HomeMy WebLinkAbout2011 08-22 City Council/Manager Workshop PacketAGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M
Council Chambers, City Hall
. Monday, August 22, 2011
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
E. NEW BUSINESS
1. Department Budget Presentations:
a. Parks & Recreation
b. Public Works
F.
G. ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Park and Recreation Director
SUBJ: MCC/Parks and Recreation Budget Narrative
DATE: August 4, 2011
INTRODUCTION
This budget narrative (2012) for the Maplewood Community Center (MCC)/Parks
and Recreation is presented as follows – MCC Budget Request, Recreation
Program Budget Request and the Parks and Natural Resource Budget Request.
2012 MCC Budget Request: The MCC 2012 budget request is for $2,303,810
which represents a decrease of approximately $97K or 4 percent from the 2011
approved budget of $2,400,000. The revenue for 2012 is projected to be
$2,076,910. The operating loss before depreciation is projected to be ($226,900)
for the 2012 budget. The operating loss that was presented to council this past
April was projected to be ($285,000) for calendar year 2012 – five-year
sustainable budget plan.
The operating loss for 2011 is expected to be ($325,000). The projected
operating loss for 2012 ($226,900) represents a decrease of approximately 30
percent year over year. In summary, the 2012 MCC budget proposal is actually
exceeding the 2013 operating loss ($235,000) as presented to council as part of
the five-year sustainable budget plan. This has the net effect of moving the five-
year budget plan to 4 years to achieve sustainability of an operating loss in the
($150,000 - $165,000 range) at the end of the 4 to 5 years. Furthermore, this
would provide the MCC with a Capital Improvement Budget of approximately
$225,000 to $250,000 a year which was also presented to council in April as a
sustainable number going forward for improvements at the MCC. The property
tax levy proposed for the MCC in 2012 is $440K.
Staff is continuing to look at opportunities to enhance revenue as well as
reducing expenditures. Personnel costs decreased $110K over 2011 and
commodities were also down $52k. Contractual expenses were up $59k due to
increases in publications and increases in contract costs.
There are no proposed major changes to the MCC Organization Chart for 2012
(attached for your review). However, I am contemplating a few changes with
regard to job titles and responsibilities. The number of full time equivalent (FTE)
employees decreased from 14.38 to 12.75. I believe the MCC is headed in the
right direction and with additional efforts focused on family memberships, staff is
confident that we can reach the goals we have set with regard to revenue. To
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that end, staff has developed performance measurements that speak directly to
revenue, such as the number of community center members, average special
event revenue, average theater show revenue, and amount of increase to the
massage revenue. Staff will be monitoring these performance indicators
throughout the year.
As previously presented and discussed with council in April of this year, staff
proposes the following action items be implemented to achieve a sustainable
budget in the next four to five years ($150 – 165K property tax levy contribution).
• Increased Family Focus – increase membership levels;
• Continue Senior Program offerings – increase fees;
• Increase in banquet activities – special events/weddings/banquet use;
• Increase in theater activities – contract with Ashland Productions/expand
entertainment series;
• Continue to work on expanding the Joint Powers Agreement with North St.
Paul;
• Increase in fitness activities;
• Operational improvements – staff levels/decrease in operating
expenditures/secure additional partners and pursue grants.
Below is a table for the MCC including revenues, expenditures, and operating
(loss) from 2009 thru the proposed 2012 budget.
COMMUNITY CENTER OPERATIONS FUND (602)
2011
2009 2010 ORIGINAL 2012
ACTUAL ACTUAL BUDGET BUDGET
Operating revenues
Administration $1,472,086 $1,412,361 $1,523,650 $1,495,100
:
Recreation activities 187,301 170,271 182,020 175,590
Leisure activities 331,605 338,543 346,000 406,220
Total Revenues 1,990,992 1,921,175 2,051,670 2,076,910
Operating expenses:
Administration 791,173 798,719 820,500 743,370
Recreation activities 506,893 513,258 515,220 528,700
Leisure activities 126,982 136,329 139,110 114,130
Building maintenance 913,200 896,139 925,860 917,610
Total Expenses 2,338,248 2,344,446 2,400,690 2,303,810
Operating income (loss)
Before depreciation (347,256) (423,271) (349,020) (226,900)
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2012 Recreation Budget Request: The proposed 2012 Recreation Budget
comes in at $747,620 which represents an increase of approximately $70K or
10.4 percent over the 2011 budget. The reasons for this increase are as follows:
• Publishing expenditures have increased for the quarterly Recreation
Brochure in the amount of $28,200.
• The addition of 15 percent of the Marketing Manager salary.
• Increases to Personnel Services.
Staff will be exploring ways to increase revenue for 2012. Program fees will likely
increase approximately 5 percent across the board for 2012 and in addition, staff
will also be looking at participation levels for each respective program to
determine feasibility. Moving forward, if it is determined that program cuts are
necessary for budget purposes, staff has indentified the following programs for
cuts in 2012/2013:
• School’s Out Program – daycare program for ages 6 – 12 during MEA,
holiday and spring breaks.
• Easter Egg Hunt – fun family event that provides a fun egg hunt
experience for kids ages 3 – 8.
• Gym Jammers – Carver Gym after school program for youth ages 6 – 12
that runes Monday thru Friday during the school.
• Floor Hockey – opportunity for kids to learn the game of hockey without
the need for skates and/or ice.
The proposed tax levy contribution for the Recreation Program for 2012 is
$200K. This represents a decrease of $25K or 12 percent from the
2011contribution of $225K.
The Maplewood/North St. Paul Recreational Joint Powers Agreement has proven
to be very successful. Staff from both cities continue to work well together and
we anticipate that this partnership will further evolve resulting in enhancements to
programs and services in this area.
With regard to personnel, staff will be hiring a part-time Recreation Programmer
in 2012. This position will support the Recreation Manager and the department in
carrying out the goals and objectives of the department.
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Below is a table for the proposed 2012 Recreation Program Budget.
RECREATION PROGRAM FUND (206)
2011
2009 2010 ORIGINAL 2012
ACTUAL ACTUAL BUDGET BUDGET
Taxes $232,972 $251,840 $209,850 $186,800
Charges for Service
Recreation program fees 373,095 340,523 0 600
Gate receipts 827 208 500 0
Miscellaneous 469 175 0 600
Miscellaneous Revenue
Investment earnings (22) (23) 0 0
Donations and
Contributions 1,362 0 0 0
Miscellaneous (507) (121) 0 0
Snack Bar Sales 2,363 3,579 3,000 3,000
Rentals – room 33,964 39,538 26,500 75,000
Total revenues 644,524 635,720 631,600 686,820
Total expenditures 659,304 545,546 676,900 749,920
2012 Proposed Park/Nature Center/Open Space Proposed Budget: The
proposed 2012 Park Budget of $443,000 comes in under the 2012 guideline
amount of $445,000. This represents a decrease of $50,000 or approximately 10
percent over the approved 2011 budget of $495,000. Staff is in the process of
hiring a Park Manager, internal promotion only, and once this occurs, the
department organization chart will be amended to reflect this. No other staff
changes are proposed for 2012. Attached are the 2012 Proposed Budgets for
the following program areas:
• Parks & Recreation Administration;
• Nature Center;
• Open Space Management;
• Ice Arena Operations;
• Tree Preservation Fund;
• Nature Center (EUF).
With the exception of the Nature Center (EUF), all of these program areas are
paid for by general levy dollars.
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Staff will begin work in 2012 on the creation of a non-profit organization aimed at
enhancing opportunities for all people to enjoy Maplewood’s parks, trails, and
open spaces. The organization will be compromised of citizens, booster clubs,
businesses, and Park Commission members. The primary objective of this
organization is to raise funds to assist the City in updating and enhancing
existing park amenities. In 2012, staff will establish a Board of Directors that will
serve and lead the non-profit organization. This organization will work directly
with the City Council and the Park Commission to carry out its mission.
RECOMMENDATION
No action is recommended as this is presented as information on review of
proposed expenditures for 2012.
ATTACHMENTS:
1. Park & Rec. Org. Chart
2. Park & Rec. 2012 Departmental Objectives
3. Parks/Nature Center/Open Space/Ice Arena/Nature Center (EUF)/Tree Preservation
2012 Proposed Budgets
4. Park & Rec. department Outputs/Workload and Effectiveness Indicators
5. 2012 Proposed Budgets by Program Area
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CITY OF MAPLEWOOD
PARK & RECREATION
ORGANIZATION CHART
PARK & RECREATION DIRECTOR
AQUATICS
MANAGER:
• Safety
• Building Operations
• Aquatics
LIFEGUARDS
MEMBERSHIP
COORDINATOR
* Membership
• Insurance
Reimbursements
FITNESS
SUPERVISOR:
• Fitness Programs
• Group Fitness
BANQUET
MANAGER
• Theater
• Banquet Room
• Special Events
RECREATION
MANAGER:
• Nature Center
• Recreation
• North St. Paul
RECREATION
SUPERVISOR
RECREATION
COORDINATOR
ACTIVITIES
COORDINATOR
OFFICE
SPECIALIST
RECREATION
PROGRAMMER
(VACANT)
GROUP FITNESS
INSTRUCTORS
PERSONAL
TRAINERS
OFFICE
SPECIALIST
CUSTOMER
SERVICE
REPRESENATIVE
NATURE RESOURCE
COORDINATOR
NATURE CENTER
NATURALISTS
OFFICE
SPECIALIST
CUSTOMER
SERVICE
REPRESENATIVE
ADMISSIONS
MOD’S
BUILDING
ATTENDANTS
MASSAGE
LEAD NATURE
CENTER NATURALISTS
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CITY OF MAPLEWOOD
PARKS & RECREATION DEPARTMENT
MISSION STATEMENT
To provide Maplewood and North Saint Paul residents with the indoor and outdoor
recreation, fitness, entertainment and hospitality needs of families, businesses and
community organizations and others in the northeast metropolitan area.
