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HomeMy WebLinkAbout2011-09-22 BEDC Packet AGENDA CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION Thursday, September 22, 2011 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. March 24, 2011 b. April 28, 2011 c. June 23, 2011 d. August 25, 2011 (No Action Required) 5. New Business: a. 3M Presentation, Thomas J. Heim - Director of Administrative Services b. Overview of Revolving Loan Programs 6. Unfinished Business: a. Election of Vice Chairperson 7. Visitor Presentations: 8. Commission Presentations: a. Living Streets Taskforce 9. Staff Presentations: a. Solar Works in Maplewood (No Report) b. Maplewood Business Expo (No Report) c. Development Summary (No Report) d. Business Retention Tour (No Report) 10. Adjourn MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5: 15 p.m.. Thursday, March 24, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and began at 5:15 p.m. with a lack of quorum. Chairperson Jenkins introduced item 5. a. the presentation by Minnesota Secretary of State, Mark Ritchie. Chairperson Jenkins officially called the meeting to order at 5:53 p.m. when there was a quorum. 2. ROLL CALL Commissioners David Hesley, Commissioner Mark Jenkins, Chairperson Christine Novak, Commissioner Shelly Strauss, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Present Present Absent Absent Present Present Staff Michael Martin, Planner 3. APPROVAL OF AGENDA Commissioner Wessel moved to approve the agenda as submitted. Seconded by Commissioner Hesley. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Commissioner Ulrich had a correction to page 1, item 4. Commissioner Ulrich's name was left off the Ayes motion. Commissioner Hesley moved to approve the Januarv 3. 2011. BEDC minutes as amended. Seconded by Commissioner Ulrich. Ayes - All The motion passed. 5. NEW BUSINESS a. Minnesota Secretary of State Mark Ritchie Presentation i. Chairperson Jenkins introduced Minnesota Secretary of State, Mark Ritchie ii. Secretary of State Mark Ritchie addressed and gave a presentation to the commission. March 24, 2011 Business and Economic Development Commission Meeting Minutes 1 b. Tax Increment Financing (TIF) District No. 1-11 for an Economic Development Tax Increment Financing Project as part of Maplewood Mall Improvements i. Planner, Michael Martin gave the report and answered questions of the commission. ii. Financial Consultant with Springsted Inc., Tom Denaway gave a presentation and answered questions of the commission. iii. Mikaela Huot with Springsted, Inc. ;;tnswered questions of the commission. Commissioner Hesley said (TIF) financing is not a good use for what (TIF) is intended for in order to finance this project. This doesn't meet the criteria for the "but for test", it doesn't create new jobs and the commission is against using TIF for this particular project. Commissioner Hesley moved to recommend to the citv council the commission's disapproval of the Tax Increment Financing (TIF) District No. 1-11 for an Economic Development Tax Increment Financing Proiect as part of the Maplewood MaUlmprovements as presented. Seconded by Commissioner Ulrich. Ayes - All The motion passed to disapprove this project. Staff requested that a representative from the BEDC be present at the April 25, 2011, city council meeting to state the commission's stance on this item. Commissioner Hesley volunteered to attend as the representative. If he is unavailable to attend Chairperson Jenkins will attend in his place. c. Tanner's Lake Update This item was tabled until all commission members are present. d. 2010 Annual Report i. Planner, Michael Martin gave the update and answered questions of the commission. Commissioner Wessel moved to approve the 2010 BEDC Annual Report as amended. Seconded by Commissioner Ulrich. Ayes - All The motion passed. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS a. Manager of Public Affairs, Saint Paul Area Chamber of Commerce, James McClean addressed the commission. 8. COMMISSION PRESENTATIONS None. March 24, 2011 Business and Economic Development Commission Meeting Minutes 2 9. STAFF PRESENTATIONS a. Upcoming Projects Planner, Michael Martin gave a brief update on upcoming projects. 