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HomeMy WebLinkAbout2011-08-25 BEDC Packet AGENDA CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION Thursday, August 25, 2011 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road BEast 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. March 24, 2011 b. April 28, 2011 c. June 23, 2011 5. New Business: a. Maplewood Green Building Program Update b. Minnesota Chamber of Commerce Waste Wise Presentation 6. Unfinished Business: a. Business Retention Tour 7. Visitor Presentations: 8. Commission Presentations: a. Living Streets Taskforce 9. Staff Presentations: b. Election of Vice Chairperson c. Commission Reappointment (No Report) 10. Adjourn MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5:15 p.m., Thursday, March 24, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and began at 5: 15 p.m. with a lack of quorum. Chairperson Jenkins introduced item 5. a. the presentation by Minnesota Secretary of State, Mark Ritchie. Chairperson Jenkins officially called the meeting to order at 5:53 p.m. when there was a quorum. 2. ROLL CALL Commissioners David Hesley, Commissioner Mark Jenkins, Chairperson Christine Novak, Commissioner Shelly Strauss, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Present Present Absent Absent Present Present Staff Michael Martin, Planner 3. APPROVAL OF AGENDA Commissioner Wessel moved to approve the agenda as submitted. Seconded by Commissioner Hesley. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Commissioner Ulrich had a correction to page 1, item 4. Commissioner Ulrich's name was left off the Ayes motion. Commissioner Hesley moved to approve the Januarv 3. 2011. BEDC minutes as amended. Seconded by Commissioner Ulrich. Ayes - All The motion passed. 5. NEW BUSINESS a. Minnesota Secretary of State Mark Ritchie Presentation i. Chairperson Jenkins introduced Minnesota Secretary of State, Mark Ritchie ii. Secretary of State Mark Ritchie addressed and gave a presentation to the commission. March 24, 2011 Business and Economic Development Commission Meeting Minutes 1 b. Tax Increment Financing (TIF) District No. 1-11 for an Economic Development Tax Increment Financing Project as part of Maplewood Mall Improvements i. Planner, Michael Martin gave the report and answered questions of the commission. ii. Financial Consultant with Springsted Inc., Tom Denaway gave a presentation and answered questions of the commission. iii. Mikaela Huot with Springsted, Inc. answered questions of the commission. Commissioner Hesley said (TI F) financing is not a good use for what (TI F) is intended for in order to finance this project. This doesn't meet the criteria for the "but for test", it doesn't create new jobs and the commission is against using TI F for this particular project. Commissioner Hesley moved to recommend to the city council the commission's disapproval of the Tax Increment FinancinQ (TIF) District No. 1-11 for an Economic Development Tax Increment FinancinQ Proiect as part of the Maplewood Mall Improvements as presented. Seconded by Commissioner Ulrich. Ayes - All The motion passed to disapprove this project. Staff requested that a representative from the BEDC be present at the April 25, 2011, city council meeting to state the commission's stance on this item. Commissioner Hesley volunteered to attend as the representative. If he is unavailable to attend Chairperson Jenkins will attend in his place. c. Tanner's Lake Update This item was tabled until all commission members are present. d. 2010 Annual Report i. Planner, Michael Martin gave the update and answered questions of the commission. Commissioner Wessel moved to approve the 2010 BEDC Annual Report as amended. Seconded by Commissioner Ulrich. Ayes - All The motion passed. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS a. Manager of Public Affairs, Saint Paul Area Chamber of Commerce, James McClean addressed the commission. 8. COMMISSION PRESENTATIONS None. March 24, 2011 Business and Economic Development Commission Meeting Minutes 2 9. STAFF PRESENTATIONS a. Upcoming Projects Planner, Michael Martin gave a brief update on upcoming projects. 10. ADJOURNMENT Chairperson Jenkins adjourned the meeting at 7:15 p.m. March 24, 2011 Business and Economic Development Commission Meeting Minutes 3 MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5:15 p.m., Thursdav, April 28, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 5:16 p.m. by Chairperson Jenkins. 2. ROLL CALL Commissioners David Hesley, Commissioner Mark Jenkins, Chairperson Christine Novak, Commissioner Shelly Strauss, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Present Present 'Commissioner Shelly Strauss resigned prior due to family commitments. Staff Michael Martin, Planner 3. APPROVAL OF AGENDA Commissioner Hesley moved to approve the aQenda as submitted. Seconded by Commissioner Novak. