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Home My WebLink About2002 04-22 City Council Manager Workshop PacketAGENDA CITY COUNCIL /MANAGER WORKSHOP Monday, April 22, 2002 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. 2001 Annual Financial Report and Audit 2. Visionary Meeting 3. Hillcrest Village Plan Update 4. White Bear Avenue Parade E. FUTURE TOPICS 1: Exploring the Possibilities of a Sister City 2. White Bear Avenue Streetscapes (near future) 3. Housing and Business Redevelopment 4. Ordinance Regulating Buckthorn 5. Ward System as Presented by Maplewood Resident Emil Sturzenegger 6. City Hall Courtyard 7. ,Open Space (May or early June) 8. City Quilt F. ADJOURNMENT AGENDA NO. DI Action by Council Date AGENDA REPORT Endorsed.______,,,,,, Modred Rejected TO: City Manager FROM: Finance Director RE: 2001 ANNUAL FINANCIAL REPORT AND AUDIT DATE: April 11, 2002 At 6:00 p.m. on Monday, April 22, Chris Omdahl and Raydenne Hagan of KPMG will be at the Council meeting to review the annual financial report and audit reports. Copies of the 2001 Annual Financial Report were distributed to the City Council and management staff on April 8 t Three additional items will also be reviewed at the meeting: 1. No material weakness letter 2. Legal compliance audit report letter. 3. Auditors' communication letter. Copies of these letters are attached. P \finance \word \agn\AU D ITMTG .doc �PIIL/�Gi� 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 March 15, 2002 Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: Telephone 612 305 5000 Fax 612 305 5100 We have audited the general purpose financial statements of the City of Maplewood, Minnesota (the City) for the year ended December 31, 2001, and have issued our report thereon dated March 15 P , 2002. In planning and performing our audit of the general purpose financial statements of the City we considered internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements. An audit does not include examining the effectiveness of internal control and does not provide assurance on internal control. Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more internal control components does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. However, we noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above. This report is intended solely for the information and use of the Mayor and City Council and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, LEP KPMG LLP. KPMG LLP a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. P� 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 Independent Auditors' Report The Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: Telephone 612 305 5000 Fax 612 305 5100 We have audited, in accordance with auditing standards generally accepted in the United States of America, the general purpose financial statements of the City of Maplewood, Minnesota (the City) as of and for the year ended December 31, 2001, and have issued our report thereon dated March 15, 2002. In connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the terms and conditions of the applicable categories of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the Office of the State Auditor pursuant to Minn. Stat. ,§ 6.65, insofar as they relate to accounting matters. This report is intended solely for the information and use of the City and the Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. K LOP March 15, 2002 KPMG LLP. KPMG LLP, a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. 4200 Wells Fargo Center 90 South Seventh Street Minneapolis, MN 55402 March 15, 2002 The Honorable Mayor and Members of the City Council City of Maplewood, Minnesota: Telephone 612 305 5000 Fax 612 305 5100 We have audited the general purpose financial statements of the City of Maplewood, Minnesota (the City) for the year ended December 31, 2001, and have issued our report thereon dated March 15, 2002. Under generally accepted auditing standards, we are providing you with the attached information related to the conduct of our audit. OUR RESPONSIBILITY UNDER GENERALLY ACCEPTED AUDITING STANDARDS We have a responsibility to conduct our audit in accordance with auditing standards generally accepted in the United States of America. In carrying out this responsibility, we planned and performed the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement, whether caused by error or fraud. Because of the nature of audit evidence and the characteristics of fraud, we are to obtain reasonable, not absolute, assurance that material misstatements are detected. We have no responsibility to plan and perform the audit to obtain reasonable assurance that misstatements, whether caused by error or fraud, that are not material to the financial statements are detected. In addition, in planning and performing our audit, we considered internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements. An. audit does not include examining the effectiveness of internal control and does not provide assurance on internal control. SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies used by the City are described in the notes to the general purpose financial statements. The City increased its capitalization threshold for fixed assets to $5,000 in 2001. The cumulative effect of this change in accounting principle is reported in the statement of revenues, expenses and retained earnings. The City adopted the provisions of Government Accounting Standards Board (GASB) Statement No. 33, Accounting and Financial Reporting for Nonexchange Transactions in 2001. There was no effect on prior fund balances due to the adoption of GASB No. 33. No other accounting policies were adopted and the application of other existing policies was not changed during the fiscal year. