonds, as the Borrower considers necessary, including the use of interim,
short-term financing, subject to reimbursement from the proceeds of the Bonds, if any, when
delivered but otherwise without liability on the part of the City.
1589579x1
11
Adopted by the City Council of the City of Maplewood, Minnesota this 24th day of
November, 2003.
Mayor
ATTEST:
Clerk
1589579vl 12
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood,
Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of
minutes with the original thereof on file in my office, and that the same is a full, true and
complete transcript of the minutes of a meeting of the City Council of said City, duly called and
held on the date therein indicated, insofar as such minutes related to a resolution granting
preliminary approval to the Concordia Arms, Inc. Project.
WITNESS my hand this 24th day of November, 2003.
City Clerk
1589579vl
13
Agenda #H4
REPORT SUMMARY
Applicant: Hossein Aghamirzai of University Auto Sales
Site Address: 1145 Highway 36 East
Zoning: Light Manufacturing (M -1)
Land Use: Light Manufacturing (M -1)
City Council Hearing Date: November 24, 2003
60 -Day Deadline: December 6, 2003
Project Description: Hossein Aghamirzai of University Auto Sales is proposing
to construct an addition to the north side of the building at 1145 Highway 36 East.
The addition will be 1,040- square -feet in area and will house a motor vehicle
repair business for the service and repair of motor vehicles sold and purchased
at University Auto.
Request: To proceed with the project, Mr. Aghamirzai requests the following
approvals from the city: 1) An amendment to the existing conditional use permit
for a used motor vehicle sales business; 2) a conditional use permit for a motor
vehicle maintenance business; and 3) design review.
Recommendations: The planning commission unanimously recommended
approval of all land use requests at their November 3, 2003, planning
commission meeting. Staff recommends approval of all land use requests with
several conditions as outlined in the attached staff report.
TO: Richard Fursman, City Manager
FROM: Shann Finwall, Associate Planner
SUBJECT: Conditional Use Permit — University Auto Sales and Leasing
LOCATION: 1145 Highway 36 East
DATE: November 17, 2003
INTRODUCTION
Project Description
Hossein Aghamirzai of University Auto Sales is requesting approval of a conditional use permit
(CUP) for a motor vehicle repair business at 1145 Highway 36 East. The motor vehicle repair
business will provide service for vehicles purchased and sold by University Auto Sales and
Leasing. The proposal calls for an approximately 1,040- square -foot addition to be constructed on
the north side of the building to accommodate the service area. Refer to the conditional use
permit statement and maps on pages 7 through 13.
Requests
The applicants request the city approve the following:
1. Amendment to their existing CUP for a used motor vehicle sales business.
2. CUP for a motor vehicle maintenance business.
3. Design review.
BACKGROUND
On March 25, 2001, the city council approved a CUP for used motor vehicle sales at University
Auto Sales and Leasing.
On June 24, 2002, the city council reviewed and renewed the CUP for used motor vehicle sales at
University Auto Sales and Leasing.
DISCUSSION
Conditional Use Permits
Since opening the facility in 2001, University Auto has been in compliance with their entire CUP
conditions associated with motor vehicle sales. The existing CUP prohibits motor vehicle
maintenance, except for minor work such as battery replacement and minor clean up and spot
washing. The applicant states in his CUP statement attached on page 7 that University Auto has
since had customers requesting motor vehicle service and repair on vehicles that University Auto
sells and purchases. For this reason the applicant is requesting a second CUP for motor vehicle
maintenance and repair as well as a revision of his existing CUP which prohibits such use. Staff
finds the proposed repair facility to meet all city code CUP standards as specified in the attached
CUP resolutions on pages 19 through 22.
Design Review
Review of Buildina Desian
City code states that the community design review board shall review all additions to a commercial
building if the cost is $200,000 or more. The applicant had several estimates for the construction
of the proposed addition, all of which determined the addition to be under $200,000. Therefore,
community design review board review of the plans is not necessary. For this reason, staff will
request planning commission recommendation on the design elements.
Addition Location
The 1,040- square -foot addition will be constructed on the north side of the building, adjacent the
existing minor maintenance garage. Refer to pictures on pages 14 through 16. The addition will
be eight feet higher than the existing building and will be constructed within two inches of the
north property line, which is the shared property line with Second Harvest food bank warehouse to
the north.
University Auto's property is zoned Light Manufacturing. In this zoning district there is a required
30 -foot front yard setback, with no required rear or side yard setback when adjacent other
commercial properties. Therefore, the addition as proposed is allowed per the city's zoning code.
Staff also believes the location of the addition adjacent the existing minor maintenance garage to
be the best use of space on the site. However, the two -inch setback does present building and
fire code concerns.
The city's building official and fire marshal have reviewed the applicant's addition plans. Refer to
the building official and fire marshal memorandums attached on pages 17 and 18. To summarize,
the construction of the addition will require fire retardant materials on the north wall and the entire
building will need to be sprinklered. The applicant is aware of these requirements and prepared
to comply.
In addition to the above - mentioned concerns are the possible negative impacts an addition
constructed just two inches from the property will pose for the adjacent business, Second Harvest.
Staff met with John Livingston, Food Bank Operations Director for Second Harvest, to review the
plans. Mr. Livingston stated the two concerns he had were the location of an existing power pole
on the shared property line and water drainage from the addition.
Mr. Ross Nezhad, contractor for the project, states that Xcel Energy has been contacted
regarding the relocation of the power pole. Xcel has indicated that the power pole can either be
relocated or buried, at the applicant's expense. If financially feasible, the applicant would prefer to
bury the lines.
Chris Cavett, Assistant City Engineer, has reviewed the plans and determined that a grading and
drainage plan is not required due to the fact that the addition will be constructed over existing
impervious surface. Mr. Cavett also notes that the proposed addition has two roof scuppers
located on the east and west sides of the building to ensure water is directed to the sides of the
building and that Second Harvest's parking area is located approximately two feet above
University Auto's site, both of which will ensure the addition will not pose a drainage problem for
Second Harvest.
University Auto 2 November 17, 2003
Exterior Building Materials
The existing building is constructed of painted concrete block, manufactured to resemble lap
siding. This building material is apparently no longer available. Therefore, Mr. Donald Louka,
architect for the project, is proposing the addition be constructed of 12 -inch concrete block painted
to match the existing building. This material will be used on the north, east and west walls, with
the south wall that extends eight feet above the existing building constructed as a metal stud wall
with stucco on the exterior.
Due to concerns over the possibility of the painted concrete block chipping, staff suggested that
the stucco material be used for the entire addition. Mr. Nezhad states that the stucco material is
specified on the eight- foot -high south wall because concrete block cannot be used in that area.
Mr. Nezhad further states that University Auto would have to stucco the entire building, not just the
addition, which would be cost prohibitive for the applicant at this time. Mr. Louka also assured
staff that the painted concrete block should not be a maintenance problem if the applicants use
the paint he specified (Sherwin Williams A -100 Exterior Latex Paint). Because the addition is
compatible with the existing building, and assurances have been made that the painted concrete
block will not be a maintenance problem, staff is comfortable with the addition as proposed.
Parking Scheme
The addition proposes a larger garage door to be constructed on the east wall, in the exact same
location as an existing smaller garage door. Because of this, no parking lot layout changes are
needed. However, the existing parking space striping is faded and should be repainted.
Committee Actions
On November 3, 2003, the planning commission unanimously recommended approval of
University Auto's conditional use permit and design review requests (refer to attached 11/3/03
planning commission minutes).
RECOMMENDATIONS
Adopt the resolution on pages 19 and 20 approving an amendment to University Auto's
conditional use permit for used motor vehicle sales business at 1145 Highway 36 East.