10. ADJOURNMENT Chairperson Jenkinsadjourned the meeting at 7:15 p.m. March 24, 2011 Business and Economic Development Commission Meeting Minutes 3 MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5:15 p.m., Thursdav, April 28, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 5:16 p.m. by Chairperson Jenkins. 2. ROLL CALL Commissioners David Hesley, Commissioner Mark Jenkins, Chairperson Christine Novak, Commissioner Shelly Strauss, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Staff Michael Martin, Planner enda as submitted. 3. APPROVAL OF AGE Ayes - All The motion passed. 4. APPROVAL OF MINUTES Staff recommended tabling the March 24, 2011, BEDC minutes. Commissioner Hesley moved to table the approval of the minutes for March 24. 2011. Seconded by Commissioner Wessel. Ayes - Chairperson Jenkins, Commissioner's Hesley, & Wessel Abstention - Commissioner Novak The motion to table passed. April 28, 2011 Business and Economic Development Commission Meeting Minutes 1 5. NEW BUSINESS a. Capital Improvement Plan 1. Assistant City Manager, Public Works Director, Chuck Ahl gave the presentation on the Capital Improvement Plan and answered questions of the commission. 2. Planner, Michael Martin answered questions. of the commission. Commissioner Hesley moved to approve the Capital Improvement Plan. Seconded by Commissioner Novak. Ayes - Chairperson Jenkins, Commissioner's Hesley, & Novak Nav - Commissioner Wessel The motion passed. b. Tanner's Lake Update 1.. Planner, Michael Martin gave the Tanner's Lake Update. a. Business Retention Tour (No Report) 1. Planner, Michael Martin gave the repo . Ms. Longrie spoke about the National , D.C. This year a great portion of the meeting h;;tt they can do in these economic times to nt. . Longrie encouraged commissioners to watch ngo to www.tvworldwide.com/events/nlc/1103121 6. UNFINISHED BUSINESS 7. VISITOR PRESENTATIONS a. Diana Longrie, 1771 Burr str League of Cities meeting i was about municipal gov help spur economic the meeting that w to view the meetin . 8. COMMISSION PRESENTA a. Commissioner report at the city council meeting of April 25, 2011. Commissioner Hesley was scheduled to attend. The item scheduled for review by the business and economic development commission at this meeting was the Maplewood Mall Public Improvements Tax Increment Financing Public Hearing. b. Commissioner Wessel will represent the BEDC at the May 17, 2011, Planning Commission meeting at 7:00 p.m. 9. STAFF PRESENTATIONS The next BEDC meeting is scheduled for Thursday, May 26, 2011, at 5:15 p.m. 10. ADJOURNMENT Chairperson Jenkins adjourned the meeting at 7:42 p.m. April 28, 2011 Business and Economic Deveiopment Commission Meeting Minutes 2 MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5:15 p.m., Thursday, June 23, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 5:17p.m. by Acting Chairperson Ulrich. 2. ROLL CALL Commissioners Karen Anderson, Commissioner David Hesley, Commissioner Mark Jenkins, Chairperson Jennifer Lewis, Commissioner Christine Novak, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner enda as submitted. Staff Michael Martin, Planner 3. APPROVAL OF AGENDA Seconded by Commissi Ayes - All The motion passed. 4. APPROVAL OF MINUTES Commissioner Novak moved to table the April 28. 2011. BEDC minutes. Seconded by Commissioner Wessel. Ayes - All The motion to table passed. 5. NEW BUSINESS a. New Member Introduction i. Planner, Michael Martin introduced the new members, Karen Anderson and Jennifer Lewis to the BEDC Commission. il. Members Karen Anderson and Jennifer Lewis introduced themselves. The current BEDC members introduced themselves to the new members and shared their background. June 23, 2011 Business and Economic Development Commission Meeting Minutes 1 b. St. John's Hospital Trillion BTU Program i. Planner, Michael Martin gave the report on St. John's Hospital Trillion BTU Pro~ram. ii. Peter Klein, St. John's Hospital addressed and answered questions of the commission. Commissioner Wessel moved to approve the loan of UP to $400,000 from the Citv of Maplewood. in partnership with the St. Paul Port Authoritv. to HealthEasl's St. John's Hospital for enemv efficiencv improvements. Seconded by Commissioner Lewis. Ayes - All The motion passed. c. Maplewood Living Streets Task Force i. Planner, Michael Martin gave a brief report on Maplewood Living Streets Task Force and requested representation from the BEDC. Commissioner Lewis volunteered to be the representative on the Maplewood Living Streets Task Force from the BEDC. None. 6. UNFINISHED BUSINESS 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESE a. Commissioner report at th nning commission meeting of May 17, 2011. Commissioner Wessel was scheduled to attend. The item scheduled for review by the Business and Economic Development Commission at this meeting was the Maplewood Capital Improvement Plan Public Hearing. 