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. KPMG LLP. KPMG LLP a U.S. limited liability partnership, is a member of KPMG International, a Swiss association. MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES Accounting estimates are an integral part of the financial statements prepared by management and are based upon management's current judgments. Certain accounting estimates are particularly sensitive because of their significance to the general purpose financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. We evaluated the key factors and assumptions used to ascertain that they are reasonable in relation to the general purpose financial statements of the City taken as a whole. SIGNIFICANT AUDIT ADJUSTMENTS In connection with our audit of your financial statements, we have not discussed with management any significant financial statement misstatements that have not been corrected for in your books and records as of and for the year ended December 31, 2001. DISAGREEMENTS WITH MANAGEMENT There were no disagreements with management on financial accounting and reporting matters that, if not satisfactorily resolved, would have caused a modification of our report on the City's general purpose financial statements. CONSULTATION WITH OTHER ACCOUNTANTS To the best of our knowledge management has not consulted with or obtained opinions, written or oral, from other independent accountants during the past year that were subject to the requirements of Statement of Auditing Standards No. 50 Reports on the Application of Accounting Principles. MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We encountered no difficulties in dealing with management in performing our audit. This report is intended solely for the information and use of the Mayor and City Council and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, K1>P-JC, LCP AGENDA 1 Now MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Assistant Community Development Director SUBJECT: "Hillcrest village" - Smart Growth Study Update LOCATION: White Bear Avenue between Ripley Avenue in Maplewood and St. Paul DATE: March 19, 2002 HILLCREST VILLAGE SMART GROWTH STUDY Action by Coca Da te 13ed Modi fied Rejected � Hoyt Avenue in Over the past year, the community development staff has been involved in a "Smart Growth" study with the Metropolitan Council. The Metropolitan Council is studying six commercial neighborhoods in the metro area. The Hillcrest Shopping Center, including the contiguous part of Maplewood north of Larpenteur Avenue, is one of these. The Smart - Growth study is a new initiative that involves citizens in shaping the future growth and redevelopment of their neighborhoods. The goal is to create livable neighborhoods where homes, jobs and services are linked by walkable streets. BACKGROUND On April 26, 2001, the Metropolitan Council, Calthorpe and Associates (an urban planning group) and HGA (a local architectural firm) held a workshop at Woodland Hills Church in Maplewood. This workshop allowed area residents, business owners and St. Paul and Maplewood staff and government personnel to participate by offering their desires and preferences on how they would like this area to redevelop. On May 24, 2001, the group met main at Woodland Hills Church to present the consultants' two development alternatives to the community. Refer to pages 3-4. Since this last session, the consultants have been working on a final development concept taking into account comments from the participants and the community. On duly 2, 2001, the planning commission reviewed the two development alternatives and had the following comments: Features the PC liked 1. Realignment of North St. Paul Road to meet White Bear Avenue at a right angle. 2. Grocery store. 3. The walkablelbikeable aspects of the plans. 4. The large Neighborhood Square ("village green" concept) 5. The townhouses— provided they are affordable to the average person and not overpriced. 5. Attempts at traffic calming and slowing on White Bear Avenue. Features the PC did not like 1. The potential nuisance of parking spaces behind buildings visible to residential units. 