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Home My WebLink About09-12-2011 515 CMWMINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 p.m., Monday, September 12, 2011 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:18 p.m. by Mayor Rossbach. B. ROLL CALL C. Q E. Will Rossbach, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present James Llanas, Councilmember Present John Nephew, Councilmember Present APPROVAL OF AGENDA The order of the agenda was changed to hear unfinished business last. Councilmember Nephew moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes — All The motion passed. UNFINISHED BUSINESS 5:50 pm — Wipers Recycling v. City of Maplewood a. Declaration of Intent to Close Meeting for Attorney Update Mayor Rossbach closed the meeting at 6:47 p.m. as permitted by Minnesota State Statute 13D.05 subd. 5 for the purpose of discussing litigation. Mayor Rossbach reopened the closed session meeting at 7:00 p.m. NEW BUSINESS Board & Commission Interviews The council interviewed the following two candidates for reappointment to the Housing Redevelopment Authority Commission: 1. Beth Ulrich 2. Joy Tkachuck The council interviewed the following candidate for reappointment to the Business & Economic Development Commission: Warren Wessel September 12, 2011 City Council Manager Workshop Minutes 2. Cable Franchise Renewal Presentation IT Director Fowlds addressed and answered questions of the council. Ramsey/Washington Suburban Cable Commission Executive Director Tim Finnerty presented a brief overview of the process and answered questions of the council. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 7:01 p.m. September 12, 2011 2 City Council Manager Workshop Minutes n For The Permanent Record Meeting Date:/2-. / Agenda Item##: 2 Cable Commission Update: Preliminary Planning for Cable Franchise Renewal Monday, September 12, 2011. City of Maplewood — Council Workshop Kim Facile — Maplewood represetative to Cable Commission Tim Finnerty — Cable Commission Executive Director 9 m Local Cable Franchising General Provisions of a Locally Granted Franchise GENERAL PROVISIONS • Definitions • Nonexclusive Authority to Provide Cable Service • Franchise Term (15 -year term to expire December, 2014) • Territorial Area Involved CONSTRUCTION STANDARDS • Registration, Permits and Codes • Use and Repair of ROW and Property • Undergrounding of Cable & Installation of Facilities • Safety Requirements • Construction Timetable DESIGN PROVISIONS • System Design/Upgrades/Capabilities • Technical Standards, Testing, & Reports SERVICE PROVISIONS • Programming Offered • Regulation of Service Rates & Late Fees • Non-standard Installations • Sales Procedures • Subscriber Inquiry & Complaint Procedures • Subscriber Contracts • Refund Policy & Interruption of Service • Subscriber Privacy PEG PROVISIONS • PEG Channel Bandwidth Capacity • Financial Support I -NET PROVISIONS • I -NET Bandwidth Capacity, Connection Requirements & Performance Standards ADMINISTRATIVE, FINANCIAL, & INSURANCE PROVISIONS • Administration of Franchise • Franchise Fee • Access to Records • Performance Bond & Letter of Credit • Sale, Transfer, Revocation, and Abandonment of Franchise • Indemnification of City & Insurance Provisions General Roles & Responsibilities Cable Commission Provide coordination of renewal of the franchises of Municipalities, including: • Facilitation of a Community Needs Assessment • Technical Review & Analysis of Cable System • Renewal Objectives • Conduct Franchise Renewal Negotiations with Company • Recommend Final Negotiated Franchise to Municipality for Review & Approval • Development of Related Documents (Proposed Franchise Agreement/Cable Ordinance) • Provide financing of the Franchise Renewal process Cable Company • Identify its plans for technological upgrades • Cooperate in any technical reviews • Provide any necessary legal, technical, or financial information needed • Negotiate andlor propose a franchise with provisions that meet the community needs as ascertained by the Commission's Needs Assessment City • Participate and provide input within the Needs Assessment process regarding current and future needs for purpose of ascertaining City's renewal objectives • Review and provide feedback regarding documents as prepared by the Commission • Approve Final Negotiated Franchise as recommended • Adopt/update Cable Ordinance Ramsev/Washineon Cable Commiccinn - DRAFT Franrh;ca Ranacval 11/29/2014 Existing Franchise with Comcast expires; new Franchise goes into effect v 11/1/2014 Approved Franchises for each munici ali are forwarded to Comcast for signing 10/31/2014 Municipal a proval of final Franchise is completed 912014 8/1/2014 Final Franchise is provided to each municipality for approval & signing 7/10/2014 Commission approval of final Franchise to be recommeded to municipalities 6/30/2014 Final Franchise documentation is complete andprovided to Commission office 5/l/2014 Negotiations are complete; Final Franchise document pre aration begins 4/1/2014 Negotiations 3/1/2014 Negotiations 2/1/2014 Ne otiations 1/1/2014 Negotiations 12/1/2013 Negotiations 11/1/2013 Negotiations 10/1/2013 Ne otiations 9/1/2013 Negotiations 8/1/2013 Negotiations 7/1/2013 Negotiations 6/1/2013 Negotiations 5/1/2013 Negotiations 4/1/2013 Negotiations 3/1/2013 Negotiations 2/1/2013 Negotiations 1/1/2013 Negotiations 12/1/2012 Negotiations 11/1/2012 Negotiations 10/1/2012 Negotiations 9/13/2012 Commission approval of Needs Assessment and authorization to negotiate 9/1/2012 Completion of Needs Assessment and all consultant work/documentation 8/1/2012 Needs Assessment underway 7/1/2012 Needs Assessment underway { W-110,941, 1} ��• �JFa` St - hi1tUz'k,'"_ �; - hSi f;' 3,„'s'' z--{1 ., - - ` o - J6l 9� -. Y�• 7 C�' 1'"y2^ iL..jO� �} V - i7y y - 11/1/2011 10/1/2011 Franchise Renewal Committee Meeting? 9/13/2011 9/1/2011 8/1/2011 Franchise Renewal Committee Meetin ? 7/1/2011 6/1/2011 Franchise Renewal Committee Meeting? 5/1/2011 4/1/2011 Franchise Renewal Committee Meeting? 3/1/2011 2/1/2011 Franchise Renewal Committee Meeting? 1/1/2011 12/1/2010 Establish meeting 2011 schedule & renewal -related agenda topics for Committee 11/1/2010 Draft initial timeline for renewal; propose franchise renewal reserve fund 10/1/2010