9. STAFF PRESENTATIONS a. BEDC Meeting Time i. Planner, Michael Martin stated the BE DC meeting time was at 5:15 p.m. but will now change to 6:00 p.m. held on the fourth Thursday of the month. Commissioner Wessel moved to approve the meeting start time be changed to 6:00 p.m. the fourth Thursdav of the month. Seconded by Commissioner Novak. Ayes - All The motion passed. June 23, 2011 Business and Economic Development Commission Meeting Minutes 2 b. Election of Vice Chairperson i. Planner, Michael Martin gave a brief report on electing a Vice Chairperson to replace Shelly Strauss who resigned. Commissioner Wessel moved to table this item until all commission members are present. Seconded by Commissioner Novak. Ayes - All The motion passed. c. Resolution of Appreciation for Shelly Strauss i. Planner, Michael Martin gave a brief report for the resolution of appreciation for Shelly Strauss. Commissioner Novak moved to approve the resolution of appreciation for Shellv Strauss. Seconded by Commissioner Wessel. Ayes - All The motion passed. d. Chairperson, Jenkins was absent. Staff said t 10. ADJOURNMENT Commissioner Novak moved to June 23, 2011 Business and Economic Development Commission Meeting Minutes 3 MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 6:00 p.m., Thursday, August 25, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and began at 6: 15 p.m. with a lack of quorum. No business was conducted but the scheduled informational presentations still took place. These minutes are unofficial and do not require any action. 2. ROLL CALL 3. Commissioners Karen Anderson, Commissioner David Hesley, Commissioner Mark Jenkins, Chairperson Jennifer Lewis, Commissioner Christine Novak, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Staff Michael Martin, Planner Nick Carver, Assistant Building 0 4. No action taken, due to lack of quorum at meeting. 5. NEW BUSINESS a. Maplewood Green Building Program i. Assistant Building Official, Nick Carver provided the BEDC with an update on the development of the Maplewood Green Building Program. Mr. Carver answered questions from the BEDC. b. Minnesota Chamber of Commerce Waste Wise Presentation i. Kate Worley presented to the BEDC information on the Chambers' Waste Wise program ii. Ryan Verhulst presented to the BEDC information on the Chamber's Energy Smart program. August 25, 2011 Business and Economic Development Commission Meeting Minutes 1 6. UNFINISHED BUSINESS a. Business Retention Tour i. Planner, Michael Martin discussed the Business Retention Tour with the BEDC members. Part of this discussion was a new method of conducting the meetings where each member volunteers for a month and meets with business owners. Mark Jenkins volunteered for September, Karen Anderson volunteered for November and Warren Wessel volunteered for December. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS None. 9. STAFF PRESENTATIONS 10. n developmenf projects within the city that were ad recently received approval. Mr. Martin said he BEDC meetings. c. August 25, 2011 Business and Economic Development Commission Meeting Minutes 2 MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Michael Martin, AICP, Planner 3M Presentation, Thomas J. Heim - Director of Administrative Services September 12, 2011 INTRODUCTION As experienced with the business retention tour, an important component of the business and economic development commission's (BEDC) work is outreach with the businesses located in the city of Maplewood. Staff has been working to bring the larger companies to commission meetings rather than relying on the retention tour visits. 