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HomeMy WebLinkAbout2003 04-14 City Council Manager Workshop PacketAGENDA CITY COUNCIL /MANAGER WORKSHOP Monday, April 14, 2003 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. NEW BUSINESS 1. Parks and Recreations Director Anderson 2002 Budget Objectives 2. City Manager Performance Review E. FUTURE TOPICS 1. Exploring the Possibilities of a Sister City 2. Sidewalk Study - Overall City Plan 3. Street Scape Plan F. ADJOURNMENT MEMORANDUM TO: Richard Fursman, City Manager p FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: March 10,.2003 SUBJECT: Parks and Recreation Department Highlights Introspection and reflection are personally challenging to me as I tend to loo 9 9 k toward the future rather than the past. Recognizing from a historical perspective that if we do not take time to reflect on where we have been, we are doomed to make the same mistakes in the future. Given that perspective,. I share with you the following "historical" reflection on the Maplewood Parks and Recreation Department for 2002. 1. The city applied for and received a $100,000 rant from Ramsey y County to light- four soccer fields. The project was completed within budget and I would like to say n time, , F but unfortunately- we were delayed two months due to Excel Energy he project was 9Y p j finally completed in October 2002 and we now have four newt lit soccer fields. ■ Y The second major development ro'ect was the completion p ! of three trail segments. The first was the highline trail running through.the farm preserve open space on Woodl nn p p Y Avenue. The second trail segment was the Beaver Lake trail corridor, which was rou h g graded and will be paved in 2003. It should be noted that as p art of - the Beaver Lake trail corridor; we also completed the acquisition of nine acres -of open ace land with t P p he assistance of a $150,000 grant from the state. The third trail corridor was a connection from Frost Avenue to weaver le School. E rnentary 2. A significant project in 2002 was a seven-lot t subdivision, known previously as Gladstone Park. The project culminated in the development of seven residential 'lots and subsequent sale to a private developer and netting approximately g pP Y to the park development fund. The project proved to be a fairly innovative use of excess f _ park land and again, involved a great deal of coordination with the ublic works p department. 3. National Night Out was revamped vamped in cooperation with the police department and I believe for the better. The major premise for the change was s to decentralise the program and bring the program into the neighborhoods as opposed to one central ' pp ntrai location. Thirty one sites were included in 2002 as contrasted to one site and the city was recognized at a national level for our efforts. g 4. I became active) involved i Y n the Maplewood Historical Society and held a series of meetings at the Bruentrup Farm to address a myriad of issues that has ' Y slain dormant for years. Communication lines were opened and we were able to identify ntify and resolve issues or at least disagree on remaining ssues. This ' g h s will remain an ongoing project. 5. A series of open p pace projects was completed under the direction of Ginny nor. Ga The major improvement was preparation Y p p n and seeding of the 20 -acre prairie at the Prairie Farm Preserve, including the Lake Links Trail ro ect and the a P j parking lot at the farm property. In addition, we designed and installed 17 open ace signs and p p g conducted an 40 open space tour for the Parks and Recreation Commission and City Council, which was extremely successful. -it should be noted that the Prairie Farm Preserve project was completed with a state DNR grant in the amount of $32,000. 6. We developed an expansive buckthorn removal program in southern Maplewood. This program was one of the first in the state to include curbside pickup. The program was well received by our public. 