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HomeMy WebLinkAbout2003 09-22 City Council Manager Workshop PacketAGENDA CITY COUNCIL /MANAGER WORKSHOP Monday, September 22, 2003 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. School District 622 Update 2. Gladstone Neighborhood Plan — Del Benjamin E. FUTURE TOPICS 1. Sidewalk Study- Overall City Plan -Fall 2003 2. Meeting with School District 623- October 13, 2003 F. ADJOURNMENT City CounciUManager Workshop 09 -22 -03 Agenda # D2 V 7/I/2003 (�] Mayor and Members of the City Council City of Maplewood I830 E. County Road B • Maplewood, MN 55I09 ..� To the Mayor and City Council of Maplewood, As former co- owner /operator of the Maplewood Bowl, and existing co -owner of one of the larger private parcels of land located within the Gladstone District, I feel it appropriate to W express our vested interest in plans the Council may have for the future of this district. You know I have already presented a concept for an all-new community to a group of your city O planners. This plan, as outlined in my previous letter to the Council, is comprised of the best and most functional elements I have observed throughout many years of travel and observation around North America and Europe. I believe this plan to be in the best interests of the future of the City of Maplewood, alongside its businesses and citizenry. You have heard, and I have acknowledged, that my plan is ambitious. However, I would like V� to point out that any comprehensive coordinated plan is better than the prospect of even the possibility of a piece -meal solution. I am not so naive as to expect my plan to be adopted in its entirety as proposed. I do, however, feel my plan is replete with concepts and creative ideas that need to be considered, in the best interests of yourselves, and your constitency. I hereby request time for a direct presentation of the Benjamin `European Centrum' concept to the full membership of the Maplewood City Council. Since I recognize that time is of the essence, and this is a very important issue, I also propose two alternatives for my presentation. Option I would be the ideal, for the Council and myself. I would require approximately 90 minutes for presentation of appropriately edited travel video, explanation of my somewhat detailed initial drawings, plus whatever time the Council would require for Q &A. Option U would run the risk of the Council not fully comprehending the depth of creativity hidden within this concept, not to mention an array of advantages to the city. We would ask Shawn Finwall to provide copies of my initial drawings to the Council for their familiarization. Should the Council see fit to proceed further, the Mayor would then set a time for presention of my edited video, with a Q &A session added, at a time of the Council's convenience. Either way, I feel it would behoove the Council to include the City Planners who have already become familiar with the basics of the European Centrum concept. This formulation was painstakingly designed over many months as a way to develop Maplewood into a unique one -of -a -kind community. The complete plan proposes a new paradigm. However, adoption of even just a number of this plan's elements would help Maplewood stand above the crowd. I am asking Shann Finwall to provide copies of this letter to each of you, to the planners who attended my earlier prresentation, and to anyone else for whom it would be appropriate. It is my nature to remain open to options. I await your reply. Sincerely, eleano D. Benjamin President 4I32 Wenzel Avenue. Eagan, MN 55I22 65I -994 -7823 C -612- 735 -5662 65I -405 -9944 Fax deleanob@amsn.com Goals of the District 622 Diversity Plan • Improve student achievement and learning for all diverse students. • Provide opportunities for students to be involved in activities built around diversity. • Involve family and community members in cultural awareness education and interaction • Offer an array of staff development activities addressing classroom diversity. • Coordinate and improve the operational structures of School District 622. • Become more culturally sensitive through art, printed material, visual media, literature, technology and cultural events. • Develop partnerships with higher education in recruiting teachers of color. l e 5 ON $� „ .f # D$ 5 W s <y si 9 � ' East Metro Integration District 6067 North St. Paul- Maplewood- Oakdale School District 622 is a member of the East Metro Integration District (EMID) 6067. EMID is a 10- district collaborative, which supports voluntary integration among urban and suburban schools in the East Metro area. Member districts include Inver Grove Heights, Mahtomedi, North St. Paul - Maplewood- Oakdale, Roseville Area, Saint Paul, South St. Paul, South Washington County, Stillwater Area, West St. Paul, White Bear Lake Area. EMID offers: • Tri- District Elementary School • Crosswinds Middle School • Project Common Ground • Five - District Integration Partnership • Professional Development • Multicultural Resource Center East Metro Integration District 6067 30 East County Road B Maplewood, MN 55117 651- 487 -5056 www. emid6067 -net North St. Paul - Maplewood - Oakdale "aple School District 622 0 2520 East 