3M is the largest employer in Maplewood and with its campus is a major landowner in the city. 3M's Thomas J. Heim will be presenting to the BEDC at its September 22, 2011 meeting and will be focusing on the extensive work that is being undertaken at its main Maplewood campus. DISCUSSION 3M and its design team have been working with city staff to get through the required processes to receive all the design approvals needed to move forward with its campus work. 3M has been before the city's community design review board (CDRB) multiple times this year to receive approval for exterior design remodels and a comprehensive sign plan amendment. 3M intends to keep working with the CDRB on a new monument sign which will be visible from Interstate 94. As an overview, 3M is proceeding with several major internal building and campus improvements in and around Building 220, the multi-story executive building along 1-94. 3M will be constructing a new visitor and VIP entrance to the building. Outside work includes internal roadway changes, parking improvements, extensive landscaping and walkways to connect to other existing pathways. The first and second floors in Building 220 will be remodeled internally for meetings, assemblies and displays, There will be removal of a parking lot which will be redesigned as a "Community Plaza" in the flavor of an Italian Piazza or square, including planters, picnic tables, gathering areas and shaded areas for employees and guests. The internal ring passageways around the complex will include meeting areas, graphic displays, interactive displays and a general showcase for 3M products and technology. The proposed exterior changes are: . Elimination of the 11 th Street access from the 1-94 frontage road. . A new turnaround and drop-off area will be provided south of Building 220. . A canopy over the south entrance to Building 220. . A new parking lot south of the parking ramp (Building 229). . Conversion of the underutilized parking lot north of Building 220 into an Italian Piazza. . Removal of the two reflecting pools and fountain. . Adding pedestrian trails south of Building 220. . Adding substantial landscaping improvements. RECOMMENDATION Review the attachments prior to the September 22 BE DC, where 3M's Thomas J. Heim will be presenting to the commission. Attachments: 1. Site and Landscape Plan 2. Detailed Landscape Plan ) "", ~ ~ ~ w " u ~ Illli Ij"I,II:IIII" III, I:~" ; rB I~ ~~ 1"'111111 ill,l! ,1111 . I~! ~~~l ( . IIIII ~ ~ ;~U Ii ~ Ihh~ II- I"'! . I II H;I ~ ( 'I 1!l11 ffi ~ hlimU ~ ~nnl Ill_ ! III l!!'::!I !I!i!i.!::iilil. m'lll "illl ," ~ r s 0 1'00'" .. I:lilllilllllll:ll~ II' '" o~ ~ '.1'11 I' = '<1' ; mmm~mm " l!!'::!I e> 111111 !lliillilllDIII '1,11' . N @ ~ IIII1I . II ::E !;lIil!iMldIIU! 11111 ., i:!!:!I = :>. >- III ~~ z"""" " jS M ~ ~~ zo <u I , ~~ Ie.. ~C"? I~ """" j:E . U'J iZ !.o , '- .1- ;~ (.) 0 ....I n . l,' .. ~I - '" 0:: w I- Z W (.) ." :E J M .~ I . ! 0 ~ , ,. m " u . < :.J , ~ + + .. J:IEIlUSH19 ~ " ' L . " " ..'" . u, ,". ~ . !:I $< $ .. 0 ~~ 0 O. ~ tI 0' w Att&.Chmen 2 < :l .. " I. . " . 0: ' o I' r [ F.. N r I r-.-. r - ~' t- o-< ~ ::& = I' Z II :5. Ii ",I,,,!>,,,,,, .0. . ,(!) n III z - a. <C 000$'" . (J U) ! 1.11 ~. !!UU'~ z I <C w 0 I- - II. U) " III c:ro HI III ~ , , , I' I! , " lill Ii !91ll1 lillI~ li~"I. I. < ~ '" . " ; ... i -"'-'->'"~"-'C~:-''' M ':11 "I 1.: ~----.10i ~ =:::;1 . . I I III "uu. I I 1 . " ~- . ~!il . ~ . "- MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Overview of Revolving Loan Programs September 12, 2011 INTRODUCTION Many Twin Cities metropolitan cities utilize revolving loan programs to help stimulate business growth or to attract new businesses to locate within its city. Maplewood, by establishing the economic development authority (EDA) and the business and economic development commission (BEDC), has made a commitment to being more active in the economic development of the city. However, with limited resources the city's role is restricted but it is staff's intent to develop a course of action for when resources become available in order to have a more robust economic development program. Throughout 2010 and 2011, the BE DC has been taking small steps in developing an action plan to serve as a future guide to the city's involvement in economic development. Staff would like the commission to consider and discuss differing types of revolving loan programs and what would potentially fit best in Maplewood. Staff is also aware that some of the commission members are well-versed in this subject matter and will be leaning on their expertise to help guide this discussion. DISCUSSION Staff hilS reviewed several programs throughout