2012 DEPARTMENT OBJECTIVES
1. Identify certain Maplewood parks for development completion focusing on rain
gardens, trails and other issues specific to the individual parks.
2. Continue to look for alternative funding sources for Park development.
3. Continue to provide a community environment for all citizens to participate in and
enjoy cultural and recreational activities on an equitable basis.
4. Develop programs, signage and brochures featuring sustainable building and
sustainable landscaping to educate the citizens of Maplewood.
5. Continue to develop greenway concepts, policies, and programs.
6. Increase monetary sponsorship opportunities for all MCC and Parks & Recreation
related events.
7. Increase the number of MCC banquet bookings by 5%.
8. Continue to offer a minimum of five community wide special events per year. These
events will serve diverse audiences and may include a Senior Wellness Fair, Early
Childhood Education Fair, Women’s Expo, etc.
9. Continue to facilitate a successful partnership with Ashland Theatre of Performing Arts
and expand our utilization of the performing arts theater to include fifteen MCC events
and or concerts.
10. Introduce a cultural theater series (grant funded) to better meet the entertainment
needs of diverse audiences. Pursue alternative funding sources for this endeavor.
11. Increase the MCC membership base by 5%, focusing on increasing family
memberships.
12. Adopt and maintain a stringent maintenance and cleaning schedule for the MCC.
13. Develop a three-year plan for the replacement and purchase of additional MCC fitness
and cardio equipment.
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14. Continue to offer comprehensive and diverse recreation programs designed to bring
additional wellness, preventative and specialty programs advantageous for all ages,
interests and fitness levels to Maplewood and surrounding communities.
15. Continue to focus on increasing general swim lesson participation by increasing
"captive audience" marketing (for example, targeting childcare centers for introductory
level classes such as Tot Swim and Parent/Child).
16. Increase MCC daily admissions by continuing to foster a “family environment” in the
Aquatic Center.
17. Continue to offer three “Swim-In Movie” special events at MCC during the winter as
well as offer other family aquatic programs such as flotation events. In addition to the
other special events, run one unique special event in the Aquatic Center.
18. Continue to expand our programming efforts in North Saint Paul as set forth in our
Joint Powers Agreement that includes but is not limited to youth and adult sports,
community special events, music and arts programs, teen, senior and special
populations programs and fitness and health & wellness classes.
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2012
GUIDELINE
2012
DEPT
REQUEST
2012
MGR
RECOMMEND
101
601
GENERAL FUND
PARKS & REC. ADMINISTRATION
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
81,664 51,587 89,540 58,0404010WAGES/FULL-TIME EMPLOYEES 58,040118,780
0 10,336 2,500 6,4504025WAGES/TEMPORARY 6,4502,500
20,304 39,096 14,480 8,4304030LEAVE BENEFITS 8,43016,270
16,404 21,936 19,440 12,1604040RETIREMENT BENEFITS 12,16024,060
19,152 25,596 22,310 15,2204050INSURANCE BENEFITS 15,22031,150
137,524 148,551 148,270 100,300TOTAL PERSONNEL SERVICES 100,300192,760
1,037 1,832 1,200 1,5504110SUPPLIES - OFFICE 1,5500
31 5,073 1,500 3,2504120PROGRAM SUPPLIES 3,2500
902 445 1,500 04160SUPPLIES - EQUIPMENT 00
501 0 0 04165SMALL EQUIPMENT 00
2,471 7,350 4,200 4,800TOTAL COMMODITIES 4,8000
381 317 350 2904310TELEPHONE 2900
2,328 4,475 750 4,5004330POSTAGE 4,5000
1,665 1,497 390 1,5804370INSURANCE 1,5800
0 0 350 6504380SUBSCRIPTIONS & MEMBERSHIPS 6500
0 1,550 1,000 1,7504390TRAVEL & TRAINING 1,7500
160 720 400 9504400VEHICLE ALLOWANCE 9500
470 1,915 0 04430REPAIRS & MTNCE./EQUIPMENT 00
817 560 5,000 6,5504480FEES FOR SERVICE 6,5500
0 0 0 5,5504490FEES - CONSULTING 7,2900
68 68 0 04520OUTSIDE RENTAL - EQUIPMENT 00
1,033 2,034 0 4,6504550DUPLICATING COSTS 4,6500
0 15,160 15,160 16,4404580INTERNAL I. T. CHARGES 16,81016,440
6,923 28,296 23,400 42,910TOTAL CONTRACTUAL SERVICES 45,02016,440
146,918 184,198 175,870 148,010DEPT/DIV TOTALS 150,120209,200
2012
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2011
EXPEND YTD
2012
GUIDELINE
2012
DEPT REQ
101
604
GENERAL FUND
NATURE CENTER
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
18,781 26,095 11,25129,790 25,4604010 WAGES/FULL-TIME EMPLOYEES 25,460
16 0 0004011 OVERTIME PAY 0
67,611 74,012 31,66578,500 78,9004020 WAGES/PART-TIME 78,900
10,382 5,792 3,3590 5,0004025 WAGES/TEMPORARY 6,500
15,564 23,184 7,82018,770 19,4304030 LEAVE BENEFITS 19,430
18,696 19,368 9,70023,280 21,3604040 RETIREMENT BENEFITS 21,470
3,456 6,600 3,0907,420 6,6804050 INSURANCE BENEFITS 6,680
134,507 155,051 66,885157,760 156,830 158,440TOTAL PERSONNEL SERVICES
1,003 1,165 1,0412,000 04110 SUPPLIES - OFFICE 1,450
3,752 2,159 2,2642,000 04120 PROGRAM SUPPLIES 2,500
830 1,075 615750 04130 SUPPLIES - JANITORIAL 1,000
1,423 1,500 6041,100 04160 SUPPLIES - EQUIPMENT 1,000
00 0004165 SMALL EQUIPMENT 0
29 276 0004170 BOOKS 50
3,136 1,160 5261,000 04180 MAINTENANCE MATERIALS 800
027 0004190 CHEMICALS 0
33 11004210 FUEL & OIL 0
00 0004220 SIGNS & SIGNALS 0
432 0 102004230 SMALL TOOLS 150
299 472 125600 04240 UNIFORMS & CLOTHING 450
00 0004290 MISCELLANEOUS COMMODITIES 0
10,906 7,837 5,2887,450 0 7,400TOTAL COMMODITIES
919 902 302990 04310 TELEPHONE 920
00 0004315 INTERNAL PHONE CHARGES 0
4,727 4,292 1,9594,100 04320UTILITIES 4,000
196 137 131200 04330 POSTAGE 200
1,384 389 2061,500 04360 PUBLISHING 1,500
1,982 2,977 5692,220 04370 INSURANCE 2,200
25 105 0300 04380 SUBSCRIPTIONS & MEMBERSHIPS 300
685 650 931,200 04390 TRAVEL & TRAINING 1,200
00 0004391 EDUCATION REIMBURSEMENTS 500
1,127 728 0250 04400 VEHICLE ALLOWANCE 750
0 1,317 1993,200 04410 REPAIR & MAINT/BUILDINGS 2,500
0 583 0004430 REPAIRS & MTNCE./EQUIPMENT 750
7,171 3,774 1,5633,000 04480 FEES FOR SERVICE 5,000
214 217 124004520 OUTSIDE RENTAL - EQUIPMENT 200
00 0004530 OUTSIDE RENTAL-PROPERTY/BLD 0
00 0004540 INTERNAL RENTAL/EQUIPMENT 0
5,081 5,262 1,3633,600 04550 DUPLICATING COSTS 4,500
23,512 21,334 6,51020,560 0 24,520TOTAL CONTRACTUAL SERVICES
00 0004600 UNDESIG. CAPITAL OUTLAY 0
00 0004630 EQUIPMENT - OFFICE 0
00 0004640 EQUIPMENT - OTHER 0
00 0004660 CONSTRUCTION - BUILDING 0
00 0004690 CONSTRUCTION - OTHER 0
00 0004720 LAND IMPROVEMENT 0
0 2,100 1,446004730 BUILDING IMPROVEMENT 0
0 2,100 1,446000TOTAL CAPITAL OUTLAY & DEPN
00 0004940 CASH OVER & SHORT 0
00 0000TOTAL OTHER CHARGES
168,924 186,322 80,128185,770 156,830 190,360DEPT/DIV TOTALS
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2011
EXPEND YTD
2012
GUIDELINE
2012
DEPT REQ
101
605
GENERAL FUND
OPEN SPACE MANAGEMENT
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
15,824 20,516 8,98122,530 21,5104010 WAGES/FULL-TIME EMPLOYEES 21,510
00 0004011 OVERTIME PAY 0
0 8,939 4,1969,880 10,1104020 WAGES/PART-TIME 10,110
9,373 9,613 3,9345,000 5,0004025 WAGES/TEMPORARY 5,000
5,808 4,596 2,0254,860 5,3604030 LEAVE BENEFITS 5,360
2,916 6,132 3,0657,350 6,7404040 RETIREMENT BENEFITS 6,740
3,096 4,212 2,3405,610 5,6404050 INSURANCE BENEFITS 5,640
37,017 54,009 24,54055,230 54,360 54,360TOTAL PERSONNEL SERVICES
00 0004110 SUPPLIES - OFFICE 0
170 369 0004120 PROGRAM SUPPLIES 0
743 780 2,074750 04160 SUPPLIES - EQUIPMENT 1,000