Approval is based on the findings required by the code and subject to (amendment to
original conditions noted):
a. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
b. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
C. The city council shall review this permit in one year.
d. The site shall be kept in neat and orderly condition. The applicant shall observe
University Auto 3 November 17, 2003
the striping pattern and not crowd the site by placing additional vehicles on the site
beyond what can be parked in the striped parking spaces. The drive aisles shall be
kept clear of vehicles. There shall be no parking on the grass or landscaped
areas.
e. There shall be no vehicle delivery or transporthrailer unloading along the street.
This activity shall be kept on site.
f. Outdoor storage of any new or used materials other than vehicles shall be
prohibited unless such materials can be fully concealed within a screening
enclosure. The design and placement of any such enclosure shall be subject to
staff approval.
g. The hours of operation of this used motor vehicle sales business shall be 8 a.m. to
8 p.m. Monday through Saturday. The used motor vehicle sales
business shall be closed on Sunday.
2. Adopt the resolution on pages 21 and 22 approving a conditional use permit for University
Auto at 1145 Highway 36 East to operate a motor vehicle repair business. Approval is
based on the findings required by the code and subject to:
a. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
b. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
C. The city council shall review this permit in one year.
d. The site shall be kept in neat and orderly condition. The applicant shall observe
the striping pattern and not crowd the site by placing additional vehicles on the site
beyond what can be parked in the striped parking spaces. The drive aisles shall be
kept clear of vehicles. There shall be no parking on the grass or landscaped
areas.
e. There shall be no vehicle delivery or transporthrailer unloading along the street.
This activity shall be kept on site.
f. Outdoor storage of any new or used materials other than vehicles shall be
prohibited unless such materials can be fully concealed within a screening
enclosure. The design and placement of any such enclosure shall be subject to
staff approval.
University Auto 4 November 17, 2003
g. The hours of operation of this motor vehicle repair business shall be 8 a.m. to 8
p.m. Monday through Saturday. The motor vehicle repair business shall be closed
on Sunday.
Approval of the site plan date- stamped September 29, 2003, for a motor vehicle repair
business at 1145 Highway 36 East. Approval is subject to the applicant complying with the
following conditions:
Repeat this review in two years if the city has not issued a building permit for this
project.
b. Prior to issuance of a building permit, submit the following to staff for approval:
1) Revised building plans that meet the conditions specified in the
October 27, 2003, building official memorandum.
2) Revised building plans that meet the conditions specified in the
October 24, 2003, fire marshal memorandum.
3) Plans and Xcel Energy approval for the relocation or burying of the
overhead power lines located on the north side of the property.
4) Trash dumpster enclosure plans for the outside trash containers if used
(code requirement). This plan must show the placement and design of the
enclosure. Trash enclosures must have a 100 percent opaque closeable
gate. Enclosures must be of a material that matches or is compatible with
the building.
C. Complete the following prior to issuance of a certificate of occupancy:
1) Repainting of the parking space stripes.
2) Construction of a trash dumpster enclosure for any outside trash containers
if used.
3) Repair all portions of existing fence damaged by the construction of the
addition.
4) Repair and paint all existing and new concrete block with Sherwin Williams
Heavy Duty Block Filler and A -100 Exterior Latex Flat Paint. Paint color to
match existing concrete block and wood trim (beige).
5) Relocating or burying the overhead power lines located on the north side of
the property.
d. All work shall follow the approved plans. The director of community development
may approve minor changes.
University Auto 5 November 17, 2003
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 41,055 square feet (.94 acres)
Existing land use: University Auto (Used Motor Vehicle Sales)
SURROUNDING LAND USES
North:
Second Harvest
South:
Highway 36 with Menard's and CountrySide Motors located across the
highway
West:
Highways 36 and 61 interchange
East:
Commercial Pools
PLANNING
Land Use: M1 (Light Manufacturing)
Zoning: M1
Ordinance Requirements
Section 44- 512(5)(a) requires a CUP for the sale or leasing of used motor vehicles.
Section 44- 512(8) requires a CUP for a motor vehicle maintenance garage.
Section 44- 1097(a) states that the city council may approve a CUP based on nine standards.
Refer to the findings in the resolutions on pages 19 through 22.
Application Date
The city received the complete application for this proposal on October 7, 2003. State law
requires that the city take action within 60 days of receiving complete applications for a proposal.
City council action is required on this proposal by December 6, 2003.
p:sec9luniversity auto 2003 cup
Attachments:
1. Conditional Use Permit Statement
2. Location Map
3. Land Use Map
4. Zoning Map
5. Site Plan
6. Addition Elevations
7. Addition Footprint
8. Pictures
9. Building Official October 27, 2003, Memorandum
10. Fire Marshal October 24, 2003, Memorandum
11. Used Motor Vehicle Conditional Use Permit Resolution
12. Motor Vehicle Repair Conditional Use Permit Resolution
University Auto 6 November 17, 2003
Attachment 1
PURPOSE
Due to the increased volume of business and the customers' request and demand for service, we are
requesting that City Of Maplewood grant permission so we can provide better quality of service. Our
customers are requesting that we provide repair and maintenance service of the vehicles after they purchase
them. Currently, such requests are outsourced to third party facilities. The problem is that our customers can
not communicate with these facilities due to language barriers. we have multilingual staff at all times, and
our customers prefer to (need to) stay with us to communicate their needs.
This service would include diagnosis of various mechanical problems and repair or replacements to cure
such problems. This would not include any body damage repair or painting.
HOURS OF OPERATION
Hours of operation shall remain the same. 8:00 AM to 8:00 PM.
STAFFING
There will be an addition of two (z) employees to the existing staff.
PARKING SCHEME
Vehicles, prior to and after completing service, shall be parked along the north fenced property line. From
an onlooker's prospective, there will be no change to the existing layout. There will never be any "junkers"
on the premises. Nor will there ever be any engine parts, whole or in pieces, laying about the property.
There will never be any work done outside of the walled and covered service area. No work shall be done in
the parking lot or out in plain sight.
BACKGROUND
Our original conditional use permit, dated March 25, 2001, called for spot exterior painting, parking lot and
fence repair. We repainted the entire exterior, replaced the parking lot and replaced the old wooden fence
with decorative brick block. We also appreciated city's acknowledgement after all work was done.
University Auto Sales, since its opening in September 2001, has been very mindful of the City's emphasis
on aesthetics and appearance. We have strived, at the minimum, to maintain and continually improve the
entire property, so that we can be considered a good neighbor and a valuable asset to the community on
Hyw's 36 & 61.
LANDSCAPING & TREES
Per discussions with Mr. Chris Cavett, P.E., no existing landscaping, grass area, grading, or shrubbery are
affected as the result of the proposed addition. Thus no landscaping plans are required.
ADDITIONAL WATER RUN -OFF
Per discussions with Mr. Chris Cavett, P.E., calculations showing routing and runoff quantities for 10 -year
and 100 -year critical storm events, is not required since impervious surface is again being replaced with
impervious surface.
CONDITIONAL USE
PERMIT STATEMENT
Attachment 2
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REAR ADDITION TO T• FROM PROPERTY LINE
NO KNOWN SETBACKS
SCOPE OF WORK (SHADED)
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11
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Attachment 7
SERVICE AR�A ADDITION _.
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Attachment 9
Memo
October 27, 2003
To: Shann Finwall, Associate Planne
From: David Fisher, Building Official
Re: University Auto Addition
Verify bathrooms meet the requirements of Table 29 A of the 2000 IBC.
The building would have to be handicap accessible.
The building setbacks must comply with the 2000 IBC for exterior wall
protection. A complete building code analysis will be required when plans are
submitted for permits. I would need a complete site plan showing setbacks from
buildings and property lines.
The building is over 2000 square feet and will require a full NFPA 13 sprinkler
system per Chapter 1306 of the Minnesota State Building Code.
The building will have to meet the entire 2000 IBC requirements with the state
amendments.
An architect will be required for this project.
I would recommend a pre- construction meeting with the Building Department.
