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HomeMy WebLinkAbout2002 09-03 City Council Special Meeting PacketMAPLEWOOD CITY COUNCIL -- SPECIAL MEETING 6:00 P.M. Tuesday, September 3, 2002 Council Chambers, Municipal Building Meeting No. 02 -19 A. CALL TO ORDER Be ROLL CALL Co APPROVAL OF AGENDA D. NEW BUSINESS 1. Overview of Proposed 2003 Budget 2. Approve Resolution Providing Preliminary Approval of a Proposed Tax Levy Payable in 2003 3. Set Public Hearing Dates on Proposed 2003 Budget and Property Tax Levy E. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 7704523 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. AGENDA NO. L _ AGENDA REPORT TO: City Manager FROM: Finance Director,/ RE: PRELIMINARY APPROVAL OF PROPOSED TAX LEVY PAYABLE IN 2003 DATE: August 20, 2002 State law requires that cities certify their proposed property tax levies to the county auditor by September 16. The proposed tax levy -that is given preliminary approval cannot be increased. Therefore, it is important that the proposed tax levy provides adequate revenues to finance the 2003 Budget. The Proposed 2003 Budget requires a tax levy of $11,428,950 (see breakdown attached). This is $498,932 under the levy limit. An increase in the tax levy totaling $181,659 is needed to finance the firefighters pension plan. This would increase the tax levy to $11,610,609 which would be an increase of 12% over the tax levy for 2002. This increase would still leave the city $317,273 under the levy limit. Also, consideration should be given to increasing the tax levy to the maximum allowed under the levy limit to provide a reserve for a reduction of LGA by the Legislature. This would increase the tax levy to $11,927,882 which would be an increase of 15% over the tax levy for 2002. It is recommended that the Council determine the tax levy for 2003 based on one of these options and then adopt the attached resolution. PRELIMINARY 2003 TAX LEVY ESTIMATE General Fund: Gross levy Debt Service Funds: Gross levy 2002 2003 Chan e Levy Levy Amount Percent $8,367,520 $8,443,320 (A) $75,800 0.9% $1,686,910 $2,191,930 (B) $505,020 29.9% Gross levy $77,000 Community Center Operations Fund: Gross levy $60,000 $373,700 (C) $296,700 385.3% $75,000 (C) $15,000 25.0% Gross levy $106,800 $90,000 (C) ($16,800) - 15.7% Housing Replacement Fund: Gross levy $0 $50,000 (C) $50,000 N/A Park Development Fund: Gross levy $50,000 $205,000 (C) $155,000 310.0% Totals -All Funds: Gross levy $10,348,230 $11,428,950 $1,080,720 10.4% Levy Limit: Gross levy 10,348,230 11,428,950 $1,080,720 10.4% Less debt service levy (1,686,910) (2,191,930) ($505,020) 29.9% Less PERA levy (21,160) .. ...... .. . (23,105) ($1,945) 9.2% Net levy subject to limit 8:.1:. 64. 0: 1. ::6:0 9:21.::3.':9:15:.:::.::.: $573,755 6.6% Levy limit 9 :::::::::::::::w::::::::::::::. 9 :w:::::::::.: • $152,348 1.6% Amount over (under) limit :.} }}•.:5;•ii:•i: ?:i :: i:i:.: i} iv .::::::::: (920,339) w �::::::: nom:: ;.. ::.:.�:::::::::•::::::::::: : :::.:::::::::::::.........nom.: �::.�:::::. �......::::::::::.� (498,932) $421,407 -45.8% (A)Amount of levy needed assuming a 99% collection rate (B)Amount per the proposed 2003 Debt Service Budget (C)Amount per 2003 -2007 CIP C:\EXCEL\BUDGET\03TAXEST DATE: 19- Aug -02 RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY PAYABLE IN 2003 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 2002 payable in 2003 by September 16, 2002 and WHEREAS, the City Council has reviewed the Proposed 2003 Budget and has determined the amount of the proposed tax levy payable in .2003 which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 2002 payable in 2003 in the amount of $ is hereby given preliminary approval. P W G N \2003P RO POS E DTAXL EVY. doc AGENDA NO. U - 3 AGENDA REPORT TO: City Manager FROM: Finance Director 102� RE: Set Public Hearing Dates on Proposed 2003 Budget and Property Tax Levy