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Staff recommended tabling the March 24, 2011, BEDC minutes. Commissioner Hesley moved to table the approval of the minutes for March 24. 2011. Seconded by Commissioner Wessel. Ayes - Chairperson Jenkins, Commissioner's Hesley, & Wessel Abstention - Commissioner Novak The motion to table passed. April 28, 2011 Business and Economic Development Commission Meeting Minutes 1 5. NEW BUSINESS a. Capital Improvement Plan 1. Assistant City Manager, Public Works Director, Chuck Ahl gave the presentation on the Capital Improvement Plan and answered questions of the commission. 2. Planner, Michael Martin answered questions of the commission. Commissioner Hesley moved to approve the Capital Improvement Plan. Seconded by Commissioner Novak. Ayes - Chairperson Jenkins, Commissioner's Hesley, & Novak Nav - Commissioner Wessel The motion passed. b. Tanner's Lake Update 1.. Planner, Michael Martin gave the Tanner's Lake Update. 6. UNFINISHED BUSINESS a. Business Retention Tour (No Report) 1. Planner, Michael Martin gave the 7. VISITOR PRESENTATIONS a. Diana Longrie, 1771 Burr Street, Maplewood. Longrie spoke about the National League of Cities meeting in Washington, D.C. This year a great portion of the meeting was about municipal governments and what they can do in these economic times to help spur economic development. Ms. Longrie encouraged commissioners to watch the meeting that was held. You can go to www.tvworldwide.com/events/nlc/1103121 to view the meeting. 8. COMMISSION PRESENTATIONS a. Commissioner report at the city council meeting of April 25, 2011. Commissioner Hesley was scheduled to attend. The item scheduled for review by the business and economic development commission at this meeting was the Maplewood Mall Public Improvements Tax Increment Financing Public Hearing. b. Commissioner Wessel will represent the BEDC at the May 17, 2011, Planning Commission meeting at 7:00 p.m. 9. STAFF PRESENTATIONS The next BEDC meeting is scheduled for Thursday, May 26, 2011, at 5:15 p.m. 10. ADJOURNMENT Chairperson Jenkins adjourned the meeting at 7:42 p.m. April 28, 2011 Business and Economic Development Commission Meeting Minutes 2 MINUTES CITY OF MAPLEWOOD BUSINESS AND ECONOMIC DEVELOPMENT COMMISSION 5:15 p.m., Thursday, June 23, 2011 Council Chambers, Maplewood City Hall 1830 County Road BEast 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 5:17p.m. by Acting Chairperson Ulrich. 2. ROLL CALL Commissioners Karen Anderson, Commissioner David Hesley, Commissioner Mark Jenkins, Chairperson Jennifer Lewis, Commissioner Christine Novak, Commissioner Beth Ulrich, Commissioner Warren Wessel, Commissioner Present Absent Staff Michael Martin, Planner 3. APPROVAL OF AGENDA Commissioner Novak Seconded by Ayes - All The motion passed. 4. APPROVAL OF MINUTES Commissioner Novak moved to table the April 28, 2011, BEDC minutes. Seconded by Commissioner Wessel. Ayes - All The motion to table passed. 5. NEW BUSINESS a. New Member Introduction i. Planner, Michael Martin introduced the new members, Karen Anderson and Jennifer Lewis to the BEDC Commission. ii. Members Karen Anderson and Jennifer Lewis introduced themselves. The current BEDC members introduced themselves to the new members and shared their background. June 23, 2011 Business and Economic Development Commission Meeting Minutes 1 b. Sl. John's Hospital Trillion BTU Program i. Planner, Michael Martin gave the report on St. John's Hospital Trillion BTU Program. ii. Peter Klein, St. John's Hospital addressed and answered questions of the commission. Commissioner Wessel moved to approve the loan of up to $400,000 from the Citv of Maplewood, in partnership with the St. Paul Port Authoritv, to HealthEast's St. John's Hospital for enerQV efficiencv improvements. Seconded by Commissioner Lewis. Ayes - All The motion passed. c. Maplewood Living Streets Task Force i. Planner, Michael Martin gave a brief report on Maplewood Living Streets Task Force and requested representation from the BEDC. Commissioner Lewis volunteered to be the representative on the Maplewood Living Streets Task Force from the BE DC. d. Business Baseline Survey Results i. Planner, Michael Martin gave the report on Baseline Survey Results 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS a. Commissioner report at the planning commission meeting of May 17, 2011. Commissioner Wessel was scheduled to attend. The item scheduled for review by the Business and Economic Development Commission at this meeting was the Maplewood Capital Improvement Plan Public Hearing. 