the Twin Cities metropolitan area and will be highlighting two neighboring cities as a way to show examples of how the programs are set up. Woodbury offers a Growth Fund which provides loans of up to $250,000 for land acquisition, buildings, machinery, equipment and leasehold improvements. Woodbury requires at least 50 percent of the project costs be financed privately. See the attachment for an outline of this program. Oakdale funds two revolving loan programs. One is for exterior improvements and the other program is over building renovations. The exterior improvements fund requires a matching contribution of up to $10,000 and the building renovation fund requires at least 80 percent of the project be financed privately with a maximum loan from the city of $25,000. See the attachments for outlines of these programs. Staff realizes programs can vary much more than the ones presented but wanted to give the BEDC examples of what cities neighboring Maplewood are doing. These examples are merely for the purpose of gelling commission members to think about what types of programs and efforts would serve Maplewood the best. RECOMMENDATION Review the attachments prior to the September 22 BEDC, where a discussion on revolving loan programs will be held. Attachments: 1. Woodbury Growth Fund 2. Oakdale Matching Improvement Loan Program 3. Oakdale Gap Rehabilitation Loan Program Attachment 1 Woodbury Growth Fund . Program purpose: To create and retain the highest quality jobs possible with a focus on industrial and technology related companies; to increase the local tax base and improve the economic vitality for all Woodbury residents. . How it works: Loans are provided to new and expanding businesses. . Eligible applicants: Business and industries excluding retail, retail services, passive investment and real estate development projects. . Minimum requirements: All projects must have a private financing match. Owner equity must be 10% or greater. Wage and job goals must be established for projects receiving financing in the amount of $25,000 or more. . Eligible projects: Loans for land, buildings, machinery, equipment and leasehold improvements . Maximum available: $250,000 lending limit to any borrower. . Other funds required: At least 50% of total project costs must be privately financed through owner equity and other lending sources. Most applications approved for funding have at least 70% private financing. . I nterest rate: Negotiated. . Terms: Real estate a maximum of 15 years; machinery and equipment a maximum of 10 years. . Collateral requirements: Negotiated. Personal guarantees may be required. . Applications accepted: On a year-round basis using the Woodbury Growth Fund application. . Approval Time: 30 to 60 days from receipt of all information required for a complete application. . Approving authority: Woodbury Economic Development Authority. . Disbursement of funds: As costs are incurred but pro rated with other sources offunding. ~ Attachment 2 CITY OF OAKDALE'S MATCHING IMPROVEMENT LOAN PROGRAM Prol!ram Overview The City of Oakdale, through it's Economic Development Committee (EDC), is making funds available for business owners to finance exterior improvements to 1heir properties. Loan Amount: Minimum loan amount is $500 and the maximum loan amount is $10,000. Initially, owners of more than one business are eligible to apply for only one loan at one location. Additional loans for other locations may be available depending on demand for funds and the borrower's ability to qualify. Interest Rate: 2.9%. Term: Maximum of five years Matchinl! Ratio: The business owner must invest at least the same amount that is being provided by the program. EIil!ible Properties All businesses located within the City of Oakdale. Properties may not be located in an area designated for redevelopment. EIil!ible Borrowers: Both owners and lessees of the property are eligible to apply (in the latter case, either the property owner or the business owner may apply for the loan). EIil!ible Improvements: Financing will only be available for visible EXTERIOR IMPROVEMENTS which include, but are not limited to: Awnings Exterior signage Signage lighting and other types of lighting Painting/sandblasting Window and door repair and replacement Parking lots Exterior refurbishing (siding) Tuckpointing Masonry Work Landscaping