17
Attachment 10
Project Review Comments
Date:
October 24, 2003
From:
Butch Gervais, Fire Marshal
Project:
University Auto
Building:
Shane Finwall
Comments:
• Install fire protection throughout entire building and monitoring is required
• Proper addressing on the building
• Emergency access road within 150 ft of the building
• Fire department lock box paperwork obtained from fire marshal
• Hom/strobe required in normally occupied area
• Locations marked where flammable and combustibles will be located
om
Attachment 11
USED MOTOR VEHICLE SALES CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Hossein Aghamirzai, of University Auto Sales and Leasing, applied for a
conditional use permit to be allowed to operate a used motor vehicle sales business.
WHEREAS, this permit applies to property located at 1145 E. Highway 36. The legal
description is:
THE WEST 210 FEET OF THE EAST 480 FEET OF BLOCK 21, CLIFTON ADDITION,
RAMSEY COUNTY, MINNESOTA, SUBJECT TO STATE HIGHWAY NO. 36/118, AND
STATE HIGHWAY NO. 61/1.
WHEREAS, the history of this conditional use permit is as follows:
On November 3, 2003, the planning commission recommended that the city council
approve this permit.
2. On November 24, 2003, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council
gave everyone at the hearing a chance to speak and present written statements. The
council also considered reports and recommendations of the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above -
described conditional use permit based on the building and site plans. The city approved this
permit because:
The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
19
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
5. There shall be no vehicle delivery or transport/trailer unloading along the street. This
activity shall be kept on site.
6. Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening enclosure. The design
and placement of any such enclosure shall be subject to staff approval.
7. The hours of operation of this used motor vehicle sales business shall be 8 a.m. to 8 p.m.
Monday through Saturday. The used motor vehicle sales business shall be closed on
Sunday.
The Maplewood City Council adopted this resolution on November 24, 2003.
20
Attachment 12
MOTOR VEHICLE REPAIR CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Hossein Aghamirzai, of University Auto Sales and Leasing, applied for a
conditional use permit to be allowed to operate a motor vehicle repair business.
WHEREAS, this permit applies to property located at 1145 E. Highway 36. The legal
description is:
THE WEST 210 FEET OF THE EAST 480 FEET OF BLOCK 21, CLIFTON ADDITION,
RAMSEY COUNTY, MINNESOTA, SUBJECT TO STATE HIGHWAY NO. 36/118, AND
STATE HIGHWAY NO. 61/1.
WHEREAS, the history of this conditional use permit is as follows:
On November 3, 2003, the planning commission recommended that the city council
approve this permit.
2. On November 24, 2003, the city council held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The council
gave everyone at the hearing a chance to speak and present written statements. The
council also considered reports and recommendations of the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above -
described conditional use permit based on the building and site plans. The city approved this
permit because:
The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor,
fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness,
electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
The use would not create excessive additional costs for public facilities or services.
21
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
All construction shall follow the site plan approved by the city. The director of community
development may approve minor changes.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
5. There shall be no vehicle delivery or transportttrailer unloading along the street. This
activity shall be kept on site.
6. Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening enclosure. The design
and placement of any such enclosure shall be subject to staff approval.
7. The hours of operation of this motor vehicle repair business shall be 8 a.m. to 8 p.m.,
Monday through Saturday. The motor vehicle repair business shall be closed Sundays.
The Maplewood City Council adopted this resolution on November 24, 2003.
22
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
MONDAY, NOVEMBER 3, 2003
VI. NEW BUSINESS
a. University Auto Sales Conditional Use Permit (1145 Highway 36 East)
Mr. Roberts said Mr. Hossein Aghamirzai of University Auto Sales is requesting approval of a
conditional use permit (CUP) for a motor vehicle repair business at 1145 Highway 36 East. The
motor vehicle repair business will provide service for vehicles purchased and sold by University
Auto Sales and Leasing. The proposal calls for an approximately, 1,040- square -foot addition to
be constructed on the north side of the building to accommodate the service area.
The applicants request the city approve the following:
1. Amendment to their existing CUP for a used motor vehicle sales business.
2. CUP for a motor vehicle maintenance business.
3. Design review.
Mr. Roberts said this item does not need to go to the CDRB because of the size of the addition
Commissioner Trippler said he is concerned about University Auto wanting to build 2 inches from
the property line of Second Harvest. He asked what would happen if Second Harvest wanted to
build 2 inches from their property line?
Mr. Roberts said Second Harvest would have to take into account the building on the neighboring
property, the uses that are involved in both buildings and would have to meet the code
requirements. Typically that would involve having a sprinkler system, types of construction,
number of openings; or lack thereof, and walls, so there are some limits.
Commissioner Trippler asked if the applicant checked with Second Harvest to see if they were
okay with this proposal?
Mr. Roberts said he knows Ms. Finwall spoke with John Livingston at Second Harvest and his
comments are on page 2 of the staff report.
Commissioner Trippler asked for a clarification on page 7 of the report. Under the paragraph
regarding staffing it says two employees but in parenthesis there is the number (3). Which is
correct?
Mr. Roberts said that portion of the report came from the applicant so he would have to clarify
that but he believed it was a typing mistake and it was probably two employees.
Chairperson Fischer asked the applicant to come forward and address the commission.
Mr. Hossein Aghamirzai, the General Manager of University Auto Sales, 1145 Highway 36 East,
Maplewood, addressed the commission. He said he reviewed the staff report and they are in
agreement with all of the conditions in the staff report.
Commissioner Trippler asked Mr. Aghamirzai for the clarification regarding the number of
employees?
Mr. Aghamirzai said there would be two additional employees, not (3) as it reads in parenthesis in
the report.
Commissioner Pearson asked Mr. Aghamirzai if the electrical pole would be moved or buried?
Mr. Aghamirzai said they would prefer to bury the electrical line.
Commissioner Rossbach asked if there is a need for University Auto Sales and Second Harvest
to have an agreement regarding approval for the excavation that will be going into their property?
Mr. Aghamirzai said over the years they have kept in fairly close communication with the general
managers and the maintenance supervisors at Second Harvest. Second Harvest is fine with the
proposal. The only concern Second Harvest had was with the electrical pole, which will be
buried. He said University Auto Sales and Second Harvest will continue to be good neighbors.
Commissioner Rossbach said he would recommend that University Auto have some type of an
agreement with Second Harvest because some of their property and part of their parking lot will
have to be torn up during the construction phase.
Mr. Aghamirzai said they would make sure that Second Harvest is in no way adversely affected
by the construction and University Auto would respect their property.
Chairperson Fischer asked the applicant if he had any questions?
Mr. Aghamirzai said no.
Chairperson Fischer asked if anyone in the audience wanted to speak regarding this item?
Nobody came forward.
Commissioner Trippler moved to adopt the resolution on pages 19 and 20 approving an
amendment to University Auto's conditional use permit for used motor vehicle sales business at
1145 Highway 36 East. Approval is based on the findings required by the code and subject to
(amendment to original conditions noted):
a. All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
The proposed use must be substantially started within one year of council approval or
the permit shall become null and void. The council may extend this deadline for one
year.
C. The city council shall review this permit in one year.
The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
e. There shall be no vehicle delivery or transport/trailer unloading along the street. This
activity shall be kept on site.
Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening enclosure. The design
and placement of any such enclosure shall be subject to staff approval.
g. The hours of operation of this motor vehicle sales business shall be 8 a.m. to 8 p.m. 9
a ^ �,. tamer. Monday through Saturday. The used motor vehicle sales business shall
be closed on Sunday.
Commissioner Trippler moved to adopt the resolution on pages 21 and 22 approving a conditional
use permit for University Auto at 1145 Highway 36 East to operate a motor vehicle repair
business. Approval is based on the findings required by the code and subject to:
All construction shall follow the site plan approved by the city. The director of
community development may approve minor changes.
The proposed use must be substantially started within one year of council approval or
the permit shall become null and void. The council may extend this deadline for one
year.