00 0004165 SMALL EQUIPMENT 0
55 0 0100 04170 BOOKS 100
2,933 3,494 1453,000 04180 MAINTENANCE MATERIALS 3,500
707 521 167004190 CHEMICALS 0
00 0004210 FUEL & OIL 0
00 0004220 SIGNS & SIGNALS 0
18 0 174004240 UNIFORMS & CLOTHING 0
4,626 5,163 2,5603,850 0 4,600TOTAL COMMODITIES
00 0004360 PUBLISHING 0
352 372 109430 04370 INSURANCE 430
1,265 373 330500 04390 TRAVEL & TRAINING 500
0 332 0250 04400 VEHICLE ALLOWANCE 370
18,014 1,798 50012,000 04480 FEES FOR SERVICE 12,000
00 0004490FEES - CONSULTING 0
51 0 0004520OUTSIDE RENTAL - EQUIPMENT 0
00 0004530 OUTSIDE RENTAL-PROPERTY/BLD 0
19,682 2,876 93813,180 0 13,300TOTAL CONTRACTUAL SERVICES
00 0004610 VEHICLES 0
00 0004630 EQUIPMENT - OFFICE 0
00 0004640 EQUIPMENT - OTHER 0
00 0004690 CONSTRUCTION - OTHER 0
00 0004720 LAND IMPROVEMENT 0
00 0000TOTAL CAPITAL OUTLAY & DEPN
61,326 62,047 28,03972,260 54,360 72,260DEPT/DIV TOTALS
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2011
EXPEND YTD
2012
GUIDELINE
2012
DEPT REQ
101
606
GENERAL FUND
ICE ARENA OPERATIONS
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
163 186 5690 04370 INSURANCE 90
40,373 17,253 030,000 04480 FEES FOR SERVICE 30,000
40,536 17,439 5630,090 0 30,090TOTAL CONTRACTUAL SERVICES
40,536 17,439 5630,090 0 30,090DEPT/DIV TOTALS
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2011
EXPEND YTD
2012
GUIDELINE
2012
DEPT REQ
219
000
TREE PRESERVATION FUND
'
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
5,344 6,263 8313,200 04290 MISCELLANEOUS COMMODITIES 6,200
5,344 6,263 8313,200 0 6,200TOTAL COMMODITIES
0 190 0004400 VEHICLE ALLOWANCE 190
0 2,306 0004490 FEES - CONSULTING 6,700
0 2,496 00 0 6,890TOTAL CONTRACTUAL SERVICES
113 108 25110 04930 INVESTMENT MANAGEMENT FEES 110
113 108 25110 0 110TOTAL OTHER CHARGES
5,457 8,867 10913,310 0 13,200DEPT/DIV TOTALS
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2009
EXPENDED
2010
EXPENDED
2011
ORIG BUDGT
2011
EXPEND YTD
2012
GUIDELINE
2012
DEPT REQ
604
604
ENVIRONMENTAL UTILITY FUND
NATURE CENTER
EXPENDITURES BY ACCOUNT
CITY OF MAPLEWOOD
31,582 30,150 13,75132,510 31,1204010 WAGES/FULL-TIME EMPLOYEES 31,120
00 0004011 OVERTIME PAY 0
7,981 8,664 3,68210,510 9,4404020 WAGES/PART-TIME 9,440
00 0004025 WAGES/TEMPORARY 0
12,168 9,960 3,5458,510 8,6304030 LEAVE BENEFITS 8,630
8,952 7,656 3,8559,250 8,1504040 RETIREMENT BENEFITS 8,150
7,980 7,020 3,3758,100 8,1604050 INSURANCE BENEFITS 8,160
68,662 63,450 28,20968,880 65,500 65,500TOTAL PERSONNEL SERVICES
00 0004110 SUPPLIES - OFFICE 0
593 901 2061,000 04120 PROGRAM SUPPLIES 1,200
723 985 01,200 04160 SUPPLIES - EQUIPMENT 1,200
0 128 0004180 MAINTENANCE MATERIALS 700
1,317 2,014 2062,200 0 3,100TOTAL COMMODITIES
00 0750 04360 PUBLISHING 750
184 338 123004370 INSURANCE 380
229 3,577 1,536500 04480 FEES FOR SERVICE 2,600
0 331 0004520 OUTSIDE RENTAL - EQUIPMENT 0
413 4,245 1,6591,250 0 3,730TOTAL CONTRACTUAL SERVICES
49 0 0004520 OUTSIDE RENTAL - EQUIPMENT 0
49 0 0000TOTAL OTHER CHARGES
70,441 69,710 30,07372,330 65,500 72,330DEPT/DIV TOTALS
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CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Community Center Operations
Fund #: 602
Program#: 611,612,613,614
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Number of community center members 6,282 6,832 6,471 6,725
Number of aquatic lessons 2,200 2,237 2,400 2,500
Number of room reservations 1,300 1,350 1,300 1,325
Number of group fitness participants 46,332 56,730 48,657 51,550
EFFECTIVENESS INDICATORS
Number of Community Center Members 6,282 6,832 6,471 6,725
Average special event revenue - 2,000 2,230 2,550
Average theater show revenue - - 2,000 2,565
Increased massage revenue by 25% - - 13,000 16,250
COMMENTS
The MCC currently participates in a fitness reimbursement program with six insurance companies. This benefit for
members began with Blue Cross Blue Shield in 2005 with the newest addition of Preferred One in 2009. Members are
reimbursed up to $20 per month for working out 8-12 times per month.
The aquatic program continues to have a very high satisfaction rating from end of session evaluations. Nearly all of our new
Water Safety Instructors are trained in-house which allows us to choose the best students from each class for our program.
We are continuing to grow our private swim lesson program.
The Group Fitness program continues to offer over 70 classes per week for MCC members and visitors. Over 900
participants per month attend these innovative classes that offer a wide variety of formats for ages 12 and up.
Approximately 17% of participants are non-members who purchase day passes or 10 visit pass cards.
While still used for weddings and business meetings, staff has expanded the use of the banquet room to include
monthly outreach events such as the Bridal Expo, Women’s Expo, Senior Expo, Camping and Outdoor Expo and
various types of craft and vendor shows. In addition to the rental agreement with Ashland Theater Productions, the
city has implemented an annual concert series with 20 concerts booked for the 2012 budget.
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CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Recreation Programs
Fund #: 206
Program#: 603
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Total number of teens enrolled 380 50 375 370
Adult softball, number of teams 140 138 140 180
Fall soccer teams 48 37 44 45
Basketball teams 110 123 123 123
T-ball teams 24 19 22 24
Youth volleyball teams 40 43 46 45
Into. to Soccer Participants 250 216 250 250
Senior High Basketball teams 40 38 40 40
Number of day camp participants 2180 2016 2100 2100
EFFECTIVENESS INDICATORS
Percent of non-Caucasian employees & volunteers 12% 10% 15% 15%
Percent of program evaluations rated satisfactory or
better 95% 95% 95% 95%
Percent of programs formally evaluated 70% 75% 85% 85%
COMMENTS
Program offerings across the board have increased under our Recreation Programming Joint Powers Agreement with
North Saint Paul and will continue to do so in the future.
W hile outputs and workload numbers continue to increase, staffing levels have stayed the same. Numbers reflected
above will not be achievable if replacement of staff is not attainable.
Demand for field permits have continued to grow. We are currently issuing over 200 permits a summer.
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CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Nature Center
Fund #: 101
Program#: 604
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Environmental education programs conducted thru the
Nature Center. 336 343 260 300
Number of Adult programs 26 39 30 25
Service Projects completed 33 33 30 25
EFFECTIVENESS INDICATORS
% of people satisfied or very satisfied with program - - 75% 75%
Total number of program participants and visitors 8,035 9143 9,000 9,000
# of volunteer hours worked 3567 3794 3500 3500
COMMENTS
The Nature Center provides nature and environmental programs for the community and is a resource for staff and
residents on environmental issues. Naturalists play a key role in the city environmental programs including:
stormwater management, native landscaping, invasive species, trees, Maplewood Seasons newsletter, Edgerton
Community Gardens, and the Green Team. Nature Center staff will provide educational support for many of the new
initiatives recommended in the natural resources and sustainability chapters of the Comprehensive Plan.