12th Avenue is North St. Paul, MN 55109 L www. isa'o'22.org School District 622 Joy Mueller, Diversity Coordinator 651- 748 -7463 The faces in District 622 are changing ... and so is the way we teach Bringing students together The faces in District 622, and many others in the area, are changing as our communities continue to grow in diversity. The Minnesota Desegregation Rule calls for a partnership between St. Paul Schools and surrounding districts. The goal of the Desegregation Rule is to reduce racial isolation and to increase interracial contact for students between St. Paul and surrounding districts. District 622 is a member of East Metro Integration District 6067, a consortium of 10 school districts created to increase voluntary integration between urban and suburban students. Each district is responsible for developing a Diversity Plan. The state provides funding for a wide variety of inclusive programs. Integration revenue from the state is allocated to specifically "create or enhance an integrated, inclusive learning environment." District 622 Diversity Plan District 622 will create positive school and community environments, which provide equal opportunities for all students to be academically successful and multi- culturally literate citizens. Partnerships Community District 622 works with other EMID districts Community members and families of District to offer a wide variety of learning 622 are invited to participate in cultural opportunities for all students. The partnerships awareness opportunities held throughout the allow urban and suburban students to come year. together to experience new cultures and learn in unique environments. The following are just . Cultural Nights - District 622 families g a few examples of the opportunities offered p pp come together to celebrate the food, to our students: customs and traditions of various cultures. • Environmental Education Partnerships . people's Fair - Held in March, the • Five District Integration People's Fair highlights and celebrates • Junior Achievement/ Exchange City the many cultures of District 622. • Multicultural Resource Center • Special events celebrating diversity • Project Common Ground are held throughout the year at each • Unity Leaders school. • Tri- District Elementary and Crosswinds Middle schools Cultural Sensitivity Staff Development District 622 offers training and development opportunities for staff each year. The training is designed to address classroom diversity. Here's a sample of the programs offered to our staff: As our student body becomes more diverse, District 622 strives to reflect our community with artwork, literature and printed materials. Diversity can be seen in posters and paintings hung throughout our buildings, in educational videos and books in our libraries and in photographs in our newsletters and on our website. Diversity is also reflected in the content of the district's curriculum. Textbooks and other educational materials have an increased cultural awareness and sensitivity to varying cultural backgrounds. • Professional Learning Communities • Responsive Classroom • Recruiting/ hiring teachers and staff of color • Seeking Educational Equity and Diversity (SEED) leadership training For more information, contact Joy Mueller, Diversity Coordinator jmueller@isd622.org ■ 651- 748 -7463 Thins have changed in 40 years The first school was constructed in this area in the early 1900s. Since the our communities,.the state and district staff have worked together to support education programming by funding the construction of nearly $250 million in facilities. The average age of those facilities, however, is 40 years. A lot has changed in the education field in that time and in our communities as well. The programming needs of students today are much different than 40 years ago. As a result, our older buildings are under great strain to meet the growing demands placed on them. In these buildings, students are losing out on instructional programming because of the buildings' limitations. In the comprehensive facilities study done last year, Cowern, Richardson and Eagle Point surfaced again and again as priorities for the district's attention. This recommendation came from committee members, comprised of residents, parents, staff and administrators. They felt the most cost - effective means of resolving program deficiencies in these schools was to separate the gymnasiums and cafeteria spaces at Cowern and Richardson; and bring the cafeteria up from the basement at Eagle Point. "The proposed improvements will support special services programs and improve core facilities to support student programs and services as well as community needs. Facilities Committee 2003 Please show your support and join us at a second informational meeting Thursday, Sept. 25 - 7 �.m. North High School Auditorium 2416 - 11th Street North North St. Paul z Ahj t 0 2520 East 12th Avenue North St. Paul, Minnesota 55109 www. isd622. org Building a future Defining theDroblem At Cowern and Richardson elementary schools, one room serves as both cafeteria and gym, limiting instructional programming. At Eagle Point, separate rooms are provided, but one is below grade, causing accessibility concerns. The district