7. Major efforts were made in the marketing area with a complete revision of the city newsletter including new look,' advertising, ' g , g, color, and coordinating the city web page. The marketing program also developed a number of individual marketing issues and completed a series of printed pieces not only for the community center, but other departments as well. 8. The nature center had a new, environmentally sound roof installed and we installed new- carpeting. at the community center. In addition, there were numerous smaller capital projects that were completed with minimal disruption. In conclusion, 2002 was a positive year for the parks and recreation department. In addition to the aforementioned projects, I served as liaison to the parks and recreation commission, served on the school district community education advisory council and was president of our state park f and recreation association. 1' kd\ s:\ citymgr \objectives\park \02highlights I _ . t 41 I t CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET I DEPARTMENT:. PARKS AND DIVISION: ADMINISTRATION FUND: GENERAL RECREATION ACTIVITY DESCRIPTION The Administration Division of the Parks and Recreation Department is responsible for the management of the department which includes five divisions: Community Center, Park Maintenance, Recreation Programs, Nature Center, and city -wide marketing /public relations. oil Management includes: setting goals, hiring and supervision of department employees, preparation and supervision of budgets, planning, development, construction and reconstruction of recreational and and park facilities, directing a public relations program coordinating the recreational programs. for the entire City,•working with the operation and programs of the Nature Center, and providing professional advice and recommendations to the City Council and City .Manager. OBJECTIVES FOR 2002 1.. Develop a strategic plan to finance future park improvements. Status: In Process - Two community focus groups were held; this will be completed 5/1103. 2. Develop a park master -plan for Joy Park and pursue a joint powers agreement for � P g development with surrounding communities. Status: Pursued joint powers agreement to no avail; City uncil voted to p roceed �' p independently. Master plan will be completed in 2003. 42 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET DEPARTMENT:' PARKS AND DIVISION: COMMUNITY FUND: COMMUNITY RECREATION CENTER CENTER ACTIVITY DESCRIPTION The Maplewood q lewood Community Center is a 90,000 square-foot facility that is open seven days a week. mains a theater with seating for 276 people, a leisure pool with a 120 -foot water slide, a lap It co g p with six lanes 25 yards in length, and a mnasium that contains two full -size basketball courts. pool w y g gy contains multipurpose rooms for rac ' uetball and wallyball, teen room, aerobic room, weight It also c q room, massage room, exercise machines, indoor track, craft room, child care facility, adult lounge, banquet/meeting rooms that can seat 325 people, and a kitchen. ban q g p p OBJECTIVES FOR 2002 1. Increase membership revenues by 10% over 2001. Status: Ae Membership revenues in 2001 were $867,066 and were $941,122 in 2002, an increase of 8.5 %. It should ' be noted that 2000 revenues were $675, 000, an increase of 34% from 2000 to 2001.. rental reservations b 2. .Increase conference center y 10%. Status: Completed. This .was met with revenues in 2001 of $134,858 and $148.,.637 in 2002, an increase of 10. % . 3. Continue to .a ressivel market the MCC with a goal of increasing membership sales, gg y program participation, and conference center rentals. Status: Completed. We completed a number of successful marketing efforts including advertising at movies, towel promotion, and video to businesses. 43 Status: Completed. We received four private proposals and are currently awaiting funding for project to proceed. 3. Install asod /sedum "green" roof system on the old half of the visitor center building. Status: New roof is completed using an environmentally endorsed product called Eco- Shakes. 4. Do an environmental audit of the visitor center building and adjacent grounds. Status: In process. 5. Obtain Right of First Refusal on the Cemetery, and 2668 Brand for o�sible g Y P purchase in the next couple of years. Status: Requests were submitted and denied by cemetery. Request to 2668 Brand was submitted. 44 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET DEPARTMENT: PARKS AND RECREATION ACTIVITY DESCRIPTION DIVISION: OPEN SPACE. " FUND: GENERAL The Open Space Naturalist will coordinate the cit open space land mana plan, includin restoration and preservation of native habitats. on open space land. Education about these sites will occur throu land mana service projects, production-of an educational brochure and outreach pro OBJECTIVES FOR 2002 H 1. Mana and restore open space sites b completin the tasks set forth in the Interim Mana Plans. Status: Completed. We completed our fi rst -restoration at Prairie Farm preserve as per interim mana plans. 