Key projects for 2012 include: 1) Evaluate and improve effectiveness of educational materials such as brochures,
website pages, video clips. 2) Reinvigorate youth programming; 3) Partner with Recreation & MCC on special events
such as the Outdoor Expo, Preschool Fair and others; 4) Work with Building Maintenance staff on Nature Center
Building improvements, 5) Reroute and landscape trail to accommodate new boundary with cemetery, 6) Work with
environmental commission in support of greenways and neighborhood block clubs, 7) Coordinate the Community
Garden Program.
AGENDA ITEM E1a
Packet Page Number 17 of 62
CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Open Space Management
Fund #: 101
Program#: 605
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Master plans completed 1 0 1 1
Planting projects completed 1 2 2 2
Number of sites receiving active management 6 6 4 6
Miles of trail developed and/or maintained 7 8 8 8
Number of sites monitored by volunteers 7 7 7 10
EFFECTIVENESS INDICATORS
Percentage survival of new plants by end of season 85% 90% 85% 90%
COMMENTS
The open space management budget has historically supported natural resources management and trail development
at the 14 Neighborhood Preserves. In 2010, we broadened the scope to include natural areas and natural resources
citywide. Implementation of the natural resources chapter of the 2030 comprehensive plan falls to Nature Center and
Open Space staff, and the Environmental Planner.
Key natural resources projects at preserves and parks in 2012 include: 1) Complete Beaver Creek Restoration Project,
2) Complete wetland buffer restoration projects (if 2011 CIP funding approved), 3) Continue citizen monitoring
programs for preserves, frogs and toads, first alert invasive plant monitoring. 4) Continue management at preserves
including prescribed burns at Prairie Farm and Jim’s Prairie and invasive species control.
Other natural resources projects planned for 2012 include: 1) Complete boulevard tree inventory; 2) Develop street
tree plan, 3) Finalize details for tree removal and replanting for Emerald Ash Borer management, 3) Develop
greenway program for Chain-of-Lakes Greenway; 4) Enhance natural resources information provided to the public, 5)
Assess and prioritize natural resources projects based on land cover data and other factors.
AGENDA ITEM E1a
Packet Page Number 18 of 62
CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Tree Preservation
Fund #: 219
Program#: 000
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
# trees planted by residents
thru tree rebate program 101 50 60 30
EFFECTIVENESS INDICATORS
# residents participating in tree rebate program 59 34 40 22
# trees planted on city land 50 12 25 50
1. Tree inventory. The city completed a park tree inventory in 2010, and is conducting a boulevard tree inventory
in 2011. The inventories will provide the basis for our urban forest program.
COMMENTS
The tree preservation fund supports tree planting and enhancement of our urban forest. It does not fund the disease
tree inspection program, educating residents (except Arbor Day event), tree removal or tree maintenance. Program
activities include:
2. Tree rebate cost-share program for residents. This popular program is a 50% cost-share rebate for residents
to plant shade trees in their yards. Since its initiation in 2008, this program has assisted residents in planting
over 250 trees.
3. Tree planting on public lands by staff and volunteers. Since 2008, staff and volunteers have planted over 150
trees at parks and city facilities.
4. Arbor Day Event. In 2011, Maplewood sponsored an Arbor Day event with over 125 participants.
5. Tree City USA. In 2011, Maplewood is reapplying for Tree City USA status.
Project priorities for 2012 include: 1) use inventory data to complete details for Emerald Ash Borer removal and
replanting, 2) work with commissions to complete boulevard tree plan, 3) conduct Arbor Day event, 4) reapply for Tree
City USA status (must apply annually), 5) provide cost-share program for tree-planting on residential property, and 6)
one tree planting project on city land.
AGENDA ITEM E1a
Packet Page Number 19 of 62
CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Nature Center EUF
Fund #: 604
Program#: 604
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Number of water related programs 76 46 45 55
EFFECTIVENESS INDICATORS
Number of adult water programs (including sustainable
landscaping)
Number of Adults attending water related programs
Number of youth attending water related programs
8
791
1445
16
715
511
10
650
500
10
700
1200
COMMENTS
The Nature Center helps the city meet its NPDES requirement by presenting education programs related to water
quality and providing educational support for the city’s stormwater program. Program topics include stormwater
impacts, best management practices, rain gardens, native landscaping, wetland and shoreline buffers, as well as pond
study and understanding natural systems. The visitor center yard features that engage and educate children and
adults about stormwater runoff and water quality. In addition, the center has an interactive computer exhibit and
graphics panel to educate visitors about stormwater. In 2010, the Nature Center worked with the local government
cable channel to video tape and show many watershed classes, including the “Extreme Green Makeover” a 60 minute
video on sustainable landscape practices.
In 2011, the Nature Center coordinated the Mow-Hi Pledge and Green Yards classes to stimulate homeowner interest
in sustainable landscaping techniques, many of which help reduce flooding and keep non-point source pollutants from
entering wetlands.
Staff naturalists are key participants in the city’s rain garden program. Most of the rain gardens on city land have been
planted by students through the Nature Center’s Watershed Watchers Program.
New initiatives in 2012 include updating the watershed computer exhibit, and revising and honing education materials,
including brochures, website information, and video.
AGENDA ITEM E1a
Packet Page Number 20 of 62
CITY OF MAPLEWOOD 2012 BUDGET
Department: Parks & Recreation
Program: Ice Arena Operations
Fund #: 101
Program#: 606
2009 Actual
2010 Actual
2011 Estimate
2012
OUTPUTS/WORKLOAD
Estimate
Number of actual ice hours sold 2,300 2,125 2,300 2,100
Number of Joint Powers Board meetings attended by
City Council liaisons and/or Parks Staff 8 8 8 8
EFFECTIVENESS INDICATORS
Facility utilization rate 70% 70% 70% 67%
COMMENTS
The city is a one-third owner of Tartan Ice Arena. The City Council provides two members as liaisons to the Tartan Ice
Arena Joint Powers Board.
AGENDA ITEM E1a
Packet Page Number 21 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: COMMUNITY CENTER
OPERATIONS
602-611, 602-612, 602-613, 602-614
DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To serve the indoor recreation, entertainment and hospitality needs of families, businesses and groups in
the northeast metropolitan area.
INPUTS 2009
Actual 2010
Actual 2011
Estimated 2012
Estimated
Direct Expenditures
Personnel Services $1,395,730 $1,445,820 $1,506,320 $1,401,050
Commodities 232,555 242,187 230,170 $178,230
Contractual Services 709,963 656,438 664,200 $724,530
Depreciation 291,943 293,401 255,840 $293,870
Other Charges (422) 2,481 18,310 0
Total $2,629,769 $2,640,327 $2,674,840 $2,597,680
Percent Change 6.0% 0.4% 1.3% -3.00%
Staff Hours
No. of Employees (FTE) 16.44 16.44 14.58 12.75
BUDGET COMMENTS
Reduce the impact on the 2012 tax levy by reducing expenses and increasing revenue. Staff developed
and presented a five-year budget plan to Council to achieve a sustainable budget by 2016.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: COMMUNITY CENTER
OPERATIONS
DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Number of community center members 6,282 6,832 6,471 6,725
Number of aquatic lessons 2,200 2,237 2,400 2,500
Number of room reservations 1,300 1,350 1,300 1,325
Number of group fitness participants 46,332 56,730 48,657 51,550
EFFECTIVENESS INDICATORS
Number of Community Center Members 6,282 6,832 6,471 6,725
Average special event revenue - 2,000 2,230 2,550
Average theater show revenue - - 2,000 2,565
Increased massage revenue by 25% - - 13,000 16,250
COMMENTS
The MCC currently participates in a fitness reimbursement program with six insurance companies. This
benefit for members began with Blue Cross Blue Shield in 2005 with the newest addition of PreferredOne in
2009. Members are reimbursed up to $20 per month for working out 8-12 times per month.
The aquatic program continues to have a very high satisfaction rating from end of session evaluations.
Nearly all of our new Water Safety Instructors are trained in-house which allows us to choose the best
students from each class for our program. We are continuing to grow our private swim lesson program.
The Group Fitness program continues to offer over 70 classes per week for MCC members and visitors.
Over 900 participants per month attend these innovative classes that offer a wide variety of formats for
ages 12 and up. Approximately 17% of participants are non-members who purchase day passes or 10
visit passcards.
While still used for weddings and business meetings, staff has expanded the use of the banquet room to
include monthly outreach events such as the Bridal Expo, Women’s Expo, Senior Expo, Camping and
Outdoor Expo and various types of craft and vendor shows. In addition to the rental agreement with Ashland
Theater Productions, the city has implemented an annual concert series with 20 concerts booked for the
2012 budget.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: RECREATION
PROGRAMS
206-603
DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To provide a varied and diverse offering of recreational programs and activities year round for people of
all ages in Maplewood and the surrounding communities.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $390,081 $306,248 $400,240 $439,030
Commodities 56,904 53,158 54,770 $56,980
Contractual Services 212,207 186,107 221,890 $251,610
Other Charges 112 33 0 0
Total $659,304 $545,546 $676,900 $747,620
Percent Change -11.4% -17.3% 24.1% 10.4%
Staff Hours
No. of Employees (FTE) 2.88 2.88 3.50 3.50
BUDGET COMMENTS
A Recreation Program Assistant position is proposed to be added to the 2012 budget.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: RECREATION
PROGRAMS DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORK LOAD
Total number of teens
enrolled 380 50 375 370
Adult softball, number of
teams 140 138 140 180
Fall soccer teams 48 37 44 45
Basketball teams 110 123 123 123
T-ball teams 24 19 22 24
Youth volleyball teams 40 43 46 45
Into. to Soccer Participants 250 216 250 250
Senior High Basketball teams 40 38 40 40
Number of day camp
participants 2180 2016 2100 2100
EFFECTIVENESS INDICATORS
Percent of non-Caucasian
employees & volunteers 12% 10% 15% 15%
Percent of program
evaluations rated satisfactory
or better
95% 95% 95% 95%
Percent of programs formally
evaluated 70% 75% 85% 85%
COMMENTS
Program offerings across the board have increased under our Recreation Programming Joint Powers
Agreement with North Saint Paul and will continue to do so in the future.