C. The city council shall review this permit in one year.
d. The site shall be kept in neat and orderly condition. The applicant shall observe the
striping pattern and not crowd the site by placing additional vehicles on the site beyond
what can be parked in the striped parking spaces. The drive aisles shall be kept clear of
vehicles. There shall be no parking on the grass or landscaped areas.
e. There shall be no vehicle delivery or transport/trailer unloading along the street. This
activity shall be kept on site.
Outdoor storage of any new or used materials other than vehicles shall be prohibited
unless such materials can be fully concealed within a screening enclosure. The design
and placement of any such enclosure shall be subject to staff approval.
g. The hours of operation of this motor vehicle repair business shall be 8 a.m. to 8 p.m.
Monday through Saturday. The motor vehicle repair business shall be closed on
Sunday.
Commissioner Trippler moved approval of the site plan date - stamped September 29, 2003, for a
motor vehicle repair business at 1145 Highway 36 East. Approval is subject to the applicant
complying with the following conditions:
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Prior to issuance of a building permit, submit the following to staff for approval:
1) Revised building plans that meet the conditions specified in the October 27,
2003, building official memorandum.
2) Revised building plans that meet the conditions specified in the October 24,
2003, fire marshal memorandum.
3) Plans and Xcel Energy approval for the relocation or burying of the overhead
power lines located on the north side of the property.
4) Trash dumpster enclosure plans for the outside trash containers if used (code
requirement). This plan must show the placement and design of the enclosure.
This plan must show the placement and design of the enclosure. Trash
enclosures must have a 100 percent opaque closeable gate. Enclosures must
be of a material that matches or is compatible with the building.
5) Relocating or burying the overhead power lines located on the north side of the
property.
c. Complete the following prior to issuance of a certificate of occupancy:
1) Repainting of the parking space stripes.
2) Construction of a trash dumpster enclosure for any outside trash containers if
used.
3) Repair all portions of existing fence damaged by the construction of the addition.
4) Repair and paint all existing and new concrete block with Sherwin Williams
Heavy duty Block Filler and A -100 Exterior Latex Flat Paint. Paint color to match
existing concrete block and wood trim (beige).
5) Relocating or burying the overhead power lines located on the north side of the
property.
d. All work shall follow the approved plans. The director of community development may
approve minor changes.
Commissioner Pearson seconded. Ayes— Desai, Dierich, Fischer,
Monahan - Junek, Mueller, Pearson,
Rossbach, Trippler
The motion passed.
This item goes to the city council on November 24, 2003.
—_ ._ -
AGENDA ITEM 1 -1
AGENDA REPORT
TO: City Manager
FROM: Charles Ahl, Public Works Director /City Engineer
Chuck Vermeersch, Civil Engineer I
SUBJECT: County Road D Realignment (Southlawn to TH 61), City Project 02 -07:
Resolution Accepting Bids and Awarding Construction Contract for Soils
Correction and Wetland Mitigation
DATE: November 18. 2003
Introduction
Final plans and specifications for the County Road D Realignment Soil Stabilization and
Wetland Mitigation Improvements were approved by the city council on September 22,2003,
and authorization was given to advertise for bids. Those bids were received and opened on
Tuesday, October 28, 2003.
Background
The bids were received and publicly read aloud at 10:00 a.m., on Tuesday, October 28, 2003.
The following six bids were received:
Contractor
1. F.M. Frattalone Excavating
2. Forest Lake Contracting Inc.
3. Arnt Construction Company
4. Eureka Construction
5. Park Construction Company
6. Carl Bolander & Sons Co.
Total Base Bid
$1,141,861.91
$1,155,525,85
$1,275,534.90
$1,298,476.60
$1,421,543.58
$1,520,543.35
All bids have been checked and tabulated. The engineer's estimate for the project was
$1,088,000. The low bid from F. M. Frattalone Excavating of $1,141,861.91 is 5% greater than
the engineer's estimate.
A Bid Alternate 1 was for a reduction in price if the city made a borrow site available within '/
mile. Development of the prospective borrow site is still in the preliminary stages, and cost
savings under Bid Alternate 1 were relatively low. Consequently, it is recommended Bid
Alternate 1 not be awarded.
Discussion
F. M. Frattalone Excavating and Grading Inc. has provided contracting services to the City of
Maplewood and other north metro communities for many years and has a good reputation in the
construction community.
Recommendation
It is recommended that the city council approve the attached resolution accepting the
bids and awarding the contract to F. M. Frattalone Excavating and Grading Inc. in the
amount of $1,141,861.91.
Budget Impact
Staff feels that the bids received were competitive for this phase of Segment 1 (County Road D
from Hazelwood to TH 61). This phase of construction represents approximately 17% of the
total engineer's estimate for Segment 1. The fact that the low bid was 5% over the engineer's
estimate for this phase increases its percentage of the total for Phase 1 less than 1 %. Given
that this is perhaps the most complex phase of construction, no budget impacts are anticipated.
Jw
Attachments: Resolution
Memo from Karl Keel, PE, V.P. — URS
RESOLUTION FOR AWARD OF BIDS
WHEREAS, the City Council has duly ordered the improvement and realignment of County
Road D between Southlawn Drive and Trunk Highway 61, City Project 02 -07, by resolution of
the City Council on September 8, 2003, and
WHEREAS, the City Council approved by resolution on September 22, 2003, the plans and
receipt of sealed bids for the first phase of construction of County Road D between Southlawn
Drive and Trunk Highway 61, City Project 02 -07, and
WHEREAS, bids were received, opened and publicly read aloud according to City Council
resolution and public bidding requirements on October 28, 2003 at 10:00 am and the results
were as follows:
Contractor
1. F.M. Frattalone Excavating
2. Forest Lake Contracting Inc.
3. Arnt Construction Company
4. Eureka Construction
5. Park Construction Company
6. Carl Bolander & Sons Co.
Total Base Bid
$1,141,861.91
$1,155,525,85
$1,275,534.90
$1,298,476.60
$1,421,543.58
$1,520,543.35
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That all bids received on October 28, 2003 based upon the report of the City Engineer
are hereby received.
2. That the bid of F. M. Frattalone Excavating and Grading Inc. in the amount of
$1,141,861.91 is the lowest responsible bid for the construction of County Road D
Realignment Soil Stabilization and Wetland Mitigation Improvements (Hazelwood to TH
61), City Project 02 -07, and the mayor and clerk are hereby authorized and directed to
enter into a contract with said bidder for and on behalf of the city.
3. That the finance director is hereby authorized to make the financial transfers necessary
to implement the financing plan for the project.
October 28, 2003
Mr. R. Charles Ahl, PE
Director of Public WorkslCity Engineer
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
RECE!VED
RE: Award of Contract— County Road D Realignment, Surcharge and Wetiand Mitigation
City Project 02 -07
Dear Mr. Ahl:
Bids were opened for this project on October 28, 2003. The following is a summary of the six bids received-
Contra;;"
Segment A-
_Surcharge
Segment B
Pon dand Wefl and
____
Alternate I —
Total City Provided
BaseBid 7 Borrow Site
& M. F ine
$983.424.Ic
$158.432.76
$1,141,861.91 t$25.000.OQ)
Forest , Ina
$906.339,50
$249,18635
$1,155,525.851 $0.00
Amt Can -
$999,049.10
$276,485.80
$1 75,534.90 ($6,800.00)
Eureka
$1.042,55225
$255.924.35
$1,298,476.60: $10,owtoo)
j Park Construct Compan - y
_ $1,085,57698
$335,966.60
$1421,5_4 ($4_9,800100)_
Carl Bolander & Sons Co.
,$1 224 61.6 90
� $29 5,926.45
3.35 F ($15,000.00
All bids have been checked and tabulated. The engineer's estimate for this project was $1,088,000. The low base bid
from FAT, Frattalone Excavating & Grading, Inc. of $1,141,86191 is 5% greater than the engineer's estimate.
Bid Alternate 1 is for a reduction in price for common borrow (soil) if the Citv made available a borrow site within ''
mile of the project This alternate was included to determine if it was cost effective to accelerate the proposed
development of properties west of TH 61. Currently, the shape of development west of TH 61 is still in the preliminary
design phase and detailed grading plans have not been developed. Considering the relatively low cost savings and
unresolved development issues west of TH 61, we recommend that the City not award Bid Alternate 1.