DATE: August 19, 2002 State law requires that the City hold a public hearing on its budget and property tax levy for 2003. The following procedures must be followed: • Certify to Ramsey County the date it has selected by September 16 • Hold the meeting between November 29 and December 20 • Hold the hearing after 5:00 p.m. if it is on a day between Monday and Friday or at any reasonable time on Saturday; and • Not to conflict with hearings for the county, metro special taxing districts or the three school districts in Maplewood. The attached letter from a Ramsey County representative indicates the dates available for the hearings. The following dates are recommended: Initial hearing - Monday, December 2nd at 7:00 p.m Continuation hearing (if needed) - Monday, December 9 at 7:00 p.m Adoption hearing - Monday, December 9 at 7:00 p.m. R FINANCE \Word\AGN \2003budgethearing.doc RAMSEY COUNTY August 15, 2002 Property Records and Revenue Chris Samuel, Manager, Local Government 830 Government Center West 50 West Kellogg Boulevard St. Paul, MN 55102 -1696 Mr. Dan Faust City of Maplewood 1830 East County Rd B Maplewood MN 55109 RE: Truth in Taxation Process for Taxes Payable in 2003 Fax:- 612- 266 -2022 TTD #: 266 -2002 The Truth in Taxation process for Taxes Payable in 2003 has begun. The county auditor is responsible for the coordination of the selection of the Truth in Taxation dates, which include both the initial and continuation hearing dates. The dates for the County and Metropolitan Special Districts are set by statute as listed below. Next the school districts select their dates and then the cities. Following is a list of the dates not available for the city's initial and continuation (if at all possible) Truth in Taxation hearings: DISTRICT DAY INITIAL DATE DAY CONTINUATION DATE Ramsey County Tuesday December 10, 2002 Tuesday December 17, 2002 Metro Joint Dist Wednesday December 4, 2002 Wednesday December 11, 2002 ISD #622 Tuesday December 3, 2002 Thursday December 12, 2002 ISD #623 Thursday December 12, 2002 Wednesday December 18, 2002 ISD #624 Tuesday December 3, 2002 Thursday December 12, 2002 Minnesota statute §275.065 Subd. 6 (i) requires that hearings and continuations must be held between November 29 and December 20, 2002. The hearings must be held after 5:00 p.m. if scheduled on a day other than Saturday. No hearings may be held on a Sunday. The continuation hearing, if needed, must be held at least five business days but no more than 14 business days after the initial hearing. The Legislature has reserved two dates for cities to schedule hearings. They are: Monday, December 2, 2002 and Monday, December 9, 2002 As in prior years, the enclosed forms need to be completed and returned by September 16, 2002. They are as follows: 1) Certification of Proposed Property Tax Levy 2) Hearing Date Certification (as explained above) 3) Certification of Payable 2003 Debt Levy Schedule. This is only if our bond register shows a debt levy for your district. A final Debt Levy Schedule will need to be certified with the final levy in December as well. Beginning in payable year 2003, a county, a city over 500 population, school district, or metro special taxing district is exempt from holding hearings and posting public notice if the authority's total proposed property tax levy does not increase more than 0.7618% from payable year 2002. The hearing date certification form shows your maximum allowable levy for payable 2003 to qualify for this exemption. Please note that if your authority is exempt from the TNT public hearing requirement, you may still choose to hold a hearing. Thank you for your attention. If you have any questions please feel free to call me at (651) 266 -2045. Sincerely, Je ,; ne Vogt, Accountant Tax Accounting Section Minnesota's First Home Rule County . printed on recycled paper with a minimum of 10% post- consumer content AFSCME u i