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Home My WebLink About2011 07-25 City Council/Manager Workshop Packet*Times Listed Are Approximate AGENDA MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:15 P.M. Monday, July 25, 2011 Council Chambers, City Hall A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF AGENDA D. UNFINISHED BUSINESS E. NEW BUSINESS (*5:15 PM) 1. Commission Applicant Interviews a. Environmental & Natural Resources Commission b. Community Design Review Board c. Housing Redevelopment Authority 2. Police Space Needs Study Report F. ADJOURNMENT THIS PAGE IS INTENTIONALLY LEFT BLANK Work Session Agenda Item E1 AGENDA REPORT TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager Sarah Burlingame, Senior Administrative Assistant DATE: July 18, 2011 SUBJECT: Commission Applicant Interviews a. Environmental & Natural Resources Commission b. Community Design Review Board c. Housing Redevelopment Authority INTRODUCTION The City Council will be conducting interviews of candidates for the Environmental & Natural Resources Commission, Community Design Review Board, and the Housing Redevelopment Authority. There are a total of three (3) openings, one on each commission/board. Each of these vacancies are due to a resignation, therefore the individual assigned to that position will serve the remainder of that term. RECOMMENDATION Staff recommends that the Council interview the candidates as indicated in the schedule below. The suggested questions will be submitted under separate cover to the Council. During the interview process, Council Members should fill out their ballots. Once the Interviews have concluded, Council Members should submit their ballots to staff, which will be tallied with the results brought back to the Council during the regular meeting for appointment, if possible. The schedule is as follows: Time Name 5:15 PM Question Selection Environmental & Natural Resources (1 opening) 5:25 PM Ann Palzer 5:40 PM Gary Kloncz Community Design Review Board (1 opening) 5:55 PM Jawaid Ahmed Housing Redevelopment Authority (1 opening) 6:10 PM Dennis Unger Attachments: 1. Candidate Applications in order of interview schedule Packet Page Number 1 of 19 Packet Page Number 2 of 19 Packet Page Number 3 of 19 Packet Page Number 4 of 19 Packet Page Number 5 of 19 Packet Page Number 6 of 19 Work Session Agenda Item E2 AGENDA REPORT TO: City Council FROM: Charles Ahl, Assistant City Manager Dave Thomalla, Police Chief SUBJECT: Review Preliminary Findings of Police Department Space Needs Report DATE: July 19, 2011 INTRODUCTION The City Council has authorized preparation of a study of space needs within the Police Department. The architect performing the study, Larry Koch, of SEH, Inc. will be providing a summary of the findings and options for expanding the Police Department. Mr. Koch’s presentation will include the following topics: 1. Review of New Building Costs 2. Review of Four Options for Expansion at Existing City Hall 3. Questions / Discussion The SEH representatives have spent a significant amount of time reviewing Police operations and conducted a survey of personnel regarding the various needs of the various Police functions. Attached are three options that will be reviewed and the related ways that the buildings meet the overall department needs. A fourth option is still being developed that will use more of existing City Hall, but further impact current operations in Citizen Services and Park and Recreation, while requiring a full relocation of the Community Development staff. This fourth option may be the least costly of the proposals. Also attached is rough estimate of the cost of the various options. The options are not exclusively comparable, as noted below: New Building; $10.7 - $12.2 million* • - Does not include +$3 million for site acquisition,utilities,site development costs Option #1: $ 4.4 - $5.2 million [provides for 18 car indoor parking] Option #2: $ 5.8 - $7.3 million [provides for 25 car indoor parking] Option #3: $ 7.3 - $9.3 million [provides for 40-car indoor parking] Option #4: -still being evaluated The intent of the work session is to review options. As noted, the most expensive area, because of the overall space needed is the indoor parking area. Chief Thomalla will report that the highest priority to address in space needs is locker room space as priority #1a and office space as priority #1b. The addition of the parking, while very important adds nearly $3.0 million to the overall project, and also provides for the ability to add a shooting range. Certainly, those additions are part of the best long-term plan, and should be included in building planning, but as we move through this discussion, may be part of a phasing plan. Option #4, as a fall-back plan, would reduce costs and provide the ability to make improvements in a phased approach. As noted in each of the options, areas of expansion are in general “pods” or expansion areas. Each of those could be phases as we move into funding discussions. Packet Page Number 7 of 19 POLICE SPACE NEEDS STUDY PAGE TWO Funding Discussion As we continue our evaluation of the Council’s goal to look at facility needs, this type of expense and improvement will need to be incorporated into the long-range planning. While not specifically shown in the Capital Improvement Plan, we have considered that a $3.0 - $4.0 million expenditure may occur in 2012 to 2014 to help address these needs. However, we would need to set aside about $250,000 to $350,000 annually for 15 years to pay that type of debt. The larger discussion will need to center around a possible referendum for the police station. When should that be done, if selected? And, how much of a referendum should be requested? The intent of this work session is to review the options and for the Council to begin to provide guidance on the direction of the expansion efforts. Do we continue to explore the full/best expansion and consideration of a referendum? Or should we look at smaller scale improvements that might be available in our Option #4 that minimize expenses with use of existing space, but require more departmental relocations, and could possibly be financed with CIP Bonds that would not require a referendum? RECOMMENDED ACTION It is recommended that the City Council discuss the issues of the Police Department space needs and provide some input and guidance as to the direction for further analysis for either a new Police Department Building or proceeding with an addition/re-modeling. Attachments: 1. Option #1 2. Option #2 3. Option #2 – second level 4. Option #3 5. Probable Opinion of Cost Packet Page Number 8 of 19 Work Session Agenda Item E2 Attachment 1Packet Page Number 9 of 19 Work Session Agenda Item E2 Attachment 2Packet Page Number 10 of 19 Work Session Agenda Item E2 Attachment 3Packet Page Number 11 of 19 Work Session Agenda Item E2 Attachment 4Packet Page Number 12 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 13 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 14 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 15 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 16 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 17 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 18 of 19 Work Session Agenda Item E2 Attachment 5Packet Page Number 19 of 19