While outputs and workload numbers continue to increase, staffing levels have stayed the same.
Numbers reflected above will not be achievable if replacement of staff is not attainable.
Demand for field permits have continued to grow. We are currently issuing over 200 permits a summer.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: PARKS ADMINISTRATION
101-601 DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To develop and enhance a comprehensive park system for the residents including park development and re-
development and the city wide trail system.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $622 $148,551 $148,270 $100,300
Commodities 621 7,350 4,200 $4,800
Contractual Services 6,058 28,296 23,400 $45,020
Total $7,301 $184,197 $175,870 $150,120
Percent Change 1912.3% 2422.9% -4.5% -15%
Staff Hours
No. of Employees (FTE) 1.25 1.25 1.80 .9
BUDGET COMMENTS
.
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: PARKS ADMINISTRATION DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Enhancements to Parks 3 6 3 4
Number of Detailed Projects
completed 1 4 2 2
EFFECTIVENESS INDICATORS
Goals Park Commission & City
Council Achieved n/a n/a 80% 75%
COMMENTS
Completed Park Commission & City Council goals for each year from Annual Report.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: NATURE CENTER
EUF 604-604 DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To enhance awareness and understanding of the land, water and wildlife resources; to empower the
community to become stewards of the environment.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $68,662 $63,450 $68,880 $65,500
Commodities 1,317 2,014 2,200 $3,100
Contractual Services 413 4,245 1,250 3,730
Other Charges 49 0 0 0
Total $70,441 $69,709 $72,330 $72,300
Percent Change 81.5% -1.0% 3.8% 0
Staff Hours
No. of Employees (FTE) .76 .76 .73 .73
BUDGET COMMENTS
This program assists the city in providing education to the residents to fullfill the requirements of the
National Pollutant Discharge Elimination System (NPDES) permit. The increase in personnel services is
due to pay increases and an increase in the cost of benefits.
AGENDA ITEM E1a
Packet Page Number 28 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: NATURE CENTER
EUF 604-604 DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
Outputs/Workload
Number of water related
programs
76 46 45 55
Effectiveness Indicators
Number of adult water
programs (including
sustainable landscaping)
Number of Adults attending
water related programs
Number of youth attending
water related programs
8
791
1445
16
715
511
10
650
500
10
700
1200
COMMENTS
The Nature Center helps the city meet its NPDES requirement by presenting education programs
related to water quality and providing educational support for the city’s stormwater program. Program
topics include stormwater impacts, best management practices, rain gardens, native landscaping,
wetland and shoreline buffers, as well as pond study and understanding natural systems. The visitor
center yard features that engage and educate children and adults about stormwater run off and water
quality. In addition, the center has an interactive computer exhibit and graphics panel to educate visitors
about stormwater. In 2010, the Nature Center worked with the local government cable channel to video
tape and show many watershed classes, including the “Extreme Green Makeover” a 60 minute video on
sustainable landscape practices.
In 2011, the Nature Center coordinated the Mow-Hi Pledge and Green Yards classes to stimulate
homeowner interest in sustainable landscaping techniques, many of which help reduce flooding and
keep non-point source pollutants from entering wetlands.
Staff naturalists are key participants in the city’s rain garden program. Most of the rain gardens on city
land have been planted by students through the Nature Center’s Watershed Watchers Program.
New initiatives in 2012 include updating the watershed computer exhibit, and revising and honing
education materials, including brochures, website information, and video.
AGENDA ITEM E1a
Packet Page Number 29 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: NATURE CENTER
101-604 DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To enhance awareness and understanding of the land, water and wildlife resources; to empower the
community to become stewards of the environment.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $134,506 $155,051 $157,760 $158,440
Commodities 10,906 7,837 7,450 $7,400
Contractual Services 23,512 21,334 20,560 $24,520
Capital Outlay 0 2,100 0 0
Other Charges 0 0 0 0
Total $168,924 $186,322 $185,770 $190,360
Percent Change -15.4% 10.3% -0.3% 2.3%
Staff Hours
No. of Employees (FTE) 2.26 2.26 2.12 2.12
BUDGET COMMENTS
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: NATURE CENTER DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORK LOAD
Environmental education
programs conducted thru the
Nature Center.
336 343 260 300
Number of Adult programs 26 39 30 25
Service Projects completed 33 33 30 25
EFFECTIVENESS INDICATORS
% of people satisfied or very
satisfied with program - - 75% 75%
Total number of program
participants and visitors 8,035 9143 9,000 9,000
# of volunteer hours worked 3567 3794 3500 3500
COMMENTS
The Nature Center provides nature and environmental programs for the community and is a resource for
staff and residents on environmental issues. Naturalists play a key role in the city environmental programs
including: stormwater management, native landscaping, invasive species, trees, Maplewood Seasons
newsletter, Edgerton Community Gardens, and the Green Team. Nature Center staff will provide
educational support for many of the new initiatives recommended in the natural resources and sustainability
chapters of the Comprehensive Plan.
Key projects for 2012 include: 1) Evaluate and improve effectiveness of educational materials such as
brochures, website pages, video clips. 2) Reinvigorate youth programming; 3) Partner with Recreation &
MCC on special events such as the Outdoor Expo, Preschool Fair and others; 4) Work with Building
Maintenance staff on Nature Center Building improvements, 5) Reroute and landscape trail to
accommodate new boundary with cemetery, 6) W ork with environmental commission in support of
greenways and neighborhood block clubs, 7) Coordinate the Community Garden Program.
AGENDA ITEM E1a
Packet Page Number 31 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: OPEN SPACE
MANAGEMENT
101-605
DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To provide for the preservation and conservation of ecological systems/natural resources and open
space within the city.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $37,017 $54,009 $55,230 $54,360
Commodities 4,627 5,163 3,850 $4,600
Contractual Services 19,682 2,876 13,180 $13,300
Total $61,326 $62,048 $72,260 $72,260
Percent Change -1.6% 1.2% 16.5% 1.6%
Staff Hours
No. of Employees (FTE) .30 .30 .55 .55
BUDGET COMMENTS
This program has expanded beyond the neighborhood preserves to natural resources throughout
Maplewood.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: OPEN SPACE
MANAGEMENT
DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORK LOAD
Master plans completed 1 0 1 1
Planting projects completed 1 2 2 2
Number of sites receiving
active management 6 6 4 6
Miles of trail developed
and/or maintained 7 8 8 8
Number of sites monitored by
volunteers 7 7 7 10
EFFECTIVENESS INDICATORS
Percentage survival of new
plants by end of season 85% 90% 85% 90%
COMMENTS
The open space management budget has historically supported natural resources management and
trail development at the 14 Neighborhood Preserves. In 2010, we broadened the scope to include
natural areas and natural resources citywide. Implementation of the natural resources chapter of the
2030 comprehensive plan falls to Nature Center and Open Space staff, and the Environmental Planner.
Key natural resources projects at preserves and parks in 2012 include: 1) Complete Beaver Creek
Restoration Project, 2) Complete wetland buffer restoration projects (if 2011 CIP funding approved), 3)
Continue citizen monitoring programs for preserves, frogs and toads, first alert invasive plant monitoring.
4) Continue management at preserves including prescribed burns at Prairie Farm and Jim’s Prairie and
invasive species control.
Other natural resources projects planned for 2012 include: 1) Complete boulevard tree inventory; 2)
Develop street tree plan, 3) Finalize details for tree removal and replanting for Emerald Ash Borer
management, 3) Develop greenway program for Chain-of-Lakes Greenway; 4) Enhance natural
resources information provided to the public, 5) Assess and prioritize natural resources projects based
on land cover data and other factors.
AGENDA ITEM E1a
Packet Page Number 33 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: TREE PRESERVATION
219-000
DEPARTMENT: PARKS & RECREATION
PROGRAM MISSION
To protect and enhance Maplewood’s urban forest and promote the planting of trees.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Commodities $5,344 $6,263 $13,200 $6,200
Contractual Services 0 2,496 0 $7,000
Other 113 108 110 110
Total $5,457 $8,867 $13,310 $13,310
Percent Change -32.3% -4.4% 1.9% 0
Staff Hours
No. of Employees (FTE) 0 0 0 0
BUDGET COMMENTS
Tree inventory activities are anticipated to be completed in 2011.
