HomeMy WebLinkAbout2002 09-03 City Council Special Meeting PacketMAPLEWOOD CITY COUNCIL -- SPECIAL MEETING
6:00 P.M. Tuesday, September 3, 2002
Council Chambers, Municipal Building
Meeting No. 02 -19
A. CALL TO ORDER
Be ROLL CALL
Co APPROVAL OF AGENDA
D. NEW BUSINESS
1. Overview of Proposed 2003 Budget
2. Approve Resolution Providing Preliminary Approval of a Proposed Tax Levy Payable in 2003
3. Set Public Hearing Dates on Proposed 2003 Budget and Property Tax Levy
E. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least
96 hours in advance. Please call the City Clerk's Office at (651) 7704523 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is
hoped that by following these simple rules, everyone s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
AGENDA NO. L _
AGENDA REPORT
TO: City Manager
FROM: Finance Director,/
RE: PRELIMINARY APPROVAL OF PROPOSED TAX LEVY
PAYABLE IN 2003
DATE: August 20, 2002
State law requires that cities certify their proposed property tax levies to the county
auditor by September 16. The proposed tax levy -that is given preliminary approval
cannot be increased. Therefore, it is important that the proposed tax levy provides
adequate revenues to finance the 2003 Budget.
The Proposed 2003 Budget requires a tax levy of $11,428,950 (see breakdown
attached). This is $498,932 under the levy limit.
An increase in the tax levy totaling $181,659 is needed to finance the firefighters
pension plan. This would increase the tax levy to $11,610,609 which would be an
increase of 12% over the tax levy for 2002. This increase would still leave the city
$317,273 under the levy limit.
Also, consideration should be given to increasing the tax levy to the maximum
allowed under the levy limit to provide a reserve for a reduction of LGA by the
Legislature. This would increase the tax levy to $11,927,882 which would be an
increase of 15% over the tax levy for 2002.
It is recommended that the Council determine the tax levy for 2003 based on one of
these options and then adopt the attached resolution.
PRELIMINARY 2003 TAX LEVY ESTIMATE
General Fund:
Gross levy
Debt Service Funds:
Gross levy
2002 2003 Chan e
Levy Levy Amount Percent
$8,367,520 $8,443,320 (A) $75,800 0.9%
$1,686,910 $2,191,930 (B) $505,020 29.9%
Gross levy $77,000
Community Center Operations Fund:
Gross levy $60,000
$373,700 (C) $296,700 385.3%
$75,000 (C) $15,000 25.0%
Gross levy $106,800 $90,000 (C) ($16,800) - 15.7%
Housing Replacement Fund:
Gross levy
$0
$50,000 (C)
$50,000
N/A
Park Development Fund:
Gross levy
$50,000
$205,000 (C)
$155,000
310.0%
Totals -All Funds:
Gross levy
$10,348,230
$11,428,950
$1,080,720
10.4%
Levy Limit:
Gross levy
10,348,230
11,428,950
$1,080,720
10.4%
Less debt service levy
(1,686,910)
(2,191,930)
($505,020)
29.9%
Less PERA levy
(21,160)
.. ...... .. .
(23,105)
($1,945)
9.2%
Net levy subject to limit
8:.1:. 64. 0: 1. ::6:0
9:21.::3.':9:15:.:::.::.:
$573,755
6.6%
Levy limit
9
:::::::::::::::w::::::::::::::.
9
:w:::::::::.: •
$152,348
1.6%
Amount over (under) limit
:.} }}•.:5;•ii:•i: ?:i :: i:i:.: i} iv .:::::::::
(920,339)
w �::::::: nom:: ;.. ::.:.�:::::::::•:::::::::::
: :::.:::::::::::::.........nom.: �::.�:::::. �......::::::::::.�
(498,932)
$421,407
-45.8%
(A)Amount of levy needed assuming a 99% collection rate
(B)Amount per the proposed 2003 Debt Service Budget
(C)Amount per 2003 -2007 CIP
C:\EXCEL\BUDGET\03TAXEST DATE: 19- Aug -02
RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED
TAX LEVY PAYABLE IN 2003
WHEREAS, State law requires that the City Council give preliminary approval
of a proposed tax levy for 2002 payable in 2003 by September 16, 2002 and
WHEREAS, the City Council has reviewed the Proposed 2003 Budget and
has determined the amount of the proposed tax levy payable in .2003 which is the
maximum amount that will be levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax levy for 2002
payable in 2003 in the amount of $ is hereby given preliminary
approval.