F.M. Frattalone Excavating & Grading Inc. has provided contracting services to the City of Maplewood and other north
metro communities for many years and has a good reputation in the construction community.
Accordingly, URS recommends that construction contract for the County Road D Realignment, Surcharge and
Wetland Mitigation - City Project 02 -07, be awarded to F.M. Fratramne Excavatng & Grading, Inc. in the amount of
$1,141,861.91-
Since ly,
p , gw .
Karl P. Keel. PE
Vice President
KPK1ch
Attachments (Bid Tab and Engineer's Estimate)
Thresher Sau re - 700I7tud Street South • Mfnneapolfs. ,If.V 55415 • Phone- f622) 370 -0760 • Par: (612) 370 -±378
AGENDA ITEM K -1
AGENDA REPORT
TO: Richard Fursman, City Manager
FROM: Charles Ahl, Director of Public Works /City Engineer
SUBJECT: County Road D Realignment (TH 61 to Highridge Court), City Project 02 -08: Sketch
Plan Review of Gulden's/Venburg Tire Site as Part of Right of Way Acquisition
Agreement
DATE: November 18, 2003
Introduction
The right of way acquisition process for the County Road D Realignment Project necessitates the
relocation of the Venburg Tire business. Venburg Tire has a tentative agreement to relocate to the
Gulden's restaurant site. City staff has been working with both Gulden's and Venburg Tire to
facilitate this relocation as part of the right of way process, as well as a business retention
program. A review of the proposed lot subdivision plan is requested at this time before proceeding
into further right of way negotiations. City staff and representatives of Gulden's Restaurant and
Venburg Tire would like to have input on the proposed concept before proceeding to the
development of more detailed plans.
Backaround /Discussion
Sketch plans have been developed for a proposed lot subdivision of the existing Gulden's
restaurant property located along the west side of Trunk Highway 61 (TH 61) between Beam
Avenue and County Road D. The lot subdivision includes the construction of a new automotive
repair and tire store for Venburg Tire on the northern portion of the existing Gulden's property. The
proposed lot subdivision will require city approval of a lot split, a conditional use permit, and
setback variances. The Gulden's restaurant site is currently zoned M -1 (Light Manufacturing).
City staff and consultants are developing plans for the reconstruction and realignment of County
Road D between TH 61 and Hazelwood Street (City Project 02 -07). The County Road D project
requires the acquisition of some or all of the existing Venburg Tire property on the east side of TH
61. The current plan for the Venburg Tire site includes the acquisition of the entire parcel. City
staff has had numerous discussions with representatives of Venburg Tire to determine alternatives
to allow for the acquisition of the necessary property and to allow Venburg Tire to continue to
operate in the City of Maplewood.
Venburg Tire has expressed an interest in moving their business to the west side of TH 61 to the
Gulden's restaurant site. The existing Gulden's restaurant site is approximately 4.31 acres in size.
Gulden's would subdivide their lot to create a 1.71 acre parcel on the north side of the property for
Venburg Tire. Gulden's restaurant would continue to operate on a 2.50 acre parcel on the south
side of the property. The city is proposing to acquire a 0.10 acre portion of the property for the
construction of County Road D. It is also planned that a 0.25 acre portion of the Kami property
north of Gulden's will be acquired by Gulden's/Venburg.
City Council Agenda Background
Gulden's/Venburg Tire Sketch Plan
Page Two
Some city improvements are proposed to accommodate the Venburg Tire relocation to the
Gulden's site. The city will be constructing County Road D west of TH 61 along the northern
portion of the Gulden's property (City Project 02 -08). The County Road D project is proposed to
include the construction of a frontage road along the west side of TH 61 to accomplish the
following:
Provide access to Gulden's, the proposed Venburg Tire site, and the adjacent vacant
LaMettry property from the new County Road D alignment.
Allow for the closure of an existing Gulden's driveway access to TH 61 south of the
proposed County Road D intersection.
Provide a continuation of the existing frontage road on the LaMettry property south of the
Gulden's site.
The frontage road would be constructed as a part of the County Road D improvements, but would
be owned and maintained by the property owners. Cross easements would need to be executed
among the property owners to allow joint usage of the frontage road. The cross easements would
be required as a part of the approval of the lot subdivision plan. The frontage road, while
accommodating access to the existing restaurant and the new Venburg Tire site, has a public
purpose in that closure of the driveway to Gulden's restaurant and the revision to Gulden's
restaurant are compensable items related to right of way acquisition. The frontage road also
provides for an improved intersection operation on County Road D. Finally, the frontage road
assures access to the area properties for benefiting improvement costs. The city will also be
constructing storm drainage facilities for the project area as a part of the public improvements.
These storm drainage facilities will accommodate the stormwater storage and treatment
requirements for the Gulden's/Venburg site. No stormwater ponding is proposed as a part of the
Gulden's/Venburg site plan.
The timing of the proposed city improvements for County Road D would allow Venburg Tire to
continue to operate along the east side of TH 61 through June /July 2004. Venburg's goal is for
their new facilities on the west side of TH 61 to be completed before they need to terminate
operations on the east side of TH 61.
The following city approvals will be required for the proposed plan for the relocation of Venburg
Tire to the Gulden's restaurant site:
• Lot Subdivision Plan
• Conditional Use Permit
• Setback Variances
Sketch Plan Issues
A setback variance will be required to address the requirement for a 350 -foot setback for
automotive - related uses from residential property. The proposed plan meets the 350 -foot setback
requirement from existing developed residential property along Duluth Street. The plan does not
meet the 350 -foot setback requirement from the undeveloped residential zoned LaMettry property
immediately west of the Gulden's property. Some parking lot setback variances may also be
required along the north and east sides of the proposed Venburg site.
City Council Agenda Background
Gulden'sNenburg Tire Sketch Plan
Page Three
Parking requirements for the Gulden's and Venburg sites will also need to be addressed as a part
of the proposed lot subdivision. Based upon existing development, the Gulden's site requires
approximately 110 parking spaces. The proposed Venburg development will require 29 parking
spaces. The proposed plan includes parking to address both of these requirements.
The Planning Commission reviewed the site details at their meeting on November 17, 2003. In
general, the commission is supportive of the site details, although they suggested the need for
screening as a condition of the 350 -foot variance. The commission supported the idea of business
retention for the Gulden's restaurant and Venburg Tire businesses and supported the idea of the
combined uses on the site. Finally, the Planning Commission suggested that the TH 61 corridor is
known for automotive -type uses and envisioned that automotive uses would be likely on this
western side of TH 61 as the property developed.
Drawings are attached detailing the proposed lot subdivision plan. Exhibit 1 illustrates the overall
project area. Exhibit 2 illustrates a preliminary site plan. Exhibit 3 illustrates a preliminary grading
plan. Exhibit 4 shows the current area zoning map. Exhibit 5 shows the current concept plan for
the Gulden'sNenburg Tire site.
Recommendation
It is recommended that the City Council review and comment on the proposed sketch plan.
Input from the City Council is needed before proceeding with more detailed plans and
negotiations for the relocation of Venburg Tire to the Gulden's property. City staff is
supportive of the site plan, including the likely variance needed for the 350 -foot setback.
Attachments
1. Exhibit 1 -
Project Area Map
2. Exhibit 2 -
Preliminary Site Plan
3. Exhibit 3 -
Preliminary Grading Plan
4. Exhibit 4
- Zoning Map
5. Exhibit 5 — Site Plan Schematic
RCA
Agenda # K2
MEMORANDUM
TO: Richard Fursman, City Manager
FROM: Karen Guilfoile, City Cleric
DATE: November 17, 2003
RE: Intoxicating Liquor License
Introduction
James Ahlman has submitted an application for an on -sale intoxicating liquor license to be used at a
new establishment located at 2865 White Bear Avenue. Burger King was previously located at this
site which will now be Noodles & Company. Noodles & Company is a wholly owned subsidiary
incorporated in Colorado.