Roofing Brick restoration Sidewalks IneIil!ible Proiects: Funds may not be used for the following purposes: Interior projects Refinancing existing indebtedness Personal property items Working capital Previously completed projects Loan Security: Personal and Corporate Guaranty. Attachment 2 Total Proiect Cost: It is the borrower's responsibility to obtain the amount of funds necessary to finance the entire cost of the work. In the event the final bill exceeds the original grant amount, the recipient must obtain the additional funds. Application Processinl!: Applications will be considered on a first come, first served basis. Applications will then be reviewed and ranked by City staff and the EDC according to the following criteria: Selection Criteria: All eligible applications received prior to the application deadline will be analyzed and ranked by the EDC sub-committee in each ofthe following categories: . Location within the City may affect the priority given to your application. . Exterior improvement projects which are located in a heavily commercialized area with high visibility. . Exterior improvement projec1s which are likely to have a positive "snowball" effect on neighboring businesses. . Projects which greatly improve the appearance or attractiveness of an area. . Projects which are part of an overall expansion project. . Projects which address the safety of residents/employee/customers in extreme cases, The EDC will then make a recommel)dation to the City Council on businesses to be funded. Loans will be expected to close no more than 2 months after final loan approval. Work Completion: All work must be completed within 120 days of the loan closing. Custodv of Funds: City funds will remain in the custody of CEE until payment for completed work. Disbursement Process: Payment to the contractor (or owner in sweat equity situations) will be made upon completion of work. An inspection will be performed by the City and/or CEE to verify the completion of the work. The following items must be received prior to final disbursement of funds: . Final proposal or invoice from contractor (or materials list from supplier) . Final inspection verification by CEE (whenever a permit is not required) . Completion certificate(s) signed by borrower and contractor . Lien waiver for entire cost of work . Verification that contractor has been paid for matching portion of improvement First Come, First Served FOR MORE INFORMATION CONTACT Jim Hasnik (jhasnik@mncee.org) CEE Financial Resources 1961 Geneva Avenue Oakdale, MN 55128 Phone Number: (612) 335-5885 Fax Number (612) 335-2650 www.mncee.orl!: Attachment 2 ~ City of Oakdale . Commercial Matching Improvement Loan Program APPLICATION FORM Requested Loan Amount: $ Business Information: Name of Business (Legal Name): Property Address: Business Phone Fax, Federal Tax ID# Type of Business: Sole Proprietorship Corporation Partnership Date Established: PRINCIPAL 1: First Name: Last Name: Soc. Sec. #: Mailing Address: City: Home Phone: State: Zip Code: Work Phone: Work Phone: PRINCIPAL 2: First Name: Mailing Address: City: Home Phone: Last Name: Soc. Sec. #: State :. Zip Code:. Work Phone: Work Phone: Proposed Financin!!: Scenario: Please outline the sources offunds being utilized for the proposed project(s): 1. Bank financing 2. Your funds 3. City financing 4. Total Attachment 2 Please describe vour proiect. Include coutractors bid and dial!ram or photo if applicable: Is this proiect part of an overall commercial expansion? Please explain. If the proiect is for health and safety improvements. please explain the extent of the problems and the plans to eliminate or reduce the problem. Please complete this application and submit the followinl! information to CEE Financial Resources: . Articles of Organization and Operating Agreement (if applicable) . Partnership Agreement (if applicable) . Resolution . Bids or estimates for proposed projects SIGNATURES I/we certify that the statements contained in this application are true and complete to the best of my/our knowledge and behalf. I/we hereby authorize the release of any information necessary for the lending institution to process this application. Applicant's signature Co-Applicant's signature Return application to CEE FinanCial Resources: 1961 Geneva Avenue, Oakdale, MN 55128. For information call (612) 335-5885. ~ Attachment 3 CITY OF OAKDALE'S GAP REHABILITATION LOAN PROGRAM Pro!!ram Overview The City of Oak dale, through it's Economic Development Committee (EDC), is making funds available, to provide subordina1ed, low-interest rate loans to Oakdale Business owners for the purpose of commercial building renovations. Loans will serve to stimulate private sector investment for the improvement of Oak dale's aging Commercial Building Stock. This loan is intended for structural purposes only. Loan Amount: Minimum loan is $5,000. Maximum is $20,000. Minimum project size: $25,000. Initially, owners of more than one business are eligible to apply for only one loan at one location. Additional loans for other locations may be available depending on demand for funds and the borrower's ability to qualify Interest Rate: 3.9%. Term: Maximum of 15 years Matchin!! Ratio: The program will provide funding for up to 20% of the total project costs, not to exceed the program maximum. Example: if the project costs total $40,000, the business owner is responsible for contributing $32,000 to the project(s), while the program will provide the remaining $8,000. EIi!!ible Prooerties All businesses located within the City of Oakdale. . Properties may not be located in an area designated for redevelopment. EIi!!ible Borrowers: Only the owner of the property being improved is eligible to apply for funding. EIi!!ible Imorovements: Building improvements and/or additions, (i.e. Roof repair, electrical and plumbing upgrades, HV AC systems, etc) which are necessary to improve the usability and structural integrity of an aging commercial building in Oakdale. Improvements that enhance the marketability and character of a commercial property will be given precedence. Ineli!!ible Proiects: Funds may not be used' for the following purposes: Refinancing existing indebtedness Personal property items Working capital Previously completed projects Loan Security: Personal and Corporate Guaranty. Mortgages will be taken if the loan amount exceeds $10,000 and/or the loan term exceeds 5 years. Total Proiect Cost: It is the borrower's responsibility to obtain the amount offunds necessary 10 finance the entire cost of the work. In. the event the final bill exceeds the original grant amount, the recipient must obtain the additional funds. Attachment 3 ADDlication Processin!!: Applications will be considered on a first come, first served basis. Applications will then be reviewed and ranked by City staff and the EDC according to the following criteria: Selection Criteria: All eligible applications received prior to the application deadline will be analyzed and ranked by the EDC sub-committee in each of the following categories: . Location within the City may affect the priority given to your application. . Improvement projects which are located in a heavily commercialized area with high visibility. . Improvement projects which are likely to have a positive "snowball" effect on neighboring businesses. . Projects which greatly improve the appearance or attractiveness of an area. . Projects which are part of an overall expansion project. . Projects which address 1he safety of residents/employee/customers in extreme cases. The EDC will then make a recommendation to the City Council on businesses to be funded. Loans will be expected to close no more than 60 days after final loan approval. Work ComDletion: All work must be completed within 120 days of the loan closing. Custody of Funds: City funds will remain in the custody of CEE until payment for completed work: Disbursement Process: Payment to the contractor (or owner in sweat equity situations) will be made upon completion of work. An inspection will be performed by the City and/or CEE to verify the completion of the work. The following items must be received prior to final disbursement of funds: . Final proposal or invoice from contractor (or materials list from supplier) . Final inspection verification by CEE (whenever a permit is not required) . Completion certificate(s) signed by borrower and contractor . Lien waiver for entire cost of work . Verification that contractor has been paid for matching portion of improvement First Come, First Served FOR MORE INFORMATION CONTACT Jim Hasnik Ghasnik@mncee.org) CEE Financial Resources 1961 Geneva Avenue Oakdale, MN 55128 Phone Number: (612) 335-5885 Fax Number (612) 