9. STAFF PRESENTATIONS a. BEDC Meeting Time i. Planner, Michael Martin stated the BEDC meeting time was at 5:15 p.m. but will now change to 6:00 p.m. held on the fourth Thursday of the month. Commissioner Wessel moved to approve the meetinQ start time be chanQed to 6:00 p.m. the fourth Thursdav of the month. Seconded by Commissioner Novak. Ayes - All The motion passed. June 23, 2011 Business and Economic Development Commission Meeting Minutes 2 b. Election of Vice Chairperson i. Planner, Michael Martin gave a brief report on electing a Vice Chairperson to replace Shelly Strauss who resigned. Commissioner Wessel moved to table this item until all commission members are present. Seconded by Commissioner Novak. Ayes - All The motion passed. c. Resolution of Appreciation for Shelly Strauss i. Planner, Michael Martin gave a brief report for the resolution of appreciation for Shelly Strauss. Commissioner Novak moved to approve the resolution of appreciation for Shellv Strauss. Seconded by Commissioner Wessel. Ayes - All The motion passed. d. 3M Wins Freedom Award from US Military Chairperson, Jenkins was absent. Staff said for the commission. 10. ADJOURNMENT Commissioner Novak moved at 5:59 p.m. June 23, 2011 Business and Economic Development Commission Meeting Minutes 3 MEMORANDUM TO: Business and Economic Development Commission James Antonen, City Manager Nick Carver, Assistant Building Official/Green Building Manager Maplewood Green Building Program Update August 16, 2011 for the August 25 BEDC Commission Meeting FROM: SUBJECT: DATE: INTRODUCTION Earlier in 2011, Maplewood Commissions and City Council members were introduced to the proposed Maplewood Green Building Program. The main components of the program are the International Green Construction Code and the National Green Building Standards. The presentation outlined how the basic fundamentals of this program can work for Maplewood. During the presentation, it was noted that the Maplewood Green Building Program is both revolutionary and evolutionary, and thus, significant changes will be made to the code prior to Maplewood's adoption and implementation. SUMMARY During the August 25 Business and Economic Development Commission meeting I will provide the Commission with current and proposed code changes prior to the final action hearings formalizing the 2012 International Green Construction Code. MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Minnesota Chamber of Commerce Waste Wise Presentation August 16, 2011 INTRODUCTION At the August 25 business and economic development commission (BEDC) meeting representatives from the Minnesota Chamber of Commerce will present programs designed to help local businesses reduce waste and save on energy costs. DISCUSSION Kate Worley will be presenting the chamber's Waste Wise program. Minnesota Waste Wise is a member-supported program that delivers strategic environmental consulting to help businesses save money through waste reduction, resource conservation and energy efficiency. Its mission is to help businesses and organizations implement environmentally sustainable business practices while saving money and protecting the environment. In coordination with Waste Wise, there is another program called Energy Smart. Ryan Verhulst, also from the Minnesota Chamber of Commerce, will be presenting this program to the BEDC. Energy Smart's mission is to help businesses save money through energy efficiency. All of its services are no cost and available to any business in Minnesota. To learn more about these programs please visit the following websites. http://vwvw.mnwastewise.orQI http://vwvw.mnenerQvsmart.com RECOMMENDATION Come to the August 25 BEDC meeting prepared to listen to the representatives from the Minnesota Chamber of Commerce and discuss these programs. MEMORANDUM TO: FROM: SUBJECT: DATE: James Antonen, City Manager Michael Martin, AICP, Planner Business Retention Tour August 16, 2011 INTRODUCTION At the April 28, 2011 business and economic development commission (BEDC) meeting this year's business retention tour was discussed and members indicated they would check their schedules and get back to staff on their availability. Since this meeting staff has heard from one BEDC member indicating a desire to meet with local businesses. The city council considers this outreach effort an important function of the BEDC and would like to ensure it continues. DISCUSSION In 2010, staff and various members of the BEDC met with several Maplewood businesses in order to get a sense of the issues affecting the local business community as well as to give the businesses a personal link and direct