AGENDA ITEM E1a
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CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: TREE PRESERVATION DEPARTMENT: PARKS & RECREATION
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
# trees planted by residents
thru tree rebate program 101 50 60 30
EFFECTIVENESS INDICATORS
# residents participating in
tree rebate program
# trees planted on city land
59
50
34
12
40
25
22
50
COMMENTS
The tree preservation fund supports tree planting and enhancement of our urban forest. It does not fund
the disease tree inspection program, educating residents (except Arbor Day event), tree removal or tree
maintenance. Program activities include:
1. Tree inventory. The city completed a park tree inventory in 2010, and is conducting a boulevard
tree inventory in 2011. The inventories will provide the basis for our urban forest program.
2. Tree rebate cost-share program for residents. This popular program is a 50% cost-share rebate
for residents to plant shade trees in their yards. Since its initiation in 2008, this program has
assisted residents in planting over 250 trees.
3. Tree planting on public lands by staff and volunteers. Since 2008, staff and volunteers have
planted over 150 trees at parks and city facilities.
4. Arbor Day Event. In 2011, Maplewood sponsored an Arbor Day event with over 125 participants.
5. Tree City USA. In 2011, Maplewood is reapplying for Tree City USA status.
Project priorities for 2012 include: 1) use inventory data to complete details for Emerald Ash Borer
removal and replanting, 2) work with commissions to complete boulevard tree plan, 3) conduct Arbor
Day event, 4) reapply for Tree City USA status (must apply annually), 5) provide cost-share program for
tree-planting on residential property, and 6) one tree planting project on city land.
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Packet Page Number 36 of 62
AGENDA REPORT – COUNCIL WORKSHOP
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: Public Works Department Budget Presentation
DATE: August 17, 2011
INTRODUCTION
This presentation summarizes the budgetary process of the Public Works Department; including
original requests, department description, performance indicators, and additional reductions agreed to
in City Manager meetings.
2012 BUDGET REQUEST
The submitted 2012 Needs Budget to the City Manager was $200,000 (2%) under the 2011 Original
Budget for a total of $10,342,360 for the Department’s 11 programs. Of that, $3,819,900 was related to
the general fund. Given the budgetary circumstances a number of reductions and adjustments were
made prior to additional cuts agreed to with the City Manager. The following are a few examples of
general fund reductions:
1) Admin - Reduction in Personnel Services by $33,000
2) Engineering - Reduction of O.T., Temp Wages, and Education Reimbursement by $10,000
3) Park Maintenance – Reduction in Personnel Services by $28,000 (no FTE reductions). See
below.*
*As a result of reduced personnel over the past 3 years by about 10%, the department is seeking to
provide adequate service with the limited staffing. It is proposed to replace the retiring Parks
Maintenance Foreman with a Crew Chief, who would be supervised by a Streets/Parks Superintendent.
There would be one other Superintendent (Utility/Fleet) who would oversee Storm Sewer, Sanitary
Sewer, and Fleet Operations. The Streets/Parks Superintendent would oversee Streets and Parks
Maintenance. This setup would allow the Streets/Parks Superintendent to manage divisions that would
complement one another. For example, the Parks Maintenance staff could better assist in city plowing
activities during the winter, while the Streets crews could better assist Parks during the spring and
summer months. The intent is to work interchangeably and seamlessly to prioritize and focus the staff
where they are most needed during various times of the year.
With the reduction in staffing over the past years realignment is necessary to work seamlessly and
focus resources on core job duties.
Outside revenue sources such as the Environmental Utility Fee (EUF), Water Surcharge, and Sewer
rates have increased in past years to keep up with investment in order to meet federal, state, and local
stormwater requirements (NPDES MS4 Program), installing new and replacing old infrastructure, and
rehabbing old lift stations. It should also be noted that the engineering department is run as a revenue
producing program that pays for itself and contributes back into the general fund. However, the
engineering revenue is expected to decrease with a reduction in the streets program thus reducing the
debt levy which is discussed further on the next page.
CMW Item E. 1. b.
Packet Page Number 37 of 62
Collection of fees and assessments has been consistent. It is anticipated that sewer rates will remain
relatively consistent for 2012; however increases to the EUF and Water Surcharge are likely in order to
pay for capital costs.
DEPARTMENT DESCRIPTION
The Public Works Department is comprised of 11 programs with a mission to maintain a strong
infrastructure of parks, streets, storm sewer, public buildings and sanitary sewer system; and provide
engineering services for infrastructure replacement and development review that provide protection of
our open space and natural environment.
The 2012 Budget proposes 39 full time equivalents (FTE), which is down 7% from 2011 and 10% from
2009.
The largest program within the Department is sanitary sewer operations totaling $4,154,430 or 40% of
the total budget. The majority of that being a $2.6 million annual payment to the Met Council for
sewage treatment costs.
PERFORMANCE MEASUREMENTS
The department tracks its performance within each program. For example, for the street maintenance
department an effectiveness indicator conveys the percentage of the entire roadway system that is in
good condition (rating of 70 or higher). The sanitary sewer operations shows the feet of sewer cleaned
in addition to backup calls and number of obstructions. The performance measurements are somewhat
consistent to past years, however with reductions of personnel the indicators show it now takes longer
to plow streets and not as much sanitary sewer piping is being cleaned compared to past years as
examples.
ADDITIONAL REDUCTIONS AGREED TO WITH CITY MANAGER
In addition to the original cuts within the proposed 2012 Budget, the following cuts were agreed to at
meetings with the the City Manager, Assistant City Manager, and Finance Manager:
1. Building Operations – $3,800 cut to Education Reimbursements
2. Administration – $2,000 cut to Travel and Training
3. Park Maintenance – $4,700 cut to Utilities and Outside Rental Equipment
4. Engineering – cut of $119,400 as explained below:
a. As a result of reducing the future Streets Program (CIP), engineering revenue declines
from $1.3 million to $1.175 million thus requiring reassignment of two personnel for a
savings of $79,400. It is currently undetermined how this will occur.
b. Reduction in debt service costs for 2012 projects in an amount of $40,000. Reduces
debt service levy from $250,000 to $210,000.
TOTAL ADDITIONAL CUTS = $129,900
The additional cuts, with debt service levy reduction included, reduces the Public Works general fund to
guidance levels. The original and additional budget cuts within the general fund programs have caused
positions to remain eliminated or unfilled thus increasing response times for snow plowing and reducing
the length of sanitary sewer pipe cleaned each year as examples. With fewer personnel the
department must focus on its core duties and delivering adequate service. It is difficult to perform
specialty projects with stretched resources.
CMW Item E. 1. b.
Packet Page Number 38 of 62
Also, with fewer people and less resources within Public Works alternative approaches in addressing
the City’s NPDES mandates will be needed. With reduction in staff and street project mileage, the City
will fall behind in expected runoff volume and pollutant reductions.
ITEMS OF INTEREST
The City Manager approved an additional $80,000 in the Park Maintenance materials line item to
reinstate improvements to city trails. With a priority on capital investment in city parks this request was
approved to allow for the mill and overlay (resurfacing) of bituminous trails. This amount will allow for
roughly 2.0 miles of trail improvement work in 2012.
Attachments:
1) PW Org Chart
2) PW Budget Pages
CMW Item E. 1. b.
Packet Page Number 39 of 62
Parks
Crew Chief
Streets
Crew Chief
Maintenance
Staff
CITY OF MAPLEWOOD
PUBLIC WORKS DEPARTMENT
ORGANIZATION CHART
Public Works Director /
Assistant City Manager
Deputy Director of Public
Works / City Engineer
Office SpecialistAdministrative
Assistant
Chief Building
Engineer
Facility
Technicians
Building
Maintenance
Worker
Utilty & Fleet
Superintendent
Mechanic
Crew Chief
Sanitary Sewer
Crew Chief
Storm Sewer
Crew Chief
Mechanics
Engineering
Technicians
Civil
Engineer I
Assistant City
Engineer
Maintenance
Staff
MCC Lead /
Building
Custodians
Facility
Custodians
Senior
Engineering
Technicians
Civil Engineer II
MCC Temp
Custodians
Streets / Parks
Superintendent
CMW Item E. 1. b.
Attachment 1
Packet Page Number 40 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: ADMINISTRATION
101-501 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To provide accurate and timely administrative, clerical and financial support services for public works
programs and to handle service requests, complaints and inquiries from the public in a courteous &
helpful manner.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $192,195 $149,032 $121,360 $88,010
Commodities 9,646 11,510 12,170 12,170
Contractual Services 95,773 81,078 116,090 94,930
Total $297,614 $241,620 $249,620 $195,110
Percent Change -39.1%-18.8%3.3% -21.8%
Staff Hours
No. of Employees (FTE) 1.80 1.80 1.18 .95
BUDGET COMMENTS
The reduction in Personnel Services is a result of attrition.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 41 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: ADMINISTRATION DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Council agenda reports 107 86 80 80
Informational mailings 88 82 85 85
Active projects 56 47 45 42
Neighborhood meetings
Web Page Updates
Permits Issued
14
183
136
12
187
184
12
195
175
12
200
170
E-mails to web site requiring
follow-up 83 73 80 85
EFFECTIVENESS INDICATORS
Hits to PW Web Page 156,080 158,060 165,000 168,000
COMMENTS. It is anticipated that the number of active projects and permits issued will be slightly lower
than previous years.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 42 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: BUILDING OPERATIONS
101-115, 101-110, 101-117
DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To provide a clean, well-maintained and comfortable environment for building users of the city hall,
public works building and park maintenance building.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $205,818 $219,234 $234,260 $244,270
Commodities 73,772 63,157 64,890 $64,340
Contractual Services 235,334 201,882 241,800 $232,810
Capital Outlay 0 2,689 0 $0.00
Total $514,924 $486,962 $540,950 $541,420
Percent Change 1.5%-5.4%11.1% .08%
Staff Hours
No. of Employees (FTE) 3.93 3.93 3.13 3.13
BUDGET COMMENTS
The increase in personnel services is due to 1% COLA, step pay increases, On-Call weekend
coverage, and an increase in the cost of benefits.