2. Develop master plans for two sites. Status: Completed. Master plans were developed for Prior Gladstone Savanna, and Prairie Farm preserves. 3. 'Be Phase 11 of volunteer pro g ram., Status: Co ..We received a Nei Wilds g rant., which involved over 40 volunteer residents and coordinated a communit buckthorn removal pro involvin hundreds of residents. M 45 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET DEPARTMENT: PARKS AND DIVISION: PARK - MAINTENANCE FUND: GENERAL RECREATION ACTIVITY DESCRIPTION Park Maintenance Division of the Parks and Recreation Department is responsible for the The Par . u kee of the 550 acres of park land owned or leased for leisure -time purposes. Major ,maintenance includes mowing grass, picking up trash, repairing buildings and equipment, lining and dragging of 50 baseball /softball diamonds and 20 soccer fields, building of. ice and cleaning of pleasure and hockey rinks, installing fences, trimming. trees, maintaining mechanical equipment,, painting facilities,: transplanting trees, and constructing facilities.,, The Park Maintenance Division is also responsible for the outdoor -ground facilities surrounding the Maplewood City Hall and Community Center campus site and the maintenance of city -owned open space properties: OBJECTIVES FOR 2002 1. Improve park and sports turf quality with a broadleaf weed control program. Status: Completed - We contracted with Chem Lawn to control our broadleaf weed problem high use park sites. 2. Resurface tennis and basketball courts. Status:' Completed at three sites: Maplewood Heights, ' Playcrest and Edgerton Parks. l g [ Y K F. f 1 I 5 4 C ZZ Y z k f 46 CITY OF MAPLEWOOD, MINNESOTA 2002 BUDGET DEPARTMENT. PAR • KS AND DIVISION: RECREATION FUND: RECREATION RECREATION PROGRAMS ACTIVITY DESCRIPTION n f the Parks and Recreation Department is responsible he Recreation Division for providing a o p p comp comprehensive leisure -time program for all ages and abilities in Maplewood. The offerings are as varied as t -ball for reschool children to tennis for older adults. We offer comprehensive programs at P - Carver and Edgerton Community Gyms, as well as at local city and county parks, public schools and Cary g commercial agencies. The recreation division is responsible for development of comprehensive year- g round program offerings at Edgerton and Carver Community Gyms. OBJECTIVES FOR 2002 1. 'Collect 95 % of the budgeted Recreation Program Fund revenues., Status: This was not from accom lished a revenue perspective, - but it was. on a percentage p basis with respect to expenditures; in other words, revenues were down but so were expenditures. J n implement two teen adventure program s with outside professional companies. 2. Develop and : We developed new teen programs and expanded the "Be :Tight "program with a Status p p g p state grant, but we did not retain outside professional companies. CPA MAR 17 2003 North Suburban Soccer Association P.O. Box 130490 + Roseville, MN 55113 Hotline Phone 651-268-3237 Website w 3 Ma Robert Cardinal Cit of M 1830 Count Rd B Maplewood, MN 55109 Honorable Robert Cardinal: I express the sincere g ratitude of the membership of the North Suburban Soccer Association (NSSA) for the Council's action in approvin the Sand Lake Soccer Complex. Please extend NSSA's thanks to all the council members, Marvin Koppen, Julie Wasiluk, , Kathleen Juenemann, and Ken Collins. for their support. I want y ou to know that y our citizens' concerns were heard b me. Let me to assure y ou that an NS SA teams that are fortunate en to have ac to this . fa will be ex ected tai' bell.ave to a hi set of s h* T portsmans. jI.p standards .. and. be mindfal of .M.1-aplew-oodi.,i-itizens' concerns.. Failure of an team to adhere.-to the p r in c iples will result 1n'NSSA Board of Directors' sanctions (in the offendift team and4ndl'.viduals. Thanks a and NS SA looks forward to cooperatin with the Cit of Maplewood in a manner that will benefit the future of y outh soccer. Yours in Youth So-r-i-er Development, Gre Cottl President