The establishment's main focus is food but they are requesting an intoxicating liquor license to
serve beer and wine only. The indoor seating capacity is 40 and the outdoor patio seating capacity
is 32. The patio will be fenced in with a four -foot fence that resembles the patio setup at Chipotle
located at 2303 White Bear Avenue.
Back rg ound
Mr. Ahlman has resided in White Bear Lake for approximately five years and has lived within
Ramsey County his entire fife. He is currently in management training with a local Noodles &
Company restaurant. Noodles & Company has an internal poficy that only permits management
staff members to serve alcoholic beverages.
As required by City ordinances, the necessary background investigation was completed by the
Police Department on Mr. Ahlman. The following checks were completed: State and Federal
criminal history check, State motor vehicle and driver's license file, State and National Wants and
Warrants, and any law enforcement contact with Ramsey County.
There was nothing found that would prohibit him from holding a liquor license in the City of
Maplewood. Mr. Ahlman has been given a copy of the City Code of Ordinances that apply to
being an intoxicating liquor license holder and he has met with Chief Thomalla personally to
discuss measures to eliminate the sale of alcohol to underage persons, general security and retail
crime related issues.
Recommendation
It is recommended that the City Council approve the on -sale liquor license for Mr. Ahlman.
Agenda #K3
MEMORANDUM
TO: City Manager
FROM: Assistant City Manager
SUBJECT: Parking Lease- 1900 Clarence Street
DATE: November 17, 2003
INFORMATION
Doug Carlson, who owns Webster Dental Lab, located east of the old Fire Station would
like to enter into a lease with the city for the parking spaces at the station. Mr. Carlson
would like to expand his business but needs additional parking. He is planning a small
building expansion and would hire an additional 20 employees after project completion.
BACKGROUND
In March of 1989, the city entered into a purchase agreement with Mr. Carlson that gave
him first option to purchase the fire station property should the city decide to sell.
In April of 2002 staff asked for council guidance as to how to proceed with Mr. Carlson.
At that time the city council directed staff to look at options. The two that were
considered included the purchase of the total fire station property or a long -term lease for
just the parking lot. At that time, staff thought it was best to wait and see when the new
public works building would be constructed so we would know when the fire station
property would be available for purchase. The city is currently using the fire station for
storage purposes. The new public works building will be completed sometime next fall.
Mr. Carlson has indicated that he would prefer not to wait until next fall to start with his
expansion project. He is asking to proceed with a leasing arrangement for the parking lot
now, with discussions to happen later as to the purchase of the entire property.
DISCUSSION
Staff agrees with Mr. Carlson that a lease arrangement is a good idea for now. This will
give Mr. Carlson the ability to proceed with his expansion and will allow the city time to
construct the new public works facility. It also gives us time to factor in this property and
the best uses in relation to the Gladstone Neighborhood redevelopment plan. Mr. Carlson
has indicated an interest in working with the city on this planning project and would
possibly consider a land swap of his property across the street on Frost Avenue. For
these reasons, staff thinks we should proceed with the parking lease.
RECOMMENDATION
Staff recommends that city council approve the lease agreement for 25 parking spaces at
1900 Clarence Street.
P: Sec. 15 Com_Dvpt. Lease with Webster Dental
Attachments:
1. Location Map
2. Site Plan
3. License Agreement
4. 1380 Frost Ave survey
Attachment 1
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Attachment 3
LICENSE AGREEMENT
This Agreement is made this _ day of November, 2003 by and between the City of Maplewood,
a Minnesota municipal corporation (Licensor) and Webster Dental Laboratory, Inc., a Minnesota corporation
(Licensee).
1. Whereas, the Licensor is the fee owner of the following described real property situated in
the County of Ramsey legally described as follows, to-wit:
See Attached Exhibit A, and;
2. Whereas, the Licensee is the fee owner of real property immediately adjacent to said
Property; and
3. Whereas, the Licensee desires to temporarily use Licensor's said Property as a parking lot
for Licensee's business; and
4. Whereas, the Licensor is willing to allow the Licensee use of said Property, subject to the
Licensee taking responsibility for repair, maintenance and liability for the use of said Property by the
Licensee and its guests; and
5. Whereas, by executing this License Agreement, Licensor and Licensee agree that the total
number of parking spaces allowed on said Property during the term of this License Agreement shall not
exceed twenty -five (25), unless otherwise agreed upon in a writing executed by Licensor.
6. Now, Therefore, in consideration of One and No /100ths Dollars ($1.00) and other good and
valuable consideration, the Licensor hereby grants unto the Licensee as well as its employees, contractors,
agents, and the guests and invitees the right of ingress and egress and parking for vehicular and pedestrian
traffic over and across said Property. This right of use is exclusive and the Licensor retains the right to use
said Property so long as said use does not interfere with Licensee's rights under this License Agreement.
This right of use shall be in conformity with all ordinances for the City of Maplewood, and
any other use must be agreed upon in advance by the parties. Failure to reach such an agreement shall
constitute a breach of this License Agreement
The Licensor shall not be responsible for the maintenance, repair, or replacement of the
parking lot, including but not limited to snow plowing. All costs of maintenance, repair, and/or replacement
shall be the sole responsibility of the Licensee and the Licensee, by executing this Agreement, hereby accepts
said responsibility. The Licensee further agrees to indemnify and hold Licensor harmless from any and all
claims for personal injury or property damage occurring due to the use of the licensed area by any party. The
Licensee shall add the Licensor as an additional named insured to the Licensee's general liability insurance
policy.
9. In the event a mechanic's lien or any other legal action is filed against said Property due to
work performed by the Licensee, Licensee shall indemnify and hold Licensor harmless against any and all
claims made against the Licensor by a third party. The Licensor shall apply to the Court for an Order
releasing the Licenser's property from any and all mechanic's lien claims and shall post any bond required
by the Court to obtain said release. The indemnification set out in this paragraph shall include, but not be
limited to, any attorneys fees incurred by the Licensor in defending itself against any action set out in this
paragraph.
10. Upon written agreement by all parties or by Order of the Court or finding of the arbitrators,
this License Agreement may be terminated at any time and for any reason.
11. The invalidity of any covenant, restriction, condition, limitation, provision, paragraph or
clause of this License Agreement, or any part of the same, or the inapplicability thereof to any person or
circumstance, shall not impair or affect in any manner the validity, enforcability, or effect of the rest of this
Agreement, or the inapplicability of any of the covenants, restrictions, conditions, limitations, provisions,
paragraphs or clauses to any person or circumstance.
12. This License Agreement shall be construed in accordance with the laws of the State of
Minnesota.
13. All covenants, restrictions, conditions, limitations, or provisions contained in this License
Agreement shall be binding upon the Licensor, its successors and assigns, and the Licensee, its successors
and assigns, and its members, or their successors, heirs, or assigns, until such time as the license is terminated
by the parties.
14. This License Agreement shall be assignable by either party, subject to thirty days written notice
to the other party.
15. In the event Licensee purchases the property identified in Exhibit A attached hereto, Licensee
shall transfer ownership of the property identified in Exhibit B attached hereto to Licensor, free of any and all debts,
liens, an encumbrances. property Exhibit B consists of at least 25 parking spaces located at 1900 Clarence Avenue,
Maplewood, Minnesota.
16. It is agreed that any differences, dispute or claim which arises under and pursuant to this License
Agreement or as to the performance thereof by the parties hereto shall be submitted for arbitration to the board of
arbitrators consisting of three (3) persons, one selected by the party or parties commonly interested in one side of the
dispute, one by the party or parties commonly interested in the other side of the dispute, and a third person mutually
selected and agreed upon by the first two. If a party does not respond to an arbitration notice within 30 days of
receipt thereof, then the party first serving the arbitration notice shall be entitled by Motion to petition a court of
competent jurisdiction for its order selecting and appointing an arbitrator for said defaulting party. Any such
determination by the Court shall be final, binding and conclusive as to all parties in interest. Expenses for the
arbitration shall be divided equally among the parties.