The contractual services reduction is due to doing some delayed maintenance/equipment projects. The
delayed staffing of an additional facility technician requires doing more work with contractors assisting
the existing staff.
Note that 30% of the Chief Building Engineer wages comes out of the MCC Operations Budget and
10% out of the Recycling Budget. The Building Maintenance Worker also has 10% of his wages
coming out of the Recycling budget.
The 3.13 (FTE) are .60 Chief Building Engineer, 1 Facility Technician, .90 Building Maintenance
Worker, and .63 Part Time Building Maintenance Worker.
12PW-BLDGOPS 08/09/11
CMW Item E. 1. b.
Attachment 2
Packet Page Number 43 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: BUILDING OPERATIONS DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Number of work orders/tasks 1,320 1,132 1,251 1456
Number of vendor calls 247 178 212 156
Service calls 29 41 57 66
Number of janitorial tasks
complete 71,196 70,860 67,214 69,046
EFFECTIVENESS INDICATORS
Percent of customer ratings
that were good or excellent 92% 92% 88% 91%
Cost per sq. ft vendor calls –
City Hall / Police $5.28 $5.28 $0.12 $0.14
Cost per sq. ft. vendor calls –
Public Works / Parks &
Recreation
NA NA $0.09 $0.11
Cost per sq. ft. staff tasks –
City Hall / Police $2.20 $2.20 $0.74 $3.51
Cost per sq. ft. staff tasks -
Public Works / Parks &
Recreation
NA NA $0.29 $1.31
COMMENTS:
CITY HALL / POLICE DEPT.: 43,588 SQ. FT., PUBLIC WORKS: 58,750 SQ. FT. PARKS: 9,954 SQ. FT.
The number of work orders relates to help desk requests by facility and verbal requests. Vendor and
service calls relate to outside contractors or service companies. This number should continue to
decrease as internal maintenance staff takes on more of these tasks. The effectiveness indicators for
2012 are being adjusted to reflect a more accurate number tied to square footage of the related
facilities. There is only 5 months of data in these numbers. IT has upgraded the “Help Desk” with a new
vendor that has more detail by category and more detailed tracking capabilities that will be used for
2013 calculations. Staff has started to support the Nature Center and Fire Departments Help Requests.
12PW-BLDGOPS 08/09/11
CMW Item E. 1. b.
Attachment 2
Packet Page Number 44 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: ENGINEERING
101-503 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
Provide technical support and design services for a strong infrastructure of streets, storm sewer
management, sanitary sewer and water systems.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $875,826 $902,595 $889,690 $857,750
Commodities 5,012 3,774 5,290 $4,690
Contractual Services 61,928 49,027 45,510 $42,340
Capital Outlay 0 0 0 0
Total $942,766 $955,396 $940,490 $904,780
Percent Change 17.0%1.3%-1.6% -3.8%
Staff Hours
No. of Employees (FTE) 9.13 9.13 8.45 8.15
BUDGET COMMENTS
The decrease in personnel services is due to transfers of 0.30 FTE to other programs and reduction to
OT and Temp Wages.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 45 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: ENGINEERING DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Revenue generated $1,295,597 $1,261,900 $1,325,000 $1,300,000
Improvements (engineered in-
house only) $4.8 mil $6.6 mil $6.0 mil $3.3 mil
Improvements (in-house and
consultants) $7.5 mil $10.7 mil $11.7 mil $6.6 mil
Billable Hours 14,059 14,337 12,425 13,100
Total staff hours available 25,904 22,768 18,960 18,200
EFFECTIVENESS INDICATORS
Staff utilization rate 54%63%65% 72%
Percent of improvement costs
engineered in-house 64% 62% 51% 50%
Engineering as a % of
Construction costs
(In-House Projects)
26% 26% 26% 26%
Engineering as a % of
construction costs
(Consultant Projects)
36% 36% 36% 36%
COMMENTS
The engineering program remains a revenue-producing program. The costs of this program are
exceeded by the revenue paid to the General Fund generated by the entire staff within this program. The
program continues to maintain a utilization rate well in excess of 50% for the staff, which shows the
program is continuing a high staff assignment rate to projects. The reduction to the street reconstruction
is reflected in 2012. Engineering in 2012 is planning to perform in-house engineering on the
neighborhood street reconstruction projects, while focusing consultant efforts to public improvements
associated with Developer petitioned projects, such as Gladstone.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 46 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: FLEET MANAGEMENT
702-509 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To maintain and repair the vehicles and equipment fleet so that other departments can perform their
public services.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $250,546 $275,268 $291,000 $295,460
Commodities 155,113 201,358 150,130 196,910
Contractual Services 125,008 130,446 122,370 122,290
Depreciation 228,227 245,667 196,020 271,810
Other Charges 23,191 142 460 0
Sub-Total $782,085 $852,881 $759,980 $887,470
Percent Change -13.2%9.1%-10.9% 16.8%
Less charges to other depts. (863,232) (851,232) (863,230) (851,232)
Net Total ($81,147) ($81,147) ($103,250) 36,238
Staff Hours
No. of Employees (FTE) 3.35 3.35 3.50 3.50
BUDGET COMMENTS
The total 2012 budget has a slight increase over 2011. There is a slight increase in Personnel Services
costs due to an increase in wages, benefits and a re-distribution of costs among programs. There is
also an increase in Depreciation.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 47 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: FLEET MANAGEMENT DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Total vehicles in fleet 263 263 262 262
Hours on work orders 3,497 3,175 3,400 3,400
Total staff hours 5,158 4,999 5,100 5,100
Number of work orders
Average age of equip/veh. 1,637
9.0
1,715
9.20
1,715
9.20 1,720
9.30
EFFECTIVENESS INDICATORS
Percent of chargeable time 68.0%64.0%67.0% 67.0%
Work orders / vehicle 6.22 6.52 6.55 6.56
COMMENTS
This program is showing that the average age of the fleet is increasing and the average work order per
vehicle is increasing at nearly the same rate.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 48 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: PARK MAINTENANCE
101-602 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To preserve and maintain the parks, preserves, and campus grounds in a safe, clean and attractive
condition for our city residents and visitors.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $526,537 $524,826 $493,860 $465,980
Commodities 54,906 90,590 93,040 172,290
Contractual Services 330,299 304,623 335,520 325,490
Total $911,742 $920,039 $922,420 $963,760
Percent Change -5.6%0.9%0.3% 4.5%
Staff Hours
No. of Employees (FTE) 6.0 6.0 6.0 6.0
BUDGET COMMENTS
The decrease in personnel services cost is due to attrition while the increase in commodities reflects
pavement overlay projects for roughly 2 miles of trails.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 49 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: PARK MAINTENANCE DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Number of acres mowed 250 230 225 205
Number of times athletic
fields maintained 1,980 2,150 2,250 2,200
Number of work orders for
removal of graffiti 45 45 50 45
EFFECTIVENESS INDICATORS
Percent of citizens rating the
appearance of parks and
recreation activities as good
or excellent
85% 85% 85% 85%
Percent of citizens rating the
safety of parks and recreation
facilities as good or excellent
75% 75% 75% 75%
COMMENTS
The major priority for park maintenance is to keep the parks well maintained. A conscious effort is being
made to reduce mowing acreage annually with the creation of more natural areas. The athletic field
markings have remained at a very steady, consistent level over the past four years. The numbers
remain the same, but the types of fields that are being maintained and marked is quite different. In prior
years, the maintenance and marking of baseball fields was a priority. In the last two years staff has
seen an increase in the demand for soccer and lacrosse fields.
One hundred and thirty-seven recycling containers were placed in thirty-four parks, at city hall, and at
the nature center in 2011. This was done in an effort to increase away-from-home recycling in public
spaces. These containers are serviced weekly by park maintenance staff.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 50 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: SANITARY SEWER
OPERATIONS
601-508
DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To clean, repair and operate the wastewater infrastructure to minimize interruptions to customers.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $501,727 $458,683 $504,610 $503,890
Commodities 28,412 14,521 38,860 38,530
Contractual Services 2,800,900 2,823,575 2,919,070 2,919,580
Depreciation 362,024 362,365 400,000 367,970
Other Charges 327,792 331,501 328,110 323,960
Total $4,020,855 $3,990,645 $4,190,650 $4,153,930
Percent Change 3.0%-0.8%5.0% -.88%
Staff Hours
No. of Employees (FTE) 6.70 6.70 5.84 5.70
BUDGET COMMENTS
Sewage treatment is a majority of the total annual budget for this program and can fluctuate due to wet
weather, resulting in high flow years and low flow years.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 51 of 62
CITY OF MAPLEWOOD, MINNESOTA
2011 BUDGET
PROGRAM: SANITARY SEWER
OPERATIONS
DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Feet of sewer cleaned 385,522 350,320 310,000 310,000
Hours of sewer cleaning
Feet of sewer televised 623
74,373
515
44,045
500
50,000 500
50,000
Total miles of sewer
Sewage volume(MG) 155
1,600
155
1,625
155
1,625 155
1,625
EFFECTIVENESS INDICATORS
Percent of system cleaned 47%40%38% 38%
Number of backup calls 32 53 45 40
Number of obstructions 3 4 5 5
EFFICIENCY MEASURES
Feet cleaned per hour 618 680 620 620
COMMENTS
CMW Item E. 1. b.