must pit instruction time against mandated meal programs at Cowern and Richardson. It is becoming increasingly difficult to continue the practice. As the number of .students opting for breakfast and lunch climbs, there is less time for instruction. This not only shortchanges our students, it promotes inequity in'the district between schools that have separate gyms and cafeterias. At Eagle, Point, the gym and cafeteria are separate, but the cafeteria is in the basement with no elevator access. We are concerned about accessibility for people with mobility issues, and about evacuating students efficiently and safely in the event of an emergency. Relying on a single set of stairs to do this is a potentially unsafe situation. Financing comes through alease -lew arrangement School districts have the authority to add 20 percent of a building's overall square footage to the existing structure and levy up to $90 per pupil for financing. None of the proposed additions exceeds this limit. In District 622, the lease -levy amount currently assessed is well under $90 per pupil and is used to purchase leased space at the Oakdale Mall, (the lease will expire next year), and to pay for the gymnasium and classroom addition constructed in 1999 at Oakdale Elementary School. Even with the cost of the proposed additions, the full $90 per pupil allowed by law is not used. What is the impact to mv property ;axes? Home Value $150,000 $200,000 $250,000 Estimated tax impact $1.53 /month $2.04 /month $2.56 /month Statements of probable projects costs Cowern Elementary School Proposed Lease -Lev Addition 20% of existing square footage x 44,622 = 8,924 square feet Gymnasium (2 stations) 5,400 sf Storage/Receiving 750 sf Circulation /Structure/Mech./Elec. 2,774 sf Total area of proposed addition 8 sf Preliminary cost estimate $2.24 million Richardson Elementary School Proposed Lease -Lev}' Addition 20% of existing square footage x 55, 048 sf = 11 009 sf Gymnasium (single station) 2,700 sf Storage/Receiving' 1,050 sf Special Instruction Areas /Group Instruction 3,500 sf Circulation /Structure/Mech. /Elec. 3,759 sf Total area of addition ll, 009 sf Preliminary cost estimate $2.69 million Eagle Point Elementary School Lease -Levy Addition 20% of existing square footage x 44,148 sf = 8,829 sf Cafeteria/Multi -use 3,600 sf Receiving/Storage 1,150 sf Special Instruction. 1,700 sf Circulation /Structure/Mech. /Elec. 2,379 sf Total area of addition 8,829 sf Preliminary cost estimate $2.22 million The list of what each addition contains is preliminary and subject to change. What will not change is the size (squarefootage) of each addition. CM W'I:- �R.ev�.ht.�m.t�r..t il-t -adz ems. Approved by School Board August 26, 2003 Action Plans 2003 -04 School Board Goals ➢ Improve student achievement ➢ Effectively use financial resources ➢ Initiate implementation of the facilities plan ➢ Enhance internal and external communication ➢ Prepare students, staff, and community for increased diversity ➢ Explore, develop, and maintain partnerships to increase the efficiency and effectiveness of the School District. 1. Improve student achievement ❑ District 622 will meet the requirements of NCLB in the areas of academic proficiency, student participation in testing, student attendance, and the high school graduation rate. ❑ District 622's passing rate in the 8th grade Basic Skills Test in Reading will increase from 80% to 82 %. ❑ District 622's passing rate in the 8th grade Basic Skills Test in Mathematics will increase from 67 % in 2003 to 72% (the passing rate for the State in 2003)..in 2004. ❑ District 622's passing rate in the 10th grade Basic Skills Test in Written Composition will increase from 92% to 94% and continue to surpass the State's passing rate. ❑ Grade 3 and Grade 5 Reading and Math MCA average scale scores will increase to at least the state average for 2003 (Grade 5 will increase at least 5 points over 2003). Additionally, the percentage of students scoring in Levels I and IIa will diminish in 2003 -2004, while the percentage of students performing in Levels IIb, III, and IV will all increase (data available for use is for all students tested). Grade 3 Reading L I L IIA L IIB L III L IV Average Score State of Minnesota in 2003 10.5% 13.1% 16.9% 42.1% 17.3% 1517.4 District 622 in 2003 14.7% 14.4% 1 19.9% 36.5% 14.5% 1488.7 District 622 Target for 2004 10% 13% 16% 43% 18% 1518 Grade 3 Math L I L IIA L IIB L III L IV Average Score State of Minnesota in 2003 5.6% 19.8% 18.2% 37 .4% 19.0% 1541.3 District 622 in 2003 5.2% 22.7% 19.2% 35.1% 17.9% 1530.6 District 622 Target or 2004 1 5% 19 % 1 18% 1 38% 1 20% 1 1542 Grade 5 Reading L I L IIA L IIB L III L IV Average Score State of Minnesota in 2003 7.1% 12.2% 13.5% 41.9% 25.2% 1566.7 , 622 in 2003 .7.6% 13.7% 13.0% 40.2% 25.5% 1560.5 District 622 Tar et or 2004 7% 1Y/7 13 % 42 % 26% 1567 Grade 5 Math L I L IIA L IIB L III L IV Average Sco State of Minnesota in 2003 6.1% 17.1% 19.8% 39.4% 17.6% 1532.8 District 622 in 2003 6.4% 16.4% 21.4% 37.8% 17.9% 1535.3 District 622 Target for 2004 1 5% 1 15% 1 20% 40% 20% 1 1541 ❑ District 622's performance in the 7th grade MCA's will exceed the performance of State averages. 