In Witness Whereof, the Licensor and Licensee have executed this License Agreement as of the date
heretofore set out.
City of Maplewood, a Minnesota
municipal corporation
Its: Mayor
Webster Dental Laboratory, Inc.,
a Minnesota corporation
Un
Its:
Its: City Manager
STATE OF MINNESOTA)
ss.
COUNTY OF )
This instrument was acknowledged before me this _ day of 2003 by Robert Cardinal,
Mayor, and Richard Fursman, City Administrator, of the City of Maplewood, a Minnesota municipal corporation, on
behalf of said corporation.
STATE OF MINNESOTA)
ss.
COUNTY OF )
This instrument was acknowledged before me this
by ,the
corporation, on behalf of the corporation.
Notary Public
_ day of 2003
of Webster Dental Laboratory, Inc., a Minnesota
Notary Public
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Agenda #K4
MEMORANDUM
TO: City Manager
FROM: Tom Ekstrand, Assistant Community Development Director
SUBJECT: Legacy Village at Maplewood — Final Plat Revision
LOCATION: South of County Road D between Hazelwood Street and Southlawn Drive
DATE: November 18, 2003
INTRODUCTION
Request
Staff is requesting that the city council approve a change to the recently approved
Legacy Village final plat. There are several parcels in the Legacy Village final plat that
are labeled " outlots" that should instead be labeled as "lots and blocks."
Reason for the Request
According to city ordinance, outlots cannot be developed unless the council first
approves a conditional use permit, or in this case, a revision to the planned unit
development (PUD). Another option is to revise the final plat to eliminate the " outlot°
designations for these lots where the council already granted use approval. This
includes all of the lots except for the for -sale town house segment (Heritage Square)
since there was no specific development concept proposed for that site.
As an example of this problem, the city is reviewing plans for Ashley Furniture on Outlot
C at the comer of County Road D and Southlawn Drive. In July, the council approved
the fumiture -store use, subject to their submitting plans for the community design review
board (CDRB) to review. Unless the outlot designation is changed, we would require
Ashley Furniture go through the PUD review process again even though they have been
through that review.
Staff would like to correct this matter now to avoid additional redundant reviews for the
other phases of the Legacy Village development.
BACKGROUND
July 14, 2003: The city council approved the Legacy Village PUD, land use plan
changes, preliminary plat and tax - abatement financing. The preliminary plat conditions
were:
1. Public street right -of -way will be dedicated for County Road D, Kennard Street,
Legacy Parkway and Southlawn Drive as recommended by city engineering
consultant, Jon Hom, in his memorandum. In addition, the applicant shall
dedicate the necessary right -of -way for a sidewalk along the County Road D
alignment, subject to the city engineer's approval.
2. Outiot F and Outlot I will be dedicated to the city for public park purposes as
recommended and approved by the city parks director.
3. An easement over the power line trail will be dedicated to the city as required by
the city engineer and parks director, and as modified by conditions of approval
for the PUD.
4. Wetland buffer easements shall be shown around the wetlands on the site. The
applicant shall dedicate these wetland buffer easements to the City of
Maplewood.
September 8, 2003: The city council approved the Legacy Village final plat, subject to
the following conditions:
1. Revise the final plat making the changes required by Chuck AN and Jon Horn in
their report dated August 28, 2003.
2. Dedicate a trail easement beneath the power lines. The location of this trail shall
be subject to the approval of the city engineer.
3. Dedicate the wetland and wetland -buffer easements to the City of Maplewood.
DISCUSSION
Engineering Concerns
The same conditions of approval the city council previously required for the preliminary
and final plat must still apply. Chuck Ahl, the Maplewood City Engineer, however, is
requesting that the council apply several conditions to guarantee that the applicant pay
costs associated with roadway improvements, site clearing and related development
costs that the city has paid so far. Certain easements must also be dedicated. Refer to
the recommended conditions on pages 11 -12 from Mr. Ahl. I have listed these
comments below in the Recommendation as conditions of approval.
Park Concerns
Bruce Anderson, the parks and recreation director, expressed his desire that there be
active park uses available for the residents in Legacy Village. Mr. Anderson would like
to see a public play structure established within the development. Mr. Anderson
believes that the city should partner with the Hartford Group to develop this concept.
The final plat should better define the use of the 2.25 -acre parcel initially identified as a
public park on the approved concept plan. The developer and the city jointly agreed to
not sell the land to the city with the understanding it would be used as passive green
space. The opportunity to jointly construct a large play structure, with the underpass at
Kennard Street, should be considered.
The preliminary plat conditions required that park land be dedicated, subject to Mr.
Anderson's approval. The preliminary plat condition requiring park dedication cannot be
met due to the cost requested by the applicant. The developer should still be required to
work with the city to accomplish the development of a park on this 2.25 -acre parcel.
Summary
This final plat revision corrects the "outlot" designations but does not yet address all of
the previous preliminary plat and final plat conditions. These are issues such as
showing all required easements for storm water and trail purposes. Staff believes that
the city council may approve the proposed final plat revision but should direct staff not to
facilitate the signing of this plat until all city council requirements have been met.
RECOMMENDATION
Approve a revision to the Legacy Village of Maplewood final plat date - stamped
November 14, 2003. This approval shall be conditioned upon the developer doing the
following:
A. Complying with the following July 14, 2003 preliminary plat conditions:
Public street right -of -way will be dedicated for County Road D, Kennard
Street, Legacy Parkway and Southlawn Drive as recommended by city
engineering consultant Jon Hom in his memorandum. In addition, the
applicant shall dedicate the necessary right -of -way for a sidewalk along the
County Road D alignment, subject to the city engineer's approval.
2. Outlot F and Outiot I will be dedicated to the city for public park purposes as
recommended and approved by the city parks director.
3. An easement over the power line trail will be dedicated to the city as required
by the city engineer and parks director, and as modified by conditions of
approval for the PUD.
4. Wetland buffer easements shall be shown around the wetlands on the site.
The applicant shall dedicate these wetland buffer easements to the City of
Maplewood.
B. Complying with the following September 8, 2003 final plat conditions:
1. Revise the final plat making the changes required by Chuck Ahl and Jon
Horn in their report dated August 28, 2003.
2. Dedicate a trail easement beneath the power lines. The location of this
trail shall be subject to the approval of the city engineer.
3. Dedicate the wetland and wetland -buffer easements to the City of
Maplewood.
C. Complying with the following conditions of the final plat revision:
The development of Heritage Square requested the installation of parking bays on
Kennard Street. The estimated cost was $70,000 (since reduced to $45,000) that
Hartford should be required to post a letter of credit to insure payment of these
expenses, or sign a waiver of assessment agreement assuring the City of
payment. The condition should read that "the developer shall escrow up to
$45,000 for the payment of costs incurred by the City for the construction of
parking bays on Kennard Street for the Heritage Square development at a final
amount to be determined by the City Engineer. The escrow shall be in the form of
a letter of credit or assessment waiver approved by the City Engineer." The replat
should also include an additional eight (8) feet of right -of -way width along the east
property line of Lot 3, Block 1 to accommodate the parking bays.
2. At the request of Hartford representatives, numerous demolition and clearing costs
estimated to be as high as $15,000 have been incurred by the City. The developer
should be required to establish an escrow fund for payment of these costs in a
form and amount approved by the City Engineer.
At the request of Hartford representatives, the proposed trail and tunnel under
Kennard (construction of the trail is a condition of the development approval) has
been located as such that the City has incurred expenses $25,000 higher than
anticipated. The developer should be required to pay 50% of this cost as a
condition of approval through an assessment waiver in a form approved by the City
Engineer. The developer should also be required to dedicate a twenty (20) foot
wide sidewalk/trail easement along the proposed trail alignment between
Hazelwood Street and Southlawn Drive. The dedication of this easement should
be a condition of the replat.