Attachment 2
Packet Page Number 52 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: SNOW AND ICE CONTROL
101-514 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To provide safe winter driving conditions for the community through timely plowing and chemical
applications completed within 8 hours after a 3+ inch snowfall; and plow all trails and sidewalks within
48 hours after the completion of all street operations.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $157,329 $225,079 $196,760 $200,550
Commodities 52,700 40,522 81,650 81,650
Contractual Services 92,242 93,176 92,070 93,040
Total $302,271 $358,777 $370,480 $375,240
Percent Change -3.7%18.7%3.3% 1.3%
Staff Hours
No. of Employees (FTE) 1.90 1.90 2.20 2.20
BUDGET COMMENTS
The total 2012 budget is similar to the past year, except for a slight increase in Personnel Services due
to an increase in wages and benefits.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 53 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: SNOW AND ICE CONTROL DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Hours of plowing and sanding 1,171 1,671 1,500 1,400
Number of plowing events 15 16 15 15
Hours of sanding only 311 240 200 200
Number of sanding events 15 11 20 15
Lane miles maintained 270 270 270 270
Inches of snowfall 47 68 65 50
EFFECTIVENESS INDICATORS
Dollars per lane-mile $1,120 $1,252 $1,372 $1,333
EFFICIENCY MEASURES
Avg. hours to plow event 7 8.94 9 9
Employee hours per sand
event 21 21.8 22 20
COMMENTS
This program remains very efficient. The department continues to cross-train employees within the
department to assist in snow plow operations. The slight increase in average hours to plow is related to
an overall reduction of available personnel in Public Works.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 54 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STORM SEWER
MAINTENANCE
604-512
DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To protect the environment and public safety by providing an adequate storm water system and wetland
management program that addresses and enhances the treatment of storm water runoff.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $452,050 $505,774 $594,640 $360,420
Commodities 31,160 19,415 18,460 16,100
Contractual Services 207,063 230,348 190,640 186,290
Depreciation 416,668 438,285 480,000 438,290
Other Charges 69,408 71,166 92,360 117,000
Total $1,176,349 $1,264,988 $1,376,100 $1,118,100
Percent Change 4.5%7.5%8.8% -18.7%
Staff Hours
No. of Employees (FTE) 5.25 5.25 5.90 3.80
BUDGET COMMENTS
The increase in Contractual Services is due to the implementation of a homeowner drainage
improvement project. The decrease in the cost of Personnel Services is a result of transferring Storm
Water Management Planning personnel to a different department.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 55 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STORM SEWER
MAINTENANCE
DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Total water bodies
Water bodies inspected 206
0
208
0
208
25 208
25
Total outfalls
Outfalls inspected 405
0
405
0
405
100 405
100
Employee hours of inspection
Total Sump Structures
Sump Structures Inspected
Sump Structures Cleaned
Tons of Sediment Removed
184
116
116
97
44.25
114
144
144
58
43
300
145
145
60
35
300
146
146
60
40
EFFECTIVENESS INDICATORS
Percent of devices
maintained 100% 100% 100% 100%
EFFICIENCY MEASURES
Number of hours/water body 0 0 0 2.0
COMMENTS
This program was new in 2004 and shows the growth of information, inspection and the dedication of
personnel to the storm sewer program responsibilities. This is a major growth program as the
requirements of the National Pollutant Discharge Elimination System (NPDES) Permit require additional
inspections and maintenance activities to meet the storm water goals of the region. The hours worked
in this program for inspection were dedicated to a complete inspection and inventory of all sump and
weir structures. The sump structures will become part of the performance indicators, with a goal of 25%
of water bodies inspected along with 100% of sumps cleaned each year.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 56 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET LIGHTS AND
SIGNALS
607-506
DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To maintain and operate street lights and traffic signals.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Contractual Services $174,407 $166,369 $192,100 193,450
Other Services 10,378 10,155 13,370 15,580
Total $184,785 $176,524 $205,470 $209,030
2.1%-4.5%16.4% 1.7%
Staff Hours
No. of Employees (FTE) 0 0 0 0
BUDGET COMMENTS
Program costs are expected to slightly increase with additional special lighting to be installed along
County Road D (Southlawn to WB Ave) and on White Bear Avenue (County Rd D to Beam Ave).
CMW Item E. 1. b.
Attachment 2
Packet Page Number 57 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET LIGHTS AND
SIGNALS
DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Number of street lights 1,068 1,070 1,070 1,110
Number of traffic signals 49 49 51 51
EFFECTIVENESS INDICATORS
Average cost per street light $173 $165 $192 $187
COMMENTS
CMW Item E. 1. b.
Attachment 2
Packet Page Number 58 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET MAINTENANCE
101-502 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To keep the city streets in a safe and good condition through timely maintenance.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $383,060 $360,555 $395,820 405,330
Commodities 92,390 90,357 135,710 138,560
Contractual Services 226,654 235,818 255,540 251,790
Other Charges 0 285 0 0
Total $702,104 $687,015 $787,070 $795,680
Percent Change 3.1%-2.1%14.6% 1.1%
Staff Hours
No. of Employees (FTE) 4.25 4.25 4.70 4.70
BUDGET COMMENTS
The total 2012 budget is similar to the past year, except for a slight increase in Personnel Services due
to an increase in wages and benefits.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 59 of 62
* PCI: Pavement Condition Index; (range 0 – 100) (70=acceptable; 100=new road)
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET MAINTENANCE DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Total lane miles of streets 270 270 270 270
Lane miles assessed/rated 115 26 68 68
Lane miles above 70 PCI * 168 171 176 180
Lane miles seal coated 0 0 0 0
Tonnage of repair material 669 592 550 500
EFFECTIVENESS INDICATORS
Percent in good condition 62%63%65% 67%
Percent seal coated 0%0%0% 0%
Percent of system assessed 43%10%25% 25%
COMMENTS
The investment in the City’s road reconstruction program is shown in the mileage of streets expected
to be above the good rating of 70 PCI. The goal of the department is to get at least 75% of our
streets into a category of good within the next 5 years. Benefits are already evident in the reduction
of the amount of repair material needed on the City’s roadways due to the aggressive reconstruction
of the worst streets in the city in recent years. This program is a long term investment in the
infrastructure of the City of Maplewood.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 60 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET SWEEPING
604-513 DEPARTMENT: PUBLIC WORKS
PROGRAM MISSION
To provide clean streets and protect the environment through timely street sweeping with a goal of
sweeping each street five times per year.
INPUTS 2009
Actual 2010
Actual 2011
Budget 2012
Budget
Direct Expenditures
Personnel Services $96,480 $87,871 $98,680 $101,020
Commodities 1,358 1,430 4,610 3,450
Contractual Services 83,846 90,173 92,190 92,040
Total $181,684 $179,474 $195,480 $196,510
Percent Change -3.0%-1.2%8.9% .53%
Staff Hours
No. of Employees (FTE) 1.05 1.05 1.15 1.15
BUDGET COMMENTS
The total 2012 budget is similar to the past year, except for a slight increase in Personnel Services due
to an increase in wages and benefits.
CMW Item E. 1. b.
Attachment 2
Packet Page Number 61 of 62
CITY OF MAPLEWOOD, MINNESOTA
2012 BUDGET
PROGRAM: STREET SWEEPING DEPARTMENT: PUBLIC WORKS
2009
Actual 2010
Actual 2011
Estimate 2012
Estimate
OUTPUTS/WORKLOAD
Lane miles swept 1,350 1,215 1,350 1,350
Total lane miles 270 270 270 270
Employee hours sweeping
Tonnage collected 1,865
2,219
1,457
1,823
1,700
1,500 1,700
1,400
EFFECTIVENESS INDICATORS
Times swept per year 5 4.5 5 5
1st sweep completion date 4/16 4/6 4/21 4/15
EFFICIENCY MEASURES
Cost per lane mile swept $135 $150 $144 $141
Cost per capita $4.81 $4.80 $5.01 $4.83
COMMENTS
This program is maintaining a steady pace of implementation. The indicators show that the average
date of completion of the first sweep is within the first 15 days of April which is a good timeframe. The
department is maintaining the employee hours dedicated to this program and has been able to provide
every street with at least 3 sweepings per year, with goal of 5 times per year. The fall sweeping was cut
short due to the early winter season.
Note: Cost per capita is based on estimated population provided by the Inspections, Planning and
Building Operations Department as follows:
2004 – 35,892
2005 – 36,279
2006 – 36,397
2007 – 36,663
2008 – 36,717
2009 – 37,755
2010 – 38,018
2011 – 38,970
2012 – 39,300
CMW Item E. 1. b.
Attachment 2
Packet Page Number 62 of 62