335-2650 www.mncee.orl! Attachment 3 ~ City of Oakdale Commercial Rehabilitation Gap Loan Program APPLICATION FORM Requested Loan Amount:_$ Business Information: Name of Business (Legal Name): Property Address: Business Phone Fax Federal Tax ID# Type of Business: Sole Proprietorship Corporation Partnership Date Established: PRINCIPAL 1: First Name: Last Name: Soc. Sec. #: Mailing Address: City: Home Phone: State: Zip Code: Work Phone: Work Phone: PRINCIPAL 2: First Name: Last Name: Soc. Sec. #: Mailing Address: City: Home Phone: State: Zip Code: Work Phone: Work Phone: ProDosed Financinl! Scenario: Please outline the sources offunds being utilized for the proposed project(s): 1. Bank financing 2. Your funds 3.' City financing 4. Total Attachment 3 Please describe vour Droject. Include contractors bid and dial!ram or photo if aDDlicable: Is this Droiect Dart of an overall commercial eXDansion? Please eXDlain. If the Droject is for health and safety imDrovements. Dlease eXDlain the extent of the Droblems and the Dlans to eliminate or reduce the Droblem. Please comDlete the aDDlication and submjt the followinl! information to CEE Financial Resources: . Articles of Organization and Operating Agreement (if applicable) . Partnership Agreement (if applicable) . Resolution . Bids or estimates for proposed projects . Verification of Mortgage SIGNATURES I/we certify that the statements contained in this application are true and complete to the best of my/our knowledge and behalf. I/we hereby authorize the release of any information necessary for the lending institution to process this application. Applicant's signature Co-Applicant's signature Return application to CEE Financial Resources: 1961 Geneva Avenue, Oakdale, MN 55128. For information call (612) 335-5885. MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Development Commission Members Michael Martin, AICP, Planner Election of Vice Chairperson September 15, 2011 INTRODUCTION Shelly Strauss had been elected the vice chairperson of the business and economic development (BEDC) commiSi;liolJ, but recently resigned from the commission. The City of Maplewood's Commission Handbook requires an elected vice-chairperson. Mark Jenkins currently serves as chairperson. DISCUSSION On August 25, 2011, nominations will be taken for vice-charperson to serve through 2011. The handbook has a section which deals with the role of the chairperson and vice chairperson. Below is the excerpt from the handbook: Role of the Chairperson and Vice Chairperson Commissions generally appoint the chair and vice chair at set times of the year. Although the appointment is usually for a year, the chair and vice chair serve at the pleasure of the commission. The willingness and abiiity of an individual to serve as the chair or vice chair should be taken into consideration. Commissions should try to give all commissioners an opportunity to serve as chair. The responsibility of service as chair. or vice chair does take extra time. Responsibilities of the Chair: . Preside at all official meetings of the board, commission, or committee. . Consult with the staff liaison in drafting the meeting agenda. . Attend City Council meetings, in person or through another commissioner as designee, as needed to represent the commission, board, or committee with the approval of the commission, board, or committee. . Sign correspondence fro,m the commission with the approval of the City Council. The effective chairperson also, during meetings: . Solicits opinions and positions from reticent commission members. . Protects new thoughts from being rejected prior to fair evaluation. . Discourages blame-orientated statements. . Keeps the discussion focused on the issue. . Builds trust by even handedness and fairness to all the participants. Responsibilities of the Vice Chair: . Substitute for the Chair as needed. The section is silent on the procedure for election of the vice chairperson. BEDC members should voice nominations for vice chair, and the body will then vote. for the position. If only one nomination emerges for the position, a motion can be made to formally appoint that person to the post. If there is more than one nomination, the BEDC should vote publicly to decide which candidate will be appointed. RECOMMENDATION Consider nominations and elect a vice chairperson for the remainder of 2011.