4. Nearly one year ago, a $50,000 escrow fund was established by Hartford at the
City for the purpose of funding review costs. Due to the extensive nature of the
review and numerous tasks that the City has performed for Hartford (especially
wetland replacement and consultant plan review services), this fund has incurred
nearly $70,000 in costs and further costs are likely. A condition of the replat should
be reestablishment of additional funds to this escrow account in an amount upto a
maximum of $75,000 and in a form approved by the City Engineer.
5. The existing property owner was represented by Paul Hajicek. During construction
of Kennard Street, Mr. Hajicek informed the City that due to delays in closing by
Hartford, the Hajicek family does not give approval for the City to construct outside
the Kennard Street right of way limits. The right of entry agreement with Mr.
Hajicek did not anticipate a substantial delay in the closing and was not specific to
the project limits. The City's contractor for Kennard has indicated that delays
added over $20,000 to the City's construction contract. This added cost to the City
due to these restrictions by Mr. Hajicek should be added to Hartford's expense in
the form of a condition that states that 'the developer shall pay the City in a form
and amount, not to exceed $20,000, approved by the City Engineer for the costs of
construction delay on Kennard Street caused by the delay in dosing on the
property by Hartford.'
0
6. As part of the review of the tax abatement process, Hartford representatives
indicated that billings for the City's financial and legal services would be paid by
Hartford. At this point, Hartford has failed to pay Springstead and Briggs and
Morgan invoices for the services. This will also need to become a condition of the
replat.
7. The Legacy Village site plan requires dedication of easements for storm water and
trail purposes. These should be a requirement of the replat in a location approved
by the City Engineer.
8. The Ashley Furniture site proposes a driveway location to County Road D. This
driveway location shall be approved by the City Engineer.
9. The trail for Outlot A proposed by Hartford, indicated construction on property not
under control by the developer. Hartford should be required to provide revised
drawings or an assessment waiver approved by the City Engineer for additional
costs if the trail easement is acquired off site or if relocation of the trail from the
original plan adds additional costs to the construction that the City agreed to
provide as part of the original project approval.
10. City standards require ten (10) foot wide drainage and utility easements along all
right -of -way and lot lines within the plat. These drainage and utility easements
should be a condition of the replat.
11. Drainage and utility easements are required over portions of Lot 3, Block 1; Lot 2,
Block 2; Lot 1, Block 3; and Lot 2, Block 3 to accommodate storm water ponding
areas and drainage ways. These should be a condition of the replat in locations
approved by the City Engineer.
12. The plat shows a right -of -way width for Legacy Parkway of 62.5 feet. The replat
should modify this right -of -way to the City standard 60.0 foot width.
13. The submittal of a final plat is critical to establishment of construction practices and
avoids costly right of entry agreements by the City. A date of December 31, 2003
should be established for the developer to file a plat with the Ramsey County
surveyor's office. This will help the City avoid additional problems and costs
related to construction issues.
D. The developer shall work with the parks and recreation director toward the
development of a park on the parcel previously identified as Outlot I.
E. The above conditions of approval shall be met before the city shall sign the plat
documents for recording.
p: sec3\Legacy. fi na l plat. revision
Attachments:
1. Location Map
2. Legacy Village Final Plat date - stamped August 20, 2003
3. Revised Legacy Village Final Plat date - stamped November 14, 2003
4. Memo from Chuck AN dated November 17. 2003
Attachment 1
VADNAIS HEIGHTS 6i
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Attachment 5
Hartford Replat Conditions of Approval
November 17, 2003
1. The development of Heritage Square requested the installation of parking bays on
Kennard Street. The estimated cost was $70,000 (since reduced to $45,000) that
Hartford should be required to post a letter of credit to insure payment of these
expenses, or sign a waiver of assessment agreement assuring the City of payment.
The condition should read that "the developer shall escrow up to $45,000 for the
payment of costs incurred by the City for the construction of parking bays on
Kennard Street for the Heritage Square development at a final amount to be
determined by the City Engineer. The escrow shall be in the form of a letter of credit
or assessment waiver approved by the City Engineer." The replat should also include
an additional eight (8) feet of right -of -way width along the east property line of Lot 3,
Block 1 to accommodate the parking bays.
2. At the request of Hartford representatives, numerous demolition and clearing costs
estimated to be as high as $15,000 have been incurred by the City. The developer
should be required to establish an escrow fund for payment of these costs in a form
and amount approved by the City Engineer.
3. At the request of Hartford representatives, the proposed trail and tunnel under
Kennard (construction of the trail is a condition of the development approval) has
been located as such that the City has incurred expenses $25,000 higher than
anticipated. The developer should be required to pay 50% of this cost as a condition
of approval through an assessment waiver in a form approved by the City Engineer.
The developer should also be required to dedicate a twenty (20) foot wide
sidewalk/trail easement along the proposed trail alignment between Hazelwood Street
and Southlawn Drive. The dedication of this easement should be a condition of the
replat.
4. Nearly one year ago, a $50,000 escrow fund was established by Hartford at the City
for the purpose of funding review costs. Due to the extensive nature of the review
and numerous tasks that the City has performed for Hartford (especially wetland
replacement and consultant plan review services), this fund has incurred nearly
$70,000 in costs and further costs are likely. A condition of the replat should be
reestablishment of additional funds to this escrow account in an amount upto a
maximum of $75,000 and in a form approved by the City Engineer.
5. The existing property owner was represented by Paul Hajicek. During construction
of Kennard Street, Mr. Hajicek informed the City that due to delays in closing by
Hartford, the Hajicek family does not give approval for the City to construct outside
the Kennard Street right of way limits. The right of entry agreement with Mr.
Hajicek did not anticipate a substantial delay in the closing and was not specific to the
project limits. The City's contractor for Kennard has indicated that delays added over
$20,000 to the City's construction contract. This added cost to the City due to these
restrictions by Mr. Hajicek should be added to Hartford's expense in the form of a
condition that states that `the developer shall pay the City in a form and amount, not
to exceed $20,000, approved by the City Engineer for the costs of construction delay
on Kennard Street caused by the delay in closing on the property by Hartford.'
11
6. As part of the review of the tax abatement process, Hartford representatives indicated
that billings for the City's financial and legal services would be paid by Hartford. At
this point, Hartford has failed to pay Springstead and Briggs and Morgan invoices for
the services. This will also need to become a condition of the replat.
7. The Legacy Village site plan requires dedication of easements for storm water and
trail purposes. These should be a requirement of the replat in a location approved by
the City Engineer.
8. The Ashley Furniture site proposes a driveway location to County Road D. This
driveway location shall be approved by the City Engineer.
9. The trail for Outlot A proposed by Hartford, indicated construction on property not
under control by the developer. Hartford should be required to provide revised
drawings or an assessment waiver approved by the City Engineer for additional costs
if the trail easement is acquired off site or if relocation of the trail from the original
plan adds additional costs to the construction that the City agreed to provide as part of
the original project approval.
10. City standards require ten (10) foot wide drainage and utility easements along all
right -of -way and lot lines within the plat. These drainage and utility easements
should be a condition of the replat.
11. Drainage and utility easements are required over portions of Lot 3, Block 1; Lot 2,
Block 2; Lot 1, Block 3; and Lot 2, Block 3 to accommodate storm water ponding
areas and drainage ways. These should be a condition of the replat in locations
approved by the City Engineer.
12. The plat shows a right -of -way width for Legacy Parkway of 62.5 feet. The replat
should modify this right -of -way to the City standard 60.0 foot width.
13. The submittal of a final plat is critical to establishment of construction practices and
avoids costly right of entry agreements by the City. A date of December 31, 2003
should be established for the developer to file a plat with the Ramsey County
surveyor's office. This will help the City avoid additional problems and costs related
to construction issues.
Submitted by Charles Ahl
November 17, 2003
12