2003 -2004 is the first year of statewide implementation of the 7th grade MCA's so there is no . baseline data available. ❑ District 622's performance in the 10 grade Reading MCA will increase from a mean .scale score of 1617 for students enrolled by October 1 to at least 1624 (the 2003 State mean scale score for students enrolled by October 1) . Specifically, District 622 students Approved by School Board August 26, 2003 will improve performance in "main idea and detail" questions, from 68.2% correct to 70 % correct. District performance for 2003 either matched or exceeded State performance in the other 4 types of questions: distinguish fact/ opinion; identify bias, point of view, author's intent; analyze/ evaluate text; technical. District 622 will improve in terms of students performing in high versus low categories as well - specifically, District 622 need to improve in the percent of students performing in levels 4 and 5 in order to match or exceed the State's percentages (data used is for students enrolled by October 1) . ❑ District 622's performance in the 11th grade Mathematics - Core Items MCA will continue to exceed State performance, both in terms of mean scale score and in terms of percentage of students performing in low versus high categories. In 2003, the mean scale score for District 622 students enrolled by October 1 was 1410, while the State was 1393. District 622's target mean scale score for 2004 is 1415. R1 R2 R3 R4 R5 Average Scale Score State of Minnesota in 2003 5.0% 13.0% 40.6% 26.2% 15.2% 1624 District 622 in 2003 3.5% 1.3.0% 45.2% 25.6% 12.7% 1617 District 622 Tar et or 200 3.0% 11.0% 43.0% 27.0% 16.0% 1624 ❑ District 622's performance in the 11th grade Mathematics - Core Items MCA will continue to exceed State performance, both in terms of mean scale score and in terms of percentage of students performing in low versus high categories. In 2003, the mean scale score for District 622 students enrolled by October 1 was 1410, while the State was 1393. District 622's target mean scale score for 2004 is 1415. 2. Effectively use financial resources ❑ The Citizen Finance Committee will become functional as a committee that understands school finance in District 622. The committee will review District data and provide input for the development of the 2004 -05 budget - a budget that will be balanced or produce a surplus of revenues over expenditures. ❑ The Director of Business Services will develop a financial. plan to support the facilities plan implementation. ❑ The Director of Business Services will review all aspects of the operations department -- transportation, food service, finance, buildings and grounds - and make recommendations that will increase the percentage of the budget allocated to direct instructional expenditures. ❑ Achieve fund balance targets of $1.6 million for 2002 -03 and $4.4 million for 2003 -04. 3. Initiate implementation of the facilities plan ❑ Develop a proposal to address the most pressing elementary school programming concerns. ■ Proposal will be advanced for School Board study and review in August. It will contain a funding mechanism and a calendar for construction or remodeling with a project completion date of September 1, 2004. ■ Programming and design work will take place in August and September. ■ Construction document will be prepared in October, November, and December. ■ Project bidding in January and February with construction beginning in March of 2004. ❑ Review current and projected enrollments and present a recommendation to the School Board that will balance school populations. M1 M2 M3 M4 M5 Average Scale Score State of Minnesota in 2003 4.8% 15.4% 44.3% 25.5% 10.0% 1393 District 622 in 2003 ' 4.4% 12.6% 45.0% 26.7% 11.4% 1410 District 622 Tar et or 2004 4.0% 12.0% 1 45.0% 1 27.0% 12.0% 1415 2. Effectively use financial resources ❑ The Citizen Finance Committee will become functional as a committee that understands school finance in District 622. The committee will review District data and provide input for the development of the 2004 -05 budget - a budget that will be balanced or produce a surplus of revenues over expenditures. ❑ The Director of Business Services will develop a financial. plan to support the facilities plan implementation. ❑ The Director of Business Services will review all aspects of the operations department -- transportation, food service, finance, buildings and grounds - and make recommendations that will increase the percentage of the budget allocated to direct instructional expenditures. ❑ Achieve fund balance targets of $1.6 million for 2002 -03 and $4.4 million for 2003 -04. 