2. Possible difficulty for the elderly or disabled in having parking in back, unless there are back doors. On July 9, 2001, the city council reviewed the two concept designs and concurred with the planning commission's comments. On November 13, 2001, the Maplewood city council passed a development moratorium for that portion of the Hillcrest neighborhood in Maplewood. This moratorium will allow staff to coordinate the development of design criteria for this area with all interested parties and smart - growth participants. FINAL DEVELOPMENT CONCEPT The design consultants have now drafted a final Hillcrest Village redevelopment concept plan. Refer to page 5. This final version consists of 96 townhouse units, 291 apartment units, 10 single dwellings, 36,400 square feet of office space and 151,300 square feet of commercial space. In Maplewood there would be 16 townhouse units, 129 apartment units, 36,400 square feet of office space and 76,000 square feet of commercial space. NEXT STEP The Metropolitan council, the design consultants and the St. Paul and Maplewood staff will present this final concept plan to the community at an upcoming meeting at Woodland Hills Church on Thursday, April 25, 2002 at 6:30 p.m. This plan will be used as a guide for both cities in planning redevelopment. The design criteria Maplewood plans to create will become part of the development guidelines for Hillcrest Village. HOW WILL THIS CHANGE OCCUR? The city has generally experienced new development up to this time, but our aging areas will undergo pressure to upgrade as time goes on. Maplewood is working on an economic development study with Springsted Incorporated to learn what financial tools are available to facilitate redevelopment. We will also apply for any Metropolitan council grants that become available to help facilitate redevelopment. Staff is excited about entering a new era for Maplewood and working with the city council, planning commission and community design review board to guide the future development of the city. p: com_dvpttmiscelllhillcrst.3'02. mein Attachments: 1 _ Hillcrest Village Alternative A 2. Hillcrest Village Alternative B 3. Hillcrest Village Final Concept 2 I 4 , I 4 (7 �77�77 HILLCRE'"ST VILLAGE PRELIMINARY ALTERNATIVE A Smart Growth Twin Cities MAY 24, 2001 Metropolitan Council. �. U t y of Maple-wood .1 r f h ; # t 0 t a r t 1 E A 9 1 A * t.. I ri 1 .9 10 8 1 " ft Cit of Saint Paul Calthorpe Associates ... ........ . . mob.,Avoinue y� �t LEGEND Attachment I TOTAL 179 172,1 25 589 UNITS I A Mews Townhouse 16 . .............. 8 Office/Retail 14,950 55 I C Apts/Retail 32 16,900 56 D Commercial/Retail 10,000 52 E I Level Townhouse 10 F Commercial/Retail 13,800 56 G Senior Parkin H Commercial/Retail 11,000 56 1 Townhouse 6 J Retail 4,200 21 K Twinhouse 4 L Commercial/Retail 21,775 93 M Commer 20,450 78 N Townhouse 16 0 Transit Stop P Apts/Retail 50 26,900 Q Office/Retail 24,000 122 R Commercial/Retail 8,150 S Townhouse 45 T Green Attachment I TOTAL 179 172,1 25 589 E) r t »"� ». �worl�+ , . ..... AM j! MW. W m. PPM I + 5 = S_Ll R-10 � T' WWW A Office/Retail R Commercial/Retail ES VILLAGE C Commercial/Retail "ILLCR"' D Commercial/Retail PRELIMINARY AUERNATIVE B E Commercial/Retail F Townhouse Sr. art Growth. Twin Cities 0 Commercial /Retail H Commercial/Retail I Apartments J Twinhouse AY 24� 2001 K Commercial/Retail M L Apariments, M Transit Stop I N Nei S 0 Office/Retail P Parkin Ramp Metropo.lican C(-Jtincil Q Apts/Retail 14 R Apartments 46 Cit of Maplewood S Apartments 70 Cit of Saint Pau.1 T Apartments 46 Calthorpe Associates U Grocer . . .... .... . . .... ....... . .............. ........ ....... . ...... V Office/Retail 41,600 182 8,000 36,000 240 32,000 48 TOTAL 4 254 243,025 1,163 Attachment 2 LEGEND UNITS SF PARKIN 1 11,375 72 14,300 100 19,500 112 20,000 98 10,000 56 4,200 21 19,800 90 46 4 26,250 144 22 Metropo.lican C(-Jtincil Q Apts/Retail 14 R Apartments 46 Cit of Maplewood S Apartments 70 Cit of Saint Pau.1 T Apartments 46 Calthorpe Associates U Grocer . . .... .... . . .... ....... . .............. ........ ....... . ...... V Office/Retail 41,600 182 8,000 36,000 240 32,000 48 TOTAL 4 254 243,025 1,163 Attachment 2 CONCEPT REDEVELOPMENT PLAN 0 100' 200' 300' March 15 2002 W LU J Commercial/ Office Building O Mixed - Use Building Residential Building Future Commercial Building I I � r Indicates Number of Stories i i BLOCKS Eta & E1b a 0 L� 1 O f` I I 49,400 1 F Commercial W L - - - - --I W 1 1 36 F Office 28 Apat tment Units o i 351 Of Street Surface Sp ces I `r 4 f LU s > I I BLOCK W1 1 1 I." - 12 SF Commercial _ _ _ I X` - - 16 Townhome Units r I BLOCKS E2a & E2b 42 Off - Street Surface Spaces I p 13,700 SF Commercial I M IT 1 .t 1 101 Apartment Units I 57 Off - Street Surface Spaces LARPENTEUR AVEN U BLOCK W2 i ' - a ' i BLOCK E3a 16 3 800 SF Commercial - - - - - i ° y i _ ----- 1 21 700 SF Commercial 71Off- Street Surface Spaces 1 i - i 1 42 Ap artment Units 81 Off - Street Surface Spaces n CA L FO R N I A AV IMY rte -?; r . K" -•., i - �? -- r� - x. ds y : a � x � = E'tt - � "v L BLOCKS W3a & W3b ' EIS I 1 1 I. I 1 I 1 BLOCK E3b 17 SF Commercial r BB I 1 19,400 SF Commercial L __ 4Single- Family Units 1 -- - � �` ' - - - - - - - '' I BB • y' _ I I 44 Apartment Units 50 Off - Street Surface Spaces r 1 I 71 Off - Street Surface Spaces I e I DA H O AVE ! I 1 I BLOCK W4 i BLOCKS E4a & E4b r 1 I 1 I � 1 38 Apartment Units -------- e e ------------ 10 Townhome Units 16 Off - Street Surface Spaces i I P �x� 1 2 Single- Family Units I • 1 38 Apartment Units 1 -' 1 I a I O W A AVE I � El I BLOCKS W5a & W5b I r I � B � a .. , _ I I BLOCKS E5 & E5b 16 Townhome Units i - - -- i ------- - - - - -i I r , 1 22 Townhome Units Single-Family Units 1 I 8 B "'; B B 2 Sin 1 I , g y 1 I 1 1 2 Single - Family Units E W `-JF" I r: t EM HOYT AVE Es 5. rlec I BLOCK W6 i _ _ _ _ _ i BLOCKS Eba & E6b ------ I :; — i 12 Townhome Units Y.-. i i 4 22 Townhome Units �� I. HIL LCREST VILL AGE Metropolitan Council x a�nmcl, Grcm and Abrahamson, .Inc. City of Maplewood Calthorpe Associates Smart Growth Twin Cities City of St Paul