P W G N \2003P RO POS E DTAXL EVY. doc
AGENDA NO. U - 3
AGENDA REPORT
TO: City Manager
FROM: Finance Director 102�
RE: Set Public Hearing Dates on Proposed 2003 Budget and
Property Tax Levy
DATE: August 19, 2002
State law requires that the City hold a public hearing on its budget and property tax levy for
2003. The following procedures must be followed:
• Certify to Ramsey County the date it has selected by September 16
• Hold the meeting between November 29 and December 20
• Hold the hearing after 5:00 p.m. if it is on a day between Monday and Friday or at
any reasonable time on Saturday; and
• Not to conflict with hearings for the county, metro special taxing districts or the three
school districts in Maplewood.
The attached letter from a Ramsey County representative indicates the dates available for
the hearings.
The following dates are recommended:
Initial hearing - Monday, December 2nd at 7:00 p.m
Continuation hearing (if needed) - Monday, December 9 at 7:00 p.m
Adoption hearing - Monday, December 9 at 7:00 p.m.
R FINANCE \Word\AGN \2003budgethearing.doc
RAMSEY COUNTY
August 15, 2002
Property Records and Revenue
Chris Samuel, Manager, Local Government
830 Government Center West
50 West Kellogg Boulevard
St. Paul, MN 55102 -1696
Mr. Dan Faust
City of Maplewood
1830 East County Rd B
Maplewood MN 55109
RE: Truth in Taxation Process for Taxes Payable in 2003
Fax:- 612- 266 -2022
TTD #: 266 -2002
The Truth in Taxation process for Taxes Payable in 2003 has begun.
The county auditor is responsible for the
coordination of the selection of the Truth in Taxation dates, which include
both the initial and continuation hearing
dates. The dates for the County and Metropolitan Special Districts are set by statute as listed below. Next the
school districts select their dates and then the cities. Following is a list of the dates not available for the city's initial
and continuation (if at all possible) Truth in Taxation hearings:
DISTRICT DAY INITIAL DATE
DAY CONTINUATION DATE
Ramsey County Tuesday December 10, 2002
Tuesday December 17, 2002
Metro Joint Dist Wednesday December 4, 2002
Wednesday December 11, 2002
ISD #622 Tuesday December 3, 2002
Thursday December 12, 2002
ISD #623 Thursday December 12, 2002
Wednesday December 18, 2002
ISD #624 Tuesday December 3, 2002
Thursday December 12, 2002
Minnesota statute §275.065 Subd. 6 (i) requires that hearings and continuations must be held between November
29 and December 20, 2002. The hearings must be held after 5:00 p.m. if scheduled on a day other than Saturday.
No hearings may be held on a Sunday. The continuation hearing, if needed, must be held at least five business days
but no more than 14 business days after the initial hearing. The Legislature has reserved two dates for cities to
schedule hearings. They are:
Monday, December 2, 2002 and Monday, December 9, 2002
As in prior years, the enclosed forms need to be completed and returned by September 16, 2002. They are as
follows:
1) Certification of Proposed Property Tax Levy
2) Hearing Date Certification (as explained above)
3) Certification of Payable 2003 Debt Levy Schedule. This is only if our bond register shows a debt levy for
your district. A final Debt Levy Schedule will need to be certified with the final levy in December as well.
Beginning in payable year 2003, a county, a city over 500 population, school district, or metro special taxing district is
exempt from holding hearings and posting public notice if the authority's total proposed property tax levy does not
increase more than 0.7618% from payable year 2002. The hearing date certification form shows your maximum
allowable levy for payable 2003 to qualify for this exemption. Please note that if your authority is exempt from the
TNT public hearing requirement, you may still choose to hold a hearing.
Thank you for your attention. If you have any questions please feel free to call me at (651) 266 -2045.
Sincerely,
Je ,; ne Vogt, Accountant
Tax Accounting Section
Minnesota's First Home Rule County .
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