3. Initiate implementation of the facilities plan ❑ Develop a proposal to address the most pressing elementary school programming concerns. ■ Proposal will be advanced for School Board study and review in August. It will contain a funding mechanism and a calendar for construction or remodeling with a project completion date of September 1, 2004. ■ Programming and design work will take place in August and September. ■ Construction document will be prepared in October, November, and December. ■ Project bidding in January and February with construction beginning in March of 2004. ❑ Review current and projected enrollments and present a recommendation to the School Board that will balance school populations. Approved by School Board August 26, 2003 4. Enhance internal and external communication ❑ Educate constituencies about federal No Child Left Behind Act. Explain data in publications, web site, bulletin board, and in local media outlets. Develop separate publications for parent newsletters or specific mailings to help inform public about NCLB and what it means for District 622. ❑ Create a publication regarding school financing with main goal to educate. Work with Citizen Finance Committee and district's business services area to ensure information is easy for public to understand. ❑ Complete three separate mailings to all residents in district containing school brochures and letter from principals inviting resident involvement in their neighborhood schools. First mailing from elementary schools to be completed by mid- August, with middle schools and high schools to follow throughout the school year. ❑ Enhance technology in Communications area through upgrade of equipment. Schedule additional videotapes into Cable Channel 20's broadcast day; begin work of producing videos in -house by implementing digital editing capabilities. ❑ Enhance inventory of informational materials for district, creating them in a variety of formats. General information will be packaged as web pages, publications and promotional videotapes for each school. ❑ Upgrade and enhance the look of the 622 News, returning to a smaller, more eye- catching format used in years past. Continue every- other -month publication schedule. ❑ Increase the number of subscribers to the 622 Learning Zone from approximately 400 to a minimum of 2,000. ❑ Coordinate the production of monthly informative videos for the "Education Update" cable program. ❑ Facilitate monthly forums in District elementary schools where residents and parents can address their concerns to the superintendent. Rotate from building to building for these forums, inviting people to meet with the superintendent and the staff and /or School Board members he has invited to accompany him. ❑ All Cabinet members will schedule• a 20- minute presentation with staff members at each school. ❑ Communications Department will work with schools, staff and volunteers to increase use of district logo in ongoing attempt to increase visibility of district "brand." ❑ Place a computer in every building; specifically for use by those who don't have access to a computer. ❑ Prepare student and parent survey in accordance with MN Department of Education Report Card procedures. ❑ Develop and implement a new, more "formal" structure for the Special Education Advisory Council to include paraprofessionals, teachers, coordinators, principals, and parents. ❑ Provide District email addresses for School Board members. ❑ Provide remote access to District technology resources - CAMPUS ❑ Create, certify, and communicate new three -year District "Technology Plan 5. Prepare students, staff, and community for increased diversity ❑ Improve student achievement and learning for all diverse students. ❑ Provide opportunities for students to be involved in activities built around diversity. Approved by School Board August 26, 2003 ❑ Involve family and community members in cultural awareness education and interaction ❑ Offer an array of staff development activities addressing classroom diversity. ❑ Coordinate and improve the operational structures of School District 622. ❑ Become more culturally sensitive through art, printed material, visual media, literature, technology and cultural events. ❑ Develop partnerships with higher education in recruiting teachers of color 60 Explore, develop, and maintain partnerships to increase the efficiency and effectiveness of the School District. ❑ Continue to explore, develop, and maintain interagency partnerships. Train special services staff to use the Individual Interagency Intervention Plan. ❑ Establish a new model for offering prevention, intervention, and treatment in the areas of chemical health through a cooperative agreement with Washington County and other school districts in Washington County. Team planning efforts are underway. • Meet monthly with newly established Ramsey County League of Local Governments Information Technology Coalition. • Work with Mahtomedi and White Bear Lake School Districts to provide and expand Adult Basic Education programs and instruction for residents of the combined area. ■ Sign agreements defining responsibilities and designating the financial arrangements with each district (District 622 is responsible for administration and management of the combined ABE program.) . ■ Develop, in cooperation with all three districts, marketing tools to identify and recruit potential students from the northeast metro area. ■ Serve participants at Harmony, Century College, and a site in the Mahtomedi School District. Research future sites as program demands dictate. ❑ Explore the possibilities of establishing school /business partnerships to offer additional opportunities to students. ❑ Continue the dialogue with the cities of North St. Paul, Maplewood, and Oakdale as well as the Department of Transportation to determine the feasibility of a shared facility for buses and maintenance equipment.