contact to the city. These meetings are largely informal and last anywhere between 15 and 30 minutes. Staff realizes the BEDC has some new members who probably are not aware of this outreach program. It is staff's intent to devise a system to involve all members of the BEDC in this program. Last year, staff would schedule the meetings with individual businesses and then work to secure volunteers for each of the meetings. While the meetings were very productive and informative, staff did find it difficult to try and coordinate everyone's schedules. Moving forward staff would like to institute a rotating system where each member takes one month a year and tries to meet with at least two or three businesses. The member would be responsible for following up with a written account of the meetings to be submitted to staff and also reporting back to the BEDC at the next commission meeting. Staff will provide commissioners with a list of businesses along with contact information in order to schedule meetings. Staff will also provide commissioners with a written overview of general areas to be covered within each meeting and also a few handouts to leave behind with the businesses. These handouts are similar to what was left behind at each business meeting last year and include direct contact information for key personnel at city hall. Staff will be available to meet with commissioners prior to the business tour meeting to go over any questions. This tour serves as an important outreach to inform business owners about the Maplewood economic development authority (EDA) and BEDC and to receive any feedback. This feedback affords BEDC members to obtain a small sample of concerns for business owners in Maplewood. This is in no way meant to be a comprehensive study of attitudes or positions of business owners in Maplewood but rather gives BEDC members an opportunity to meet business owners and get an idea of what types of issues are of concern. RECOMMENDATION Review this memo and come to the August 25, 2011 BEDC meeting prepared to discuss your thoughts on the business retention tour and sign up for potential meeting dates. MEMORANDUM TO: FROM: SUBJECT: DATE: Business and Economic Development Commission Members Michael Martin, AICP, Planner Election of Vice Chairperson August 17, 2011 INTRODUCTION Shelly Strauss had been elected the vice chairperson of the business and economic development (BEDC) commission, but recently resigned from the commission. The City of Maplewood's Commission Handbook requires an elected vice-chairperson. Mark Jenkins currently serves as chairperson. DISCUSSION On August 25, 2011, nominations will be taken for vice-charperson to serve through 2011. The handbook has a section which deals with the role of the chairperson and vice chairperson. Below is the excerpt from the handbook: Role of the Chairperson and Vice Chairperson Commissions generally appoint the chair and vice chair at set times of the year. Although the appointment is usually for a year, the chair and vice chair serve at the pleasure of the commission The willingness and ability of an individual to serve as the chair or vice chair should be taken into consideration Commissions should try to give all commissioners an opportunity to serve as chair. The responsibility of service as chair or vice chair does take extra time. Responsibilities of the Chair . Preside at all official meetings of the board, commission, or committee. . Consult with the staff liaison in drafting the meeting agenda. . Attend City Council meetings, in person or through another commissioner as designee, as needed to represent the commission, board, or committee with the approval of the commission, board, or committee. . Sign correspondence from the commission with the approval of the City Council. The effective chairperson also, during meetings: . Solicits opinions and positions from reticent commission members. . Protects new thoughts from being rejected prior to fair evaluation . Discourages blame-orientated statements. . Keeps the discussion focused on the issue. . Builds trust by even handedness and fairness to all the participants. Responsibilities of the Vice Chair . Substitute for the Chair as needed. The section is silent on the procedure for election of the vice chairperson. BEDC members should voice nominations for vice chair, and the body will then vote for the position. If only one nomination emerges for the position, a motion can be made to formally appoint that person to the post. If there is more than one nomination, the BEDC should vote publicly to decide which candidate will be appointed. RECOMMENDATION Consider nominations and elect a vice chairperson for the remainder of 2011.